SCHOOL OF MUSIC
Student Handbook
DePauw University School of Music Student Handbook
General Information General degree information and course descriptions can be found in the University Handbook.
Academic Policies • Recital Attendance Policy 3 • Ensemble Information and Requirements 4 • Competency Requirements 6 • Senior Capstone Requirement 7 • Declaring a Major 8 • Five-year Double Degree Policies 9
Assessment of Student Work • Juries 12 • Sophomore Proficiency Examinations 14 • Piano Proficiency 15
Student Governance • Student Advisory Board 17
Scheduling Policies • Accompanists 18 • General Recital Information 20 • Scheduling Practice Rooms 22 • Event Scheduling Policy 23 • Room Reservation Policy 26
Recital and Concert Policies • Recital and Concert Program Policy 30 • Recital and Concert Poster Policy 31 • Press Release Guidelines 32
Miscellaneous Policies • Fees for Applied Lessons, Group Classes, Dance Courses, 33 and Student Teaching • Green Center Building Usage by Outside Organizations 34 • Internships 35 • Locker Usage 36 • Keyboard Usage Policy (Piano, Organ, Harpsichord) 37 • Professional Organizations and Honor Societies 39
DePauw University School of Music Page 2 Student Handbook Updated 3/15/2012 Recital Attendance Policy
The purpose of the recital attendance requirement is to help instill in students an awareness of the value and importance musicians place on being active listeners and attentive audience members. To take part as a member of the audience in the live performances of one’s peers and mentors is a crucial step in becoming an educated musician.
All music majors must enroll in MUS 001 (Recital Attendance, 0 credit) during each semester in residence. Candidates for the Bachelor of Arts degree with a major in music must register for MUS 001 each semester in residence after the music major has been declared. Minors must register for four semesters of recital attendance.
Students registered for MUS 001 will be graded on an S/U (satisfactory/unsatisfactory) basis. In order to earn an S grade, students are required to attend twelve recitals/concerts during the semester, of which at least three must be faculty or guest (i.e., non-student) events. Students must arrive on time and stay for the entire event in order to receive credit for attending. A list of eligible events will be available on Moodle and will be updated regularly. Students may also use the Moodle site to keep track of their recorded attendance at events. Students should double-check with the recital attendance usher when they collect their IDs at the end of an event to be sure that they have been properly credited for attendance.
Each approved recital/concert will count as one. While off-campus concerts and on-campus concerts not sponsored by the School of Music are obviously worthy, these will not count toward the satisfactory completion of requirements for MUS 001. No recital attendance credit is earned for ensemble performances or recitals in which the student is a performer.
Grades earned in MUS 001 will remain on the transcript, with the following exception: if a student wishes to change a U grade to an S grade, he or she may do so by attending an additional twelve recital/concerts in the subsequent semester in residence. After this point U grades may not be changed. approved by the music faculty, March 14, 2002 approved by MAO, April 22, 2002 announced to faculty, May 6, 2002
DePauw University School of Music Page 3 Student Handbook Updated 3/15/2012 Ensemble Information and Requirements
Credit is awarded for participation in all ensembles. Each ensemble earns .25 credit per semester, but grades earned in these ensembles are not calculated in the GPA.
For students in the School of Music, course credits for ensembles are counted in addition to the course credits currently required for graduation by the degree program (31 credits for the B.M. or B.M.A. degree or 33 credits for the B.M.E. degree). Credit for only one major and one chamber ensemble per semester may count toward the number of ensembles required for graduation by the degree program.
For music majors in the College of Liberal Arts (B.A. degree), credit for only one major and one chamber ensemble may count toward the number of ensembles required for graduation and toward the course credit total required for graduation.
Students will not be charged overload fees for ensembles, and students may take 4.5 credits plus various ensembles without incurring overload penalties.
The policy on ensemble credit was passed by the faculty on May 1, 2000, with modifications to the implementation plan approved by the faculty on April 1, 2002.
Criteria for fulfilling participation
In order to receive credit for participation in a major ensemble students are expected to fulfill a significant musical role in the ensemble for a full semester. This normally means performing in all public appearances by the ensemble, unless excused by the conductor. It also means that the repertory performed by the ensemble must provide an opportunity for the student to play or sing the majority of works performed. If during a given semester the repertory performed by the ensemble does not include a performance opportunity for the student’s particular medium, no participation credit is granted.
Ensemble Requirements
A. Major ensembles
Each School of Music student must satisfactorily complete a minimum of one major ensemble each semester in residence in his/her primary instrument. (For keyboard students, participation in an ensemble on a secondary instrument may be substituted.)
Approved by the music faculty, March 14, 2002
The same requirement applies to declared music majors in the College of Liberal Arts.
The following are considered major ensembles:
MUS 271: University Orchestra MUS 273: University Band MUS 275: University Chorus MUS 277: Chamber Singers MUS 278: Jazz Ensemble
DePauw University School of Music Page 4 Student Handbook Updated 3/15/2012 Piano majors may choose to participate in the Accompanying Center in place of enrolling in a major ensemble. Interested students should contact the Director of the Accompanying Center.
B. Chamber ensembles
Requirements for participation in chamber ensembles vary depending on degree program. Performance majors (B.M. degree) are required to satisfactorily complete a minimum of four semesters of participation in chamber ensembles with at least two of them to be completed during the junior and senior years. Students in the B.M.A., B.M.E. degree programs are required to satisfactorily complete a minimum of two semesters of participation in chamber ensembles. Music majors in the College of Liberal Arts (B.A. degree) are not required to participate in chamber ensembles.
For a complete list of chamber ensembles, view all MUS 283, 284, and 289 courses in the Schedule of Classes.
Approved by the music faculty October 4, 2001
DePauw University School of Music Page 5 Student Handbook Updated 3/15/2012 Competency Requirements
All music majors are required to demonstrate competence in writing (W) by the end of the junior year. In addition, all music majors must demonstrate competence in oral communication skills (S) by the time of graduation. For B.M.E. degree students, S certification is earned through student teaching.
Students in the School of Music, with the exception of those enrolled in the five-year double degree program, are not required to demonstrate competency in quantitative reasoning (Q).
Music majors in the College of Liberal Arts (working on the B.A. degree) must demonstrate competence in writing (W), quantitative reasoning (Q), and oral communication skills (S).
DePauw University School of Music Page 6 Student Handbook Updated 3/15/2012 Senior Capstone Requirement
All music majors are required to complete a capstone experience during the senior year.
For performance majors (B.M. degree), the senior requirement is satisfied by the successful completion of the senior recital jury and subsequent public performance.
For music education majors (B.M.E. degree), the senior requirement involves the successful completion of student teaching (MUS 451) and Senior Seminar for Music Educators (MUS 452).
For B.M.A. and B.A. degree students, the senior requirement is fulfilled by satisfactory completion of the Senior Seminar (MUS 450), which culminates in a written document and oral presentation in the seminar.
DePauw University School of Music Page 7 Student Handbook Updated 3/15/2012 Declaring a Major
All students in the School of Music must declare a degree program and major by the sixth week in the second semester of the sophomore year, with the exception of students who hope to enter the B.M. degree program in performance. Those students who wish to become performance majors (B.M. degree) must successfully complete the Sophomore Proficiency Examination at the end of the sophomore year prior to declaring the major. The Academic Standing Committee will take appropriate warning actions in the case of students who have failed to declare their major by the end of the sophomore year.
Academic advisors, applied faculty, and the Dean may assist students in making appropriate choices. The declaration process involves submitting a Major/Advisor Declaration Form, with all necessary signatures, to the Office of the Registrar.
Students in any of the degree programs who wish to complete a double major must maintain a 2.8 cumulative GPA.
Admission to the Teacher Education Program
B.M.E. degree students must apply for admission to the DePauw’s Teacher Education Program (TEP) at least one year in advance of the semester in which they wish to student teach. Students should consult Section V of the DePauw Catalog for current information on requirements for admission to the program. A cumulative GPA of 2.5 is required for admission to and continuation in the Teacher Education Program and admission to student teaching.
