REGULAR COUNCIL MEETING AGENDA [May] [12] [2014] 6:00 P.M

REGULAR COUNCIL MEETING AGENDA [May] [12] [2014] 6:00 p.m.

Page

1. Call To Order

2. Emergency Evacuation Procedure

3. Open Microphone

4. Additional Agenda Items

5. Adoption of the Agenda

6. Adoption of Minutes 4-9 a) Regular Meeting of Council, April 28 10 b) Committee of the Whole, May 7

7. BUSINESS ARISING FROM THE MINUTES

8. PUBLIC HEARINGS & DELEGATIONS a) Public Hearing: Bylaw 1639/2014 Ryders Ridge/Vistas

9. PLANNING & DEVELOPMENT 11-29 a) Land Use Bylaw 1640/2014, to amend Hewlett Park Outline Plan 30-37 b) Land Use Bylaw 1639/2014, to amend the Vista in Ryders Ridge (Phase 2)

10. COMMUNITY SERVICES 38-44 a) Information Report-Unsightly Properties

11. PUBLIC WORKS

Page 1 of 139 Page

11. PUBLIC WORKS 45-47 a) Award Contract-Sanitary Sewer Upgrade 48-51 b) Award Contract-Water Well Study 52-53 c) Award Contract-General Engineering Services 54-55 d) Report-Damaged Boardwalk Repairs

12. ADMINISTRATION 56-86 a) Report to Council: Respect Workplace Policy H-005-001A 87 b) Proclamation, Seniors' Week 2014 88 c) Proclamation, Muscular Dystrophy Week 2014 89 d) Proclamation Multiple Sclerosis Month, May e) Deputy Mayor coverage during FCM Conference 90-99 f) Appointment of Citizens at Large

13. FINANCE 100-119 a) 2014 First Quarter Financials

14. Upcoming Meetings & Events a) Council & Boards May 13 Multiplex Fundraising Committee May 14 Operational Services May 15 Community Futures in Red Deer May 15 PRL Board in Lacombe May 15 Firehall Task Force May 20 Municipal Planning Commission (19th is a Holiday) May 20 Multiplex Fundraising Committee May 20 Sylvan Lake Library Board May 21 Community Services May 22 Community Complex Building Task Force b) Office Closure-May 19th, 2014, Victoria Day

15. Correspondence & Information Items 120 a) Office of the Minister, Alberta Culture-Alberta Culture Days 2014 121-129 b) TransCanada Pipelines Limited, Proposed Project-Norglenwold Gate Interconnect 130-131 c) Corporate Services Meeting, May 6 132-137 d) Cheque Distribution Report

16. CAO Report

Page 2 of 139 Page

16. CAO Report 138-139 a)

17. Council Request for Information/Updates

18. Recess

19. IN CAMERA a) Land Acquisition b) Economic Development Opportunity, Legal c) Liability Report d) Legal

20. Adjourn

Page 3 of 139 TOWN OF SYLVAN LAKE Monday, Aptil28,2014 RECULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page t of6

Present: Mayor S. Mclntyre; Clr. M. Chernoff; Clr. C. Lust; Clr. G. Parsons; Clr. J. Payne; Clr. M. Prete

Absent: Clr. D. Plante

Also Present: Chief Administrative Officer B. Osmond; Planner K. Devlin; Director of Public Works D. Brand; Director of Community Services R. Lebsack; Director of Finance D. Moore; Director of Planning & Development K. Kalirai; Recording Secretary V. Wiseman

Mayor S. Mclntyre called the meeting to order at 6:02 p.m.

Emergency Mayor S. Mclntyre identified the available emergency exits and procedure to Evacuation Procedure: exit the building.

Adoption ofthe MOVED by Clr. Prete Agenda 180.04.28 THAT the Agenda of the Regular Meeting of Council for Agil 28,2014 be adopted as amended.

Amendments: Add: Delegation - Summer Villages of Norglenwold and Jarvis Bay Introduction of new staff In Camera ltems: Economic Development and Personnel CARRIED

Minutes: Regular MOVED by Clr. Parsons Meeting of Council March24,2014 WHEREAS the minutes of the Regular Meeting of April 14,2014 have been l8l .04.28 circulated to all members of Council;

NOW THEREFORE BE IT RESOLVED THAT the Regular Council Meeting minutes of April 14,2014 be adopted as presented. CARRIED

Open Mike No speakers.

Public Hearing A Bylaw which authorizes the Council of the Municipality to incur Bylaw 163812014 indebtedness by the issuance ofdebenture(s) in the amount of$5,000,000 for Botrowing Bylaw the purpose of constructing a ne\û Fire Hall.

Mayor S. Mclntyre declared the Public Hearing open at 6:06 p.m.

He asked for speakers for or against the Bylaw. No speakers.

Mayor S. Mclntyre declared the Public Hearing closed at 6:08 p.m.

Delegations: Carol McMillan, Mayor, Norglenwold; Bob Thomlinson, Mayor, Jarvis Bay Summer Villages of and Don Gummo, Councilor, Jarvis Bay presented Council with capital Norglenwold & Jarvis contributions by way oftwo cheques, each in the amount of$40,000, for a Bay total of$80,000. This was presented on behalfofthe tax payers ofthe two Summer Villages,

Collins Banow:2013 Grant Stange, ofCollins Banow presented the Final 201 3 Audited Financial Audited Financial Statements. Statements-Final

Summer Beach Music Dana Carlson and Quan Diep, of Summer Beach Music Festival, presented Festival their proposal to Council and addressed security related issues.

Senior/handicapped Darcy Mitchell and Matt Toonders presented a letter to Council outlining the Transportation need for senior and handicapped transportation within Town.

Page 4 of 139

tnitials TOWN OF SYLVAN LAKE Monday, April28,2014 RECULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 2 of 6

Report to Council, MOVED by Mayor Mclntyre RE: Senior,/handicapped THAT Council directs staff to prepare a report for Council which addresses options transportation options for those in need of handicapped transportation in 182.04.28 Sylvan Lake. CARRIED

2013 Audited MOVED by Clr. Lust Financial Statements 183.04.28 TÉLAT Council approves the 2013 Audited Financial Statements as presented by Collins Banow LLP. CARRTED

Bylaw 164112014Tax Bylaw 164112014, a Bylaw to set the 2014 Tax Rate. Rate Bylaw Second Reading 184.04.28 MOVED by Clr. Chemoff

THAT Council gives Second Reading to Bylaw No. 164ll20l4 setting the2014 Tax Rate.

Mayor S. Mclntyre asked that the vote be recorded.

CARRIED

In favour Mayor S. Mclntyre Clr. M. Chemoff Clr. C. Lust Clr. J. Payne Clr. M. Prete Opposed Clr. G. Parsons

Bylaw 1641/2014Tax MOVED by Clr. Lust Rate Bylaw Third Reading TFIAT Council gives Third Reading to Bylaw No. 164112014 setting the 185.04.28 2014 Tax Rate.

Mayor S. Mclntyre asked that the vote be recorded.

CARRIED

In favour Mayor S. Mclntyre Clr. M. Chemoff Clr. C. Lust Clr. J. Payne Clr. M. Prete Opposed Clr. G. Parsons

Allocation Funds to of Moved by Clr. Lust Fire Hall 186.04.28 THAT Council approve the allocation of $100,000 towards the construction of the new Fire Hall.

CARRIED

Recess Council recessed at 7:10 p.m.

Council reconvenod aI7i20 p.m.

Page 5 of 139

Initials TOWN OF SYLVAN LAKE Monday, 4pri128,2014 REGULAR COTJNCIL MEETING 6:00 P.M. COIJNCIL CHAMBERS Page 3 of6

Bylaw 1642/2014 Bylaw 1642/2014,aBylaw to establish Supplementary Tax for2014. Supplementary Tax Bylaw Second Reading MOVED by Clr. Payne 187.04.28 THAT Council gives Second Reading to Bylaw No. 164212014 authorizing the preparation of a Supplementary Tax for 2014. CARzuED

Bylaw 1642/2014 Supplementary Tax MOVED by Clr. Chernoff Bylaw Third Reading 188.04.28 TFIAT Council gives Third Reading to Bylaw No. 164212014 authorizing preparation ofa Supplementary Tax for2014. CARRIED

Bylaw 1638/2014 Fire Bylaw 1638/2014, a Bylaw to incur indebtedness by issuance ofa debenture Hall Borrowing Bylaw in the amount of $5,000,000 for the purpose ofbuilding a Fire Hall. Second Reading 189.04.28 MOVED by Clr. Payne

THAT Council gives Second Reading of the Fire Hall Borrowing Bylaw 1638 I 2014. CARzuED

Bylaw 1638/2014 Fire MOVED by Clr. Parsons Hall Bonowing Bylaw Third Reading 190.04.28 THAT Council gives Third Reading of the Fire Hall Borrowing Bylaw t638 I 2014. CARRIED

Request for Tax MOVED by Clr. Payne Penalty Cancellation 191.04.28 THAT Council amends Motion 192.04.28 to say they support the cancellation of 50% ofthe penalties ofTax Roll Number 00045 100, instead of some or all. DEFEATED

Request for Tax MOVED by Clr. Parsons Penalty Cancellation 192.04.28 THAT Council advises Administration they support the cancellation of some or all penalties of Tax Roll Number 00045100. DEFEATED

Mixed-Use THAT Council approve Development Permit #051-2014, issued for a Mixed- Development Permit use development (commerciaVresidential) to be located ar 4402-4408 504 #051-2014 Avenue subject to the following terms and conditions: 193.04.28 l. This permit being granted for the construction ofa Mixed-use development (commercial with l0 residential units). 2. Prior to issuance of a valid development permit the Developer shall: I. enter into a Development Agreement with the Town to address municipal improvements, including the collection of applicable fees and/or levies, and any other matters deemed necessary, where required; II. prepare and submit the following, to the satisfaction ofthe Town ofSylvan Lake Engineer(s): a) a site grading plan; b)a storm water management plan; c) a Servicing and Utility Plan; IIL submit and receive approval for an updated site plan, showing the removal ofthe access to 504 Avenue, to the satisfaction of Planning and Development.

Page 6 of 139

Initials TOWN OF SYLVAN LAKE Monday, Aprí128,2014 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 4 of 6

IV. submit and receive approval for updated building elevations showing more detail, to be in line with the Pattern Book to the satisfaction ofPlanning and Development. V. submit and receive approval for a detailed landscaping plan, showing a pedesfian connection from the parking lot to the sidewalk, and cost estimate satisfactory to Planning and Development; VI. ensure payment ofall landscaping securities. 3. The applicant, providing within ninety (90) days from the date of approval, sufficient evidence that Lots 21-24,Block5, Plan 264345 (4402 &.4408 504 Avenue) are consolidated (Certificate ofTitle 1 12 404 152 aîd 112 404 1521001). 4. All parking areas must be hard surfaced to the satisfaction ofthe Development Officer prior to occupancy. 5. The lane access to the site is to be paved from 44th Street west to the westerly comer of the property (21). 6. The developer entering into an encroachment agreement for the balconies which encroach into the Town's lane. The developer is responsible for all costs associated with the preparation and registration of the agreement. 7 . All construction materials, supplies, and equipment are to be stored on the property and not on the public roadway. 8. The developer ensuring the continuous cleanup ofconstruction debris tracked onto the public roadway where access is provided to the property. 9. All development is located outside active utility Right-of-Ways and easements. I 0. The property is to be maintained to the satisfaction of the Town of Sylvan Lake.

CARRIED

Special Event Request MOVED by Clr. Prete Summer Beach Music Festival-Damage THAT Council approves the damage deposit for the Summer Beach Music Deposit Festival be amended from $10,000 to $5,000. r94.04.28 CARRIED

Special Event Request MOVED by Clr. Payne Summer Beach Music Festival THAT Council supports the approval of the Summer Beach Music Festival, 195.04.28 which includes the following conditions:

1. Detailed site plan approved by the Town by May 30, 2014 to include . Capacity ofthe event area o Fencing layout . Entrance/Exit points o Location ofstage o Location/# ofportable toilets . Location/#offirst aid stations o Location/size ofany tents or structures ¡ Location ofalcohol sales . Location ofbrand related merchandize/album sales 2. Approved AGLC Liquor License by June 30, 20 14 3. Approved AHS Food Service Permit by June 30,2014 4. Security and Safety Plan approved by the Town & RCMP by June 16,2014 to include Private security numbers and responsibilities RCMP numbers and associated costs Conversation Officer numbers and associated costs Municipal Enforcement Officer numbers and associated costs Entrance controls 5. Emergency and medical plan approved by the Town by June 16, 2014 to include . Emergency Response Plan . On-Site Medical and First Aid Plan 6. Policing Deposit of $20,000.00, submitted to the Town by means of a money order or certified cheque by August 1,2014 7. Damage Deposit of $5,000.00 submitted to the Town by means of a

Page 7 of 139

Initials TOWN OF SYLVAN LAKE Monday, April 28,2014 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 5 of6

money order or certified cheque by August 1,2014 8. Clean Up plan approved by the Town by June 30,2014

CARRIED Status Reports first Quarter 2014:

Planning & Accepted as information. Development Review 196.04.28

South Area Structure MOVED by Clr. Prete Plan t97.04.28 THAT Council grant an extension of time from May 2014 to September 2014 for the South Area Structure Plan. CARRIED

Municipal MOVED by Clr. Parsons Development Plan 198.04.28 TTIAT Council grant an extension of time from April 2014 to July 2014 for the Municipal Development Plan. CARRIED

Beach Enìancements MOVED by Mayor S. Mclntyre 199.04.28

THAT Council directs staffto explore all necessary options to restore a sand beach below the sea wall and the addition ofsand directly above the sea wall. CARRIED

Extension of Meeting MOVED by Clr. Payne 200.04.28 That Council extend the Council meeting past the three hour timeline.

CARRIED

Recess Council recessed at 8:59 p.m.

Council reconvened at 9:09 p.m.

Aerial Ladde¡ Truck MOVED by Clr. Lust 201.04.28

THAT Council directs staffto bring back to Council the repoft on the aerial fire truck and to provide other options, which include the purchase of a used truck and the timing of the delivery of the truck.

CARRIED

Remaining Status MOVED by Clr. Lust Reports 202.04.28 TIIAT Council accepts the remaining quarterly Status Reports as information: -2014 Website, Mobile Version -Multiplex Redevelopment Detailed Design -Cultural Master Plan Terms of Reference -Four Seasons Park Drainage -Lighthouse Park Design & Development -Spray Park Design -Tree Assessment -Trail Development -Ryders RidgeAy'istas Park Design -Land Use Bylaw Review -Pattern Book Review -Annexation

Page 8 of 139

Initials TOWN OF SYLVAN LAKE Monday, April28,2014 REGULAR COUNCIL MEETING 6:00 P.M. COI.INCIL CHAMBERS Page ó ofó

-Centennial Street (50th St.) Design Development -East Expansion Study -South Area Structure Plan -Municipal Development Plan

CARRIED

CAO Reports Dave Brand, Director of Public Works, spoke to Council regarding an upcoming emergency sewer system repair. This will necessitate a road closure on 47 Avenue between 50 Street & 51 Street on April 30th. This has been posted on our Town website.

CAO Report accepted as information.

Correspondence and Information Items Council received the correspondence and information items as information.

In Camera Session MOVED by Clr. Chemoff 203.04.28

THAT the open session of Council be terminated and the meeting continue in camera. Time 9:50 p.m. CARRIED

Termination of MOVED by Clr. Parsons In Camera Session 204.04.28 THAT the in camera session of Council terminate and the open session resume. Time l0:15 p.m. CARRIED

Adjoumment The Regular Meeting of Council of April 28, 2014 was adjoumed. Time: 10:20 p.m.

Mayor S. Mclntyre

Chief Administrative Ofticer B. Osmond

Page 9 of 139

Initials TOWN OF SYLVAN LAKE 'r/Vednesday, May 7, 20 | 4 COMMITTEE OF THE WHOLE MEETING 6:00 P.M.

COUNCIL CHAMBERS Page 1 of 1

Present: Mayor S. Mclntyre; Clr. G. Parsons; Clr. J. Payne; Clr. D. Plante; Clr. M. Prete; Clr. Megan Chernoff; C. Lust

Regrets:

Also Present: Chief Administrative Officer B. Osmond; Director of Public Works David Brand, Operations Foreman John Watson; Recording Secretary Vangie Wiseman

Call to Order: Mayor S. Mclntyre called the meeting to order at 6:04 p.m.

Emergency Mayor S. Mclntyre identified the emergency exits and procedure to exit the Evacuation Procedures building.

Adoption ofthe MOVED by Clr. Payne Agenda 205-05-07 THAT the Agenda of the Committee of the Whole Meeting of May 7, 2014be adopted as presented.

CARRIED

Proposed Amendments David Brand, Director of Public Works and John Watson, Operations Foreman to Waste Bylaw presented a report which provided Council with information on proposed 1620/2013 Bylaw 162012013. A Bylaw to replace existing Bylaw 151412009 (the Waste Bylaw), which is required to provide for the necessary changes for the automated collection of household garbage and to discuss options for improving upon the proposed Bylaw.

In Camera No in camera items.

Adjournment The Committee of the Whole meeting of May 7,2014 was adjourned. Time: 8:55 p.m.

Mayot S. Mclnt¡e

Chief Administrative Officer B. Osmond

Page 10 of 139

Initials REPORT TO COUNCIL MEETING OF MAY 12. 2OI4

FROM: Planning & Development DATE: April25,2014

Subject: To amend the Hewlett Park Outline Plan, and Bylaw 164012014 to amend the Town of Sylvan Lake Land Use Bylaw

Purpose

To present proposed amendments to redesignate poñions of land within the Hewlett Park Outline Plan and to amend the Town's Land Use Bylaw in order to rezone a portion of land referred to as "Hampton Pointe''.

Background

The applicant is proposing to amend the Hewlett Park Outline Plan and Town's Land Use Bylaw to redesignate a portion of land referred to as Hampton Pointe and alter the lot and road conflguration of the area. ln addition to reconfiguring the plan layout, rezoning of the lands are also proposed and are reflected within the amending outline plan. Hampton Pointe is located north of the existing residential development along Hinshaw Drive, south of the railway, and west of the industrial area that fronts on to Erickson Drive. The amending area comprises of 8,69 ha totaling 9.4 % of the overall area for the Hewlett Park Outline Plan,

Amendments to the Hewlett Park Outline Plan

To achieve the concept plan envisioned in the amending Hewlett Park Outline Plan, as indicated on the attached Figure 2.0 Proposed Outline Plan, the following amendments are required:

o Redesignate lands from Low Density Residential District (R1) to Narrow Lot General Residential District (R5) . Redesignate lands from Narrow Lot General Residential District (R5) to Medium Lot Residential Dishict (R1A) . Redesignate land from Nanow Lot General Residential District (R5) to Public Facility District (PF) . Reconfigure the local road network from three cul-de-sacs to a looped close . lndicate the location of newly proposed lots . Update the land use statistics table

Bvlaw 1640/2014 Amendment to the Land use Bylaw

Application for an amendment to the Town's Land Use Bylaw will be required to accommodate the following land use districts:

o Rezone lands from Low Density Residential District (R1) to Nanow Lot General Residential District (R5) o Rezone lands from Narrow Lot General Residential District (R5) to Medium Lot Residential District (R1A) . Rezone land from Narrow Lot General Residential District (R5) to Public Facility District (PF)

Discussion

The proposed redesignations of land will accommodate the develope/s ability to address market demand by increasing the number of nanow residential lots through the reconfiguration of the proposed road network. A path system has also been included to allow connectivity to the easterly portion of the plan area containing open space.

Page 11 of 139 Report to Council Page 2 of 3 Subject: Bylaw 164012014 May 12,2014

maintained bY slightlY The Municipal Development Plan and original outl ne plan development targets have been p/ha 30.3 p/ha, Section 1.4(a) of increasing the units/ha from 11,28 ulhato 11,36 u/ha and persons/ha from 30.1 to residential uses is consistent the MDP allows for a maxim um residential density of 40 persons/ha. The distribution of with the policies of the MDP and land use concept map.

4 0 existns Hewrett Park outrine Pran and section of the ïJ:lJ;.i iJJirii.i:å: i: lälÎJr::gi';;'å'fi3|1 the density proposed for residential uses, of 30 m from the railway as well as 20 m and will be developed as part of a future access route will be designed at the development stage along the northerly P the existing outline p original conducted for not adversãly affect thin the Traffìc lmpact Assessment the plan area.

to ensure consistency Bylaw 1640/2014 proposes to amend the land use district within the Town's Land use Bylaw outline plan. between land use concept maps, The proposed rezoning will comply with the amending

1. That Council grants first reading to the proposed bylaw and sets a public hearing date' first reading of the bylaw. 2. That Council iequests further iñformation from Administration before proceeding with 3. That Council denies fìrst reading of the bylaw'

when services will need to The timing of subdivision and the conditions within a development agreement will dictate be paid for and installed,

ertised in the local newspaper and circulated to referral will include having copies of the proposed Bylaw and the e Town office and on the Town's website. Adjacent ndments.

prior to the public hearing, the proposed Bylaw and outline plan.will be provided to the Municipal Planning Commission and Council have Commission for their revievrj. lt is important to note that both the Municipal Planning process. the ability to request information to be added or changed during the

It is respectfully recommended that Council:

Park Outline Plan amendment and Grant first reading to proposed Bylaw 1640/2014, refer the proposed Hewlett the public hearing gytàw to¿0n014-to the Municipal'planning Commission for comments, and set June 9, 2014 as date for Bylaw 1640/2014.

Page 12 of 139 Report to Council Page 3 of 3 Subject: Bylaw 164012014 May 12,2014

Proposed Resolution

Ad mi n istration respectful ly proposes the followi ng motions:

THAT Council refers the proposed Hewlett Park Outline Plan amendment to the Municipal Planning Commissíon for comment;

THAT Council grants first reading to Bylaw 164012014, being a bylaw to amend the Land Use Bylaw 1 555/201 0;

THAT Council refers Bylaw 1640/2014, being a bylaw to amend the Land Use Bylaw 1555/2010, to the Municipal Planning Commission for comment; and

THAT Council set June 9,2014 at 6:00 pm in the Council Chambers as the date, time and place for the public hearing on bylaw 164012014.

Attachments 1. Proposed Hewlett Park Outline Plan amendment 2. Bylaw 1640/2014 to amend Land Use Bylaw 1555/2010 (with Map) 3. Application for Amendment to the Land Use Bylaw 1555/2010

Report Prepared by: Report Approved for Gouncil

Matthew Pawlow, PCPS B, Osmond, CAO

Page 13 of 139 Amendmenl lo the Hewlett Pork Oulline Plon

For the omendmenl of Hompton Poinle

tantec

Prepored for: Folcon Homes

Prepored by: Stqntec Consulting Lld I I 00 - 4900 50th st Red Deer AB T4N IX7

April7,20l4

Stantec

Page 14 of 139 AMENDMENT TO THE HEWTETT PARK OUTTINE PIAN

Toble of Conlenls

1.0 INTRODUCTION I

2.0 BACKGROUND...... I

2.1 PAST AMENDMENTS 1

3.0 OVERAtt CONCEPT..... 1

4.0 HAMPTON POINTE CONCEPT. 4

5.0 POTICY COMPTIANCE 8

6.0 PARKS AND OPEN SPACE 8

7.0 BUFFERING 8

8.0 TRANSPORTATION I

9.0 MUNICIPAT SERVICES ?

10.0 IMPIEMENTATION I l0. t STAGING I 10.2 AMENDMENTS TO THE LAND USE BYLAW ...... 9 10.3 SUBDIVISION I

IIST OF TABTES Toble I - Approved Hewlett Pork Outline Plon Lond Use Stotistics. I Toble 2 - Approved Hewlett Pork Outline Plon Densities...... 2 Toble 3 - Approved Hewlett Pork Outline Plon Student Generotion Estimote...... 2 Toble 4 - Hompton Pointe (Areo C) Lond Use Stotistics...... 4 Toble 5 - Hewlett Pork (Overoll Plon Areo) Lond Use Stotistics, 4 Toble ó - Proposed Hewlett Pork Densities...... 5 Toble Z - Proposed Hewlett Pork Student Generotion Estimote 5

I.ISÏ OF FIGURES Figure 1.0 - Approved Outline Plon 3 Figure 2.0 - Proposed Outline Plon. 6 Figure 3.0 - Hompton Pointe (Areo C) Defoi|...... 7

Stantec

om v:\l 128\oct¡ve\ I 12849491\07_reporls_studies\oufline plon\rpt_homplonpoinle_outl¡neplon A1Ao4o4.docx Page 15 of 139 AMENDMENT TO THE HEWTETT PARK OUTTINE PIAN

AprilT,2014

,l.O INTRODUCTION

Stonlec Consulling Ltd. hos been retoined by Folcon Homes lo omend the Hewlelt Pork Outline Plon. The purpose of ihis omendment is to oller f he roodwoy loyoul ond residentiol lond uses within Amendment Areo C, hereofler referred lo os Hompton Pointe.

