AGENDA

GALLUP CITY COUNCIL REGULAR MEETING TUESDAY, FEBRUARY 27, 2018; 6:00 P.M. CITY COUNCIL CHAMBERS

Jackie McKinney, Mayor

Linda Garcia Allan Landavazo Councilor, District #1 Councilor, District #2

Yogash Kumar Fran Palochak Councilor, District #3 Councilor, District #4

Maryann Ustick, City Manager Curtis Hayes, City Attorney

A. Pledge of Allegiance

B. Roll Call

C. Approval of Minutes

Special and Regular Meetings of February 13, 2018

D. Discussion/Action Topics

1. Discussion Only: Update on the 2018 New Mexico Legislative Session – State Representative Patty Lundstrom

2. Discussion Only: Northwest New Mexico Council of Government’s Legislative Report – Evan Williams, Deputy Director, Northwest New Mexico Council of Governments

3. Request for Approval to Serve Alcoholic Beverages at El Morro Events Center for Gallup MainStreet Arts and Cultural District Fundraising Event on May 5, 2018 – Emerald Tanner and Mark Horn

4. Approval of Bid Award for Emergency Procurement of Jefferson Avenue Sewer Line Replacement, North Second Street to Victoria Avenue – Dennis Romero, Director, Gallup Water and Sanitation Department

5. Approval of Bid Award for Construction of Park Pump Station to Grandview Tank 16” Transmission Water Main; Formal Bid No. 1717 – Dennis Romero, Director, Gallup Water and Sanitation Department

AGENDA Regular City Council Meeting – 2/27/2018 Page 2

Discussion/Action Topics, continued

6. Approval of Contract Amendment No. 2, Annual Cost Adjustment to the Design, Build and Operate (DBO) Contract with CH2M Hill – Dennis Romero, Director, Gallup Water and Sanitation Department

7. Approval of Emergency Procurement for Replacement of Indian Hills Lift Station – Dennis Romero, Director, Gallup Water and Sanitation Department

8. Approval of Fiscal Year 2018 Quarter 4, Part 1, Lodger’s Tax Funding for Events – Jennifer Lazarz, Tourism and Marketing Director

9. Approval of Marketing Campaign Funding for the Native Arts Market – Jennifer Lazarz, Tourism and Marketing Director

10. Approval of Budget Adjustment for Animal Control – Clyde (C.B.) Strain, Planning and Development Director

11. Approval of Budget Adjustment for Land Development Standards Update – Clyde (C.B.) Strain, Planning and Development Director

12. Ordinance No. C2018-1; Amendments to the City’s Utility Billing Ordinance – Jon DeYoung, Assistant City Manager

E. Presentation and Information Items

1. Presentation on McKinley Academy – Mike Hyatt, Superintendent, Gallup McKinley County Schools

F. Comments by Public on Non-Agenda Items

G. Comments by Mayor and City Councilors

H. Comments by City Manager and City Attorney

I. Motion to Adjourn

Auxiliary aides for the disabled are available upon request. Please contact Alfred Abeita, City Clerk, at 863-1254 at least one (1) week prior to the meeting or as soon as possible in advance of the meeting to make any necessary arrangements.

Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.

Minutes

Special and Regular Meetings of February 13, 2018

(Minutes will be disseminated on Monday, February 26th) DiscussionlAction Topic I

Discussion Only: Update on the 2018 New Mexico Legislative Session

State Representative Patty Lundstrom

(No backup documentation) DiscussionlAction Topic 2

Discussion Only: Northwest New Mexico Council of Government’s Legislative Report

Evan Williams, Deputy Director, Northwest New Mexico Council of Governments —‘ a product of NORTHWEST NEW MEXICO COUNCILOF GOVERNMENTS “Advancing Northwest New Mexicofor over 40 years”

SNAPSHOTOF THESESSION IS$UE# 2018-02 February 21, 2018 “LEGISLATIVEOUTCOMES”

LEGISLATIVEDELEGATION: House Senate FOCUSON: SESSION RE-CAP Lee Alcon, D-6 Clemente Sanchez, D-30 Patty Lundstrom, 0-9 John Pinto, 0-3 Wonda Johnson, D-5 George Munoz, D-4 With LegislativeSession in the rearview, here is a quick update , D-69 Benny Shendo, 0-22 Rodney Montoya, D-1 William Sharer, 0-1 of legislative action based on regional and local priorities. Again, James Stricklet, D-2 Steve Neville, 0-2 nothing is over until it is over, and until after the Governor’s action. Paul Bandy, D-3 , D-65 The priority in a 30-day Session is the Budget Sharon Clahchischilliage, 0-4 State or House Bill2, which provides a balanced budget with over 10% in reserves, increases to education and Medicaid, strategic raises to worker LEGISLATIVELEADERSHIPSTRUCTURE: State compensation, and final negotiations of the Conference Committee. House Rep. Brian Egoli,Speaker Transportation was one of the big winners coming of this Rep. Sheryl Stapleton, Majority Floor Leader out Rep. , Majority Whip session. The Legislators stopped looking for out-of-the-box solutions Chairs Rep. 0. Wonda Johnson, Majority Caucus and made some concrete commitments to invest in our roads and Rep. Nate Gentry, Minority Floor Leader Rep. , Minority Whip’ bridges. Funding is scattered throughout typical funding bills shown on the next page, but at least $64M in Senate new one-time funding will be Sen. Mary KayPapen, President Pro Tempore available for State and local projects. This positions New Mexico to Sen. Peter Wirth, Majority Floor Leader compete for funding from the forthcoming Federal Sen. MimiStewart, Majority Whip Infrastructure Sen. Jacob Canderlaria, Caucus Chair Package. 58226 will distribute $6.4M in motor vehicle excise tax Sen. Stuart Ingle, Minority Leader revenues back into the State Road fund. The Southeastern NM/Brine Sen. William Payne, Minority Whip Sen. Steve Neville, Caucus Chair’ Well issue also received a lot of well deserved attention and funding strategies over and above these sources.

SESSIONDATES— 2018 Best quote of the Session, “The Legislature has trouble killing January 16 - Opening day (noon) x things that are already dead”, Richard Anklam (NM Tax Expert)

January 28 - Reauth & Capital Outlay referring to a billthat would repeal tax credits that were never used. x submission deadline If you have any questions on the outcome of legislation or January31 - Billdeadline for Introduction X funding, please feel free to contact Evan Williams, DeputyDirector: February 15- Session ends (noon) x [email protected] or (505)409-7955cell). March 7- Legislation not acted upon by governor ispocketvetoed May 16- Effectivedate of legislationnot carryingan emergencyclauseor specified date QUICKREVIEW

Your Council of Governments participates and maintains a presence for the entire Session, as a service to our members, our rural and tribal communities, and our Legislators. We are here to serve your needs and track items of interest for our members. Our organization does not lobby but we understand our region and communities, making us valuable to Legislators, staff, and your hired Lobbyists as an informational resource.

SB1: Nurse Licensure Compact — the passage of a multi-state agreement allowing nurses holding a license in one compact state to work in other compact states without additional licensure. Status: Passed both Houses, Governor signed into law.

HB 2: State Budget — provides a $6.3B budget for FY19,based on increased revenues from oil and gas prices and production. This budget restores the State’s reserves to 10%. Status: Passed both Houses after Conference Committee, Governor to review.

SB245: Reauthorization Bill - The bill reauthorizes 143 capital outlay projects including those that changed purposes, agencies, or requested a time extension. Status: Passed both Houses, Governor to review.

HB3OG:Capital Outlay Bill - The bill authorizes $179.8M in severance tax bonds (SB)and other funds for statewide agency projects, local projects, and other priorities. Status: Passed both Houses, Governor to review.

S894: General Obligation Bond Bill - The bill authorizes $165.3M in general obligation bonds (GOB)for senior citizen facilitates, libraries, higher education, and schools. Status: Passed both Houses, Governor to review.

New Mexico Finance Authority and Infrastructure Program Bills

SB17O: Water Project Fund Bill - The bill authorizes 22 projects that are proceeding through the Water Trust Board process. Status: Passed both Houses, Governor to review.

5643: Wastewater Project Fund Bill - The billappropriates $1.1M for the public project revolving fund fPPRF) for Clean Water (or Wastewater) State Revolving Loan Fund through NM Environment Department. Status: Passed both Houses, Governor to review.

SB43: Drinking Water Project Fund Bill - The bill appropriates $1.8M for the public project revolving fund (PPRF)for DrinkingWater (or Water) State RevolvingLoan Fund through NM Environment Department. Status: Passed both Houses, Governor to review.

HB99: Public Project Revolving Fund Bill - The bill authorizes 111 projects to provide public project revolving loans as they move forward through NMFA’sprocess. Status: Passed both Houses, Governor to review.

5623: Local Government Planning Fund Bill - The bill appropriates $1.5M for the public project revolving fund (PPRF)to the local government planning fund through NMFA. Status: Passed both Houses, Governor to review. LocalGovernment Platform

YourNM Associationof Countiesleadershipworking SCORECARD hard with Matt Chase Executive Director of NationalAssociationofCounties

Bill # I Title I Sponsor Synopsis Status HB233: Forfeiture Act Reform Legislation that addresses federal equitable sharing, Legislation failed to Rep. George Dodge, Jr. storage of abandoned property, and local authority to pass seize and dispose of forfeited property, while processing due process protections. HB35:Maintain LiquorExciseTax Billmakes permanent distribution to LDWIat 45% and Passed both Houses, Distribution to LDWI 5%to drug court program. The billwas amended to Governor to review. Rep. CarlTrujillo delay the Drug Court appropriation language by a year, decreasing the hit to the State General Fund. H898: LocalElection Act Legislationthat provides for a single election day and Passed both Houses, Rep. Paul Bandy uniform processes for certain local government Governor to review. elections. Left municipal “opt-out” option for home-rule. HB2:County Funding of Support the involvement of county policy makers in Passed both Houses, Healthcare federal, state, and local healthcare, human services, and Governor to review. Rep. Patty Lundstrom Medicaid planning, funding, and service delivery decision making; opposes measures that further shift federal and state healthcare costs to county governments. Tax Reform — several billsand Support legislation that protects county revenue without No major reforms got sponsors negatively impacting county governments, in all tax through this Session. reform efforts; oppose efforts that reduce the state’s hold harmless distribution to counties or reduces county GRTauthority. H8191: Food & Healthcare GRT Legislationthat help aid several municipalities including House: Passed Offsets Gallup with its hold harmless crisis Died in SFC Rep. Nate Gentry HB246:Advanced Mapping Bill Creates a fund to support advanced mapping techniques Passed both Houses, Rep. Debbie Rodelia for water resources. Governor to review. CriminalJustice Reform — several Support adequate funding for county detention facilities HB19passed both billsand sponsors — see HB19for and community behavioral health services, and effective Houses. omnibus crime reforms diversion of individuals with serious mental illness and substance abuse problems from detention facilities. 5B226: Motor VehicleTaxto Legislationchanges distribution from 0% to 4.15% of Passed and Signed by Road Fund motor vehicle excise tax funding going to the state road Governor. Sen. John Arthur Smith fund. Provides NMDOTwith $6.4 more annually. HB69:County Classifications& To allow future salary increases for elected County Passed both Houses, Salaries officials. Governor to review.

Attached:

EU

Health

Higher

Public

Development Tourism,

Economic Community

Platform

uca

• • .

.

IOfl Safety

Education

GO Capital

Priority

House

Reauthorization

Bond

Area

&

This

Bill

Outlay

Bills

event,

Bill

2—

Mckinley

we

Tracking

(5B94)

NWNMCOG

Gallup

Bill

Navajo

stand

Gallup

its

Bill

Gallup-McKinley

Organization/Requestor

Gallup

(HB306)

planning,

(5B245)

Project

McKinley

Report

School

Business

together

City

Technical

UNM-Gallu &

.

Ceremonial

County-Gallup

RMCHCS

lntertribal

McKinley

District

Spreadsheet

Project

of

List

Project

District

and Gallup

.

County

Improvement

and

by

University

the

County

p

County

List

Indian

County

advocate

List

strategy

by

by

NWNM

NWNM

Day

with

behind

$SOM

terms

road

compensation, Substantial

balances,

funding

increased

program chaptered for

Secured

Nurse

housing

Career

($200,000) Secured

nursing

Secured

funding

units on

Secured

Secured

Meeting Cemetery

Road

Worked

Supported

his

photo

Gallup’s $27,000

funding

Sustained

Priorities

County

one

County

the

Academic

wonderful

&

and

it

project.

of

in

Licensing

voice.

for

bridge Tech

County

works

of

($192,100)

(HB306)

provided

funding

$3.7M ($200,000)

the

$5M

$226,000

$50,000 back

on

$335,500

through

“Coal

with

and

$50,000

Medicaid

$50,000

the

Access

to

Behavioral

investments

increases

a

Center

bridge

fix

to

certificate

Building

in

above

work.

when

DOT

State’s

career.

Avenue

Road

buses,

in

Compact

this

general

this

provided

in

HSD.

to

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general

for

for

annual

in

Secretary

and

improvements

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and

funding

HB306

and

special

issue.

NMDOT

and 19

HB306 to

MainStreet

Health

educational

GPD

MCSD

and

Event

project.

project.

workforce

MainStreet

appropriations

and obligation

for

capital

below

was

State

obligation

to

$200,000

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for

Public

Shored

event

Elmo

in

for

increases

units

NMDOT

Church

Investment

for

Street”

passed

the

HB2.

budget

outlay

the

the

Over

statewide

in

marketing

Baca

Safety

in

materials,

Carbon

programs issue,

lEGISLATiVE

bond

up

McKiNLEY

line

HB2.

Veterans

operational

GALLUP

Continued

for

HB306.

and

bond was

PIANTING

for

and

$50M

and

for

($500,000). and to

a—

(H

funding.

faculty

Vehicle

(5894)

Zone

over

statewide

Governor

the

recognize

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added

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PRIORITIES book.

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in

cash

cover for

SEEO

for

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4365

1377

1658 4019

4020

4048

4014

4021

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CIBOLA

LAGUNA

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CIBOLA TECHNOLOGY

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ACOMA

ACOMA

CONSTRUCT

&

2

MIRABAL

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CO

CHP

PUEBLO

PUEBLO

PUEBLO

PUEBLO

STREETS

FACILITY

SHERIFF

ROAD

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AND

PARK

COMMUNITY

INFORMATION

BASEBALL

BIKE

EQUIPMENT

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HB306

TELECOM

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Title

&

FLOOD

SUMMARY:

PED

TRANSFER

House

FIELDS — TRAILS

53rd

PARK

Legislature,

Bill

Cibola

J______

1

Summary

Cibola

Cibola

City

Northwest

306

Village

Locality

Navajo

Ramah

Caguna

Pueblo

Pueblo

Acoma

Acoma

Acoma

Pueblo

Pueblo

Milan

of

County

County

Grants

—Capital

County

2

of

for

Special

I

Cibola

New

Agency

DOT

LGD

LGD

lAD

LGD

DOT

lAD

lAD

lAD

Outlay

Session,

Co

Mexico

J_____

1

201$

$1,121,000

$208,000

$170,000

$143,000

$175,000

$175,000

$175,000

$50,000

Amount

$20,000 $5,000

[

Status/Fund

STB

STB

STB

STB

STB

STB

STB

STB STB 4465 4436 4420 4281 4605 4233 4149 4575 4538 4573 4102 4434 4101 4024 4099 4103 4416 1500 4435 4231 4443 4437 4441 1402 4442 Project # County AUTHTRUCK&TRAILERS RAINBOW RAMAH ACCESSIBILITY SYSTEM NWNM HOUSING NAVAJO VEHICLES NAHODISHGISH MCKINLEY ADDITIONS MCKINLEY MARIANO MARIANO MANUELITO FACILITY MANUELITO IVANBITO MEMORIAL GALLUP-MCK GALLUP GALLUP ROAD GALLUP MEXICAN COYOTE DEERSPRINGS CHICHILTAH CHICHILTAH CARBON MCKINLEY BLUE PURCHASE BACA/PREWIU WASTE 8MHMLI BMHMLI-CHICHILTAH MEDICINE Pinedale REGIONAL SENIOR IMPROVE TECH COMPACTOR VETERANS REGIONAL POLICE RENOVATE CANYON ______COAL PURCHASE TRAIL CHP SPRINGS LAKE CO CO LAKE CO CHP PILLARS CHP CHP CHP CHP Project CO REGIONAL PUBLIC UNIV RD HEAD RD CENTER CHP CHP CHP VEHICLES VEHICLES Chapter ROAD CHP WELL VETERANS MOTOR HEAD WATER SEWER IMPROVE CHP SOLID IMPROVE SENIOR CHP CEMETERY FACULTY ROADS HOUSE BATHROOM START BACKHOE SAFETY Title McKinley CEMETERY RD ______START IMPROVE REGIONAL WASTE WATER & SYSTEM GRADER IMPROVE CENTER UTILITY BUILDING — IMPROVE

ACCESS McKinley

— 1 NWNMRSWA Nahodishgish Mariano Mariano Baca Manuelito Manuelito McKinley McKinley McKinley McKinley Chichiltah Chichiltah Chapter Chapter County County Chapter lyanbito McKinley Chapter County McKinley Mexican County Chapter Chapter Chapter Chapter Baahaali locality Baahaali Springs Canyon Chapter Chapter Coyote Gallup Gallup Gallup County Gallup County NTU Chapter Lake

Lake County — — ______— -______ALTSD NMED Agency ALTSD DOT HED DOT LGD LGD lAD DOT LGD lAD lAD lAD LGD lAD DOT DOT lAD lAD lAD lAD lAD lAD lAD $110,000 $200,000 $50,000 $335,500 $226,000 $19,600 $75,000 $125,000 $50,000 $30,000 $50,000 $30,000 $50,000 $50,000 $50,000 $25,000 $65,000 Amount $78,800 $83,000 $50,000 $50,000 $25,000 $50,000 $50,000 $35,000 ______Status/Fund STB SIB STB STB SIB STB STB STB STB SIB STB SIB STB STB STB STB SIB SIB SIB STB STB STB STB SIB STB

4026

4359

4533

4282

4571

4154

331 4462

4601

4568

1384

VISITOR’S

ZUNI SPRINGS

WHITEHORSE

TWIN

WIRING TSA-YA-TOH

TSE’II’AHI’

THOREAU

CONSTRUCT TOHATCHI

SUPERMAN

County SMITH

BLDG

RED

ROCKSPRINGS

LAKE

PUEBLO

LAKES

LAKE

Road

BATHROOMS

CIR

SENIOR CHP

CHP

CHP

CANYON

CHP

CHP

CHP

43

VETERANS’

LAKE/RINCON/SAND

PH

CHP

ROADS

ROADS

WAREHOUSE

Improve

WAREHOUSE

POWER

PARKING

2

CENTER

MULTIPURPOSE

ROAD

IMPROVE

&

DRAINAGE

MEM

LINES

IMPROVE

LOTS

McKinley

BARN

PK

&

PH

1

Summary

Cake

Rock

Zuni

Whitehorse

Twin

Rocksprings

Tsa-ya-toh

Smith

Standing

Tohatchi

McKinley

McKinley

Chapter McKinley

Chapter

Chapter

Chapter

Chapter

County

County

County

Chapter

Chapter

Pueblo

Lakes

for

Lake

McKinley

ALTSD

DOT

lAD

lAD

lAD

lAD

lAD

DOT

lAD

lAD

lAD

Co.

$2,954,700

$150,800

$150,000

$150,000 $110,000

$96,000

$50,000

$50,000

$50,000

$90,000

$50,000

$45,000

STB

STB

STB

STB

STB

STB

STB

SIB

STB

STB STB San Juan County

Project Project Title Locality Agency Amount Status if J Beclabito 4094 BECLABITOCHPCEMETERYFENCE lAD $55,000 STB Chapter Beclabito 4108 BECLABITOCHPPUBLICROUTES lAD $70,000 SIB Chapter BLOOMFIELDWATERSTORAGETANK 4088 Bloomfield NMED $500,000 STB CONSTRUCT DINECOLLEGEPINTOLIBRARYINFO 4417 Dine College NED $28,657 STB TECH& SHADES INDIANSERVICERTE57 Gadii’ahi 4503 lAD $210,446 518 GADII’AHI/TO’KOICHPIMPROVE Chapter LAKEVALLEYCHPPOWERLINE LakeValley 1775 lAD $95,000 STB EXTEND Chapter NAVAJONATIONEXCAVATOR Navajo 1754 lAD $87,500 STB PURCHASEEQUIP Nation NAVAJONATIONIRRIGATION Navajo 4093 lAD $87,500 SIB SYSTEMSPIPELINE Nation NENAHNEZADCHPMULTIPURCHASE Nenahnezad 4136 lAD $150,000 SIB BLDROOF Chapter NEWCOMBCHPHELIPORT Newcomb 4496 lAD $75,000 STB CONSTRUCT Chapter Red Valley 4125 REDVALLEYCHPBATHROOMSWATER lAD $70,000 STB Chapter SANJUANCO RD5500 BRIDGE San Juan 4091 DOT $2,472,400 SIB REPLACE County San Juan 4484 SiC DOORLOCKSYSTEM HED $255,254 SIB College TOOHHALTSOOICHPBATHROOM Iooh Haltsooi 1385 lAD $50,000 STB ADDITIONS Chapter iWO GREYHILLSCHPPOWERLINE Two Grey 4277 lAD $75,000 ST8 EXTEND HillsChapter White Rock 1689 WHITEROCKClIP BLDGIMPROVE lAD $50,000 SIB . Chapter

Summary for San Juan Co. $4,332, 357 5B245 Reauthorization Bill Projects by County for NWNM

CIBOLACOUNTY Noprojects—goodon ya!!