DePauw University School of Music Page 8 Student Handbook Updated 3/15/2012 Five-year Double Degree Policies
Student Expectations • End of Year 1 o Maintain a minimum 2.8 cumulative GPA in SOM courses and a minimum 2.8 cumulative GPA in CLA courses o Request recommendation from applied music teacher addressing potential areas for growth towards the Sophomore Proficiency Exam Note: This recommendation, which is to be submitted after the completion of the end-of-the-year jury for first-year students intending to pursue a performance degree, is for internal informational purposes and the strength of this recommendation will not be used as a criterion for continuance in the program. o Request recommendation from another faculty member that addresses the student’s capacity for learning, work ethic, and other observations about the student’s capabilities Note: This recommendation is for internal informational purposes and the strength of this recommendation will not be used as a criterion for continuance in the program. o Submit a letter of intent clearly addressing why the five-year double degree program is the best choice, in comparison to the BM with a Second Major and the BMA with a Second Major, for the individual and his/her academic and career aspirations. Submit this to the School of Music Academic Coordinator who is in charge of administering the five-year double degree program. He/she will respond to and evaluate the submitted materials. o Submit a description of his/her plans for degree completion: music advisor, second major (if known), CLA advisor (if known), tentative five-year course plan indicating what has been completed and plans for the next four years. Submit this to the School of Music Academic Coordinator who is in charge of administering the five-year double degree program. He/she will respond to and evaluate the submitted materials. • End of Year Two o Pass the Sophomore Proficiency Examination o Declare SOM and CLA majors (through Registrar’s office) o Provide an update on the following: music advisor, second major, CLA advisor, five-year course plan indicating what has been completed and plans for next three years. Submit this to the School of Music Academic Coordinator. o Maintain a minimum 2.8 cumulative GPA in SOM courses and a minimum 2.8 cumulative GPA in CLA courses • End of Year Three
DePauw University School of Music Page 9 Student Handbook Updated 3/15/2012 o Submit, to the Academic Coordinator, a final plan of study, which commits the student to a clear curricular direction for years four and five, signed by the student and both advisors. The student and advisors will acknowledge by their signatures their understanding that deviation from the details of this plan may result in the student being unable to complete both degrees with the consequential loss of the student’s fifth year of financial aid. As well, their signatures will acknowledge their understanding that starting on the fourth year of the plan may make it impossible for the student to drop from the double-degree program and still complete one degree or the other in four years, with the consequential need for the student to pay full tuition for any additional course requirements to complete that single degree. (For a single degree schedule, only eight semesters of music performance awards are possible; and only eight semesters of financial aid are possible for a CLA degree program.) The School of Music Dean, in consultation with the School of Music Academic Coordinator, will approve the plan. The Academic Coordinator will notify the student, his/her advisors, and the Registrar. o Maintain a minimum 2.8 cumulative GPA in SOM courses and a minimum 2.8 cumulative GPA in CLA courses.
Late Admittance
Applications from transfer students and upperclass students, with a minimum 2.8 cumulative GPA in SOM courses and a minimum 2.8 cumulative GPA in CLA courses, who express an interest in pursuing the double degree will be evaluated on a case-by-case basis.
Competency Deadlines
W by end of year 3 Q by end of year 4 S by end of year 5
Disclaimers
There is no guarantee that all CLA majors will be workable in this double degree program given prerequisites for courses in CLA majors, program requirements, etc. Programs of Distinction may not be possible or may be challenging to complete in conjunction with the five-year double degree program. CLA majors that may not be possible or may be challenging to complete in the five-year double degree program include, but are not limited to, Art History, Kinesiology with an emphasis in Athletic Training, Biochemistry, Biology, Mathematics, Physics, Psychology, Studio Art, and English (Writing). In their first two years, students pursuing the five-year double degree generally take 3 to 3.5 courses (excluding ensembles) toward their music degree and 1 to 1.5 courses toward the College of Liberal Arts major or group requirements. In years three through five, the ratio of courses is more nearly even, 2 to 2.5 courses in the School of Music and 2 to 2.5 in the College of Liberal Arts. Because of this balance, it may not be possible after year three for a student to switch to a single degree and complete it in four years.
DePauw University School of Music Page 10 Student Handbook Updated 3/15/2012
Monitoring of Students
The School of Music Academic Coordinator will monitor student grade point averages at the completion of every semester. A student whose cumulative grade point average falls below a 2.8 in SOM classes and/or below 2.8 in CLA classes will be placed on probation for the double degree program. A student will be suspended from the double degree program after a second semester of low performance.
Recitals and Applied Music Credit
A student has the option of presenting his/her junior recital in the third or fourth year and presenting his/her senior recital in the fourth or fifth year. However, a student cannot present both a junior and a senior recital in one academic year. A student must enroll in applied music for 1 credit during the years he/she is preparing for recitals. A student must enroll for .5 credit lessons in applied music during the years he/she is not preparing for a recital. In essence, a student must enroll for .5 credit lessons per semester prior to the Sophomore Performance Examination, 4 semesters of 1 credit lessons after the examination when preparing for recitals, and 2 semesters of .5 credit lessons after the examination during the year he/she is not preparing for a recital. A student should not exceed 7 credits of applied music in his/her primary instrument. For any additional credits taken beyond the required amount, appropriate fees will be charged to the student’s tuition bill.
Financial Aid
While a minimum 2.8 cumulative GPA in SOM courses and a minimum 2.8 cumulative GPA in CLA courses are adequate grade point averages for continuance in the five-year double degree program, a minimum 3.0 cumulative GPA in music courses is necessary for maintaining a Music Performance Award. Assuming this minimum 3.0 GPA, satisfactory progress (grade of B or higher) in applied music, and satisfactory participation (grade of B or higher) in a major ensemble, the full amount of DePauw University financial aid, including both need-based and merit scholarships and any Music Performance Award, will be continued for a fifth year so long as the usual eligibility criteria for annual renewal of DePauw aid are met. External funding from state and federal sources may be subject to eligibility requirements which may preclude support for a fifth year of study. In these cases, DePauw is not likely to substitute its support for expired external funding. There will be no DePauw financial aid (neither need-based or merit) for the fifth year if a student chooses to complete only CLA requirements that year. Eligibility for a fifth year of financial aid of any sort from DePauw is based on the student completing both degrees in five years. There will be no funding under the “ninth semester aid policy” if a student cannot (or chooses not to) complete both degrees and opts to complete only one.
DePauw University School of Music Page 11 Student Handbook Updated 3/15/2012 Juries
A. End of Semester Examinations
Every music major is required to complete a jury examination each semester in both principal and secondary instruments. (The jury requirement applies to secondary instruments only if the student is taking individual lessons. Students registered for class instruction should consult course syllabi for specific requirements about examinations and juries.) In most instances, students should prepare two contrasting selections for the jury examination. Students who are completing piano juries must perform both selections from memory. Voice students who are taking a one-hour lesson each week should prepare four songs chosen from their semester repertoire from memory. Those students taking a thirty-minute lesson each week will prepare three songs from memory. The student will choose the first selection to sing for the jury and the faculty will choose a second selection.
Jury examinations are usually scheduled during the last week of classes in each semester. In some instances, juries have occurred earlier in the semester in order to accommodate individual teachers’ performance obligations. No juries are to take place during exam week. Individual departments also have the option to schedule mid-semester juries as well. In all instances, juries are to be regarded as the equivalent of mid-semester and final examinations.
At the discretion of the applied teacher, CLA students in their first semester of study may be allowed not to take a jury.
Students who complete the Sophomore Proficiency Examination or a junior or senior recital within one month of the end of classes are excused from the end-of-semester jury.
These two final paragraphs approved by the music faculty, May 2, 2002.
