Pine Tree Council, BSA Program Planning Guide 2019-2020
http://pinetreebsa.org/ / 207-797-5252 / 146 Plains Rd. Raymond, ME 04071 TABLE OF CONTENTS
Contact Us Page 3 2019-2020 Program Guide Page 4 Our Programs Page 5 Youth Protection Page 6 2019-2020 Program Calendar Page 9 - 25 Pack Program Planning Page 26 Pack Journey to Excellence Page 27 Cub Scout Recruiting Page 28 Arrow of Light Transition Page 29 Troop Program Planning Page 30 Troop Journey to Excellence Page 31 Crew Program Planning Page 32 Crew Journey to Excellence Page 33 Logging Your Service Hours Page 34 Commissioner Service Page 35 - 36 Popcorn & Coupon Books Page 37 Unit Money Earning Application Page 38 Four Camp Council Award Page 39 Online Property Rentals - How To Page 40 - 47 Scouting Safely Page 48 Camp Bomazeen Turns 75 in 2020! Page 49 Notes Page 50 - 51 CONTACT US
Pine Tree Council Office Pine Tree Scout Shop Mailing Address: 146 Plains Rd. Location: 131 Johnson Rd. Raymond, ME 04071 Portland, ME 04101 Physical Address: 54 Hinds Rd. Raymond, ME 04071 Hours: Hours: M-W 9:30AM-6:00PM M-F 9:00AM- 5:00PM Th 9:30AM-7:00PM F 9:30AM-6:00PM Phone: 207-797-5252 S 10:00AM-3:00PM Su Closed
BSA National Help Desk Phone: 207-541-3951 Phone: 972-580-2489
Pine Tree Council Staff Contact Information Name Position Extention Email Vacant Scout Executive 20 Judy McKula Assistant Scout Executive 13 [email protected] Terry Casey Business Manager 11 [email protected] Felicia Cates Program Director 24 [email protected] Malcolm Bennett Executive Assistant 27 [email protected] Tammy Chapman Receptionist/Admin. Assistant 10 [email protected] Susan Shoberg Registrar 32 [email protected] Jack Waite, Jr. District Director - Abnaki 33 [email protected] Christian Arsenault District Executive - Casco Bay 22 [email protected] Ian Baker District Executive - K-Valley 21 [email protected] Vacant District Executive - York 16 Scott Martin Ranger n/a [email protected]
Page 3 2019 - 2020 PROGRAM PLANNING GUIDE
WELCOME TO SCOUTING IN MAINE!
The Pine Tree Council is Southern and Central Maine's resource for all things Scouting! The Pine Tree Council, Boy Scouts of America serves over 5,000 youth and more than 2,000 volunteers. This Program Planning Guide is an example of the kinds of tools we use to support our units and adult volunteers like you as you prepare for a full year of quality Scouting.
Inside you will find a calendar from August 2019 - December 2020. This calendar is intended to be your monthly guide to what is happening in both your local district and in our council. Each month, every local district lists dates for various meetings and events. You will find a traditional calendar grid which provides dates for council events, training courses and meetings, as well as holidays and helpful information. This is a good place to write in your unit's monthly program plans. Please note, some dates may change and some great last minute activities may arise.
You will also find resource pages that are your go to for important Scouting information.
ROUNDTABLES Your local district roundtable is a form of commissioner service and supplemental training for volunteers at the unit level. The objectives of roundtables are to provide leaders with program ideas; information on policy and events; and training opportunities. It is a forum for sharing experiences and enjoying fun and fellowship with other Scout leaders. When skillfully executed, the roundtable experience will inspire, motivate, and enable unit leaders to provide a stronger program for their Scouts.
It is important that AT LEAST ONE ADULT from your unit attend the monthly roundtables. It doesn't have to be the same person every month. Important information is given out a roundtables. The best way to stay informed is to attend!
Page 4 OUR PROGRAMS
Scouting is for all ages! It begins for youth as young as 5 years old in Kindergarten, and for many, carries on for a lifetime of Scouting. The Scouting experience is divided into different programs according to age and activities.
LION CUB- Age 5 (Kindergarten) CUB SCOUTS- Ages 6-10 (Grades 1-5)
As a Lion, your kindergarten child will make friends, laugh Cub Scouting is a year-round program uniquely loud, gain confidence, discover nature, and most of all… designed to meet the need of young boys and girls have fun! They will experience the Scouting concepts of and their parents. The program offers fun and character development, leadership, citizenship, and challenging activities that promote character personal fitness through engaging and exciting development and physical fitness. Service projects, adventures! Your child will have a blast exploring the world ceremonies, games, and other activities guide youth around them in ways that fuel their imagination and through the core values and give them a sense of creativity. Together, you will take the first steps down the personal achievement. path to success.
SCOUTS BSA- Ages 11-17 (Grades 6-12). ORDER OF THE ARROW MADOCKAWANDA LODGE Most people associate Scouting with outdoor adventure – and with good reason. Scouting As Scouting’s National Honor Society, our is an outdoor program designed to develop purpose is to recognize those who best character, citizenship, and fitness with the Scout Oath and exemplify the Scout Oath and Law in their Law as a guide. Scouting helps youth develop into well daily lives. That recognition inspires others to conduct rounded citizens. Through the advancement program, themselves in a way that warrants similar recognition, a Scout can progress in rank through achievements, promotes camping, and environmental stewardship as gaining additional knowledge and responsibilities. essential components of every Scout’s experience. Promote year-round camping, summer camping, and develop leaders to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. To crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others.
EXPLORING- Ages 14-20 (Grades 9-12+). SEA SCOUTING -Ages 14-20 (Grades 9-12+) Exploring is a program for young men and women. Sea Scouts was organized to address members’ boating Exploring units, called “posts,” focus on a skills and promote knowledge of our maritime heritage. Sea Scout units, called “ships,” focus single career field, such as law enforcement, on sailing and cruising either sailboats or power vessels. fire/rescue, medical and are sponsored by a local During the boating seasons, Sea Scouts learn to maintain government or business entity. Young adults involved in and operate the vessel, with a focus on learning the safe Exploring will gain practical knowledge and experience in and proper methods of handling boats. Sea Scouts also a career, and engage in a program of activities centered learn the meaning of buoys and lights, how to take on career opportunities, life skills, citizenship, character advantage of wind and tide, and how to drop anchor or development, and leadership experiences to encourage approach a dock. Most ships hold formal meetings the development of the whole person. They also have conducted in either full dress or work uniforms. Swimming, opportunities to take on leadership roles, and have a lifesaving, first aid, Coast Guard Auxiliary Sailing and chance to learn and grow in a supportive, caring, and fun Seamanship, and cardiopulmonary resuscitation courses environment. are taught by our own officers. The state safe boating course is also offered by many ships. Occasionally movies are shown, contests between crews are held, or internship visits are arranged.
VENTURING- Ages 14-20 (Grades 9-12+).
Venturing is a program for young men and women. It is one of the fastest growing programs in the Boy Scouts of America. The purpose of Venturing is to provide experiences to help young people mature and become responsible and caring adults. Young people in Venturing learn leadership skills and participate in challenging outdoor activities. Venturing focuses resources that help a community organization provide wholesome, flexible, well-rounded, challenging activities tailor-made for teenage youth.
Page 5 YOUTH PROTECTION TRAINING The Boy Scouts of America and the Pine Tree Council are dedicated to the principle of protecting youth from harm. For this reason, all registered adult volunteers, no matter what their position entails, must complete Youth Protection training before they can be registered.
The training can be taken online through My.Scouting, and must be taken EVERY YEAR to maintain your membership with the Pine Tree Council. Attached are instructions on how to complete it. The Boy Scouts of America’s Youth Protection Training works by creating a number of barriers to abuse. Including:
• LEADERSHIP SELECTION: The Boy Scouts of America takes great pride in the quality of our adult leadership. Being a leader in the BSA is a privilege, not a right. The quality of the program and the safety of our youth members call for high-quality adult leaders. We work closely with our chartered organizations to help recruit the best possible leaders for their units. • REQUIRED TRAINING: The Boy Scouts of America requires Youth Protection Training for all registered volunteers prior to registration. • OPEN PROGRAM: All aspects of the Scouting program are open to observation by parents and leaders. Parents are encouraged to attend all Scouting activities. • PRIVACY OF YOUTH AND ADULT MEMBERS: Privacy for all youth and adult members is safeguarded by BSA policy. Adult leaders must respect the privacy of members and protect their own privacy, especially in situations such as changing clothes and taking showers at camp. No youth is permitted to sleep in the tent of an adult other than his or her own parent or guardian. • “TWO-DEEP” LEADERSHIP: Scouting has a strict “two-deep” leadership policy, which requires at least two adults be present with youth at all times during Scouting activities. One-on-one contact between adults and youth members is not permitted, including texting and communications on social media. • 72 Hour Rule: Effective June 1, 2018, adults accompanying a Scouting unit who are present at the activity for 72 total hours or more must be registered as a leader, including completion of a criminal background check and Youth Protection training. The 72 hours need not be consecutive. (This requirement refers to any Scouting event that lasts more than 72 hours like Summer Camp.) • MANDATORY REPORTING: Scouting policies require prompt reporting of any reasonable suspicions of inappropriate conduct with youth to law enforcement. • SCOUTS FIRST HELPLINE: Dedicated 24/7 Scouts First Helpline to report any suspected abuse or inappropriate behavior. 1-844-SCOUTS1 OR 1-844-726-8871. The BSA is always reevaluating and reassessing its policies to ensure the safest youth program and the best training are offered. Over the past two years, the Boy Scouts of America has worked with experts in the field of child abuse, child sexual abuse and maltreatment to develop new training and resources that will further strengthen our ability to protect youth. These changes include:
• Fully updated and revised Youth Protection Training developed with leaders in the field of child abuse prevention and includes insights from experts, survivors and the latest strategies for recognizing and preventing major forms of abuse. This is the designated Youth Protection training for all adults. All modules must be completed. • Expanded youth protection content across all our communications channels will inform and engage our volunteers and parents. • An expanded ScoutsFirst Helpline to aid volunteers and families in addressing potentially dangerous situations. 1-844-SCOUTS1 (1-844-726-8871)
The BSA also provides unlimited counseling and support for healing to anyone who has ever been abused in Scouting.
