BUSINESS PLAN
NGAGANE RAW WATER BULK LINES REPLACEMENT & REFURBISHMENT
June 2016
Table of Contents
1. INTRODUCTION ...... 2
2. PROJECT DETAILS ...... 6
2.1 PROJECT LOCATION ...... 6
2.2 PRESENT SITUATION ...... 6
2.3 PLANNED SCOPEOF WORK ...... 11
PHASE 1: ...... 14
PHASE 2: ...... 16
3. MANAGEMENT STRUCTURE ...... 25
4. CONFORMITY WITH DWS GUIDELINES ...... 28
5. COST ESTIMATE ...... 31
6. TIME SCHEDULE ...... 34
7. REPORTING, MONITORING AND EVALUATION ...... 35
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Project No. DWS-NGAGANE RAW WATER BULK LINES , June 2016 Revision 2
1. INTRODUCTION
1.1 PROJECT TITLE
NGAGANE RAW WATER BULK LINES REPLACEMENT AND REFURBISHMENT
Umgeni Water was requested by the Department of Water and Sanitation to review various alternatives of reducing raw and potable water losses to and from the Ngagane Water Treatment Plant respectively.
The proposed methodology for the above is to replace and refurbish existing raw water conveyance lines from the various raw water sources including upgrades to the plant itself to accommodate the increased raw water supply capacity. The new infrastructure will be designed for the 2025 demand.
1.2 PROJECT NAME
Table1: Project Details
The total budget required is approximately R 451 289 080.00 (ex VAT) as tabulated above.
1.3 PROJECT LOCATION
The project is in the Newcastle area and the Water Service Authorities that will benefits Newcastle Local Municipality and Amajuba District Municipality. Amajuba District Municipality was designated a Water Services Authority for its
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area of jurisdiction in terms of the Municipal Structures Act. There are three local municipalities that make up the area of jurisdiction of the District Municipality namely Newcastle, Dannhauser and eMadlangeni Local Municipalities.
Newcastle Local Municipality was also designated a WSA. However the bulk Water Services Provider (WSP) arrangements are that uThukela Water is the WSP for the supply of bulk water, Newcastle Local Municipality is the WSP for retail water supply. Newcastle is the major town and the seat of the Amajuba District Municipality
1.4 PURPOSE OF THE BUSINESS PLAN
This Business Plan (BP) has been prepared to provide details of the various options reducing water losses on the primary bulk lines.
Access funds on behalf of Department of Water and Sanitation by:
Giving details of the programme and project costs; demonstrating how the project will conform to the funder’s requirements; describing how the project will be implemented and managed; discussing strategies for funding and sustainability and; showing how progress will be measured against goals specified in the BP.
1.5 PROJECT OBJECTIVES
The objectives of the project are to ensure:
• Reduction in water losses on the current bulk lines;
• Safe functional pre-stressed concrete pipes in particular at the joints and pipe barrels;
• an adequate, reliable and safe raw/potable water supply for the project area
• financial and institutional sustainability of the water supply service
• cost recovery for water service delivery
• community participation and governance in the provision of water service.
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1.6 OVERVIEW OF REGIONAL PLANNING/STUDIES
1.6.1 Water Services Development Plan (WSDP)
A WSDP has been prepared for the Newcastle and Amajuba District Municipalities and its Local Municipalities.
The information derived from this BP will be forwarded to the WSA for inclusion in the WSDP.
1.6.2 Institutional Support for Water Services Institutions Programme (ISWIP)
Consultants were appointed by DWS to provide a monitoring and support role to all District Municipalities in the province in the reimplementation of ISWIP. The emphasis of ISWIP was for District Municipalities to develop their internal capacity to establish and operate the WSA functions demanded by the Water Services Act (Act108 of1997).
The District Municipalities have a WSA Manager in place, responsible for planning, regulation and communication etc, as set out in the Water Services Act.
1.6.3 UTW Master Planning Report – Nov 2011
The Infrastructure Master Plan indicated the following:
Short Term Scenario
• Immediately upgrade the Ngagane WTW to increase its capacity to at least 160 Ml/d.
• Double up the bulk raw water main from Ntshingwayo Dam to Ngagane WTW.
• Upgrade / duplicate the bulk mains from the WTW to the supply areas.
• Utrecht area – utilise existing system to supply the immediate area with water until the augmentation pipeline is constructed.
Medium Term Scenario
• Construct new WTW at the dam to supply water to the entire Amajuba area. Use new WTW to supply water via the existing raw water mains to Ngagane WTW. The existing Ngagane WTW will be used due to its location as an alternative or backup supply to the area; it is possible to
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maintain the use of the Ngagane WTW and abstraction from the Buffalo River to the system in the event of a severe drought. Water can be provided to Newcastle through the existing pipeline from the Ngagane WTW. With the dams constructed upstream, the flows in the Buffalo River can be deemed to be regulated by the dams.
• Use Ngagane WTW only as an augmentation to the Ntshingwayo system.
1.7 PROJECT APPROVAL
As the WSA, the Newcastle District Municipality is responsible for the provision of basic services such as water to communities within its area and therefore also responsible for the implementation of this water supply project. However the Ngagane WTW has been contracted out to Uthukela Water.
Umgeni Water as the Implementing Agent for Department of Water and Sanitation will implement the DWS approved method rehabilitation or new bulk line.
Umgeni Water will submit this Business Plan to DWS (Province and National) for adoption.