MCKINLEYCOUNTY MCKINLEYCONAVAJOFCLTYCONSTRUCTREN,RETNavajo The unexpended balance of the appropriation to the Indian affairs department In Subsection 20 of Section 25 of Chapter 3 of Laws 2015 (5.5.) for a charter school in the Red Lakechapter of the Navajo Nation in McKinleycounty shall not be expended for the original purpose but is appropriated to the local government division to plan, design, construct and renovate a facility in Navajo in McKinleycounty. The time of expenditure is extended through fiscal year 2020.

NAVAJOTECHUNIVIMPROVE,RETCrownpoint The higher education department project in Subsection 5 of Section 34 of Chapter 3 of Laws 2015 (5.5.) for health, security and safety improvements campuswide to comply with current accessibility codes at Navajo technical university in Crownpoint in McKinleycounty may include other health, security and safety improvements campuswide at Navajo technical university.

NORTHCHAPELHILLRDROCKSPRINGSCHPIMPROVE,RETRock Springs Chap The unexpended balance of the appropriation to the department of transportation in Subsection 50 of Section 33 of Chapter 3 of Laws 2015 (5.5.) to plan, design and construct improvements to Shondeen drive in the Rock Springs chapter of the Navajo Nation in McKinleycounty shall not be expended for the original purpose but is changed to plan, design and con5truct improvements to North Chapel Hilltoad in that chapter. The time of expenditure is extended through fiscal year 2020.

NORTHCHAPELHILLROADROCKSPRINGSCHAP,RETRockSprings Chap The unexpended balance of the appropriation to the department of transportation in Subsection 56 of Section 24 of Chapter 81 of Laws 2016 to plan, design and construct improvements to Shondeen drive in the Rock Springs chapter of the Navajo Nation in McKinleycounty shall not be expended for the original purpose but is changed to plan, design and construct improvements to north Chapel Hilltoad In the RockSprings chapter.

TOHATCHICHPPOWERLINEEXTEND& HOUSEWIRING,RETTohatchi Chapter Sixtythousand dollars ($60,000) of the unexpended balance of the appropriation originally made to the local government division in Subsection 154 of Section 26 of Chapter 2 of Laws2007 and reappropriated to the Indian affairs department in Laws 2009, Chapter 128, Section 312 and for which the time of expenditure was extended in Laws 2011, Chapter 183, Section 66 and In Laws 2013, Chapter 202, Section 26 and again in Laws 2015, Chapter 147, Section 39 and again in Laws 2017, Chapter 133, Section 65 to plan, design and construct power line extensions In the Tohatchi chapter of the Navajo Nation in McKinleycounty shall not be expended for the original or reappropriated purposes but is changed to plan, design and construct power line extensions and house wiring in the Tohatchi chapter, including in Red Willow farm.The time of expenditure is extended through fiscal year 2020,

TOHATCHIWAREHOUSECONSTRUCT,RETTohatchi Chapter One hundred fifty thousand dollars ($150,000) of the unexpended balance of the appropriation originally made to the local government division in Subsection 154 of Section 26 of Chapter 2 of Laws 2007 and reappropriated to the Indian affairs department in Laws 2009, Chapter 128, Section 312 and for which the time of expenditure was extended in Laws 2011, Chapter 183, Section 66 and in Laws2013, Chapter 202, Section 26 and again in Laws 2015, Chapter 147, Section 39 and again in Laws 2017, Chapter 133, SectIon 65 to plan, design and construct power line extensions in the Tohatchi chapter of the Navajo Nation in McKinleycounty shall not be expended for the original or reappropriated purposes but is changed to plan, design and construct a warehouse for the chapter. The time of expenditure is extended through fiscal year 2020.

SAN JUANCOUNTY DINECOLLEGEACCESSLANE,RETShiprock The higher education department project in Subsection 9 of Section 34 of Chapter 3 of Laws 2015 (S.S.)to plan, design, construct and equip a fire and safety access lane, including fire hydrants and sidewalks, at the south Shiprock campus of Dine college in San Juan county may include purchase, Installation and construction of lighting for that access lane.

EASTAZTECARTERIALROUTE,RETAztec The time of expendenditure for the department of transportation project in Subsection 63 of Section 25 of Chapter 66 of Laws 2014 to construct the east Aztec arterial route in Aztec in San Juan county is extended through fiscal year 2020.

TSEDAA’KMNCHPIRRIGATIONSYSTEM2004, RETTseDaaKaan Cha The time of expenditure for the department of transportation project originally authorized in Subsection 40 of Section 15 of Chapter 126 of Laws 2004 and reauthorized to the IndIan affairs department in Laws 2009, Chapter 128, Section 394 and further reauthorized in Laws 2011, Chapter 183, Section 87 and reauthorized to the local government division in Laws2012, Chapter 63, Section 73 and subsequently reauthorized to the Indian affairs department in Laws 2014, Chapter 64, Section 43 for irrigation system improvements, including a pump house and pumps, for the Hogback irrigation project in the TseDaaKaan chapter of the Navajo Nation in San Juan county and for which the time of expenditure was extended in Laws 2016, Chapter 83, Section 86 is extended through fiscal year 2020. TSEOMKAAN CHPIRRIGATIONSYSTEM2010, RETTseDaaKaan Cha The time of expenditure for the Indian affairs department project originally authorized in Subparagraph fc) of Paragraph (7) of Subsection A of Section 18 of Chapter 105 of Laws 2010 and reauthorized to the local government division in Laws 2012, Chapter 63, Section 70 and further reauthorized to the Indian affairs department in Laws 2014, Chapter 64, Section 42 for irngation system improvements, including rebuilding the pump house and replacing pumps, for the Hogback irrigation project in the TseDaaKaan chapter of the Navajo Nation in San Juan county, and for which the expenditure period was extended in Laws2016, Chapter 83, Section 85, is extended through fiscal year 2020.

UPPERFRUITLANOCHPSENIORCtR, RET The unexpended balance of the appropriation to the aging and long-term services department in Subsection 4 of Section 4 of Chapter 81 of Laws 2016 to plan, design, construct, equip and furnish a senior center in the Upper Fruitland chapter of the Navajo Nation in San Juan county is appropriated to the local government division for those purposes. S894 General Obligation Bond Bill Projects by County for NWNM

CIBOLACOUNTY 2098 NMSU-GRANTSMARTINEZHALLREN $1,500,000 Grants GOB to plan, design, construct, furnish and equip improvements at Martinez hall, including roof and code compliance improvements, at the Grants branch campus of New Mexico state university in Cibola county

MCKINLEYCOUNTY 2223 BMHAALICHPSENIORCTR-VEHICLES $80,000 Baahaali Chapter GOB to purchase and equip vehicles for the Baahaali chapter senior center in the Baahaali chapter of the Navajo Nation in McKinley county

64 BACACHPSENIORCTR-CONSTRUCT $400,000 Baca Chapter GOB to plan, design and construct improvements to the parking lot, including lighting, at the Baca senior center in the Baca chapter of the Navajo Nation in McKinleycounty

65 CHICHILTAHCHPSENIORCTR-VEHICLES $76,000 Chichiltah Chapter GOB to purchase & equip vehicles for Chichiltah chapter senior center in the Chichiltah chapter of the Navajo Nation in McKinleycounty

1678 COYOTECANYONCHPSENIORCTR-VEHICLES$50,000 Coyote Canyon Chapter GOB to purchase & equip vehicles for Coyote Canyon senior center in Coyote Canyon chapter of Navajo Nation in McKinleycounty

3823 CROWNPOINTCHPSENIORCTR-VEHICLES$80,000 Crownpoint Chapter GOB to purchase and equip vehicles for the Crownpoint chapter senior center in the Crownpoint chapter of the Navajo Nation in McKinleycounty

3813 IYANBITOCHPSENIORCTR-IMPROVECODE$180,000 lyanbito Chapter GOB for improvements to the facility to address code compliance issues and for the purchase and installation of equipment and building systems at the lyanbito chapter senior center in the lyanbito chapter of the Navajo Nation in McKinleycounty

3824 IYANBITOCHPSENIORCTR-VEHICLES $80,000 lyanbito Chapter GOB to purchase & equip vehicles for lyanbito chapter senior center in the lyanbito chapter of the Navajo Nation in McKinleycounty

2115 NAVAJOTECHUNIVACADEMICBLDG/SITEIMPROVE$3,700,000 Crownpoint GOB to plan, design, construct, furnish and equip a new academic building, including site improvements and sidewalks, at the Crownpoint campus of Navajo technical university in McKinleycounty

3825 ROCKSPRINGSCHPSENIORCTR-VEHICLES$50,000 RockSprings Chapter GOB to purchase & equip vehicles for Rock Springs senior center in the Rock Springs chapter of the Navajo Nation in McKinleycounty

2158 THOREAUCHPSENIORCTR-VEHICLES $75,000 Thoreau Chapter GOB to purchase & equip vehicles for the Thoreau chapter senior center in the Thoreau chapter of the Navajo Nation in McKinleycounty

3826 TOHATCHICHPSENIORCTR-VEHICLES $45,000 Tohatchi Chapter GOB to purchase & equip vehicles for the Tohatchi chapter senior center in the Tohatchi chapter of the Navajo Nation in McKinleycounty

3830 TWINLAKESCHPSENIORCTR-CONSTRUCT$951,750 Twin Lakes Chapter GOB to plan, design, construct, renovate, equip and furnish an addition to the senior center in the Twin Lakes chapter of the Navajo Nation in McKinleycounty

66 TWINLAKESCHPSENIORCTR-VEHICCES $50,000 Twin Lakes Chapter GOB to purchase & equip vehicles for Twin Cakes chapter senior center in the Twin Lakes chapter of the Navajo Nation in McKinleycounty

2099 UNM-GALLUPCCTECONSTRUCT& IMPROVE$5,000,000 Gallup GOB to plan, design, construct, furnish and equip the center for career and technical education, including site improvements, at the Gallup branch campus of the university of New Mexico in Mckinley county SAN JUANCOUNTY 2181 BLANCOSENIORCTR-IMPROVECODE $115,000 Btanco GOB for improvements to the facility to address code compliance issues and for the purchase and installation of equipment and building systems at the Blanco senior center in Blanco in San Juan county

2142 BLOOMFIELDSENIORCTR-MEALSEQUIP $21,100 Bloomfield GOB to purchase and install meals equipment at the Bloomfield senior center in Bloomfield in San Juan county

2113 DINECOLLEGEMATHSCIENCEBLDGPH 1 $5,000,000 Shiprock Chapter GOB to plan, design and construct phase 1 of a math and science building, including site preparations, at Dine college in the Shiprock chapter of the Navajo Nation in San Juan county

3831 GADII’AHICHPSENIORCTR-CONSTRUCT $955,000 Gadliahi Chapter GOB to plan, design, construct, equip and furnish the Gadilahi chapter senior center in the Gadii’ahi chapter of the Navajo Nation in San Juan county

1371 GADII’AHICHPSENIORCTR-VEHICLES $45,000 Gadiiahi Chapter GOB to purchase and equip vehicles for the Gadiiahi chapter senior center in the Gadiiahi chapter of the Navajo Nation in San Juan county

382$ NAGEEZICHPSENIORdR-VEHICLES $48,600 Nageezi Chapter GOB to purchase and equip vehicles for the Nageezi chapter senior center in the Nageezi chapter of the Navajo Nation in San Juan county

3829 NEWCOMBCHPSENIORCTR-VEHICLES $50,000 Newcomb Chapter GOB to purchase and equip vehicles for the Newcomb chapter senior center in the Newcomb chapter of the Navajo Nation in San Juan county

2108 SiCINFRAIMPROVE $520,000 Farmington GOB to plan, design, construct, furnish and equip campuswide infrastructure improvements, including fire tower demolition, site reclamation and roof replacements, at San Juan college in Farmington in San Juan county

$ $

Same 461,100

461,100

skills program High HED 130 132

workers displaced recently retrain and

educate primarily

$ $ Same 138,300

138,300

HED 130 132

that colleges at community Programs Development Workforce

to

adults tests equivalency

$ $ Same 5,235,900

5,235,900

$5,235,900

HED

130 132

high school to and access materials including Services, Education Adult

Programs Various Specials PED 125-126 127-28

highways managed

$

$ Same 10,000,000 10,000,000

$7,000,000

DOT 122 124

state- of costs construction and related reconstruction, Maintenance,

$ $

500,000

500,000

training and Violence Domestic Statewide CYFD 110 112

$

$

Same 200,000

200,000

(PED) Program Skills Dual-role and Reality, Graduation, HSD 86 89

$ $

Same 3,500,000

3,500,000

(PED) Pre-K for funds (TANF) Federal HSD 86 89

$

$

Same 900,000

900,000

$900,000 (CYFD) project housing supportive funds Pilot Federal H5D 86 - 89

$ $

Same

14,100,000

14,100,000

(CYFD) Pre-K for funds Federal HSD 86 89

$

$

Same 5,000,000

5,000,000

$5,000,000 (CYFD) programs home-visiting for funds Federal HSD 86 89

$

$

Same 33,527,500

32,527,500

(CYFD) programs for childcare funds (TANF) Federal HSD 86 89

etc.)

$5-10M Same

“$5-1OM

$5-10M

Engineer/ISE State 72-76 75-80

districts, irrigation and acequla (including loans and grants Irrigation

$ $

$

Same 50,000

50,000

50,000

Office Ceremonial lntertribal lCD 71 74

$ $

$

Same 75,000

75,000

75,000

routes Trail Grande Rio EMNRD 68 71

$

$

$

Same 1,000,000

1,000,000

1,000,000 Projects Highway for needed as Studies Archaeological CAD 66 66

$ $

Same 200,000

200,000 $200,000

communities frontier MainStreet Contractual 48 EDD 52

$

$

Same 150,000

$150,000

150,000

Office Trade International Contractual 48 EDD 52

$ $

Same 100,000

100,000 $100,000

Collaborative Research Technology Contractual EDO 48 52

State) the of areas

nonurban in expended

$ $ 4,000,000 Same $2M

4,000,000

Contractual EDD 48 52

be shall one-third at least (of which Fund Training Development

$ $ Same

130,000

130,000

$130,000 Incubators Business Cerified Contractual EDD 48 51

$ $

Same 1,000,000

$1,180,000 1,000,000

Corporation Development Economic NM Contractual EDO 48 51

$ $

Same 2,387,500

2,387,500

$2,387,500 Prisoners of Detention County Support Program 29 DFA 32

$ $

Same

19,000,000

19,000,000 $19,000,000

Fund Protection Enforcement Law Support Program DFA 28 32

$ $

Same 132,700

132,700 $157,700

StatewideTeenCourt 28 DFAprogramSupport 32

$ $

Same 593,000

593,000

$593,000

Districts Planning State Support Program DFA 28 32

$

$

Same 1,300,000

$1,300,000

1,300,000

Courts Local Drug for AOC to fund grant DWI local from Transfer AOC 5 9

# PG Final Action CONF Gov. SFC

Amount FY18

HAFC

State Agency Item SPG# # HPG

2/20/2018 UPDATED:

FY2019 ACTION LEGISLATIVE 2018

HB2/HB3 for Substitute Committee HAFC BiH: Budget State 132 130 HED Tribal College Dual Credit Fund $183,900 $ 183,900 $ 233,900 Same 132 130 HED Adult Literacy Program $ 696,100 $ 696,100 Same HED-UNMR search 137 134 Geospatial and population studies/BBER $ 353,000 $ 353,000 Same

137 135 HED-UNM-G Gallup branch - nurse expansion $ 192,100 $ 192,100 Same 138 135 HED-UNM-G Gallup branch - workforce development programs NEW $ 200,000 $ 200,000 Same 144 142 HED-NMSU RPSP Arrowhead Center $ 310,200 $ 310,200 Same

147 145 HED-SBDC-RPSP WNMU - smatl business development $ 100,000 $ 100,000 Same SECTION V. SPECIAL APPROPRIATIONS 171 170 TRD For litigation services related to tax protests $ 500,000 $ 500,000 Same For affordable housing activities pursuant to the provisions of the NM 170 DFA Same Housing Trust Fund Act. $ 280,000 172 NMTD For special olympics to provide sports training $ 300,000 Same 172 172 EDO LEDA, including $1M for Roswell hangar $ 5,000,000 $ 5,000,000 Same 173 EDO Soloworker Program $ 100,000 Same 173 EDO Retirees attraction through targeted marketing campaign $ 150,000 Same 172 173 EDD JTIP $ 5,000,000 $ 5,000,000 Same 174 NMLB Wild horse habitat mapping research $ 50,000 Same Determine impacts of the Mexican wolf population on the elk 174 DGF 500,000 Same population within the wolf recovery area. $ 174 176 ICO For operational costs $ 27,000 $ 27,000 Same 176 lAD For a back-up generator for the Zuni water well. $ 196,000 Same 176 ALTSD For Senior Olympics’ hosting costs. $ 200,000 Same Demo Project providing evidence-based residential substance use 176-177 HSD 300,000 Same disorder treatment in Rio Atriba and Taos counties. $

174 177 HSD Statewide food banks $ 375,000 $ 375,000 Same 177 HSD Housing for homeless or at risk due to behavioral health disabilities. $ 100,000 Same 50% match of local government share of Federal commnuity-oriented 176 179 DPS 1,500,000 policing services $ $ 1,500,000 $sooK 176 180 001 Road Improvement Projects in all Districts $ 60,000,000 $ 34,000,000 $44M 176 180 DOT For Local Government Road fund $ 20,000,000 $ 20,000,000 Same 180 DOT Statewide rest area improvements $ 10,000,000 $4M

177 182 PED School districts experiencing shortfalls and restore cash balances $ 1,000,000 $ 10,000,000 $SM 178 182 UNM Indigenous design and planning institute $ 200,000 $ 200,000 Same

178 183 UNM BBER Study training programs for uranium clean-up on Navajo Nation $ 300,000 $ 300,000 $200K 184 SiC Campus security $ 115,000 Same

CONF CONFERENCE COMMITTEE PRIORITYLEGISLATION Sponsor BiII# Title Location Signed Rep. Patricia A. Lundstrom H 2 GENERALAPPROPRIATIONACTOF 2018 PASS

Rep. Roberto “Bobby” J. Gonzales H 3 DEPT.OF TRANSPORTATIONAPPROPRIATIONACT QSUB Rep. Nate Gentry H 18 THREESTRIKESENHANCEMENT HCPAC Rep. Nate Gentry H 19 INCREASEPENALTYFORFELONWITHFIREARM PASS

Rep. Nate Gentry H 20 PRISONRECIDIVISMREDUCTIONPROGRAM HHHC

Rep. Nate Gentry H 21 LAWENFORCEMENTPROTECTIONFUND DISTRIBUTIONSHJC Rep. Carl Trujillo H 35 LIQUOREXCISETAXDISTRIBUTIONS PASS

Rep. Elizabeth “Liz’Thomson H 45 COUNTY& TRIBALHEALTHNEEDS HAFC Rep. Dennis]. Roch H 49 MUNICIPALITYRECALLELECTIONS PASS

Rep. James G. Townsend H 63 SCHOOLDISTRICTCASHBALANCES HEC

Rep. Randal 5. Crowder H 65 WASTEWATERSYSTEMFINANCING PASS

Rep. Randal S. Crowder H 66 WASTEWATERPROJECTFUNDINGELIGIBILITY PASS Rep. Bob Wooley H 69 COUNTYCLASSIFICATIONS& SALARIES PASS Rep. RickLittle H 70 CHANGEMOTORVEHICLETAXDISTRIBUTION HTRC Rep. Paul C. Bandy H 73 ECONOMICIMPACTOF UTILITYABANDONMENT HRC Rep. Carl Trujillo H 87 SOLARMARKETDEVELOPMENTTAXCREDIT HTRC Rep. BillMcCamley H 93 DRINKINGWATERSYSTEMFINANCING PASS Rep. Paul C. Bandy H 98 LOCALELECTIONACT PASS

