Tender Document for Providing Drivers to Kpcl, Khep-I Ambikanagar / Ganeshgudi for a Period of 06 Months. 2014-15 Cover – I (P

KARNATAKA POWER CORPORATION LIMITED

(A Government of Karnataka Undertaking)

TENDER DOCUMENT FOR PROVIDING DRIVERS TO KPCL, KHEP-I AMBIKANAGAR / GANESHGUDI FOR A PERIOD OF 06 MONTHS.

2014-15

COVER – I (PRE-QUALIFYING REQUIREMENTS)

OFFICE OF THE CHIEF ENGINEER (ELECTRICAL-CONSTRUCTION) Karnataka Power Corporation Ltd. Kalinadi Hydro Electric Project Ambikanagar, Uttara Kannada District – 581363 Phone No. 08284-258625, 9448290565/Fax. 08284-258615 e-mail:[email protected]

CONTENTS Sl.No Details Page No 1 DECLARATION 2 FORM – I 3 FORM – II 4 NOTICE INVITING TENDER 5 GENERAL TERMS &CONDITIONS 6 COVER –II, FINANCIAL BID 7 DECLARATIONS

1. DECLARATION:

Declaration to be given by the Agency at the time of submission of the completed tender:

NAME OF THE WORK: Providing Drivers at Ambikanagar / Ganeshgudi .

I/We______have read the Tender Documents and related matters carefully and diligently and also visited KPCL Mechanical Garage EE(MSP)A and discussed the nature of work of the Drivers and timings of work / qualification etc. That I/we have submitted the tender having studied, understood the tender stipulations and understood conditions of the proposed work of driving vehicles and accepted the full implications of the agreement. Further I, agree to implement following and declared as under.

1. That I agree to provide 8 HMV with badge (Bus) drivers to the KPCL EE(MSP)A round the clock in terms of tender /LOA . 2. That I agree to implement all provisions applicable to me under Labour laws such as EPF Act , WC Act, Minimum wages Act, Payment of wages Act Contract Labour Act etc. 3. That I agree to submit the documents of Labour License, Tin number Service registration, PF registration, PAN Number etc.,

The requirements of the tender agreement as stated above will be fulfilled by me/us to the satisfaction of the Corporation

AGENCY

KARNATAKA POWER CORPORATION LIMITED

IMPARTANT NOTICE

The tender should be electronically submitted online through the G.O.K. e- Procurement platform www.eproc.karnataka.gov.in only

TENDER NOTICE FORM FORM – 1

Tenders should be submitted electronically online through the GOK e-procurement platform www.eproc.karnataka.gov.in only, within the date and time published in the portal for the following work.

1. NAME OF WORK: Providing Driver services for KPCL project located at Ambikanagar and Ganeshgudi

2. EMD: ` 18,500/-

3. Tender processing fee: As per e-procurement portal (Nonrefundable)

Note: 1. after the award of contract to the Agency, the EMD will be converted as security deposit and further the agency will pay 7.5% of the contract value including EMD as performance of security which shall be recovered from their RA bills proportionately.

i) Tenders must be electronically submitted (Online through Internet) before the time and date published in e-procurement portal.

ii) Tenders will be opened by the Chief Engineer (Electrical Construction) as stipulated in the calendar of events.

iii) First cover of tenders will be opened at prescribed time and date in the e-procurement portal. If it is made by a firm it should be signed by the Co-partnership name by a member of the firm who shall also sign his own name, if it is made by a Company it should be signed by a duly authorized officer with satisfactory evidence of corporate existence.

iv) Each Agency should give clearly in the tender, place of residence and postal address. The delivery at the above name, place or posting in the post box regularly maintained by the Post Office or sending by letter registered for acknowledgement or other communications shall be deemed sufficient service thereof.

