Team Guide Cross-Country 2019/2020

TEAM GUIDE

CROSS-COUNTRY 2019/2020

CONTACTS

Race Director Cross-Country Pierre Mignerey Mobile: +33 (676) 92 78 23 e-mail: [email protected]

Cross-Country Event Coordinator Sandra Spitz Phone: + 41 (79) 305 29 59 e-mail: [email protected]

Edition November 2019

Race Director Assistant Michal Lamplot Mobile: +41 (79) 260 75 73 e-mail: [email protected]

Media Coordinator Doris Kallen Mobile: +41 (79) 425 21 02 e-mail: [email protected]

Project Manager FIS Marketing AG Sabine Mlekusch Mobile: +41 (78) 726 48 44 e-mail: [email protected]

Nordic Assistant (till incl. Dec’19) Annemarie Friedrich Phone: +41 (33) 244 61 64 e-mail: [email protected]

Cross-Country FIS Points / Josephine Aschhoff Race Results Administration/ Phone: +41 (33) 244 61 05 Nordic Assistant from Jan’20 e-mail: [email protected]

INTERNATIONAL SKI FEDERATION FEDERATION INTERNATIONALE DE SKI INTERNATIONALER SKI VERBAND [email protected] Blochstrasse 2; CH- 3653 Oberhofen / Thunersee; Switzerland Phone: +41 (33) 244 61 61 Website: www.fis-ski.com

 Copyright: International Ski Federation FIS, Oberhofen, Switzerland, October 2019

Team Info Guide 2019/2020

INDEX

1. Calendar 2019/2020

FIS Cross-Country World Cup presented by Coop Norge

2. Key contacts OC’s 2019/2020 (including the person, responsible for the prize money)

3. Information from each World Cup venue (order according to the World Cup calendar)

4. List of appointed TD’s

OC CONTACTS - Overview

Place General Prize Money Reimbursement Ruka Seppo Linjakumpu, Laura Hämäläinen Laura Hämäläinen seppo.linjakumpu@ruk [email protected] [email protected] anordic.com Lillehammer Fanny Horn Birkeland Frode Linnerud Frode Linnerud fanny.birkeland@olymp frode.linnerud@olympiapar frode.linnerud@olympiapa iaparken.no ken.no rken.no Davos Barbara Flury Britta Wild Britta Wild [email protected] [email protected] [email protected]

Planica Primoz Finzgar Ana Dolhar, Tatjana primoz.finzgar@sloski. Kopavnik si [email protected] Tour de Ski general Overall: Giovanna Zeni Giovanna Zeni giovanna.zeni@fiemmewor ldcup.com Lenzerheide Jacqueline Odermatt Jacqueline Odermatt (only TDS Lenzerheide, tourdeski@lenzerheide. [email protected] Jacqueline O.) com Toblach Caren Prugger / Sarah Caren Prugger / Sarah Caren Prugger / Sarah Dapoz info@worldcup- Dapoz Dapoz dobbiaco.it [email protected] [email protected] Val di Fiemme Cristina Bellante Giovanna Zeni Giovanna Zeni cristina.bellante@fiem giovanna.zeni@fiemmewor giovanna.zeni@fiemmewor mew ldcup.com ldcup.com Dresden Kristine Böhm Lara Faber Lara Faber kristine.boehm@skiwelt lara.faber@skiweltcup- lara.faber@skiweltcup- cup-dresden.de dresden.de dresden.de Nove Mesto Josef Gabriel, Barbora Tomesova josef.gabriel@vysocina- barbora.tomesova@yvsocin arena.cz a-arena.cz Oberstdorf Florian Stern Nina Gesterkamp Katrin Brück [email protected] [email protected] [email protected] Falun Ulrika Back Eriksson Öyvind Carnö Öyvind Carnö [email protected] [email protected] [email protected] Ski Tour overall Guri Hetland Anne Guri Sklet Anne Guri Sklet [email protected] Östersund Ante Andersson Anne Guri Sklet Anne Guri Sklet [email protected] Are Ante Andersson Anne Guri Sklet Anne Guri Sklet [email protected] Storlien-Meraker Mary Ann Myhre Anne Guri Sklet Anne Guri Sklet [email protected] Trondheim Stian Eckhoff Anne Guri Sklet Anne Guri Sklet [email protected] Lahti Janne Marvaila [email protected] [email protected] [email protected] Drammen Astri Botten Larsen [email protected] Oslo Wenche Berger Hege Wilhelmsen Heidi Myrseth wenche@hkskifestival. [email protected] no

Quebec Marianne Pelchat Marianne Pelchat Marianne Pelchat [email protected] [email protected] [email protected] Minneapolis Michael Bono Niina Haaslahti Niina Haaslahti [email protected] [email protected] Canmore Greg Thompson Susan Gudwer Susan Gudwer gthompson@albertawor [email protected] ldcup.com om

RUKA TRIPLE (FIN)

Program Date Competition TCM Other

17:00 Thursday Press Center 28/11/2019

11:00 18:00 Friday Sprint Qualification C 19:00 Prize giving 29/11/2019 13:30 Press Center Ceremony Sprint Finals Top 3 Ladies + Men 10:45 17:30 Prize giving Saturday 10 km Ladies C Press Center ceremony 30/11/2019 12:30 after the race

15 km Men C 11:10 Prize giving Pursuit 10 km Ladies F ceremony Sunday 12:25 after the race 1/12/2019 Pursuit 15 km Men F

Contacts Position Name Phone Email Seppo Linjakumpu +358 400 706433 seppo.linjakump General Secretary [email protected] om Mia Oinas +358 306502535 rukanordic@lom Accommodation arengas.fi Seppo Linjakumpu +358 400 706433 seppo.linjakump Transportation [email protected] om Laura Hämäläinen +358 45 2631211 finance@hiihtoliitto Finances .fi Seppo Linjakumpu +358 400706433 seppo.linjakump Sport [email protected]

Seppo Linjakumpu Wax Cabins

Truck driving Seppo Linjakumpu permissions Susanna Aikkila +358 40 541 7899 Medical Service

Offices and their opening times

Office Location Opening times Scandic Rukahovi Mon-Sun 09:00-20:00 Race office Congress Centre Scandic Rukahovi Mon 12:00-20:00 Transportation Congress Centre Tue-Sat 08:00-20:00 Sun 08:00-14:00 Congress Centre Thu-Fri 10:00-19:00 Sat 10:00-18:00 Finances Sun 10:00-14:00

Scandic Rukahovi Mon-Sun 09:00-20:00 OC Office Congress Centre

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included): ○ Three star hotel Scandic Rukahovi next to the venue: 110 € per person in double room, 145 € single (FULLY BOOKED) ○ Three star apartments 3-4 persons (RukaTonttu, RukaSuites, AurinkoRinne, RukaVillage, Rukahovi apartments) next to the venue: 110 € per person, few 2-persons’ apartments 115 € per person (minimum number of persons occur) ● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request ● Limited amount of accommodation available next to venue, mainly for quota. For outside of the quota also self-catering holiday cottages/apartments at Ruka area also possible on request. ● Price for additional accommodation outside of the quota: 115 € per person in double room or apartment (minimum number of persons occurs) ● Price for additional single rooms outside of the quota: 160 €. ● We retain the right for changes.

Transport (World Cup Rules Art. 11) ● Official airport : Kuusamo and Oulu ● The organizing committee will arrange transportation between the airports and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: ● 230 € for Kuusamo airport (up to 15 persons=230 €, 16-50 p.=290 €) ● 680 € for Oulu airport (up to 15 persons=680 €, 16-50 p.=830 €) ● 630 € for Rovaniemi airport (up to 15 persons=630 €, 16-50 p.=780 €) ● Information to the Shuttle service - (hotels – venue) : no shuttle service (walking distance). - Holiday Club Kuusamon Tropiikki- venue: shuttle service will be organized

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the accommodation office until 22th November (persons from the pay lists will be paid by the OC directly). Over quota costs are to be paid by cash or credit card. ● Carrying costs/Reimbursement : ● Expenses sheets will be received in financial office during the race weekend or by e-mail: [email protected]. Payments will be done by bank transfer.

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected] ● Or on-site to Laura Hämäläinen and/or Anne Lahdelma in the financial office (opening times see above) ● Prize money from is available on FIS Website under: https://assets.fis- ski.com/image/upload/v1570630619/fis- prod/assets/Bank_Transfer_Form_incl._Contacts.pdf ● TIN (tax identification code) is mandatory by Finnish tax law.

Income tax information for prize money: ● Income tax of European citizen is 15% ● Income tax of non-European citizen is 15% (USA 0 %)

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins : available from 25/11/2019 at 12 :00 ● Waxing trucks : teams arriving with trucks have to inform the OC before 17/10/2019 ● The keys to the cabins are available at the competition office. The deposit is 100 €/team. Keys return and deposit return to Ski Cafe/service area on the day of departure. ● Parking cards can be picked up at the competition office same time with the keys.

Team Catering ● Team Catering facilities are open from Thursday to Sunday (Opening times Thu-Sun 08:00-15:00)

● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing

● Costs for lunch service is 10 € per person per day if you haven’t ordered and paid full board via the Organizing Committee. It’s possible to pay in CC cafe at stadium.

Medical Service ● In case you have an emergency you can call the following numbers: ● Medical facilities ○ at the venue: Medical staff group; Susanna Aikkila +358 40 541 7899 ○ in the village: Ruka Village Health Care Center + 358 40 707 7123 ○ Hospitals near by: Kuusamo City Hospital +358 40 8608 611 ○ Ambulance in Ruka stadium; Keijo Talvio +358 400 398 745

Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Finland is regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications. ● The Finnish Transport and Communications Agency (TRAFICOM) controls the use of radio frequencies in Finland and ensures that a sufficient number of frequencies are equally available, in order to ensure all users are able to operate in a cooperative and legal manner. ● Each user of a radio transmitter subject to license must obtain a license granted by TRAFICOM. TRAFICOM assigns the frequencies to be used. It is prohibited to use any other frequencies than the ones mentioned in the license. ● The radio license application can be completed via the link below and it must be submitted to TRAFICOM by October 25th 2019. ● https://www.traficom.fi/en/contact-form-event-organizers ● More information from Mr. Markku Laasonen +358 295 390 454 / [email protected] ● There will not be radio inspections at the venue.

For license-exempted equipment, please see TRAFICOM Regulation 15 on collective frequencies for license-exempt radio transmitters and on their use: ● https://www.finlex.fi/fi/viranomaiset/normi/480001/44836 ● https://www.traficom.fi/en/communications/communications-networks/wireless- cameras-video-links-and-microphones

Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Finland. ● Please check with your embassy if you need a visa for Finland. For an official letter of invitation, please send a request to [email protected]

Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments

Maps and Courses

Race Course Length 1,4 km sprint 1,4 km Friday, 29/11/2019

Saturday, 5 km 10 km w /15 km m 30/11/2019 5 km 10 km w /15 km m Sunday 1/12/2019

LILLEHAMMER (NOR)

Program Date Competition TCM Other 18:00 Scandic Lillehammer Friday Hotel 6/12/2019 11:00 18:00 Prize giving Skiathlon Women Scandic Lillehammer ceremony Saturday 7,5 km + 7,5 km Hotel directly 7/12/2019 after the race 12:30 Skiathlon Men 15 km + 15 km 10:15 Prize giving Relay Women ceremony 4 x 5 km directly Sunday after the race 8/12/2019 11:45 Relay Men 4 x 7,5 km

Contacts Position Name Phone Email fanny.birkeland Fanny Horn Birkeland +47 95 27 27 29 @olympiaparke General Secretary n.no

bente.laugen@ol Accommodation Bente Laugen +47 480 74467 ympiaparken.no

Lars.Erik.Sonste Transportation Lars Erik Sønsteli +47 916 38 609 [email protected]

silje.solbakken@ Silje Botnen Solbakken +47 476 20 321 olympiaparken.n Finances o

broksern@gmail Sport Torbjørn Broks Pettersen +47 911 56471 .com

per.otto.bergerse Per Otto Bergersen +47 909 40441 n@olympiapark Wax Cabins en.no

per.otto.bergerse Truck driving Per Otto Bergersen +47 909 40441 n@olympiapark permissions en.no Thomas Moger +47 905 38929 Medical Service

Offices and their opening times

Office Location Opening times Cross Country stadium 6/12: 08.00-20.00 Race office Note: 6/12 Race Office at 7/12: 08.00-16.00 Scandic Lillehammer Hotel 8/12: 08.00-16.00 Scandic Lillehammer Hotel 2/12-8/12: 08.00-20.00 Address: Transportation Turisthotellvegen 6, 2609 Lillehammer, Norway Scandic Lillehammer Hotel 5/12: 15.00 - 20.00 6/12: 08.00-20.00 Finances 7/12: 12.00-20.00 8/12: 12.00-20.00 OC Office/ Scandic Lillehammer Hotel 2/12 - 8/12: 08.00 -20.00 Info Desk

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system (preliminary deadline 25/10/19): https://www.fis-ski.com/DB/?authentication_page=signin ● The OC offers following accommodation (full board included): ○ Four star hotel Scandic Lillehammer Hotel ○ Three star hotel Birkebeineren Hotel & Apartments ● Price for additional accommodation outside of the quota: 125 CHF per person in double room or apartment (minimum number of persons occurs) ● Price for additional single rooms outside of the quota: 150 CHF. ● Accommodation costs: Teams will pay directly in the financial office Over quota costs are to be paid credit card only. ● We retain the right for changes.

Transport (World Cup Rules Art. 11) ● Official airport : Oslo Lufthavn Gardermoen ● The OC will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: 30 CHF per person one way (will be deducted from the reimbursement). ● We also recommend transport by train. Visit the website for timescheduel and prices: www.vy.no (from Oslo Airport to Lillehammer).

● Shuttle from Scandic Lillehammer Hotel and Birkebeineren Hotel & Appartements to the venue (for shuttle times see the transportation desk at the hotel) ● Booking through FIS Online registration system (preliminary deadline 25/10/19): https://www.fis-ski.com/DB/?authentication_page=signin

Reimbursement (World Cup Rules Art. 10 and 13) ● Carrying costs/Reimbursement : Expenses sheets will be received in financial office during the race weekend or by email: [email protected]. Payments will be done by bank transfer. ● Accommodation costs: Teams will pay directly in the financial office Over quota costs are to be paid credit card only. Travel money and Nation support: The bank transfer form for team reimbursement/prize money is available on FIS website and has to be filled out electronically in advance and sent to [email protected] or brought directly to the OC finance office at Scandic Lillehammer Hotel. Please note that from this year the prize money, nation support and travel money is the same form.

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected] ● Or on-site in the financial office (opening times see above) ● Prize money form is available on FIS website and in Finances-desk at Scandic Lillehammer Hotel: https://assets.fis-ski.com/image/upload/v1570630619/fis- prod/assets/Bank_Transfer_Form_incl._Contacts.pdf

Income tax information for prize money: ● Income tax of European citizens is 15% ● Income tax of non-European citizens is 15% (USA 0%)

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins: available from 2/12/2019 at 12:00 ● Waxing trucks: teams arriving with trucks have to inform the OC before 25/10/2019. https://docs.google.com/spreadsheets/d/1DHfXxlcDyLXQ90ODhkGLt5HIA7_U f7BK9PRn1QKb188/edit#gid=0 ● The keys to the cabins are available at the wax building office. Keys return to the wax building office (sub race office) on the day of departure. ● Parking cards can be picked up at the Scandic Hotel OC office.

