Charleston County Public Library Board of Trustees Agenda 8:00a.m., April 24, 2018 | Auditorium, Main Library, Charleston

Informational Action 1. Welcome and Freedom of Information, 2 minutes x

2. Public Comment, 2 minutes x

3. Board Comment, 5 minutes x

4. Additions or Corrections to the Agenda, 2 minutes x

5. Approval of Minutes (3/27/18), 2 minutes x

6. Friends of the Library Update, Brittany Mathis, 5 minutes x

7. Capital Plan Update, Toni Pattison and Janette Alexander, 20 minutes x

8. Review of Library Fines Structure, 2nd Reading x

9. Library Presentation, 20 minutes x Opening Day Collection, Amy Quesenbery 10. Library Reports, 5 minutes x a. Executive Director Report, Nicolle Davies 11. Committee Reports, 5 minutes x a. Nominations: Steven Clem b. Building Projects: Ed Fava c. Bylaws: Leah Crosby 12. Adjournment x

Board service: Term ends Dec. 2018: Clem, Fava Term ends Dec. 2020: Brack, Crosby, Nesbitt, Strother Term ends Dec. 2021: Collins, Gale, Jordan, Strunk Term ends Dec. 2022: Rankin Agenda Item #5

Board of Trustees Meeting Minutes March 27, 2018

The Charleston County Library Board of Trustees met for a regular meeting on Tuesday, March 27, 2018 at 5:15pm in the auditorium of the Mount Pleasant Regional Library, located at 1133 Mathis Ferry Road, Mount Pleasant, SC.

Board members present were Mr. Brack, Mr. Clem, Mr. Strother, Ms. Collins, Mr. Gale, Mr. Rankin, Ms. Crosby, Ms. Nesbitt, Ms. Strunk, Mr. Fava, and Ms. Jordan. Staff members present were Nicolle Davies, Jim McQueen, Perry Litchfield, Toni Pattison, Natalie Hauff, Megan Summers, and Amanda Shinn. Also present was Brittany Mathis of the Friends of the Library, Janette Alexander of Charleston County, and Janet Segal of the Library Foundation of the Lowcountry.

Mr. Brack called the meeting to order and confirmed the media had been informed of the meeting and its agenda according to the Freedom of Information Act.

Public Comment

There was no public comment.

Board Comment

Mr. Brack thanked Ms. Davies for her March 26 letter to the editor published on The Post and Courier website in which she corrected misconceptions about the future of staff-to-patron interaction in the library and the purpose of self-checkout kiosks.

Mr. Gale said he has received many questions from patrons about why some branch locations have fuller shelves than others. Mr. McQueen explained that larger branches with higher circulation rates receive more new books than other locations; however, those items check out more quickly than items at smaller branches with lower circulation numbers.

Ms. Strunk said she was happy to see the overall circulation and visitation statistics were maintaining despite unexpected closures over the last few months due to weather emergencies and branch repairs.

Additions or Corrections to the Agenda

There were no corrections to the agenda.

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Approval of Minutes

Mr. Brack requested a spelling correction to a name on page three. Mr. Clem also requested a correction of wording on page three. The minutes were approved as corrected.

Friends of the Library Update

Ms. Mathis said on Tuesday, April 20 the FOL (Friends of the Library) will be holding their Books for Bier event at the Bay Street Biergarten. She said anyone who brings a gently used book will receive one free beer. Children who donate a book may receive a free root beer. The FOL will be selling books and holding a silent auction during the event, and the proceeds from both will go towards supporting library programming. Mr. Clem requested a flyer for the Books for Bier event for all board members.

Ms. Mathis said the Otranto book sale went well and the FOL raised $7,947.66 making it their highest Otranto book sale to date. Ms. Mathis informed the board there will be a one day pop-up book sale at the Mount Pleasant Regional Library on Friday, April 27. A beach reads themed book sale is planned for May at Sullivan’s Island farmer’s market. The date is to be announced.

Library Foundation of the Lowcountry

Ms. Segal spoke about a Chicago-based community project called “On the Table” and its success. Ms. Segal said the Library Foundation will have an “On the Table Lowcountry” event on Tuesday, May 1. Its purpose is to bring together diverse members of our local community to discuss various issues. Ms. Segal requested board members apply to become hosts for the event, and urged the library to host events at regional libraries as well. She explained a trial run held a few weeks prior had been very successful.

Mr. Brack said the purpose of the Library Foundation of the Lowcountry was to foster leadership projects and gain large donor sponsorships for the library.

Capital Plan Update

Ms. Pattison said the ODC (Opening Day Collection) development was still in progress. The AMH (Automatic Material Handling) proposals were received on March 6 and the initial review meeting is scheduled for March 28. The RFID (Radio Frequency Identification) RFP (Request for Proposal) is being finalized by the county.