2.0 BACKGROUND

The Hewletl Pork Oulline Plon Areo is comprised of 92.9 hectores in northeosl Sylvon Loke. The Plon Areo is bounded by the Conodion Notionol Roilwoy right-of-woy to lhe norlh, 47 Avenue to the south, Highwoy 20 ond Erickson Drive lo the eost, ond 43 Slreei ond exisfing residentiol development on Willow Slreet lo lhe wesl.

The lond surrounding lhe Plon Areo is developed os o mix of residentiol, commerciol, ond induslriol lond. The woler body of Sylvon Loke is opproximolely 400 melers north of Hewlett Pork. ocross the Conodion Notionol Roilwoy Righl of Woy.

2.1 PAST AMENDMENTS The Hewlelf Pork Oulline Plon hos been omended lwice: for Amendmenl Areo A in Jonuory of 2008 ond for Amendmenl Areo B in Moy of 2008.

3.0 OVERATL CONCEPT

Hewlelt Pork is o combinotion of residentiol, commerciol, educolionol, recreolionol, ond industriol spoce. A prominenl commerciol districl is locoled in lhe soulheost portion of lhe Plon Areo wilh o lorge recreotionol oreo in lhe soufhwesl which houses CP Blokely Elementory School ond five boseboll diomonds.

The opproved Hewletl Pork lond use concepl is shown on Figure 1.0 - Approved Oulline Plon with o breokdown of ils lond use stolistics below.

Toble I - Hewletl Pork Outline Plon Lond Use Slolislics. lond Uses Areq lho) % of Plon Areo Low Density Residenliol District lRl) 19.73 21.2% 'ì Hioh Density Residentiol Disfrici lR3) 1.58 12.s% Nonow Lol Generol Residentiol Dislrict lR5) r4,03 15.0% Public Focilitv Districl IPF) 7.74 8.3% Hiqhwoy Commerciol Distdcl ICH) 7.O1 75% Retoil ond CommerciolService Direct Conlrol IRCS-DC) 0.35 0A% Liqht lndustriol Disfrict lll) 2.16 23% Stantec

om v:\ I 128\ociive\l 12849491\07_reporls_slud¡es\ouli¡ne plon\rpl_homptonpointe_outlineplon_æl40404.docx Page 16 of 139 AMENDMENT TO THE HEWIETT PARK OUTTINE PIAN

April7,2014

Public Focililv Dislricl lPFl - Exislino 12.49 13.4% Roods ond Lones 17.84 19.2% Tolol 92.93 100.0%

Toble 2 - Hewletl Pork Outline Plon Densilies. Densityt Unils/ho Unils Persons/Unit Persons

Low Density Residenliol District lRl ) 17 335 2.9 971 Hioh Densitv Residenliol District lR3 35 405 2.3 931 Norrow Lol Generol Residentiol Districl lR5) 22 308 2.9 893 Totol 1,048 2,795 Unit Density (1,048 units/92.93 ho) = 11.28 unit/ho Person Density (2,795 persons/92.93 ho) = 30.1 persons/ho

Toble 3 - Hewletl Pork Oulline Plqn Sludenl Generqlion Eslimole. Tolql Pooulolion Sludent Generolionz Public Seoo¡ole K-ó 7-9 10-12 K-ó 7-9 10-12 2,795 125 5ó 74 83 37 49 Tolol Sludenl Generolion: 424

I Densities of Persons / Unit ore bosed upon the 2004 Household Size by Dwelling Type (Owned ond Renled) chorT, os found in lhe Town of Sylvon Loke 2004 Municipol Census. Ihe Low DensiTy Residenliol District (R I ) Persons / Unit volue is bosed on lhe Averoge Household Size of 2.9 for Single Defoched. The High Densify Residentiol District (R3) Persons / Unit volue is bosed on the Averoge Household Size of 2.3 for Row (Town) House. The Norrow Lof Generol Residenliol Dislricl (R5) Persons / Unit volue is bosed on the Averoge Household Size of 2.9 for Single Detoched 2 Student generotion is bosed on on ossumplion Thot the below listed percentoges of residenls will oltend school in the following colegories: Public K-ó (4.57"1,7-9 l2%1, tO-12 (2.5%); Seporole K-6 (3%),7-9 (l%1, 10-12 (2%). Stantec

om v:\l 128\ocfive\ I 12849491\07_reporfs_sl udies\ouiline plon\rpt_hompionpointe_outlÌneplon_æl40404.docx 2 Page 17 of 139 t h Legend: ø Low Density Residential District (R1) High Density Residential District (R3) ¿i_. Narrow Lot General Residential District (R5) Ë DC District (RCS_DC) F E Retail and Commercial Service Highway Commerc¡al District (CH) ñ' Public Facility District (PF) <. Light lndustrial District (11) t Public Facility D¡strict (PF) Roads and Lanes ; rrrr Qsfli¡g Plan Boundary + Iã

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--t ì[

r .rrrr-----l r-]: : Fçna h Figure 1.0 Folcon Homes (D stantcc Red Deer, Alberto tllm a9ñ-5û.S_.i r4ù: all¡NlX/ Pi 40al 3a t3370 tu iLal v24169

Approved Outline Plon DRAWN BY: SAS CHECKED BY: GCL SCAIE: NTS April, 2014 Hewlett Pork PROIECT#:112449491 Page 18 of 139 AMENDMENT TO THE HEWTETT PARK OUTIINE PIAN

April7,2014

4.0 HAMPTON PO¡NTE CONCEPT

Hompton Pointe is locoted in lhe norlheost portion of the Hewlelt Pork Plon Areo ond is cunenlly undeveloped. This oreo, consisting of B.ó9ho (9.4% of the Overoll Plon Areo), is idenlified in lhe Approved Oufline Plon for R5 Norrow Lot Generol Residentiol ond Rl Low Densily Resideniiol homes.

The proposed omendment, os shown on Figure 2.0 - Ptoposed Oulline Plon ond Figure 3.0 - Homplon Pointe (Areo C) Detoil, does nol chonge lhe infenf of lhe oreo; however, il inlroduces on olternotive producl type vio lhe Low Density Residentiol (R1A) lond use, reviews lhe efficiency of lond development, ond slightly reconfigures the rood loyoul. ln oddition, o smoll open spoce connection will be provided to lhe eosl.

This chonge is seen to reflect currenl morket conditions in Sylvon Loke by providing o lower cost project lype thol is required in the Town of Sylvon Loke. The full lond use colculotions ossocioted with this omendmenl ore shown below.

Ioble 4 - H n Poinle lond Use Stotislics. Aooroved Proposed lond Use Areo lhol % of Areo C Areo lho) 7"ol A¡eo C Low Densitv Residentiol District (Rl) 1.93 22.3% Low Density Residentiol Districl (RlA) o.70 8.1% Norrow Lol Generol Residentiol Districl lR5) 3.97 45.7% 5.1 9 s9.7% Public Focilily Dislrict IPF) o.o2 0.2% Roods ond Lones 2.78 32.O% 2.78 32.O% Tolol 8.69 100.0% 8.ó9 r00.00%

Toble5-HewletlPork Plon Areo lond Use Stotistics. lqnd Uses Areo lhoì % of Plqn Areo Low Densitv Residentiol District lRl ) r 7.80 19.2% Low Densily Residenliol District (RlA) 0.70 o.8v Hiqh Densilv Residentiol Dislrict lR3) I 1.58 12.5% Norrow Lot Generol Residentiol District lR5) r 5.25 16.4% Public Focility District lPFl 7.75 8.3V Hiqhwoy Commerciol District ICH) 7.01 75% Retoil ond CommerciolService Direct Control IRCS-DCl 0.35 0.4% Lioht lndustriol District lll) 2.16 23% Public Focilify Districl IPF) 12.49 13/% Roods ond Lones 17.84 19.2% Totql ?2.93 100.0%

Stantec

plon\rpt_homptonpoinle-oullineplon 4 om v:\l 128\ociive\ I 12849491\0Z_reports_sl udies\oulline -æ140404.docx Page 19 of 139 AMENDMENT TO THE HEWTETT PARK OUTTINE PIAN

April 7 , 2014

Ioble 6 - Hewletl Pqrk Densilies. Densitys Units/ho Unils Persons/Unil Pe¡sons Low Densilv Residentiol District lRl) t7 302 2.9 875 Low DensiÌy Residentiol District (R1A) 21 14 2.9 42 Hioh Densilv Residentiol District lR3) ?Ã 405 2..1 93r Norrow Lot Generol Residenliol District (R5) 22 335 2.9 971 Tolol 1.05ó 2,8"19 Unit Density (1,05ó units/92.93 ho) = 1 1.3ô unit/ho Person Density (2,819 persons/92.93 ho) = 30.3 persons/ho

7- Hewletl Pqrk Student Generolion Eslimole. Tolql Populolion Sludenl Generolionr Public Seporole K-ó 7-9 10-12 K-ó 7-9 10-12 2,819 126 56 74 83 37 49 Tolol Sludenl Generolion: 425

3 Densities of Persons / Unil ore bosed upon the 2004 Household Size by Dwelling Type (Owned ond Renfed) chorl, os found in the Town of Sylvon Loke 2004 Municipol Census. The Low Density Residenliol District (Rì ) Persons / Unit volue is bosed on the Averoge Household Size of 2.9 for Single Detqched. The High Densify Residenliol DistrÎct (R3) Persons / Unit volue is bosed on the Averoge Household Size of 2.3 for Row (Town) House. The Norrow Lot Generql Residentiol Dislrict (R5) Persons / Unit volue is bosed on the Averoge Household Size of 2.9 for Single DeToched. 4 Sludent generotion is bosed on on ossumption thot the below lisled percenioges of residents will ottend school in the following cotegories: Public K-ó 14.5%1,7-9 (27"1, 10-12 (2.5%); Seporole K-6 (37"1,7-9 (1%1, 10-12 (27"1. Stantec

om v:\l 128\octive\ ì 12849491 \07_reports_studies\outline plon\rpi_homplonpointe-outlineplon-æ1¿0404.docx 5 Page 20 of 139 ê 5 h Legend: ú Low Density Residential Distr¡ct (R1) / Low Density Residential Distr¡ct (R1A) ä, High Density Resident¡al District (R3) = Narrow Lot General Residential District (R5) ö n Retail & Commercial Service DC District (RCS_DC) È H¡ghway Commercial District (CH) Public Facility District (PF) I - Light lndustrial District (11) Public Facility District (PF) ; Roads and Lanes ã ¡¡¡¡ Outline Plan Boundary = rrrr Amendment Boundary -Hampton Pointe

¡ ,lc[ I t È

6 É

e I

¡ Ë iE

r .-ñrr---- ====:n F?nd fG Figure 2.0 Folcon Homes (D stantcc Red Deer, Alberto All@, 494 5Or 5Ìi ?¿ D.i, AIT4N X7 Pf 4C¡341-312¡ E l¡3 112{9ó9

Proposed Outline Plon DMWN BY: SA5 CHECKED BY: GCL SCATE: NT5 April, 201 4 Hompton Pointe (Hewlett Pork) PROJECT #: 112849491

Page 21 of 139 ê 5 Þ Legend: ø å Low Density Residential District (R'lA) { High Density Residential District (R3) ö Narrow Lot General Residential District (R5) I Public Facility District (PF) e- Light lndustrial Distr¡ct (11) e Roads and Lanes Outline Plan Boundary ; Amendment Boundary I I -Hampton Pointe I

I I

Ë E È ¿ To 5 ó Page 22 of139 I I CLOSÉ É q

9 Prrporrd for: 5 ; Client stantec ú Figure 3.0 O Red Deer, AB +l 100, 4900-50, 5hee Red D(ù AE 14NlX7 Ph 341-3320 I 1403) 3¡2-C9ó9 = Hompton Pointe (Areo C) Detoil {403) É DRAWN BY: SA5 CHECKED BY: GCL å Hompton Pointe (Hewlett Pork) SCALE: l:3,000 April, 20 ì4 =t PROJECT #:112849491 AMENDMENT TO THE HEWTETT PARK OUTTINE PIAN

AprilT,2014

5.0 POLICY COMPLIANCE

This omendmenl conforms lo lhe Hewletl Pork Outline Plon ond opproved Town of Sylvon Loke Municipol Developmenl Plcn (MDP) (Bylcw No. I I 11/9ó, omended Morch, 2003). Section l.l of lhe Lond Use ond Development Seclion of the MDP sfoÌes:

"The principol residenliol growlh oreos will be Hewletl Pork, Fox Run ond north of the golf course. There is sufficient lond in these oreos ond Pierview Esfotes fo occommodote opproximotely 1,825 dwellings with o populotion of some 5,000 to ó,000 people ot densilies comporoble to the existing town."

The Rl A residentiol lond use os proposed by lhis omendmenl is in occordonce wiih this policy direction; in oddilion, proposed lond use chonges in Homplon Poinle ore compolible with exisling surrounding lond uses.

ó.0 PARKS AND OPEN SPACE

The opproved Hewlelt Pork Oulline Plon solisfies Municipol Reserve requirements;lhol is not chonged by this omendment.

One odditionol Municipol Reserve hos been provided olong the eostern boundory of Homplon Pointe lo provide pedestrion conneciivily to the open spoce lo fhe eost,

7.0 BUFFERING

Proposed residentiol developmenl in Homplon Pointe will be setbock from the Conodion Nolionol Roilwoy Right of Woy by 30 meters. A 20 meter strip of open spoce is olso provided lo buffer proposed residenliol lond uses from existing Light lndustriol lond. Adjocenf residentiol developmenÌ ond open spoce to the omendmenl oreo provides oppropriole lond use interfocing. This is unchonged from lhe opproved Plon.

8.0 TRANSPORTATION

Vehiculor occess lo Hewletl Pork is from Highwoy 20, Erickson Drive,47 Avenue, 49 Avenue,43 Streel, ond 39 Slreet. Pedesf rion occess is olso provided through Four Seoson's Pork ond the regionollroilsystem lhol troverses the Oulline Plon Areo from west to eost.

The rood network within the omendment oreo will generolly remoin lhe some. Consfruclion of new roods wilhin the omendmenl oreo will conform lo Town of Sylvon Loke 17.0m wide locol roodwoy slondords. Tolol lond dedicoled to roods ond lones in the Outline Plon oreo will be 17.84 hectores, which does not chonge with this omendmenl. Stantec

om v:\l 128\oclive\ I 12849491\07_reports_studies\outline plon\rpf_homptonpointe_oullineplon_æl40404.docx 8 Page 23 of 139 AMENDMENT TO THE HEWTETT PARK OUTTINE PLAN

April7,2014

A Troffic lmpoci Assessmenl (TlA) wos prepored by EXH Engineering Services Ltd. for Amendment Areo B in 2003. The TIA concluded thot:

"The inlerseclion of Highwoy 20 & Herder Drive requires lhe consf ruction of o dedicofed right-lurn lone onfo Herder Drive for 2007 bockground iroffic conditions (regordless of the developmenl in queslion). A troffic signolworront onolysis should be compleled oi this intersection over the nexl couple of yeors, however, lhe town hos plons to instoll signols ot this interseciion ond ol lhe inlerseclion of Highwoy 20 & 47 Avenue (refer f o Seclion 2.1 Off-Site Development). Anolysis of lhe highwoy intersection should be reviewed within the 1O-yeor horizon for opportunilies to increose lhe intersection copocily."

The TIA olso sloted: "The findings from this siudy indicote thot thol lhis development will not creote ony odverse lroffic impocts on the locol roodwoy nelwork".

9.0 MUNICIPAL SERVICES

The proposed omendmenl to lhe Outline Plon does not olter lhe overoll servicing concept for the woler distribulion, woslewoier collection, ond slormwoler monogement syslems.

I O.O IMPTEMENTATION

T O.I STAGING Development wilhin Hompton Poinie will occur in occordonce wilh the logicol extension of existing services ond roods, ond in response lo morket demond.

1O.2 AMENDMENTS TO THE LAND USE BYTAW

A Lond Use Redesignotion opplicotion thoi reflecis this Outline Plon will be submitled to the Town of Sylvon Loke.

10.3 SUBDtVtStON Following opprovol of the omendmenÌs lo the Lond Use Bylow, Tentotive Plons of Subdivision will be submitled for opprovol by the Subdivision Authority.

Stantec

om v:\l I 28\ociive\l I 2849491 \07_reporls_slud¡es\oull¡ne plon\rpl_hompionpoinle_oullineplon_2Ol 40404 docx 9 Page 24 of 139 BYLAW NO. 1640/2014

Bylaw Number 16401 2014, of the Town of Sylvan Lake, in the Province of Alberta, being a bylaw to amend the Town of Sylvan Lake Land Use Bylaw 1555 / 2010

WHEREAS, section 639 of the Municipal Government Act, being Chapter M-26 of the Statutes of Alberta, 2000, and amendments thereto, provides that every municipality must pass a Land Use Bylaw;

AND WHEREAS, the Municipal Government Act, Revised Statutes of Alberta 2Q00, Chapter 26 and amendments thereto, permit a Council of a bylaw to amend the Land Use Bylaw;

AND WHEREAS, the Council of the Town of Sylvan Lake deems it necessary and expedient to amend the Land Use Bylaw 1555 / 2010;

NOW THEREFORE , the Council of the Town of Sylvan Lake, duly assembled, enacts as follows:

THAT ParI 12, being the Land Use Bylaw District Map of the Land Use Bylaw, be amended as shown on the sketch that is attached to and forms part of this bylaw, by redesignating portions of Lot 5, Block 2, Plan 102-6759 as highlighted:

Read a first time in open council this _ day of 2014 Read a second time in open council this _ day of ,2014 Read a third time and finally passed this _ day of 2014

Mayor

Chief Administrative Officer

Page 25 of 139 Io*, Bylaw"r.åî No. 1640/,2014 PF - PUBLIC FACILITY DISTRICT RI . LOW DENSITY RESIDENTIAL D¡STRICT R1A. MEDIUM LOT RESIDENTIAL DISTRICT R5 . NARROW LOT GENERAL RESIDENTIAL DISTRICT -: lFt FROM R1 f FROM R5 z TO RIA TO R5

FROM R5 TO PF N

LEGAL LAND DESGRIPTION: l Lot 5, Block 2, Plan 102-6759

R5 R5

R5 ul É t,_ o , l -r, HORNE CLOSE

Page 26 of 139 FON OF'F¡CEUSE OM,Y

-t9ló-J0$\ru \-J slisn LtIc,AllM¡ T{5 ¡,1I Phm.lû3.3341-ll Frç 10.1,087-16lÍ FE¡[ b[ils!'hü&L!.s

I/wc hereby make ryplication to amend Lsnd Use Bytauz 1555/2010 in accordance wirl¡ tlre supporting infor¡nation submined herervith and which forrns prrt of this application. TlìÊ personal inform¡tion oû thi¡ form ie gollected for the purpose ofprocessing yourapplication. Itiscollectedundøtheauthority of fhcMunícipnl GovennteúAc!ttndBylaw 1555/2010of theTownof Sylvur Lake. Tbe application is protecled þ ¡he Frceclon olhtþnnattorr and P¡o¡eclíon oJ Pñvacy Act. If you have øny questions obout the collectio¡ a¡d usc of lhi¡ irrformatio4 please con(act the Develspûunt Oflicc at (403) 887-2141.

Name(s): fil¿ &n7*rziolf &Ø"'l Átmf4>

APPIJCANT OA, PERSON.{TITIIORIZED TO ACT ON BEEÂLF OF REGISTERED O\ryNER (If dilfcrcot tåal Rc¡istcr¿d (hrnlr)t

Name: (Ploase Print) Address: Postal Code;

Telephoue: (Res-) Cellul¡r:

I hereby sertiry thâú the lnfornation givea on ttls form is full ¡nd somptsts ¡ûd ¡r, to the best of gry k¡owl¿¡lge, s trüc of ths f¡sl¡ rcl¡tl¡g to th¡¡ rppllcrdon for a l¡¡d ure

ßtquired) SignaN¡e qì Ownc(¡) (Àgcnt)

Plan: lo2 lã-â

Parcel A¡ea for Rø-Ilesignation: E ft: E ml E Acr¿s O Hectares

Thr p.rsBl lnfqm¡Um on tl{t folm j! @l¡.ct.d und.r thG.rutlErlty ol SÊcUm 33(c) ol hL Fradffi of lnføn.don .nd Prøtectlon of pr¡vø

Page 27 of 139 -T: FÀ, . ¡ rrrÀ,'<Ê, (--i .-S,"¡.e- l+-

Conpt*d Applicrrion Applicabla Feer Csrtificote ofTitle (obtained at any Âlberte Regisries Ofñca) Plot Plan Shoving Arca for Re-Dcsigrration Re¿¡ons in support of dre pmposed lEnd rse empndmeot.

Folh¿re lo e onplete this agglictrtiott fitlly, orri to st¿pply lhe nquìred Ìnfannutlat, møy ecrse delays ln the prøcesslttg o!tAe øpplìcøtìon

The Ðø'tlopntent Wc¿ì atû! requlre ødditìonøt ù¡fomtslìo¡r-

Plesse nole tl¡st alllces are aon-refuníaâle

For Offisr Usg0nly

Desl¡lo¡:

Fir* Rcading of Bylaw # Detå: C¡¡ried/D¿fe¡tcd

Defe¿ted for the Following Reason(s)

Pnbtic Hooring Þate: Second ¿nd Third Rardings: Cc¡ried/Def?¡ted

Defeated for the Follorviog lteason(s)

fhr O.ßon?l lnlÛrm¿don on t¡15 lñn h m¡fad.d uilds tt¡ rúthority of S€{üon 33(c) ol tñe Fr¿rdårt ol Iìftnatlon aNJ hltúlon ol PrJvætt \FOIP) Ácl and b protected by the FOIP Act. ff you h¡v€ ¿ny qu¡So¡ì3 or concpfns âbout the colhcllon and usa ol th¡s lnbmrtion, pLarË cmtrct ti¿ FOIP Cmrdfn¡tor ot ttc Town ot Sylv¡n Lalre at (403) ê8r-21+L.

Page 28 of 139 / t ar" -\r qrñ E $ 3 ë Þ <' i

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ssa 62a1 Pt^n' R/.,,

á 21 il 21 F âtralf Hompton Pointe Folcon Homes Q stantec Legend Red Deer, Alberto r@,1@nhh uk,ÆrlNrv 6 io3l 341.3320 htr¡03t l¡24ót

Lo nd Use r-___l RtA DRAWN BY: 5AS -Rs CHECKED BYI CG F---l Rood/Lone Februory, 20ì 4 Town of Sylvon Loke SCALE: l:10,000 PROJECT#: ìì28 I Page 29 of 139 REPORT TO COUNCIL MEETING OF MAY I2. 2OI4

FROM: Planning & Development DATE: April24,2}14

Subiect: Bylaw 163912014 to amend the Town of Sylvan Lake Land Use Bylaw for The Vista in Ryders Ridge (Phase 2)

To present a proposed amendment to the Town's Land Use Bylaw for re-zoning portions of land in phase 2 of the Vista in Ryders Ridge Outline Plan for the purpose of subdivision.

proposed The land to be rezoned is located within the SE 28-38-1-5 quartersection refened to as "Vistas". Phase 1 of Vistas has been legally registered as a plan of subdivision and connects to the southerly boundary of NE 28-38-1- 5 refened to as "Ryders Ridge". Phase 2 as proposed will gain access from phase 1 allowing the northeasterly portion of the Vistas quarter section to be developed,

Bvlaw 1639/2014 Amendment to the Land use Bylaw

Application for an amendment to the Town's Land Use Bylaw from Urban Reserve District (UR) to accommodate the following land use districts:

. Medium Lot Residential District (R1A) o Narrow Lot General Residential District (R5) r Public Facility District (PF)

The proposed area is currently zoned as Urban Reserve District (UR) and is proposed to be rezoned according to the attached land use schedule, These areas will include portions of land to be designated as Medium Lot Residential (R1A), Narrow Lot General Residential District (R5), and Public Facility District (PF).

Section 4,1 of the Outline Plan states that the Vistas quarter section will be primarily for residential development that will utilize various land use districts to develop a mix of housing types to address market conditions. The R1A lots will contain single detached dwellings and allow for a slightly larger parcel adjacent to open space. Due to the topography of the northeasterly corner of the quarter section, there is availability to create walk-out basements for dwellings backing onto the stormwater pond. R5 lots have also been proposed as a way to provide affordable detached dwelling options without front garages.

As required by the residential section of the Municipal Development Plan, no rear lanes have been provided adjacent to open space areas. The distribution of residential uses complies with section 5.3 of the South Area Structure Plan for the provision of low density residential development,

Bylaw 1639/2014 proposes to amend the land use district within the Town's Land Use Bylawto ensure consistency between land use concept maps. The proposed rezoning willcomply with the adopted Outline Plan.

