LONDON BOROUGH OF SUTTON

BEDDINGTON AND WALLINGTON LOCAL COMMITTEE

TUESDAY, 1ST OCTOBER, 2013

7.00 pm at the

Phoenix Centre, Mollinson Drive, Wallington, Surrey, SM6 9NZ

To all members of the Beddington and Wallington Local Committee:-

Chair: Councillor Joyce Melican Vice-Chair Councillor Sunita Gordon Councillors: Pathumal Ali, Malcolm Brown, Monica Coleman, Bruce Glithero, Colin Hall, Edward Joyce, John Keys, John Leach, Jayne McCoy and Stan Theed

Community Ann Eade (Carshalton on the Hill Residents Association), John Representatives Dodwell (Friends of Beddington and Grange Parks), Jim Simms (Woodcote Green Residents Association), Keith Knight (Springboard Residents Association), Ken Kennedy (Barnard Close Residents Association), Kris Kumar (Apeldoorn Residents Association), David Duncan (Onslow Gardens Residents Association), Dr Keith Robinson (South Wallington and District Residents Association), Colin Wadeson (Woodcote Avenue Road Fund Committee), Thelma Cranford (Moorlands Residents Association), Paul Lane (Flight Path Residents Association), Robin Cain (Friends of Roundshaw Open Space), Duncan Fisher (Bute Gardens Residents Association), Sandy Goodwin (Beddington Farmlands New Liaison Group), Mr Peter Hawkes (The Beddington Residents Association) and Tracy Macheta (Mellows Residents’ Association)

Niall Bolger Chief Executive Civic Offices St Nicholas Way SUTTON SM1 1EA

This meeting will be recorded so that the recording can be made available to the public on the Council’s website www.sutton.gov.uk Enquiries to: Tamary Tabeni, Community Development Officer Telephone 020 8770 6003 E-mail: [email protected]

Copies of reports are available in large print on request

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Involvement of Public in Local Committees

Local committees are intended to be inclusive and involve local residents, businesses and organisations. Anyone resident or working in the area is welcome to attend their local committee – dates and venues will be published on the Council’s website (www.sutton.gov.uk ) and on borough notice boards.

The Chair shall have discretion to invite comments from members of the public on specific items while they are being discussed. Residents may also request the right to raise issues, not on the agenda, at the Chair’s discretion.

Reminder – Declaration of Interests

Members should consider the following interests and whether they have any they should declare.

Disclosable Pecuniary Interests

Where you have a Disclosable Pecuniary Interest in any business of the Authority at this meeting and you have either declared it beforehand in the Register of Members’ Interests or to the Monitoring Officer for entry in the Register you must state at this meeting that you have such an interest and then withdraw from the room or chamber where the meeting is being held whilst that business is considered.

Where you have a Disclosable Pecuniary Interest in any business of the Authority at this meeting and have not previously declared it you must declare the nature of that interest at this meeting and then withdraw from the room or chamber where the meeting is being held whilst that business is considered.

Other Pecuniary and Non-Pecuniary Interests

Where you have any other pecuniary or non-pecuniary interest in any business at this meeting you must declare that interest, but may continue to speak and vote on the matter. However, if the interest is one which a member of the public, with knowledge of the relevant facts, would reasonably regard as so significant that it is likely to prejudice your judgement of the public interest then you should declare the interest and withdraw from the room or chamber where the meeting is being held whilst that business is considered.

Further information on these matters can be found in the Council's Code of Conduct and Constitution. If you are in any doubt as to whether you have an interest you should seek advice before the committee meeting from either Sanjay Prashar or Richard Shortman.

If, during the course of the committee meeting, you consider you may have an interest you should always declare it.

PLEASE NOTE: Any decision taken at this meeting does not become definitive until 10am on the third working day after the meeting. Any four members of the Council may notify the Chief Executive by then if they require a decision to be reviewed by the full Council at its next meeting. Please contact the Community Development Officer named on the Agenda frontsheet for further information.

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AGENDA

1. INTRODUCTIONS AND AP OLOGIES

Indicative time 2 minutes

2. MINUTES OF THE LAST MEETING (Pages 1 - 10)

Minutes of the meeting held on 25 June 2013 to be agreed and signed by the Chair. Indicative time 3 minutes

3. HEALTHWATCH SUTTON

Doris Richards, Chair of Healthwatch Sutton, to introduce the new organisation to the Committee. Indicative time 10 Minutes

4. PUBLIC HEALTH (Pages 11 - 22)

Doctor Ellis Friedman, Director of Public Health, to set out a London Borough of Sutton’s new Public Health Functions. Indicative time 10 Minutes

5. RESPONSE TO PETITION : MELLOWS PARK (Pages 23 - 24)

To note petition response. Prayer Reads: “Please sign our petition to ask the London Borough of Sutton to reinstate the park keeper “Warren” to Mellows Park and to provide toilet facilities. Mellows Park is heavily used by all, especially the young using the playgrounds, sports facilities and skate ramps. Unfortunately it is not being maintained regularly by the council and has become overgrown. Also, people are now using the park’s bushes and trees as toilets!!! I’m sure you would agree this is not acceptable and is a health hazard!”

Indicative time 5 minutes

6. ROUNDSHAW PARK SECUR ITY MEASURES (Pages 25 - 40)

4 Bill Wyatt, Assistant Parks Manager to give a report on proposed security measures for Roundshaw Park. Indicative time 10 minutes

7. ENVIRONMENTAL IMPROV EMENTS PROGRAMME (Pages 41 - 48)

To receive a report to set out a new programme of Environmental Improvement works to be carried out across the Borough. Indicative time 10 minutes

8. TRAFFIC AND PARKING SCHEMES (Pages 49 - 74)

To receive updates/reports on Traffic and Parking Schemes being promoted by the Local Committee.

a) Stafford Road Report b) Beddington Primary School, Derry Road, ‘Keep Clear’ Report c) Woodcote Road/Woodcote Green Traffic Management Report

Report to follow.

d) Traffic and Parking Schemes Update on:

• Bandon Hill Primary Woodfield School Pedestrian Crossing • Park Lane/Ruskin Road Traffic Lights/Crossing • Butter Hill Traffic Management Proposals • Stanley Park Road

Indicative time 30 minutes

9. PUBLIC REALM REPORT (Pages 75 - 96)

Locality Lead Officer, Roberta Fusco to give an update on Public Realm Projects. Indicative time 10 minutes

10. URGENT BUSINESS

Brought forward at the direction of the Chair who has approved the reason for the urgency. Indicative time 5 minutes.

5 11. NEXT MEETING

To note the next meeting will be held on the 3 December 2013, 7.00pm at Beddington Park Primary, Derry Road, Surrey, CR0 4UA.

6 Page 1 Agenda Item 2 Beddington and Wallington Local Committee 25 June 2013

BEDDINGTON AND WALLINGTON LOCAL COMMITTEE

25 June 2013 at 7.00 pm

MEMBERS: Councillor Joyce Melican (Chair) , Councillor Sunita Gordon (Vice - Chair) and Councillors Pathumal Ali, Malcolm Brown, Monica Coleman, Edward Joyce, John Leach, Jayne McCoy and Stan Theed

COMMUNITY David Aylett (Carshalton on the Hill Residents REPRESENTATIVES Association),Robin Cain (Friends of Roundshaw Open Space), Thelma Cranford (Moorlands Residents Association), John Dodwell (Friends of Beddington and Grange Parks), David Duncan (Onslow Gardens Residents Association), Duncan Fisher (Bute Gardens Residents Association), Sandy Goodwin (Beddington Farmlands New Liaison Group), Mr Peter Hawkes (The Beddington Residents Association), Ken Kennedy (Barnard Close Residents Association), Keith Knight (Springboard Residents Association), Kris Kumar (Apeldoorn Residents Association), Paul Lane (Flight Path Residents Association), Tracy Macheta (Mellows Residents’ Association), Dr Keith Robinson (South Wallington and District Residents Association), Jim Simms (Woodcote Green Residents Association) and Colin Wadeson (Woodcote Avenue Road Fund Committee).

634. SUTTON TRAMLINK DISPLAY

Sutton Tramlink drop in session took place at 6.30pm. Matt Robson, Economic Development Officer gave a brief overview of the viability and communication programme which is currently being undertaken to highlight the benefits of connecting Sutton to the Tramlink Network. The presentation highlighted the benefits of a Tramlink in Sutton: • Aid transport around the capital – on and off the tram; • Provide access to jobs and services; • Increase prosperity to areas served (residents and businesses) The Mayor of London is investigating the possibility of a Tramlink to Sutton. . Whilst this is very much at a strategic level, the programme for Sutton Tramlink is as follows: • 2013: Consult residents and businesses • 2014: Mayor to continue feasibility studies • 2015-7: Begin detailed construction drawings and construction • 2020: Phase 1 complete for first tram

635. WELCOME AND INTRODUCTIONS

The Chair, Councillor Joyce Melican opened the meeting by welcoming everyone to Bandon hill Primary School. Apologies for absence were received from Councillors John Keys, Colin Hall, Stan Theed and John Leach Community Representative David Duncan was substituted by Steve Cook.

636. MINUTES AND MATTERS ARISING

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Minutes of meeting held on the 23 rd of April 2013 were agreed as a correct record and signed by the Chair.

Matters Arising

The minutes for the 26 February 2013 Beddington and Local Committee did not reflect the agreement to accept the proposals of the Local Implementation Plan, Transport for London 2013/14 Allocation report, note 195. The Minutes should be amended to accept the recommendation within the report to delegate authority to the Executive Head of Planning and Transportation, in consultation with the Chair and Ward Councillors to agree details of individual schemes. Additionally, Councillor Melican, as Chair of the Beddington and Wallington Local Committee, has written to all Councillors on the Committee to ask that some decisions on Parking and Traffic items, that would normally come to the Beddington and Wallington Local Committee for decision, be decided by Delegated Authority. This is to ensure that budgets are spent by the end of the financial year that the Statutory and necessary consultation is undertaken, and the results analysed prior to work being commissioned.

The Committee were asked to agree that: - Tracey Macheta, Mellows Park Residents Association,

- Peter Hawkes, Beddington Residents Association and

- Sandy Goodwin, Beddington Farmlands New Liaison Group

Be put forward to Full Council to become Community Representatives of the Beddington and Wallington Local Committee.

Soil bund at Roundshaw- the Chair Councillor Melican declared an interest as a resident of Lindbergh Road. She excused herself from the meeting room whilst this matter was being discussed. Vice-chair Councillor Sunita Gordon chaired the meeting to discuss this issue.

Several Roundshaw Estate Residents attended the meeting. They requested that the Committee implements measures such as mounting a soil bund in order to protect Roundshaw against illegal incursions by travellers, anti social behaviour and fly tipping. Whilst they were not asking for Roundshaw Park to be turned into a fortress they were asking to protect the park.

It was agreed that a special meeting outside of the Local Committee will be held between residents, and ward Councillors to discuss possible measures to deter traveller incursions at Roundshaw, including a soil bund.

Resolved: (i) To agree Delegated Powers to progress Traffic and Parking Schemes (ii) To agree for minutes of 26 February 2013 to be corrected to include previously requested delegated powers in relation to the Transport for London Local Implementation Plan 2013/4 (iii) To agree that: Tracey Macheta, Mellows Park Residents Association Peter Hawkes, Beddington Residents Association and Sandy Goodwin, Beddington Farmlands New Liaison Group Be put forward to Full Council to become Community Representatives of the Beddington and Wallington Local Committee

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(iv)To hold a Beddington and Wallington Local Committee, Special Meeting to discuss possible measures to deter traveller incursions at Roundshaw, including a soil bund.

637. BETTER SEVICES BETTER VALUE (BSBV) UPDATE

Toby Hyde, Senior Strategy Manager from BSBV gave a presentation on the recommendations for local health services, notably at St. Helier Hospital and others.

The BSBV review grew out of an examination into standards of care and variations in the delivery of care.

The BSBV Review looked at how standards could be achieved in South West London and Surrey hospitals, concluding that some services would have to be withdrawn from some hospitals.

Four drivers of change had been identified: - achieving the highest possible standards of care - the rising demand for healthcare - shortage of skilled health professionals - financial pressures.

The Review concluded that three hospitals of the five in the review area would continue to provide Accident and Emergency services, maternity services and children’s services. One of the other two would provide elective surgery services and, possibly, a midwifery centre. All five would provide urgent care (meeting 60% of the current Accident and Emergency usage, diagnostics, outpatients and minor surgery).

A number of options had been generated and tested and were to go to the BSBV Programme Board prior to consultation. The preferred option was to remove Accident and Emergency and maternity services from St Helier Hospital. Should this happen, it was indicated that analysis suggested that travel times would increase.

It was stressed that no decisions had been made to date and that all views would be considered as part of the consultation that would commence sometime after the summer.

The following questions and issues were raised by Councillors and residents • How does transferring services to St Georges Hospital meet the needs of the aging population in Sutton? • Why the BSBV momentum has has come to a halt? • Residents are not in favour of St Helier being transformed into an urgent care centre and opposed the proposals to travel to hospitals outside the local area • The validity of the proposed travel times was questioned • The cost of conducting the BSBV review

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• Downgrading St Helier to an urgent care centre will result in the loss of hospital staff In response Toby Hyde explained the following: • Elderly people are best cared for in the community and agreed that the needs of the elderly should be prioritised. Transformation of services will allow investment into primary care and community services • BSBV plans have halted to ensure that plans are financially viable

• Hospitals will retain urgent care, patients with life threatening conditions will be sent to Accident and Emergency. This proposal has been put forward by BSBV due to the insufficient number of Consultants. • BSBV has been running since 2011 at a cost of .c. £2m. More details are available on the website. • Transforming St Helier into a major acute hospital will require investment. • BSBV is aware that the public has raised issues with the proposals put forward. The Consultation will ensure that public opinion is taken into account Resolved: To invite BSBV to give an update to the meeting 1 st of October 2013

638. SAFER NEIGHBOURHOODS TEAM AND SAFER PARKS TEAM

Safer Neighbourhoods Team (SNT) Sergeant Peter Le Shirley and two officers from Safer Parks attended the meeting. They updated the Committee on the Local Policing Model (LMP) which went live on the 24th of June, current crime issues in the area and how the LPM will affect the local community.

Beddington and Wallington have a new Inspector- Ian Hicks. SNT now have more officers and P.C’s in the team and has taken over more responsibilities. SNT were asked to provide the Committee with the new SNT organisational structure chart.

In response to a question raised by Councillor Edward Joyce, Sergeant Le Shirley advised that the digging up of soil bunds if seen to cause criminal damage is an offence.

The Committee were informed that a new Sergeant has been allocated to Wallington North. The Committee will be notified when she commences. Sergeant Le Shirley was thanked for the work he has done in Wallington North and was given a warm welcome into Wallington South.

