Town of Lexington South Carolina
Palmetto Collegiate Institute Gazebo
Annual Budget Fiscal Year Ending June 30, 2021 Town of Lexington, South Carolina Table of Contents
Fiscal Year Ending June 30, 2021 ______TABLE OF CONTENTS
Principal Officials ...... 1 Organizational Chart ...... 2 Distinguished Budget Presentation Award ...... 3 Budget In Brief...... 4
BACKGROUND General Description & Overview ...... 5 Demographic and Economic Statistics ...... 9
INTRODUCTION Budget Message ...... 13 Strategic Direction...... 17 Priorities and Issues...... 18 Financial Policies...... 21 Financial Management Systems ...... 22 Budget Calendar ...... 25 Budget Ordinance ...... 26 Factors Affecting Financial Condition...... 28 General Fund Revenue ...... 30 Enterprise Fund Revenue ...... 33 Hospitality Tax Fund Revenue ...... 36 General Fund Expenditures ...... 37 Enterprise Fund Expenditures ...... 39 Debt Service...... 41 Capital Expenditures ...... 46 Long Term Projects ...... 47 Fund Balance...... 48 Positions...... 49 Summary Sources and Uses of Funds...... 50
GENERAL FUND Revenue, Expenditures and Other Sources and Uses (Summary) ...... 51 Schedule of Fund Balance and Required Reserve ...... 52 Revenue, Expenditures and Other Sources and Uses...... 53 Total Operations and Capital ...... 54 Expenditures Council Department...... 55 Administration Department ...... 57
i Town of Lexington, South Carolina Table of Contents
Fiscal Year Ending June 30, 2021 ______
Finance Department ...... 59 Planning, Building and Technology...... 61 Police Department ...... 63 Parks and Sanitation Department ...... 65 Transportation Department ...... 67 Positions by Department ...... 69 Capital Outlay ...... 71 Rates and Charges ...... 72
ENTERPRISE FUND Revenue, Expenditures and Other Sources and Uses (Summary)...... 75 Summary of Revenue and Expenses (Accrual Basis) ...... 76 Debt Coverage ...... 77 Revenue, Expenditures and Other Sources and Uses...... 78 Total Operations and Capital...... 79 Expenditures Allocations from General Fund...... 80 Finance Department ...... 81 Utilities Department...... 83 Positions by Department ...... 85 Debt Service ...... 86 Capital Equipment ...... 87 Capital Improvement Plan ...... 88 Rates and Charges ...... 90
DEBT SERVICE FUND Schedule of Sources and Uses ...... 92
SPECIAL REVENUE FUNDS Schedule of Sources and Uses ...... 94 Victims’ Advocate ...... 96
APPENDIX Glossary of Terms ...... 98 Glossary of Acronyms ...... 104
ii TOWN OF LEXINGTON SOUTH CAROLINA LIST OF PRINCIPAL OFFICIALS
MAYOR Steve MacDougall
MAYOR PRO-TEM Hazel Livingston
COUNCIL MEMBERS Steve Baker Todd Carnes Todd Lyle Kathy Maness Ron Williams
TOWN ADMINISTRATOR D. Britt Poole
MUNICIPAL CLERK Becky P. Hildebrand
TOWN ATTORNEY Brad T. Cunningham
MANAGEMENT TEAM Stuart W. Ford, Assistant Town Administrator Kathy S. Pharr, Finance Dan H. Walker, Parks and Sanitation John D. Hanson, Planning, Building and Technology Chief Terrence Green, Police J. Randy Edwards, Transportation J. Allen Lutz, Utilities
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Town of Lexington Organization Chart
Citizens
Town Council
Board of Zoning Planning Traffic Building Codes Municipal Town Appeals Commission Committee Board of Appeals Clerk Attorneys
Advisory Town Administrator Committee Elections Annexations Economic Development Historic Preservation Records Personnel Assistance Review Board Events/Media Special Projects Coordination / Grants Board of Appearance
Accommodations Tax Advisory Committee
Planning, Building Parks & Administration Finance Police Transportation Utilities & Technology Sanitation
Municipal Right-of-Way Judges Budget Law Parks Zoning Census Maintenance Water & Coordination Enforcement Maintenance Sewer & Personnel Development Systems Development Building Fixed Street Court Assets Maintenance Operations Codes Information Community Technology & Repair Policing Landscape Enforcement Water & Strategic Urban Utility Sewer Planning Billing Systems Planning Mapping Citizens Traffic Maintenance GIS Academy Municipal Liaison Grounds W/DOT Accounts Employee Plan Maintenance Business Payable & Training Review DHEC License Receivable Coordination Park Events Town Specs General Coordination & Regulations Town Contracts Ledger Facilities Deeds & Easements Building Purchasing Recycling & Permits & Audits Sanitation
Related Contractual Payroll Matters
Bond & Debt Development
Reception
Revised June 30, 2020
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BUDGET IN BRIEF
PROPERTY TAX DECREASE ADAPTIVE COMPUTERIZED SIGNALIZATION SYSTEM DESTINATION PLAZA DOWNTOWN ROAD IMPROVEMENTS CORLEY MILL ROAD IMPROVEMENTS VIRGINIA HYLTON PARK FACELIFT GIBSON POND DAM REPAIR CONTINUED INFRASTRUCTURE IMPROVEMENTS
Find us on Face Book http://www.facebook.com/pages/Town-of- Lexington-SC/140698349305096
Twitter https://twitter.com/TownLexingtonSC
Or Online http://www.lexsc.com/
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. General Description
In 1733, the colonists of South Carolina created the Congaree District as an inland buffer to protect Charleston from hostile Indians. This was a large tract of land along the Congaree River now thought of as the State’s Midlands area. In 1735, the developers of the district changed the name to Saxe Gotha in an attempt to lure the Swiss and Germans to the area. The name was given in honor of the marriage of the Prince of Wales to the Princess Augusta of the German state of Saxe Gotha. After the Revolutionary War, patriotism was high, and in 1785, the name of the district was changed to Lexington in honor of the Colonial victory over the British in Lexington, Massachusetts. Thereafter, the State of South Carolina changed districts to counties and created Lexington County from the old Lexington District and a portion of the Orangeburg district. The State moved the courthouse to Granby (now the City of Cayce), but malaria was common in the swampy lowland area along the Congaree River. On January 20, 1829, the State bought land at the northwest corner of what is now US #1 and SC 6 in the county’s central highlands and the county seat was moved from Granby. Although a small, rural community began to grow around the new courthouse, the Town of Lexington was not incorporated until January 28, 1861. In 1927 the municipal water system began operation by serving the current residents of the one square mile area.
The Town of Lexington is located in the central part of the State of South Carolina approximately twelve miles from Columbia, the State Capital. The Town is in close proximity to Lake Murray, a 50,000 acre lake utilized for recreational purposes, water supply and power generation. The 2010 Census indicated the Town’s population at 17,870, an increase of 83% over the 2000 count. The Town is the 23rd largest municipality in South Carolina and ranks as the second largest municipality in the Midlands. The Census figures show that the Town had the highest growth rate among the top 25 municipalities in South Carolina. Since 1990, the Town has grown 492% making it the 4th fastest growing municipality in the state over the past two decades. The Town is the county seat of Lexington County (the “County”) and is part of the greater Columbia Metropolitan Statistical Area (“CMSA”).
Annexation
The Town’s corporate limits initially included one square mile, and were later expanded by annexation to approximately ten square miles. Over time, the area of the Town of Lexington has continued to grow through annexation.
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In recent years, the Town has chosen to pursue a strategy of growth through selective annexation. Just outside the current Town limits are large tracts of undeveloped or under-developed land that the Town has the necessary infrastructure to serve. As this property is developed it is annexed, providing business license and property tax income. These annexations are mainly commercial in nature, but neighborhoods under development are also annexed.
Because of the concentration of growth along US Highway 378 to the east of Town, the majority of recent annexations in terms of acreage have occurred there. Additionally, annexation continues along the US Highway 1 and SC Highway 6 corridors. Annexation activity to the west of Town along Industrial Boulevard continues to position the Town favorably for future annexations of industrial properties in that area.
Education
Lexington County School District #1 (the “School District”) serves residents of the Town as well as contiguous portions of Lexington County. For 2019-2020, the School District operated 30 public schools with an enrollment of over 27,000 students. This enrollment places the School District in the top ten by enrollment in the State, and has been growing rapidly in recent years. In the past ten years, the student enrollment has grown on average 477 students annually. Since 1997, the School District has built fifteen new schools. Additionally numerous additions and renovations have been completed. This growth is due in large part to the School District’s excellent reputation. This excellence is demonstrated by the on-time graduation rate which was 89.5% for 2018, as well as the fact that the School District’s 2018 high school graduates earned $124 million in scholarships. Further, 76.6% of the School District’s 2017 graduates went on to be enrolled in post- secondary education, and the District’s students consistently perform well on nationally- normed assessments.
According to the U.S. Census Bureau (American Community Survey 5-year Estimates), estimated education attainment for residents of the Town over the age of 25 in the year 2017 is set forth in the following table.
No. of Years Completed Number Percentage
High school graduates (includes 3,041 21.2% equivalency) Some college, or associates degree 4,243 29.6 Bachelor’s degree 3,708 25.9 Graduate or professional degree 2,289 16.0 Note: These statistical estimates contain margins of error averaging approximately 2.08%
The University of South Carolina, Midlands Technical College, and Columbia College, as well as several other colleges, are within easy commuter distance from Lexington.
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Fire Service Lexington County provides fire service for the Town of Lexington. The Operations Division consists of 248 trained professional career firefighters and 38 volunteer firefighters and part-time. There are 24 fire stations that are strategically located throughout Lexington County to provide fire suppression, medical first response, technical rescue, hazardous material incident response and other life and property protection measures. Fire stations are staffed 24 hours a day, 7 days a week, 365 days a year. Transportation The Town is served by U.S. Highways 1 and 378 and numerous state highways. Interstates 20, 26 and 77 are easily accessible from the Town. Railroad freight service is provided to the Town area by all general carload freight services with the exception of piggyback service. Piggyback service could be offered where traffic warranted the investment. Amtrak passenger rail service is available in nearby Columbia, South Carolina. The Midlands area of South Carolina, including Lexington County, is served by the Columbia Metropolitan Airport which is located approximately eight miles from the Town of Lexington. Airlines operating at the Columbia Metropolitan Airport include American, Delta, United, and Via Air. Columbia Metropolitan Airport also serves as the southeastern hub for United Parcel Service. The airport serves more than 1.4 million passengers annually and enplaned approximately 36,000 tons of cargo. Utilities Water and sewer services in the Town are provided by the Town’s utility department. Electric and natural gas service is provided primarily by Dominion Energy, formerly known as South Carolina Electric and Gas Company. Medical Services Hospital facilities within six miles of the Town include the Lexington Medical Center, a general acute-care hospital located just off Interstate 26 and Highway 378. The facility’s 508 rooms are all private and equipped with private baths, cable television, and free wireless internet access. The hospital offers a wide array of services from general surgery, radiation oncology, and a cardiovascular center to maternity services and a special care nursery. The hospital’s emergency room is open to the public, 24 hours per day. Lexington Medical Center also operates a $24,000,000, 110,000 square feet, urgent care facility within the Town. In nearby Columbia, additional hospital facilities are provided by Prisma Health Richland Hospital, Prisma Health Baptist Hospital, and Providence Hospital, among others. News Media The Lexington County Chronicle and The Dispatch News, with a circulation of 8,500, is the area’s local newspaper. It focuses on social, cultural, and historical features and is published weekly. In addition, The State newspaper published in nearby Columbia is daily with large circulation in the Town of Lexington.
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Television news and other programming are provided by several stations in Columbia, including ABC affiliate WOLO-TV, Fox affiliate WACH-TV, PBS affiliate South Carolina ETV, NBC affiliate WIS-TV, and CBS affiliate WLTX-TV, among others. Cable and satellite television is provided in the Town by several competing providers. There are many radio stations in the Lexington and Columbia area, providing a wide variety of listening choices. Recreational and Cultural Facilities In addition to serving as a reservoir for the Town’s water system, nearby Lake Murray also serves as the area’s major recreation attraction. The 50,000 acre, man-made lake provides many recreational opportunities including boating, fishing, and other water sports and also fuels the local economy. A number of State and local parks also offer recreational opportunities for visitors. These include Dreher Island State Park, a 348-acre island on Lake Murray which offers camping, picnicking, fishing, swimming, and boating, and Peachtree Rock Preserve in southern Lexington County, which attracts visitors to see its large, unique sandstone formations and cascading waterfall. Riverbanks Zoo and Garden, a 170-acre site located on the northern border of Lexington County, is home to more than 2,000 magnificent and fascinating animals in natural habitat exhibits and one of the nation’s most beautiful and inspiring botanical gardens. The attraction draws visitors from across the State and beyond. The Town has several municipal parks, including the Virginia Hylton Park adjacent to the Town’s Municipal Complex, Corley Street Park, Gibson Pond Park, Willie B. Caractor Park, the Palmetto Collegiate Institute, Lexington Square, the 14 Mile Creek Trail, and the Lexington Paw Park. These parks offer residents the opportunity to stroll their walking trails, gather in their picnic shelters, or relax under a shady oak tree or in a gazebo. Features of these parks include playgrounds, horseshoe pits, barbeque grills, a spray pool, butterfly gardens, flower gardens, a koi pond, educational kiosks, an outdoor learning center, and public restrooms. In October 2016 the Town opened the Ice House Amphitheater, a 900 seat venue that hosts various community events and concerts. Also, the Blowfish Baseball Club continues to attract enthusiastic crowds to the Lexington County Baseball stadium located approximately 4 miles from downtown Lexington. The Blowfish averaged over 1,500 fans per game over the four seasons since moving to Lexington County. A number of other recreational, cultural, and sports opportunities are present in nearby Columbia, the State Capital. These include several museums, many sports events, concerts, speakers, conferences, and other events associated with the University of South Carolina, Allen University, and Benedict College.
- 8- Town of Lexington, South Carolina Demographic and Economic Statistics
Economics
Fiscal (2) (3) Year Per Capita Estimated Total (4) (5) Ended (1) Personal Personal School Unemployment June 30 Population Income Income Enrollment Rate
2011 18,623 $ 30,580 $ 569,491,340 22,097 8.80% 2012 19,141 29,983 573,904,603 22,367 7.30% 2013 19,491 30,574 595,917,834 22,935 6.90% 2014 19,863 30,352 602,881,776 23,363 4.80% 2015 20,138 30,656 617,340,862 23,953 5.60% 2016 20,341 30,962 629,811,765 24,418 3.60% 2017 20,547 31,272 642,545,784 24,896 2.30% 2018 20,754 31,584 655,494,336 25,511 2.80% 2019 20,964 31,900 668,751,600 25,713 2.50% 2020 21,176 $ 32,219 $ 682,269,544 26,507 7.40%
Data Sources and Notes:
(1) Information provided by U.S. Census Bureau. Annual estimates of the Resident Population April 1, 2010 to July 1, 2017. 2019-2020 is estimated based on Town growth. (2) Information provided by U.S. Census Bureau American Community Survey. (3) Estimated by multiplying estimated population by estimated per capita personal income (not an official census estimate). (4) Provided by Lexington County School District 1 and includes entire District. (5) Provided by SC Labor and Marketing for June each year.
- 9- Town of Lexington, South Carolina Demographic and Economic Statistics
Population and Unemployment
Town of Lexington Population 21,500 21,000 20,500 20,000 19,500 19,000 18,500 18,000 17,500 17,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Source: Information provided by U.S. Census Bureau. Annual estimates of the Resident Population April 1, 2010 to July 1, 2016. 2019 is estimated based on Town growth.
Unemployment Rate 10.00% 9.00% 8.00% 7.00% 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Source: Provided by SC Labor and Marketing for June each year.
- 10- Town of Lexington, South Carolina Demographic and Economic Statistics
Principal Property Tax Payers
2020 2019 2018 Taxable Percentage of Taxable Percentage of Taxable Percentage of Assessed Total Taxable Assessed Total Taxable Assessed Total Taxable Value Assessed Value Assessed Value Assessed Taxpayer (12/31/2019) Rank Value (12/31/2018) Rank Value (12/31/2017) Rank Value South Carolina Electric & Gas $ 3,606,300 1 2.98% $ 3,599,070 1 3.13% $ 3,430,700 1 3.15% CHP Columbia SC Owner LLC 1,215,370 2 1.00% ------Lexington at Hope Ferry LLC 1,204,120 3 0.99% ------Lauren Ridge Apartments, LP 1,132,920 4 0.93% 1,132,920 3 0.99% 962,550 5 0.88% West Shore Mill, LLC 1,118,220 5 0.92% 1,118,250 4 0.97% - - - Lullwater at Saluda Pointe, LLC 1,115,070 6 0.92% 1,115,070 5 0.97% 1,115,070 2 1.02% Cedarcrest Village Apartments 1,007,290 7 0.83% 1,007,290 6 0.88% 1,000,500 4 0.92% Morgan Overlook Apartments, LLC 828,000 8 0.68% 828,000 7 0.72% 828,000 6 0.76% Waterway Apartments 765,000 9 0.63% 765,000 8 0.67% 765,000 7 0.70% Moore Orthopaedic Clinic 729,180 10 0.60% ------Century Mill Partners, LLC - - - 1,290,290 2 1.12% 1,065,820 3 0.98% W M Lexington Trust - - - 702,480 9 0.61% 702,480 8 0.65% Harman Family Real Estate Company - - - 639,550 10 0.56% - - - Lowes Home Centers ------626,820 10 0.58% FC Real Estate Lexington LLC ------646,092 9 0.59% Totals $ 12,721,470 10.48% $ 12,197,920 10.62% $ 11,143,032 10.23%
Total Assessed Valuations $ 121,189,080 $ 114,837,380 $ 108,848,910
2017 2016 Taxable Percentage of Taxable Percentage of Assessed Total Taxable Assessed Total Taxable Value Assessed Value Assessed Taxpayer (12/31/2016) Rank Value (12/31/2015) Rank Value
South Carolina Electric & Gas $ 3,227,130 1 3.09% $ 3,020,150 1 3.00% Lullwater at Saluda Pointe, LLC 1,115,070 2 1.07% 1,115,070 2 1.11% Century Mill Partners, LLC 1,065,820 3 1.02% 1,065,820 3 1.06% Cedarcrest Village Apartments 1,000,500 4 0.96% 1,000,500 4 0.99% Lauren Ridge Apartments, LP 962,550 5 0.92% 962,550 5 0.96% Morgan Overlook Apartments, LLC 828,000 6 0.79% 828,000 6 0.82% W M Lexington Trust 702,480 7 0.67% 708,250 7 0.70% Lowes Home Centers 615,150 8 0.59% 702,480 8 0.70% Shenandoah Apartments LLC 606,450 9 0.58% 688,690 9 0.68% Home Depot USA 594,650 10 0.57% 606,450 10 0.60% Totals $ 10,717,800 10.26% $ 10,697,960 10.62%
Total Assessed Valuations $ 104,560,480 $ 100,778,920
Source: Lexington County Property Appraisers Office
- 11- Town of Lexington, South Carolina Demographic and Economic Statistics
Taxpayers and Employers
Principal Property Taxpayers
$4,000,000
$3,000,000
$2,000,000
$1,000,000
Taxable Assessed Value Assessed Taxable $-
Taxpayer
Source: County of Lexington - Treasurer's Office
Principal Employers
Number of Employer Employees
Lexington School District One 1,077 Lexington County 909 Walmart 358 Town of Lexington 187 Lowe's Home Centers 160 Home Depot 158 Publix 140 Target 112 Avtec 100 Kohl's Department Stores, Inc. 91
Source: Town of Lexington Employers
- 12- Mayor Council Steve MacDougall Kathy Maness Todd Carnes Mayor Pro-Tem Ron Williams Hazel Livingston Steve Baker Todd Lyle
July 1, 2020
The Honorable Steve MacDougall And Members of Town Council Town of Lexington, South Carolina
Dear Mayor MacDougall and Members of Town Council:
I am pleased to present to the citizens of Lexington, members of Town Council, Town employees, and other interested readers the annual budget for the year ending June 30, 2021. A great deal of study and review by our management team has been devoted to this budget.
The focus of the 2021 annual budget is to continue providing a high level of service for traditional town operations. The major functions include police, water and sewer, parks and sanitation, zoning and building inspections, and transportation. Our goal is to maintain the Town’s quality and level of service, preserve the Town’s strong financial position, and prevent an increased financial burden on our citizens.
Due to Covid-19, revenue estimates are low and expenses have been cut. The budget for all funds is $36,610,073, a decrease of 9.1% from last fiscal year.
Budget Highlights
Balanced budget with a property tax millage rate decrease of 21%, no rate increase in the Enterprise Fund but a 2.3% increase in building permit fees, dog park fees, and facility rentals. Revenue estimates are based on 9 months of actual data, and trend analysis. Projected net revenues of the Enterprise Fund meet minimum legal debt coverage requirements. General Fund Required Reserve equals 25% of budgeted expenditures excluding capital outlay in accordance with policy. Salaries for Town employees has no COLA for Fiscal Year 2021 but does allow for the annual merit increase and bonus per the compensation policy. Funds are budgeted for ongoing Vision Plan projects. Allocations of General and Administrative Expenditures from the General Fund to the Enterprise Fund total $2,566,447. The Enterprise Fund Capital Improvement Plan (CIP) for 2021 is fully funded with the anticipated use of the South Carolina State Revolving Fund (SRF) Revenue Bond plus cash on hand.