B. First-Year Review
At the end of the first year, each School of Music student identified as a probable performance major shall be evaluated by jury examination in such a way that the student’s ability to pursue the major can be clearly assessed. (This shall take place in the end-of-semester jury.) Each performance area shall determine the nature of this examination. With input from area faculty, the Dean will write an advisory letter to any students judged by the faculty to have potential problems in meeting graduation requirements for the performance major. This policy approved by the music faculty, December 4, 2001, and updated by the music faculty, April 24, 2007.
C. Junior Recital Jury
The junior recital (consisting of a minimum of 25-30 minutes of music—typically junior recitals are shared by two students) can be presented publicly only after the program has been performed successfully before a faculty jury. The jury examination must be heard a minimum of two weeks before the scheduled public recital. Students must have prepared a formal program in which their musical selections are indicated. Repertoire selected should be representative of at least three historical/stylistic periods and, for voice majors, should encompass selections in French, German, Italian and English. Voice majors are required, in addition, to provide synopses of the selections in languages other than English, which may take the place of translations.
DePauw University School of Music Page 12 Student Handbook Updated 3/15/2012
D. Senior Recital Jury
The senior recital (consisting of a minimum of 55-60 minutes of music) can be presented publicly only after the program has been performed successfully before a faculty jury. The jury examination must be heard a minimum of two weeks before the scheduled public recital. The successful completion of the senior recital jury and subsequent public performance will constitute the senior requirement for B.M. degree students (performance majors).
Repertoire selected for the senior recital is typically representative of several historical/stylistic periods and, for voice majors, should encompass selections in French, German, Italian and English. Voice majors are required, in addition, to provide synopses of the selections in languages other than English, which may take the place of translations.
DePauw University School of Music Page 13 Student Handbook Updated 3/15/2012 Sophomore Proficiency Examination
Any student who wishes to be admitted to the B.M. in Performance degree program in order to declare a performance major (including B.M. in Performance with a Second Major, B.M. in Performance with an Emphasis in Business, and the Five-year Double Degree: B.M./B.A.) must successfully complete a twenty-minute performance examination on the major instrument. The Sophomore Proficiency Examination will be scheduled during the last six weeks of the second semester of the academic year.
The repertoire should typically represent several historical/stylistic periods and a variety of genres. The program for voice majors should encompass selections in French, German, Italian, and English, and include at least one operatic aria or an aria from an oratorio.
All students must prepare a formal program in which their musical selections are indicated.
Additionally, all students must prepare a complete repertoire list of works studied while at DePauw University. Voice majors (and instrumentalists, if necessary) should provide program notes and translations. Students are responsible for providing enough copies of these materials for each member of the Sophomore Proficiency Examination jury. Sophomores wishing to take the exam must meet the following criteria: • To take the SPE, a student cannot be on academic probation during the spring semester of his/her sophomore year. • A student must pass the first three (3) semesters of music theory and musicianship and be enrolled in or have passed the fourth semester of music theory and musicianship. • A student must complete three (3) semesters of applied lessons with a B average in the primary instrument and be enrolled in the fourth semester of applied lessons in the primary instrument.
Criteria approved by the music faculty, November 6, 2007.
In order to pass the Sophomore Proficiency Examination, a vote of a 2/3 majority by the faculty is required (instead of a simple majority).
In order to postpone a Sophomore Proficiency Examination, a student must provide strong evidence of the need for postponement to the Dean of the School of Music. The Dean of the School of Music will then determine whether the exam may be postponed. If the exam is postponed, the make-up performance exam should be in the same semester.
Policy approved by the music faculty, December 4, 2007.
DePauw University School of Music Page 14 Student Handbook Updated 3/15/2012 Piano Proficiency
All students in the School of Music must successfully complete a piano proficiency examination as a requirement for graduation; there are five components to the examination.
A. Proficiency Examinations for Non-Keyboard Majors
Proficiency examinations are administered near the end of the semester, usually on the next-to-last Friday of classes. Students must prepare all portions for their first exam attempt. A committee of no fewer than three individuals hears the examinations. Students take the examination on the advice of their teacher. The general goal is to take the examination by the end of the fourth semester, but it may be taken sooner if the teacher feels that the student is ready. Any portions not passed will be retaken in subsequent semesters. Passing the proficiency exam is a requirement for graduation, and students must remain registered for piano (class or individual lessons) until this requirement is completed.
The requirements for non-keyboard majors are as follows:
1. Be prepared to perform all major and harmonic minor scales, four octaves, hands together in parallel motion. Minimum tempo: 80 to the beat with two notes per beat. 2. Be prepared to perform all major and minor arpeggios, four octaves, hands together in parallel motion. Minimum tempo: 63 to the beat with two notes per beat. 3. Sight-read a keyboard work of upper elementary difficulty, with a basic chord and melody texture. 4. Prepare a work of advanced-elementary to lower-intermediate difficulty. The piece is to be learned independently within 48 hours and is distributed by the Coordinator of Keyboard Studies. Memorization is not required. 5. Perform a memorized work. Minimum requirement is Schumann’s Wild Horseman.
B. Proficiency Examinations for Keyboard Majors
Proficiency examinations for keyboard majors are administered near the end of each semester. It is suggested that students plan to take the proficiency exam by the end of the third semester. Completion of the proficiency exam is a requirement for graduation.
The requirements for keyboard majors are as follows:
1. Be prepared to perform all major and minor scales, four octaves, hands together in parallel motion. Minimum tempo: 100-112 to the beat with four notes per beat. 2. Be prepared to perform all major and minor arpeggios, four octaves, hands together in parallel motion. Minimum tempo: 84-92 to the beat with four notes per beat. 3. Sight-read a solo vocal line with the accompaniment. Melody must be accurate and all essential harmonies present. Minimum level: Fauré’s En prière. 4. Sight-read a solo keyboard work or instrumental accompaniment. Minimum level: Grieg’s Lyric Piece, Op. 12, No.2. 5. Perform a keyboard work prepared independently within 48 hours. The work is distributed by the Coordinator of Keyboard Studies and does not need to be memorized. Minimum level: Mendelssohn’s Song Without Words, Op. 19, No.4.
Piano Proficiency - Frequently Asked Questions
Q: Do I have to have all the components ready for the first attempt at the proficiency? A: Yes. All portions must be prepared for the first attempt.
DePauw University School of Music Page 15 Student Handbook Updated 3/15/2012
Q: What happens if I don't pass all of the components? A: Any portions not passed will be retaken in subsequent semesters. You do not have to retake any portions you did pass. For example, if a non-keyboard major passes arpeggios, the 48-hour piece, and the memorized piece, he or she is finished with those portions and will be tested on scales and sight- reading only at the next exam attempt.
Q: How long do I have to stay registered for piano? A: You must stay registered for piano until you have completed the entire proficiency, regardless of what the rest of your schedule is like. It is in your best interest to complete the proficiency by the end of your fourth semester, in order to avoid extra fees for continued study of a secondary instrument and to free up your course load for other classes.
Q: What if I pass the entire proficiency exam in my first, second, or third semester? Do I still take piano? A: You may elect to stay with piano or you may switch to a different instrument in order to complete your required credits in secondary instrument study.
Q: What is the committee listening for in the sight-reading component? A: Tempo should be steady and observance of key signature is of utmost importance. (A slow and steady performance is highly preferable to a fast but erratic tempo.) Obviously, correct note-reading is hoped for, but it is possible to pass with a few note errors if the performance is otherwise solid in areas such as key signature, stable meter, articulation, etc.
Q: What is the committee listening for in the 48-hour piece component? A: Your goal is to demonstrate your ability to self-teach a piece of music and to perform it sensitively. You should pay particular attention to all dynamic and articulation markings. Again, a slow and steady performance is preferable to a fast but erratic one.
Q: When am I allowed to retake components of the exam during the same semester? A: Retakes occur at the piano juries, which usually fall one week after the initial proficiency date. Students who complete four components will automatically be allowed to retake the fifth (final) component. Students who complete three components will be allowed to retake the last two components upon the recommendation of their teacher and the agreement of the proficiency committee. Students who complete only one or two components will not be allowed to retake during that semester but will instead register for piano for the next term, at the end of which they will retake the remaining components.