Each Agency shall pay the Earnest Money Deposit Online through e- procurement portal using any of the following payment through any Nationalized / Multi National banks.

a) Credit Card b) Direct Debit c) National Electronic Fund Transfer (NEFT) d) Over the Counter (OTC) v) The Earnest Money of the rejected tender shall normally be returned within three months after the receipt of tender or a week after the acceptance of the tender whichever is earlier. The earnest money deposited shall not bear interest. vi) The accepted tenderer shall attend the office of the Chief Engineer (Electrical Construction) Ambikanagar on the date as specified in LOA for executing agreement etc. vii) Failure on the part of the successful tenderer to execute the contract agreement would entail forfeiture of EMD. viii) The rates should be indicated by the Agency both in words and figures and the unit in words. In case of discrepancy between the prices quoted in words and in figures, lower of the two shall be considered ix) The tender for works shall be valid for a period of 180 days from the date of opening of tenders. Under no circumstances, withdrawal of tender will be permitted. x) Final acceptance of tender rests with Chief Engineer (Electrical Construction) KPCL Ambikanagar who reserves the right to accept or reject any or all tender without assigning any reason thereof. xi) The submission of tender by an agency implies that the agency has read these notices and conditions of contract and made themselves aware of the scope of the work to be done and availability of the number of Drivers to be deployed. xii) Tenders not submitted in the prescribed form in due time will be rejected. Tenders which propose any alterations in the work specified in the said form or in the time allowed for carrying out work or containing other conditions of any sort will be void and be rejected. xiii) The agency shall pay compensation to workmen working under them for any death or injury caused during the execution of work as per “Employees Compensation Act” or MVC act in force, as applicable failing which the amount will be deducted from

their bills and paid to the injured workman or the family as the case may be. xiv) Successful agency must produce latest Income Tax Clearance Certificate before the work is entrusted to them. xv) The agency shall furnish a Certificate of Liabilities from a Scheduled Bank, if required by the Corporation before execution of the agreement.

xvi) Income Tax as per prevailing norms of Government of India or as modified by the Government from time to time will be deducted on the gross amount from each bill. xvii) Agency shall abide by the provisions of Employees Provident Fund Act & rules thereon and enroll eligible employees working with them and remit the P.F. Contribution to the Authorities regularly and furnish the information as per Annexure –II (b) enclosed along with the copy of the documents for having remitted.

AGENCY CHIEF ENGINEER (ELECTRICAL-CONSTRUCTION)

KARNATAKA POWER CORPORATION LIMITED

FORM II To:

The Chief Engineer (Electrical Construction), KPCL, Ambikanagar.

Sir, TENDER FOR WORKS

I/We M/s.______, do hereby tender for execution for the KARNATAKA POWER CORPORATION LIMITED, the works specified in the memorandum within the time specified in such memorandum as per quoted rates and in all respects in accordance with conditions so far applicable.

MEMORANDUM a) Name of work: Providing HM License with Badge (Bus) holding Drivers for KPCL project located at Ambikanagar and Ganeshgudi

b). EMD: ` 18,500/-

I/We paid ` 18,500/- EMD Online through e-procurement portal using payment mode of Credit Card / Debit Card / National Electronic Fund Transfer (NEFT) / over the counter (OTC) through any Nationalised / Multi National banks as indicated above. The Earnest money bears no interest. Should my/our tender be accepted I/We agree to pay 7.5% of contract value including EMD towards security deposit for the due fulfilment of the contract.

If this tender be accepted, I/We agree to abide by and fulfil all the terms and provisions of the said conditions of contract annexed or in default thereof forfeit and pay to the Corporation the sum of money mentioned in the said condition without prejudice to any other right of the Corporation.

I/We hereby distinctly and expressly declare and acknowledge that before the submission of this tender, I/We have carefully followed the instructions and I/We have made examination of contract documents and locations where such work is to be done.

I/We distinctly agree that I/We would hereafter make no claim or demand upon the Corporation based upon or arising out of any alleged misunderstanding or misconceptions or mistake on my/our part of the said contract, agreements, stipulations, restrictions and conditions. If upon written information to me/us by the Chief Engineer (Electrical Construction), if we fail to attend the office on the date there-in fixed and if upon intimation being given to me/us by the Chief Engineer (Electrical Construction) of the acceptance of the tender or fail to enter into agreement, I/We agree to the forfeiture of the Earnest Money Deposit for the above work.