Issues dealt by Safer Parks Team include anti social behaviour, drugs, and travellers and off road motor bikes. In response to a question Safer Parks Team explained that in dealing with the issue of young people causing trouble in the park they engage with the young people or ask them to leave the park or take their names. If trouble persists they issue antisocial disorder orders. Residents were advised to dial: 999 in an emergency 101 non emergencies Safer parks contact 02087212268/9

639. THE FUTURE OF BEDDINGTON PARK

Bill Wyatt, Assistant Parks Manager and Ted Burden, Chair of the Friends of Beddington Park gave a presentation on Beddington Park and The Grange Improvement Project.

558 Page 5 Agenda Item 2 Beddington and Wallington Local Committee 25 June 2013

They introduced the process of the Heritage Lottery Fund Bid to carry out improvements to the park. The application at Round one will be completed by February 2014 If successful it would take a year to 18 months to develop the project

The project itself could be completed over 5 years with a significant part of it completed within 2 years and further management planning and volunteer support continuing to the end of the project term . They will continue to seek prices for the planned works and to draw up briefs for works to be completed following success at stage 1, based on the outcomes of Commissioning work completed so far and agreement with key stakeholders.

Friends of Beddington Park’s work to improving parks was noted and the need to promote volunteerism was emphasised. As part of the project it was explained that plans are in place to possibly employ a member of staff to recruit volunteers and foster capacity building

Councillor Jayne McCoy declared an interest as the Chair of the Wandle Valley regional Trust. The committee commended the work of Beddington Park Friends and the Parks Service and were wished success in their Bid to Heritage Lottery Fund.

640. TRAFFIC AND PARKING SCHEMES

Paul Blunt Transport Planning and Programme Manager gave a report on the following:

Clifton Road

The results of a feasibility study into amendment of the current parking arrangements in Clifton Road, Wallington to assist with access for emergency services vehicles were presented.

Resolved (i) To proceed to statutory consultation on a proposed amendment to the relevant Traffic Management Order as shown on Drawing No. T10110_COM_001_B.

(ii) To approve the following Statement of Reasons for changes to the relevant Waiting and Loading Restriction Traffic Management Order:

“Parking fully on the carriageway on both sides of the road at certain locations in Clifton Road is causing access difficulties for emergency services vehicles. In order to facilitate the free movement of these vehicles it is necessary to implement double yellow line no waiting ‘at any time’ restrictions outside No. 37 Clifton Road”.

(iii) To allocate funding of £3,000 from the Public Realm budget to cover both the Traffic Management Order and the implementation costs

(iv)To delegate responsibility to process, consider and resolve any objections received to the Traffic Management Order to the Strategic Director of Environment and Neighbourhoods, in consultation with ward councillors and the appropriate Local Committee Chair

High View Avenue and East Avenue Proposed Yellow Line Waiting Restrictions - Results of Informal Consultation

The report highlighted the results of the recent informal consultation on the proposed introduction of ‘at any time’ waiting restrictions at the junction of High View Avenue with East Avenue and the upgrade of existing Monday to Saturday 8am – 6.30pm single yellow line waiting restrictions to ‘at any time’ at the junction of High View Avenue and Stafford Road.

559 Agenda Item 2 Page 6 Beddington and Wallington Local Committee 25 June 2013

Resolved: (i) To note the results of the consultation

(ii)To proceed to statutory consultation on a proposed amendment to the relevant Traffic Management Order as shown on Drawing No. T10111_TMO_001B

(iii)To approve the following Statement of Reasons for changes to the relevant Waiting and Loading Restriction Traffic Management Order:

“Parking at the junction of Highview Avenue and East Avenue is causing access difficulties for delivery and council refuse vehicles. In order to facilitate the free movement for these vehicles it is necessary to implement double yellow line no waiting ‘at any time’ restrictions at this junction. At the same time, to improve sightlines for both motorists and pedestrians, it is necessary to upgrade the existing Monday to Saturday 8am – 6.30pm single yellow line waiting restrictions at the junction of Highview Avenue and Stafford Road to ‘At anytime’.

(iv) Allocate funding of £3,000 from the Public Realm budget to cover both the Traffic Management Order and the implementation costs

(v) Delegate responsibility to process, consider and resolve any objections received to the Traffic Management Order to the Strategic Director of Environment and Neighbourhoods, in consultation with ward councillors and the Local Committee Chair

Local Implementation Plan 2014/15

The committee were informed that The Local Implementation Plan funding for 2014/15. Sutton Council have been advised by TfL that allocation for Corridor, Neighbourhoods and Supporting Measures funding will be £1,373,000 for next year. This is about 10 % less than the current year. Local Transport funding, which is distributed to the six Local Committees is being maintained at £100,000. TfL have requested that the bid is submitted by 4 October 2013.

In the Beddington and Wallington Local Committee area it was proposed to bid for funding to continue with the improvements to Beddington Lane, complete the works planned for this year in Butter Hill and at Woodcote Green and construct a Zebra crossing in Shotfield.

The cost of these proposals together with proposals from the other committees will be estimated over the coming weeks. The final bid will be reported to the Council’s Environment and Neighbourhoods Committee in early autumn for approval.

A display with details of the bid and a comments sheet was made available for residents to fill in and comment on the bid as well as make suggestions for the reserve list and further schemes.

Resolved: To note the report

641. PUBLIC REALM REPORT

Roberta Fusco, Locality Lead Officer, introduced the Public Realm report and gave feedback on progress made to date on outstanding and completed Public Realm projects, public realm spending up to June 2013, potential projects for 2013/14 for consideration.

Colin Wadeson raised the following issues with regard to The Bandstand in Wallington Library:

“On the 9 January and after 3 years of effort, Planning permission was obtained to build the bandstand and I expected it to be built by now.

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Planning permission was based on specifications provided by Marshalls Street Furniture who are known to the Council and who have erected similar bandstands in other Boroughs.

I have always understood the need for a ‘tender protocol’ to ensure the correct expenditure of public funds but assumed that this small project could be dealt with ‘in house’.

I am now advised that Professional Consultants are necessary to oversee the project at a cost of £3000.

This is to oversee the provision of a concrete base and the erection of the bandstand which virtually comes in the form of a kit and could be erected by the suppliers.

I really think this is excessive particularly as it is NOT in the agreed budget.

Added to this the Consultants have suggested further expenditure on guttering, drainage, power supply and a ground survey – this could add up to a further £4000 to the cost.

We have since established that the bandstand is not subject to Building Regulations and that drainage and guttering are not necessary. We never intended to include permanent electrical power.

This leaves us with a ground survey which I feel should be included n the tender or, perhaps, completed with the help of Highways Dept.

Furthermore I do not understand how the tender process can be initiated without contravening Marshalls intellectual property rights.

I recommend we ask Marshalls to submit a detailed quote covering every aspect making it clear that they submit on a competitive basis. We will then know how we stand.

As I initiated the original basic quote I am happy to do this and request your permission to go forward on that basis.”

A discussion took place around the issue raised by Mr Wadeson. Roberta Fusco explained that Officers were tasked with pursuing a simple and rapid solution to the procurement and build of the bandstand. Following investigation and verification of internal Council policy, it was confirmed that in order to ensure correct expenditure of public funds and compliance with safety regulations, a short tender for the bandstand and the build must be carried out and the building verified to ensure it meets appropriate health and safety and construction standards. Marshalls will be asked to submit tender as well as others. Gill Bull Executive Head of Policy and Customer Services suggested consulting with officers on procurement issues.

Roberta Fusco gave an update on informal consultation that had been conducted to evidence support for the replacement skate ramp in Beddington Park.

The Committee were asked to agree to re-allocate the sum of £2,000 that was previously allocated for noticeboards on Roundshaw Downs to the installation of a nature board on Roundshaw Downs, given that noticeboards were already in place.

Mr John Dodwell submitted a proposal for the installation of lighting to the Beddington Park Pavilion and requested for the lighting installed before the winter which would prevent the Beddington Park Friends from continuing with meetings there. It was agreed that the proposal will be emailed to Councillors for consideration.

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Resolved: (i) It is recommended that the Committee consider the report and agree: (ii)To note the progress of existing schemes under Appendix A

(iii) To proceed with the replacement of the Skate Ramp in Beddington Park

(iv) To re-assign allocation of £2,000 to noticeboards on Roundshaw Downs to the installation of a nature board

(iii) To note the completed schemes under Appendix C

(iv) To agree new schemes proposed for funding under Appendix D, namely:

• Ten additional flower troughs at Wallington Station: £1,250 • Two large flower stands to be placed outside the town hall: £500 • Christmas lighting schemes: £10,000 • Dog Bins along Richmond Foot Path : £1,700 • Bulbs for the frontage of Beddington Lane allotment and other locations in Beddington North: £100 • Bench on Guy Road on the corner of Branderies : £1,000 • Survey to make recommendations for pavement improvements in Manor Road, Wallington : £2,000

• Upkeep of flower bed at the end of Westcroft Road: £1,000 • Increase unallocated balance by £3,933 from the small net under spend identified under Appendix B v) To send the proposal for lighting at Beddington Park pavilion to Councillors and Community Representatives for their consideration and to agree a way forward before the next Committee meeting on 1 October 2013.

642. ITEMS FOR NOTING

The Committee noted the Sutton Tramlink proposals report, Wallington Integrated Transport Package update and Heart of Hackbridge and Better for Beddington report.

643. PUBLIC QUESTION TIME

The following answers to questions raised were given to Mr Jim Simms Chair of Woodcote Green Residents Association

1/ Could we be advised what is happening regarding the landscaping of the land behind the new Jubilee medical centre , the builders hoardings have been in place for some time now since the project opened with apparently nothing happening ?

The Council has approved a detailed hard and soft landscaping plan for Jubilee Gardens and is liaising with the developers to ensure the landscaping is carried out. It is likely that the Council will require the hard landscaping to be carried out in the Summer/Autumn period and the soft landscaping in the next planting season (Autumn/Winter). The Planning Officer is liaising with the owners to agree a timescale for the works and Planning will ensure the work required under the planning agreement is completed in line with the agreed schedule of work and drawings.

The Parks Service is keen to see this open space brought back into use as quickly as possible and to look at ways to better link it with the Library garden so the whole area can be used fully and looks integrated.

562 Page 9 Agenda Item 2 Beddington and Wallington Local Committee 25 June 2013

2/ The proposed public consultation regarding the road safety works around Woodcote Green seem to be taking a long time to organise, Please could we be updated regarding progress with this.

The consultation leaflet and questionnaire design have now been finalised and sent to the printers. Printed copies were expected to be delivered to Council offices by Friday 21 June 2013, with distribution to properties within the consultation area taking place on Monday 24 June 2013. The consultation period will run between Monday 24 June 2013 and Friday 19 July 2013. A public exhibition for the consultation has been arranged to take place in Wallington High School for Girls on Thursday 4 July 2013 (7pm-9pm). The school also said that it would be possible to advertise the consultation and exhibition on their internal television display.

3/ With regard to the considerable public concern at the proposals for a Mc Donalds in Stafford Road , could we please be updated with regard to the councils strategic plan for this site , and what if any further consultation / discussion is likely to take place, and when is it due to come before the development control committee?

The site has no specific designation in the Council's Local Development Framework Plan other than it is located within the 'Stafford Road Larger Local Centre' where, in principle, town centre uses such as restaurants are appropriate providing they are acceptable it terms of their impact on highways/parking conditions and the amenity of residents in the locality. Providing the proposals are acceptable in design terms, and providing the proposals are appropriate to the scale, role, function and character of the centre.

Officers are still considering the planning application and the letters received from residents, and no Committee date has yet been set for its consideration by Members. Once a date is set all those who have written in will receive a letter advising them of the date and inviting them to attend.

4/ I note that trees and shrubbery have recently been removed from land between Wallington High school for Girls and Dower Avenue on Woodcote Road. Is this land in public ownership? or do we know who owns this land ? and more importantly what plans are there, if any , to finish the job and landscape the area?

The land in question is unadopted and ownership cannot be established.

Sutton’s Parks Service asked the management agent who own a part of the land to remove a few dead trees in the name of public safety; however, the subcontractors employed by the agents unfortunately removed all the vegetation on site, much to the dismay of local residents who had been informally maintaining the area.

The residents of Dower Avenue asked Sutton’s Arboricultural department to look into this with the help of Cllr McCoy. The site was cleared of felled trees by the subcontractors, compensation was eventually obtained from the agents and a number of small hazel saplings were provided by the council. A planting session was held with Cllr McCoy and Dower Avenue residents assisted by council staff. Around 50 saplings were planted in the wasteland. Although the residents would have preferred larger replacements they are happy with the rectification achieved. Other measures to improve the area such as resurfacing the corner and replacing missing street signs have also been undertaken as a result of addressing the problem caused by the sub-contractors. No further work is planned.

A question was raised regarding the consultation leaflet that had been sent to residents regarding proposal for Woodcote Green and whether Councillors had approved the text before it was issued. Councillors had not seen the final version.

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Officers will be asked to ensure that all documentation is reviewed by Councillors in future before publication.

A request was made for the upkeep of the rose bed near the Wallington War Memorial.

To refer to officers Mrs Pat Bridgeman Chair of Flightpath Residents’ Association request for two extra grit bins.; One on Stirling Square Roundabout and one on the Circus.

644. ANY URGENT BUSINESS

The Committee received a petition from Mellows Residents Association.

Prayer Reads:

“Please sign our Petition to ask the London Borough of Sutton to reinstate the park keeper ‘Warren’ to Mellows Park and to provide toilet facilities.

Mellows Park is heavily used by all, especially the young using the playgrounds, sports facilities and skate ramps. Unfortunately it is not being maintained regularly by the council and has become overgrown. Also, people are now using the parks bushes and trees as toilets!!! I’m sure you will agree that this is not acceptable and is a health hazard!”

Resolved: (i) To receive the petition

(ii) Officers to investigate petition proposal

645. NEXT MEETING

To note the next meeting will be held on the 1 st of October 2013, 7pm at the Phoenix Centre Mollison Drive, Wallington, Surrey, SM6 9NZ.

The meeting ended at 9.27 pm

Chair: Date:

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Report to: Beddington and Wallington Local Committee

Date: 1st October 2013

Report of: The Director of Public Health Ward Location: Beddington North Author(s) and Contact Phone Number(s): Dr Ellis Friedman, Director of Public Health, Tel: 0208 770 4887 Ar ea Served: Chair of the Committee : Councillor Joyce Melican

Report title:

PUBLIC HEALTH REPORT

Summary The overall aim of Public Health is to improve the health and wellbeing of people in Sutton. This paper sets out who the Team are and their responsibilities. It summarises some key issues regarding health and wellbeing in Sutton and specifically looks at the Local Area Committee patch. The final sections deal with the Joint Strategic Needs Assessment (JSNA), the Joint Health and Wellbeing Strategy (JHWS), specific plans for 2013/14 and future opportunities for Public Health in Sutton. Recommendations This item is for noting and there is no decision to be made.

Background Documents and Previous Decisions There are no background documents or previous decisions.