Ms. Pattison provided a map of the current Cooper River branch and the new R. Keith Summey North Charleston (RKSNC) branch locations. The design progress meeting for the RKSNC location was held on March 27 and MB Kahn will develop a project schedule once further underway. Mr. Fava asked if Pinehaven Drive, a street situated between the two site locations, would remain. Ms. Pattison confirmed the road would stay, and added the existing location is under a reverter clause and must remain tied to the library in some function. She said there is a proposed community garden for the old location. Mr. Fava asked if a sign had been placed for the new RKSNC site. Ms. Alexander said a sign should be arriving shortly.

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Ms. Pattison presented a map for the Bees Ferry West Ashley (BFWA) site, and Ms. Alexander explained Wildcat Boulevard will be expanded and a middle school is planned for the area as well. Ms. Pattison said the GMP (Guaranteed Maximum Price) is still under review and development with the county and MB Kahn. Ms. Crosby asked if a new bus stop will be added near the new library. Ms. Alexander explained there is a positive potential for a new bus stop with the extension of Wildcat Boulevard.

Ms. Pattison provided a map of the new St. Paul’s Hollywood (SPH) site. She pointed out the lack of road access to the site. She explained construction of the site should begin around April or May, but a groundbreaking ceremony was delayed due to an inability to safely access the site. Mr. Brack asked why it has taken so many months to create access to the site. Ms. Alexander explained the triangle plot of land required to create road access required a lease agreement that was being held up by lawyers. She assured the board the land would be acquired but was only delayed for legal reasons. Ms. Nesbitt asked if that meant construction would begin prior to a groundbreaking ceremony. Ms. Alexander confirmed they would see minor construction prior to the groundbreaking.

Ms. Pattison presented a map for the new Baxter-Patrick James Island (BPJI) site and described features of the area surrounding the site, including the nearby cemetery. Early site work is continuing with excavation for bioswales (dry retention) in progress. Ms. Pattison provided additional photos of the construction progress. The anticipated completion date of BPJI is set for March 2019.

Ms. Pattison provided a map of the Wando Mount Pleasant (WMP) site location. She explained the trenching for footings and installing rebar was met with multiple rain delays in the past few weeks. She informed the board there was a live web cam available for viewing on the library’s website. She said there are plans for all the construction sites to have live web cams. The anticipated construction completion date for WMP is February 2019.

Ms. Pattison presented a map of the Support Services building location, and described features of the area surrounding the site. Cost estimates were received from the county on February 23, and Ms. Pattison explained the project is over budget compared to original cost projections. The original construction budget was set at $3,680,000 and the design development estimate came in at $5,350,000. The county projects a potential value engineering savings of approximately $800,000. Ms. Pattison and Ms. Davies have already worked diligently to reduce costs, however there is not much left to remove from the project scope. For example, the project is down to concrete flooring and no finished ceilings. The county hopes the cost estimate figures will hold at the time of project bidding. The county plans to move into the next stage of design knowing that the project is projected over budget at this time. Ms. Davies said she wants the financial focus to be on the branches, not the Support Services building. The construction document kick-off meeting is scheduled for March 29.

Mr. Brack asked if the final designs for the RKSNC site will be presented to the board prior to the public. Ms. Alexander confirmed the board will see the finalized designs in about two months.

Ms. Alexander provided a sheet with the current financial status of all the library referendum projects. She explained the process of creating cost estimates to the board and

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explained any fluctuations in estimates. Ms. Alexander said regarding the Support Services building the county is happy to make the budget adjustment and keep the design team moving forward. Mr. Brack explained where some projects currently had overages, other projects were under budget. He stressed the money reserved for renovations of existing buildings will not be used for new building construction.

Ms. Crosby requested the names of the new branches remain consistent between presentations, documents, and verbal conversations.

Review of Library Fines Structure

Ms. Strunk stated she was comfortable in terms of revenue and funding for programming for the library to continue ahead with removing the procedure of charging overdue fines. She explained there was not policy in place for fines and therefore falls under the discretion of the director to change. Ms. Strunk expressed concern about a possible impact on the hold queues and how patrons may be less likely to return items on time without a penalty.

Mr. Gale asked what kind of penalty will be put in place to prevent patrons from keeping books indefinitely. Ms. Davies explained there is a limit for how long a patron may keep an overdue book, and after that limit has been reached the book is automatically charged to the patron’s account. Mr. Fava asked how a patron would know when they’ve been charged for a book. Ms. Davies explained the current process of notifying patrons of upcoming due dates and overdue items. Ms. Davies also explained a collection agency was utilized for notifying patrons when they are charged for items. Mr. Litchfield added the use of a library oriented collections agency was common, and the collections agency does not take payment for items but instead instructs the patron to contact the library to make payments.