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2. PROJECT DETAILS
2.1 PROJECT LOCATION
Amajuba District Municipality was designated a Water Services Authority for its area of jurisdiction in terms of the Municipal Structures Act. There are three local municipalities that make up the area of jurisdiction of the District Municipality namely Newcastle, Dannhauser and eMadlangeni Local Municipalities.
Newcastle Local Municipality was also designated a WSA. However the bulk Water Services Provider (WSP) arrangements are that uThukela Water is the WSP for bulk water supply while the Newcastle Local Municipality is the WSP for retail water supply. Newcastle is the major town and the seat of the Amajuba District Municipality.
Newcastle Local Municipality borders the Thabo Mofutsanyane District Municipality to the west, the Gert Sibande District Municipality to the north, Dannhauser Local Municipality to the south and the Emadlangeni Local Municipality to the east. The municipality is characterized by the highly developed town of Newcastle as well as mining and large industries. The surrounding areas are also important for agriculture and tourism promotion.
2.2 PRESENT SITUATION
2.2.1 Community Profile
2.2.1.1 Population
The total population of the Newcastle Local Municipality is estimated to be in the region of 423 600 in 2008 and is expected to grow at an average growth rate of 3.5%pa. Nearly 90% of the population in the municipality is located in the town of Newcastle. The municipality covers an area of 1862 square kilometers which indicates a high population density.
The extremely high-density settlement constitutes an opportunity for providing services in a sustainable manner, in terms of unit costs of materials and maintenance in relation to potential cost recovery. The focus of this water reconciliation strategy is on Newcastle which is where the District and Local Municipality offices are situated. Newcastle is the third largest urban center in Kwa Zulu-Natal.
Newcastle is located in the catchment of the Ngagane River with Ncandu River
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being one of the major tributaries. The Ngagane River flows into the Buffalo River which is one of the major rivers in the Thukela Water Management Area (WMA).
The existing developments in Newcastle include the following:
• Several domestic suburbs, which are supplied by the municipality, with metered connections to approximately 9 410 formal households according to the 2006 cadastral information database;
• The possible re-commissioning of Eskom’s Ngagane coal fired thermal power station;
• Several industries in the town as well as commercial concerns, businesses and institutions, such as the hospital, schools and municipal buildings.
Furthermore, to the east and south east of the town there are the tribal areas of Buhlebomzinyathi which include Klipbank and Eastbourne which are now being supplied from the Newcastle Water Supply Scheme.
2.2.2 Institutional Profile
2.2.2.1 Status and Proficiency of the Local Water Services Authority
Newcastle Local Municipality was also designated a WSA. However the bulk Water Services Provider (WSP) arrangements are that uThukela Water is the WSP for bulk water supply while the Newcastle Local Municipality is the WSP for retail water supply. Newcastle is the major town and the seat of the Amajuba District Municipality.
2.2.3 Water Source and Supply
2.2.3.1 Present Water Source
In the past the Newcastle Water Supply Scheme was supplied by three water treatment works namely the Ngagane, Boschhoek and Eskom Water Treatment Works (WTW). The last two WTW’s have since been de-commissioned and the Ngagane WTW is the only one currently in operation.
There are three sources of raw water supply for the Newcastle Water Treatment Works as listed below:
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Ntshingwayo Dam
The main source of supply is Ntshingwayo Dam where raw water is abstracted through two gravity 22km long pipelines namely a 685 mm internal diameter pre- stressed concrete pipeline and a 590mm internal diameter steel pipeline to supply the Ngagane WTW. There are a number of off-takes on the pipeline to supply farmers with domestic water, Silicon Technologies (Siltech) at Ballengeich and others. The maximum total capacity of the two raw water supply mains from the dam is rated as92Ml/d.
Because of the corrosion and problems with the lining of the pipelines, the peak capacity has been reduced to approximately 70Ml/d. With a current allocation of 41.437millionm3/a(or113.5Ml/d on average), the capacity of the raw water pipelines will not be sufficient to abstract the full allocation from the Ntshingwayo Dam, given the fact that there are also other off-takes on the existing raw water mains.
A request was made to increase the water use license from the dam with an additional 30 Ml/d to be delivered downstream to Durnacol, Dannhauser, Buffalo Flats area, Hattingspruit and Endumeni. The request was to utilise the full allocation from the dam, 52 850 000m³/a. This increased license request has to date not been approved.
Ngagane River
A second raw water source is a pump station and pipeline which abstracts water directly from the Ngagane River, downstream of the dam. This is a 660mm diameter concrete lined mild steel rising main (1.5kmlong) pipe which also delivers raw water to the Ngagane WTW. The maximum pipeline capacity is 36Ml/d, which is sufficient to meet the raw water abstraction requirements from the Ngagane River, when compared to the registered water use of 36Ml/d.
The pumps were replaced in 2014 with three 18Ml/day axial flow pumps including connecting pipe work, switchgear etc. The pump station capacity is 36Ml/day, two duty pumps and one standby pump. At present the average supply to the WTW varies between 30 - 34 Ml/day from this pump station with two pumps operational.
Operational problems are experienced with the new pump sets. One possible cause could be the amount of silt in the raw water blocking the sump and affecting the suction flows. An assessment needs to be done on the best pumping application and if needed a new inlet configuration with silt trap. Civil repair work is needed on the pump station and on the abstraction chamber from the weir, new penstock valves etc. 8 | Page
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Gravity diversion at Schurwepoort
The third source of raw water is a gravity diversion at Schurwepoort, from the Buffalo River which can deliver up to a maximum of 30Ml/d. This was built as an emergency measure during the 1982 drought, but is still in use (32kmlong 800mm diameter steel pipe).This pipe line did deliver 30 Ml/day to the plant. At present an average of 20 Ml/d are being received via this gravity pipe line. There are severe vandalism of air valves, scour valves etc on this line as well as illegal connections for agricultural activities. This pipeline requires urgent refurbishment. The optimum utilisation of this gravity feed water should be used.