DePauw University School of Music Page 16 Student Handbook Updated 3/15/2012 Student Advisory Board
The Student Advisory Board meets each month with the Dean of the School of Music or representative. Three members are elected from each class.
Members of the Board are expected to: • attend meetings (or, in emergencies, to send a substitute); • identify and report issues of concern to fellow music students; • participate in helping address issues over which students, faculty, and administrators have control; • help disseminate feedback to the student body; • serve as representatives of the School of Music student body (e.g., for the hosting of visitors) Eligibility: Any music major is eligible to be nominated and elected. Students who are to be off campus for no longer than one semester are eligible. Former Student Advisory Board members are eligible for reelection.
Election procedure: Any member of the School of Music faculty or student body may nominate a student to be a member of the Student Advisory Board. Nominations are submitted electronically, and a list of nominees is prepared. All School of Music students are eligible to vote for nominees from their class. Voting is done electronically.
DePauw University School of Music Page 17 Student Handbook Updated 3/15/2012 Accompanists
Students enrolled in applied music lessons should discuss with their studio teachers the necessity of procuring an accompanist for the semester or year. Applied faculty members may strongly encourage students to arrange for an accompanist for some or all lessons during the semester. Students may request, from the School of Music, the services of one of the school’s staff accompanists. An accompanist fee will be charged to the requesting student’s university account. Students may also make private arrangements to use a student accompanist or independent professional accompanist. All such arrangements are subject to the approval of the applied teacher. If the applied teacher finds that the accompanist’s work is not at an acceptable level, the student must make other arrangements.
Accompanist Fees
Accompanist Agreement Forms are available in the School of Music Office. Fees for 2011-2012 are as follows: • $480.00 11-14 hours of total accompanying time at lessons and rehearsals and end-of- semester juries. • $360.00 7-10 hours of total accompanying time at lessons and rehearsals and end-of- semester juries. • $240.00 4-6 hours of total accompanying time at lessons and rehearsals and end-of- semester juries. • $120.00 2-3 hours of total accompanying time at lessons and rehearsals and end-of- semester juries.
Accompanist Fees for Extra Events
• $120.00 Sophomore Proficiency Exam (includes up to 3 additional hours of rehearsal plus the performance.) • $120.00 Concerto Competition (includes up to 3 additional hours of rehearsal plus performances in the preliminary and final rounds of the competition • $155.00 Junior recital (includes up to 3 additional hours of rehearsal plus the recital jury and the performance itself) • $205.00 Senior recital (includes up to 4 additional hours of rehearsal plus the recital jury and the performance itself)
Accompanist Usage Policies (for piano, organ, and harpsichord)
1. Each student must complete an Accompanist Agreement Form each semester and submit it to the School of Music Office by the end of the second week of classes. An accompanist will not play for lessons, rehearsals, and/or extra events unless the agreement (signed by the student, applied music professor, and accompanist) has been submitted and approved for assignment. A student who submits an Accompanist Agreement Form after the second week of classes is not assured that an accompanist can be assigned for that semester. 2. An applied music professor or student should not ask an accompanist for extra rehearsal or lesson times beyond what has been requested on the Accompanist Agreement Form. 3. A student and/or faculty member should notify the accompanist at least 24 hours in advance if they cannot attend a rehearsal, coaching session, or lesson. Otherwise, the student and faculty member forfeit the time. The missed time will not be rescheduled, and the accompanist will still be paid for that time. The accompanist will reschedule for a sudden illness or emergency. The accompanist is not required to reschedule more than a total of two lessons or coaching sessions per student per semester.
DePauw University School of Music Page 18 Student Handbook Updated 3/15/2012 4. When a faculty member needs to reschedule a lesson, the accompanist will do so only if it is possible for the accompanist, student, and faculty member to find an additional lesson time. If an accompanist misses a lesson or coaching, it is expected that the accompanist will reschedule the appointment. 5. At the beginning of each semester, the student must provide the accompanist with the music, even if there is no need for an accompanist until the end of the semester. An accompanist is not responsible for learning music with less than a month to prepare for the first rehearsal or lesson. A student who requires special accompaniment for a piece (such as organ or harpsichord) should contact the Event Coordinator at least one month in advance of usage (including, but not limited to, advance notice for juries, recitals, and concerts). The Event Coordinator will determine if the instrument(s) is available. Additionally, a student who wishes to use one of the organs for an event should contact the University Organist at least one month in advance to ensure the instrument is tuned. Students should provide music to their harpsichordist or organist at least one month in advance. 6. Any director of a large ensemble or chamber ensemble who wishes to program a work that requires harpsichord or organ should contact the University Organist or accompanist at the beginning of the semester in which the event will take place. Directors should provide musical scores to the University Organist or accompanist at least one month in advance. 7. The faculty member and student should provide the accompanist with the dates for recitals, student recital hours, and end of semester juries by the second week of the semester in which the events are to occur. It would be helpful for the faculty member to provide the accompanist with a syllabus containing all studio policies and jury dates. 8. At the end of the spring semester (by the last day of classes), each faculty member should inform the Academic Coordinator of the number of students in their studios who will need an accompanist for recitals and Sophomore Proficiency Exams in the upcoming year. In the fall semester preceding spring concerto auditions, each faculty member should submit to the Academic Coordinator the names of students who need an accompanist for concerto auditions. Any faculty member or student who waits until the spring semester to request an accompanist for spring recitals, Sophomore Proficiency Exams, and/or concerto auditions is not assured that an accompanist can be assigned. 9. A student needing an accompanist for competitions and/or compact disc recordings (i.e. graduate school application materials) should pay the accompanist as an independent contractor. The accompanist will set his/her own rate. 10. The purchased time with an accompanist for lessons, rehearsals, and/or extra events must be used during the semester in which it is purchased. No time can be carried over into subsequent semesters. 11. The purchased time with an accompanist for lessons, rehearsals, and/or extra events cannot be shared with another student. Each student must individually submit a completed Accompanist Agreement Form in order to work with a staff accompanist in a given semester. An accompanist will not play for lessons, rehearsals, and/or extra events unless the agreement (signed by the student, applied music professor, and accompanist) has been submitted and approved for assignment.
DePauw University School of Music Page 19 Student Handbook Updated 3/15/2012 General Recital Information
Recitals All recitals by students will be designated as “Student Recitals,” with additional qualifying information listed inside the program (e.g., that the student is “presenting the recital in partial fulfillment of the requirements for a B.M. in performance”). Approved by the music faculty, December 6, 2001
There will be no recitals during the last week of the semester except under emergency circumstances with permission of the Dean. Language of this latter paragraph revised by the music faculty, February 28, 2002.
Scheduling Recitals and Recital Juries See the Event Scheduling Policy.
Student Recital Hours Student Recital Hours, generally held on Wednesday at 10:30 a.m., are scheduled by the Event Coordinator.
Students who wish to perform on a recital should obtain a Student Recital Hour request form from the Music Office and return it the Event Coordinator no later than seven days preceding the recital date. The form must be signed by the applied music teacher and accompanist, or the chamber ensemble faculty coach. The form must include the complete repertoire to be performed, including the composers’ full names and dates, names of movements, and precise timings for each selection. No time on the recital will be reserved until the scheduling form has been completed and received by the Event Coordinator.
Individual performers will be limited in the number of minutes they may perform on Student Recital Hours. Student chamber ensembles are especially encouraged to perform on Student Recital Hours.
BM Junior and Senior Recitals Students who have passed the Sophomore Proficiency Exam and have declared the Bachelor of Music degree are required to present Junior (30 minutes of music) and Senior (60 minutes of music) Recitals.
In order to schedule junior or senior recitals, students must meet with the Event Coordinator to discuss possible recital dates and to obtain the appropriate Recital Permission Form. After this form is submitted to the Music Office, signed by the applied teacher and the accompanist, the Event Coordinator will then reserve a time for the recital. No rehearsals in Thompson Recital Hall will be scheduled until the form has been submitted.