The group discussed patron accountability and how to encourage patrons to bring overdue items back without fines. Mr. Brack said accountability for patrons was built into library access. If a patron wishes to access library materials and resources, they need to adhere to the library card agreement, which includes returning items in a timely manner. Mr. Brack said a board vote wasn’t necessary to remove fines from the system. Ms. Davies said she’d like the board to agree on a philosophical stand-point before making a change.

Library Presentation

Ms. Davies said the success of the Public Library Association’s (PLA) Inclusive Internship Initiative last year has led the PLA to offer the internship again for the 2018 year. Ms. Crosby asked if CCPL has been approved for the internship. Ms. Davies explained CCPL has applied and has asked for two interns this year, if approved.

Ms. Summers introduced herself and provided a presentation on the Inclusive Intern Initiative and her role as mentor to Ms. Rainey. Ms. Rainey also gave a presentation and described her experience during her internship. Opening day programming and outreach guides created by Ms. Rainey during her internship were passed around to the board.

Library Reports

Ms. Davies said she was recently accepted into the American Library Association’s Policy

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Corps, and attended her first meeting in Washington, D.C. on March 7-9. She said the group spoke in depth about the history surrounding E-Rate and its funding, as well as the history of net neutrality and where it stands today.

Ms. Davies announced to the board CCPL will be partnering with the Charleston County School District (CCSD) for the first time for all of the Summer Reading Children’s/Teens programming. She said this is a direct result of relationship building with CCSD and efforts to collaborate more closely. Ms. Davies said CCSD will be eliminating their own summer reading program and will promote and encourage the use of our program instead.

Mr. Gale asked if private schools could participate in the summer reading program. Ms. Davies said everybody has always been welcome to participate in the public library’s summer reading program. She added that a direct partnership with CCSD will result in CCPL reaching thousands more young patrons.

Committee Reports

a. Nominations Mr. Clem said nominations were being worked on and should be presented soon.

b. Building Projects Mr. Fava said a meeting was held with the newly appointed members of the Construction Committee on March 26. All members were updated on the overall construction progress with emphasis on any issues concerning the new facilities and the Support Services building.

c. Finance Mr. Strunk stated she had nothing to report.

d. Bylaws & Policies Mr. Crosby stated she had nothing to report.

Adjournment

The meeting was adjourned at 6:32pm.

Respectfully submitted,

Troy Strother, Secretary

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Agenda Item #6

Brittany Mathis will provide a Friends of the Library update. Agenda Item #7

Toni Pattison and Janette Alexander will provide a capital plan update. Agenda Item #8

Review of Library Fines Structure, 2nd Reading

As you may recall in the Strategic Vision, adopted by the Library Board in September 2017, the Board agreed to “Consider Eliminating Fines for all materials.” Fines have been proven to serve as a barrier for some patrons that may be most in need of public library services.

For review, the budget number used for Fines and Fees in the FY ’18 budget is $273,420. As of January 2018, the budget is projected to be $225,000. The number included in the FY ’19 budget is $165,000. This number continues to drop, as is the trend with most library systems around the U.S. The fine revenue reduction is primarily related to the increased usage of online content, which expires off of a device, eliminating the potential for a fine.

It should be noted that CCPL captures not only fines in this projection, but the cost of replacement items (when a patron loses an item and pays to replace it in the collection). Therefore, the budget number is not exclusively fine revenue, but rather fines, along with replacement costs, and any other collected money at the library aside from copiers or parking.

At this time, a recommendation is being made by Susan Strunk, Finance Subcommittee chair, to consider removing fines on young adult and adult print materials. Children’s materials already do not accumulate fines. Essentially leaving YA and Adult AV materials as the only items eligible to accumulate fines.

Board service: Term ends Dec. 2018: Clem, Fava Term ends Dec. 2020: Brack, Crosby, Nesbitt, Strother Term ends Dec. 2021: Collins, Gale, Jordan, Strunk Term ends Dec. 2022: Rankin Agenda Item #9

Amy Quesenbery will provide a presentation on CCPL’s Opening Day Collection. Agenda Item #10a

Library Report April 24, 2018 Nicolle Davies, Executive Director: Budget We have spent a great deal of time working on the fiscal year 2019 budget and the library expansion budget (which will include our new buildings and staff). The initial results look promising for increased funding for CCPL. I will keep you posted as the process progresses with the County.

Summer Feeding Program Charleston County Public Library will participate again this summer in the Seamless Summer Feeding Program (SSFP) through a partnership with the Charleston County School District. The Feeding Program allows CCPL to provide free breakfast during the traditional summer vacation periods to all children 18 years of age and younger at nine of our branch locations. Those locations include Cooper River Memorial, John L. Dart, Dorchester Road, John's Island, Edisto, Main, Hurd/St. Andrews, McClellanville and Otranto Road branches.