Page 30 of 139 Report to Council Page 2 of 3 Subject: Bylaw 163912014 May 1 2, 2014

L That Council grants second and third readings to the proposed bylaw. 2. That Council requests further information from Administration before proceeding with second reading of the bylaw. 3. That Council denies second reading of the bylaw.

Resource lm

The timing of subdivision and the conditions within a development agreement will dictate when services will need to be paid for and installed,

Communication

The Public Hearing for the proposed Bylaw has been advertised in the local newspaper (April 24tn and May 1st editions) and circulated to referral agencies for input as part of the hearing process. This included having copies of the proposed Bylaw and the accompanying Outline Plan Land Use Concept Map available for viewing at the Town office and on the Town's website, Adjacent landowners have been sent letters regarding the proposed amendments. No comments have been received as of the date of this report.

The Municipal Planning Commission, at it's regular meeting of April 22, 2014, made a favorable recommendation to Council to proceed with adoption of the bylaw.

Recommendation

It is respectfully recommended that Council: Grant second and third readings to proposed Bylaw 1639/2014, being a bylaw to amend the Land Use Bylaw 1 555/201 0.

Resolution

Administration respectfully proposes the following motions:

THAT Council grants second reading to Bylaw 163912014, being a bylaw to amend the Land Use Bylaw 1555t2010;

T|AT Council grants third reading to Bylaw 163912014, being a bylaw to amend the Land Use Bylaw 1 555/201 0.

Attachments 1. Bylaw 1639/2014 to amend Land Use Bylaw 1555/2010. 2. Application for Amendment to the Land Use Bylaw 1555/2010

Report Prepared by: Report Approved for Council by:

Matthew Pawlow, PCPS B.Osmond, CAO

Page 31 of 139 BYLAW NO. 1639/2014

Byfaw Number 1639/ 2014, of the Town of Sylvan Lake, in the Province of Alberta, being a bylaw to amend the Town of Sylvan Lake Land Use Bylaw 1555 I 2010

WHEREAS, section 639 of the Municipal Government Act, being Chapter M=26 of the Statutes of Alberta, 2000, and amendments thereto, provides that every munieipality must pass a Land Use Bylaw;

AND WHEREAS, the Municipal Government Aet, Revised Statutes of Alberta 2008, Chapter 26 and amendments thereto, permit a Couneil of a bylaw to amend the Land Use Bylaw;

AND WHEREA$, the Oouncil of the Town of Sylvan Lake deems it neoessary and expedient to amend the l-and Use Bylaw 1555 / 201Q;

NOW THEREFORE , the Couneil of the Town of Sylvan Lake, duly assemþled, enaets as follows:

THAT Pari 12, being the Land Use Bylaw District Map of the Land Uçe Bylaw, be amended as shown on the sketch that is attached to and fsrms part of this bylaw, by redesignating portions of the S.E. % 28-38-1=5 as highlighted:

Read a first time in open çouncil this day of ?014

Read a second time in open CIouneil this day of ,2014 - Read a third time and finally passed this - day et ,2014 - Mayor

e hief Administrative Offieer

Page 32 of 139 Town of SYLUAN LAKE Bylaw No. 163912014

R1A. MEDIUM LOT RESIDENTIAL DISTRICT R5 . NARROW LOT GENERAL RESIDENT¡AL DISTRICT PF . PUBLIC FACILITY DISTRICT FROM: UR TO; PF FROM: UR FROM: UR TO: R5 TO: RlA

LEGAL LAND DESCRIPTION: N PF PART OF SE 28 38.r.5 AG

o UJ4 ROSSE PLACE

a u PF

LER WAY

Page 33 of 139 ..i 1'; i, . ti,; . :,.;)r ,,i,.IINI)ñ{}]NT'fOLAFII]USEBVLÀ1V tSSS-201{i

FIJR OTFTCE USB ÛNI,Y

ft/'l í,.*\ I

t.t.,, Receipr No. ¡ð1ó . J0 $. 5 3 ^r,ùru$ S¡ lroo Lrts ¡1leLnl T{S lÀ I Cuileû¡ Districl: U A ro; ft¡ft t €5 P¡urc: {0J,¡tr t,:lJ! Farì 401-å81 lóóÊ

liru¡i I ¡ lsiú¿ltthurl¿kc,ra

l/wc hereby rnake opplicatio¡Ì to ôtnend Land lJsc þlaw 1555/20!0 in uccordc¡rce with the supporling informalion subtnitted hçrewith and whích forms part of this application. TIre pononal ínformat¡on on this form is collected for thc prnposc of prcsessing yourapptication. Itlscollçctcdundcrthsôuthor;tyçtrdtuMunieipstGovcrnnentdcrâftdBylnlviSJJ/20l0oftheTo'rvrrofSytvan Lake. Tlrg apptieation is protecred by tÁe Freedan af hfonnntian en¡l h'olecliøt of Frivacy Áet, lf you have ðüy qqesliors abor¡t thç collectiçn and use of tl¡is infornation, please conto€¡ the Ðôveiopment Office al (403) 8t7-2141.

Nan¡e(s): L.) Cptrro**1-ç!.rïl

Postal Codç: ia it,, l',t[ t Telephone: {Res,) Work: , Cellular:

APP'LICANT ON, ON AUTBORIUED TO ACT Û}¡ BSUALT CIF ßäGISTUNÞÐ OIVNEN {If dlflerurl tär¡ *.crkr¡¡cd ûrr¡w}:

' I rJ : í!'È' rí:r'l'¡ trrt Address: ,i Posal CodE

Tçlephonç: (Res.) Cçllr¡lEn

I hcreby çcrrfy tbsr ftc infa ti¡a givcr or thi¡ lorn ír f¡¡U erd çanphþ snd þ, tt Nk bæt of pry tæo¡¡ledg¡, ¡

!l li tir.'l f'¡ ì1;rl,;,, il I ¡'\ r,r,,i r

i, t l;r;,f1, I ,\,\,¡t, lil:lir.l/ll'! l!t,'illll !'r,r¡¡l l¡,¡ )'1p1¡r,r1r¡ irIrl'1,,¡,rrtt'trt)

PIan: Btqk: d 1-¡.t: Civic,{etdrçss;

{Cunonl l¿nd Uee Derignation} (Proposçd Laqd ÛsE Dçrignation)

Th. p6on¡l lñtoñ¡Uon on thts form lr @ll unlef th€ ë¡ü|ølty Ol Srctlm 33(c) o! lhe ftetbm of InÍorrnãÜon and tuþt8,bÀ of PÌÌvaË/ COIP) Ac, ?âd la proÈ¡ct.d by ihc FO¡P lrt ¡f you htve any qu.sðon, o¡ ¿onc.mr tþout t'll colhctim rd uf ol th¡t infomttlon, Dhl¡r cdþf,t thr FOIP Coordlnator ot th¿ Town Ét Sylvan L¡k" rt (4031 t3t-2111.

Page 34 of 139 I,,JlJ."lLr!51ì.!.J';t-f l.tlt'!,..rt1[l.Li,-Ú1$ I]. -t,.l.tJ-:\.SJf.i\ï\.-.!]i ';rlüÍrltt-t,,tll:- I, i :1,

l@1;.lr€

4+J¡[NEß4J=!.]Uç]ilJlt¿l¿aü$¿a{rrsrus' JU*u lit utluu) É Ce dtlrppliøtion Applicable Fees Certiñçate of Titlç (obtoinçd al rny AI Rccistrie¡ Offlcc) ø' Plot Plan Showing l\rrn for ReDe¡ignation t Refl¡ons in euppoÉof tha pñ l¡sd w¡ a¡mrtdmonl.

FsíI$¡e lo compløc t*ß rpplica[iø* þlþ" mtl ]e wpþ the rcqaired Infatsotios, æøï çcesc diûÐs ls ths ptocçxiuç ef,t*c r

I Í qfotro rí rh t Dcrutwn¡ qr r*i' iÏ -;- 6 {!i¡ôpaa et.

ilcûse qÞle lhit ollfeer s¡e non-r€lfir

Doci¡lon:

Carrie¡l/Þefrâtad

Dofeotsd lor tho Following RsqÊon(s)

Public Hoqring Datç. _ $ccond s¡d Third Resdings: - -.---.. - Carried/DçfÇated Dçfqatcd fo¡ tho Foflowing Rça¡ot(Ð

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Page 37 of 139 REPORT TO COUNCIL MEETING OF MAY 12,2014

FROM: Ron Lebsack DATE: Ill4ay 7,2014 Director of Community Services

Subject: Information Request - Unsightly Properties

To provide Council with an information report, as per Council's request, on the work previously done in regards to 2 Industrial Drive (Lake City Services) as an unsightly propeúy'

In2009 the Town initiated a discussion with the owner of Lake City Services regarding the properly being 'unsightly'. The 2009 report is outlined below with the majority of the discussion in 2009 focusing on the view from Hwy #20 and options for screening on the west side of the properly between Hvty #20 and the properb/. No formal action or bylaw enforcement was taken against the property.

In 1985 the Lake City Auto Services (LCAS) moved to its present location clong the Highway 20 from a location that had housed their business in the area of 4lh Ave. and 44'h St. This change of location was initiated by the Town in a land transfer process and did not involve LCAS attaining a Development Permit upon development of the site in 1987. Soon after their operation changed location alignmentfor Highway 20 was modified putting the physical highway corridor much closer to the auto wrecking operation, Since that time Highway Commercial and Light Industrial development has greatly increased to the east mirrored by residential development across the highway to the west. The Town has also put considerable efforts in increasing levels of maintenance and beautification initiatives. Over the years there have been numerous complaints made over the unsightliness of the property. These complaints have increased substantially over the pastfew years. A research of Council meeting minutes and land files provided no information or record of discussions relating to the development of the site most notably the requirementfor sight buffering on the property adjacent to the highway corridor.

The land parcel is 3.22 acres in size with the addition of the 0.63 acre parcel immediately to the north which is now utilizedfor a towing service and vehicle storage compound. Uses on the larger site include auto storage yard, automobile repair, snd automobile sales.

I)iscussion Staffrecently met with the owner of the business, who is Al Quick, to discuss his business, the property, and to review the concerns that exist with the operation. An area of specific interest to us was whether the operation/uses of the property had changed since the beginning of the operation on that site. If uses had been added there would be opportunityfor us to take some actions, however it was determined that the auto body, which was part of their original functions, has been dropped from the services provided in their business. lV'e did discuss how his business operates including the frequency of vehicle crushing and remoyal, the environmental concerns relating especially to that of hazardous wastes including ground contaminqtion with oils, glycol, etc. lle did determine through discussions that there has been regular environmental inspection in the past and that products such as tires, mercury, oil, etc are being recycled and/or disposed of through programs targeting those specific products.

The owner did advise us that he is limited in space and has done some preliminary investigation into attaining additional property. V[/e were also told that he would not instqll and pay to screen the site or provide land to allow the installation (ATwill not allow screening on ROLT) at his cost. He would Page 38 of 139 Repod to Council Page 2 of 2 Subject: lnformation Request - Unsightly Properties Date: May 7,2014 consider options that would involve the Town payingfor the needed land and constructing a screening fence.

As mentioned above, following discussions in2009 with the owner of Lake Cþ Services there was no enforcement action taken as an 'unsightly property''

Administration looks forward to discussion with Council on the topic of unsightly properties and specifically the property at 2 Industrial Drive.

Administration respectfully proposes the following resolution:

THAT Council accept the update regarding unsightly properties as information

Prepared by: Report Approved for Council by: Ron Lebsack E. Betty Osmond Chief Administrative Officer

Attachment: Administrative Report, October 20, 2009

Page 39 of 139 ADMINISTRATION REPORT

TO: Helen I)ietz, Mayor and Council FROM: Myron Thompson DATE: October 20,2009 SUBJECT: Lake City Services - Auto Wreckers

1.0 PURPOSE To provide information to Council pertaining to the Lake City Services Auto Wrecking site and the existing concems relating to unsightliness.

2.0 BACKGROT]I\D In 1985 the Lake City Auto Services (LCAS) moved to its present location along Highway 20 from a location that had housed their business in the area of 47ú Ave. and 44û St. This change of location was initiated by the Town in a land transfer process and did not involve LCAS attaining a Development Permit upon development of the site in 1987. Soon after their operation changed locations the alignment for Highway 20 was modified putting the physical highway corridor much closer to the auto wrecking operation. Since that time Highway Commercial and Light Industrial development has geatly increased to the east mirrored by residential development across the highway to the west. The Town has also put considerable efforts in increasing levels of maintenance and beautification initiatives. Over the years there have been numerous complaints made over the unsightliness of the property. These complaints have increased substantially over the past few years. A resea¡ch of Council meeting minutes and land files provided no infomration or record of discussions relating to development of the site most notably the requirement for sight buffering on the property adjacent to the highway corridor.

The land parcel is 3.22 acres in size with the addition of the 0.63 acre parcel inrmediately to the north which is now utilized for a towing service and vehicle storage compound. Uses on the lmger site include auto storage yard, automobile repair, and automobile sales.

3.0 DISCUSSION Staffrecently met with the owner of the business, who is Al Quick, to discuss his business, the property, and to review the concerns that exist with the operation. An a¡ea of specific interest to us was whether the operation/uses of the property had changed since the beginning of the operation on that site. If uses had been added there would be opportunity for us to take some actions, however it was determined that the auto body, which was part of their original functions, has been dropped from the services provided in their business. We did discuss how is business operates including the frequency of vehicle crushing and removal, the environmental concems relating especially to that of hazardous wastes including ground contamination with oils, gþol, etc. We did determine through discussions that there has be€n regular environmental inspections in the past and that products such as tires, mercury, oil, etc are being recycled anüor disposed of through prog¡¿rms targeting those specific products.

T:\Request for Deciion-2009\Sylvan Auto Wrcckers.doc Page 40 of 139 The owner did advise us that he is limited in space and has done some preliminary investigation into 'We attaining additional propefy. were also told that he would not install and pay to screen the site or provide land to allow the installation (AT will not allow screening on ROW) at his cost. He would consider options that would involve the Town paylng for the needed land and constructing a screening fence which leads to the following options, one of which is more of an immediate remedy and the other being more involved and long term.

Option 1

Attached aerial photo shows the subject site and an area shown in red cross hatch along the west boundary which would have to be secwed from the owner. This 2.5 m strip would allow a 3.0m high screening fence to be erected and would include some landscape elements fronting the fence. The area shown in yellow is Town owned land and at the time of discussions was determined to be a land segment that could be utilized in a land swap with the owner. However this portion of land is part of a gas line ROW which is the reason for the boundary line deflection.

Total parcel area (parcel 2 and 6 - 3.85 acres Proposed boundary offset and land required (2.5 m wide) -0.13 acres Assessed value of land - $165,456/acre Value of land parcel -$21,509

The assessed value is a good indicator of the market value. The value of this strip of land is increased when the land is needed (as in this case) and apremium could be demanded.. The Town's position if Cor¡ncil desires could be to negotiate a cash payout of $21 ,509 as a starting point. This would possibly secure the land.

Some preliminary investigations have been attained to determine estimated costs for a 3.0 m high fence. The product shown in the attached graphic and as costed is a Canadian supplier and is a very durable product. Costs for the product and installation would be approximately $470/m. The lengfh of the fence needed would be approximately 217m. Other associated costs would be landscape and that would be at an estimated cost of $30,000. This type of fencing could be removed and re-utilized in the future or alternately the Town could choose to expand this type of fencing northwa¡d through the Light Industrial zone to the Roundabout.

2 T:\Request for Deciion-2009\Sylvan Auto Wrecke¡s.doc Page 41 of 139 Total estimated costs- Land and associated costs - $25,000 Screening fence Product and Installation - $102,000 Landscape - s30.000

Total estimated cost - $157,000 plus contingency

Option 2

This option is much less detailed but could include the large land area where the Town's lagoons presentþ exist. Once the Regional wastewater force main is operational pumping to Red Deer the largest component of the lagoon system is redundant and the land area could be re-claimed. This area would be excellent for uses such as Heavy Industrial and would bode well for an auto wrecking site. Possible long term solution could be a land swap with LCAS. This would require signifrcant negotiations but could be a viable solution..

4.0 SUMMARY Administration would welcome some discussion on this subject and direction from Council. Option I has budget implications and if this option is considered this initiative could be included in the upcoming budget.

n CAO

Helen Dietz Chief Administrative Oflicer

3 T;\Request for Deciion-2009\Sylvan Auto Wreckers.doc Page 42 of 139 Reference Map A Subject Lots (3.85 Acres) Civic Address: 2 & 6 lndustrial Drive Land Use Zone: l-1 Light lndustrial District Proposed Town PUL ;' ."': (2.5m Boundary Offset - 0.'13 Hcres) Æ 217m N Date: Wednesday, October 20,2009 I þ, b /\. lp

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Page 43 of 139 Page 44 of 139 REPORT TO COUNCIL MEETING OF.MaY 12th.2014

FROM: Public Works DATE: l;slay 2,2014

Subject: CPl422 - Sanitary Main Replacement, Phase 2

PurDose

To request award of a contract for construction of phase 2 of the Sanitary Trunk Main Replacement from 4l't Stieet to 47rh Street along 50th Avenue.

Our Engineers have completed the Phase 2 design of a new sanitary trunk main from 4 l't Street to 47th Street along 50'h Avenue. This design follows the existing older main which will be replaced with a larger diameter main so that future flows from the West and South can be accommodated.

A request for tenders was advertised and a pretender meeting for.prospective bidders was held on April zgth,2014. The closing date for receipt oi tenders was May 6th,2014 and four qualified contractors submitted complete bids. Construction work is expected to be completed by the end of October 2014.

Discussion The bids were reviewed by our Engineers and a letter of recommendation, indicating the tender amounts, is att¿ched for reference. The lowest priced complete bid submitted was that of Urban Dirtworks of Sylvan Lake, at $1,103,843.37 including GST.

Urban Dirtworks has successfully completed many projects in this area, have provided good service and have experienced crews in the installation of underground utilities.

Resource Imnacts The tenders fall well within the total project budget for 2014 Communication Strateqy The contractor anticipates starting work September 1't, 2014 andbe completed by October 31",2014. Notices will be given individually to affected adjacent properties, as well as in local media and on the Town's web page, closer to the time when work will begin.

Page 45 of 139 Report to Council Page 2 of 2 Subject: CPl422 - Sanitary Main Replacement, Phase 2 Date: May 2,2014

It is recommended that Council award the contract for CPl422 Sanitary Trunk Main Replacement Phase 2, atthe tender price of $1,103,843.37 including GST, to Urban Dirtworks of Sylvan Lake. Resolution Administration respectfully proposes the following motion:

THAT the contract for Sanitary Main Replacement, Phase 2, be awarded to Urban Dirtworks, of Sylvan Lake, at the tender amount of $1,103,843.37 including GST.

Prepared by: Report Approved for Council by Engineering Technician Chief Administrative Officer

Attachments: Al-terra Engineering Ltd. Letter of recommendation

Page 46 of 139 ÀL-EEllÀ EngÍneering Ltd. Consulting Engineers Edmonton . Red Deer

May7,2014 3t6-3-32

Town of Sylvan Lake 4926 50th Avenue Sylvan Lake, AB T4S IAI

Attentlon: Mr. Devid Kelhen¡ C.Tech.

Dear Sir

Re¡ 2014 Capitel Projects- Sanitary Upgrade and Replacement (CP 1422t

The above mentioned project was tendered publicly, and the tender opening was held on May ó, 20l4,at the Municipal Government Building in Sylvan Lake. Eight(8) tenderpackages werepicked up, and four (4) tender packages were submitted, with the results as follows:

Co r:r ¡;a n y /trrrc¡unt Urban D¡rtworks S1,103,843.37 Kidco Construction 5t.3tr.024.44 Pidherney's st.437,704.73 PSA C¡nstruction s1,831,645.20

The tendered amounts include a l0o/o contingency and the GST. All bids appear to be compliant.

The lowest tendered price zubmittd was by Urban Dirtworks. We have discusses the schedule with Mark Liboiron at Urban Dirtworks, his terrtative schedule is to begin September 1, with underground conshr¡ction taking three weeks and surface work being completed two weeks later. We a¡e satisfied they can make the deadline of October 31,2014.

Based on the above information we recommend that the Town of Sylvan Lake accept the tender from Urban Dirtworks.

lf you have any other questions, please feel free to contact me at 403-340-3022.

Project Manager

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202- 4708 50ft AVENUE, RED DEER, ALBERTA, T4N 4ÁI MEEH (403) (403) à PHONE: 3,10-3022 FAX: 340-3038 APEæA Website: www,al-terr¿-rd.com Page 47 of 139 REPORT TO COUNCIL M ETING OF MAY 12.2014

FROM: Public Works DATE: May 6,2014

Subject: 2014 New Water Well Study

Purpose The purpose of this report is to request approval to award the contract for Phase 1 of the 2014 New Water Well Study, with the intent of providing an additional licensed water well for supply of municipal water to the Town.

The Town is facing a medium-term shortage of potable water for population growth beyond the nominal capacity we are presently licensed to serve (18,000).

Phase 1 of the project, to be completed by October 2014, includes investigation, exploration and drilling of wells at selected locations. A complete groundwater feasibility investigation is required to determine the availability of suitable quantity and quality of potable water for addition to the Town's present licensed allocations. At present growth rates, additional water supply will be required to cover population growth beyond 2018.

Aquifer mapping, water well reports, negotiations with potential water well site owners and drilling / pump-testing programs may all be necessary to advance our available data. A detailed hydro-geological report will be needed for submission to AENV for reviews and approvals to obtain additional groundwater license(s). Recommendations & order of magnitude cost estimates will be required for development of any suitable opportunities for which approvals can be obtained.

Phase 2 ofthe project is tentatively scheduled for 2015, subject to results ofPhase 1 exploration and subsequent budgetary approval to proceed. Assuming sources are found within feasible distances of the Town's present well supply network, with sufficient quantity and quality, construction will need to proceed, and agreements with landowners will be required to allow development of the supply and to secure easements along routes for connecting pipelines. Depending upon the location of the new water well and its proximity to the Town's existing water supply system and reservoir, one (l) or more storage reservoirs may be required.

Council approved the20l4 New Water Well Study in the amount of $100,000 as part of the20l4 Capital Budget.

Discussion A request for proposals (RFP) was issued on March lï'h,2014 and advertised in the local paper, on our website and Alberta Purchasing Connection for three (3) weeks. At closing at2:00 p.m. local time on April 9th, 2014, eleven(11) submissions were received from the following proponents:

AB EnviroSolutions Cochrane, AB AMEC Environment & Infrastructure Calgary, AB Charette Pell Poscente Environmental Corp. Sherwood Park, AB Ecoventure Inc. Calgary, AB Golder Associates Ltd. Edmonton, AB Levelton Consultants Ltd. Calgary, AB Page 48 of 139 140506 db Report to Council 140512 - Water Well Study Report to Council Page 2 oÍ 4 Subiect: 2014 New Water Well Study Date: May 6,2014

SLR Consulting (Canada) Ltd. Edmonton, AB SNC-Lavalin Calgary, AB Stantec Consulting Ltd. Edmonton, AB Tetra Tech EBA Inc. Edmonton, AB WorleyParsons Canada Calgary, AB

All of the proposals submitted met the mandatory requirements. Five (5) of the proponents did not include a fee estimate for Phase 2 of the project. Phase I consultant fee estimates, not including drilling contractor costs, ranged from $34,897 to $198,135. Phase 1 drilling contractor estimate costs provided by the proponents ranged from $3 9,6 8 4 to 577 9,222.

Proposals were reviewed against the published scoring criteria (attached). The four (4) highest scoring proponents were shortlisted and their submissions were reviewed in further detail by a selection panel. The shortlisted proponents were:

Golder Associates Ltd. SNC-Lavalin Stantec Consulting Ltd. Tetra Tech EBA Inc.

Based upon the review by the selection panel, it was determined that the best overall value for the Town would be realized by awarding Phase 1 of the New Water Well Study contract to Tetra Tech EBA Inc. for their estimated fee plus drilling contractor amount of $108,597.

Resource lmpacts

The20l4 New Water Well Study was included in the 2074 Capital Budget in the amount of $100,000, with the entire amount allocated from the water utilþ reserve. To award Phase I of this project, administration respectfully recommends that the outstanding amount of $8,597 also be allocated from the Utility Capital Reserve.

Phase 2 of this project will require subsequent budget approval in 2015 for construction related activities based upon the results obtained from the Phase I investigation. Phase 2 consultant and drilling contractor fees are estimated at $71,688. Construction costs for reservoir storage or connection to the Town's supply system would be estimated as an outcome of the Phase 1 investigation and are dependent upon the final location chosen for the well(s).

Gommun ication Strateqv

All proponents who submitted proposals will be notified in writing of the contract award. Each individual proponent will be offered the opportunity, within fifteen (15) days of written notice being provided, to meet with staff from Public Works to obtain a debriefing on their submission.

Public Works staff will meet with the successful proponent at the project initialization meeting. The successful proponent will be responsible for ensuring that landowner access permissions and project signoffs are secured for any private lands that may need to be entered. Project status reports will be provided to Council quarterly and will be posted to the Town's website.