Any notice required to be served on me/us shall be served well in advance by post (registered or ordinary) or left at my/our address given.

I/we fully understand the terms and agreements of the contract to be entered into between me/us and the Corporation and the written agreement shall be foundation of the rights of both the parties and the contract shall not be deemed to be complete until an agreement has been signed by me/us and authorized by the proper office authorized to enter into contract by the Corporation.

Date………………………………this day of ………………………………………….2014.

Witness ………………………………….. …………………………………………… ……………………………………………

Agency

ADDRESS:

Occupation:

KARNATAKA POWER CORPORATION LIMITED (A Government of Karnataka Enterprise)

Office of the CHIEF ENGINEER (ELECTRICAL CONSTRUCTION), Karnataka Power Corporation Limited, Kalinadi Hydro Electric Project – I & II AMBIKANAGAR – 581 363 Phone No: 08284-258625, 9448290565

No: LCP1A/HRD/2678 Date: 25-09-2014

NOTICE INVITING SHORT TERM TENDER (TWO COVER SYSTEM) (Through e-procurement portal only)

Sub: Providing Driver services for KPCL project located at Ambikanagar & Ganeshgudi.

The Chief Engineer (Electrical Construction), KPCL Ambikanagar invites for providing Driver services in tenders from the eligible Agencies registered in Karnataka State, who have got adequate financial resources, & experienced Driver personnel. The eight Drivers are required for a minimum period of six months to drive the Heavy/Light vehicle transport and non-transport with badge (bus) and should have valid Heavy Motor License, Badge (Bus) issued from the competent authority.

Sl. Name of work Tender EMD Contract License of No. Processing period contractor fee(nonrefundable) 1 Providing services of The agency Drivers by employing should qualified Heavy motor obtain Valid transport /non- license for transport having the Labour badge (Bus) HMV As per supply under ` 18,500/- O6 license holders, in E-proc. CL(R&A)Act Months shifts. portal Uttara 1.Shift- 8AM to 8 PM (Day) Kannada 2, Shift 8PM to 8AM Dist. Issued (Night) by the Controlling Authority,

02. Instructions regarding e-procurement:

(i) Tender documents may be downloaded from Govt. of Karnataka e- procurement website https://eproc:karnataka.gov.in under login for contractors.

(ii) After login to contractors, please scroll down to the right side bottom to see list of tenders, please click there to find the details of NIT and down load copy of tender. The tender can be downloaded in the portal as per prescribed date and time published in the portal. Only interested agencies who wish to participate should remit on line transaction fee for tender after registering in the portal. The transaction fee is nonrefundable. The blank tender documents can be obtained through e- procurement portal web site www.eproc.karantaka.gov.in

(iii) Tenders must be accompanied by Earnest Money Deposit, which should be paid on line through e-procurement portal using any of the following payment modes through Nationalized/Multi National Banks.

a) Credit card b) Direct debit c) National Electronic Fund Transfer ( NEFT) d) Over the counter (OTC)

(iv) Whenever required, Agency shall furnish the original certificates as mentioned in Para (03) below to the KPCL authorities, failing which their tenders will be disqualified / rejected.

03 Cover – I (Pre-qualifying Requirements)

a) Labour License Registration Certificate of Establishment from Govt. of Karnataka, Department of Labour. Under Contract Labour(R&A) Act & Karnataka rules.

b) PF Registration Certificate issued by the Regional PF commissioner

c) The Declaration of the bidder to provide Drivers Heavy Motor / Light Motor vehicle transport and non-transport with badge HMV License, (Badge -Bus) holders.

d) Certificate of Registration under Sec.69 of Finance Act, 1994 (32 of 1994) i.e. Service Tax Registration Certificate.

e) Income tax Return filed for the preceding two years (FY 2011-12 & 2012-13).

f) Professional Tax Registration Certificate issued by the commercial Tax Officer, GOK.

g) Declaration-1 of the Agency that Agency offer has no conditions.