Public Library Association (PLA) News Good news, bad news report. I was not selected to serve as the next president for the Public Library Association (PLA). I was honored to have been asked to stand for election and I know Ramiro Salazar from San Antonio Public Library will do a great job. The good news is that CCPL was chosen to have another PLA intern this summer. We will make sure to introduce you to the intern when she/he comes on board and share the work product of this project when it is complete. I am thrilled that CCPL was selected a second time for this opportunity. P U B L I S H E D : A P R I L 1 8 , 2 0 1 8 MEDIA REPORT An Overview of Media and Social Media Coverage March 2018 SUMMARY: MEDIA COVERAGE

Charleston County Public Library was featured on television news, online/print publications and social media shares during March, and featured topics including our Veterans Book Club at Main Branch, free tax assistance provided through partnerships, our Read Across America events and more.

*A full listing and details on the media coverage including links and estimated reach are included as an addendum to this report.

C C P L M e d i a R e p o r t 0 2 M a r c h 2 0 1 8 C C P L M e d i a R e p o r t 0 3 M a r c h 2 0 1 8 Media Coverage, March 2018

Date Headline URL Source Reach* AVE** Document Tags

http://southcarolinapublicradio Charleston Book Club Gives .org/post/charleston-book-club- South Carolina TV/Radio,"Print/O 29-Mar-2018 02:26PM Veterans a Voice gives-veterans-voice Public Radio 6,017 $55.66 nline Pubs"

#CHSweekender: March 16-18, https://chstoday.6amcity.com/ 15-Mar-2018 06:50PM 2018 - CHSToday chsweekender-3-16-18/ CHStoday 0 $0.00 Print/Online Pubs

https://www.moultrienews.co m/community-news/charleston- county-accepting-applications- for-the-summer-youth- Charleston County accepting program/article_c33858a2- applications for the 2018 31c0-11e8-9472- The Moultrie 27-Mar-2018 09:12AM Summer Youth Program dfe47620a2e6.html News 56,226 $520.09 Print/Online Pubs

https://www.postandcourier.c om/opinion/letters_to_editor/l etter-library-changes-and-self- checkout/article_d420dd68- Letter: Library changes and 3140-11e8-8c39- The Post and 26-Mar-2018 11:30PM self-checkout 43eed9e72cc0.html Courier 324,539 $3,001.99 Print/Online Pubs https://www.postandcourier.c om/opinion/editorials/letter- self-checkout/article_feea653a- 2d3c-11e8-89f2- The Post and 24-Mar-2018 11:30PM Letter: Self-checkout 5b66b4290d4f.html Courier 324,539 $3,001.99 Print/Online Pubs

https://www.charlestoncitypap er.com/charleston/critics-picks- Critics' picks: This week's hot this-weeks-hot-poetry-and-lit- Charleston City 14-Mar-2018 10:44AM poetry and lit events events/Content?oid=16420502 Paper 61,764 $571.32 Print/Online Pubs https://www.charlestoncitypap er.com/CultureShock/archives/ 2018/03/08/gullah-society- Gullah Society hosts Anson hosts-anson-street-burials- Street Burials Project project-community- Charleston City 08-Mar-2018 10:11AM community conversations conversations Paper 61,764 $571.32 Print/Online Pubs

https://www.moultrienews.co m/opinion/between-the-stacks- --get-crafting-with-the- Between the Stacks - Get library/article_84e0f3f2-1e2e- The Moultrie 07-Mar-2018 10:28AM crafting with the Library 11e8-b152-3b1a606602c5.html News 56,226 $520.09 Print/Online Pubs Live 5 News First Video clip available upon at 4; WCSC-CHS 23-Mar-2018 04:17PM CCPL offers free tax assistance request. (CBS) 23,059 $213.30 TV/Radio http://counton2.com/2018/03/ Charleston County Library 11/charleston-county-library- 11-Mar-2018 02:53PM happenings | WCBD News 2 happenings/ Count On News 2 27,612 $255.41 TV/Radio https://lithub.com/a-literary- A Literary Long Weekend in long-weekend-in-charleston- 06-Mar-2018 10:41AM Charleston, South Carolina south-carolina/ Literary Hub 364,809 $3,374.48 Print/Online Pubs

https://www.charlestoncitypap er.com/charleston/heres- where-you-can-celebrate- Here's where you can womens-history-month-in- celebrate Women's History charleston/Content?oid=16123 Charleston City 05-Mar-2018 03:19PM Month in Charleston 774 Paper 61,764 $571.32 Print/Online Pubs

http://southcarolinapublicradio Charleston Book Club Gives .org/post/charleston-book-club- South Carolina TV/Radio,"Print/O 29-Mar-2018 02:26PM Veterans a Voice gives-veterans-voice Public Radio 6,017 $55.66 nline Pubs"

Monthly Guest Segment highlighting month's events & news (this month, we highlighted free tax assistance and Women's History Month Video clip available upon News 2 Today; 11-Mar-2018 07:25AM events request. WCBD-CHS (NBC) 10,356 $95.79 TV/Radio