Team Catering ● Team Catering facilities are open Friday 10:00-16:00, Saturday and Sunday 09:00-16:00. ● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing

● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee (must be ordered in the google doc above). ● Vouchers and bracelets for lunch serving will be handed out to Team Leaders at the OC desk in Scandic Lillehammer Hotel Thursday 5/12 and Friday 6/12.

Medical Service ● In case you have an emergency you can call the following number: 112 ● Medical facilities at ○ the venue: + 47 905 38 929 ○ hospitals near by: +47 915 06 200

Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Norway is regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications. ● For information and application form please see https://eng.nkom.no/technical/forms/frequency/frequencies. Fill in the form ‘Application for temporary use of radio equipment in Norway’ and return it to [email protected]. Deadline: as soon as possible.

Regulations of Visa:

● Remember that citizens of some countries will need a visa for visiting Norway. Please check with your embassy if you need a visa for Norway. For an official letter of invitation, please send a request to: [email protected].

Special permissions for truck driving (Sunday- and night, other days with special regulations)

● There is no need for a special permission for truck driving on Norwegian roads. No special rules and regulations, except for the normal Norwegian weather and snow conditions and the need of snow tires.

Special advice for the route and roads

(from the previous World Cup stage and to the next one): no special comments.

Maps and Courses Race Course Length All competition courses classic Competition length Friday and skate 2 x 3.75km red + 15km L 2 x 3.75km blue Saturday 4 x 3.75km red + 30km M 4 x 3.75km blue 2,5 km red and blue L 4 x 5 km L Sunday

3,75 km red and blue M 4 x 7,5 km M

DAVOS (SUI)

Program Date Competition TCM Other 17:00 11:30 - 13:30 Hotel official training Intercontinental Friday Davos Dorf 18:15 13/12/2019 Bib Ceremony Top 3 Ladies + Men 11:30 13:00 16:00 - 17:000 Sprint Qualification F athletes room official training Saturday 14:00 17:00 14/12/2019 Sprint Finals Hotel 18:15 Intercontinental Bib Ceremony Davos Dorf Top 3 Ladies + Men 10:45 12:30 Kids- 10 km Ladies F Event Sunday 14:55 please join with 15/12/2019 15 km Men F your athletes

Contacts Position Name Phone Email Britta Wild +41 81 415 21 56 [email protected] General Secretary Sandra Keller +41 81 415 21 13 [email protected] Accommodation [email protected] Daniela Mazenauer +41 79 826 37 80 davosnordic.transfers@gmai Transportation l.com Britta Wild +41 81 415 21 56 [email protected] Finances Oli Mathey +41 81 415 21 56 [email protected] Sport Michi Wild +41 78 843 59 97 [email protected] Wax Cabins

Truck driving Britta Wild +41 81 415 21 56 [email protected] permissions Walter Kistler +41 81 415 21 5 [email protected] Medical Service Offices and their opening times

Office Location Opening times

from 12.12.2019: Bünda Thursday, 02:00 pm - 06:00 pm Stadion, Museumsstrasse, 7260 Friday, 08:00 am - 06:00 pm Race office Davos Dorf Saturday, 08:00 am - 06:00 pm Sunday, 08:00 am - 05:00 pm see Race Office Transportation see Race Office Finances see Race Office OC Office

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included): CHF 125.00 (different categories) ● Price for additional accommodation outside of the quota: on request ● Price for additional single rooms outside of the quota: on request

Team Catering ● Team Catering facilities are open ○ 13th December 2019 8 am to 6 pm, warm food 11 am - 2 pm ○ 14th December 2019 8 am to 6 pm, warm food 11 am - 4 pm ○ 15th December 2019 8 am to 6 pm, warm food 11 am - 3 pm ● Vouchers for food will be distributed at registration in the race office, costs for lunch service is CHF 10.00 per person per day if you haven’t ordered and paid full board via the Organizing Committee ● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing

Tickets For the first time ever Davos Nordic charges an entrance fee to see the races in the stadium. According to the FIS Rules you can order a limited number of tickets for your family and friends. Please fill in the designated list on the FIS server.

Transport (World Cup Rules Art. 11)

● Official airport : Zürich ● The organizing committee will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: Minibus up to 5 persons = CHF 750.00

Minibus up to 13 persons = CHF 900.00 Bus 14 - 40 persons = CHF 1’150.00

Other destinations possible, prices on request.

● Information to the Shuttle service - (hotels – venue) : walking distance or public bus (free of charge with guest card)

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in their hotels. Members or red group will be reimbursed together with the travel expenses by bank transfer to the NSA. Team captain’s are asked to check the list with the race office before departure. ● Carrying costs/Reimbursement : ● Expenses sheets will be received in financial office during the race weekend or by e-mail: Payments will be done by bank transfer, no cash!

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected] ● Prize money from is available on FIS Website under: https://assets.fis- ski.com/image/upload/v1570630619/fis- prod/assets/Bank_Transfer_Form_incl._Contacts.pdf

Income tax information for prize money: Athletes from Switzerland and Liechtenstein are excluded from the income tax. For all other nations we have to subtract the income tax from the prize money. The income tax is the following: o Income tax for prize money until CHF 200.- 12.8 % o Income tax for prize money from CHF 201 to 1’000.- 14.4 % o Income tax for prize money from CHF 1’001 to 3’000.- 17.0 % o Income tax for prize money higher than CHF 3’001 19.0 %

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins : available from Monday, 9th of December, 13:00 until Sunday, 15th of December, 17:00 ● Waxing trucks : teams arriving with trucks have to inform the OC before 15/10/2019 ● The keys to the cabins are available at the Stilli tent. The deposit is 100 €/team. Keys return to Ski Cafe/service area on the day of departure.

Regulations of radio equipment/Radio Frequencies:

● The import, export and the operation of radio equipment in Switzerland is regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications. Information: Federal Office of Communications ● There can be radio inspections at the venue.

Road/Driving Information:

Special permissions for truck driving (Sunday- and night, other days with special regulations)

o Sunday- and Night driving prohibition for trucks: http://www.admin.ch/ch/d/sr/741_11/a91.html o Highway Sticker for all cars, vans or trucks: http://www.ezv.admin.ch/zollinfo_privat/04338/04340/index.html?lang=en Switzerland is NOT a member of the European Custom Union. Find more information on ATA Carnet

Attention: In case of heavy snowfall the Flüela pass might be closed, please inform you before you drive. If you drive onor Sunday with your trucks you need a permission in Switzerland, Tirol and as well in South Tirol. We please ask the trucks to stay until Monday or making sure that you get all the permissions.

If you drive on Sunday with your trucks you need a permission in Switzerland and the other countries you will pass.

Course Maps

Please find all files updated on our website. http://www.davosnordic.ch/teams-nsa-srs/strecken-stadion.html

PLANICA (SLO)

Program Date Competition TCM Other 18:00 Kompas Hotel, Friday Kranjska Gora 20/12/2019 11:00 18:00 Prize giving ceremony Sprint F Qualifications Kompas Hotel, after the race Saturday 13:30 Kranjska Gora 21/12/2019 Sprint F Finals 19:30

Teams presentation in Kranjska Gora 09:00 Prize giving ceremony Team Sprint F Semi Finals after the race Sunday 11:10 22/12/2019 Team Sprint F Finals

Contacts Position Name Phone Email Primož Finžgar +386 51 393 383 primoz.finzgar@ General Secretary sloski.si Mirjam Žerjav +386 41 834 392 zerjav.mirjam@ Accommodation gmail.com Ana Dolhar +386 51 610 944 ana.dolhar@slos Transportation ki.si Ana Dolhar, Tatjana +386 51 610 944 [email protected] Finances Kopavnik i Uroš Ponikvar +386 41 725 518 [email protected] Sport Jože Klemenčič + 386 41 769 487 joze.klemencic Wax Cabins @sloski.si Truck driving Ana Dolhar +386 51 610 944 ana.dolhar@slos permissions ki.si MediGros +386 31 336 877 medicgros@gma Medical Service il.com

Offices and their opening times

Office Location Opening times SRAKOPER, Stadium building, lower floors 8:00-16:00 Race office KAVKA building, OC Office 8:00-16:00 Transportation KAVKA building, OC Office 8:00-16:00 Finances KAVKA building 8:00-16:00 OC Office

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included) in Kranjska Gora: 4* Kompas Hotel, Ramada Hotel&Suits, Ramada Resort, Hotel Spik ● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request ● Price for additional accommodation outside of the quota: ○ 97 € per person in double room ○ 145 € per person in single use room

Transport (World Cup Rules Art. 11) ● Official airport: Ljubljana (LJU) ● The organizing committee will arrange transportation between the airports and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: 90 EUR for max 7 persons. ● Information of the Shuttle service (hotel – venue): shuttle service will be provided for teams without their own transport.

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: o Teams will pay directly in their hotels (persons from the pay lists will be paid by OC directly). Over quota costs are to be paid by cash or credit card. ● Carrying costs/Reimbursement: ○ Expenses sheets will be received in financial office during the race weekend or by e-mail. Payments will be done by bank transfer.

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data from the athletes must be given directly to: [email protected] ● Or on-site to Tatjana Kopavnik and/or Ana Dolhar in the financial office (opening times see above) ● Prize money from is available on FIS Website under: https://assets.fis- ski.com/image/upload/v1570630619/fis- prod/assets/Bank_Transfer_Form_incl._Contacts.pdf ● Income tax information for prize money: ● The current Slovenian tax rate for non-resident athletes is 15%. ● The income tax will be deducted and paid directly to the Slovenian Tax Authority by the OC according to the Slovenian tax legislation.

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins: available from 16/12/2019 at 12:00. ● Waxing trucks: teams arriving with trucks must inform the OC before 11/11/2019. ● The keys of the cabins are available at the Race Office (at OC office before Wednesday, 18/12/2019) and must be return to the same place on the day of departure. The deposit is 100 €/team.

Team Catering ● Team Catering facilities are open from Friday to Sunday from 9:00-15:00. ● Do not forget to sign up on the google doc for the lunch

https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing

● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee.

Medical Service ● In case you have an emergency, you can call the following number: 112 ● Medical facilities ○ at the venue: MediGros +386 31 336 877 ○ in the village: Health Care in Kranjska Gora: +386 4 588 46 00 ○ Hospitals nearby: General hospital Jesenice: +386 4 586 81 00

Regulations of radio equipment/Radio Frequencies:

● The radio frequencies need to be authorized by the regulatory authority.

● Please send your frequencies to [email protected] for authorization.

Regulations of Visa: ● Remember that citizens of some countries will need a visa for visiting Slovenia. ● Please check with your embassy if you need a visa for Slovenia. ● For an official letter of invitation, please send a request to [email protected]

Special permissions for truck driving (Sunday- and night, other days with special regulations) ● Teams must give information when they are arriving to the venue. Please send it by email: [email protected] ● All information regarding traffic restrictions for trucks in Slovenia is available on: https://www.amzs.si/en/touring-information ● We advise all truck drivers to use Karavanke Tunnel for coming to Slovenia. Toll tariff for the use is available on: http://www.dars.si/Dokumenti/Toll/Toll_system_and_roads/Karavanke_tunnel_ 460.aspx

Special advices for the route and roads (from the previous World Cup stage and to the next one): ● no special comments

Maps and Courses

Race Course Length WC15/11.02/1.2 1255 m Saturday, 21/12,2019 WC15/11.02/1.2 1255 m Sunday, 22/12/2019

LENZERHEIDE (SUI)

Program Date Competition TCM Other 16:00 Press 16:00 TCM Conference, FIS Family, Nordic Aula House Lenzerheide

Friday 17:15 27/12/2019 Opening Ceremony, Zauberwald Lenzerheide 12:45 17:00 TCM Prize giving 10 km Women Mass Start F FIS Family, Nordic ceremony & 14:15 House press conference Saturday 15 km Men Mass Start F after the race 28/12/2019 10:30 - 12:30

Coop Mini Tour (Kids Event)

09:05 Prize giving Sprint F Qualifications ceremony & 11:35 press conference Sprint F Finals after the race Sunday 29/12/2019 11:00 - 13:00 Coop Mini Tour (Kids Event)

Contacts Position Name Phone Email Jacqueline Odermatt +41 81 385 58 10 tourdeski@lenze General Secretary +41 79 751 33 42 rheide.com Kim Osinga +41 81 385 58 10 tourdeski@lenze Accommodation rheide.com Jacqueline Odermatt +41 81 385 58 10 tourdeski@lenze Transportation +41 79 751 33 42 rheide.com Bruno Zenklusen +41 81 385 58 10 bruno.zenklusen Finances @puracenter.ch Christian Heimo +41 79 637 34 36 chheimo@bluew Sport in.ch

Arno Pünchera +41 78 912 75 18 tourdeski@lenze Wax Cabins rheide.com Truck driving Jacqueline Odermatt +41 81 385 58 10 tourdeski@lenze permissions rheide.com Gregor Fürer g.fuerer@hotmai Medical Service l.com

Offices and their opening times

Office Location Opening times Race Office container next to Thursday-Sunday 8:00 -17:00 Race office the wax facilities in the team zone At the race office see race office Transportation

At the race office see race office Finances

TBC OC Office

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation in different categories and prices (full board included): Hotels: CHF 125.- per person in double room, CHF 145.- in single ○ Four star hotels in Lenzerheide: CHF 145.- per person in double rooms ● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request ● Limited amount of accommodation available next to venue, mainly for quota. For outside of the quota also self-catering holiday cottages/apartments at Ruka area also possible on request. ● Price for additional accommodation or additional single rooms outside of the quota: CHF 140 - 200 per person in double room (regular hotel prices) or apartment (minimum number of persons occurs) ● We retain the right for changes.

Transport (World Cup Rules Art. 11) ● Official airport : Zurich (ZHR) ● The organizing committee recommends to travel by public transport from the airport to the venue or hotel (duration 2.5 h). ● The OC offers a shuttle service to the airport Zurich. If the teams or athletes are interested in this service they have to contact the Head Office

[email protected] until the 30th November 2019. One shuttle service per team is free of charge, additional ones will be charged. ● There will be no transport provided by the OC from Lenzerheide to Toblach Teams have to organise this transport by themselves. ● The shuttle service within the destination can be ordered by the Head Office (shuttle service has to be ordered in advanced). ● At competition days, a Tour de Ski Shuttle drives regularly (each 10-15 min) from Valbella, Lenzerheide to the venue.

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will have to pay directly at their hotels (persons from the pay lists will be paid by the OC directly to the hotel). ● Carrying costs/Reimbursement : The organisers pay for the travel and living costs (accommodation, food etc.) according to the conditions mentioned in the World Cup rules art. 10. Travel expenses will be paid once and by bank transfer by the organisers to the teams at the last resort (Val di Fiemme).

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected] ● Or on-site to Jacqueline Odermatt at the race office (opening times see above) ● Prize money from is available on FIS Website under: https://assets.fis- ski.com/image/upload/v1570630619/fis- prod/assets/Bank_Transfer_Form_incl._Contacts.pdf

Income tax information for prize money:

● Athletes from Switzerland and Liechtenstein are excluded from the income tax. By all other nation we have to subtract the income tax from the by bank transferred prize money. The income tax is the following: o Income tax for prize money until CHF 200.- 12.8 % o Income tax for prize money from CHF 201 to 1’000.- 14.4 % o Income tax for prize money from CHF 1’001 to 3’000.- 17.0 % o Income tax for prize money higher than CHF 3’001 19.0 %

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins: available from 26/12/2019 at 09:00 or on request earlier ● Waxing trucks: teams arriving with trucks have to inform the OC before 15/10/2019 ● The keys to the cabins are available at the race office. The deposit is 50 € or CHF/key. Keys return and deposit return to the race officea on the day of departure. ● Parking cards can be picked up at the competition office same time with the keys.