The total current rated average capacity of the raw water abstraction works supplying the Ngagane WTW is estimated to be ±122Ml/d. The current design capacity of the raw water abstraction works is sufficient to meet the capacity of the existing WTW. However the capacity of the WTW and therefore of the raw water abstraction works will not be sufficient to meet the future needs of the Newcastle Water Supply Scheme area. The actual capacity of the pipelines from the Ntshingwayo Dam to the Ngagane WTW is too small at present and will require refurbishment/replacement to supply the registered water use.
2.2.3.2 Water Demand
The historic projection of raw water abstraction between 2008 and 2030 has been assumed to grow at an average growth rate of3.13% per annum, after having factored in the fact that there is an expected large increase in consumption as new areas are upgraded in the Newcastle Water Supply Scheme area, as discussed below.
Demand Forecast
Peak Supply Surplus Year demand Ntshingwayo Ngagane Buffalo Total /shortage (Ml/day) Dam river river (Ml/day) 2011 104 70 18 20 108 4Ml/day 2014 128 70 32 20 122 (6Ml/day) 2020 153 70 32 20 122 (31Ml/day) 2025 167 70 32 20 122 (45Ml/day) 2030 190 70 32 20 122 (68Ml/day) 2035 213 70 32 20 122 (91Ml/day)
2.2.3.3 Water Source and Sufficiency
The current sources are mentioned above. However there are significant losses 9 | Page
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in the current raw water bulk lines.
2.2.3.4 Water Quality
The quality of potable complies to SANS241: 2015s, the water is treated at the Ngagane Water Treatment Plant.
2.2.3.5 Water Infrastructure
2.2.3.5.1 Background
The current water losses on the bulk water lines are high hence the peak capacityhasbeenreducedtoapproximately70Ml/d.
With an allocation of 41.438 million m³/a (or113.5Ml/donaverage), thecapacity of the raw water pipelines will not be sufficient to abstract the full allocation from the Ntshingwayo Dam, given the fact that there are also other off-takes on the existing raw water mains.
2.2.3.6 Maintenance Status and Problems
There is corrosion and problems with the lining of the steel pipelines.
The majority of the pipeline components on the PCP are in a poor condition and pipeline chambers are neglected. It is evident that very little routine maintenance or refurbishment has been performed on this pipeline.
2.2.3.7 Water Resource Planning
Water resource planning for the Newcastle District Municipality as a whole has been carried out in the Integrated Development Plan (IDP) and Water Services Development Plan (WSDP) for the area. Identification of development nodes and planning of potable water supply is covered in these documents.
2.2.4 Legal
In terms of the National Water Act, the abstraction and use of water from the Dams and rivers require registration with DWS by the Newcastle Local Municipality.
Pipelines will generally be laid along roads and tracks at specific offset distances. This will be done after close liaison with the Department of Transport. Way leaves will be signed by home owners, where pipelines pass their houses/gardens/fields.
In terms of Section21 (1) of the Environmental Conservation Act, 73 of 1989 (ECA) and Regulation GNR 1182 of 5 September 1997, Schedule 1, an 10 | Page
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application for environmental exemption has been submitted to the Department of Agriculture and Environmental Affairs.
2.2.5 Hygiene Issues
The area has no clinic. It depends on the mobile clinic facility which comes into the area twice a month.
2.3 PLANNED SCOPEOF WORK
2.3.1 Community
2.3.1.1 Demand Predictions
As discussed under Item 2.2.3.2 the peak daily and future demands.
2.3.2 Institutional Framework
2.3.2.1 Water Services Authority
The Water Services Authority is the Newcastle Local Municipality. The District Municipality accepts its responsibility as the Water Services Authority as outlined in Section1 of the Water Services Act No.108 of 1997and Municipal Structures Amendment Act, 2000 (Act33 of2000).
The functions of the WSA as described in the act are summarised as follows.
• to ensure that the water project delivers the service in terms of the Water Service Development Plan for the WSA when completed • to ensure that contracts are entered into with the relevant Water Services Providers • to create and pass by-laws which regulate the conditions for water services provision • to obtain funds to upgrade areas where the basic standard of service has not been met • to set tariff structures for payment of services • to monitor and facilitate services provision • to settle disputes which may arise between different role players involved in water services provision.
Apart from the support functions expected from the Water Services Authority in terms of the legislative framework pertaining to the local sphere of government, the following specific support functions for this project may be expected from Newcastle Local Municipality.
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During project implementation the support function will include.
• engaging with Umgeni Water (IA) in all respects and in line with the approved business plan;
• ensure that the specific principles of community involvement are being applied by all parties i.e. training, capacity building, labour intensive methodologies etc.
Upon commissioning of the project, to maintain specific support relating to:
• Monitoring and facilitating service provisions by the WSP. • Providing continued management support and training for sustaining service delivery.
Establishment of Support Service Agencies, if necessary, which would provide for the following:
. technical support to WSP . water quality monitoring . audits on water usage, water loss management, operation and maintenance . capacity building and training to WSP
2.3.2.2 Bulk Water Provider
The bulk water provider is Uthukela Water. The Water Services Provider currently operates and maintains the existing river abstraction works, water treatment works, pump stations, rising mains and bulk storage reservoir on behalf of Newcastle Local Municipality.