Page 6 Page 7 Page 8 August 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 3 Council Take Order Sale Begins
4 5 6 7 8 9 10
Range Day @ Hinds Webelos Resident Camp @ Hinds
11 12 13 14 15 16 17
Day Camp @ Hinds 18 19 20 21 22 23 24
Leader Appreciation Celebration @ Bomazeen 25 26 27 28 29 30 31
Council Popcorn & Coupon Book Orders Due
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
8/6-- District Committee Mtg 8/1-- Eagle Board 8/14-- Program Kick Off 8/8-- Program Kick- Off 8/13-- Program Kick- Off 8/7-- District Committee Mtg 8/28-- Eagle Board 8/28-- Advancement Committee 8/7—District Commissioner Mtg Mtg 8/10-- Membership Table at Cross 8/29-- District Committee Mtg Arena 8/14-- Program Kick-Off 8/26-- Popcorn Show & Sell Orders Due to Council
Page 9 September 2019
Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 Labor Day MSSE Auction MSSE Event Council Office Closed
8 9 10 11 12 13 14
Show-N-Sell & Coupon Book Dist.
Wood Badge Weekend #1 15 16 17 18 19 20 21
Wood Badge OA Induction Weekend @ Hinds Weekend #1 22 23 24 25 26 27 28
OA Induction Walk-a-Thon Weekend @ Hinds For Scouting
OA—LEC OA LLD @ Hinds 29 30
OA LLD @ Hinds
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
9/3-- District Committee Mtg 9/4-- District Committee Mtg 9/4—District Committee Mtg 9/5—Roundtable 9/10-- Roundtable & OA Mtg 9/4—District Commissioner Mtg 9/4—Commissioner Mtg 9/5—Commissioner Mtg 9/5-- Eagle Board 9/11—Roundtable 9/8-- Kantanky 9/11-- Roundtable/OA 9/25—Eagle Board 9/12-- Fall Merit Badge College 9/27-- Membership Table at Cross 9/25—Advancement Committee Arena Mtg 9/28 District Training 9/26—District Committee Mtg
Page 10 October 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5
Unit Rechartering Begins
Wood Badge Weekend #2 6 7 8 9 10 11 12 Range Day @ Hinds
Wood Badge Fall Membership Event—Chuckwagon Weekend #2 Derby @ Gustin 13 14 15 16 17 18 19
20 21 22 23 24 25 26 Unsold SNS Popcorn & Coupon Book Return Day
SNS & Coupon Book Money Due 27 28 29 30 31
Popcorn Take Orders & Prize Orders Due
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
10/1-- District Committee Mtg 10/3-- Eagle Board 10/2—District Committee Mtg 10/03—Roundtable 10/8-- Roundtable, OA, & SPL 10/9-- District Committee Mtg 10/2—Commissioner Mtg 10/10-- Fall Merit Badge College Council 10/9—District Commissioner Mtg 10/9—Roundtable 10/18—20 - Fall Camporee 10/17-- Fall Merit Badge College 10/12-- District Cub Scout Event 10/11—10/13—Fall Camporee 10/23-- Advancement Committee 10/18-20 Fall Camporee 10/16-- Roundtable/OA 10/17—New Leader Orientation Mtg 10/24-- Fall Merit Badge College 10/18-- Fall Camporee 10/30—Eagle Board 10/24—District Committee Mtg Session 2 10/19 ITOLS/ BALOO Training 10/26—Beaver Weekend @ Nutter 10/26-- Membership Table at Cross Arena
Page 11 November 2019
Sun Mon Tue Wed Thu Fri Sat 1 2 Scouting For Food Flyer Distribution
3 4 5 6 7 8 9
Range Day @ Beaver Day @ Hinds Hinds Scouting For Food Collection Event 10 11 12 13 14 15 16
Veteran’s Day Take-Order Popcorn Dist. Council Office Closed
17 18 19 20 21 22 23
24 25 26 27 28 29 30
Thanksgiving Holiday—Council Office Closed
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
11/5-- District Committee Mtg 11/6-- District Committee Mtg 11/6—District Committee Mtg 11/7—Commissioner Mtg 11/5—District Commissioner Mtg 11/6 - District Commissioner Mtg 11/6—Commissioner Mtg 11/7—Roundtable 11/7-- Fall Merit Badge College 11/7-- Eagle Board 11/13—Roundtable 11/14—Fall Merit Badge College Session 3 11/13-- Roundtable/OA 11/27—Eagle Board 11/20– Advancement Cmt Mtg 11/12-- Roundtable, OA, and SPL 11/16-- YPT Training 11/21—District Committee Mtg Mtg 11/14-- Fall Merit Badge College Session 4
Page 12 December 2019
Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7
OA—Annual ALL Popcorn Banquet Money Due to Council
8 9 10 11 12 13 14
Range Day @ Deadline to have Hinds ALL recharter paperwork turned into Council 15 16 17 18 19 20 21
22 23 24 25 26 27 28
Christmas Holiday—Council Office Closed
29 30 31
New Year’s Eve
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
12/3-- District Committee Mtg 12/4-- Annual District Mtg 12/4—District Committee Mtg 12/5—Roundtable 12/3—District Commissioner Mtg 12/5-- Eagle Board 12/4—Commissioner Mrg 12/12 -- Fall Merit Badge College 12/10-- Roundtable, OA, & SPL 12/11-- Roundtable/OA 12/11—Roundtable 12/18-- Advancement Committee Mtg 12/20-- Membership Table at 12/13—12/15—Christmas Mtg Cross Arena Camporee 12/19—District Committee Meeting 12/18—Eagle Board
Page 13 January 2020 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 New Year’s Day L.L. Bean Merit Badge Office Closed College WK #1
OA Unit Elections All Districts Goal Begin Setting Seminar @ Hinds 5 6 7 8 9 10 11
L.L. Bean Merit Badge College WK #2
Range Day @ Hinds
OA—LEC 12 13 14 15 16 17 18 L.L. Bean Merit Badge College WK #3
19 20 21 22 23 24 25
L.L. Bean Merit Badge Martin Luther College WK #4 King Day
Office Closed OKPIK #1 @ Hinds 26 27 28 29 30 31
OKPIK #1 @ Hinds
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
1/5-- District Planning Mtg 1/2-- Eagle Board 1/8—District Committee Mtg 1/2—Commissioner Mtg 1/5—District Commissioner Mtg 1/8-- District Committee Mtg 1/8—Commissioner Mtg 1/2-- Roundtable 1/14-- Roundtable, OA, and SPL 1/8—District Commissioner Mtg 1/15—Roundtable 1/22-- Advancement Committee Mtg 1/15-- Roundtable/OA 1/29—Eagle Board Mtg 1/18-- District Training Day 1/23—District Committee Mtg
Page 14 February 2020
Sun Mon Tue Wed Thu Fri Sat 1
2 3 4 5 6 7 8 Range Day @ Hinds
9 10 11 12 13 14 15
Scout Sunday
16 17 18 19 20 21 22
President’s Day
Office Closed OKPIK #2 @ Hinds Winter Camp 23 24 25 26 27 28 29
OKPIK #2 @ Hinds
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
2/4-- District Committee Mtg 2/1-- Klondike Derby 2/1—2/3 Klondike Derby 2/1-- Klondike Derby 2/4—District Commissioner Mtg 2/5-- District Committee Mtg 2/5—District Committee Mtg 2/6—Roundtable 2/8-9 -- Klondike Derby 2/5—District Commissioner Mtg 2/5—Commission Mtg 2/26-- Advancement Committee 2/11-- Roundtable, OA, SPL Mtg 2/6-- Eagle Board 2/12—Roundtable Mtg 2/12-- Roundtable/OA 2/26—Eagle Board 2/27—District Committee Mtg 2/29-- Winter Cub Event
Page 15 March 2020 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7
OKPIK #3 @ Hinds
8 9 10 11 12 13 14
Range Day @ Hinds
OKPIK #3 @ OA—LEC Hinds
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
3/3-- District Committee Mtg 3/4-- District Committee Mtg 3/4—District Committee Mtg 3/5—Commissioner Mtg 3/3—District Commissioner Mtg 3/4—District Commissioner Mtg 3/4—District Commissioner Mtg 3/5—Roundtable 3/10-- Roundtable, OA, SPL Mtg 3/5-- Eagle Board 3/11—Roundtable 3/25-- Advancement Committee 3/21-- Leader Training Extravagan- 3/11—Roundtable/OA 3/21—District Banquet Mtg za 3/28 -- District Recognition Dinner 3/25—Eagle Board 3/26—District Committee Mtg 3/28—Merit Badge College
Page 16 April 2020 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4
OA Ordeal Planning Conference
5 6 7 8 9 10 11 Range Day @ Good Friday Hinds
Council Office Closed 12 13 14 15 16 17 18
Easter Boston Museum of Science Trip
19 20 21 22 23 24 25 Boston Museum Council of Science Trip Recognition Banquet Operation Fly First Class 26 27 28 29 30
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
4/7-- District Committee Mtg 4/1-- District Committee Mtg 4/1—District Committee Mtg 4/2—Roundtable 4/7—District Commissioner Mtg 4/1—District Commissioner Mtg 4/1—Commissioner Mtg 4/4-- Pinewood Derby 4/14 Roundtable, OA, and SPL 4/2-- Eagle Board 4/4—District Pinewood Derby 4/16 -- Spring Merit Badge College Mtg 4/4-- Pinewood Derby 4/8—Roundtable 4/22—Advancement Cmt Mtg 4/18-- District Pinewood Derby 4/6-- Roundtable/OA 4/25—Merit Badge College 4/23—District Committee Mtg 4/29—Eagle Board 4/30—Spring Merit Badge College
Page 17 May 2020 Sun Mon Tue Wed Thu Fri Sat 1 2
3 4 5 6 7 8 9 Range Day @ Hinds
Council Wide Pinewood Derby @ Hinds 10 11 12 13 14 15 16
MaineJam2020 @ L.L. Bean 17 18 19 20 21 22 23
