AGENDA
GALLUP CITY COUNCIL REGULAR MEETING TUESDAY, FEBRUARY 27, 2018; 6:00 P.M. CITY COUNCIL CHAMBERS
Jackie McKinney, Mayor
Linda Garcia Allan Landavazo Councilor, District #1 Councilor, District #2
Yogash Kumar Fran Palochak Councilor, District #3 Councilor, District #4
Maryann Ustick, City Manager Curtis Hayes, City Attorney
A. Pledge of Allegiance
B. Roll Call
C. Approval of Minutes
Special and Regular Meetings of February 13, 2018
D. Discussion/Action Topics
1. Discussion Only: Update on the 2018 New Mexico Legislative Session – State Representative Patty Lundstrom
2. Discussion Only: Northwest New Mexico Council of Government’s Legislative Report – Evan Williams, Deputy Director, Northwest New Mexico Council of Governments
3. Request for Approval to Serve Alcoholic Beverages at El Morro Events Center for Gallup MainStreet Arts and Cultural District Fundraising Event on May 5, 2018 – Emerald Tanner and Mark Horn
4. Approval of Bid Award for Emergency Procurement of Jefferson Avenue Sewer Line Replacement, North Second Street to Victoria Avenue – Dennis Romero, Director, Gallup Water and Sanitation Department
5. Approval of Bid Award for Construction of Park Pump Station to Grandview Tank 16” Transmission Water Main; Formal Bid No. 1717 – Dennis Romero, Director, Gallup Water and Sanitation Department
AGENDA Regular City Council Meeting – 2/27/2018 Page 2
Discussion/Action Topics, continued
6. Approval of Contract Amendment No. 2, Annual Cost Adjustment to the Design, Build and Operate (DBO) Contract with CH2M Hill – Dennis Romero, Director, Gallup Water and Sanitation Department
7. Approval of Emergency Procurement for Replacement of Indian Hills Lift Station – Dennis Romero, Director, Gallup Water and Sanitation Department
8. Approval of Fiscal Year 2018 Quarter 4, Part 1, Lodger’s Tax Funding for Events – Jennifer Lazarz, Tourism and Marketing Director
9. Approval of Marketing Campaign Funding for the Native Arts Market – Jennifer Lazarz, Tourism and Marketing Director
10. Approval of Budget Adjustment for Animal Control – Clyde (C.B.) Strain, Planning and Development Director
11. Approval of Budget Adjustment for Land Development Standards Update – Clyde (C.B.) Strain, Planning and Development Director
12. Ordinance No. C2018-1; Amendments to the City’s Utility Billing Ordinance – Jon DeYoung, Assistant City Manager
E. Presentation and Information Items
1. Presentation on McKinley Academy – Mike Hyatt, Superintendent, Gallup McKinley County Schools
F. Comments by Public on Non-Agenda Items
G. Comments by Mayor and City Councilors
H. Comments by City Manager and City Attorney
I. Motion to Adjourn
Auxiliary aides for the disabled are available upon request. Please contact Alfred Abeita, City Clerk, at 863-1254 at least one (1) week prior to the meeting or as soon as possible in advance of the meeting to make any necessary arrangements.
Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.
Minutes
Special and Regular Meetings of February 13, 2018
(Minutes will be disseminated on Monday, February 26th) DiscussionlAction Topic I
Discussion Only: Update on the 2018 New Mexico Legislative Session
State Representative Patty Lundstrom
(No backup documentation) DiscussionlAction Topic 2
Discussion Only: Northwest New Mexico Council of Government’s Legislative Report
Evan Williams, Deputy Director, Northwest New Mexico Council of Governments —‘ a product of NORTHWEST NEW MEXICO COUNCILOF GOVERNMENTS “Advancing Northwest New Mexicofor over 40 years”
SNAPSHOTOF THESESSION IS$UE# 2018-02 February 21, 2018 “LEGISLATIVEOUTCOMES”
LEGISLATIVEDELEGATION: House Senate FOCUSON: SESSION RE-CAP Lee Alcon, D-6 Clemente Sanchez, D-30 Patty Lundstrom, 0-9 John Pinto, 0-3 Wonda Johnson, D-5 George Munoz, D-4 With LegislativeSession in the rearview, here is a quick update Harry Garcia, D-69 Benny Shendo, 0-22 Rodney Montoya, D-1 William Sharer, 0-1 of legislative action based on regional and local priorities. Again, James Stricklet, D-2 Steve Neville, 0-2 nothing is over until it is over, and until after the Governor’s action. Paul Bandy, D-3 Derrick Lente, D-65 The priority in a 30-day Session is the Budget Sharon Clahchischilliage, 0-4 State or House Bill2, which provides a balanced budget with over 10% in reserves, increases to education and Medicaid, strategic raises to worker LEGISLATIVELEADERSHIPSTRUCTURE: State compensation, and final negotiations of the Conference Committee. House Rep. Brian Egoli,Speaker Transportation was one of the big winners coming of this Rep. Sheryl Stapleton, Majority Floor Leader out Rep. Doreen Gallegos, Majority Whip session. The Legislators stopped looking for out-of-the-box solutions Chairs Rep. 0. Wonda Johnson, Majority Caucus and made some concrete commitments to invest in our roads and Rep. Nate Gentry, Minority Floor Leader Rep. Rod Montoya, Minority Whip’ bridges. Funding is scattered throughout typical funding bills shown on the next page, but at least $64M in Senate new one-time funding will be Sen. Mary KayPapen, President Pro Tempore available for State and local projects. This positions New Mexico to Sen. Peter Wirth, Majority Floor Leader compete for funding from the forthcoming Federal Sen. MimiStewart, Majority Whip Infrastructure Sen. Jacob Canderlaria, Caucus Chair Package. 58226 will distribute $6.4M in motor vehicle excise tax Sen. Stuart Ingle, Minority Leader revenues back into the State Road fund. The Southeastern NM/Brine Sen. William Payne, Minority Whip Sen. Steve Neville, Caucus Chair’ Well issue also received a lot of well deserved attention and funding strategies over and above these sources.
SESSIONDATES— 2018 Best quote of the Session, “The Legislature has trouble killing January 16 - Opening day (noon) x things that are already dead”, Richard Anklam (NM Tax Expert)
January 28 - Reauth & Capital Outlay referring to a billthat would repeal tax credits that were never used. x submission deadline If you have any questions on the outcome of legislation or January31 - Billdeadline for Introduction X funding, please feel free to contact Evan Williams, DeputyDirector: February 15- Session ends (noon) x [email protected] or (505)409-7955cell). March 7- Legislation not acted upon by governor ispocketvetoed May 16- Effectivedate of legislationnot carryingan emergencyclauseor specified date QUICKREVIEW
Your Council of Governments participates and maintains a presence for the entire Session, as a service to our members, our rural and tribal communities, and our Legislators. We are here to serve your needs and track items of interest for our members. Our organization does not lobby but we understand our region and communities, making us valuable to Legislators, staff, and your hired Lobbyists as an informational resource.
SB1: Nurse Licensure Compact — the passage of a multi-state agreement allowing nurses holding a license in one compact state to work in other compact states without additional licensure. Status: Passed both Houses, Governor signed into law.
HB 2: State Budget — provides a $6.3B budget for FY19,based on increased revenues from oil and gas prices and production. This budget restores the State’s reserves to 10%. Status: Passed both Houses after Conference Committee, Governor to review.
SB245: Reauthorization Bill - The bill reauthorizes 143 capital outlay projects including those that changed purposes, agencies, or requested a time extension. Status: Passed both Houses, Governor to review.
HB3OG:Capital Outlay Bill - The bill authorizes $179.8M in severance tax bonds (SB)and other funds for statewide agency projects, local projects, and other priorities. Status: Passed both Houses, Governor to review.
S894: General Obligation Bond Bill - The bill authorizes $165.3M in general obligation bonds (GOB)for senior citizen facilitates, libraries, higher education, and schools. Status: Passed both Houses, Governor to review.
New Mexico Finance Authority and Infrastructure Program Bills
SB17O: Water Project Fund Bill - The bill authorizes 22 projects that are proceeding through the Water Trust Board process. Status: Passed both Houses, Governor to review.
5643: Wastewater Project Fund Bill - The billappropriates $1.1M for the public project revolving fund fPPRF) for Clean Water (or Wastewater) State Revolving Loan Fund through NM Environment Department. Status: Passed both Houses, Governor to review.
SB43: Drinking Water Project Fund Bill - The bill appropriates $1.8M for the public project revolving fund (PPRF)for DrinkingWater (or Water) State RevolvingLoan Fund through NM Environment Department. Status: Passed both Houses, Governor to review.
HB99: Public Project Revolving Fund Bill - The bill authorizes 111 projects to provide public project revolving loans as they move forward through NMFA’sprocess. Status: Passed both Houses, Governor to review.
5623: Local Government Planning Fund Bill - The bill appropriates $1.5M for the public project revolving fund (PPRF)to the local government planning fund through NMFA. Status: Passed both Houses, Governor to review. LocalGovernment Platform
YourNM Associationof Countiesleadershipworking SCORECARD hard with Matt Chase Executive Director of NationalAssociationofCounties
Bill # I Title I Sponsor Synopsis Status HB233: Forfeiture Act Reform Legislation that addresses federal equitable sharing, Legislation failed to Rep. George Dodge, Jr. storage of abandoned property, and local authority to pass seize and dispose of forfeited property, while processing due process protections. HB35:Maintain LiquorExciseTax Billmakes permanent distribution to LDWIat 45% and Passed both Houses, Distribution to LDWI 5%to drug court program. The billwas amended to Governor to review. Rep. CarlTrujillo delay the Drug Court appropriation language by a year, decreasing the hit to the State General Fund. H898: LocalElection Act Legislationthat provides for a single election day and Passed both Houses, Rep. Paul Bandy uniform processes for certain local government Governor to review. elections. Left municipal “opt-out” option for home-rule. HB2:County Funding of Support the involvement of county policy makers in Passed both Houses, Healthcare federal, state, and local healthcare, human services, and Governor to review. Rep. Patty Lundstrom Medicaid planning, funding, and service delivery decision making; opposes measures that further shift federal and state healthcare costs to county governments. Tax Reform — several billsand Support legislation that protects county revenue without No major reforms got sponsors negatively impacting county governments, in all tax through this Session. reform efforts; oppose efforts that reduce the state’s hold harmless distribution to counties or reduces county GRTauthority. H8191: Food & Healthcare GRT Legislationthat help aid several municipalities including House: Passed Offsets Gallup with its hold harmless crisis Died in SFC Rep. Nate Gentry HB246:Advanced Mapping Bill Creates a fund to support advanced mapping techniques Passed both Houses, Rep. Debbie Rodelia for water resources. Governor to review. CriminalJustice Reform — several Support adequate funding for county detention facilities HB19passed both billsand sponsors — see HB19for and community behavioral health services, and effective Houses. omnibus crime reforms diversion of individuals with serious mental illness and substance abuse problems from detention facilities. 5B226: Motor VehicleTaxto Legislationchanges distribution from 0% to 4.15% of Passed and Signed by Road Fund motor vehicle excise tax funding going to the state road Governor. Sen. John Arthur Smith fund. Provides NMDOTwith $6.4 more annually. HB69:County Classifications& To allow future salary increases for elected County Passed both Houses, Salaries officials. Governor to review.
Attached:
EU
Health
Higher
Public
Development Tourism,
Economic Community
Platform
uca
•
•
•
• • .
.
IOfl Safety
Education
GO Capital
Priority
House
Reauthorization
Bond
Area
&
This
Bill
Outlay
Bills
event,
Bill
2—
Mckinley
we
Tracking
(5B94)
NWNMCOG
Gallup
Bill
Navajo
stand
Gallup
its
Bill
Gallup-McKinley
Organization/Requestor
Gallup
(HB306)
planning,
(5B245)
Project
McKinley
Report
School
Business
together
City
Technical
UNM-Gallu &
.
Ceremonial
County-Gallup
RMCHCS
lntertribal
McKinley
District
Spreadsheet
Project
of
List
Project
District
and Gallup
.
County
Improvement
and
by
University
the
County
p
County
List
Indian
County
advocate
List
strategy
by
by
NWNM
NWNM
Day
with
behind
$SOM
terms
road
compensation, Substantial
balances,
funding
increased
program chaptered for
Secured
Nurse
housing
Career
($200,000) Secured
nursing
Secured
funding
units on
Secured
Secured
Meeting Cemetery
Road
Worked
Supported
his
photo
Gallup’s $27,000
funding
Sustained
Priorities
County
one
County
the
Academic
wonderful
&
and
it
project.
of
in
Licensing
voice.
for
bridge Tech
County
works
of
($192,100)
(HB306)
provided
funding
$3.7M ($200,000)
the
$5M
$226,000
$50,000 back
on
$335,500
through
“Coal
with
and
$50,000
Medicaid
$50,000
the
Access
to
Behavioral
investments
increases
a
Center
bridge
fix
to
certificate
Building
in
above
work.
when
DOT
State’s
career.
Avenue
Road
buses,
in
Compact
this
general
this
provided
in
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to
Road
general
for
for
annual
in
Secretary
and
improvements
Action
and
funding
HB306
and
special
issue.
NMDOT
and 19
HB306 to
MainStreet
Health
educational
GPD
MCSD
and
Event
project.
project.
workforce
MainStreet
appropriations
and obligation
for
capital
below
was
State
obligation
to
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Taken
for
Public
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event
Elmo
in
for
increases
units
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Church
Investment
for
Street”
passed
the
HB2.
budget
outlay
the
the
Over
statewide
in
marketing
Baca
Safety
in
materials,
Carbon
programs issue,
lEGISLATiVE
bond
up
McKiNLEY
line
HB2.
Veterans
operational
GALLUP
Continued
for
HB306.
and
bond was
PIANTING
for
and
$50M
and
for
($500,000). and to
a—
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funding.
faculty
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(5894)
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Governor
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recognize
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1658 4019
4020
4048
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STATION
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CONTROL
SAFETY
MILAN
CIBOLA
LAGUNA
SYSTEMS
CIBOLA TECHNOLOGY
ACOMA
ACOMA
ACOMA
CONSTRUCT
&
2
MIRABAL
CO
CO
CHP
PUEBLO
PUEBLO
PUEBLO
PUEBLO
STREETS
FACILITY
SHERIFF
ROAD
SOlID
Project
AND
PARK
COMMUNITY
INFORMATION
BASEBALL
BIKE
EQUIPMENT
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HB306
TELECOM
VEHICLES
Title
&
FLOOD
SUMMARY:
PED
TRANSFER
House
FIELDS — TRAILS
53rd
PARK
Legislature,
Bill
Cibola
J______
1
Summary
Cibola
Cibola
City
Northwest
306
Village
Locality
Navajo
Ramah
Caguna
Pueblo
Pueblo
Acoma
Acoma
Acoma
Pueblo
Pueblo
Milan
of
County
County
Grants
—Capital
County
2
of
for
Special
I
Cibola
New
Agency
DOT
LGD
LGD
lAD
LGD
DOT
lAD
lAD
lAD
Outlay
Session,
Co
Mexico
J_____
1
201$
$1,121,000
$208,000
$170,000
$143,000
$175,000
$175,000
$175,000
$50,000
Amount
$20,000 $5,000
[
Status/Fund
STB
STB
STB
STB
STB
STB
STB
STB STB 4465 4436 4420 4281 4605 4233 4149 4575 4538 4573 4102 4434 4101 4024 4099 4103 4416 1500 4435 4231 4443 4437 4441 1402 4442 Project # County AUTHTRUCK&TRAILERS RAINBOW RAMAH ACCESSIBILITY SYSTEM NWNM HOUSING NAVAJO VEHICLES NAHODISHGISH MCKINLEY ADDITIONS MCKINLEY MARIANO MARIANO MANUELITO FACILITY MANUELITO IVANBITO MEMORIAL GALLUP-MCK GALLUP GALLUP ROAD GALLUP MEXICAN COYOTE DEERSPRINGS CHICHILTAH CHICHILTAH CARBON MCKINLEY BLUE PURCHASE BACA/PREWIU WASTE 8MHMLI BMHMLI-CHICHILTAH MEDICINE Pinedale REGIONAL SENIOR IMPROVE TECH COMPACTOR VETERANS REGIONAL POLICE RENOVATE CANYON ______COAL PURCHASE TRAIL CHP SPRINGS LAKE CO CO LAKE CO CHP PILLARS CHP CHP CHP CHP Project CO REGIONAL PUBLIC UNIV RD HEAD RD CENTER CHP CHP CHP VEHICLES VEHICLES Chapter ROAD CHP WELL VETERANS MOTOR HEAD WATER SEWER IMPROVE CHP SOLID IMPROVE SENIOR CHP CEMETERY FACULTY ROADS HOUSE BATHROOM START BACKHOE SAFETY Title McKinley CEMETERY RD ______START IMPROVE REGIONAL WASTE WATER & SYSTEM GRADER IMPROVE CENTER UTILITY BUILDING — IMPROVE
ACCESS McKinley
— 1 NWNMRSWA Nahodishgish Mariano Mariano Baca Manuelito Manuelito McKinley McKinley McKinley McKinley Chichiltah Chichiltah Chapter Chapter County County Chapter lyanbito McKinley Chapter County McKinley Mexican County Chapter Chapter Chapter Chapter Baahaali locality Baahaali Springs Canyon Chapter Chapter Coyote Gallup Gallup Gallup County Gallup County NTU Chapter Lake
Lake County — — ______— -______ALTSD NMED Agency ALTSD DOT HED DOT LGD LGD lAD DOT LGD lAD lAD lAD LGD lAD DOT DOT lAD lAD lAD lAD lAD lAD lAD $110,000 $200,000 $50,000 $335,500 $226,000 $19,600 $75,000 $125,000 $50,000 $30,000 $50,000 $30,000 $50,000 $50,000 $50,000 $25,000 $65,000 Amount $78,800 $83,000 $50,000 $50,000 $25,000 $50,000 $50,000 $35,000 ______Status/Fund STB SIB STB STB SIB STB STB STB STB SIB STB SIB STB STB STB STB SIB SIB SIB STB STB STB STB SIB STB
4026
4359
4533
4282
4571
4154
331 4462
4601
4568
1384
VISITOR’S
ZUNI SPRINGS
WHITEHORSE
TWIN
WIRING TSA-YA-TOH
TSE’II’AHI’
THOREAU
CONSTRUCT TOHATCHI
SUPERMAN
County SMITH
BLDG
RED
ROCKSPRINGS
LAKE
PUEBLO
LAKES
LAKE
Road
BATHROOMS
CIR
SENIOR CHP
CHP
CHP
CANYON
CHP
CHP
CHP
43
VETERANS’
LAKE/RINCON/SAND
PH
CHP
ROADS
ROADS
WAREHOUSE
Improve
WAREHOUSE
POWER
PARKING
2
CENTER
MULTIPURPOSE
ROAD
IMPROVE
&
DRAINAGE
MEM
LINES
IMPROVE
LOTS
McKinley
BARN
PK
&
PH
1
Summary
Cake
Rock
Zuni
Whitehorse
Twin
Rocksprings
Tsa-ya-toh
Smith
Standing
Tohatchi
McKinley
McKinley
Chapter McKinley
Chapter
Chapter
Chapter
Chapter
County
County
County
Chapter
Chapter
Pueblo
Lakes
for
Lake
McKinley
ALTSD
DOT
lAD
lAD
lAD
lAD
lAD
DOT
lAD
lAD
lAD
Co.
$2,954,700
$150,800
$150,000
$150,000 $110,000
$96,000
$50,000
$50,000
$50,000
$90,000
$50,000
$45,000
STB
STB
STB
STB
STB
STB
STB
SIB
STB
STB STB San Juan County
Project Project Title Locality Agency Amount Status if J Beclabito 4094 BECLABITOCHPCEMETERYFENCE lAD $55,000 STB Chapter Beclabito 4108 BECLABITOCHPPUBLICROUTES lAD $70,000 SIB Chapter BLOOMFIELDWATERSTORAGETANK 4088 Bloomfield NMED $500,000 STB CONSTRUCT DINECOLLEGEPINTOLIBRARYINFO 4417 Dine College NED $28,657 STB TECH& SHADES INDIANSERVICERTE57 Gadii’ahi 4503 lAD $210,446 518 GADII’AHI/TO’KOICHPIMPROVE Chapter LAKEVALLEYCHPPOWERLINE LakeValley 1775 lAD $95,000 STB EXTEND Chapter NAVAJONATIONEXCAVATOR Navajo 1754 lAD $87,500 STB PURCHASEEQUIP Nation NAVAJONATIONIRRIGATION Navajo 4093 lAD $87,500 SIB SYSTEMSPIPELINE Nation NENAHNEZADCHPMULTIPURCHASE Nenahnezad 4136 lAD $150,000 SIB BLDROOF Chapter NEWCOMBCHPHELIPORT Newcomb 4496 lAD $75,000 STB CONSTRUCT Chapter Red Valley 4125 REDVALLEYCHPBATHROOMSWATER lAD $70,000 STB Chapter SANJUANCO RD5500 BRIDGE San Juan 4091 DOT $2,472,400 SIB REPLACE County San Juan 4484 SiC DOORLOCKSYSTEM HED $255,254 SIB College TOOHHALTSOOICHPBATHROOM Iooh Haltsooi 1385 lAD $50,000 STB ADDITIONS Chapter iWO GREYHILLSCHPPOWERLINE Two Grey 4277 lAD $75,000 ST8 EXTEND HillsChapter White Rock 1689 WHITEROCKClIP BLDGIMPROVE lAD $50,000 SIB . Chapter
Summary for San Juan Co. $4,332, 357 5B245 Reauthorization Bill Projects by County for NWNM
CIBOLACOUNTY Noprojects—goodon ya!!