h) Declaration -2 of the bidder that none of his contracts have been terminated / foreclosed on account of his default / non fulfillment of contractual obligation in KPCL during the last five years.

i) Declaration-3 of the agency: I/We have read the Tender Documents and related matters carefully and diligently and also visited site and Mechanical garage EE(MSP)A and noted the nature of work, understood and accept the full implications of the agreement.

j) Service Tax Declaration by the Agency.

k) Annual average turnover during last two years (i.e., 2012-13 & 2013-14) should not be less than ` 15 Lakhs. In proof of the above, the annual report duly certified by Chartered Accountant should be furnished.

l) E-payment shall be made by direct debit, credit card, NEFT or OTC only through Nationalized / Multi National Banks.

Cover-I shall contain Minimum pre-Qualifying Requirements as mentioned in Para 03 and The Bidder should upload scanned and signed copies of all the documents pertaining to the pre-qualification as mentioned under “pre-qualifying requirements clause”. Whenever required Bidder shall furnish the original certificates to the KPCL authorities, failing which their tenders will be disqualified/rejected.

04 Cover- II (Financial Bid / Price Bid): e-procurement portal.

Tenders must be electronically submitted (On line through internet) through the GOK e-procurement platform www.eproc.karnataka.gov.in only, within the date and time published in e-procurement portal. First cover of tenders will be opened at prescribed time and date in the e-procurement portal.

05 Calendar of Events:

1 Period of Completion 06 calendar months from the date of issue of LOA

2 Date of issue of NIT 29.09.2014 3 Publishing of tender in e- 29.09.2014 Procurement cell. 4 Last date and time for submission 14.10.2014 @16:00Hrs of Technical & financial Bids(Cover I & II) along with EMD 5 Last date and time for 10.10.2014 @16:00Hrs queries/Clarifications 6 Opening of Cover- I 17.10.2014 @ 16:00Hrs

7 Opening of Cover - II (Financial Will be intimated later. Bid) through e-Procurement portal

06 The tender is of two cover system.

a) The Agencies who do not meet the Cover - I qualifying requirement are not eligible for participation

b) The first cover will be opened on as per calendar of events.

c) The Chief Engineer (Electrical Construction) KPCL Ambikanagar will open the first cover and evaluate the tenderer capacity on the basis of criteria specified in the tender notification / tender document and on this basis prepare a list of qualified tenderers.

The second cover containing financial bid of all those tenderers found qualified as per the above pre-qualifying requirement shall be opened by the Chief Engineer (Electrical Construction) KPCL Ambikanagar which will be intimated later.

07 General Terms & Conditions.

1. The Bidder may download from the GOK e-procurement website https:e-proc.karnataka.gov.in under login for contractors.

2. Completed tenders received (two covers) after the due date and time shall not be considered.

3. No extension of tender due date shall be considered on any occasion

4. Tender validity shall be 180 days from the date of opening of second cover (Financial bid).

5. Alternate tender shall not be considered.

6. Conditional tenders are not accepted.

7. Tenders without EMD shall be rejected

8. The successful agencies shall enter into a contract agreement on a non-judicial stamp paper of Rs.200/- (Rupees two hundred only).

9. Income Tax, service charges, and any other applicable taxes etc., as per rules, will be deducted from the bills Payable to the agency.

10. Agency shall make payment of contribution towards PF (both employees and employer) to the authorities concerned at the notified rates. Proof of the same may be furnished every month as per PF rules applicable.

11. Security deposit as prescribed in the contract document will be deducted from the bills payable to the agency.

12. Intending tenderers can have detailed information from the above office during working hours.

13. The right to reject any or all tenders without assigning any reasons is reserved by the Chief Engineer (Electrical Construction). Ambikanagar

14. The rates quoted should be net i.e. including wages of Drivers as per the prevalent minimum wages prescribed by the Government of Karnataka PF, Insurance Coverage under Employees Compensation Act Bonus, EDLI , Gratuity, cost of getting Notified Holidays , Leave gap arrangements, uniform cost, washing allowance, and Overhead charges if any etc. in the Financial / Price Bid.