111 Maiden Lane Lexington SC 29072 www.lexsc.com 803-359-4164 Fax 803-359-4460
- 13- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
The Enterprise Fund debt coverage ratio is estimated to be 1.72 in 2021. The minimum required ratio is 1.20. Our coverage ratio exclusive of Capital Contribution Fees (“operating coverage”) is estimated to be 1.47. The General Obligation Bonds of 2012 require a debt service payment in Fiscal Year 2021 of $173,400. Annual requirements average approximately $174,000 through March 2021. In addition payments on the GO Bond issued in Fiscal Year 2017 are $306,461 with annual payments averaging $307,000 through January 2022. The cost of employee insurance increased to $1,576,849 in Fiscal Year 2021 from $1,469,595 in Fiscal Year 2020 (a $107,254 or 7.3% increase). This includes the cost of the stipend for those able to obtain health insurance from another source. The funding rate for employee pensions increased 1%. The employer contribution rate for SCRS and PORS is 16.56% and 19.24%, respectively.
Accomplishments and Areas of Focus
The accomplishments for Fiscal Year 2019 and areas of focus for Fiscal Year 2020 revolve around the Town’s Vision Plan. The Vision Plan is a 20 year guide for our future. The Vision Plan document may be found at http://lexsc.com/226/Vision-Plan.
The Town has had a number of successes in Fiscal Year 2020:
The Town has spent four million dollars on traffic improvement projects with the goals of relieving congestion and improving traffic flow. With the completion of the first phase of the Adaptive signalization and the One-Way Pair Traffic Improvement Project, travel time has decreased 41% in the Main Street Area. Also with the completion of the second phase of Adaptive signalization, traffic time has been cut in half on the Sunset Boulevard Corridor between I-26 and I-20. The Town has implemented Impact Fees for new development to help deal with growth. Before new development occurs, a formula is calculated that estimates the number of new vehicle trips the development will create. A fee will be assessed per trip that must be paid up front. This money must be spent within three years on pre-established projects related to the new growth. Our Chief of Police, Terrence Green received the Strom Thurmond Award for Excellence in Law Enforcement. This honor is awarded to the Law Enforcement Officer whose performance demonstrates the highest ideals of excellence in professional Law Enforcement. The Pat Jeffcoat Serenity Park, the first phase in improvements to Virginia Hylton Park, was completed. The goal is to provide safe, playful, social and recreational spaces for all. The Town has also experienced growth in businesses with 4,336 businesses licensed, a 3.5% increase over the prior year. The Town recently received the Governmental Finance Officers Association’s Comprehensive Annual Financial Report Award for the 21st consecutive year and the Distinguished Budget Presentation Award for the 10th consecutive year. The Town takes seriously its responsibility for decisions and accurately reporting plans, actions and results.
- 14- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
The Utilities Department staff has moved into the facility on Bruner Road and the Parks Department has updated and moved into the old Utilities building on South Lake Drive. There is now ample equipment storage for the Parks and Sanitation Department, Police Department, Transportation Department and Utilities Department. This also frees up some parking around Town Hall and Virginia Hylton Park. The third Hospitality Tax project is the Corley Mill at Sunset Boulevard Gateway. This project has also been split into phases. Phase One is the I-20 Westbound Ramp Improvements and is complete. The pump station at the I-20 facility has been completed. The Cromer Road Pump Station is completed and has increased the wastewater pumping capacity to 12.5 million gallons per day, flowing to the Joint Wastewater Treatment Plant on the Congaree River.
For the 2021 budget year more challenges and opportunities await. While the Coronavirus and the economic effects that ensue may delay some of these projects, the following projects are either in process or ready to start.
Work continues on the Computerized Signalization System with the final phase. This high tech traffic management system will help alleviate traffic congestion by monitoring and synchronizing traffic signals to balance traffic flow in real time and link all lights within the Town limits. The second Hospitality Tax project, the Crossroads Improvement Project, is focused on the North Lake Corridor to provide improvements to the corridor which serves 40,000 cars per day. This project has been split into phases. Phase One is the widening of North Lake Drive, Harmon Street extension and relocation of Dreher Street. It is waiting South Carolina Department of Transportation (SCDOT) approval. The third Hospitality Tax project is the Corley Mill at Sunset Boulevard Gateway. This project has also been split into phases. Phase Two is the Sunset Boulevard split. The design of the Sunset split is 30 % complete. The next step will be right of way acquisition which may begin this summer if we are able to have public meetings. With the completion of the Cromer Road Pump Station, a 30 inch parallel line is planned to also tie into the joint facility on the Congaree River. The I-20 Wastewater Treatment Facility lagoon is in the process of being closed out. The Town continues to work with the Federal Emergency Management Agency (FEMA) and the South Carolina Department of Health and Environmental Control (SCDHEC) to complete design for a new Gibson Pond Dam. A construction bid has been awarded and we are waiting on official approval from FEMA to start. Actual construction should take approximately twelve months. Plans include two docks and restocking the pond. It is our goal to not only bring back the safety of the dam to our community, but to restore the pond to its natural state, so all citizens can enjoy its beauty. Beautification efforts continue with improvements to Virginia Hylton Park. This is the Town’s oldest and most utilized park. Currently the park is 6.5 acres. The proposed expansion will include an additional 8.25 acres; improve ADA accessibility and connectivity;
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Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
STRATEGIC DIRECTION
Mission Statement
The Town of Lexington exists to efficiently and effectively provide essential public services for its citizens, businesses and visitors. The Town further strives to preserve its identity and character, promote recreation and the arts, and support excellence in education; thereby ensuring a vibrant future for the Town.
Vision
The Town’s Vision is to be a great place to live, work, play and visit in a clean, green, safe, thriving, economically sound, easily accessible and inviting community.
Values
Service: (S) Meeting needs in an efficient and positive manner to ensure a safe and pleasant town.
Vision: (V) Anticipating, planning, and preparing for a successful future.
Community: (C) Fostering a healthy environment that promotes harmony, trust, and unity.
Integrity: (I) Being honest, ethical and dependable.
Accountability: (A) Taking responsibility for decisions and accurately reporting plans, actions and results.
Responsive: (R) Listening, caring, and acting promptly and appropriately.
- 17- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
PRIORITIES STRATEGIES AND ISSUES
Going beyond the Town’s Mission Statement, Vision and Values; priorities were gleaned by staff from the Mayor’s State of the Town address. Priorities set forth fall in line with the Vision Plan that was approved by Town Council in Fiscal Year 2012 and updated this past year. The guiding principles of the Vision Plan are as follows:
To sustain Main Street and downtown as the heart of Lexington from the Old Mill to Sunset Boulevard, Historic Triangle area, the original boundaries of the Town and the government center. To sustain Lexington’s sense of community, its most important and endearing quality, which is exemplified through family values; award-winning schools; neighbors helping neighbors; safe, welcoming, natural beauty; unique history; and preservation of historic resources, natural resources, and economic prosperity. To enhance Lexington’s small town feel in concert with continued development while respecting and maintaining the rural nature. To strive for intentional, sustainable and authentic development that enhances Lexington’s natural beauty, sense of community, history and opportunities for prosperity. To increase connectivity by creating places and connections within Town that engage people with people and people to places (transportation, communication, civic activities), which is paramount to retaining an authentic small town appeal. To strive for innovation and sustainability in all developments and programs in order to increase Lexington’s prosperity. To require the highest quality design and development in all projects and developments in order to reflect the spirit of Lexington and the intent and values of the Vision Plan. Build multi-jurisdictional and regional partnerships in order to continually improve and to sustain the region’s quality of life through preservation of the natural environment, improved infrastructure, accessibility and connectivity, cultural and recreational opportunities, economic development and housing, education and public safety and wellness.
The full Vision Plan document may be found at http://lexsc.com/226/Vision-Plan. These priorities were confirmed by Council with the adoption of the budget.
In relation to the Values of Vision (V), Community (C) Service (S) and Responsiveness (R); the Town plans to continue work on corridor development. The major corridors going into and through Lexington represent the majority of concerns and criticism from residents who participated in the public input sessions of the Vision Plan. Problems noted included aesthetics, traffic congestion, and connectivity.
A major part of the corridor development work is related to traffic congestion. Work on the Adaptive Computerized Signalization System continues with Phase 2, the final 16 intersections. In addition to having all 35 signals in Town on the system, we have collaborated with Lexington Medical Center to include the 10 intersections in proximity to their campus on
- 18- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
the system. This project places Lexington at the forefront of traffic management using the latest innovative computer technology.
To further reduce traffic congestion three projects have been developed, funded by the Hospitality Tax. The first project, One-Way Pair along the Lake Drive and Church Street corridors, has been completed and is operational. This transition doubles capacity for these roads. The additional capacity allows a significant increase in the amount of green signal time that is allotted to the Main Street signals
The second traffic project is the Crossroads Improvements at Lake Drive and Columbia Avenue. The focus of the project is to improve safety and operations of this corridor which services 40,000 cars per day. Phase One will see the widening of North Lake Drive. Plans have been submitted and are awaiting SCDOT approval. Additional phases include the relocation of Dreher Street at North Lake Drive to connect at the existing Azalea Drive as well as the Harmon Street Extension.
The third traffic project is the Sunset Boulevard/I-20 corridor which includes work at Corley Mill Road, Ginny Lane and Sunset Boulevard at I-20. The focus of the project is to improve current traffic flow through the Corley Mill Road and Sunset Boulevard intersection which serves as the primary Gateway to the Town. Currently, the average daily traffic on Sunset Boulevard is approximately 45,000 vehicles per day and on Corley Mill Road is 9,100 vehicles per day. Part of this project, the I-20 Westbound Ramp Improvements which allow motorists to make a right turn at the Westbound ramp signal and proceed into the left turn lane for Ginny Lane have been completed. Also two right turn lanes from Ginny Lane onto Sunset Boulevard have been completed. Phase Two is the Sunset Boulevard split. The design of the Sunset split is 30 % complete. The next step will be right of way acquisition which may begin this summer if we are able to have public meetings.
In relation to the areas of Service (S), Vision (V), Community (C) and Responsiveness (R), all of these traffic and tourism projects include the addition of Wayfinding Signage which will direct residents and guests to specific landmarks throughout the Town of Lexington. Council has reviewed and selected the design for the signs as well as placement. We are now awaiting the final approval from the South Carolina Department of Transportation. This will create a consistent brand while providing familiarity and comfort within Lexington.
In relation to Community (C) and Service (S), the Town continues to showcase our wonderful community. We provide an array of events and activities throughout the year by partnering with other organizations to host the Lexington Wine Walk, the Snowball Festival, the Flashlight Easter Egg Hunt, Movies in the Park, The Market and the Downtown Cell Phone Walking Tour. Special thanks to the Lexington County Recreation and Aging Commission as well as the Lexington Beautification Foundation for their dedication to these events. Although these events have been cancelled for now, it is anticipated that when the virus threat is gone the events will be reinstated.
- 19- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
In relation to Service (S) and Vision (V) the Town continues with infrastructure expansions and improvements. The Cromer Road Pump Station has been completed and is designed to increase wastewater pumping capacity to 12.5 million gallons per day flowing to the Joint Wastewater Treatment Plant on the Congaree River. Plans are to construct a 30 inch parallel line to also tie into the joint facility.
In relation to Service (S), Vision (V), and Community (C), the Town will continue our beautification efforts with improvements to Virginia Hylton Park. The Town has begun a design plan that will focus on providing a face lift to our oldest and most utilized park. Currently, the park is 6.5 acres, sitting on Twelve Mile Creek with amenities including gazebos, staging area, playground, several gardens and an all-inclusive playground for wheelchair bound persons. The proposed expansion will include an additional 8.25 acres. To help fund the renovations, a Virginia Hylton Park Committee was formed and hosted the Hops and Harvest Craft Beer Festival, raising $12,972 over two years. Additionally the Lexington Beautification Foundation has committed $200,000 for upgrades. The environment will provide a playful, social and recreational space for all ages. Council’s goal is to preserve the qualities that make Virginia Hylton Park so special, while serving as a safe haven and healthy green space promoting a friendly, caring community inclusive to all our citizens for generations to come.
In relation to Service (S), Vision (V), Community (C), and Responsiveness (R), the Town continues to work with the Army Corps of Engineers, FEMA, and SCDHEC in rebuilding of Gibson Pond Dam. A bid has been awarded, but we are currently waiting on approval from FEMA to begin construction. Actual construction should take approximately one year. It is our vision to not only bring back the safety of the dam to our community, but to restore the pond to its natural state so all citizens can enjoy its beauty.
In relation to Accountability (A) and Integrity (I), all of the objectives listed above will be pursued while maintaining a strong financial position for the Town. We will maintain our practice of being financially conservative. Also, fostering partnerships with citizens and businesses allows us to leverage our limited resources and accomplish more than could be achieved separately.
- 20- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
FINANCIAL POLICIES
The Town of Lexington has developed the following policies to manage its financial and budgetary affairs.
BUDGET POLICY – Budgets are adopted on a basis consistent with generally accepted accounting principles. Annual appropriated budgets are adopted for the General, Debt Service, Special Revenue, and Waterworks and Sewer System Funds. When applicable, project-length financial plans are adopted for all capital projects funds. All annual appropriations lapse at fiscal year-end. South Carolina law requires the Town to adopt a balanced budget each year. A balanced budget is one in which budgeted funding sources equal budgeted expenditures.
REVENUE POLICY – The Town will work toward maintaining a diversified and stable revenue system. The Town will maximize the utilization of user charges in lieu of ad valorem taxes for services that can be individually identified and where costs are directly related to the level of service. Enterprise funds will be self-supporting.
INVESTMENT POLICY – The Town seeks to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands and conforming to all state statutes governing the investment of public funds. The Town pools the cash of all funds into a central depository bank account except that portion of cash on deposit in the South Carolina Local Government Investment Pool and where legal restrictions prohibit the commingling of funds. Temporary investments are then made from the pooled account in collaborative form in order to maximize the return on invested funds.
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY – The Town issues its annual financial statements in accordance with Generally Accepted Accounting Principles (GAAP) as outlined in the Governmental Accounting, Auditing and Financial Reporting (GAAFR) publication.
RESERVED AND UNRESERVED FUND BALANCE POLICY – The Town of Lexington budgets to maintain a Fund Balance Reserve of 25% of budgeted revenues less capital outlay in the General Fund. In addition, the Town budgets to maintain one month’s operating expenditures in Fund Balance plus a contingency reserve of 1.5% of budgeted revenue. In the Enterprise fund the Town budgets a contingency reserve of 1.5% of budgeted revenue.
DEBT POLICY – The Town of Lexington’s borrowing power is restricted by amended Article X, Section 14 of the State Constitution which became effective November 30, 1977. This Section provides that a local government unit cannot at any time have total general bonded debt outstanding (excluding certain lease and installment obligations) in any amount that exceeds 8% of its total assessed property value. Also excluded from the limitation are: bonded indebtedness approved by the voters and issued within five years of the date of such referendum; special bonded indebtedness levies assessed on properties located in an area receiving special benefits from the taxes collected; and other bonded indebtedness existing on or prior to 1995.
- 21- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
Additionally, when feasible, special assessment, revenue, or other self-supporting bonds will be used instead of general obligation bonds. Further, good communication with bond rating agencies will be maintained and full disclosure on every financial report as well as bond official statements will continue.
FINANCIAL MANAGEMENT SYSTEMS
Government of the Town
The Town, incorporated in 1861, is located in the central part of the State of South Carolina approximately 12 miles from Columbia, the state capital. The Town is governed by a Mayor and six-member Town Council who are elected for four-year terms. The Town Council employs an Administrator who serves as the administrative head of the Town government, and is directly responsible to the Mayor and Town Council for the operation of all Town departments, and the enforcement of all laws and ordinances. It is the responsibility of the Administrator to prepare a recommended budget for Council’s action, serve as Council’s chief advisor in making necessary recommendations on administrative matters, recruit and hire government’s staff and process citizens’ complaints and requests. The Town Administrator ensures that the Council’s programs are implemented. Regularly scheduled Council meetings are held on the first Monday of each month.
Budgetary and Accounting Systems
The Town budgets on a modified accrual basis. Revenues are recognized when they become available and measurable. Availability arises when the revenue is available to finance current expenditures to be paid within 60 days. Expenditures are budgeted when incurred while assets are budgeted when purchased (delivered to the Town).
The accounting policies of the Town of Lexington conform to Generally Accepted Accounting Principles (GAAP) as applicable to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted body for establishing governmental accounting and financial reporting principles. In most cases this conforms to the way the Town prepares its financial reports, except as follows:
Compensated absence liabilities that are expected to be liquidated with expendable financial resources are accrued as earned by employees (GAAP) as opposed to being expended when paid (budget basis).
Principal payments on long-term debt within the Enterprise Fund are applied to outstanding liability on GAAP basis, as opposed to being expended on a budget basis.
Capital outlays within the Enterprise Fund are recorded as assets on GAAP basis and expended on budget basis.
- 22- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
Budgeting
In accordance with the General Statutes of the State of South Carolina, the Town Council is required by state statute to adopt an annual balanced budget by ordinance prior to July 1. Town Council has the authority to amend the budget ordinance. All annual appropriations lapse at year end unless a specific exception is approved and included in the new budget. The budget is organized by fund. Annual appropriated budgets are adopted for the General, Special Revenue, Debt Service, and Waterworks and Sewer System (Enterprise) Funds.
The General Fund is used to account for all current financial resources not required by law or administrative action to be accounted for in another fund. This fund includes general public functions: Council; Administration; Finance; Parks and Sanitation; Planning, Building and Technology; Transportation; and Police. A portion of the expenditures for the General Government departments (Council; Administration; Finance; Planning, Building and Technology; and Transportation) are allocated to the Enterprise Fund.
The Debt Service Fund is used to set aside resources to meet current and future debt service requirements on general long-term debt. Currently, the Town has two long term debt issues outstanding. The first, is a General Obligation Bond, Series 2012 that requires payments through 2021. The second is a General Obligation Bond, Series 2017 that requires payments through 2022.
There are three Special Revenue Funds shown in the budget. The Victims’ Advocate Fund is used to account for proceeds provided by fines levied for the specific purpose of funding the Victims’ Advocate. Although supplemented by transfers from the General Fund this fund accounts for all the costs associated with providing a Victims’ Advocate. The Hospitality Tax Fund has been pledged to provide funding for the major ongoing road projects, and the Streets and Infrastructure Fund is money dedicated to fund various smaller road projects approved by Council.
The Waterworks and Sewer System (Enterprise) Fund is used to account for the Town’s water distribution and wastewater collection. These services, including capital improvements, are funded by charges to the users. The Utilities department is 100% Enterprise Fund. The Finance department has specific functions that are entirely related to the Enterprise Fund and certain General Administrative costs are allocated to the Enterprise Fund from the General Fund.
- 23- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
Town of Lexington Fund Structure General Fund *Council *Administration *Finance *Planning, Building and Technology Police Parks and Sanitation *Transportation
Special Revenue Funds Victims’ Advocate Fund Hospitality Tax Fund Streets and Infrastructure Fund Emergency Response and Recovery Fund Other Special Revenue Funds (not Budgeted)
Debt Service Fund
Capital Projects Funds (not Budgeted)
Waterworks and Sewer System Fund *General Government Allocation Finance Utilities
*The General Government allocation includes expenses for Council, Administration, Finance, Planning, Building and Technology, and Transportation
Additional funds are included in the Comprehensive Annual Financial Report for which annual appropriations are not made and therefore are not included in this budget document. Specifically there are additional Special Revenue Funds as well as Capital Projects Funds. The Special Revenue Funds account for revenues generated for a specific purpose, most commonly grants and donations. The Capital Projects Funds report major capital acquisitions separately from their ongoing operating activities
Fund balance is the difference between governmental fund assets and liabilities, also referred to as fund equity. The Town of Lexington has only one General Fund. We prepare a balanced budget for this fund, i.e. revenues equal expenditures less any designated use of fund balance.
- 24- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
The Town adheres to the following procedures in establishing the budget:
1. The various departments meet with the Finance Director, Town Administrator, and Assistant Town Administrator during the third quarter of the fiscal year to discuss their operating budget requests. 2. The Finance Director, Assistant Finance Director, Town Administrator and Assistant Town Administrator work together to compile a balanced budget request to present to Council. 3. The Council meets in a workshop in the last quarter of the fiscal year to discuss all the departments’ budgets. 4. The proposed budget is then compiled and enacted prior to July 1 in the form of an ordinance with two readings and one public hearing. 5. Department budgets may be adjusted to transfer budgeted amounts among line items within operations with the approval of the Department Director and either the Town Administrator or the Finance Director. The authority to adjust department budgets does not extend to personnel or capital budgets. 6. Formal budgetary integration is employed as a management control device during the year for the General, Special Revenue, Debt Service and Waterworks and Sewer System Enterprise Funds. 7. If the budget needs to be amended during the year, this is accomplished by Council by ordinance requiring two readings and a public hearing.
BUDGET CALENDAR
January 28 Budget meeting with department heads. Distribute budget worksheets and targets.
February 21 Budget requests to Finance.
April 15 Proposed budget completed.
May 4 Budget Ordinance and Tax Levy Ordinance first reading.
May 18 Budget presentation and work session with Town Council.
June 15 Budget Ordinance final reading and public hearing, and Tax Levy Ordinance final reading and public hearing.