Rep. Patricia A. Lundstrom H 99 PUBLICPROJECTREVOLVINGFUNDPROJECTS PASS Rep. CarlTrujillo H 128 BROADBANDCOMPONENTGROSSRECEIPTS SFC Rep. Jimmie C. Hall H 129 BIENNIALBUDGETPILOTPROJECT PASS Rep. Paul C. Bandy H 130 PUBLICSCHOOLCAPITALOUTLAYFORSECURITY SFC Rep. George Dodge H 131 GENERALAPPROPRIATIONACTOF 2018 HAFC

Rep. James G. Townsend H 141 SCHOOLDISTRICTCASHBALANCES HAFC Rep. Eliseo LeeAlcon H 149 NATIVEAMERICANINCOMETAXSETTLEMENTFUND PASS Rep. Derrick J. Lente H 151 INDIANSTUDENTSNEEDSASSESSMENTS PASS Rep. Nate Gentry H 191 FOOD& HEALTHCAREGROSSRECEIPTSOFFSETS SFC Rep. Jason C. Harper H 194 ALTERNATIVEEVIDENCEFORTAXDEDUCTIONS PASS Rep. Harry Garcia H 199 SOLO-WORKERPROGRAM HAFC Rep. Carl Trujillo H 200 HIGH-WAGEJOBS TAXCREDITELIGIBILITY SFC Rep. Carl Trujillo H 201 MAKEANGELINVESTMENTCREDITREFUNDABLE SFC Rep. Jason C. Harper H 206 COMPENSATING& GROSSRECEIPTSTAXCHANGES SFC Rep. David E.Adkins H 215 LAWENFORCEMENTFUNDFOROFFICERRETENTION QSUB Rep. H 217 COUNTYJAILMEDICAID& RECIDIVISM QSUB

Rep. James R.J.Strickler H 220 REDUCEVARIOUSCOALTAXES HENRC

Rep. Antonio Maestas H 228 GASTAXINCREASE& ROADFUND HTRC Rep. George Dodge H 233 REVISEFORFEITUREPROCEDURES HAFC PRIORITYLEGISLATION Sponsor Bill # Title Location Signed Rep. Debbie A. Rodella H 246 ESTABLISHADVANCEDMAPPINGFUND PASS

Rep. Sheryl Williams Stapleton H 251 COUNTYBEHAVIORALHEALTHTRANSPORTATIONFUND SFC

Rep. Elizabeth “liz Thomson H 266 REMOVALOF IGNITIONINTERLOCKS QSUB

Rep. Antonio Maestas H 271 REVISECERTAINCRIMINALPENALTIES QSUB Rep. Jim R.Trujillo H 290 AREAAGENCIESON AGINGGAPFUND HTBL Rep. Carl Trujillo H 306 SEVERANCETAXBONDPROJECTS PASS Rep. Nate Gentry H 319 PUBLICPEACE,HEALTH,SAFETY& WELFARE PASS

Rep. Patricia A. Lundstrom H 332 PUBLICPEACE,HEALTH,SAFETY& WELFARE SEC Rep. Jim R.Trujillo H 367 PUBLICPEACE,HEALTH,SAFETY& WELFARE SFC

Rep. Matthew McQueen HJM 1 ASSISTANCECREATINGLANDGRANTRAT MAP PASS

Rep. Joanne]. Ferrary HJM 2 LFCPLANON INPATIENTMENTALHEALTH HCAL

Rep. Patricia Roybal Caballero HiM 6 VWSETTLEMENTFUNDSFORELECTRICSCHOOLBUSES HENRC

Rep. Deborah A. Armstrong HM 9 EXPLOREMEDICAIDBUY-INPLAN PSGN Rep. Harry Garcia HM 41 ESCALANTEGENERATINGSTATIONJOBGROWTH PASS Rep. Harry Garcia HM 69 NAME1-40BRIDGEFORJACKSONGIBSON PASS Rep. Harry Garcia HM 70 VIETNAMVETERANSMEMORIALBRIDGE PASS

Rep. Patricia A. Lundstrom HM 71 NAMESTATEHWY50 AFTERREP.LUCKYVARELA PASS Senator Gay G. Kernan S 1 NURSELICENSURECOMPACT PCH Jan. 18 Senator Mary Kay Papen S 2 MEDICAIDCHANGES PASS Senator Steven P. Neville S 9 ECONOMICIMPACTOFUTILITYABANDONMENT 5CC Senator Jacob R. Candelaria S 14 WIRELESSCONSUMERADVANCEDINFRASTRUCTURE PASS Senator Carlos R. Cisneros S 17 GROSSRECEIPTSFORCERTAINNONPROFITS PASS Senator James P. White S 18 IMPOSITIONOFAVIATIONLANDINGFEES PASS Senator Michael Padilla S 20 SOLO-WORKERPROGRAM SCORC Senator Jacob R. Candelaria S 23 LOCALGOVERNMENTPLANNINGFUND PASS Senator MimiStewart S 30 CHANGECAPITALOUTLAYFUNDINGFORMULA PASS Senator Richard C. Martinez S 40 WASTEWATERPROJECTFUNDINGELIGIBILITY HJC Senator Richard C. Martinez S 43 WASTEWATERSYSTEMFINANCING PASS Senator William E. Sharer S 49 TAXREFORM SCORC Senator Pat Woods S 56 MOTORVEHICLECODETECHNICALAMENDMENTS 5CC Senator Daniel A. Ivey-Soto S 67 LOBBYISTREPORTINGCHANGES PASS Senator Carlos R. Cisneros S 68 TAXCODECLEANUP& REPORTING SCC Senator Howie C. Morales S 73 BEHAVIORALHEALTHSUPPORTIVEHOUSING SFC Senator Mimi Stewart S 79 SOLARMARKETDEVELOPMENTTAXCREDIT PASS Senator Carlos R. Cisneros S 94 GENERALOBLIGATIONBONDPROJECTS PASS Senator Carlos R. Cisneros S 95 METROREDEVELOPMENTCODECHANGES PASS Senator William F. Burt S 98 COMMERCIALAEROSPACEPROTECTIONACT PASS Senator Carlos R.Cisneros S 128 TAXCODECLEANUP& REPORTING SFC PRIORITYLEGISLATION Sponsor BiII# Title Location Signed Senator Daniel A. Ivey-Soto S 136 NURSINGCOMPACTRULES PASS Senator Pete Campos 5 148 CAPITALOUTLAYREFORMACT SFC Senator Pete Campos S 149 CAPITALOUTLAYPLANNING& MONITORING SPAC Senator Daniel A. Ivey-Soto S 151 ENHANCEDENTERPRISEZONEACT Sic Senator Howie C. Morales S 154 FOODGROSSRECEIPTSHOLDHARMLESSCHANGES SFC Senator Howie C. Morales S 157 PHASED-INTEACHERCOSTINDEX PASS Senator Joseph Cervantes S 170 WATERPROJECTFUNDPROJECTS PASS Senator John Arthur Smith S 226 MOTORVEHICLETAXTO ROADFUND PCH Feb. 15 Senator George K.Munoz S 239 SCHOOLCAPITALOUTLAYFORSECURITY PASS Senator Carlos R. Cisneros S 245 CAPITALOUTLAYREAUTHORIZATIONS PASS Senator John Pinto S 251 URANIUMSITEWORKFORCETRAININGSTUDY SFC Senator Clemente Sanchez 5 279 PUBLICPEACE,HEALTH,SAFETY& WELFARE SCaI Senator James P. White SJM 3 AUTONOMOUSVEHICLESINNM PSGN Senator Pete Campos SJM 18 CAPITALOUTLAYSTUDY SFC Senator Gerald Ortiz y Pino SM 3 STUDYNM MEDICAIDBUY-INPLANS PSGN Senator Michael Padilla SM 15 REVIEWRAILROADSAFETYOVERSIGHT SCORC Senator John Pinto SM 70 NAVAJOTECHNICALUNIVERSITYFACULTYHOUSING PASS Senator George K.Munoz SM 109 STUDYELKDEPREDATION SCal TRANSPORTATIONBILLS Sponsor BuilD Title Sponsor I.ocation Signed Rep. Patricia A. Lundstrom H 2 GENERALAPPROPRIATIONACTOF 2018 HLUND PASS Rep. Roberto ‘Bobby J. H 3 DEPT.OFTRANSPORTATIONAPPROPRIATIONACT HGONZ Gonzales QSUB

Rep. RickLittle H 70 CHANGEMOTORVEHICLETAXDISTRIBUTION HLIU HTRC

Rep. James G. Townsend H 168 GASTAXCHANGES HTOWJ HSIVC Rep. Larry R.Scott H 169 EMPLOYEEPREFERENCEACT HSCOT HLEDC Rep. Larry R.Scott H 192 REPEALPUBLICWORKSMINIMUMWAGE HSCOT HSIVC REGIONALAIRCENTERSPECIALECONOMIC Rep. Candy Spence Ezzell H 197 HEZZE PASS DISTRICT Rep. Antonio Maestas H 228 GASTAXINCREASE& ROADFUND HMAES HTRC Rep. Debbie A. Rodella H 246 ESTABLISHADVANCEDMAPPINGFUND HRODE PASS COUNTYBEHAVIORALHEALTHTRANSPORTATION Rep. Sheryl Williams Stapleton H 251 HSTAP SFC FUND COUNTYHEALTHFUNDSFORMEDICAL Rep. Harry Garcia H 257 HGAHA HRC TRANSPORT VWSETTLEMENTFUNDSFORELECTRICSCHOOL Rep. Patricia Roybal Caballero HiM 6 HROYB HENRC BUSES

Rep. Nathan P. Small HJM 15 VWSETTLEMENTFUNDSFORELECTRICVEHICLES HSMAL HCaI

STUDYCREATINGOFFICEOFOUTDOOR Rep. Nathan P. Small HM 15 HSMAL HBIC RECREATION

Rep. Debbie A. Rodella HM 45 STUDYRAILWAYFEES& SAFETYMEASURES HRODE HTPWC

Senator James P. White S 18 IMPOSITIONOF AVIATIONLANDINGFEES SWHIJ PASS Senator William E. Sharer S 49 TAXREFORM SSHAR SCORC MOTORVEHICLECODETECHNICAL Senator Pat Woods S 56 SW000 5CC AMENDMENTS Senator Carlos R. Cisneros 5 62 TAXCODECLEANUP& REPORTING SCISN 5CC Senator Carlos R. Cisneros S 94 GENERALOBLIGATIONBONDPROJECTS SCISN PASS

Senator William F. Burt S 98 COMMERCIALAEROSPACEPROTECTIONACT SBURT PASS

AIRCRAFTTRAININGCONSTRUCTIONGROSS Senator William F. Burt S 99 SBURT PASS RECEIPTS Senator Carlos R. Cisneros S 128 TAXCODECLEANUP& REPORTING SCISN SFC Senator Pete Campos S 148 CAPITALOUTLAYREFORMACT SCAMP SFC

Senator Pete Campos S 149 CAPITALOUTLAYPLANNING& MONITORING SCAMP SPAC

Senator Daniel A. Ivey-Soto S 151 ENHANCEDENTERPRISEZONEACT SIVEY SIC Senator Carlos R. Cisneros S 175 TAXCODECHANGES SCISN SCORC

Senator John Arthur Smith S 177 GASTAX,ROADFUND& CARLSBADBRINEWELL SSMIT HINT

REGIONALAIRCENTERSPECIALECONOMIC Senator Stuart Ingle S 180 SINGL SiC DISTRICT Senator John Arthur Smith S 226 MOTORVEHICLETAXTO ROADFUND SSMIT PCH Feb. 15 Senator James P. White SJM 3 AUTONOMOUSVEHICLESIN NM SWHIJ PSGN Senator Pete Campos S]M 18 CAPITALOUTLAYSTUDY SCAMP SFC Senator Michael Padilla SM 15 REVIEWRAIlROADSAFETYOVERSIGHT SPADI SCORC

Senator Mary Kay Papen SM 18 NEWMEXICOPARTICIPATIONINTOM LEATRAIL SPAPE PSGN DiscussionlAction Topic 3

Request for Approval to Serve Alcoholic Beverages at El Motto Events Center for Gallup MainStreet Arts and Cultural District Fundraising Event on May 5, 2018

Emerald Tanner and Mark Horn ______

CITY OF COUNCIL STAFF SUMMARY FORM *j GALLUP MEETING DATE: February 27, 2018

SUBJECT: Request for approval to serve alcoholic beverages at the El Morro Events Center for Gallup MainStreet Arts and Cultural District fundraising event on May 5, 2018 DEPT. OF ORIGIN: City Manager DATE SUBMITTED: February 21, 2018 SUBMITTEDBY: Maryann Ustick, City Manager

Summary: Gallup MainStreet/Arts and Cultural District is required to fundraise as part of their Annual Work Plan in order to receive accreditation by the New Mexico MainStreet Program. This year the Gallup MainStreet/ACD signature fundraising event for 2018 will be a Kentucky Derby Day to be held on May 5, 2018, at the El Morro Events Center. Attendance at this event will be by ticket only. The MainStreet Board is requesting that City Council permit the sale/service of alcoholic beverages at this fundraising event.

Fiscal Impact: None Reviewed inance Department

Attachments:

Legal Review: Approved As To Form: trfly

Recommendation: Approve the request of the Gallup MainStreeflACD to per e sale/service of alcoholic beverages at the El Morro Events Center on May 5, 2018.

Approved for Submittal By: CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN De artment Director Resolution No. Continued To: Ordinance No. Referred To: %‘ City Approved: Denied: 7’‘ Manager Other: File: DiscussionlAction Topic 4

Approval of Bid Award for Emergency Procurement of Jefferson Avenue Sewer Line Replacement, North Second Street to Victoria Avenue

Dennis Romero, Director, Gallup Water and Sanitation Department ____

CITY OF COUNCIL STAFF SUMMARY FORM *J GALLUP MEETING DATE: February 27, 2018

SUBJECT: Request to Approve BidAward for Emergency/Rapid Procurement of Jefferson Ave. Sewer Line 2d Replacement North Street to Victoria Ave. — JU1850 DEPT. OF ORIGIN: Water and Sanitation DATE SUBMITTED: February 22, 2018 SUBMITTEDBY: Dennis Romero, P.E., Director

Summary- Due to the failure of an 8-inch wastewater collection line (Attachment 1), the Water and Sanitation Department requested a rapid (5-day) procurement bid for the construction of an approximately 385-foot section of line, with project specifics as follows:

Project consists of installing approximately 385 linear feet of 8-inch SDR35 sewer line, the transfer and extension of existing sewer services and connections to existing sewer manholes/lines. Work will also include installation of three (3) new precast manholes, trenching, backfilling and compaction. Work will include in-place abandonment of approximately 370 linear feet of 8” sewer line by filling with 750 psi grout. Asphalt pavement patch removal and replacement and rock excavation will be required. Maintaining traffic control and coordinating material testing will also be required.

Bids were opened on February 7, 2018, with Adame Construction, EEC of Los Lunas, NM, being the low bidder (Attachment 2) in the amount of $101,710.85.

Funding for the replacement of the entire 14-00 foot section of line up to Jefferson and Strong was programmed for the FY 2019 ICIP. funding in the amount of 8290,000 for the design associated with the construction of a 21-inch sewer line and lift station was programmed for the current year’s IC1PFY 2012, but design has not been awarded.

Staff requests that the City Council approve the award of this project to Adame Construction, LLC in the amount of $101,710.85.

Staff also requests that the funding for this project be provided by moving the design work for the 21-inch sewer line and lift station scheduled in the FY 2018 ICP to the FY 2019 ICIP and moving a portion of that funding to this project. In essence, we would be swapping out an FY 2018 project with an FY 2019 project on the ICJP.

Fiscal Impact: Reviewed By: I V r’( A Finance eartment No net fiscal impact. By reschedulingthe two projects identified on the ICIP,approximately$187,000 would be made available to replace the remaining 1000-ft section of sewer line this Fiscal Year. Attachments: (1) Map of Project Area; (2) Bid Tabulation; (3) Emergency Procurement/ Request./- Legal Review: Approved As To Form: i— Cir”AttotheY ______

Recommendation: Staff recommends

(1) City Council approve the award of this project to Adame Construction, LEC in the amount of $101,710.85.

(2) City Council approve funding for this project be provided by moving the design work for the 21-inch sewer line and lifi station scheduled in the FY 2018 ICIP to the fY 2019 ICIP and moving a portion of that funding to this project.

CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN Department Director Resolution No. Continued To: Ordinance No. Referred To: nager Approved: Denied: Other: File: Attachment 1—Map Showing Project Area 8”

SEWER

377-foot

JEFFERSON

LINE

REPLAcEMENT

ST

section

EMERGENCY

REPLACEMENT

of

sewer

line

JEFFERSON

to

2ND

be

A2PROXL1ATh

SCALE.

replaced

ST.

1-3OO

TO

ST

VICTORIA

is

SEWER

shown

LINE

in

ST.

area

circled

in

red Attachment 2—BidTabulation

_‘

Enclosures

cc:

Kurt

$101,710.85

If award RE: City

KAS/ldm Enclosed PG

February

Sincerely, Dear Gallup,

Dennis

Water,

you

Box

DePauli

of

Spolar,

Dennis,

&

have

of

Frances

Adame

Waste

Emergency

Emergency

Gallup

Civil

Romero,

NM

1270

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the

please

12,2018

any

$7305

PE

project

(including

Engineers

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Engineering

Rodriguez,

questions,

find

PE

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Jefferson

to

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the

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tax).

LLC.

bid

and

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No.

City

tabulation

Ave.

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of

feel

Director

Sewer

Gallup

Surveyors

free for

-

Phone:

Recommendation

Line

Purchasing to

the

contact

of

505-863-5440

above

Replacement

Los

Lunas,

our

referenced

Director office.

Fax:

New

of

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505-863-1919

Award

2

project.

Mexico,

307

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Victoria

in www.depauliengineeting.com

4th

sox

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876

amount recommending •

Ave.;

Gallup,

Gallup,

of

NM

NM

87305 87301

1 BT

Non Participaling

$139,988.20

$121,980.00

Preference: NM less

Subtotal Construction

57,367.80

$6,420.00 na

mu

5%: Preference Resident Mexico New

5159.604.97 5139.073.25 5101,710.85

$97,979.49

Cost:

Construction Total

$12,248.97

$10,673.25 $7,805.85

57,519.49

83125%: 0 Tax Construction

$147,356.00

$128,400.00 593,905.00

$90,460.00

Subtotal: Construction

invoicc.

approved of amount

actual

55,000.00

55,000.00

55,000.00

55,000.00 55,000.00 55.000,00

$5,000.00

55,000.00

ALLOWANCE on made he will Payment bid. totaling for used

be to Thin amount FMBP). and base concrete,

COUrSe 9

(soil, lab an by independent testing materials For

of: Pnce Sum

$6,200.00 Lump the for Plan $6,200.00 Control Traffic $11,000.00 511,000.00 55,000.00 $5,000.00 $9,500.00 $9,500.00

temporaty maintaining sod implementing planning, For

of: Yard

Square

562,400.00 5208.00

536,000.00 $120.00 $27,000.00

$90.00

512,000.01

$40.00

SY. 300 per Price Unit the for place in complete course) 7

base of 8’ on PMBP (6’ patch pavement For asphalt

of:

578.001

57,470.00

$9,500.0C

$10000 $3,325.00 $35.OOf

$4,275.00

$45.00

95

CY. Yard Cubic per the tar Price Unit place in complete

width and pay detail etcavation with rock accordance 6

in dispoasl and excavation rock line sewer For

Foot: per

Linear Price

$5,180.00

$14.00

$3,700.00

$3,330.00

$10.00

59,00

56,660.00 $18.00 CF. 370 UnIt tor the place in and complete pal grout with 750 5

filling by line sewer 8” existing of abandonment For

of: Each

$3,895.00

$779.00

$10,000.00 $1000.00 $9,000.00 $1,800.00

$12,500.00

$2,500.00 5 EA. servicescompleteandinplncetortheunhtPilceper 4

sewer existing of eXtension and the For transfer

Each per of: Unit

the Price tot

51,68100

$l,681.00

$2,250.00 $2,250.00 $1,000.00 $1,000.00

53,500.00 $3,500.00 EA. I 3 gasketingandgroutasrequiredcompleieondinplace

manhole, penetration. existing to connection For

of: Each

per Piles

$30,180.00

$10,060.00 $24,000.00 $8,000.00 $21,000.00 $7,000.00 $12,000.00

$4,000.00 EA. 3

inverttotopomnmcomptrteandinplscetortheUnlt

I

1mm 8’m to up depth system. coating and protective

cover, and frame iie.ins, all appurtenances. with place 2

in complete “A’ manholes Type diameter 4’-O” For

Foot of: per Linear Puce Unit

$25,410.00

$66.00 $26,950.00

$7000

$19,250.00

$50.00

$25,025.00

$6500 IF 385 the in for place and tree complete backfill rock I and

bedding with line granular 35 newer PVC StIR 8 For

AMOUNT

PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE QUANTITY D€SCRW1ON ITEM

BID UNIT BID UNIT BID UNIT BID UNIT ESTIMATED

0191742011629 0004320060701 tOSt6 0022404201

GI8, 0B98,MN9O,EE98 GA98, 5(429, GF’98 and 25452 and P504 CR39, 367697, GFO9 and GFU7. 388841,

87107 NM Mbuqierque, 87301 Gallup, NM 87031 NM Lunas, Los NM 87502 Fe, Santa

NE Edith Blvd 5000 EstAztec 2411 lOEdealRo&l P0Box6395

tnc Company TIC • Corporation Dallago Inc. Adame Construction, LLC Construction, KFowler

p.m. 2:00 at 7, 2018 February

JUl $50 NO. PROJECT EMERGENCY

MEXICO NEW GALLUP, OF CITY

AVE. TO VICTORIA ST. 2ND N. REPLACEMENT LINE SEWER AVE. JEFFERSON EMERGENCY

BID TABULATION Attachment 3—Accelerated Bid Request

Purchasing

contract,

listing

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in a Jefferson Sewer LineReplacement — 377-foot Section Emergency Procurement Justification

Describe Emergency:

A number of points of a 377-foot section of the City’swastewater collection system are collapsing on a 6-inch concrete line located near the intersection of Jefferson and Second Street between Manhole MHO700and an un-numbered manhole along the line. There are a couple of sections where the top of the concrete line is gone and other sections where the complete line is gone and the sewage is flowing through the soil. The complete line from Strong to Second willeventually need to be replaced, however the 37T from manhole MHO700to Second Street needs to be done immediately before it begins to collapse. This section of line serves a large portion of the City’snorthside residents. Ifthis section of the line is not replaced quickly, it will fail and create a public health emergency. Document Justification of Procurement Method:

This project will consist of the replacement of 377-lineal feet of 6-inch diameter concrete sewer line. Removal and replacement of concrete, curb & gutter, and sidewalk. Removal of asphalt and replacement with concrete pavement will be required. Traffic control will be required. Contracting an independent laboratory for materials testing will be required. New line will be placed in same location and identical grade to existing line that is collapsing. City of Gallup Standard Specifications will be followed. This project is located in City of Gallup Right-of-Way, Easements and adjacent property and Strong Dr. and ]efferson Ave. Right-of-Way in the City of Gallup, NM.