140506 db Report to CouncilPage 140512 49 - ofWater 139 Well Study Report to Council Page 3 of 4 Subject: 2014 New Water Well Studv Date: May 6,2014

Recornrnendation It is respectfully recommended that Council award a contract for Phase 1 of the 2014 New Water Well Study to Tetra Tech EBA of Calgary, AB for the estimated amount of $108,597 excluding GST.

Resolution Administration respectfully proposes the following motion:

THAT Council approve award of a contract for Phase 1 of the 2014 New Water Well Study to Tetra Tech EBA of Calgary, AB for the estimated amount of $108,597 excluding GST.

And TIIÄT additionat required funding for the project be assÍgned by transfer from the Utility Capital Reserve in the amount of $8'597.

Report Prepared by: Report for Gou lbv Director of Public Works Ghief Administrative Officer Attached: Criteria Table

Page 50 of 139 140506 db Report to Council 140512 - Water Well Study APPENDIX A CRITERIA TABLE

CONSULTANT COMMENTS CRITERIA WEIGHTING POINTS Experience and history of I 5 Proponent The degree of completeness of response to 1 5 specific requirements of the proposal Qualifications and experience of 20 assigned staff members Understanding of I 0 the prolects Cost of services to 40 be provided

Page 51 of139 SUMMARY 100 RATING

140506 db Report to Council 140512 - Water Well Study REPORT TO COUNCIL M NG OF MAY I2.2014

FROM: Public Works DATE: May 6, 2014

Subject: General Engineering Services 2014'2016

The purpose of this report is to request approval to award a General Engineering Services contract for as and when engineering services required by the Town during a three (3) year period.

Background

General engineering services are utilized by the Town throughout the year to supplement the technical capability and capacþ within Public Vy'orks. These services include tasks such as: - Review of developer-supplied engineering drawings, cost estimates and studies - Field inspections of development sites for Construction Completion and Final Acceptance - Functional planning studies, traffic counts and traffic signal warrant analysis - Feasibility studies, water and sanitary modeling and conceptual design - Estimating and budgeting assistance for Town capital projects - Miscellaneous design services and technical assistance

General engineering services assignments are relatively small in scope and typically require a short notice response from the consultant. These services also require a consultant familiar with, or able to become familiar with, the Town's existing infrastructure, long-term plans, design guidelines and construction specifications. The general engineering services contract model is successful as it allows staff to eîgage a consultant on small assignments without the burden of time required to proceed through a formal procurement process for each assignment. Discussion A request for proposals (RFP) was issued on March lïth,2014 and advertised in the local paper, on our website and Alberta Puròhasing Connection for 2 weeks. At closing at2 p.m.local time on April 2nd, 2014, six (6) submissions were received from the following proponents:

- Al-Tena Engineering (Red Deer) Ltd. - Associated Engineering Alberta Ltd. - BSEI Municipal Consulting Engineers - DGE Civil Engineering Consultants - ISL Engineering and Land Services - Tagish Engineering Ltd.

All of the proposals submitted met the mandatory requirements and were reviewed by a three (3) person selection panel. No formal scoring criterion was included in the RFP. Proposals were reviewed for completeness, understanding of the tasks required, proponent's corporate experience within the Town and proponent's personnel experience. Hourly rates for key personnel and disbursement costs were supplied by proponents and were also reviewed by the selection panel.

Based upon the review by the selection panel, it was determined that the best overall value for the Town would be realized by awarding the General Engineering Services contract to Tagish Engineering Ltd. Tagish Engineering Ltd. has an extensive working history within the Town of Sylvan Lake and is currently fulfilling the duties captioned in the General Engineering Services proposal.

140506 db Report to Council 140512 - GeneralPage Engineering 52 of 139 Services.docx Report to Council Page 2 of 2 Subiect: General Enqineerinq Services 2014'2016 Date: Mav 6,2014

Resource The costs for General Engineering Services are included in the 2014 Operating Budget.

All proponents who submitted proposals will be notified in writing of the contract award. Each individual proponènt will be offered the opportunity, within fifteen (15) days of written notice being provided, to meet with staff from Public Works to obtain a debriefing on their submission. Recommendation It is respectfully recommended that Council award a contract for General Engineering Services for the period covering 2014-20I6,with an annual review, to Tagish Engineering Ltd. of Red Deer, AB. Resolution Administration respectfully proposes the following motion:

THAT Council approve award of a contract for General Engineering Services from 2014-2016, with an annual review, to Tagish Engineering Ltd. of Red I)eer' AB.

Report Prepared by: Report Ap for Gouncil Director of Public Works Chief Administrative Officer

140506 db Report to Council 140512 - GeneralPage Engineering 53 of 139 Services.docx REPORT TO COUNCIL M ETING OF MAY 12Th,2014

FROM: Public Works DATE: l,,llay 8,2014

Subject: Lakeshore Drive Boardwalks

Purpose To request approval from Council to remove and replace approximately twelve (12) of the heavily damaged composite material boardwalks along Lakeshore Drive within the cottage area with colored concrete.

Background The re-development of Lakeshore Drive has been ongoing since 2009 and as a part of the redevelopment there have been different types of structures and materials used to give the area a unique look. One of these additions has been the boardwalks that are at various points along the promenade. They are a floating structure that is made with a composite wood material, 4x4's with it all resting on concrete supports.

There are approximately sixty seven (67) of these boardwalk structures that we are proposing to replace over time as they fail. Discussion There have been several maintenance issues regarding these boardwalks especially in the winter. They are a floating structure, so if we get freeze thaw cycles, the water below them freezes and heaves these and creates an uneven walking surface. There has also been the issue of the composite material becoming fragile in the cold weather and breaking, causing tripping hazards.

Winter maintenance has also been hindered with these as there are many lips that equipment can hit and in turn damage or break these boardwalks. Several of these were significantly damaged this year due to the amount of snow and the type of equipment that was used to clear the snow.

A request for quote was put out on May 1't and we received 3 quotes back from Proform Concrete Services, Alberta Parking Lot Services and DJ's Concrete on May 8'n, 2014. The quotes requested pricing for the removal of the existing structures, granular sub-base preparation and installation of colored concrete. The quotes ranged from $8,000 to 19,000 excluding GST.

Options Administration considered multiple options for replacement or repair of the damaged boardwalks. One option is to continue replacing damaged sections with the composite material floating structures with the awareness that they are high maintenance, can create an unsafe walking sudace and will require ongoing repair and replacement.

The second option considered was replacement of the boardwalks with paving stone infill. Estimated costs were similar to colored concrete, with the consideration that paving stones provide an irregular surface and could be prone to frost heaving.

Page 54 of 139 Report to Council Page 2 of 2 Subject: Lakeshore Drive Boardwalks Date: May 8,2014

It is being proposed that we remove the existing composite material boardwalks and replace them with a permanent concrete infill that would not heave through the winter months, eliminating tripping hazards. The proposed concrete would be colored to match the color of the existing boardwalks. lf repairs go well and there is an available budget, staff will proceed with proactively replacing more of the damaged boardwalks at the same unit cost of approximately $700.00 each.

Resource lmpacts The repair of these boardwalks was a non-budgeted item. Administration is proposing that this expenditure be funded within the budgeted amount for contracted services at this time. Future replacement of boardwalks will require further budget consideration.

Recommendation It is recommended that council approve award of a contract Alberta Parking Lot Services to replace damaged boardwalks with colored concrete, to be funded within the Public Works budget for Contracted Services.

Administration respectfully proposes the following motion:

THAT Gouncil approve award of a contract to Alberta Parking Lot Services to replace damaged boardwalks with colored concrete, to be funded within the Public Works budget for Gontracted Services.

port Prepared by: Report Approved for Project Manager Ghief Administrative Officer and

Report Prepared by: Director of Public Works

Page 55 of 139 q/nùß, REPORT TO COUNCIL MEETING OF': 2g'h.2or4

FROM: Danny Scott DATE: April22,2014

Subject: Workplace Respect Poticy H-005-0014

Procedure H-005-001 (Attachment 1) and replace with Worþlace Respect Policy H-005- 0014 (Attachment 2).

inclusion of all appropriate areas and related legislation.

I)iscussion

and to ensure that all employees are aware of these practices. This is avitalpart of a positive and healthy workplace so that employees can feel confident in the safety and security of their worþlace.

as the process of investigation and outcome communication.

feedback as possible before presenting for approval and implementation.

Council has the Following options: l. To adopt the policy as presented 2. To adopt the policy with amendments 3. To refer the policy back to administration for further review

Resource

Communication

communicated appropriately.

Page 56 of 139 Page 2 ot 2

Recommendation

Harassment Policy and Procedure H-005-001 and replaces it with Worþlace Respect Policy H-005-001A.

Proposed Resolution

1. That Council rescinds Employee Discrimination and Sexual Harassment Policy and Procedure H-005-001 and replaces it with Worþlace Respect Policy H-005-0014 as presented.

Report Report for C Danny Scott Chief Administrative Offrcer Human Resource Manager

Attachment 1 - Policy H-005-001- Employee Discrimination and Sexual Harassment Policy and Procedure Attachment 2 -Policy H-005-0014 - Worþlace Respect Policy. Attachment 3 - Worþlace Respect Procedure, Guidelines and Education

Page 57 of 139 POLICY

POLICY TITLE EMPLOYEE DISCRIMINATION & SEXUAL HARASSMENT POLICY & PROCEDURE

POLICY #: H-005-001

EFFECTIVE DATE October 9,2007

ADOPTED BY COUNCIL ON October 9,2007

RESOLUTION # 391.10.07

SUPERCEDES articles 22 &23 of #L-001-006

POLICY STATEMENT: The Town of Sylvan Lake supports the right of all people to be treated with dignity and respect at work. The Town believes that workplace discrimination and harassment have a detrimental and negative affect on individuals and therefore operational efficiency. The Town is committed to making every effort to provide a working environment free from discrimination and harassment.

All matters relating to any part of this policy are treated in the strictest of confidence, given the sensitivity of such matters. This applies whether at an informal level, or in obtaining relevant information at investigatory or disciplinary stages. Any breach of confidentiality may involve disciplinary action against those responsible.

THE PURPOSE OF THIS POLICY IS TO:

A. To heighten awareness of the need for fair treatment, to provide a process for individuals to raise their concerns and to have those concerns dealt with fairly.

B. To maintain and improve the conditions of employment among the Employees and between the Employer and the Employees;

C. To promote the morale, well-being and security of all the Employees.

1. DEFINITIONS:

a. Chief Administrative Officer: means the Chief Administrative Officer (or designate) for the Town of Sylvan Lake as appointed by bylaw.

Discrimination and Sexual Harassment Page 1 of6 Page 58 of 139 b. Director: means the administrator accountable for their department who may or may not directly supervise employees.

c. Discrimination means differential treatment of an individual or group of individuals based on race, religious belief, colour, sex, marital status, physical characteristics, age, ancestry, or place of origin. Discrimination can be intentional or unintentional and includes systemic discrimination; in which neutral systems often have an inconsistent or unequal effect upon a particular group (i.e. height and weight requirements may negatively affect employment opportun ities

d Employee: means a person who is filling a position for the Town of Sylvan Lake. This includes a Full rime, Casual Employee, Probationary Employee, Temporary Employee or Part Time Employee.

e. Employer: means the Town of Sylvan Lake.

f. His: shall refer to both the male and female gender, as applicable.

g. lmmediate Supervisor: means the person accountable to the Director of the department who is designated to supervise employees.

h. Town: means the Town of Sylvan Lake.

2. RESPONS IBILITIES:

a. Council: i. Approves policy and procedure

b. Chief Administrative Offlcer: i. Administers the policy and procedures; and ii. Advises Departments in the correct application of the policy and procedures.

c. Directors: i. Ensures that all Department employees are familiar with the policy; ii. Administers the policy within the Department; iii. Recommends changes in policy and procedures;

d. lmmediate Supervisors: i. Assists the Director in the application of the policy

e. Employees: i. All employees have a personal responsibility not to behave in a way that could be offensive to others.

Discrimination and Sexual Harassment Page 2 of 6 Page 59 of 139 3. DISCRIMINATION:

a. No employee shall discriminate against another employee or prospective employee because of that person's race, colour, place of origin, ancestry, sex, age, marital status, religious beliefs, physical disability, or any other categories covered by the Alberta Human Rights Act.

4. SEXUAL HARASSMENT:

a. Sexual harassment, being discrimination on the grounds of sex, is a violation of the Alberta Human Rights Act.

b. No employee shall sexually harass another employee or prospective employee. Examples of this type of harassment include but are not limited to:

i. Unwelcome remarks, jokes, innuendoes or taunting of a sexual nature about a person's body, age, and/or marital status.

Unwelcome or intimidating requests, with sexual overtones, whether explicit or implicit.

iii. Leering or other gestures

iv Unnecessary physical contact such as touching, patting or pinching

V. Sexual advances, requests for sexual favours, and other verbal or physical conduct of a sexual nature constitutes sexual harassment when:

a submission to such conduct is made explicitly or impliciily a term of condition of employment.

b submission to or rejection of such conduct is used as a basis for decisions affecting an individual's employment, promotion, or movement within the organization.

c Such conduct has the effect of humiliating an individual, substantially interfering with an individual's work performance, or creating an intimidating, hostile, or offensive work environment.

5. COMPLAINT PROCESS:

a. General Conditions

lf a Director or an lmmediate Supervisor neglects to follow up on a complaint of sexual harassment, that person may be liable under the Alberta Human Rights Act for failing to take prompt and appropriate action. Discrim¡nation and Sexuat ?Xï:tJXiT Page 60 of 139 il ln accordance with the Alberta Human Rights Act, no member of management shall discharge, suspend, intimidate or impose any other penalty oî, or othenryise discriminate against a person who has made a complaint or given evidence or assisted in any way in the investigation and resolution of a complaint of discrimination or sexual harassment.

Disciplinary action stemming from the enforcement of this Policy may range from a verbal or written reprimand, to, in more serious cases, suspension or dismissal (see also the Discipline Policy). b. Employee Responsibility

An employee, who believes he has been subjected to sexual harassment or discrimination of any type, has a responsibility to advise the offender that the action is unacceptable behavior and unwelcome.

The Employee shall keep a written record of dates, times, the nature of the behavior, the names of any people who may have witnessed the incident and a record of what action was taken to stop the harassment or discrimination.

The incident(s) of perceived harassment or discrimination should be reported by the employee to their immediate supervisor as soon as possible and not later than three (3) months after the occurrence of alleged discrimination.

IV where, due to perceived involvement or bias, the employee is not able to proceed through their immediate supervisor, he may report direcfly to the Department Head or the chief Administrative officer as the case may be.

v An employee may choose to discuss a complaint with the Alberta Human Rights Commission, or, if the matter is perceived to be of a criminal nature, proceed to the police. c. Director or lmmediate Supervisor Responsibility

The Director or the lmmediate Supervisor (as the case may be) shall report claims of an occurrence of sexual harassment or discrimination to the Chief Administrative Officer or designate and his immediate Supervisor, concurrently, unless there is a perceived involvement or bias present through normal reporting channels within the department.

il All written complaints received by a department in the Town from the Alberta Human Rights Commission shall be immediately referred to the Chief Adm inistrative Officer.

Discrimination and Sexual Harassment Page 4 of 6 Page 61 of 139 d. Chief Administrative Officer

The Chief Administrative Officer shall be responsible for conducting an impartial and objective investigation on each formal complaint submitted. e. lnvestigation Report

Complaints or allegations of sexual harassment or discrimination shall be reported immediately. Complaints shall not be accepted if the time limit exceeds three (3) months of the most recent incident related to the allegation. On receipt of a complaint a review will be conducted to determine whether or not there are reasonable grounds for further investigation. All investigations shall be treated with complete confidence.

ii A complaint which appears to have sufficient grounds to warrant further inquiry shall be investigated by the Chief Administrative Officer after the complainant has verified and signed a written summary of the complaint and gives written agreement that the investigation proceed.

The Chief Administrative Officer shall advise the complainant that he has the right to file a complaint with the Alberta Human Rights Commission.

IV The Chief Administrative Officer shall advise the complainant that he has the right to report the matter to the Police where there is an indication that a criminal offense has been committed.

V The Chief Administrative Officer shall notify the appropriate department head.

vi The Chief Administrative Officer shall conduct a thorough and complete investigation of the allegation. The investigation shall be impartial and objective.

vil The Director or the lmmediate Supervisor (as the case may be) shall be contacted to advise them where there is a need to interview staff members.

vilt lnterviews shall be carried out with persons identified as witnesses or information sources to the complaint and all pertinent information shall be considered.

X Where a person provides material information that may be used as factual evidence to support or refute the complaint, a written statement signed by the person shall be obtained.

X Where sufficient information has been obtained to warrant disciplinary action, a verbal or written report shall be provided to the Director upon completion of the investigation to determine the appropriate disciplinary action (see Discipline Policy for procedu res).

Discrimination and Sexual Harassment Page 5 of 6 Page 62 of 139 X Where appropriate, the Chief Administrative Officer may consult with the Alberta Human Rights Commission to review precedents in similar cases, in order to recommend a fair and just resolution to the matter. xil. The final written investigation report shall be discussed with the Director prior to a final decision being made. xiii The investigation report is viewed as a confidential document. Distribution shall be restricted to the Director and persons, as identified by the Chief Administrative Officer needing to be informed of the situation. xiv The Director shall advise the person or persons named as Respondent(s) in a complaint of the findings of the investigation.

XV. The Chief Administrative Officer shall notify the complainant in writing of the findings of the investigation. xvi A Complainant who is not satisfied with the results of the investigation may file the original complaint with the Alberta Human Rights Commission. xvii. lf the Complaint is referred to the Alberta Human Rights commission, the Chief Administrative Officer shall keep informed of the status of the complaint and, if req uested, provide assistance. xviii. The Chief Administrative Officer shall be present at any internal hearings where the evidence or statements obtained during an investigation are at issue. (e.9. grievance hearings).

Discr¡m¡nation and Sexual Harassment Page 6 of 6 Page 63 of 139 DRAFT

POLICY

Policy Title: Respectful Workplace Policy

Policy #: H-005-001A.

Effective Date:

Adopted by Council on:

Resolution #:

Supercedes: H-005-001 Discrimination & Sexual Ilarrassment

Signature:

Policy Statement The Town of Sylvan Lake believes in the prevention of violence, harassment and sexual harassment and promotes a positive environment in which all people respect one another and work together to achieve common goals.

Any act of violence, harassment, or sexual harassment committed by or against any Town employee or member of the public is deemed unacceptable conduct and will not be tolerated.

The Town of Sylvan Lake is committed to: (a) Investigating reported incidents of violence, harassment or sexual harassment in an objective and timely manner; (b) Taking necessary action; and (c) Providing appropriate support for victims of harassment, sexual harassment andlor violence.

This policy applies to all activities where Town of Sylvan Lake employees are involved in work-related activities, regardless of location. This includes, but is not limited to, work-related activities while on Town of Sylvan Lake property, during travel, at social functions, and while using the telephone or computer/social media devices.

Purpose of the Policy

a) To ensure the Town provides a positive, safe and harassment-free workplace environment for all employees b) To reinforce our commitment to preventing disrespectful behavior of any type and to deal quickly and effectively with any incident that may occur. c) To reflect the Town of Sylvan Lake's recognition that workplace violence is a workplacehazatd, as codified inthe Occupational Health and Safety Act, and regulations thereunder, and the principles reflected in Alberta's Human Rights, Citizenship and Multiculturalism Act. Page 64 of 139 Page 'l of 5 DRAFT

I Defînitions a. Employee: Means any person/individual on the Town of Sylvan Lake payroll in an active working capacily, any person who volunteers with the Town of Sylvan Lake, including members of a committee or board, independent contractors and consultants, and elected officials.

b. Manager

Means the Chief Administrative Officer, Senior Managers, Managers, Supervisors, and any other person responsible for leadership relating to Town of Sylvan Lake employees, workplace projects, contracts or volunteer operations

c. Town

Means the Town of Sylvan Lake.

d. Harassment

Means an occuffence where an employee is subject to any unwelcome written, physical or verbal conduct. Harassment includes discrimination prohibited by the Alberta Human Rights, Citizenship and Multiculturalism Act and can be based on, but not restricted to race, religious beliefs, colour, national or ethnic origin, gender, age, ancestry, marital status, family status, mental or physical disability, pardoned conviction, sexual orientation, or source of income.

Harassment is behavior (conduct or comments) that is unwelcome, and has the purpose or effect of humiliating an individual, substantially interfering with an individual's work performance or creating an intimidating, hostile or offensive work environment.

Harassment includes verbal or physical abuse, threats, denial of employment opportunities or advancements, derogatory remarks, jokes, innuendos or taunts about any employee's appearance, religious beliefs, colour, national or ethnic origin, gender, age, ancestry, marital status, family status, mental or physical disability, pardoned conviction, sexual orientation, or source of income. The Town of Sylvan Lake prohibits the display of pornographic, racist or offensive signs or images; practical jokes that result in awkwardness or embarrassment; unwelcome invitations or requests, whether indirect or explicit

It does not matter if the harasser did not intend to offend the recipient. The test is whether the harasser knew or reasonably ought to have known that the comments or actions were unwelcome.

Harassment should not be confused with legitimate management actions, including measures designed to assess or improve Employee performance or impose discipline.

e. Sexual harassment

Is any behavior that is sexual in nature and is unwelcome. Unwanted verbal or physical conduct of a sexual nature constitutes sexual harassment when:

l submission to such conduct is made, implicitly or explicitly, a term or condition of an individual' s employment; lt. submission to or rejection of, such conduct is threatened to be used as the basis for decisions affecting an individual's employment, promotion or movement within the Page 65 of 139 Page 2 of 5 DRAFT

organization; lll. such conduct creates an intimidating, hostile or offensive environment; iv. such conduct intimidates, embarrasses, coerces or humiliates the victim, and may interfere with an individual's work performance

Specific examples of sexual harassment may include conduct such as: a) Verbal abuse or threats ofa sexual nature b) Unwelcome remarks or ridicule about a person's body, clothing or marital status c) Displaying of pornographic or other offensive pictures d) Practical jokes of a sexual nature which cause awkwardness or embarrassment e) Unwelcome sexual invitations or suggestive staring at a person's body Ð Demands for sexual favours. g) Also includes pinching, patting, rubbing, leering, dirly jokes, comments, suggestions, innuendoes, requests or demands ofa sexual nature.

Sexual harassment can also include conduct or comments that are not sexual in nature, but which are directed at a person because of his or her gender. Both men and women can be the victims of sexual harassment and someone of the same or opposite sex can sexually harass someone else.

f. Violence

As defined by the Occupational Health and Safety Code means the threatened, attempted, or actual conduct of a person that causes or is likely to cause physical injury. It may include, but is not restricted to: i. any act, gesture or statement that gives an employee reasonable cause to believe that there is a risk of injury to themselves, other persons or Town property, ii. bullying or coercion iii. verbal assault, taunting, or ostracizing iv. direct or indirect threat to assault, injure, cause bodily harm of any kind or a direct or indirect vi. threat to cause property damage vi. intimidation - a statement or action, other that direct or indirect threat, that makes you afraid for vii. your own or another person's safety vii. physical assaults ofany degree ix. any incident where a weapon of any kind is used, displayed or alluded to x. stalking; and xi. acts of vandalism committed against company properly or the property of others.

) Responsibilities a. Council: i. Approves policy

b. Chief Administrative Officer: i. Ensures the policy and procedures are known and adhered to; ii. Advises departments in the correct application of policy and procedures; iii. Initiates investigations and delegates responsibility for investigations. iv. Ensures appropriate follow-up of any recommendations related to any investigation under this policy.

(NOTE: If a complaint related to this policy is made against the CAO the Manager of Human Resources will advise Council and, in conjunction with Council, assume responsibility for iii and iv above). Page 66 of 139 Page 3 of 5 DRAFT

c Managers are responsible to

l. Create and sustain a respectful worþlace environment by, including but not limited to, ensuring the following occurs: a. Facilitating the education of this policy to all Town employees; b. Ensuring compliance of this policy by all Town employees; c. Acting as a role model for all Town employees; d. Ensuring that no person suffers a reprisal as a result of making a complaint, or for providing information under this policy and any related procedures; e. Supporting all involved parties to a complaint made under this policy and any related procedures; f. Ensuring lhat any Town employee reporting an injury or adverse symptom as a result of an incident of violence is advised to consult a physician of the employee's choice for treatment or referral; and g. Regular review of this policy and any related procedures and amendments thereof.

d. Employees are responsible for, but not limited to i. Understanding and adhering to this Policy and any related procedures; ii. Ensuring that the behaviour shown by each individual is respectful and appropriate at all times; iii. Immediately informing a supervisor, the Human Resources department, and the appropriate policing agency if there is an imminent threat or risk of violence that could compromise an individual's or group's safety. iv. Cooperating fully with any investigation related to this policy.

e Manager of Human Resources is responsible for, but not limited to: i. Providing resources to assist employees in achieving a positive and respectful work environment; ii. Assisting with investigations as appropriate and identif ing required external resources

lll Assessing issues that are brought forward and provide advice;

iv Assisting with follow-up on recommendations arising from interventions and investigations as directed by the CAO.