MCKINLEYCOUNTY MCKINLEYCONAVAJOFCLTYCONSTRUCTREN,RETNavajo The unexpended balance of the appropriation to the Indian affairs department In Subsection 20 of Section 25 of Chapter 3 of Laws 2015 (5.5.) for a charter school in the Red Lakechapter of the Navajo Nation in McKinleycounty shall not be expended for the original purpose but is appropriated to the local government division to plan, design, construct and renovate a facility in Navajo in McKinleycounty. The time of expenditure is extended through fiscal year 2020.
NAVAJOTECHUNIVIMPROVE,RETCrownpoint The higher education department project in Subsection 5 of Section 34 of Chapter 3 of Laws 2015 (5.5.) for health, security and safety improvements campuswide to comply with current accessibility codes at Navajo technical university in Crownpoint in McKinleycounty may include other health, security and safety improvements campuswide at Navajo technical university.
NORTHCHAPELHILLRDROCKSPRINGSCHPIMPROVE,RETRock Springs Chap The unexpended balance of the appropriation to the department of transportation in Subsection 50 of Section 33 of Chapter 3 of Laws 2015 (5.5.) to plan, design and construct improvements to Shondeen drive in the Rock Springs chapter of the Navajo Nation in McKinleycounty shall not be expended for the original purpose but is changed to plan, design and con5truct improvements to North Chapel Hilltoad in that chapter. The time of expenditure is extended through fiscal year 2020.
NORTHCHAPELHILLROADROCKSPRINGSCHAP,RETRockSprings Chap The unexpended balance of the appropriation to the department of transportation in Subsection 56 of Section 24 of Chapter 81 of Laws 2016 to plan, design and construct improvements to Shondeen drive in the Rock Springs chapter of the Navajo Nation in McKinleycounty shall not be expended for the original purpose but is changed to plan, design and construct improvements to north Chapel Hilltoad In the RockSprings chapter.
TOHATCHICHPPOWERLINEEXTEND& HOUSEWIRING,RETTohatchi Chapter Sixtythousand dollars ($60,000) of the unexpended balance of the appropriation originally made to the local government division in Subsection 154 of Section 26 of Chapter 2 of Laws2007 and reappropriated to the Indian affairs department in Laws 2009, Chapter 128, Section 312 and for which the time of expenditure was extended in Laws 2011, Chapter 183, Section 66 and In Laws 2013, Chapter 202, Section 26 and again in Laws 2015, Chapter 147, Section 39 and again in Laws 2017, Chapter 133, Section 65 to plan, design and construct power line extensions In the Tohatchi chapter of the Navajo Nation in McKinleycounty shall not be expended for the original or reappropriated purposes but is changed to plan, design and construct power line extensions and house wiring in the Tohatchi chapter, including in Red Willow farm.The time of expenditure is extended through fiscal year 2020,
TOHATCHIWAREHOUSECONSTRUCT,RETTohatchi Chapter One hundred fifty thousand dollars ($150,000) of the unexpended balance of the appropriation originally made to the local government division in Subsection 154 of Section 26 of Chapter 2 of Laws 2007 and reappropriated to the Indian affairs department in Laws 2009, Chapter 128, Section 312 and for which the time of expenditure was extended in Laws 2011, Chapter 183, Section 66 and in Laws2013, Chapter 202, Section 26 and again in Laws 2015, Chapter 147, Section 39 and again in Laws 2017, Chapter 133, SectIon 65 to plan, design and construct power line extensions in the Tohatchi chapter of the Navajo Nation in McKinleycounty shall not be expended for the original or reappropriated purposes but is changed to plan, design and construct a warehouse for the chapter. The time of expenditure is extended through fiscal year 2020.
SAN JUANCOUNTY DINECOLLEGEACCESSLANE,RETShiprock The higher education department project in Subsection 9 of Section 34 of Chapter 3 of Laws 2015 (S.S.)to plan, design, construct and equip a fire and safety access lane, including fire hydrants and sidewalks, at the south Shiprock campus of Dine college in San Juan county may include purchase, Installation and construction of lighting for that access lane.
EASTAZTECARTERIALROUTE,RETAztec The time of expendenditure for the department of transportation project in Subsection 63 of Section 25 of Chapter 66 of Laws 2014 to construct the east Aztec arterial route in Aztec in San Juan county is extended through fiscal year 2020.
TSEDAA’KMNCHPIRRIGATIONSYSTEM2004, RETTseDaaKaan Cha The time of expenditure for the department of transportation project originally authorized in Subsection 40 of Section 15 of Chapter 126 of Laws 2004 and reauthorized to the IndIan affairs department in Laws 2009, Chapter 128, Section 394 and further reauthorized in Laws 2011, Chapter 183, Section 87 and reauthorized to the local government division in Laws2012, Chapter 63, Section 73 and subsequently reauthorized to the Indian affairs department in Laws 2014, Chapter 64, Section 43 for irrigation system improvements, including a pump house and pumps, for the Hogback irrigation project in the TseDaaKaan chapter of the Navajo Nation in San Juan county and for which the time of expenditure was extended in Laws 2016, Chapter 83, Section 86 is extended through fiscal year 2020. TSEOMKAAN CHPIRRIGATIONSYSTEM2010, RETTseDaaKaan Cha The time of expenditure for the Indian affairs department project originally authorized in Subparagraph fc) of Paragraph (7) of Subsection A of Section 18 of Chapter 105 of Laws 2010 and reauthorized to the local government division in Laws 2012, Chapter 63, Section 70 and further reauthorized to the Indian affairs department in Laws 2014, Chapter 64, Section 42 for irngation system improvements, including rebuilding the pump house and replacing pumps, for the Hogback irrigation project in the TseDaaKaan chapter of the Navajo Nation in San Juan county, and for which the expenditure period was extended in Laws2016, Chapter 83, Section 85, is extended through fiscal year 2020.
UPPERFRUITLANOCHPSENIORCtR, RET The unexpended balance of the appropriation to the aging and long-term services department in Subsection 4 of Section 4 of Chapter 81 of Laws 2016 to plan, design, construct, equip and furnish a senior center in the Upper Fruitland chapter of the Navajo Nation in San Juan county is appropriated to the local government division for those purposes. S894 General Obligation Bond Bill Projects by County for NWNM
CIBOLACOUNTY 2098 NMSU-GRANTSMARTINEZHALLREN $1,500,000 Grants GOB to plan, design, construct, furnish and equip improvements at Martinez hall, including roof and code compliance improvements, at the Grants branch campus of New Mexico state university in Cibola county
MCKINLEYCOUNTY 2223 BMHAALICHPSENIORCTR-VEHICLES $80,000 Baahaali Chapter GOB to purchase and equip vehicles for the Baahaali chapter senior center in the Baahaali chapter of the Navajo Nation in McKinley county
64 BACACHPSENIORCTR-CONSTRUCT $400,000 Baca Chapter GOB to plan, design and construct improvements to the parking lot, including lighting, at the Baca senior center in the Baca chapter of the Navajo Nation in McKinleycounty
65 CHICHILTAHCHPSENIORCTR-VEHICLES $76,000 Chichiltah Chapter GOB to purchase & equip vehicles for Chichiltah chapter senior center in the Chichiltah chapter of the Navajo Nation in McKinleycounty
1678 COYOTECANYONCHPSENIORCTR-VEHICLES$50,000 Coyote Canyon Chapter GOB to purchase & equip vehicles for Coyote Canyon senior center in Coyote Canyon chapter of Navajo Nation in McKinleycounty
3823 CROWNPOINTCHPSENIORCTR-VEHICLES$80,000 Crownpoint Chapter GOB to purchase and equip vehicles for the Crownpoint chapter senior center in the Crownpoint chapter of the Navajo Nation in McKinleycounty
3813 IYANBITOCHPSENIORCTR-IMPROVECODE$180,000 lyanbito Chapter GOB for improvements to the facility to address code compliance issues and for the purchase and installation of equipment and building systems at the lyanbito chapter senior center in the lyanbito chapter of the Navajo Nation in McKinleycounty
3824 IYANBITOCHPSENIORCTR-VEHICLES $80,000 lyanbito Chapter GOB to purchase & equip vehicles for lyanbito chapter senior center in the lyanbito chapter of the Navajo Nation in McKinleycounty
2115 NAVAJOTECHUNIVACADEMICBLDG/SITEIMPROVE$3,700,000 Crownpoint GOB to plan, design, construct, furnish and equip a new academic building, including site improvements and sidewalks, at the Crownpoint campus of Navajo technical university in McKinleycounty
3825 ROCKSPRINGSCHPSENIORCTR-VEHICLES$50,000 RockSprings Chapter GOB to purchase & equip vehicles for Rock Springs senior center in the Rock Springs chapter of the Navajo Nation in McKinleycounty
2158 THOREAUCHPSENIORCTR-VEHICLES $75,000 Thoreau Chapter GOB to purchase & equip vehicles for the Thoreau chapter senior center in the Thoreau chapter of the Navajo Nation in McKinleycounty
3826 TOHATCHICHPSENIORCTR-VEHICLES $45,000 Tohatchi Chapter GOB to purchase & equip vehicles for the Tohatchi chapter senior center in the Tohatchi chapter of the Navajo Nation in McKinleycounty
3830 TWINLAKESCHPSENIORCTR-CONSTRUCT$951,750 Twin Lakes Chapter GOB to plan, design, construct, renovate, equip and furnish an addition to the senior center in the Twin Lakes chapter of the Navajo Nation in McKinleycounty
66 TWINLAKESCHPSENIORCTR-VEHICCES $50,000 Twin Lakes Chapter GOB to purchase & equip vehicles for Twin Cakes chapter senior center in the Twin Lakes chapter of the Navajo Nation in McKinleycounty
2099 UNM-GALLUPCCTECONSTRUCT& IMPROVE$5,000,000 Gallup GOB to plan, design, construct, furnish and equip the center for career and technical education, including site improvements, at the Gallup branch campus of the university of New Mexico in Mckinley county SAN JUANCOUNTY 2181 BLANCOSENIORCTR-IMPROVECODE $115,000 Btanco GOB for improvements to the facility to address code compliance issues and for the purchase and installation of equipment and building systems at the Blanco senior center in Blanco in San Juan county
2142 BLOOMFIELDSENIORCTR-MEALSEQUIP $21,100 Bloomfield GOB to purchase and install meals equipment at the Bloomfield senior center in Bloomfield in San Juan county
2113 DINECOLLEGEMATHSCIENCEBLDGPH 1 $5,000,000 Shiprock Chapter GOB to plan, design and construct phase 1 of a math and science building, including site preparations, at Dine college in the Shiprock chapter of the Navajo Nation in San Juan county
3831 GADII’AHICHPSENIORCTR-CONSTRUCT $955,000 Gadliahi Chapter GOB to plan, design, construct, equip and furnish the Gadilahi chapter senior center in the Gadii’ahi chapter of the Navajo Nation in San Juan county
1371 GADII’AHICHPSENIORCTR-VEHICLES $45,000 Gadiiahi Chapter GOB to purchase and equip vehicles for the Gadiiahi chapter senior center in the Gadiiahi chapter of the Navajo Nation in San Juan county
382$ NAGEEZICHPSENIORdR-VEHICLES $48,600 Nageezi Chapter GOB to purchase and equip vehicles for the Nageezi chapter senior center in the Nageezi chapter of the Navajo Nation in San Juan county
3829 NEWCOMBCHPSENIORCTR-VEHICLES $50,000 Newcomb Chapter GOB to purchase and equip vehicles for the Newcomb chapter senior center in the Newcomb chapter of the Navajo Nation in San Juan county
2108 SiCINFRAIMPROVE $520,000 Farmington GOB to plan, design, construct, furnish and equip campuswide infrastructure improvements, including fire tower demolition, site reclamation and roof replacements, at San Juan college in Farmington in San Juan county
$ $
Same 461,100
461,100
skills program High HED 130 132
workers displaced recently retrain and
educate primarily
$ $ Same 138,300
138,300
HED 130 132
that colleges at community Programs Development Workforce
to
adults tests equivalency
$ $ Same 5,235,900
5,235,900
$5,235,900
HED
130 132
high school to and access materials including Services, Education Adult
Programs Various Specials PED 125-126 127-28
highways managed
$
$ Same 10,000,000 10,000,000
$7,000,000
DOT 122 124
state- of costs construction and related reconstruction, Maintenance,
$ $
500,000
500,000
training and Violence Domestic Statewide CYFD 110 112
$
$
Same 200,000
200,000
(PED) Program Skills Dual-role and Reality, Graduation, HSD 86 89
$ $
Same 3,500,000
3,500,000
(PED) Pre-K for funds (TANF) Federal HSD 86 89
$
$
Same 900,000
900,000
$900,000 (CYFD) project housing supportive funds Pilot Federal H5D 86 - 89
$ $
Same
14,100,000
14,100,000
(CYFD) Pre-K for funds Federal HSD 86 89
$
$
Same 5,000,000
5,000,000
$5,000,000 (CYFD) programs home-visiting for funds Federal HSD 86 89
$
$
Same 33,527,500
32,527,500
(CYFD) programs for childcare funds (TANF) Federal HSD 86 89
etc.)
$5-10M Same
“$5-1OM
$5-10M
Engineer/ISE State 72-76 75-80
districts, irrigation and acequla (including loans and grants Irrigation
$ $
$
Same 50,000
50,000
50,000
Office Ceremonial lntertribal lCD 71 74
$ $
$
Same 75,000
75,000
75,000
routes Trail Grande Rio EMNRD 68 71
$
$
$
Same 1,000,000
1,000,000
1,000,000 Projects Highway for needed as Studies Archaeological CAD 66 66
$ $
Same 200,000
200,000 $200,000
communities frontier MainStreet Contractual 48 EDD 52
$
$
Same 150,000
$150,000
150,000
Office Trade International Contractual 48 EDD 52
$ $
Same 100,000
100,000 $100,000
Collaborative Research Technology Contractual EDO 48 52
State) the of areas
nonurban in expended
$ $ 4,000,000 Same $2M
4,000,000
Contractual EDD 48 52
be shall one-third at least (of which Fund Training Development
$ $ Same
130,000
130,000
$130,000 Incubators Business Cerified Contractual EDD 48 51
$ $
Same 1,000,000
$1,180,000 1,000,000
Corporation Development Economic NM Contractual EDO 48 51
$ $
Same 2,387,500
2,387,500
$2,387,500 Prisoners of Detention County Support Program 29 DFA 32
$ $
Same
19,000,000
19,000,000 $19,000,000
Fund Protection Enforcement Law Support Program DFA 28 32
$ $
Same 132,700
132,700 $157,700
StatewideTeenCourt 28 DFAprogramSupport 32
$ $
Same 593,000
593,000
$593,000
Districts Planning State Support Program DFA 28 32
$
$
Same 1,300,000
$1,300,000
1,300,000
Courts Local Drug for AOC to fund grant DWI local from Transfer AOC 5 9
# PG Final Action CONF Gov. SFC
Amount FY18
HAFC
State Agency Item SPG# # HPG
2/20/2018 UPDATED:
FY2019 ACTION LEGISLATIVE 2018
HB2/HB3 for Substitute Committee HAFC BiH: Budget State 132 130 HED Tribal College Dual Credit Fund $183,900 $ 183,900 $ 233,900 Same 132 130 HED Adult Literacy Program $ 696,100 $ 696,100 Same HED-UNMR search 137 134 Geospatial and population studies/BBER $ 353,000 $ 353,000 Same
137 135 HED-UNM-G Gallup branch - nurse expansion $ 192,100 $ 192,100 Same 138 135 HED-UNM-G Gallup branch - workforce development programs NEW $ 200,000 $ 200,000 Same 144 142 HED-NMSU RPSP Arrowhead Center $ 310,200 $ 310,200 Same
147 145 HED-SBDC-RPSP WNMU - smatl business development $ 100,000 $ 100,000 Same SECTION V. SPECIAL APPROPRIATIONS 171 170 TRD For litigation services related to tax protests $ 500,000 $ 500,000 Same For affordable housing activities pursuant to the provisions of the NM 170 DFA Same Housing Trust Fund Act. $ 280,000 172 NMTD For special olympics to provide sports training $ 300,000 Same 172 172 EDO LEDA, including $1M for Roswell hangar $ 5,000,000 $ 5,000,000 Same 173 EDO Soloworker Program $ 100,000 Same 173 EDO Retirees attraction through targeted marketing campaign $ 150,000 Same 172 173 EDD JTIP $ 5,000,000 $ 5,000,000 Same 174 NMLB Wild horse habitat mapping research $ 50,000 Same Determine impacts of the Mexican wolf population on the elk 174 DGF 500,000 Same population within the wolf recovery area. $ 174 176 ICO For operational costs $ 27,000 $ 27,000 Same 176 lAD For a back-up generator for the Zuni water well. $ 196,000 Same 176 ALTSD For Senior Olympics’ hosting costs. $ 200,000 Same Demo Project providing evidence-based residential substance use 176-177 HSD 300,000 Same disorder treatment in Rio Atriba and Taos counties. $