Tech Team course at John's Video clip available upon Live 5 News at 5; 09-Mar-2018 05:15PM Island branch request. WCSC-CHS (CBS) 26,621 $246.24 TV/Radio

Read Across America Day at http://abcnews4.com/news/ed the Charleston County Public ucation-news/read-across- 08-Mar-2018 06:51PM Library america-day-03-08-2018 ABC News 4 53,139 $491.54 TV/Radio

FOX 24 Morning Video clip available upon News at 7; WTAT- 06-Mar-2018 08:00AM CCPL offers free tax assistance request. CHS (FOX) 3,400 $31.45 TV/Radio Good Morning Video clip available upon Charleston; WCIV- 06-Mar-2018 06:29AM CCPL offers free tax assistance request. CHS (ABC) 9,859 $91.20 TV/Radio

http://abcnews4.com/news/loc Charleston County Public al/charleston-county-public- 06-Mar-2018 04:53AM Library offering free tax help library-offering-free-tax-help ABC News 4 53,139 $491.54 TV/Radio 100 Things to Do in Charleston http://counton2.com/2018/03/ Before You Die | WCBD News 04/100-things-to-do-in- 04-Mar-2018 10:59AM 2 charleston-before-you-die/ Count On News 2 27,612 $255.41 TV/Radio Read Across America Day at the Charleston County Public Video clip available upon News 2 at 11PM; 02-Mar-2018 11:30PM Library request. WCBD-CHS (NBC) 12,350 $114.24 TV/Radio

http://abcnews4.com/features Books! Books! Books! /4-the-lowcountry/holy-city- Charleston Friends of the sinner/books-books-books- Library hosting spring book charleston-friends-of-the- 01-Mar-2018 05:38PM sale library-hosting-spring-book-sale ABC News 4 53,139 $491.54 TV/Radio Video clip available upon 01-Mar-2018 05:52PM ABC News 4 @ 5 request. WCIV-CHS (ABC) 20,857 $192.93 TV/Radio

http://www.wmcactionnews5.c 5 Around Town: March om/story/37622274/5-around- madness, wine & food, teddy town-march-madness-wine- WMC Action 01-Mar-2018 10:13AM bears, and 5K races food-teddy-bears-and-5k-races News 5 166,059 $1,536.05 TV/Radio Read Across America Day at the Charleston County Public Video clip available upon News 2 at 5PM; 01-Mar-2018 05:07PM Library request. WCBD-CHS (NBC) 6,952 $64.31 TV/Radio TV, Radio, Online Publications and TOTAL COVERAGE 1,817,819 $16,814.87 Print