MaineJam2020 @ L.L. Bean 24 25 26 27 28 29 30 Memorial Day
Council Office Closed 31
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
5/2-- Camp Gustin Beaver Day 5/2-- District Training Day 5/6—District Committee Mtg 5/7—Commissioner Mtg 5/5-- District Committee Mtg 5/6-- District Committee Mtg 5/6—District Commissioner Mtg 5/7—Roundtable 5/5—District Commissioner Mtg 5/6—District Commissioner Mtg 5/13—Roundtable 5/14-- Spring Merit Badge College 5/12-- Roundtable, OA & SPL Mtg 5/7 -- Eagle Board 5/27—Eagle Board 5/27— Advancement Committee 5/15-17-- Abnaki Spring Camporee 5/13—Roundtable/OA Mtg 5/23-- Webelos Walkabout 5/28—Spring Merit Badge College 5/28—District Committee Mtg
Page 18 June 2020 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6
OA Induction Weekend @ Hinds 7 8 9 10 11 12 13
OA Induction Popcorn Popcorn Range Day @ Hinds Weekend @ Hinds Kick-Off #1 Kick-Off #2
OA—LEC 14 15 16 17 18 19 20
OA Induction Weekend @ Bomazeen 21 22 23 24 25 26 27 OA Induction Law Enforcement Academy @ Maine Criminal Justice Academy
Moose River Canoe Trek Leaving out of Bomazeen
NYLT @ Bomazeen 28 29 30
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
6/2-- District Committee Mtg 6/3-- District Committee Mtg 6/3—District Committee Mtg 6/4—Roundtable 6/2—District Commissioner Mtg 6/3—District Commissioner Mtg 6/3—Commissioner Mtg 6/5-- BALOO/ IOLS Training 6/9-- District Recognition Banquet 6/4-- Eagle Board 6/12—14 Father/Scout Weekend 6/6-- Nutter Beaver Day 6/10-- Roundtable/OA 6/24—Eagle Board 6/19—Akela Weekend @ Nutter 6/24-- Advancement Committee Mtg 6/25—District Committee Mtg
Page 19 July 2020 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4
Webelos Resident Camp @ Hinds 5 6 7 8 9 10 11 Week 1 Resident Camp @ Hinds Webelos Funpack Resident Week 1 Resident Camp @ Bomazeen Weekend @ Camp @ Bomazeen Hinds Day Camp@ Camp Nutter 12 13 14 15 16 17 18
Week 2 Resident Camp @ Hinds Funpack Weekend @ Week 2 Resident Camp @ Bomazeen Bomazeen
Day Camp@ Camp Hinds 19 20 21 22 23 24 25
Week 3 Resident Camp @ Hinds Funpack Weekend @ Webelos Resident Camp @ Bomazeen Hinds
26 27 28 29 30 31
Week 4 Resident Camp @ Hinds Funpack Weekend @ Day Camp @ Camp Bomazeen Hinds
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
7/2-- Eagle Board 7/29—Eagle Board 7/11-- District Planning Mtg
Page 20 August 2020 Sun Mon Tue Wed Thu Fri Sat 1
Council Take Order Sale Begins 2 3 4 5 6 7 8
Day Camp @ Camp Gustin Range Day @ Hinds
STEAM Camp @ Camp Nutter 9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
Council Popcorn & Coupon Book Orders Due 30 31
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
8/4-- District Committee Mtg 8/5-- District Committee Mtg 8/12—Program Launch 8/6—Program Launch 8/4—District Commissioner Mtg 8/5—District Commissioner Mtg 8/26—Eagle Board 8/26—Advancement Cmt Mtg 8/11-- Program Kick Off 8/6-- Eagle Board 8/27—District Committee Mtg 8/12—Roundtable/OA
Page 21 September 2020
Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5
6 7 8 9 10 11 12
Labor Day MSSE Auction MSSE Event
Council Office Closed
13 14 15 16 17 18 19
Show-N-Sell & Coupon Book Dist.
OA Induction Weekend @ Bomazeen 20 21 22 23 24 25 26
OA Induction Walk-a-Thon Weekend @ For Scouting Bomazeen OA—LEC 27 28 29 30
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
9/1 -- District Committee Mtg 9/2-- District Committee Mtg 9/2—District Committee Mtg 9/3—Roundtable 9/1—District Commissioner Mtg 9/2—District Commissioner Mtg 9/2—Commissioner Mtg 9/3—Commissioner Mtg 9/8 —Roundtable, OA, & SPL Mtg 9/3 -- Eagle Board 9/9—Roundtable 9/10—Fall Merit Badge College 9/9-- Roundtable/OA 9/30—Eagle Board 9/24—Advancement Cmt Mtg 9/25—District Committee Mtg 9/26—Beaver Day @ Nutter
Page 22 October 2020 Sun Mon Tue Wed Thu Fri Sat 1 2 3
Unit Rechartering Begins
4 5 6 7 8 9 10 Fall Membership Event— Chuckwagon Derby @ Gustin OA LLD 11 12 13 14 15 16 17
OA LLD 18 19 20 21 22 23 24
Unsold SNS Popcorn & Coupon Book Return Day
SNS & Coupon Book Money Due 25 26 27 28 29 30 31
Popcorn Take Halloween Orders & Prize Orders Due
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
10/6-- District Committee Mtg 10/1-- Eagle Board 10/2—Haunted Woods 10/1—Roundtable 10/6—District Commissioner Mtg 10/3-- District Training Day 10/7—District Committee Mtg 10/8—Fall Merit Badge College 10/13-- Roundtable, OA, & SPL 10/7-- District Committee Mtg 10/7—Commissioner Mtg 10/16-18—Fall Camporee Mtg 10/7—District Commissioner Mtg 10/9—10/11—Fall Camporee 10/28—Advancement Cmt Mtg 10/15-- Fall Merit Badge College 1 10/10-- District Cub Scout Event 10/14—Roundtable 10/29—District Committee Mtg 10/16-18-- Fall Camporee 10/14-- Roundtable/OA 10/28—Eagle Boards 10/22-- Fall Merit Badge College 2 10/16-18-- Fall Camporee 10/29-- Fall Merit Badge College 3
Page 23 November 2020
Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7
Scouting For Food Flyer Distribution
8 9 10 11 12 13 14
Veteran’s Day Take-Order Popcorn Dist. Council Office Closed Scouting For Food Collection Event 15 16 17 18 19 20 21
22 23 24 25 26 27 28
Thanksgiving Holiday—Council Office Closed
29 30
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
11/3-- District Committee Mtg 11/4-- District Committee Mtg 11/4—District Committee Mtg 11/5—Commissioner Mtg 11/3—District Commissioner Mtg 11/4—District Commissioner Mtg 11/4—Commissioner Mtg 11/5—Roundtable 11/5-- Fall Merit Badge College 4 11/11—Roundtable/OA 11/18—Roundtable 11/12—Fall Merit Badge College 11/10-- Roundtable, OA, & SPL 11/5-- Eagle Board 11/25—Eagle Board 11/18—Advancement Cmt Mtg Meeting 11/21-- YPT Training Day 11/19—District Committee Mtg
Page 24 December 2020
Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5
ALL Popcorn OA—Annual Money Due to Banquet Council
6 7 8 9 10 11 12
13 14 15 16 17 18 19
Deadline to have ALL recharter paperwork turned into Council 20 21 22 23 24 25 26
Christmas Holiday—Council Office Closed
27 28 29 30 31
New Year’s Eve
ABNAKI CASCO BAY KENNEBEC VALLEY YORK
12/1-- District Committee Mtg 12/2-- District Committee Mtg 12/2—District Committee Mtg 12/3—Roundtable 12/1—District Commissioner Mtg 12/2—District Commissioner Mtg 12/2—Commissioner Mtg 12/10—Fall Merit Badge College 12/8-- Roundtable, OA, & SPL Mtg 12/3-- Eagle Board 12/9—Roundtable 12/16—Advancement Cmt Mtg 12/9-- Roundtable/OA 12/30—Eagle Board 12/17—District Committee Mtg
Page 25 PACK PROGRAM PLANNING PROGRAM PLANNING: THE BASICS OF A SUCCESSFUL PACK Program planning is a simple but critical part of your pack’s success. Throughout the process remember your goal is to deliver a quality program to each youth and their family. It should be fun, exciting and focused on the purposes of Cub Scouting. Setting an annual program plan provides direction and a sense of satisfaction and a feeling of accomplishment in a job well done. Planning also makes the best possible use of your valuable volunteer time. STEPS TO PROGRAM PLANNING QUALITY PROGRAM PLANNING One of the most important responsibilities of the Pack 1. SET A MEETING DATE Committee is to keep the pack operating with a first-rate, year- Set a date to meet with the Pack committee, including the Den round program. The quality of the program will depend largely Leaders. on the Pack Committee giving the Cubmaster, the Cub Scout Den Leaders and Webelos Den Leaders the help they need. Cub 2. CHECK MEETING DATES Scout program planning and delivery includes four codependent Check with your chartered organization and school calendar to steps, which usually guarantee a strong pack program. find available dates for pack meetings. They should be at the The steps are: same time and day each month. 1. Annual Pack Program Planning Conference 2. Monthly Pack Leader Meeting 3. REVIEW LAST YEAR’S PROGRAM 3. Monthly Den Leader/Den Leader Coach Meeting Which activities worked and which did not? Decide what 4. Monthly meetings of each Den Leader with the Den Chief activities and special meetings you would like to do again. Also determine whether or not your budget was adequate.