3. Discinline a. Acts of workplace harassment by Town employees will not be tolerated and will be responded to with appropriate disciplinary action, up to and including termination, based on a thorough investigation of the incident and the surrounding circumstances.

b. If members of the public, visitors to Town facilities or individuals conducting business with the Town act inappropriately as per this policy the Town will take appropriate action. This could include barring the person from facilities or discontinuing business with contractors or consultants.

c. Where behaviour may constitute a criminal offence the Town will refer these matters to the appropriate policing agency for further investigation.

Page 67 of 139 Page 4 of 5 DRAFT

4. Retaliation

a. Every employee has the right to report, in good faith, violations to this policy and any related procedures without fear of retaliation.

b. Retaliation by any person against anyone involved in the complaint process will not be tolerated and will be subject to discipline, up to and including dismissal or denial of Town service.

5. Bad Faith Complaint

Complaints that are found to be false, frivolous, or made in bad faith with not be tolerated and will be subject to appropriate disciplinary action or denial ofservice.

6. Respectful Workplace Procedures The Town will have in place a Worþlace Respect Procedure that implements this policy, which includes, but is not limited to:

a. Measures and protocols to protect workers and public from worþlace violence,

b. A process for workers and public to report incidents, or raise concerns.

These measures are designed to ensure that this policy and the supporting procedure are implemented and maintained and that all workers and supervisors have the appropriate information and education to protect them from worþlace violence.

Related Information Town of Sylvan Lake Respectful Worþlace Procedures & Information

Page 68 of 139 Page 5 of 5 Attachment 3

TOWN OF SYLVAN LAKE

RESPECTFUL WORIQLACE POLICY

PROCEDI'RES A}[D INF'ORMATION

II\[DEX

Procedures 2 Incident Form 4 What to expect as the Complainant 8 What to expect as the Respondent 10 What to expect as a Witness 11 Worþlace Respect Guidelines t2 Worþlace Respect Education t4

Page 1 of 18 Page 69 of 139 RESPECTFUL WORI(PLACE PROCEDURES

1. COMPLAINT PROCEDURE . Prior to filing a formal report of the incident a person subjected to worþlace abuse (the Complainant) should let their objections to the behaviour be known to the alleged offender (the Respondent), directly or with the assistance of a third party (Human Resources, a manager' or supervisor, etc'). . A Complainant may ask for support from Human Resources to communicate their objections to the incident andlor to prepare and submit a formal complaint if they choose. . The Complainant should carefully record details of the incident including the date and time of the incident, the nature of the incident and names of people who may have witnessed the incident. This document is the Complainant's personal record and properfy. . The Complainant may choose to file a formal complaint (Appendix A) that documents their concerns and request an investigation.

2, REPORTING AND DOCUMENTATION OF'INCIDENTS In order for an investigation to take place, allegations of abuse against staff must be reported on the Incident Report Form, Appendix A.

3. INVESTIGATION AND FOLLOW-UP

Upon receipt of a formal written complaint of workplace abuse: ' The Manager of Human Resources will a) advise the CAO; b) advise the Respondent in writing of the investigation and nature and specifics of the complaint; and c) advise the Complainant of the investigation. ' The CAO will d) assign the investigation to an internal or external person(s) to investigate. This may be a member of Human Resources, Health & Safety, a Manager or a contracted external party. . The Investigator will e) conduct the investigation in accordance with this Procedure; and Ð explore all allegations by interviewing the Complainant, the Respondent, and others who may have knowledge of the incident(s) or circumstances that led to the complaint, or are responsible for the workplace. . The Investigator may make a finding of a) sufficient evidence to support a finding of violation of the policy, b) insufficient evidence to support a finding of violation of this policy, c) no violation of this policy.

The Investigator must prepare a wriffen report of the investigation's finding and forward that report to the Chief Administrative Officer within 15 working days from the Respondent being advised of the complaint.

4. CRITERIA USED TO DETERMINE WHETHER OR NOT AN IIYVESTIGATION SHOULD PROCEED o Other avenues to resolve the problem are unsuitable or unsuccessful. Page 2 of18 Page 70 of 139 o Whether line management has been afforded the opportunity to address the issues directly. ¡ The complaint is timely (must be hled within 1 year)' ¡ The complaint is complete. The complaint identifies behaviour which contravenes the policy. o It is not possible to determine whether or not the complaint is founded without an investigation. ¡ Impartial third party view deemed necessary by key stakeholders . Specialized expertise required to assess situation o Allegations, if true, would likely warrant disciplinary intervention.

5. CORRECTTVE ACTION AND DISCIPLINE If information supports corrective action and discipline, the following conditions will be considered when determining the corrective action: . The impact of the incident on the complainant; . The nature of the incident; ' The degree ofaggressiveness and physical contact; ' The period of time and frequency of the incidents; . The vulnerability of the Complainant; ' The impact of the incident on coworkers; ' The impact of the incident on the reputation of the corporation. . Previous incidents involving the respondent.

One or more of the following corrective actions may be considered depending on the particular incident and the factors in the previous paragraph: . Apology; ' Training; . Mediation between the two parties; . Referral to an assistance program; ' Reassignment or relocation; ' Report to a professional body; ' Discipline, up to and including termination; . Legal action 6, FORMAL INVESTIGATION PRINCIPLES . Information is shared on a need-to-know basis and will respect confidentiality requirements. . The complaint is investigated as quickly as possible, involving as few people as necessary. . Both investigators and Decision-Making Authorities are impartial. . Investigations focus on determining what areas or issues need to be addressed to eliminate a policy violation andlot create a respectful workplace' Please read the policy and procedures prior to completing this form. Please use a pen. Be sure to complete all sections of the form that apply to you. Contact Human Resources if you need help to complete the form.

Page 3 of 18 Page 71 of 139 (Appendix A)

Respectful Workplace Incident Form Town of Sylvan Lake

A. Your name ou are the lainant. First name Last name

B. Name of are Name of business, organization, association or person.

Street or mailing address (not necessary if it is an employee)

Town or City Province Postal code Telephone number (include area code) If there is more than one respondent, check this box l. Be sure to add the name and contact information of additional respondents on an attached page c. the abuse.

Please check ( x ) only those grounds that apply to this complaint r Physical assault or aggression ¡ Mental abuse ¡ Unsolicited and unwelcome conduct, comment, gestures ¡ Threats or statements either verbal or written that gives reasonable cause to believe that there is risk of injury either physically or emotionally ¡ Contact which causes offence or humiliation tr Physical harm to an individual which engenders fear or mistrust or which compromises and devalues the individual ! Bullying, violence, coercion, intimidation, persecution, humiliation, ridiculing or mocking ! Discrimination and any form of harassment ! Other, please speciS':

D. \ilrite a statement to support your complaint. Please include all of the following information:

a Where did the incident take

Page 4 of 18 Page 72 of 139 a When did the incident take place? What other incidents happened in the last year? Provide dates (day, month and year) and details.

a Is the incident still occuring? Give examples including dates and places. Has it had an impact on any one else in the workplace? Describe.

a Have you spoken with the complainant to express your concern or asked that the behaviour stop? Provide dates, times and details of the conversation.

a What made you believe you were the victim of workplace abuse? How were you treated differently from the way others were treated? Who treated you this way? For each ground that you checked in section C, please give details. For example, if you checked mental abuse, explain how you were abused based on each ground.

If you need more space, please add additional pages, and remember to sign, date and number each page. E. Complete section E only if you are making a complaint because you believe:

O Someone retaliated against you because you participated in a Respectful Workplace Environment complaint, q a Someone made a frivolous or vexatious Respectful Workplace Environment complaint about you with malicious intent.

Page 5 of 18 Page 73 of 139 Do not complete this section until you have read the information about retaliation and frivolous and vexatious complaints.

Please check ( x ) only the item that applies to this complaint.

¡ retaliation n a frivolous or vexatious complaint made with malicious intent

Write a statement to explain what happened. Answer the questions that apply:

1. What has made you believe someone is retaliating against you because you participated in a Respectful Workplace Environment complaint? What events have occurred to make you believe this? 2. Whathas made you believe that someone made a frivolous or vexatious Respectful Workplace complaint about you with malicious intent? What events have occurred to make you believe the complaint was frivolous or vexatious? What makes you think there was malicious intent?

If you need more space, please add additional pages, and remember to sign, date and number each page. After you have written your statement, please proceed to section F' at the end of this form and sign and date the declaration. Please contact Human Resources if you have questions.

F. Please read the statement below and sign and date this form.

I am making a complaint under the Town of Sylvan Lake Policy #H-005-0014, Respectful Worþlace Policy. I have read and I understand the policy and the procedure guidelines. I declare the information I have provided in this form is true to the best of my knowledge and belief. I understand that if my complaint is accepted, Human Resources will send a copy of the accepted complaint to the respondent.

Complainant's signature Date

Your form cannot be processed if information is missing or if you do not sign this form. Please remember to sign, date and number each page you add to the form.

o Freedom of Information and Protection of Privacy Legislation requirements are met.

Give the completed and signed form to the Human Resources Manager or directly to the Chief Administrative Officer.

Page 6 of 18 Page 74 of 139 IF'YOU ARE COMPI,AINANT

What's expected of me, as a Complainant? You will be asked to complete a written statement of your complaint (Appendix A) providing: - a specif,rc instance of disrespectful behaviour, discrimination or harassment; - possible options for resolving the situation from your perspective.

You will be interviewed in some depth by an assigned investigator. They may need to meet with you several times as they learn more from others they also interview.

Support It is perfectly normal for you to want to feel that you have the support of others during this process. At the same time, you are expected to keep the investigation private and not discuss it with colleagues or clients. Other sources of support are available to you at this time. You can contact the Employee and Family Assistance Program (1-366-331-6851) directly, you can call Human Resources, or you can let the investigator know you need some support'

Retaliation It is a violation of the Respectful Workplace Environment Policy to retaliate against someone who has, in good faith, laid a complaint or provided information in the course of the investigation. Ifyou feel that you are experiencing retaliation, let the investigator know immediately.

Time There will be stages in the investigation where you may well feel like nothing is happening (e.g., you haven't heard from the investigator in some time; you don't observe anything happening as it relates to your concern, etc.). This is not uncommon. Please know that the investigator is continuing their work and that much that is going on is not visible to you and others. Consider asking the investigator when you first meet with them what kind of feedback you can expect with regard to this process as it unfolds.

What do I tell other people? It is important that information about the complaint and the investigation are maintained by as few people as is necessary for the issue to be addressed. Your colleagues or others may ask what is going on. You are advised to tell them that it is confidential for now. If a supervisor asks what is going on, you also should tell them that it is a confidential matter. If pressed, refer those asking questions to the investigator.

Participation Your role does not end with your participation in the investigation. You may well have a key role to play in helping make the decision which is reached really work. You are encouraged to play an active role in making the action plan for resolution areality in your workplace. If you need assistance in fulfilling those responsibilities Human Resources or your manager/supervisor are there to help you identifu the appropriate resources.

How do I work with the person about whom I've complained? If you and this person, called the Respondent, need to work together during the investigation or after, this is a key aspect of the investigation and the resolution. Raise any concerns you have with the investigator.

Page 7 of18 Page 75 of 139 What happens with any documents associated with a complaint? Once the complaint has been investigated and a decision rendered, all documentation associated with a complaint, regardless of where or by whom it is generated, is returned to Human Resources for storage. The documentation is filed separately from any personnel documents. The files are subsequently destroyed in accordance with the document retention and destruction schedules. Access to that documentation is restricted and is controlled by the relevant staff of HR. You are entitled to see any information which would constitute your personal information (anything which is about you).

What if my complaint does not have merit? The information collected by the investigator may show that your complaint does not have merit. You can withdraw the complaint, and the complaint will be closed. The complaint is still confidential.

If you do not withdraw the complaint, the investigator will make a formal report explaining why your complaint does not have merit, and your complaint will be dismissed.

Page 8 of 18 Page 76 of 139 IF YOU ARE, THE RESPONDENT

\ilhat are my rights? If you have been named as someone whose personal behaviour andlor aî area for which you are responsible constitutes a major part of that allegation you are entitled to know the substance of the allegations made against you and by whom. Because the Town of Sylvan Lake is responsible for the actions of its employees as they relate to the worþlace, we are responsible to respond to the allegations and your input is necessary to determine the response.

What is expected of me? You will be interviewed in some depth by an assigned investigator. They may need to meet with you several times as they learn more from others they also interview.

Support It is perfectly normal for you to want to feel that you have the support of others during this process. At the same time, you are expected to keep the investigation private and not discuss it with colleagues or clients. Other sources of support are available to you at this time. You can contact the Employee & Family Assistance Program (1-866-331-6851) directly, you can contact Human Resources, or you can let the investigator know you need some support. They will contact Human Resources.

How do I deal with the person who has complained? Do you have to deal with this person, called the complainant, during or after the investigation? Do you have to deal with other people who are being interviewed? This is a key aspect of the complaint investigation and the resolution. It is important that you know that retaliation against the complainant, you, or any witness is also a violation of the Respectful Workplace Environment Policy. Where a complaint is laid under human rights law, retaliation also constitutes a violation of that law. Raise any concerns you have with the investigator.

Participation Your role does not end with your participation in the investigation. You may well have a key role to play in making the decision work which is reached on this investigation. You are encouraged to play an active role in making the action plan for resolution areality in your workplace. If you need assistance in fulfilling those responsibilities your Human Resources Manager or supervisor are there to help you identiS, the appropriate resources.

Page 9 of 18 Page 77 of 139 IF YOU ARE A WITNESS

What is expected of me? You have been identified as having important information to share with regard to a complaint alleging a violation of the Respectful Workplace Environment Policy.

You will be interviewed by an investigator to get the information you have with can help in resolving the issue. You are required to meet with that person and provide the information.

It is not uncommon to want to discuss this unusual experience with others. Please know that all parties to an investigation are required to keep confidential both the information they have shared and the information they gain as a result of the investigation. If you are pressed by others to reveal information, refer them to the investigator. Also advise the investigator if you are feeling pressured by anyone.

If you require support the Town does have resources available to you. You can contact the Employee and Family Assistance Program (1-866-331-6851) directly, or you can let your Human Resources Manager know you need some support, without going into the details of the issue. They can refer you as well.

What if I have to work with both the person who complained and the other person about whom they are complaining? This is a difficult situation. You, naturally, have certain perspectives and loyalties. At the same time, you, and they, are expected to work effectively together during, and after, the investigation. If you need support in helping you make that happen please let your Human Resources Manager know.

You may well have a key role in making the resolution to the problem work. You are expected to work actively to help make the worþlace a respectful and healthy one. Again if you need support in doing that, please talk to your Human Resources Manager.

Page 10 of18 Page 78 of 139 RESPECTFUL \ilORKPLACE GUIDELINES

ACCEPTANCE OF' PERSONAL RESPONSIBILITY Persons who work for or act on behalf of the Town of Sylvan Lake, and persons granted access to Town of Sylvan Lake services or sites are expected to take responsibilþ for their actions and treat each other with courtesy and respect.

EDUCATION & TRAINING Education and training will be provided to assist individuals that have been assigned to investigate a complaint.

PUBLIC COMMUNICATION ÄND AWARENESS The management personnel responsible for each service or site shall use appropriate means to inform customers, clients and members of the public that the Town of Sylvan Lake will not tolerate abuse or mistreatment of any member of staff or any other person.

PROTECTION OF' PRIVACY AND CONFIDENTIALITY The Town of Sylvan Lake management and staff shall protect the privacy of individuals and the confidentiality of information given in connection with a reported incident.

Strict confìdentiality is required to properly investigate an incident and to offer appropriate support to all parties involved. Any individual who becomes aware of an inói¿ent of abuse shall not disclose the details of the incident to any third party without prior consultation and approval from the Complainant. Gossiping about an incident ieriously undermines the privacy of all parties involved and will not be tolerated' Those with questions or concerns about an incident should speak to Human Resources or their Manager/Supervisor.

SUPPORT F'OR STAFF Within this Policy, support shall be provided to staff that have been subjected to abusive behavior. Such support may include debriefing, physical and psychological support, assistance in liaison with appropriate services and information about their rights that exist under legislation, collective agreements and other legal options'

ASSESSING AND MAI\AGING RISK Within this Policy, risk assessments of Town of Sylvan Lake workplaces shall be carried out by the Managers and the Health and Safety Coordinator in order to identifz potential hazards, and actions or strategies will be developed to reduce the risk of abuse against staff.

RESPONSIBILITY TO ACT IN GOOD FAITH The Town of Sylvan Lake will not tolerate misuse of this Policy by any person. Allegations of abuse must be made in good faith. A person, who submits a complaint in good fuith, even where the complaint cannot be proven, has not violated the Policy.

If an investigation results in a finding that the Complainant falsely accused the Respondent of workplace abuse knowingly or in a malicious manner, the Complainant willbe subject to appropriate discipline up to and including termination. False accusations are considered a violation of the Policy, and the investigation results and any discipline will be recorded on the Complainants employee file.

Page 11 of18 Page 79 of 139 RIGHT TO SEEK CORRECTIVE ACTIO Persons who believe that the actions of others are inappropriate, disrespectful or harmful have the right to bring their concerns forward and to have them addressed by the appropriate level of authority without fear of recrimination or reprisal.

COMPLAINT RESOLUTION ALTERNATIVES An individual affected by workplace abuse has the right to pursue their concern through alternative forums such as mediation, or other forms of dispute resolution. These options will be explained to Complainants by Human Resources. Nothing in this Policy prevents an individual from pursuing other remedies to an incident of workplace abuse such as a criminal or civil action, or a complaint to the Alberta Human Rights and Citizenship Commission. Where behaviour may constitute a criminal offence, the Town of Sylvan Lake will refer these matters to the RCMP for further investigation.

AFTER THE IIWESTIGATION IS DONE AND THE ACTION PLAN HAS BEEN DEVELOPED. Usually both Compl ainant and Respondent have important roles to play in seeing that whatever resolution has been deemed appropriate is put into place and made to work. They are responsible for providing their active support to the resolutions identified. Given their key roles, they are provided such documentation which arises from an investigation that is mandated as their personal information under Freedom of Information and Protection of Privacy legislation. Additional support for them is available through Human Resources

Managers have key roles in seeing that behaviour and expectations adjust to create and maintain a respectful work environment during the investigation and after the investigation is closed. They are ultimately accountable for ensuring respectful workplaces. The Managers will be provided information from the investigation, sufficient to help them and their work teams to move forward. Support is available through Human Resources to assist them in their responsibilities in this area.

Page 12 of18 Page 80 of 139 RESPECTFUL W CE EDUCATION

SIGNS & PREVENTION

Preventing Workplace Abuse

1. Common Mistakes . Believing that the organization is immune from workplace abuse. . Not taking threats seriously. I Not documenting threats. . Ignoring warning signs. ' Not providing appropriate counseling ' Not following disciplinary procedures.

2. Warning Signs

Physical Signs of a Potentially Violent Person: Use caution if someone exhibits one or more of the following non-verbal signs or body language:

o Red-faced or white-faced o Sweating o pacing o Restless or repetitive movements ¡ Trembling or shaking o Clenched jaws or fists o Facial grimacing ¡ Exaggerated or violent gestures ¡ Change in voice

Exercise caution if you notice these signs: o Loud talking or chanting ¡ Shallow, rapid breathing . Scowling, sneering or use of abusive language o Glaring or avoiding eye contact o Violating your personal space (they get too close)

Warning Signs of a Troubled Employee It is extremely important to understand that these behaviours do not necessarily predict violence, but may indicate that an employee is experiencing periods of high stress. Each situation is unique. Take Particular note if: ¡ there is a change in the employee's behaviour pattern o the frequency and intensity ofthe behaviours, ratherthanjust a few . crying, sulking or having temper tantrums o excessive absenteeism or tardiness ¡ disregard for the health and safety ofothers o increased operating effors o increasingly unsatisfactory work quality . faulty decision making o testing of limits to see how much he or she can get away with

Page 13 of18 Page 81 of 139 . swearing or emotional language . overreacting to criticism . making inappropriate statements o forgetfulness o inability to focus e confusion and/or disorientation o disrespect for authorþ o refusal to acknowledge job performance problems o blaming of others for mistakes . complaints of unfair treatment o talking about the same problems repeatedly, without resolving them ¡ insistence that he or she is always right o misinterpretation of communications from supervisor or co-workers o social isolation . personal hygiene is poor or ignored o sudden and/or unpredictable change in energy level o complaints of unusual andlor non-specific illnesses . signs ofsubstance abuse, such as alcohol on the breath

Common Characteristics of Violent Incidents Between Employees Violence usually begins as a verbal dispute and almost always involves people who know each other.

Disputes often appear to have relatively trivial causes.

The dispute pattern is usually not random and unique, rather; it builds, intensifies and continues.

3. Personal Safety

Emergency Preparedness o Know your emergency exits and procedures, including safe places or rooms. o Know where to access telephones, including local pay telephones. o Imagine appropriate responses to various situations you may find yourself in. ¡ Decide ahead of time how you will respond to various situations. o Compare procedures with your co-workers.

Trusting your Instincts . Keep personal information at a minimum when talking with anyone who makes you feel uncomfortable (e.g. vacation plans, hours of work, where you live). o DO NOT engage in conversations that make you feel uncomfortable. Excuse yourself and walk away. o Be firm and confident and do not permit any kind of harassment, sexual, racial, or otherwise. o Be alert for anger and hostility. De-escalate arguments wherever this is appropriate. o If you feel you are being harassed, threatened, or intimidated: - tell the person to stop, - document the incident, and - Inform you supervisor. o Report any inappropriate behaviour toward yourself or your co-workers to your supervisor.

Page 14 of18 Page 82 of 139 Dealing with Strangers o Adopt a non-threatening, "May I help you?" attitude toward visitors in your office, building, or work area. The underlying question is "What are you doing here?" o Escort "strangers" to the location or person they identiff as their destination. o Note the appearance of people who are not familiar to you, in case something does happen. o Report "stranger" to building security or your supervisor. o Build a rapport with customers so that you can distinguish stranger from repeat customers. o DO NOT open the door to strangers before or after regular business hours.

Page 15 of18 Page 83 of 139 TIPS FOR NDING TO WORI(PLACE VIOI,E,NCE

Responding To \ilorkplace Violence

1. Dealing with a Potentially Violent Person

Tips for Verbal Communication ¡ Focus your attention on the other person to let them know you are interested in what they have to say. o Remain calm and try to calm the other person. DO NOT allow the other person's anger to become your anger. o Remain conscious of how you are delivering your words. o Speak slowly, avoid complex terminology. o Listen carefully. DO NOT interrupt or offer unsolicited advice or criticism. o Encourage the person to talk. DO NOT tell the person to relax or calm down. . Try to understand. Ask questions like; "Help me understand why you are upset." o Once you think you understand, repeat it back to the person so they know you understand. o Remain open-minded and objective. o Use silence as a calming tool. o Use delaying tactics to give the person time to calm down, e.g.; offer a drink of water (in a disposable cup). o Acknowledge the person's feelings. Indicate that you can see he or she is upset

Tips for Non-Verbal Communication and Behaviour o Use calm body language - relaxed posture with hands unclenched, attentive expression. o Arrange yourself so that your exit is not blocked. o Position yourself at a right angle rather than directly in front of the other person. o Give the person enough physical space; normally 2-4fieet is an adequate distance o DO NOT pose in a challenging stance, such as: - Standing directly opposite someone, - Putting your hands on your hips, - Pointing your finger, - Waving your arms, and - Crossing your arrns. o DO NOT glare or stare, as it may be perceived as a challenge. ¡ DO NOT make sudden movements which can be seen as threatening.

Tips for Problem Solving . Try to put yourselfin the person's shoes, so that you can better understand how to solve the problem. o Ask for his or her recommendation. o Repeat back to the person what you feel he or she is asking of you, to clarifu what you are hearing. o Accept criticism in a positive way. o Be honest. DO NOT make false statements or promises you cannot keep. o Remain professional and take the person seriously. Be respectful. o Break a problem or an issue down into smaller units and offer step-by-step solutions so that the person is not overwhelmed by the situation or issue. o Be reassuring and point out choices. . Try to keep the person's attention on the issue at hand' Page 16 of18 Page 84 of 139 . DO NOT take sides or agree with distortions. o DO NOT reject the person's demands or position from the start. o DO NOT attempt to bargain with a threatening individual. If necessary, terminate the interaction. o DO NOT make promises you cannot keep.