15. Duration of the contract is 06 months from the Date of L.O.A

16. The successful agency shall deploy the experienced HMV License with Badge (Bus) holding Drivers and preference will be given to SSLC Passed and minimum two years or more experience in heavy vehicle (such as Bus Lorry etc.) driving. Also preference should be given to qualified Land Looser families.

17. The successful agency shall deploy the Drivers as per contract within 7 days from the date of receipt of LOA failing which penalty at Rs.100 (Rupees One hundred) will be levied per day per driver not deployed during the first 7 days. Thereafter, the penalty will be levied @ `Rs.150(Rupees One hundred & fifty) per day per driver If the agency does not deploy the full contingent within 15 days EMD will be forfeited and the contract will be terminated without any further notice. The Duty hours for the shifts shall be as follows:

(1)Day Shift: 8.00AM to 8.00PM.

(2) Night Shift 8.00 PM to 8.00AM

18. The Agency should not sublet the contract. If the Agency found to have sublet the contract, the above contract will be terminated at the risk and cost of the contractor concerned.

19. The Agency shall pay Gross minimum wages to their Drivers under this contract at the rate not less than the minimum wages fixed from time to time by the govt of Karnataka.

20. The Agency should make their own arrangements for providing accommodation to their Drivers. However, at the project locations, based on the availability of Quarters, KPCL will allot Quarters to the Agency at its request and rent there on will be charged as per the KPCL rules in force. But KPCL has no binding / obligation for providing quarters to the Agency, for the accommodation of Drivers

21. 13

i) The agency shall also be responsible and fulfill all statutory obligations under the statutory laws, provisions such as WC /PF etc. in respect of his Driver personnel posted under this contract. If the places mentioned in the Tender (Project area) comes under non implemented area under ES I, in such cases the Agency has to obtain personal Accident Policy for `Rs.1 lakhs for each Driver so deployed. The Agency has to furnish the copy of the personnel Accident Policy of each of their Driver immediately on issue of later of Award.

ii) The agency shall be solely responsible for any sort of compensation payable to the Drivers working under him, during any untoward incidents/accidents/death while on duty/while traveling to the work site etc.

22. The agency should submit the copy of the valid Labour license to engage in the business of Driver supply under Contract Labour(R&A) Act & Karnataka Rules

23. The drivers personnel deployed shall be physically fit and mentally alert. It must be ensured that driver personnel are not alcoholic or habitual drunkard and should be of sound mind.

24. If the Agency fails to execute the agreement / fail to carry out the assigned work satisfactorily, the Corporation has the powers to enter upon and take possession of work and to engage any other firm / Agency to complete the services. Any extra cost incurred by the Company due to such failures on the part of the Agency shall be recovered from EMD, SD, Monthly bills payable, arrears if any subject to a maximum of 7.5% of the contract amount.

25. The successful agency shall produce police verification report in respect of each of the driver proposed to be deployed as per the terms of contract.

26. Workmen Compensation: The agency shall pay compensation to workmen working under them for any death or injury caused during the execution of work as per “Employees Compensation Act” in force, failing which the amount will be deducted from their bills and paid to the injured workman or the family as the case may be. Contractor is solely responsible for any sort of compensation payable to the working under him during any untoward incidents/accidents/death while on duty/while travelling to the work sites. The Karnataka Power Corporation limited will not be responsible for any of the unauthorized acts and/or liable for any damage/injury sustained by drivers or other employees of the agency in the course of their work /duty or during travel in and around the office and plant premises and outside while on duty. All the medical expenditures must be paid by the agency only. The Karnataka Power Corporation Limited (company) shall not be held responsible or called upon to make good any losses/costs incurred by 14

agency, on account of factors beyond their control such as rain, earthquake, lightening, and other natural phenomena, legal implications, etc., or for any reason whatsoever. Under the contract the contractor/agency shall be totally responsible for all loss/damage to the personnel. . The personnel Accidental policy shall cover the contactor against claims for injury, disability, deceases or death of his employees.