- 25- - 26- - 27- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
FACTORS AFFECTING FINANCIAL CONDITION
As discussed in the Background section of this document, the Town is the 4th fastest growing municipality in the state over the past two decades. One of the main reasons people are attracted to Lexington is for our excellent school system. Lexington School District One is consistently rated as one of the top school districts in the state.
The Town continues to invest in water and wastewater infrastructure to enable the development of commercial, industrial and residential properties both in town and regionally. The Town’s 100 square mile combined water and sewer service areas serve a substantial portion of Lexington County. Although the town and region have experienced tremendous growth, the service areas have significant potential for future growth as rural and agricultural land, in relatively close proximity to Lake Murray, can be transformed into suburban residential and commercial development.
During the year, approximately 205 net new businesses opened in the Town of Lexington, including restaurants, retail, service, medical, technology, and amusement/recreation services. Commercial development continues just outside the town limits along the major highways that serve the town. Several subdivisions also were under development both in town and out of town but on the water and sewer system. In-town development included 220 residential units which began construction during the year.
The Town expects most fiscal impact from COVID-19 to occur in Fiscal Year 2021, but the degree of fiscal impact on the Town remains uncertain and will depend upon the length of time the state of emergency imposed on the State by Governor McMaster in response to the coronavirus pandemic remains in effect. Mandatory business closures will likely result in lower revenues from business licenses & permits in the General Fund for Fiscal Year 2021. Property tax revenue is expected to be stable as growth in the tax base prior to the pandemic will be reflected in taxable assessments but offset at least in part by an expected moderate increase in delinquency. Property values underwent reassessment resulting in a rollback adjustment to millage for Fiscal Year 2021 of 3.8%. The reassessment indicated assessed values attributable to growth totaled approximately 5.5% of prior year values. The Town expects delays in projects that will ultimately produce tax increment financing property tax revenues. Hospitality Tax revenues will likely be lower in both Fiscal Years 2020 and 2021, as dine-in service at restaurants has been suspended or significantly restricted during the current emergency and currently remains at 50% normal occupancy. An analysis of year over year same store sales indicated a decline in reported revenues of 19% in March, 2020, and 33% in April, 2020 (based upon reported gross sales from businesses submitting Hospitality Tax returns for those months with comparable sales figures in 2019). Overall Hospitality Tax collections for April and May 2020 were on average 32% lower than the twelve (12) month average from April, 2019 through March, 2020. The Town expects some catch up payments in June 2020 as the waiver of penalties on late payments expires on June 30, 2020. However, the downturn in Hospitality Tax revenues is dependent upon numerous factors including but not limited to the timing of lifting of occupancy restrictions on restaurants, the persistence of the COVID-19 pandemic, and the general pace of economic recovery. Water and Sewer commercial usage and resulting revenues will likely be
- 28- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
lower in Fiscal Years 2020 and 2021; however, residential usage and revenue will likely be higher in both years as people are home more than usual due to suspension of school, work from home, mandatory business closures and stay at home restrictions. The Town anticipates a reduction in residential and commercial construction which will lower Water and Sewer System capital contribution fees. Additionally, the Town’s impact fee revenue will be lower than originally anticipated due to an expected slowdown in construction. As the Town developed the Fiscal Year 2021 budget, contingency options were considered to offset potential loss of revenue. The budgeted capital equipment purchases were substantially reduced from prior year amounts. All capital equipment purchases in Fiscal Year 2021 must be specifically authorized by the Town Administrator and are to be delayed until January 1, 2021 unless authorized by the Town Administrator. General Fund Fiscal Year 2021 budgeted transfer to the Streets & Infrastructure Fund is not to be made until the end of Fiscal Year 2021 contingent upon the Town Administrator’s authorization. Amounts transferred to the Streets & Infrastructure Fund for Fiscal Year 2020 are not to be expended until the Fiscal 2021 transfer is completed. The Town took steps to mitigate the potential for significant spread of the virus among Town staff by splitting work schedules to alternate days until June 1, 2020, assigning work from home and substantially limiting contact with the general public by closure of Town Hall and all Town venues until May 6, 2020. Upon reopening of Town Hall and Town venues, appropriate social distancing and other measures to reduce the risk of virus transmission have been instituted. Direct COVID-19 related operational expenditures are expected to be limited to materials, supplies and employee sick leave and are expected to be immaterial in total.
- 29- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
GENERAL FUND REVENUE
In general, revenues are forecasted based on the current year’s nine month actuals in conjunction with trends over the last ten years. For the General Fund, the largest two revenue categories are Property Taxes and Franchise, Licenses and Permits. Franchise, Licenses and Permits have steadily outpaced Property Tax revenues over the last ten years and currently make up 63% of General Fund revenues. Additionally Property Tax millage was cut for Fiscal 2021 as the sunset provision was taken off of the Hospitality Tax and an allowable portion of the Hospitality Tax is transferred to the General Fund to take the place of the reduction amount.
2021 GENERAL FUND REVENUE
Interest, Rental, 29,400 , 0% 20,000 , 0% Fines and forfeitures, Miscellaneous, 200,000 , 2% 40,000 , 0%
Property Taxes, Other governments, 3,369,000 , 27% 475,000 , 4%
Franchises, licenses, and permits, 8,455,447 , 67%
- 30- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
Franchise, Licenses and Permits – Business License Fees, the largest component of this category at 69%, is a privilege tax. It is required of every person engaged or intending to engage in any calling, business, occupation or profession within the limits of the Town of Lexington and is based on gross revenues. Business license fees are self-reported and remitted annually. The Town of Lexington is a thriving community and the business sector has grown tremendously. This trend is expected to persist as annexations and population growth continue. A significant portion (50%) of business license revenue is received in the latter part of June. Due to the Covid- 19 virus, it is expected that there may be some delays in receiving payment for some businesses, most likely restaurants. And we have budgeted a slight decline in revenue for Fiscal 2021.
The second largest part of this category is our Franchise Fees (at 25%). In September 2014 Town Council increased the electric franchise fee to 5% from 3%. This gave a substantial boost to total Franchise Fee revenue for that year. Because the increase was implemented in the fall of 2014, the utility company immediately increased the Fee and paid the additional percent for Calendar Year 2014 and we also received the total 5% for their calendar 2015. So Fiscal Year 2015 received a double benefit from the fee increase. This surplus was designated and used to pay down the outstanding Bond Anticipation Notes. Our local electric and gas company provides a substantial portion of our Franchise Fees and their revenue is fairly stable even in an unstable economy. Although Dominion energy has implemented rate reductions, therefore we have not projected any growth in our Franchise Fees. Other industries that feed into the Franchise Fee bucket are cable television and landline telephone companies. Franchise fees are also based on gross receipts, self-reported and remitted either quarterly or annually.
Franchise Fees Business Licenses 3,000,000 7,000,000
6,000,000 2,500,000
5,000,000 2,000,000
4,000,000 1,500,000 Budget Budget 3,000,000 Actual 1,000,000 Actual 2,000,000 500,000 1,000,000
0 0
- 31- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
Property Taxes – Property taxes account for 27% of the General Fund budget. South Carolina law allows local governments to levy taxes on real and personal property valuations as assessed and equalized according to statutory guidelines. The millage rate for the Town of Lexington has not increased in 30 years. However, increased property values and annexations have led to increased revenues in this category. For Fiscal Year 2021, Town Council has voted to make the Hospitality Tax permanent and use an allowable portion of that to fund a 21% property tax millage decrease for Town Residents.
Property Tax
4,500,000
4,000,000
3,500,000
3,000,000 Budget
2,500,000 Actual
2,000,000
1,500,000
1,000,000
500,000
0
- 32- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
ENTERPRISE FUND REVENUE
The Town’s combined waterworks and sewer system provides water and sewer services to customers both inside the political boundaries of the Town and in adjacent unincorporated portions of Lexington County. With approximately 225 miles of water lines and approximately 322 miles of sewer lines, the system provides service to over 19,800 sewer customers and more than 9,900 water customers.
The Town sets rates for water and sewer services provided to its customers on a full-cost recovery basis. By far the largest revenue sources in the Enterprise Fund are the fees charged for water and sewer service. The third largest revenue source is the Capital Contribution Fees.
2021 Enterprise Fund Revenue
Sewer, 13,800,000 , 64%
Water, 6,000,000 , 28% Tap Fees, 92,000 , 0%
Interest Income, Other Income, 150,000 , 1% 555,000 , 3% Capital Contribution Fees, 1,000,000 , 5%
- 33- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
Water and Sewer Service Fees – The Town’s rates for water and sewer services stand at the upper end of fees for such services imposed by municipalities in the Midlands Region, but have not been demonstrated to have resulted in any diminishment of growth in population or economic activity in the Town or its service area. Water and Sewer revenues have increased due largely to growth in the service area. No fee increase for water and sewer has been adopted for Fiscal Year 2020.
Water Revenue Sewer Revenue
7,000,000 16,000,000
6,000,000 14,000,000 12,000,000 5,000,000 10,000,000 4,000,000 Budget 8,000,000 Budget 3,000,000 Actual 6,000,000 Actual 2,000,000 4,000,000
1,000,000 2,000,000
- -
- 34- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
Capital Contribution Fees – The Town imposes capital contribution fees (CCFs) to recover the cost of capital improvements to the system and related expenditures that are incurred as the result of adding customers and accommodating development. The last CCF rate increase was January 1, 2008. When properties are developed or the defined use of a property changes, a calculation of the expected usage for the property is made and the appropriate fee is charged based on that usage estimate. The Town experienced an explosion of growth in new construction in 2006, 2007, and 2008. This growth slowed substantially in 2009 and in 2010. Many subdivisions that were started before 2009 have been built out and several new major projects have started. Stable growth is expected for Fiscal Year 2020.
Capital Contribution Fees
14,000,000
12,000,000
10,000,000
8,000,000 Budget
6,000,000 Actual
4,000,000
2,000,000
- 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
- 35- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
HOSPITALITY TAX FUND REVENUE
On September 8, 2015, Town Council approved adoption of a 2% Hospitality Tax on prepared foods and beverages with the proceeds to be used for the funding of specific road improvements providing access to tourist destinations. The first year (Fiscal 2016) of collections was for 9 months totalling approximately $1.9 million with subsequent years bringing in over $2.5 million each year. However, due to Covid 19 collections were down in the last quarter of Fiscal 2020 and we are projecting reduced revenues for Fiscal 2021.
Hospitality Tax Fund
3,500,000
3,000,000
2,500,000
2,000,000 Hospitality Tax Revenue Hospitality Tax Interest 1,500,000
1,000,000
500,000
- 2016 Actual 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget
The first road improvement project, One Way Pair, was completed in June 2018. The second project, Crossroad Improvements at Lake Drive and Columbia Avenue, has been submitted and is awaiting SCDOT approval. The third project, Sunset Boulevard/I-20 corridor, includes work at Corley Mill Road, Ginny Lane, and Sunset Boulevard at I-20. Construction on the third project is underway.
- 36- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
GENERAL FUND EXPENDITURES
Almost half of the expenditures for the General Fund are for Police. Of the $6,144,365 budgeted for the Police department, $5,483,851, or 89%, is for salaries and benefits. The remaining budget for the General Fund is split between Parks and Sanitation, Transportation, and General Government. General Government includes Council; Administration; Finance; and Planning, Building and Technology.
2021 General Fund Expenditures
Transportation, 986,721 , 8%
General Government, 3,102,427 , 24%
Parks and Sanitation, 2,512,010 , 20%
Police, 6,144,365 , 48%
- 37- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
General Fund Expenditures have grown over the years partly through general inflation. In addition the Town has grown through annexation and general population increases, consequently additional staff has been added most notably in the Police Department. The chart below shows the growth of expenditures over the last 25 years. Due to Covid 19 and the expectation of lower revenues, we have cut our expenditure budget as well. Eliminating most capital purchases and cutting other costs where possible.
General Fund Expenditures $
16,000,000 General 14,000,000 Government
12,000,000 Police
10,000,000 Parks and Sanitation 8,000,000 Transportation 6,000,000
4,000,000 TOTAL EXPENDITURES 2,000,000
-
- 38- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
ENTERPRISE FUND EXPENDITURES
For the Enterprise Fund, 26% of the expenditures directly cover wages and benefits. Another 17% covers debt service requirements. Contractual services account for 22% of Enterprise Fund expenditures. The cost of water from West Columbia and the cost of sewer treatment from Cayce make up approximately 86% of the contractual services category. The remaining expenditures for the Enterprise Fund are for depreciation and amortization and other operating expenditures.
2021 Enterprise Fund Expenditures
Debt Service, 3,980,892 17% Salaries, Wages, and Fringes, 6,207,187 , 26%
Depreciation and Amortization, 5,200,000 , 22%
Contractual Service, 5,372,055 , 22% Other operating expenses, 3,056,384 , 13%
- 39- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
Enterprise Fund expenditures have grown over the years. With the construction of the new sewer facility, the Town has issued a substantial amount of long term debt and therefore our debt service payments have increased. Over the years, as the customer base has increased, the staffing for the Enterprise Fund has also increased as well as operating costs.
Enterprise Fund Expenditures
25,000,000 Debt Service
20,000,000 Depreciation and Amortization
Other operating 15,000,000 expenses
Contractual Service 10,000,000 Salaries, Wages, and Fringes 5,000,000
-
- 40- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
DEBT SERVICE
The Town has incurred debt as capital needs have grown. The debt has been used to fund both revenue producing facilities and general purpose facilities.
Balances Balances Due Within June 30, 2020 Additions Reductions June 30, 2021 One Year
Governmental activities: Short Term Debt: Bond anticipation note $ 7,990,000 $ 8,100,000 $ (7,990,000) $ 8,100,000 $ 8,100,000 Total short term debt $ 7,990,000 $ 8,100,000 $ (7,990,000) $ 8,100,000 $ 8,100,000
Long Term Debt: General obligation bonds 170,000 - (170,000) - - GO Bond -- Direct Placement 590,000 - (290,000) 300,000 300,000 Compensated absences 940,719 600,000 (525,000) 1,015,719 480,000 Governmental activities Long-term liabilities $ 2,917,842 $ 600,000 $ (985,000) $ 1,315,719 $ 780,000
Business-type activities: Short Term Debt: Bond anticipation note $ 15,680,000 $ 15,700,000 $ (15,680,000) $ 15,700,000 $ 15,700,000 BAN premium 63,818 191,453 (193,257) 62,013 - Total short term debt $ 15,743,818 $ 15,891,453 $ (15,873,257) $ 15,762,013 $ 15,700,000 Long Term Debt: Revenue bonds payable: Revenue bonds $ 60,541,706 $ - $ (1,608,869) $ 58,932,837 $ 1,671,597 Less deferred amounts: For issuance discount (3,019) - 250 (2,769) - For issuance premium 3,333,131 - (148,415) 3,184,716 - Total revenue bonds payable 63,871,818 - (1,757,034) 62,114,784 1,671,597 Compensated absences 369,669 220,000 (170,000) 419,669 160,000 Business-type activities Long-term liabilities $ 64,241,487 $ 220,000 $ (1,927,034) $ 62,534,453 $ 1,831,597
- 41- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
The following table shows the debt funding requirements for the Town of Lexington for 2021 – 2050. The amounts show principal and interest and is based on current outstanding debt issues.
ANNUAL BOND MATURITY AND INTEREST REQUIREMENTS For General Obligation and Revenue Bonds
Year General Obligation Bonds Revenue Bonds To t a l Principal Interest Principal Interest 2021 460,000 19,861 1,608,869 2,372,023 4,460,753 2022 300,000 8,370 1,671,597 2,304,970 4,284,937 2023 - - 1,749,382 2,226,810 3,976,192 2024 - - 1,832,226 2,154,428 3,986,654 2025 - - 1,920,131 2,068,274 3,988,404 2026 - - 1,998,097 1,977,708 3,975,804 2027 - - 2,096,126 1,890,691 3,986,817 2028 - - 2,189,219 1,796,748 3,985,967 2029 - - 2,332,377 1,694,540 4,026,917 2030 - - 2,410,602 1,616,934 4,027,536 2031 - - 2,493,896 1,540,021 4,033,917 2032 - - 2,627,259 1,452,846 4,080,104 2033 - - 2,810,693 1,366,036 4,176,729 2034 - - 2,919,200 1,259,967 4,179,167 2035 - - 3,037,781 1,149,273 4,187,054 2036 - - 3,146,438 1,034,016 4,180,454 2037 - - 3,270,173 911,481 4,181,654 2038 - - 3,398,987 784,068 4,183,054 2039 - - 3,527,881 651,574 4,179,454 2040 - - 3,666,858 516,297 4,183,155 2041 - - 3,638,303 378,492 4,016,795 2042 - - 784,046 235,799 1,019,845 2043 - - 809,808 208,612 1,018,420 2044 - - 835,591 180,529 1,016,120 2045 - - 871,394 147,526 1,018,920 2046 - - 907,218 113,102 1,020,320 2047 - - 943,064 77,256 1,020,320 2048 - - 973,932 39,988 1,013,920 2049 - - 34,823 1,497 36,320 2050 - - 35,738 583 36,320 TOTAL 760,000 28,231 60,541,706 32,152,088 93,482,025
- 42- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
The following table lists the various debt obligations of the Town and shows the original issue amount, the interest rate, maturity date, and purpose of issue.
Debt Summary
General Fund Debt
Issue Amount Final Description Date Borrowed Rate PYMNT Purpose
Series 2012 GO Refunding Bonds 12/27/2012$ 1,465,000 1.428795% 6/15/2021 Refund Series 2002 GO Bonds which was used for the Acquisition and Construction of Road and Infrastructure Maintenance and Main Street Streetscape Improvements.
South State Bank 1/9/2017$ 1,430,000 2.79% 1/1/2022 Off-Street Parking, Street and Road Improvements & Repairs, and other Municipal Improvements.
2020 Revenue Bond Anticipation Note 3/18/2020$ 3,345,000 2.00% 3/18/2021 To provide interim financing for certain Redevelopment Projects (Corley Mill Redevelopment Project Area) with respect to the Corley Mill Redevelopment Project Area.
2019 Revenue Bond Anticipation Note 5/8/2020$ 4,645,000 1.75% 5/7/2021 To provide interim financing for certain Redevelopment Projects (Icehouse Recevelopment Project Area) with respect to the Ice House Redevelopment Project Area.
Enterprise Fund Debt Issue Amount Final Description Date Borrowed Rate PYMNT Purpose
Series 2011 Revenue Bonds 4/1/2011$ 14,145,000 3.804399% 4/1/2027 Refund a Portion of the Series 2001A Revenue Bonds.
Series 2012 Revenue Bonds 8/1/2012$ 7,650,000 3.3557738% 6/30/2032 Refund a Portion of the Series 2001A Revenue Bonds
Series 2017 Revenue Bonds 12/21/2017$ 14,145,000 2.937900% 6/1/2041 Refund the following Revenue Bonds:
2001A total remaining 2009 total remaining 2010 total remaining 2011 a portion 2014 total remaining
Series 2018 Revenue Bonds 5/30/2018$ 10,405,000 3.5433% 6/1/2048 Construction and Acquisition of the Highway 378 Regional Pump Station, 14 Mile creek Force Main upgrades, and various other capital improvements
Series 2019 Revenue Bond Anticipation Note 11/1/2019$ 15,680,000 2.50% 10/27/2020 Construction and acquisition of various capital projects including the Cromer Road Pump Station and upgrades to water pumping capacity at the Lake Murray Water Treatment Facility.
Series 2019A Revenue Bonds 4/15/2019$ 3,486,706 2.60% 4/15/2029 Construction of new submersible pump station to allow funded by State Revolving Fund connection to regional wastewater treatment plant and closeout of two existing aerated lagoons and a new force main.
- 43- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
The Town’s borrowing power is restricted by amended Article X, Section 14 of the State Constitution which became effective November 30, 1977. This Section provides that a local government unit cannot at any time have total general bonded debt outstanding (excluding certain lease and installment obligations) in any amount that exceeds 8% of its total assessed property value. Also, excluded from the limitation are: bonded indebtedness approved by the voters and issued within five years of the date of such referendum; special bonded indebtedness levies assessed on properties located in an area receiving special benefits from the taxes collected; and other bonded indebtedness existing on or prior to 1995. Accordingly, the Town’s outstanding Revenue Bond Anticipation Notes issued through the Saxe Gotha Public Facilities Corporation do not count towards the calculation of the legal debt margin.
General Obligation Legal Debt Margin
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000 Debt Limit
$5,000,000
Total Net Debt $4,000,000 Applicable to Debt Limit
$3,000,000 Legal Debt Margin $2,000,000
$1,000,000
$-
- 44- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
Rate covenants under the Town’s Bond Ordinance require that the Town maintain a minimum debt coverage ratio of 1.2 for Revenue Bonds. The estimated Debt Coverage ratio for 2020 is 1.47. The ratio excluding Capital Contribution Fees is estimated to be 1.72.
Bonds were issued in 2010 totaling $28,070,000 which has impacted our coverage ratios. The bond issue was used to pay costs of acquiring additional wastewater treatment capacity and to fund improvements to the Town’s Combined Waterworks and Sewer System. Additional bonds were issued in 2011 and 2017, however, these were used to refinance prior issues and therefore had a minor positive effect on our coverage ratios. Bonds were issued again in the spring of 2018 and the fall of 2019 for wastewater and sewer system projects.
- 45- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
CAPITAL EXPENDITURES
Items that cost more than $500 and have a useful life greater than two years are considered capital items. Vehicles are generally replaced when the mileage is over 100,000. Computers as a general rule are replaced every three to four years. Other assets are replaced on an ‘as needed’ basis.