2.3.2.3 Water Services Provider
Uthukela Water will be the bulk raw and potable water service provider. The functions and responsibilities of the WSP will include the following:
TABLE 7: WSP FUNCTIONS AND RESPONSIBILITIES
Individual functions Functionary Governance Disciplinary Measures to staff WSA/Uthukela Water WSA Liaison WSA/Uthukela Water Staff matters WSA/Uthukela Water Administration Meter Reading and billing WSA/Uthukela Water Stores control WSA/Uthukela Water
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Finance Revenue collection WSA/Uthukela Water Bookkeeping WSA/Uthukela Water Banking WSA/Uthukela Water Financial Reporting WSA/Uthukela Water Planning Densification WSA/Uthukela Water Phasing WSA/Uthukela Water
Individual functions Functionary Operations Water loss control WSA/Uthukela Water Pump station control WSA/Uthukela Water Installing connections WSA/Uthukela Water Extensions to scheme WSA/Uthukela Water Security WSA/Uthukela Water Stock requisitions WSA/Uthukela Water Water quality monitoring WSA/Uthukela Water
2.3.2.4 Organogram (relationship between WSA, WSP and Customers)
The specific relationship between the WSA, WSP and the customers is illustrated in the following organogram.
Organogram1: Relationship between WSA, WSP and Customers
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2.3.2.5 Transfer of Scheme to the Relevant WSA
The Scheme will be transferred to Uthukela Water by the funders. The Bulk Water Supplier will be responsible for operating and maintaining the system.
2.3.3 Water Source and Supply
2.3.3.1 Agreed Water Demand–Design Criteria
The raw water infrastructure will be designed for the peak daily demand of 2025.
2.3.3.2 Water Source Sufficiency and Alternatives
As discussed previously, water will be sourced from Ntshingwayo Dam, Ngagane River and Buffalo River.
2.3.3.3 Water Quality
All requirements regarding water quality to drinking water standards will be met by the WSP, as is the case for all other projects operated and maintained by the Municipality. Current bulk treated water quality is of a high standard.
2.3.3.4 New Water Infrastructure
PHASE 1:
• Refurbishment of raw water PCP pipeline. This project includes the conversion of four isolation valve chambers into cross connection chambers, linking the PCP and steel pipelines and the replacing of dis- functioning valves and corroded specials. The four new cross connections will be done as priority to enable pipeline sections to be isolated for longer periods for the other work to be completed.
• Once the cross connection chambers are completed sections of pipeline will be isolated to enable work to continue on these isolated sections of the pipeline. The supply to the WTW must be maintained and augmented by using the newly installed cross connections. The existing isolation valve chambers will be converted into air valve chambers by reducing the number of isolation valves from 14 to ± 4 and the corroded steel fittings on existing scour chambers will be replaced.
• Perform internal CCTV inspection on both Steel/FC and PCP pipelines. It is Important to confirm internal pipe and joint condition and inform renewal options. 14 | Page
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• Verify internal condition of PCP and confirm the viability performing an electromagnetic (EM) survey. The results from the CCTV inspections will provide more clarity on the internal condition of the pipe and joints which in turn can be used to assess the risk and requirement for the EM survey. Inspections can be performed under drained or un-drained (live) conditions using different inspection platforms.
• EM is the only way to confirm the number and location of pre-stressing wire breaks in a PCP. An EM inspection will confirm the structural integrity of the PCP and will thus enable focused rehabilitation or repair.
• Retrofit steel raw water pipe line cathodic protection to include the following:
- Design supplementary CP system - Re-instate continuity bonds at each chamber along the steel pipe section - Upgrade the TRU to a pipe potential control unit - Install a new FDU at the railway crossing - Install vandal proof enclosures at TRU and FDU sites - Re-instate the ground beds to protect chambers along the PCP
• Replace air and scour valves on the raw water pipeline from Buffalo River and refurbish chambers where necessary.
• Install new magflow meters on the raw water pipelines at the off takes at the source. Two on the raw water pipelines at Ntshingwayo Dam, two on the raw water off takes at the Buffalo River and another at the Ngagane River PS. These are a requirement to enable an accurate water balance for the blue drop certification.
• Upgrade the Ngagane River Pump station by assessing the current configuration and operational issues and implementing best practice pumping applications and a new inlet/abstraction configuration with silt trap. Civil repair work will also be done on the pump station and on the abstraction chamber from the weir by installing new penstock valves at the weir.
• Modify the Ngagane WTW clean water pump station outlet manifold to improve the delivery capacity from the Ngagane WTW to the bulk supply reservoir. The total capacity of the pump station is ±103 Ml/d to Braakfontein reservoirs and 66 Ml/d to Hilldrop reservoirs. Modifications to the Braakfontein pumping mains outlet manifold are required to achieve 15 | Page
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the 103 Ml/d delivery.
• Install new magflow meters on three raw water supply inlets and five potable water outlets at the Ngagane WTW. These are a requirement to enable an accurate water balance for the blue drop certification.
PHASE 2:
• Construct new 22 km +/- 800 mm diameter (feasibility study to determine), steel gravity pipeline from the Ntshingwayo dam to the Ngagane Plant.
• Provide settling redundancy at module 3 by providing five additional Candy settlers and two filters at module 3.
The anticipated capacity of the water supply scheme on completion of the upgrades is:
• Raw water supply From Ntshingwayo Dam = 113 Mℓ/day From Ngagane River Pump station = 36 Mℓ/day From Buffalo River = 20 Mℓ/day 169Mℓ/day
2.3.4 Cost Recovery Plan
2.3.4.1 Role-player Involvement
Existing plan is in place as previously described. The Newcastle Local Municipality is the WSA and Uthukela Water is the WSP. Cost recovery will be in accordance with tariffs.