The Event Coordinator will reserve a time for the pre-recital jury. Recital juries must be scheduled no less than two weeks prior to the recital. If a performance is scheduled to occur after a vacation break, the jury must be performed before the holiday.
Program materials should be submitted to the applied teacher for approval at least one week before the recital jury. Program materials must be approved and signed by the applied teacher and submitted to the Coordinator of Music Promotions after the completion of the recital jury. Program materials must include the program in concert order with complete titles and movement, composers’ full names and dates, and any other information that the student and the applied teacher deem appropriate as inserts, such as program notes and song texts and translations. Failure to submit the above materials on time may result in the absence of a printed program. Juniors presenting a joint recital should submit one combined set of program materials.
DePauw University School of Music Page 20 Student Handbook Updated 3/15/2012 A student should not advertise a recital until the School of Music Administrative staff has been notified of the successful completion of the recital jury.
Non-Degree Student Recitals Students may also schedule recitals that are not required in their degree plans. They should submit the petition form for a Non-Degree Recital, and must receive approval of the majority of the faculty members in their performance area, and of the Dean. If approval is granted, students must pass a recital jury no later than two weeks before the recital date. Students hoping to give a non-degree recital should follow the guidelines posted in the Junior and Senior Recital section regarding scheduling and program materials. Scheduling for non-degree recitals will be done only on a time and space available basis.
First and Second Year Student Performances First and second year students are encouraged to perform frequently in studio classes, master classes, and on student recital hours. Only in exceptional circumstances will they be permitted to present half or full recitals in the evening hours.
Language revised by the music faculty, February 28, 2002.
DePauw University School of Music Page 21 Student Handbook Updated 3/15/2012 Scheduling Practice Rooms
Practice rooms are located on the lower level of the Judson and Joyce Green Center for the Performing Arts. All are available for use if unoccupied. Sign-up sheets are placed outside designated practice rooms to give piano majors first priority of use. Any student may use these designated rooms when they are not signed out by piano majors.
Practice rooms are to be used for music practice, not as study carrels or storage locations, or for socializing. No food or drink (except water bottles) should be taken into practice rooms. Items left in the practice rooms unattended will be removed and placed in lost-and-found.
DePauw University School of Music Page 22 Student Handbook Updated 3/15/2012 Event Scheduling Policy
General Guidelines • Each event listed on the School of Music Calendar must be scheduled four weeks prior to the event to allow time to secure staffing and prepare publicity. The Event Coordinator and the Coordination of Music Promotions may not be able to support events scheduled after the four week deadline. • Each semester a deadline will be set for the submission of items to be published in the DePauw Arts Calendar. Events scheduled after this deadline will not be printed in the Arts Calendar. This deadline is normally during the summer for the fall semester and after fall break for the spring semester.
Event Calendar Schedule
The Event Coordinator will schedule all School of Music events during the spring semester prior to the academic year in which the event will occur. The scheduling of events will take place in the following manner:
Major Events and Guest Artists Major events (such as Music of the 21st Century and the DePauw Opera) and guest artists should be scheduled and confirmed for the event calendar prior to February 1.
Large Ensembles Large ensemble directors must submit a Request for Large Ensemble Concert Dates form by the close of business on February 15. If this date falls on a weekend, the form is due the Friday prior. The School of Music Administrative Staff will work to schedule concerts based on the requests and available dates. Large ensemble directors will be notified of their concert dates by February 20. Concerts on major event days (such as Parent’s Weekend, Old Gold, Music Overnights, etc.) will be placed on a rotation to create equity amongst all large ensembles. An ensemble should not perform on the same major event two years in a row.
If two or more ensembles wish to collaborate, please note this on the Request for Large Ensemble Concert Dates form.
DePauw School of Music large ensembles include DePauw University Orchestra, DePauw University Band, DePauw University Chamber Singers, DePauw University Chorus, and DePauw Jazz Ensemble.
Large ensemble directors are encouraged to preview the calendar with the Event Coordinator prior to submitting requests.
Recital materials are due two weeks prior to the scheduled concert. (See Recital and Concert Programs for more information.)
Rehearsal in the performance halls may be scheduled through the Event Coordinator. Ensemble rehearsal times may vary by venue and availability.
Chamber Ensembles Chamber ensembles will be notified of the available dates for concerts by February 20. Chamber ensemble directors must submit a Request for Chamber Ensemble Concert Dates form by the close of business on March 5. If this date falls on a weekend, the form is due the Friday prior. The School of
DePauw University School of Music Page 23 Student Handbook Updated 3/15/2012 Music Administrative Staff will work to schedule concerts based on the requests and available dates. Chamber ensemble directors will be notified of their concert dates by March 15.
Chamber ensemble directors may submit a request for one date per semester. Additional concert dates may be scheduled after the final rotation of scheduling.
If two or more ensembles wish to collaborate on a concert date, please note this on the Request for Chamber Ensemble Concert Dates form. Collaborative recitals will count as the one date for both ensembles.
Chamber ensemble directors are encouraged to preview the calendar with the Event Coordinator prior to submitting requests.
Recital materials are due two weeks prior to the scheduled concert. (See Recital and Concert Programs for more information.)
Rehearsal in the performance halls may be scheduled through the Event Coordinator. Ensemble rehearsal times may vary by venue and availability.
Faculty Recitals (Full-time and Part-time) DePauw Faculty Recitals must be scheduled between March 15 and April 5. Recitals will be scheduled on a first come/first served basis. Recital requests may be submitted via email or in person in the Event Coordinator’s office. All recital dates are subject to availability. Faculty members may schedule one recital date at this time, whether solo or collaborative. Additional recital dates may be scheduled after the final rotation of scheduling.
Recital materials are due two weeks prior to the scheduled recital. (See Recital and Concert Programs for more information.)
Rehearsal in the performance halls may be scheduled through the Event Coordinator. Faculty members are limited to four hours of rehearsal in the performance space prior to the recital.
Senior Performance Recitals Senior Performance Major (B.M.) Recitals must be scheduled during the junior year between April 6 and the Friday before Sophomore Proficiency Examinations. Recitals will be scheduled on a first come/first served basis. Students must complete and submit the Senior Recital Request form prior to Sophomore Proficiency Examinations. If a request form has not been submitted, a recital will not be scheduled, and students must wait until the end of the recital scheduling rotation to choose a date. Request forms must be signed by the applied teacher and accompanist (if applicable).
Recital materials are due two weeks prior to the scheduled recital. (See Recital and Concert Programs for more information.)
Rehearsal in the performance halls may be scheduled through the Event Coordinator. Senior Performance Majors are limited to two hours of rehearsal in the performance space prior to the recital jury and three hours in the performance space prior to the recital.
Junior Performance Recitals Junior Performance Major (B.M.) Recitals must be scheduled during the sophomore year after Sophomore Proficiency Examinations and before the last day of classes. Recitals will be scheduled on a first come/first serve basis. Students must complete and submit the Junior Recital Request form prior to the last day of classes. If a request form has not been submitted, a recital will not be scheduled, and students must wait until the end of the recital scheduling rotation to choose a date. Request forms must be signed by the applied teacher and accompanist (if applicable).
DePauw University School of Music Page 24 Student Handbook Updated 3/15/2012 Juniors must share recital dates. Some circumstances may prevent the sharing of dates, including recitals early in the semester when other junior performance majors are not willing to perform or an odd number of junior performance majors.
Recital materials are due two weeks prior to the scheduled recital. (See Recital and Concert Programs for more information.)
Rehearsal in the performance halls may be scheduled through the Event Coordinator. Junior Performance Majors are limited to one hour of rehearsal in the performance space prior to the recital jury and one and one half hours in the performance space prior to the recital.