Team Catering

● Team Catering facilities are open ○ 27th December 2019 8 am to 5 pm, warm food 11 am - 2 pm ○ 28th December 2019 8 am to 5 pm, warm food 11 am - 2 pm ○ 29th December 2019 8 am to 4 pm, warm food 11 am - 2 pm ● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing ● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee

Medical Service ● In case you have an emergency you can call the following number 144 ● Medical facilities ○ at the venue: first aid container at the track ○ in the village: ○ Hospitals near by: Kantonsspital Chur

Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Switzerland is regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications. Information: Federal Office of Communications ● There can be radio inspections at the venue.

Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Switzerland. Please check with your embassy if you need a visa for to enter Switzerland. ● For an official letter of invitation, please send a request to the Head Office: [email protected]

Please be aware that Switzerland is NOT a member of the European Custom Union. ATA Carnet ● The ATA Carnet is an international document for the temporary, duty-free admission of goods. With the ATA Carnet Swiss and foreign customs formalities are completed using one form. The ATA Carnet can be obtained from Chambers of Commerce and Industry and releases the holder from any obligation to provide a guarantee when crossing the border. In Switzerland the Chambers of Commerce and Industry provide information on the conditions for receiving a Carnet, please see http://www.cci.ch/. ● The ATA Carnet may be used for several border crossings and is valid for one year. Instead of national customs documents, the ATA Carnet can be used for imports, exports and transits purposes. The advantage is the swift passage through customs. The ATA Carnet has a uniform appearance for all contracting parties to the Convention on Temporary Admission of 26 June

1990 (the so-called Istanbul Convention). It can be used in more than 60 countries. ● When opening the ATA Carnet, the complete description of the goods must be (cover sheet reverse) present. For the holder of the ATA Carnet, it is always possible to bring the goods back into the domestic customs territory. ● The use of the Carnet ATA is applied to durable goods but not to nondurable goods. The most important areas of application of the ATA Carnet are as follows: ○ Goods for display or use at exhibitions and fairs ○ Professional equipment ○ Commercial samples for display purposes (watches, jewellery, clothes, etc.) ○ Sports equipment ● http://www.ezv.admin.ch/zollinfo_firmen/04203/04308/04324/05210/index.html ?lang=de http://www.ezv.admin.ch/zollinfo_firmen/04203/04308/04324/05210/index.html ?lang=en

Special permissions for truck driving (Sunday- and night, other days with special regulations) ● Teams must give information when they will arrive to stadium and parking area. Send messages by email to [email protected] ● Switzerland has a Sunday- and Night driving prohibition for trucks: Please make sure, that you order the “Sunday and night driving allowance for trucks”, if you drive by night (22.00 – 05.00), on Sundays. The Head Office will send you the official application form and give an instruction how to fill it out. The permission fee has to be paid by the NSA. ● Trailer prohibition: During winter season, there is a trailer prohibition between Chur and Lenzerheide and also between Tiefencastel and Lenzerheide. If you arrive with trailers, please order a special allowance to drive with trailers. The head office can help you with the application. ● Snow chains, snow removal Lenzerheide is on 1475 meters altitude. Please make sure that you bring snow chains with you. If there is a lot of snow, snow chains must be installed between Churwalden and Lenzerheide and between Tiefencastel and Lenzerheide. ● Highway Tax Sticker for all cars, vans or trucks (vignette): In Switzerland you need a „highway tax sticker“ for every car, van or truck. You can buy the sticker on every gas station and at the border. The tax sticker costs CHF 40.00 (driving without a sticker brings along a penalty fee of CHF 200.00). The sticker is valid for one year. The tax sticker of the year 2019 is valid until the end of January 2020. So your sticker from Davos Nordic is vali http://www.ezv.admin.ch/zollinfo_privat/04338/04340/index.html?lang=de http://www.ezv.admin.ch/zollinfo_privat/04338/04340/index.html?lang=en

● Travel documents http://www.ezv.admin.ch/zollinfo_firmen/04020/04204/index.html?lang=de http://www.ezv.admin.ch/zollinfo_firmen/04020/04204/index.html?lang=en

Special advices for the route and roads

Road book to Lenzerheide ● There are different routes to get to the venue. The best way depends on the location of your accommodation: ● Accommodation in Passugg, Churwalden, Parpan, Valbella, Lenzerheide: ○ Highway until exit Chur Süd, then follow the signs to Lenzerheide ○ No trailers allowed from Chur – Lenzerheide (permission needed) ○ Snow chains must be on board (sometimes snow chains session between Churwalden and Lenzerheide) ● Accommodation in Lantsch/Lenz, Tiefencastel, Thusis, Sils i.D. and Filisur: ○ No trailers between Tiefencastel and Lantsch/Lenz (permission needed) ○ Highway until Thusis, then follow the signs to Tiefencastel ○ Snow chains must be on board (sometimes snow chains session between Tiefencastel and Lantsch/Lenz) ● Accommodation in Chur, Maienfeld and Untervaz: ○ To get to the venue: Please take the highway until Thusis and follow the signs to Tiefencastel, from there it takes you 5 minutes to get to the venue ○ There is a lot of tourist-traffic between Chur and Lenzerheide during these days, so the way over Thusis is easier and faster. ○ No trailers allowed from Chur – Lenzerheide and also Tiefencastel - Lenzerheide ○ Snow chains must be on board (sometimes snow chains compulsory between Churwalden and Lenzerheide resp. Tiefencastel and Lantsch/Lenz)

Road book Lenzerheide – Toblach

1. Drive from Lenzerheide to Chur 2. Take the highway A3 in direction Zurich, St. Gallen 3. Drive on the highway A3 until the junction Sarganserland and turn right in direction “St.Gallen/St. Margrethen / München / Feldkirch” 4. Follow the A13 until the exit nr. 6 Sennwald, take the right side and cross the border (sign Ruggell) 5. Follow the highway A14/E60 in direction “Innsbruck/Bludenz” 6. Follow the S16 and A12 until Innsbruck 7. Turn right at the junction A13/E45 in direction Bozen, Brenner 8. Follow the signs till Bruneck (A22 and E66) and then follow the sing Toblach

● Google Maps Link: https://goo.gl/maps/ybMhiGmfi7NJ3xuz9

Maps and Courses

Race Course Length 2x 750 m Sprint F 1.5 km (M & W) Saturday, 28.12.19 3 x 3.3 km 10 km F Sunday, 29.12.19 4x 3.75 km 15 km F

TOBLACH (ITA)

Program Date Competition TCM Other official Training TBC Time has TBC Press Center Monday 30/12/2019 Tuesday 15.00 10km F Ladies TBC Prize giving 31/12/2019 12.30 15km F Men Press Center ceremony after the race 11:40 Prize giving 10 km Ladies C Pursuit ceremony Wednesday 13:00 after the race 01/01/2020 15 km Men C Pursuit

Contacts Position Name Phone Email Sarah Dapoz /Caren +39 0474 976000 info@worldcup- General Secretary Prugger dobbiaco.it Sarah Dapoz /Caren +39 0474 976000 info@worldcup- Accommodation Prugger dobbiaco.it Jan Patzleiner +39 0474 976000 info@worldcup- Transportation dobbiaco.it Sarah Dapoz /Caren +39 0474 976000 info@worldcup- Finances Prugger dobbiaco.it Marina Rizzo +39 3294606186 marinaxx86@ho Sport tmail.com Michael Steinwandter +39 3294916890 michael.steinwa Wax Cabins [email protected] om Truck driving Bacher Logistik +39 0471402121 info@bacherlogi permissions stik.it Sport OK Toblach - Dr. +39 0474 976000 info@worldcup- Medical Service Coscia dobbiaco.it

Offices and their opening times

Office Location Opening times Nordic Arena 2nd Floor Monday 30.12.2019 until Wednesday Race office Seeweg 16 39034 Toblach 01.01.2020 8.00-17.30 Nordic Arena 2nd Floor Monday 30.12.2019 until Wednesday Transportation Seeweg 16 39034 Toblach 01.01.2020 8.00-17.30 Nordic Arena 2nd Floor Monday 30.12.2019 until Wednesday Finances Seeweg 16 39034 Toblach 01.01.2020 8.00-17.30 Nordic Arena 2nd Floor Monday 30.12.2019 until Wednesday OC Office Seeweg 16 39034 Toblach 01.01.2020 8.00-17.30

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included): ○ The OC offers following accommodation (full board included): Three and more star hotels. ● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request

Transport (World Cup Rules Art. 11) Transport (World Cup Rules Art. 11) ● Official airport :

Innsbruck (AUT) ca. 140km Munich (GER) ca. 300km Other Ariports: Verona (ITA)/Villafranca: ca. 250km Venezia (ITA)/Marco Polo: ca. 190km Treviso (ITA)/S. Angelo ca.180km

● The organizing committee will arrange transportation between the airports and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: on request ● Information to the Shuttle service - (hotels – venue) :

Normally a shuttle service between hotel and Nordic Arena is not needed - in other case we can offer a shuttle service. More Information: info@worldcup- dobbiaco.it

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the hotel (red group will be paied by the OC) ● Carrying costs/Reimbursement : ● will be paied at the end of Tour de Ski - in Val di Fiemme ●

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected] ● bank information need to be complete; Iban - Swift Code - Adress - Name ● Prize money from is available on FIS Website under: https://assets.fis- ski.com/image/upload/v1570630619/fis- prod/assets/Bank_Transfer_Form_incl._Contacts.pdf

Income tax information for prize money: ● Income tax of Italian citizen is 20% ● Income tax of non-Italian citizen is 30%

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins : available from 29/12/2019

● Waxing trucks : teams arriving with trucks have to inform the OC before 15/10/2019 -with exact measurements of the truck and needs ● The keys to the cabins are available in a Cabin right near the wax cabins. The deposit is 50 €/team. Key has to be returned on the day of departure ● Addititonal Parking cards have to be requested at the race office

Team Catering ● Team Catering facilities are open Monday 30.12.2019 10am - 5pm Tuesday 31.12.2019 9.30 am - 5pm Wednesday 01.01.2020 9.30 am - 4pm ● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing

● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee ● access to the catering area only with accreditation - if you want to get the right to eat at Family room ask at race office

Medical Service ● In case you have an emergency you can call the following number 112 ● Medical facilities ○ at the venue: first aid + Doctor ○ in the village: farmacy + Doctor ○ Hospitals near by: Innichen

Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment is Italy is regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications. information www.carabinieri.it

Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Italy. Please check with your embassy if you need a visa for Italy

● If you need an official letter of invitation, please send a request to [email protected]

Special permissions for truck driving (Sunday- and night, other days with special regulations) not needed.

Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments

Maps and Courses

Race Course Length Track Nathalie 5km 10km w / 15km m Tuesday 31/12

Wednesday Pursuit 3,3 + 3,7 3,3km w / 3,7 km m 01/01

VAL DI FIEMME (ITA)

Program Date Competition TCM Other 18:00 Thursday Cross-country stadium 02/01/2020

13:15 11:00 10 km Women Mass Start C MINI WORLD 15:15 CUP Friday 15 km Men Mass Start C 03/01/2020 Prize giving ceremony after the race 9:00 Prize giving Saturday Sprint Qualification C ceremony 04/01/2020 11:25 after the race

Sprint Finals C 10:00 13:15 RAMPA CON I Final Climb Women Mass CAMPIONI Start F 11:00 Sunday JUNIOR FINAL 05/01/2020 CLIMB 15:15 Prize giving Final Climb Men ceremony Mass Start F after the race in Alpe Cermis

Contacts Position Name Phone Email Bellante Cristina +39 329 9532255 cristina.bellante@fi General Secretary emmeworldcup.com Guadagnini Ursula +39 0462 341419 ursula.guadagnini@ Accommodation visitfiemme.it

Bessone Camillo +39 0462 352013 info@fiemmeworld Transportation cup.com

Zeni Giovanna +39 0462 352025 giovanna.zeni@fie Finances mmeworldcup.com

Macor Enzo +39 366 6814743 enzo.macor@fiemm Sport eworldcvup.com

Giovanna Zeni +39 0462 352025 giovanna.zeni@fie Wax Cabins mmeworldcup.com

Truck driving Bessone Camillo +39 0462 352013 info@fiemmeworld permissions cup.com Bellante Cristina +39 329 9532255 cristina.bellante@fi Medical Service emmeworldcup.com

Offices and their opening times

Office Location Opening times Lago di Tesero Daily: 8:00 - 18:00 Race office Lago di Tesero 9:00-12:00/14:30-17:30 Transportation Lago di Tesero from Friday 03/01/2020 Finances 9:00 - 17:00 Lago di Tesero Daily: 8:00 - 18:00 OC Office

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers accommodation (full board included) in 3* hotels (2* and 4* on request) in Val di Fiemme from 3 to 15 km from the stadium. ● Three stars hotel max CHF 125 per person in double room, ● Two stars hotel max CHF 90 per person in double room. ● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request

Transport (World Cup Rules Art. 11) ● Official airport : Munich - Innsbruck - Verona ● The organizing committee will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport (depending on destination) on request ● Information to the Shuttle service - (hotels – venue) : no shuttle service organised by the >OC..

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the hotel . The persons from the pay lists will be paid by the OC directly to the hotel. ● Carrying costs/Reimbursement : ● Expenses sheets will be received in the financial office at the cross country stadium, during the race weekend, or by email: [email protected]. ● Payments will be done by bank transfer.

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected]. ● Or on-site to Giovnna Zeni, in the financial office (opening times see above) ● Prize money from is available on FIS Website under: https://assets.fis- ski.com/image/upload/v1570630619/fis- prod/assets/Bank_Transfer_Form_incl._Contacts.pdf

Income tax information for prize money: ● Income tax of European citizens is 20% ● Income tax of non-European citizens is 20%

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins : available from 02/01/2020 at 8 :00 ● Waxing trucks : teams arriving with trucks have to inform the OC before 20/11/2019; the teams have to inform the OC about size and special needs for the trucks ● The keys of the cabins are available at the athletes compound. ● Parking cards will be handed out at the first TCM by the chief of competition.

Team Catering ● Team Catering facilities are open ○ Thursday 2.1 – 9:00 /18:00 ○ Friday 3.1 – 8:00/18:00 ○ Saturday 4.1 - 7.00/18:00 ○ Sunday 5.1 - 8:00/16:00

Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing

● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee ● Vouchers will be used

Medical Service ● In case you have an emergency you can call the following number: 112 ● Medical facilities ○ at the venue: Infirmary ○ in the village: ------

○ Hospitals near by: Cavalese (4,6 km)

Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Italy is regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications. ● HOW TO APPLY FOR TEMPORARY GENERAL AUTHORIZATION (PRIVATE USE OF FREQUENCIES) FILL IN THE APPLICATION FORM WITH FREQUENCY RIGHTS Please complete and sign the " FREQUENCY TEMPORARY PRIVATE USE" application form by filling in one technical data sheet (2nd page) for each radio link requested. The application form is available on the Ministry's website: www.sviluppoeconomico.gov.it WITHOUT FREQUENCY RIGHTS FOR USE OF WIRELESS MICROPHONES on unlicensed band (see point 4.2 letter b) Please complete and sign the "WIRELESS MICROPHONE SRD TEMPORARY USE" application

form specifying the technical characteristics of each equipment in the second part of the form available specifying on the Ministry's website: www.sviluppoeconomico.gov.it SUBMIT THE APPLICATION FORM Please submit the form, completed in all its parts, to the email address: [email protected]

● WARNINGS: Possibly send us the application form 15 days before the day you are going to use frequencies. Indicate an additional email address on the application form; All your communication shall include the identification number (for example ID: TEMP/year/nr) that the Ministry assigns you as soon as it receives your request. ● Alternatively, you can fill in and submit the application online (after registering on the website https://pagopa.mise.gov.it ). Please find instructions for the procedure and for payment of fees on the website. ● WARNINGS Possibly send us the application form 15 days before the day you are going to use frequencies Indicate an additional email address on the application form; All your communication shall include the identification number (for example ID: TEMP/year/nr) that the Ministry assigns you as soon as it receives your request.

Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Italy. ● Please check with your embassy if you need a visa for Italy. For an official letter of invitation, please send a request to: [email protected]

Special permissions for truck driving (Sunday- and night, other days with special regulations) ● Teams must give information when they will arrive to stadium and parking area. Send messages by email to [email protected] . In order to be able to drive on Sunday and on the 6th. of January, in Italy a special permission is needed, please request to : [email protected]

Special advice for the route and roads (from the previous World Cup stage and to the next one): no special comments

Maps and Courses

Race Course Length

Friday, 03/01 2,5 km 10 km W /15 km M

Saturday 04/01 1,3/1,5 km 1,3 km W/ 1,5 km M

Sunday 05.01 10 km 10km W/M

DRESDEN (GER)

Program Date Competition TCM Other 100m Sprint TBC Press Center Friday 23/11/2019 11:00 TBC Prize giving Saturday Sprint Qualification F Press Center ceremony 24/11/2019 13:30 after the race

Sprint Finals 12:30 Prize giving TeamSprint Qualification F ceremony Sunday 13:30 after the race 25/11/2019 TeamSprint Finals F

Contacts Position Name Phone Email Kristine Böhm +4915141485644 [email protected] General Secretary Kristine Böhm +4915141485644 [email protected] Accommodation Kristine Böhm +4915141485644 [email protected] Transportation

Lara Faber +49351563413514 [email protected] Finances Georg Zipfel +4915115053089 [email protected] Sport Stephan Gräber +491723534331 [email protected] Wax Cabins

Truck driving Stephan Gräber +491723534331 [email protected] permissions Alexander Disch tba [email protected] Medical Service

Offices and their opening times

Office Location Opening times service/ waxing area tba Race office

Hotel Westin Bellevue tba Transportation Hotel Westin Bellevue LOC tba Finances Office Hotel Westin Bellevue tba OC Office

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included): o 4,5 Star Hotel Westin Bellevue - World Cup Hotel right at the venue ● roller ski track available right at the venue ● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request

Transport (World Cup Rules Art. 11) ● Official airport: Dresden International Airport (DRS) - 15 min from hotel & venue ● The organizing committee will arrange transportation between the airport and the hotels. Transport (from and to the airport) free of charge on Thursday and Sunday. ● Hotels – venue: no shuttle service needed (walking distance)

Payment (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will paid by bank transfer in the accommodation office (persons from the pay lists will be paid by the OC directly). Over quota costs are to be paid by cash or credit card.

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins: available from 09/01/2018 at 12 :00 ● Waxing trucks: teams arriving with trucks have to inform the OC beforehand ● The keys to the cabins are available at the race office. The deposit is 50€/team. Keys return to race office on the day of departure.

Team Catering ● You get full board in the Hotel The Westin Bellevue. Opening times for the restaurant will follow. ● A small team catering will be provided in the service area during the training day and race days. Opening times will follow. ● Do not forget to sign up on the google doc for the lunch

https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing ● You will get a bracelet for full board catering with the check in.

Medical Service ● In case you have an emergency you can call the following number ● Medical facilities ○ at the venue: Alexander Disch - tba ○ at the hotel: Axel Klein - tba

Regulations of radio equipment: ● The radio frequencies need to be authorized by the regulatory authority. For data transfer, please use the enclosed form. Unauthorized use is liable to prosecution. Fines of up to EUR 500.000 may be imposed. The authorization fees can be found in the enclosed information form of the regulatory authority. ● The request can be made once for Oberstdorf and Dresden together, please indicate both places and dates on the form then you only pay once.

Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Germany. Please check with your embassy if you need a visa for Germany. For an official letter of invitation, please send a request to [email protected]

Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments

Maps and Courses

Race Course Length additional Sprint 100m Friday, 10/01/20 Single Sprint 2x 650m Saturday, 11/01/20 Team Sprint 2x2x 650m Sunday, 12/01/20

NOVE MESTO NA MORAVE (CZE)

Program Date Competition TCM Other TBC 17:30 Office Area Building Bib Ceremony Friday (Meeting Room) Top 3 17/1/2020 Ladies + Men 09:45 TBC Prize giving Saturday 10 km Women C Office Area Building ceremony 18/1/2020 11:15 (Meeting Room) after the race

15 km Men C 11:10 Prize giving 10 km Ladies F Pursuit ceremony Sunday 13:00 after the race 19/1/2020 15 km Men F Pursuit

Contacts Position Name Phone Email Jan Skřička +420 734 795 582 jan.skricka@vys General Secretary ocina-arena.cz Barbora Tomešová +420 733 119 041 barbora.tomesov Accommodation a@vysocina- arena.cz Vlastimil Jakeš +420 602 137 078 transport@vysoc Transportation ina-arena.cz Barbora Tomešová +420 733 119 041 barbora.tomesov Finances a@vysocina- arena.cz Josef Gabriel +420 775 994 290 josef.gabriel@vy Sport socina-arena.cz Vlastimil Jakeš +420 602 137 078 vlastimil.jakes@ Wax Cabins vysocina- arena.cz Vlastimil Jakeš +420 602 137 078 vlastimil.jakes@ Truck driving vysocina- permissions arena.cz Libor Macek macekdr@centru Medical Service m.cz

Offices and their opening times

Office Location Opening times Vysočina Arena - Office Area Mo - Fri 09:00 - 18:00 Race office building Sat - Sun 08:00 - 18:00 Vysočina Arena - Mo - Sun 09:00 - 18:00 Transportation Accreditation building Vysočina Arena - Office Area Mo - Sun 09:00 - 18:00 Finances building Vysočina Arena - Office Area Mo - Sun 09:00 - 18:00 OC Office building

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● Sufficient amount of high-standard hotels in different price categories in the proximity of the venue have been pre-booked by the OC. Teams shall contact the OC about offers following accommodation (full board included) at [email protected] ● Price for additional accommodation outside of the quota: on request ● Price for additional single rooms outside of the quota: on request

Transport (World Cup Rules Art. 11)

● Official airport: Prague ● The organizing committee will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: Minibus up to 5 persons = EUR 250.00 Minibus up to 13 persons = EUR 450.00 Bus 14 - 40 persons = EUR 700.00

Other destinations possible, prices on request.

● Information to the Shuttle service o hotels <=> venue): Shuttle service for teams will be provided from Monday to Sunday. Details on timetable will be sent to teams two weeks before the event.

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in their hotels. Costs for red group and national team quota athletes will be covered by the OC directly to the hotels. ● Carrying costs/Reimbursement: ● Expenses sheets will be received in Competition Office during the race week or by e-mail: Payments will be done by bank transfer.

Income tax information for prize money: ● Income tax of European citizen is 15% ● Income tax of non-European citizen is 15% (USA 0 %)

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins : available from Monday, 13th of January, 09:00 until Sunday, 19th of January, 18:00 ● Waxing trucks : teams arriving with trucks have to inform the OC before 15/10/2019 ● The keys to the cabins are available in the Competition Office. The deposit is 100 €/team. Keys need to be returned to the Competition Office on the day of departure.

Team Catering ● Team Catering facilities are open Wednesday to Sunday ○ Wednesday 15/01/2020 08:00 - 17:00 ○ Thursday 16/01/2020 08:00 - 17:00 ○ Friday 17/01/2020 08:00 - 17:00 ○ Saturday 18/01/2020 08:00 - 17:00 ○ Sunday 19/01/2020 08:00 - 17:00 ● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing

● Costs for lunch service is 10 EUR per person per day if you haven’t ordered and paid full board via the Organizing Committee

Medical Service ● In case you have an emergency you can call the following number 155 ● Event doctor: MUDr. Libor Macek, mobile: +420 603 853 108

● Ambulance room for athletes and teams ○ Ambulance room for athletes and teams is located inside the team area – on the 1st floor of the permanent Wax cabins (will be signposted).

Only emergency service and first-aid treatment of injuries will be provided by event doctors! ○ Opening hours (Medical Office in Venue) ■ Tuesday - Sunday 08.00 – 16.00

● Medicaments a pharmacy ○ Medicaments and other medical equipment may be bought in the nearest pharmacy in the area of the hospital in Nové Město na Moravě in the distance of 1.5km away from the competition venue.

Regulations of radio equipment/Radio Frequencies: ● Radio equipment can only be operated in the Czech Republic, if two elementary requirements are met: o The equipment shall use the designated frequencies under the conditions set out in the individual or general authorisation., o The conformity of the equipment with regard to the European regulation has been assessed.

Full information about using of radio frequencies in the Czech Republic to be found on the website of the Czech Telecommunication Office: https://www.ctu.eu/recommendation-end-users

Regulations of Visa: ● Remember that citizens of some countries will need a visa for visiting the Czech Republic. Please check with your embassy if you need a visa for the Czech Republic. For an official letter of invitation, please send a request to [email protected]

Special permissions for truck driving (Sunday- and night, other days with special regulations) ● Teams must give information when they will arrive to stadium and parking area. Send messages by email to [email protected] ● Vehicles with weight over 7.5 tonnes, and also vehicles over 3.5 tonnes with an attached trailer are prohibited to drive on Czech major roads and highways on Sundays from 13:00 – 22:00. Possible special permissions need to be obtained directly from the Czech Ministry of Transport.

Special advices for the route and roads The major highway D1 is under reconstruction. Count on possible delays due to traffic jams.

Maps and Courses

Race Course Length 5 km 10 km C w / 15 km C m Saturday 3.30 km 10 km F w Sunday (Pursuit) 3.75 km 15 km F m

OBERSTDORF (GER)

Program Date Competition TCM Other 19:00 Oberstdorf Haus Friday Room Freibergsee 24/01/2019 10:00 19:00 Prize giving Saturday Skiathlon Women Oberstdorf Haus ceremony 25/01/2019 15km C/F Room Freibergsee after the race

12:00 19:00 Prize giving Skiathlon Men Oberstdorf Haus ceremony 30km C/F Room Freibergsee after the race 09:15 Prize giving Qualification sprint Women ceremony 1,5 km C after the race Qualification Sprint Men Sunday 1,6 km C 26/01/2019

11:45 Finale sprint Women/ Men 1,5 km/ 1,6 km C

Contacts Position Name Phone Email Florian Stern +49 8322 80 90 333 [email protected] General Secretary Katrin Brück +49 8322 700 1301 booking@oberst Accommodation dorf.de Otto Albrecht +49 8322 80 90 403 transport@audia Transportation rena.de Nina Gesterkamp +49 8322 80 90 313 n.gesterkamp@s Finances vg.ski Fidel Joas +49 8322 80 90 318 [email protected] Sport Fidel Joas +49 8322 80 90 318 [email protected] Wax Cabins

Truck driving Fidel Joas +49 8322 80 90 318 [email protected] permissions Dr. Jan Tauscher Medical Service

Offices and their opening times

Office Location Opening times Cross-Country Stadium 22.01.2019 14.00 - 16.00 Ried 23.01.2019 10.00 - 16.00 Race office 24.01.2019 09.00 - 16.00 25.01.2019 08.00 - 16.00 26.01.2019 07.30 - 16.00 Oberstdorf Haus, 23.01.2020 09.00 - 20.00 Prinzregentenplatz 1 24.01.2020 08.00 - 20.00 Transportation 25.01.2020 08.00 - 20.00 26.01.2020 08.00 - 15.00 Oberstdorf Haus, 23.01.2020 16.00 - 20.00 Finances Prinzregentenplatz 1 24.01.2020 08.00 - 20.00 Oberstdorf Haus, 23.01.2020 09.00 - 20.00 Prinzregentenplatz 1 24.01.2020 08.00 - 20.00 OC Office 25.01.2020 08.00 - 20.00 26.01.202008.00 - 15.00

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included): ● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request

Transport (World Cup Rules Art. 11) ● Official airport : Munich (MUC), Zurich (ZHR), Memmingen (FMM), Stuttgart (STR) ● The organizing committee will arrange transportation between the airports and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: 100,00 € ● Information to the Shuttle service - hotels – venue

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the accommodation office in the OC Office, Oberstdorf Haus, Prinzregentenplatz 1, 87561 Oberstdorf Contact person: Katrin Brück 23.01.2020 16.00 - 20.00 24.01.2020 08.00 - 20.00 Over quota costs need to be paid by cash or credit card. ● Carrying costs/Reimbursement : ● Expenses sheets will be received in financial office during the race weekend or by e-mail. Payments will be done by bank transfer.

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data from the athletes have to be given directly to: [email protected] ● Or on-site to Nina Gesterkamp in the reimbursement office ● Prize money form is available on FIS Website under: https://assets.fis- ski.com/image/upload/v1570630619/fis- prod/assets/Bank_Transfer_Form_incl._Contacts.pdf

Income tax information for prize money: ● German citizens have to pay income ty by themselves ● Income tax of non-german citizens is 15,825% at the moment ● The income tax for non-german citizens will be reduced directly from the prize money and will be forwarded from the OC directly to the German Tax Authority.

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins : available from 22.01.2020, 14.00 The keys to the cabins are available at the office of the village major. The deposit is 50€ per key. Keys return and deposit return on the day of departure by the village major. ● Waxing trucks: teams arriving with trucks have to inform the OC before latest on 16 December 2019 with exact measurements of the truck and details of the needs and the needed power supply.

Team Catering ● Team Catering times (warm food) Friday 24/01/2020 11.30 - 14.00 Saturday 25/01/2020 11.30 - 14.30 Sunday 26/01/2020 11.30 - 15.30 ● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing ● Please note that from this year on there will be a voucher and regulation system for the team-catering ● Costs for lunch service is 10 EUR per person per day if you haven’t ordered and paid full board via the Organizing Committee

Medical Service ● In case you have an emergency you can call the following number TBC ● Medical facilities ○ at the venue: there will be a container of the ○ in the village: Hospital Oberstdorf, +49 8322 7030 Internal Medicin 24h/7d Orthopedic Surgery until 06:00 pm

○ Hospitals near by: Hospital Immenstadt, +49 8323 9100 Internal Medicin and Trauma surgery 24h/7d

Regulations of radio equipment/Radio Frequencies: ● The radio frequencies need to be authorized by the regulatory authority. For data transfer, please use the enclosed form. Unauthorized use is liable to prosecution. Fines up to EUR 500.000 may be imposed. The authorization fees can be found in the enclosed information form of the regulatory authority. ● The request can be made once for Oberstdorf an Dresden together, please indicate both places and dates on the form so you only pay once.

Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Germany. ● Please check with your embassy if you need a visa for Germany. For an official letter of invitation, please send a request to [email protected]

Special permissions for truck driving (Sunday- and night, other days with special regulations) ● Please note that vehicles over 7.5 t have to pay toll on german motorways. For further information about the costs please contact TollCollect (info@tollcollect.de) ● Please notice: In Germany there is an obligation for snow tires! ● To carry out important and necessary transports on sunday and holidays a exemption permit is required for Germany. The LOC will send the application form to the respective driver/ company. Please return the application form to [email protected] at latest on 16 December 2019. The fee is paid by the OC.

Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments

Maps and Courses Race Course Length 2 x 3.75km red + 15km women 2 x 3.75km blue Saturday, 25.01.2019 4 x 3.75km red + 30km men 4 x 3.75km blue 1.5km women 1.5km women Sunday, 26.01.2019 1.6km men 1.6km men

Skiathlon 3.75km red

Skiathlon 3.75km blue

Sprint women 1.5km

Sprint men 1.6km

FALUN Program

Date Competition TCM Other University Dalarna (Close to Scandic) Friday 7/02/2020 11:45 University Dalarna Prize giving Saturday Sprint Qualification C (Close to Scandic) ceremony 8/02/2020 14:15 after the race

Sprint Finals 9:30 30km Men F Prize giving ceremony Sunday 14:30-15:50 after the race 9/02/2020 15 km Ladies F

Contacts Position Name Phone Email Ulrika Back Eriksson +46 70 366 91 08 [email protected] General Secretary Agneta Andersson +46 70 591 10 67 Accommodation [email protected]

Anna Zetterström +46 70 649 12 91 Transportation [email protected]

Öyvind Carnö +46 70 741 69 13 [email protected] Finances Tomas Jons +46 76 815 94 76 Sport [email protected]

Mattias Jons +46 70 652 63 04 [email protected] Wax Cabins

Truck driving # # # permissions Anders Nordahl +46 706 66 49 44 [email protected] Medical Service

Offices and their opening times

Office Location Opening times Stora Enso house at the venue Monday-Wednesday according to agreement Thursday 6 february 09.00 – 17.00 Race office Friday 7 february 08.00 – 17.00 Saturday 8 february 08.00 •– 18.00 Sunday 9 february 08.00 – 17.00 Stora Enso house at the venue Monday-Wednesday according to agreement Thursday 6 february 08.00 – 20.00 Friday 7 february 08.00 – 20.00 Saturday 8 february 08.00 – 20.00 Transportation Sunday 9 february 08.00 – 17.00 Monday 10 february 08.00 - 13.00

Swedish Ski Association house Thursday 6 february 09.00 – 17.00 Friday 7 february 08.00 – 17.00 Finances at the venue Saturday 8 february 08.00 •– 18.00 Sunday 9 february 08.00 – 17.00

Swedish Ski Association house Thursday 6 february 09.00 – 17.00 Friday 7 february 08.00 – 17.00 OC Office at the venue Saturday 8 february 08.00 •– 18.00 Sunday 9 february 08.00 – 17.00

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included): ○ Three star hotel: Scandic Hotel Lugnet and First Hotel Grand : 125 CHF ○ Non official accommodation: Lugnet Village cottage ,Two star : Booking by link http://www.nordiccamping.se/vara-anlaggningar/nordic-camping-lugnet/ ○ Price for additional accommodation outside of the quota : 125 CHF (Borlänge) ○ Price for additional single rooms outside of the quota : Scandic Hotel Lugnet 180 CHF/night

Transport (World Cup Rules Art. 11) ● Official airport : Arlanda, Stockholm ● The organizing committee will arrange transportation between the airports and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: 55 CHF for Arlanda airport / trip /person ● Information to the Shuttle service - Scandic Hotels : no shuttle service (walking distance) - First Hotel Grand : Minibus or car shuttle service - Bergmästaren: Minibus or car shuttle service (only officials)

Reimbursement (World Cup Rules Art. 10 and 13)

● Accommodation costs:Total accommodation cost shall be made to the hotel, on site. Over quota costs are to be paid by cash or credit card. ● Carrying costs/Reimbursement : Free nights for red group and COC leaders will be reimbursed, together with compensation for travel money and nations support, by bank transfer, after the competitions. ● “Bank Transfer Form Prize Money & Team Reimbursement” is available here: https://www.fis-ski.com/en/inside-fis/document-library/cross-country-documents

Prize money payment (Word Cup Rules Art. 8) The prize money will be paid to the prize-winner’s personal bank account. Each athlete is responsible to fill in the “Bank Transfer Form Prize Money Cross- Country” and take a copy of his/her PASSPORT and send it to: [email protected]

This must be done before leaving the competition, by the latest 9th of February. “Bank Transfer Form Prize Money Cross-Country” is available here: https://assets.fis-ski.com/image/upload/v1570630619/fis- prod/assets/Bank_Transfer_Form_incl._Contacts.pdf

TIN (tax identification code) is mandatory.

Observe! No handwritten forms are accepted due to misunderstanding of letters and figures.

Prize money will be paid as soon as the organizer has received requested information as stated above.

Swedish tax and social contributions (figures according to Swedish law 2020) According to a decision of January 2011, taken by the board of directors of the Swedish Ski Association, regarding the way Swedish organizers shall settle the payment of prize money, the OCs of Svenska Skidspelen hereby give the following information;

The gross amount of the prize money will be reduced according to: 1. Income tax -15,00 %, for all the prize winner regardless of the country. 2. And additional, Social contribution -31,42%, If the prize winner is a citizen from a country other than EU/EES:

For citizen from a country other than EU/EES The tax burden can be reduced to -15 %, if the athlete is a citizen in a country outside EU/EFTA, which co-operate with Swedish authorities regarding social contributions. The athlete must then present a “certification of coverage” which shows that he/she belongs to the social insurance system (pays social contributions) in his/her own country. Please contact your home country’s tax association for the certificate. To get

the lower tax this “certificate of coverage” must be presented to Financial Office ([email protected]) by the latest February 9th 2020.

If any questions, please contact [email protected] .

Fakturering från eget företag:(skatteverkets ställningstagande) Prispengar anses inte vara ersättning för en motprestation - avser inte en ersättning för tjänst som idrottsutövaren har gjort. Vilket betyder att prispengar som utbetalas enbart om man som deltagare i tävling får en bra placering är undantaget moms.

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins : available from 05/02/2020 at 09 :00 (Monday-Tuesday at request) ● Waxing trucks : teams arriving with trucks have to inform the OC before 23/12/2019. Size of trucks must be sent to [email protected] ● The keys to the cabins are available at the competition office. The deposit is 100 CHF/team. Keys return and deposit return to Ski Cafe/service area on the day of departure. ● Parking cards can be picked up at the Race office same time with the keys.

Team Catering (applies only for teams & SRS with official accommodation) ● Team Catering facilities are open from Wednesday to Sunday. ● Opening times: Wednesday 13-19 Thursday 9-19 Friday 8-19 Saturday 8-19 Sunday 8-19

● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing

● Costs for access to team catering is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee

Medical Service ● In case you have an emergency you can call the following number 112 ● Medical facilities ○ at the venue: TBD ○ in the village: Falu Lasarett (1,5km) ○ Hospitals near by: Falu Lasarett (1,5km)

Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Sweden is regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications. Failure to do so may result in legal actions.

● Skidspelen will coordinate one application for permits for the event. Send us the following information before December 15th 2019 to [email protected] ○ Name, address, email and contact information for the person responsible. ○ Total number of radio stations. ○ Requested frequencies, transmitted power, modulation (Analog or digital) ○ If you plan to use a base station or relay you need to provide full information for that station. ● Skidspelen will charge you 30 CHF for the application. ● It will not be possible to apply via Skidspelen later than that date. In that case you need to make your own application. Information and application direct: www.pts.se

Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Sweden. ● Please check with your embassy if you need a visa for Sweden. For an official letter of invitation, please send a request to [email protected]

Special permissions for truck driving (Sunday- and night, other days with special regulations)

● No permissions needed ● Teams must give information when they will arrive to stadium and parking area. Send messages by email to [email protected]

Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments

Maps and Courses:

Team Hotel overview

Race Course Length 5 km left 10 km w /15 km m Friday, xy

SKI TOUR 2020 SWEDEN-NORWAY

ORGANISATION AND CONTACT INFORMATION

Overall organisation

TOUR 2020 AB owned by the Swedish Ski Association and the Norwegian Ski Association

Board Board: Ola Strömberg (chair), Terje Lund, Johan Sares, Espen Bjervig

CEO Guri K. Hetland +47 91349007 [email protected]

Media Sara T. Monfelt +46 708278238 [email protected]

Accommodation Gyro Conference [email protected]

Transportation Gyro Conference [email protected]

Finance Gyro Conference [email protected]

Stages 1 & 2 ÖSTERSUND

Function Name Phone E-mail

Chief of LOC Ante Andersson +46 706971103 [email protected]

Chief of competition Mattias Persson +46 731833588 [email protected]

Ass. chief of competition Henrik Ilhamn +46 702374821 [email protected]

Competition Secretary Kent Eliasson +46 702730391 [email protected]

Wax Cabins

Truck driving permissions

Medical Service

Stage 3 Åre

Function Name Phone E-mail

Chief of LOC Ante Andersson +46 70 697 1103 [email protected]

Chief of competition Henrik Ilhamn +46 702374821 [email protected]

Ass. chief of competition Mattias Persson +46 73 183 3588 [email protected]

Competition Secretary Kent Eliasson +46 702730391 [email protected]

Wax Cabins

Truck driving permissions

Medical Service

Stages 4 STORLIEN - MERÅKER

Function Name Phone E-mail

Chief of LOC Mary Ann Myhre +47 97480922 [email protected]

Chief of competition Tor-Arne Hetland +47 91799290 [email protected]

Ass. chief of competition Arild Overrein +47 48254260 [email protected]

Competition Secretary Line Skjelstadås +47 92661171 [email protected]

Wax Cabins Roar Stav +47 98832170 [email protected]

Truck driving permissions

Medical Service Ingvild Kjesbu +47 90924435

Stages 5 & 6 TRONDHEIM

Function Name Phone E-mail

Chief of LOC Stian Eckhoff +47 40304300 [email protected]

Chief of competition Arne Otto Vedvik +47 90067657 [email protected]

Ass. chief of competition Vidar Undebakke +47 47819671 [email protected]

Competition Secretary

Wax Cabins Tomas Northug +47 48000384 [email protected]

Truck driving permissions

Medical Service

OFFICE AND THEIR OPENING TIMES

ÖSTERSUND 13.-17.2. LOCATION OPENING TIMES

13.2. 14.2. 15.2. 16.2. 17.2.

RACE OFFICE Stadium building 08 - 17

TRANSPORTATION Stadium building

FINANCES Stadium building

OC OFFICE Stadium building

TEAM CATERING Tent team area

ÅRE 17.-20.2. LOCATION OPENING TIMES

17.2. 18.2. 19.2. 20.2.

RACE OFFICE National arena

TRANSPORTATION

FINANCES

OC OFFICE

TEAM CATERING

MERÅKER 20.2. LOCATION OPENING TIMES

18.2. 19.2. 20.2.

RACE OFFICE Grova Skisenter Åre

TRANSPORTATION

FINANCES

OC OFFICE

TEAM CATERING

TRONDHEIM 20.2.-23.2. LOCATION OPENING TIMES

21.2. 22.2. 23.2.

RACE OFFICE

TRANSPORTATION

FINANCES

OC OFFICE

TEAM CATERING

COMPETITION PROGRAM

Date Time Competition/ event Official training Team Captains Meeting Venue

13.2.20 Ski Tour general Clarion Hotel, Östersund information at 18:00

14.2.20 Opening/ Team Off. training Clarion Hotel, Östersund Östersund presentation (Mandatory Östersund at 18:00 for all athletes & head coach)

15.2.20 13:30 W: 10 km interval start F Clarion Hotel, Östersund Östersund 16:10 M: 15 km interval start F at 18:00

16.2.20 14:00 M: 15 km pursuit C Östersund 16:00 W: 10 km pursuit C

17.2.20 Training Östersund Östersund Holiday Club, Åre at 18:00 Åre

18.2.20 13:45 Sprint F qualification Åre 16:15 Sprint F finals

19.2.20 Off. training Holiday Club, Åre at 18:00 Åre Storlien-Meråker

20.2.20 10:45 W: 38 km mass start F Storlien-Meråker 13:30 M: 38 km mass start F

21.2.20 Off. training Scandic Lerkendal, Trondheim Trondheim at 18:00

22.2.20 10:30 Sprint C qualification Scandic Lerkendal, Trondheim 13:00 Sprint C finals Trondheim at 18:00 Presentation before the finals

23.2.20 11:15 M: 30 km pursuit C Trondheim 14:25 W: 15 km pursuit C

Deadline for preliminary entry: 04.01.2020 Final entry with names: 05.02.2020

GENERAL RULES The competitions in FIS World Cup Ski Tour 2020 Sweden-Norway are all organized by the FIS competition rules and World Cup rules as single events, in addition to the overall tournament. Points for the overall tournament will be gained from six competition days.

LOGISTICS IN GENERAL As a part of the sustainability program in Ski Tour 2020, the tour company has organized a mandatory transport- and accommodation plan for the teams/athletes.

The transport is organised with train between the competition sites and shuttle busses between the hotels and the venues. Accommodation is organised with fixed teams hotels in three “hubs”; Östersund, Åre and Trondheim.

TRANSPORTATION

Transport to Östersund

Official airports Östersund Airport (OSD) and Trondheim international Airport (TRD)

Departure and arrival Bus-transport will be organized from these two airports to the hotels in Östersund on Thursday 13.2. (or when the teams arrive). Östersund Airport to the hotels = 10 - 20 minutes Trondheim Airport to the hotels = 3 hours

Transport Östersund - Åre

Departure Arrival Mode of transport

Östersund Central train station Åre train station Monday 17.2. at Train Monday 17.2. at xx:xx and at xx:xx xx:xx and at xx:xx (travel time = 1 (two trains, travel nation wise) hour, 20 minutes)

Transport Åre - Storlien

Departure Arrival Mode of transport

Women: Åre train station Thursday Storlien train station (10 minutes walk Train 20.02. at xx:xx from the start) 20.02. at xx:xx (travel time = 40 minutes)

Men: Åre train station Thursday 20.02. Storlien train station (10 minutes walk Train at xx:xx from the start) 20.02. at xx:xx (travel time = 40 minutes)

Transport Meråker - Trondheim

Departure Arrival Mode of transport

Meråker train station Thursday 20.02. Lerkendal train station, Trondheim (5 Train at xx:xx minutes walk to the hotel) 20.02. at xx:xx (travel time = 1 hour, 10 minutes)

Transport from Trondheim to the airport

Departure and arrival Bus-transport will be organized from the hotel to Trondheim Airport (TRD) on Sunday 23.02. and Monday 24.02.

Hotel Trondheim to Trondheim Airport = 40 minutes.

Mandatory train transport The train transport is mandatory for all the athletes and available also for team staff. Media with “train accreditation” will be allowed on the train between Östersund and Åre and between Meråker and Trondheim.

Transport of personal luggage For all athletes, coaches and staff we offer to handle the transport of personal luggage between the destinations. The luggage must be placed in a designated area in the hotel. It will only be possible to bring a smaller bag/ backpack on the train. Detailed information will be distributed at the Team Captains Meetings and at each hotel. When arriving in Östersund, all entered athletes, coaches and staff will get luggage tags.

Transport of skis and waxing equipment All equipment for waxing and all the skis must be transported by the teams/nations. If teams want support for transport of equipment/skis, we can offer that at a low cost.

Shuttle transport between the hotels and the venues Frequent bus shuttle transport between hotels and venues will be organised on training and competition days starting from Thursday, February 13th. Ending on Sunday February 23th.