2.3.4.2 Community Involvement and Awareness
During all meetings with the community, the importance of payment for water services in order to ensure the success and sustainability of the scheme will be emphasised. There is currently a high level of both involvement and awareness within the community.
The awareness program will re-iterate and discuss the importance of penalties and fines for nonpayment and illegal connections on the raw water lines.
2.3.4.3 Service Delivery
a) Private Consumers –industries/agriculture on the raw water lines
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An agreement will be entered into between the WSP and the consumer requiring a private metered connection on the raw water lines. In instance above, for private connections on the raw waterlines the WSP is responsible for customer care, meter reading, billing, record keeping, banking, accounting and operation and maintenance, in line with the WSA requirements.
2.3.4.4 Other Issues
Vandalism of off-takes and unauthorized connections will not be tolerated. This will be addressed via community awareness programmes, improvement of actual off takes and legal action against offenders.
2.3.5 Linkage with Other Development Projects and Local Government Integrated Development Plans (IDPs)
The Water Services Development Plan (WSDP) for the Newcastle area (Amajuba DM) will include this project. Details of the project will be incorporated in status quo reports.
The IDP will also takes cognizance of this project and future planning discussed in the business plan will beefed back to the IDP.
2.3.6 Sanitation and the Environment
2.3.6.1 Sanitation Health and Hygiene Promotion.
A sanitation awareness creation programme will be carried out during project implementation. The main aim of the sanitation programme is to improve the existing community health situation. This will be done by means of awareness creation, education, training and capacity building on sanitation, health and hygiene related issues. In addition to the above, health and hygiene promotion will include teaching the community about the links between water supply, sanitation and infectious diseases. Health and hygiene promotion will include the following:
♦ The need for clean water and proper sanitation facilities.
♦ The link between water, sanitation and infectious diseases.
♦ Proper sanitation practices
♦ Washing of hands after using the toilet and before preparing food.
♦ Washing fruit and vegetables before eating them.
♦ Safe disposal of faeces and babies nappies.
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♦ Solid waste disposal.
♦ Conservation and protection of water sources against pollution.
♦ Proper use and maintenance of water supply and sanitation infrastructure.
The methods employed to communicate the above messages will be via:
♦ General community awareness campaigns and mass meetings.
♦ Health days at schools, clinics and within the community.
♦ Workshops, discussions, and lessons at schools as children play a vital role in transmitting messages child-to-child and child-to-adult.
♦ Environmental health officers and clinic sisters who are continually in contact with the community and who form a convenient point of reference.
♦ Liaison with PSC and Development Committee and using these as instruments of communication to the community at large.
2.3.6.2 Environmental Impact Assessment
An application for authorization has been submitted to the Department of Agriculture and Environmental Affairs (DAEA). Due to the nature of the project and proposed construction methods, an exemption from a full environmental impact assessment will be requested from the DAEA. Proper care will be taken during construction to ensure that environmental impacts are minimised and this will be strictly controlled by the Engineer’s Site Staff.
2.3.6.3 Water Disposal and Drainage
Wastage of water is not expected to pose a problem due to the scarcity and cost thereof in rural areas. Education and training on water conservation will be carried out by the ISD Consultant, during project implementation.
2.3.7 Training and Capacity Building
2.3.7.1 Technical Skills during Construction. A major portion of the construction is the installation of raw water bulk mains and there will be a significant requirement for unskilled labour from the community for the excavation and backfilling of pipeline trenches.
Use will also be made of emerging local sub-contractors and skilled artisans during construction and it will be a requirement in contract documents that 18 | Page
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maximum use be made of local labour, sub-contractors and artisans. It will also be a requirement that more experienced and established contractors train and mentor labour and emerging subcontractors, during implementation.
It is planned that 125 adult women and 125 adult men will be employed. Youth will also be targeted for employment as well. It is envisaged that 40 female youth and 50 male youth will be employed. In addition, 1 disabled male and 1 disabled female will also be employed, if possible. It is envisaged that in addition to creating approximately 250 temporary jobs, as indicated above, the followings kills and training will be provided:
♦ pipe laying– approximately10peoplewill be trained ♦ working with concrete for the construction of the valve chambers.
2.3.7.2 Operation and Maintenance Skills
The WSP is currently operating and maintaining the scheme. Based on current operation and maintenance practices, additional training is not envisaged. In the construction phase, suitable people from the community will be identified for training in general plumbing skills.
2.3.7.3 ISD Training and Capacity Building Framework
A. Community Participation and Governance A1 Project Steering Committee
The project steering committee will have to receive training in the following:
• Communication skills • Committee skills • Roles and responsibilities of the PSC and subcommittees • Dispute management • Labour recruitment skills • Leaderships kills • Supervision skills • Health and Hygiene Promotion • Time management
A2 Communication System For meeting purposes, no venue has been decided as yet.
The ISD Consultant will leave messages with the Ward Councilor and the Chairperson of the PSC. The Chairperson will then liaise with all members of the PSC who will communicate directly with Iziduna for information to reach the community.
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Organogram 2: Communication
Project Management Team
Ward Councilors
PSC
Community Mass Meetings
A3 Awareness Creation
An awareness creation programme, as discussed previously will be implemented by the ISD Consultant.
Achievement of the following will indicate the level of awareness.