Signed:

Director of Public Health Date: 28 th August 2013

Agenda Item 4 Page 12

1. Background The Sutton Public Health Team

The Public Health team are based at Sutton Civic Office. Email @sutton.gov.uk

Director of Public Health – Dr. Ellis Friedman 020 8770 4887

The role of the Director of Public Health is set out in the Public Health White Paper 2010 Healthy Lives, Healthy People

• The principal adviser on health to elected members and officials • The officer charged with delivering key new public health functions • A statutory member of the health and well being board • The author of an annual report on the health of the local population

Public Health Consultant – Dr. Niki Lang TBC

Dr. Niki Lang joins the Public Health team in September. The role of Public Health consultant is a senior leadership role within the Public Health team. The consultants work as part of the Public Health senior management team, providing public health leadership, advice and support to practitioners within the Public Health team, to colleagues and departments across the Council and to other partner organisations. Dr. Lang’s special interest is covering issues such as the commissioning and monitoring of drug and alcohol services, adult mental health services and services for elderly people and people with learning disabilities.

Public Health Consultant - Teresa Salami-Adeti 020 8770 4533

Teresa Salami-Adeti is a locum consultant with special interest in child health issues such as the commissioning of school and other child health services and the commissioning of CAMHS services.

Senior Public Health Commissioning Manager – Sue Tree 020 8770 4564

Sue Tree leads on the commissioning and management of the portfolio of public health programmes and contracts. Her role includes negotiating agreed financial and performance targets to ensure best value for the council.

Public Health Commissioning Manager – Jenn Smith 020 8770 4601

Jenn Smith is responsible for the commissioning and procurement of designated public health contracts, with a focus, on obesity, food poverty, physical activity, alcohol, workplace health and mental wellbeing.

Principal Public Health Intelligence Specialist – Sylvia Godden 020 8770 4558

Sylvia Godden is responsible for the epidemiological, statistical and information analysis and research for the Public Health team. Her role entails the collection, management, manipulation, and analysis of data and statistics that relate to the population of Sutton, and to translate these into intelligence and knowledge aimed at reducing inequalities.

Sexual Health Commissioners – Kate Milsted and Clare Philp 020 8770 4639

Page 13 Agenda Item 4

Kate Milsted and Clare Philp are jointly appointed with the London Borough of Merton to commission a comprehensive sexual health service across both Sutton and Merton. Their remit covers all aspects of sexual health services and interventions e.g. Chlamydia screening, contraception services, and prevention of disease.

Local Public Health Responsibilities

On 1 st April 2013 public health transferred to local authorities as part of the Health and Social Care Act 2012. A ring fenced public health grant was made available to each local authority to discharge their new public health responsibilities. The local public health responsibilities are divided into two main areas:

1. To commission and manage a range of public health programmes. In Sutton there are widening health inequalities so the commissioned programmes need to help people live healthy lifestyles, make healthy choices and reduce health inequalities.

• Comprehensive sexual health services ( excluding HIV treatment services and terminations) • Stop smoking services • School nurses • Alcohol and drug misuse services • NHS Health Check programme • Falls prevention • Interventions to tackle obesity • Increasing physical activity levels in the local population

2. To survey and monitor the health of the local population.

• Ensuring Sutton CCG receive the public health advice they need to commission NHS services • Strategic lead for the Joint Strategic Needs Assessment (JSNA) • Strategic lead for the Joint Health and Well Being Strategy (JHWS) • Provide ‘cross cutting’ support across numerous council functions • Advice on emergency planning, licensing, transport and environmental issues • Produce the Director of Public Health annual report

Highlights of Health & Wellbeing situation in Sutton

Sutton is a vibrant place to live with an increasingly diverse and multicultural community that adds to the richness of our community. However, our population is changing. The 2011 Census indicated a population of 191,123 projected to rise to 222,000 (16%) by 2021. Projections for both children and adults indicate a faster rate of increase than nationally, suggesting significant inward migration to the borough which will impact on future health and social needs. Further, the age profile is increasing. Over 65 year olds make up 14.3% of Sutton’s population and by 2021 this is projected to rise by 18.7%. Sutton is becoming more ethnically diverse: in 2011, 21% of the population were from BAME communities compared to 13% in 2001. Overall Sutton is a healthy place to live with better life expectancy than the national and regional average, fewer people dying from avoidable conditions, fewer children in poverty, lower infant mortality rates, good overall educational attainment and less long term unemployment compared to England and London. But inequalities are increasing; while the borough as a whole is relatively less deprived than most places in England, some areas fall in the 20% most deprived in the country with certain areas having become increasingly deprived.

Agenda Item 4 Page 14

Life expectancy is a good measure of overall health. Across Sutton over time there has been significant widening of inequalities for both men and women and there is now around 8 years difference in how long a person born today would be expected to live depending where in the borough they are born. Some measures associated with health outcomes for children are a cause for concern with breastfeeding rates significantly below the London average, though still above the national average. Cancer and Circulatory Disease are the major killers in Sutton for people under 75 years old, whilst Circulatory Disease (including Stroke), Cancer and Diabetes are among the main causes of long term illness and disability. In terms of the wider factors that impinge on health, there has been an increase in unemployment and 7.8% of residents are claiming out of work related benefits. Homelessness has also increased. Educational attainment is good overall but there is a large gap in attainment for our vulnerable children. Lifestyle choices can have a very significant impact on future health and well-being. Our choices in how we live, whether we smoke, eat healthily, are active or drink too much alcohol can be the cause of long term conditions such as Cancer and Heart Disease, which means these conditions can be preventable. Although Sutton has lower than average levels of smoking, there are areas within the borough with significantly higher rates than regional and national averages. Levels of physical activity and fitness in both adults and children are below what is expected. Levels of risky drinking are higher than our comparators.

The key is prevention; if we do nothing to change the way we are living, in line with the increase in the population, in future more people will develop long term illnesses or conditions such as heart disease, diabetes, osteoporosis, dementia and stroke. Wider factors that impact on health and wellbeing include income (deprivation), education, good housing and the safety of our environment is (e.g. in terms of crime, clean water and clean air). Sutton is fortunate; it has lots of green spaces and good housing, low crime and good schools, but again there are inequalities, for instance areas where the quality of housing is poor and busy roads which can affect safety and air quality. These factors all impact on overall healthy life expectancy.

A profile of Beddington and Wallington Local Committee Page 15

Sutton has six Local Committees which cover between two and four electoral wards each. Beddington and Wallington Local Committee is in the east part of the borough as shown in the map above.

The Committee comprises the four electoral wards of: Beddington North, Wallington North, Wallington South and Beddington South

This area has the largest number of wards and the largest population of the six committees. Overall its demographic profile is similar to that of Sutton in terms of age, ethnicity and health. However, there is variation between the four wards that make up the area. Beddington South is the more relatively deprived ward. Circulatory disease rates for those aged under 75 are higher here as well as in Wallington South, whilst Wallington North has lower rates than Sutton, London and national averages. Agenda Item4

The tables on the next pages provide a range of key statistics for the area covered by the Committee. Table 1 includes demographic data at ward level and table 2 includes health data.

Agenda Item4

Beddington Beddington Wallington Wallington Local Area Table 1 Demographic Indicator North South North South Cttee % Sutton % Residents All usual residents 10,309 10,667 10,650 10,200 41,826 190,146 Residents Living in a communal establishment 8 27 60 184 279 1 1,451 1 Ethnicity White 7,885 7,593 8,562 8,028 32,068 77 149,449 79 Mixed/multiple ethnic groups 357 487 450 440 1,734 4 7,134 4 Asian/Asian British 1,153 1,673 1,005 1,073 4,904 12 22,035 12 Black/African/Caribbean/Black British 816 785 528 563 2,692 6 9,120 5 Other ethnic group 98 129 105 96 428 1 2,408 1 12,750 Age group Age 0 to 4 671 686 749 645 2,751 7 7 5 to 14 1,331 1,477 1,239 1,103 5,150 12 22,768 12 15 to 24 1,183 1,520 1,247 1,134 5,084 12 22,144 12

25 to 44 2,906 2,703 3,368 2,925 11,902 28 57,638 30 Page 16 45 to 64 2,843 2,795 2,717 2,633 10,988 26 47,613 25 65 and over 1,375 1,486 1,330 1,760 5,951 14 27,233 14 Disability Day-to-day activities limited a lot 614 796 612 819 2,841 7 12,122 6 Day-to-day activities limited a little 791 880 867 930 3,468 8 15,067 8 Day-to-day activities not limited 8,904 8,991 9,171 8,451 35,517 85 162,957 86 Health Very good health 4,938 4,981 5,088 4,667 19,674 47 92,668 49 Good health 3,763 3,874 3,884 3,682 15,203 36 67,563 36 Fair health 1,186 1,258 1,276 1,376 5,096 12 22,127 12 Bad health 324 415 316 375 1,430 3 6,072 3 Very bad health 98 139 86 100 423 1 1,716 1 1 18,298 Carers Provides unpaid care 1,000 1,241 1,007 1,056 4,304 0 10 Households Number of Households 4,037 4,094 4,514 4,485 17,130 78,174 All lone parent households with dependent children 255 429 337 334 1,355 8 5,545 7 Employment No adults in employment in household 983 1,314 1,200 1,459 4,956 29 21,566 28 No adults in employment in household: With dependent children 100 268 153 182 703 4 2,849 4 Source: Census 2011

Table 2: Health Indicators

Beddington Beddington Wallington Wallington Health Indicator North South North South Sutton London England Life expectancy at birth, male 2006-10 78.3 78.3 79.3 78.1 78.5 78.3 78.3 Life expectancy at birth, female 2006-10 82.6 83.5 80.8 82.7 82.4 82.9 82.1 All age all cause mortality SMR* 102.9 94.6 106.1 101.3 100.6 95 100 Cancer, Aged Under 75, SMR 2006-10* 93.9 79.6 95.7 101.2 97.6 96.5 100 Circulatory, Aged Under 75, SMR 2006-10* 105.2 123.3 68.8 120.1 102.0 105.9 100 Index of Multiple Deprivation 2010 score** 13.2 22.9 15.2 18.7

Source: Public Health England Health Needs Assessment Toolkit http://www.hnatoolkit.info/JSNA.aspx

*SMRs – Standardised Mortality Ratio: the ratio of observed deaths to expected deaths for each area. If the SMR is higher/lower than 100, then this indicates a higher/lower number of deaths than expected. Page 17 **IMD - The higher the score, the relatively more deprived.

Agenda Item4

Agenda Item 4 Page 18

Joint Health & Wellbeing Strategy and other Health and Wellbeing Board Action

The Sutton HWB agreed the JHWS 2013-16 at its June meeting. The strategy has about 70 SMART targets covering a wide range of areas where joint work between agencies should lead to a “step change” in performance and demonstrable improvements in the health and wellbeing of local residents.

The Strategy is based on the following principles ;

Based on the JSNA; Desirable, affordable and Sustainable; Focus on issues affecting large numbers of our residents; Whole population approach ie children and adults; Evidence-based practice; Specified, monitorable and timed “SMART” targets; Focus on Health Outcomes; Equity; Resident-focus.

The DPH is in the overall co-ordinator of the strategy and public health will lead on the delivery of a number of projects mainly relating to health behaviours eg diet, exercise, alcohol, smoking and breastfeeding.

An engagement process is planned. It is likely that a high profile annual event will be held eg a “fun run”.

Dialogue re Public Health “Cross-cutting” Opportunities

Most aspects of the Council’s work influences the health and wellbeing of the public . This is the fundamental reason why public health was moved into the Local Authority. There are many areas where public health could assist in making our residents safer, healthier and happier in a cost-effective manner. These wider potential roles within the Borough will be the subject of dialogue with Councillors. Opportunities include for example accident prevention through 20 mph speed limits; control of alcohol misuse and violence through EMROs, no drinking zones, saturation zones; emergency planning.

Highlights of Public Health Plan 2013/14

• Public Health moved to the local authority at the beginning of the 2013/14 financial year. Led by Dr Ellis Friedman, the Director of Public Health, the public health team will endeavour to improve and sustain the health and wellbeing of Sutton residents through the delivery of evidenced based population health improvement programmes, the protection of resident’s health and the effective planning, audit and evaluation of services.

• From 1st April 2013, the Sutton Clinical Commissioning Group (CCG) took over responsibility for commissioning most of the health services needed for Sutton residents. Council staff worked together with the CCG to support them to achieve authorisation as the new health commissioners.

Page 19 Agenda Item 4

• From 1 st April 2013, Sutton’s Health and Wellbeing Board became the formal statutory mechanism for multiagency partnership work affecting health and social care. Its’ key objectives are to improve the health and wellbeing of residents and to reduce health inequalities. It is a committee of the council and has the responsibility to develop and deliver a local Joint Strategic Needs Assessment (JSNA) and a Joint Health and Wellbeing Strategy which within available resources meets the identified needs.

• Public Health has a key role in the understanding of population health and wellbeing need and the Key Findings from the 12/13 JSNA

development of evidence-based action plans to Fewer people die from conditions address needs and demonstrate improve outcomes. that could be avoided and the health In 2012/13 Public Health collaborated with the of citizens is better than the London voluntary sector and wider council colleagues to average; however Sutton has key understand the needs and assets of people living in health challenges in the area of lifestyle, immunisations, screening, Sutton through the 12/13 JSNA. The JSNA has since and mental health services. been used to inform local commissioning and local strategy. (Please see the Sutton JSNA for further information, please visit • In light of the findings from the JSNA, Public Health http://www.suttonjsna.org.uk/ ) has worked with council colleagues, the voluntary sector and the Sutton Clinical Commissioning group (endorsed by the Sutton Health & Wellbeing Board) to develop a plan of action to address Sutton’s key health needs and to build on central assets through the development of the 2013-2016 Sutton Joint Health & Wellbeing Strategy. This strategy aims both to reduce inequalities, but also to continue the upward trend of health improvement for local residents.

Agenda Item 4 Page 20

Plans for the 2013/14 and Beyond

Public Health objectives in the next fiscal year will continue to build on the DAS (Desirability, Affordability and Sustainability) strategic approach which will underpin 4 key objectives:

1. The Joint Health and Wellbeing Strategy 2013-2016

The JHWS articulates our vision to improve the health and wellbeing of Sutton citizens. There are Public Health Priorities four central priorities within this strategy which are 2013/14 to improve and protect health & wellbeing, to • Improving the Health & improve the health and wellbeing of those who have Wellbeing of Sutton a disability or illness, to improve mental wellbeing & Citizens supporting communities and individuals to look after their own health. The JHWS has about 60 • Reducing Health timetabled measurable targets covering a wide Inequalities range of key issues for population health.

• Assisting with the 2. The refresh of the 2012/13 JSNA Reconfiguration of Local Health Services The 2012/13 JSNA is being refreshed to reflect evidence of effectiveness and cost effectiveness, • Fulfilling all Public Health Statutory roles stronger engagement and new health intelligence data. With the underpinning principals of DAS, it is • Sustainability and equity anticipated that the new JSNA will be a more comprehensive and timely source of information for Integration & Collaboration • stakeholders; that is linked to relevant local • Providing Public Health documents and easily accessible. The refreshed Advise to the Sutton JSNA is anticipated to be published by May 2014. Clinical Commissioning

Group 3. Review commissioned contracts • Delivering key health improvement plans Public Health will support the review of contracts to ensure value for money starting with the Sutton & • Support & Challenge of Merton School Nurse Contract. Public Health England and NHS England in their Public 4. The Health and Social Care Integration Health lead role for Agenda immunisations and screening. The Health and Social Care Act 2012 established Health and Wellbeing Boards (HWB) as the forum where key leaders across health and social care could work together with local people to improve the health and wellbeing of the population

Page 21 Agenda Item 4

and reduce health inequalities. The new Health and Wellbeing Board (HWB) membership includes elected Councilors, Healthwatch, voluntary & community sector representatives, council officers(including adult and children’s services) and the Director of Public Health and NHS England representative.