Open Scheduling – all recitals and concerts The event calendar is open to all scheduling after the last day of classes. Any student or ensemble director who missed an initial deadline may schedule at this time. Chamber ensemble directors and faculty members who wish to schedule additional events may do so at this time. Scheduling is subject to available dates.
Non-Degree Recitals Non-Degree Recitals may be scheduled after the last day of classes. Petitions may be obtained on the School of Music website or from the Event Coordinator. Recital petitions are subject to approval by the Dean of the School of Music.
Junior and Senior Recital Juries
Junior and Senior recital juries must take place no later than two weeks prior to the scheduled recital. Students should contact faculty members in their instrument area to find a viable date for a recital jury. The recital jury must be scheduled on the calendar at least two weeks before the jury date to insure availability of the recital hall.
DePauw University School of Music Page 25 Student Handbook Updated 3/15/2012 Room Reservation Policy
Room Reservation and Usage Policy for School of Music Faculty, Staff, and Students Rooms reserved for music-related use in the Green Center for the Performing Arts should be reserved through the School of Music Faculty Secretary in the School of Music office. The School of Music Faculty Secretary will make the necessary arrangements with other offices on campus for setups and entry into the campus reservations system. All reservation requests are subject to availability of space, the schedule of events, and final approval by the Coordinator of Conferences and Campus Events.
Classrooms Classrooms in the Green Center for the Performing Arts include rooms 1021, 1152, 178, 179, 1201 (Acting Studio), 1202, 201 (Dance Studio), 302, and 1302.
Regularly occurring classes will be scheduled by the School of Music administrative staff. The Dean will solicit class requests from faculty members and work with the appropriate personnel to submit a schedule to the University Registrar’s Office following normal university procedures.
Classroom usage for single occurrence events (meetings, exams, etc.) or recurring events should be scheduled through the School of Music Faculty Secretary.
Classrooms in the Green Center for the Performing Arts must be scheduled at least one week in advance. All reservations are subject to room availability.
Rehearsal Rooms Rehearsal Rooms in the Green Center for the Performing Arts include rooms 1112, 1115, 1118, 170, and 1029.
Rehearsal Rooms in the Green Center for the Performing Arts should be scheduled at least one week in advance. All reservations are subject to room availability.
Every effort will be made to avoid scheduling events in rehearsal rooms when regularly scheduled ensembles (such as University Band or University Orchestra) will need time to set up prior and tear down after their scheduled rehearsals.
Food and beverages, with the exception of water, may not be consumed in these rooms.
Chamber Ensembles Directors of chamber ensembles should contact the School of Music Faculty Secretary within the first two weeks of the semester to schedule a regular rehearsal time and space for chamber ensembles. These reservations will be made on a first come/first served basis. The School of Music Faculty Secretary will make room assignments based on available space and room setup requirements. Every effort will be made to schedule chamber ensembles in spaces that will require minimum setup and movement of instruments, while avoiding conflict with scheduled events, large ensembles, or other rehearsals.
Studio Classes Faculty members who wish to have weekly studio classes in a rehearsal space should contact the School of Music Faculty Secretary within the first two weeks of the semester to schedule a weekly studio class time and space. These reservations will be made on a first come/first served basis. The School of Music Faculty Secretary will make room assignments based on available space and room setup. Every effort will be made to schedule studio classes in spaces that will require minimum setup
DePauw University School of Music Page 26 Student Handbook Updated 3/15/2012 and movement of instruments, while avoiding conflict with ensemble rehearsals and scheduled events.
Recital, Concert, and Event Halls Recital, Concert, and Event Halls in the Green Center for the Performing Arts include Kresge Auditorium, Thompson Recital Hall, and Moore Theatre.
Reservations should be requested through the School of Music Faculty Secretary. The School of Music Faculty Secretary will consult with the Coordinator of Conferences and Events, as well as representatives from the School of Music and Department of Communication and Theatre to schedule events and avoid conflicts. Usage of the halls must be scheduled at least one week in advance
Food and beverages, with the exception of water, may not be consumed in these rooms
Kresge Auditorium and Thompson Recital Halls • No regular (weekly) classes or lessons are to be scheduled in the performance halls, with the exception of organ lessons. • Appropriate ensembles may rehearse in the performance halls with prior approval. These rehearsals should be scheduled through the School of Music Faculty Secretary, who will make the arrangements with the Coordinator of Conferences and Campus Events at the beginning of each semester. • Regularly scheduled studio classes (with the exception of organ classes) are not to take place in the performance halls. However, studio classes may be scheduled prior to major events and juries with approval. • Prior to the date of the concerto competition, the School of Music Faculty Secretary will post a list of available rehearsal times on the School of Music bulletin board across from the School of Music office. • The performance halls can be approved for individual rehearsals by request, with priority given to regularly scheduled organ rehearsals. • Sophomore Proficiency Examinations and end of semester juries may be scheduled in the performance halls. Faculty members should reserve these dates and times six weeks in advance to ensure availability. • For policies regarding the reservation of dates and/or times for recitals, concerts, recital juries, and rehearsals for said events, see the Event Scheduling Policy. The School of Music reserves the right to cancel reservations with advanced notice should the halls be necessary for guest artists or major events.
Moore Theatre DePauw Opera may reserve Moore Theatre for rehearsals and performances. These reservations should not conflict with events in the Department of Communications and Theatre. For guidelines regarding the scheduling of the DePauw Opera, see the Event Scheduling Policy.
Conference Room (GCPA 1133) The conference room in the Green Center for the Performing Arts may be scheduled through the Administrative Secretary (for meetings involving the Dean of the School of Music), the School of Music Faculty Secretary (for faculty committees and other faculty meetings), or the School of Music Faculty Secretary (for all other meetings). Classes are not to be scheduled in GCPA 1133.
Recording Studio (GCPA 1138) To reserve time in the Recording Studio, contact the School of Music Faculty Secretary. After consultation with the Recording Arts Specialist, a time will be scheduled. mitc Lab (GCPA 1151)
DePauw University School of Music Page 27 Student Handbook Updated 3/15/2012 To reserve time in the mitc Lab, contact the School of Music Faculty Secretary. After consultation with the Coordinator of the Music Instructional Technology Center, a time will be scheduled.
Electronic Piano Classroom (GCPA 1027) To reserve time in the Electronic Piano Classroom, contact the School of Music Faculty Secretary. After consultation with the Director of Keyboard Studies, a time may be scheduled if the request is approved. The Electronic Piano Classroom has regularly scheduled hours during the semester. Contact the Director of Keyboard Studies for specific details.
Great Hall To reserve the Great Hall for music events, the following criteria must be met: • The reservation request should be made at least 30 days in advance. If the event to be scheduled is a concert or recital, the concert should be scheduled as stated in the Event Scheduling Policy. • At the time of the reservation request, a detailed description of the event and necessary setup must be submitted electronically to the School of Music Faculty Secretary. A committee will look at the proposed event to determine if the Great Hall may be used. • Due to safety regulations, the audience or event size may be limited. • The Great Hall is to be used “as-is.” No furniture is to be moved out of the Great Hall for an event. Staff will assist in moving pianos into the Great Hall and setting up seating. • Events in the Great Hall cannot disrupt the normal activity in the Green Center for the Performing Arts. • Set up time for the event or rehearsal is normally limited to one hour. Tear down time is normally limited to 30 minutes. • All requests must fall within the university guidelines for usage of the Great Hall and Rotunda A, as listed below: o Reservations should be limited to those events related to the School of Music, the Department of Communication and Theatre, Admissions, and Development/Alumni Relations. These events should also be related to the mission of the program or department they represent. All other outside requests will be reviewed for approval. o Proposed events should not restrict maximum use of offices, library, lounges, classrooms, or rehearsal spaces by students, faculty members, or staff members. o Proposed events should not disrupt classes, study areas, normal traffic flow, or library users. o The Great Hall/Rotunda A should not be scheduled separately when events in adjacent large performances spaces (Kresge Auditorium and Moore Theater) are scheduled to occur. o Proposed event set up/tear down should not be disruptive to traffic, users, and classes. o Proposed event will be able to use existing lighting only. o Proposed event should submit any sound amplification request in advance to be reviewed and approved. o Proposed event should not include any long-term set up. o Proposed event setup should not in any way interfere with egress. o Proposed event setups will be limited to those already determined by Facilities Services to be in accordance with fire code. Set up arrangements will need to be made with Facilities Services in advance. o Proposed event should have technical needs approved by the Technical Director for the Green Center for Performing Arts in advance
Green Center Gardens • The reservation request should be made at least 30 days in advance. If the event to be scheduled is a concert or recital, the concert or recital should be scheduled as stated in the Event Scheduling Policy.