• Reporting of leaks/faults • Reporting of abuse or vandalism • Dispute negotiations • Acceptance of the 50/50 policy of the involvement of women • Understanding labour intensive strategies and task related work • Informed water conservation practices
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TABLE9: TRAINING AND CAPACITY BUILDING FRAME WORK(A): COMMUNITY PARTICIPATION AND GOVERNANCE Objectives Target Activities to Skill Outputs Method- Groups achieve straining objectives Needs(topics A1 · A responsible ·Councilor ·Training ·Co mmittee Well Participant- Project Steering And motivated ·PS C· ·Meeting s skills motivated lecture Committee PSC Community ·Workshops ·Communicati PSC notes · To attend ·Observation on workshops ·Conflict resolution · Recruitment
A2 To ensure that ·PS C Awareness Communicati Information Landline Communication information ·Community creation on skills filtering to Telephone System Reaches workshops community Cellular the Phone Word community of mouth
A3 Improved health The ·Workshops ·Leadership Well ·Mass Awareness and hygiene Community ·Mass Meetings skills informed meetings Creation practices ·School Visits ·Communicati community ·Work-shops on skills
A4 Delivery of a ·PSC ·Training ·Ownership Well run P.H.A.S.T Community sustainable ·Community ·Workshops ·Reporting of Water Methodolo Responsibilities Water Scheme ·Mass faults Scheme gy meetings
B Sustainable Institutions
B1 Water Services Authority
The water services authority needs to communicate important information to the relevant stakeholders to ensure that no problems occur.
B2 Water Services Provider
As Uthukela Water has taken the task of being the WSP, communication strategies needs to be in place to ensure the understanding of processes to be followed by all the stakeholders, particularly the PSC and benefiting community.
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TABLE10: TRAINING AND CAPACITY BUILDING FRAME WORK(B): SUSTAINABLE INSTITUTIONS Objectives Target Activities to Skills Training Outputs Methodology Groups achieve Needs (topics) objectives B1 ·A well WSA/ ·Training ·Management skills A well run ·Workshops Water informed WSP ·Workshops ·Communication Water Services community scheme Authority ·Sustainable scheme
B2 ·Technically well WSA/ ·Training ·Management skills ·A sustainable -Workshops Water managed scheme WSP ·Workshops ·Technical skills scheme Services ·Co- operative ·Financial skills · Informed Provider community ·Communication community
C Sanitation, Health and Hygiene Promotion
The community needs to show improvement in health and hygiene practice after receivingtrainingthroughparticipatorymethodologyinthefollowingtopics:
• Transmission of diseases (hand to mouth) • Control of flies • Cleanliness and Hygiene • Washing of hands • Keeping toilets clean • Maintenance of toilet structures • Waterborne diseases and how to prevent them • How to avoid contamination of water • Types of water sources and their protection • Proper waste management/disposal
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TABLE11: TRAINING ANDCAPACITY BUILDING FRAME WORK(C): SANITATION, HEALTH AND HYGIENE PROMOTION Objectives Target Activities to Skills Training Outputs Methodology Groups achieve Needs(topics) objectives C1 A healthy The ·Training ·Waste disposal Healthy P.H.A.S.T Environmental Community and Community · Workshops ·Control of flies practices Lectures Health and environment Mass ·Washing of hands and Posters Hygiene meetings ·Looking after lifestyles Pamphlet Awareness your toilet
C2 ·Informed The ·Training ·Hand washing -Healthy Lectures Sanitation community Community ·Workshops ·Control of flies environment Posters Promotion ·Changed ·Mass ·Discourage Use -Healthy Pamphlets ‘bad’ meetings of disinfectants in lifestyles practices toilet pits -Healthy ·How to look community after your toilet
D. Entrepreneurial Development
TABLE :12 TRAINING AND CAPACITY BUILDING FRAMEWORK (D) : ENTREPRENEURIAL DEVELOPMENT Objectives Target Activities to Skills Training Outputs Methodology Groups achieve Needs(topics) objectives D1 ·Trained - Sub ·Technical ·Brick laying Well · Notes Affirmative artisans - contractors training ·Plumbing maintained · Lectures Procurement ·Job Women ·Trenching sub · Practical Principles creation ·Pipe laying contractors work and ·Involvement ·Backfilling Tendering of women
D2 ·Trained sub ·Artisans ·Technical ·Tendering ·Trained sub ·Notes Small contractors ·Women training ·Pricing contractors ·Lecture Business and · Job ·Contractors ·Business ·Customer ·Motivated ·Practical Contractual creation skills training care business Management opportunities men
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2.3.8 Mentorship
Mentor ship will be carried out by the IA after completion and commissioning in order to assess the operation and maintenance of the scheme and to ensure sustainability.
It will also include auditing of records and additional training where required.
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3. MANAGEMENT STRUCTURE
3.1 Project Steering Committee PSC)
A new PSC will be formed for this project. The PSC has 50% women and the Chairperson is also a woman.
Roles and Responsibilities of the PSC
• To attend all the PSC meetings • To be available for capacity building and training • To assist in awareness creation • To work hand in hand with the Project team • Ensuring that the proposed scheme is carried out in accordance with the RDP principles and policies • Establishment and monitoring sub-committees such as a Technical Management Committee and Labour Desk to undertake specific functions • Recruitment of labour by means of a labour sub-committee • Advising and assisting in the management of labour intensive aspects of work • Joint planning, reviewing and monitoring of all operational activities • As official channels of communication of the user community and organizations which nominated them, being responsible for passing information to and from their communities • Approving the Business Plan on behalf of the community.