A government priority is for health and social services to work together in a more integrated way in the future, to ensure resources are not only used in a cost effective way but result in better health and life outcomes for people. In 2013/14 plans will be put in place in Sutton to ensure that integrated working develops for the benefit of local people, overseen by the HWB.

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This page is intentionally left blank Page 23 Agenda Item 5

Update Report for Noting

Report to: Beddington and Wallington Local Committee

Date : 1 October 2013

Response to Petition- Mellows Park

Ward Location: Author(s) and Contact Phone Number(s): Beddington North Beddington South Bill Wyatt, Assistant Parks Manager, ext. 4674 Wallington North and Wallington South

Area Served: Chair of the Committee: N/A Councillor Joyce Melican

Officer response to resident¶s petition regarding issues at Mellows Park. Prayer of the petition reads:

³3OHDVHVLJQRXUSHWLWLRQWRDVNWKH/RQGRQ%RURXJKRI6XWWRQWRUHLQVWDWHWKHSDUN NHHSHU³:DUUHQ´WR0HOORZV3DUNDQGWRSURYLGHWRLOHWIDFLOLWLHV

Mellows Park is heavily used by all, especially the young using the playgrounds, sports facilities and skate ramps. Unfortunately it is not being maintained regularly by the FRXQFLODQGKDVEHFRPHRYHUJURZQ$OVRSHRSOHDUHQRZXVLQJWKHSDUN¶VEXVKHVDQG WUHHVDVWRLOHWV,¶PVXUH\RXZRXOGDJUHHWKLVLVQRWDFFHSWDEOHDQGLVDKHDOWK hazDUG´

Response:

The Council demolished the pavilion and toilets at Mellows Park as part of the Smarter Services review of the Parks Service in 2012, as it was uneconomical to repair and maintain. The Council is not able to fund building a new café so an operator needs to be found that is willing to invest in the business opportunity. Officers have pursued letting a pitch for a temporary cafe and toilets with a long term aim of finding a company to invest in constructing a new café with toilets. So far this has proved unsuccessful, but the Councils Estate Management Team are continuing to seek offers. Agenda Item 5 Page 24 There have been some complaints from the Residents Association about people using the shrubs as a toilet but this may have been exacerbated by the fact that during the early and mid part of the summer someone had been living rough at Mellows Park. The Council has not experienced serious incidents/reports of people using other parks as a toilet, and it should be pointed out that the Council manages around 90 parks and open spaces and only about 6 of these have public toilets.

With regard to the member of staff who was based on site. As the previous cafe owner failed to provide facilities as agreed it became evident that the Council could not keep a member of staff based at the site without suitable facilities and he was placed on the mobile team.

Mellows park is a well used local park, but was one of the smallest of the Councils parks to have a member of staff plus toilets and a cafe.

The wet spring weather had caused grass cutting problems at a number of sites that have now slowly caught up, in past years Mellows would have been less affected by these kinds of issues because it had a gardener on site but other local parks would have experienced them.

Officers along with Councillor Melican met on site with representatives from the Residents Association on 24th June to discuss their concerns and the points above were addressed as set out. Officers also explained that if letting the cafe was not successful then they would provide prices for a modular toilet building with revenue costs for the Local Committee to consider. Residents were concerned about frequency of bin emptying, and requested that the bins have lids to stop birds pulling litter out or it being blown around, and officers are looking into this.

Mellows Park is currently litter picked on a daily basis with three members of staff spending half an hour per day there. In addition there is an operative on site for two hours on Saturdays and Sundays dealing with litter and playground inspections. This has been made much more difficult over recent weeks with the hot weather meaning that much more litter is being left and affecting the park, but this is being experienced in all parks. Page 25 Agenda Item 6

Report to: Beddington & Wallington Local Committee

Date: 01 October 2013

Report of: Executive Head of Communities & Neighbourhoods

Ward Location: Author(s) and Contact Phone Beddington North, Number(s): Beddington South, Wallington North and Bill Wyatt, Assistant Parks Manager, ext. Wallington South 4674

Area Served: Chair of the Committee: N/A Councillor Joyce Melican

Report title: Options to provide a physical deterrent to further Traveller incursions at Roundshaw Park

Summary There have been a number of Traveller incursions in parks and leisure sites in the last few years. This report looks at the options available to potentially secure Roundshaw Park.

Recommendations The Beddington and Wallington Local Committee is recommended to: (a) Note the options available to secure the Roundshaw Park from Traveller incursions (b) Agree that a soil bund and other measures set out in the report be constructed around Roundshaw Park at an approximate cost of £20K including a contingency sum. Any under spend will be re-incorporated back into the Local committee Public Realm fund (c) Consider the ongoing revenue implications of installing a bund at Roundshaw Park which are expected to be £1,600 per year

Background Documents and Previous Decisions The Beddington and Wallington Local Committee held on 25 June 2013 The Beddington and Wallington Public Meeting on Traveller Issues held on 23 July 2013 Agenda Item 6 Page 26

Signed:

Strategic Director th Date: 17 September 2013

1. Background

1.1 Traveller incursions on parks and leisure sites have been a problem within Sutton and surrounding Boroughs for many years. Security measures at a range of sites, both Council owned and private, has meant travellers now seek out a limited number of alternative locations, such as Roundshaw Park.

1.2 A number of local residents have asked for additional deterrent measures to be employed at Roundshaw Park to make it less appealing and more difficult for incursions to take place. This report sets out a number of options on measures to deter Traveller access.

1.3 Appendix A details Traveller incursions on Council land, relevant to this Local Committee, over the last two years.

1.4 Costs of dealing with incursions vary considerably depending upon many factors: The number of Travellers in caravans The length of the incursion The number of children present The number of agencies that need to be involved

1.5 The costs involved are predominantly Council Officer time - Parks, Enforcement, Legal, Travel Education and Social Services.

1.6 Other costs to the Council include:

The loss of amenity ± in many cases the public cannot or feel they cannot use the facilities during an incursion Page 27 Agenda Item 6

Clean up costs ± c£35 per hour for a member of staff and a vehicle plus £100 per tonne for tipping costs after Traveller occupation. Bailiff costs ± based on the number of caravans and Travellers. Typically the costs are between £1k - £2.5k. Police Costs ± in respect of Travellers entering their area and Police support for Council Officers executing notices and evictions.

1.7 Over the last few years the Council has improved security measures at:

Roundshaw Playing Field - a 400m soiled bund and security at entrance gates Beddington Park - soil mounds / bunds and 200m of security measures Mellows Park - soiled bunds, bollards and additional security measures Westcroft Leisure Centre - security at gates Additional security measures on a number of the Borough car parks

1.8 In order to implement the above measures in a cost effective manner, the Council has used existing resources (clay removed in grave digging and chalk soils from works on the new Stanley Park School) where possible.

1.9 The Council has also been working to implement a protocol for dealing with incursions which ensures Travellers are dealt with fairly and that safeguarding issues are addressed, whilst successfully removing illegal encampments as promptly as possible.

1.10 Many private / industrial sites which have been targeted by Travellers in the past have also increased security measures, with height barriers and CCTV installations.

1.11 This year has seen an increase in Traveller activity, with more incursions than at the same time last year and larger groups. Aggressive and intimidating behaviour, problems with dogs and increased fly tipping have been experienced. Officers in Sutton and neighbouring Boroughs are sharing information on this:

Pulling out sections of fence and bollards in Hannibal Way to access Roundshaw Playing Field Digging out of soil bunds from Roundshaw Playing Field Knocking down a wall at Mellows Park Cutting of locks at Beddington Park

Agenda Item 6 Page 28

1.12 It is not expected that this situation will change in the short term, as many Travellers are working in the area and in some cases have children in local schools.

2. Issues Options for Protecting Roundshaw Park from Traveller Incursions.

2.1 The measures outlined below may reduce the incidence of Traveller incursions, but this cannot be guaranteed, as similar measures have been breached in other locations. They would however provide a deterrent.

Option 1: Construct a Soil Bund Around the Park (at least £12k depending on height/width).

2.2 Soil bunds provide the most natural looking barrier and are not affected by long term issues that degrade their effectiveness. They can be maintained, are low impact as far as their effect on the environment is concerned, and are easily installed. They are a low cost option.

2.3 Although soil bunds can be dug through, this would be time consuming on a site that is highly visible on all sides and should reduce the chances of this. Bunds are also easy to repair and reform if areas have to be dug out for any reason

2.4 There are areas along Mollison Drive where the verge is wide and the footpath is within the grass area where it would be possible for Travellers to park on the verge following the installation of a bund. A soil bund will change the look of the site and the current view across the site when driving past will be lost. Maintenance of a bund is more expensive than a flat area, as it is carried out by a large tractor mounted machine. Once a bund is installed, cutting will take several hours for an operative with a strimmer and extra resources will need to be provided.

Option 2: Erect a 1.2m fence / metal barrier around the boundary, leaving space for a maintenance vehicle (£50-60k.)

2.5 Fencing provides a strong, durable, effective barrier that could have an old fashioned natural look, blending in with the site itself. However, a fence is expensive to purchase and install and requires ongoing high cost maintenance. Fencing also changes the look of the site.

Page 29 Agenda Item 6

Option 3: Install wooden bollards for 540m (approximately £19K)

2.6 Wooden bollards provide a fairly low cost option that can look natural and allow views across the site. However, wooden bollards can be easily damaged and eventually rot, reducing security and the look of the site. They are difficult to replace individually and can also be affected by strimmers, damaging the base causing faster rotting. If one is removed or knocked over, the site is compromised.

Option 4: Install concrete filled steel bollards (approximately £23K)

2.8 These are difficult to remove and an effective deterrent, with a longer lifespan than wooden bollards. However, they are visually obtrusive and require ongoing expensive maintenance. If one is removed or knocked over, the site is compromised.

Conclusion

2.10 All of the options considered will provide a deterrent. Any number of additional features, e.g. steel core to bunds, could be installed but would be disproportionate both in terms of the amount of security required and cost implications.

2.11 No solution provides a complete guarantee that Travellers will not get onto site, but there is a balance between security, the look of the site, cost effectiveness and the effect on public safety.

2.12 It is therefore proposed that a soil bund, with additional features, be constructed as set out in Appendix B.

3. Options Considered 3.1 This report sets out a number of options to resolve the issue of Traveller incursions on Parks and Leisure sites.

4. Recommendations 4.1 The Beddington and Wallington Local Committee is recommended to:

(a) Note the options available to secure the Roundshaw Park from Traveller incursions Agenda Item 6 Page 30

(b) Agree that a soil bund and other measures set out in this Report be constructed around Roundshaw Park at an approximate cost of £20K including a contingency sum. Any under spend will be re-incorporated back into the Local committee Public Realm fund

(c) Consider ongoing revenue implications of installing a bund at Roundshaw Park which are expected to be £1,600 per year 5. Impacts and Implications: Financial 5.1 This report has set out a number of schemes and indicates the cost of implementing these based on September 2013 prices. The recommended solution for Roundshaw Park is to construct a soil and earth bund with additional features at an approximate cost of £20K including a contingency sum. Any underspend will be re-incorporated back into the Local committee Public Realm fund. 5.2 The ongoing additional revenue costs of maintaining a soil bund are expected to be £1,600 per year, based on 15 cuts of the grass and the number of staff hours involved.

Legal 5.3 The Councils Legal Officers are involved in any eviction process. Community Consultation 5.4 Beddington and Wallington Local Committee undertook a public event on the 23 July 2013 with local residents, Community Representatives and interested groups to discuss how to resolve the issue of Traveller incursions at Roundshaw Park. One Planet Living 5.5 The proposed measures aim to protect the site from traveller incursions. This will LPSURYH WKH VLWH¶V YDOXH DV DPHQLW\ VSDFH DV ZHOO DV UHGXFLQJ HQYLURQPHQWDO damage, including compacting the ground and waste disposal. Care will be taken not to damage any existing trees on the site boundary. That the bund will form a natural looking barrier. Risk 5.6 A risk assessment will be drafted to accompany any new scheme proposed from this report

6. Timetable for Implementation 6.1 It is proposed that work to construct a bund or any other options set out in this report will commence in November/December 2013 and will be completed by the end of March 2014. Page 31 Agenda Item 6

7. Appendices $SSHQGL[µ$¶ Traveller Incursions on Council Land Over the Last Two Years $SSHQGL[µ%¶ The Soil Bund Option $SSHQGL[µ&¶ Security Measures ± Roundshaw Park $SSHQGL[µ'¶ Photographs detailing the current site, options and proposals

Agenda Item 6 Page 32

APPENDIX A TRAVELLER INCURSIONS ON COUNCIL LAND 2012 Date of Site Length of No. Of Bailiffs incursion incursion Caravans Used 13 May Beddington Park 5 days 10 No 16 May Mellows Park 14 days 17 No 21 May High Street Carshalton Car Park 3 days 5 No 25 May Beddington Park 7 days 7 No 31 May Roundshaw Park No 15 June Mellows Park 3 days 4 No 5 July Cheam Resource Centre 1 days 1 No 22 July Roundshaw Park 2 days 6 No 24 July Mellows Park 2 days 15 No 26 July Beddington Park 1 days 15 Yes 14 August Beddington Park 2 days 7 Yes 4 Sept Roundshaw Park 2 days 12 No 6 Sept Mellows Park 2hrs 15mins 12 Yes 12 Sept Roundshaw Down 2 days 5 Yes 7 October High Street Carshalton Car Park 3 days 3 No

TRAVELLER INCURSIONS ON COUNCIL LAND 2013 7 May Beddington Park 7 days 18 Yes 20 May Roundshaw Playing Field 4 days 16 No 19 April Roundshaw Park 6 days 14 No 3 June Roundshaw Park 3 days 13 No 19 June Roundshaw Park 2 days 19 No 26 June Beddington Park 2 days 16 Yes 16 July Sutton Common Park 2 Days 6 No 24 July Roundshaw Park 2 days 25 - 30 Yes 28 July Seears Park 1 day 4 No 30 July Roundshaw Park 4 31 July Rosehill Park 5