174 177 HSD Statewide food banks $ 375,000 $ 375,000 Same 177 HSD Housing for homeless or at risk due to behavioral health disabilities. $ 100,000 Same 50% match of local government share of Federal commnuity-oriented 176 179 DPS 1,500,000 policing services $ $ 1,500,000 $sooK 176 180 001 Road Improvement Projects in all Districts $ 60,000,000 $ 34,000,000 $44M 176 180 DOT For Local Government Road fund $ 20,000,000 $ 20,000,000 Same 180 DOT Statewide rest area improvements $ 10,000,000 $4M
177 182 PED School districts experiencing shortfalls and restore cash balances $ 1,000,000 $ 10,000,000 $SM 178 182 UNM Indigenous design and planning institute $ 200,000 $ 200,000 Same
178 183 UNM BBER Study training programs for uranium clean-up on Navajo Nation $ 300,000 $ 300,000 $200K 184 SiC Campus security $ 115,000 Same
CONF CONFERENCE COMMITTEE PRIORITYLEGISLATION Sponsor BiII# Title Location Signed Rep. Patricia A. Lundstrom H 2 GENERALAPPROPRIATIONACTOF 2018 PASS
Rep. Roberto “Bobby” J. Gonzales H 3 DEPT.OF TRANSPORTATIONAPPROPRIATIONACT QSUB Rep. Nate Gentry H 18 THREESTRIKESENHANCEMENT HCPAC Rep. Nate Gentry H 19 INCREASEPENALTYFORFELONWITHFIREARM PASS
Rep. Nate Gentry H 20 PRISONRECIDIVISMREDUCTIONPROGRAM HHHC
Rep. Nate Gentry H 21 LAWENFORCEMENTPROTECTIONFUND DISTRIBUTIONSHJC Rep. Carl Trujillo H 35 LIQUOREXCISETAXDISTRIBUTIONS PASS
Rep. Elizabeth “Liz’Thomson H 45 COUNTY& TRIBALHEALTHNEEDS HAFC Rep. Dennis]. Roch H 49 MUNICIPALITYRECALLELECTIONS PASS
Rep. James G. Townsend H 63 SCHOOLDISTRICTCASHBALANCES HEC
Rep. Randal 5. Crowder H 65 WASTEWATERSYSTEMFINANCING PASS
Rep. Randal S. Crowder H 66 WASTEWATERPROJECTFUNDINGELIGIBILITY PASS Rep. Bob Wooley H 69 COUNTYCLASSIFICATIONS& SALARIES PASS Rep. RickLittle H 70 CHANGEMOTORVEHICLETAXDISTRIBUTION HTRC Rep. Paul C. Bandy H 73 ECONOMICIMPACTOF UTILITYABANDONMENT HRC Rep. Carl Trujillo H 87 SOLARMARKETDEVELOPMENTTAXCREDIT HTRC Rep. BillMcCamley H 93 DRINKINGWATERSYSTEMFINANCING PASS Rep. Paul C. Bandy H 98 LOCALELECTIONACT PASS
Rep. Patricia A. Lundstrom H 99 PUBLICPROJECTREVOLVINGFUNDPROJECTS PASS Rep. CarlTrujillo H 128 BROADBANDCOMPONENTGROSSRECEIPTS SFC Rep. Jimmie C. Hall H 129 BIENNIALBUDGETPILOTPROJECT PASS Rep. Paul C. Bandy H 130 PUBLICSCHOOLCAPITALOUTLAYFORSECURITY SFC Rep. George Dodge H 131 GENERALAPPROPRIATIONACTOF 2018 HAFC
Rep. James G. Townsend H 141 SCHOOLDISTRICTCASHBALANCES HAFC Rep. Eliseo LeeAlcon H 149 NATIVEAMERICANINCOMETAXSETTLEMENTFUND PASS Rep. Derrick J. Lente H 151 INDIANSTUDENTSNEEDSASSESSMENTS PASS Rep. Nate Gentry H 191 FOOD& HEALTHCAREGROSSRECEIPTSOFFSETS SFC Rep. Jason C. Harper H 194 ALTERNATIVEEVIDENCEFORTAXDEDUCTIONS PASS Rep. Harry Garcia H 199 SOLO-WORKERPROGRAM HAFC Rep. Carl Trujillo H 200 HIGH-WAGEJOBS TAXCREDITELIGIBILITY SFC Rep. Carl Trujillo H 201 MAKEANGELINVESTMENTCREDITREFUNDABLE SFC Rep. Jason C. Harper H 206 COMPENSATING& GROSSRECEIPTSTAXCHANGES SFC Rep. David E.Adkins H 215 LAWENFORCEMENTFUNDFOROFFICERRETENTION QSUB Rep. Daymon Ely H 217 COUNTYJAILMEDICAID& RECIDIVISM QSUB
Rep. James R.J.Strickler H 220 REDUCEVARIOUSCOALTAXES HENRC
Rep. Antonio Maestas H 228 GASTAXINCREASE& ROADFUND HTRC Rep. George Dodge H 233 REVISEFORFEITUREPROCEDURES HAFC PRIORITYLEGISLATION Sponsor Bill # Title Location Signed Rep. Debbie A. Rodella H 246 ESTABLISHADVANCEDMAPPINGFUND PASS
Rep. Sheryl Williams Stapleton H 251 COUNTYBEHAVIORALHEALTHTRANSPORTATIONFUND SFC
Rep. Elizabeth “liz Thomson H 266 REMOVALOF IGNITIONINTERLOCKS QSUB
Rep. Antonio Maestas H 271 REVISECERTAINCRIMINALPENALTIES QSUB Rep. Jim R.Trujillo H 290 AREAAGENCIESON AGINGGAPFUND HTBL Rep. Carl Trujillo H 306 SEVERANCETAXBONDPROJECTS PASS Rep. Nate Gentry H 319 PUBLICPEACE,HEALTH,SAFETY& WELFARE PASS
Rep. Patricia A. Lundstrom H 332 PUBLICPEACE,HEALTH,SAFETY& WELFARE SEC Rep. Jim R.Trujillo H 367 PUBLICPEACE,HEALTH,SAFETY& WELFARE SFC
Rep. Matthew McQueen HJM 1 ASSISTANCECREATINGLANDGRANTRAT MAP PASS
Rep. Joanne]. Ferrary HJM 2 LFCPLANON INPATIENTMENTALHEALTH HCAL
Rep. Patricia Roybal Caballero HiM 6 VWSETTLEMENTFUNDSFORELECTRICSCHOOLBUSES HENRC
Rep. Deborah A. Armstrong HM 9 EXPLOREMEDICAIDBUY-INPLAN PSGN Rep. Harry Garcia HM 41 ESCALANTEGENERATINGSTATIONJOBGROWTH PASS Rep. Harry Garcia HM 69 NAME1-40BRIDGEFORJACKSONGIBSON PASS Rep. Harry Garcia HM 70 VIETNAMVETERANSMEMORIALBRIDGE PASS
Rep. Patricia A. Lundstrom HM 71 NAMESTATEHWY50 AFTERREP.LUCKYVARELA PASS Senator Gay G. Kernan S 1 NURSELICENSURECOMPACT PCH Jan. 18 Senator Mary Kay Papen S 2 MEDICAIDCHANGES PASS Senator Steven P. Neville S 9 ECONOMICIMPACTOFUTILITYABANDONMENT 5CC Senator Jacob R. Candelaria S 14 WIRELESSCONSUMERADVANCEDINFRASTRUCTURE PASS Senator Carlos R. Cisneros S 17 GROSSRECEIPTSFORCERTAINNONPROFITS PASS Senator James P. White S 18 IMPOSITIONOFAVIATIONLANDINGFEES PASS Senator Michael Padilla S 20 SOLO-WORKERPROGRAM SCORC Senator Jacob R. Candelaria S 23 LOCALGOVERNMENTPLANNINGFUND PASS Senator MimiStewart S 30 CHANGECAPITALOUTLAYFUNDINGFORMULA PASS Senator Richard C. Martinez S 40 WASTEWATERPROJECTFUNDINGELIGIBILITY HJC Senator Richard C. Martinez S 43 WASTEWATERSYSTEMFINANCING PASS Senator William E. Sharer S 49 TAXREFORM SCORC Senator Pat Woods S 56 MOTORVEHICLECODETECHNICALAMENDMENTS 5CC Senator Daniel A. Ivey-Soto S 67 LOBBYISTREPORTINGCHANGES PASS Senator Carlos R. Cisneros S 68 TAXCODECLEANUP& REPORTING SCC Senator Howie C. Morales S 73 BEHAVIORALHEALTHSUPPORTIVEHOUSING SFC Senator Mimi Stewart S 79 SOLARMARKETDEVELOPMENTTAXCREDIT PASS Senator Carlos R. Cisneros S 94 GENERALOBLIGATIONBONDPROJECTS PASS Senator Carlos R. Cisneros S 95 METROREDEVELOPMENTCODECHANGES PASS Senator William F. Burt S 98 COMMERCIALAEROSPACEPROTECTIONACT PASS Senator Carlos R.Cisneros S 128 TAXCODECLEANUP& REPORTING SFC PRIORITYLEGISLATION Sponsor BiII# Title Location Signed Senator Daniel A. Ivey-Soto S 136 NURSINGCOMPACTRULES PASS Senator Pete Campos 5 148 CAPITALOUTLAYREFORMACT SFC Senator Pete Campos S 149 CAPITALOUTLAYPLANNING& MONITORING SPAC Senator Daniel A. Ivey-Soto S 151 ENHANCEDENTERPRISEZONEACT Sic Senator Howie C. Morales S 154 FOODGROSSRECEIPTSHOLDHARMLESSCHANGES SFC Senator Howie C. Morales S 157 PHASED-INTEACHERCOSTINDEX PASS Senator Joseph Cervantes S 170 WATERPROJECTFUNDPROJECTS PASS Senator John Arthur Smith S 226 MOTORVEHICLETAXTO ROADFUND PCH Feb. 15 Senator George K.Munoz S 239 SCHOOLCAPITALOUTLAYFORSECURITY PASS Senator Carlos R. Cisneros S 245 CAPITALOUTLAYREAUTHORIZATIONS PASS Senator John Pinto S 251 URANIUMSITEWORKFORCETRAININGSTUDY SFC Senator Clemente Sanchez 5 279 PUBLICPEACE,HEALTH,SAFETY& WELFARE SCaI Senator James P. White SJM 3 AUTONOMOUSVEHICLESINNM PSGN Senator Pete Campos SJM 18 CAPITALOUTLAYSTUDY SFC Senator Gerald Ortiz y Pino SM 3 STUDYNM MEDICAIDBUY-INPLANS PSGN Senator Michael Padilla SM 15 REVIEWRAILROADSAFETYOVERSIGHT SCORC Senator John Pinto SM 70 NAVAJOTECHNICALUNIVERSITYFACULTYHOUSING PASS Senator George K.Munoz SM 109 STUDYELKDEPREDATION SCal TRANSPORTATIONBILLS Sponsor BuilD Title Sponsor I.ocation Signed Rep. Patricia A. Lundstrom H 2 GENERALAPPROPRIATIONACTOF 2018 HLUND PASS Rep. Roberto ‘Bobby J. H 3 DEPT.OFTRANSPORTATIONAPPROPRIATIONACT HGONZ Gonzales QSUB
Rep. RickLittle H 70 CHANGEMOTORVEHICLETAXDISTRIBUTION HLIU HTRC
Rep. James G. Townsend H 168 GASTAXCHANGES HTOWJ HSIVC Rep. Larry R.Scott H 169 EMPLOYEEPREFERENCEACT HSCOT HLEDC Rep. Larry R.Scott H 192 REPEALPUBLICWORKSMINIMUMWAGE HSCOT HSIVC REGIONALAIRCENTERSPECIALECONOMIC Rep. Candy Spence Ezzell H 197 HEZZE PASS DISTRICT Rep. Antonio Maestas H 228 GASTAXINCREASE& ROADFUND HMAES HTRC Rep. Debbie A. Rodella H 246 ESTABLISHADVANCEDMAPPINGFUND HRODE PASS COUNTYBEHAVIORALHEALTHTRANSPORTATION Rep. Sheryl Williams Stapleton H 251 HSTAP SFC FUND COUNTYHEALTHFUNDSFORMEDICAL Rep. Harry Garcia H 257 HGAHA HRC TRANSPORT VWSETTLEMENTFUNDSFORELECTRICSCHOOL Rep. Patricia Roybal Caballero HiM 6 HROYB HENRC BUSES
Rep. Nathan P. Small HJM 15 VWSETTLEMENTFUNDSFORELECTRICVEHICLES HSMAL HCaI
STUDYCREATINGOFFICEOFOUTDOOR Rep. Nathan P. Small HM 15 HSMAL HBIC RECREATION
Rep. Debbie A. Rodella HM 45 STUDYRAILWAYFEES& SAFETYMEASURES HRODE HTPWC
Senator James P. White S 18 IMPOSITIONOF AVIATIONLANDINGFEES SWHIJ PASS Senator William E. Sharer S 49 TAXREFORM SSHAR SCORC MOTORVEHICLECODETECHNICAL Senator Pat Woods S 56 SW000 5CC AMENDMENTS Senator Carlos R. Cisneros 5 62 TAXCODECLEANUP& REPORTING SCISN 5CC Senator Carlos R. Cisneros S 94 GENERALOBLIGATIONBONDPROJECTS SCISN PASS
Senator William F. Burt S 98 COMMERCIALAEROSPACEPROTECTIONACT SBURT PASS
AIRCRAFTTRAININGCONSTRUCTIONGROSS Senator William F. Burt S 99 SBURT PASS RECEIPTS Senator Carlos R. Cisneros S 128 TAXCODECLEANUP& REPORTING SCISN SFC Senator Pete Campos S 148 CAPITALOUTLAYREFORMACT SCAMP SFC
Senator Pete Campos S 149 CAPITALOUTLAYPLANNING& MONITORING SCAMP SPAC
Senator Daniel A. Ivey-Soto S 151 ENHANCEDENTERPRISEZONEACT SIVEY SIC Senator Carlos R. Cisneros S 175 TAXCODECHANGES SCISN SCORC
Senator John Arthur Smith S 177 GASTAX,ROADFUND& CARLSBADBRINEWELL SSMIT HINT
REGIONALAIRCENTERSPECIALECONOMIC Senator Stuart Ingle S 180 SINGL SiC DISTRICT Senator John Arthur Smith S 226 MOTORVEHICLETAXTO ROADFUND SSMIT PCH Feb. 15 Senator James P. White SJM 3 AUTONOMOUSVEHICLESIN NM SWHIJ PSGN Senator Pete Campos S]M 18 CAPITALOUTLAYSTUDY SCAMP SFC Senator Michael Padilla SM 15 REVIEWRAIlROADSAFETYOVERSIGHT SPADI SCORC
Senator Mary Kay Papen SM 18 NEWMEXICOPARTICIPATIONINTOM LEATRAIL SPAPE PSGN DiscussionlAction Topic 3
Request for Approval to Serve Alcoholic Beverages at El Motto Events Center for Gallup MainStreet Arts and Cultural District Fundraising Event on May 5, 2018
Emerald Tanner and Mark Horn ______
CITY OF COUNCIL STAFF SUMMARY FORM *j GALLUP MEETING DATE: February 27, 2018
SUBJECT: Request for approval to serve alcoholic beverages at the El Morro Events Center for Gallup MainStreet Arts and Cultural District fundraising event on May 5, 2018 DEPT. OF ORIGIN: City Manager DATE SUBMITTED: February 21, 2018 SUBMITTEDBY: Maryann Ustick, City Manager
Summary: Gallup MainStreet/Arts and Cultural District is required to fundraise as part of their Annual Work Plan in order to receive accreditation by the New Mexico MainStreet Program. This year the Gallup MainStreet/ACD signature fundraising event for 2018 will be a Kentucky Derby Day to be held on May 5, 2018, at the El Morro Events Center. Attendance at this event will be by ticket only. The MainStreet Board is requesting that City Council permit the sale/service of alcoholic beverages at this fundraising event.
Fiscal Impact: None Reviewed inance Department
Attachments:
Legal Review: Approved As To Form: trfly
Recommendation: Approve the request of the Gallup MainStreeflACD to per e sale/service of alcoholic beverages at the El Morro Events Center on May 5, 2018.
Approved for Submittal By: CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN De artment Director Resolution No. Continued To: Ordinance No. Referred To: %‘ City Approved: Denied: 7’‘ Manager Other: File: DiscussionlAction Topic 4
Approval of Bid Award for Emergency Procurement of Jefferson Avenue Sewer Line Replacement, North Second Street to Victoria Avenue
Dennis Romero, Director, Gallup Water and Sanitation Department ____
CITY OF COUNCIL STAFF SUMMARY FORM *J GALLUP MEETING DATE: February 27, 2018
SUBJECT: Request to Approve BidAward for Emergency/Rapid Procurement of Jefferson Ave. Sewer Line 2d Replacement North Street to Victoria Ave. — JU1850 DEPT. OF ORIGIN: Water and Sanitation DATE SUBMITTED: February 22, 2018 SUBMITTEDBY: Dennis Romero, P.E., Director
Summary- Due to the failure of an 8-inch wastewater collection line (Attachment 1), the Water and Sanitation Department requested a rapid (5-day) procurement bid for the construction of an approximately 385-foot section of line, with project specifics as follows:
Project consists of installing approximately 385 linear feet of 8-inch SDR35 sewer line, the transfer and extension of existing sewer services and connections to existing sewer manholes/lines. Work will also include installation of three (3) new precast manholes, trenching, backfilling and compaction. Work will include in-place abandonment of approximately 370 linear feet of 8” sewer line by filling with 750 psi grout. Asphalt pavement patch removal and replacement and rock excavation will be required. Maintaining traffic control and coordinating material testing will also be required.
Bids were opened on February 7, 2018, with Adame Construction, EEC of Los Lunas, NM, being the low bidder (Attachment 2) in the amount of $101,710.85.
Funding for the replacement of the entire 14-00 foot section of line up to Jefferson and Strong was programmed for the FY 2019 ICIP. funding in the amount of 8290,000 for the design associated with the construction of a 21-inch sewer line and lift station was programmed for the current year’s IC1PFY 2012, but design has not been awarded.
Staff requests that the City Council approve the award of this project to Adame Construction, LLC in the amount of $101,710.85.
Staff also requests that the funding for this project be provided by moving the design work for the 21-inch sewer line and lift station scheduled in the FY 2018 ICP to the FY 2019 ICIP and moving a portion of that funding to this project. In essence, we would be swapping out an FY 2018 project with an FY 2019 project on the ICJP.
Fiscal Impact: Reviewed By: I V r’( A Finance eartment No net fiscal impact. By reschedulingthe two projects identified on the ICIP,approximately$187,000 would be made available to replace the remaining 1000-ft section of sewer line this Fiscal Year. Attachments: (1) Map of Project Area; (2) Bid Tabulation; (3) Emergency Procurement/ Request./- Legal Review: Approved As To Form: i— Cir”AttotheY ______
Recommendation: Staff recommends
(1) City Council approve the award of this project to Adame Construction, LEC in the amount of $101,710.85.
(2) City Council approve funding for this project be provided by moving the design work for the 21-inch sewer line and lifi station scheduled in the FY 2018 ICIP to the fY 2019 ICIP and moving a portion of that funding to this project.
CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN Department Director Resolution No. Continued To: Ordinance No. Referred To: nager Approved: Denied: Other: File: Attachment 1—Map Showing Project Area 8”
SEWER
377-foot
JEFFERSON
LINE
REPLAcEMENT
ST
section
EMERGENCY
REPLACEMENT
of
sewer
line
JEFFERSON
to
2ND
be
A2PROXL1ATh
SCALE.
replaced
ST.
1-3OO
TO
ST
VICTORIA
is
SEWER
shown
LINE
in
ST.
area
circled
in
red Attachment 2—BidTabulation
_‘
Enclosures
cc:
Kurt
$101,710.85
If award RE: City
KAS/ldm Enclosed PG
February
Sincerely, Dear Gallup,
Dennis
Water,
you
Box
DePauli
of
Spolar,
Dennis,
&
have
of
Frances
Adame
Waste
Emergency
Emergency
Gallup
Civil
Romero,
NM
1270
Surveying,
the
please
12,2018
any
$7305
PE
project
(including
Engineers
Water
Construction
Engineering
Rodriguez,
questions,
find
PE
Project
Jefferson
to
&
the
Adame
Sanitation
tax).
LLC.
bid
and
please
No.
City
tabulation
Ave.
Land
Construction,
JUI$50
of
feel
Director
Sewer
Gallup
Surveyors
free for
-
Phone:
Recommendation
Line
Purchasing to
the
contact
of
505-863-5440
above
Replacement
Los
Lunas,
our
referenced
Director office.
•
Fax:
New
of
N.
505-863-1919
Award
2
project.
Mexico,
307
St.