Transportation plan - overview

Date Time Competition/ Training To-from Bus/ train

13.02. xx:xx-xx:xx Training Östersund Tour hotels in Östersund ⇄ Östersund Ski Stadium Bus

14.02. xx:xx-xx:xx Off. training Östersund Tour hotels in Östersund ⇄ Östersund Ski Stadium Bus

15.02. xx:xx-xx:xx 13:30: 10 km int. start F W Tour hotels in Östersund ⇄ Östersund Ski Stadium Bus 16:10: 15 km int. start F M

16.02. xx:xx-xx:xx 14:00: 15 km pursuit C M Tour hotels in Östersund ⇄ Östersund Ski Stadium Bus 16:00: 10 km pursuit C W

17.02. xx:xx-xx:xx Training Östersund Tour hotels in Östersund ⇄ Östersund Ski Stadium Bus xx:xx Travel to Åre (tour train 1) Bus xx:xx Tour hotels in Östersund ➝ Östersund train station Train xx:xx Tour train 1 Östersund ➝ Åre Bus

xx:xx Travel to Åre (tour train 2) Åre train station ➝ Tour hotels in Åre Bus xx:xx Train xx:xx Tour hotels in Östersund ➝ Östersund train station Bus Tour train 2 Östersund ➝ Åre Åre train station ➝ Tour hotels in Åre

18.02. xx:xx-xx:xx 13:45: Sprint F, qualification Tour hotels in Åre ⇄ National arena Åre Bus 16:15: Sprint F, finals

19.02. xx:xx-xx:xx Off. training Storlien - Meråker Tour hotels in Åre ⇄ Start area in Storlien Bus xx:xx-xx:xx Off. training Storlien - Meråker Bus xx:xx-xx:xx Training Åre Tour hotels in Åre ⇄ Finish area in Meråker (Grova) Bus

Tour hotels in Åre ⇄ Åre Björnen (CC courses)

20.02. xx:xx 10:45: 38 km mass start F W Tour hotels in Åre ➝ Åre train station Bus xx:xx Train xx:xx-xx:xx Tour train Åre ➝ Storlien (start), women Bus xx:xx Grova Ski centre (finish) ➝ Meråkerhallen (lunch) * Bus

xx:xx 13:30: 38 km mass start F M Meråkerhallen ➝ Meråker train station Bus xx:xx Train xx:xx-xx:xx Tour hotels in Åre ➝ Åre train station Bus

xx:xx Arrival Trondheim Tour train Åre ➝ Storlien (start), men Train Grova Ski centre (finish) ➝ Meråker train station Walk

Tour train Meråker ➝ Trondheim, women and men Lerkendal train station ➝ Scandic Lerkendal hotel

21.02. xx:xx-xx:xx Off. training Trondheim Tour hotels in Trondheim ⇄ Granåsen Ski Centre Bus

22.02. xx:xx-xx:xx 10:30: Sprint C, qualification Tour hotels in Trondheim ⇄ Granåsen Ski Centre Bus 13:00: Sprint C, finals

23.02. xx:xx-xx:xx 11:15: 30 km pursuit C M Tour hotels in Trondheim ⇄ Granåsen Ski Centre Bus 14:25: 15 km pursuit C W

* After the women's race, the athletes will be transported to Meråkerhallen for lunch. Dressing rooms and showers are available. After the men’s race all athletes will travel on the same train from Meråker to Trondheim.

Transport from/to the airports before and after the tour starts Transport from the airports (OSD and TRD) to Östersund and from the hotel in Trondheim to the airport (TRD will be organised free of charge under the following conditions; ● Only one free of charge transfer per team from the official airport to the hotel and one from the hotel to the airport. ● Only for the staff people included in the staff quota. ● The arriving and departing times have to be communicated to the organiser latest 10 days before the first competition.

Price for additional transport: ● EUR xxx for Östersund Airport to the hotels in Östersund (up to 15 persons = EUR xxx, 16-50 persons = EUR xxx) ● EUR xxx for Trondheim Airport to the hotels in Östersund (up to 15 persons = EUR xxx, 16- 50 persons = EUR xxx) ● EUR xxx for Hotel in Trondheim to Trondheim Airport (up to 15 persons = EUR xxx, 16-50 persons = EUR xxx)

Prices for shuttle and train transport during the tour All train and bus transport is free of charge for athletes and team staff during the tour. Transport of personal luggage is free of charge for athletes and team staff during the tour.

Transport of equipment including skis between the competition destinations can be ordered. The cost will be EUR xxx (up to 15 persons) and EUR xxx (16-50 persons).

The transport logistics is handled by Gyro Conference. E-mail: [email protected]

ACCOMMODATION Booking of accommodation is according to the FIS rules via FIS online registration system.

Accommodation costs The organising committees will pay for persons within the quota and within the competition period according to the FIS rules. Price per person outside the quota within: CHF 125 per person per night with full board (double room).

Accommodation before the official competition period in Östersund (before February 13) SEK xxxx per person per night (double room) SEK xxxx per person per night (single room)

Hotels Ski Tour 2020 offers accommodation with full board for all national ski associations cross-country teams and all officials. The organiser will distribute the rooms/ hotels to the nations and the following hotels are “Ski Tour hotels”:

Östersund Åre Trondheim

Clarion Hotel Grand Copperhill mountain lodge Scandic Hotel Lerkendal Hotel Östersund Hotel Holiday Club Scandic Hotel Syd Köjagården Quality Frösö Park Hotel Fjällsätra Vålådalen Fjällgården Åre B&B

Accommodation offer for waxing staff for stage 4 For the teams waxing staff/technicians rooms will be offered in Meråker from Wednesday 19.02. to Thursday 20.02. The number of rooms per nation is limited and based on the quota. This will give the staff easy access to the service area in Meråker for stage 4 Storlien - Meråker.

The accommodation logistics is handled by Gyro Conference. E-mail: [email protected]

PAYMENT

Accommodation costs Teams will pay accommodation in the Service desk after TCM to Gyro Conference. Persons from the pay list will be paid by the OC directly.

Prize money payment Due to data protection rules the data’s from the athletes have to be given directly to [email protected] or on-site to the tour office.

Prize money form is available on FIS website under: (link)

Income tax information for prize money ● Income tax of European citizen is 15% ● Income tax of non-European citizen is 15%

LOGISTIC PLAN FOR THE WAX TRUCKS

Date Competition/ training Venue Information

Arrival Östersund Waxing trucks arriving from Falun can enter the service area in Östersund Ski Stadium from xx.02. at xx:xx.

13.2.20 Arrival Östersund Waxing trucks should enter the service area in Östersund Ski Stadium at latest by xx:xx at 13.02.

14.2.20 Training Östersund

15.2.20 10/15 km F int. start Östersund

16.2.20 10/ 15 km C pursuit Östersund

17.2.20 Training/ travel to Åre Östersund/ Åre The courses in Åre will only be open at the competition day, 17.2.20 and the waxing trucks are allowed to park in the service area in Åre from xx:xx at 17.02.

18.2.20 Sprint F/ travel to Åre After the sprint in Åre, the waxing trucks can Meråker drive to Meråker. Parking in the service area in Meråker from xx:xx at 18.02. Accommodation in Meråker fora limited number of persons from the service team from Wednesday 19.2. to Thursday 20.2. Accommodation for waxing truck drivers available in Meråker from 18.2.

19.2.20 Training Storlien-Meråker The service area is in Meråker (Grova Skisenter). No facilities for service in Storlien, but the start area is set up for official training. Travel distance between the finish in Meråker and the start in Storlien is 30 km.

20.2.20 38 km F mass start Storlien-Meråker After the race from Storlien to Meråker, waxing trucks can drive to Trondheim (Granåsen Skisenter) and access the service area from xx:xx at 20.02.

21.2.20 Training Trondheim

22.2.20 Sprint C Trondheim

23.2.20 15/ 30 km C pursuit Trondheim After the competitions in Trondheim, waxing trucks can leave the service area from xx:xx

24.2.20 Trondheim All waxing trucks must leave the service area in Trondheim before xx:xx

● The key to the waxing cabins are available at the competition office in the venues. The deposit is EUR 100/ team. Keys return and deposit return to competition office on the day of departure. ● Parking cards will be handed out on the Tour information meeting on Thursday 13th of February.

Special permissions for truck driving (Sunday- and night, other days with special regulations) ● There is no need of special permissions for truck driving on Swedish and Norwegian roads. No special rules and regulations, except for the normal Scandinavian weather and snow conditions and the need of snow tires.

TEAM CATERING ● Team Catering facilities are open every day from 09:00 to 17:00 ● Do not forget to sign up on the google doc for the lunch (link)

MEDICAL SERVICE ● In case of emergency in Sweden, call 112 ● In case of emergency in Norway, call 113 ● Medical facilities are located in the venues in Östersund, Åre, Meråker and Trondheim.

REGULATIONS OF RADIO EQUIPMENT/ RADIO FREQUENCIES

Sweden TBC

Norway ● The import, export and the operation of radio equipment in Norway is regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications. ● For information and application form please see https://eng.nkom.no/technical/forms/frequency/frequencies. Fill in the form ‘Application for temporary use of radio equipment in Norway’ and return it to [email protected].

REGULATIONS OF VISA ● Remember that citizens of some countries will need visa for visiting Norway. https://www.udi.no/en/ Please check with your embassy if you need a visa for Norway.

● For an official letter of invitation, please send a request to [email protected]

COURSES

Date Competition Venue Courses

15.2.20 W: 10 km interval start F Östersund Ski 2 x 5 km M: 15 km interval start F Stadium 3 x 5 km

16.2.20 M: 15 km pursuit C Östersund Ski 4 x 3,75 km M: 10 km pursuit C Stadium 3 x 3,3 km

18.2.20 W and M: Sprint F Åre National 900 meter sprint course in the lower part Arena (alpine) of the alpine piste.

20.2.20 W and M: 38 km mass start F Storlien - Grova 38 km course in the mountains, crossing Skisenter, the border between Sweden and Norway Meråker after 8 km

22.2.20 W and M: Sprint C Granåsen 1500 meter sprint course Skisenter, Trondheim

23.2.20 W: 15 km pursuit C Granåsen 3 x 5 km M: 30 km pursuit C Skisenter, 6 x 5 km Trondheim

COMPETITION INFORMATION - SPECIAL PROVISIONS

18.2.20. Åre, sprint F The sprint course is located in Sweden’s national alpine arena. The height difference from the start to the finish is approximately xx meters. To reach the start again after the finish of a heat, the athletes have to walk down.

20.2.20. Storlien - Meråker, 38 km mass start F Most of the course is unavailable from roads. To minimize the carbon footprint and the disturbance of animal life, the organiser will avoid unnecessary skidoos on the course.

Feeding There will be no possibilities for feeding the first 22 km of the course. The athletes must carry their own nutrition. After 22 km team staff can support the athletes (road access to the course). A feeding zone after 34 km can be reached on skis on a designated course from the finish (approx. 3 km to ski)

Pole service The OC will organise pole service along the entire course. The service will be given from OC skidoos and on fixed spots. The OC will ensure that the service personnel on the skidoos are familiar with Cross-Country World Cup, the speed and the athletes. Standard poles from one provider will be offered. After 22 km and 33 km the team staff can organise their own pole service.

Security First aid will be organised along the entire course.

The course is in mountainous terrain. If the weather conditions are too rough, a 3,75 km course in Grova Skisenter, Meråker will be used. Wardrobes and lunch After the finish, the athletes are taken by bus (7 km) to Meråker sport high school. Wardrobes and lunch is available at the school. Towels etc. will be provided.

ROAD MAP

Distances:

From To Kilometer

Östersund Airport (OSD) Östersund city centre (most tour hotels) 11 km

Trondheim Airport (TRD) Östersund city centre 228 km

Trondheim city centre Östersund city centre 260 km

Östersund city centre Östersund Ski Stadium 3 km

Östersund Åre 97 km

Åre Storlien 62 km

Åre Grova Ski Centre, Meråker 90 km

Storlien Grova Ski Centre, Meråker 30 km

Grova Ski Centre, Meråker Trondheim city centre (tour hotel) 88 km

Trondheim city centre (tour hotel) Granåsen Ski Centre, Trondheim 9 km

Trondheim city centre (tour hotel) Trondheim Airport (TRD) 32 km

LAHTI (FIN)

Program

Date Competition TCM Other 17.00 Friday Ski Museum auditorium 28/02/2020

12:00 18.00 Prize giving Saturday 10 km women C Ski Museum auditorium ceremony 29/02/2020 13:30 after the race

15 km men C 11:10 Prize giving Relay 4x5km, Women ceremony Sunday 13:30 after the race 01/03/2020 Relay4x7,5km, Men

Contacts

Position Name Phone Email Janne Marvaila +358 400 600 852 janne.marvaila@ FIS contact lhs.fi Aino Pippuri +358 44 482 6345 aino.pippuri@lah Accommodation tievents.fi Jussi Salomäki TBA transportation@l Transportation ahtiskigames.co m Laura Hämäläinen +358 45 2631211 finance@hiihtolii Finances Financial manager tto.fi Hannu Lehman +358 45 6313210 hannu.lehman@ Sport Competition manager lahtiskigames.co m Hannu Lehman +358 45 6313210 hannu.lehman@ Wax Cabins Competition manager lahtiskigames.co m Hannu Lehman +358 45 6313210 hannu.lehman@ Truck driving Competition manager lahtiskigames.co permissions m TBA Medical Service

Offices and their opening times

Office Location Opening times Grand stand building Friday 28.2. 9.00-19.00 Race office (floor level/ entrance 2.) Saturday 29.2. 9.00-20.00 Sunday 1.3. 9.00-17.00 Grand stand building (indoor Monday 24.2. 10.00 15.00 track/ entrance 2.) Tuesday 25.2. 10.00 15.00 Wednesday 26.2. 10.00 18.00 Thursday 27.2. 10.00 18.00 Transportation Friday 28.2. 8.00 20.00 Saturday 29.2. 8.00 20.00 Sunday 1.3. 9.00 19.00

Thu-Fri 15.00-19.00 Grand stand building (indoor Sat 10.00-18.00 Finances track/ entrance 2.) Sun 10.00-15.00

Grand stand building OC Office (3rd floor/ entrance 3.)

Accommodation

● Booking according the FIS Rules via FIS Online registration system. ● The OC offers accommodation for all Cross Country Ski Teams in the center of Lahti (Forenom Apart Hotel, Grand Hotel Lahti) and Vierumäki -Olympic Training Centre. Please read more information about the accommodations here: Forenom Apart Hotel: https://www.forenom.com/aparthotels/lahti/forenom-aparthotel- lahti/136/ Grand hotel Lahti : https://hotels.avainhotellit.fi/grand/en/ Vierumäki: https://vierumaki.fi/en/majoitus/hotel-rooms

Forenom and Grand hotel are located 5-10 min walk away from the venue. Walking distance. Vierumäki sport centre is located 30 min drive away from the venue. Shuttle service available from Vierumäki to venue and vice versa.

Further information: Aino Pippuri, [email protected], Phone: +358 44 482 6345. Accommodation and finance office opening hours:

Thu 13 – 19

Fri 9 – 19

Sat 10 – 17

Sun 11 – 15

Accommodation costs Accommodation costs: Persons from the pay list will be paid by the OC directly. For additional persons, the teams must pay directly to OC, if not agreed otherwise. Accommodation and transfer payments will be done by electronically by bank transfer.