PROGRAM PLANNING RESOURCES AND TOOLS 4. SET NEW MEETING DATES www.pinetreebsa.org Review the available pack meeting dates with the pack www.scouting.org committee, and set dates for the coming year. Be careful to avoid holidays and school breaks. JOURNEY TO EXCELLENCE 5. NOTE COUNCIL, DISTRICT AND LOCAL DATES www.scouting.org/awards/journey-to-excellence Review the council and district calendar and mark dates on your program schedule for district and council activities: Pinewood Derby, training sessions, and important meetings STEP 1: PLAN YOUR PROGRAM like roundtable. • Use meeting resources to make planning easier. Become familiar with the Pack Program Planning resources and tools 6. SCHEDULE PACK SPECIAL DATES at www.pinetreebsa.org Set the dates for special activities your pack will be doing • Determine what requirements each Scout will need for their during the year and put them in your program calendar. These next rank. may include: Pack Fundraisers (Popcorn Sale) in October; Blue • Use this Program Planning Guide to deteremine what council, and Gold Banquet in February; Pinewood Derby® in January district and local activities the unit will participate in. or March; Winter Carnival January through March; Friends of • Decide what camping opportunities the unit will participate in. Scouting in January or February; Camp Card Sale in February • Plan service projects to include one for your chartered / March, Summertime Activities: Cub Scout Resident Camp, partner, Scouting for Food or district service project. Day Camp and Akela Camp. • Plan the meeting dates and Pack events. 7. SCHEDULE COMMITTEE & DEN LEADER STEP 2: FUND YOUR PROGRAM MEETINGS • Determine expenses to operate the Cub Scout Pack. Select dates and schedule monthly meetings of your committee • Determine income needed to operate a successful program. to meet and plan out the next month’s activities and meetings • Determine how much Trails End Popcorn, Camp Cards and (i.e. in September you should be planning for October). You other fundraisers your unit needs to sell to cover expenses. should have a committee meeting every month. STEP 3: GROW YOUR PROGRAM 8. SELECT A MONTHLY CUB SCOUT CORE VALUE • Plan to recruit a 10% increase in youth membership. Write one of the Cub Scout core values and monthly themes • Participate in statewide recruitment campaign. under each month in your annual calendar so that everyone • Plan to recruit adult leaders for all unit positions. knows what the month’s focus is for the Pack. • Plan to recruit parents to help with the unit. • Plan to participate in the new Lion Cub Pilot Program for 9. DETERMINE THE PACK BUDGET Kindergarten boys. Create a wish-list of activities and use the Pack Budget Worksheet on how to fund it. The Council provides two exciting STEP 4: TRAIN YOUR LEADERS fundraising tools in the Popcorn Sale in the fall and the Camp • Train your leaders to deliver the best Scouting program. Card sale in the spring. Use these tools to fund your entire • Ensure every registered adult leader completes Youth Scouting year. Camp, registration fees, materials and activities Protection Training. should all be paid for by the unit. Make an activity plan, set a • Provide Youth Protection training for the youth and parents fundraising goal and make sure your families know that if they of the unit. raise your goal, their Scouting year will be fully paid for. Make • Encourage training (basic and supplemental) for youth and sure the Scouts who raise the money get the benefit. Plan it, adults. Raise it, Spend it! • Provide unit-led training opportunities to all leaders in your pack. Encourage adult leaders to participate in district 10. DISTRIBUTE THE PLAN and council sponsored training courses and events. Every family should receive a copy of the annual calendar so they can plan accordingly. This calendar will help ensure that everyone in the pack knows exactly what is happening. Page 26 JOURNEY TO EXCELLENCE Pack ______of ______District 2019 Scouting's Journey to Excellence "The BSA method for annual planning and continuous improvement"
Bronze Silver Gold Objective Bronze Level Silver Level Gold Level Item Points Points Points Planning and Budget Total Points: 200
Planning and Budget: Have a program plan and Achieve Bronze, plus pack Achieve Silver, plus pack Have an annual program plan budget that is regularly reviewed by the pack committee meets at least six conducts a planning meeting #1 and budget adopted by the 50 100 200 committee, and it follows BSA policies relating to times during the year to review involving den leaders for the pack committee. fundraising. program plans and finances. following program year.
Membership Total Points: 500
Conduct a formal recruitment Achieve Bronze, and either Achieve Silver, and either Building Cub Scouting: Recruit new youth into program by October 31 and increase youth members by increase youth members by #2 50 100 200 the pack in order to grow membership. register new members in the 5% or have at least 40 10% or have at least 60 pack. members. members.
Retention: Retain a significant percentage of Reregister 60% of eligible Reregister 65% of eligible Reregister 75% of eligible #3 50 100 200 youth members. members. members. members.
With a troop, hold two joint Webelos-to-Scout transition: Have an effective activities or 75% of second 60% of eligible Webelos 80% of eligible Webelos #4 plan to graduate Webelos Scouts into Boy Scout 25 50 100 year Webelos have completed register with a troop. register with a troop. troop(s). "The Scouting Adventure." Program Total Points: 900
Advancement: Achieve a high percentage of 50% of Cub Scouts advance 60% of Cub Scouts advance 75% of Cub Scouts advance #5 100 200 300 Cub Scouts earning rank advancements. one rank during the year. one rank during the year. one rank during the year.
Each den has the opportunity Each den has the opportunity Each den has the opportunity Outdoor activities: Conduct outdoor activities to participate in three outdoor to participate in four outdoor to participate in five outdoor #6 50 100 200 and field trips. activities or field trips during activities or field trips during activities or field trips during the year. the year. the year. 33% of Cub Scouts participate 50%, or 33% and have 75%, or 50% and have Day/resident/family camp: Cub Scouts attend in a camping experience or #7 improvement over the prior improvement over the prior 50 100 200 day camp, family camp, and/or resident camp. improvement over the prior year. year. year. Participate in two service Participate in three service Achieve Silver, plus at least #8 Service projects: Participate in service projects. projects and enter the hours on projects and enter the hours on one of the service projects is 25 50 100 the JTE website. the JTE website. conservation-oriented.
Hold eight pack meetings a Achieve Bronze, plus dens Pack and den meetings and activities: Dens Achieve Silver, plus earn the #9 year. Den or pack meetings meet at least twice a month 25 50 100 and the pack have regular meetings and activities. Summertime Pack Award. have started by October 31. during the school year.
Volunteer Leadership Total Points: 400
Achieve Bronze, and prior to Achieve Silver, plus every den Leadership recruitment: The pack is proactive in Have a registered assistant recruiting event, the committee #10 has a registered leader by 50 100 200 recruiting sufficient leaders. Cubmaster. identifies pack and den October 31. leadership for the next year.
Achieve Bronze, plus the Cubmaster or an assistant Cubmaster and den leaders Achieve Silver, plus two-thirds Trained leadership: Have trained and engaged Cubmaster or pack trainer has have completed position- of committee members have #11 leaders at all levels. All leaders are required to 50 100 200 completed position-specific specific training or, if new, will completed position-specific have youth protection training. training. complete within three months training. of joining.
o Bronze: Earn at least 525 points by earning points in at least 7 objectives. Total points earned: o Silver: Earn at least 800 points by earning points in at least 8 objectives.
o Gold: Earn at least 1,050 points by earning points in at least 8 objectives and at least Bronze in #6. No. of objectives with points:
o Our pack has completed online rechartering by the deadline in order to maintain continuity of our program.
o We certify that these requirements have been completed:
Cubmaster ______Date ______
Committee chair ______Date ______
Commissioner ______Date ______
This form should be submitted to the Scout service center or your unit commissioner, as directed by your council. Page 27 CUB SCOUT RECRUITING
Scouting offers a continuous program that becomes progressively more challenging. T he Membership Cycle includes recruiting and retaining youth. SPRING RECRUITMENT Spring recruitment is aimed at youth graduating from kindergarten through fourth grade. Efforts enable new members to participate in summer activities planned by the pack, district and council, such as pack picnics, outdoor activities, day camp, and resident camp. FALL RECRUITMENT Generally, a two week recruitment campaign focused on a two week period in mid-September following careful preparation and planning involving unit leaders, district Adventure is wAiting. leaders, commissioners and Scout recruiters. Units are encouraged to plan fun and exciting recruitment nights Build yours. FALL RECRUITMENT PLANNING BeAscout.org • Designate one or more nights for your Cub pack to hold registration events during September. • Flyer every school affiliated with your Pack to extend an invitation to ALL Youth. • Provide information to every religious affiliation in your community to extend an follow, friend, And wAtch invitation to ALL youth. • Send information/press releases to local community newspapers to announce sign up night dates and details. • Encourage your Chartered Partner to assist in the recruitment of youth. • Encourage current members to promote Scouting. • Attend your School Open House/Meet the Teacher event to provide Scouting information and additional invitations to parents and prospective youth. • Arrange for classroom, lunchroom or playground visits to promote Scouting. • Update pack contact information and specific unit information on www.BeAScout.org
PEER TO PEER RECRUITMENT Peer-to-Peer recruitment and Bring-a-Buddy campaigns are the most effective methods of recruiting new Cub Scouts. This method uses two of Scouting’s greatest strengths – a wide range of volunteer leaders and excited, enthusiastic youth members located in nearly all of the neighborhoods in your area. CUB SCOUT MEMBERSHIP - OTHER IMPORTANT FACTORS • Ensure your pack has all age specific Dens (Lions, Tigers, Wolves, Bears, Webelos and Arrow of Light (AOL). • Conduct unit inventories in Spring to ensure all youth are registered. • Conduct leader inventories in Spring to help plan for leader turnover and succession planning in your pack.
CUB SCOUT RECRUITMENT MATERIALS The Pine Tree Council is committed to helping your unit grow its membership to serve more youth and families. The council provides the flyers and yard signs to all units. For assistance with conducting membership recruitment in your pack, contact your District Executive or Disttrict Membership Team.
Page 28 ARROW OF LIGHT TO SCOUT TRANSITION PACK AND TROOP LEADER ACTION STEPS AND TIMELINE ARROW OF LIGHT (AOL) BY DATES WEBELOS LEADER ASSISTANT SCOUTMASTER UNIT COMMISSIONER
Attend district roundtable. Prepare and present list of partnered Complete Arrow of Light Follow up with Arrow of Light Webelos and packs and troops in their area. Include AUGUST Webelos Patrol roster. Give leaders names and phone #’s, # of roster of Arrow of Light visit Troop members, meeting place and day of Webelos to partner troop(s). week.
Arrow of Light Webelos attend Fall Camporee with Invite Arrow of Light Webelos to participate in troops. Request Arrow of troop activities: Court of Honor, hike, service SEPTEMBER Light Den Chief(s).Plan Key project, etc. Plan Key Leader meeting with Attend Key Leader Meeting. Leader Meeting with (SM, CM, pack and invite Arrow of Light Webelos and WL and UC). parents.