South
To
p0 We
•
Victoria
in www.depauliengineeting.com
4th
sox
the
are
Street
876
amount recommending •
•
Ave.;
Gallup,
Gallup,
of
NM
NM
87305 87301
1 BT
Non Participaling
$139,988.20
$121,980.00
Preference: NM less
Subtotal Construction
57,367.80
$6,420.00 na
mu
5%: Preference Resident Mexico New
5159.604.97 5139.073.25 5101,710.85
$97,979.49
Cost:
Construction Total
$12,248.97
$10,673.25 $7,805.85
57,519.49
83125%: 0 Tax Construction
$147,356.00
$128,400.00 593,905.00
$90,460.00
Subtotal: Construction
invoicc.
approved of amount
actual
55,000.00
55,000.00
55,000.00
55,000.00 55,000.00 55.000,00
$5,000.00
55,000.00
ALLOWANCE on made he will Payment bid. totaling for used
be to Thin amount FMBP). and base concrete,
COUrSe 9
(soil, lab an by independent testing materials For
of: Pnce Sum
$6,200.00 Lump the for Plan $6,200.00 Control Traffic $11,000.00 511,000.00 55,000.00 $5,000.00 $9,500.00 $9,500.00
temporaty maintaining sod implementing planning, For
of: Yard
Square
562,400.00 5208.00
536,000.00 $120.00 $27,000.00
$90.00
512,000.01
$40.00
SY. 300 per Price Unit the for place in complete course) 7
base of 8’ on PMBP (6’ patch pavement For asphalt
of:
578.001
57,470.00
$9,500.0C
$10000 $3,325.00 $35.OOf
$4,275.00
$45.00
95
CY. Yard Cubic per the tar Price Unit place in complete
width and pay detail etcavation with rock accordance 6
in dispoasl and excavation rock line sewer For
Foot: per
Linear Price
$5,180.00
$14.00
$3,700.00
$3,330.00
$10.00
59,00
56,660.00 $18.00 CF. 370 UnIt tor the place in and complete pal grout with 750 5
filling by line sewer 8” existing of abandonment For
of: Each
$3,895.00
$779.00
$10,000.00 $1000.00 $9,000.00 $1,800.00
$12,500.00
$2,500.00 5 EA. servicescompleteandinplncetortheunhtPilceper 4
sewer existing of eXtension and the For transfer
Each per of: Unit
the Price tot
51,68100
$l,681.00
$2,250.00 $2,250.00 $1,000.00 $1,000.00
53,500.00 $3,500.00 EA. I 3 gasketingandgroutasrequiredcompleieondinplace
manhole, penetration. existing to connection For
of: Each
per Piles
$30,180.00
$10,060.00 $24,000.00 $8,000.00 $21,000.00 $7,000.00 $12,000.00
$4,000.00 EA. 3
inverttotopomnmcomptrteandinplscetortheUnlt
I
1mm 8’m to up depth system. coating and protective
cover, and frame iie.ins, all appurtenances. with place 2
in complete “A’ manholes Type diameter 4’-O” For
Foot of: per Linear Puce Unit
$25,410.00
$66.00 $26,950.00
$7000
$19,250.00
$50.00
$25,025.00
$6500 IF 385 the in for place and tree complete backfill rock I and
bedding with line granular 35 newer PVC StIR 8 For
AMOUNT
PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE QUANTITY D€SCRW1ON ITEM
BID UNIT BID UNIT BID UNIT BID UNIT ESTIMATED
0191742011629 0004320060701 tOSt6 0022404201
GI8, 0B98,MN9O,EE98 GA98, 5(429, GF’98 and 25452 and P504 CR39, 367697, GFO9 and GFU7. 388841,
87107 NM Mbuqierque, 87301 Gallup, NM 87031 NM Lunas, Los NM 87502 Fe, Santa
NE Edith Blvd 5000 EstAztec 2411 lOEdealRo&l P0Box6395
tnc Company TIC • Corporation Dallago Inc. Adame Construction, LLC Construction, KFowler
p.m. 2:00 at 7, 2018 February
JUl $50 NO. PROJECT EMERGENCY
MEXICO NEW GALLUP, OF CITY
AVE. TO VICTORIA ST. 2ND N. REPLACEMENT LINE SEWER AVE. JEFFERSON EMERGENCY
BID TABULATION Attachment 3—Accelerated Bid Request
Purchasing
contract,
listing
(name
Please
Document
Describe
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Department
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Gallup,
ection
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Dennis
days
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in a Jefferson Sewer LineReplacement — 377-foot Section Emergency Procurement Justification
Describe Emergency:
A number of points of a 377-foot section of the City’swastewater collection system are collapsing on a 6-inch concrete line located near the intersection of Jefferson and Second Street between Manhole MHO700and an un-numbered manhole along the line. There are a couple of sections where the top of the concrete line is gone and other sections where the complete line is gone and the sewage is flowing through the soil. The complete line from Strong to Second willeventually need to be replaced, however the 37T from manhole MHO700to Second Street needs to be done immediately before it begins to collapse. This section of line serves a large portion of the City’snorthside residents. Ifthis section of the line is not replaced quickly, it will fail and create a public health emergency. Document Justification of Procurement Method:
This project will consist of the replacement of 377-lineal feet of 6-inch diameter concrete sewer line. Removal and replacement of concrete, curb & gutter, and sidewalk. Removal of asphalt and replacement with concrete pavement will be required. Traffic control will be required. Contracting an independent laboratory for materials testing will be required. New line will be placed in same location and identical grade to existing line that is collapsing. City of Gallup Standard Specifications will be followed. This project is located in City of Gallup Right-of-Way, Easements and adjacent property and Strong Dr. and ]efferson Ave. Right-of-Way in the City of Gallup, NM.
Request accelerated five-day bid schedule for project. 1/18/2018 Cityof Gallup Mail- JeffersonStreet EmergencyLineReplacement
ciry or ‘ GALLUP Dennis Romero
Jefferson Street Emergency Line Replacement 5 messages
ErnestThompson
We have determined via video inspection that the most criticalsection of this line is from Manhole MHO700to the unlabeled manhole inthe intersection of Jefferson and Second Street. There are a couple of sections where the top of the concrete line is gone and other sections where the complete line is gone and the sewage is flowingthrough the soil. The complete linefrom Strong to Second willeventually need to be replaced, however the 377’from manhole MHO700to Second Street needs to be done immediatelybefore it begins to collapse. This line is labeled 6” on the GIS mapping. It may be to our best future interest to increase the size to a 8 or 10’.
Wouldwe need DES to work up a drawingand Engineer estimate? We can contact locallymobilizedcontractors to see what their availabilityis. Let me know ifadditionalinformationis requited.
Ernest Thompson Water! Wastewater Superintendent Cityof Gallup
phone 505.863-1209 I fax 505.726.1263
Dennis Romero
Ernie,
I’ll start the emergency procurement process for the 377-ft line to be replaced - Iwould likeDePauli involved,assuming they are ok with it,from a sizing and inspection perspective.
I’veasked DPE to start lookingat the design for the remainder of the project.
Ifyou’dplease workwithDPE to get estimates from interested contractors (SmithCo, TLC,Dallago, etc) on the 377-ft section, we can move forward quickly.
Thanks Dennis touoted text hidden]
Dennis Romero. RE. Utilities - GWSD City of Gallup 110 WestAztec Axe. Gallup. NM $7301
505-726-2050
Craig Maclas
0623db77300a... 1/2 111812018 City of Gallup Mail - Jefferson Street Emergency LIne Replacement Cc: Ernest Thompson
Italked withTonywith Smith co and he is more than willingto help us withthis issue.
[Quotedtext hidden]
Ernest Thompson
Kurtand talked about the location and we willget movingon it.
Sent from my iPhone [Quotedtext hidden[
Craig Maclas
Great thank you guys!
Craig Macias Assistant 5uperintendent Operation City of Gallup - Water Dept. cmaciasgallupnm.gov Water bept Office 505.863-1207 - 15207
bistribution Office 505-863-1208 — 15208 Cell # 505-906-2815 [Quotedtext hidden]
212 DiscussionlAction Topic 5
Approval of Bid Award for Construction of Park Pump Station to Grandview Tank 16” Transmission Water Main; Formal Bid No. 1717
Dennis Romero, Director, Gallup Water and Sanitation Department ____
CITY OF COUNCIL STAFF SUMMARY FORM
)GALLUP MEETING DATE: February 27, 2018
SUBJECT: Request to Approve BidAward for Construction of Park Pump Station to Grandview Tank 16” Transmission Water Main — Formal Bid No. 1717 DEPT. OF ORIGIN: Water and Sanitation DATE SUBMITTED: February 22, 2018 SUBMITTEDBY: Dennis Romero, P.E., Director
Summary- Due to a number of issues with the 16-inch ductile iron pipe (DI) water transmission line that carries water from the Gamerco Tanks to the Grandview Tank last year, a portion of that line was replaced from Rt. 66 to the Park Ave. Pump Station. This project replaces the remainder of this line from the Park Ave. Pump Station to Grandview Tank (Attachment 1).
Project consists of installing approximately 3,200 linear feet of 16 inch CL350 ductile iron waterline. Work will include installation of two (2) 28” O.D. 0.375” wall steel casing with internal locking 16” CL350 ductile iron pipe by jack and bore under State Highway NIvI 610 (2nd Street), and under Apache Circle, three (3) tie-in connections to existing 16-inch ductile iron waterlines and 10-inch waterlines, and will include installation of two (2) 16-inch gate valves, one (1) 10-inch gate valve, one (1) combination air release valve, removal and replacement of existing water and sewer lines may be required to meet minimum bury and separation at crossings. Fittings as required to meet horizontal and vertical deflections. Traffic control will be required. Work will include importing soil and grading. Sidewalk, curb/gutter and asphalt removal and replacement will be required. Rock excavation will be required.
Bids were opened on January 30, 2018, with Adame Construction, LLC of Los Lunas, NM, being the low bidder (Attachment 2) in the amount of $751,017.21.
Funding for this project was budgeted in the current FY 2018 ICIP in the amount of $1,000,000 from account line item 506-6063-444.48-99.
Staff requests that the City Council approve the award of this project to Adame Construction, LLC in the amount of $751,017.21.
Fiscal Impact: Reviewed By: FinaIe Cepartment Cost savings of —$249,000to 506-6063-444.48-99ifthere are no change orders due to unforeseen circumstances.
Attachments: (1) Map of Project Area; (2) Bid Tabulation
Legal Review: Approved As To Form:______71f’y,7torney
Recommendation: Staff recommends
(1) City Council approve the award of this project to Adame Construction, LLC in the amount of $751,017.21 ______
CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN Depa?rmeniFector Resolution No. Continued To: Ordinance No. Referred To: City ager Approved: Denied: / Other: File: Attachment 1 — Map Showing Project Area ,,f.•._
‘C.) - C— S” - _j: - :.-
FL4rd7R1.OwtNcsTA,ToN
— PARK PVMP STATION To GRAjVDVIEW TANK 16” TRANSMISSION W4 TER MAIN
CITY OF GALLUP VICINITY MAP !1S
3,200-foot section of 16-inch line to be replaced is shown in area circled in red Attachment 2—BidTabulation cc: Enclosures Mar If RE: february $751,017.21 award Gallup, Dennis MDP/Idm Sincerely, P0 City Dear Enclosed Water, you Box of DePauli Dennis, have of & Adame Frances Waste Park formal Romero ePauli, Gallup NM Civil 1270 the 8,2018 please Surveying, any Pump 87305 project (including Engineers Water PE/PS Construction Bid Rodriguez. questions, Engineering find Station No. to & the Adame Sanitation tax). 1717 bid LLC. - and please to City tabulation Grandview - Recommendation Construction, Land of feel Director Ga] Surveyors free tup for Phone: Tank Purchasing to the contact of above 50S-8635440 16” Los of Transmission Award Lunas, our referenced Director office. • Fax: New 5058G3-1919 project. Mexico, Water 307 South Main, We P080x876.GaIIup, • in www.depauliengineering.com 4th the are Street amount recommending • Gaflup, of NM NM 87305 87301
-1 BT
SH100
58,556,00 Each:
$17,500.00 per $8J50.00 Unit Prke the for
pace 520,0000 $10,0000 .0000 S5000 A
8
wedge resilient
16” ot AWWA installation the For
—
per rice
-
$13,334.00
$13,334.00
$10,000.00
$10,000.00
$15,000.00 $15,000.00
$7,500.00
$7,500.00
EA I the place for in and complete appurtenances and
collar. tap, vault, including assembly valve release 7
air combination Type 2” 2 of the installation Far
per
Lath:
Price Unit the
$15,315.00
$5,105.00
$16,800.00
$5,600.00 S5,000.00I $15,000.00
518,000.00
$6,000.00 3
EA. tar and valves fittings pipe, excluding coordination;
and pit dewatenng. drain, pipe abandonment, 6
including tie-in a of installation the For
$3,180.00
$53.00
$4,620.00
577.00 54,500.00 575.00 53,600.00 560.00 IF 60
in end
PVC CL235 18 DR ID” C900 of installation For the
$4Z600.00
5142.00
537,500.00 $125.00 540,500.00 5135.00 $42,000.00 $140.00 CF 300
16” DIP locking internal installation the of For
5302,400.00
$l08.00 Fool: Linear
per Prier
Unit 5263,200.00 594.00 5280,000.00 $100.00 5229,600.00 $82.00 2800 IF
the in for place and complete backfill beddin&
granular CL350 with DIP 16” of installation the Far
Price:
$69,045.00
$69,045.00
$77,000.00
577,000.00 $80,000.00
$80,000.00
$51,000.00
$51,000.00 LS Suite Lump the for (1=101’) Cir.) (Apache waterline
cattier C1350 6” I DIP locking internal and casing 2
steel waIl 0.375” 0.1). 28’ of installation the For
Price:
581,459.00
$81,459.00 $90,500.00
590,500.00
590,000.00
590,000.00
562,500.00
562,500.00 [S Sum Lump the tar (NM6IO) (L.=125) waterline
ranier 16’ DIP CUSO locking internal and casing I
01). 0.375’ wall steel 26” of instatlauno the For
AMOUNT PRICE
AMOUNT PRICE AMOUNT PRICE
AMOUNT PRICE QUANTITY DESCRIPTION ITEM
UNIT
UNIT UNIT UNIT iSTIMATEI
03008620130916
002277720110712 0004320060701 002240420110516
11490010416 11252807472 L0344608304 11182922288
MMOI GFO9. OFD5, GFO7, 0F02,
0B98.
GB0Z
379720-GA9, GF8 G898, 31338 0A98, 25452 GF-98 0R19-GSO4 367697
46-3579306 85-0380201 85-036t994 270278286
NM
87107
Albuquerque. 67301 NM Gallup. 87301 NM Gallup. 87031 NM Lunas, Los
NE
Ave
119 Industrial Ave Boardman S. 808 EAztec 2411 Rond Edeal 10
LLC
Construction File Builders Murphy Corporation Dallagö Inc. Construction Adame
p.m. 2:00 @ 1/30/2018 OPENING BID
1717 NO. BID FORMAL
MAIN WATER TRANSMISSION 16”
TANK VIEW GRAND To STATiON PUMP PARK
GALLUP CITY OF
TAIlS BID
-2 BT
Yard: Square per Price
$24,300.00 $65.OOi
$81.00
$19,500.00
$18,000.00
$60.00
$21,900.00
$73.00
SY
300
Unit for the in end place complete basecourse of 4”
on thick concrete with 4” sidewalk of new placement IS
or replacement, & existing of removal the For
Pool:
Linear
per Unit Price for the
place
$3,000.00
$50.00
$2,400.00
$40.00 $3,600.00
$6O.00 $3,000.00
$50.00
CF 60
in and complete 8” basecourse including existing,
match to gutter & curb concrete with 17 replacement
gutter & and curb existing of removal the For
Yard:
Square per Price Unit
place the for
£30,300.00
$101.00
$28,500.00
595.00
$27,000.00
590.00
$30,900.00
$103.00
SY 300 in and 8’ of complete basecourse on 16 PMBP 6” with
replacement & asphalt existing of removal the For
Each:
$4,200.00
$2,100.00
$9,200.00
$4,600.00
$10,000.00
$5,000.00 $3,000.00
$1,500.00
2 LA.
per Price Unit the place in tor and complete surface
warning dcleelsble including ramp chair wheel new IS
of installation and the
existing of the removal For
.------. f_____._.
$21,700.00
$62.00
$28,000.00
580.00
$28,000.00 $80.00
$28,000.00
$80.00
SY
350 per Square Price Unit the for place in and complete 14
of 6” basecornse on PMBP of 4’ installation the For
Yard:
CubIc
$12,600.00
$42.00
$15,000.00
$50.00
$l5,000.00
$50.00
$24,000.00
$80.00
CY 300 per ror Price Unit the place in and complete seeding l3
and te compacted of grading installation the For
Yard:
515.260,00 $21.80
513.300,00
$19.00
$17,500.00 $25.00
$21,000.00
$30.00
SY
700 perSquare Price the Unit for place in and complete
re.aeeding and encasement mesh coaled steel PVC 12
with blanket aoil of retention installation the For
Yard:
$138,600.00
$77.00
$99,000.00 £55.00
$90,000.00
$50.00
$63,000.00
$35.00
CY 1800 Cubic per Price
UnIt the for
documents contract the 11
——‘————‘
$22,140.00
$5.40
$31,980.00
$7.80
$20,500.00 55.00 $24,600.00 $6.00 LB 4100
tor end place in complete appurtenances, and tittings
waterline iron
ductile of compact insiaflation the For
------
..-..--.-.-.-.------.-.---.--
$3,245.00
$3,245.00 $4,400.00
$4,400.00
$4,000.00 $4,000.00 $2,500.00 $2,500.00 LA I
in complete tied toIler
wedge resilient AWWA of installation ID” For the
AMOUNT PRICE
AMOUNT
PRICE AMOUNT PRICE AMOUNT
PRiCE QUANTITY
DESCRIPTION
ITEM
UNIT
UNIT
UNtI’ — UNIT STIMATE
1.LC Construction File
Builders Murphy Coa,oiatión Dallago Inc. Construction Adame
-3 BY
$845,093.40
$795,444.50
$787,550.00
5658.711.00 Subtotal: flaseflid
544,478.60
$61,865.50
$41,450.00
534,669.00 Preference:
NM
$0.00
$0.00
50.00
$0.00 Preference: VA
5963,517.67
$906,911.39
5897,910.63
5751,017.21 DID: BASE AMOUNT TOTAL
$73,945.67
$69,601.39
$68,910.63
$57,637.21 @ 83125%: NMGRT
$889,572.00
$837,310.00
$829,000.00
5693.380.00 SUBTOTAL: BID BASE
$1Z000.00)
$12,000.00
$12,000.00
512,000.00
$12,000.00 $12,000.00
$t2.000.00 $12,000.00 Allowance
25
is (rhis lab testing by independent testing quality For
24
and implementation Plan, Control For Traffic
Each: per
$1,470.00 Price
5735.00
54,000.00
$2,000.00 $4,000.00
$2,000.00
$2,000.00
51,000.00
EA
2
the Unit for PVC 40 ach. lOot to up and 23 couplings
including line service sewer of replacement the Far
Each:
per $1,514.00
Price
$757.00
$4,200.00
52,100.00
$4,000.00
52,000.00
52,000.001
$1,000.00
EA 2
UnIt the for line copper 10’ of to up and couplings 22
including line service water at reptacement the For
53.948.00
$32.90
$3,960.00 $33.00
$2,400.00
$20.00
$2,280.00 $19.00 SY 120
for the place in and complete
6otbasccourv: with
21
replacement and surface, existing of removal the For
Yard: 58,400.00 Square
per
5112.00
59,375.00
$125.00
$S0.00
$6,000.00
$10,500.00
$140.00
SY 75
Price the Unit tor place in and complete basecourse
of 8’
including pad, dtive ctxscretc thick V with 20
replacement and surface, existing of the removal For
Yard:
per Square
$3,325.00 Price Unit the
place for
$133.00
$3,375.00
5135.00
52,000.00
580.00
53,500.00
$140.00
SY 25
nd in complete basecourse B’ Including existing.
match to gutter valley coacrete 8” thick with 19
replacement and
surface, ot existing
removal the For
AMOUNT
PRICE
AMOUNT PRICE
, AMOUNT
PRICE AMOUNT PRICE
QUANTITY
DESCRIPTION ITEM
UNIT
UNIT
UNIT ‘
UNIT iSTIMATEI
LLC
Construction
File
Builders Murphy
Corporation Doliago Inc. Constmction Adame S39j25.00$39j200
-4 BT —
$17,600.00
$8,500.00
$14,372.60
$7,186.30 5t4,700.00 $7,350.00 BA 2
and in
wedge resilient AWWA 16” at inutallation the For
Each; per Price
Unit
$19,900.00
$19,900.00
$19,888.00
$19,888.00
$10,550.00
$10,550.00
EA
I
the tar in place and complete appunenances and
tap, collar, vault, including assembly valve release 7
air 2 combination 2” of Type installation the For
per Each: Price Unit
the
55,487.00
$1,829.00
$22,048.50
$7,349.50
$10,950.00
$3,650.00
EA. 3
far and valves fittings pipe, excluding
coordination;
and dcwatenng, pit drain, pipe abandonment, 6
including tie-in otis installation the For
56,600.00
$110.00
$3,679.80
$61.33
52,460.00 $41.00 LF 60
in and amp tsgn
PVC CL235 8 DRI C900 of TO” the installation For
$39,000.00
$130.00
$42,045.00
$140.15 $39,300.00 $131.00 LF 300
complete bcdding&backfill granubr CL35Owfth
16” DIP locking otinlemal installation the For
$238,000.00
$85.00
$299,320.00
$106.90
Foot: Pnce per Linear $299,600.00 Unit $107.00 LF 2800
the for place in and complete backfill bedding&
granular with CL350 DIP at 16” installation For the
Price:
Sl26,90O.O0
5126,900.00
$87,193.30
$87,193.30
$70,tSO.0O
$70,150.00 IS
Sum Lump the tør (L,l0l’) Cit.) (Apache waterline
CL350 DIP 16” Carnet locking internal and casing 2
steel wall 0.375” 0.0. 28” at instailsuon the For
Price:
$l50,000.00
$I50,000.00
18,093.75
St
$118,093.75
$70,150.00
$70,150.00 IS
Sum Lump the for 25’) (Ll (NM6IO) waterline
cattier CL350 DIP 16” locking internal and casing I
stet wall 0.375’
of 0.0. 28”
the installatIon
For
AMOUNT
PRICE
AMOUNT
PRICE
AMOUNT PRICE
QUANTITY
DESCRIPTION ITEM
UNIT
UNIT
UNIT — ST1MATEI
1629 1917420t
03018120140115 1749120150318
15966768 Lt7
Lt888845264 L0925544400
MM98 EE9S,
GB98. GF98, GA98, 51429
MMOI CR14,
86999.G898, MM98 384433-0A98, GB98,GFuJ8,
85-0410487
94-3429942 47-2831460
$7107 NM
Albuquerque, 87195
NM Albuquerque, 87105 NM Albuquerque.