Request accelerated five-day bid schedule for project. 1/18/2018 Cityof Gallup Mail- JeffersonStreet EmergencyLineReplacement

ciry or ‘ GALLUP Dennis Romero

Jefferson Street Emergency Line Replacement 5 messages

ErnestThompson Wed, Jan 17, 2018 at 11:59 AM To:Dennis Romero Cc: Craig Macias , MichaelDeClercq , Nicole Hawthorne

We have determined via video inspection that the most criticalsection of this line is from Manhole MHO700to the unlabeled manhole inthe intersection of Jefferson and Second Street. There are a couple of sections where the top of the concrete line is gone and other sections where the complete line is gone and the sewage is flowingthrough the soil. The complete linefrom Strong to Second willeventually need to be replaced, however the 377’from manhole MHO700to Second Street needs to be done immediatelybefore it begins to collapse. This line is labeled 6” on the GIS mapping. It may be to our best future interest to increase the size to a 8 or 10’.

Wouldwe need DES to work up a drawingand Engineer estimate? We can contact locallymobilizedcontractors to see what their availabilityis. Let me know ifadditionalinformationis requited.

Ernest Thompson Water! Wastewater Superintendent Cityof Gallup

phone 505.863-1209 I fax 505.726.1263

Dennis Romero Wed, Jan 17, 2018 at 1:04 PM To:Ernest Thompson Cc: Craig Macias , MichaelDeClercq , Nicole Hawthorne ,Marc DePauli , KurtSpolar

Ernie,

I’ll start the emergency procurement process for the 377-ft line to be replaced - Iwould likeDePauli involved,assuming they are ok with it,from a sizing and inspection perspective.

I’veasked DPE to start lookingat the design for the remainder of the project.

Ifyou’dplease workwithDPE to get estimates from interested contractors (SmithCo, TLC,Dallago, etc) on the 377-ft section, we can move forward quickly.

Thanks Dennis touoted text hidden]

Dennis Romero. RE. Utilities - GWSD City of Gallup 110 WestAztec Axe. Gallup. NM $7301

505-726-2050

Craig Maclas Wed, Jan 17, 2018 at 1:17 PM To:Dennis Romero

0623db77300a... 1/2 111812018 City of Gallup Mail - Jefferson Street Emergency LIne Replacement Cc: Ernest Thompson , Michael DeClercq , NicoleHawthorne , Marc DePauli , KurtSpolar

Italked withTonywith Smith co and he is more than willingto help us withthis issue.

[Quotedtext hidden]

Ernest Thompson Wed, Jan 17, 2018 at 2:36 PM To:Craig Maclas Cc: Dennis Romero , MichaelDeClercq , Nicole Hawthorne , Marc DePauli , KurtSpolar

Kurtand talked about the location and we willget movingon it.

Sent from my iPhone [Quotedtext hidden[

Craig Maclas Wed, Jan 17, 2018 at 3:01 PM To:Ernest Thompson Cc: Dennis Romero ,MichaelDeClercq , Nicole Hawthorne , Marc DePauli , KurtSpolar

Great thank you guys!

Craig Macias Assistant 5uperintendent Operation City of Gallup - Water Dept. cmaciasgallupnm.gov Water bept Office 505.863-1207 - 15207

bistribution Office 505-863-1208 — 15208 Cell # 505-906-2815 [Quotedtext hidden]

212 DiscussionlAction Topic 5

Approval of Bid Award for Construction of Park Pump Station to Grandview Tank 16” Transmission Water Main; Formal Bid No. 1717

Dennis Romero, Director, Gallup Water and Sanitation Department ____

CITY OF COUNCIL STAFF SUMMARY FORM

)GALLUP MEETING DATE: February 27, 2018

SUBJECT: Request to Approve BidAward for Construction of Park Pump Station to Grandview Tank 16” Transmission Water Main — Formal Bid No. 1717 DEPT. OF ORIGIN: Water and Sanitation DATE SUBMITTED: February 22, 2018 SUBMITTEDBY: Dennis Romero, P.E., Director

Summary- Due to a number of issues with the 16-inch ductile iron pipe (DI) water transmission line that carries water from the Gamerco Tanks to the Grandview Tank last year, a portion of that line was replaced from Rt. 66 to the Park Ave. Pump Station. This project replaces the remainder of this line from the Park Ave. Pump Station to Grandview Tank (Attachment 1).

Project consists of installing approximately 3,200 linear feet of 16 inch CL350 ductile iron waterline. Work will include installation of two (2) 28” O.D. 0.375” wall steel casing with internal locking 16” CL350 ductile iron pipe by jack and bore under State Highway NIvI 610 (2nd Street), and under Apache Circle, three (3) tie-in connections to existing 16-inch ductile iron waterlines and 10-inch waterlines, and will include installation of two (2) 16-inch gate valves, one (1) 10-inch gate valve, one (1) combination air release valve, removal and replacement of existing water and sewer lines may be required to meet minimum bury and separation at crossings. Fittings as required to meet horizontal and vertical deflections. Traffic control will be required. Work will include importing soil and grading. Sidewalk, curb/gutter and asphalt removal and replacement will be required. Rock excavation will be required.

Bids were opened on January 30, 2018, with Adame Construction, LLC of Los Lunas, NM, being the low bidder (Attachment 2) in the amount of $751,017.21.

Funding for this project was budgeted in the current FY 2018 ICIP in the amount of $1,000,000 from account line item 506-6063-444.48-99.

Staff requests that the City Council approve the award of this project to Adame Construction, LLC in the amount of $751,017.21.

Fiscal Impact: Reviewed By: FinaIe Cepartment Cost savings of —$249,000to 506-6063-444.48-99ifthere are no change orders due to unforeseen circumstances.

Attachments: (1) Map of Project Area; (2) Bid Tabulation

Legal Review: Approved As To Form:______71f’y,7torney

Recommendation: Staff recommends

(1) City Council approve the award of this project to Adame Construction, LLC in the amount of $751,017.21 ______

CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN Depa?rmeniFector Resolution No. Continued To: Ordinance No. Referred To: City ager Approved: Denied: / Other: File: Attachment 1 — Map Showing Project Area ,,f.•._

‘C.) - C— S” - _j: - :.-

FL4rd7R1.OwtNcsTA,ToN

— PARK PVMP STATION To GRAjVDVIEW TANK 16” TRANSMISSION W4 TER MAIN

CITY OF GALLUP VICINITY MAP !1S

3,200-foot section of 16-inch line to be replaced is shown in area circled in red Attachment 2—BidTabulation cc: Enclosures Mar If RE: february $751,017.21 award Gallup, Dennis MDP/Idm Sincerely, P0 City Dear Enclosed Water, you Box of DePauli Dennis, have of & Adame Frances Waste Park formal Romero ePauli, Gallup NM Civil 1270 the 8,2018 please Surveying, any Pump 87305 project (including Engineers Water PE/PS Construction Bid Rodriguez. questions, Engineering find Station No. to & the Adame Sanitation tax). 1717 bid LLC. - and please to City tabulation Grandview - Recommendation Construction, Land of feel Director Ga] Surveyors free tup for Phone: Tank Purchasing to the contact of above 50S-8635440 16” Los of Transmission Award Lunas, our referenced Director office. • Fax: New 5058G3-1919 project. Mexico, Water 307 South Main, We P080x876.GaIIup, • in www.depauliengineering.com 4th the are Street amount recommending • Gaflup, of NM NM 87305 87301

-1 BT

SH100

58,556,00 Each:

$17,500.00 per $8J50.00 Unit Prke the for

pace 520,0000 $10,0000 .0000 S5000 A

8

wedge resilient

16” ot AWWA installation the For

per rice

-

$13,334.00

$13,334.00

$10,000.00

$10,000.00

$15,000.00 $15,000.00

$7,500.00

$7,500.00

EA I the place for in and complete appurtenances and

collar. tap, vault, including assembly valve release 7

air combination Type 2” 2 of the installation Far

per

Lath:

Price Unit the

$15,315.00

$5,105.00

$16,800.00

$5,600.00 S5,000.00I $15,000.00

518,000.00

$6,000.00 3

EA. tar and valves fittings pipe, excluding coordination;

and pit dewatenng. drain, pipe abandonment, 6

including tie-in a of installation the For

$3,180.00

$53.00

$4,620.00

577.00 54,500.00 575.00 53,600.00 560.00 IF 60

in end

PVC CL235 18 DR ID” C900 of installation For the

$4Z600.00

5142.00

537,500.00 $125.00 540,500.00 5135.00 $42,000.00 $140.00 CF 300

16” DIP locking internal installation the of For

5302,400.00

$l08.00 Fool: Linear

per Prier

Unit 5263,200.00 594.00 5280,000.00 $100.00 5229,600.00 $82.00 2800 IF

the in for place and complete backfill beddin&

granular CL350 with DIP 16” of installation the Far

Price:

$69,045.00

$69,045.00

$77,000.00

577,000.00 $80,000.00

$80,000.00

$51,000.00

$51,000.00 LS Suite Lump the for (1=101’) Cir.) (Apache waterline

cattier C1350 6” I DIP locking internal and casing 2

steel waIl 0.375” 0.1). 28’ of installation the For

Price:

581,459.00

$81,459.00 $90,500.00

590,500.00

590,000.00

590,000.00

562,500.00

562,500.00 [S Sum Lump the tar (NM6IO) (L.=125) waterline

ranier 16’ DIP CUSO locking internal and casing I

01). 0.375’ wall steel 26” of instatlauno the For

AMOUNT PRICE

AMOUNT PRICE AMOUNT PRICE

AMOUNT PRICE QUANTITY DESCRIPTION ITEM

UNIT

UNIT UNIT UNIT iSTIMATEI

03008620130916

002277720110712 0004320060701 002240420110516

11490010416 11252807472 L0344608304 11182922288

MMOI GFO9. OFD5, GFO7, 0F02,

0B98.

GB0Z

379720-GA9, GF8 G898, 31338 0A98, 25452 GF-98 0R19-GSO4 367697

46-3579306 85-0380201 85-036t994 270278286

NM

87107

Albuquerque. 67301 NM Gallup. 87301 NM Gallup. 87031 NM Lunas, Los

NE

Ave

119 Industrial Ave Boardman S. 808 EAztec 2411 Rond Edeal 10

LLC

Construction File Builders Murphy Corporation Dallagö Inc. Construction Adame

p.m. 2:00 @ 1/30/2018 OPENING BID

1717 NO. BID FORMAL

MAIN WATER TRANSMISSION 16”

TANK VIEW GRAND To STATiON PUMP PARK

GALLUP CITY OF

TAIlS BID

-2 BT

Yard: Square per Price

$24,300.00 $65.OOi

$81.00

$19,500.00

$18,000.00

$60.00

$21,900.00

$73.00

SY

300

Unit for the in end place complete basecourse of 4”

on thick concrete with 4” sidewalk of new placement IS

or replacement, & existing of removal the For

Pool:

Linear

per Unit Price for the

place

$3,000.00

$50.00

$2,400.00

$40.00 $3,600.00

$6O.00 $3,000.00

$50.00

CF 60

in and complete 8” basecourse including existing,

match to gutter & curb concrete with 17 replacement

gutter & and curb existing of removal the For

Yard:

Square per Price Unit

place the for

£30,300.00

$101.00

$28,500.00

595.00

$27,000.00

590.00

$30,900.00

$103.00

SY 300 in and 8’ of complete basecourse on 16 PMBP 6” with

replacement & asphalt existing of removal the For

Each:

$4,200.00

$2,100.00

$9,200.00

$4,600.00

$10,000.00

$5,000.00 $3,000.00

$1,500.00

2 LA.

per Price Unit the place in tor and complete surface

warning dcleelsble including ramp chair wheel new IS

of installation and the

existing of the removal For

.------. f_____._.

$21,700.00

$62.00

$28,000.00

580.00

$28,000.00 $80.00

$28,000.00

$80.00

SY

350 per Square Price Unit the for place in and complete 14

of 6” basecornse on PMBP of 4’ installation the For

Yard:

CubIc

$12,600.00

$42.00

$15,000.00

$50.00

$l5,000.00

$50.00

$24,000.00

$80.00

CY 300 per ror Price Unit the place in and complete seeding l3

and te compacted of grading installation the For

Yard:

515.260,00 $21.80

513.300,00

$19.00

$17,500.00 $25.00

$21,000.00

$30.00

SY

700 perSquare Price the Unit for place in and complete

re.aeeding and encasement mesh coaled steel PVC 12

with blanket aoil of retention installation the For

Yard:

$138,600.00

$77.00

$99,000.00 £55.00

$90,000.00

$50.00

$63,000.00

$35.00

CY 1800 Cubic per Price

UnIt the for

documents contract the 11

——‘————‘

$22,140.00

$5.40

$31,980.00

$7.80

$20,500.00 55.00 $24,600.00 $6.00 LB 4100

tor end place in complete appurtenances, and tittings

waterline iron

ductile of compact insiaflation the For

------

..-..--.-.-.-.------.-.---.--

$3,245.00

$3,245.00 $4,400.00

$4,400.00

$4,000.00 $4,000.00 $2,500.00 $2,500.00 LA I

in complete tied toIler

wedge resilient AWWA of installation ID” For the

AMOUNT PRICE

AMOUNT

PRICE AMOUNT PRICE AMOUNT

PRiCE QUANTITY

DESCRIPTION

ITEM

UNIT

UNIT

UNtI’ — UNIT STIMATE

1.LC Construction File

Builders Murphy Coa,oiatión Dallago Inc. Construction Adame

-3 BY

$845,093.40

$795,444.50

$787,550.00

5658.711.00 Subtotal: flaseflid

544,478.60

$61,865.50

$41,450.00

534,669.00 Preference:

NM

$0.00

$0.00

50.00

$0.00 Preference: VA

5963,517.67

$906,911.39

5897,910.63

5751,017.21 DID: BASE AMOUNT TOTAL

$73,945.67

$69,601.39

$68,910.63

$57,637.21 @ 83125%: NMGRT

$889,572.00

$837,310.00

$829,000.00

5693.380.00 SUBTOTAL: BID BASE

$1Z000.00)

$12,000.00

$12,000.00

512,000.00

$12,000.00 $12,000.00

$t2.000.00 $12,000.00 Allowance

25

is (rhis lab testing by independent testing quality For

24

and implementation Plan, Control For Traffic

Each: per

$1,470.00 Price

5735.00

54,000.00

$2,000.00 $4,000.00

$2,000.00

$2,000.00

51,000.00

EA

2

the Unit for PVC 40 ach. lOot to up and 23 couplings

including line service sewer of replacement the Far

Each:

per $1,514.00

Price

$757.00

$4,200.00

52,100.00

$4,000.00

52,000.00

52,000.001

$1,000.00

EA 2

UnIt the for line copper 10’ of to up and couplings 22

including line service water at reptacement the For

53.948.00

$32.90

$3,960.00 $33.00

$2,400.00

$20.00

$2,280.00 $19.00 SY 120

for the place in and complete

6otbasccourv: with

21

replacement and surface, existing of removal the For

Yard: 58,400.00 Square

per

5112.00

59,375.00

$125.00

$S0.00

$6,000.00

$10,500.00

$140.00

SY 75

Price the Unit tor place in and complete basecourse

of 8’

including pad, dtive ctxscretc thick V with 20

replacement and surface, existing of the removal For

Yard:

per Square

$3,325.00 Price Unit the

place for

$133.00

$3,375.00

5135.00

52,000.00

580.00

53,500.00

$140.00

SY 25

nd in complete basecourse B’ Including existing.

match to gutter valley coacrete 8” thick with 19

replacement and

surface, ot existing

removal the For

AMOUNT

PRICE

AMOUNT PRICE

, AMOUNT

PRICE AMOUNT PRICE

QUANTITY

DESCRIPTION ITEM

UNIT

UNIT

UNIT ‘

UNIT iSTIMATEI

LLC

Construction

File

Builders Murphy

Corporation Doliago Inc. Constmction Adame S39j25.00$39j200

-4 BT —

$17,600.00

$8,500.00

$14,372.60

$7,186.30 5t4,700.00 $7,350.00 BA 2

and in

wedge resilient AWWA 16” at inutallation the For

Each; per Price

Unit

$19,900.00

$19,900.00

$19,888.00

$19,888.00

$10,550.00

$10,550.00

EA

I

the tar in place and complete appunenances and

tap, collar, vault, including assembly valve release 7

air 2 combination 2” of Type installation the For

per Each: Price Unit

the

55,487.00

$1,829.00

$22,048.50

$7,349.50

$10,950.00

$3,650.00

EA. 3

far and valves fittings pipe, excluding

coordination;

and dcwatenng, pit drain, pipe abandonment, 6

including tie-in otis installation the For

56,600.00

$110.00

$3,679.80

$61.33

52,460.00 $41.00 LF 60

in and amp tsgn

PVC CL235 8 DRI C900 of TO” the installation For

$39,000.00

$130.00

$42,045.00

$140.15 $39,300.00 $131.00 LF 300

complete bcdding&backfill granubr CL35Owfth

16” DIP locking otinlemal installation the For

$238,000.00

$85.00

$299,320.00

$106.90

Foot: Pnce per Linear $299,600.00 Unit $107.00 LF 2800

the for place in and complete backfill bedding&

granular with CL350 DIP at 16” installation For the

Price:

Sl26,90O.O0

5126,900.00

$87,193.30

$87,193.30

$70,tSO.0O

$70,150.00 IS

Sum Lump the tør (L,l0l’) Cit.) (Apache waterline

CL350 DIP 16” Carnet locking internal and casing 2

steel wall 0.375” 0.0. 28” at instailsuon the For

Price:

$l50,000.00

$I50,000.00

18,093.75

St

$118,093.75

$70,150.00

$70,150.00 IS

Sum Lump the for 25’) (Ll (NM6IO) waterline

cattier CL350 DIP 16” locking internal and casing I

stet wall 0.375’

of 0.0. 28”

the installatIon

For

AMOUNT

PRICE

AMOUNT

PRICE

AMOUNT PRICE

QUANTITY

DESCRIPTION ITEM

UNIT

UNIT

UNIT — ST1MATEI

1629 1917420t

03018120140115 1749120150318

15966768 Lt7

Lt888845264 L0925544400

MM98 EE9S,

GB98. GF98, GA98, 51429

MMOI CR14,

86999.G898, MM98 384433-0A98, GB98,GFuJ8,

85-0410487

94-3429942 47-2831460

$7107 NM

Albuquerque, 87195

NM Albuquerque, 87105 NM Albuquerque.