The Ice House Amphitheatre has been a huge success and increased franchise fees have helped fund the additional staff needed to maintain and manage this property. Additionally funds raised at the venue from the various events have also contributed to its maintenance and upkeep.
Road projects are being funded by the hospitality tax that was implemented in the fall of 2015. Also federal funds were used to implement the Computerized Signalization system. With this system, the Town has agreed to manage the lights and has entered into a contract with the South Carolina Department of Transportation wherein they are providing funding for this additional responsibility.
The Town’s Vision Plan (http://lexsc.com/226/Vision-Plan) gives an overview of desired future projects. Funding continues to be an issue in completing these projects. However the Town continues to pursue partnerships with the community and a variety of grant opportunities. In addition other funding vehicles such as TIF districts and a Hospitality Tax have been instituted.
On August 28, 2009, the Town of Lexington, along with the Lexington County Joint Water and Sewer Commission, entered into a new Wastewater Services Agreement with the City of Cayce, SC to provide for the financing, construction, and operation of a new Wastewater Treatment Plant with total capacity of 25 MGD (million gallons per day). Construction of the plant began in fiscal year 2010 and was completed in the first quarter of calendar year 2013. With the construction of this facility the Town of Lexington now has 12.462 MGD of sewer capacity, an increase of 6.06 MGD of capacity. In addition to the plant expansion, there are other improvements necessary to accommodate the flow of capacity to the Town’s Combined Waterworks and Sewer System that commenced in 2010 and continues in 2020 and beyond. The new wastewater treatment plant is being operated by the City of Cayce. The old plant as well as the Town’s Coventry Woods plant has been decommissioned.
Additionally on February 1, 2018, the Town took possession of a wastewater treatment plant and related facilities (collectively the “I-20 System”) adjacent to the Town’s sewer system. The wastewater for this system has been permanently diverted to flow to the Cayce plant. The I-20 System adds approximately 2,648 users to the Town’s sewer system. The rates charged these customers are expected to satisfy the Town’s operational and debt service coverage requirements for this area.
- 46- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
A 5 year capital improvements program (CIP) is included in the Enterprise Fund. Although the CIP identifies capital projects to be constructed or installed at certain times, the Town expects that some of the capital projects may be postponed or accelerated depending upon need and priority. The estimated cost of capital projects for the Town’s combined waterworks and sewer system for the next five years totals $37,927,444. As capacity use increases, it is expected that the operating costs will increase.
Rates were not increased for Fiscal Year 2021. A rate study is budgeted for this year to ensure continued financial health for the Town’s utility system.
LONG TERM PROJECTS
The following projects have a longer-term implementation schedule, but planning has begun. Efforts are underway for many of these projects and will continue.
• Build an additional Paw Park • Pursue an Iconic Development on Lake Murray • Complete the Old Mill Trail • Implement a Regional Multi-use Path Network • Extend 14 Mile Creek Trail • Develop a comprehensive history program with the Lexington County Museum, the Chamber of Commerce and other organizations • Build and manage a skateboard park, possibly in partnership with Lexington County
The current and future projects will create additional maintenance and operational costs, some of which will be covered by annexations and business growth. Until the extent of the projects are more completely understood, the costs are unknown.
- 47- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
FUND BALANCE
General Fund
As a general rule, budgets for the General Fund balance projected revenues with anticipated expenditures which would result in no change in fund balance from one year to the next. This only varies if fund balance is budgeted as a source of funds. When revenues do not meet expectations during the year, anticipated expenditures are often adjusted. For Fiscal Year 2021, the Town is appropriating $107,124 of Fund Balance for capital items that were budgeted and ordered in Fiscal Year 2020 but were not expected to be delivered before June 30, 2020.
Enterprise Fund
As stated earlier, Capital Contribution Fees are imposed to recover the cost of capital improvements to the system and related expenditures that are incurred as the result of adding customers and accommodating development. Because of the nature of this revenue source, total receipts during growth years are not entirely budgeted as the money is set aside for anticipated capital expansion. The Town has entered a phase of large capital expenditures needed to allow for continued growth. Remaining State Revolving Fund (SRF) bond funds, newly issued Bond Anticipation Notes and Capital Contribution Fee Fund Balances are scheduled to cover the projects that are ongoing in Fiscal Year 2021.
- 48- Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2021
POSITIONS
No new positions were added for Fiscal Year 2021. The total number of positions in the General Fund is 136 and the Enterprise fund has a total of 55 employees. Total employment for the Town of Lexington is 191 full time positions, not including temporary, grant funded positions. The Town currently has no part time positions.
POSITIONS
FY 2012 FY 2013 FY 2014 FY 2015 FY2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Gen eral Fu n d Council 7 7 7 7 7 7 7 7 7 7 Administration 12 12 12 13 14 14 14 14 15 15 Finance 6 5 5 6 6 6 7 7 7 7 Planning, Building and Technology 11 13 14 14 14 15 15 16 16 16 Police 49 49 50 52 52 54 58 64 65 65 Parks and Sanitation 13 15 15 15 14 16 16 16 17 17 Transportation - - - 1 5 5 8 8 9 9 Enterprise Fund Finance 6 6 6 6 6 6 7 8 8 8 Utilities 32 33 33 33 34 35 40 43 47 47
TOTAL POSITIONS 136 140 142 147 152 158 172 183 191 191
70
60
General Fund Council
50 General Fund Administration
General Fund Finance 40 General Fund Planning, Building and Technology General Fund Police 30 General Fund Parks and Sanitation
Enterprise Fund Finance 20 Enterprise Fund Utilities
10
- FY 2012 FY 2013 FY 2014 FY 2015 FY2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
- 49-
Town of Lexington, South Carolina Sources and Uses of Funds
Fiscal Year Ending June 30, 2021 Summary
DEBT SPECIAL TOTAL TOTAL TOTAL GENERAL ENTERPRISE SERVICE REVENUE FY 2021 FY 2020 FY 2019 FUND FUND FUND FUND BUDGET BUDGET ACTUAL
ESTIMATED REVENUES Taxes: Property Taxes $ 3,369,000 $ - $ - $ - $ 3,369,000 $ 4,248,000 $ 3,931,954 Franchise Fees 2,100,000 - - - 2,100,000 2,100,000 2,102,207 Hospitality Tax - - - 2,400,000 2,400,000 3,250,000 2,882,786 Licenses and Permits 6,355,447 - - - 6,355,447 6,532,000 6,311,146 Intergovernmental Revenue 475,000 - - - 475,000 1,160,000 655,640 Charges for Services 20,000 20,317,000 - - 20,337,000 20,246,000 19,006,875 Fines and Forfeitures 200,000 - - 24,226 224,226 281,805 254,975 Miscellaneous Revenue 69,400 1,280,000 - - 1,349,400 2,439,394 3,383,861 TOTAL SOURCES OF FUNDS 12,588,847 21,597,000 - 2,424,226 36,610,073 40,257,199 38,529,444
OPERATING EXPENDITURES AND CAPITAL OUTLAY General Government 5,668,874 - - 125,000 5,793,874 5,788,112 5,195,600 Public Safety 6,144,365 - - 84,226 6,228,591 6,574,296 6,449,324 - Public Works - 12,069,179 - - 12,069,179 11,588,268 10,765,477 50- Parks and Sanitation 2,512,010 - - - 2,512,010 2,559,394 2,344,036 Transportation 986,721 - - 1,380,000 2,366,721 4,689,983 3,239,751 General and Administrative Allocation (2,566,447) 2,566,447 - - - - - Debt Service - 3,980,892 601,615 - 4,582,507 4,510,098 4,558,654 TOTAL OPERATING EXPENDITURES 12,745,523 18,616,518 601,615 1,589,226 33,552,882 35,710,151 32,552,842 AND CAPITAL OUTLAY
OTHER SOURCES AND USES Appropriation of Fund Balance 107,124 65,000 - - 172,124 155,250 - Cash Reserves - Previous Bond/Ban Issue - 944,473 - - 944,473 3,413,832 - SCDOT Reimbursement - 180,600 - - 180,600 - - Bond/Bond Anticipation Note (BAN) ------10,667,166 Bond Issuance Costs ------(209,896) Capital Improvement Plan - (7,436,600) - - (7,436,600) (13,169,000) (19,824,336) Anticipated SRF Loan - 3,575,000 - - 3,575,000 5,600,000 - Operating Transfers 238,385 - 601,615 (835,000) 5,000 (23,174) 14,308 Contingency Reserve (188,833) (308,955) - - (497,788) (523,956) - TOTAL OTHER SOURCES AND (USES) 156,676 (2,980,482) 601,615 (835,000) (3,057,191) (4,547,048) (9,352,758)
12,934,356 Excess (Deficiency) of Revenue Over Expenditures and Other ------(3,376,156)
Fund Balance/Fund Equity, Beginning of Year 5,545,163 74,247,764 159,255 3,317,117 83,269,299 86,838,381 90,214,537 Use of Cash Reserves (107,124) (1,009,473) - - (1,116,597) (3,569,082) (3,376,156) Fund Balance/Fund Equity, End of Year $ 5,438,039 $ 73,238,291 $ 159,255 $ 3,317,117 $ 82,152,702 $ 83,269,299 $ 86,838,381
Town of Lexington, South Carolina Revenue, Expenditures and Other Sources and Uses (Summary)
Fiscal Year Ending June 30, 2021 General Fund
REVENUE FY 2021
Property Taxes $ 3,369,000 Franchise Fees 2,100,000 Business Licenses 5,875,447 Permits 480,000 Fines and Forfeitures 200,000 Rental Income 20,000 Other Governments 475,000 Miscellaneous Income 40,000
Total Revenue 12,559,447
OPERATING EXPENDITURES
Council and Town Hall Department 180,403 Administration Department 1,113,867 Finance Department 326,146 Planning, Building and Technology Department 1,417,011 Police Department 6,122,383 Parks and Sanitation Department 2,512,010 Transportation Department 952,829
Total Operating Expenditures 12,624,649
OTHER SOURCES AND (USES)
Interest Income 29,400 Capital Outlay (120,874) Specific Encumbrance 107,124 Transfer Out -- Debt Service Fund (601,615) Transfer Out -- Victims' Advocate (60,000) Transfer Out -- Capital Projects Streets & Infrastructure (375,000) Transfer Out -- Amphitheater (10,000) Transfer Out -- Special Events (Snowball/Wine Walk) (15,000) Transfer Out -- Emergency Response and Recovery (125,000) Transfer In -- Accommodations Tax 30,000 Transfer In -- Hospitality Tax 1,395,000 Contingency Reserve (@1.5% of Revenue) (188,833)
Total Other Sources and (Uses) 65,202
Excess (Deficiency) of Revenue Over Expenditures and Other Sources and (Uses)$ -
- 51- Town of Lexington, South Carolina Schedule of Fund Balance and Required Reserve
Fiscal Year Ending June 30, 2021 General Fund
FY 2021
FUND BALANCE AND REQUIRED RESERVE
Estimated beginning fund balance at July 1, 2020$ 5,545,163 Total revenues 12,559,447 Total operating expenditures (12,624,649) Other sources and (uses) less appropriated fund balance (41,922)
Estimated approximate fund balance at June 30, 2021$ 5,438,039
25% Required reserve (3,109,643)
Allocations: Operating contingency reserve (188,833) Designated: SCANA (300,000)
Total allocations and designations: (488,833)
Working capital requirements (1,052,054)
Estimated net contingent funds through June 30, 2021$ 787,509
Required Reserve as a % of estimated fund balance 57%
- 52- Town of Lexington, South Carolina Revenue, Expenditures and Other Sources and Uses
Fiscal Year Ending June 30, 2021 General Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
REVENUE
Property Taxes $ 3,931,954 $ 4,200,000 $ 4,248,000 $ 3,369,000 $ (879,000) (20.7) Franchise Fees 2,102,207 2,105,000 2,100,000 2,100,000 - - Business Licenses 5,764,738 5,900,000 5,975,000 5,875,447 (99,553) (1.7) Permits 546,408 480,000 557,000 480,000 (77,000) (13.8) Fines and Forfeitures 222,466 200,000 255,000 200,000 (55,000) (21.6) Rental Income 61,768 56,000 80,000 20,000 (60,000) (75.0) Other Governments 655,640 950,000 1,110,000 475,000 (635,000) (57.2) Miscellaneous Income 56,070 41,000 49,994 40,000 (9,994) (20.0)
Total Revenue 13,341,251 13,932,000 14,374,994 12,559,447 (1,815,547) (12.6)
OPERATING EXPENDITURES
Council and Town Hall Department 158,126 170,635 180,860 180,403 (457) (0.3) Administration Department 1,018,239 1,110,444 1,174,832 1,113,867 (60,965) (5.2) Finance Department 300,843 346,142 331,764 326,146 (5,618) (1.7) Planning, Building and Technology Department 1,289,241 1,335,264 1,353,617 1,417,011 63,394 4.7 Police Department 5,643,696 5,915,133 5,990,478 6,122,383 131,905 2.2 Parks and Sanitation Department 2,244,352 2,388,810 2,448,716 2,512,010 63,294 2.6 Transportation Department 876,813 925,178 952,711 952,829 118 0.0
Total Operating Expenditures 11,531,310 12,191,606 12,432,978 12,624,649 191,671 1.5
OTHER SOURCES AND (USES)
Interest Income 46,361 45,000 29,400 29,400 - - Capital Outlay (950,697) (924,634) (966,129) (120,874) 845,255 8.7 Sale of Capital Assets (Gain) 39,066 16 - - - - Specific Encumbrance - - - 107,124 107,124 - Lease Purchase Payments - (21,830) (21,830) - 21,830 100.0 Transfer Out -- Vision Plan (25,000) (41,179) (41,179) - 41,179 100.0 Transfer Out -- Debt Service Fund (880,941) (686,212) (686,212) (601,615) 84,597 12.3 Transfer Out -- Victims' Advocate (50,000) (60,000) (60,000) (60,000) - - Transfer Out -- Capital Projects Streets & Infrastructure (500,000) (500,000) (250,000) (375,000) (125,000) 50.0 Transfer Out -- Amphitheater (50,000) (10,000) (10,000) (10,000) - - Transfer Out -- Tuition Reimbursement (5,000) (5,000) - 5,000 100.0 Transfer Out -- Special Events (Snowball/Wine Walk) - - (15,000) (15,000) - Transfer Out -- Emergency Response and Recovery - - (1,125,000) (125,000) 1,000,000 (88.9) Transfer In -- Accommodations Tax 69,232 35,000 35,000 30,000 (5,000) (14.3) Transfer In -- Hospitality Tax 500,000 500,000 1,375,000 1,395,000 20,000 1.5 Contingent Capital Outlay - - (155,250) - 155,250 100.0 Fiscal 2019 Unspent Contingency Funds - - 155,250 - (155,250) (100.0) Contingency Reserve (@1.5% of Revenue) - - (216,066) (188,833) 27,233 12.6
Total Other Sources and (Uses) (1,801,979) (1,668,839) (1,942,016) 65,202 2,007,218 (103.4)
Excess (Deficiency) of Revenue Over Expenditures and Other Sources and (Uses) $ 7,962 $ 71,555 $ - $ - $ - -
- 53- Town of Lexington, South Carolina Total Operations and Capital
Fiscal Year Ending June 30, 2021 General Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
SALARIES AND FRINGES
Council and Town Hall Department $ 61,309 $ 69,475 $ 63,408 $ 66,078 $ 2,670 4.2 Administration Department 915,703 1,003,303 1,023,290 990,665 (32,625) (3.2) Finance Department 252,544 293,446 273,487 273,643 156 0.1 Planning, Building and Technology Department 891,264 948,766 925,967 939,784 13,817 1.5 Police Department 5,007,607 5,201,512 5,267,907 5,483,851 215,944 4.1 Parks and Sanitation Department 1,067,742 1,211,355 1,227,531 1,276,011 48,480 3.9 Transportation Department 396,369 501,787 531,264 529,099 (2,165) (0.4)
Total Salaries and Fringes 8,592,538 9,229,644 9,312,854 9,559,131 246,277 2.6
OPERATING EXPENDITURES
Council and Town Hall Department 96,817 101,160 117,452 114,325 (3,127) (2.7) Administration Department 102,536 107,141 151,542 123,202 (28,340) (18.7) Finance Department 48,299 52,696 58,277 52,503 (5,774) (9.9) Planning, Building and Technology Department 397,977 386,498 427,650 477,227 49,577 11.6 Police Department 636,089 713,621 722,571 638,532 (84,039) (11.6) Parks and Sanitation Department 1,176,610 1,177,455 1,221,185 1,235,999 14,814 1.2 Transportation Department 480,444 423,391 421,447 423,730 2,283 0.5
Total Operating Expenditures 2,938,772 2,961,962 3,120,124 3,065,518 (54,606) (1.8)
CAPITAL
Council and Town Hall Department ------Administration Department - 789 4,250 - (4,250) (100.0) Finance Department 2,400 - - - - - Planning, Building and Technology Department 142,452 93,566 93,600 65,000 (28,600) (30.6) Police Department 573,539 497,013 497,013 21,982 (475,031) (95.6) Parks and Sanitation Department 73,693 60,678 60,678 - (60,678) (100.0) Transportation Department 158,613 272,588 310,588 33,892 (276,696) (89.1)
Total Capital 950,697 924,634 966,129 120,874 (845,255) (87.5)
Total Operations and Capital $ 12,482,007 $ 13,116,240 $ 13,399,107 $ 12,745,523 $ (653,584) (4.9)
- 54-
Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2021 General Fund
COUNCIL
Citizens
Town Council
Accommodations Tax Advisory Committee Town Municipal Attorneys Clerk Advisory Committee
Board of Appearance Annexations Elections Board of Zoning Appeals Records Personnel Building Codes Board of Appeals Assistance Historic Preservation Review Board
Planning Commission
Traffic Committee
The Town is governed by a Mayor and six-member Town Council who are elected for four-year terms. The Council has the responsibility for setting public policy for the Town. Regularly scheduled Council meetings are held the first Monday of each month.
Achievements for FY 2020: Adaptive Signalization – Completion of Lexington Medical Center Phase (S,V,R) Completion of Corley Mill Road at Sunset Boulevard Gateway Improvements (S,V,C,R) Implementation of Impact Fees (S,V,R)
Goals and Objectives for FY 2021: Adaptive Signalization – Completion of Final phase (S,V,R) Crossroad Improvement Projects – Widening of North Lake Drive (S,V,R) Completion of Icehouse Amphitheater Pavilion (V,C) Implementation of Utilities Capital Improvement Projects (S,A,R) Begin repair of Gibson Pond Dam (S,C,R) Continuation of Virginia Hylton Park Master Plan Makeover (V,C)
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive - 55- Town of Lexington, South Carolina Council Department
Fiscal Year Ending June 30, 2021 General Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 44,249 $ 45,647 $ 43,791 $ 42,684 $ (1,107) (2.5) Overtime ------FICA Expense 3,123 3,492 3,350 3,265 (85) (2.5) SC Retirement Expense 3,991 7,103 5,951 6,334 383 6.4 Health Insurance - Employee 9,777 12,749 10,019 13,505 3,486 34.8 Workers Compensation Insurance (254) 82 96 100 4 4.2 Unemployment ------Wellness Program 423 402 201 190 (11) (5.5)
Total Salaries & Fringes Before Allocation 61,309 69,475 63,408 66,078 2,670 4.2
General & Administrative Allocation ------
Total Salaries & Fringes 61,309 69,475 63,408 66,078 2,670 4.2
OPERATING EXPENDITURES Advertising 409 278 2,500 2,500 - - Advisory Boards & Commissions 12,310 2,232 6,000 6,000 - - Awards & Memorials 2,198 2,408 2,600 2,600 - - Contractual Services 19,163 9,870 29,985 30,215 230 0.8 Contributions 19,820 24,000 29,500 9,500 (20,000) (67.8) Council Expenses 15,528 22,000 11,375 11,475 100 0.9 Deeds & Easements 373 887 1,500 2,000 500 33.3 Dues & Subscriptions 22,066 23,560 23,390 26,490 3,100 13.3 Election Expense 2,939 - 5,500 5,500 - - Film Development - - 100 - (100) (100.0) Fuels ------Meetings & Meals 13,388 15,913 11,590 11,590 - - Non-Capital - Equipment 276 - - - - - Non-Capital - Furniture & Fixtures 6,179 12,000 15,500 25,500 10,000 64.5 Non-Capital - Small Tools ------Office Supplies 875 179 1,550 1,550 - - Office Supplies - Postage 85 194 200 385 185 92.5 Printing & Publishing - 104 600 600 - - Professional Services - Legal 38,892 44,080 40,500 40,500 - - Rental - Equipment 675 527 - - - - Screening & Shots 37 58 140 140 - - Strategic Plan - - 500 500 - - Supplies 262 232 640 370 (270) (42.2) Travel & Training 40,052 40,000 49,965 49,965 - - Uniforms ------Utilities - Tele-Communications 3,353 3,798 1,270 1,270 - -
Total Operating Expenditures 198,880 202,320 234,905 228,650 (6,255) (2.7)
General & Administrative Allocation (102,063) (101,160) (117,453) (114,325) 3,128 (2.7)
Total Expenditures 158,126 170,635 180,860 180,403 (457) (0.3)
Capital Outlay Before Allocation - - 155,250 - (155,250) (100.0)
Capital Outlay Allocation - - (155,250) - 155,250 -
Total Expenditures and Capital Outlay $ 158,126 $ 170,635 180,860$ 180,403$ $ (457) (0.3)
- 56- Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2021 General Fund
ADMINISTRATION Town Administrator Municipal Judges Municipal Clerk Town Attorneys Court Operations Records Annexations
PB&T Parks & Sanitation Police Finance Utilities Transportation
Economic Events/Media Grants / Special Strategic Employee Contracts Personnel Development Coordination Projects Planning Training
The Administration Department: Oversees the day-to-day operations of Town services, Handles legal and human resource activities, Provides support for Town Council, Manages marketing and public relations, Assists with the job application process, and Answers questions regarding Town services.