Page 33 Agenda Item 6

Agenda Item 6 Page 34

APPENDIX B THE SOIL BUND OPTION

Set back 1.5 to 2m from the edge of the site where possible with a flat grass area outside for ease of maintenance Constructed with a base of solid clay recycled from Sutton cemetery and/or other sub soils, over laid with top soil and an amenity grass seed mix On flat areas 'wedge' shaped bunds approximately 560m x 1.1m x 3.75m, but on areas that slope downwards away from the kerb line such as Lindberg Way and parts of Foresters Drive, use the angle of the land to construct a flatter profile on the kerb side and a steeper edge on the park side Entrance points at locations marked on the plan with additional concrete filled steel bollards, painted black, allowing for a gap of 1.2m for access Additional security measures to gates at Lindberg Rd and Foresters Drive (marked on the plan) such as additional shrouds to the locks, strengthened hinges or additional locking covers Parts of Lindberg Rd have a double kerb, and these areas will not require a bund which will be contoured to benefit from this measure The small green on the corner of Lindberg Rd and Mollison Drive will not be bunded, with the bund following the southern side of the path at this point. This may need to be reviewed in the future Utilising lamp posts, highway bollards and other existing street furniture on sections of footpaths and highway areas to reduce the need for additional bollards or bunds Also utilising some existing trees to allow for a more open feel to the site and add access points. Care will be taken around trees as mounded soil can have detrimental effect (compaction and rotting of the stem) Some items of furniture (benches and bins) will need to be relocated to allow for the construction of the bund and could be utilised or added to reduce bund area and aid the look of the site An alternative for Foresters Drive would be to use the existing higher verge, but there are a number of drop kerbs along this stretch that would require additional bollards and additionally the area at the corner of Foresters Drive and Mollison Drive would require numerous bollards detracting from the current look and introducing clutter to the street scene

Page 35 Agenda Item 6

APPENDIX C

SECURITY MEASURES ± ROUNDSHAW PARK

APPENDIX D Agenda Item 6 Page 36

PHOTOGRAPHS SHOWING THE EXISTING SITE AS WELL AS OPTIONS AND PROPOSALS

Estate fencing used as a barrier on farmland along the A23

Double kerb areas in Lindberg Road

Single kerb lay-by areas in Lindberg Road Page 37 Agenda Item 6

Existing street furniture

Existing shroud on the swing barrier at Lindberg Road

Lockable shroud lock cover on swing barrier at Roundshaw Playing fields Agenda Item 6 Page 38

Existing iron park gates in Foresters Drive

Concrete filled steel bollards used at Roundshaw Playing Field

Soil Bund Option, although the proposal is to set it back further onto the field Page 39 Agenda Item 6

Photograph showing wide verge and existing trees along Mollison Drive

Photograph showing high verge edge at Foresters Drive

Photograph showing drop kerb on Foresters Drive Agenda Item 6 Page 40

Photograph showing the land sloping away from the footway and the existing shrub bed on Foresters Drive.

Photograph showing the wide footway at the junction of Foresters Drive and Mollison Drive.

Page 41 Agenda Item 7

Report to: Beddington and Wallington Local Committee

Date: 01 October 2013

Report of: The Strategic Director Environment and Neighbourhoods

Ward Location: Beddington North Author(s) and Contact Phone Beddington South Number(s): Wallington North Isabel New x 6122 Wallington South

Area Served: All Chair of the Committee

Cllr Joyce Melican

Report title: Environmental Improvement Programme

Summary

In July 2013 Strategy and Resources committee allocated the Environment and Neighbourhoods Directorate funds to undertake a minor works programme to enhance the integrity of community assets and infrastructure across the Borough. This report provides an overview of activity to be implemented in the Beddington and Wallington local committee area and the management and reporting arrangements in place to support it.

In addition, it seeks the relevant delegated authority from the Committee to enable timely implementation and invites contributions from residents and Members about the work to be undertaken in their local area.

Recommendations It is recommended that the Committee: 1. Acknowledges and agrees the overview of activities set out in this report 2. Notes the proposed management arrangements, set out in 3.8 3. Agrees the list of minor parking schemes in Appendix A 4. Authorises the recommendation for delegation of authority, set out in 3.7 Background Documents and Previous Decisions Strategy and Resources Committee minute, 690 (vii) (8th July 2013) Agenda Item 7 Page 42

Signed:

Strategic Director Date: 10 September 2013

1. Background

1.1 On 8th July 2013 Strategy and Resources Committee agreed to fund a programme of minor works to be managed through Environment and Neighbourhoods, to improve the integrity of community assets and infrastructure across the borough.

1.2 The proposed activities have been scoped at borough-wide level, and are intended to achieve comparable impacts in each local committee area.

1.3 This report provides information about the overall scope of activities and details of parking schemes, specific to this committee.

2. Issues

2.1 Some elements of the work e.g. landscaping, bulb planting, blossom and street tree planting, tree pruning, shrub and flower planting and repainting railings are subject to seasonal and weather constraints. If weather conditions are subject to unusual variation, this could affect implementation.

3. Options Considered

3.1 Preliminary work has been undertaken to identify those activities which will best enhance the integrity of local assets and infrastructure within the local committee area.

3.2 Borough-wide programmes of work have been developed for the following: pothole repair; painting lamp columns; renewing and repairing white and yellow lines; street tree planting; replacement of some litter bins; cutting back grass verges from foot paths; deep cleaning targeted streets; cleaning / painting street signs; increasing litter and fly posting enforcement activity; providing and refreshing signs and notice boards.

3.3 Ward specific programmes of work have been developed for: landscaping bulb planting; blossom tree planting; tree pruning; planting of shrubs and flowers; Page 43 Agenda Item 7

repainting (and straightening ) railings; increasing street cleaning in town/district centres and installing heritage plaques.

3.4 Some location specific work has been identified, including: roundabout repairs; roof repairs; additional signage and trees and making good the area adjacent to the Central Library.

3.5 Parking schemes: - each Local Committee has been allocated a sum of money to fund implementation of additional minor parking schemes, identified by residents and Ward Councillors.

3.6 Meetings have been held with local committee Chairs to identify which schemes are to be included in the programme. A list of schemes is attached as Appendix A.

3.7 Members are requested to delegate responsibility to instigate and implement new or amended parking restrictions and process, consider and resolve any objections received to the Traffic Management Order for these proposed restrictions to the Interim Executive Head of Commissioning, Environment and Neighbourhoods, in consultation with Ward councillors and the Local Committee Chair, for the schemes in Appendix A.

3.8 The overall programme will be overseen by the Strategic Director of Environment and Neighbourhoods, in consultation with the Chair of the Environment and Neighbourhoods Committee. A Project Manager has been appointed to monitor and co-ordinate progress.

3.9 In the spirit of “Take Part and Take Pride” Members and residents are invited to contribute their requests and suggestions for bulb, tree and shrub planting, or any small highway maintenance activities mentioned in this report. In addition, specific further consultation will be undertaken via established local groups, e.g. Friends of Parks

4. Recommendations

It is recommended that the Beddington and Wallington Committee:-

4.1 Acknowledges and agrees the overview of activities set out in this report

4.2 Notes the proposed management arrangements, set out in 3.8

4.3 Agrees the list of minor parking schemes in Appendix A

4.4 Authorises the recommendation for delegation of authority, set out in 3.7

5. Impacts and Implications:

5.1 Core impacts: Agenda Item 7 Page 44

Financial

5.2 The Strategy and Resources Committee agreed an allocation of funds to support a Borough-wide programme of minor works improvements. All costs associated with the programme will be contained within that budget allocation.

5.3 Specific financial reporting arrangements have been put in place to ensure schemes are delivered within budget and costs can be monitored. Managing and monitoring the overall programme expenditure will be a core function of the Project Manager post. The costs of the Project Manager post will be met from the overall budget available to fund the programme of works.

Legal

5.4 There are no specific legal issues related to this programme.

Community (including safety, localism, public health)

5.5 The programme will improve the integrity of the Borough’s community assets and infrastructure, contributing to road safety, the overall cleanliness of the borough, and improving the condition and ambience of parks, open spaces and the urban environment as a whole.

5.6 Residents and special interest groups will be invited to support specific projects within the programme (such as tree and bulb planting and the identification of pot holes).

5.7 The programme will contribute to the Council’s overall Community Strategy to make Sutton a Fairer, Safer, Greener place to live, work and play.

One Planet Sutton

5.8 This programme contributes to a number of the themes underpinning the Council’s commitment to One Planet Living, specifically the intentions to increase participation in community life, encouraging residents to take part and take pride in local culture, sports and recreational activities – through maintaining and improving the Borough’s amenities – and to create an inclusive Borough where residents feel empowered in their communities.

Integrated Impact Assessment

5.9 The activities within the programme generally augment existing service delivery. There are no substantive changes to consider.

Staffing

5.10 Successful implementation of the programme requires a dedicated resource with knowledge and understanding of LB Sutton processes. A Project Manager has therefore been appointed. Page 45 Agenda Item 7

5.11 Some activities in the programme will require additional temporary resources. The necessary recruitment activities and associated timescales have been built into the programme schedule.

Procurement

5.12 The majority of activities set out within the programme will be delivered within existing procurement and contractual arrangements.

5.13 Timescales determine that the large scale purchase of some commodities e.g., litter bins will have to take place outside the current planned framework for procurement. It will be necessary to identity and manage interim procurement arrangements, which are compliant with existing Council governance arrangements, contract standing orders and EU requirements, if the expenditure deems this necessary.

5.14 Opportunities may well arise to introduce greater competition into the market to see greater value for money by encouraging local suppliers for some of the commodities required.

5.15 Faster procurement methods through the use of quick quotes and/or request for quotes could be utilised for expenditure of appropriate thresholds which will encourage SMEs and ensure the greatest use is made of the available budget.

6 Consultation

6.1 In the spirit of “Take Part, Take Pride” ward Councillors and residents are invited to contribute to the programme by identifying where money would be best spent through particular schemes, for example bulb and tree planting.

6.2 In addition specific further consultation on the content of the programme will be undertaken via established local groups, e.g. Friends of Parks

7 Implementation Timetable

7.1 The programme will deliver between now and November 2014.

7.2 A high level delivery plan is in place. Individual plans for operational services are being developed as part of the detailed programme management.

8 Appendices

8.1 Appendix A – list of proposed minor parking schemes Page 46

This page is intentionally left blank Appendix A Responsibility to instigate and implement new or amended parking restrictions and to process, consider and resolve any objections received to the Traffic Management Order for these proposed restrictions to the Interim Executive Head of Commissioning, in consultation with ward councillors and the appropriate Local Committee Chair LOCAL COMMITTEE PRIORITY SCHEMES Location Description Reason Cost £k Beddington and Park Hill Road/ New 'At any time' waiting restrictions at Removal of obstructive 9,000 Wallington Brambledown Road/ junctions parking Road/ Hawthorn Road/ Heathdene Road/Stanley Park Road Woodcote New 'At any time' waiting restrictions at Improved access and 3,000 Avenue/Woodcote Road junction with Wrythe Lane sightlines for residents

Blenheim Gardens New 'At any time' waiting restrictions Removal of obstructive 3,000 Page 47 either side and opposite access parking

Caraway Place Combination of new 'At any time' Removal of obstructive 5,500 waiting restrictions at junctions and parking daytime single yellow line wiating restrictions Onslow Gardens New 'At any time' waiting restrictions at Improved access and 3,000 junction with Stafford Road sightlines

Guy Road/Hilliers Lane New 'At any time' waiting restrictions at Removal of obstructive 3,000 junction parking

Elgin Road/Mulberry Upgrade of advisory white bar marking Removal of obstructive 3,000 Mews to 'at any time' waiting restrictions parking Agenda Item 7

Park Road New 'At any time' waiting restrictions Removal of obstructive 3,000 (Centurion and across accesses parking Greenacre) Agenda Item 7 Harrington Close Extension of existing 'at any time' Removal of obstructive 3,000 waiting restrictions along side of No. 2 parking

Plough Lane opposite Introduction of single yellow line Removal of obstructive 5,500 Tudor flats daytime restrictions parking by all-day commuters

Bath House Road Introduction of single yellow line Improved access for HGV 3,000 daytime restrictions

TOTAL 44,000

Page 48 Page 49 Agenda Item 8 Agenda Item 8 Page 50 Page 51 Agenda Item 8 Agenda Item 8 Page 52 Page 53 Agenda Item 8 Agenda Item 8 Page 54 Page 55 Agenda Item 8 Agenda Item 8 Page 56 Page 57 Agenda Item 8 Agenda Item 8 Page 58 Page 59 Agenda Item 8 Agenda Item 8 Page 60 Page 61 Agenda Item 8

Report to: Beddington and Wallington Local Committee

Date: 1st October 2013

Report of: Executive Head of Commissioning

Ward Location: Author(s) and Contact Phone Number(s): Beddington North Mohamad Kabash Ext. 6458

Area Served: Chair of the Committee: Beddington North Councillor Joyce Melican

Report title: Beddington Park Primary School, Mallinson Road ± Proposed Relocation of School Keep Clear Markings.

Summary

The purpose of this report is to inform the Committee of the outcome of statutory FRQVXOWDWLRQLQFRQQHFWLRQZLWKSURSRVHGFKDQJHVWRWKHµ6FKRRO.HHS&OHDU¶URDG markings in Mallinson Road, Beddington.

Recommendations

The recommendations for the Committee are to: a) Authorise the Interim Executive Head of Commissioning to make the permanent Traffic Management Order to amend the µ6FKRRO.HHS&OHDU¶PDUNLQJVDVVKRZQRQ Plan No. T20115 ±TMO ± 01; b) To agree the following Statement of Reasons:- ³7KH6FKRRO.HHS&OHDUPDUNLQJVZLOO HQVXUHVXIILFLHQWYLVLELOLW\LVPDLQWDLQHGDWWKHQHZSHGHVWULDQDFFHVVLQWRWKHVFKRRO´

Background Documents and Previous Decisions

Signed:

Strategic Director Date: 9th September 2013 Agenda Item 8 Page 62

1. Background

1.1 2Q-XQHWKH&RXQFLO¶V&KLOGUHQ)DPLO\DQG(GXFDWLRQ&RPPLWWHH agreed proposals to expand Beddington Park Primary School to provide additional classrooms. The works are expected to commence in the Autumn and completed by August 2014. As part of the project, there will be a new pedestrian access into the school off Mallinson Road, which is expected to be constructed by December 2013.

1.2 To maintain a safe environment at the new entrance, it is proposed to modify the School Keep Clear Markings on Mallinson Road as shown on Plan No. T20115 ±TMO ± 01 attached to the report.

1.3 It was agreed with Ward Councillors to carry out statutory consultation on the proposals in advance of this committee meeting, as it is hoped to have the changes in place by the time the new entrance is opened.

2. Formal Consultation

2.1 ThHQRWLFHRISURSRVDOVJLYLQJGHWDLOVRIWKH&RXQFLO¶VLQWHQWLRQWRLQWURGXFHWKH changes to the School Keep Clear markings in Mallinson Road was advertised in the Sutton Guardian and London Gazette on 25 July 2013.

2.2 In addition a letter inviting comments, observations or objections was circulated to the Metropolitan Police Service, Freight Transport and Road Haulage Associations and 22 other statutory/interested organisations. The letter was also delivered by hand to the residents of Mallinson Road (No.1 to No.28) and Crispin Crescent (No.1 to No.11).