*Reach indicates the number of potential viewers that have been exposed to a that media coverage. ** AVE is Advertising Value Equivalency and places a monetary value on media coverage. March 2018 Circulation PC Use Registrations* Current Previous Current Previous Current Previous YTD Total YTD Total % change YTD Total YTD Total % change YTD Total YTD Total % change Main 233,548 252,710 -7.58% Main 39,234 42,504 -7.69% Main 2,226 7,400 -69.92% Bookmobile 14,533 18,970 -23.39% Bookmobile n/a 0 n/a Bookmobile 116 358 -67.60% CRM 54,275 63,032 -13.89% CRM 20,133 22,577 -10.83% CRM 680 1,704 -60.09% Dart 22,856 30,420 -24.87% Dart 10,964 14,205 -22.82% Dart 345 819 -57.88% Dorchester Road 82,628 83,809 -1.41% Dorchester Road 20,471 19,874 3.00% Dorchester Road 1,392 2,099 -33.68% Edisto 5,103 7,077 -27.89% Edisto 433 636 -31.92% Edisto 33 123 -73.17% Folly 8,364 13,019 -35.76% Folly 600 916 -34.50% Folly 69 373 -81.50% James Island 128,272 131,605 -2.53% James Island 11,011 11,433 -3.69% James Island 742 3,607 -79.43% John's Island 109,017 117,635 -7.33% John's Island 16,493 17,436 -5.41% John's Island 790 3,246 -75.66% McClellanville 5,072 5,769 -12.08% McClellanville 1,268 1,549 -18.14% McClellanville 74 217 -65.90% Mt. Pleasant 411,130 396,924 3.58% Mt. Pleasant 17,863 17,791 0.40% Mt. Pleasant 2,542 9,727 -73.87% Otranto Road 100,293 104,961 -4.45% Otranto Road 22,013 22,589 -2.55% Otranto Road 1,114 2,569 -56.64% Poe 16,734 19,006 -11.95% Poe 889 764 16.36% Poe 114 631 -81.93% St. Andrews 244,552 264,485 -7.54% St. Andrews 27,966 29,588 -5.48% St. Andrews 1,467 4,595 -68.07% St. Pauls 15,919 16,830 -5.41% St. Pauls 2,370 2,276 4.13% St. Pauls 100 389 -74.29% Village 19,334 25,479 -24.12% Village 1,165 2,237 -47.92% Village 184 750 -75.47% West Ashley 49,843 88,684 -43.80% West Ashley 4,986 9,344 -46.64% West Ashley 527 3,021 -82.56% Total Downloads 437,290 459,461 -4.83% Wifi USE 183,508 168,983 8.60% TOTALS 12,515 41,628 -69.94% TOTALS 1,958,763 2,099,876 -6.72% TOTALS 381,367 384,702 -0.87% Total Active Library Card Holders 149,993 *registration numbers declined due to removing annual renewal requirement User Visits Reference Out-of-County Registrations Current Previous Current Previous Current Previous YTD Total YTD Total % change YTD Total YTD Total % change YTD Total YTD Total % change Main 229,661 328,002 -29.98% Main 90,728 98,533 -7.92% Main 23 48 -52.08% Bookmobile 2,488 3,481 -28.53% Bookmobile 806 1,777 -54.64% Bookmobile 0 0 0.00% CRM 80,452 109,880 -26.78% CRM 38,929 23,003 69.23% CRM 1 9 -88.89% Dart 46,093 58,058 -20.61% Dart 6,820 10,775 -36.71% Dart 0 1 -100.00% Dorchester Road 79,389 78,588 1.02% Dorchester Road 21,415 20,885 2.54% Dorchester Road 19 53 -64.15% Edisto 2,961 3,112 -4.85% Edisto 567 594 -4.55% Edisto 1 9 -88.89% Folly 10,030 10,873 -7.75% Folly 5,110 5,905 -13.46% Folly 0 0 0.00% James Island 80,372 77,528 3.67% James Island 21,576 19,099 12.97% James Island 11 1 1000.00% John's Island 90,094 86,783 3.82% John's Island 38,539 39,452 -2.31% John's Island 0 1 -100.00% McClellanville 9,213 9,033 1.99% McClellanville 3,414 3,663 -6.80% McClellanville 2 1 100.00% Mt. Pleasant 167,643 164,480 1.92% Mt. Pleasant 47,070 44,200 6.49% Mt. Pleasant 11 50 -78.00% Otranto Road 92,905 90,777 2.34% Otranto Road 25,760 24,929 3.33% Otranto Road 7 66 -89.39% Poe 7,485 8,964 -16.50% Poe 1,277 1,128 13.21% Poe 0 1 -100.00% St. Andrews 168,195 139,320 20.73% St. Andrews 68,125 73,072 -6.77% St. Andrews 1 11 -90.91% St. Pauls 7,771 7,441 4.43% St. Pauls 6,084 5,714 6.48% St. Pauls 1 1 0.00% Village 13,229 15,398 -14.09% Village 3,254 3,180 2.33% Village 0 2 -100.00% West Ashley 52,788 73,870 -28.54% West Ashley 14,038 24,435 -42.55% West Ashley 0 8 -100.00% TOTALS 1,140,769 1,265,588 -9.86% TOTALS 393,512 400,344 -1.71% TOTALS 77 262 -70.61% Programming YTD Programs by Age Current Previous 1500 1374 1,300 1283 Main YTD Total YTD Total % change # of Programs 1,084 1,057 2.55% 1000 Attendance 53,621 42,751 25.43% 789 Bookmobile # of Programs 10 15 -33.33% 500 Attendance 382 950 -59.79% CRM # of Programs 146 219 -33.33% 0 Attendance 5,991 5,254 14.03% Birth-4 5-11 12-18 Adult Dart # of Programs 491 561 -12.48% March Items Borrowed Attendance 8,297 59,997 -86.17% 12,636 Dorchester Road # of Programs 349 248 40.73% 56,008 Attendance 11,748 10,226 14.88% Edisto 48,040 # of Programs 41 47 -12.77% Attendance 225 234 -3.85% Folly # of Programs 88 112 -21.43% Attendance 2,611 2,185 19.50% 52,883 James Island # of Programs 149 198 -24.75% Adult Print Adult Non-Print Juvenile Print Juvenile Non-Print Attendance 8,114 7,530 7.76% John's Island March Circulation by Branch # of Programs 435 513 -15.20% BOOKMOBILE 697 Attendance 11,863 15,236 -22.14% CRM 5,951 McClellanville DART 2,591 # of Programs 198 56 253.57% DORCHESTER 8,674 Attendance 2,664 1,306 103.98% EDISTO 586 Mt. Pleasant FOLLY 1,396 # of Programs 405 381 6.30% JAMES ISLAND 14,577 Attendance 18,129 15,847 14.40% JOHNS ISLAND 12,527 Otranto Road MAIN 25,393 # of Programs 332 335 -0.90% MCCLELLANVIL… 525 Attendance 13,154 10,833 21.43% MT. PLEASANT 47,965 Poe OTRANTO 10,497 # of Programs 356 363 -1.93% POE 2,260 Attendance 6,025 6,905 -12.74% ST. ANDREWS 24,539 St. Andrews/Hurd ST. PAUL'S 1,501 # of Programs 411 411 0.00% VILLAGE 2,341 Attendance 20,261 18,395 10.14% WEST ASHLEY 7,547 St. Pauls 0 20,000 40,000 60,000 # of Programs 61 58 5.17% Attendance 1,592 1,610 -1.12% YTD eBranch Circulation Village 22,934 5,389 # of Programs 76 51 49.02% Attendance 914 626 46.01% West Ashley 170,401 # of Programs 114 175 -34.86% Attendance 5,105 8,689 -41.25% TOTALS 238,566 # of Programs 4,746 4,800 -1.13% Attendance 170,696 208,574 -18.16% E-Books Electronic Audio Electronic Periodicals Electronic Video SERVICE EFFECTIVENESS MEASURES FY2018 Through February 2018 Main CRM Dart DOR Edisto Folly James Johns MCC MTP Otranto Poe STA St. Pauls Village WA System Total Circulation/Visit 1.03 0.67 0.49 1.05 1.73 0.84 1.61 1.19 0.50 2.46 1.11 2.20 1.47 2.10 1.48 0.94 1.73 Circulation/FTE 5,664 7,574 4,053 5,855 3,273 5,049 14,670 6,433 2,790 20,031 6,588 5,503 13,969 7,209 5,900 7,049 11,676 FTE Cost/Circulation 5.79 3.97 7.79 5.62 7.72 4.41 1.86 5.01 11.33 1.59 5.23 4.43 2.26 3.61 5.47 4.86 2.73 Cost/Circulation 7.87 4.30 8.62 6.03 8.69 4.80 2.02 5.41 12.28 1.69 5.62 5.35 2.42 3.91 5.78 5.19 3.13 FTEs 36.75 6.38 5.00 12.63 1.38 1.38 7.75 15.00 1.63 18.13 13.63 2.63 15.75 2.00 2.88 6.00 148.92 FY18 Personnel Expenditures $ 1,205,959 $ 191,783 $ 157,820 $ 415,503 $ 34,850 $ 30,714 $ 211,022 $ 483,031 $ 51,532 $ 575,704 $ 469,486 $ 64,109 $ 497,367 $ 52,101 $ 92,897 $ 205,742 $ 4,739,620 FY18 Branch Expenditures $ 1,638,298 $ 207,733 $ 174,737 $ 445,975 $ 39,242 $ 33,418 $ 229,697 $ 522,179 $ 55,832 $ 612,509 $ 504,646 $ 77,365 $ 531,428 $ 56,333 $ 98,203 $ 219,456 $ 5,447,053