NE
BId., Edith
5000
72395 Box P0 SE Way. Industry 6201
Utility and
Plumbing
TLC Inc. Contrnctin Services,
TotnI Inc. Utilities, Underground Mexico New
p.m. @ 2:00 1130/2018 OPENING BID
NO. 1717 BID FORMAL
MAIN WATER TRANSMISSION 16”
TANK VIEW GRAND TO STATION PUMP PARK
OF GALLUP CITY
BID TABS
-5 BT
Yard:
Square
per Price
$20,100.00
567.00
S
15,300.00
$51.00
$22,200.00
$74.00
SY 300
Unit
for the place in and complete of basecourse 4”
on concrete thick 4” with sidewalk new of placement 18
or replacement, & of existing removal For the
Foot:
per Linear
Price Unit
the for place
54,860.00
581.00
53,168.00
$52.80
$3,285.00
$54.75
60 CF
in and complete B’ basecourse including existing,
match to gutter & curb concrete with replacement 17
and & gutter curb existing of removal the For
Yard:
Square per
Price
the Unit for place
534,200.00
$114.00
543,980.00
$146.60
526,550.00
588.50
300 SY and in complete 8’ otbasecosirse on PMBP 16 with 6”
& replacement asphalt existing of removal the for
Each:
$4,000.00
$2,000.00
53,928.10
$1,964.05
$5,660.00
52,830.00
EA. 2
per Price Unit the br place in and complete surface
warning detectable including chair ramp wheel new 15
of installation the and of existing removal the For
Yard:
$31,500.00
590.00
$33,845.00
$96.70
$21,525.00
$61.50
350 SY
per Square Unit Price the for place in and 14 complete
basecoure of on 6’ PMBP 4’ of installation the For
Yard:
Cubic
$lO,S00.OOi
535.00
516,905.00
$5635
$7,950.00
$26.50 CY
300 per Unit Price the for place and in seeding complete 13
re and compacted grading of the installation FOr
Yard:
$19,600.00 $28.00
$26,250.00
537.50
$14,875.00
$21.25
SY
700
Square per Price Unit the tor place in and complcte
re-seeding and encasement mesh steel coated PVC 12
with blanket retention soil of installation the for
Yard:
5122,400.00
568.00
$81,630.00
$6535
$207,000.00
$115.00
1800 CY Cubic Unit per Price for the documents contract the II
by as determined rock existing of excavation the For
$32,800.00 58.00
$20,500.00
$5.00 $27,675.00 $6.75 LB 4100
for n and place complete and appurtenances, tittings
iron waterline ductile compact of installation the For
$2.8]
0.00
52,810.00 19.00 $2.3
$2,319.00 $2,400.00 $2,400.00 EA
and jtt collar complete box& valve with gate valve
wedge resilient AWWA ID” of installation the For
AMOUNT
PRICE
AMOUNT
PRtCE AMOUNT
PRICE
QUANTTCY
DESCRIPTION ITEM
UNIT
UNIT UNIT STIMATEIj
Utility and
Plumbing ThC
Inc. Services, Contractie Total Inc. Utilities, Underground Mexico New
-6 BT
5899.229.15
$878,665.56 $861,368.56 Subtotal: BaceBid
$47,327.85
$46,245.56 $45,335.19 NM Preference:
$0.00
$0.00
$0.00 VA Preterence:
.025,239.55 SI
$1,001,794.36 $982,073.50 BID: BASE AMOUNT TOTAL
$78,682.55
$76,883.24
$75,369.75 @83125%: NMGRT
$946,557.00
$924,911.12
5906,703.75 SUBTOTAL: BID BASE
$IZ000.00I
$12.000.OOj $12,000.00
5(2,000.00
$12,000.00 $12,000.00 Allowance
Actual foriolahngbid).
used amount estimniesi an
25
is lab (This testing independent by testing quality For
$14,300.00
$14,300.00 $32,308.57 532,308,57 519,000.00 $19,000.00 LS
project approved the of for duration the maintenance
and implementation Plan, Control Traffic For
Each: per
Price
$2,360.00
$1,180.00
$2,774.10
$1,387.05 $2,330.00
$1,165.00
2 EA l0’ofsch.4OPVCfortheUnlI 23 couptingsanduplo
including line set-vice sewer of replacement the For
Each; per
Price
$4,640.00
$2,320.00 $4,516.90
$2,258.45
$2,850.00
$1,425.00 EA 2 Unit the line for copper of up 10’ to and 22 couplings
including line service of water the replacement For
$7,800.00
$65.00
$1,968.00 $16.40 $2,550.00 $21.25 120 SY
the tor place in and complete basecourse
6’of with
21
and replacement surface, existing of removal the For
,j.,rser
Yard: Square
$ $13,800.00 I
$4.00
$12,693.75
$169.25
$8,118.75
$108.25
75 SY Price Unit the for place in and complete basecouras
of B’ including pad, drive concrete 7’ thick with 20
and replacement surface, existing of removal the For
4
‘‘—-——r’
-
-—-—-—-—-—.-—.
“l’’’’’’”’’
Yard:
Square per Price Uast for
the place
5167.351
$5,400.00
$216,001 54,183.75
$2,875.00
$115.00
SY 25
in and complete bosecoutse 8’ Including exiating.
match to gutter valley concrete thick 3’ 19 with
replacement and surface. existing of removat the For
AMOUNT
PRICE AMOUNT PRICE AMOUNT
PRICE )UANTITY DESCRIPTION
ITEM
UNIT UNIT UNIT 5TIMATEI
Utility and Flumbine ThC Inc. Services. Contractin Total Inc. Utilities. Underground Mexico New DiscussionlAction Topic 6
Approval of Contract Amendment No. 2, Annual Cost Adjustment to the Design, Build and Operate (DBO) Contract with CH2M Hill
Dennis Romero, Director, Gallup Water and Sanitation Department ____
CITY OF COUNCIL STAFF SUMMARY FORM
)GALLUP MEETING DATE: February 27, 2018
SUBJECT: Request to Approve Contract Amendment No. 2 — Annual Cost Adjustment to CH2MDBO Contract with Cityfor Operation and Maintenance (O&M)Costs DEPT. OF ORIGIN: Water and Sanitation DATESUBMITTED: February 22, 2018 SUBMITTEDBY: Dennis Romero, P.E., Director
Summary-
Section 3.10.4 of the Design, Build, Operate (DBO) Contract that the City and CH2M have executed allows for an annual cost adjustment of the service fee and pass through costs. Contract Year 2 began in December 2017, and Staff have negotiated a new service fee and set of pass through costs for CH2M (Attachment 1). A summary of cost changes has been provided in Attachment 2.
Changes are as follows:
1. The Base Service Fee has increased from $1,355,162 to $1,377,298 — a 1.63% increase; 2. Insurance costs have decreased from $21,893 to $12,887—a 13.73% decrease; 3. Performance Bond costs have increased from $6,704 per million to $7,364 per million — 9.84% increase; 4. CH2M has requested an increase in Repair and Replacement fund from $50,000 to $70,000 due to likelihood of discovery of additional items that may need repair; and 5. City’s NPDES Permit Renewal has additional sampling requirements for disinfection by-products and mercury, as well as a one-year compliance schedule (sampling) for Bis(2-Ethyl hexyl) Phthalate — annual cost of —$61,000, which may be removed at end of Calendar Year 2018
Staff requests approval of Contract Amendment No. 2 to DBO Contract between City and CH2M and associated budget adjustment from Wastewater Enterprise Fund.
Please note that the costs associated with Contract Amendment No. 2 were used to develop Wastewater Financial Plan that Council was briefed on during Special Working Session of last Regular Council Meeting held on February 13, 2018.
Adjusted costs will mean an increase of $101,295 for O&M Costs associated with DBO Contract for Calendar Year 2018. Please note that $61,043 of this amount associated with additional NPDES Sampling Requirements has the potential to occur this year only. In addition, O&M Costs will decrease later this Calendar Year, with the completion of C1P Project Upgrades at Wastewater Treatment Plant, totaling —$135,000in annual cost savings.
Fiscal Impact: Reviewed By: mna,,e Department Increase of $101,295 for O&MCosts associated with DBO Contract for Calendar Year 2018.
Attachments: (1) Proposed Contract Amendment No. 2; (2) Summary of Cost Changes per Cntract Year
Legal Review: Approved As To Form:______Cityttriiey ______
Recommendation: Staff recommends
(1) City Council approve the award of this project to Adame Construction, EEC in the amount of 8101,710.85.
(2) City Council approve funding for this project be provided by moving the design work for the 21-inch sewer line and lifi station scheduled in the FY 2018 ICW to the FY 2019 ICJP and moving a portion of that funding to this project.
CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN Do artmq t Director Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File: Attachment 1—CH2M Proposed Contract AmeAdment No. 2
Operation and Maintenance Costs for Contract Year 2
NOW
of
(hereinafter Capital
between TffiS
1.
November,
4.
The
3.
2.
(Bond
costs.)
1.
Amount
Cftignbes
Repair
$
Maximum
Electrical Insurance THEREFORE,
Performance
AMENDMENT
4,134
3,304,201
Costs
commencing foothotes
Appendix
The
Improvements,
size
the
SUMMARY
$
will
“Summaiy
“Company”).
City
& CAPITAL
0.0969
for
2016
per
be
Replacement
Cost
that
in
Usage
equal
the
of
B
million
electricity
the
Bond
(hereinafter
December
are
Gallup,
/kWh
facility
(prior
to
City
kWh/MOD
kWh/year
OF table
Operations,
of
the
and NO.
hereby
WASTE
IMPROVEMENTS,
Costt2
Estimated
annual
coats
and
ESTIMATED
AND
to
Unit
New
ITEM CITY
2
are
(R&R)
operations,
capital
are
to
Company
1,
“Agreement”),
Service
deleted
deleted
subject
Cost
the
MANAGEMENT WATER
CONTRACT
2017
Mexico
Maintenance
OF
AMENDMENT
Capital
Pass
City
upgrades)
to
Fee,
through
change
GALLUP,
in
in
agree
including
maintenance
of
Through
(hereinafter
PASS
their
its
TREATMENT
Fund
Gallup,
to
entirety
is
I
OPERATIONS,
to
November
the
entirety.
TERM
and
pass-through
made
THROUGH
amend
NEW
Costs”
New
AGREEMENT
Management
NO.2
“City”)
and on
and
the
Such
MEXICO
Mexico
this
30,
table
replaced
management
FACILITY
Agreement
$
2018:
$320,177
$
amounts
$ and COSTS
-
70,000
MAINTENANCE
for
7,364
18,887
Wastewater
Agreement
CH2M
day
Proposal
ANNUAL
with
of
2017/18
reflect
as
for
the
February,
follows:
HILL
the
A
following
Treatment
dated
the
COST
in
Engineers,
Contract
Pass
Schedule
201$
the
Through
22nd
and
Facility
by
Term
Inc.
and
day
the 12,
Date:
their
CH2M Authorized
The remain
except
set This
parties
2.
forth
parties,
signatures
Amendment
in
in and
2---i,?
Total
HILL Additional Adjusted
and
operations,
Table
1,2017
herein.
writing
full
signature:
supersede
intending
replaced
Service
force
$13-i
ENGINEERS,
below.
throughNovember3o,
Unless
signed Service
No.
Fee
and maintenance
—
fee:
with
to
all
2
for
Service
effect.
together
by
specifically
be
Fee:
prior
NPDES
the
an
legally
iNC.
Neither
authorized
oral
following
Fees
and
with
NM0020672
bound,
and
in
stated
management
the
this
2018:
Schedule
written
representative
to
Agreement
indicate
Amendment
all
Date:
CITY
Authorized
reflect
other
2
understandings
permit:
13,
for
their
OF
the
terms
Appendix
constitute
the
GALLUP,
No.
Company’s
approval of
signature:
Contract
and
the
2
nor
parties.
conditions
with
B
the
the
of
is
NEW
$1,438,341
$
$1,377,298 Term
entire
this
hereby
respect
Service
Agreement
61,043
Amendment
commencing
MEXICO
of
agreement
deleted
to
the
fee
the
may
Agreement
for
subject
in
between
be
No.
the
its
December
modified
facility
entirety
2
matter
by
shall the Attachment 2—Cost Change Summary for CH2M Operations and Maintenance Costs for Contract Year 2 Summary of Estimated Pass Through Costs per Contract Year
Item Annual Cost Annual Cost Contract Year 1 Contract Year 2 1. Performance Bond Cost (2) - Amount per million $6,704 $7,364 (Bond size will be equal to the annual Service fee, including Pass Through Costs) 2. Insurance $21,893 $18,887 3. Electrical Cost (Prior to capital upgrades)
Maximum Usage and Unit Cost $320,177 $320,177
4,134 kW-hr/MGD 3,304,20 1kW-hr/year $0.0969/kW-hr
4. Repair & Replacement $50,000 $70,000 (R&R)_Capital_F und
Service fees in Schedule 13, Appendix B
Item Annual Cost Annual Cost Contract Year 1 Contract Year 2 Service Fee $1,355,162 $1,377,298 Sampling and Analysis Costs associated with NPDES Permit *N/A $61,043 Renewal for NM0020672 Total Service Fee $1,355,162 $1,438,341
* Note — Sampling and analysis requirements for permit renewal changed by EPA effective November 2017. Permit conditions specified additional sampling for disinfection by-products and mercury, as well as a one-year compliance schedule (sampling) for Bis(2-Ethyl hexyl) Phthalate. Since permit was issued, CH2M has paid for additional costs associated with additional required sampling and analysis (—$3,500 - $5,000 per month). Please note that there is the potential for these sampling requirements to be removed by the EPA at the end of Calendar Year 2018. DiscussionlAction Topic 7
Approval of Emergency Procurement for Replacement of Indian Hills LiftStation
Dennis Romero, Director, Gallup Water and Sanitation Department ____
CITY OF COUNCIL STAFF SUMMARY FORM
GALLUP MEETING DATE: February 27, 2018
SUBJECT: Request to Approve Emergency Procurement for Replacement of Indian HillsLiftStation DEPT. OF ORIGIN: Water and Sanitation DATESUBMITTED: February 22, 2018 SUBMITTEDBY: Dennis Romero, P.E., Director
Summary-
The hidian Hills Lift Station failed on November 25, 2017. As a result of this failure, domestic wastewater from the City of Gallup Indian Hills Subdivision to the East of the City, up to the Red Rocks State Park, could not be pumped into the wastewater collections line located on the north side of NM 118. This situation led to a discharge of raw wastewater into the street on Aztec Avenue. This discharge presented an immediate danger to public health and welfare. In order to stop the discharge of raw wastewater into the environment, the City directed a local contractor, Dallago Corporation, to install a series of pipes from manholes upstream of the lift station into pumps they leased from Rainmakers, Inc., in Aztec, NM, to keep the raw wastewater from discharging into the environment and restore movement of wastewater from the east side of the City’s wastewater collection system to the Wastewater Treatment Plant. Please note that in addition to the imminent threat to public health and welfare, if the City had allowed this discharge to occur, it could have been fined up to $42,500 per day by the Environmental Protection Agency for violations of the Clean Water Act.
Due to the costs associated with the temporary pumping services ($2,500 per day), City Staff worked quickly with DePauli Engineering and Dallago Corp. to develop a design and specifications for the replacement of the lift station. Please note, development of a formal bid package and accelerated bid would have required a delay in receiving equipment (pumps, pre-cast concrete wet wells and manholes) for this work by up to six weeks, which would have cost the City an additional $105,000 in temporary pumping services.
The decision was made on Tuesday, November 28, 2017 to move forward with Dallago Corp. on an emergency basis for this work.
Staff requests approval of the emergency procurement for the replacement of Indian Hills Lift Station by Dallago Corp., procured under an emergency situation. Staff also requests approval for a budget transfer up to, but not to exceed, $395,000 by rescheduling ICW Projects JU1874 ($150,000) and JU1876 ($188,289.15) for the next two fiscal years, with a budget transfer from these two projects to the Indian Hills Lift Station Replacement Project; allowing budget transfers of $2,732 from Cli 638 Wastewater Collections Improvements and $53,978.85 from 5052-6062-443.48-45, Operating Capital Costs.
Fiscal Impact: Reviewed By: Finan Department No net fiscalimpact,but pleaseseeAttachment3 for a summaryof projectsthat will have to be defyed to fund this work.
Attachments: (1) Contract and Emergency Procurement Justification; (2) Cost Con)parisof; (3) Cost Summary and Proposed Budget Transfers. / // Legal Review: Approved As To Form: City‘Att6rney
C’ ______
Recommendation: Staff recommends approval of the emergency procurement for replacement of Indian Hills Lifi Station, procured under an emergency situation and a budget transfers up to, but not to exceed, $395,000 from Proj ects and funds listed on Attachment 3 for this work.
CITYCLERK’S USE ONLY COUNCILACTIONTAKEN
Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File: Attachment 1 — Contract and Emergency Procurement Justification ______,
CONTRACT
THIS AGREEMENT, made this day of 2018, by and between City of Gallup hereinafter called the “OWNER”and Dallago Corporation, Inc, hereinafter called the “CONTRACTOR”. WITNESSETH: That for and in consideration of the payment and agreements hereinafter mentioned, to be made and performed by the OWNER, the CONTRACTOR hereby agrees with the OWNER to commence and complete the project described as follows:
Emergency Construction of Indian Hills LiftStation hereinafter called the project, for the sum of (not to exceed):
Three Hundred Ninety-Five Thousand and 00/100 (includes NMGRT $30,314.48)
Dollars ($ 395,000.00 ) and all work in connection therewith, under the terms as stated in the Terms, Conditions and Plans of the bid and this Contract; and at his (it’s or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, labor, insurance and other accessories and services necessary to complete the said project in accordance with the conditions and prices stated in the Proposal, the Terms and Conditions of the Emergency Procurement, the plans, specifications and contract documents here fore as prepared by DePauli Enginnering & Surveying and the City of Gallup, all of which are made a part hereof and collectively constitute the Contract. The Contractor hereby agrees to commence work under this Contract on or before a date to be specified in a written “Notice to Proceed” of the OWNER and to fully complete the project within
One Hundred Days (100 )consecutive calendar days thereafter. The CONTRACTOR further agrees to pay, as liquidated damages, the sum of None
Dollars ($ 0.00 )for each consecutive calendar day thereafter as hereinafter provided in the Special and General Conditions.
IN WITNESS WHEREOF, the parties to these presents have executed this Contract in four (4) counterparts, each of which shall be deemed an original, in the year and day first above mentioned. o m> -u cn o H
H m C,, m
a Z o I RI > z I Z H I I mi m 0 H ZI ,,I 0 H H - >1 -< C 0 I Z t1 H m ml Z’ m m m 0 HI >1 ci
CITYOF GALLUP, NEW MEXICO PURCHASING DEPARTMENT REQUEST FOR EMERGENCY PROCUREMENT Dennis Romero I, THE AUTHORIZEDDESIGNEE OF THE CITYOF Gallup, New Mexico hereby authorize this emergency procurement in keeping with the provisions,cfJ4/ Secti9n—19-1-127BNMSA(see below), which I have read. Department Head Date 6%t724 z/7i a” cthasing Director / Procuretjnt Officbr Date IndianHillsLiftStation Construction - please see attached sheet. Describe Emergency:
Document the justification below for the procurement method (i.e. vendors contracted (name and address), quotation amounts if any, amount and term of the contract, a listing of services, construction or tangible personal property procured under the contract, etc.): Indian Hills LiftStation Construction - please see attached sheet.
Section 13-1-127 NMSA 1978- Emergency Procurements:
A. The state purchasing agent, a central purchasing office or designee of either may make or authorize others to make emergency procurements when there exists a threat to public health, welfare, safety or property requing procurement under emergency conditions, provided that emergency procurements shall be made with competition as is practicable under the circumstances. A written determination of the basis for the emergency procurement and for the selection of the particular contractor shall be included in the procurement file. Emergency procurements shall not include the purchase of lease purchase of heavy road equipment. B. An emergency condition is a situation that creates a threat to public health, welfare or safety such as may arise by reason of floods, fires, epidemics, riots, acts of terrorism, equipment failures or similar events and includes the planning and preparing for an emergency response. The existence of the emergency condition creates an immediate and serious need for services, construction or items of tangible personal property that cannot be met through normal procurement methods and the lack of which would seriously threaten:
• The functioning of government; • the preservationor protection of property; or • the health or safety of any person. • Emergency procurements shall not include the purchase or lease purchase of heavy road equipment.
C. The state purchasing agent or a central purchasing office shall use due diligence in determining the basis for the emergency procurement and for the selection of the particular contractor. The determination shall be in writing and included in the procurement file. D. Money expended for planning and preparing for an emergency response shall be accounted for and reported to the legislative finance committee and the department of finance and administration within sixty days after the end of each fiscal year.