Achievements for FY 2020: Adaptive Signalization – Completion of Lexington Medical Center Phase (S,V,R) Completion of Corley Mill Road at Sunset Boulevard Gateway Improvements (S,V,R) Implementation of Impact Fees (S,V,R)
Goals and Objectives for FY 2021: Adaptive Signalization – Completion of Final phase (S,V,R) Crossroad Improvement Projects – Widening of North Lake Drive (S,V,R) Completion of Icehouse Amphitheater Pavilion (V,C) Implementation of Utilities Capital Improvement Projects (S,A,R) Continuation of Virginia Hylton Park Master Plan Makeover (V,C)
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive - 57- Town of Lexington, South Carolina Administration Department
Fiscal Year Ending June 30, 2021 General Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 701,480 $ 765,864 $ 769,822 $ 736,875 $ (32,947) (4.3) Overtime - 1,231 - - - - FICA Expense 50,566 58,589 57,451 56,372 (1,079) (1.9) SC Retirement Expense 91,413 99,420 110,829 115,494 4,665 4.2 Health Insurance - Employee 61,381 65,016 69,512 67,093 (2,419) (3.5) Workers Compensation Insurance 10,017 12,379 12,709 11,910 (799) (6.3) Unemployment - - 2,479 2,432 (47) (1.9) Wellness Program 846 804 488 489 1 0.2 Total Salaries & Fringes Before Allocation 915,703 1,003,303 1,023,290 990,665 (32,625) (3.2) General & Administrative Allocation ------Total Salaries & Fringes 915,703 1,003,303 1,023,290 990,665 (32,625) (3.2) OPERATING EXPENDITURES Advertising 1,000 1,028 5,000 5,000 - - Advisory Boards & Commissions ------Awards & Memorials 5,533 4,500 5,500 5,500 - - Contractual Services 9,293 15,717 59,485 9,715 (49,770) (83.7) Contractual Services - Muni Court 48,258 37,703 61,100 45,200 (15,900) (26.0) Contributions-NLC - - - 15,000 15,000 - Dues & Subscriptions 5,646 6,780 5,965 5,965 - - Fuels 1,517 1,151 3,000 2,250 (750) (25.0) Meetings & Meals 5,480 5,876 4,330 4,330 - - Non-Capital - Computer Supplies - 605 - - - - Non-Capital - Equipment 373 2,000 - - - - Non-Capital - Furniture & Fixtures - - 300 300 - - Office Supplies 3,294 3,812 5,510 5,510 - - Court Expenses 2,480 2,794 2,450 2,450 - - Office Supplies - Postage 5,699 5,965 6,200 6,800 600 9.7 Permits & Licenses ------Printing & Publishing 12,355 10,903 15,785 15,785 - - Professional Services - Other 1,000 - - - - - Repairs - Automotive 47 1,419 1,500 1,500 - - Repairs - Equipment 85 - 400 400 - - Screening & Shots 138 646 400 400 - - Supplies 269 757 2,140 2,070 (70) (3.3) Travel & Training 29,041 51,135 41,470 51,470 10,000 24.1 Uniforms 1,857 3,100 800 800 - - Utilities - Tele-Communications 7,151 7,729 2,500 2,500 - - Total Operating Expenditures 140,516 163,620 223,835 182,945 (40,890) (18.3) General & Administrative Allocation (37,980) (56,480) (72,293) (59,743) 12,550 (17.4) Total Expenditures 1,018,239 1,110,444 1,174,832 1,113,867 (60,965) (5.2) Capital Outlay Before Allocation - 1,579 8,500 - (8,500) (100.0) Capital Outlay Allocation - (790) (4,250) - 4,250 (100.0) Total Expenditures and Capital Outlay 1,018,239$ 1,111,233$ 1,179,082$ 1,113,867$ $ (65,215) (5.5)
- 58- Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2021 General Fund
FINANCE
Town Administrator Finance Director Budget Fixed Assets
General Ledger Utility Billing
Accounts Payable Payroll & Receivable
Bond & Debt Purchasing & Audits Development Business License Receptionist
The Finance Department: Provides outstanding customer service to both internal and external customers in a professional, cost efficient and effective manner; Provides citizens, customers, decision makers and other interested parties with useful, timely and accurate information; and Accounts for and safeguards the financial resources of the Town.
Achievements for FY 2020: Received Distinguished Budget Presentation Award from the Government Finance Officers Association for the tenth time (A,V) Received Certificate of Achievement for Excellence in Financial Reporting for the twentyfirst time (A,I) Implemented new scanner and procedures to scan checks directly to the bank improving cash flow and security (S, A) Implemented Easy Pay to receive donations or Hospitality Tax payments on-line (A,S, R)
Goals and Objectives for FY 2021: Expand Dashboard Key Performance Indicators (A,R) Begin process of implementing Popular Annual Financial Report (S,R)
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive - 59- Town of Lexington, South Carolina Finance Department
Fisal Year Ending June 30, 2021 General Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries 477,759$ 629,251$ 511,309$ 500,872$ (10,437)$ (2.0) Overtime 54 - - - - - FICA Expense 22,262 48,138 39,115 38,317 (798) (2.0) SC Retirement Expense 26,376 32,290 78,009 80,835 2,826 3.6 Health Insurance - Employee 20,359 22,977 52,143 60,998 8,855 17.0 Workers Compensation Insurance (3,189) 556 1,041 1,051 10 1.0 Unemployment - - 1,687 1,653 (34) (2.0) Wellness Program 423 402 402 381 (21) (5.2)
Total Salaries & Fringes Before Allocation 544,044 733,614 683,706 684,107 401 0.1
General & Administrative Allocation (291,500) (440,168) (410,219) (410,464) (245) 0.1
Total Salaries & Fringes 252,544 293,446 273,487 273,643 156 0.1
OPERATING EXPENDITURES Advertising - - 200 100 (100) (50.0) Contractual Services 12,755 9,183 7,398 9,515 2,117 28.6 Dues & Subscriptions 1,921 2,205 2,000 2,300 300 15.0 Fuels ------Meetings & Meals 19 487 250 - (250) (100.0) Non-Capital - Equipment 620 450 400 200 (200) (50.0) Non-Capital - Furniture & Fixtures 225 800 400 - (400) (100.0) Office Supplies 2,202 4,192 2,500 3,000 500 20.0 Office Supplies - Postage 2,888 2,552 3,500 6,080 2,580 73.7 Permits & Licenses 80 80 80 80 - - Printing & Publishing 1,837 1,600 2,100 1,800 (300) (14.3) Professional Services - Audit 11,500 20,000 30,314 19,662 (10,652) (35.1) Screening & Shots - 60 50 50 - - Supplies 340 446 400 470 70 17.5 Tax Bill Preparation Cost 32,880 34,000 35,000 35,200 200 0.6 Travel & Training 3,804 4,500 8,100 - (8,100) (100.0) Uniforms 353 186 500 - (500) (100.0)
Total Operating Expenditures 71,424 80,741 93,192 78,457 (14,735) (15.8) General & Administrative Allocation (23,125) (28,045) (34,915) (25,954) 8,961 (25.7)
Total Expenditures 300,843 346,142 331,764 326,146 (5,618) (1.7)
Capital Outlay Before Allocation 6,000 - - - - -
Capital Outlay Allocation (3,600) - - - - -
Total Expenditures and Capital Outlay 303,243$ 346,142$ 331,764$ 326,146$ (5,618)$ (1.7)
- 60- Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2021 General Fund
PLANNING, BUILDING AND TECHNOLOGY
Town Administrator
Planning, Building & Technology Director
Census Building Zoning Building Mapping GIS Permits Codes Coordination
Town Specs & Plan Review Urban Planning Information Town Facilities Business Regulations Technology Licensing
The Planning, Building and Technology Department: Enforces the Land Development Regulations, Zoning and Sign Ordinances, Business License Ordinance, Hospitality Tax Ordinance and the International Building Codes; Produces agendas and coordinates meetings of the Planning Commission, the Board of Zoning Appeals, Board of Appearance and the Building Code Board of Appeals; Manages a wide range of technology issues for the Town including but not limited to hardware, software, services and supporting infrastructure to manage and deliver information using voice, data and video; Creates maps, assists with Census and demographic information and performs special mapping projects. Achievements for FY 2020: Processed over 4000 business licenses and approximately 2.9 million dollars of hospitality tax returns (S,R) Provided Inspections and certificates of occupancy for approximately 200 homes and 13 new commercial buildings as well as a variety of other construction projects totaling over 60 million dollars of construction value (S,C,R) Provided IT oversite and construction assistance for a variety of Town projects including the development of the Brunner Road Utilities Building. (V,A) Completed the installation of information technology, security camera and telephone system infrastructure at the Bruner Road Utilities Building. (A,R) Began providing online business license and hospitality tax collections through an online portal on the Town’s website. (S,V,R) Provided mapping support and preliminary plan creation for various Town departments (S,R) Managed the adoption and began administration of the Town of Lexington Development Impact Fee Ordinance (S,V,R ) Completed installation of a new telephone system for Town Hall that improved functionality and features for users (S, A) Converted all physical computer servers to virtual servers (S,V)
Goals and Objectives for FY 2021: Continue to improve online service capabilities to assist with remote access to service delivery (S,A,R) Continue energy conservation efforts by continuing to upgrade lighting to high efficiency LED lights and installing a new 110 ton chiller in the conference center (V,A) Continue to adopt new processes and procedures to support remote operations for emergency situations (S,R) Work with a selected consultant to update the Town’s Land Development regulations, Zoning Regulations and Comprehensive Land Use Plan (S,V)
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive - 61- Town of Lexington, South Carolina Planning, Building and Technology Department
Fiscal Year Ending June 30, 2021 General Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 666,139 $ 699,448 $ 679,836 $ 678,099 $ (1,737) (0.3) Overtime 83 - - 600 600 - FICA Expense 49,569 53,508 52,007 51,920 (87) (0.2) SC Retirement Expense 89,566 108,834 103,357 109,787 6,430 6.2 Health Insurance - Employee 76,976 75,793 76,939 85,154 8,215 10.7 Workers Compensation Insurance 8,145 10,378 10,950 11,385 435 4.0 Unemployment - - 2,246 2,240 (6) (0.3) Wellness Program 786 804 632 599 (33) (5.2) Total Salaries & Fringes Before Allocation 891,264 948,766 925,967 939,784 13,817 1.5 General & Administrative Allocation ------Total Salaries & Fringes 891,264 948,766 925,967 939,784 13,817 1.5 OPERATING EXPENDITURES Advertising 1,130 874 1,200 1,200 - - Building Maintenance Agreements 100,433 107,958 107,573 109,255 1,682 1.6 Contractual Services 82,902 80,543 115,046 196,983 81,937 71.2 Dues & Subscriptions 1,987 2,746 4,630 4,630 - - Fuels 8,592 8,275 9,500 7,125 (2,375) (25.0) Insurance - Building & Other 251,879 286,708 286,000 305,810 19,810 6.9 Meetings & Meals 268 667 750 750 - - Non-Capital - Computer Supplies 12,017 18,121 12,750 13,215 465 3.6 Non-Capital - Equipment 4,167 - 3,200 3,200 - - Non-Capital - Furniture & Fixtures 256 404 2,000 2,000 - - Non-Capital - Small Tools 201 257 1,500 1,500 - - Office Supplies 5,112 5,143 6,550 6,550 - - Office Supplies - Postage 5,270 6,251 4,500 4,470 (30) (0.7) Permits & Licenses 50 500 1,500 1,500 - - Rental - Equipment 338 - - - - - Repairs - Automotive 7,241 4,450 8,000 8,000 - - Repairs - Building & Facilities 42,990 29,473 40,000 71,500 31,500 78.8 Repairs - Equipment - 280 - - - - Screening & Shots 302 - 350 350 - - Supplies 575 3,989 3,500 3,500 - - Travel & Training 20,906 8,500 17,750 11,250 (6,500) (36.6) Uniforms 2,428 3,922 3,050 3,850 800 26.2 Utilities - Electricity 131,568 115,476 120,000 120,000 - - Utilities - Tele-Communications 39,344 46,800 43,600 56,100 12,500 28.7 Total Operating Expenditures 719,956 731,337 792,949 932,738 139,789 17.6 General & Administrative Allocation (321,979) (344,839) (365,299) (455,511) (90,212) 24.7 Total Expenditures 1,289,241 1,335,264 1,353,617 1,417,011 63,394 4.7 Capital Outlay Before Allocation 142,452 135,416 138,200 130,000 (8,200) (5.9) Capital Outlay Allocation - (41,850) (44,600) (65,000) (20,400) 45.7 Total Expenditures and Capital Outlay 1,431,693$ 1,428,830$ $ 1,447,217 $ 1,482,011 $ 34,794 2.4
- 62- Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2021 General Fund
POLICE Town Administrator
Chief of Police
Community Law Enforcement Policing Citizens’ Academy
Mission Statement To Provide Exceptional Police Service While Building a Partnership with the Community We Serve.
Vision Statement It is our vision to provide a vibrant, safe and convenient environment to enhance the quality of life of our citizens
Values Statement In order to maintain effective partnerships built on trust and transparency, the Lexington Police Department must provide fair and impartial policing through the delivery of exemplary
S.E.R.V.I.C.E. Strive to Persevere Excellence thru Competence Respectful Value Communications Integrity and Honesty Community Encourage Teamwork
Achievements for FY 2020:
The second annual LPD Golf Tournament had 38 sponsors, 22 teams participating with a total of 88 players, and raised $15,665 for the LPD Foundation (S,C,R) Received from the South Carolina Department of Public Safety a traffic grant award of $173,533 that focuses on traffic law enforcement (S,C,R) Burglary statistics were down 44%, thefts from motor vehicles were down 30%, and motor vehicle thefts were down 17.5% (S,C,A) Surpassed our goal of 40,000 followers on social media for the year (S,C,R) Raised over $27,000 for the Special Olympics foundation with several fund raising events (S,V,C)
Goals and Objectives for FY 2021:
Reduce UCR (Index Crimes) Crime annually as adjusted per population growth by 2% (S,C,R) Reduce response time to <10 Minutes on 80% of calls from time dispatch gives to officer (S,C,R) Reduce response time to < 15 Minutes 80% of calls from time 911 received call (S,C,R) Increase public knowledge of the department by increasing followers on all social media utilized by 15% (C,A,V) Increase partnerships by increasing Crime/Neighborhood Watch’s by 33% and Neighborhood Safety Days by 25% (S,C) Reduce DUI Incidents by 5% through continuation of DUI enforcement and other educational activities (S,C) Reduce collisions by 5% through education and analyzing problem intersections with a view to improvements (S,V,C)
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive - 63- Town of Lexington, South Carolina Police Department
Fiscal Year Ending June 30, 2021 General Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 3,417,014 $ 3,620,324 $ 3,503,698 $ 3,569,363 $ 65,665 1.9 Overtime 255,658 259,197 271,300 291,600 20,300 7.5 FICA Expense 368,783 276,955 288,787 295,364 6,576 2.3 SC Retirement Expense 583,697 500,370 670,883 725,861 54,978 8.2 Health Insurance - Employee 370,712 444,029 411,281 476,162 64,881 15.8 Workers Compensation Insurance 12,329 98,351 105,939 109,278 3,339 3.2 Unemployment (4,093) (1,276) 12,457 12,741 284 2.3 Wellness Program 3,507 3,562 3,562 3,482 (80) (2.2)
Total Salaries & Fringes Before Allocation 5,007,607 5,201,512 5,267,907 5,483,851 215,944 4.1
General & Administrative Allocation ------
Total Salaries & Fringes 5,007,607 5,201,512 5,267,907 5,483,851 215,944 4.1
OPERATING EXPENDITURES Accreditation 6,923 4,715 5,900 5,900 - - Advertising - 143 750 - (750) (100.0) Awards & Memorials 2,420 1,510 1,500 - (1,500) (100.0) Citizens Academy 1,704 1,500 2,100 - (2,100) (100.0) Contractual Services 75,519 121,639 94,967 105,092 10,125 10.7 Contractual Services -DJJ 9,300 1000 5,000 1,500 (3,500) (70.0) Contractual Services - Motorola 39,012 48,637 54,738 55,100 362 0.7 Contractual Services - Scholarship 6,130 5,000 5,000 - (5,000) (100.0) Contributions 2,560 800 2,460 - (2,460) (100.0) Damages 8,890 874 3,000 - (3,000) (100.0) Dues & Subscriptions 9,602 15,300 15,393 13,328 (2,065) (13.4) Film Development - - 1,000 - (1,000) (100.0) Fuels 125,254 108,442 179,000 134,250 (44,750) (25.0) Lab Test - - 1,000 - (1,000) (100.0) Meetings & Meals 3,970 5,681 4,000 - (4,000) (100.0) Non-Capital - Computer Supplies - - 150 150 - - Non-Capital - Equipment 12,210 5,992 1,850 1,200 (650) (35.1) Non-Capital - Furniture & Fixtures 1,491 3,574 900 - (900) (100.0) Non-Capital - Small Tools - - 100 100 - - Office Supplies 19,633 22,250 18,120 16,650 (1,470) (8.1) Office Supplies - Postage 4,941 4,642 9,500 8,700 (800) (8.4) Permits & Licenses 192 206 2,200 2,200 - - Professional Services - Legal ------Recruitment 1,002 1,066 3,000 - (3,000) (100.0) Repairs - Automotive 81,277 111,775 81,000 74,115 (6,885) (8.5) Repairs - Equipment 7,846 3,488 10,000 8,000 (2,000) (20.0) Screening & Shots 5,388 4,720 6,500 6,500 - - Supplies 17,762 18,736 12,290 19,367 7,077 57.6 Supplies - Ammunition 13,324 21,931 14,784 16,262 1,478 10.0 Supplies - K-9 2,466 3,916 4,000 4,000 - - Travel & Training 57,654 56,000 67,090 43,512 (23,578) (35.1) Uniforms 41,178 62,086 40,447 43,625 3,178 7.9 Uniforms - Clothing Allowance 12,000 12,000 12,000 12,000 - - Utilities - Electricity 36,833 34,000 34,000 34,000 - - Utilities - Tele-Communications 29,449 31,998 23,832 27,981 4,149 17.4 Drug Fund Expenses 159 - 5,000 5,000 - -
Total Operating Expenditures 636,089 713,621 722,571 638,532 (84,039) (11.6)
General & Administrative Allocation ------
Total Expenditures 5,643,696 5,915,133 5,990,478 6,122,383 131,905 2.2
Capital Outlay Before Allocation 573,539 497,013 497,013 21,982 (475,031) (95.6)
Capital Outlay Allocation ------
Total Expenditures and Capital Outlay $ 6,217,235 $ 6,412,146 $ 6,487,491 $ 6,144,365 $ (343,125) (5.3)
- 64- Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2021 General Fund
PARKS AND SANITATION
Town Administrator
Parks & Sanitation Director
Municipal Grounds Parks Maintenance &
Maintenance Development
Park Events Landscape Enforcement
Recycling & Sanitation
The Parks and Sanitation Department: Maintains existing parks, Develops new parks, Administers garbage pickup for Town residents, Enforce landscape and tree ordinance, Provide an excellent quality of life experience for residents and visitors.