NE

BId., Edith

5000

72395 Box P0 SE Way. Industry 6201

Utility and

Plumbing

TLC Inc. Contrnctin Services,

TotnI Inc. Utilities, Underground Mexico New

p.m. @ 2:00 1130/2018 OPENING BID

NO. 1717 BID FORMAL

MAIN WATER TRANSMISSION 16”

TANK VIEW GRAND TO STATION PUMP PARK

OF GALLUP CITY

BID TABS

-5 BT

Yard:

Square

per Price

$20,100.00

567.00

S

15,300.00

$51.00

$22,200.00

$74.00

SY 300

Unit

for the place in and complete of basecourse 4”

on concrete thick 4” with sidewalk new of placement 18

or replacement, & of existing removal For the

Foot:

per Linear

Price Unit

the for place

54,860.00

581.00

53,168.00

$52.80

$3,285.00

$54.75

60 CF

in and complete B’ basecourse including existing,

match to gutter & curb concrete with replacement 17

and & gutter curb existing of removal the For

Yard:

Square per

Price

the Unit for place

534,200.00

$114.00

543,980.00

$146.60

526,550.00

588.50

300 SY and in complete 8’ otbasecosirse on PMBP 16 with 6”

& replacement asphalt existing of removal the for

Each:

$4,000.00

$2,000.00

53,928.10

$1,964.05

$5,660.00

52,830.00

EA. 2

per Price Unit the br place in and complete surface

warning detectable including chair ramp wheel new 15

of installation the and of existing removal the For

Yard:

$31,500.00

590.00

$33,845.00

$96.70

$21,525.00

$61.50

350 SY

per Square Unit Price the for place in and 14 complete

basecoure of on 6’ PMBP 4’ of installation the For

Yard:

Cubic

$lO,S00.OOi

535.00

516,905.00

$5635

$7,950.00

$26.50 CY

300 per Unit Price the for place and in seeding complete 13

re and compacted grading of the installation FOr

Yard:

$19,600.00 $28.00

$26,250.00

537.50

$14,875.00

$21.25

SY

700

Square per Price Unit the tor place in and complcte

re-seeding and encasement mesh steel coated PVC 12

with blanket retention soil of installation the for

Yard:

5122,400.00

568.00

$81,630.00

$6535

$207,000.00

$115.00

1800 CY Cubic Unit per Price for the documents contract the II

by as determined rock existing of excavation the For

$32,800.00 58.00

$20,500.00

$5.00 $27,675.00 $6.75 LB 4100

for n and place complete and appurtenances, tittings

iron waterline ductile compact of installation the For

$2.8]

0.00

52,810.00 19.00 $2.3

$2,319.00 $2,400.00 $2,400.00 EA

and jtt collar complete box& valve with gate valve

wedge resilient AWWA ID” of installation the For

AMOUNT

PRICE

AMOUNT

PRtCE AMOUNT

PRICE

QUANTTCY

DESCRIPTION ITEM

UNIT

UNIT UNIT STIMATEIj

Utility and

Plumbing ThC

Inc. Services, Contractie Total Inc. Utilities, Underground Mexico New

-6 BT

5899.229.15

$878,665.56 $861,368.56 Subtotal: BaceBid

$47,327.85

$46,245.56 $45,335.19 NM Preference:

$0.00

$0.00

$0.00 VA Preterence:

.025,239.55 SI

$1,001,794.36 $982,073.50 BID: BASE AMOUNT TOTAL

$78,682.55

$76,883.24

$75,369.75 @83125%: NMGRT

$946,557.00

$924,911.12

5906,703.75 SUBTOTAL: BID BASE

$IZ000.00I

$12.000.OOj $12,000.00

5(2,000.00

$12,000.00 $12,000.00 Allowance

Actual foriolahngbid).

used amount estimniesi an

25

is lab (This testing independent by testing quality For

$14,300.00

$14,300.00 $32,308.57 532,308,57 519,000.00 $19,000.00 LS

project approved the of for duration the maintenance

and implementation Plan, Control Traffic For

Each: per

Price

$2,360.00

$1,180.00

$2,774.10

$1,387.05 $2,330.00

$1,165.00

2 EA l0’ofsch.4OPVCfortheUnlI 23 couptingsanduplo

including line set-vice sewer of replacement the For

Each; per

Price

$4,640.00

$2,320.00 $4,516.90

$2,258.45

$2,850.00

$1,425.00 EA 2 Unit the line for copper of up 10’ to and 22 couplings

including line service of water the replacement For

$7,800.00

$65.00

$1,968.00 $16.40 $2,550.00 $21.25 120 SY

the tor place in and complete basecourse

6’of with

21

and replacement surface, existing of removal the For

,j.,rser

Yard: Square

$ $13,800.00 I

$4.00

$12,693.75

$169.25

$8,118.75

$108.25

75 SY Price Unit the for place in and complete basecouras

of B’ including pad, drive concrete 7’ thick with 20

and replacement surface, existing of removal the For

4

‘‘—-——r’

-

-—-—-—-—-—.-—.

“l’’’’’’”’’

Yard:

Square per Price Uast for

the place

5167.351

$5,400.00

$216,001 54,183.75

$2,875.00

$115.00

SY 25

in and complete bosecoutse 8’ Including exiating.

match to gutter valley concrete thick 3’ 19 with

replacement and surface. existing of removat the For

AMOUNT

PRICE AMOUNT PRICE AMOUNT

PRICE )UANTITY DESCRIPTION

ITEM

UNIT UNIT UNIT 5TIMATEI

Utility and Flumbine ThC Inc. Services. Contractin Total Inc. Utilities. Underground Mexico New DiscussionlAction Topic 6

Approval of Contract Amendment No. 2, Annual Cost Adjustment to the Design, Build and Operate (DBO) Contract with CH2M Hill

Dennis Romero, Director, Gallup Water and Sanitation Department ____

CITY OF COUNCIL STAFF SUMMARY FORM

)GALLUP MEETING DATE: February 27, 2018

SUBJECT: Request to Approve Contract Amendment No. 2 — Annual Cost Adjustment to CH2MDBO Contract with Cityfor Operation and Maintenance (O&M)Costs DEPT. OF ORIGIN: Water and Sanitation DATESUBMITTED: February 22, 2018 SUBMITTEDBY: Dennis Romero, P.E., Director

Summary-

Section 3.10.4 of the Design, Build, Operate (DBO) Contract that the City and CH2M have executed allows for an annual cost adjustment of the service fee and pass through costs. Contract Year 2 began in December 2017, and Staff have negotiated a new service fee and set of pass through costs for CH2M (Attachment 1). A summary of cost changes has been provided in Attachment 2.

Changes are as follows:

1. The Base Service Fee has increased from $1,355,162 to $1,377,298 — a 1.63% increase; 2. Insurance costs have decreased from $21,893 to $12,887—a 13.73% decrease; 3. Performance Bond costs have increased from $6,704 per million to $7,364 per million — 9.84% increase; 4. CH2M has requested an increase in Repair and Replacement fund from $50,000 to $70,000 due to likelihood of discovery of additional items that may need repair; and 5. City’s NPDES Permit Renewal has additional sampling requirements for disinfection by-products and mercury, as well as a one-year compliance schedule (sampling) for Bis(2-Ethyl hexyl) Phthalate — annual cost of —$61,000, which may be removed at end of Calendar Year 2018

Staff requests approval of Contract Amendment No. 2 to DBO Contract between City and CH2M and associated budget adjustment from Wastewater Enterprise Fund.

Please note that the costs associated with Contract Amendment No. 2 were used to develop Wastewater Financial Plan that Council was briefed on during Special Working Session of last Regular Council Meeting held on February 13, 2018.

Adjusted costs will mean an increase of $101,295 for O&M Costs associated with DBO Contract for Calendar Year 2018. Please note that $61,043 of this amount associated with additional NPDES Sampling Requirements has the potential to occur this year only. In addition, O&M Costs will decrease later this Calendar Year, with the completion of C1P Project Upgrades at Wastewater Treatment Plant, totaling —$135,000in annual cost savings.

Fiscal Impact: Reviewed By: mna,,e Department Increase of $101,295 for O&MCosts associated with DBO Contract for Calendar Year 2018.

Attachments: (1) Proposed Contract Amendment No. 2; (2) Summary of Cost Changes per Cntract Year

Legal Review: Approved As To Form:______Cityttriiey ______

Recommendation: Staff recommends

(1) City Council approve the award of this project to Adame Construction, EEC in the amount of 8101,710.85.

(2) City Council approve funding for this project be provided by moving the design work for the 21-inch sewer line and lifi station scheduled in the FY 2018 ICW to the FY 2019 ICJP and moving a portion of that funding to this project.

CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN Do artmq t Director Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File: Attachment 1—CH2M Proposed Contract AmeAdment No. 2

Operation and Maintenance Costs for Contract Year 2

NOW

of

(hereinafter Capital

between TffiS

1.

November,

4.

The

3.

2.

(Bond

costs.)

1.

Amount

Cftignbes

Repair

$

Maximum

Electrical Insurance THEREFORE,

Performance

AMENDMENT

4,134

3,304,201

Costs

commencing foothotes

Appendix

The

Improvements,

size

the

SUMMARY

$

will

“Summaiy

“Company”).

City

& CAPITAL

0.0969

for

2016

per

be

Replacement

Cost

that

in

Usage

equal

the

of

B

million

electricity

the

Bond

(hereinafter

December

are

Gallup,

/kWh

facility

(prior

to

City

kWh/MOD

kWh/year

OF table

Operations,

of

the

and NO.

hereby

WASTE

IMPROVEMENTS,

Costt2

Estimated

annual

coats

and

ESTIMATED

AND

to

Unit

New

ITEM CITY

2

are

(R&R)

operations,

capital

are

to

Company

1,

“Agreement”),

Service

deleted

deleted

subject

Cost

the

MANAGEMENT WATER

CONTRACT

2017

Mexico

Maintenance

OF

AMENDMENT

Capital

Pass

City

upgrades)

to

Fee,

through

change

GALLUP,

in

in

agree

including

maintenance

of

Through

(hereinafter

PASS

their

its

TREATMENT

Fund

Gallup,

to

entirety

is

I

OPERATIONS,

to

November

the

entirety.

TERM

and

pass-through

made

THROUGH

amend

NEW

Costs”

New

AGREEMENT

Management

NO.2

“City”)

and on

and

the

Such

MEXICO

Mexico

this

30,

table

replaced

management

FACILITY

Agreement

$

2018:

$320,177

$

amounts

$ and COSTS

-

70,000

MAINTENANCE

for

7,364

18,887

Wastewater

Agreement

CH2M

day

Proposal

ANNUAL

with

of

2017/18

reflect

as

for

the

February,

follows:

HILL

the

A

following

Treatment

dated

the

COST

in

Engineers,

Contract

Pass

Schedule

201$

the

Through

22nd

and

Facility

by

Term

Inc.

and

day

the 12,

Date:

their

CH2M Authorized

The remain

except

set This

parties

2.

forth

parties,

signatures

Amendment

in

in and

2---i,?

Total

HILL Additional Adjusted

and

operations,

Table

1,2017

herein.

writing

full

signature:

supersede

intending

replaced

Service

force

$13-i

ENGINEERS,

below.

throughNovember3o,

Unless

signed Service

No.

Fee

and maintenance

fee:

with

to

all

2

for

Service

effect.

together

by

specifically

be

Fee:

prior

NPDES

the

an

legally

iNC.

Neither

authorized

oral

following

Fees

and

with

NM0020672

bound,

and

in

stated

management

the

this

2018:

Schedule

written

representative

to

Agreement

indicate

Amendment

all

Date:

CITY

Authorized

reflect

other

2

understandings

permit:

13,

for

their

OF

the

terms

Appendix

constitute

the

GALLUP,

No.

Company’s

approval of

signature:

Contract

and

the

2

nor

parties.

conditions

with

B

the

the

of

is

NEW

$1,438,341

$

$1,377,298 Term

entire

this

hereby

respect

Service

Agreement

61,043

Amendment

commencing

MEXICO

of

agreement

deleted

to

the

fee

the

may

Agreement

for

subject

in

between

be

No.

the

its

December

modified

facility

entirety

2

matter

by

shall the Attachment 2—Cost Change Summary for CH2M Operations and Maintenance Costs for Contract Year 2 Summary of Estimated Pass Through Costs per Contract Year

Item Annual Cost Annual Cost Contract Year 1 Contract Year 2 1. Performance Bond Cost (2) - Amount per million $6,704 $7,364 (Bond size will be equal to the annual Service fee, including Pass Through Costs) 2. Insurance $21,893 $18,887 3. Electrical Cost (Prior to capital upgrades)

Maximum Usage and Unit Cost $320,177 $320,177

4,134 kW-hr/MGD 3,304,20 1kW-hr/year $0.0969/kW-hr

4. Repair & Replacement $50,000 $70,000 (R&R)_Capital_F und

Service fees in Schedule 13, Appendix B

Item Annual Cost Annual Cost Contract Year 1 Contract Year 2 Service Fee $1,355,162 $1,377,298 Sampling and Analysis Costs associated with NPDES Permit *N/A $61,043 Renewal for NM0020672 Total Service Fee $1,355,162 $1,438,341

* Note — Sampling and analysis requirements for permit renewal changed by EPA effective November 2017. Permit conditions specified additional sampling for disinfection by-products and mercury, as well as a one-year compliance schedule (sampling) for Bis(2-Ethyl hexyl) Phthalate. Since permit was issued, CH2M has paid for additional costs associated with additional required sampling and analysis (—$3,500 - $5,000 per month). Please note that there is the potential for these sampling requirements to be removed by the EPA at the end of Calendar Year 2018. DiscussionlAction Topic 7

Approval of Emergency Procurement for Replacement of Indian Hills LiftStation

Dennis Romero, Director, Gallup Water and Sanitation Department ____

CITY OF COUNCIL STAFF SUMMARY FORM

GALLUP MEETING DATE: February 27, 2018

SUBJECT: Request to Approve Emergency Procurement for Replacement of Indian HillsLiftStation DEPT. OF ORIGIN: Water and Sanitation DATESUBMITTED: February 22, 2018 SUBMITTEDBY: Dennis Romero, P.E., Director

Summary-

The hidian Hills Lift Station failed on November 25, 2017. As a result of this failure, domestic wastewater from the City of Gallup Indian Hills Subdivision to the East of the City, up to the Red Rocks State Park, could not be pumped into the wastewater collections line located on the north side of NM 118. This situation led to a discharge of raw wastewater into the street on Aztec Avenue. This discharge presented an immediate danger to public health and welfare. In order to stop the discharge of raw wastewater into the environment, the City directed a local contractor, Dallago Corporation, to install a series of pipes from manholes upstream of the lift station into pumps they leased from Rainmakers, Inc., in Aztec, NM, to keep the raw wastewater from discharging into the environment and restore movement of wastewater from the east side of the City’s wastewater collection system to the Wastewater Treatment Plant. Please note that in addition to the imminent threat to public health and welfare, if the City had allowed this discharge to occur, it could have been fined up to $42,500 per day by the Environmental Protection Agency for violations of the Clean Water Act.

Due to the costs associated with the temporary pumping services ($2,500 per day), City Staff worked quickly with DePauli Engineering and Dallago Corp. to develop a design and specifications for the replacement of the lift station. Please note, development of a formal bid package and accelerated bid would have required a delay in receiving equipment (pumps, pre-cast concrete wet wells and manholes) for this work by up to six weeks, which would have cost the City an additional $105,000 in temporary pumping services.

The decision was made on Tuesday, November 28, 2017 to move forward with Dallago Corp. on an emergency basis for this work.

Staff requests approval of the emergency procurement for the replacement of Indian Hills Lift Station by Dallago Corp., procured under an emergency situation. Staff also requests approval for a budget transfer up to, but not to exceed, $395,000 by rescheduling ICW Projects JU1874 ($150,000) and JU1876 ($188,289.15) for the next two fiscal years, with a budget transfer from these two projects to the Indian Hills Lift Station Replacement Project; allowing budget transfers of $2,732 from Cli 638 Wastewater Collections Improvements and $53,978.85 from 5052-6062-443.48-45, Operating Capital Costs.

Fiscal Impact: Reviewed By: Finan Department No net fiscalimpact,but pleaseseeAttachment3 for a summaryof projectsthat will have to be defyed to fund this work.

Attachments: (1) Contract and Emergency Procurement Justification; (2) Cost Con)parisof; (3) Cost Summary and Proposed Budget Transfers. / // Legal Review: Approved As To Form: City‘Att6rney

C’ ______

Recommendation: Staff recommends approval of the emergency procurement for replacement of Indian Hills Lifi Station, procured under an emergency situation and a budget transfers up to, but not to exceed, $395,000 from Proj ects and funds listed on Attachment 3 for this work.

CITYCLERK’S USE ONLY COUNCILACTIONTAKEN

Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File: Attachment 1 — Contract and Emergency Procurement Justification ______,

CONTRACT

THIS AGREEMENT, made this day of 2018, by and between City of Gallup hereinafter called the “OWNER”and Dallago Corporation, Inc, hereinafter called the “CONTRACTOR”. WITNESSETH: That for and in consideration of the payment and agreements hereinafter mentioned, to be made and performed by the OWNER, the CONTRACTOR hereby agrees with the OWNER to commence and complete the project described as follows:

Emergency Construction of Indian Hills LiftStation hereinafter called the project, for the sum of (not to exceed):

Three Hundred Ninety-Five Thousand and 00/100 (includes NMGRT $30,314.48)

Dollars ($ 395,000.00 ) and all work in connection therewith, under the terms as stated in the Terms, Conditions and Plans of the bid and this Contract; and at his (it’s or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, labor, insurance and other accessories and services necessary to complete the said project in accordance with the conditions and prices stated in the Proposal, the Terms and Conditions of the Emergency Procurement, the plans, specifications and contract documents here fore as prepared by DePauli Enginnering & Surveying and the City of Gallup, all of which are made a part hereof and collectively constitute the Contract. The Contractor hereby agrees to commence work under this Contract on or before a date to be specified in a written “Notice to Proceed” of the OWNER and to fully complete the project within

One Hundred Days (100 )consecutive calendar days thereafter. The CONTRACTOR further agrees to pay, as liquidated damages, the sum of None

Dollars ($ 0.00 )for each consecutive calendar day thereafter as hereinafter provided in the Special and General Conditions.

IN WITNESS WHEREOF, the parties to these presents have executed this Contract in four (4) counterparts, each of which shall be deemed an original, in the year and day first above mentioned. o m> -u cn o H

H m C,, m

a Z o I RI > z I Z H I I mi m 0 H ZI ,,I 0 H H - >1 -< C 0 I Z t1 H m ml Z’ m m m 0 HI >1 ci

CITYOF GALLUP, NEW MEXICO PURCHASING DEPARTMENT REQUEST FOR EMERGENCY PROCUREMENT Dennis Romero I, THE AUTHORIZEDDESIGNEE OF THE CITYOF Gallup, New Mexico hereby authorize this emergency procurement in keeping with the provisions,cfJ4/ Secti9n—19-1-127BNMSA(see below), which I have read. Department Head Date 6%t724 z/7i a” cthasing Director / Procuretjnt Officbr Date IndianHillsLiftStation Construction - please see attached sheet. Describe Emergency:

Document the justification below for the procurement method (i.e. vendors contracted (name and address), quotation amounts if any, amount and term of the contract, a listing of services, construction or tangible personal property procured under the contract, etc.): Indian Hills LiftStation Construction - please see attached sheet.

Section 13-1-127 NMSA 1978- Emergency Procurements:

A. The state purchasing agent, a central purchasing office or designee of either may make or authorize others to make emergency procurements when there exists a threat to public health, welfare, safety or property requing procurement under emergency conditions, provided that emergency procurements shall be made with competition as is practicable under the circumstances. A written determination of the basis for the emergency procurement and for the selection of the particular contractor shall be included in the procurement file. Emergency procurements shall not include the purchase of lease purchase of heavy road equipment. B. An emergency condition is a situation that creates a threat to public health, welfare or safety such as may arise by reason of floods, fires, epidemics, riots, acts of terrorism, equipment failures or similar events and includes the planning and preparing for an emergency response. The existence of the emergency condition creates an immediate and serious need for services, construction or items of tangible personal property that cannot be met through normal procurement methods and the lack of which would seriously threaten:

• The functioning of government; • the preservationor protection of property; or • the health or safety of any person. • Emergency procurements shall not include the purchase or lease purchase of heavy road equipment.

C. The state purchasing agent or a central purchasing office shall use due diligence in determining the basis for the emergency procurement and for the selection of the particular contractor. The determination shall be in writing and included in the procurement file. D. Money expended for planning and preparing for an emergency response shall be accounted for and reported to the legislative finance committee and the department of finance and administration within sixty days after the end of each fiscal year.