Branch Expenditures $700,000 $600,000 $500,000 $400,000

$300,000

$200,000 $100,000 $- CRM Dart DOR Edisto Folly James Johns MCC MTP Otranto Poe STA St. Pauls Village WA

Personnel Total Expenditures

YEAR-END FISCAL DATA FY2018 FY2017 % Change Interlibrary Loans 4,564 Reference Questions 547,267 Summer Reading Participants 7728 User Visits 1,670,712 County Population (est. 2015) 389,262 Total Circulation 2,800,552 Circulation per Capita 7.19 May 2018

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5

6 7 8 9 10 11 12 National Library National Library Legislative Day Legislative Day (Washington, DC) (Washington, DC)

13 14 15 16 17 18 19 5:30pm – FOL Board Meeting

20 21 22 23 24 25 26 5:15pm – Board Meeting at JOH

27 28 29 30 31 Memorial Day – Piccolo Spoleto – Piccolo Spoleto – Piccolo Spoleto – Libraries Closed The Tale of Peter Billy Goats Gruff Vivaldi’s “Four Rabbit Seasons” Ballet

June 13: FOL Board Meeting 21-26: ALA Annual in New Orleans NEXT MONTH: 25: Board Meeting at Main

Project Update Presented by Toni Pattison, CCPL Project Manager

Library Board of Trustees Meeting – April 24, 2018, Main Library April 24, 2018 Page 2

RFID/AMH GENERAL

March 2018  No general updates to report this month  AMH proposals received March 6  RFID RFP being finalized by County

April 2018  AMH proposal review completed  Final recommendation from committee to Council in May  RFID RFP being finalized by County  Working on a release date April 24, 2018 Page 3

Location Updates

R. Keith Summey North Charleston (RKSNC)  Final Schematic Design (SD) meeting in May  Next steps following meeting:  Preparation of SD Cost Estimate by MB Kahn, anticipate completion by June  Design presentation at Board Meeting, following acceptance of SD estimate  Design presentation at Community Meeting, following Board presentation  Project sign scheduled for installation today (April 24)  Once further underway, MB Kahn will develop project schedule April 24, 2018 Page 4