2.3 The closing date for the return of comments, observations and objections was given as 15 August.

2.4 No objections or negative feedback were received to the proposals.

3. Recommendations

The recommendations for the Committee are to:

a. Authorise the Interim Executive Head of Commissioning to make the permanent Traffic Management Order to amend the µ6FKRRO.HHS &OHDU¶PDUNLQJVDVVKRZQRQ3ODQ1R7±TMO ± 01; Page 63 Agenda Item 8

b. To agree the following Statement of Reasons:- ³7KH6FKRRO.HHS Clear markings will ensure sufficient visibility is maintained at the QHZSHGHVWULDQDFFHVVLQWRWKHVFKRRO´

4. Impacts and Implications:

4.1 Finance: The estimated cost of implementing the proposal as shown on Plan No. T20115-TMO-01 is £4,700 and can be met from the £1.4m available for the expansion of Beddington Park Primary School as agreed by the Children, Family and Education Committee on 27 June 2013.

4.2 Community: The scheme will improve quality of life within the local community as it will reduce the risk of traffic accidents outside the school and encourage healthier and more sustainable transport modes to the school, such as walking and cycling.

4.3 One Planet Living: Environmental benefits, such as walking and cycling can make a very positive contribution to improving health, tackling obesity, improving accessibility, tackling congestion, reducing carbon emissions and improving the local environment. 4.4 Legal: There are no legal issues to be considered.

4.5 Equality Impact Assessment: The proposal will make it safer for all school children, school staff and parents.

4.6 Consultation: Consultation with residents has been carried out. No further consultation will be necessary.

4.7 Timetable for Implementation: Works will be co-ordinated with the opening of the new entrance in December 2013. Page 64

This page is intentionally left blank Page 65 Agenda Item 8

Report to: Beddington & Wallington Local Committee

Date: 01 October 2013

Report of: Interim Executive Head of Planning & Transportation ± Brendon Hills

Ward Location: Author(s) and Contact Phone Number(s): Wallington South Faran Forghani - Traffic & Highway Works Beddington South Manager - (020) 8770 6014 Area Served: Chair of the Committee: Councillor Joyce Beddington & Melican Wallington

Report title: Woodcote Road / Woodcote Green Junction and Woodcote Road, Sandy Lane South / The Drive Junction ± Traffic Calming and Accident Remedial Measures

Summary: This report informs Members of the results of the public consultation that have been carried out for the proposed junction improvement options DQG2IILFHUV¶UHFRPPHQGDWLRQVWR progress the scheme to the next phase. The report provides an insight into various options that have been looked out for improving road safety and reducing speeds and accidents in this area. Recommendations: (i) Note the results of the consultation and defer the proposals for making Woodcote Green One-way. (ii) To ask the Officers to undertake further investigation and design work for alternative options to incorporate a mini roundabout on a raised table and narrowing of the junction and subject to final agreement of the chair and ward councillors following detailed design work and traffic modelling assessments, to proceed to build a roundabout and the agreed proposals. (iii) Agree for officers to report back at the next meeting of the Local Committee the outcome of this investigation and revised detailed proposals. Background Documents and Previous Decisions: Minute 921 (C) of the B&W Local Committee Meeting held on 11 October 201.1 Minute 399 of the B&W Local Committee meeting held on 23 April 2013.

Signed:

Strategic Director Date: 23 September 2013

(Ff/ T30053/ 23 April 2013 B&W LC report/ 19-04-2013 Rev.v4) 1

Agenda Item 8 Page 66

1 Background 1.1 On 11 October 2011, a petition IURPWKH:RRGFRWH*UHHQ5HVLGHQWV¶$VVRFLDWLRQ (approximately 250 signatures) was presented at the Beddington & Wallington Local Committee regarding traffic issues/concerns in the Woodcote Green Area, requesting to improve the traffic calming measures around Woodcote Green and to introduce long term traffic speed monitoring on Woodcote Road and Sandy Lane South around Woodcote Green. 1.2 Speed and Volume Surveys were carried out at 13 locations in roads around the Woodcote Green area and the data recorded for a continuous 13-day period from 29 January to 10 February 2013, which showed:- ¾ The approach speeds on Woodcote Road towards the junction with Woodmansterne Lane / Woodcote Green have been measured at 28.0mph (Mean) & 32.2mph (85th percentile) northbound, and 29.1mph (Mean) & 34.0mph (85th percentile) southbound, which are higher than ideal for this location. ¾ The approaching mean speeds from Woodmansterne Lane and Woodcote Green towards the junction are 22.9mph and 23mph respectively, just below the maximum safe speed in approaching a junction ¾ The approach speeds on Woodcote Road towards the junction with Sandy Lane South / The Drive junction are 31.1mph (Mean) & 35.6mph (85th percentile) northbound and 29.1mph (Mean) & 34.0mph (85th percentile) southbound, which again are considered high for this junction. 1.3 Vehicle Turning Movement Survey - Vehicle turning counts were conducted at 4 key junction locations in the Woodcote Green area to determine the number of vehicles carrying out each movement at these junctions. 1.4 $Qµ2ULJLQ 'HVWLQDWLRQ¶VXUYH\ was carried out on the same dates and time periods of the vehicle turning counts. The purpose of this survey was to analyse the traffic flow patterns along certain routes within the Woodcote Green area and LGHQWLI\LIWKHUHLVDVLJQLILFDQWµUDW-UXQQLQJ¶LVVXH The results indicate that currently there are no significant volumes of through traffic WRLQGLFDWHDQ\µUDW-UXQQLQJ¶LVVXHVLQWKHDUHDDSDUWIURPEHWZHHQ:RRGFRWH Green and Woodmansterne Lane. 1.5 Accident Data- The reported Personal Accident Injuries (PAI) recorded between October 2007 and March 2013 were: Woodcote Road / Woodmansterne Lane / Woodcote Green junction Total number of PIAs recorded = 15 Slight = 14, Serious = 0 , Fatal = 1 Woodcote Road / Sandy Lane South / The Drive junction Total number of PIAs recorded = 5 Slight = 4, Serious = 0 , Fatal = 1

1.6 On 23 April 2013 Officers presented a report to the Beddington and Wallington Local Committee on the results of their investigation, with recommendations to proceed with public consultation for the following two proposed options: Option 1 ± Vertical Deflections and Junction Realignment Provision of entry treatments, raised tables and speed cushions to reduce speeds; junction realignment at both junctions; making Woodcote Green One-way;

(Ff/ T30053/ 23 April 2013 B&W LC report/ 19-04-2013 Rev.v4) 2

Page 67 Agenda Item 8

modification to road markings, improving road signs and incorporating Vehicle Activated Sign (VAS) and school Wig-Wag Signs in order to improve driver awareness and behaviour.

Option 2 ± Horizontal Deflections and Junction Realignment Provision of traffic islands along Woodcote Road and at approaches to the junctions will result in narrowing of the carriageway. This should reduce speeds through the junction, which is a benefit for cyclists and pedestrians. The proposals also include the realignment of the junctions and the carriageways to reduce the approach speeds. Similar to option 1, it also proposes to modify the VLJQDJHDQGURDGPDUNLQJVDQGLQVWDOO9$6DQGVFKRROµ:LJ-:DJ¶VLJQV to help to improve driver awareness of the environment that they are driving through and reduce speeds. This option also includes making Woodcote Green One-way.

The Committee resolved: (i) to note the findings of the traffic study (ii) that the proposed options to be put forward for public consultation (iii) for officers to report back on the outcome of the public consultation to the next meeting of the local committee (iv) to note the estimated budget cost of the scheme (£180K-£195K), should any of the proposed options to go ahead and the available budget of £50K for 2013/14. (v) to agree that additional required finance to be allocated from the funding recently agreed by TfL via the LIP process.

2 Consultation 2.1 An informal public consultation took place between 24 June and 19 July 2013 regarding the proposed two options. Approximately 650 consultation leaflets and a questionnaire were hand-delivered to residents and businesses in the Woodcote Green Area and surrounding streets, plus all properties within the Little Woodcote Estate.

2.2 Consultation Results -Number of leaflets and questionnaires distributed to residents 650 -Total number of questionnaires returned 178 -Of which, number returned from addresses inside consultation area 139 -From addresses outside consultation area 31 -From name and address or with duplicate address 8 -Number of valid returns 170 -Number preferring Option 1 17 -Number preferring Option 2 41 -Number rejecting Option 1 and Option 2 totally 112 Approximately two thirds (67%) of the responses received did not want either option proposed. Of the options proposed, the majority supported Option 2, which received about 25% overall support from the responses.

(Ff/ T30053/ 23 April 2013 B&W LC report/ 19-04-2013 Rev.v4) 3

Agenda Item 8 Page 68

The key reason for opposition to the proposals is understood to be the one-way proposal for Woodcote Green, which was common to both options. Residents were concerned with the possible queuing along Sandy Lane and traffic displacement that this might cause on the other residential roads. Majority of alternative suggestions received were for the 4-arm junction to have a roundabout (conventional or mini) or traffic signals. Majority of alternative suggestions for the 3-arm junction (Sandy Lane/The Drive) were for a splitter island or a mini roundabout and parking restrictions.

2.3 A public exhibition was also held in Wallington High School for Girls on 4 July 2013 to provide residents with an opportunity to ask officers questions regarding the proposals and provide comments and suggestions. This event was well attended, including by Met Police and found to be very beneficial to all. 2.4 A meeting with Key Stakeholders was held on 29 August 2013 at the Council offices, attended by the Police, London Buses, Deputy Head of Wallington High School for Girls and Woodcote Green Residents Association representatives. The meeting was to discuss the results of the informal public consultation and to review the proposals and suggestions made in order to determine what measures and options would receive sufficient support to proceed. 2.5 The results of the public consultation together with the outcome from the above meeting have been used to form the basis for considering a package of measures for recommendations to the Members for a decision at the upcoming Beddington & Wallington Local Committee meeting on 1 October 2013.

3 Options Considered ± At the meeting held with the key stakeholders the following options were discussed:

3.1 Status Quo ± This is going to be less than satisfactory from a safety point of view and also does not meet WKHUHVLGHQWV¶H[SHFWDWLRQ 3.2 Traffic Signals- These are expensive and as already commented by TfL, they may only consider it if all other options have been exhausted. This option would also require the relocation of the existing bus stop to possibly a less desirable location. This option would take about two years to implement and cannot be delivered in the current funding time frame. However, this option is most favoured by the school and majority of the stakeholders and residents. 3.3 A conventional roundabout- This would require land take on both sides of the road. It is very unlikely to be able to implement it during this financial year. The Common Land on the eastern side will require the Act of Parliament for its change of use to a public highway. Most likely the cost will escalate as some of the existing underground utilities are likely to require to be diverted. Similarly, the extent of the air raid shelter is currently unknown and its impact on the cost would be unclear. It cannot be delivered within the available budget. 3.4 A mini roundabout- This alone would not meet the objective. However it could produce a satisfactory solution with road narrowing and a raised table. The detailed design and traffic modelling has not been done and will be needed prior to making a firm decision. It could be possible to deliver it in this financial year but only if members agree to this at this committee.

(Ff/ T30053/ 23 April 2013 B&W LC report/ 19-04-2013 Rev.v4) 4

Page 69 Agenda Item 8

3.5 The current proposals for Sandy Lane South/Woodcote Road/The Drive have been DJUHHGLQSULQFLSDOVXEMHFWWRDGGUHVVLQJUHVLGHQWV¶FRQFHUQVRQWKHIROORZLQJ issues: To investigate and if possible to incorporate a raised traffic island at the junction To extend the parking restrictions at the approaches If possible, to incorporate acceleration lane for left-turning traffic from Sandy Lane South and The Drive into Woodcote Road.

It was agreed that lowering the speeds will reduce the number and the severity of any potential collisions and will also provide an improved environment for pedestrians and cyclists as well.

4 Recommendations i. Note the results of the consultation and defer the proposals for making Woodcote Green One-way. ii. To ask the Officers to undertake further investigation and design work for alternative options to incorporate a mini roundabout on a raised table and narrowing of the junction at Woodcote Green/Woodmansterne Lane junction and subject to final agreement of chair and ward councillors following detailed design work and traffic modelling assessments to proceed to build a roundabout and the necessary measures to complement the proposals. iii. Agree for Officers to report back at the next meeting of the Local Committee the outcome of this investigation and the revised detailed proposals.

5 Impacts and Implications: Financial The budget for this scheme is £195K approved by TfL via LIP process.

Legal There are no specific legal implications arising from this scheme at this stage. However, if the option for constructing a conventional roundabout is to proceed further, it will require land purchase, a legal process in seeking the approval of Parliament for converting the Common Land for use as a public highway.

Community (including safety, localism, public health) - Should the proposals be implemented, they should improve safety at the junctions in the Woodcote Green area with the objective of reducing accidents, reducing speeds and improving the environment for the local residents and Wallington High School for girls. - Local residents will be involved and have a say in the choices given and options proposed to be implemented.

One Planet Living Safer crossing facilities will encourage walking and cycling.

(Ff/ T30053/ 23 April 2013 B&W LC report/ 19-04-2013 Rev.v4) 5

Agenda Item 8 Page 70

Equality Impact Assessment - The proposals will help to reduce vehicular speeds and improve accessibility, which will be a benefit for all pedestrians and cyclists using the Woodcote Green area. - The proposals in general should improve equal access for all and provide a safer crossing.

Risk Considering the delays caused by the objections received to the initial proposals and the prolonged consultation, there is a risk of not being able to complete the implementation by the end of this financial year.

6 Consultation - Public consultation with the residents is essential due to WKHVFKHPH¶V impact and wider public interests. - Wallington High School for Girls is one of the main stakeholders and has been consulted throughout the process. - Both Residents Associations are included in the consultation process. - All statutory bodies will be consulted on the proposed agreed measures.

7 Timetable for Implementation Subject to no further delays and the necessary public consultations the work is planned to start early February 2014 and substantially completed by the end of March 2014.

(Ff/ T30053/ 23 April 2013 B&W LC report/ 19-04-2013 Rev.v4) 6

Page 71 Agenda Item 8

Update Report for Noting

Report to: Beddington & Wallington Local Committee

Date : 1 October 2013

Traffic & Parking Schemes

This report updates Members on traffic & parking schemes proposed for the area.

Ward Location: Author(s) and Contact Phone Number(s): Wallington North Caroline Stanyon – Senior Parking Engineer Wallington South Beddington North Tel: 020 8770 6113 Beddington South

Area Served: Chair of the Committee: Beddington & Councillor Joyce Melican Wallington

The following are updates on schemes currently proposed or being implemented in wards within the Beddington & Wallington and Carshalton & Clockhouse areas.

Bandon Hill Primary, Woodfield School – New Signal Controlled Crossing

A statutory consultation for the proposed crossing and associated double and single yellow line (WL943) took place between the 13 June and 4 July 2013. The results of the statutory consultation were reported to the Ward Councillors and officers recommended for the scheme to proceed to implementation. This recommendation was supported by the Ward Councillors.

The Council’s Contractor started on site on Monday 5 August 2013 and Transport for London’s (TfL’s) Contractor have commissioned the new signal crossing with pedestrian countdown units. Works are now complete and the new signal crossing is operational.