Purchasing - Section 2

42 Indian HillsLiftStation Replacement Emergency Procurement Justification

Describe Emergency:

The Indian HillsLiftStation failed on November 25, 2017. As a result of this failure, domestic wastewater from the City of Gallup Indian HillsSubdivision to the East of the City, up to the Red Rocks State Park, could not be pumped into the wastewater collections line located on the north side of NM11S. This situation led to a discharge of raw wastewater into the street on Aztec Avenue. This discharge presented an immediate danger to public health and welfare. In order to stop the discharge of raw wastewater into the environment, the City directed a local contractor, Dallago Corporation, to install a series of pipes from manholes upstream of the lift station into pumps they leased from Rainmakers, Inc., in Aztec, NM, to keep the raw wastewater from discharging into the environment and restore movement of wastewater from the east side of the City’swastewater collection system to the Wastewater Treatment Plant. Please note that in addition to the imminent threat to public health and welfare, if the City had allowed this discharge to occur, it could have been fined up to $42,500 per day by the Environmental Protection Agency for violations of the Clean Water Act. Had the City waited to put the project out to formal bid, following a formal design, up to six weeks could have passed before a contractor could have started to order the required materials for the lift station’s replacement, with an additional 3-6 weeks for the material to arrive, thus costing the City up to 60 days of additional temporary pumping costs, which would have exceeded $120,000 alone. The Water and Sanitation Director decided that due to (1) imminent threat to public health and welfare; (2) potential for environmental regulatory fines that could have reached $42,500 per day; and (3) a financial burden that couTdhave exceeded $2000 per day for pumping, that the contactor, Dallago Corp., begin work on replacing the lift station. Please note that the cost provided by Dallago Corp. is a maximum bid, and will likely come in under the $395,000 quote Dallago provided, likely in the neighborhood of $330-350,000. Further note that the Mentmore LiftStation replaced last year cost the City $340,000, which indicates that the cost the City will pay is reasonable.

Document Justification of Procurement Method:

Please see the attached drawing for a scope of work that will be performed.

This incident occurred over Thanksgiving weekend. While there are active water and wastewater projects in the City, presently being performed by SmithCo. Construction, TLCPlumbing and Dallago Corp. The Water and Sanitation Department Director could only get into contact with two local firms, Murphy Builders and Dallago Corp. to see if they were interested in performing this work. Murphy Builders stated that they had no interest in the work, while Dallago Corp. stated that they could and would perform the assigned task. The decision was made on Sunday, November 26, 2017 to move forward with Dallago Corp. for the replacement of the LiftStation on an emergency basis. DALLAGO CORPORATION CONSTRUCTION PIPING THE SOUTRI’VEST •.ENCIM’FRIN(, V MAINTENANCE Since1968

January 9, 2018

Kurt Spolar DePauli Engineering

RE: Indian Hills LiftStation

Per your request the following are the dates I have been informed of by my suppliers:

Site fence installed 10 January 2018

4 ft dia. & 6ft dia manholes 11 January 2018 flower sections arrive)

Install Inverts 15 January 2018

4ft dia. & 6ft dia manholes upper sections) 16 January 2018

Corrosion resistant coatings 22-26 January 2018

V Plug Valves, Flow Meter, Check Valves 23 January 2018

8ft dia. manhole 29-31 January 2018 Arrive bottom 2/3

8ft dia. Manhole top 1/3 5 February 2018

LiftStation Pumps Arrive 5-9 February 2018

Corrosion Resistant Coating 8 ft 12-16 February 2018

8 ft dia. & 6 dia. Manhole arrive 12-16 February 2018 (Valve/Meter manholes) Pump & Piping Install 19-28 February 2018

Final Tie-In 1-2 March 2018

Final Training 5-6 March 2018

Remove Temp Pumps 12- March 2018

Remove Old LiftStation 7-14 March 2018

Clean Up 15-16 March 2018

Remove Fence 16- March 201$

Again these are best guess dates. Please call if any questions. SincerelagoL%Z/ 2-ill EASTAZTEC • GALLUP, NEW MEXICO 87301 • PH (505) 722-6638 • FAX (505) 863-9-133

V1ZOa Lie. 82931, 139821, 222512 • Nw Mexin Lie. 8655, 23538, 25152 • Ctilouufolie. P(.-3I8I, FP-1610

DALMGO

Sincerely,

contractors

Again,

David

Please

Temporary

New

Our January

RE:

DePauli

Kurt

Indian

Estimate

CONSTRUCTION

A,1:ona Spolar

Lift

Dallago

these call

2111

Traffic

Soil/Concrete

Demo/Clean Coating

Electrical

Equipment

Labor Pipe

Meter!

Lift

Manholes

Fuel!

Labor

Pump!

Engineering

9,

Station:

if

2018

Hills

and Pumping: Station Li,.

EASt

•INCINEfRING

any

prices

Material/Concrete

for

Port-a-pot/Traffic

Cost

PE Control/Fencing

82934,

Light

Valves

25%

Lift

of

Estimate

questions.

CORPORATION

the (November

AZ

manholes

are

Per

Pumps

5

Station

FEC

on

Rental

Up

cost Total

139821,

Testing

for

Day

material. MAINTENANCE

110

of budget

GALLUL,

Per

4ft the

222512

21

Days

to

Day

Control/fence

Total

temporary

to

purposes.

8

X March

NEW ft

2500.00

Cost New MEXICO

Mexico

9)

Per

pumping

Our Day

1k.

mark S7301

8655.

and up

• TOTAL

23538, the

PH

is

10% new (505)

25452

on

lift

722-668

rentals

station 275,000.00

• 395,000.00

Colorado

35,000.00 15,000.00

10,000.00

25,000.00 35,000.00 25,000.00

10,000.00 70,000.00

15,000.00 75,000.00 80,000.00

2500.00

1300.00

1100.00 100.00

and

PIPING is

FAX as

Lie.

sub

follows: (505)

PC-3181,

S63Jl3S

THE Smce

F1’-101O

SOUTHWEST 196$ Attachment 2 — Cost Comparison Mentmore Lift Station

• Pumps were roughly 15 years old and close to end of service life • $334,000 construction cost • Replaced two pumps and added controls/SCADA • Capability to handle additional flows for growth on west side of City • New Piping

• Station had to remain in operation during construction — work performed during off-peak hours • One pump had failed prior to construction

• Contractors — Murphy Builders

o Subcontractors — Dallago Corp and Armored Electric

Indian Hills LiftStation

• Pumps were 16 years old • Although the emergency contract is set at $395k (max bid, not to exceed), current costs are tracking at $350,000 construction cost • Replacing two pumps and adding controls/SCADA • Capability to handle additional flows for growth on east side of City • New Piping

• Station failed — set up temporary pumping fix • Contractor— Dallago Corp Attachment 3—Cost Summary and Proposed Budget Transfers

Gallup) of City than (other sources funding different show FY19

for $J.25m

FY18 and for Project CIP WWTP for budgeted $700k show to City ICIP of modification will request date, later 2-At

Loan CWSRF from NMED from

Costs

Project of CIP WWTP

on reimbursement Working 1 Notes: -

$ $ 556,663.00 496,710.85 Totals:

remaining

$ 113,931.00

Costs

Capital Operating

5058-6062-443.4845 $59.952.15 leave Will Station. Hills Lift $53,978.85 Indian for Requesting

Lift Station

Hills Indian for

full

remaining amount

$ Requesting 2,732.00 Improvements Collections WW 638 Cli

IC1P 2 years

in

$

290,000.00

Design

Station

Lift

mi

Line

with WW 21-inch $76 to I back

Move fY. current in Project

Sewer Jefferson $101,710.85 for Requesting

......

in ICIP 2 to years I back Move Station.

Lift Hills

Indian for $150,000

$ Requesting 150,000.00 Design Airport to WWTP JU1874

$360,000

at tracking Costs agreement.

$395,000

emergency per

exceed to not Price $ 395,000.00 Replacement Station Lift Hills Indian

$ 101,710.85 Line Sewer Emergency Jefferson JU1850

Comment FY2018 Budgeted Cost Project DiscussionlAction Topic $

Approval of Fiscal Year 2018 Quarter 4, Part 1, Lodger’s Tax Funding for Events

Jennifer Lazarz, Tourism and Marketing Director ___

COUNCIL STAFF SUMMARY FORM CITY OF *r GALLUP MEETING DATE: February 27, 2018 SUBJECT: Lodgers Tax Grant Awards Quarter 4 part 1 DEPT. OF ORIGIN: Tourism and Marketing DATESUBMITTED:February 21, 2018 SUBMITTEDBY: Jennifer Lazarz Summary: This is a request for council approval for Lodgers’ Tax grant funding for the following applicants based on the recommendations of the Lodgers Tax Committee from their meeting on Februaty 6, 2018

Adventure Gallup & Beyond Adventure Guide $25,000 Trice’s Race at the Rocks $5,000

Recommended Action for Q4 part I from the Lodgers’ Tax Committee: $3O,OOOOO Final FY18 applications are due by March 16, 2018. /

By: .. Fiscal Impact: Reviewed irh I t&(ti;, $30,000. Grant funds are available for FY18 from approved budget.

Attachments: 7 Lodgers Tax Q4 request breakdown, Minutes from LT Committee appJ’qØipns

Legal Review: Approved As To Form: ‘ ,%‘ ) City ttorney

Recommendation: Approval by City Council for Q4 part 1 Lodgers Tax Grant awards in the total amount of $30,000.00

% ApprJved for Submittal By: ,‘j / CITYCLERK’SUSE ONLY i,ii1Ki4 I,jfl/’ COUNCILACTIONTAKEN

Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File: LODGERS TAX COMMITTEE MEETING

GALLUP FY 18 Quarter 4 part 1 Mceting Minutes TRUE 12pm Meeting on February 6th

Call to Order: Full committee attendance- Cindy Tanner, Jeremy Boucher, Steve Harper, Yogash Kumar, Alexandra Griego

Catholic Charities of Gallup- Feel the Heat Softball Tournament Had to cancel attendance at the last minute. The Committee elected to table the application for review at a special committee meeting or after the March 16 final deadline for the FY18 grants due to a number of questions they had on the application. Committee Recommends: Future Consideration

Gallup Senior Softball League- Promotional Gear and Banners for Tournament Play out of Region The committee and representatives from the Gallup Senior Softball league discussed what the State statute will cover based on their request in the application (it will not cover travel or fees). After much discussion the Senior Softball League will be submitting a new application that includes designs for any of the uniforms or promotional materials as well as quotes from vendors to demonstrate the costs of their planned organic marketing campaign. They will be submitting a new application by the deadline of March 16. Committee Recommends: Future Consideration

Adventure Gallup & Beyond- Adventure Guide

Discussion about where and when the Guide is distributed. The Adventure Gallup organization agrees to do a survey of where their guides are currently handed out to maximize market target. They were also given suggestions for including wording on the cover about a tear out map and to upload a pdf version to their website for digital access. Committee Recommends: $25,000

New Mexico High School Rodeo Association & Junior High School Rodeo Association Rodeo Their answers to the application were copied directly from the previous year but the questions had changed. The committee had too many questions about the event and their application to recommend funding in the absence of a representative from their organization. The NMHSRA was notified that their application was tabled and that the Committee requests a new application for review by the deadline of March 16, 2018. Committee Recommends: Future Consideration

Trice’s Race at the Rocks The Committee had an insightful discussion about the marketing and value of awards based promotion with Walt Eddy. The committee requested a report after the event of where his contestants are coming from (zip code based) in the future and of how many spectators he estimates attended his event. Committee Recommends: $5,000 Additional Committee Discussion • Growth of the Gallup Native Arts Market- recommendation to continue with the market and support the growth financially • Committee Decision to require all applications asking for award creation or promotional item funding to include art work for all future requests • Review of Lodgers Tax Spending by event category. The Committee requested Jennifer Lazarz prepare a report on where events are spending the money granted to them on a medium and regional

basis and how. Jennifer will be preparing that presentation for the FY19 Quarter 1 meeting (date to be determined). • Committee Review of STR Report activity for our region based on hotel industry trends and of Family Travel statistics presented by MMGY Global from the TMS family Travel Showcase in November of 2017

PART

PART

Anticipated

Contact

Contact

2:

Event

I:

(Review

PROJECT

PROJECT

Phone

Organization

Attendance

Organizer

Other

Person

Anticipated

and

Funding

Anticipated

Total

INFORMATION

2017-

COST

Email

Phone

Grant

Additional

(If

&

different

(not

Anticipated

Name

Title

AND

Number

Priorities

for

2018

Organization

Funding

prepares

In-kind

Number

including

within

Secondary

Email

Sources

(As

Funding

FUNDING

than

LODGERS’

Event

Listed

Development: Contributions:

of

Event

Organization:

Project

of

of

Event

Requested:

on

application):

Volunteers:

person

volunteers!

Organizer:

Organizer:

for

Sources: Location:

Page

Address:

Date(s):

Person:

on

Future

Name:

REQUEST

staff):

Cost:

W9):

who

1):

TAX

N/A

N/A

N/A

N/A 25,000.00

25,000.00

Private

McKinley

N/A

Year

bob@rf-lawfirrn

N/A Gallup, 505-722-9121 Adventure

Bob Outdoor

101

GRANT

W.

Rosebrough

round

Aztec

NM

donations

Adventure

County,

87301

Gallup

APPLICATION Ave.,

.

corn

Suite

New

&

and

Marketing

Beyond

A

Mexico

McKinley

County 6 PART 3: CRITERIA

Were you funded in 2016-2017? Circle onei’No

How much have you received in previous grants (list year/award amount)? $25,000.00 -2017, $25,000.00 -2016

How many times has your event occurred? Please list years of previous events. Ifnew, just indicate “new”: 2015-2016 and 2016-2017

Is your organization a non-profit? Yes (Must provide copy of non-profit status with application)

1. Define/Describe the overall project/event (what is happening at the event?):

See attached proposal

2. Describe the specific ways in which you plan to use a Lodgers’ Tax Grant Award to Advertise/ Promote/Market your event?

See attached proposal

3. Describe the regions/cities in which you plan to market your event?

McKinleyCounty, New Mexico

4. Describe your event assessment/evaluation plans in terms of counting your participants, where they are from, their hotel stays, etc:

See attached proposal

7 ______

PART 6: ASSURANCES AND CERTIFICATIONS

I/WE CERTIFYTHATI/WEAM/ARE AUTHORIZED TO ACT ON BEHALF OF THE ORGANIZATIONMAKINGTHIS APPLICATIONAND THATTHE STATEMENTS HEREIN ARE COMPLETE ANDACCURATE TO THE BEST OF MY KNOWLEDGE.

IF FUNDED, WE WILLKEEP A CLEAR AND ACCURATE ACCOUNTING OF HOW THE FUNDS WERE USED. WE WILL EVALUATETHE USE OF FUNDS AS REQUIRED ANDAPPROVED BYTHE CITY OF GALLUP,AND WILLDELIVERAN ANNUALEVALUATIONREPORT TO THE CITY ON OR BEFORE THE DATE ESTABLISHED FOR SUBMITTAL.

Printyourname and title: Bob Rosebrough, President Signature: (vO tO44”1.. Date: t t-t ( LODGERS’ TAX PROPOSAL LETTER OF TRANSMITTAL THE UNDERSIGNED CERTIFIES THATTHEY HAVE READ AND UNDERSTAND THE ABOVE GENERAL CONDITIONS AND THATTHEY ACCEPT THESE CONDITIONS AND SUBMIT THE ATTACHED PROPOSAL IN FULL COMPLIANCE WITH THESE CONDITIONS AND THE APPLICABLE PROPOSAL SPECIFICATIONS.

IN SUBMITTING THIS PROPOSAL, THE OFFEROR REPRESENTS THAT THE OFFEROR HAS FAMILIARIZED THEMSELVES WITH THE NATURE AND EXTENT OF THE REQUEST FOR PROPOSALS DEALINGWITH FEDERAL, STATEAND LOCALREQUIREMENTS WHICH ARE A PART OF THESE REQUEST FOR PROPOSALS. THE OFFEROR WILLCOMPLY WITH ALLAPPLICABLE FEDERAL AND STATE LAWS, LOCAL ORDINANCES AND THE RULES AND REGULATIONSOF ALLAUTHORITIES HAVINGJURISDICTION OVER THE SERVICES BEING PROPOSED.

,- EVALUATIONSAND FINANCIAL STATEMENTS ARE A REQUIREMENT OF THE PROPOSALS AND MUST BE (f SUBMITTED INA TIMELYMANNER, BUT NO LATERTHAN THIRTY (60) DAYSAFTER THE EVENT. EVENTS TAKING PLACE IN JUNE MUST SUBMIT THEIR MATERIALSWITHINTHIRTY (30) DAYS OF THE END OF THE FISCAL YEAR, 30TH JUNE FAILURETO SUBMIT FINANCIALSTATEMENTSAND EVALUATIONSWILLBE CAUSE TO RETURN ANY AWARDS FOR THATYEAR, AND MAYJEOPARDIZE FUTURE AWARDS.

NAMEOFFIRMONW9 Adventure Gallup & Beyond

AUTHORIZED SIGNATURE

NAME PRINTED OR TYPED Bob Rosebrough

TITLE/POSITION President

DATE:

ADDRESS: 101 W. Aztec Ave., Ste. ACI-l-ySTATE, ZIP CODE: Gallup, NM 87301

TELEPHONE#: 5057229121 FAX#: 5057229490 E-MAIL: [email protected]

9 TOURISM DEVELOPMENT PROPOSAL TO CITY OF GALLUP LODGER’S TAX COMMITTEE

APPROPRIATE LINKAGE WITH LOCAL, REGIONAL, STATEWIDE, NATIONAL AND INTERNATIONAL TOURISM INITIATIVES, PROGRAMS AND PROJECTS:

a. Introduction. Adventure Gallup & Beyond, Inc. a New Mexico nonprofit corporation (“AGB”) proposes to network and establish professional relationships with local, regional, statewide, national and international tourism, initiatives, programs and projects to increase and enhance tourism in Gallup. Gallup already has well established cultural based tourism that is enhanced by our proximity to I- 40 and Amtrak service. AGB proposes to enhance both existing cultural tourism and the growing market for outdoor adventure tourism.

b. Outdoor Adventure Tourism. With respect to the developing outdoor adventure tourism market (off roading venues, mountain biking, road biking, rock climbing, gun range, archery range, etc.) in Gallup, AGB proposes to:

• Spread word about Gallup as an outdoor adventure destination through internet and social media. • Distribute maps regionally and wall displays and handouts to local hospitality businesses to educate the traveling public about outdoor adventure tourism in the Gallup area. • Meet adventure tourists personally to provide information about trails and adventure venues as well as promoting traditional cultural tourism. • Design, print and distribute a Gallup Adventure Magazine for distribution at motels, restaurants, area businesses, tourist locations and outdoor venues to promote adventure tourism

II. GALLUP ADVENTURE GUIDE

a. Gallup Adventure Guide. For 2017-18 Adventure Gallup proposes to print and distribute 25,000 Gallup Adventure Guides with center fold maps that provide information, maps, directions and photos about: • Red Rock Park • Church Rock Trails • Pyramid Rock Trails • High Desert Trail System • Zuni Mountain Trails • Strawberry Canyon Trail • Quaking Aspen Trail • North Hogback Trail

6.

4.

5.

3.

2.

1.

Financial

IRS with

Beginning

employees.

Payroll

Complete

Budget

Form

a

zero

a.

REVENUES:

a.

COSTS:

for

information

Statement

Listing

990

City with

and

Printing,

25,000

balance.

Outdoor ADVENTURE

ending

of

center

See

CITY

high

Gallup

of

FINANCIAL

production

attached.

all

for

Adventure

TOTAL

TOTAL

fold

for

cash

quality

sources

last

OF

Lodger’s

maps

sponsoring

balances

completed

GALLUP

REVENUES:

COSTS:

Gallup

and

GALLUP

of

&

Tax

funding

distribution

IMBA

DISCLOSURE

for

Adventure

organization

fiscal

event

LODGER’S

Ride

for

&

year costs

the

BEYOND,

Center

Guides

AGB project

for

See

begins —

FOR

Designation

attached.

AGB TAX

$25,000.00

$25,000.00

$25,000.00 $25,000.00

INC.

see

and

currently

budget

ends

Project

each

above.

has

project

no

year paid City of Gallup Lodger’s Tax Committee Presentation

February 6, 2016

Adventure Gallup & Beyond 2017 Adventure Guide Statistics &Analysis

Structure & Design: The 2017 Adventure Guide was a glossy 40 page magazine with a page size of 8.375” x 10.875.” This publication also included an additional 6 page map foldout insert. This map insert was perforated with intent to be torn out ifdesired and used on trail or in city without taking the entire publication. The map insert included a city street map with navigations for the High Desert Trail System, OHV Park, Fox Run Golf Course, North Hogback Trailhead, Gallup Flea Market, Courthouse Plaza, Aquatic Center, and Red Rock Park. The backside of the map included detailed profiles of the Zuni Mountain Trail System and the Red Rock Park Hiking Trails. 25,000 copies were produced in 2017.

