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Meeting of Council, Public Meeting of Council, Public - Order Paper and Documents (23/03/2020) Public papers Table of Contents: Cover 1 Agenda - Public 2 Welcome/Apologies 3 Disclosures of Interests 4 Election of 2020 Chancellor and Pro-Chancellor 8 Council Minutes and Matters Arising 13 Report from the Chancellor 23 Report from the Vice-Chancellor 24 Committee reports 29 Financial report to 29 February 2020 39 Forthcoming Events and Next Meeting 43 Media and Social media report 46 2019 Annual report 50 Graduates in Absentia 109 2020 Committee Membership - further updates 119 Nominations Panel Terms of Reference 123 Resolution to Exclude the Public 128 Governing Documents - Council Manual 130 Appendix: Te Tiriti o Waitangi Statute 160 Appendix: Governing Documents - Council Standing Orders and Code of 162 Conduct Appendix: Governing Documents - Committee Terms of Reference 167 M E E T I N G O F COUNCIL ORDER PAPER AND DOCUMENTS -PUBLIC- M O N D A Y , 2 3 M A R C H 2 0 2 0 , 9 . 0 0 A M COUNCIL CHAMBER, LEVEL 2, HUNTER BUILDING KELBURN CAMPUS 1 COUNCIL Order paper for the meeting to be held in the Council Chamber, Level 2, Hunter Building, Kelburn Campus on Monday, 23 March 2020 at 9.00 am PUBLIC BUSINESS 9.00 am 1. a) Welcome Chancellor b) Apologies 2. Disclosure of Interests Chancellor 3. Election of 2020 Chancellor and Pro‐Chancellor VUWC 20/24 Secretary to Council 4. Council Minutes and Matters Arising from the Chancellor meeting held on 10 February 2020 Items for Noting 5. Report from the Chancellor Oral report Chancellor 6. Report from the Vice‐Chancellor VUWC 20/25 Vice‐Chancellor 7. Committee reports Te Aka Matua Committee, 2 March 2020 Committee Audit & Risk Committee, 9 March 2020 Chairs Finance Committee, 9 March 2020 8. Financial report to 29 February 2020 VUWC 20/26 CFO 9. Forthcoming Events and Next Meeting VUWC 20/27 Chancellor 10. Media and Social media report VUWC 20/28 Vice‐Chancellor Items for Approval 11. 2019 Annual report VUWC 20/29 CFO 12. Graduates in Absentia VUWC 20/30 Chancellor 13. 2020 Committee Membership VUWC 20/31 Chancellor 14. Nominations Panel Terms of Reference VUWC 20/32 Chancellor Procedural Item 15. Resolution to Exclude the Public VUWC 20/33 Chancellor Governing Documents Appendix Council Manual Te Tiriti o Waitangi Statute Standing Orders/Code of Conduct Committee Terms of Reference 2 Agenda Item 1 Welcome/Acknowledgements/Apologies 3 Agenda Item 2 Disclosures of Interest To receive: declarations and disclosures of interests by members of Council, by way of a general notice under the Education Act 1989 Section 175 and the Local Authorities (Members Interests) Act 1968. To note: 1 that the Disclosures of Interest register is attached. 2 that the register is also available at all times on the resource centre of board books. To consider: 1 declarations and conflicts of interest by Council Members. 2 whether a conflict of interest exists or is perceived to exist and, if so, how the matter should be managed. 4 Victoria University of Wellington Council Interests Register NAME ENTITY POSITION START END UPDATED DATE DATE (or entry date) John Allen Be. Accessible Charitable Trust Chair June 2012 New Zealand Police: Audit & Risk Committee Chair Sept 2015 New Zealand Stroke Foundation Board Member Oct 2018 Related party: son undertaking postgraduate study at the University during 2020 Brigitte Bönisch‐ Nil Brednich Grant Guilford Victoria University of Wellington Foundation Board of Trustees Trustee 2014 NZ School of Music Director 2014 Kate Hunter Nil Alan Judge Aquatx Holdings Ltd Chair/Shareholder 24/12/2008 Biotelliga Holdings Ltd Shareholder 13/7/2017 The City Gallery Wellington Foundation Trustee 15/10/2006 The Dame Malvina Major Foundation Trustee 28/3/2011 Habit Group Holdings Limited Chair 31/12/18 Hugo Lawrence Chapman Tripp Winter/Summer 1/8/18 clerk Rhianna Morar Te Hunga Rōia Māori Tauira 30/8/19 representative Ngā Rangahautira 300‐level 27/9/19 representative 1 | Page 5 Victoria University of Wellington Council Interests Register NAME ENTITY POSITION START END UPDATED DATE DATE (or entry date) Cath Nesus Nesus & Associates Director Feb 2004 Neil Paviour‐Smith Forsyth Barr Ltd Managing Director 2001 Forsyth Barr Subsidiaries and Entities: Director 1998 Forsyth Barr Cash Management Nominees Ltd Forsyth Barr Custodians Ltd Forsyth Barr Group Ltd Forsyth Barr (Hamilton) Ltd Forsyth Barr Investment Management Ltd Leveraged Equities Finance Ltd Forsyth Barr Asia Ltd (HK registered) New Zealand Regulatory Board (Chartered Accountants Director Jan 2015 Dec 2017 27/2/18 Australia and New Zealand) Chairman Jan 2018 27/2/18 The New Zealand Initiative Ltd Director Apr 2015 Wadestown School Board of Trustees Trustee/Chair Jun 2007 Victoria University of Wellington Council Member June 2013 Dec 2015 Pro‐Chancellor Jan 2016 Dec 2017 Chancellor Jan 2018 NZ Art Show Ltd Director Mar 2017 Victoria University of Wellington