2. Tips for Terminating a Negative Interaction ¡ Interrupt the conversation firmly, but politely o Tell the person that you: - Do not like the tone of conversation, - Will not accept abusive treatment, and - Will end the conversation if necessary. o Tell the person that you will ask him or her to leave the building, or that you will leave (if working off-site). o Ifthe behaviour persists, end the conversation. o Ask the person to leave the building, or leave yourself. o Ifthe person does not agree to leave, remove yourselffrom the scene and inform your supervisor immediately. ¡ DO NOT return to the meeting if you believe the person poses a physical threat.

3. Tips for Responding to an Abusive Telephone Call o Interrupt the conversation firmly, but politely. o Advise the caller that you will end the call if the caller does not stop using abusive language. o Advise your supervisor of the incident. o If the caller calls back, interrupt the conversation firmly, but politely. o Advise the caller that you will transfer the call to your supervisor, if necessary. o Remind the caller that you will not accept abusive treatment or language. o Put the caller on hold and contact your supervisor. o Advise your supervisor that the caller is on hold. o Transfer the call to your supervisor. ¡ The supervisor should take appropriate action to resolve any misunderstanding and reinforce with the caller that abusive language or behaviour toward employees will not be tolerated.

4. Tips for Responding to a Physical Attack Ifyou are attacked, o Make a scene, yell or scream as loud as possible. Try shouting words like STOP, FIRE, or F{ELP. o If you are being pulled along or dragged, fall to the ground and roll. . Give bystanders specific instructions to help you. Single someone out and send them for help, e.g. "You in the yellow shirt, call the police." o If someone grabs your purse, briefcase, or other belongings; DO NOT resist. Throw the item to the ground several feet away from the thief and run in the opposite direction, yelling "help" or "fire." o DO NOT chase a thief. o Run to the nearest safe place, a safe off,rce, or an open store. o Call police. o If the attack does not warrant calling the police, inform your supervisor of the incident.

Page 17 of18 Page 85 of 139 TYPICAL BEHAVIOURS Typical Appropriate Workplace Behaviours Typical types of behaviours that support and create a respectful workplace and its related business objectives include but is not limited to the following: a) Being polite, courteous and respectful of others b) Using common greetings, farewells or brief enquiries about others' wellbeing which are seen as an acknowledgement of others as unique individuals c) When reviewing others' ideas, suggestions or work, identiffing what is positive or good about the proposal as well as where it can be improved d) Treating others equitably and fairly e) Listening to what others have to say Ð Being open-minded to others' ideas, comments and suggestions g) Seeking input and the active involvement of appropriate people in planning, decision- making and implementing initiatives h) Ensuring that decision-making takes into account relevant factors, is fair and is seen to be fair i) Recognising and valuing the diversity among workgroup members, the customers and citizens j) Willingly and sincerely apologising to people when something you said or did may have offended them.

Typical Inappropriate Workplace Behaviour Inappropriate behaviour is that which is objectionable and/or unwelcome to an individual. Such behaviour serves no valid work related purpose. When inappropriate behaviour in the worþlace is allowed to persist a "poisoned work environment" may be created over time. There are three categories of inappropriate behaviour addressed in the Policy. They are: ¡ Discrimination/Harassment ¡ Damage to People or Property ¡ DisrespectfulBehaviour Examples of disrespectful behaviour include, but are not limited to: i) written or verbal comments, behaviours or Jokes' which are rude, degrading, offensive, demeaning, embarrassing or insulting iÐ bullying or intimidation iii) abuse of authorþ iv) yelling or shouting (except where intended to alert another to danger) v) deliberate exclusion of an employee from relevant work activities or decision making vi) decision-making which is influenced by factors which have no work-related purpose vii) attempting to discredit an employee by spreading false information about him/her

Page 18 of18 Page 86 of 139 ENIORS

OUNCIL FOR ERTA ation Seniors'Week 201 4 ln honour of the past, present and future contributions of the seniors of this community and throughout Alberta, I do hereby proclaim June 2 - 8,20't4, to be "seniors'Week."

Dated this Day of ,2014,in

Mayor/Reeve

Alana DeLong onourable Dave Quest Chair; Seniors Advisory Council for Alberta Associate Minister of Seniors MLA, Calgary-Bow

Honourable Fred Horne Minister of Health

Page 87 of 139 A Proclamation Muscular Dvstrophv Week

WHEREAS Neuromuscular disorders are a group of diseases that weaken the body's muscles. The causes, symptoms, age of onset, severity and progression vary depending on the exact diagnosis and the individual.

WHEREAS The severity and progression will vary depending on the exact diagnosis and the individual. Most neuromuscular disorders are progressive, causing the muscles to gradually weaken over time. People diagnosed with a neuromuscular disorder may lose the ability to do things that are often taken for granted, like brushing your own teeth, feeding yourself, or climbing stairs. Some people will lose the ability to walk or even breathe on their own.

WHEREAS: Medical interventions have increased the life span and improved the quality of life for many people living with neuromuscular disorders. These interventions focus on treating or delaying symptoms, enhancing physical mobility and social interactions, and preventing heart and lung complications.

WHEREAS: Physical and occupational therapy, proper respiratory care, exercise, assistive devices and orthopedic surgery may help to preserve muscle function and enhance quality of life. ldentification of the specific genes responsible for the various types of neuromuscular disorders has led to extensive research on gene and molecular therapy, but all such treatments are still in development.

THEREFORE: l, Sean Mclntyre, Mayor of Sylvan Lake, do herby proclaim the week of May 25th 2014 as Muscular Dystrophy Week in Sylvan Lake

Page 88 of 139 Dated this dzy of May, 2014 - MAY IS MULTIPLE SCLEROSIS AWARENESS MONTH

VHEREAS Multiple Sclerosis is a chronic, often disabling neurological disease affecting an estimated 100,000 Canadians, and;

NTHEREAS Alberta has one of the highest rates of multiple scleroses (MS) in the world - about 340 olut of every 100,000 Albertans are diagnosed with MS;

VHEREAS Multiple Sclerosis symptoms vary widely and may lead to problems with numbness, coordination, vision and speech, as well as extreme fatigue and even paralysis, and;

WHEREAS there is no known cause of, or cuÍe for multiple sclerosis, and;

V'HEREAS the Multiple Sclerosis Society of Canada founded in 1948, is the only national voluntary organization in Canada that supports both MS research and services for people with MS and their families, and;

WHEREAS the Multiple Sclerosis Society of Canada has provided more than $132 million for MS research during the past 60 years, as well as a wide range of programs and services for people with MS and social action, and;

VHEREAS the dedication and commitment of the suppofters and volunteers here today could only make this possible,

NOV THEREFORE on behalf of Council, I, Sean Mclntyre, Mayor of the Town of Sylvan [-ake, do hereby proclaim the month of iùlay 2014 rc be 'Multiple Sclerosis Awareness Month' in Sylvan Lake.

Page 89 of 139 REPORT TO COUNCIL MEETING OF March 10.2014

X'ROM: Betty Osmond DATE: March 10'2014

Subject: Appointment of Citizens at Large

The purpose of this report is to request Council to appoint a citizen atlarge to the Municipal Planning Commission and to the Community Services Committee.

Bacþround The Municipal Planning Commission Bylaw requires four public members to sit for a one year term. The appointments are made at the Organizational Meeting of Council in October of each year. Due to the recent death of one of the members the Commisston is currently short by one member. The Community Services Committee requires four public members to sit for a two year term, The members are also appointed at the Organizational Meeting of Council. Both positions were recently posted in the Sylvan Lake News and we have received applications for both committees'

Discussion We have received two applications for the Municipal Planning Commission and one of these applicants has also applied for the Community Services Committee. Both are new applicants who do not currently sit on a Town appointed committee. The appointment to the Community Services Committee will be for a term ending October 2014 as terms need to be staggered to ensure continuity on the committee. We will then submit the appointees application in October for a two year term ending in2016.

Council has the following options: l-. That Council appoints one applicant to the Municipal Planning Commission and one to the Community Services Committee. 2. ThatCouncil appoints the same member to both the commission and the committee. 3. That Council does not appoint either of the applicants to the commission or committee and directs Administration to post the advertisement again.

Resource N/A

Communication Applicants will be advised of the outcome of this report by letter

Recommendation

That Council appoints a member to the committees as in Option 1 above.

Resolution

Administration respectfully proposes the following motions :

That Council appoints to the Municipal Planning Commission for a term ending in October 2014

That Council appoints to the Community Services Committee for a term ending October 2014. Page 90 of 139 Report to Council Page 2 of 2

Subject: 2013 Council Strategic Priorities Work Program Date: December 20,2012

Report Prepared by: for Council Chief Administrative OffÏcer

Attachments: Applications

Page 91 of 139 and )) Application for Board, Committee Commission Members

Choice #1 NAME OF BOARD(S) Choice #2 APPLYING FOR: Choice #3 lf the Board of your choice is not available are you willing to volunteer for a different board?

NAME: Kris Lindberg

APPLICANT Mailing Address INFORMATION: S

EmailAddress:@ Phone (daytime) 403-877-3382 Phone (evening)

Do you consent to having your application published in the Council Agenda Package? Yes-X- No-

REQUIREMENTS:

Applicant must reside in the Town of Sylvan Lake.

Applicant must submit a letter of interest detailing their reasons for interest on the board and w'hat qualit-ies they will bring to the position. Experience and contributions in the community and understanding of the delivery of municipal services will be considered'

Return by mail, e-mail or deliver to Town of Sylvan Lake 5012 48 Avenue Sylvan Lake, AB T4S 1G6 Fax: 887-3660 Email [email protected]

The personal information on this form is collected under the authority of the Freedom of lnformation and Protect¡on of Privacy Act for the part public prrpó." of appointing persons to serve as members for a Board and/or Committee of the Town of Sylvan Lake and may form of a äoiument. li you have any questions about the collection, contact the FoIPP coordinator for the Town of Sylvan Lake at (403) 887-2141 Page 92 of 139 Resume of Kris Lindberg Wellsite Supervisor Completions - Workovers Abandonments

Page 93 of 139 To Whom lt May Goncern:

Thank you, for the opportunity to forward my resume. PIease feel free to contact me with any questions you may have.

I have worked throughout all of Alberta and have earned high praise from every employer.

Some of the companies I have worked for include: Crescent Point; Penn West; Shell; Apache Canada Ltd.; Petro-Canada; G.N.R.L.; Encana; Talisman; Devon; Husky and Sphere.

I have developed the ability to adapt and overcome any obstacles as a direct result of my hands on experiences and ensure that those the applications be carried out safely; efficiently and in a cost effective manor.

I am a great communicator; approachable leader with strong supervisory skills and demonstrate such, as evidenced through the people I work with and outcome of the iobs I have performed.

My key assets in down hole experience is due to the vast variety of range that I have been involved in both as a worker and in my supervisory position. lt is all attributed to the completions, workovers and abandonments I was involved in over the years.

This knowledge I've obtained has provided me with great assets and further continuing opportunity through education and applications in which I've performed as a Wellsite supervisor. ln closing I would like to sincerely thank you for taking the time to review my resume, and for this employment opportunity! I look forward to hearing from you.

Yours truly,

Kris Lindberg

Page 94 of 139 Kris Lindberq

ç 79 Sylvan Drive, Sylvan Lake Ab. T4S 1H8 r Gell: (a03) 877-3382 r E-Mail : [email protected]

Obiective r To obtain employment with your organization to become an integral asset in your companies continued success. Education a 1990 - Grade 12 High School Diploma L.P. Miller High School Nipawin, Sask Skills a Types of wells: Horizontal; Multiple zones; Coal Bed Methane; S.A.G.D; Sweet and sour gas and oil; Slant wells; Heavy Oil; lnjection; Steam flood. a Operations : Multi and single zone fracturing which includes down casing or Coil tbg. - C02l N2/ Slick water/ Oil; foam and acid. Snubbing; Completions; Workovers; Abandonments; Slickline; Wirelinine; Acidizing; Pump to surface, as well as coordinating multiple operations both on pad work and large area field operations. Certificates r 3 Million liability insurance r WCB Coverage o AMA collision avoidance Course taken Apr. / 2003 r Class 3 Q A Drivers License : r IRP 16 PST APr. 12016 r Blow Out Prevention Expires : May.l2016 r First Aid Expires: APr. I 2Q16 r H2S Expires: APr. 12016 r Regulatory Awareness &Wellsite Sup. Apr. I 2016 r WHMIS : APr. / 2016 r TDG : APr. 12016 r Confined Space/Detection flam. Subst. Apr. 12016 r Dupont S.T.O.P. SafetY Training r Oilfield Fire Training Taken/ 2002 through Fire master. r 1 week Sanjel customer training in Frac.'s; Acid; Cement and Coil tubing r Penn West Safety training for Supervisors cw/ Well view training. r Shell "On Boarding" training cw/ Open Welltraining. o Anderson Energy Supervisor Training cM Well view training.

Page 95 of 139 Awards r Bent Pine Energy Five Year Service Award r CAODC Service Rig Division 1250 working days without a loss time accident for 2003 r AlbeÍa Motor Association Collision Avoidance Course-April 14, 2003 r Precision Well Servicing 10 yrs. Service award in 2001 Work Experience

2003 to 2014- Kriscg Enersv Consultins

' Provided Wellsite supervision for Service Rig, Snubbing, CTU's with operations ranging from completions to workovers, abandonment's and fracturing. Working independently or on a team and above all, carrying out procedures in a safe and efficient manner

a Designed and implemented new daily reports for Oil Co.'s with in depth Schematic's, AEUB reporting and Material Transfer Tracking system. r Reported both directly and through consulting firm to oil companies with thorough, prompt and accurate daily reports or in 'real time' update reporting.

1990 to 2003- Precision (Cenaltat Well Servicins r Starting with the company(Cenalta) as a Floor hand (1990) and working my way up to Rig Manager (1996-2003) r Keeping crew and auxiliary personnel with a safety oriented mindset in day to day operations r Organize crews and maintain equipment for well servicing procedures a Developed snubbing unit for slant SAGD application as well as a freestanding double, as well, a fully hydraulic operated slant rig. a Servicing wells in every aspect from applied to experimental 1990- 2003.

Page 96 of 139 Areas include:

. Dawson Creek, Grande Prairie, Rainbow Lake, Slave Lake, Red Earth, Ft. McMurray, Conklin, Martin Hills, Wabasca, Lac La Biche, Bonnyville, Red Deer, Edson, Lloydminster, Provost, Consort, Brooks, Claresholm, Lethbridge, Medicine Hat, Swift Current, North Battelford, Weyburn, Estevan and Carlyle.

References:

Brennan Reid a Operations Manager Conceco. (403) 700-6s6s

Chris Krammer

'. Completions Engineer Laricina Energy (403) 8s0-4970

Grant Bexson a Eastern Area Manager Precision Well Servicing (780) 875-5335

Page 97 of 139 RECEIVED Application for Board, Committee and \Ü Commission Members

Choice #1 n€c NAME OF BOARD(s) Choice #2 APPLYING FOR: Choice #3

lf the Board of your choice is not available are you willing to volunteer for a different board?

NAME -1 .ctor^ S.r, c-lq-,r

APPLICANT MailingAddress: INFORMATION: 3t l-l er t1n'.a.^ ß.1 " Svtvcn--, Lo-Ve 146 ¡slc.n S lnCLF- 11, ccL J o." clar.. @¡: c 77bl EmailAddress: Phone (daytime) Phone (evening) 4os $tç

Do you consent to having your application published in the Council Agenda Package? Yes o-

REQT'IREMENTS

Applicant must reside in the Town of Sylvan Lake.

Applicant must submit a letter of interest detailing their reasons for interest on the board and what qualities they will bring to the position. Experience and contributions in the community and understanding of the delivery of municipal services will be considered.

Return by mail, e-mail or deliver to: Town of Sylvan Lake 5012 48 Avenue Sylvan Lake, AB T4S 1G6 Fax: 887-3660 Email: [email protected]

The personal information on this form is collected under the authority of the Freedom of lnformation and Protection of Privacy Act for the purpó"" of appointing persons to serve as members for a Board and/or Committee of the Town of Sylvan Lake and may form part of a public ãoiument. tiyoutraveanyquestionsaboutthecollection,contacttheFO|PPcoordinatorfortheTownofSylvanLakeat(403)887-2'|41. Page 98 of 139 To whom this may concern April222014

My name is Jordan Sinclair, I am a long time Central Alberta Resident and am proud to live in Sylvan Lake. I care deeply about the community that we share here in Sylvan Lake and want to work to ensure it continues to be the premiere location to live and do business in the region.

I have significant business management and development experience as well as the ability to quickly build both relationships and consensus. I would enjoy using these life skills and abilities to work with the MPC to assist in planning the development of our Town.

I strongly believe in Community and in serving the same. Some of the Community events or Contributions that I have participated in are listed below.

Committee Member - Sylvan Lake Hockeyville

Committee Member - Sylvan Lake Yuletide (201a)

Social Media - Local Events, Light/Positive Content -Joe Sylvan Lake.

Thank you for your consideration J,-,,*A^-U

J n Sinclair

Page 99 of 139 @t^w REPORT TO COUNCIL MEETING OF MAV 12th. 2014

FROM: Darren Moore, Director of Finance DATE: May znd,2014

Subject: 2014 First Quarter Financial Reports - Ending March 31,2014

To provide the 2014 first quarter financial reports ending March 31,2014 for Council's acceptance.

Background

The attached financial reports are provided to Council after the financial information for each quarter is gathered. lncluded is a summary income statement and departmental summaries.

Also included are updated listings of both operating and capital projects lor 2014. These include projects which have been carried over from 2013.

Discussion With no operating contingency budgeted for the 2014 fiscal year, there are no adjustments to report.

s 1. For Council to accept the financial reports as presented. 2. For Gouncil to direct administration to provide additional information.

Resource lmpacts

None at this time

Communication

None at this time.

Recommendation To provide the 2014 first quarter financial reports ending March 31,2014 for Council's acceptance.

Page 100 of 139 Report to Council Page 2 ol 2 Subject: Date:

Pro Resolution Administration respectfully proposes the following motion:

That Council accept the first quarter financial reports as information for the period ending March 31,2014.

by: Re p for by: Darren Moore, Director of Finance Betty Osmond, Chief Administrative Officer

Page 101 of 139 lown of Syívan LaF,e

For the Quarter Ending March 37,2Ot4

%ol Budget Actual Budget

Taxation revenue (L8,878,517) o% User fees and sales of goods (5,72L,009) (L,376,939) 24% Penalties and costs of taxes (220,000) (82,577]| 38% Licenses and permits (6L3,700) (278,677) 45% Fines and costs (269,000) (38,045) 1.4% Franchise and concession contracts (L,3t2,575) (285,470) 22% lnvestment income (225,000) (r2,1021 s% Rentals and other (606,927) (L22,407) 20o/o Govern ment tra nsfers for operating (r,2tl,o48l (192,524) L6% Total revenue (29,057,7761 (2,388,7401 8%

Salaries, wages and benefits g,697,gg4 1,,716,069 20% Contracted and general services 3,935,652 1,,126,751, 29% Purchases from other governments L,575,ooo o% Materials, goods, supplies and utilities 2,842,331, 527,075 t9% School requisition - Red Deer Catholic 61,6,376 1_58,555 26% School requisition - Albefta School Foundation 4,833,986 1,,208,497 25% Lodge requisition 245,r24 61,28L 2s% Grants to individuals and organizations 5L9,705 204,756 39% Financial service charges 1,0,250 2,959 28% Other transactions 64,000 0 o% Operating projects 853,41_0 116,583 1.4% Debenture interest 508,686 I47,945 29% Debenture principal 424,490 95,446 22% Total Expenses 25,727,004 5,365,817 2I%

Net Operating (3,93O,7721 2,977,077 -76%

Page 102 of 139 lown of Sytvøn, LaF,e Operating Projects For the Quarter Ending March 3t,2OI4

%oI Budget Actual Budget

Administration Division:

Economic Development: OP1401 lnvestment Attraction Strategy and lmpleme 47,OOO o% OP1,4O2 Economic lmpact Assessment 60,000 o% OP1403 Façade lmprovement Program 50,000 o% 157,000 o%

Communitv Services Division :

Family and Community Support Services Department: OP123O EC Mapping 28,000 4,23! t5% 28,000 4,231 1.5%

Protective Services Department: OPL412 Ticket Re-write Software 8,000 0% 8,000 o%

Recreation, Parks and Culture Department - Administration & Parks OP1315 Digital Reader Board 32,OOO 30,476 9s% OP1328 Surveillance Cameras 10,000 o% OP1140 Tree Replacement Program 16,500 o% OPI225 CentennialParkTrees 5,000 o% OP1,404 Curling Club Business Plan 15,000 o% OPl-405 Ryder / Vista Park Design 10,000 0% OP1409 Cultural Master Plan (OP) Terms of Referenc 7,500 o% OP141-0 Multiplex Operating/Business Plan (OP) 15,000 0o/o OPI4LL Tree Assessment (OP) Municipally Owned Tr 18,000 o% OP1413 Pedestrian Gates for Multiplex 8,000 o% OPL429 Multiplex Redevelopment Fund Committee 33,000 o% 170,000 30,476 18%

Recreation, Parks and Culture Department - Facilities: OP1406 MGB Storage 8,000 o% OPL O7 MGB Movable Wall Units 9,610 0% OP1408 Council Chambers Projector & Screens 4,000 o% OP1,427 Multiplex Concession 28,000 26,720 9s% 49,610 26,720 s4%

Page 103 of 139 lawn of Syívan LøF,e Operating Projects For the Quarter Ending March 3t,2OL4

%of Budget Actual Budget

Finance Division: OP1327 Asset Management 55,000 L0,795 20% 55,000 t0,795 20%

PlanninR & Development Division: OP141,4 Sylvan Lake Management Committee 60,000 o% OP1415 Taxi Bylaw Rewrite 10,000 o% 70,000 o%

Public Works Division:

Transportation Services Department: OP1,42O Street Maintenance Signage l_0,000 0% OP1,421, Community Centre Renovation 5,000 o% OPL422 Community Centre Roof Repairs 26,000 o% OP1,423 MGB Blinds and Security System 26,000 0% OP1,424 Aquatic Centre Renovation 25,000 o% OPL428 Roadworks Final lnspections 25,000 2,261 9% OPL425 Snow Blower Attachment 9,000 o% t26,OOO 2,261, 2%

Utility Services: OPL4'J.6 Blower Line Replacement 60,000 0% OP14\7 Yard Waste Screening 10,000 o% OP1418 Water Main Valve Replacement Program 40,000 0% OPL4I9 Tube Shoring 20,000 o% OPL426 lnfrastructure Study 59 800 00 70% 189,800 42,tOO 22%

Total 853,410 116,583 1,4%

Page 104 of 139 lown of Syfvan, LøFn Capital Projects For the Quarter Ending March 3!,20t4

%ol Budget Actual Budget

Communitv Services Division :

Recreation, Parks and Culture (includes Facilities) Department: CP12}L Fire Hall 5,330,300 7,330 o% CP12L9 Multiplex Redevelopment 442,800 133 o% CP1319 Lions Park Redevelopment 20,000 8,433 42% CP1321, Four Seasons Park Upgrades 69,500 20,500 29% CPL426 4 Seasons Park - Drainage Culvert 170,000 0% CPL427 Meadowview Playground 65,000 o% CPL428 Lighthouse Park (Excluding Trail) 40,000 o% CP1-429 Trail Development 175,000 7,560 4% CPL43L Library Renovation (lncludes Roof) 348,000 72,642 2t% CP1,432 Beach Enhancement 100,000 0% CP1433 Spray Park Design 1-0,000 o% 6,770,600 l-16,598 2%

Public Works Division:

Transportation Services Department: CPt2L6 Centennial Park Banners 30,000 o% CP1301 47A Ave Phase 2 284,OOO 655 o% 50 Street - Lakeshore to 48 Ave and CPI4OI Realignment - Design 500,000 o% CPL402 Lakeshore Drive - 50 St West 1,goo,ooo o% CPI-403 Parking 650,000 o% Sidewalk 50St, Sylvan Dr South to Beacon CPL404 Hill Dr 410,000 0% CP1405 Traffic Signals - Herder / 47 Ave 400,000 o% CP1406 Traffic Signals - 50 St / 45 Ave 400,000 o%

CPl-205 Community Centre Parking Lot - Phase 2 21,,OOO o% Community Centre Parking Lot - Final Phase cP1407 (3) 5l_0,000 1,,719 0% CP1408 Cottage Area Modernization - Design 200,000 o% CP1409 West Village Modernization - Design 175,000 0% CPL4I0 Offsite Levy Review 2014 75,000 o% CPL41-l Harrigan Street Sidewalk 103,000 o% CPL412 33St, Lakeshore to Roundabout - Design 100,000 o% 5,759,000 2,374 0%

Page 105 of 139 lmtn of sytvan, LøF,e Capital Projects For the Quarter Ending March 3L,2Ot4