Purpose & Intent: Promote, inform, and guide visitors to our region’s adventure opportunities and events. Expected circulation life of publication was from May to October 2017.

Production & Distribution: The 2017 Adventure Guide was produced and distributed by Creed Consulting a local business owned and operated by Chuck Van Drunen. Distribution began on May 1, 2017 with the following actions:

1. 11,500 copies delivered to the Manuelito 1-40Visitor’s Center (5-1-2017) 2. 2,000 copies delivered to trailside outdoor racks located at the High Desert Trailheads, OHV park, and Red Rock Park (5-2-2017) 3. 8,000 copies were delivered to indoor racks to Gallup businesses and hotels, including the Gallup Chamber of Commerce and Cultural Center (5-4-2017). 4. 1,000 copies were delivered to Zia Rides to be included in racer packets for it’s 24hr race in the Zuni mountains, and it’s other regional events. (6-10-2017) 5. 500 copies were delivered to the Squash Blossom Classic to be included in racer packets (9-8-2017). 6. 2000 copies were restocked in trailside outdoor racks and local business throughout the month of August 2017.

Retention Rate Estimations:

1.Manuelito 1-40visitors Center: Andrea Billyemployee at visitor center stated that all 11,500 copies were taken by visitors by mid October 2017. She requests 12,500 copies for 2018. Additionally she requests AGB consider doing 5,000 of the tear off maps that were done during the 2016 campaign as they were easy and helpful for guiding visitors.

2. Outdoor racks: There are some damaged copies due to vandalism and trash being thrown into the racks, but overall it is estimated 95% of these copies are picked up by trail users.

3. Indoor racks: Most businesses were depleted of copies before August, with the exception of non-commercial venues such as the BID office.

4. Copies for local event packets were used and distributed at their respective events.

Criticisms:

I .The perforated tear out maps were not perforated strong enough making it difficultto cleanly tear out insert maps. Possible solutions included simply inserting maps, or working with printer to correct issue.

2. The dates for the Red Rock Classic rodeo were incorrect. Possible future solution is to simply check directly with event coordinators instead of relying on web or other printed materials.

3. As previously noted some have requested the return of tear-off map pads in addition to the Adventure Guide book.

Analysis: It appears by the low retention rates that these magazines are being put in the hands of visitors and locals. The effect of this print media is unfortunately hard to definitively gauge. The 1-40Manuelito visitors center has responded favorably to this project as an effective publication. Iffunded, AGB proposed to give each Gallup business, restaurant or hotel that receives the Adventure Guides a printed survey form with a pre stamped envelope this year to request input help evaluate the impact of the Adventure Guide. 2017- 2018 LODGERS’ TAX GRANT APPLICATION

PART I: PROJECT INFORMATION

Organization Name (As Listed on W9): Event Name: o* Event Date(s):

Event Organizer &Title within Organization: Phone Number of Organizer: 5()E) %R- Email of Organizer: Organization Address:

Contact Person (If different than person who Q prepares application): Contact Phone and Email for Secondary Person: Event Location:

PART 2: PROJECT COST AND FUNDING REQUEST Grant Funding Requested: ç (Review Funding Priorities on Page 1): Total Anticipated Project Cost: \t— Additional Funding Sources: N

In-kind Contributions:

Other Anticipated Sources for Future Development: Anticipated Number of Volunteers:

Anticipated Attendance (not including volunteers! staff):

6 PART 3: CRITERIA Were you funded in 2016-2017? Circle one: Ye How much have you received in previous grants (list year/award amount)?

How many times has your event occurred? Please list years of previous events. If new, just indicate “new”:

Is your organization a non-profit? (Must provide copy of non-profit status with application)

1. Define/Describe the overall project/event (what is happening at the event?):

C c c *

2. Describe the specific ways in which you plan to use a Lodgers’ Tax Grant Award to Advertise! Promote/Market your event? ‘ 2

3. Describe the regions/cities in which you plan to market your event? C c _ c ‘,

4. Describe your event assessment/evaluation plans in terms of counting your participants, where they are from, their hotel stays,fty’3etc: o\ et

7 ______

PART 4: LODGERS’ TAX GOALS & PURPOSES Lodgers’ Tax Funds are allocated to meet the purposes and goals of the City of Gallup regarding Cadvertising, marketing, and promotion of tourism related events, activities, and facilities. Describe\ how your event will increase tourism in the area and3 impact lodging: c c o cc

Describe any partnerships/collaborations your organization willengage in to successfully complete your event:

s By submitting this application you agree to the following (initial next to each): i_Vromote a positive image for Gallup

Promote a positive service culture in Gallup

Increase your organization’s capacity to develop resources and funds, and reduce reliance on Lodgers’ tax funding

C._____Submit materials only related to advertising, promotion, and marketing of Gallup that use the Lodgers’ Tax and GallupRealTrue logos per brand guidelines

You will NOT use the City of Gallup logo without written email permission from the Tourism and Marketing Manager

PART 5: FINANCIAL DISCLOSURE CHECKLIST As per the attached City Ordinance, all applicants for Lodgers’ Tax funds must submit the following information:

Complete Budget for Event/Special Activity/Project For first time applicants: a written fundraising plan/complete list of funding sources For repeat applicants: a written statement explaining how your organization is cultivating on-going funding that reduces reliance on Lodgers Tax Grant monies. Beginning and ending cash balances for event 2017 Updated IRS Form W-9 Request for Taxpayer Identification Number and Certification

8 ______

PART 6: ASSURANCES AND CERTIFICATIONS

I/WE CERTIFY THAT I/WEAM/AREAUTHORIZEDTO ACT ON BEHALFOF THE ORGANIZATIONMAKINGTHIS C APPLICATIONAND THATTHE STATEMENTS HEREIN ARE COMPLETE ANDACCURATE TO THE BEST OF MY s. KNOWLEDGE.

IF FUNDED, WE WILLKEEP A CLEAR ANDACCURATEACCOUNTING OF HOW THE FUNDS WERE USED. WE WILL EVALUATETHE USE OF FUNDS AS REQUIRED ANDAPPROVED BYTHE CITY OF GALLUP,AND WILLDELIVERAN ANNUALEVALUATIONREPORT TO THE CITY ON OR BEFORE THE DATE ESTABLISHED FOR SUBMITTAL.

1— Printyour name and tWe: Signature: \]‘C )3- Date: \ / LODGERS’ TAXPROPOSAL LETTER OF TRANSMITTAL THE UNDERSIGNED CERTIFIES THATTHEY HAVEREADAND UNDERSTANDTHE ABOVE GENERAL CONDITIONS AND THATTHEY ACCEPT THESE CONDITIONS AND SUBMIT THE ATTACHEDPROPOSAL IN FULL COMPLIANCE WITH THESE CONDITIONS AND THE APPLICABLE PROPOSAL SPECIFICATIONS.

IN SUBMITTING THIS PROPOSAL, THE OFFEROR REPRESENTS THAT THE OFFEROR HAS FAMILIARIZED THEMSELVES WITH THE NATUREAND EXTENT OF THE REQUEST FOR PROPOSALS DEALINGWITH FEDERAL, STATEAND LOCALREQUIREMENTS WHICHARE A PART OF THESE REQUEST FOR PROPOSALS. THE OFFEROR WILL COMPLY WITH ALLAPPLICABLE FEDERAL AND STATE LAWS, LOCAL ORDINANCES AND THE RULES AND REGULATIONSOF ALLAUTHORITIES HAVINGJURISDICTION OVER THE SERVICES BEING PROPOSED.

EVALUATIONSAND FINANCIAL STATEMENTS ARE A REQUIREMENT OF THE PROPOSALS AND MUST BE ( SUBMITTED INA TIMELYMANNER, BUT NO LATERTHANTHIRTY (60) DAYSAFTER THE EVENT. EVENTS TAKING ‘ PLACE IN JUNE MUST SUBMITTHEIR MATERIALSWITHINTHIRTY(30) DAYSOF THE END OF THE FISCAL YEAR, 30TH• JUNE FAILURETO SUBMIT FINANCIALSTATEMENTSAND EVALUATIONSWILLBE CAUSE TO RETURN ANY AWARDS FOR THATYEAR,AND MAYJEOPARDIZE FUTURE AWARDS.

NAME OF FIRM ON W9 \ . c - s C AUTHORIZED SIGNATURE \ NAME PRINTED ORTYPED

TITLE/POSITION

DATE:

ADDRESS: \\CITY, STATE, ZIPCODE: 3D

TELEPHONE#: F(#: E-MAIL:

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A

, _ DiscussionlAction Topic 9

Approval of Marketing Campaign Funding for the Native Arts Market

Jennifer Lazarz, Tourism and Marketing Director ______

CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 27, 2018

SUBJECT: GALLUPNATIVEART MARKET-marketing campaign funding DEPT. OF ORIGIN: TOURISM AND MARKETING DATESUBMITTED:2/20/2018 SUBMITTEDBY: JENNIFER LAZARZ

Summary: Funding approval request for City of Gallup Sponsored Event “Gallup Native Art Market” MARKETING CAMPAIGN.The Event takes place August 9-11, 2018 but marketing needs to begin as early as March 2018. Requesting approval of funding in the amount of 30,000 for an advertising contract.

Fiscal Impact Reviewed By _ 2 °° Fince D partment Sufficient funding is available.

Attachments: Explanation of marketing campaign

Legal Review: Approved As To Form: C,o/ ney

Recommendation: Approval of funding for 2017 Gallup Native Art Market- Marketing Campaign by the City of Gallup

CITYCLERK’S USE ONLY COUNCILACTIONTAKEN

Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File: GALLUP FTRUE

Proposed items for Contract with Marketing firm: Griffin & Associates (Completed the 2017 Campaign)

• Print Campaign- Cowboys & Indians Magazine, Circulation of 170,000 and 3 million in readership. Two insertions of half pages ads. Native American Art Magazine, ¼ page 2 insertions. Maybe able to negotiate a third insertion into Cowboys & Indians pending FY19 GallupRealTrue campaign discussion. • Digital Campaign- Cowboys & Indians Magazine ad banner 100k impressions —$3,500,Native American, negotiated with print buy, targeted ads and social media: NM, AZ, California Market. • Graphic Design- two versions of online digital ads

Griffin will negotiate rates and secure all ad space. They are getting me a more thorough proposal that I hope to distribute at council or include as a pdf in the council packet if I have it soon enough. The cost will be a total of $30,000 including taxes.

The local advertising will be part of the request to council in FY19 that includes the tents and other logistic elements because that campaign won’t begin until after July 1, 2018. DiscussionlAction Topic 10

Approval of Budget Adjustment for Animal Control

Clyde (C.B.) Strain, Planning and Development Director ____

CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 27, 2018

SUBJECT: Animal Control Budget Adjustment DEPT. OF ORIGIN: Planning and Development Department DATE SUBMITTED: February 20, 2018 SUBMITTED BY: Clyde (C.B.) Strain, Planning & Development Director Summary: The Planning and Development Department is requesting an operations budget adjustment for Animal Control in the amount of $5,000.00. As part of the Professional Services Agreement between Clinton J. Balok and the City of Gallup, the City of Gallup is required to pay for Veterinarian Services. The Professional Services Agreement was approved on October 1, 2016 and the City started paying for veterinary services on October 29, 2016. The Professional Services Agreement lists a flat fee of $8,250.00 monthly, $99,000.00 annually and states that taxes will be shown as a separate line item. In error the amount for tax was not budgeted as part of the FY2O18 Animal Control Budget. Mr. Balok did not charge tax and the City did not pay tax from October 2016 to November 2017. Once the error in billingwas discovered Mr. Balok started charging the City an additional $685.78 per month for tax starting in December of 2017. In order cover the additional tax amount for veterinary services for FY2O18 a budget adjustment in the amount of $5,000.00 is needed from General Fund Reserves to Animal Control operations budget professional services account.

Fiscal Impact:

$5,000.00 transferred from General Fund Reserves to the Animal Control operations budget.

Reviewed By: IIt±c1r_ %—tcAi(LI’. (nahbe Department

Attachments: Professional Services Agreement between Clinton J. Balok and the City of Gallup.

Legal Review:

Approved as to form: Cif/4tto%Ø

Recommendation: Staff recommends approval of a budget adjustment from General Fund Reserves to the Animal Control operations budget professional services account in the amount of $5,000.00 in order to cover taxes for veterinary services for FY2018.

Approved For Submittal By: CITYCLERK’S USE ONLY COUNCILACTION TAKEN

Department Direct Resolution No.: Continued To: rdinancdeNo.: Referred To: Z” ityMr Other: File No.: S. PROFESSIONAL SERVICES AGREEMENT

THIS AGREEMENT, entered into the 1st day of October , 2016 by and between Clinton J. Balok. DVM herein called the “Contractor” and the City of Gallup, a municipal corporation, herein called the “City”.

1. SCOPE OF WORK: The Contractor shall provide: Veterinarian Services per scope of work and terms and conditions contained within RFP 2015/2016/03/P.

COMPENSATION: In consideration for the services provided pursuant to Paragraph 1,the Contractor shall charge the City on a monthly billing basis the amount of $8250.00 to equal $99,000.00 annually.

On any billing, Taxes shall be shown as a separate line item.

The Offeror shall provide a monthly detailed report separate from the invoice documenting the monthly animal count and services provided. The separate detailed services report shall be separate from the accounts payable invoice and shall be addressed to the attention of the City Purchasing Department or the City’s designated representative.

3. TERM: Subject to the parties executing this contract, the term of this Agreement shall be effective from October 1,2016 to June 30,2020 unless sooner terminated, and may be renewed as specified in Paragraph 21.

4 TERMINATION: Termination for Cause. If, through any cause, the CONTRACTOR fails to fulfill in a timely and proper manner the Contractor’s obligations under this Agreement, or if the CONTRACTOR violates any of the covenants, agreements, or stipulations of this Agreement, the CITY may order CONTRACTOR by written notice to stop the services or any portion of them until the cause for such order has been eliminated. If the CONTRACTOR fails to correct the cause within five (5) working days of date of written notice, CITY shall have the right to immediately terminate this Agreement. The CONTRACTOR shall be entitled to receivejust and equitable compensation for any work satisfactorily completed.

Termination for Convenience. Notwithstanding the above, this Agreement may be terminated without cause by the City upon written notice delivered to the CONTRACTOR at least thirty (30) days prior to the intended date of termination. By such termination, neither party may nullify obligations already incurred for performance or failure to perform prior to the date of termination.

STATUS OF CONTRACTOR: The Contractor and his agents and employees are independent contractors performing professional services for the City and are not employees of the City of Gallup. The Contractor, and his agent and employees shall not accrue leave, retirement, insurance,bonding, use of City vehicles, or any other benefits afforded to employees of the City of Gallup as a result of this Agreement. Neither shall the City be liable to the Contractor nor its Agents, nor their estates for any injury to person or property incurred in the course of the performance of this Agreement unless such injury shall have directly and proximately resulted from grossly negligent or reckless conduct on the part of the City or its Agents acting within the scope of their employment and official duties.

& INDEMNITY: The contractor shall indemnify and hold harmless the City, its officers and employees, against liability, claims, damages, losses or expenses arising out of bodily injury to persons’ or damage to property caused by, or ( / resulting from, contractor’s and ii s employees, own negligent act(s) or u .ssion(s) while contractor and/or its employees performs or fails to perform its obligations and duties under this agreement.

7 ASSIGNMENT: The Contractor shall not assign or transfer any interest in this Agreement or assign any claims for money due or to become due under this Agreement without the prior written approval of the City.

SUBCONTRACTING: The Contractor may subcontract any portion of the services to be performed under this Agreement with the prior written approval of the City.

RECORDS AND AUDIT: The Contractor shall maintain detailed time records which indicate the date, time, and nature of services rendered. These records shall be subject to inspection by the City of Gallup Finance Department, Personnel Department and the New Mexico Auditor. The City shall have the right to audit billings both before and after payment. Payment under this Agreement shall not foreclose the right of the City to recover excessive or illegal payments. Provide an annual financial report including details on all expenditures exceeding $1,000 ll APPROPRIATIONS: The terms of this Agreement are contingent upon sufficient monies being made available by the City of Gallup for the performance of this Agreement. If sufficient appropriations and authorizations are not made by the City of Gallup, this Agreement shall terminate upon written notice being given by the City to the Contractor. The City’s decision as to whether sufficient appropriations are available shall be accepted by the Contractor and shalt be final.

11. RELEASE: The Contractor, upon final payment of the amount due under this Agreement, releases the City, its officers and employees, and the City of Gallup from all liabilities, claims and obligations whatsoever arising from or under this Agreement. The Contractor agrees not to purport to bind the City of Gallup to any obligations not assumed herein by the City of Gallup, unless the Contractor has express written authority to do so, and then only within the strict limits of that authority. 1 CONFIDENTIALITY: My information given to or developed by the Contractor in the performance of this Agreement shall be kept confidential and shall not be made available to any individual or organization by the Contractor without the prior written approval of the City.

L OWNERSHIP OF DOCUMENTS: All documents, drawings, media, and studies which are prepared in the performance of this Agreement are to be and remain the property of the Owner and are to be delivered to the Owner before the final payment is made to the Contractor. The Contractor is liable for their replacement if destroyed or lost prior to transferring possession to the Owner. Any use of these products by anyone other than the Owner for projects other than that which is subject to this Agreement shall be at the Owner’s sole risk.

14. CONFLICT OF INTEREST: The Contractor warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this Agreement. 1 AMENDMENT: This Agreement shall not be altered, changed or amended except by instrument in writing executed by the parties hereto. City connection provision All as certified provisions If The invalid Mexico. the party’s After (2) This The shall of under Contractor such the specified denied origin, The this incorporated This understanding, Contractor concerning shall any may this year 24 New 23. 2 notices, 20. 21. Governor 1 1& 17 ic written failure Procurement Contractor of Agreement Agreement laws be be the this provision Agreement, the sex, NOTICE: SEVERABILITY: WAIVER right from RENEWAL: or APPLICABLE INSURANCE: EQUAL NOTICE SCOPE Gallup: furnished period valid or Mexico initial in shall unenforceable, and Agreement. benefits shall agrees herewith shall registered of the sexual requests, Agreement. Paragraph to time by of or either rules be subsequently unless verbal subject agrees two continue way of the OF provide enforceable shall incorporates OPPORTUNITY criminal to Code OF deemed to to OF preference, this the of, and State year time party AGREEME shall the assure of demands mail, be PROCUREMENT sooner or CONTRACTURAL to or C, Contractor matter agreemeqt If of amendment LAW: regulations, City certificate No otherwise, governed term, abide to but be be the page of be to statutes the to postage that be New designated otherwise prior enforce unless enforce in be that of terminated Contractor all hereof, City age or valid the 12 by writing no written, Gallup. the other by Mexico, agreement agrees with shall impose all or Contract by of person of prepaid, embodied of COMPLIANCE: as agreements, and and limiting any and : handicap, federal and Gallup the insurance, the subjected described the communications and be by construed in is enforceable. executive provision to compel ordinances all felony parties in CODE: held pertaining the found City accordance take shall shall to RIGHT: the or such imposes such and in parties the be to understanding, named appropriate United to this which be in penalties covenants, automatically strict to or State be covenants, provision excluded parties and orders of discrimination Paragraph deemed be their Agreement. invalid of to If by this civil compliance enforced not as with laws includes the a equal States required written agents court additional of at Agreement for in and City from Paragraph to the and steps the it or and compliance agreements employment illegal would 14. shall, be verbal criminal unenforceable finds renew following Governor as of shall statutory notice understandings rules or employment duly And to under, with so Gallup desired insured. correct on bribes, that become shall be limited. or contract and given no 2. in the every penalties otherwise, valid any any with and the limits subsequent addresses, of and regulations, opportunity. not grounds to these gratuities, Certificates if the provision program manner valid understandings for provision be or these the with for be delivered for between State enforceable made any for construed deficiencies. one laws or of worker’s or of requirements or its herein agreement reason, enforceable, the of participation (1) or race, and and or of of to of violation. In New evidencing in the activity parties given each the this such this kickbacks. executive accordance person color, as provided: parties compensation, unless the have State Mexico, agreement a Agreement. additional other hereunder waiver or remaining or performed during national then merged or In of in, their hereto the addresses orders mailed addition, New be with the such of above the agents is two that or into all of life by in t , Purchasing Director Frances Rodriguez City of Gallup P.O. Box 1270 Gallup, New Mexico 87305-1270

Contractor: Clinton J. Balok, DVM P.O. Box 4414 Gallup, NM 87305

IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the date of executing by the City below

CONTRACTOR:

COMPANY NAME: 2761?C/4 SIGNED BY: 7W Date: tP - NAME AND TI

CITY OF GALLUP, NEW MEXICO

BY: Date:______rances Rodriguez, PurcIwing’irector

Date: DiscussionlAction Topic 11

Approval of Budget Adjustment for Land Development Standards Update

Clyde (C.B.) Strain, Planning and Development Director ____

CITY OF COUNCIL STAFF SUMMARY FORM *j GALLUP MEETING DATE: February 27, 2018

SUBJECT: Land Development Standards Update Project Budget Adjustment DEPT. OF ORIGIN: Planning and Development Department DATE SUBMITTED: February 20, 2018 SUBMITTED BY: Clyde (C.B.) Strain, Planning & Development Director Summary: The Planning and Development Department is requesting a budget adjustment for the City of Gallup Land Development Standards Update Project in the amount of $6,000.00. The Gallup City Council approved an initial project budget amount of $150,000.00. The Professional Services Agreement Compensation Section states that charges from the consultant shall not exceed $150,000.00 excluding tax. The remaining balance for taxes due is approximately $12,000.00. The Planning and Development Department is able to cover $6,000.00 of the total amount out of their professional services budget however there are not enough funds in place to cover the remaining $6,000.00. A budget adjustment into Project #EX1711 in necessary in order pay the balance of the taxes due.