Team Catering

Team Catering facilities are open Friday 28th of February until 1st of March. Coffee and snacks are available next to the CC service area office according to opening hours.

Lunch Services

NEW! Lunch Service: Please inform the OC where you plan to take your lunch, in the hotel or in the venue. List your preferences (with Nation and “CC” plus the amount of people eating) here: https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H7OTUKGDm_E nQLVfo/edit#gid=0

● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee ● You will receive vouchers according to the google doc questionnaire you have filled in advance. More specific information TBA.

Transportation

Transport (World Cup Rules Art. 11)

● Official airport: Helsinki airport (94 km from Lahti) ● The organizing committee will arrange transportation between the airport and hotels. One transport free of charge. Price for additional transport (up to 7 people 140 €, 8-17 persons 205 €). ● Shuttle service: - Shuttle busses are organized and are provided free-of-charge from Vierumäki and Pajulahti sport centre. - Limited shuttle service from the Forenom and Grand hotel (walking distance). Time schedules: to be informed on www.lahtiskigames.com. For individual requests for shuttle service, please email: [email protected]. ● Parking at the service area: There will be limited space for parking. Each team has a right park no more than one (1) car at the service area. Additional parking permits has to be ordered at the time of preliminary entries via FIS Online system.

Reimbursement

(World Cup Rules Art. 10 and 13)

● Accommodation costs: Persons from the pay lists will be paid by the OC directly. Over quota costs are to be paid by bank transfer to OC. Carrying costs/Reimbursement : ● Expenses sheets will be received in financial office during the race weekend or by e-mail: [email protected]. Payments will be done by bank transfer.

Prize money: Prize money payment

(Word Cup Rules Art. 8) Due to data protection rules the data’s from the athletes have to be given directly to: [email protected] or on-site to the Financial office (opening times see below) Prize money from is available on FIS Website under: www.fis-ski.com/inside-fis/document-library/cross-country/#deeplink=forms

Please note, the Finnish law does not allow any prize money transfer without the indication of the TINs (Tax identification number) from January 2019 on. You can find an instruction where to find your personal TIN here: http://www.oecd.org/tax/automatic-exchange/crs- implementation-and-assistance/tax-identification-numbers/

Income tax information for prize money: ● Income tax of European citizen is 15% ● Income tax of non-European citizen is 15% (USA 0 %)

Waxing facilities

(World Cup Rules Art. 14) ● Wax cabins : available from 25/02/2020 at 12:00 ● Waxing trucks : teams arriving with trucks have to inform the OC before 17/01/2020 (preliminary entry date) ● The keys to the cabins are available at the Cross-Country service area office. The deposit is 100 €/team. Keys return and deposit return to service area office on the day of departure. ● Parking cards can be picked up at the Service area office at the same time with the keys.

Medical Service

● In case you have an emergency you can call the following number 112 ● Medical facilities at the venue: Racing Rescue/Paramedic Pasi Rosendahl +358 50 351 3575 Hospitals near by: Päijät-Häme Central hospital (ten minutes drive from

the arena) Address: Keskussairaalankatu 7. Open hours: 24/7. Tel. 358 3 81911 All emergency cases. Serious head injuries may need to be transferred to the University Hospital of Helsinki. Decision is made by race doctor or trauma doctor in Päijät-Häme Cetral Hospital. Transportation to Helsinki is made by ambulance.

Regulations

Regulations of radio equipment / radio frequencies:

The import, export and the operation of radio equipment in Finland is regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications.

The Finnish Transport and Communications Agency (TRAFICOM) controls the use of radio frequencies in Finland and ensures that a sufficient number of frequencies are equally available, in order to ensure all users are able to operate in a cooperative and legal manner.

Each user of a radio transmitter subject to license must obtain a license granted by TRAFICOM. TRAFICOM assigns the frequencies to be used. It is prohibited to use any other frequencies than the ones mentioned in the license.

The radio license application can be completed via the link below and it must be submitted to TRAFICOM by January 31st 2020. https://www.traficom.fi/en/contact-form-event-organizers

More information from Mr. Markku Laasonen +358 295 390 454 / [email protected] There will not be radio inspections at the venue.

For license-exempted equipment, please see TRAFICOM Regulation 15 on collective frequencies for license-exempt radio transmitters and on their use: https://www.finlex.fi/fi/viranomaiset/normi/480001/44836 https://www.traficom.fi/en/communications/communications-networks/wireless-cameras- video-links-and-microphones

Special permissions for truck driving (Sunday- and night, other days with special regulations)

Teams must give information when they will arrive to stadium and parking area. Send messages by email to [email protected] No Sunday or night driving permission needed.

Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments

Maps and Courses

Maps and courses: https://lahtiskigames.com/team-info/?lang=en

Race Course Length 5 km (2,5 km south and 2,5 km 10 km w /15 km m Saturday 29.2.2020 north) 2,5 km North C Relay women 4x5 km Sunday 1.3.2020 2,5 km South F Relay men 4x7,5 km

DRAMMEN (NOR)

Program Date Competition TCM Other

Monday 2/3/2020 TBC Training area The Konnerud Sport Club ski-stadium, located 7 km from the Tuesday city-centre. The course is lighted and have a 3/3/2020 good 5km for training. The Service-centre will assist you with road directions and transportations.

13:00 TBC Prize giving Sprint Qualification C ceremony Wednesday 15:30 after the race 4/3/2020 Sprint Finals

Contacts Position Name Phone Email Arne Madsen +47 900 22 792 [email protected] General Secretary Tove Beate Ellingsen +47 402 42 662 tovebeate.ellingsen@gmail. Accommodation com Tove Beate Ellingsen +47 402 42 662 tovebeate.ellingsen@gmail. Transportation com Astri Botten Larsen +47 950 79 531 finance@worldcupdramme Finances n.no Mads Madsgård +47 952 39 556 [email protected] Sport

Lars Even Mehlum + 47 474 71 636 lars- Wax Cabins [email protected] Truck driving Per Olav Horne +47 905 56 171 [email protected] permissions Tommy Svendsrud +47 906 89 820 [email protected] Medical Service

Offices and their opening times

Office Location Opening times

The Race office is located at Scandic Sunday 17:00 – 19:00 Hotell and on the east side of the church Monday 10:00 – 19:00 Race office and will be properly Tuesday 07:00 – 16.00 marked.

Scandic Ambassadeur Hotel is our official Monday 16:00 – 21:00 hotel, where you will find our service- Tuesday 07:00 – 19:00 (reduced capacity during Transportation centre. the race) Wednesday 07:00 – 09:00

Finances TCM After the TCM

Scandic Ambassadeur Hotel is our official Monday 16:00 – 21:00 OC Office hotel, where you will find our service- Tuesday 07:00 – 19:00 (reduced capacity during centre. the race) Wednesday 07:00 – 09:00

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included): ○ Four star hotel Scandic Ambassadour 5 minutes from the venue: Four star hotel River Station Hotel (5 minutes from the venue) ● Price for additional accommodation outside of the quota: TBC ● Price for additional single rooms outside of the quota: TBC ● We retain the right for change

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the financial office Over quota costs are to be paid by cash or credit card. ● Carrying costs/Reimbursement : Expenses sheets will be received in financial office during the race weekend or by e-mail: [email protected] Payments will be done by bank transfer.

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected] ● Or on-site in the financial office (opening times see above) ● Prize money from is available on FIS Website under: https://assets.fis- ski.com/image/upload/v1570630619/fis- prod/assets/Bank_Transfer_Form_incl._Contacts.pdf

Income tax information for prize money: ● Income tax of European citizen is 15% ● Income tax of non-European citizen is 15% (USA 0 %)

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins: available from 2/3/2020 at 10:00 ● Waxing trucks : teams arriving with trucks have to inform the OC before 12/10/2020 ● The keys to the cabins are available at the wax building office. The deposit is 100 €/team. Keys return and deposit return to the wax building office (sub race office) on the day of departure. ● Parking cards can be picked up at the Raceoffice at the same time as the keys.

Team Catering ● Team Catering facilities are open (please add here opening times - off. training day and all race days) TBC

Medical Service ● In case you have an emergency you can call the following number: 112 ● Medical facilities ○ For 24 hour help: Drammen first-aid station, phone +47 32 26 90 00, adress: Rosenkrantzgaten no 17. ○ hospitals near by: + 47 116 117

Regulations of Visa:

● Remember that citizens of some countries will need visa for visiting Norway. Please check with your embassy if you need a visa for Norway.

● For an official letter of invitation, please send a request to [email protected]

Special permissions for truck driving (Sunday- and night, other days with special regulations)

● There is no need of special permissions for truck driving on Norwegian roads. No special rules and regulations, except for the normal Norwegian weather and snow conditions and the need of snow tires.

Special advices for the route and roads

(from the previous World Cup stage and to the next one): no special comments

Maps and Courses TBC

OSLO (NOR)

Program Date Competition TCM Other 18:00 30 km Women Scandic Friday Holmenkollen Park 6/3/2020 Hotel 12:00 18:00 Prize giving 30 km Women C 50 km Men C ceremony Saturday mass start Scandic Holmenkollen after the race 7/3/2020 Park

Hotel

11:30 Prize giving 50 km Men C ceremony Sunday mass start after the race 8/3/2020

Contacts Position Name Phone Email Wenche Berger +47 92896609 [email protected] Head office

Accommodation Heidi Myrseth +47 61287320 [email protected] Arild Vanberg +47 22811720 [email protected] Transportation

Hege Wilhelmsen +47 91914343 [email protected] Prize Money Marte Aagesen +47 97155330 [email protected] Chief of Race Trondsen Erling Vågan +47 999436339 [email protected] Wax Cabins Rune Rimberg [email protected] Medical Service

Offices and their opening times

Office Location Opening times Cross Country stadium 5/3: 08.00-20.00 Note: 5/3 Race Office at 6/3: 08.00-17.00 Race office Scandic Holmenkollen Park 7/3: 08.00-16.00 8/3: 08.00-16.00

Scandic Holmenkollen Park 2/3-8/3: 08.00-20.00 Transportation Radisson Blu Park Scandic Holmenkollen Park TBC Finances

Service Desk Scandic Holmenkollen Park 2/3-8/3: 08.00-21.00 Team/Hospitality

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included): ○ Three star hotel Scandic Holmenkollen Park Hotel next to the venue: Three star hotel Radisson Blu Park Hotel (20 minutes from the venue) ● Price for additional accommodation outside of the quota and extra single rooms: Scandic Holmenkollen Park Hotel: ● NOK 1420 per person in double room ● NOK 1890 per pseron in single room

Radisson Blu Park Hotel: ● NOK 1250 per person in double room ● NOK 1550 per person in single room

Transport (World Cup Rules Art. 11) ● Official airport : Oslo Lufthavn Gardermoen. The OC will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: 20 € per person one way (will be deducted from the reimbursement) ● Information to the Shuttle service ● Shuttle from Radisson Blu Park to the venue (for shuttle times see the transportation desk at the hotel)

Expenses sheets will be received in financial office during the race weekend or by e-mail: [email protected]. Payments will be done by bank transfer.

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected] ● Or on-site in the financial office (opening times see above) ● Prize money from is available on FIS Website under: http://www.fis- ski.com/inside-fis/document-library/cross-country/#deeplink=forms

Income tax information for prize money: ● Income tax of European citizen is 15% ● Income tax of non-European citizen is 15% (USA 0 %)

Team Catering ● Team Catering facilities are open (please add here opening times - off. training day and all race days) TBC ● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing ● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee ● Other info if you use vouchers, bracelette please add here

Medical Service ● In case you have an emergency you can call the following number: 112 ● Medical facilities ○ at the venue: + 47 22 81 17 96 ○ hospitals near by: + 47 116 117

Regulations of Visa:

● Remember that citizens of some countries will need visa for visiting Norway. Please check with your embassy if you need a visa for Norway.

● For an official letter of invitation, please send a request to [email protected]

Special permissions for truck driving (Sunday- and night, other days with special regulations)

Special advices for the route and roads

(from the previous World Cup stage and to the next one): no special comments

Maps and Courses TBC

QUEBEC (CAN)

Program Date Competition TCM Other Official training Sprint C 12:00 - 14:00 Friday 13/03/2020 10:50 Qualification Sprint C Prize giving Saturday TBC ceremony 14/03/2020 13:20 after the race Sprint Finals C

Prize giving 10:45 Qualification Sprint F ceremony Sunday after the race 15/03/2020 13:15 Sprint Finals F

Contacts Position Name Phone Email Marianne Pelchat 1-418-571- [email protected] General Secretary 9722 [email protected] Accommodation om [email protected] Transportation om [email protected] Finances om [email protected] Sport om [email protected] Wax Cabins om Truck driving [email protected] permissions om [email protected] Medical Service om

Offices and their opening times

Office Location Opening times Official Hotel (TBC) March 10: TBC March 11: TBC March 12 : 9am-7pm Race office March 13 : 8am-7pm March 14 : 8am-6pm March 15 : 8am-6pm n/a Transportation At Race Office (TBC) March 10: TBC March 11: TBC March 12 : 9am-7pm Finances March 13 : 8am-7pm March 14 : 8am-6pm March 15 : 8am-6pm Manège militaire From March 9 to March 16 OC Office

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included): ○ Details from official hotel to be followed. ● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request. ● Limited amount of accommodation available next to venue, mainly for quota.

Transport (World Cup Rules Art. 11) ● Official airports : o Québec City Jean-Lesage International Airport (YQB) o Montréal Pierre-Eliott-Trudeau International Airport (YUL)

● The organizing committee will arrange transportation between the airports and the hotels. 1 transport (from and to the airport) free of charge.

● Price for additional transport:

To/From YUL Capacity Costs

Bus up to 35 TBC

Mini-Bus up to 15 TBC

Van up to 5 TBC

To/From YQB Capacity Costs

Bus up to 35 TBC

Mini-Bus up to 15 TBC

Van up to 5 TBC

● Information to the Shuttle service - (hotels – venue) : no shuttle service (walking distance).

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the accommodation office. ● Over quota costs are to be paid by cash or credit card. ● Carrying costs/Reimbursement : ● Expenses sheets will be received in financial office during the race weekend or by e-mail. Payments will be done by bank transfer.

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected] ● Or on-site at the financial office in the Race Office (opening times see above) ● Prize money form is available on FIS Website under: http://www.fis- ski.com/inside-fis/document-library/cross-country/#deeplink=forms

Income tax information for prize money: ● Income tax of European citizen is 15% ● Income tax of non-European citizen is 15% (USA 0 %)

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins : available from Tuesday March 10th. For earlier arrivals (drop off equipment), please contact the OC in advance. ● Waxing trucks : teams arriving with trucks have to inform the OC before February. ● The keys to the cabins are available at the competition office. The deposit is 100 $CND/team. Keys return and deposit return to the Wax Village Office on the day of departure. ● Canada uses 120v electricity, transformers for 220v will be available on a limited basis.

Team Catering ● Team Catering facilities are open : At the official hotel from Tuesday to Thursday. Hours TBC. ● Possibility to have lunch boxes at the Wax Village from Friday to Sunday. Please make your reservation via the following link: ● https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing ● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee.

Medical Service ● In case you have an emergency you can call the following number = 911 ● Medical facilities ○ at the venue: on the Plains of Abraham ○ Hospitals near by: Hôtel-Dieu de Québec (less than 1km)

Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Canada is regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications. ● Each user of a radio transmitter subject to license must obtain a license granted by OC to assign the frequencies to be used. It is prohibited to use any other frequencies than the ones mentioned in the license. Please contact OC to get further information at [email protected].

Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Canada. ● Please check with your embassy if you need a visa for Canada. For an official letter of invitation, please send a request to [email protected]

Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments

Maps and Courses

Race Course Length

Sprint classic 1650m Satruday, March 14 Sprint free style 1650m Sunday, March 15

MINNEAPOLIS (USA)

Program Date Competition TCM Other 16:00 - 18:00 19:30 Course Inspection/Official Doubletree Hotel Monday Training 16/03/2020 14:15 Prize giving Tuesday Sprint Qualification F ceremony 17/03/2020 16:45 after the race

Sprint Finals

Contacts Position Name Phone Email Michael Bono +1 612 741-0314 [email protected] General Secretary Jane DeKraay +1 612 202-4663 [email protected] Accommodation

Janine Sieja +1 505 470-2413 [email protected] Transportation

Niina Haaslahti +358-44-9927561 [email protected] Finances Doug Debold +1 612 554-3947 [email protected] Sport rg Tom Ajax +1 763-656-7166 [email protected] Wax Cabins

Truck driving N/A permissions Mark Bixby +1 612 867-4687 [email protected] Medical Service

Offices and their opening times

Office Location Opening times The Trailhead Sunday – 7am – 7 pm Wirth Park Monday – 7 am – 7 pm

Tuesday – 7am - 9 pm Race office Wednesday – 7am – 4 pm

Summer Room Doubletree Hotel

Sunday – 10 am - 8 pm Monday – 8 am – 8 pm Tuesday – 8 am – 8 pm Wednesday – 8 am – 4 pm

Summer Room Sunday -10 am – 8 pm Doubletree Hotel Monday – 8 am – 8 pm Transportation Tuesday – 8 am – 8 pm Wednesday – 8 am – 4 pm

Summer Room Sunday – 10 am - 8 pm Doubletree Hotel Monday – 8 am – 8 pm Finances Tuesday – 8 am – 8 pm Wednesday – 8 am – 4 pm The Trailhead Sunday – 7am – 7 pm Wirth Park Monday – 7 am – 7 pm OC Office Tuesday – 7am - 9 pm Wednesday – 7am – 4 pm

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers the following accommodations (full board included): ○ Three star hotel DoubleTree by Hilton Hotel Minneapolis - Park Place: USD 125 per person in in a single or double room. ● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request. ● We retain the right to make changes.

Team Hotel overview:

The DoubleTree Hilton Hotel Minneapolis – Park Place is west of downtown Minneapolis, across from the Shops at West End. The DoubleTree Park Place guest rooms feature Serta Suite Dreams® beds, 50-inch HDTV with premium channels, complimentary internet access, a large work desk with an ergonomic chair, and refrigerator in each room.

This hotel has a heated indoor saltwater pool and whirlpool.

100

Transport (World Cup Rules Art. 11) ● Official airport : Minneapolis-St. Paul International Airport ● The organizing committee will arrange transportation between the airport and the hotel. One (1) transport (from and to the airport) free of charge per team. ● Price for additional transport: TBD ● Information for the Shuttle service from hotel to venue and return: o Shuttle buses will run from the Doubletree Hotel to the race venue. o Shuttle bus schedule will be posted at the hotel and at the Athlete Village. ● Customs clearance for arrival at MSP: TBD

Customs Regulations

The Organizing Committee wishes to make you aware of the restrictions on perfluorinated chemicals (PFCs) that are found in many ski waxes. These substances may be in violation of the Toxic Substances Control Act (TSCA) as regulated by the Environmental Protection Agency (EPA). Unfortunately, we are unable to advise you on US Customs and Border Protection regulations with regards to the importation of goods. We strongly encourage you to investigate and understand what goods you are allowed to bring into the USA with you.

Options to the Charter

● Monday March 16, 2020 Departures from Quebec

1. Flight from Quebec (YQB) via Toronto (YYZ) to Minneapolis (MSP) on Air Canada a. 5:20 am departure, arrives at MSP at 10:16 am b. Later departures also available 2. Flight from Quebec (YQB) via Newark (EWR) to Minneapolis (MSP) on United a. 7 am departure, arrives at MSP at 12:17 pm b. Later departures also available 3. Flight from Quebec (YQB) via Toronto (YYZ) to Minneapolis (MSP) on Delta a. 12:25 pm departure, arrives at MSP at 19:29

● Sunday March 15, 2020 Departure from Quebec

You may also consider sending some of your staff to Minneapolis prior to race finish in Quebec on Sunday. In addition to the above morning options, some alternatives include: 1. Flight from Quebec (YQB) via Toronto (YYZ) to Minneapolis (MSP) on Air Canada a. 15:45 departure, arrives at MSP at 21:46 b. Earlier departures also available 2. Flight from Quebec (YQB) via Newark (EWR) to Minneapolis (MSP) on United a. 16:00 departure, arrives at MSP at 23:30 b. Earlier departures also available 3. Flight from Quebec (YQB) via Toronto (YYZ) to Minneapolis (MSP) on Delta a. 12:25 pm departure, arrives at MSP at 19:29

● Monday March 16, 2020 Departures from Montreal

101

Driving to Montreal on Sunday night and spending the night near the airport is a worthwhile option as there are a lot more and cheaper flights available. Note that you are responsible for payment of hotel in Montreal yourself. Some examples: 1. Direct flight from Montreal (YUL) to Minneapolis (MSP) on Delta a. 5:50 am departure, arrives at MSP at 8:01 am 2. Flight from Montreal (YUL) via Detroit (DTW) to Minneapolis (MSP) on Delta a. 9:25 am departure, arrives at MSP at 13:22 3. Flight from Montreal (YUL) via Toronto (YYZ) to Minneapolis (MSP) on Air Canada a. 6 am departure, arrives at MSP at 10:16 am 4. Flight from Montreal (YUL) via Philadelphia (PHL) to Minneapolis (MSP) on American Airlines a. 7 am departure, arrives at MSP at 11:12 am 5. Flight from Montreal (YUL) via Newark (EWR) to Minneapolis (MSP) on United a. 6:30 am departure, arrives at MSP at 12:17 pm

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the accommodation office. ● Over quota costs are to be paid credit card. ● Carrying costs/Reimbursement : ● Expenses sheets will be received in financial office by email: [email protected]. Payments will be done by bank transfer.

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected] ● Or on-site to Niina Haaslahti in the financial office (opening times see above) ● Prize money from is available on FIS Website under: http://www.fis- ski.com/inside-fis/document-library/cross-country/#deeplink=forms

Income tax information for prize money: ● Income tax of 30% will be withheld on all prize money payments ● Athletes are required to complete IRS form W8-BEN in order to claim an exemption to the income tax if a tax treaty is in force between the USA and their country of residence. The form can be found here: https://www.irs.gov/pub/irs-pdf/fw8ben.pdf and should be returned via email to [email protected] or in person to Finance Office at the Team Hotel. Further details and instructions if needed are available via email at [email protected].”

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins : available from 14/03/2020 at 8:00 through 18/03/2020 at 16:00. ● Wax trucks : There are no facilities for wax trucks. ● A deposit of USD 250 is required for wax cabin keys. Deposit will be returned upon return of keys on departure day, pending acceptable condition of the wax cabin. ● Transformers: The Organizing Committee is providing power converters for rental at USD125 per converter. Specifications of the converter: 120 volt US

102

to 220 volt European transformer for one 1,000 watt wax iron. Teams must reserve a power converter at [email protected] no later than February 3, 2020. ● The rental payments will need to be paid to Niina Haaslahti in the Finance Office prior to receiving the converters.

Team Catering ● Team Catering facilities operating hours: ○ Official Training day - Monday 16/03/20

■ Open 8:00 am to 18:00 ■ Lunch served 11:00 - 15:00 ■ Food and beverages available all day.

○ Official Race day - Tuesday 17/03/20

■ Open 8:00 - 20:00 ■ Lunch served 11:00 - 15:00 ■ Hot food available until 17:00 ■ Food and beverages available all day.

● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing

● Costs for lunch service is USD10 per person per day if you haven’t ordered and paid full board via the Organizing Committee.

Medical Service ● In case you have an emergency you can call the following number +1 612 867- 4687. ● Medical facilities ○ At the venue: The medical staff is located in The Trailhead building. The first aid tent is located in the Festival Village at the venue. ○ Hospitals near by: North Memorial Hospital is located 3 kms. from Wirth Park at 3300 Oakdale Ave. North, Robbinsdale, MN 55422, Telephone: +1 763 520-5200.

Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in the United States is regulated by national law. The Federal Communications Commission (FCC) controls the use of radio frequencies in the United States. ● Per FCC regulation, licenses are not needed for personal radio services including Citizens Band Radio Service (CB), Multi-Use Radio Service (MURS), or Family Radio Service (FRS). A General Mobile Radio Service (GMRS) license is needed to operate a two-way radio with more than 2 watts ERP; to operate on frequencies 467.5500, 467.5750, 467.6000, 467.6250, 467.6500, 467.6750, 467.7000, and 467.7250 MHz; or to use a detachable

103

antenna. More details can be found at https://www.fcc.gov/general-mobile- radio-service-gmrs ● If required, permits for the use of radio transmission equipment must be requested according to national specifications. More details at https://www.ecfr.gov/cgi-bin/text- idx?SID=302887458205ab0abf910c7fa6ec5e76&mc=true&node=sp47.5.95.e &rgn=div6 ● There will not be radio inspections at the venue. ● Each user of a General Mobile Radio Service (GMRS) radio transmitter must obtain a license granted by the FCC. The FCC assigns the frequencies to be used. It is prohibited to use any other frequencies than the ones mentioned in the license.

Regulations of Visa: ● Remember that citizens of some countries will need a visa for visiting the USA. ● Please check with your embassy if you need a visa for the USA. For an official letter of invitation, please send a request to [email protected].

Visa Waiver Program for USA

If you are a citizen or eligible national of a Visa Waiver Program country, you must apply for an ESTA (Electronic System for Travel Authorization) before entering the USA. Be sure to do this well in advance of your travel through this website: https://esta.cbp.dhs.gov/esta/.

Special permissions for truck driving (Sunday- and night, other days with special regulations) ● There are no facilities for wax trucks.

Special advices for the route and roads - (from the previous World Cup stage and to the next one):

Arrival by air via Minneapolis-St. Paul International Airport (MSP). MSP Airport is approximately 30 kms. from the hotel and venue.

Maps and Courses Race Course Length Tuesday Sprint 1600m M 17/03/2020 1300m W

104

Course Maps

Men’s 1600m Sprint

105

Women’s 1300m Sprint

106

Wirth Park Venue Map

107

108

CANMORE (CAN)

Program Date Competition TCM Other Thursday 11:00am - 1:00pm 19:00 Opening 2020/03/19 Course Inspection & Coast Hotel Ceremonies Official Training (downtown)

Mass Start / Free 19:00 Prize giving Friday Coast Hotel ceremony 2020/03/20 after the race Saturday Pursuit / Classic 19:00 Prize giving 2020/03/21 Coast Hotel ceremony after the race Sunday Mixed Relay Prize giving 2020/03/22 ceremony after the race

End of season party Drake Inn

Contacts Position Name Phone Email

OC Chair Greg Thompson 403-678-3353 [email protected]

Chief of Race Mike Norton 403-973-7383 [email protected]

Comp Secretary Ken Hewitt 403-680-4141 [email protected]

Race Office Mgr Ann Lohka 403-809-9843 [email protected]

Accommodation Alicia Evans 403-688-4880 [email protected]

Transportation Alicia Evans 403-688-4880 [email protected]

Finances Susan Gudwer 403-679-9135 [email protected]

Wax Cabins Michael Hansen 403-703-0576 [email protected]

Medical Service Jim Hendry 403-699-6803 [email protected]

109

Offices and their opening times

Office Location Opening times Canmore Nordic Centre 08:00 to 18:00 Race office Bill Warren Training Centre 2020-03-18 to 2020-03-22 March 18 09:00 to 16:30 Canmore Nordic Centre March 19 08:00 to 16:30 FIS Family Room Biathlon Building March 20, 21 07:00 to 16:30 March 22 07:00 to 14:00 Canmore Nordic Centre 10:00 to 17:00 Finances Bill Warren Training Centre 2020-03-18 to 2020-03-22

110

Logistical information

Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following hotel accommodation (full board included): ○ Coast Hotel (primary hotel - downtown): ■ $153.00 per person in double room, $206.00 single ○ Chateau Canmore (downtown) ■ $139.00 per person in double room, $199.00 single ● At Basecamp Resorts, the OC offers apartment style accommodation suitable for self catered situations. Meals (full board or half board) available at Coast hotel - 5 minutes aways. ■ 3 bedroom bunk apartment $80.34 per person ■ 2 bedroom apartment $97.56 per person ■ 1 bedroom apartment $149.21 per person ■ 1 bedroom studio $126.25 per person ● At Basecamp Lodge, the OC offers the following hotel-style accommodation with meals (full board or half board) available at the Coast Hotel (5 minutes away). ■ King size bedroom (single occupancy): $103.30 per person ■ Double Queen size bedroom (double occ): $63.13 per person ● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request ● Price for additional accommodation outside of the quota: ○ OC will work with other accommodation provides to find accommodation as required for non-quota persons. ● OC retains the right to make changes.

Transport (World Cup Rules Art. 11) ● Official airport : Calgary International Airport (1.5 hour drive to Canmore) ● The organizing committee will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: ● $75.60 for one-way trip to or from the airport ● Information about the Shuttle service - Shuttle buses will run from official hotels to race venue. o Detailed schedule available upon arrival in Canmore

Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly to their hotels for all team athletes (incl Red Group), including over-quota costs ● Travel and Living Reimbursement: OC will verify athletes (Red Group, etc) eligible for subsidy directly with Team Captains prior to departure from Canmore, and will reimburse the respective NSO by wire transfer within 3 days of event completion. ● Wire transfer data from each team NSO must be confirmed at the financial office.

111

Prize money payment (Word Cup Rules Art. 8) ● Due to data protection rules the wire transfer data from the athletes must be given by email directly to: [email protected]; or on-site to Susan Gudwer in the financial office (opening times see above) ● Prize money form is available on FIS Website under: http://www.fis- ski.com/inside-fis/document-library/cross-country/#deeplink=forms

Income tax information for prize money: ● No tax will be deducted from prize money. Athletes should get their own tax advice for their particular home jurisdiction.

Waxing facilities (World Cup Rules Art. 14) ● Wax cabins : available from 2020/03/16 at 12:00. Teams wishing early access to wax cabins must contact the Team Compound manager no later than 2020/02/01 ● Waxing trucks : No waxing trucks permitted at venue. ● The keys to the cabins are available at the Race Office. The deposit is $50.00/team. Keys return and deposit return to Race Office on the day of departure. ● Parking cards can be picked up at the Race Office same time with the keys.

Team Catering ● Team Catering facilities are open - please see FIS Family room times ● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H 7OTUKGDm_EnQLVfo/edit?usp=sharing

Medical Service ● In case you have an emergency you can call the following number: 911 ● Medical facilities ○ Venue: Medical staff and ambulance will be onsite during Training days and Race days. ○ Town of Canmore: Canmore General Hospital, 1100 Hospital Place. 403 678-5536

112

Maps and Courses

Race Course Length Friday, Mass Start 3.3km ladies/ 3.75 km men 10 km ladies /15 km men Free Saturday, Pursuit 3.3km ladies/ 3.75 men 10 km ladies/15 km men Classic Sunday, Mixed 2.5km 2 x 2.5km Relay 4x5km

113

114

TD’S

115