Achievements for FY 2020: Site preparation and support for Lexington Famers Market (S,V,C) Maintained Tree City USA award. (C,A) Continued work on refitting Virginia Hylton Park (S,V,C,R) Maintain and add new landscaping for Amphitheater parking lots on South Church (S,V,C,R)
Goals and Objectives for FY 2021: Improve appearance of street right-of-way’s in town (S,C,R) Add mini-parks around town (S,V,C,R) Landscape and tree ordinance updates and changes (V,A,R) Add landscape maintenance of US-1 and I-20 interchange (S,C,R) Continue enhancements and updates to Virginia Hylton Park (S,V,C,R) Repairs to Gibson Pond Dam and park, allowing full use of the park (S,V,C,R)
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive - 65- Town of Lexington, South Carolina Parks and Sanitation Department
Fiscal Year Ending June 30, 2021 General Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE EXPENDITURES
SALARIES & FRINGES Salaries $ 749,023 $ 850,208 $ 865,636 $ 885,458 $ 19,822 2.3 Overtime 35,125 25,713 21,000 30,800 9,800 46.7 FICA Expense 58,794 65,041 67,828 70,093 2,265 3.3 SC Retirement Expense 103,485 132,292 134,083 147,606 13,523 10.1 Health Insurance - Employee 93,786 108,917 112,175 115,459 3,284 2.9 Workers Compensation Insurance 26,562 28,264 22,964 22,645 (319) (1.4) Unemployment 967 - 2,926 3,024 98 3.3 Wellness Program - 919 919 926 7 0.8 Total Salaries & Fringes Before Allocation 1,067,742 1,211,355 1,227,531 1,276,011 48,480 3.9 General & Administrative Allocation ------Total Salaries & Fringes 1,067,742 1,211,355 1,227,531 1,276,011 48,480 3.9 OPERATING EXPENDITURES Advertising 940 1,451 800 800 - - Contractual Services 972,703 997,162 1,012,162 1,052,270 40,108 4.0 Damages 1,000 - - - - - Downtown Beautification 28,175 25,000 27,625 7,625 (20,000) (72.4) Dues & Subscriptions 14 127 525 525 - - Fuels 16,188 19,666 14,421 11,265 (3,156) (21.9) Lab Test - - 75 75 - - Meetings & Meals 164 - 500 500 - - Non-Capital - Computer Supplies ------Non-Capital - Equipment 2,299 3,338 3,580 3,580 - - Non-Capital - Furniture & Fixtures ------Non-Capital - Small Tools 5,804 2,669 2,135 2,135 - - Office Supplies 776 1,387 980 930 (50) (5.1) Office Supplies - Postage 332 332 400 390 (10) (2.5) Permits & Licenses 39 - 100 100 - - Printing & Publishing ------Rental - Equipment 8,216 149 11,000 11,000 - - Repairs - Automotive 15,480 18,941 21,847 21,847 - - Repairs - Building & Facilities 3,485 - 1,000 1,000 - - Repairs - Equipment 19,412 14,195 13,815 13,815 - - Screening & Shots 1,586 1,519 1,020 1,020 - - Supplies 59,551 49,339 51,345 55,619 4,274 8.3 Travel & Training 2,199 3,500 2,005 1,003 (1,002) (50.0) Uniforms 5,303 8,525 7,130 6,780 (350) (4.9) Utilities - Electricity 25,273 22,102 40,000 35,000 (5,000) (12.5) Utilities - Tele-Communications 7,671 8,053 8,720 8,720 - - Total Operating Expenditures 1,176,610 1,177,455 1,221,185 1,235,999 14,814 1.2 General & Administrative Allocation ------Total Expenditures 2,244,352 2,388,810 2,448,716 2,512,010 63,294 2.6 Capital Outlay Before Allocation 73,693 60,678 60,678 - (60,678) (100.0) Capital Outlay Allocation ------
Total Expenditures and Capital Outlay $ 2,318,045 $ 2,449,488 $ 2,509,394 2,512,010$ $ 2,616 0.1
- 66- Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2021 General Fund
TRANSPORTATION Town Administrator
Transportation Director
Capital Project Management Roadway Maintenance
Dams / Flood Plain Management Sidewalk Maintenance
Signal Operations & Maintenance Drainage System Maintenance
Engineering Right-of-way Maintenance
The Transportation Department: Maintains Town owned streets, sidewalks, and streetlights, Administers intergovernmental agreement with South Carolina Department of Transportation to maintain traffic signals and their operation, Administers the road improvement projects funded by the Hospitality Tax, Provides engineering services to the Town related to roads, sidewalks, drainage systems, traffic, dam structures and floodplains.
Achievements for FY 2020: Successfully completed intergovernmental agreement for operations and maintenance for 46 traffic signals in and around the Town (S,V,R) Successfully completed adaptive signalization along Sunset Blvd in West Columbia in cooperation with Lexington Medical center (S,V,R) Continue design of the Sunset Split portion of the Corley Mill Gateway project (S,V,R) Completed design and began construction of North Lake Drive at Lexington Elementary School improvements (S,V,R) Completed design for reconstruction of the Gibson Pond Park Dam (S,C,A) Started construction for Phase 2 adaptive signalization project (S,V,R)
Goals and Objectives for FY 2021: Establish mapped locations of all town owned street related facilities (S,A) Complete construction for the widening of North Lake Drive near Lexington Elementary School (S,V,R) Continue phase -2 adaptive signalization project (S,V,R) Complete construction of Gibson Pond Park dam rebuild (S,C,R) Complete Traffic Management Center in Town Hall (S,R)
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive - 67- Town of Lexington, South Carolina Transportation Department
Fiscal Year Ending June 30, 2021 General Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE EXPENDITURES
SALARIES & FRINGES Salaries $ 278,431 $ 353,649 $ 347,599 $ 366,187 $ 18,588 5.3 Overtime 1,431 1,556 4,350 2,080 (2,270) (52.2) FICA Expense 20,426 27,054 29,831 28,173 (1,658) (5.6) SC Retirement Expense 37,962 55,028 59,307 59,909 602 1.0 Health Insurance - Employee 49,451 53,451 75,553 55,076 (20,477) (27.1) Workers Compensation Insurance 8,184 10,590 12,992 16,023 3,031 23.3 Unemployment - - 1,287 1,215 (72) (5.6) Wellness Program 484 460 345 436 91 26.4 Total Salaries & Fringes Before Allocation 396,369 501,787 531,264 529,099 (2,165) (0.4) General & Administrative Allocation ------Total Salaries & Fringes 396,369 501,787 531,264 529,099 (2,165) (0.4) OPERATING EXPENDITURES Advertising 378 506 1,000 500 (500) (50.0) Contractual Services 24,520 18,865 5,747 17,000 11,253 195.8 Damages - 8,455 - - - - Dues & Subscriptions 899 488 400 400 - - Fuels 12,390 15,160 5,000 12,500 7,500 150.0 Meetings & Meals 714 1,133 500 500 - - Non-Capital - Computer Supplies 1,161 931 2,500 1,500 (1,000) (40.0) Non-Capital - Equipment 1,070 1,835 - - - - Non-Capital - Furniture & Fixtures 857 2,152 4,000 2,000 (2,000) (50.0) Non-Capital - Small Tools 2,810 1,424 1,000 1,000 - - Office Supplies 1,385 1,087 1,000 1,000 - - Office Supplies - Postage 68 419 200 480 280 140.0 Permits & Licenses 139 350 150 150 - - Printing & Publishing 140 77 100 100 - - Professional Services - Other - 670 - - - - Rental - Equipment 11,203 6,209 10,000 7,000 (3,000) (30.0) Repairs - Automotive 3,492 5,884 4,000 4,000 - - Repairs - Equipment 12,013 7,841 5,000 5,000 - - Screening & Shots 701 1,163 450 450 - - Supplies 30,404 44,180 20,200 20,200 - - Supplies-Signals 28,555 25,000 25,000 22,000 (3,000) (12.0) Travel & Training 2,271 1,523 4,500 2,250 (2,250) (50.0) Uniforms 2,786 1,169 2,000 1,000 (1,000) (50.0) Utilities - Electricity 339,453 273,293 325,100 321,100 (4,000) (1.2) Utilities - Tele-Communications 3,035 3,577 3,600 3,600 - - Total Operating Expenditures 480,444 423,391 421,447 423,730 2,283 0.5 General & Administrative Allocation ------Total Expenditures 876,813 925,178 952,711 952,829 118 0.0 Capital Outlay Before Allocation 158,613 307,617 345,617 33,892 (311,725) (90.2) Capital Outlay Allocation - (35,029) (35,029) - 35,029 (100.0)
Total Expenditures and Capital Outlay 1,035,426$ 1,197,766$ $ 1,263,299 986,721$ $ (276,578) (21.9)
- 68- Town of Lexington, South Carolina Positions by Department
Fiscal Year Ending June 30, 2021 General Fund
Prior Year Current Year Budgeted FY 2019 FY 2020 FY 2021
Council Mayor 1 1 1 Mayor Pro-Tem 1 1 1 Council 5 5 5 Total 7 7 7
Administration Town Administrator 1 1 1 Assistant Town Administrator 1 1 1 Town Attorney 1 1 1 Town Prosecutor 1 1 1 Economic Development Catalyst 1 1 1 Assistant to the Town Administrator - - 1 Downtown Venue Promoter 1 1 1 Municipal Clerk 1 1 1 Events & Media Coordinator 1 1 1 Marketing Assistant - 1 1 Special Projects Manager 1 1 - Municipal Judge 1 1 1 Clerk of Court 1 1 1 Clerical Assistant 3 3 3 Total 14 15 15
Finance Finance Director 1 1 1 Assistant Finance Director 1 1 1 Accountant II 1 2 2 Accountant I 2 1 1 Accounting Clerk 1 1 1 Receptionist/Accounts Payable 1 1 1 Total 7 7 7
Planning, Building and Technology Director of Planning, Building and Technology 1 1 1 Administrative Assistant 2 1 1 Accountant I- Business License 1 1 1 Building Inspector 2 2 2 Building Official 1 1 1 Code Enforcement 1 1 1 Engineer 1 1 1 Engineer Associate 1 1 1 Help Desk/Junior Network Administrator 2 2 2 Maintenance 2 2 2 Planner - 1 1 Information Techonology Manager 1 1 1 Digital Media Coordinator 1 1 1 Total 16 16 16
- 69- Town of Lexington, South Carolina Positions by Department (Continued)
Fiscal Year Ending June 30, 2021 General Fund
Prior Year Current Year Budgeted FY 2019 FY 2020 FY 2021
Police Chief of Police 1 1 1 Major 111 Lieutenant/Criminal Investigator 111 Lieutenant/Patrol 111 Lieutenant/Professional Standards 111 Lieutenant/Special Operations 111 Sergeant 556 Corporal** 898 Detective 444 Crime Scene Investigator 111 Gang Investigator 111 Inspector 111 Patrolman 27 27 27 School Resource Officer 777 Administrative Specialist 111 Clerical Assistant 222 Victims' Advocate 111 Total 64 65 65
Parks and Sanitation Director of Parks and Sanitation 1 1 1 Assistant Director 1 1 1 Landscape Supervisor 1 1 1 Landscape Technician 1 1 1 Grounds Maintenance Worker 11 12 12 Secretary 111 Total 16 17 17
Transportation Transportation Director 1 1 1 Signal Foreman 1 - - Signal Electrician - 1 1 Streets Foreman 1 1 1 Administrative Assistant 1 1 1 Equipment Operator 1 1 - Traffic Signal Technician - 1 1 Roads and Signal Supervisor - 1 1 Road Maintenace Technician II 2 1 2 Road Maintenace Technician I 1 1 1 Total 899
Total General Fund 132 136 136
**Note one position is unfunded for FY 21
- 70- Town of Lexington, South Carolina Capital Outlay
Fiscal Year Ending June 30, 2021 General Fund
# FY 2021
Planning, Building and Technology Department Specific Encumbrance Infill Chiller 1 130,000$ Total Planning, Building and Technology 130,000 Allocation to Enterprise Fund (65,000)
Police Department EST Vest Panel Replacements 3 4,800 Patrol Vest Replacements 9 8,950 Specific Encumbrance Tiffin Holdings-Mats 6 3,241 Specific Encumbrance Motorola Solutions-Car Radios 1 4,991 Total Police 21,982
Transportation Department Specific Encumbrance Vic Bailey Ford - Cargo Van 1 33,892 Total Transportation Department 33,892
Total Capital Outlay Requests 120,874$
- 71- ꞏ 150.03 - FEE SCHEDULE. The following fee schedule is herein adopted and made effective July 1, 2020: (A) General. Building permit fees shall be as follows:
Total Valuation Fee
No fee, unless inspection required in which case a $23.48 fee for each inspection shall be $1,000 and less required 24.50 For the first $1,000 24.50 $1,000 to $50,000 For each additional thousand or fraction thereof up to and including $50,000 6.75 $50,000 to For the first $50,000 355.25 $100,000 For each additional thousand or fraction thereof up to and including $100,000 5.37 $100,000 to For the first $100,000 623.75 $500,000 For each additional thousand or fraction thereof up to and including $500,000 4.04 For the first $500,000 2,239.75 $500,000 and up For each additional thousand or fraction thereof 2.66
(B) Special fees are as follows: (1) Moving 122.4 (2) Demolition 61.2
(3) Plan-checking fees: If deemed necessary by the Building official, a review by a designated South Carolina registered architect or engineer of plans may be required. The - cost of the review shall be paid by the permit applicant or appellant in board appeals;
(4) Permit transfer 61.18 (5) Permit refunds: All except for 61.18 (6) Reinspection 61.18 for each successive re-inspection, the fee shall increase by 30.59 (7) Safety inspection requests per hour or fraction thereof 30.59 (8) Police escorts per officer per hour or fraction thereof 48.95 (9) Residential Plan Review 30.59 (10) Architectural Review 61.23 (11) Landscaping Fee 67.31 (12) Special Event Permit 24.5
(C) Zoning fees: (1) Approval 30.59 (2) Temporary sign permit 24.5 (3) Containers for any number of containers permitted at the same time 61.23 for each container permitted seperately 61.23 (4) Sketch Plans 61.23 (5) Preliminary Plans - for up to five lots 61.23 additional per lot for plans above five lots 12.22 (6) Rezoning Street Class per request 183.58
(D) Appeals (nonrefundable): (1) Board of Zoning Appeals for the first variance request or appea 183.58 for each additional variance request or appeal 61.18 with a maximum fee of 367.21 (2) Zoning map change 183.58 (3) Zoning text change 183.58 (4) Building Board of Appeal 183.58
Fees related to ordinance 154.06.11 - SIDEWALKS $ 54.91 per linear foot
- 72- FACILITIES RENTAL RATE SCHEDULE AS OF JULY 1, 2020
PALMETTO COLLEGIATE BOARD VIRGINIA HYLTON PARK RENTER CONFERENCE CENTER INSTITUTE ELI MACK ROOM ROOMS A, STAGE AND GIBSON POND B & C PARK SHELTER Ballroom Suite A Suite B Tech Pkg **Deposit Rental **Deposit Rental Tech Pkg **Deposit Rental Rental **Deposit Maximum Room Capacity 300 100 200 100 15-Dec
IN-TOWN $12.50 hourly $ 640.00 $ 215.00 $ 430.00 $ 82.00 $ 260.00 $ 537.00 $ 260.00 $ 164.00 $ 31.00 $ 110.00 $ 31.00 $ 110.00 (Residents/Businesses) $56.00 all day
OUT-OF-TOWN $31.00 hourly $ 1,080.00 $ 640.00 $ 860.00 $ 108.00 $ 260.00 $ 1,074.00 $ 260.00 $ 228.00 $ 57.00 $ 110.00 $ 62.00 $ 110.00 (Residents/Businesses) $162.00 all day
NON-PROFIT STATUS $6.25 hourly $ 320.00 $ 107.50 $ 215.00 $ 41.00 $ 260.00 $ 268.50 $ 260.00 $ 82.00 $ 15.50 $ 110.00 $ 15.50 $ 110.00 Must provide 501c3 documentation $28.00 all day
NOTES: -
73- 1. Conference Center rooms and the Eli Mack room rates include set-up and take-down fee and use of the catering kitchen. 2. In-Town rates apply only to those with residences or businesses located inside the Town of Lexington limits. ** Deposits are in addition to the rental fees and will be retained by the Town if reservations are cancelled within 30 days of the event or if there is damage to the facility. Refundable deposits will be returned after the event upon satisfactory inspection by the Town. 3. Homeowner Associations are allowed to utilize the Eli Mack Room for meetings. In-Town HOA can use at NO charge; Out-of-Town HOA will pay the Non-Profit rate. In Town First Dog $ 31.70 Additional Dogs $15.85 /each
Out of Town First Dog $ 52.50 Additional Dogs $26.25 /each
Half of the rate will be applied if purchased for less than 6 months of the calendar year.
- 74-
Town of Lexington, South Carolina Revenue, Expenditures and Other Sources and Uses (Summary)
Fiscal Year Ending June 30, 2021 Enterprise Fund
REVENUE FY 2021
Water Service $ 6,000,000 Sewer Service 13,800,000 Tap Fees 92,000 Service Fees 75,000 Late Fees 350,000 Miscellaneous Income 130,000
Total Revenue 20,447,000
OPERATING EXPENDITURES
Council and Town Hall Department 181,880 Administration Department 822,695 Finance Department 1,324,548 Planning, Building and Technology 915,458 Transportation Department 144,996 Utilities Department 10,751,549
Total Operating Expenditures 14,141,126
OTHER SOURCES AND (USES)
Interest Income 150,000 Capital Contribution Fees 1,000,000 Debt Service (3,980,892) Capital Equipment (494,500) Specific Encumbrance 65,000 Capital Projects (Net) and Reserves (7,436,600) SC DOT Reimbursement 180,600 Cash Reserves for CIP 944,473 SRF Loan 3,575,000 Contingency Reserve(@1.5% of Revenue) (308,955)
Total Other Sources and (Uses) (6,305,874)
Excess (Deficiency) of Revenue Over Expenditures and Other Sources and (Uses)$ -
- 75- Town of Lexington, South Carolina Summary of Revenue and Expenses (Accrual Basis)
Fiscal Year Ending June 30, 2021 Enterprise Fund
FY 2019 FY 2020 FY 2020 FY 2021 Actual Estimate Budget (Budget)
Operating Revenue
Water Service 5,742,761$ $ 5,933,371 $ 5,950,000 $ 6,000,000 Sewer Service 13,171,592 13,680,164 13,700,000 13,800,000 Tap Fees 92,522 120,849 90,000 92,000 Service Fees 102,802 73,060 116,000 75,000 Late Fees 313,318 310,646 310,000 350,000 Miscellaneous Income 140,044 142,624 130,000 130,000 Total Operating Revenue 19,563,039 20,260,714 20,296,000 20,447,000
Operating Expenses
Council and Town Hall Department 168,957 170,637 182,202 181,880 Administration Department 812,454 816,183 860,265 822,695 Finance Department 1,234,070 1,270,974 1,339,026 1,324,548 Planning Building and Technology Department 796,170 775,768 816,465 915,458 Transportation Department 146,765 140,783 152,573 144,996 Utilities Department 9,017,925 8,793,693 10,258,862 10,751,549 Other Operating Expenses 4,978,852 4,950,000 4,800,000 5,200,000 Total Operating Expenses 17,155,193 16,918,038 18,409,393 19,341,126
Operating Income 2,407,846 3,342,676 1,886,607 1,105,874
Non-Operating Revenue (Expenses)
Interest Income 267,751 197,516 230,000 150,000 Capital Contributions 4,646,911 2,750,247 2,000,000 1,000,000 Interest Expense (1,979,195) (2,650,000) (2,543,389) (2,672,023) Bond Issuance Costs (209,896) (550,000) (600,000) (600,000) Total Non-Operating Revenue (Expenses) 2,725,571 (252,237) (913,389) (2,122,023)
Net Income (Loss) 5,133,417$ $ 3,090,439 $ 973,218 $ (1,016,149)
- 76- Town of Lexington, South Carolina Debt Coverage
Fiscal Year Ending June 30, 2021
FY 2019 FY 2020 FY 2020 FY 2021 Actual Estimate Budget (Budget)
Net Income $ 5,133,417 3,090,439$ 973,218$ $(1,016,149)
Adjustments: Non Cash Capital Contributions 2,326,795 1,254,285 - - Depreciation and Amortization 4,978,852 4,950,000 4,800,000 5,200,000 Interest Expense 1,979,195 2,650,000 2,543,389 2,672,023 Debt Coverage Adjustments 9,284,842 8,854,285 7,343,389 7,872,023
Debt Coverage Income $ 14,418,259 $11,944,724 $ 8,316,607 6,855,874$
Debt Service 3,766,604 3,780,225 3,780,226 3,980,892
Debt Coverage Ratio 3.83 3.16 2.20 1.72
1270974
Operational Debt Coverage Calculation:
Debt Coverage Income $ 14,418,259 $11,944,724 $ 8,316,607 6,855,874$
Adjustments: Cash Capital Contributions (2,320,116) (1,495,962) (2,000,000) (1,000,000)
Operational Debt Coverage Income $ 12,098,143 $10,448,762 $ 6,316,607 5,855,874$
Debt Service 3,766,604 3,780,225 3,780,226 3,980,892 2,750,247 2,750,247 Debt Coverage Ratio 3.21 2.76 1.67 1.47
- 77- UsGrvtTu8h yvh Revenue, Expenditures and Other Sources and Uses
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- 78- Town of Lexington, South Carolina Total Operations and Capital
Fiscal Year Ending June 30, 2021 Enterprise Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
SALARIES AND FRINGES
Council and Town Hall Department $ 66,894 $ 69,476 $ 64,749 $ 67,555 2,806 4.3 Administration Department 774,474 759,703 787,972 762,952 (25,020) (3.2) Finance Department 950,589 973,239 983,654 1,004,632 20,978 2.1 Planning, Building and Technology 474,191 430,929 451,166 459,947 8,781 1.9 Transportation Department 146,765 140,783 152,573 144,996 (7,577) (5.0) Utilities Department 3,344,279 3,104,477 3,615,755 3,767,105 151,350 4.2
Total Revenue 5,757,192 5,478,607 6,055,869 6,207,187 151,318 2.5
OPERATING EXPENDITURES
Council and Town Hall Department 102,063 101,160 117,453 114,325 (3,128) (2.7) Administration Department 37,980 56,480 72,293 59,743 (12,550) (17.4) Finance Department 283,481 297,735 355,372 319,916 (35,456) (10.0) Planning, Building and Technology 321,979 344,839 365,299 455,511 90,212 24.7 Transportation Department ------Utilities Department 5,673,646 5,689,216 6,643,107 6,984,444 341,337 5.1
Total Operating Expenditures 6,419,149 6,489,431 7,553,524 7,933,939 380,415 5.0
CAPITAL
Council and Town Hall Department ------Administration Department - 790 - - - - Finance Department 3,600 25,000 25,000 25,000 - - Planning, Building and Technology - 41,850 199,850 65,000 (134,850) (67.5) Transportation Department - 35,029 35,029 - (35,029) (100.0) Utilities Department 20,502,112 13,734,654 13,577,444 7,841,100 (5,736,344) (42.2)
Total Capital 20,505,712 13,837,323 13,837,323 7,931,100 (5,906,223) (42.7)
Total Operations and Capital $ 32,682,053 $ 25,805,361 $ 27,446,716 $ 22,072,226 $ (5,374,490) (19.6)
- 79- Town of Lexington, South Carolina Allocations from General Fund
Fiscal Year Ending June 30, 2021 Enterprise Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
COUNCIL SALARIES & FRINGES Salaries $ 44,251 $ 45,647 $ 43,791 $ 42,684 $ (1,107) (2.5) FICA Expense 3,124 3,493 3,350 3,265 (85) (2.5) SC Retirement Expense 9,581 7,103 5,952 6,334 382 6.4 Retiree Health Care-OPEB 414 - 1,340 1,340 - - Health Insurance - Employee 9,778 12,749 10,019 13,505 3,486 34.8 Workers Compensation Insurance (254) 82 96 100 4 4.2 Wellness Program - 402 201 327 126 62.7
Total Salaries & Fringes 66,894 69,476 64,749 67,555 2,806 4.3
COUNCIL OPERATING EXPENDITURES
Total Council Operating Expenditures 102,063 101,160 117,453 114,325 (3,128) (2.7)
Total Expenditures $ 168,957 $ 170,637 $ 182,202 $ 181,880 $ (322) (0.2)
ADMINISTRATION SALARIES & FRINGES Salaries $ 538,639 $ 566,849 $ 589,344 $ 566,785 $ (22,559) (3.8) Overtime - 1,231 - - - - FICA Expense 38,303 43,458 44,605 43,359 (1,246) (2.8) SC Retirement Expense 138,166 88,202 85,180 87,835 2,655 3.1 Retiree Health Care-OPEB 5,035 - 1,675 1,675 - - Health Insurance - Employee 45,847 49,127 53,686 50,852 (2,834) (5.3) Workers Compensation Insurance 8,484 10,836 11,242 10,385 (857) (7.6) Unemployment - - 1,924 1,870 (54) (2.8) Wellness Program - - 316 191 (125) (39.6)
Total Salaries & Fringes 774,474 759,703 787,972 762,952 (25,020) (3.2)
ADMINISTRATION OPERATING EXPENDITURES
Total Administration Operating Expenditures 37,980 56,480 72,293 59,743 (12,550) (17.4)
Total Expenditures $ 812,454 $ 816,183 $ 860,265 $ 822,695 $ (37,570) (4.4)
PLANNING, BUILDING AND TECHNOLOGY SALARIES & FRINGES Salaries $ 324,904 $ 321,085 $ 333,794 $ 338,332 $ 4,538 1.4 FICA Expense 24,321 24,563 25,535 25,882 347 1.4 SC Retirement Expense 84,923 49,961 50,940 54,965 4,025 7.9 Retiree Health Care-OPEB 3,037 - 1,675 1,675 - - Health Insurance - Employee 30,506 30,663 31,238 30,761 (477) (1.5) Workers Compensation Insurance 6,379 4,542 6,595 6,857 262 4.0 Unemployment - - 1,102 1,202 100 9.1 Wellness Program 121 115 287 273 (14) (4.9)
Total Salaries & Fringes 474,191 430,929 451,166 459,947 8,781 1.9
PLANNING, BUILDING AND TECHNOLOGY OPERATING EXPENDITURES
Total Planning, Building and Technology Operating Expenditures 321,979 344,839 365,299 455,511 90,212 (24.7)
Total Expenditures $ 796,170 $ 775,768 $ 816,465 $ 915,458 $ 98,993 12.1
TRANSPORTATION SALARIES & FRINGES Salaries $ 92,810 $ 97,946 $ 102,328 $ 101,906 $ (422) (0.4) Overtime 477 107 1,250 270 (980) (78.4) FICA Expense 6,808 7,493 7,924 7,816 (108) (1.4) SC Retirement Expense 24,377 15,240 15,711 16,672 961 6.1 Retiree Health Care-OPEB 868 - - - - - Health Insurance - Employee 16,482 15,673 20,870 16,223 (4,647) (22.3) Workers Compensation Insurance 4,943 4,324 4,033 1,663 (2,370) (58.8) Unemployment - - 342 337 (5) (1.4) Wellness Program - - 115 109 (6) (5.2)
Total Salaries & Fringes 146,765 140,783 152,573 144,996 (7,577) (5.0)
TRANSPORTATION OPERATING EXPENDITURES
Total Transportation Operating Expenditures ------
Total Expenditures $ 146,765 $ 140,783 $ 152,573 $ 144,996 $ (7,577) (5.0)
- 80-
Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2021 Enterprise Fund
FINANCE
Town Administrator
Finance Director
Budget Fixed Assets
General Ledger Utility Billing
Accounts Payable Payroll & Receivable
Bond & Debt Purchasing & Audits Development
Receptionist Business License
The Finance Department: Provides outstanding customer service to both internal and external customers in a professional, cost efficient and effective manner; Provides citizens, customers, decision makers and other interested parties with useful, timely and accurate information; and Accounts for and safeguards the financial resources of the Town.