Fiscal Impact:

$6,000.00 transferred from General Fund Reserves to Project #EX1711.

Reviewed CAiQJ’(A (Jinance Department

Attachments: Professional Services Agreement for City of Gallup Land Development Standards Update Project.

Legal Review:

Approved as to form:______ti itIAttorne

Recommendation: Staff recommends approval of a budget adjustment from General Fund Reserves to Project #EX171 1 in the amount of $6,000.00 in order to cover taxes due for professional services.

Approved For Submittal By: CITYCLERK’S USE ONLY COUNCILACTION TAKEN

Department it tot Resolution No.: Continued To: rdiancdeNo.: eferdTo: “ ityI4naqV Other: File No.: ______,

PROFESSIONAL SERVICES AGREEMENT

THIS AGREEMENT, entered into the Y day of 2017 by and between Bohannan Huston herein / called Contractor and ty’Citv of Gallup, a municipal corporation, herein called City.

SCOPE OF WORK: The Contractor shall provide the City with: LAND DEVELOPMENT STANDARDS

As per: RFP No. 2016120171021P Amendment No. One (1) Contractor’s response to RFP No. 2076120171021P

COMPENSATION:

In consideration for the services provided pursuant to the Scope of Services and Amendments as identified in RFP No. 201612017102/P, the Contractor shall charge the City on a not to exceed basis of One Hundred Fifty Thousand Dollars ($150,000.00) excluding tax. This is pursuant to the Fee Breakdown/Not-to-Exceed Cost proposal included in ExhibitA.

TERM: Subject to the parties executing this contract, the term of this Agreement shall be effective from contract execution date to project completion unless sooner terminated.

TERMINATION: Termination for Cause: If,through any cause, the CONTRACTOR fails to fulfillin a timely and proper manner the Contractor’s obligations under this Agreement, or ifthe CONTRACTOR violates any of the covenants, agreements, or stipulations of this Agreement, the CITY may order CONTRACTOR by written notice to stop the services or any portion of them until the cause for such order has been eliminated. Ifthe CONTRACTOR fails to correct the cause within five (5) working days of date of written notice, CITYshall have the right to immediately terminate this Agreement. The ONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed.

Termination for Convenience: Notwithstanding the above, this Agreement may be terminated without cause by the City upon written notice delivered to the CONTRACTOR at least Thirty (30) DAYS prior to the intended date of termination. By such termination, neither party may nullifyobligations already incurred for performance or failure to perform prior to the date of termination.

STATUS OF CONTRACTOR: The Contractor and his agents and employees are independent contractors performing professional services for the City and are not employees of the City of Gallup. The Contractor, and his agent and employees shall not accrue leave, retirement, insurance, bonding, use of City vehicles, or any other benefits afforded to employees of the City of Gallup as a result of this Agreement. Neither shall the City be liable to the Contractor not its Agents, nor their estates for any injuryto person or property incurred in the course of the performance of this Agreement unless such injury shall have directly and proximately resulted from grossly negligent or reckless conduct on the part of the City or its Agents acting within the scope of their employment and officialduties. INDEMNITY: The contractor shall indemnifyand hold harmless the City, its officers and employees, against liability,claims, damages, losses or expenses arising out of bodilyinjuryto persons’ or damage to property caused by, or resulting from, contractor’s and br its employees, own negligent act(s) or omission(s) while contractor and/or its employees performs or fails to perform its obligations and duties under this agreement.

ASSIGNMENT: The Contractor shall not assign or transfer any interest in this Agreement or assign any claims for money due or to become due under this Agreement withoutthe priorwritten approval of the City.

SUBCONTRACTING: The Contractor may not subcontract any portion of the services to be performed under this Agreement without the priorwritten approval of the City.

RECORDS AND AUDIT: The Contractor shall maintain detailed time records which indicate the date, time, and nature of services rendered. These records shall be subject to inspection by the Cityof Gallup Finance Department, Personnel Department and the New MexicoAuditor. The Cityshall have the right to audit billingsboth before and after payment. Payment under this Agreement shall not foreclose the right of the Cityto recover excessive or illegalpayments.

APPROPRIATIONS: The terms ofthis Agreement are contingent upon sufficient monies being made available by the City of Gallup for the performance of this Agreement. Ifsufficientappropriations and authorizations are not made by the Cityof Gallup, this Agreement shall terminate upon written notice being given by the Cityto the Contractor. The City’sdecision as to whether sufficient appropriations are available shall be accepted by the Contractor and shall be final.

RELEASE: The Contractor, upon final payment of the amount due under this Agreement, releases the City, its officers and employees, and the Cityof Gallup from all liabilities,claims and obligations whatsoever arising from or under this Agreement. The Contractor agrees not to purport to bind the Cityof Gallup to any obligations not assumed herein by the Cityof Gallup, unless the Contractor has express written authorityto do so, and then onlywithinthe strict limitsof that authority.

CONFIDENTIALITY: Any informationgiven to or developed by the Contractor in the performance of this Agreement shall be kept confidentialand shall not be made available to any individualor organization by the Contractor withoutthe priorwritten approval of the City.

CONFLICTOF INTEREST: The Contractor warrants that itcurrently has no interest and shall not acquire any interest, direct or indirect,which would conflictin any manner or degree withthe performance or services required under this Agreement. The Contractor further covenants that, in the performance of this Agreement, no person having any such interest shall be employed by the Contractor. The Contractor warrants that it does not employ, has not employed, and willnot employ during the term ofthis Agreement any Cityemployee while such employee was or is employed by the City and participatingdirectlyor indirectlyin the City’scontracting process. AMENDMENT: This Agreement shall not be altered, changed or amended except by instrument in writing executed by the parties hereto.

SCOPE OF AGREEMENT: This Agreement incorporates allthe agreements, covenants, and understandings between the parties hereto concerning the subject mailer hereof, and all such covenants, agreements and understandings have merged intothis written Agreement. No prior agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this Agreement. And no subsequent agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless incorporated by way of amendment as described in AMENDMENTparagraph above.

NOTICEOF PROCUREMENTCODE: The Procurement Code of the Cityof Gallup imposes civiland criminalpenalties for its violation. In addition, the New Mexicocriminalstatutes impose felony penalties for illegalbribes, gratuities, and kickbacks.

EQUAL OPPORTUNITY COMPLIANCE: The Contractor agrees to abide by all Federal and State laws and rules and regulations, and executive orders ofthe Governor of the State of New Mexico,pertaining to equal employment opportunity. In accordance with all such laws and rules and regulations, and executive orders of the Governor ofthe State of New Mexico,the Contractor agrees to assure that no person in the United States shall, on the grounds of race, color, national origin,sex, sexual preference, age or handicap, be excluded from employment with or participation in, be denied the benefits of, or be otherwise subjected to discriminationunder, any program or activityperformed under this Agreement. Ifthe Contractor is found to be not in compliance withthese requirements during the lifeof this Agreement, the Contractor agrees to take appropriate steps to correct these deficiencies.

INSURANCE: Contractor shall provide certificate of insurance which includes statutory limitsfor worker’s compensation, commercial liabilityincludingautomotive/vehicle liability,and professional errors and omissions liability.Certificate evidencing the above shall be furnished to the Cityof Gallup withthe Citynamed as additional insured on the commercial liabilitypolicy.

ENTIRE AGREEMENT: This Agreement represents the entire contract between the parties and, except as otherwise provided herein, may not be amended, changed, modified,or altered withoutthe written consent of the parties hereto.

WAIVEROF CONTRACTUAL RIGHT The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver of that party’s rightto subsequently enforce and compel strictcompliance with every provisionof this Agreement.

SEVERABILITY: Ifany provision of this agreement shall be held to be invalidor unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. Ifa court finds that any provision of this agreement is invalidor unenforceable, but that by limitingsuch provision it would become valid or enforceable, then such provisionshall be deemed to be written, ______

construed and enforced as so limited. NOTICE: All notices, requests, demands or other communications required or desired to be made or given hereunder or in connection herewith shall be in writing and shall be deemed to be duly given if delivered in person or mailed by certified or registered mail, postage prepaid, to the parties at the following addresses, or to such other addresses as may from time to time be designated by the parties by written notice in the manner herein provided:

City of Gallup: Frances Rodriguez Purchasing Director City of Gallup P.O. Box 1270 Gallup, New Mexico 87305-1270

Project Contact for the City: C.B. Strain Planning and Zoning Director P.O. Box 1270 Gallup, New Mexico 87305-1270

Contractor: Bohannan Huston 7500 Jefferson St. NE Albuquerque, NM87109

INWITNESS THEREOF, the parties hereto have executed this Agreement as of the date of executing by the City below

CONTRACTOR:

COMPANYNAME: Bohannan Huston, Inc.

SIGNED BY: L114fr,1fr4’1. Date:

PRINTEDNAME: Albert M. Thomas. PE

TITLE: Senior Vice President

CITYOFALLUP, EEV MEXICO BY: %W Date:______Fr’s Rodriguez,P4rcha,Iig Dctor

Date:______AlfredBY: A ita: CityClerk EXHIBIT A

Fee Breakdown! Not-to-Exceed Cost Proposal

Bohannan Huston (BHI) and Dekker/Perich/Sabatini (DPS) Staff and Hour Estimate for the $150,000 Total Fee (excluding NM gross receipts tax).

The following is an estimate of costs and hours per deliverable as well as for outreach activities. The costs are then broken down to represent an estimated percentage of time and expected hours for each team member. If required or requested by the City, the involvement of an attorney would be in addition to the cost estimate provided below. ?auI.Wymer Estimate Estimate Estimate Esthiatej Estimate Estimate . EstImate.

- — Hours - Hoj Hours Hours Hours Prodtlcts dCos Ioftkne &time Hoirs xoUme %offlme - %tlme %oFtlme %oftln1 onInçj Code 565,000.00 5% 26 10% 52 20% 104 30% 156 30% 156 5% 26 cubdivision Regulations $45,000.00 10% 36 40% 144 5% 18 10% 36 10% 36 15% 54 10% 36 exation Policy $15,000.00 10% 12 40% 48 5% 6 10% 12 10% 12 15% 18 10% 12

Outreach 00,000.00 25% 40 20% 32 5% 8 10% 16 10% 16 5% 8 25% 40

Expenses $5,000.00

TOTAL Fee (exiuding gross recelpte tex) $150,000.00

2-Msr47

Bohannan Huston DiscussionlAction Topic 12

Ordinance No. C201 8-1; Amendments to the City’s UtilityBillingOrdinance

Jon DeYoung, Assistant City Manager f\ CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: February 27,2018

SUBJECT: Amendments to the City’sUtilityBillingOrdinance DEPT. OF ORIGIN:Customer Care DATESUBMITTED:February 22, 2018 SUBMITTEDBY: Jon DeYoung

Summary: During a special work session meeting on December 12, 2017 staff presented Mayor and Council with recommended changes to the City’s utility ordinances. Staff took the recommendations from the work session and reworked the current ordinances to reflect desired changes.

U

Fiscal Impact: Reviewed BY: : Fin6jice Department None

Attachments:

Proposed Ordinance /;7-)! Legal Review: Approved As To Form:______CityAttorn y

Recommendation: Approval of the new utilityordinances /

Approved for Submittal By: CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN

DepartmenPirector . -p-- Resolution No. Continued To: , Ord,anceNo. To: ORDINANCE NO. C2018-1

AN ORDINANCE CONCERNING UTILITYBILLINGAND THE COLLECTION OF PAYMENTS FOR SERVICES, AMENDINGCERTAIN SECTIONS WITHINTITLE 8 (UTILITIES),CHAPTER 6 (SERVICE RATES AND CHARGES), ARTICLE A (DELINQUENT ACCOUNTS) OF THE GALLUP MUNICIPALCODE

BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF GALLUP, NEW MEXICO, that:

Section 1. Section 8-6A-1 of the Gallup MunicipalCode is amended to read:

8-6A-1: DEFINITIONS:

The following terms are defined for purposes of this article. Any terms not specifically defined herein are meant to have their common dictionary meanings.

LEGITIMATE FINANCIAL HARDSHIP: A sudden unforeseen unexpected family medical emergency, death of an immediate family member, divorce, militarydeployment, domestic violence victimization, job loss, or accident resulting in significant property loss or personal injury.

NONRESIDENTIAL CUSTOMER: Any account holder who is not a residential customer, including, but not limited to, commercial, business, corporate, charitable, nonprofit organizations, religious organizations, industrial, and governmental units.

PAYMENT EXTENSION: Extends customers up to seven (7) calendar days of the preliminary cut off notice to avoid disruption of service.

PAYMENTARRANGEMENT: A written and signed agreement to pay on a delinquent amount requiring more than one month. Amounts not exceeding one thousand dollars ($1,000.00) may be approved by customer care management. Amounts exceeding one thousand dollars ($1,000.00) willbe approved by the city manager or designee.

RESIDENTIAL CUSTOMER: A person who occupies a utility service physical address which is zoned for residential occupation under the city zoning ordinances and is actually used for a private personal dwelling space, including, but not limited to, houses, mobile homes, and apartment buildings.

SERIOUSLY OR CHRONICALLYILL:A person with a life-threatening, permanent, or protracted, physical condition under long-term medical treatment which is likely to persist for an indefinite period of time. The account customer must obtain and present to the city a written statement from a licensed physician, physician’s assistant, osteopathic physician, osteopathic physician’s assistant, or certified nurse practitioner that certifies that discontinuance of utility service might endanger a resident’s health or life. The written statement willneed to be updated annually.

1 Section 2. Section 8-6A-3 of the Gallup Municipal Code is amended to read: 8-6A-3: RESIDENTIALAND NONRESIDENTIALCUSTOMERS:

A. All utility bills will be due and payable in lull twenty-eight (28) calendar days after billdate.

B. Iffull payment has not been received by the city thirty-six (36) calendar days after the bill date a late fee of twenty-five dollars ($25.00) will be assessed to the account. An automated phone system will attempt to reach the account customer at the phone number provided, to advise the customer to make a payment to avoid termination of service.

C. Unless a payment extension is made within three (3) business days of the preliminary cutoff notice, the city will terminate all utility services to the subject location. Payment extensions are limited to three (3) occurrences per account, per year.

D. Once city utility service is terminated, it will not be restored unless the utility customer pays all delinquent amounts due, including all assessed fees and fines.

1. An administrative processing fee of sixty dollars ($60.00) will be assessed on residential accounts and one hundred twenty ($120.00) willbe assessed on commercial accounts if payment of delinquent amount and all fees and fines have not been credited to the account by 5:00 P.M. on the cutoff date.

2. If full payment of delinquent amount and all fees and fines are received on the same day service was cutoff, there willbe no alter-hours administrative processing fees to turn services back on. Iffull payment of delinquent amount and all fees and fines are received after 3:30 P.M. on any subsequent day service was cutoff, the customer will have the option to pay an additional after-hours administrative processing fee of thirty- five ($35.00) dollars to restore service that day, or wait until the following day to have services restored.

E. Delinquent account payment agreements not exceeding one thousand dollars ($1,000.00) may be approved by Customer Care management. All delinquent account payment arrangements exceeding one thousand dollars ($1,000.00) may only be approved by the city manager or designee.

F. Failure to comply with the terms of a written account payment agreement by a city utilitycustomer willbe cause for immediate termination of utilityservice.

G. The existence of extraordinary compelling circumstances willallow the city manager to vary utilitycutoff, restoration of service, and payment terms for residential customers. Said circumstances willbe documented and placed in the customer’s utilityaccount file. Such waivers of customary practice will be temporary and only allowed in a manner which minimizes financial loss or risk to the city.

2 H. A ninety (90) day time limitwillbe imposed on all bona fide billingdisputes. Ifa utility customer does not dispute their billwithin ninety (90) days of the bill date, the charges therein willbe considered proper and owed by the customer

I. In cases of utilitymeter tampering (bypassing or diversion of electric or water meters), the customer’s account will be charged $150.00 per service. In addition, the customer will be charged for the amount due for usage, all material and labor necessary to repair or replace damaged equipment, and any other costs necessary to correct service diversion where there is no damage to city equipment, including incidents where service is reconnected without authority.

J. Deposits for residential and nonresidential customers:

1. The service deposit to be made by any utilityaccount customer requesting service will be a minimum of one hundred fifty dollars ($150.00) for all residential customers or based on two (2) months of historical usage at the service location according to city utilityrecords, whichever is greater.

2. Nonresidential deposits will be based on two (2) months of historical usage at the service location. Ifutilityservice has never been provided at the subject location, the city will require a deposit based upon the type of activity to be carried on at the service location in conjunction with similar usage by other city utility customers of similar size and type. Deposits for newly constructed buildings with no prior service will be determined by meter class such as medium, large, or industrial service size as determined by the electric and water directors or their designees

3. Customer Care management willauthorize the waiver of the deposit requirements set forth in this section for new service accounts to customers providing sufficient proof of having exceptional payment history of two (2) years from the previous utilityproviders of electric and water service.

4. Customer Care management willrequire an additional deposit on accounts that have been shut off for nonpayment. The customer’s deposit will be credited to their account after twenty-four (24) consecutive months of timely payments.

5. No interest will be paid on utilitydeposits and no refund to the customer account will be made upon termination of their utility service until final full payment has been received by the city on all amounts owed under the subject utilityaccount.

Section 3. Section 8-6A-6 of the Gallup Municipal Code is amended to read: 8-6A-6: RETURNED PAYMENTS:

A charge of thirty-fivedollars ($35.00) willbe added to the amount due whenever payment on a utilityaccount is made which does not clear the bank. Any account with two (2) non sufficient charges assessed to the account willbe classified as a cash-only account.

Section 4. Sections 8-6A-7(A)through 8-6A-7(C) “PROJECT GALLUPCARES” of the Gallup Municipal Code as they existed prior to the effective date of this Ordinance are hereby repealed.

3 ______

Section 5. Section 8-6A-8(A)of the Gallup Municipal Code is amended to read:

A. Utilityservice will not be discontinued to a private residence where a seriously or chronically ill person permanently resides, except as provided herein, if the residential account customer who is obligated to pay the account provides sufficient verified documentation to the city that they do not have current adequate financial resources to pay the account charges in full. Verification of financial status will be determined every ninety (90) days.

Section 6. Section 8-6A-8(B) of the Gallup Municipal Code is amended to read:

B. The account customer must obtain and present to the city a written statement from a licensed physician, physician’s assistant, osteopathic physician, osteopathic physician’s assistant, or certified nurse practitioner on a city provided form that certifies that discontinuance of utilityservice might endanger a resident’s health or life.The certificate willbe delivered to the city prior to any claim of protection under this provision and on or before November 15 of each subsequent year that utilityservice is provided.

Section 7. Section 8-6A-9(B) of the Gallup Municipal Code is amended to read:

B. The application must be submitted on or before November 15 of each year.

Section 8. Section 8-6A-9(F) of the Gallup Municipal Code is amended to read:

F. Any customer who defaults on a payment plan or fails to pay their utilitybillas agreed will be subject to discontinuance or disconnection of all city utility services and said service will not be restored unless suitable written payment arrangements are made, including payment of reconnection fees.

Section 9. Sections 8-6A-8 and 8-6A-9 of the Gallup Municipal Code as they existed prior to the effective date of this Ordinance are hereby renumbered respectively.

Section 10. This ordinance shall become effective thirty (30) days after the date of adoption. PASSED, APPROVED ANDADOPTED this 27th day of February 27, 2018.

CITYOF GALLUP,NEW MEXICO

By: Jackie McKinney, Mayor

ATTEST:

Alfred Abeita II,City Clerk

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ARE YOU... Starting in MOTIVATED? AUGUST2018 ARE YOU... GMCSwill be partnering with local HARD WORKING? universities to provide ARE YOU... McKinley County Students a pathway to DRIVEN TO pursue an SUCCEED? ASSOCIATESDEGREE

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