Hold Key Leader Meeting. Attend Key leader meeting. Plan and Plan and schedule date for: schedule dates for: orientation/camp OCTOBER orientation/camp promotion, Attend Key Leader Meeting. troop meeting visit and pack promotion, troop meeting visit and pack graduation/transition. graduation/transition.
Attend Orientation meeting Invite Arrow of Light Webelos and parents with Arrow of Light Webelos to orientation meeting. Webelos complete Promote, help plan and NOVEMBER and parents. Introduce AOL Webelos to troop applications. Include summer camp attend Orientation Meeting. organization/terminology. promotion.
Plan and coordinate with Select troop activities for Arrow of Light NOVEMBER troop to have Arrow of Webelos to attend. Coordinate with Webelos Encourage continued contacts between THROUGH Light Webelos continue Arrow of Light leaders and invite Arrow of troop and Arrow of Light Webelos FEBRUARY participation in troop activities. Light Webelos and parents to attend.
Blue and Gold Banquet. Pack Troop reregisters all 5th grade Webelos as invites troop to attend and Scouts when the troop recharters. Webelos participate. Webelos receive who do not recharter with the troop reregister FEBRUARY Arrow of Light. AOL webelos with the pack. They can transfer to the troop Encourage and help coordinate troop THROUGH attend troop meetings and at a later date. Hold key leaders meeting to activities. MARCH prepare for summer camp. Hold key leaders meeting to discuss 4th grade webelos, pack and troop. discuss 4th grade webelos, Submit summer camp information. Participate pack and troop. in camp card sale. Work with new Scouts (as desired by Troop Webelos New Scouts camp with the troop. Troop Assist where needed with AOL Webelos APRIL Coordinator). Cubmaster follows up with Arrow of Light Webelos who adjustment to the troop and with follow THROUGH follows up with 5th grade haven’t transferred and invites them to join up on untransitioned Arrow of Light MAY Webelos leader(s). Prepare the troop. Invite 4th grade Webelos to Spring Webelos for summer camp. camporee. Prepare for summer camp. ARROW OF LIGHT WEBELOS LEADER/ PACK RESPONSIBILITIES: • Goal to successfully transition all 5th grade AOL Webelos in your pack into your partnered Scout troop in February/March. • Arrange for AOL Webelos to visit the partner troop(s); if your pack doesn’t have a partner troop, contact your district’s membership chair or district executive for assistance. • Encourage AOL Webelos not joining the partner troop to seek out other troops in the area. • Pack leadership schedule a key leader meeting regarding 4th grade Webelos in March/April and schedule another in October with the partner Troop. Webelos leaders are the most influential leader throughout the AOL Webelos transition process. • Pack leadership schedule a key leader meeting by October with the partner troop. • Pack leadership invites Scoutmaster and troop youth leaders to speak at special pack activities. • Provide an information session on the Scout program for all Webelos leaders, parents of AOL Webelos, and other leaders moving on to the troop. • AOL Webelos leaders work with troop leaders to secure den chiefs for each Webelos den. • Communication with partner troop leadership is essential. • Set the expectation that all Arrow of Light Webelos Scout attend camp. UNIT COMMISSIONER RESPONSIBILITIES: • It is an important part of the Unit Commissioner responsibilities to assist the AOL Webelos leaders and troop leaders through the entire transition process and ensure that the action steps are followed as scheduled. • Promote communication by scheduling a meeting of key volunteers. • Be sure new Scouts have completed Scout application, have a copy of the troop’s activities, and that they know when and where the troop meets. Page 29 TROOP PROGRAM PLANNING PROGRAM PLANNING: THE BASICS OF A SUCCESSFUL TROOP Program planning is a simple but critical part of your troop’s success. Throughout this process, your goal is to deliver a quality program to each youth and family. Your program should be fun, exciting, and focused on the purposes of Scouting. Development of an annual program plan provides direction, and a sense of satisfaction and accomplishment in a job well done. Planning also makes the best possible use of your valuable volunteer time. Youth involvement and brainstorming in the planning is key.
QUALITY PROGRAM PLANNING STEPS TO SUCCESSFUL PROGRAM PLANNING One of the responsibilities of your troop committee is to keep your troop operating a first-rate, year-round program. The quality of 1. SET A MEETING DATE your program will depend largely on your committee giving the Set a date to meet with the Troop committee, including the Scoutmaster and the assistant Scoutmasters the help they need to Scoutmaster, Assistant Scoutmaster and youth leaders. run a successful program for the troop. Troop Program Planning includes a series of meetings dependent upon one another. These 2. CHECK MEETING DATES sessions guarantee a strong program. The sessions are: Check with your chartered organization and school calendar to find available dates for troop meetings and outings. They 1 Annual Troop Program Planning Conference with should be at the same time and day each week. Scouts. 2. Monthly Troop Committee meetings. 3. REVIEW LAST YEAR’S PROGRAM 3. Monthly meetings of the adult and youth leaders to plan Which activities worked and which did not? Decide what the upcoming month’s weekly meetings and outings. activities and special meetings you would like to do again. Also determine whether or not your budget was adequate. PROGRAM PLANNING RESOURCES AND TOOLS 4. SET NEW MEETING DATES www.pinetreebsa.org Review the available troop meeting and outing dates with www.scouting.org the troop committee, and set dates for the coming year. Be JOURNEY TO EXCELLENCE careful to avoid holidays and school breaks. www.scouting.org/awards/journey-to-excellence 5. NOTE COUNCIL, DISTRICT AND LOCAL DATES Review the council and district calendar and mark dates STEP 1: PLAN YOUR PROGRAM on your program schedule for district and council activties: • Use meeting resources to make planning easier. Become camporees, training sessions, and important meetings like familiar with the Troop Program Planning resources and roundtable. tools at www.pinetreebsa.org • Determine what requirements each Scout will need for their 6. SCHEDULE TROOP SPECIAL DATES next rank. Set the dates for special activities your troop will be doing • Use this Program Planning Guide to deteremine what council, during the year and put them in your program calendar. district and local activities the unit will participate in. Decide These may include: Scout Summer Camp, Klondike Derbies, what camping opportunities the unit will participate in. Service Projects, and weekend camping activities. • Plan service projects to include one for your chartered partner, Scouting for Food or district service project. 7. SCHEDULE COMMITTEE & LEADER MEETINGS • Plan the meeting dates and troop events. Select dates for and schedule monthly meetings of your committee to meet and plan out the next month’s activities STEP 2: FUND YOUR PROGRAM and meetings (i.e. in September you should be planning • Determine expenses to operate the Scout Troop for October). You should have a committee meeting every • Determine income needed to operate a successful program. month. • Determine how much Trails End Popcorn and Camp Cards and other fundraisers your unit needs to sell to cover 8. SELECT A MONTHLY BOY SCOUT THEME expenses. Each month should include a theme that troop meetings, activities, advancement and outings are centered around. STEP 3: GROW YOUR PROGRAM • Plan to conduct a Troop Open House or Recruitment Night 9. DETERMINE THE TROOP BUDGET • Participate in statewide recruitment campaign Create a wish-list of activities and use the Troop Budget • Plan to recruit adult leaders for all unit positions. Worksheet on how to fund it. The Council provides two • Plan to recruit parents to help with the unit. exciting fundraising tools in the Popcorn Sale in the fall and • Plan to participate with your local Scout Troop to ensure a the Camp Card sale in the spring. Use these tools to fund your successful Arrow of Light (AOL) to Scout Tranistion. entire Scouting year. Camp, registration fees, materials and activities should all be paid for by the unit. Make an activity STEP 4: TRAIN YOUR LEADERS plan, set a fundraising goal and make sure your families • Train your leaders to deliver the best Scouting program. know that if they raise your goal, their Scouting year will be • Ensure every registered adult leader completes Youth fully paid for. Make sure the Scouts who raise the money get Protection Training the benefit. Plan it, Raise it, Spend it! • Provide Youth Protection training for the youth and parents of the unit. 10. DISTRIBUTE THE PLAN • Encourage training (basic and supplemental) for youth and Every family should receive a copy of the annual calendar adults. so they can plan accordingly. This calendar will help ensure • Provide unit-led training opportunities to all leaders in your that everyone in the pack knows exactly what is happening. troop. Encourage adult leaders to participate in district and council sponsored training courses and events. Page 30 JOURNEY TO EXCELLENCE Troop ______of ______District 2019 Scouting's Journey to Excellence
"The BSA method for annual planning and continuous improvement"
Bronze Silver Gold Objective Bronze Level Silver Level Gold Level Item Points Points Points Planning and Budget Total Points: 200
Planning and budget: Have a program plan and Achieve Bronze, plus troop Achieve Silver, plus troop Have an annual program plan budget that is regularly reviewed by the committee meets at least six conducts a planning meeting #1 and budget adopted by the 50 100 200 committee, and it follows BSA policies related to times during the year to review involving youth leaders for the troop committee. fundraising. program plans and finances. following program year.
Membership Total Points: 500
Have a membership growth Achieve Bronze, and either Achieve Silver, and either Building Boy Scouting: Recruit new youth into plan that includes a recruit- increase youth members by increase youth members by #2 50 100 200 the troop in order to grow membership. ment activity and register new 5% or have at least 25 10% or have at least 35 members in the troop. members. members.
Retention: Retain a significant percentage of Reregister 75% of eligible Reregister 80% of eligible Reregister 85% of eligible #3 50 100 200 youth members. members. members. members.
Achieve Bronze, plus provide Webelos-to-Scout transition: Have an effective With a pack or Webelos den, Achieve Bronze, plus recruit at least one den chief to a #4 25 50 100 plan to recruit Webelos Scouts into the troop. hold two joint activities. two Webelos Scouts. pack and recruit five Webelos Scouts.
Program Total Points: 900
Advancement: Achieve a high percentage of 40% of Boy Scouts advance 50% of Boy Scouts advance 60% of Boy Scouts advance #5 50 100 200 Boy Scouts earning rank advancements. one rank during the year. one rank during the year. one rank during the year.