Purchasing - Section 2
42 Indian HillsLiftStation Replacement Emergency Procurement Justification
Describe Emergency:
The Indian HillsLiftStation failed on November 25, 2017. As a result of this failure, domestic wastewater from the City of Gallup Indian HillsSubdivision to the East of the City, up to the Red Rocks State Park, could not be pumped into the wastewater collections line located on the north side of NM11S. This situation led to a discharge of raw wastewater into the street on Aztec Avenue. This discharge presented an immediate danger to public health and welfare. In order to stop the discharge of raw wastewater into the environment, the City directed a local contractor, Dallago Corporation, to install a series of pipes from manholes upstream of the lift station into pumps they leased from Rainmakers, Inc., in Aztec, NM, to keep the raw wastewater from discharging into the environment and restore movement of wastewater from the east side of the City’swastewater collection system to the Wastewater Treatment Plant. Please note that in addition to the imminent threat to public health and welfare, if the City had allowed this discharge to occur, it could have been fined up to $42,500 per day by the Environmental Protection Agency for violations of the Clean Water Act. Had the City waited to put the project out to formal bid, following a formal design, up to six weeks could have passed before a contractor could have started to order the required materials for the lift station’s replacement, with an additional 3-6 weeks for the material to arrive, thus costing the City up to 60 days of additional temporary pumping costs, which would have exceeded $120,000 alone. The Water and Sanitation Director decided that due to (1) imminent threat to public health and welfare; (2) potential for environmental regulatory fines that could have reached $42,500 per day; and (3) a financial burden that couTdhave exceeded $2000 per day for pumping, that the contactor, Dallago Corp., begin work on replacing the lift station. Please note that the cost provided by Dallago Corp. is a maximum bid, and will likely come in under the $395,000 quote Dallago provided, likely in the neighborhood of $330-350,000. Further note that the Mentmore LiftStation replaced last year cost the City $340,000, which indicates that the cost the City will pay is reasonable.
Document Justification of Procurement Method:
Please see the attached drawing for a scope of work that will be performed.
This incident occurred over Thanksgiving weekend. While there are active water and wastewater projects in the City, presently being performed by SmithCo. Construction, TLCPlumbing and Dallago Corp. The Water and Sanitation Department Director could only get into contact with two local firms, Murphy Builders and Dallago Corp. to see if they were interested in performing this work. Murphy Builders stated that they had no interest in the work, while Dallago Corp. stated that they could and would perform the assigned task. The decision was made on Sunday, November 26, 2017 to move forward with Dallago Corp. for the replacement of the LiftStation on an emergency basis. DALLAGO CORPORATION CONSTRUCTION PIPING THE SOUTRI’VEST •.ENCIM’FRIN(, V MAINTENANCE Since1968
January 9, 2018
Kurt Spolar DePauli Engineering
RE: Indian Hills LiftStation
Per your request the following are the dates I have been informed of by my suppliers:
Site fence installed 10 January 2018
4 ft dia. & 6ft dia manholes 11 January 2018 flower sections arrive)
Install Inverts 15 January 2018
4ft dia. & 6ft dia manholes upper sections) 16 January 2018
Corrosion resistant coatings 22-26 January 2018
V Plug Valves, Flow Meter, Check Valves 23 January 2018
8ft dia. manhole 29-31 January 2018 Arrive bottom 2/3
8ft dia. Manhole top 1/3 5 February 2018
LiftStation Pumps Arrive 5-9 February 2018
Corrosion Resistant Coating 8 ft 12-16 February 2018
8 ft dia. & 6 dia. Manhole arrive 12-16 February 2018 (Valve/Meter manholes) Pump & Piping Install 19-28 February 2018
Final Tie-In 1-2 March 2018
Final Training 5-6 March 2018
Remove Temp Pumps 12- March 2018
Remove Old LiftStation 7-14 March 2018
Clean Up 15-16 March 2018
Remove Fence 16- March 201$
Again these are best guess dates. Please call if any questions. SincerelagoL%Z/ 2-ill EASTAZTEC • GALLUP, NEW MEXICO 87301 • PH (505) 722-6638 • FAX (505) 863-9-133
V1ZOa Lie. 82931, 139821, 222512 • Nw Mexin Lie. 8655, 23538, 25152 • Ctilouufolie. P(.-3I8I, FP-1610
DALMGO
Sincerely,
contractors
Again,
David
Please
Temporary
New
Our January
RE:
DePauli
Kurt
Indian
Estimate
CONSTRUCTION
A,1:ona Spolar
Lift
Dallago
these call
2111
Traffic
Soil/Concrete
Demo/Clean Coating
Electrical
Equipment
Labor Pipe
Meter!
Lift
Manholes
Fuel!
Labor
Pump!
Engineering
9,
Station:
if
2018
Hills
and Pumping: Station Li,.
EASt
•INCINEfRING
any
prices
Material/Concrete
for
Port-a-pot/Traffic
Cost
PE Control/Fencing
82934,
Light
Valves
25%
Lift
of
Estimate
questions.
CORPORATION
the (November
AZ
manholes
are
Per
Pumps
5
Station
FEC
on
Rental
Up
cost Total
139821,
Testing
for
Day
material. MAINTENANCE
•
110
of budget
GALLUL,
Per
4ft the
222512
21
Days
to
Day
Control/fence
Total
temporary
to
purposes.
8
X March
NEW ft
•
2500.00
Cost New MEXICO
Mexico
9)
Per
pumping
Our Day
1k.
mark S7301
8655.
and up
• TOTAL
23538, the
PH
is
10% new (505)
25452
on
lift
722-668
rentals
station 275,000.00
• 395,000.00
Colorado
35,000.00 15,000.00
10,000.00
25,000.00 35,000.00 25,000.00
10,000.00 70,000.00
15,000.00 75,000.00 80,000.00
2500.00
1300.00
1100.00 100.00
•
and
PIPING is
FAX as
Lie.
sub
follows: (505)
PC-3181,
S63Jl3S
THE Smce
F1’-101O
SOUTHWEST 196$ Attachment 2 — Cost Comparison Mentmore Lift Station
• Pumps were roughly 15 years old and close to end of service life • $334,000 construction cost • Replaced two pumps and added controls/SCADA • Capability to handle additional flows for growth on west side of City • New Piping
• Station had to remain in operation during construction — work performed during off-peak hours • One pump had failed prior to construction
• Contractors — Murphy Builders
o Subcontractors — Dallago Corp and Armored Electric
Indian Hills LiftStation
• Pumps were 16 years old • Although the emergency contract is set at $395k (max bid, not to exceed), current costs are tracking at $350,000 construction cost • Replacing two pumps and adding controls/SCADA • Capability to handle additional flows for growth on east side of City • New Piping
• Station failed — set up temporary pumping fix • Contractor— Dallago Corp Attachment 3—Cost Summary and Proposed Budget Transfers
Gallup) of City than (other sources funding different show FY19
for $J.25m
FY18 and for Project CIP WWTP for budgeted $700k show to City ICIP of modification will request date, later 2-At
Loan CWSRF from NMED from
Costs
Project of CIP WWTP
on reimbursement Working 1 Notes: -
$ $ 556,663.00 496,710.85 Totals:
remaining
$ 113,931.00
Costs
Capital Operating
5058-6062-443.4845 $59.952.15 leave Will Station. Hills Lift $53,978.85 Indian for Requesting
Lift Station
Hills Indian for
full
remaining amount
$ Requesting 2,732.00 Improvements Collections WW 638 Cli
IC1P 2 years
in
$
290,000.00
Design
Station
Lift
mi
Line
with WW 21-inch $76 to I back
Move fY. current in Project
Sewer Jefferson $101,710.85 for Requesting
......
in ICIP 2 to years I back Move Station.
Lift Hills
Indian for $150,000
$ Requesting 150,000.00 Design Airport to WWTP JU1874
$360,000
at tracking Costs agreement.
$395,000
emergency per
exceed to not Price $ 395,000.00 Replacement Station Lift Hills Indian
$ 101,710.85 Line Sewer Emergency Jefferson JU1850
Comment FY2018 Budgeted Cost Project DiscussionlAction Topic $
Approval of Fiscal Year 2018 Quarter 4, Part 1, Lodger’s Tax Funding for Events
Jennifer Lazarz, Tourism and Marketing Director ___
COUNCIL STAFF SUMMARY FORM CITY OF *r GALLUP MEETING DATE: February 27, 2018 SUBJECT: Lodgers Tax Grant Awards Quarter 4 part 1 DEPT. OF ORIGIN: Tourism and Marketing DATESUBMITTED:February 21, 2018 SUBMITTEDBY: Jennifer Lazarz Summary: This is a request for council approval for Lodgers’ Tax grant funding for the following applicants based on the recommendations of the Lodgers Tax Committee from their meeting on Februaty 6, 2018
Adventure Gallup & Beyond Adventure Guide $25,000 Trice’s Race at the Rocks $5,000
Recommended Action for Q4 part I from the Lodgers’ Tax Committee: $3O,OOOOO Final FY18 applications are due by March 16, 2018. /
By: .. Fiscal Impact: Reviewed irh I t&(ti;, $30,000. Grant funds are available for FY18 from approved budget.
Attachments: 7 Lodgers Tax Q4 request breakdown, Minutes from LT Committee appJ’qØipns
Legal Review: Approved As To Form: ‘ ,%‘ ) City ttorney
Recommendation: Approval by City Council for Q4 part 1 Lodgers Tax Grant awards in the total amount of $30,000.00
% ApprJved for Submittal By: ,‘j / CITYCLERK’SUSE ONLY i,ii1Ki4 I,jfl/’ COUNCILACTIONTAKEN
Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File: LODGERS TAX COMMITTEE MEETING
GALLUP FY 18 Quarter 4 part 1 Mceting Minutes TRUE 12pm Meeting on February 6th
Call to Order: Full committee attendance- Cindy Tanner, Jeremy Boucher, Steve Harper, Yogash Kumar, Alexandra Griego
Catholic Charities of Gallup- Feel the Heat Softball Tournament Had to cancel attendance at the last minute. The Committee elected to table the application for review at a special committee meeting or after the March 16 final deadline for the FY18 grants due to a number of questions they had on the application. Committee Recommends: Future Consideration
Gallup Senior Softball League- Promotional Gear and Banners for Tournament Play out of Region The committee and representatives from the Gallup Senior Softball league discussed what the State statute will cover based on their request in the application (it will not cover travel or fees). After much discussion the Senior Softball League will be submitting a new application that includes designs for any of the uniforms or promotional materials as well as quotes from vendors to demonstrate the costs of their planned organic marketing campaign. They will be submitting a new application by the deadline of March 16. Committee Recommends: Future Consideration
Adventure Gallup & Beyond- Adventure Guide
Discussion about where and when the Guide is distributed. The Adventure Gallup organization agrees to do a survey of where their guides are currently handed out to maximize market target. They were also given suggestions for including wording on the cover about a tear out map and to upload a pdf version to their website for digital access. Committee Recommends: $25,000
New Mexico High School Rodeo Association & Junior High School Rodeo Association Rodeo Their answers to the application were copied directly from the previous year but the questions had changed. The committee had too many questions about the event and their application to recommend funding in the absence of a representative from their organization. The NMHSRA was notified that their application was tabled and that the Committee requests a new application for review by the deadline of March 16, 2018. Committee Recommends: Future Consideration
Trice’s Race at the Rocks The Committee had an insightful discussion about the marketing and value of awards based promotion with Walt Eddy. The committee requested a report after the event of where his contestants are coming from (zip code based) in the future and of how many spectators he estimates attended his event. Committee Recommends: $5,000 Additional Committee Discussion • Growth of the Gallup Native Arts Market- recommendation to continue with the market and support the growth financially • Committee Decision to require all applications asking for award creation or promotional item funding to include art work for all future requests • Review of Lodgers Tax Spending by event category. The Committee requested Jennifer Lazarz prepare a report on where events are spending the money granted to them on a medium and regional
basis and how. Jennifer will be preparing that presentation for the FY19 Quarter 1 meeting (date to be determined). • Committee Review of STR Report activity for our region based on hotel industry trends and of Family Travel statistics presented by MMGY Global from the TMS family Travel Showcase in November of 2017
PART
PART
Anticipated
Contact
Contact
2:
Event
I:
(Review
PROJECT
PROJECT
Phone
Organization
Attendance
Organizer
Other
Person
Anticipated
and
Funding
Anticipated
Total
INFORMATION
2017-
COST
Phone
Grant
Additional
(If
&
different
(not
Anticipated
Name
Title
AND
Number
Priorities
for
2018
Organization
Funding
prepares
In-kind
Number
including
within
Secondary
Sources
(As
Funding
FUNDING
than
LODGERS’
Event
Listed
Development: Contributions:
of
Event
Organization:
Project
of
of
Event
Requested:
on
application):
Volunteers:
person
volunteers!
Organizer:
Organizer:
for
Sources: Location:
Page
Address:
Date(s):
Person:
on
Future
Name:
REQUEST
staff):
Cost:
W9):
who
1):
TAX
N/A
N/A
N/A
N/A 25,000.00
25,000.00
Private
McKinley
N/A
Year
bob@rf-lawfirrn
N/A Gallup, 505-722-9121 Adventure
Bob Outdoor
101
GRANT
W.
Rosebrough
round
Aztec
NM
donations
Adventure
County,
87301
Gallup
APPLICATION Ave.,
.
corn
Suite
New
&
and
Marketing
Beyond
A
Mexico
McKinley
County 6 PART 3: CRITERIA
Were you funded in 2016-2017? Circle onei’No
How much have you received in previous grants (list year/award amount)? $25,000.00 -2017, $25,000.00 -2016
How many times has your event occurred? Please list years of previous events. Ifnew, just indicate “new”: 2015-2016 and 2016-2017
Is your organization a non-profit? Yes (Must provide copy of non-profit status with application)
1. Define/Describe the overall project/event (what is happening at the event?):
See attached proposal
2. Describe the specific ways in which you plan to use a Lodgers’ Tax Grant Award to Advertise/ Promote/Market your event?
See attached proposal
3. Describe the regions/cities in which you plan to market your event?
McKinleyCounty, New Mexico
4. Describe your event assessment/evaluation plans in terms of counting your participants, where they are from, their hotel stays, etc:
See attached proposal
7 ______
PART 6: ASSURANCES AND CERTIFICATIONS
I/WE CERTIFYTHATI/WEAM/ARE AUTHORIZED TO ACT ON BEHALF OF THE ORGANIZATIONMAKINGTHIS APPLICATIONAND THATTHE STATEMENTS HEREIN ARE COMPLETE ANDACCURATE TO THE BEST OF MY KNOWLEDGE.
IF FUNDED, WE WILLKEEP A CLEAR AND ACCURATE ACCOUNTING OF HOW THE FUNDS WERE USED. WE WILL EVALUATETHE USE OF FUNDS AS REQUIRED ANDAPPROVED BYTHE CITY OF GALLUP,AND WILLDELIVERAN ANNUALEVALUATIONREPORT TO THE CITY ON OR BEFORE THE DATE ESTABLISHED FOR SUBMITTAL.
Printyourname and title: Bob Rosebrough, President Signature: (vO tO44”1.. Date: t t-t ( LODGERS’ TAX PROPOSAL LETTER OF TRANSMITTAL THE UNDERSIGNED CERTIFIES THATTHEY HAVE READ AND UNDERSTAND THE ABOVE GENERAL CONDITIONS AND THATTHEY ACCEPT THESE CONDITIONS AND SUBMIT THE ATTACHED PROPOSAL IN FULL COMPLIANCE WITH THESE CONDITIONS AND THE APPLICABLE PROPOSAL SPECIFICATIONS.
IN SUBMITTING THIS PROPOSAL, THE OFFEROR REPRESENTS THAT THE OFFEROR HAS FAMILIARIZED THEMSELVES WITH THE NATURE AND EXTENT OF THE REQUEST FOR PROPOSALS DEALINGWITH FEDERAL, STATEAND LOCALREQUIREMENTS WHICH ARE A PART OF THESE REQUEST FOR PROPOSALS. THE OFFEROR WILLCOMPLY WITH ALLAPPLICABLE FEDERAL AND STATE LAWS, LOCAL ORDINANCES AND THE RULES AND REGULATIONSOF ALLAUTHORITIES HAVINGJURISDICTION OVER THE SERVICES BEING PROPOSED.
,- EVALUATIONSAND FINANCIAL STATEMENTS ARE A REQUIREMENT OF THE PROPOSALS AND MUST BE (f SUBMITTED INA TIMELYMANNER, BUT NO LATERTHAN THIRTY (60) DAYSAFTER THE EVENT. EVENTS TAKING PLACE IN JUNE MUST SUBMIT THEIR MATERIALSWITHINTHIRTY (30) DAYS OF THE END OF THE FISCAL YEAR, 30TH JUNE FAILURETO SUBMIT FINANCIALSTATEMENTSAND EVALUATIONSWILLBE CAUSE TO RETURN ANY AWARDS FOR THATYEAR, AND MAYJEOPARDIZE FUTURE AWARDS.
NAMEOFFIRMONW9 Adventure Gallup & Beyond
AUTHORIZED SIGNATURE
NAME PRINTED OR TYPED Bob Rosebrough
TITLE/POSITION President
DATE:
ADDRESS: 101 W. Aztec Ave., Ste. ACI-l-ySTATE, ZIP CODE: Gallup, NM 87301
TELEPHONE#: 5057229121 FAX#: 5057229490 E-MAIL: [email protected]
9 TOURISM DEVELOPMENT PROPOSAL TO CITY OF GALLUP LODGER’S TAX COMMITTEE
APPROPRIATE LINKAGE WITH LOCAL, REGIONAL, STATEWIDE, NATIONAL AND INTERNATIONAL TOURISM INITIATIVES, PROGRAMS AND PROJECTS:
a. Introduction. Adventure Gallup & Beyond, Inc. a New Mexico nonprofit corporation (“AGB”) proposes to network and establish professional relationships with local, regional, statewide, national and international tourism, initiatives, programs and projects to increase and enhance tourism in Gallup. Gallup already has well established cultural based tourism that is enhanced by our proximity to I- 40 and Amtrak service. AGB proposes to enhance both existing cultural tourism and the growing market for outdoor adventure tourism.
b. Outdoor Adventure Tourism. With respect to the developing outdoor adventure tourism market (off roading venues, mountain biking, road biking, rock climbing, gun range, archery range, etc.) in Gallup, AGB proposes to:
• Spread word about Gallup as an outdoor adventure destination through internet and social media. • Distribute maps regionally and wall displays and handouts to local hospitality businesses to educate the traveling public about outdoor adventure tourism in the Gallup area. • Meet adventure tourists personally to provide information about trails and adventure venues as well as promoting traditional cultural tourism. • Design, print and distribute a Gallup Adventure Magazine for distribution at motels, restaurants, area businesses, tourist locations and outdoor venues to promote adventure tourism
II. GALLUP ADVENTURE GUIDE
a. Gallup Adventure Guide. For 2017-18 Adventure Gallup proposes to print and distribute 25,000 Gallup Adventure Guides with center fold maps that provide information, maps, directions and photos about: • Red Rock Park • Church Rock Trails • Pyramid Rock Trails • High Desert Trail System • Zuni Mountain Trails • Strawberry Canyon Trail • Quaking Aspen Trail • North Hogback Trail
6.
4.
5.
3.
2.
1.
Financial
IRS with
Beginning
employees.
Payroll
Complete
Budget
Form
a
zero
a.
REVENUES:
a.
COSTS:
for
information
Statement
Listing
990
City with
and
Printing,
25,000
balance.
Outdoor ADVENTURE
—
ending
of
center
See
CITY
high
Gallup
of
FINANCIAL
production
attached.
all
for
Adventure
TOTAL
TOTAL
fold
for
cash
quality
sources
last
OF
Lodger’s
maps
sponsoring
balances
completed
GALLUP
REVENUES:
COSTS:
Gallup
and
GALLUP
of
&
Tax
funding
distribution
IMBA
DISCLOSURE
for
Adventure
organization
fiscal
event
LODGER’S
Ride
for
&
year costs
—
the
BEYOND,
Center
Guides
AGB project
—
for
See
begins —
FOR
Designation
attached.
AGB TAX
$25,000.00
$25,000.00
$25,000.00 $25,000.00
—
INC.
see
and
currently
budget
ends
Project
each
above.
has
project
no
year paid City of Gallup Lodger’s Tax Committee Presentation
February 6, 2016
Adventure Gallup & Beyond 2017 Adventure Guide Statistics &Analysis
Structure & Design: The 2017 Adventure Guide was a glossy 40 page magazine with a page size of 8.375” x 10.875.” This publication also included an additional 6 page map foldout insert. This map insert was perforated with intent to be torn out ifdesired and used on trail or in city without taking the entire publication. The map insert included a city street map with navigations for the High Desert Trail System, OHV Park, Fox Run Golf Course, North Hogback Trailhead, Gallup Flea Market, Courthouse Plaza, Aquatic Center, and Red Rock Park. The backside of the map included detailed profiles of the Zuni Mountain Trail System and the Red Rock Park Hiking Trails. 25,000 copies were produced in 2017.