27. Payment procedure and paying authority:

The paying authority for this contract shall be Assistant General Manager (Finance) Kali-1, KPCL, Ambikanagar, Uttara Kannada Dist. Karnataka.

On the first day of every month, the agency should prepare the service bills, of providing drivers services for Ambikanagar and Ganeshgudi and submit the same to the Executive Engineer (MSP)Ambikanagar, KPCL. After certification, the bills along with connected documents shall be sent to Assistant General Manager(Finance) Kali-1, KPCL, Ambikanagar by EE(MSP)A before 6th of every month. The copy of the above documents may please be made available to the concerned officers. The present prevailing rate of service tax is 12.36%. Actual service tax at the time of invoicing as notified by GOI will be applicable after the issue of work Order and during the currency of the contract

28. The Agency shall make monthly wage payment along with washing allowance by way of A/c. payee cheque to each driver engaged for KPCL before 10th of every month without waiting for KPCL payments & produce the proof of the same to the EE(MSP)A KPCL every month without fail.

Chief Engineer (Electrical Construction) Karnataka Power Corporation Limited Ambikanagar- 581 363

Cc: Deputy Secretary, state Tender Bulletin Officer, Energy Department, GOK, M.S Building, Bengaluru-01 MD – for kind information TD/FD/D(HR)– for kind information. ED(H)/ED(BTPS)/ED(T) – for kind information. District Bulletin Officer, Deputy Commissioner, Karwar – with request to publish in district tender bulletin. GM (A&HR)/GM (CA & CS)/ GM (F & A)/GM(IA)/CCEK GM(CC) – for information with request to publish the notification in newspapers., SE(CSD) – for information with request to display the NIT and tender notification in KPCL website. AGM(F)K1/AGM(F)G

KARNATAKA POWER CORPORATION LIMITED (A Government of Karnataka Undertaking)

TENDER DOCUMENT FOR PROVIDING DRIVERS FOR KPCL PROJECT LOCATED AT AMBIKANAGAR AND GANESHGUDIFOR A PERIOD OF 6 MONTHS 2014-15

COVER – II (FINANCIAL / PRICE BID)

Office of the Chief Engineer (Electrical Construction) Karnataka Power Corporation Limited Ambikanagar, Haliyal Taluk Uttara Kannada District. Phone No. 08284-258625 FAX: 08284-258615 Mob: 9448290565 E-mail: [email protected]

KARNATAKA POWER CORPORATION LIMITED

FINANCIAL / PRICE BID

PROVIDING DRIVERS FOR KPCL PROJECT LOCATED AT AMBIKANAGAR & GANESHGUDI FOR A APERIOD OF SIX MONTHS

AMOUNT QTY SL. RATE (Rupees) (Total for 8 DESCRIPTION UNIT (NOS) NO Drivers) FIGURES(`) WORDS 1 Providing Drivers by employing qualified Heavy motor license PER transport /non-transport having DRIVER badge (Bus) HMV license to be PER deployed as per tender MONTH notification and tender stipulation. In shifts 1. Gen Shift.8AM to 8PM 2. Night Shift 8PM to 8AM 08 (Shift arrangements will be done among 8 drivers by the KPCL)

TOTAL NO OF DRIVERS 08 FOR 6 MONTHS

NOTE: 1. Contractor has to quote net rate for deploying drivers, round the clock. (Rates quoted should be net i.e. including wages of drivers as per the prevalent minimum wages prescribed by the Government of Karnataka/ service tax, professional tax, house rent, washing allowance, cost of providing, alternative arrangements during leave period Gratuity, PF, ESI, Bonus, EDLI , cost of getting Character & Antecedent certificate from the Police Authority, & other statutory requirements, Administration & service charges, provision for weekly off and GOK Notified Holidays and Overheads etc. complete , Price Bid).

1. TOTAL NET AMOUNT FOR 6 MONTHS `______(i.e. Rate per driver/month X 8Drivers X 6 Months) In words ` ______

CONTRACTOR/AGENCY