3.2 Project Steering Committee Sub-Committee
PSC sub-committees have not been formed yet. The following sub-committee is proposed:
(i) Technical Management Committee
Function: To become familiar with all technical and construction matters, to ensure compliance with the specifications, to consider site changes and report to the PSC on all such technical and construction matters.
Members: Three members from the PSC.
Meeting Generally once a month as part of the Engineers Site Meeting, or
Frequency: any other time to resolve matters of a technical nature.
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3.3 Project Implementing Agent Project Managers and Key Personnel
Table13: Management Details
Name Tel No. Fax Address
Umgeni Water
Regional Manager : (031) 719-7300 (031) 719-7325 13 Pine side Road Mrs. M. Malunga New Germany
3601
PMU Manager/Implementing Agent : (031) 719-7300 (031) 719-7325 13 Pine side Road Mr. T. Mpontshane New Germany 3601 Water Services Provider :
Institutional and Social Development ISD Officer
Technical Consultant
Umgeni Water (031) 7197300 (031) 7197325 13 Pine side Road Project Director : Mr. T Mpontshane New Germany 3601 Social Consultant
To be determined
3.4 Departmental Managers
Provincial Programme Manager : Mr. A. Sayed (RBIG)
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3.5 Overall Management Organogram
Organogram 3: Management Structure
3.6 Reimbursement of PSC members and Sub-Committee members
PSC members will be reimbursed at a rate of R165/person/monthly meeting and will work in the interests of the greater community.
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4. CONFORMITY WITH DWS GUIDELINES
4.1 Gender Issues
The community has no problem with the involvement of women in the project and this is evident from the fact that 50% of the PSC members are women and a woman chairs PSC meetings.
Involvement of women during planning and construction phases through community awareness programmes ensures:
• Communications with community members to ensure continuous community awareness • Communications with family, children and schoolteachers with regard to health and hygiene issues • Communication with children regarding the need to respect and maintain the infrastructure of the water scheme
A target of 50% employment of women during the construction phase is envisaged, where tasks and job descriptions allow.
4.2 Labour Based Construction
The scope of works of this project is predominantly the installation of a bulk pipeline, bulk pipe refurbishment and bulk works upgrade. Where possible the use of local labour in the construction part of the works will be used.
The use of labour intensive construction methods will be specified in all contract documentation for pipeline construction and it will be a requirement that wherever possible, all excavation and backfilling of trenches hall be done by hand. All unskilled labour shall be sourced from the local community.
It is anticipated that approximately 270 jobs will be created as a result of the construction of this project over an eight month period per phase.
4.3 Involvement of PDI’s/PDC’s
The involvement of Previously Disadvantaged Individuals (PDI’s) and Previously Disadvantaged Companies (PDC’s) will be maximised under this project.
The Preferential Procurement Policy adopted by Umgeni Water encourages and favors tenders from PDI’s/PDC’s or joint ventures with PDI’s/PDC’s.
4.4 Employment Policy
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local community, e.g. single headed households, women, youth and the unemployed. Women will be given equal opportunities, as men. All labour will be recommended by the PSC.
4.5 Wages and Labour Standards
Task based labour will be recommended for construction purposes and labour will be paid per task completed. The wage rate for similar type of projects in other parts of the Local Municipality is R135 per labourer per task and this will be the rate used on this project. The rates are in accordance with the recommendations in order to prevent people leaving their permanent employment to work on the project.
4.6 Consultants and other Support Services
The Social Consultant appointed for the implementation stage.
Conditions of Agreement for the implementation stage of the project will be in accordance with the latest version of the South African Association of Consulting Engineers Form of Agreement. Professional fees and disbursements will be in accordance with Government Gazette No.24938 (28February 2003). Institutional and Social Development Consultants shall be recommended by the IA and appointed by the Newcastle Municipality. ISD Consultants will be reimbursed in accordance with the IA’s agreed rates.
4.7 Tender Procedures
The tender procedures of Umgeni Water, as approved by the funder shall be used for all contracts under this project. As discussed under Item’s 4.2 and 4.3, special consideration will be given in tender documents to local labour, sub- contractors and suppliers as well as PDI’s and PDC’s. The Preferential Procurement Policy Framework Act, Act No.5 of 2000, as adopted by uThukela Water, shall form apart of all tender documents.
4.8 The Environment
As discussed, the impact on the environment will be minimised and appropriate care and attention shall be taken during construction. The Engineer’s Representative will be responsible for ensuring minimum environmental impact as a result of construction activities, during the Contract Period.
4.9 Design Standards
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Some of the key design parameters proposed are summarised below:
House Occupancy Rate – 8 people per household.
Population Growth Rate – 3% after 2015
Design Water Demand – 32.5l/person/day (allowing for 10% house connections)
Allowance for water losses –15% of average daily demand.
Bulk Supply Peak Factor–1.59 (summer and operational peak factors and losses)
Reticulation Peak Factor – 3.15min, 10.15 maximum
Total available storage in system– 48 hours of average daily demand
Minimum Residual Pressure -10m
Maximum Dynamic Pressure–90m
4.10 Water Conservation and Use
As part of the awareness creation programme, the PSC and Community will be made to understand the need and methods of water conservation and to take responsibility for water conservation. Water loss monitoring and control in the water distribution system will again be stressed to the community.
Since water is a scarce resource in rural areas, wastage of water is not expected. The Community will be made aware of the need to report leaks immediately to the WSP Maintenance Officer, who will ensure that these leaks are repaired within a short a time as possible in order to avoid undue wastage of water. The WSP has a toll free number for the reporting off faults and leaks.
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5. COST ESTIMATE
5.1 Capital Cost
5.1.1 Total Capital Cost
A breakdown and summary of the capital cost estimate is tabulated below.