Purpose & Intent: Promote, inform, and guide visitors to our region’s adventure opportunities and events. Expected circulation life of publication was from May to October 2017.
Production & Distribution: The 2017 Adventure Guide was produced and distributed by Creed Consulting a local business owned and operated by Chuck Van Drunen. Distribution began on May 1, 2017 with the following actions:
1. 11,500 copies delivered to the Manuelito 1-40Visitor’s Center (5-1-2017) 2. 2,000 copies delivered to trailside outdoor racks located at the High Desert Trailheads, OHV park, and Red Rock Park (5-2-2017) 3. 8,000 copies were delivered to indoor racks to Gallup businesses and hotels, including the Gallup Chamber of Commerce and Cultural Center (5-4-2017). 4. 1,000 copies were delivered to Zia Rides to be included in racer packets for it’s 24hr race in the Zuni mountains, and it’s other regional events. (6-10-2017) 5. 500 copies were delivered to the Squash Blossom Classic to be included in racer packets (9-8-2017). 6. 2000 copies were restocked in trailside outdoor racks and local business throughout the month of August 2017.
Retention Rate Estimations:
1.Manuelito 1-40visitors Center: Andrea Billyemployee at visitor center stated that all 11,500 copies were taken by visitors by mid October 2017. She requests 12,500 copies for 2018. Additionally she requests AGB consider doing 5,000 of the tear off maps that were done during the 2016 campaign as they were easy and helpful for guiding visitors.
2. Outdoor racks: There are some damaged copies due to vandalism and trash being thrown into the racks, but overall it is estimated 95% of these copies are picked up by trail users.
3. Indoor racks: Most businesses were depleted of copies before August, with the exception of non-commercial venues such as the BID office.
4. Copies for local event packets were used and distributed at their respective events.
Criticisms:
I .The perforated tear out maps were not perforated strong enough making it difficultto cleanly tear out insert maps. Possible solutions included simply inserting maps, or working with printer to correct issue.
2. The dates for the Red Rock Classic rodeo were incorrect. Possible future solution is to simply check directly with event coordinators instead of relying on web or other printed materials.
3. As previously noted some have requested the return of tear-off map pads in addition to the Adventure Guide book.
Analysis: It appears by the low retention rates that these magazines are being put in the hands of visitors and locals. The effect of this print media is unfortunately hard to definitively gauge. The 1-40Manuelito visitors center has responded favorably to this project as an effective publication. Iffunded, AGB proposed to give each Gallup business, restaurant or hotel that receives the Adventure Guides a printed survey form with a pre stamped envelope this year to request input help evaluate the impact of the Adventure Guide. 2017- 2018 LODGERS’ TAX GRANT APPLICATION
PART I: PROJECT INFORMATION
Organization Name (As Listed on W9): Event Name: o* Event Date(s):
Event Organizer &Title within Organization: Phone Number of Organizer: 5()E) %R- Email of Organizer: Organization Address:
Contact Person (If different than person who Q prepares application): Contact Phone and Email for Secondary Person: Event Location:
PART 2: PROJECT COST AND FUNDING REQUEST Grant Funding Requested: ç (Review Funding Priorities on Page 1): Total Anticipated Project Cost: \t— Additional Funding Sources: N
In-kind Contributions:
Other Anticipated Sources for Future Development: Anticipated Number of Volunteers:
Anticipated Attendance (not including volunteers! staff):
6 PART 3: CRITERIA Were you funded in 2016-2017? Circle one: Ye How much have you received in previous grants (list year/award amount)?
How many times has your event occurred? Please list years of previous events. If new, just indicate “new”:
Is your organization a non-profit? (Must provide copy of non-profit status with application)
1. Define/Describe the overall project/event (what is happening at the event?):
C c c *
2. Describe the specific ways in which you plan to use a Lodgers’ Tax Grant Award to Advertise! Promote/Market your event? ‘ 2
3. Describe the regions/cities in which you plan to market your event? C c _ c ‘,
4. Describe your event assessment/evaluation plans in terms of counting your participants, where they are from, their hotel stays,fty’3etc: o\ et
7 ______
PART 4: LODGERS’ TAX GOALS & PURPOSES Lodgers’ Tax Funds are allocated to meet the purposes and goals of the City of Gallup regarding Cadvertising, marketing, and promotion of tourism related events, activities, and facilities. Describe\ how your event will increase tourism in the area and3 impact lodging: c c o cc
Describe any partnerships/collaborations your organization willengage in to successfully complete your event:
s By submitting this application you agree to the following (initial next to each): i_Vromote a positive image for Gallup
Promote a positive service culture in Gallup
Increase your organization’s capacity to develop resources and funds, and reduce reliance on Lodgers’ tax funding
C._____Submit materials only related to advertising, promotion, and marketing of Gallup that use the Lodgers’ Tax and GallupRealTrue logos per brand guidelines
You will NOT use the City of Gallup logo without written email permission from the Tourism and Marketing Manager
PART 5: FINANCIAL DISCLOSURE CHECKLIST As per the attached City Ordinance, all applicants for Lodgers’ Tax funds must submit the following information:
Complete Budget for Event/Special Activity/Project For first time applicants: a written fundraising plan/complete list of funding sources For repeat applicants: a written statement explaining how your organization is cultivating on-going funding that reduces reliance on Lodgers Tax Grant monies. Beginning and ending cash balances for event 2017 Updated IRS Form W-9 Request for Taxpayer Identification Number and Certification
8 ______
PART 6: ASSURANCES AND CERTIFICATIONS
I/WE CERTIFY THAT I/WEAM/AREAUTHORIZEDTO ACT ON BEHALFOF THE ORGANIZATIONMAKINGTHIS C APPLICATIONAND THATTHE STATEMENTS HEREIN ARE COMPLETE ANDACCURATE TO THE BEST OF MY s. KNOWLEDGE.
IF FUNDED, WE WILLKEEP A CLEAR ANDACCURATEACCOUNTING OF HOW THE FUNDS WERE USED. WE WILL EVALUATETHE USE OF FUNDS AS REQUIRED ANDAPPROVED BYTHE CITY OF GALLUP,AND WILLDELIVERAN ANNUALEVALUATIONREPORT TO THE CITY ON OR BEFORE THE DATE ESTABLISHED FOR SUBMITTAL.
1— Printyour name and tWe: Signature: \]‘C )3- Date: \ / LODGERS’ TAXPROPOSAL LETTER OF TRANSMITTAL THE UNDERSIGNED CERTIFIES THATTHEY HAVEREADAND UNDERSTANDTHE ABOVE GENERAL CONDITIONS AND THATTHEY ACCEPT THESE CONDITIONS AND SUBMIT THE ATTACHEDPROPOSAL IN FULL COMPLIANCE WITH THESE CONDITIONS AND THE APPLICABLE PROPOSAL SPECIFICATIONS.
IN SUBMITTING THIS PROPOSAL, THE OFFEROR REPRESENTS THAT THE OFFEROR HAS FAMILIARIZED THEMSELVES WITH THE NATUREAND EXTENT OF THE REQUEST FOR PROPOSALS DEALINGWITH FEDERAL, STATEAND LOCALREQUIREMENTS WHICHARE A PART OF THESE REQUEST FOR PROPOSALS. THE OFFEROR WILL COMPLY WITH ALLAPPLICABLE FEDERAL AND STATE LAWS, LOCAL ORDINANCES AND THE RULES AND REGULATIONSOF ALLAUTHORITIES HAVINGJURISDICTION OVER THE SERVICES BEING PROPOSED.
EVALUATIONSAND FINANCIAL STATEMENTS ARE A REQUIREMENT OF THE PROPOSALS AND MUST BE ( SUBMITTED INA TIMELYMANNER, BUT NO LATERTHANTHIRTY (60) DAYSAFTER THE EVENT. EVENTS TAKING ‘ PLACE IN JUNE MUST SUBMITTHEIR MATERIALSWITHINTHIRTY(30) DAYSOF THE END OF THE FISCAL YEAR, 30TH• JUNE FAILURETO SUBMIT FINANCIALSTATEMENTSAND EVALUATIONSWILLBE CAUSE TO RETURN ANY AWARDS FOR THATYEAR,AND MAYJEOPARDIZE FUTURE AWARDS.
NAME OF FIRM ON W9 \ . c - s C AUTHORIZED SIGNATURE \ NAME PRINTED ORTYPED
TITLE/POSITION
DATE:
ADDRESS: \\CITY, STATE, ZIPCODE: 3D
TELEPHONE#: F(#: E-MAIL:
9
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A
, _ DiscussionlAction Topic 9
Approval of Marketing Campaign Funding for the Native Arts Market
Jennifer Lazarz, Tourism and Marketing Director ______
CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 27, 2018
SUBJECT: GALLUPNATIVEART MARKET-marketing campaign funding DEPT. OF ORIGIN: TOURISM AND MARKETING DATESUBMITTED:2/20/2018 SUBMITTEDBY: JENNIFER LAZARZ
Summary: Funding approval request for City of Gallup Sponsored Event “Gallup Native Art Market” MARKETING CAMPAIGN.The Event takes place August 9-11, 2018 but marketing needs to begin as early as March 2018. Requesting approval of funding in the amount of 30,000 for an advertising contract.
Fiscal Impact Reviewed By _ 2 °° Fince D partment Sufficient funding is available.
Attachments: Explanation of marketing campaign
Legal Review: Approved As To Form: C,o/ ney
Recommendation: Approval of funding for 2017 Gallup Native Art Market- Marketing Campaign by the City of Gallup
CITYCLERK’S USE ONLY COUNCILACTIONTAKEN
Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File: GALLUP FTRUE
Proposed items for Contract with Marketing firm: Griffin & Associates (Completed the 2017 Campaign)
• Print Campaign- Cowboys & Indians Magazine, Circulation of 170,000 and 3 million in readership. Two insertions of half pages ads. Native American Art Magazine, ¼ page 2 insertions. Maybe able to negotiate a third insertion into Cowboys & Indians pending FY19 GallupRealTrue campaign discussion. • Digital Campaign- Cowboys & Indians Magazine ad banner 100k impressions —$3,500,Native American, negotiated with print buy, targeted ads and social media: NM, AZ, California Market. • Graphic Design- two versions of online digital ads
Griffin will negotiate rates and secure all ad space. They are getting me a more thorough proposal that I hope to distribute at council or include as a pdf in the council packet if I have it soon enough. The cost will be a total of $30,000 including taxes.
The local advertising will be part of the request to council in FY19 that includes the tents and other logistic elements because that campaign won’t begin until after July 1, 2018. DiscussionlAction Topic 10
Approval of Budget Adjustment for Animal Control
Clyde (C.B.) Strain, Planning and Development Director ____
CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 27, 2018
SUBJECT: Animal Control Budget Adjustment DEPT. OF ORIGIN: Planning and Development Department DATE SUBMITTED: February 20, 2018 SUBMITTED BY: Clyde (C.B.) Strain, Planning & Development Director Summary: The Planning and Development Department is requesting an operations budget adjustment for Animal Control in the amount of $5,000.00. As part of the Professional Services Agreement between Clinton J. Balok and the City of Gallup, the City of Gallup is required to pay for Veterinarian Services. The Professional Services Agreement was approved on October 1, 2016 and the City started paying for veterinary services on October 29, 2016. The Professional Services Agreement lists a flat fee of $8,250.00 monthly, $99,000.00 annually and states that taxes will be shown as a separate line item. In error the amount for tax was not budgeted as part of the FY2O18 Animal Control Budget. Mr. Balok did not charge tax and the City did not pay tax from October 2016 to November 2017. Once the error in billingwas discovered Mr. Balok started charging the City an additional $685.78 per month for tax starting in December of 2017. In order cover the additional tax amount for veterinary services for FY2O18 a budget adjustment in the amount of $5,000.00 is needed from General Fund Reserves to Animal Control operations budget professional services account.
Fiscal Impact:
$5,000.00 transferred from General Fund Reserves to the Animal Control operations budget.
Reviewed By: IIt±c1r_ %—tcAi(LI’. (nahbe Department
Attachments: Professional Services Agreement between Clinton J. Balok and the City of Gallup.
Legal Review:
Approved as to form: Cif/4tto%Ø
Recommendation: Staff recommends approval of a budget adjustment from General Fund Reserves to the Animal Control operations budget professional services account in the amount of $5,000.00 in order to cover taxes for veterinary services for FY2018.
Approved For Submittal By: CITYCLERK’S USE ONLY COUNCILACTION TAKEN
Department Direct Resolution No.: Continued To: rdinancdeNo.: Referred To: Z” ityMr Other: File No.: S. PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, entered into the 1st day of October , 2016 by and between Clinton J. Balok. DVM herein called the “Contractor” and the City of Gallup, a municipal corporation, herein called the “City”.
1. SCOPE OF WORK: The Contractor shall provide: Veterinarian Services per scope of work and terms and conditions contained within RFP 2015/2016/03/P.
COMPENSATION: In consideration for the services provided pursuant to Paragraph 1,the Contractor shall charge the City on a monthly billing basis the amount of $8250.00 to equal $99,000.00 annually.
On any billing, Taxes shall be shown as a separate line item.
The Offeror shall provide a monthly detailed report separate from the invoice documenting the monthly animal count and services provided. The separate detailed services report shall be separate from the accounts payable invoice and shall be addressed to the attention of the City Purchasing Department or the City’s designated representative.
3. TERM: Subject to the parties executing this contract, the term of this Agreement shall be effective from October 1,2016 to June 30,2020 unless sooner terminated, and may be renewed as specified in Paragraph 21.
4 TERMINATION: Termination for Cause. If, through any cause, the CONTRACTOR fails to fulfill in a timely and proper manner the Contractor’s obligations under this Agreement, or if the CONTRACTOR violates any of the covenants, agreements, or stipulations of this Agreement, the CITY may order CONTRACTOR by written notice to stop the services or any portion of them until the cause for such order has been eliminated. If the CONTRACTOR fails to correct the cause within five (5) working days of date of written notice, CITY shall have the right to immediately terminate this Agreement. The CONTRACTOR shall be entitled to receivejust and equitable compensation for any work satisfactorily completed.
Termination for Convenience. Notwithstanding the above, this Agreement may be terminated without cause by the City upon written notice delivered to the CONTRACTOR at least thirty (30) days prior to the intended date of termination. By such termination, neither party may nullify obligations already incurred for performance or failure to perform prior to the date of termination.
STATUS OF CONTRACTOR: The Contractor and his agents and employees are independent contractors performing professional services for the City and are not employees of the City of Gallup. The Contractor, and his agent and employees shall not accrue leave, retirement, insurance,bonding, use of City vehicles, or any other benefits afforded to employees of the City of Gallup as a result of this Agreement. Neither shall the City be liable to the Contractor nor its Agents, nor their estates for any injury to person or property incurred in the course of the performance of this Agreement unless such injury shall have directly and proximately resulted from grossly negligent or reckless conduct on the part of the City or its Agents acting within the scope of their employment and official duties.
& INDEMNITY: The contractor shall indemnify and hold harmless the City, its officers and employees, against liability, claims, damages, losses or expenses arising out of bodily injury to persons’ or damage to property caused by, or ( / resulting from, contractor’s and ii s employees, own negligent act(s) or u .ssion(s) while contractor and/or its employees performs or fails to perform its obligations and duties under this agreement.
7 ASSIGNMENT: The Contractor shall not assign or transfer any interest in this Agreement or assign any claims for money due or to become due under this Agreement without the prior written approval of the City.
SUBCONTRACTING: The Contractor may subcontract any portion of the services to be performed under this Agreement with the prior written approval of the City.
RECORDS AND AUDIT: The Contractor shall maintain detailed time records which indicate the date, time, and nature of services rendered. These records shall be subject to inspection by the City of Gallup Finance Department, Personnel Department and the New Mexico Auditor. The City shall have the right to audit billings both before and after payment. Payment under this Agreement shall not foreclose the right of the City to recover excessive or illegal payments. Provide an annual financial report including details on all expenditures exceeding $1,000 ll APPROPRIATIONS: The terms of this Agreement are contingent upon sufficient monies being made available by the City of Gallup for the performance of this Agreement. If sufficient appropriations and authorizations are not made by the City of Gallup, this Agreement shall terminate upon written notice being given by the City to the Contractor. The City’s decision as to whether sufficient appropriations are available shall be accepted by the Contractor and shalt be final.
11. RELEASE: The Contractor, upon final payment of the amount due under this Agreement, releases the City, its officers and employees, and the City of Gallup from all liabilities, claims and obligations whatsoever arising from or under this Agreement. The Contractor agrees not to purport to bind the City of Gallup to any obligations not assumed herein by the City of Gallup, unless the Contractor has express written authority to do so, and then only within the strict limits of that authority. 1 CONFIDENTIALITY: My information given to or developed by the Contractor in the performance of this Agreement shall be kept confidential and shall not be made available to any individual or organization by the Contractor without the prior written approval of the City.
L OWNERSHIP OF DOCUMENTS: All documents, drawings, media, and studies which are prepared in the performance of this Agreement are to be and remain the property of the Owner and are to be delivered to the Owner before the final payment is made to the Contractor. The Contractor is liable for their replacement if destroyed or lost prior to transferring possession to the Owner. Any use of these products by anyone other than the Owner for projects other than that which is subject to this Agreement shall be at the Owner’s sole risk.
14. CONFLICT OF INTEREST: The Contractor warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this Agreement. 1 AMENDMENT: This Agreement shall not be altered, changed or amended except by instrument in writing executed by the parties hereto. City connection provision All as certified provisions If The invalid Mexico. the party’s After (2) This The shall of under Contractor such the specified denied origin, The this incorporated This understanding, Contractor concerning shall any may this year 24 New 23. 2 notices, 20. 21. Governor 1 1& 17 ic written failure Procurement Contractor of Agreement Agreement laws be be the this provision Agreement, the sex, NOTICE: SEVERABILITY: WAIVER right from RENEWAL: or APPLICABLE INSURANCE: EQUAL NOTICE SCOPE Gallup: furnished period valid or Mexico initial in shall unenforceable, and Agreement. benefits shall agrees herewith shall registered of the sexual requests, Agreement. Paragraph to time by of or either rules be subsequently unless verbal subject agrees two continue way of the OF provide enforceable shall incorporates OPPORTUNITY criminal to Code OF deemed to to OF preference, this the of, and State year time party AGREEME shall the assure of demands mail, be PROCUREMENT sooner or CONTRACTURAL to or C, Contractor matter agreemeqt If of amendment LAW: regulations, City certificate No otherwise, governed term, abide to but be be the page of be to statutes the to postage that be New designated otherwise prior enforce unless enforce in be that of terminated Contractor all hereof, City age or valid the 12 by writing no written, Gallup. the other by Mexico, agreement agrees with shall impose all or Contract by of person of prepaid, embodied of COMPLIANCE: as agreements, and and limiting any and : handicap, federal and Gallup the insurance, the subjected described the communications and be by construed in is enforceable. executive provision to compel ordinances all felony parties in CODE: held pertaining the found City accordance take shall shall to RIGHT: the or such imposes such and in parties the be to understanding, named appropriate United to this which be in penalties covenants, automatically strict to or State be covenants, provision excluded parties and orders of discrimination Paragraph deemed be their Agreement. invalid of to If by this civil compliance enforced not as with laws includes the a equal States required written agents court additional of at Agreement for in and City from Paragraph to the and steps the it or and compliance agreements employment illegal would 14. shall, be verbal criminal unenforceable finds renew following Governor as of shall statutory notice understandings rules or employment duly And to under, with so Gallup desired insured. correct on bribes, that become shall be limited. or contract and given no 2. in the every penalties otherwise, valid any any with and the limits subsequent addresses, of and regulations, opportunity. not grounds to these gratuities, Certificates if the provision program manner valid understandings for provision be or these the with for be delivered for between State enforceable made any for construed deficiencies. one laws or of worker’s or of requirements or its herein agreement reason, enforceable, the of participation (1) or race, and and or of of to of violation. In New evidencing in the activity parties given each the this such this kickbacks. executive accordance person color, as provided: parties compensation, unless the have State Mexico, agreement a Agreement. additional other hereunder waiver or remaining or performed during national then merged or In of in, their hereto the addresses orders mailed addition, New be with the such of above the agents is two that or into all of life by in t , Purchasing Director Frances Rodriguez City of Gallup P.O. Box 1270 Gallup, New Mexico 87305-1270
Contractor: Clinton J. Balok, DVM P.O. Box 4414 Gallup, NM 87305
IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the date of executing by the City below
CONTRACTOR:
COMPANY NAME: 2761?C/4 SIGNED BY: 7W Date: tP - NAME AND TI
CITY OF GALLUP, NEW MEXICO
BY: Date:______rances Rodriguez, PurcIwing’irector
Date: DiscussionlAction Topic 11
Approval of Budget Adjustment for Land Development Standards Update
Clyde (C.B.) Strain, Planning and Development Director ____
CITY OF COUNCIL STAFF SUMMARY FORM *j GALLUP MEETING DATE: February 27, 2018
SUBJECT: Land Development Standards Update Project Budget Adjustment DEPT. OF ORIGIN: Planning and Development Department DATE SUBMITTED: February 20, 2018 SUBMITTED BY: Clyde (C.B.) Strain, Planning & Development Director Summary: The Planning and Development Department is requesting a budget adjustment for the City of Gallup Land Development Standards Update Project in the amount of $6,000.00. The Gallup City Council approved an initial project budget amount of $150,000.00. The Professional Services Agreement Compensation Section states that charges from the consultant shall not exceed $150,000.00 excluding tax. The remaining balance for taxes due is approximately $12,000.00. The Planning and Development Department is able to cover $6,000.00 of the total amount out of their professional services budget however there are not enough funds in place to cover the remaining $6,000.00. A budget adjustment into Project #EX1711 in necessary in order pay the balance of the taxes due.