Short-term camping: Conduct short-term or Conduct four short-term Conduct seven short-term Conduct nine short-term #6 50 100 200 weekend campouts throughout the year. overnight campouts. overnight campouts. overnight campouts.
Long-term camping: Participate in a long-term The troop participates in a long- 60% of Scouts attend a long- 70% of Scouts attend a long- #7 50 100 200 camp with a majority of the troop in attendance. term camp. term camp. term camp.
Service projects: Participate in service projects, Participate in three service Participate in four service Participate in five service #8 with at least one benefiting the chartered projects and enter the hours projects and enter the hours projects and enter the hours 25 50 100 organization. on the JTE website. on the JTE website. on the JTE website.
Achieve Silver, plus PLC The troop has patrols, and Achieve Bronze, plus PLC meets at least ten times. At each has a patrol leader. Patrol method: Use the patrol method to meets at least six times. The least one Scout has attended #9 There is an SPL, if more than 50 100 200 develop youth leaders. troop conducts patrol leader an advanced training course, one patrol. The PLC meets at training. such as NYLT or Order of the least four times a year. Arrow Conference. Volunteer Leadership Total Points: 400 Achieve Bronze, plus the troop Achieve Bronze, plus the troop Leadership and family engagement: The troop Have at least one registered holds two courts of honor, holds three courts of honor, #10 is proactive in recruiting sufficient leaders and 50 100 200 assistant Scoutmaster. where troop plans are where troop plans are communicates regularly with parents. reviewed with parents. reviewed with parents. Achieve Silver, plus two-thirds Achieve Bronze, plus the of active committee members Scoutmaster and 60% of have completed position- Trained leadership: Have trained and engaged Scoutmaster or an assistant assistants have completed specific training and at least #11 leaders at all levels. All leaders are required to Scoutmaster has completed 50 100 200 position-specific training or, if one person has attended an have youth protection training. position-specific training. new, will complete within three advanced training course months of joining. involving a total of least 5 days.
o Bronze: Earn at least 525 points by earning points in at least 7 objectives. Total points earned: o Silver: Earn at least 750 points by earning points in at least 8 objectives.
o Gold: Earn at least 1,000 points by earning points in at least 8 objective and at least Bronze in #6 or #7. No. of objectives with points:
o Our troop has completed online rechartering by the deadline in order to maintain continuity of our program.
o We certify that these requirements have been completed:
Scoutmaster ______Date ______
Committee chair ______Date ______
Commissioner ______Date ______
This form should be submitted to the Scout service center or your unit commissioner, as directed by your council. Page 31 CREW PROGRAM PLANNING PROGRAM PLANNING: THE BASICS OF A SUCCESSFUL CREW Program planning is a simple but critical part of your crew’s success. Throughout this process, your goal is to deliver a quality program to each youth. Your program should be fun, exciting, and focused on the purposes of Scouting. Development of an annual program plan provides direction, and a sense of satisfaction and accomplishment in a job well done. Planning also makes the best possible use of your valuable volunteer time. Youth involvement and brainstorming in the planning is key. Consistent planning annually, monthly, and weekly yields a quality program for boys and girls. QUALITY PROGRAM PLANNING Crew officers are responsible for ensuring that all crew STEPS TO SUCCESSFUL PROGRAM PLANNING programs and meetings meet the high expectations of the members. How you do this determines the kind of crew you 1. CREW MEETINGS have. If you want exciting, hands-on meetings everyone attends, Your Calendar should include all planned Crew and Crew fun activities everyone looks forward to, no recruiting problems, Committee meetings. and an annual activity that will be remembered for a lifetime, you must plan and lead the following: 2. CREW ACTIVITIES Outside regular Crew meetings, the Crew should have a full 1. The Crew Officers’ Briefing annual schedule of activities driven by the youth leadership. 2. The Venturing Activity Interest Survey 3. Brainstorming Session 3. SERVICE PROJECTS 4. Program Capability Inventory (PCI) Include any planned service projects the Crew will participate 5. The Crew Officers’ Seminar in. At least one project should benefit the Crew Chartered 6. Scheduling Organization. 7. Assigning Activity Chairs 8. Follow-Up 4. YOUTH PROTECTION TRAINING FOR YOUTH 9. Monthly Planning Review “Personal Safety Awareness” is Youth Protection Training for 10. Annual Crew Recognition Banquet members of the crew. Plan to present the training annually and include the presentation date in your activity plan.
CREW BRAINSTORMING 5. YOUTH OFFICERS Brainstorming is an essential part of Schedule youth officer elections each year. Let youth know good thinking and making good decisions. when this will be. Brainstorming is a part of many Venturing activities, like developing your year’s 6. CREW SUPER ACTIVITY program of activities. This how-to section Each Crew should participate in at least one annual “Super offers some suggestions to help make Activity” of at least 3 days and 3 nights. brainstorming happen. 7. ANNUAL PROGRAM PLANNING MEETING Include the meeting when your crew calendar is set for the CREW BRAINSTORMING GUIDELINES year, and where Venturers are able to give input to the Crew’s • Put up poster boards, flip chart paper, etc. where everyone plans. can see it • Encourage as many ideas as possible 8. FRIENDS OF SCOUTING (FOS) PRESENTATION • Don’t judge ideas (as good or bad) during brainstorming Include the date of your Friends of Scouting presentation, • Don’t look ahead to making decisions, stay totally in the Often this may be a Court of Honor or parents meeting. brainstorming mind-set • Build on one another’s ideas 9. FUNDRAISING • Encourage participation from everyone in the group Create a wish-list of activities and use the Crew Budget • Don’t worry about the words you’re using to express an idea Worksheet on how to fund it. The Council provides two - Simply try to describe the picture you’re seeing. exciting fundraising tools in the Popcorn Sale in the fall and • Be sure to list the crew members’ name behind the the Camp Card sale in the spring. Use these tools to fund your suggestion he or she makes; this crew member often is entire program year. Camp, registration fees, materials and the best candidate for chairing the activity. activities should all be paid for by the unit. Make an activity plan, set a fundraising goal and make sure your youth know When you engage in brainstorming, think about the two words that if they raise your goal, their activities and events will be that make up this word. Once you experience brainstorming, fully paid for. Make sure the Venturers who raise the money you’ll realize that it is like a storm in the brain. Ideas begin get the benefit. Plan it, Raise it, Spend it! to flow that you never knew you had— and one idea breeds another idea, and that idea breeds yet another. Brainstorming 10. SUMMER CAMP AND HIGH often surprises people. It blows off the thoughts that lie on top ADVENTURE and exposes ideas we are often unaware are inside of us. We Be sure to include a summer camp or begin to appreciate more fully what we are capable of and how high adventure experience for the crew creative we are. By causing us to stretch beyond our usual way members at Griswold Scout Reservation of thinking, brainstorming makes it hard for us to snap back to or a BSA National High Adventure Base. where we were before, because we’ve grown. Encourage youth members to also attend the National Youth Leadership Training (NYLT) training course. PROGRAM PLANNING RESOURCES AND TOOLS www.pinetreebsa.org www.scouting.org 11. DISTRIBUTE THE PLAN Every family should receive a copy of the annual calendar so they can plan accordingly. This calendar will help ensure that JOURNEY TO EXCELLENCE everyone in the Crew knows exactly what is happening. www.scouting.org/awards/journey-to-excellence Page 32 JOURNEY TO EXCELLENCE
Crew ______of ______District 2019 Scouting's Journey to Excellence
"The BSA method for annual planning and continuous improvement"
Bronze Silver Gold Objective Bronze Level Silver Level Gold Level Item Points Points Points Planning and Budget Total Points: 200
Planning and budget: Have a program plan and Achieve Bronze, plus crew Achieve Silver, plus crew Have an annual program plan budget that is regularly reviewed by the committee meets at least six conducts a planning meeting #1 and budget adopted by the 50 100 200 committee, and it follows BSA policies relating to times during the year to review involving youth leaders for the crew committee. fundraising. program plans and finances. following program year.
Membership Total Points: 500
Achieve Silver, and either Have a membership growth Achieve Bronze, and either increase youth members by Building Venturing: Recruit new youth into the plan that includes a recruitment increase youth members by #2 10% or have at least 15 100 200 300 crew in order to grow membership. activity and register new 5% or have at least 10 members with an increase members in the crew. members. over last year.
Retention: Retain a significant percentage of Reregister 50% of eligible Reregister 60% of eligible Reregister 75% of eligible #3 50 100 200 youth members. members. members. members.
Program Total Points: 800
Conduct at least five activities Conduct at least six activities Conduct at least four activities Adventure: Conduct regular activities including a and at least 50% of youth and at least 50% of youth #4 including a Tier II or Tier III 50 100 200 Tier II or Tier III adventure. participate in a Tier II or Tier III participate in a Tier II or Tier III adventure. adventure. adventure.
Have a president, vice Achieve Bronze, plus officers Achieve Silver level, plus each Leadership: Develop youth who will provide #5 president, secretary, and meet at least six times. The crew activity has a youth 50 100 200 leadership to crew meetings and activities. treasurer leading the crew. crew conducts officer training. leader.
Achieve Silver level, plus the Achieve Bronze, plus crew Personal growth: Provide opportunities for Crew members earn the crew has members earning the #6 program includes at least three 50 100 200 achievement and self-actualization. Venturing award. Discovery, Pathfinder or experiential training sessions. Summit awards. Participate in two service Participate in three service Participate in four service Service: Participate in service projects, with at #7 projects and enter the hours on projects and enter the hours on projects and enter the hours on 50 100 200 least one benefiting the chartered organization. the JTE website. the JTE website. the JTE website. Adult Volunteer Leadership Total Points: 500 Achieve Silver, plus adult Leadership recruitment: Have a proactive Achieve Bronze, plus the crew Have a registered associate leadership is identified prior to #8 approach in recruiting sufficient leaders and holds a meeting where plans 50 100 200 advisor. the start of the next program communicating with parents. are reviewed with parents. year. Achieve Bronze, plus the advisor and all associates Achieve Silver, plus at least Trained leadership: Have trained and engaged Advisor or an associate have completed position- two committee members have #9 leaders at all levels. All leaders are required to Advisor has completed 100 200 300 specific training or, if new, will completed crew committee have youth protection training. position-specific training. complete within three months training. of joining.
o Bronze: Earn at least 550 points by earning points in at least 6 objectives. Total points earned: o Silver: Earn at least 800 points by earning points in at least 7 objectives.
o Gold: Earn at least 1,100 points by earning points in at least 7 objectives. No. of objectives with points:
o Our crew has completed online rechartering by the deadline in order to maintain continuity of our program.
o We certify that these requirements have been completed:
Advisor ______Date ______
Crew President ______Date ______
Commissioner ______Date ______
This form should be submitted to the Scout service center or your unit commissioner, as directed by your council.