DePauw University School of Music Page 28 Student Handbook Updated 3/15/2012 • At the time of the reservation request, a detailed description of the event and necessary setup must be submitted electronically to the School of Music Faculty Secretary. A committee will review the request and event description to determine if the Green Center Gardens may be used. • Due to safety regulations, the audience or event size may be limited. • Events in the Green Center Gardens cannot disrupt the normal activity in the Green Center for the Performing Arts.
DePauw University School of Music Page 29 Student Handbook Updated 3/15/2012 Recital and Concert Programs
Program materials for all concerts and recitals in the DePauw University School of Music must be submitted to the Coordinator of Music Promotions no later than 2 weeks before the event. Program materials must meet the following stipulations: • All materials must be submitted electronically via email. • A printed copy must be given to the Coordinator of Music Promotions. o Printed copies of student programs must be signed by the applied teacher, designating approval of the program, order, diacritical markings, dates, etc. • All program materials must list the time and date of the recital or concert as well as the performer’s name. • Submitted programs must be in the final program order. • No changes may be made to the program after submission.
If program materials are not submitted by the deadline, no program will be printed.
Upon scheduling a recital or concert date, an email message will be sent to the performer/director specifying the submission deadline.
Content: • Vocalists/Choral: Song translations and short opera synopses will be printed if submitted with the program materials. • Program notes (including ensemble student list) for ensemble concerts must be limited to 1 side of 1 page (8.5”x11”). • No original language text will be printed. • Program content will not be proofread. All titles, dates, composers and accent marks must be correct when submitted. Format for submission: • Programs should be typed in Microsoft Word. • Title and composer names should be separated by tabs only (do not use dashes or dots) • Full composer names, birth and death dates, opus numbers, and movements must be included.
DePauw University School of Music Page 30 Student Handbook Updated 3/15/2012 Recital and Concert Posters
Recital and Concert Posters will be printed in the following manner: • All guest events will receive posters o Quantity and size will be determined per event • All ensembles will be advertised on weekly posters – multiple recitals/concerts may be listed o Ensemble posters will be 11”x17” o 1 poster will be printed for the director o 1 poster will be sent to archives o A limited quantity will be printed to display in the School of Music and on the DePauw Campus o In the case of joint ensembles, 1 poster will be printed for each director • Faculty Recitals will be advertised on weekly posters – multiple recitals/concerts may be listed o Faculty Recital posters will be 11”x17” o 1 poster will be printed for each performer o 1 poster will be sent to archives o A limited quantity will be printed to display in the School of Music and on the DePauw Campus • No posters will be created/printed for Student Recitals or Student Recital Hours
DePauw University School of Music Page 31 Student Handbook Updated 3/15/2012 Press Release Guidelines
Press releases about faculty members, staff members, students, ensembles, etc. in the School of Music should be submitted to the Coordinator of Music Promotions for the School of Music. The Coordinator of Music Promotions will work closely with the Executive Director of Media Relations and forward all of the information supplied so that press releases can be considered for posting on the University website and placement in the appropriate news media. The Executive Director of Media Relations will make the final determination regarding usage and placement of press releases.
Submission Guidelines
Press releases cannot solely be an announcement of a concert, recital, lecture, master class, etc. Press releases announcing and describing an event (concert, recital, lecture, master class, etc.) should be submitted to the Coordinator of Music Promotions at least two weeks prior to the starting date of the event. The publicity information for DePauw-related concerts should be sent at the same time as the program materials. Ensemble directors should provide information for a press release when submitting concert materials. (See Recital and Concert Program Policy for more information.)
Press releases announcing competition results or awards should be submitted to the Coordinator of Music Promotions immediately after the results are posted or the award is given. Press releases of this type should be submitted no later than one week after the event.
No press releases will be submitted for student performances, including, but not limited to, student recital hours, junior recitals, and senior recitals.
Press release information should be saved in a word processed document and emailed to the Director of Publicity in order to ensure accuracy, expedite editing, and enhance the efficiency of the process.
Emails with attached press releases should be clearly marked with the words “Press Release” in the subject line to ensure that the email is read in a timely manner. This allows ample time for tasks to be completed before the starting date of the publicized event.
There can be no guarantee that late submissions of the necessary information for press releases (listed below) will allow advance publicity for the event. Therefore, submissions that do not meet the outlined guidelines may not be released.
Content Guidelines
When submitting press releases, the following should be included: • Event date, time, and location; • Concert/Recital repertoire; • Names of individuals involved in the event; • Information about the event; • Quotes from those involved in the event (if appropriate); • Links to additional information (if relevant); and, • Images for press releases.
DePauw University School of Music Page 32 Student Handbook Updated 3/15/2012 Fees for Applied Lessons, Group Classes, and Dance Courses
A. Private Applied Lessons For all School of Music majors the University fully subsidizes the fees for applied lessons (both primary and secondary) up to the required credit enrollment for the specific degree program in which a student is enrolled. It is University policy, however, that music majors pay the appropriate applied fees for lessons taken beyond those required in the degree program.
College of Liberal Arts students who wish to take private applied lessons will be charged an additional fee based on the amount of credit requested.
Fees for private applied lessons for the 2011-12 academic year are: .25 credit / 30-minute - - $475.00 .50 credit / 60-minute - - $950.00
If students withdraw from applied lesson, there are no refunds after the first six (6) days of the semester.
B. Group Applied Music Classes Students who wish to enroll in group applied music classes (such as MUS 901/902 – Beginning Class Piano, MUS 903/904 – Advanced Class Piano, MUS 905 – Beginning Class Voice, MUS 907 – Beginning Folk Guitar, or MUS 908 – Advanced Folk Guitar) must pay an additional fee.
School of Music students who are enrolled in group classes to fulfill graduation requirements will not be charged an additional fee unless the amount of required applied lesson credits has already been fulfilled.
The fee for group applied music classes for the 2011-12 academic year is $330.
If students withdraw from group applied music classes, there are no refunds after the first six (6) days of the semester.
C. Dance Courses All students who enroll in a dance course during the 2011-12 academic year will be charged an additional $155 per course.
If students withdraw from dance courses, there are no refunds after the first six (6) days of the semester.
DePauw University School of Music Page 33 Student Handbook Updated 3/15/2012 Green Center Building Usage by Outside Organizations
Organizations outside of the DePauw University community who wish to reserve space(s) in the Judson and Joyce Green Center for the Performing Arts for events that are of interest to the School of Music may request use of the venue(s) by contacting the Office of Conferences and Campus Events. The Office of Conferences and Campus Events will consult with the Event Coordinator for the School of Music about whether the facilities may be available and whether the applicant organization should receive special consideration because the event is of interest to the School of Music.
To facilitate the consultation between the Office of Conferences and Campus Events and the School of Music, it is necessary that the venue(s) requested for use, the hour(s) requested for use, and service(s) and/or equipment requested of the DePauw University School of Music (if applicable) be clearly stated during the initial communication with staff members in the Office of Conferences and Campus Events. The DePauw University School of Music may identify significant conflicts for use of the venue(s) and may deny use of its musical equipment. After an informal agreement has been reached, the Office of Conferences and Campus Events will create a Facilities Use Agreement. Organizations must return a signed copy of the Facilities Use Agreement no later than two (2) weeks prior to the event. Reservations are not final until a signed agreement has been received.