Location Updates

Bees Ferry West Ashley (BFWA)  GMP received by CCPL April 20  VE list compiled for Kahn, brought to target  CD Kick-off meeting to be scheduled in May  School District has begun work on the access road needed for construction  Anticipated Milestones – Expected to change  Dates below are the same as last month’s meeting; final GMP will include project schedule  Groundbreaking: June 2018  Construction Completion: May/June 2019  Opening: July/August 2019 April 24, 2018 Page 5

Location Updates

St. Paul’s Hollywood (SPH)  “Triangle Access” on Council for final approval tonight (April 24)  Town Hall contractor granted light duty access to Kahn to begin erosion control  Anticipated Milestones  Groundbreaking: Pending site access coordination  Construction Start: May 2018  Construction Completion: March 2019  Opening: May 2019 April 24, 2018 Page 6

Location Updates

Baxter - Patrick James Island (BPJI)  Site work continues  Site has been cleared of all debris that remained onsite (underground) from school demolition  Earthquake drain installation in progress  Anticipated Milestones  Construction Completion: March 2019  Opening: May 2019 April 24, 2018 Page 7

Baxter - Patrick James Island (BPJI)

Preparation of earthquake drains

Photos taken April 11, 2018 April 24, 2018 Page 8

Location Updates

Wando Mount Pleasant (WMP)  Next site visit, immediately following Board meeting (April 24)  Expected to complete foundations this week; will then begin pouring concrete slab  Anticipated Milestones  Construction Completion: February 2019  Opening: March/April 2019 April 24, 2018 Page 9

Location Updates

Support Services (SS)  Construction Document Kick-off meeting March 29  Design team authorized to work within a higher budget  CCPL working to balance expenditures and staff functional needs  Anticipated Milestones  Out for bid: July 2018  Construction Start: September/October 2018  Construction Completion: April/May 2019  Opening: May/June 2019 April 24, 2018 Page 10

Timeline Summary

May 2018 June 2018 July 2018 September/October 2018 February 2019

• SPH Groundbreaking • BFWA • SS Bid Release • SS Construction • WMP Completion • SPH Construction Groundbreaking Start Start

March 2019 April 2019 May 2019 June 2019 July 2019 August 2019

• SPH Completion • SS Completion • BFWA Completion • BFWA Open • BPJI Completion • SS Open • WMP Open • SPH Open • BPJI Open April 24, 2018 Page 11 Financial Status – Current Month Report

 Figures as of April 24, 2018  CWE = Current Working Estimate  *Baseline values are inclusive of NOTE: Financial data for April was all Project Costs, including not yet available at the time of Program Development, Design, printing. Janette Alexander will Engineering, Construction, Due provide a hard copy to each Board Diligence, Permits and Fees, member during the Board meeting Testing, Inspections, Library and for review and consideration. County Management, Library Specialty Equipment, Opening Day Collections, Furnishings, etc.

Financial Status presented by Janette Alexander, Charleston County Design & Construction Project Manager / Library Projects April 24, 2018 Page 12 Financial Status – Previous Reports Project Title Status Total Project Title Status Total Bees Ferry West Ashley Baseline* 14,441,665 Bees Ferry West Ashley Baseline* 14,441,665 Actual/Projected CWE 14,793,798 Actual/Projected CWE 14,803,301 Baxter – Patrick James Island Baseline* 13,131,000 Baxter – Patrick James Island Baseline* 13,131,000 Actual/Projected CWE 13,669,488 Actual/Projected CWE 13,449,486 Wando Mount Pleasant Baseline* 26,135,000 Wando Mount Pleasant Baseline* 26,135,000 Actual/Projected CWE 24,203,479 Actual/Projected CWE 24,000,479 R. Keith Summey N. CHS Baseline* 10,673,609 R. Keith Summey N. CHS Baseline* 10,673,609 Actual/Projected CWE 11,023,831 Actual/Projected CWE 11,031,377 St. Paul’s Hollywood Baseline* 10,946,000 St. Paul’s Hollywood Baseline* 10,946,000 Actual/Projected CWE 11,887,755 Actual/Projected CWE 11,569,755 Support Services Baseline* 7,669,549 Support Services Baseline* 7,669,549 Actual/Projected CWE 7,884,305 Actual/Projected CWE 8,591,981 Existing Library Upgrades Baseline* 25,503,177 Existing Library Upgrades Baseline* 25,503,177 Actual/Projected CWE 24,727,904 Actual/Projected CWE 24,727,904 LIBRARY TOTAL Baseline* 108,500,000 LIBRARY TOTAL Baseline* 108,500,000 CWE 108,190,560 CWE 108,174,283 Figures as of February, 2018 Figures as of March, 2018