PHASE 1:
1.1 Retrofitting PCP Raw Water Pipeline
• Fittings and valves 14 840 000 • Installations 1 320 000
Sub-Total (1.1) 16 160 000
1.2 Internal CCTV inspection for both raw water pipelines 950 000
1.3 Un-drained EM Survey on PCP pipeline 14 000 000
1.4 Retrofit steel pipe : Cathodic protection 3 500 000
1.5 Repair raw water pipe line leaks (Prov) 3 000 000
Replace air and scour valves on the Buffalo river raw 1.6 3 500 000 water pipeline (Prov)
Install new magflow meters on raw water pipelines - 5 1.7 3 500 000 off
1.8 Upgrades to Ngagane River PS 14 500 000
Modifications to clean water pump outlet manifold at 1.9 2 140 000 Ngagane WPP
Install new magflow meters at the Ngagane plant inlet 1.10 1 800 000 and outlets- 8 off
SUB TOTAL 63 050 000 P + G (15 %) 9 457 500 Contingencies (10 %) 7 250 750
Escalation (10 %) 7 250 750
Plus: Professional fees (14 %) 12 181 260
TOTAL: 99 190 260
TOTAL FOR PHASE 1: (Incl. VAT) 113 076 896
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PHASE 2:
Construction of new 800mm gravity raw water 2.1 pipeline • Earthworks 33 100 000 • 800mm diameter steel pipeline 118 800 000
• Valves & fittings 16 500 000
• River and road crossings 7 000 000
• Cathodic Protection 4 000 000
• Miscellaneous 8 500 000
• Servitude 550 000
• Access road 400 000
Sub-Total (2.1) 188 850 000
Additional settlers and filters at Module 3 at the 2.2 55 000 000 Ngagane WPP
SUB TOTAL 243 850 000 P + G (15 %) 28 327 500
Contingencies (10 %) 21 717 750
Escalation (10 %) 21 717 750
Plus: Professional fees (14 %) 36 485 820
TOTAL: 352 098 820
TOTAL FOR PHASE 2: (Incl VAT) 401 392 655
TOTAL PROJECT COST: (Excl VAT) 451 289 080 TOTAL PROJECT COST: (Incl VAT) 514 469 551
5.1.2 Project Phasing
The project has been split into two phases in order to accommodate funding and cash flow allocations. The following funding is required for each phase. All amounts include VAT.
• Phase 1 R113 076 896.00 2016/17 • Phase 2 R 401 392 655.00 2017/18 • Total R 514 469 551.00
The total funding thus being applied for from RBIG is R 500 469 551.00 incl. VAT.
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5.2 Operating and Maintenance Costs and Provision for Recurring Costs
Allowance for operating and maintenance costs and recurring expenditure will be included in the water tariff. UThukela Water as WSP is responsible for operating and maintaining the scheme and will be responsible for all related costs.
5.3 Funding Plan
Funding for this project will be grant funding from DWS. As described under Item 5.1, the total funding requirement for this project is approximately R 451 289 080.00(ex VAT).
Funding Plan (Incl. VAT)
Financial Funding Source Amount Amount Surplus/ Year Available Required Shortfall 2016/17 RBIG R 99 076 896.00 2017/18 RBIG R 401 392 655.00 Total R 514 469 551.00
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6. TIME SCHEDULE
6.1 Milestone Schedule for the Project
The proposed time plan for the project is given below.
Time Plan
DESCRIPTION PHASE 1 PHASE 2
Business Plan Approval by DWS 30 July 2016 -
Commence Detailed Design 15 Aug 2016
Advertise Tenders 12 Oct 2016 April 2017
Award Tender 1 Nov 2016 June 2017
Start Construction 28 Nov 2016 July 2017
Construction End 9 December 2017 Dec2018
Commission Scheme 13 December 2017 Dec 2018
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7. REPORTING, MONITORING AND EVALUATION
7.1 Proposed Reporting Procedure
Monthly project reports will be prepared by the Project Manager and submitted to MIG in the required format.
7.2 Key Performance Areas and Indicators
The following KPI’s divided into two sections will be addressed during the implementation of this project.
• Design to commissioning, and • Operation and maintenance
7.2.1 Design to Commissioning Key Performance Indicators (KPI’s)
The standard KPI’s for this phase are summarised as follows:
• Progress - progress on design programme; - progress on ISD programme; - progress on environmental application; and - progress on construction.
• Financial - cost to date; and - cash flow.
• Employment - number of women employed; - number of youth employed; and - number of men employed.
• Training and ISD work - number of people/group trained; and - community awareness and acceptability of project.
• Management - progression reports; - financial auditing; - technical auditing; and - ISD auditing.
7.2.2 Operation and Maintenance Key Performance Indicators (KPI’s)
The key performance indicators fall under one of the following general headings:
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• Service performance indicators; • Financial performance indicators; and • Accountability indicators.
7.3 Monthly Report
Monthly reports will be submitted to the RBIG Provincial Programme Manager electronically, in the required format, at the end of each month, commencing after the approval of the business plan by the IA. Information will be provided to the IA by Technical and ISD Consultants and WSP’s (bulk and reticulation).
7.4 Monitoring and Evaluation and Project Reviews
There will be an ongoing monitoring of the project against milestones and KPI’s by the IA and DWS during the implementation and O&M stages of the project, up to transfer to the WSA.
7.5 Project Close-out Report
A project close-out report, signed by all relevant parties, including the PSC, in the forma required by RBIG will be submitted by the IA upon completion of the project.
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