Park Lane/Ruskin Road –Junction Signal Modification Scheme

Transport for London (TfL) verified the base model for the proposed junction signal modifications and are satisfied with the proposed design for the pedestrian crossings. They also confirmed that Advanced Stop Lines (ASLs) could be included on each arm of the junction, which is a benefit for cyclists.

Agenda Item 8 Page 72

A statutory consultation for proposed double yellow line (WL950) took place between the 4 July and 25 July 2013. No objections were received so officers have recommended to the Ward Councillors for the scheme to proceed to implementation.

The start date on site for this scheme is subject to TfL confirming when their Contractor will be on site to carry out the signal modifications and commissioning, as this phase of the works will need to overlap with the main civils works. TfL have provisionally given the last week in September 2013 for when they anticipate to be on site. Considering this, the Councils Contractor will be provisionally programmed to start on site on Monday 16 September 2013. Works will take 3 – 4 weeks to complete.

An instruction has been received to Make the necessary Traffic Order coming into effect 21 st October 2013.

Butter Hill – Traffic Management and Junction Improvement Scheme

The informal public consultation was carried out between 29 May 2013 and 21 June 2013, in which two possible design options were put forward to the general public for comment and feedback.

The public consultation results indicated that the majority of respondents (by 9%) prefer Option 1 over Option 2. The results were communicated with Beddington & Wallington Ward Councillors as well as the Residents Association (Friends of Leechcroft) and it was agreed to proceed with Option 1. Further suggestions such as implementing traffic calming measures on Butter Hill were also highlighted by the public which will be considered and if practical, implemented.

A statutory consultation for minor textural changes to the supporting Traffic Order (n.b. no alterations will be made to the extent of the existing on-street restrictions), started 19 September 2013 with implementation, subject to the result of this consultation, currently programmed to commence early November 2013.

A Temporary Traffic Order is currently being processed to cover the construction of carriageway and footway build-outs. This will come into effect on 7 October 2013 with works expected to take place for approximately 3 weeks.

Stanley Park Road – Parking Proposals

Initial observations regarding on-street parking have identified several locations where on- street parking occurs and, due to the road width, causes congestion and traffic flow issues.

These locations are:-

• southern side between Woodmansterne Road and Queen Mary’s Avenue (outside Nos. 205-227) • northern side between Balfour Road and Fir Tree Grove (outside Nos. 192-162 and Stanley Park Primary School) • both sides between Boundary Road and Shotfield (outside Nos. 21-23 and Nos. 22-24 and the United Reformed Church)

Page 73 Agenda Item 8

Of these three locations the only illegal parking was observed by vehicles, it is assumed belonging to parents of pupils attending Stanley Park Primary, on the yellow line waiting restrictions and School ‘Keep Clear’ markings outside the school.

London Fire Brigade (LFB) and the GoAhead Group, who operate the Route 154 bus service along Stanley Park Road, were contacted to enable them to advise of any specific access issues they may have.

GoAhead Group have confirmed that the areas identified are those ‘pinch-points’ where they regularly experience problems but were unable to provide any data on delay times etc. LFB also confirmed that they rarely experienced problems along this route.

Both qualified their responses by stating that the situation was worse at school ‘pick-up’ and ‘drop-off’ times in the vicinity of Stanley Park Primary School, where parking on the northern side of the road led to congestion and effectively reduced the road to ‘one-way working’.

Instances of illegal parking observed outside the school can be addressed by targeted and effective enforcement by NSL, the Councils parking enforcement contractor.

The introduction of any additional on-street restrictions would unfortunately lead to displacement parking and careful consideration of the extent and times of operation would need to be undertaken.

The imminent opening of the new Bandon Hill Primary School is likely to have an effect on the current parking situation along Stanley Park Road, although the extent and nature of this effect is unknown. Consequently, it may be prudent to delay any action to amend current parking arrangements until such time as the further investigations have been undertaken in the Autumn.

As part of the Environmental Improvement Programme it is proposed to consult on the introduction of additional ‘at any time’ waiting restrictions in Park Hill Road and several side roads off it to prevent obstructive parking. Extension of the existing restrictions identified in the vicinity of the United Reformed Church could be incorporated into these proposals.

Page 74

This page is intentionally left blank Page 75 Agenda Item 9

Report to: Beddington and Wallington Local Committee

Date: 1 October 2013

Report of: Strategic Director, Environment and Neighbourhoods Ward Location: Not Applicable Author(s) and Contact Phone Number(s): Roberta Fusco (4849) Locality Lead Officer Area Served: Beddington North Chair of the Committee: Beddington South Cllr Joyce Melican Wallington North Wallington South Report title: Progress Report: Area Improvements and Public Realm Schemes and Neighbourhood Grants

Summary This report contains information on the following three areas: - Public Realm spending up to September 2013 - Feedback on progress made to date on the outstanding public realm projects - Options for potential projects for consideration, subject to the consideration and agreement of the allocation of funding Recommendations It is recommended that the Committee consider the report and agree:

a) Agree to note the progress made on current Public Realm schemes

b) Agree to note the current financial position of the Public Realm schemes

c) $JUHHWRDQµLQSULQFLSOH¶DOORFDWLRQRI ,000 from Public Realm funds for the design, production and installation of a heritage board for Croydon Airport

d) Reduce the unallocated balance by £1,779 from the net over spend identified under Appendix B

Background Documents and Previous Decisions Minutes of the Local Committee meeting held on 25 June 2013

Agenda Item 9 Page 76

Signed:

______Strategic Director

Date: 20th September 2013-09-20

1. Background 1.1 In 2008 and subsequent years this Committee was allocated Public Realm funding to invest in area improvements. Since 2010, funding has also been received for transport related schemes. 1.2 Set out in this report is the following information: - Appendix A Public Realm schemes and progress to date

- Appendix B Current traffic and parking schemes and progress made to date

- Appendix C Completed Public Realm schemes

- Appendix D Unfunded public Realm schemes for future consideration

- Appendix E Notes of meeting of Councillors and Community Representatives held on 23 July 2013 to discuss security measures at Roundshaw Downs

2. Progress and Issues arising with agreed schemes (Appendix A)

2.1 The Bandstand in Wallington Library Gardens ± The Local Committee originally approved to fund the installation of a bandstand in Wallington Library Gardens in January 2011. Planning permission was obtained in January 2013. The project will EHPDQDJHGE\WKH&RXQFLO¶V/LEUDU\DQG+HULWDJH6HUYLFH7KHWHQGHUSURFHVVZDV undertaken in July 2013 and a contractor has been appointed. Works are expected to commence in late Autumn. £25,000 has been allocated to this project by the Local Committee.

2.2 The replacement Skate Ramp in Beddington Park ± It was agreed at the Local Committee meeting in December 2012 to replace the skate ramp in Beddington

Page 77 Agenda Item 9

Park. After consultation with local schools, it was agreed in June 2013 to progress ZLWKSURFXUHPHQWDQGLQVWDOODWLRQRIDUHSODFHPHQW³KDOISLSH´UDPS,WZDVKRSHG that a new Borough wide skate facility contractor would be in place over the summer; however the process to appoint a Framework contractor is still ongoing. In the meantime, a tender exercise will need to be carried out. Officers in the Parks Service propose the following project timescales: w/c 16.09.13: Finalise Specification for supply and installation w/c 23.09.13: Publish Request for quotes w/c 14.10.13: Tenders evaluated w/c 21.10.13: Contract award Standard lead times for supply & installation is 8-12 weeks. Delivery and installation should take place w/c 13.01.14, dependant on weather conditions. This may slip considerably if there is exceptionally wet or snowy weather.

3. Completed Schemes since last report (Appendix C) 3.1 The Local Committee in June 2013 approved the installation of ten additional flower troughs around Wallington station and two flower towers outside the Town Hall. These were installed in July. 3.2 The Local Committee in October 2012 approved the installation of a notice board in Beddington Village. This was installed in July. 3.3 The Local Committee in May 2011 approved the supply and installation of a bench and a mural for a Gary Mason memorial. These were installed in August at an event organised by the family. 3.4 The Local Committee in October 2011 agreed to progress with the joining up of the cycle paths in Beddington Park. A formal consultation to convert a path in Beddington Park to an un-segregated shared use path concluded and no objections were received. The order has been confirmed and the shared use facility came into effect on 21 August. Tactile paving and signs have been installed along the path. It is proposed to install signing for a circular cycle route around the park following further consultation with the Friends Group and EcoLocal.

4. Schemes for future consideration (Appendix D and E) 4.1 Lighting at Beddington Park Pavillion Cafe ± in June 2013 a proposal was made to fund a lighting scheme at this location with the works to be procured and managed in the Community. This is not possible for a number of insurance and health and safety reasons. 4.2 Security Measures at Roundshaw Downs ± A special meeting of Councillors and Community Representatives was held on 23 July 2013 to further discuss this proposal. The notes of this meeting are attached at Appendix E. The introduction of security measures at Roundshaw Downs to deter future traveller incursions is the subject of a separate report for this Committee, and dealt with under a separate agenda item. 4.3 Croydon Airport Heritage Board ± The Committee are asked to consider a proposal put forward by Anne Whitlock and the Croydon Airport Society to install a heritage board at Roundshaw Downs relaying the history of Croydon Airport. The board would EHDPHPRULDOWR0UV:KLWORFN¶VIDWKHU7RP6DPVRQZKRUHFHQWO\SDVVHG away and who was Chairman of the Croydon Airport Society. The Committee are asked to consider an in principle allocation of £2000 from Public Realm funding for

Agenda Item 9 Page 78

the design, supply and installation of the heritage board. Officers will work with Croydon Airport Society to finalise drawings and plans and agree a location. Details will be shared with Ward Councillors and the Committee will receive regular updates. 4.4 The list of public realm schemes previously proposed as part of the May 2012 Public Realm allocation process pilot remain on an unfunded list, for future consideration.

5. ,QIOXHQFHRIWKH&RXQFLO¶V&RUH9DOXHV 5.1 The Local Committee is one of the ways that people can get involved in decisions which affect their lives. By working with local residents we will ensure that public realm funding is spent on the improvements that people want to see in their area.

6. Recommendations 6.1 It is recommended that the Committee consider the report and agree:

a) Agree to note the progress made on current Public Realm schemes b) Agree to note the current financial position of the Public Realm schemes c) $JUHHWRDQµLQSULQFLSOH¶DOORFDWLRQRI IURP3XElic Realm funds to the design, production and installation of a heritage board for Croydon Airport d) Reduce the unallocated balance by £1,779 from the net over spend identified under Appendix B,

7. Financial Implications 7.1 Funding for Public Realm improvements has been made available from the &RXQFLO¶V&DSLWDO3URJUDPPH for a number of years, with nearly £3.3m allocated borough-wide, over the period 2008/09 to 2012/13, including £300k for transport specific schemes. In 2013/14 a borough wide allocation of £300k was made with an additional £100k for transport specific schemes and a further £60k revenue funding. Capital resources are allocated to the six local committees on the basis of population.

7.2 The Local committee has been allocated £1.058m of Public Realm funding to invest in area improvement from 2008/09 to date.

7.3 A sum of £25,000 was set aside in 2010/11 to install a Bandstand in Wallington Library Gardens. This project was initiated within the community, with active engagement with the Friends of the Library throughout the development phase. £170 was previously allocated from the £25,000 budget towards the planning application which was approved in January 2013.

7.4 The tables below show the current budget for the year and the amounts both allocated and unallocated after recommendations in this report are agreed.

Budget Position PR ± Capital Transport - TfL Total £ £ £ Balance from 2012/13 18,184 0 18,184 Allocation for 2013/14 66,653 22,218 88,871

Page 79 Agenda Item 9

Current budget for the year 2013/14 84,837 22,218 107,055

Allocated Previous Committees -21,880 -14,500 -36,380 Sums previously recycled 3,933 0 3,933

Balance remaining in 2013/14 66,890 7,718 74,608 Sum to deduct from net over spending -1,779 0 -1,779 (Appendix C) Proposed scheme recommended from -2,000 0 -2,000 2013/14 from Public Realm (7.5 below)

Balance to be allocated in 2013/14 63,111 7,718 70,829

7.5 The committee are now being asked to agree the following schemes:

New Schemes Public Revenue Direct Realm Contribution Revenue (see 7.9 Funding below) £ £ £

Heritage Board for Croydon Airport 2,000 0 0

Total 2,000 0 0

7.6 In addition to the capital funding each local committee has been allocated £10,000 of revenue funding for 2013/14 that may be used to cover the revenue implications of any proposed schemes. To date financial provision of £9,960 has been released leaving a balance of £40 for the remainder of the year.

8. Legal 8.1 There are no specific Legal Implications arising from this report

9. Equalities 9.1 The schemes described in this report have been subject to consultation with local residents, councillors, community representatives and partner organisations. Meetings are held in accessible venues and everyone is encouraged to take part and put forward their ideas.

9.2 When public realm improvements are made as a result of decisions taken by the Local Committee particular account is taken of the requirements under the Disability Discrimination Act and Equality Act 2010 with regard to access requirements. Many of the schemes that are approved have a positive effect by promoting community activity and providing shared spaces that everyone can enjoy.

Agenda Item 9 Page 80

10. Appendices Appendix A - Current Public Realm Schemes Appendix B - Current traffic and parking schemes Appendix C - Completed Schemes Appendix D - Unfunded Public Realm Schemes for consideration Appendix E - Notes of the meeting of Councillors and Community Representatives held on 23 July 2013 to discuss security measures at Roundshaw Downs

Appendix A: Current Public Realm Schemes Schemes agreed by Committee and in progress Key scheme/ area of Ward Date Allocated Comments Anticipated Fund innovation £ and proposer completion e.g. capital, date revenue, TfL, etc Major Schemes

Bandstand ± Wallington Wallington 2010 25,000 is LB Sutton Buildings Procurement are TBC Dependant Public realm Library gardens South allocated to managing the project, with W.S Atkins on tender and this scheme overseeing detailed specification and build. procurement process by the Local The tender was launched in July 2013. Committee A contractor has been appointed and works will commence in late Autumn. The

SURMHFWZLOOEHPDQDJHGE\WKH&RXQFLO¶V Page 81 Library and Heritage service.

Mr Colin Wadeson, Community Representative (Feb 2012) Parks and Open Spaces To fund a replacement Beddington Dec 29,000 It was hoped that a new Borough wide skate January 2014 Public Realm skate ramp in North 2012 facility contractor would be in place over the Capital Beddington Park summer; however the process to appoint a Framework contractor is still ongoing.

In the meantime, a tender exercise will need to be carried out. Officers in the Parks Service propose the following project Agenda Item 9

Agenda Item 9 Key scheme/ area of Ward Date Allocated Comments Anticipated Fund innovation £ and proposer completion e.g. capital, date revenue, TfL, etc timescales:

w/c 16.09.13: Finalise Specification for supply and installation w/c 23.09.13: Publish Request for quotes w/c 14.10.13: Tenders evaluated w/c 21.10.13: Contract award

Standard lead times for supply & installation is 8-12 weeks. Delivery and installation should take place w/c 13.01.14, dependant on weather conditions. This may slip considerably if there is exceptionally wet or Page 82 snowy weather.