Achievements for FY 2020: Continued the implementation of the Advanced Metering Infrastructure (AMI) which allows remote meter reading. This functionality will improve data collection as well as our customer service ability. (S,V,A,R) Changed printer companies for more efficiencies in the billing process (S,R) Implemented new Auto Pay feature to allow customers to schedule their payments from the websight (S,R)
Goals and Objectives for FY 2021: Provide more on-line payment options for customers (S,C,R) Continue working with the AMI meter reading system (V,S,A) Implement mobile service orders allowing electronic transmission of service orders to meter techs and reducing associated paperwork (S,V,A)
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive - 81- Town of Lexington, South Carolina Finance Department
Fiscal Year Ending June 30, 2020 Enterprise Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 373,231 $ 347,714 $ 402,857 $ 408,358 $ 5,501 1.4 Overtime 2,712 3,710 2,800 3,890 1,090 38.9 FICA Expense 48,901 26,884 31,033 31,537 504 1.6 SC Retirement Expense 136,503 54,104 61,570 66,985 5,415 8.8 Retiree Health Care -OPEB 3,489 - - - - - Health Insurance - Employee 91,990 96,796 60,774 68,894 8,120 13.4 Other Post Employment Benefits (OPEB) - - 9,105 9,105 - - Workers Compensation Insurance 1,840 3,403 3,497 3,603 106 3.0 Unemployment - - 1,339 1,360 21 1.6 Wellness Program 423 460 460 436 (24) (5.2)
Total Salaries & Fringes Before Allocation 659,089 533,071 573,435 594,168 20,733 3.6
General & Administrative Allocation 291,500 440,168 410,219 410,464 245 0.1
Total Salaries & Fringes 950,589 973,239 983,654 1,004,632 20,978 2.1
OPERATING EXPENDITURES Advertising 90 - 100 100 - - Contractual Services 139,461 159,523 175,091 161,915 (13,176) (7.5) Dues & Subscriptions 140 120 90 90 - - Fuels 8,354 7,718 11,100 8,250 (2,850) (25.7) Meetings & Meals 19 500 270 270 - - Meters, Pipes & Fittings 4,299 1,141 3,000 3,000 - - Non-Capital - Equipment - 335 550 550 - - Non-Capital - Furniture & Fixtures 1,349 533 250 250 - - Non-Capital - Small Tools 32 706 1,000 1,000 - - Office Supplies 2,412 2,668 3,000 3,300 300 10.0 Office Supplies - Postage 80,832 77,540 98,000 93,040 (4,960) (5.1) Permits & Licenses 218 28 - - - - Printing & Publishing - 400 400 550 150 37.5 Professional Services - Audit 10,619 11,156 13,686 13,427 (259) (1.9) Professional Services - Other ------Repairs - Automotive 1,676 1,853 2,400 2,400 - - Repairs - Computers 1,319 - 1,500 1,500 - - Repairs - Equipment - - 254 250 (4) (1.6) Screening & Shots 537 580 600 600 - - Supplies 747 865 866 870 4 0.5 Travel & Training 6,038 1,900 5,700 - (5,700) (100.0) Uniforms 767 710 1,100 1,100 - - Utilities - Tele-Communications 1,447 1,414 1,500 1,500 - -
Total Operating Expenditures 260,356 269,690 320,457 293,962 (26,495) (8.3)
General & Administrative Allocation 23,125 28,045 34,915 25,954 (8,961) (25.7)
Total Expenditures 1,234,070 1,270,974 1,339,026 1,324,548 (14,478) (1.1)
Capital Outlay Before Allocation - 25,000 25,000 25,000 - -
Capital Outlay Allocation 3,600 - - - - -
Total Expenditures and Capital Outlay $ 1,237,670 $ 1,295,974 $ 1,364,026 $ 1,349,548 $ (14,478) (1.1)
- 82- Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2021 Enterprise Fund
UTILITIES
Town Administrator
Utilities Director
Water & Sewer Systems Deeds & Easements Development
Water & Sewer Systems Related Contractual Maintenance Matters
DHEC Coordination
The Utilities Department oversees the maintenance of the water and sewer lines for the Town of Lexington. The department currently handles the maintenance of 329 miles of sewer lines, 225 miles of water lines, 5,172 manholes, 1,114 fire hydrants, 107 pump stations, 3 elevated water storage tanks, 2 ground water storage tanks, 4 high service pumps, 12.45 MGD capacity at City of Cayce, and 47 staff members.
Achievements for FY 2020: Relocated water lines on Ginny Lane for the intersection improvements (S,R) Relocated the sewer force main at Barr and Pisgah Church Roads for SCDOT intersection improvements (S,R) Completed the new Utility Maintenance Facility (S,V) CMOM line cleaning and evaluations (S,C,I) AMI meter installations (S,V,R) Completed Cromer Road pump station (S,V) Goals and Objectives for FY 2021: Easement acquisitions for 12/14 Mile Creek 30-inch force main (V,C) Install gravity sewer from Rawl Road to Persimmon Grove pump station on Pisgah Church Road to eliminate at least two pump stations and allow gravity sewer service in the area (S,V,R) Continue AMI meter installation (S,V,R) Complete a permanent pump station at the I-20 lagoon site and close out the lagoon (S,R) Hwy 378 West force main relocation due to the bridge work (S,R) Continue sewer line rehabilitation (S,I) Complete water line relocations on North Lake Drive due to road work (S,R) Increase water pumping capacity from West Columbia (S,V,R) Continue with the Corley Mill Road area sewer improvements (S,V,R) Develop corrective plans for the I-20 service area (S,V,R)
- 83- S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive Town of Lexington, South Carolina Utilities Department
Fiscal Year Ending June 30, 2020 Enterprise Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 2,072,794 $ 2,024,164 $ 2,377,233 $ 2,414,362 $ 37,129 1.6 Overtime 131,473 162,371 128,890 180,290 51,400 39.9 FICA Expense 161,960 154,849 191,718 198,491 6,773 3.5 SC Retirement Expense 559,721 314,960 384,510 423,881 39,371 10.2 Retiree Health Care -OPEB 19,376 - - - - - Health Insurance - Employee 347,103 390,160 429,030 444,329 15,299 3.6 Other Post Employment Benefits (OPEB) - - 41,481 41,481 - - Workers Compensation Insurance 49,432 55,501 52,150 53,148 998 1.9 Unemployment - - 8,270 8,562 292 3.5 Wellness Program 2,420 2,472 2,473 2,561 88 3.6 Total Salaries & Fringes Before Allocation 3,344,279 3,104,477 3,615,755 3,767,105 151,350 4.2 General & Administrative Allocation ------Total Salaries & Fringes 3,344,279 3,104,477 3,615,755 3,767,105 151,350 4.2 OPERATING EXPENDITURES Advertising 1,184 3,644 2,700 5,700 3,000 111.1 Contractual Services 349,521 453,925 472,141 607,140 134,999 28.6 Contractual Services - Sludge Removal 1,295 1,621 3,000 3,000 - - Damages 1,927 - 1,500 1,500 - - Deeds & Easements 460 1,127 500 2,000 1,500 300.0 Dues & Subscriptions 4,737 4,990 6,599 7,479 880 13.3 Fuels 107,735 98,869 95,390 73,838 (21,552) (22.6) Lab Test 19,670 18,004 24,500 28,000 3,500 14.3 Meetings & Meals 772 2,233 3,463 5,515 2,052 59.3 Meters, Pipes & Fittings 170,548 230,227 235,000 265,000 30,000 12.8 Non-Capital - Computer Supplies 46,357 25,493 14,000 14,500 500 3.6 Non-Capital - Equipment 19,410 33,256 39,278 49,278 10,000 25.5 Non-Capital - Furniture & Fixtures 74,522 1,957 1,400 1,900 500 35.7 Non-Capital - Small Tools 22,612 23,693 25,600 32,120 6,520 25.5 Office Supplies 3,821 6,188 4,500 7,000 2,500 55.6 Office Supplies - Postage 5,343 5,659 6,400 6,455 55 0.9 Permits & Licenses 23,196 24,000 24,000 28,000 4,000 16.7 Printing & Publishing - - 200 200 - - Professional Services - Audit 1,000 1,000 1,000 1,000 - - Professional Services - Engineering 140,620 39,386 15,600 35,400 19,800 126.9 Professional Services - Legal 49,443 50,729 52,703 73,000 20,297 38.5 Professional Services - Other - 27,844 - 48,000 48,000 - Rental - Equipment 719 8,864 10,000 20,000 10,000 100.0 Repairs - Automotive 25,730 26,800 33,500 37,500 . 4,000 11.9 Repairs - Building & Facilities 1,221 4,502 54,000 54,000 - - Repairs - Computers ------Repairs - Equipment 114,273 92,963 78,000 158,000 80,000 102.6 Screening & Shots 3,074 4,280 7,650 7,650 - - Supplies 40,819 191,363 170,500 212,060 41,560 24.4 Travel & Training 27,444 25,000 55,300 42,750 (12,550) (22.7) Uniforms 25,953 37,585 31,070 43,006 11,936 38.4 Utilities - Electricity 410,152 421,547 460,864 453,000 (7,864) (1.7) Utilities - Tele-Communications 34,006 52,213 42,749 60,453 17,704 41.4 W/S - Sewer Treatment 2,773,838 2,800,000 3,000,000 3,000,000 - - W/S - Water Purchases 1,172,244 970,254 1,670,000 1,600,000 (70,000) (4.2) Total Operating Expenditures 5,673,646 5,689,216 6,643,107 6,984,444 341,337 5.1 General & Administrative Allocation ------Total Expenditures 9,017,925 8,793,693 10,258,862 10,751,549 492,687 4.8 Capital Outlay Before Allocation 677,776 559,444 559,444 404,500 (154,944) (27.7) Capital Outlay Allocation ------Total Expenditures and Capital Outlay $ 9,695,701 $ 9,353,137 $ 10,818,306 $ 11,156,049 $ 337,743 3.1
- 84- Town of Lexington, South Carolina Positions By Department
Fiscal Year Ending June 30, 2021 Enterprise Fund
Prior Year Current Year Budgeted FY 2019 FY 2020 FY 2021 Finance Accounts Receivable Supervisor 1 1 1 Accounts Receivable Assistant - 1 1 Accounting Clerk/Customer Service 4 4 4 Accounting Clerk 1 - - Meter Technician 2 2 2 Total 8 8 8
Utilities Director of Utilities 1 1 1 Superintendent, Utilities 1 1 1 Wastewater Maintenance Supervisor 1 1 1 Water Maintenance Supervisor 1 1 1 Assistant Wastewater Supervisor 1 1 1 Assistant Water Supervisor - 1 1 Water/Sewer Maintenance Technician III 16 17 17 Water/Sewer Maintenance Techician II 17 19 19 Inspector 2 2 2 Administrative Assistant 1 1 1 Secretary 1 1 1 Clerical Assistant 1 1 1 Total 43 47 47
Total Enterprise Fund 51 55 55
- 85- Town of Lexington, South Carolina Debt Service
Fiscal Year Ending June 30, 2021 Enterprise Fund
FY 2021
Series 2011 Revenue Bonds $ 1,056,375 Series 2012 Revenue Bonds 319,638 Series 2017 Revenue Bonds 2,022,950 Series 2018 Revenue Bonds 380,850 SRF Loan 201,079
Total Debt Service $ 3,980,892
- 86- Town of Lexington, South Carolina Capital Equipment
Fiscal Year Ending June 30, 2021 Enterprise Fund
# FY 2021
Finance Department Truck Standard (1500) Class 1 25,000$ Total Finance 25,000
Planning, Building and Technology Departmen Allocation to Enterprise Fund 65,000 Total Planning, Building and Technology 65,000
Utilities Department Harbon Trailer Mounted Sewer Jetting Machine 1 78,000 Ridgid Sewer Inspection Camera 1 12,500 100KW Generator 1 75,000 By-pass Pump 1 75,000 30 HP 460 Volt Pump 1 18,000 6.7 HP Grinder Pump 2 10,400 60 HP Pump 1 17,000 40 HP 460 Pump 1 17,000 7 HP Pump 2 12,000 13.5 Pump 1 8,000 2 HP Pump 1 1,600 250 HP Pump 1 62,000 Drive 1 18,000 Total Utilities 404,500
Total Capital Equipment Request 494,500$
- 87-
Town of Lexington, South Carolina Capital Improvement Plan
Fiscal Year Ending June 30, 2021 Enterprise Fund
FY 2021 SEWER CIP Corley Mill Regional Gravity and Force Main System $ 550,000 Lime Feed System - Shore Road 250,000 Sewer Line Relocation (Pilgrim @ Old Cherokee) - SCDOT 218,000 Line and Manhole Rehabilitation & Improvements - Coventry Woods 205,000 Corley Tract (Persimmon Grove) Pump Station Improvements 130,000 Sewer Line Replacement (Grouchos Section) 116,000 Line and Manhole Rehabilitation & Improvements - Heritage Hills 110,000 Easement acquisition 100,000 Waverly Place Sewer Line Replacement 80,000 Manhole Rehab (approx 20 locations on 14 Mile Creek) 72,000 1-20 Force Main Lowering @ Mineral Springs - SCDOT 50,000 Total Estimated Cost: 1,881,000
SEWER CIP I-20 System Service Area Pump Station Construction, Renovations & Improvements 2,850,000 Lagoon Closeouts and Decommissionings 500,000 Sunset Blvd Sewer Improvements 225,000 Total Estimated Cost: 3,575,000
WATER CIP Water Line Relocation (Pilgrim @ Old Cherokee) - SCDOT Reimb. 180,600 Fixed Base System Meter Upfits/Replacements 200,000 Bank Reinforcement (approx 900' S Church St to Third Ave) 250,000 North Lake Relocation (including Lorick Ct & School St) 600,000 Water Plant Pumping Capacity Increase 750,000 Total Estimated Cost: 1,980,600
Total Capital Improvement Projects (Net) $ 7,436,600
- 88- Town of Lexington, South Carolina CIP FY 21- 25
Fiscal Year Ending June 30, 2021 Enterprise Fund
5 Year 2021 2022 2023 2024 2025 Total Sewer CIP Pisgah Church Rd Gravity Sewer $ - $ 650,000 $ 650,000 $ - $ - $ 1,300,000 Lime Feed System - Shore Road 250,000 - - - - 250,000 Manhole Rehab (approx 20 locations on 14 Mile Creek) 72,000 - - - - 72,000 Sewer Line Replacement (Grouchos Section) 116,000 - - - - 116,000 1-20 Force Main Lowering @ Mineral Springs - SCDOT 50,000 - - - - 50,000 Waverly Place Sewer Line Replacement 80,000 - - - - 80,000 Corley Mill Regional Gravity and Force Main System 550,000 2,050,000 2,300,000 - - 4,900,000 Sewer Line Relocation (Pilgrim @ Old Cherokee) - SCDOT 218,000 - - - - 218,000 Corley Tract (Persimmon Grove) Pump Station Improvements 130,000 - - - - 130,000 Easement acquisition 100,000 100,000 100,000 100,000 100,000 500,000 Line and Manhole Rehabilitation & Improvements - Coventry Woods 205,000 - - - - 205,000 Line and Manhole Rehabilitation & Improvements - Heritage Hills 110,000 - - - - 110,000 Line and Manhole Rehabilitation & Improvements - 500,000 500,000 500,000 500,000 2,000,000 1,881,000 3,300,000 3,550,000 600,000 600,000 9,931,000
Sewer CIP I-20 System Service Area Pump Station Construction, Renovations & Improvements 2,850,000 2,850,000 - - - 5,700,000 Lagoon Closeouts and Decommissionings 500,000 500,000 - - - 1,000,000 Gravity Line Renovations, Replacements & Improvements - 200,000 1,525,000 2,100,000 2,075,000 5,900,000 Sunset Blvd Sewer Improvements 225,000 1,225,000 1,250,000 - - 2,700,000
- 3,575,000 4,775,000 2,775,000 2,100,000 2,075,000 15,300,000 89- Water CIP North Lake Relocation (including Lorick Ct & School St) 600,000 - - - - 600,000 Water Plant Pumping Capacity Increase 750,000 750,000 - - - 1,500,000 Water Line Relocation (Pilgrim @ Old Cherokee) - SCDOT Reimb. 180,600 - - - - 180,600 Fixed Base System Meter Upfits/Replacements 200,000 225,000 275,000 300,000 - 1,000,000 Bank Reinforcement (approx 900' S Church St to Third Ave) 250,000 - - - - 250,000 Wise Ferry Road Pressure Zone - - - 3,025,000 2,095,000 5,120,000 Ground Storage Decommissioning - - - - 620,000 620,000 1,980,600 975,000 275,000 3,325,000 2,715,000 9,270,600
Total Capital Spending $ 7,436,600 $ 9,050,000 $ 6,600,000 $ 6,025,000 $ 5,390,000 $ 34,501,600
Escalation Factor 0 0.02 0.02 0.02 0.02 Compound Percentage Factor 0 0.02 0.04 0.06 0.08
Total Escalated Capital Spending $ 7,436,600 $ 9,231,000 $ 6,864,000 $ 6,386,500 $ 5,821,200 $ 35,739,300 Rates Effective July 1, 2020
Water Rates Monthly Customer Service Charges / Meter Meter size Inside Town Outside Town 3/4” $ 7.76 $ 13.96 1” $ 14.36 $ 25.83 1-1/2” $ 19.40 $ 34.91 2” $ 38.80 $ 69.81 3” $ 100.87 $ 181.52 4” $ 186.23 $ 335.11 6" $ 244.44 $ 439.85
Volume Charges / Thousand Gallons Inside Town Outside Town Residential$ 4.33 $ 7.80 Commercial$ 4.04 $ 7.27 Industrial$ 4.04 $ 7.27
Sewer Rates Monthly Customer Service Charges / Meter Inside Town Outside Town $ 8.04 $ 13.67 Flat Rate (Non-Metered)$ 41.48 $ 70.56
Monthly I-20 Service Area Sewer Rates Outside Town Residential Flat Rate$ 70.56 Mobile Home Flat Rate (75% of Residential Flat Rate)$ 52.92 Commercial Flat Rate per REU*$ 70.56 Treatment only-Bulk Flat per REU*$ 32.68
*REU: Residential Equivalent Unit.