Outside organizations are responsible for the proper use of University spaces, furniture, and equipment. The Office of Conferences and Campus Events will retain protocols for billing the outside organization for any damage resulting from its use of the facility or equipment.
Outside organizations are responsible for the well being of participants and the necessity for any emergency medical services.
All requested technical services must be approved; there may be additional fees for supplemental staff, overtime, and/or equipment rental.
All requested house management services must be approved; there may be additional fees for these services.
The School of Music must approve all requested usage of School of Music instruments and/or equipment; there may be additional fees for this usage. The cost of tuning any instrument(s) is the responsibility of the outside organization and must be paid for in advance. The instrument technician for DePauw University must complete the tuning; outside organizations may not schedule an outside tuner/technician.
Any rental, service, usage, and/or tuning fees will be arranged through a contractual agreement between the outside organization and the Office of Conferences and Campus Events. All requests forwarded by the Office of Conferences and Campus Events will be reviewed by the School of Music Administrative Staff, in conjunction with the appropriate members from the Department of Communication and Theatre, and the Technical Director for the Judson and Joyce Green Center for the Performing Arts, whose advice will be carefully considered before the request is approved.
DePauw University School of Music Page 34 Student Handbook Updated 3/15/2012 Internships
The B.M.A. with an Emphasis in Business and the B.M. with an Emphasis in Business require the completion of an internship experience. This internship may be fulfilled by either a semester-long experience or by a project undertaken during Winter Term. All internships must be approved in writing by the Dean of the School of Music.
DePauw University School of Music Page 35 Student Handbook Updated 3/15/2012 Locker Usage
Students who wish to use a locker in the Judson and Joyce Green Center for the Performing Arts should determine which locker size is appropriate and in a convenient location for storing their instrument and/or music. Students should report immediately to the School of Music office and speak to the Faculty Secretary to sign out a locker. Students must provide their own lock.
Students who are no longer using a locker should have the Faculty Secretary remove their name from the locker assignment book.
If a locker is in use without being signed out, a warning will be placed on the locker. If the locker is still not signed out or emptied one week after the warning is issued, the lock will be removed and the contents of the locker will be taken to the “Lost and Found” in the School of Music office. Students must empty their locker before leaving summer break. Lockers may only be signed out by students who are on campus during the summer.
DePauw University School of Music Page 36 Student Handbook Updated 3/15/2012 Keyboard Usage Policy
Scheduling Pianos for Concerts At the time an event is scheduled through the Event Coordinator, notice must be given to the Event Coordinator regarding piano needs for that event. Faculty and students must discuss with the Event Coordinator the need for using a prepared piano for an event, since only designated pianos may be used for that purpose.
Submitting Requests for Piano Maintenance Faculty and students who wish to request piano maintenance must submit a Piano Maintenance Request Form to the Event Coordinator, who will schedule maintenance with the piano technician. Faculty who request work for pianos in their studios must provide information on the availability of the studio during the week following the request.
Time will be reserved in each of the concert halls for the piano technician to tune and repair the concert grands, and this scheduled time must be respected. The technician should not be disturbed while working nor be asked to move out of the hall.
Use of Concert Grands The concert grands in Kresge Auditorium and Thompson Recital Hall are to remain locked and covered, with keys being distributed to the piano faculty and staff accompanists. All other faculty who need to use one of the concert grands may ask the Event Coordinator for the code to the lockbox that contains a key to the keyboard lock. (In Thompson the lockbox is on the technical closet door backstage. In Kresge it is located on the dressing room door.) It is the responsibility of the user to put on the keyboard lock, cover the piano, and return the key to the lockbox after each use.
The concert grands will only be available for use in the Green Center and will not be moved to other venues on campus.
In order to protect the finish of the piano cases, items (including coats, keys, books, food, drinks, etc.) should not be placed on the lids or keyboard covers.
Reserving Rehearsal Times in Concert Halls Faculty who are preparing for a recital may schedule four hours of rehearsal time in the venue prior to the performance; students who are performing senior recitals may reserve the hall for three hours of rehearsal; students presenting junior recitals are eligible to reserve the hall for one and a half hours of rehearsal time. Students who are scheduled to perform in an afternoon recital hour may reserve twenty minutes of rehearsal time prior to the performance. (See Event Scheduling Policy and Room Reservation Policy for full details on scheduling Halls.)
Practice Room Pianos No food or drink (except water) is permitted in practice rooms.
Sign-up sheets are placed outside designated practice rooms to give piano majors first priority of use. Any student may use these rooms when they are not signed out by piano majors.
Vertical pianos and electronic keyboards should not be moved out of the practice rooms.
Use of Harpsichord The harpsichord is to be played by music faculty and students who are trained keyboardists approved by the Dean of the School of Music. It will be kept in a locked practice room, and faculty and students may check out a key from the Secretary to the Dean of the School of Music.
DePauw University School of Music Page 37 Student Handbook Updated 3/15/2012 If the harpsichord is needed for a recital in the Green Center, arrangements for use must be made through the Event Coordinator at least one month in advance. Additionally, any student or faculty member wishing to use the harpsichord should contact the Event Coordinator for any tuning needs. The harpsichord will not be available for concerts held in venues other than the Green Center. Items (including coats, keys, lamps, candles, etc.) should not be placed on the lid of the harpsichord. The case should be closed when it is not in use.
Users of the harpsichord should not move it on or off the stage until given instructions by the Event Coordinator on how to move it safely.
The harpsichord may not be used as a prop - it is a musical instrument.
Use of Organs The organs on campus (including the practice organs, the organ in Kresge Auditorium, the organ in Thompson Hall, and the organ in Meharry Hall) are to be used by music faculty and students who are trained organists or who are studying applied organ.
If any of the organs are needed for a recital, performance and practice arrangements should be made through the University Organist and the Event Coordinator at least one month in advance. Additionally, any student or faculty member wishing to use the organs should contact the University Organist for any tuning needs. The organ practice rooms should not be used for storage and items should not be placed on or near the consoles of the concert organs.
Unlike campus piano and harpsichord maintenance, a technician is not available to maintain the organs on a weekly basis. If you find mechanical or tuning problems, please contact the University Organist.
DePauw University School of Music Page 38 Student Handbook Updated 3/15/2012 Professional Organizations and Honor Societies
Pi Kappa Lambda is a national music honorary society dedicated to the furtherance of music in education and education in music in colleges, universities, and other institutions of higher learning which offer programs in music instruction in one or more fields; and to recognize and encourage scholarship and musicianship. DePauw chapter members are chosen from the junior and senior classes on the basis of exceptional ability and high scholastic achievement.
Mu Phi Epsilon is an international professional music fraternity whose purposes are the recognition of scholarship and musicianship and the promotion of friendship. Its aims are the advancement of music throughout the world, the promotion of musicianship and scholarship, loyalty to the alma mater, and the development of a true bond of friendship. The fraternity is composed of collegiate chapters, alumni chapters and allied members. Members of the Zeta chapter at DePauw serve as ushers at concerts, sponsor student and guest artist recitals, and raise funds to assist worthy students.
NAfME, National Association for Music Education (formerly MENC), has an active student chapter at DePauw. The National Association for Music Education, the parent organization, is the largest national association dedicated to the advancement of music education. The purpose of MENC collegiate membership is to afford students an opportunity for professional orientation and development as well as to enable them to gain an understanding of 1) the basic truths and principles that underlie the role of music in human life, 2) the philosophy and function of the music education profession and, 3) the knowledge and practices of the professional music educator (MENC Collegiate Handbook, p. 1.) Members of DePauw's collegiate chapter are involved in a number of activities: • teaching private lessons to local children and youth • inviting guest speakers to campus • sponsoring music activities for local children • caroling in the local community • attending regular chapter meetings and activities
Other Professional Organizations Music Teachers National Association Indiana Music Teachers Association
DePauw University School of Music Page 39 Student Handbook Updated 3/15/2012