Cllr Glithero (Sept 2012) To install a noticeboard Wallington Dec 2,000 A noticeboard was requested to replace the Oct 2013 Public Realm on Roundshaw Downs South 2012 wooden ones near the park. It is agreed that this is now to be a nature interpretation board.

Officers have drafted the panel and are awaiting the proofs to share with Paul Lane for his comments.

Paul Lane via Cllr Melican (Dec 2012)

Planting on Mallinson Beddington Jan Planting of three groups of trees on Oct 2013 Capital/

Key scheme/ area of Ward Date Allocated Comments Anticipated Fund innovation £ and proposer completion e.g. capital, date revenue, TfL, etc Road Green North 2013 1,190 Mallinson Green to deter parking on the Revenue green area and to create a green social space. 2x Platanus Hispanica and 6 x Prunus Accolate, their planting and watering for two years.

Bulbs for the frontage of Beddington Jun 100 To be ordered in September for delivery to Oct 2013 Revenue Beddington Lane North 2013 the relevant community groups in October allotment and other locations in Beddington Beddington Residents Association via Cllr North Ali ± Public Realm allocation pilot May 2013 Traffic / Transport

Clifton Road ± Wallington 2008-12 5,000 Please see Appendix B TBC TfL Page 83 replacement of double North The scheme is being progressed under yellow lines by single delegated powers. Ward Councillors are yellow lines kept informed. Highview Avenue/East Beddington 2008-12 5,000 Please see Appendix B TBC TfL Avenue double yellow North The scheme is being progressed under line scheme delegated powers. Ward Councillors are kept informed. Park Lane/Grosvenor Wallington 2013 2,500 Please see Appendix B TBC TfL Road - Road Safety North Measures (matched by It was agreed that the safety measures £2,500 from would be installed and the Committee would Carshalton & contribute £2.5 K to the works. Agenda Item 9

Agenda Item 9 Key scheme/ area of Ward Date Allocated Comments Anticipated Fund innovation £ and proposer completion e.g. capital, date revenue, TfL, etc Clockhouse Works are progressing. LC)

Highways

Map of Wallington Town Wallington Oct 2012 7,000 The Committee agreed to progress with the TBC Public Realm Centre South purchase of a TfL legible London map at their meeting in February 2013.

Double height raised Beddington Jan 6,000 Measures to ensure the safety of October 2013 Public Realm kerb at Mallinson Green North 2013 pedestrians at Mallinson Green, opposite Beddington Park Primary school and Page 84 &KLOGUHQ¶VFHQWUHWRGHWHUSDUNLQJRQWKH grass verge.

The matter has been discussed at the Beddington Residents Association and the Beddington Farmlands New Liaison Group.

Residents via Cllr Ali

Dog Bins along Beddington June 1,700 Officers advised that four bins are adequate Nov 2013 Public Realm Richmond Footpath North 2013 for this area. Dog Bins and posts have been received and the contractor will install in October. Officers to liaise with Cllr Ali to ascertain exact desired location.

Key scheme/ area of Ward Date Allocated Comments Anticipated Fund innovation £ and proposer completion e.g. capital, date revenue, TfL, etc

Residents via Cllr Ali - Public Realm allocation pilot May 2013 Bench on the corner of Beddington June 1,000 A bench to replace the old bench at this November 2013 Capital Guy Road North 2013 location. Officers waiting for confirmation of costs from contractor for supply and fit.

Residents via Cllr Ali - Public Realm allocation pilot May 2013 Survey to assess Wallington June 2,000 It is understood that the pavement is not LB January 2014 Capital pavement North 2013 Sutton owned property, however, it was Improvements needed agreed to fund a survey to establish the Page 85 in Manor Road, improvements needed in order to repair and Wallington modify the pavement, to be used in future negotiations with the landowners.

An inspection of the location is to be scheduled to get an understanding of baseline improvements needed for these privately owned forecourts.

Mr Dodwell - Public Realm allocation pilot May 2013 Other Agenda Item 9

Agenda Item 9 Key scheme/ area of Ward Date Allocated Comments Anticipated Fund innovation £ and proposer completion e.g. capital, date revenue, TfL, etc Festive Lighting All wards Jun 10,000 The Town Centres Manager is compiling a December 2013 Convert to 2013 Borough wide tender for Festive lighting. Revenue This will deliver better economies of scale and better value for money over organising displays on a district by district basis.

The cost of lighting displays is likely to be in the region of:

Lamp post power source per column (each) (if not already connected to a power source)

£350 Page 86

Column Wrap (each) £300

Moffatts (Lamp post lights) (each) £350

Tree Lights (each) £500

Officers will discussing options with Ward Councillors

Funding £ Public Realm - Capital 74,530 TFL 12,500 Convert to Revenue 10,000 Revenue 460 TOTAL 97,490

Page 87 Agenda Item 9

Agenda Item 9

Appendix B ± Current traffic and parking schemes

Scheme Ward Date Allocated Fund Update £ Park Lane/Grosvenor Wallington 2013 £2.5K TfL It was agreed that the safety measures would be installed and the Road - Road Safety North (£2.5K Committee would contribute £2.5 K to the works. Measures Carshalton & Works are progressing. Clockhouse LC) Butter Hill Traffic Wallington 2013 £120-140K LIP Consultation has concluded and works are due to start on site on Management Survey North Monday 7 October.

Woodcote Road / Beddington 2013 £180-195K LIP The consultation has concluded. A report is presented to the Woodcote Green / Sandy South Committee under a separate agenda item for the meeting on 1 Lane road safety October 2013. measures

Clifton Road - Wallington 2008-12 £5,000 TfL The Scheme is being implemented under delegated powers. Page 88 replacement of double North yellow lines by single yellow lines Highview/East Avenue - Beddington 2008-12 £5,000 TfL The Scheme is being implemented under delegated powers. double yellow line scheme North

Appendix C ± Completed Schemes since last report and completed schemes with commitments outstanding

Code Scheme Ward Budget Spend Fund Notes £ £

M513 Wandle Gateway Scheme 104,520 106,611 Capital Overspend £2,091 M514 Join up Beddington Cycle Path Beddington North 3,000 0 Capital Committed £3,000 M516 Elm Ponds Works 46,973 44,052 Capital Balance £2,921 to recycle M530 Beddington Village Noticeboard Beddington North 1,500 0 Capital Committed £1,500 M532 Plaque and bench to commemorate Beddington South 772 772 Capital Gary Mason M533 Bins in Appledorne Drive Beddington South 600 0 Capital Committed £600 M534 Bin in Beddington Park Beddington North 500 0 Capital Committed £500 Page 89 M540 The Meads waiting restrictions Beddington North 25,000 20,506 Capital Balance £4,494 committed M515 Roundshaw Park noticeboard & Wallington South 0 2,609 Capital Budget previously recycled benches needs re-instating £2,000 for noticeboard and £609 for bench

TOTAL OF COMPLETED SCHEMES 182,865 174,550 Committed Expenditure 10,094 Net overspend to be added to 1,779 budget TOTAL 184,644 184,644 Agenda Item 9

Agenda Item 9

Appendix D ± Unfunded Public Realm Schemes

List of schemes proposed for consideration by Committee on 1 October 2013

Scheme Ward Proposer Cost Fund Officer Comments 1 Croydon Beddington Anne £2000 in Capital Roberta Fusco/ The Committee are asked to consider a proposal put Airport South Whitlock & principle Maura Collyer forward by Anne Whitlock and the Croydon Airport Heritage Croydon Society to install a heritage board at Roundshaw Downs Board Airport allocation relaying the history of Croydon Airport. Society 7KHERDUGZRXOGEHDPHPRULDOWR0UV:KLWORFN¶VIDWKHU Tom Samson, who recently passed away and who was Chairman of the Croydon Airport Society. Page 90 The Committee are asked to consider an in principle allocation of £2000 from Public Realm funding for the design, supply and installation of the heritage board.

Officers will work with Croydon Airport Society to finalise drawings and plans and agree a location. Details will be shared with Ward Councillors and the Committee will receive regular updates.

TOTALS: £2000 Capital

Reserve List of Schemes to be considered at a future date:

Reserve Ward Proposer Cost Fund Officer Notes Comments Scheme 1 Tree Planting Wallington Resident ± Potentially a Revenue Mark Dalzell/ A tree planting scheme to To be kept on the reserve LQ6W*HRUJH¶V North Matt max of Ben Morris plant 10-15 street trees list. Residents would need Road Shelley £7,000 £244 to create a new to water the trees.

tree pit, £60 per tree Residents should come to a (£5K trees (on average) and the and future committee meeting to £30 to plant. The support this bid. planting, watering that would

£2K have to be shared watering) across two seasons would be £39 per tree per season. Page 91 On such a site we would have to look at suitable new site, consult with the locals and then cost up.

Agenda Item 9

Agenda Item 9 2 Planting at Beddington Penny £7,000 for 5 Revenue Mark Dalzell A tree planting scheme or Broadway North Spirling trees with /Ben Morris raised flower beds at the To be kept on the reserve list. area of guards Broadway Beddington Officers have suggested Penny Spirling and Cllr Ali to North £2,500 for that a tree planting discuss further. trees without scheme would give the guards best impact. To note the need to consult with shopkeepers and gain their support and that TfL permission and licences need to be sought for planting on the Red Route.

3 Reposition Wallington Mr Keith TBD Capital Gary Mersh Remove the bench in Keep on the reserve list bench in North Knight Springfield Road at the Page 92 Manor Road corner with Manor Road and reposition it in Manor Road towards the Dukes Head end, somewhere between Springfield Road and Parkgate opposite Manor Dental Care premises. 4 Repaint railing Wallington Mr Keith A maximum Revenue Steve Paint the railing along To be kept under review along North Knight of £17,000 Shew/Gary Woodcote Road where it following impacts of Corridor Woodcote to rub down, Mersh is in a bad condition and Traffic scheme. Road peeling (eg on the cross prime, undercoat roads outside Sainsburys) and gloss

5 Tree by Beddington Beddington £270 to Revenue Ben Morris Between numbers 1-13 To be kept on reserve list. Whelan Way North Residents plant a Cllr Ali and Beddington Cul de Sac Association heavy To plant a heavy standard Residents Association to via Cllr Ali standard tree ± £270 includes discuss further. tree and watering - £90 to be split watering between 2014-15 and OR 2015-16 for watering ± £90 if unless the resident can resident can water in that case we provide would only require £90 to watering buy and plant. 6 Outside Beddington Mr Dodwell- TBD Revenue Bill Wyatt for £19k for lighting columns To be re-considered once lighting to the North Friends of fixed lighting but need further costs for fixed lighting are car park area Beddington investigations into known. beside the Park Paul Dillon for connecting to power Pavillion Cafe lighting columns supply. Page 93 TBC for fixed lighting

Agenda Item 9

Agenda Item 9

Appendix E ± Notes of the meeting held on 23 July 2013 to discuss security measures at Roundshaw Downs

Beddington and Wallington Local Committee Meeting to discuss Traveller Incursions at Roundshaw Park Tuesday 23 July 2013 7.30pm Meeting Room 3 Civic Offices Notes of Meeting

Attendance: Councillor Collin Hall (Chair of this meeting), Councillors Joyce Melican (Chair of the Beddington and Wallington Local Committee, Edward Joyce and Malcolm Brown. Community Representatives: Dr. Keith Robinson- South Wallington and District R.A- Mr Jim Simms, Woodcote Page 94 Green R.A, Robin Cain- Friends of Roundshaw Open Space, Rod Coleman- Flight Path R.A Officers: Bill Wyatt, Assistant Parks Manager, Roberta Fusco, Locality Lead Officer and Tamary Tabeni, Community Development Officer Sergeant Pat Dolan, Metropolitan Police

1. Welcome and Introductions

Councillor Colin Hall welcomed everyone to the meeting. All attendees introduced themselves to the meeting. Councillor Joyce Melican declared an interest as resident of Lindbergh Avenue and therefore observed the meeting. 2. ŽŵŵƵŶŝƚLJZĞƉƌĞƐĞŶƚĂƚŝǀĞƐĂŶĚZĞƐŝĚĞŶƚƐ͛ǀŝĞǁƐ

Community representatives and residents raised a number of concerns about the impact of traveller incursions on Roundshaw Park. They asked to know the legal position, and suggested that a designated traveller site be identified.

Councillor Edward Joyce anG&RXQFLOORU0DOFROP%URZQVXSSRUWHGUHVLGHQWV¶YLHZV,WZDVQRWHGWKDW/RQGRQ Borough of Croydon and London Borough of Sutton Parks departments are working together to monitor movements in the two boroughs. 3. Parks Service

Bill Wyatt Assistant Parks Manager informed the meeting that Most travellers want a permanent site. There are some private traveller sites on the borders with other boroughs. Sutton traveller groups want to stay within easy access of Purley Way. Methods of eviction- The Council can use Section 77 of the Highways Act. Court Orders take longer to process. In recent times By-Law for parks has been used. He explained that the London Borough of Sutton has an obligation to undertake statutory welfare checks on travellers Page 95 Notice is served within 2-3 days He requested that residents report incidents to the police

4. Safer Neighbourhood Team (SNT)

Pat Dolan, SNT Traveller Liaison Officer spoke to the meeting: Traveller encampments on private land are easier to deal with than encampments on London Borough of Sutton property as different legislation applies The SNT enforce current legislation to evict travellers from London Borough of Sutton property 617HQVXUHWKDWWKH\SURYLGHHQRXJKRIILFHUVVXSSRUWWRWKH%RURXJK¶V6RFLDO6HUYLFHVDQG3DUNV

department in the eviction process Agenda Item 9 Encouraged residents to call 999 or 101 to report individual incidents

Agenda Item 9 5. Questions and Discussion

A discussion on possible solutions to protect the park from traveller incursions took place. The need for detail on the specifications of the agreed solution was highlighted as well as the limitations of using measures such as bollards and bunds. The discussion continued regarding the need for a long term strategic solutions to addressing traveller incursion in the Borough. Further consultation is needed. Whilst residents understood that erecting a bund would move the problem on to neighbouring parks, residents supported action to erect a bund to protect Roundshaw Park from traveller incursions. Bill Wyatt informed the residents that a bund will have maintenance cost implications and will not be a definitive solution to the issue. Community Representatives thanked the Parks Service and SNT for the work they already do to address issues with travellers in Roundshaw Park. Page 96 6. Conclusions

Bill Wyatt to write a report to be included within the 1st of October Public Realm report and covering: Recommendation for a bund with specification and costs An explanation of the linear distance looking at what areas do and do not need a bund A map of the site showing the areas where the bund should go including gaps for access Additional cost of maintaining the bund area from a grounds maintenance perspective Target hardening works to the existing vehicle barriers and gates Estimate of costing of clearing costs after traveller incursions

Councillor Collin Hall will discuss with Sanjay Prashar (Head of Legal Services) how other boroughs have dealt with the issue in a more holistic way and whether a blanket ban can or should be pursued. Councillor Colin Hall thanked all who attended. The meeting ended at 2115.