Fiscal Impact:
$6,000.00 transferred from General Fund Reserves to Project #EX1711.
Reviewed CAiQJ’(A (Jinance Department
Attachments: Professional Services Agreement for City of Gallup Land Development Standards Update Project.
Legal Review:
Approved as to form:______ti itIAttorne
Recommendation: Staff recommends approval of a budget adjustment from General Fund Reserves to Project #EX171 1 in the amount of $6,000.00 in order to cover taxes due for professional services.
Approved For Submittal By: CITYCLERK’S USE ONLY COUNCILACTION TAKEN
Department it tot Resolution No.: Continued To: rdiancdeNo.: eferdTo: “ ityI4naqV Other: File No.: ______,
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, entered into the Y day of 2017 by and between Bohannan Huston herein / called Contractor and ty’Citv of Gallup, a municipal corporation, herein called City.
SCOPE OF WORK: The Contractor shall provide the City with: LAND DEVELOPMENT STANDARDS
As per: RFP No. 2016120171021P Amendment No. One (1) Contractor’s response to RFP No. 2076120171021P
COMPENSATION:
In consideration for the services provided pursuant to the Scope of Services and Amendments as identified in RFP No. 201612017102/P, the Contractor shall charge the City on a not to exceed basis of One Hundred Fifty Thousand Dollars ($150,000.00) excluding tax. This is pursuant to the Fee Breakdown/Not-to-Exceed Cost proposal included in ExhibitA.
TERM: Subject to the parties executing this contract, the term of this Agreement shall be effective from contract execution date to project completion unless sooner terminated.
TERMINATION: Termination for Cause: If,through any cause, the CONTRACTOR fails to fulfillin a timely and proper manner the Contractor’s obligations under this Agreement, or ifthe CONTRACTOR violates any of the covenants, agreements, or stipulations of this Agreement, the CITY may order CONTRACTOR by written notice to stop the services or any portion of them until the cause for such order has been eliminated. Ifthe CONTRACTOR fails to correct the cause within five (5) working days of date of written notice, CITYshall have the right to immediately terminate this Agreement. The ONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed.
Termination for Convenience: Notwithstanding the above, this Agreement may be terminated without cause by the City upon written notice delivered to the CONTRACTOR at least Thirty (30) DAYS prior to the intended date of termination. By such termination, neither party may nullifyobligations already incurred for performance or failure to perform prior to the date of termination.
STATUS OF CONTRACTOR: The Contractor and his agents and employees are independent contractors performing professional services for the City and are not employees of the City of Gallup. The Contractor, and his agent and employees shall not accrue leave, retirement, insurance, bonding, use of City vehicles, or any other benefits afforded to employees of the City of Gallup as a result of this Agreement. Neither shall the City be liable to the Contractor not its Agents, nor their estates for any injuryto person or property incurred in the course of the performance of this Agreement unless such injury shall have directly and proximately resulted from grossly negligent or reckless conduct on the part of the City or its Agents acting within the scope of their employment and officialduties. INDEMNITY: The contractor shall indemnifyand hold harmless the City, its officers and employees, against liability,claims, damages, losses or expenses arising out of bodilyinjuryto persons’ or damage to property caused by, or resulting from, contractor’s and br its employees, own negligent act(s) or omission(s) while contractor and/or its employees performs or fails to perform its obligations and duties under this agreement.
ASSIGNMENT: The Contractor shall not assign or transfer any interest in this Agreement or assign any claims for money due or to become due under this Agreement withoutthe priorwritten approval of the City.
SUBCONTRACTING: The Contractor may not subcontract any portion of the services to be performed under this Agreement without the priorwritten approval of the City.
RECORDS AND AUDIT: The Contractor shall maintain detailed time records which indicate the date, time, and nature of services rendered. These records shall be subject to inspection by the Cityof Gallup Finance Department, Personnel Department and the New MexicoAuditor. The Cityshall have the right to audit billingsboth before and after payment. Payment under this Agreement shall not foreclose the right of the Cityto recover excessive or illegalpayments.
APPROPRIATIONS: The terms ofthis Agreement are contingent upon sufficient monies being made available by the City of Gallup for the performance of this Agreement. Ifsufficientappropriations and authorizations are not made by the Cityof Gallup, this Agreement shall terminate upon written notice being given by the Cityto the Contractor. The City’sdecision as to whether sufficient appropriations are available shall be accepted by the Contractor and shall be final.
RELEASE: The Contractor, upon final payment of the amount due under this Agreement, releases the City, its officers and employees, and the Cityof Gallup from all liabilities,claims and obligations whatsoever arising from or under this Agreement. The Contractor agrees not to purport to bind the Cityof Gallup to any obligations not assumed herein by the Cityof Gallup, unless the Contractor has express written authorityto do so, and then onlywithinthe strict limitsof that authority.
CONFIDENTIALITY: Any informationgiven to or developed by the Contractor in the performance of this Agreement shall be kept confidentialand shall not be made available to any individualor organization by the Contractor withoutthe priorwritten approval of the City.
CONFLICTOF INTEREST: The Contractor warrants that itcurrently has no interest and shall not acquire any interest, direct or indirect,which would conflictin any manner or degree withthe performance or services required under this Agreement. The Contractor further covenants that, in the performance of this Agreement, no person having any such interest shall be employed by the Contractor. The Contractor warrants that it does not employ, has not employed, and willnot employ during the term ofthis Agreement any Cityemployee while such employee was or is employed by the City and participatingdirectlyor indirectlyin the City’scontracting process. AMENDMENT: This Agreement shall not be altered, changed or amended except by instrument in writing executed by the parties hereto.
SCOPE OF AGREEMENT: This Agreement incorporates allthe agreements, covenants, and understandings between the parties hereto concerning the subject mailer hereof, and all such covenants, agreements and understandings have merged intothis written Agreement. No prior agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this Agreement. And no subsequent agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless incorporated by way of amendment as described in AMENDMENTparagraph above.
NOTICEOF PROCUREMENTCODE: The Procurement Code of the Cityof Gallup imposes civiland criminalpenalties for its violation. In addition, the New Mexicocriminalstatutes impose felony penalties for illegalbribes, gratuities, and kickbacks.
EQUAL OPPORTUNITY COMPLIANCE: The Contractor agrees to abide by all Federal and State laws and rules and regulations, and executive orders ofthe Governor of the State of New Mexico,pertaining to equal employment opportunity. In accordance with all such laws and rules and regulations, and executive orders of the Governor ofthe State of New Mexico,the Contractor agrees to assure that no person in the United States shall, on the grounds of race, color, national origin,sex, sexual preference, age or handicap, be excluded from employment with or participation in, be denied the benefits of, or be otherwise subjected to discriminationunder, any program or activityperformed under this Agreement. Ifthe Contractor is found to be not in compliance withthese requirements during the lifeof this Agreement, the Contractor agrees to take appropriate steps to correct these deficiencies.
INSURANCE: Contractor shall provide certificate of insurance which includes statutory limitsfor worker’s compensation, commercial liabilityincludingautomotive/vehicle liability,and professional errors and omissions liability.Certificate evidencing the above shall be furnished to the Cityof Gallup withthe Citynamed as additional insured on the commercial liabilitypolicy.
ENTIRE AGREEMENT: This Agreement represents the entire contract between the parties and, except as otherwise provided herein, may not be amended, changed, modified,or altered withoutthe written consent of the parties hereto.
WAIVEROF CONTRACTUAL RIGHT The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver of that party’s rightto subsequently enforce and compel strictcompliance with every provisionof this Agreement.
SEVERABILITY: Ifany provision of this agreement shall be held to be invalidor unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. Ifa court finds that any provision of this agreement is invalidor unenforceable, but that by limitingsuch provision it would become valid or enforceable, then such provisionshall be deemed to be written, ______
construed and enforced as so limited. NOTICE: All notices, requests, demands or other communications required or desired to be made or given hereunder or in connection herewith shall be in writing and shall be deemed to be duly given if delivered in person or mailed by certified or registered mail, postage prepaid, to the parties at the following addresses, or to such other addresses as may from time to time be designated by the parties by written notice in the manner herein provided:
City of Gallup: Frances Rodriguez Purchasing Director City of Gallup P.O. Box 1270 Gallup, New Mexico 87305-1270
Project Contact for the City: C.B. Strain Planning and Zoning Director P.O. Box 1270 Gallup, New Mexico 87305-1270
Contractor: Bohannan Huston 7500 Jefferson St. NE Albuquerque, NM87109
INWITNESS THEREOF, the parties hereto have executed this Agreement as of the date of executing by the City below
CONTRACTOR:
COMPANYNAME: Bohannan Huston, Inc.
SIGNED BY: L114fr,1fr4’1. Date:
PRINTEDNAME: Albert M. Thomas. PE
TITLE: Senior Vice President
CITYOFALLUP, EEV MEXICO BY: %W Date:______Fr’s Rodriguez,P4rcha,Iig Dctor
Date:______AlfredBY: A ita: CityClerk EXHIBIT A
Fee Breakdown! Not-to-Exceed Cost Proposal
Bohannan Huston (BHI) and Dekker/Perich/Sabatini (DPS) Staff and Hour Estimate for the $150,000 Total Fee (excluding NM gross receipts tax).
The following is an estimate of costs and hours per deliverable as well as for outreach activities. The costs are then broken down to represent an estimated percentage of time and expected hours for each team member. If required or requested by the City, the involvement of an attorney would be in addition to the cost estimate provided below. ?auI.Wymer Estimate Estimate Estimate Esthiatej Estimate Estimate . EstImate.
- — Hours - Hoj Hours Hours Hours Prodtlcts dCos Ioftkne &time Hoirs xoUme %offlme - %tlme %oFtlme %oftln1 onInçj Code 565,000.00 5% 26 10% 52 20% 104 30% 156 30% 156 5% 26 cubdivision Regulations $45,000.00 10% 36 40% 144 5% 18 10% 36 10% 36 15% 54 10% 36 exation Policy $15,000.00 10% 12 40% 48 5% 6 10% 12 10% 12 15% 18 10% 12
Outreach 00,000.00 25% 40 20% 32 5% 8 10% 16 10% 16 5% 8 25% 40
Expenses $5,000.00
TOTAL Fee (exiuding gross recelpte tex) $150,000.00
2-Msr47
Bohannan Huston DiscussionlAction Topic 12
Ordinance No. C201 8-1; Amendments to the City’s UtilityBillingOrdinance
Jon DeYoung, Assistant City Manager f\ CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 27,2018
SUBJECT: Amendments to the City’sUtilityBillingOrdinance DEPT. OF ORIGIN:Customer Care DATESUBMITTED:February 22, 2018 SUBMITTEDBY: Jon DeYoung
Summary: During a special work session meeting on December 12, 2017 staff presented Mayor and Council with recommended changes to the City’s utility ordinances. Staff took the recommendations from the work session and reworked the current ordinances to reflect desired changes.
U
Fiscal Impact: Reviewed BY: : Fin6jice Department None
Attachments:
Proposed Ordinance /;7-)! Legal Review: Approved As To Form:______CityAttorn y
Recommendation: Approval of the new utilityordinances /
Approved for Submittal By: CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN
DepartmenPirector . -p-- Resolution No. Continued To: , Ord,anceNo. To: ORDINANCE NO. C2018-1
AN ORDINANCE CONCERNING UTILITYBILLINGAND THE COLLECTION OF PAYMENTS FOR SERVICES, AMENDINGCERTAIN SECTIONS WITHINTITLE 8 (UTILITIES),CHAPTER 6 (SERVICE RATES AND CHARGES), ARTICLE A (DELINQUENT ACCOUNTS) OF THE GALLUP MUNICIPALCODE
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF GALLUP, NEW MEXICO, that:
Section 1. Section 8-6A-1 of the Gallup MunicipalCode is amended to read:
8-6A-1: DEFINITIONS:
The following terms are defined for purposes of this article. Any terms not specifically defined herein are meant to have their common dictionary meanings.
LEGITIMATE FINANCIAL HARDSHIP: A sudden unforeseen unexpected family medical emergency, death of an immediate family member, divorce, militarydeployment, domestic violence victimization, job loss, or accident resulting in significant property loss or personal injury.
NONRESIDENTIAL CUSTOMER: Any account holder who is not a residential customer, including, but not limited to, commercial, business, corporate, charitable, nonprofit organizations, religious organizations, industrial, and governmental units.
PAYMENT EXTENSION: Extends customers up to seven (7) calendar days of the preliminary cut off notice to avoid disruption of service.
PAYMENTARRANGEMENT: A written and signed agreement to pay on a delinquent amount requiring more than one month. Amounts not exceeding one thousand dollars ($1,000.00) may be approved by customer care management. Amounts exceeding one thousand dollars ($1,000.00) willbe approved by the city manager or designee.
RESIDENTIAL CUSTOMER: A person who occupies a utility service physical address which is zoned for residential occupation under the city zoning ordinances and is actually used for a private personal dwelling space, including, but not limited to, houses, mobile homes, and apartment buildings.
SERIOUSLY OR CHRONICALLYILL:A person with a life-threatening, permanent, or protracted, physical condition under long-term medical treatment which is likely to persist for an indefinite period of time. The account customer must obtain and present to the city a written statement from a licensed physician, physician’s assistant, osteopathic physician, osteopathic physician’s assistant, or certified nurse practitioner that certifies that discontinuance of utility service might endanger a resident’s health or life. The written statement willneed to be updated annually.
1 Section 2. Section 8-6A-3 of the Gallup Municipal Code is amended to read: 8-6A-3: RESIDENTIALAND NONRESIDENTIALCUSTOMERS:
A. All utility bills will be due and payable in lull twenty-eight (28) calendar days after billdate.
B. Iffull payment has not been received by the city thirty-six (36) calendar days after the bill date a late fee of twenty-five dollars ($25.00) will be assessed to the account. An automated phone system will attempt to reach the account customer at the phone number provided, to advise the customer to make a payment to avoid termination of service.
C. Unless a payment extension is made within three (3) business days of the preliminary cutoff notice, the city will terminate all utility services to the subject location. Payment extensions are limited to three (3) occurrences per account, per year.
D. Once city utility service is terminated, it will not be restored unless the utility customer pays all delinquent amounts due, including all assessed fees and fines.
1. An administrative processing fee of sixty dollars ($60.00) will be assessed on residential accounts and one hundred twenty ($120.00) willbe assessed on commercial accounts if payment of delinquent amount and all fees and fines have not been credited to the account by 5:00 P.M. on the cutoff date.
2. If full payment of delinquent amount and all fees and fines are received on the same day service was cutoff, there willbe no alter-hours administrative processing fees to turn services back on. Iffull payment of delinquent amount and all fees and fines are received after 3:30 P.M. on any subsequent day service was cutoff, the customer will have the option to pay an additional after-hours administrative processing fee of thirty- five ($35.00) dollars to restore service that day, or wait until the following day to have services restored.
E. Delinquent account payment agreements not exceeding one thousand dollars ($1,000.00) may be approved by Customer Care management. All delinquent account payment arrangements exceeding one thousand dollars ($1,000.00) may only be approved by the city manager or designee.
F. Failure to comply with the terms of a written account payment agreement by a city utilitycustomer willbe cause for immediate termination of utilityservice.
G. The existence of extraordinary compelling circumstances willallow the city manager to vary utilitycutoff, restoration of service, and payment terms for residential customers. Said circumstances willbe documented and placed in the customer’s utilityaccount file. Such waivers of customary practice will be temporary and only allowed in a manner which minimizes financial loss or risk to the city.
2 H. A ninety (90) day time limitwillbe imposed on all bona fide billingdisputes. Ifa utility customer does not dispute their billwithin ninety (90) days of the bill date, the charges therein willbe considered proper and owed by the customer
I. In cases of utilitymeter tampering (bypassing or diversion of electric or water meters), the customer’s account will be charged $150.00 per service. In addition, the customer will be charged for the amount due for usage, all material and labor necessary to repair or replace damaged equipment, and any other costs necessary to correct service diversion where there is no damage to city equipment, including incidents where service is reconnected without authority.
J. Deposits for residential and nonresidential customers:
1. The service deposit to be made by any utilityaccount customer requesting service will be a minimum of one hundred fifty dollars ($150.00) for all residential customers or based on two (2) months of historical usage at the service location according to city utilityrecords, whichever is greater.
2. Nonresidential deposits will be based on two (2) months of historical usage at the service location. Ifutilityservice has never been provided at the subject location, the city will require a deposit based upon the type of activity to be carried on at the service location in conjunction with similar usage by other city utility customers of similar size and type. Deposits for newly constructed buildings with no prior service will be determined by meter class such as medium, large, or industrial service size as determined by the electric and water directors or their designees
3. Customer Care management willauthorize the waiver of the deposit requirements set forth in this section for new service accounts to customers providing sufficient proof of having exceptional payment history of two (2) years from the previous utilityproviders of electric and water service.
4. Customer Care management willrequire an additional deposit on accounts that have been shut off for nonpayment. The customer’s deposit will be credited to their account after twenty-four (24) consecutive months of timely payments.
5. No interest will be paid on utilitydeposits and no refund to the customer account will be made upon termination of their utility service until final full payment has been received by the city on all amounts owed under the subject utilityaccount.
Section 3. Section 8-6A-6 of the Gallup Municipal Code is amended to read: 8-6A-6: RETURNED PAYMENTS:
A charge of thirty-fivedollars ($35.00) willbe added to the amount due whenever payment on a utilityaccount is made which does not clear the bank. Any account with two (2) non sufficient charges assessed to the account willbe classified as a cash-only account.
Section 4. Sections 8-6A-7(A)through 8-6A-7(C) “PROJECT GALLUPCARES” of the Gallup Municipal Code as they existed prior to the effective date of this Ordinance are hereby repealed.
3 ______
Section 5. Section 8-6A-8(A)of the Gallup Municipal Code is amended to read:
A. Utilityservice will not be discontinued to a private residence where a seriously or chronically ill person permanently resides, except as provided herein, if the residential account customer who is obligated to pay the account provides sufficient verified documentation to the city that they do not have current adequate financial resources to pay the account charges in full. Verification of financial status will be determined every ninety (90) days.
Section 6. Section 8-6A-8(B) of the Gallup Municipal Code is amended to read:
B. The account customer must obtain and present to the city a written statement from a licensed physician, physician’s assistant, osteopathic physician, osteopathic physician’s assistant, or certified nurse practitioner on a city provided form that certifies that discontinuance of utilityservice might endanger a resident’s health or life.The certificate willbe delivered to the city prior to any claim of protection under this provision and on or before November 15 of each subsequent year that utilityservice is provided.
Section 7. Section 8-6A-9(B) of the Gallup Municipal Code is amended to read:
B. The application must be submitted on or before November 15 of each year.
Section 8. Section 8-6A-9(F) of the Gallup Municipal Code is amended to read:
F. Any customer who defaults on a payment plan or fails to pay their utilitybillas agreed will be subject to discontinuance or disconnection of all city utility services and said service will not be restored unless suitable written payment arrangements are made, including payment of reconnection fees.
Section 9. Sections 8-6A-8 and 8-6A-9 of the Gallup Municipal Code as they existed prior to the effective date of this Ordinance are hereby renumbered respectively.
Section 10. This ordinance shall become effective thirty (30) days after the date of adoption. PASSED, APPROVED ANDADOPTED this 27th day of February 27, 2018.
CITYOF GALLUP,NEW MEXICO
By: Jackie McKinney, Mayor
ATTEST:
Alfred Abeita II,City Clerk
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ARE YOU... Starting in MOTIVATED? AUGUST2018 ARE YOU... GMCSwill be partnering with local HARD WORKING? universities to provide ARE YOU... McKinley County Students a pathway to DRIVEN TO pursue an SUCCEED? ASSOCIATESDEGREE
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