Volume Charges / Thousand Gallons Inside Town Outside Town $ 5.58 $ 9.48
(Maximum of 10,000 gallon / mo. for residential customers)
Fire Protection Charges Inside Town Outside Town Sprinkler minimum ($ / mo.)$ 5.24 $ 10.47 Additional over 60 heads ($ / head / mo.)$ 0.10 $ 0.21 Commercial Fire Hydrant$ 10.91 $ 21.78
- 90- Water and Sewer Connection Fees
Tap Fees Water Tap Fee $ 640.00 Sewer Tap Fee $ 510.00
Water Meter Fees (Fees vary by meter size) 3/4” $ 371.00 1” $ 532.00 1-1/2” $ 948.00 2” $ 1,256.00 3” $ 1,600.00 4" $ 1,940.00 6" $ 2,860.00 8" $ 8,613.00 10" $ 11,313.00
Capital Contribution Fees (per ERU) Inside Town Outside Town Water Capital Contribution Fee $ 1,150.00 $ 2,050.00 Sewer Capital Contribution Fee$ 1,900.00 $ 3,700.00
Ancillary Charges Related to Water, Sewer, and Stormwater
New Account Charge $ 25.00
Plan Review and Inspection Fee (1% of utility construction cost) Minimum$ 74.00 Maximum$ 1,150.00
Stormwater Plan & Inspection Fee (3% of stormwater construction cost) Minimum$ 74.00 Maximum$ 1,150.00
Sewer Inspection Fee $ 75.00 Sewer Re-inspection Fee $ 50.00
Water Service for Irrigation Purposes
Inside Town Outside Town Existing 3/4"$ 455.00 $ 655.00 New Tap 3/4"$ 520.00 $ 770.00 New Tap 1"$ 650.00 $ 1,000.00 New Tap 1 1/2"$ 1,105.00 $ 1,755.00 New Tap 2"$ 1,560.00 $ 2,610.00
- 91-
Town of Lexington, South Carolina Schedule of Sources and Uses
Fiscal Year Ending June 30, 2021 Debt Service Fund
SOURCES FY 2021
Transfer From General Fund $ 601,615
Total Sources 601,615
USES
Debt Service (COP, GO Bond, & BAN) 601,615
Total Uses 601,615
Excess (Deficiency) of Sources $ -
- 92- Town of Lexington, South Carolina Schedule of Sources and Uses
Fiscal Year Ending June 30, 2021 Debt Service Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% SOURCES ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
Transfer From General Fund 855,941$ 708,042$ 708,042$ 601,615$ $ (106,427) (15.0) Interest 3,023 850 - - - -
Total Sources 858,964 708,892 708,042 601,615 (106,427) (15.0)
USES
Debt Service (COP, GO Bond, & BAN) 776,654 574,092 708,042 601,615 (106,427) (15.0)
Total Uses 776,654 574,092 708,042 601,615 (106,427) (15.0)
Excess (Deficiency) of Sources 82,310$ 134,800$ -$ -$ -$ -
- 93-
Town of Lexington, South Carolina Schedule of Sources and Uses
Fiscal Year Ending June 30, 2021 Special Revenue Funds
Emergency Victims' Hospitality Streets & Response & Advocate Tax Infrastructure Recovery Combined REVENUE FY 2021 FY 2021 FY 2021 FY 2021 FY 2021
Hospitality Tax $ - $2,400,000 $ - $ - $ 2,400,000 Fines and Forfeitures 24,226 - - - 24,226
Total Revenue 24,226 2,400,000 - - 2,424,226
OPERATING EXPENDITURES
Transportation Position-Wages and Benefits - - 60,000 - 60,000 Contractual Services - Zoning Study - - 130,000 - 130,000 Rebates - - - 125,000 125,000 Victims' Advocate 84,226 - - - 84,226
Total Operating Expenditures 84,226 - 190,000 125,000 399,226
OTHER SOURCES AND (USES)
Capital Outlay - (1,005,000) (185,000) - (1,190,000) Transfer (to)/from General Fund 60,000 (1,395,000) 375,000 125,000 (835,000)
Total Other Sources and (Uses) 60,000 (2,400,000) 190,000 125,000 (2,025,000)
Excess (Deficiency) of Sources $ - $ - $ - $ - $ -
- 94- Town of Lexington, South Carolina Schedule of Sources and Uses
Fiscal Year Ending June 30, 2021 Special Revenue Funds
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% REVENUE ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
Hospitality Tax $ 2,882,786 $ 2,811,664 $ 3,250,000 $2,400,000 $ (850,000) (26.2) Alcohol Permits 64,350 59,250 50,000 - (50,000) (100.0) Fines and Forfeitures 32,509 25,656 26,805 24,226 (2,579) (9.6)
Total Revenue 2,979,645 2,896,570 3,326,805 2,424,226 (902,579) (27.1)
OPERATING EXPENDITURES
Transportation Wages and Benefits - - - 60,000 60,000 - Zoning Study - - - 130,000 130,000 - Rebates - - - 125,000 125,000 - Contractual Services - Rainwater Drive - - 20,000 - (20,000) (100.0) Contractual Services - Gibson Road - - 30,000 - (30,000) (100.0) Contractual Services - Sidewalks/Crosswalks - - 25,000 - (25,000) (100.0) Improvements to Parks Headquarters - 76,221 50,000 - (50,000) (100.0) Victims' Advocate 73,545 80,113 86,805 84,226 (2,579) (3.0)
Total Operating Expenditures 73,545 156,334 211,805 399,226 187,421 88.5
OTHER SOURCES AND (USES)
Interest Income 23,619 44,765 - - - - Capital Equipment ------Capital Projects (2,149,529) (313,665) (2,300,000) (1,190,000) 1,110,000 - Transfer (to)/from Other Fund - 60,000 (815,000) (835,000) (20,000) -
Total Other Sources and (Uses) (2,125,910) (208,900) (3,115,000) (2,025,000) 1,090,000 3.5
Excess (Deficiency) of Sources $ 780,190 $ 2,531,336 $ - $ - $ - -
- 95- Town of Lexington, South Carolina Victims’ Advocate
Fiscal Year Ending June 30, 2021 Special Revenue Fund
VICTIMS’ ADVOCATE
Town Administrator
Police
Victims’ Advocate
The Victims’ Advocate strives to:
Provide services to all victims of a crime within 24 hours. Provide referrals for crisis counseling Assist victims in securing restraining orders. Provide referrals for financial assistance. Notify victims of all court hearings. Attend with or represent victims at court hearings. Provide public information seminars.
The Victims’ Advocate can also provide information on the SC Victims’ Compensation Fund. This resource is intended to help individuals with medical expenses, loss of earnings, counseling expenses or funeral expenses that result from a crime.
- 96- Town of Lexington, South Carolina Victims' Advocate
Fiscal Year Ending June 30, 2021 Special Revenue Fund
FY 2020 FY 2019 FY 2020 AMENDED FY 2021 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries 51,359$ $ 63,136 $ 60,647 $ 61,512 $ 865 1.4 Overtime 3,997 341 3,820 350 (3,470) (90.8) FICA Expense 4,565 4,830 4,932 4,732 (199) (4.0) SC Retirement Expense 9,430 11,516 11,321 11,476 155 1.4 Health Insurance - Employee 68 198 198 198 - - Workers Compensation Insurance 160 1,705 1,997 2,077 80 4.0 Unemployment - - 213 204 (9) (4.0)
Total Salaries & Fringes Before Allocation 69,579 81,726 83,128 80,549 (2,579) (3.1)
General & Administrative Allocation ------
Total Salaries & Fringes 69,579 81,726 83,128 80,549 (2,581) (3.1)
OPERATING EXPENDITURES Victim Assistance Expense ------Contractual Services ------Dues & Subscriptions - - 25 25 - - Fuels 2,796 2,500 2,500 2,500 - - Non-Capital - Equipment 243 (242) - - - - Non-Capital - Furniture & Fixtures ------Non-Capital - Small Tools ------Office Supplies - - 75 75 - - Office Supplies - Postage 67 58 277 277 - - Repairs - Automotive - - 300 300 - - Utilities - Tele-Communications 860 424 500 500 - -
Total Operating Expenditures 3,966 2,741 3,677 3,677 - -
General & Administrative Allocation ------
Total Expenditures 73,545 84,467 86,805 84,226 (2,579) (3.0)
Capital Outlay Before Allocation ------
Capital Outlay Allocation ------
Total Expenditures and Capital Outlay 73,545$ 84,467$ 86,805$ $ 84,226 $ (2,579) (3.0)
- 97- Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2021 ______
GLOSSARY OF TERMS
Accounting System: The total set of records and procedures which are used to record, classify, and report information on the financial status and operations of an entity.
Accrual Basis of Accounting: A basis of accounting in which transactions (debits and credits) are recognized at the time they are incurred, as opposed to when cash is received or spent.
Adoption: Formal action by the Town Council that sets the spending limits for the fiscal year.
Allocation: The portion of an appropriation which is designated for expenditure by specific organization units and/or for specific purposes.
Annual Operating Budget: The Town’s plan of current expenditures and the proposed means of financing them. The annual operating budget is the primary controlling document for most of the Town’s spending, financing, and/or acquisition activities.
Appropriation: The legal authorization granted by a legislative body (the Town Council) to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in both amount and time.
Appropriation Ordinance: The Town’s legal instrument by which budgets are set and adopted on a line-item basis.
Balanced Budget: A budget in which current revenues and other sources of funds equal current expenditures and other uses of funds.
Bond: A written promise to pay a specified sum of money, called the face value or principal amount, at a specific date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate.
Budget: A comprehensive financial plan of operation which incorporates an estimate of proposed expenditures for a given period and the proposed means of financing them.
Budget Calendar: The schedule of key dates or milestones which the Town follows in the preparation and adoption of the budget.
Budget Message: A general discussion of the proposed budget presented in writing as a part of the budget document. The budget message explains principal budget issues against the background of the present economy.
- 98- Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2021 ______
Capital Contribution Fee: A conditional transfer payment to a recipient for a capital project or asset, for which the Government will not receive any goods or services. Capital contribution payments are conditional on performance, achievement, or the receipt of capital goods, and are subject to audit or other reporting requirements.
Capital Improvement Program (CIP): A plan for purchasing, leasing, and/or constructing the equipment or property needed to complete the Town’s long-term improvement projects. The plan details by year (over a fixed number of years) for each project. The plan also specifies the resources estimated to be available to pay for the project expenditures.
Capital Outlay: (Also called Capital Expenditures.) Equipment with a value in excess $500 and with an expected life of more than one year.
Capital Project: Construction, purchase or major renovation of Town infrastructure with a cost of at least $20,000, or equipment with a cost of at least $50,000 and which results in a fixed asset.
Certificates of Participation (COPS): A financing instrument by which certificates or securities are sold to investors who underwrite a project. The issuance of COPs is secured by lease-purchase agreements to which the Town is a party.
Debt: An obligation resulting from borrowed money or from the purchase of goods and services. Debts of government include bonds and notes.
Debt Coverage Ratio: A calculation the banks use to determine the capability of an entity to pay its debt.
Debt Limit: The maximum amount of general obligated debt which is legally permitted. The State of South Carolina forbids cities from incurring debt in excess of 8% of the total assessed valuation of taxable property within the Town.
Debt Service: The payment of principal and interest on borrowed funds, such as bonds.
Department: A major administrative unit of the Town which manages an operation or group of related operations within a functional area.
Depreciation: The decrease in value of physical assets due to use and the passage of time.
Enterprise Fund: A fund established to account for operations: (a) financed through user charges and operated in a manner similar to private businesses, where the intent is to
- 99- Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2021 ______
cover the cost of providing goods and services to the general public on a continuing basis; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and\or net income is appropriate for capital maintenance, public policy, or other purposes. The Town’s Enterprise Fund is for water, wastewater, and storm water.
Estimated Revenue: The amount of projected revenue to be collected during the fiscal year.
Expenditures/Expenses: The amount of cash paid or to be paid for a service rendered, goods received or an asset purchased.
Fiscal Year (FY): A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. The Town of Lexington’s fiscal year begins July 1st and ends the following June 30th.
Fixed Asset: (Also called Capital Assets.) Tangible or intangible items acquired for use in operations that will benefit more than one fiscal year. For practical application, the Town only capitalizes assets with a cost excess of $5,000.
Fund: A fiscal and accounting entity that has a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations.
Fund Balance: The difference between governmental fund assets and liabilities, also referred to as fund equity.
Generally Accepted Accounting Principles (GAAP): A body of accounting and financial reporting standards set by the Governmental Accounting Standards Board (GASB) for state and local governments.
General Fund: The fund used to account for all financial resources except those required to be accounted for in another fund.
General Obligation (GO) Bonds: When the Town pledges its full-faith and credit to the repayment of the bonds it issues, then those bonds are general obligation (GO) bonds. Sometimes the term is used to refer to bonds which are repaid from taxes and other general revenue.
- 100- Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2021 ______
Governmental Accounting Standards Board (GASB): The authoritative accounting and financial reporting standard-setting body for government entities.
Governmental Funds: Those funds through which more governmental functions typically are financed. The acquisition, use and financial resources and the related current liabilities are accounted for through governmental funds (General, Special Revenue, Capital Projects, and Debt Service Funds).
Interfund Transfers: Amounts transferred from one fund to another, generally for expenses incurred but paid from another fund for services rendered or for account tracking purposes.
Intergovernmental Revenue: Revenue received from other governments, whether local, state or federal, usually in the form of grants, entitlements, shared revenues or payments in lieu of taxes.
Legal Debt Margin: The difference between an entity’s actual debt and the allowed amount (debt limit).
Levy: To impose taxes, special assessments, or service charges for the support of Town activities.
Lidar Unit: Light Detection and Ranging or Lidar is a remote sensing technology where the environment is scanned with a pulsed laser beam and the reflection time of the signal from the object back to the detector is measured.
Long Term Debt: Any unmatured debt that is not a fund liability since it is not currently due, such as outstanding bonds issued by the Town.
Major Fund: Funds whose revenues, expenditures/expenses, assets, or liabilities (excluding extraordinary items) are at least 10 percent of corresponding totals for all governmental or enterprise funds and at least 5 percent of the aggregate amount for all governmental and enterprise funds for the same item. Any other government or enterprise fund may be reported as a major fund if the government’s officials believe that fund is particularly important to financial statement users.
Modified Accrual Accounting: A basis of accounting in which expenditures are accrued but revenues are accounted for on a cash basis. This accounting technique is a combination of cash and accrual accounting since expenditures are immediately incurred as a liability while revenues are not recorded until they are actually received or are “measurable” and available. It is recommended as the standard for most governmental funds.
- 101- Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2021 ______
Operating Budget: A financial plan for the Town’s general operations, such as salaries, utilities and supplies.
Operating Transfers: Legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended. An example would be the transfer of funds from the general fund or an enterprise fund to an internal service fund to finance the services provided by the internal service fund.
Ordinance: A formal legislative enactment by the governing board of a municipality (the Town Council). If it is not in conflict with any higher form of law, such as a State statute, a Federal law, or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less formality and has a lower legal status. Ordinarily, the Town’s statutes or charter will specify or imply those legislative actions which must be by ordinance and those which may be by resolution.
Property Tax: Property taxes are levied on both real and personal property according to the property’s assessed valuation and the tax rate applied.
Proposed Budget: The budget as formulated and proposed by the budget-making authority (the Town Administrator). It is submitted to the legislative body (the Town Council) for review and approval.
Reserve: An account used to earmark a portion of the fund balance. This may be done for various reasons. The most common are to indicate that a portion of the fund balance is not available for general expenditures or the amount has been legally segregated for specific future use.
Revenue: Income received or anticipated from taxes or other sources, such as business licenses, user fees, fines, and investments.
Revenue Bonds: When a government issues bonds which do not pledge the full faith and credit of the jurisdiction, it issues limited liability revenue bonds. Typically, pledges are made to dedicate one specific revenue source to repay these bonds. Revenue bonds are not included in the 8% general obligation debt limit set by the State. The Town’s revenue bonds are repayable from utility user charges.
Robocop Lawtrak: Robocop is the server that runs the Lawtrak application. NBS Lawtrak is the software applications for Law Enforcement and Court package. It contains fully-integrated modules that support everything from traffic tickets to a full court package that prints out all major reports for the state Court Administration, to a Records Management module.
- 102- Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2021 ______
Salaries and Fringes: The costs associated with compensating employees for their labor.
Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes.
Supplies: A cost for minor items (individually priced at less than $500) required by departments to conduct their operations.
Taxes: Compulsory charges levied by a government for the purpose of financing services performed for the common benefit, such as police services, planning, and parks etc. This term does not include specific charges such as special assessments or user charges.
Trend Analysis: A comparative analysis of an entity’s financial ratios over time.
Tyler-Fin Server: Tyler-Fin is the server that runs all of the Tyler Incode and Tyler Content Manager (TCM) applications. Tyler Incode is an integrated ERP system designed to improve financial and personnel management, streamline utility billing. Tyler Content Manager (TCM) is used to store documents associated with all processes.
User Charge: The payment of a fee for direct receipt of a public service by the party benefiting from the service.
Working Capital: An amount calculated by subtracting current liabilities from current assets. This is an indicator of the liquidity of an entity.
- 103- Town of Lexington, South Carolina Glossary of Acronyms
Fiscal Year Ending June 30, 2021 ______
GLOSSARY OF ACRONYMS
AET: Alcohol Enforcement Team
AMI: Advanced Metering Infrastructure
BAN: Bond Anticipation Note
CALEA: The Commission on Accreditation for Law Enforcement Agencies Incorporated
CAFR: Comprehensive Annual Financial Report
CAT: Community Action Team
CCF: Capital Contribution Fees
CIP: Capital Improvement Plan
CMOM: Capacity, Management, Operation and Maintenance
CMSA: Columbia Metropolitan Statistical Area
COG: Council of Government
COLA: Cost of Living Adjustment
COPs: Certificates of Participation
DUI: Driving Under the Influence
EST: Emergency Services Team
FBI: Federal Bureau of Investigation
FEMA: Federal Emergency Management Agency
FLIR: Forward Looking Infrared Radar
FOG: Fats, Oils and Grease
- 104- Town of Lexington, South Carolina Glossary of Acronyms
Fiscal Year Ending June 30, 2021 ______
FY: Fiscal Year
GAAFR: Governmental Accounting Auditing and Financial Reporting
GAAP: Generally Accepted Accounting Principles
GASB: Governmental Accounting Standards Board
GFOA: Government Finance Officers Association
GO: General Obligation Bonds
IPOE: Internet Power over Ethernet
LOCC: Lexington One Community Coalition
LRADAC: Lexington-Richland Alcohol and Drug Abuse Council
MGD: Million Gallons per Day
MRAP: Mine Resistant Ambush Protected
NCIC: National Crime Information Center
NLC: National League of Cities
PBT: Planning, Building and Technology
PIO: Public Information Officer
PORS: Police Officers Retirement System
PPE: Personal Protective Equipment
RAIDS: Regional Analysis and Information Data Sharing
RICO: Racketeer Influenced and Corrupt Organizations
SC DHEC: South Carolina Department of Health and Environmental Control
SCADA: Supervisory Control and Data Acquisition
- 105- Town of Lexington, South Carolina Glossary of Acronyms
Fiscal Year Ending June 30, 2021 ______
SC DOT: South Carolina Department of Transportation
SCRS: South Carolina Retirement System
SLED: State Law Enforcement Division
SO: Special Operations
SRF: State Revolving Fund
SWAT: Special Weapons and Tactics
VIP: Volunteers in Policing
WWTP: Wastewater Treatment Plant
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