%ol Budget Actual Budget

Mobile Equipment Department: CP1310 SW - Garbage Truck 300,000 237,021, 79% CPI324 SW - Garbage Truck 265,000 236,223 89% CPt4t3 Fire - Aerial Truck - New 1,300,000 0% CPL4I4 PW - Sander - New 26,000 o% CPl-4L5 PW - Truck - Utilities - New 32,000 0% CPL4L6 PW - Grader - Replacement 270,OOO o% CPL4L7 PW - Sk¡d Steer - Replacement 58,000 5,000 9% CPL4L8 PRC - UTV Turf Crew - New 30,000 0% CPL4L9 PRC - Zero Turn Mower - New 28,000 o% CPL42O PRC - Grass Sweeper - New 36,000 o% CP142L PS - Radar Trailer - New 25,000 o% 2,370,000 478,244 20%

Utility Services: CPL3IZ East Storm Channel 155,000 2,4r8 2% CP1315 RV Dump Station 286,000 s08 o% Trunk Main Upgrade - 50St to Main LS - CPL422 Phase 2 2,ooo,ooo 1,L,225 t%

CP1.423 Golf Course Creek wetland development 40,000 o% CPL424 Lagoon Upgrades 1,000,000 6,204 T% CPL425 New WellStudy 1_00,000 1,,382 I% 3,5g1,ooo 2'J,,737 1%

Total 18,479,600 6L8,952 3%

Page 106 of 139 lawn of Sytvam, LøF,e Municipal Revenues For the Quarter Ending March 31-,2Ol4

%oi Budget Actual Budget

Taxation Revenue (18,878,5L7) -o% Penalties & costs (200,000) (76,093) 38% Concessions & franchises (1,310,000) (284,638) 22% Return on investments 3% Total revenue (20,6t3,5t7) (366,558) 2o/o

School requisition - Red Deer Catholic 6L6,376 158,555 26% School requisition - Alberta School Foundation 4,833,986 L,208,497 2s% Lodge requisition 124 6 81 25% Total Expenses 5,695,486 L,428,332 25%

Net Operating (14,918,0311 L,06L,774 -7%

Page 107 of 139 lawn of Syfvøn ^C,øF,e Legislative For the Quarter Ending March 3L,2014

%of Budget Actual Budget

Salaries, wages and benefits 2L7,1,67 60,92r 28% Contracted and general services LOt,700 31,,rO7 3L% Materials, goods, supplies and utilities 15,000 r,993 L3% Total Expenses 333,867 94,022 28%

Net Operating 333,867 94,022 28%

Page 108 of 139 lawn of Sytvan, Lañ,e Administration Department For the Quarter Ending March 3t,2Ot4

%o1 Budget Actual Budget

Sale of services & supplies (8eo) Other revenue (40,000) (43,000) Lo8% Concessions & franchises (4) Provincial conditional gra nts (30,000) _o% Total revenue (70,000) (43,894) 63%

Salaries, wages and benefits 617,296 120,589 20% Contracted and general services 254,064 rot,730 40% Materials, goods, supplies and utilities 31,500 3,997 L3% Total Expenses 902,860 226,3t5 2s%

Net Operating 832,860 182,42t 22%

Page 109 of 139 løryn of Syívan LøF,e Communication Department For the Quarter Ending March 3t,2OL4

%ol Budget Actual Budget

Sale of services & supplies (soo) Merchandise sales (2,500) o% Total revenue (2,500) (eoo) 36%

Salaries, wages and benefits 127,442 t1.,046 9% Contracted and general services 101,660 L3,497 13% Materials, goods, supplies and utilities 9,022 573 6% Other transactions 5,039 L46 3% Total Expenses 243,163 25,263 10%

Net Operating 240,663 24,363 IO%

Page 110 of 139 lown of Syívøn ^C,øF,e Economic Development Department For the Quarter Ending March 3t,2074

%oi Budget Actual Budget

Salaries, wages and benefits r01,,478 21.,1.43 21% Contracted and general services 58,200 4,334 7% Materials, goods, supplies and utilities 3,300 1.54 5% Operating projects 157,000 o% Total Expenses 3t9,979 25,632 8%

Net Operating 3L9,978 25,632 8%

Page 111 of 139 lown of Sytvan, -C,øF,e Family and Community Support Services For the Quarter Ending March 3t,2OL4

%ol Budset Actual Budget

Program registration fees (79,196l, (8,297) 10% Other revenue (r7,s161 (4,O87) 23% Donations (2,259) Provincial conditional grants (322,808) (84,1261 26% Local conditional grants (4L,000) (10,470) 26% Total revenue (460,520) (109,239) 24%

Salaries, wages and benefits 671,,283 162,388 24% Contracted and general services 55,667 8,206 ts% Materials, goods, supplies and utilities 27,875 5,223 19% Grants to individuals and organizations 103,000 62,578 61% Operating projects 28,000 4,23L 1.5% Total Expenses 885,825 242,626 27%

Net Operating 425,3O5 L33,387 3L%

Page 112 of 139 loln of sytvan LøF,e Protective Services For the Quarter Ending March 3L,2Ot4

%oI Budget Actual Budget

Sale of services & supplies (70,000) (5,611) 8% Other revenue (17,000) (3,525) 2I% Animal licenses (57,000) (43,920) 77% Collected fines (265,000) (38,045) L4% Municipal dog fines (4,000) o% Facility rentals (90,000) (2s,238) 28% Provincia I conditional gra nts (398,000) (71,,428) 1.8% Local conditional grants (96,ooo) o% Total revenue (997,000) (194,048) t9%

Salaries, wages and benefits 1,067,7L7 206,rr1, L9% Contracted and general services 276,611 70,943 26% Purchases from other governments 1,575,000 0% Materials, goods, supplies and utilities L77,698 20,1,13 1.1% Grants to individuals and organizations 71,,428 Other transactions 76,199 8,O27 1.1% Operating projects 8,000 o% Debenture interest 299,712 1,1,6,260 39% Debenture principal 205,794 69,313 34o/o Total Expenses 3,686,73L 562,195 ts%

Net Operat¡ng 2,689,731 368,L47 1,4%

Page 113 of 139 lown of Sytvøn LøÃ,e Parks, Recreation and Culture - Administration and Parks For the Quarter Ending March 3L,2074

%o1 Budget Actual Budget

Sale of services & supplies (14,000) (2,700\ 1.9% Progra m registration fees (9,000) 0% Special events (15,000) 0% Other revenue (7,500) (60o) 8% Advertising revenue (65,000) (L,740) 3% Facility rentals (39,250) (rt,32r) 29% Donations (4,000) (400) t0% Local conditional grants (23,650) o% Total revenue (L77,4OO\ (L6,76L1 9%

Salaries, wages and benefits 1,049,955 1,49,1,50 1.4% Contracted and general services L73,1.63 23,247 ß% Materials, goods, supplies and utilities 220,375 27,83r L3% Grants to individuals and organizations 97,105 o% Other transactions 29,271, 2,900 1.0% Operating projects 170,000 30,476 1.8% Debenture interest 17,454 8,365 48% Debenture principal 17,308 7,030 41% Total Expenses 1,774,53L 248,999 1.4%

Net Operating L,597,L31 232,238 L5%

Page 114 of 139 lown of Syívan, LøF,e Parks, Recreation and Culture - Facilities For the Quarter Ending March 31,20!4

%ol Budget Actual Budget

Merchandise sales (9,000) (2,894) 32% Admission fees (65,000) (19,178Ì, 30% Memberships / passes (35,000) (11,593) 33% Progra m registration fees (L20,000) (31,473) 26% Other revenue (39,700) (728]' 2% Advertising revenue (24,000) o% Concessions & franchises (2,575) (828) 32% Facility rentals (433,325) (72,243) 17% Daycare facility rentals (L7,352l, (4,131) 24% Community centre rentals (4,364) Provincial conditional grants (r27,000) 0% Local conditional grants (r27,590) o% Total revenue (1,000,542) (t47,4331 1.5%

Salaries, wages and benefits L,044,9O3 239,985 23% Contracted and general services 328,5r2 L30,46r 40% Materials, goods, supplies and utilities 557,766 12',J.,732 22% Grants to individuals and organizations 303,000 70,750 23% Financial service charges 5,250 1,,647 31% Other transactions 257,612 42,737 t7% Operating projects 49,6L0 26,720 s4% Debenture interest 106,301_ o% Debenture principal 88,305 o% Total Expenses 2,741,259 634,031 23%

Net Operating 1,74O,7L7 486,598 28o/o

Page 115 of 139 lswn of Syívan ^ta,F,e Finance Division For the Quarter Ending March 3t,2OL4

%of Budget Actual Budget

Sale of services & supplies (40,000) (8,425) 21% Other revenue (15,000) (2,3231 t5% Total revenue (55,000) (L0,7481 20%

Salaries, wages and benefits 775,943 165,690 21% Contracted and general services 429,597 L47,51,L 34% '1,228 Materials, goods, supplies and utilities 55,000 13% Grants to individuals and organizations 10,600 o% Fina ncial seruice charges 5,000 'J,,212 24% Other transactions 15,000 0% Operating projects 795 20% Total Expenses L,346,L40 332,436 25%

Net Operating L,29t,t4O 32L,687 25%

Page 116 of 139 lown of Syívan, LaF,e Planning and Development Division For the Quarter Ending March 3L,2Ot4

%o1 Budget Actual Budget

Development permit application fees (65,000) (r2,708) 20% Subdivision revenue (55,000) o% Zone compliance letters (23,000) (4,000) 17% Planning/zoning fees (5,000) (4,000) 80% Other revenue (2,000) (12s) 6% Building permits (290,000) (71,386) 2s% Taxi licenses & plates (1,300) (soo) 69% Business licenses (160,000) (154,995) 97% Drinking establishment business licenses (3,400) o% Safety codes - electrical (50,000) (2,7OOl s% Safety codes - gas (25,000) (2,401) 10%

Safety codes - plumbing (27,OOO) (2,375) 9o/o Other revenue (3,000) (2,000) 67% Development agreement (20,000) (4s0) 2% Local conditional grants (45,000) (26,500) s9% Total revenue (774,700l. l¿84,s40ì' 37%

Salaries, wages and benefits 649,L94 ro7,962 17% Contracted and general services 387,639 77,329 20% Materials, goods, supplies and utilities 62,500 6,208 10% Operating projects 70,000 o% Total Expenses 1,169,333 197,499 16%

Net Operat¡ng 394,633 (93,041) -24%

Page 117 of 139 lswn of Syfvan, ^C,øÃ,e Public Works - Non-Utilities For the Quarter Ending March 3t,2014

%of Budget Actual Budget

Sale of services & supplies (1-0,000) (1,400) 1.4% Other revenue (25,000) (9,299) 37% Total revenue (35,000) (10,699) 31%

Salaries, wages and benefits 1,,293,536 263,555 20% Contracted and general services 820,081- 322,399 39% Materials, goods, supplies and utilities 1.,L73,850 2r3,1,88 L80/o Other transactions (346,660) (53,989) 16% Operating projects t26,OOO 2,26r 2% Debenture interest 7,618 o% Debenture principal 24,545 0% Total Expenses 3,098,970 747,4L4 24%

Net Operating 3,063,970 736,715 24o/o

Page 118 of 139 lawn of Syívan LøF,e Public Works - Util¡t¡es For the Quarter Ending March 3t,2OL4

%of Budget Actual Budget

Sale of services & supplies (4,72L,347) (1,162,0t4) 2s% Bulk water sales (28,750]| (11,345) 39% Merchandise sales (73,500) (24,077) 33% Connection fees (5,000) o% Other revenue (23,000) o% Penalties & costs (20,000) (6,484) 32% Total revenue (4,871,5971 (t,2O3,9201 2s%

Salaries, wages and benefits 1,,082,L80 207,530 19% Contracted and general services 948,758 1-95,986 2t% Materials, goods, supplies and utilities 508,445 Ll_8,836 23% Grants to individuals and organizations 6,000 o% Other transactions 27,539 179 1% Operating projects 189,800 42,rOO 22% Debenture interest 77,601. 23,321 30% Debenture principal 88,538 19,102 22% Total Expenses 2,929,86t 607,054 21%

Net Operating (1,942,7361 (596,866) 31%

Page 119 of 139 ALBERTA CULIURE

Office of the Minister M IA, Ed.monton- G lenora

April28,2014

Dear Mayor:

AlbeÉa Culture Days 2014 will occur September 26-28 and continues to be Alberta's largest celebration of our heritage, arts and cultural diversity. Every year, a growing number of Albertans are taking this opportunity to put culture centre stage. ln 2013, 94 communities across the province hosted 1,455 events!

Culture matters to the well-being of Albertans and the growth and prosperity of our province. ln previous years, many municipalities have joined in celebrations by officially proclaiming the last three days of September as Alberta Culture Days. I encourage you to help continue the momentum by playing a lead role in your community in Alberta Culture Days 2014. Participation can range from sponsoring local celebrations, providing public space for events, facilitating partnerships, or having your Community and Recreation departnrents host an event.

AlbertaCultureDays.ca provides a number of additional resources and Infornratiolr. Please encourage event planners to register their events at www.AlbertaCultureCalenclar.ea, which is the central event listing guide. This calendar is also available as a free mobile app from iTunes. Your assistance in spreading the word about Alberta Culture Days 2014 is greatly appreciated.

Culture is the way we define ourselves. The way we envision the kind of society we want to live in and the way we want to present ourselves to the world. My sincere thanks if you count yourself amongst the past Alberta Culture Days event organizers. Together, we can help Albertans gain a belter understanding of our shared heritage and experience the variety of talent and cultural activities available throughout our great province.

Best Regards,

Heather Klimchuk Minister rcf Culture

402 Legislature Building, 10800 - 97 Avente, Edmonton, Alberta T5K 286 Canade Tblephone 780-422-3559 Fax780-427-7729

Nnted on nqcld paper Page 120 of 139 TransCanada ln business to deliver

April 10,2O14 TransCanada PipeLines Limited 450 - 1st Street 5,W

Calgary, Alberta, Canada T2P 5H 1 Sean Mclntyre

Mayor tel 1 855 895.8754 Town of Sylvan Lake emai I [email protected] 5012 48 Ave. web www.transcanada,com Sylvan Lake, AB T4S 1G6

Dear Sean Mclntyre,

Proposed Project: Norglenwold Gate lnterconnect

NOVA Gas Transmission Ltd. (NGTL), a wholly owned subsidiary of TransCanada Pipelines Limited (TransCanada), is proposing to install an above ground interconnect on an NPS 16 lateral located within an existing NGTL meter station site. This interconnect will provide NGTL's customer with natural gas for their new facility.

Norglenwold Gate lnterconnectwill be located within legal land location 16-'19-038-01 WsM,2 kilometres (km) southwest of the town of Sylvan Lake, Alberla, in Red Deer County.

NGTL anticipates construction to begin in the second quarler of 2014 and last approximately one week. NGTL will submit information to the regulator, the National Energy Board (NEB), to meet section 58 Streamlining Order XG/XO-100-2012. lnformation about the NEB is included with this letter. lf you would like additional information please contact us via telephone or email or alternatively please visit the NEB's website at WWW, ne.oc.ca

NGTL operates a 24,400 km pipeline network that transports natural gas within Albeda and British Columbia and to other markets across North America. TransCanada is a leading Notlh American energy infrastructure company with over 60 years of experience and has an industry leading safety record. We are committed to building and operating our natural gas system safely. From design and construction to operation and maintenance, safety is an integral part of everything we do.

We strive to engage stakeholders early and often. We believe engagement is a two-way process and invite communities, landowners, and other interested stakeholders to share their questions and concerns with us so that we can provide information, follow up, and, where possible, incorporate input into our plans. Please do not hesitate to contact TransCanada's Community Relations department at (855) 895-8754 in regards to the proposed project.

Sincerely, \}Ê,$7h-

Jennifer St. George Project Manager TransCanada Page 121 of 139 Alberta British Saskatchewan Columbia

P¡air

) PROPOSED Edmonton NORGLENWOLD J GATE INTERCONNECf

PROPOSED NORGLENWOLD GATE INTERCONNECT

LocArroN 'lLE' Norglenrcld-Gale-lnlerconnæt ppl 16-19-o3g-o1wsM

l\4AR 1 3 2014

[4AP 1 (Global) TRANSCANADA CORP. 450-1StreelSW Canada calgary, Albefta T2P 5H1 ro dÞ Phone: +1 (403) 920-2000Page 122 of 139

Fax: +1 (403) 920-2200 DFSIGN SAUNDERS vAR 1 3 2014 I

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Legend PROPOSED Ex¡sting pipel¡ne f__-] R¡ver/Lake NORGLENWOLD GATE INTERCONNECT - a Fece¡pt Meter Stat¡on C¡ty / Town I FltE' Sales ¡,4eter Stat¡on F¡rst Nation Reserve Norglenwold-Gale-lnlerconnæl ppt 16-19-038-01W5M A Compressor Station First Nation Settlement MAB t3 2014 * Ra¡lway Metis Settlement MAP 2 (Regional) Primary Highway TRANSCANADA CORP. Department of Defence Ventures Pipeline 450- 1 Streetsw TrañsCänada - National Park Calgary, Alberta T2P 5H1 tn bø,4 tç@41 ATCO Pipel¡nes Phone: +1 (403) 920-2000Page 123 of 139 - Fax +1 (403) 920-2200 DFSIGN SAUNDERS MAR 1320'14 - I I l,-. 'l I I I i

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Proposed Facilities O rNTEFcoNNEcr

Legend PROPOSED Exisling pipeline Ecologica¡ Reserve NORGLENWOLD GATE INTERCONNECT - O Fìeceipt ¡ileler Station Heritage Fangeland I Sales lvleter Stat¡on Natural Area River / Lake FILE LocarroN Norglenrcld-Gale-lnterconnecl ppl 16-19-og8-o1wsM A Compressor Stat¡on Nal¡onal Park f city/ro*n [EF+SOFUSET&dålóds6dlodedelhsm¿phvè6g¿llerd[omvaþ6sourc6ÍorBsFrapurÞe lvlaF 13 2014 ¡FNSCÀ\ÀDÁ COFP ødiÈ no warely r4ad ry tié æcuøy or comy'4%s oll&dal6Èis UÈdhori¿d or mpropr 6eol lh! m¿p nc ùd n9 sNppling d4æds Ê s rcLVproh 51d ÍFÀ\SCNADA COFP æcey'.s no latl * First Nation Reserve Ra¡lway Prov¡nc¡al Park rhdws 10 ¡y 6s or c4ry 16ú n9 iom øoær, TproF aftor¡¿d, or lnaf hd zd 6è ollh! h¿p MAP s (Delail) '€þd prov¡nc¡at Primary Highway Recreation nrea l---l First Nation Settlement TRANSCANADA CORP. 450- 1 Streetsw Secondary Highway Wilderness Area lvletis Settlement TransCanada - Calgary, Alberta T2P 5H1 r, brt És to d4 ñì Phone: +1 (403) 920-2000Page 124 of 139 Gravel Boad / Trail Wildland Park Department of Defence - Fax: +1 (403) 920-2200 DFSIGN SAUNDERS \4AR 13 2014 I

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Proposed Facilities O rNTEFcoNNEcr

Legend PROPOSED Exist¡ng pipêline Ecological Reserve Fìiver / Lake NORGLENWOLD GATE INTERCONNECT - a Receipt [/eter Stat¡on Heritage Fangeland City / Town I Sales lvieter Station Nalural Area First Nation Beserve ILE: LOCAI¡ON Norglenrcld Gale lnlerconnæt Þpl 16-19-038-01W5M Ä Compressor Station National Park First Nat¡on Settlement [4AR 13 2014 * Railway Prov¡ncial Park N/et¡s Settlement N4AP 4 (DeLa¡l-TEpper) Primary Highway Provincial Recreation Area Department ol Defence TFANSCANADA COFP. 450-1StreelSW Secondary Highway W¡lderness Area | | Trapper Boundaries (None th¡s area) - Calgary, Alberta T2P 5H 1 O.'.::*S:.r.td" (403) Page 125 of 139 ---- GravelRoâd/Trail Wildland Park Phone: +1 920-2000 - (403) - Fax: +1 920-2200 DESIGN SAUNDERS \rAB f3 2014 Meter Stations

I 1

Meter stations are facilities necessary within a pipeline system that measure the volume of ¡ natural gas transported by a pipeline. Natural gas is measured at all locations where it either enters the pipeline (receipt station) or leaves the pipeline (sales station). ln addition to receipt and sales meter stations, there are also many small delivery points called sales taps that provide natural gas to local distribution companies such as gas co-ops which in turn provide natural gas to communities along the pipeline.

A meter station site consists of a skid-mounted meter run building and an instrument building which are located above ground to house components of the facility. Associated piping can be located above ground connecting the meter station to the pipeline located underground. The size of the site varies based on the function of the About TransCanada meter station. Meter station equipment measures (NGTL), NOVA Gas Transmission Ltd. a wholly owned subsidiary gas volume and composition and communicates of TransCanada PipeLines Limited, became operational in the late with NGTLs supervisory control and data acquisition 1950s. Since then, over 24,400 kilometres of pipeline and associated (SCADA) system. The SCADA system is connected facilities, known as the NGTL System, have been built to safely receive toTransCanada's operations control centre located in and deliver natural gas for use in Alberta, British Columbia and across Calgary, which is operational 24 hours per day. All North America. The NGTL System continues to build and acquire new natural gas received on the pipeline is monitored to pipelines and facilities as the demand for natural gas grows. ensure that it meets NGTL gas qualrty specifications. These are defined in the gas transportation tariff that is filed with the National Energy Board (NEB)

TransCanada ln business to deliver

Page 126 of 139 Meter Stations

Stakeholder Engagement Operations TransCanada is proud of the relationships we have built with our neighbours Once the facilities have been constructed, there will be for over 60 years. Our core values - integrity, collaboration, responsibility and minimal impacts to people and the environment. The innovation - are at the heart of our commitment to stakeholder engagement. proposed facilities will comply with federal and provincial These values guide us in our interactions with our stakeholders. To us, regulations for operation of a meter station. For safety engaging means listening, providing accurate information, and responding to reasons, authorization from TransCanada is required prior stakeholder interests in a prompt and consistent manner. We invite public input to any ground disturbance within 30 metres of the area. on our projects and encourage interested parties to contact TransCanada. Emergency Preparedness and Response Aboriginal Engagement TransCanada is a responsible company and is committed Building and maintaining relationships with Aboriginal communities near our to the health and safety of the communities in which we projects and facilities is an integral part of TransCanadab business. lt is our policy operate. All facilities are designed, built, and operated to work with communities to find mutually satisfactory solutions and benefits. in a safe and environmentally-responsible manner. ln the unlikely event of an emergency, our comprehensive Envi ronmental Considerat¡ons emergency response program would be activated. We train our staff to know exactly what to do in the event of TransCanada is committed to protecting the environment. As part of our an emergency - both during construction and ongoing corporate commitment, and the relevant regulatory processes, TransCanada operations. Our staff work with landowners, and area collects and analyzes environmental information to better understand the emergency responders to protect the health, safety potential effects of each project The assessment may include effects on soil, or welfare of people, or to limit damage to property, water, vegetation, fish and wildlife, archeaological resources, infrastructure and company operations and the environment. services, and communities and their economies. An Environmental Protection Plan is developed to identify the necessary measures that are to be employed ln the event of an emergency, please contact to manage our interaction with these environmental resources and to ensure TransCanada's 24 hour emergency line at 1.888.982.7222. biological diversity and equivalent land capability are maintained throughout the lifecycle of the facilities. National Energy Board Regulatory Ju risdiction Traffic and Noise The NGTL System is regulated under the jurisdiction of During construction, there will be an increase in traffic flow to and from the National Energy Board (NEB). New infrastructure, the facility. After the facilities have been constructed, there will be nominal modifications and retirement activities may require an traffic associated with ongoing operations and maintenance. Construction application, approval or notification to the NEB that operations typically generate a certain amount of noise. TransCanada will work has been done on a facility. The extent of the NEB's meet applicable limits on noise throughout construction and the ongoing involvement varies for each project. operations of the proposed prolect. To learn more about the NEB, we encourage you to review the pamphlet Tirled lnformation for Proposed Equipment On-Site Pipeline or Powerline Projects or contact the regulator moving, During construction, there may be heavy equipment on-site for earth directly at: pile driving, excavation, material handling/hauling or welding. Equipment may 444-7rh Avenue S.W. include backhoes, pile driving units, trucks, generators or compressors. Calgary Alberta T2P 0X8

Phone: 1 .800.899.1265 Clean-Up and Reclamation Email: [email protected] Once construction has been completed, those lands required for industrial Website: www. neb-one. gc.ca operations (site and the access road) will be in most cases graveled and for maintained throughout the lifecycle of the facility. Lands not required Transcanada operation will be reclaimed to prevent wind and water erosion and to 450 1st Street 5W establish a vegetative cover or land management practices that are similar - Calgary, Albefta T2P 5H1 to the surrounding land. Telephone: 1 .855.895.8754

E m a i I : co m m u n ity_re I ati o n s@Tra n sC a n a d a. com Website:www.TransC anada.com

Meter Stations - Apíil 2014 Page 127 of 139 National Energy Office Board de l'énergie Use this Pamphlet for

This pamphlet outlines the general information and process for facilities applications that do not lnformation for P involve a hearing, such as pipelines that are less Pipeline or Þower L¡ than 40 kilometers long, deactivations, reactivations, construction of meter stations, and other small Projects that Do N scale projects. lnvolve a Hearing For Further lnformation

lf you are a landowneç the NEB publication National Energy Board-Landowner Guide may help you to understand the lifecycle of a pipeline, and the rights of landowners. lt discusses regulatory processes administered by the Board, including how concerns about projects can be addressed. For information on the hearing process, please see the publication titled National Energy Board-Hearing Process Handbook.