Page 33 LOGGING SERVICE HOURS
FIRST TIME USER LOGIN
What you will need: • Your unit ID (5 to 11 digits) • Your unit number (4 digits, no letters – ex. Pack 62 = 0062) If you do not have this information, call your DE or council office and they can supply your unit ID. TO REGISTER ON THE SITE: 1. To log service hours visit https://servicehours.scouting.org/UI/Security/Login.aspx 2. Place your cursor over the words New Users Click Here and click the left mouse button. 3. Click I agree at the Confidentiality Statement window. If you disagree, you will not be allowed to enter information into the site. 4. Use the unit ID (5 to 11 digit number) and local unit number (4 digit number) you received from the council to fill in the three fields on the user profile page. In the second field, select the type of unit you are registering. If you have not re- ceived your unit’s ID number or local unit number, call your local council office or DE. If you are a volunteer for several units, each unit will have a separate ID and local unit number. (Keep this information somewhere where you can find it, because you will need it to change your user name or password.) TIP: If your unit number has less than four digits, add zeros in front of the number so that you have 4 digits (example: Unit 12 = 0012) 5. Enter your name, address, city, state, zip code, e-mail address. 6. Type in a user name of your choice. If the user name you typed in is already in use, you will be asked to select another user name. 7. Type in and verify your password. This can be anything you choose between 6 and 10 characters. 8. Click Register. The Home page of the data collection site appears. If you have problems logging in, contact your local council office or DE to verify your unit ID. RETURNING USERS LOGIN: 1. Type the user name and password that you created when you registered at the site. 2. If you forgot your password, see the next section titled Forgotten Passwords. 3. If you forgot your user name, you will need to contact your DE or council office so that they can give you the user name you registered. 4. If you have problems logging in, contact the council office or your DE to verify your unit ID.
STEPS TO CREATING A MY.SCOUTING ACCOUNT 1. Go to www.my.scouting.org REMINDER: 2. Click on “Create an account” Remember to periodically update your account 3. Enter a User Name and Check User Name Availability profile when you receive your BSA Membership ID 4. If your User Name is available then click next number or your contact information has changed. 5. Click on “I am new and don’t know my member ID” 6. Click Next UPDATING YOUR PROFILE: 7. Enter your information that is required and then Create User To update your profile, login to your MyScouting 8. Enter security questions account and select profile and update your 9. Check your email account to complete account activation information as needed. 10. When you check your email then click on the link 11. This will put you back into Myscouting. 12. Create a New Password and then confirm it 13. Once your password is accepted login to MyScouting.org my.scouting.org
Page 34 COMMISSIONER SERVICE Commissioners are district and council leaders who help Scout units succeed. They coach and consult with adult leaders of Cub Scout packs, Scout troops, and Venturing crews. Commissioners help maintain the standards of the Boy Scouts of America.
WHAT IS COMMISSIONER SERVICE? Led by the Council Commissioner, the Commissioner team as a JOURNEY TO group of volunteers that provides service to the council, districts, chartered organizations, and units. Commissioner positions include the Council Commissioner and a team of Assistant Council EXCELLENCE Commissioners from around the Council, a District Commissioner and Assistant District Commissioners for each district, Unit “Scouting’s Journey to Excellence” is the BSA’s council Commissioners, and Roundtable Commissioners. These leaders performance recognition program designed to encourage and are appointed by the Council Commissioner with the approval of reward success and measure the performance of our units, the Council Board of Directors and the recommendation of the districts, and councils. It is meant to encourage excellence in District Committee. Service to others is regarded as an important providing a quality program at all levels of the BSA. description of Commissioner Service. HOW THE JOURNEY TO EXCELLENCE PROGRAM WORKS? THE ROLE OF THE UNIT COMMISSIONER WITH THE Each criterion has a point value for bronze, silver, and gold. UNIT KEY 3 As you achieve at one of those levels, you earn those points. The role of the unit commissioner with the unit Key 3 is to serve Each criterion will be scored and you’ll have a total score. as an adviser. He or she is not a member of the unit and has no You will need a prescribed number of total points to achieve voting authority but serves as a representative of the district bronze, and the same for silver and gold. These point values to the unit, linking district resources to the unit as needed. It is may change from year to year. As you earn more points, you’ll appropriate for the new-unit commissioner to begin meeting achieve a higher level. monthly with the unit Key 3. As the unit becomes more of a high- quality unit, the unit commissioner will attend as needed. JOURNEY TO EXCELLENCE IN YOUR UNIT Journey to Excellence gives units a framework for planning WHAT DO COMMISSIONERS DO? their year, a method of evaluating unit success, and a way to Commissioners are an extension of the council’s professional recognize your unit for great Scouting. Unit metrics include: staff in service to chartered organizations and to the over 450 Scout units in the Daniel Webster Council. They are key • Planning & budgeting partners for the successful operation of the Scouting program. • Membership growth and retention Commissioners provide help and guidance for Unit Renewal and • Program including advancement, outdoor activities, the Journey to Excellence program. They provide supplemental camping, and service projects adult leader training and Unit support at monthly Roundtable • Leadership recruitment and training meetings. This group of Scouters offers updated district/council/ national information to the local Scouting units to help the unit leaders provide the best program available to our youth in the JOURNEY TO EXCELLENCE IN OUR DISTRICT Pine Tree Council AND COUNCIL Councils and districts are recognized within the categories of WHAT IS A UNIT COMMISSIONER? finance, membership, program, unit service, and leadership A Unit Commissioner is a volunteer Scouter who through monthly and governance. For councils and districts to become gold, unit visits works directly with Scout units and leaders to help there is a requirement that you also must have a prescribed them provide the highest quality Scouting program possible. As number of points in each of the five categories. This is the friends, teachers, and counselors to unit leaders, commissioners reward for having a balanced program. As an example, you represent the ideals, principles, and policies of the Scout program may have achieved the required number of points in four of while providing the resources of the district and council to the the five categories, but missed on one category. Even if you units they serve. The primary purpose of the Unit Commissioner have enough total points to achieve gold, since you missed is to help units succeed. the total points needed in one of the five categories, you will only be recognized at the silver level. For a complete list of WHAT IS ROUNDTABLE? requirements for all programs, visit Roundtable is the best source of leader education and scouting.org/award/journey-to-excellence information for local Scouting. It is a monthly meeting conducted by the Roundtable Commissioners in each district with the goal of providing quality resources, knowledge, and skills to unit leaders ISTRICT to enable and motivate them to deliver an outstanding program to D their Scout units. Roundtable provides a forum for adults involved as leaders in the Scouting program to: • Meet and exchange ideas and information with other leaders from their district. I • Discuss topics of interest, both formally and informally. UN T • Learn about upcoming district and council events and programs. C • Increase knowledge of the Scouting program, policies, and O R procedures. M NE • Develop exciting new programs that significantly affect the MISSIO agendas of each unit in the Scouting program. C O R M E MISSPageIO 373335N Page 35 COMMISSIONER SERVICE COMMISSIONER SERVICE PLAN • A unit service plan enables linkage to other resources • A unit service plan enables commissioners to fulfill their needed to ensure success. Neither unit leaders nor unit mission to help units better serve more youth through commissioners are experts in every element of Scouting. Scouting. But as with most things, it probably isn’t quite But unit commissioners can provide access to subject matter that simple. experts that serve on our district operating committees. If • A unit service plan provides focus. It is built upon a the collaborative assessment identies, for example, speci c collaborative assessment of a unit’s strengths and needs. needs for training of youth and/or adults, a member of the • Before attempting a collaborative assessment, a unit district training committee would be able to assist. District commissioner must establish a solid relationship membership committee members could be a resource with a unit’s leaders based on mutual respect and in developing new approaches to growing a unit; district an understanding of one another’s motivation for camping committee members could assist a unit interested involvement in Scouting and vision of future success for in developing a high-adventure program for its older youth, the unit. Once completed, a collaborative assessment and so on. Once the need is identified, the unit commissioner enables unit leaders and their unit commissioner to can facilitate linkage. identify and prioritize specific tasks that will strengthen • Integrating the unit service plan process and Commissioner the unit most quickly. Tools’ technology provides efficiency. The collaborative • Collaborative assessments are a new approach; not all assessment and the resulting plan can both be captured in unit leaders are going to immediately understand, or Commissioner Tools using the Detailed Assessment function. perhaps, accept it. Unit commissioners should do their Once completed, that information is easily accessible by the best to gain acceptance (their relationship with unit unit commissioner, all members of the district’s unit service leaders will be an asset in that), but each unit needs a team, and district professionals. In addition, members of the customized service plan. Sometimes, the only alternative council’s unit service team and field service professionals will be to build that plan based on the unit commissioner’s can also review the plan if their support is needed. And, the assessment of the unit’s strengths and needs. Done well, unit service plan offers the opportunity to replace the variety that should ultimately cause unit leaders to think more of other, uncoordinated unit assessment and unit service highly of unit service and increase their acceptance planning tools with a single, coordinated approach to helping of a collaborative approach to assessment and plan our units better serve more youth through Scouting. Finally, development. the Simple Assessment function in Commissioner Tools • A unit service plan contains actionable information. It provides a quick and easy way to document plan progress. includes a limited number (typically five to seven) SMART Simple Assessments document regular, monthly contacts by goals; goals that are Specific, Measurable, Achievable, a unit commissioner. Unit contacts recorded in Commissioner Relevant and Resource oriented, and Time based. Tools should involve substantive interaction with unit leaders SMART goals identify what is going to be done, who is that ensures unit service plan progress or addresses some accountable for the task, and when it is expected to be other significant unit need. completed. Since collaborative assessments and unit • A unit service plan enables commissioners to fulfill their service plans should be updated at least twice each year, mission to help units better serve more youth through the tasks should be sufficiently limited in scope to enable Scouting. And in the process, it enables improved retention completion within six months. That enables unit leaders of traditional units and improves the performance rating of and their unit commissioner to remain focused and best units using Journey to Excellence metrics. It truly is a better supports continuous improvement of the unit. way to provide unit service! COMMISSIONER RESOURCES ______http://pinetreebsa.org/1672SCOUTING.ORG/COMMISSIONERS/ ______SCOUTING.ORG/SCOUTSOURCE/COMMISSIONERS ______MY.SCOUTING.ORG ______
STRIC NT D UNIT DI T TA IST IS R I S C S T A
C C C O R O R O R M NE M NE M E MISSIO MISSIO MISSION Commissioners are district and council leaders who help Scout units succeed. They coach and consult with adult leaders of Cub Scout packs, Boy Scout troops, and Venturing crews. Commissioners help maintain the standards of the Boy Scouts of America. Page 36 COUPON BOOK SALE
Overview: This is a great opportunity for the Scouts in Pine Tree Council to earn there way to camp! With all passes, each one is sold for $10 and the unit (or Scout) makes $3.50 for every pass sold! That's correct, you are making 35% of the fundraiser, with an additional 35% going to Scouting. This sales runs the same time as the Show-n-Sell sale, making it easy to offer those customers who wouldn't buy popcorn another option to support Scouting.