Foundation Board of Trustees Trustee Feb 2018 State Services Commission Advisory Group on parameters for Chief Member Jan 2019 Executive remuneration Related party: son commencing third year of study at Victoria University of Wellington in 2020 Farib Sos Asia Pacific Research Institute Trustee 1996 Asia Forum Wellington Executive Chair 1996 NZ‐ASEAN Business Council Chapter Chair 1999 NZ‐Indonesia Council Council Member 2011 Kandy Connection Trustee Jan 2016 Victoria University of Wellington Foundation Board of Trustees Trustee Jan 2016 Asia New Zealand Foundation (Ministerial appointment) Honorary Advisor Mar 2017 The New Zealand Amateur Sport Association Board Member & May 2018 Deputy Chair 2 | Page 6 Victoria University of Wellington Council Interests Register NAME ENTITY POSITION START END UPDATED DATE DATE (or entry date) Therese Walsh Wellington Homeless Women’s Trust Ambassador Jan 2016 Antarctica NZ Board Member Aug 2017 Air New Zealand Ltd Director Jan 2016 Chairman 25.9.19 9.9.19 ASB Bank Ltd Director Jan 2016 On Being Bold Ltd Director Mar 2017 Aug 2017 Therese Walsh Consulting Ltd Director Mar 2017 Contact Energy Ltd Director July 2018 Related party: daughter undertaking third year of study at the University in 2020 3 | Page 7 Agenda Item 3 Election of Chancellor and Pro-Chancellor To receive: a Council paper from the Secretary to Council dated 17 March 2020 regarding the election of the 2020 Chancellor and Pro- Chancellor (document VUWC 20/04). To resolve: 1 that Mr Neil Paviour-Smith be declared duly elected to the office of Chancellor for the period from 23 March 2020 to 31 December 2020. 2 that Dame Therese Walsh be declared duly elected to the office of Pro-Chancellor for the period from 23 March 2020 to 31 December 2020. 8 VUWC 20/24 COUNCIL PAPER TO Members of Council FROM Caroline Ward, Secretary to Council AUTHOR Caroline Ward, Secretary to Council DATE 17 March 2020 SUBJECT Election of Chancellor and Pro-Chancellor for 2020 DOCUMENT # VUWC 20/24 Executive Summary The usual process for the election of Chancellor and Pro-Chancellor was delayed due to delays in confirmation of three Ministerial appointments. Please see Appendix 1 - Minutes 20.04 and 20.05 of the 10 February 2020 Council meeting which provide specific details regarding the interim arrangements for Chancellor and Pro-Chancellor. On 5 March 2020 the Minister of Education confirmed the following appointments: Neil Paviour-Smith – reappointed to a two year term from 26 February 2020 to 25 February 2022 Dame Therese Walsh – reappointed to a four year term from 26 February 2020 to 25 February 2024 Ms Cath Nesus – appointed to a four year term from 26 February 2020 to 25 February 2024. Confirmation of the Ministerial appointments allowed the election of Chancellor and Pro- Chancellor for 2020 to proceed as follows: Election of the Chancellor The closing date for nominations for the office of Chancellor was Monday, 16 March 2020 at 9.00 am. One written nomination had been received by the closing date for Mr Neil Paviour-Smith and he is therefore elected unopposed. The election was conducted as far as possible in accordance with the procedures detailed in the Council Manual. Election of the Pro-Chancellor The closing date for nominations for the office of Pro-Chancellor was Monday, 16 March 2020 at 9.00 am. One written nomination had been received by the closing date for Dame Therese Walsh and she is therefore elected unopposed. The election was 9 VUWC 20/24 conducted as far as possible in accordance with the procedures detailed in the Council Manual. Recommendations: 1. That Mr Neil Paviour-Smith be declared duly elected to the office of Chancellor for the period from 23 March 2020 to 31 December 2020. 2. That Dame Therese Walsh be declared duly elected to the office of Pro- Chancellor for the period from 23 March 2020 to 31 December 2020. 10 VUWC 20/24 Appendix 1 Minutes 20.04 and 20.05 of the meeting of Council held on 10 February 2020 20.04 RATIFICATION OF INTERIM CHANCELLOR AND PRO- CHANCELLOR ARRANGEMENT FOR THE PERIOD 1 JANUARY 2020 TO 10 FEBRUARY 2020 Received: a Council paper from the Secretary to Council dated 27 January 2020 regarding the interim arrangement for the Chancellor and Pro- Chancellor (document VUWC 20/01). Noted: 1 that following the 2 December 2019 Council meeting advice was received from the Tertiary Education Commission regarding the expected timeline for the Ministerial appointments due to expire on 31 December 2019 being Chancellor, Neil Paviour-Smith, Pro-Chancellor Dame Therese Walsh, and Council Member, Traci Houpapa. At that time confirmation of appointments was expected early February 2020. 2 that the Council was advised by email on 9 December 2019 that under the Education Act, current Ministerial appointees continue in office beyond 31 December 2019 (should they wish to do so) until they are either reappointed or a successor is appointed.
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