For copies of any NEB publication or for more information, corrtact us:

. Online: www.neb-one.gc.ca . Email: [email protected] . Toll free: 1-800-899-1265 . Write us or visit our library at

Page 128 of 139 National Energy Board 444 Seventh Avenue S.W. Calgary, Alberta T2P 0X8

National Energy Board lnformation for Proposed Pipeline or Powerline Projects That Do Not lnvolve a Hearing Cat. No. NE23-r2r/1-2013E-PDF Canadä

I S BN : 978-l -1OO -22A7 O -g November 2O13 The Role of the The Company's How to File your Letter of Comment National Energy Board Consultation Program For projects that do not go to a hearing, you do not need The National Energy Board (NEB or Board) is an For most projects, the company is required to to submit an application to participate. You may send independent federal regulator established to promote conduct a consultation program to communicate a letter of comment and it should include: safety and security, environmental protection, and with all individuals, groups and agencÌes that . your name, mailing address, and phone number; economic efflciency in the Canadian public interest. may be affected by the project. The company . the name of your organization, if you represent We regulate pipelines, international power lines, should involve those who are potentially affected one; energy development and trade. The Board reports to early in the planning and design phases of . the proposed project name; Parliament through the Minister of Natural Resources. the project, and respond to concerns or input. lnterested . groups and individuals should become involved in comments on why you are interested in the Before a company can develop a pipeline or power line the public consultation process as early as possible to project and how you will be impacted positively that crosses provincial or international borders, it must raise their concerns. Companies should also tell the or negatively by the project, or what relevant or apply to the Board and receive its approval. The Board people it has consulted with when they plan to submit expert information you can provide; and examines whether the project is in the public interest, their project application to the Board. . any information that explains or supports your and then decides whether it should be approved. comments. The company's consultation program should continue throughout the planning and design phases of the project You may send your letter of comment to the Board and-if the project is approved-during construction, (file) in one of three ways: operation and abandonment. The company is also plans expected to develop for ongoing communication 1. Submit it electronically through the Board's ( 5o project, 7 during the operation of the The Board expects website at www.neb-one,gc.ca under Submìt the company to respond to any issues or complaints it Documents. might receive through the life of the project. 2.Send a Fax to: Becoming lnvolved and Secretary ofthe National Energy Board Staying lnformed Fax:403-292-5503 or (tol I f ree f ax): 1-877 -288-8803 Anyone who has concerns about a projectshou ld contact the company first with those concerns lf you still have 3. Mail a copy of your letter of comment to: Page 129 of 139 concerns at the time the p roject application is su b m itted, Secretary of the Board "Ajb you are encouraged to write the Board a letter outlining National Energy Board your concerns as soon as possible (preferably within 444 Seventh Avenue SW 14 daysof the a pplication being submitted). This al lows Calgary, Alberta, T2P OX8 the Board to consider your views when it reviews the project company's appl ication. You must also send a copy of your letter to the company.

www.neb-one.gc.ca Page 130 of 139 Page 131 of 139 May 2,2014 10:34 am Page I of 3 C-PAYSTATI O N {: i'"í-i nuo it Report

Account Number:6001 08496994 Cheque # ChequeDate ChequeAmount PayeeName PayeeNumber Printed By PrintedDate Void Reason 81858 05102t2014 $321.21 ACKLANDS GRAINGER INC Kathy 5t2t2014 I False 81859 0510212014 $78.31 AIR LIQUIDE CANADA INC Kathy 51212014 I' False 1 False 81860 0510212014 $1 ,239.00 ALBERTA FIRE CHIEFS Kathy 5t2t2014 ASSOCIATIO 1 False 81 861 0510212014 $727.15 ALSCO CANADA CORP Kathy 51212014 81862 0510212014 $235.00 APPLETEDDY Kathy 51212014 1' False 1' False 81 863 0510212014 $240.70 AQUAM SPECIALISTE AQUATIQUE Kathy 5t212014 rNc 8l 864 05t0212014 $1,617.00 AUTOMATED AQUATICS Kathy 51212014 1 False 1' False 81 865 0510212014 $1,408.57 BATTERY DOCTORS Kathy 5t2t2014 1' False 81 866 0510212014 $322.81 BFI CANADA Kathy 5t212014 81867 0510212014 $26.46 BLUE GRASS SOD FARMS LTD Kathy 5t212014 1' False False 81 868 0510212014 $269.22 BOLT SUPPLY HOUSE LTD THE Kathy 51212014 I' 1 False 81 869 05t0212014 $35.85 BRUIN S PLUMBING & HEATING Kathy 5t2t2014 LTD 1 False 81 870 05t02t2014 $67.e4 CANADIAN LINEN & UNIFORM Kathy 5t212014 81871 05t02t2014 $2,1'19.98 CANADIAN RED CROSS Kathy 51212014 I' False 81872 0510212014 $705.25 CANADIAN TIRE 655 Kathy 5t212014 1 False 8'1873 05t02t2014 $2,990.17 CDW CANADA INC Kathy 5t212014 1' False 81874 05t0212014 $2,309.66 CIMCO REFRIGERATION Kathy 5t2t2014 1' False 1' False 81 875 0510212014 $1,292.20 COMMUNICATIONS GROUP RED Kathy 5t212014 DEER LTD 1' False 81 876 05t0212014 $213.57 DIGITEX CANADA INC Kathy 5t2t2014 81877 05t0212014 $525.00 DRAIN DOCTOR INC Kathy 5t2t2014 1 False False 81 878 05t0212014 $100.00 ECOLE FOX RUN SCHOOL Kathy 5t212014 I'

Page 132 of 139 1 False 81 879 05t02t2014 $1,026.17 ECONOMIC DEVELOPERS Kathy 5t2t2014 ASSOCIATION 81880 0510212014 $3,150.00 EIDOS CONSULTANTS Kathy 51212014 I False INCORPORATED False 81881 0510212014 $1,778.92 ENERCON WATER TREATMENT Kathy 51212014 1 LTD 81882 05t0212014 $2,815.05 GUARDIAN PROTECTIVE Kathy 5t212014 1 False False 81 883 0510212014 $234.86 HAGEMEYER CANADA INC Kathy 5t2t2014 I' 1 False 81 884 05t02t2014 $85.00 HARRY S MOBILE APPLIANCE Kathy 5t212014 SERV 81885 0510212014 $50.00 HEIMOWSKI BRYAN Kathy 51212014 1 False 8'1886 0510212014 $39.89 HI WAY 9 EXPRESS LTD Kathy 51212014 1' False PAYSTATION {:Pþffi Audit RePort ltlay 2,2014 10:34 am Page 2 of 3 81 887 05t02t2014 $218.40 JOHNSLOCK&KEY Kathy 51212014 1' False 81 888 0510212014 $2,837.98 JOHNSON CONTROLS C3039 Kathy 51212014 1' False 8'1889 05t02t2014 $893.55 KINDOPP S DIGITAL PRINTING Kathy 51212014 1' False 81 890 05t02t2014 $227.59 LASEREDGE INC Kathy 51212014 1' False 81 891 0510212014 $8.68 LIFESAVING SOCIETY Kathy 51212014 1' False 81892 05t02t2014 $148.30 MINUTEMAN PRESS Kathy 51212014 I' False 81 893 0510212014 $1,280.57 NAPAAUTO SYLVAN LAKE 7543 Kathy 51212014 1' False 8'1894 05t02t2014 $215.38 OK TIRE & AUTO SERVICE Kathy 51212014 1' False SYLVAN LAKE 81 895 05t02t2014 $1,591.02 OOSTINDIE DEBBIE Kathy 5t2t2014 1' False 81 896 05t0212014 $36.22 PAINT STOP INC THE Kathy 5t2t2014 1' False 8l 897 05t02t2014 $172.69 PANAGO PIZZA Kathy 5t2t2014 1 False 81 898 05t0212014 $51.65 PIER DEVELOPMENTS LTD Kathy 51212014 I' False 81 899 05t02t2014 $100.00 PIERSON EMMA Kathy 5t2t2014 1 False 81 900 05t02t2014 $335.00 PLANTE DALE Kathy 5t2t2014 1' False 81 901 05t02t2014 $100.00 PUMMINGS MASAII Kathy 5t212014 1 False 81902 05t02t2014 $96.1 e PUROLATOR COURIER LTD Kathy 5t2t2014 1' False 81 903 05t02t2014 $404.04 RAM ELECTRIC & ALARM Kathy 5t2t2014 1' False SYSTEMS LTD 81 904 05t0212014 $632.28 ROCKY FAST EXPRESS LTD Kathy 51212014 I' False 8'1905 05t02t2014 $25.00 SCOTT DANNY Kathy 5t2t2014 1' False 8'1906 05t02t2014 $302.40 SEW WHAT EMBROIDERY Kathy 5t212014 1 False 81 907 05t02t2014 $548 '17 SHAW CABLE Kathy 51212014 I' False 81 908 05t02t2014 $100.00 SLOBODA TYLER JOEL Kathy 5t2t2014 1 False 81 909 05t02t2014 $549.00 SOCIETY OF LOCAL Kathy 51212014 I' False GOVERNMENT 81910 0510212014 $56.63 SPYCE AARON Kathy 51212014 1 False 51212014 1 False Page 133 of 139 819'1 1 05t02t2014 $390.94 STAPLES THE OFFICE Kathy SUPERSTORE 81912 05t02t2014 $248,872.05 SUPERIOR TRUCK EQUIPMENT Kathy 51212014 1 False rNc 81913 05t0212014 $3,470.85 SYLVAN LAKE SENIORS Kathy 51212014 I' False ASSOCIATION 81914 0510212014 $2,317.59 TAIT ELECTRICAL Kathy 51212014 1 False 81915 0510212014 $1,539.30 TEAM AQUATIC SUPPLIES Kathy 5t212014 1' False 81916 05t02t2014 $196.88 TELEBYTE COMMUNICATIONS I NC Kathy 5t212014 1' False 81917 05t0212014 $4,600.49 TELUS COMMUNICATIONS INC Kathy 5t212014 1' False 81918 05t0212014 $3,438.44 TELUS MOBILITY INC Kathy 5t2t2014 1' False 81919 05t0212014 $47.15 UNIFIRST CANADA LTD Kathy 5t2t2014 1, False PAYSTATION #PS nuo¡t Reporl May 2,2014 10:34 am Page 3 of 3 81920 05t0212014 $860.78 UNITED RENTALS OF CANADA Kathy 51212014 1' False tNc 81921 0510212014 $359.92 WAL MART SUPER CENTRE Kathy 51212014 1' False 81922 05t0212014 $345.00 WATER SHOP THE Kathy 51212014 1' False 81 923 05t0212014 $1,894.03 WESCLEAN EQUIPMENT & Kathy 51212014 I' False CLEANING 81924 05t0212014 $1 ,804.13 WHOLESALE FIRE & RESCUE LTD Kathy 51212014 1 False 81 925 0510212014 $1,161.15 ZEP MANUFACTURING CO OF Kathy 51212014 1' False CANADA Totalfor Acct. No.:60010849699 No. of Cheques:68 Sum of Cheques: $308,254.38 Page 134 of 139 î*PAYSTATION r;i.*1ì Audit Report May 9, 2014 10'.35 am Page 1 of 3

Account N umber:6001 08496994 Cheque 4 ChequeDate ChequeAmount PayeeName PaveeNumber Printed By PrintedDate Void Reason 81926 05t09t2014 $45.74 1050066 ALBERTA LTD Kathy 5t9t2014 I' False 81927 0510912014 $38.26 763575 ALBERTA LTD Kathy 5t9t2014 I' False 81928 05t0912014 $7,734.09 ALBERTA ASSOCIATION OF MD S Kathy 5t9t2014 1 False & 81929 0510912014 $232.39 ALSCO CANADA CORP Kathy 5t9t2014 1' False 81 930 0510912014 $600,00 ALTA WIDE BUILDERS SUPPLIES Kathy 5t912014 1 False 81 931 0510912014 $333,25 APPLETEDDY Kathy 5t9t2014 1' False 81932 0510912014 $1,153.47 ASSET BUILDERS CORP Kathy 5t912014 1' False 8'1933 0510912014 $5'16.29 BAYWOOD DEVELOPMENTS I NC Kathy 5t9t2014 1 False 8'1934 0510912014 $136.97 BROWNLEE LLP Kathy 5t912014 1 False 8'1935 0510912014 $354.00 BUCHINSKI RODNEY Kathy 5t9t2014 1' False 81 936 0510912014 $500.00 BUEHLER CAROLYN Kathy 5t9t2014 1 False 8'1937 05t09t2014 $5,466.30 BULLETPROOF INFOTECH INC Kathy 5t9t2014 1 False 81 938 0510912014 $67.94 CANADIAN LINEN & UNIFORM Kathy 51912014 I' False 81 939 0510912014 $413.66 CANADIAN TIRE 655 Kathy 5t912014 1 False 81940 0510912014 $296.1 I CANDOR DEVELOPMENTS CORP Kathy 5t9t2014 1 False 81941 05t0912014 $4,095.71 CDW CANADA INC Kathy 5t9t2014 I' False 81942 05t09t2014 $1,012.12 CERVUS EQUIPMENT Kathy 51912014 I' False 81 943 0510912014 $344.50 CHERNOFF MEGAN Kathy 5t9t2014 1 False 81944 05t09t2014 $661.47 CLEARTECH INDUSTRIES INC Kathy 5t9t2014 1' False 81 945 0510912014 $314.95 COMMUNICATIONS GROUP RED Kathy 5t912014 1' False DEER LTD 81 946 0510912014 $90.75 COMPLETE ATHLETE CORP Kathy 5t912014 1 False 81947 0510912014 $330.44 COVERALL SHOP THE Kathy 5t912014 1 False 81 DESROSIERS DONNA Kathy 5t9t2014 1' False Page 135 of 139 948 0510912014 $91.50 81 949 0510912014 $1,246.88 DIAMOND SOFTWARE INC Kathy 5t9t2014 1' False 81 950 0510912014 $2,770.96 DIGITEX CANADA INC Kathy 51912014 1 False 8l 951 0510912014 $3,095.32 ENERCON WATER TREATMENT Kathy 5t9t2014 1' False LTD 81952 05t09t2014 $879.90 GATEWAY MECHANICAL Kathy 51912014 1 False SERVICES INC 81953 0510912014 $1,000.00 GENESIS RECIPROCAL Kathy 51912014 1' False INSURANCE EXCHANGE 81 954 0510912014 $446.00 GOVERNMENT OF ALBERTA Kathy 5t912014 1 False 81 955 0510912014 $1,028.72 GREGG DISTRIBUTORS CO LTD Kathy 5t9t2014 1 False 81 956 05t0912014 $934.00 GULLAN PRISCILLA Kathy 5t912014 1' False PAYSTATION {;im$ Audit RePort May 9, 2014 10:35 am Page 2 of 3 8'1957 0510912014 $387.95 HAGEMEYER CANADA INC Kathy 51912014 1' False 81 958 0510912014 $109.35 HEARTHSTONE PROPERTI ES LTD Kathy 51912014 I' False 81 959 0510912014 $371.85 HENDERSON HOMES LTD Kathy 51912014 1' False 81 960 05t09t2014 $367.66 HILL BEVERLEY Kathy 51912014 1 False 81 961 0510912014 $878.1 3 HOCKEY CENTRAL Kathy 51912014 1' False 81962 05t0912014 $32.22 JOHNSON KEN Kathy 51912014 1' False 81 963 0510912014 $57.46 JONES MATHEW Kathy 51912014 1' False 81 964 05t09t2014 $42.19 KEYPRIME Kathy 51912014 1 False 81 965 05t09t2014 $1 05.1 8 KLIMACK SCOTT Kathy 51912014 I False 8'1966 05t09t2014 $19.28 KOESLING JOCELYN Kathy 51912014 1' False 81 967 0510912014 $55.81 KUCHEREPA ROBERT Kathy 51912014 I False 81 968 0510912014 $84.12 LAWRENCE RONALD Kathy 51912014 1 False 81 969 0510912014 $234.50 LEBSACK RON Kathy 51912014 1 False 81 970 05t09t2014 $136.09 LEFEBVRE WADE Kathy 51912014 1' False 81971 05t0912014 $1,536.34 NAPAAUTO SYLVAN LAKE 7543 Kathy 51912014 1 False 81972 05t09t2014 $28.38 NASH KEITH Kathy 51912014 I False 81973 05t0912014 $37.87 NILSSON JEFF Kathy 51912014 1' False 81974 05t09t2014 $34.1 0 OK TIRE & AUTO SERVICE Kathy 51912014 I' False SYLVAN LAKE 81975 05t09t2014 $154.87 PANAGO PIZZA Kathy 51912014 1 False 81 976 0510912014 $82.21 PARKLAND NURSERY & Kathy 51912014 1' False LANDSCAPE 81977 05t09t2014 $125.91 PARSONS JAYLIN Kathy 5t9t2014 1' False 81 978 0510912014 $1,970.85 PITNEY BOWES Kathy 5t9t2014 1 False 81 979 05t09t2014 $1,569.75 PRINT WIZARDS INC Kathy 5t9t2014 1 False 81 980 05t09t2014 $80.49 PRISM CLEANING SUPPLIES Kathy 51912014 1' False 8l 981 0510912014 $352.69 PROGRESSIVE BEARING & Kathy 5t9t2014 I' False

Page 136 of 139 HYDRAULICS 81982 0510912014 $26.24 PUMMINGS MONIQUE Kathy 51912014 1 False 81 983 05t09t2014 $5,646.90 RAM ELECTRIC & ALARM Kathy 51912014 1 False SYSTEMS LTD 81 984 05t0912014 $377.48 RED DEER OVERDOOR Kathy 5t9t2014 I' False 81 985 05t09t2014 $1 18.86 RICHMOND ADVISORY SERVICES Kathy 5t912014 1 False

81 986 05t09t2014 $51 .1 1 RJ&JENTERPRIZELTD Kathy 5t9t2014 I False 81 987 0510912014 $3,526.22 ROADWAY TRAFFIC PRODUCTS Kathy 5t9t2014 1' False AB 81 988 05t0912014 $39.35 ROBINSON BRENDA & MARTY Kathy 51912014 I False 81 989 0510912014 $87.33 ROSENAU TRANSPORT LTD Kathy 51912014 1 False 81 990 0510912014 $40.05 ROTH MICHAEL Kathy 51912014 1 False PAYSTATION ill;'ÍÎl Audit RePort May 9, 2014 10'.35 am Page 3 of 3 8'1991 0510912014 $29.07 SANDERS KERRI JO Kathy 51912014 1 False 81992 0510912014 $52.49 SASKOWSKI JAMIE Kathy 51912014 I' False 81 993 05t09t2014 $259.73 SCHNEIDER BRANDON Kathy 51912014 1 False 81 994 05t09t2014 $235.20 SHANAHAN S LIMITED Kathy 51912014 I' False PARTNERSHIP 81 995 05t09t2014 $289.28 SHAW CABLE Kathy 5t9t2014 1 False 81 996 0510912014 $'102.98 SOBEYS SYLVAN LAKE Kathy 5t9t2014 I False 8'1997 05t09t2014 $259. I 0 SOCAN Kathy 5t912014 1 False 81 998 05t09t2014 $11.55 SOUTH HILL WINDOW& AWNING Kathy 5t912014 I' False RED DEER 81 999 0510912014 $230.73 STENBERT KURT Kathy 51912014 1' False 82000 0510912014 $13,695.00 SYLVAN CURLING CLUB 2OOO Kathy 51912014 1 False 82001 05t0912014 $7,300.00 SYLVAN LAKE & DISTRICT Kathy 51912014 1' False ARCHIVES 82002 0510912014 $1,500.00 SYLVAN LAKE ART SOCIETY Kathy 5t9t2014 1' False 82003 05t0912014 $20,427.00 SYLVAN LAKE FOUNDATION Kathy 5t912014 1' False 82004 0510912014 $84.45 SYLVAN LAKE REGISTRIES Kathy 5t9t2014 1 False 82005 05t09t2014 $21.40 SYLVAN LAKE VALUE DRUG MART Kathy 5t9t2014 1' False 82006 05t0912014 $141.70 TELEBYTE COMMUNICATIONS INC Kathy 5t912014 1 False 82007 05t09t2014 $463.52 TELUS MOBILITY INC Kathy 5t9t2014 I' False 82008 0510912014 $250.00 TOP O THE HILL Kathy 5t9t2014 1 False 82009 05t09t2014 $598.50 VELOCITY HYDROVAC SERVICES Kathy 5t9t2014 1' False LTD 8201 0 0510912014 $25.24 VERANOVA PROPERTIES LIMITED Kathy 5t9t2014 1 False 82011 05t0912014 $262.86 WAL MART SUPER CENTRE Kathy 51912014 1' False 82012 0510912014 $2,985.84 WASTE MANAGEMENT Kathy 5t9t2014 1 False 82013 05t09t2014 $136.50 WATER SHOP THE Kathy 5t9t2014 I' False 82014 05t09t2014 $13,933.77 WILD ROSE ASSESSMENT Kathy 5t912014 1 False Page 137 of 139 SERVICE Total for Acct. No.:60010849699 No. of Cheques:89 Sum of Cheques: $118,296.47

Chief Administrative Officer

Report to Council – May 12, 2014

Administration  Summer Tourism Staff have started their season with the Town as of May 12. We welcome all of last year’s crew back as well as the new addition of a fourth Beach Ambassador, Kolt Bell.  All summer staff have been hired and are now working in their respective divisions.

Public Works  The semi-annual large item pick-up has been completed with 121 residences registered. This program involves collecting up to 3 large items, such as stoves and barbeques, and hauling them to recyclers or the waste transfer facility at no charge.  Annual mandatory water conservation has begun as of May 1. This program requires that residents abide by the odd/even system of watering although no watering is permitted on any day between noon and 7 P.M., which is when it is least effective because of evaporation.  A contractor has been hired for roadway painting which includes crosswalks, centre lines, angle parking lines (including parking lots) and road stencils. This work is expected to begin at the conclusion of the street sweeping program in a few weeks, weather permitting.  Fire Hall: Currently, this is out for bids/tenders. Pre-bid meeting on Tuesday, May 20, 2014 at 10am at the RCMP Detachment building with a site visit after the meeting if weather permits. Bids close on Tuesday, June 3, 2014 at 11:00 am.  Library Renovation: Project nearing completion. Should be complete by the end of May 2014. The re-roofing component will be done via a separate contract  Multiplex Redevelopment: Design charrette (form of Open House) to be held May 26-28, 2014 at the mezzanine/2nd floor of the Multiplex. User group and stakeholder representatives and Town reps to attend this charrette by invitation.  2014 Infrastructure Study: Draft report received from consultant. Meeting held on May 8, 2014 and review comments provided to the consultant. 95% report to be complete by the end of May.

Planning & Development  Month of April 2013: 15 permits valued @ $3,314,675.00 - 2 SFD @ $1,179,215.00 - 1 Commercial Renovation @ $2,000,000.00

Month of April 2014: 15 permits valued @ $1,913,319.55 - 2 SFD @ $491,839.00 - 2 Rowhouse (3 units & 5 units) @ 1,187,680.00

Year to date 2013: $13,486,437.62 Year to date 2014: $14,597,678.55

We are up $1.1 million from last year

Community Services  Seasonal Staff has been hired and are now progressing through training and working in their specific areas of employment.  Provincial Parks Maintenance Contract was awarded to the Town and the contract formally starts on May 15th. We do have one staff member year-round responsible for general cleaning and grounds maintenance so there is no interruption in service level around washroom and garbage collection, and now 4 seasonal staff will be maintaining all areas throughout the summer. Page 138 of 139 1

 Sports field maintenance and field lining is in high gear as the soccer and baseball leagues started on May 5th but with the late spring and extra snow we received on May 3-4th, we are slightly behind schedule on field markings.  It appears from the sports field bookings that registration numbers in soccer and baseball have increased again as the fields are booked to 90%+ capacity during the week days, with the ball diamonds booked most weekends in July and August for tournaments.  Spring park construction projects are just starting as the late spring has pushed ground conditions back a couple of weeks.

Finance  The 2013 audit is complete and has been adopted by Council.  The division is preparing for the tax season as this is coming soon.  We are in the beginning stages of 2015 - 2017 budget preparations.

______Betty Osmond

Page 139 of 139 2