• The Dunkin Donuts pass features 20 coupons that are accepted throughout Maine and New Hampshire and consists of $25 in savings. • The Amato’s book consists of 24 coupons with a savings of over $65. This is considered one of our most popular and most used passes. • Buffalo Wild Wings - Accepted at local Maine & New Hampshire locations. Pays for itself in just 2 trips! Pass consists of 12 coupons for a fantastic opportunity to save! • NEW THIS YEAR - Portland Pie Company! Accepted at location in Maine and New Hampshire. This coupon book has over $85 worth of coupons! WHY SELL POPCORN • Scouts gain confidence, salesmanship and communication skills, and a sense of accomplishment. The popcorn sale is not about selling popcorn, it's about promoting Scouting and the Scouting ideals!
• Units have the ability to fund their entire year's program through the popcorn sale alone (45% of selling units last year achieved this). Spend less time fundraising and more time enjoying amazing adventures funded by popcorn.
• The popcorn sale helps the Council raise money for improving our four camp facilities/buildings, offer training opportunities for volunteers and helping to serve the needs of our volunteers and units better.
Page 37 BOY SCOUTS OF AMERICA DATE ______Received in council service center ______(Date) UNIT MONEY-EARNING APPLICATION
Applications are not required for council-coordinated money- earning projects such as popcorn sales or Scout show ticket sales. (Local council stamp) Please submit this application to your council service center at least two weeks in advance of the proposed date of your money- earning project. Read the 10 guides on the other side of this form. They will help you in answering the questions below.
■ Pack ■ Troop No. ______Chartered Organization ______■ Team ■ Crew
Community ______District ______
Submits the following plans for its money-earning project and requests permission to carry them out.
What is your unit’s money-earning plan? ______
About how much does your unit expect to earn from this project? ______How will this money be used? ______
Does your chartered organization give full approval for this plan? ______
What are the proposed dates? ______
Are tickets or a product to be sold? Please specify. ______
______
Will your members be in uniform while carrying out this project? (See items 3–6 on other side.) ______
______
Have you checked with neighboring units to avoid any overlapping of territory while working? ______
Is your product or service in direct conflict with that offered by local merchants? ______
Are any contracts to be signed? ______If so, by whom? ______
Give details. ______
Is your unit on the budget plan? ______How much are the dues? ______
How much does your unit have in its treasury? ______
Signed ______Signed ______
(Chartered Organization Representative) (Unit Leader)
Signed ______
(Chairman, Unit Committee) (Address of Chairman)
FOR USE OF DISTRICT OR COUNCIL FINANCE COMMITTEE: Telephone ______
Approved by ______Date ______
Approved subject to the following conditions ______
______Page 38 34427 2007 Boy Scouts of America Four Camp Council Award
Has your unit earned the Four Camp Council Award? Many don't know about this award, but we are here to tell you all about it, and it's so easy to earn. Simply take your unit to camp, for at least one overnight, at ALL of our four Camps in a twelve month period, and each Scout that completes the requirements will earn this patch:
Our Camp Properties:
Camp Nutter in Acton, Maine Camp Hinds in Raymond, Maine Camp Gustin in Sabattus, Maine Camp Bomazeen in Belgrade, Maine
Please take the time this year to visit at least one of our beautiful properties.
Page 39 NEW THIS YEAR!!! - MAKE YOUR OWN PROPERTY RENTAL RESERVATIONS ONLINE Camp Reservations – A unit leaders guide. Reserving your Pine Tree Council campsites can now be done online. To make the reservation online you must pay, with a credit card, at the time of the reservation. Some virus software prevents the submitting of the credit card payment and you will need to turn your virus software off during this step. Be sure to turn it back on after completion of the reservation. If you wish to use your units account to pay the reservation, you will need to call the council office to make the reservation. Pine Tree Council campsite can no longer be made without full payment up front.
To use the online reservation system, go to the following link: https://campreservation.com/218/ home
Select My Account and then Register
Enter the requested information
Page 413739
Page 40 You will get the following message
Once you receive the email, click on the Verify Your Account Link.
You will be brought to the following webpage
You are now able to log into the Pine Tree Council, Black Pug, campsite reservation site.
Page 41 Enter your login credentials and click Log In.
Select the PTC Camps and the campground you wish to make a reservation on.
Scroll down the page to select a cabin or campsite. This will enable you to view pricing, amenities or make a reservation for the facility.
Page 42 Pricing
Amenities
Reservation. Reservation will give a calendar with available dates for the site you have selected.
Page 43 Selecting a month will give you a popup of the month you wish to reserve in. Unavailable dates will be marked with an X. Select the starting day for your reservation. Note that weekend reservation start on Friday and selecting either Friday or Saturday will result in Friday as the start date.
Once you select your start date, a calendar will popup to select your end date.
Selecting your end date will make the calendar with your dates and add it to your shopping cart. Select the X on the right-hand corner of the calendar popup to close the calendar. You can continue making further reservations or checkout.
Page 44 To checkout click on the shopping cart. You will have the opportunity ot make changes or remove the reservation.
Selecting Continue to Checkout will allow you to enter your unit’s reservation information. Enter your unit and select Next.
Enter your Unit details, including numbers, arrival time, departure time, and planned activities. Selecting the arrival and departure times will popup a calendar to select the date and time
Page 45 Select Next to continue to the Contact Information page. Enter the information and select Next to continue to payment.
Read and then check you agree with council policies, This will expand the page to enter credit card information.
Page 46 This will expand the page to allow entry of credit card information. You may change the name of the billing contact to coincide with the person paying for the reservation. Once you have entered the credit card information, select Finalize Payment.
Once Finalized you will get the following screen.
Page 47 SCOUTING SAFELY GUIDE TO SAFE SCOUTING We want you to know that the safety of our youth, volunteers, staff, and employees is an important part of the Scouting experience. Youth develop traits of citizenship, character, fitness, and leadership during age-appropriate events when challenged to move beyond their normal comfort level, and discover their abilities. This is appropriate when risks are Guide to identified and mitigated. Safe Scouting The Scouting program, as contained in our handbooks and literature, integrates many safety features. However, no policy or procedure will replace the review and vigilance of trusted adults and leaders at the point of program execution. THE GUIDE TO SAFE SCOUTING IS AVAILABLE TO DOWNLOAD Commit yourself to creating a safe and healthy environment by: scouting.org/filestore/pdf/34416.pdf • Knowing and executing the BSA program as contained in our publications • Planning tours, activities, and events with vigilance using the tools provided • Setting the example for safe behavior and equipment use during program • Engaging and educating all participants in discussions about hazards and risks • Reporting incidents in a timely manner
All participants in official Scouting activities should become familiar with the Guide to Safe Scouting, applicable program literature or manuals, and be aware of state or local government regulations that supersede Boy Scouts of America practices, policies, and guidelines. The Guide to Safe Scouting is an overview of Scouting policies and procedures gleaned from a variety of sources. For some items, the policy statements are complete. Unit leaders are expected to review the additional reference material cited prior to conducting such activities. In situations not specifically covered in this guide, activity planners should evaluate the risk or potential risk of harm, and respond with action plans based on common sense, community standards, the Boy Scout motto, and safety policies and practices commonly prescribed for the activity by experienced providers and practitioners.
UNIT, DISTRICT & COUNCIL Safety PAUSE SAFE SCOUTING RESOURCES ______AUSE GUIDE TO SAFE SCOUTING P before you start scouting.org/filestore/pdf/34416.pdf ______SSESS A possible hazards SWEET 16 OF BSA SAFETY scouting.org/scoutsource/HealthandSafety/Sweet16.aspx NDERSTAND ______U how to proceed safely HEALTH & SAFETY RESOURCES HARE http://pinetreebsa.org/1671 S your plan with others ______XECUTE INCIDENT REPORTING E the activity safely scouting.org/scoutsource/HealthandSafety/incident_report.aspx ______HEALTH & SAFETY FORMS scouting.org/scoutsource/HealthandSafety/incident_report.aspx ______SAFETY PAUSE The Safety PAUSE process stresses the HEALTH & SAFETY ALERTS importance of a last-minute safety check in scouting.org/scoutsource/HealthandSafety/Alerts.aspx the field. By encouraging each Scout or adult ______leader to pause and reflect on the tasks at hand just before beginning, you have an opportunity to take necessary precautions to prevent any HEALTH & SAFETY FAQ’S present or potential hazards. scouting.org/scoutsource/HealthandSafety/gen_faq.aspx ______
Page 48 CAMP BOMAZEEN TURNS 75 IN 2020!
Stay tuned for more information as we plan an amazing event to celebrate Bomazeen's 75th Anniversary!
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