AGENDA GEARY COUNTY UNIFIED SCHOOLS Junction City, Kansas

AGENDA

GEARY COUNTY UNIFIED SCHOOLS Junction City, Kansas

DISTRICT MISSION Preparing today’s students for tomorrow’s world.

REGULAR BOARD OF EDUCATION MEETING

Mary E. Devin Center for Education Support Monday, July 2, 2018 5:30 pm

NOTICE: INFORMATION REFERRED TO IN OPEN MEETING WILL BE PUBLIC INFORMATION………

I. Call the Meeting to Order.……………...President Tom Brungardt II. Roll Call………………….………….Clerk of the Board Tina Kausler III. Pledge of Allegiance……………….……President Tom Brungardt IV. Public Comment Reminder……………..President Tom Brungardt V. Approval of the Agenda……...... President Tom Brungardt VI. Election of the 2018-2019 Board of Education President VII. Election of the 2018-2019 Board of Education Vice President VIII. Approval of the Consent Agenda………………..…..President A. Approval of the Minutes of the June 4, June 25 and June 27, 2018 Board of Education Meetings (Hudson) B. Approval of the Treasurer’s Report and End of the Year Petty Cash Report (Fredricks) C. Approval of the Budget Report (Fredricks) D. Authorize Application and Designate Authorized Representatives for Federal Impact Aid (Hudson) E. Consider Resolution to Establish Home Rule by Board of Education (Hudson) F. Consideration of Waiver of Generally Accepted Accounting Principles and Fixed Asset Accounting (Hudson) G. Consider Resolution to Establish Petty Cash Fund (Hudson) H. Consider Resolutions to Establish Activity Funds (Hudson) I. Consider Resolution for Rescinding Policy Statement Found in Board Minutes (Hudson) J. Consider Resolution to Adopt Board Policies (Hudson)

Board of Education Agenda July 2, 2018 Page 2

K. Designation of School Attorney (Hudson) L. Renew On-Call Architectural and Engineering Services with SJCF Architecture (Wild) / Goal 4: Obj 4.1 M. Designation for Depositories for School District Funds (Fredricks) N. Designation of Authorized Representatives for School Programs (Hudson) O. Designation of Official District Newspaper (Hudson) P. Consider Adopting Hour Calendar for 2018-2019 (Hudson) Q. Consider Approval of 2018-2019 Mileage Allowance (Fredricks) R. Consider Approval of Substitute Teacher Wages (Manley) S. Consider Approval of Copy Fees (Hudson) T. Personnel Report (Manley) U. Consider Requests to Receive Gifts, Requests to Apply for a Grant and Request to Accept a Grant (Hudson) V. Consider Hoover, Bachman and Associates, Inc. Agreements (Downs) W. Approval of Bills (if any) (Fredricks) IX. Comments from the Public X. General Remarks from Board of Education Members & Superintendent XI. Action Items (Superintendent) A. Superintendent Search Companies (Brungardt) / Goal 2; Obj. 2.2 & Goal 3; Obj. 3.1 B. Approve the Revised USD 475 / JCPD School Resource Officer Service Agreement (Wild) / Goal: 6, Obj: 6.2 C. Contract Renewal for District Waste Removal Services (Wild) / Goals: 4 & 6: Objs 4.1 & 6.2 D. Update Board Policies JCE, JGEC and KN (Manley) / Goal 2; Obj. 2.4 E. Change Board Policies District Compliance Coordinator (Manley) / Goal 2; Obj. 2.4 F. Consider Employee Handbooks (Manley)/Goal 3; Obj. 3.2 G. Approve JCHS Guidebook (Sparks) / Goal 2; Obj. 2.1 H. Approve OCR Resolution (Sparks) / Goal 2; Obj. 2.4 I. KAGAN Professional Learning (Hudson)/Goal 3: Obj. 3.4 J. Approval of the Kansas Department of Education Annual Audit Report (Fredricks) / Goal 4; Obj. 4.2 & 4.4 K. Consideration of All Classified Staff and Administrative Salaries for the 2018-2019 School Year (Manley) / Goal 4; Obj. 4.2 L. Approval of Six Year Plan Technology Overview (DeArmond) / Goal 4; Obj. 4.3 M. Approval of Board of Education Meeting Dates for 2018-2019 (Hudson) / Goal 2; Obj. 2.1 Board of Education Agenda July 2, 2018 Page 3

N. Approve State of Kansas School Safety & Security Grant Program Application (Wild) / Goal: 6: Obj 6.2 XII. General Remarks from Board of Education Members & Superintendent XIII. Executive Session to Discuss Negotiations XIV. Return to Open Session XV. Executive Session to Discuss Non-Elected Personnel XVI. Return to Open Session XVII. Adjournment

NEXT BOARD OF EDUCATION MEETING MONDAY, AUGUST 6, 2018 5:30 P.M. Mary E. Devin Center for Education Support (PENDING BOARD OF EDUCATION APPROVAL OF 2018-2019 MEETING DATES)

NEXT SPECIAL BOARD OF EDUCATION MEETING MONDAY, AUGUST 20, 2018 5:30 P.M. Mary E. Devin Center for Education Support AGENDA

GEARY COUNTY UNIFIED SCHOOLS Junction City, Kansas

DISTRICT MISSION Preparing today’s students for tomorrow’s world.

REGULAR BOARD OF EDUCATION MEETING

Mary E. Devin Center for Education Support Monday, July 2, 2018 5:30 pm

NOTICE: INFORMATION REFERRED TO IN OPEN MEETING WILL BE PUBLIC INFORMATION………

I. Call the Meeting to Order.……………...President Tom Brungardt

II. Roll Call………………….………….Clerk of the Board Tina Kausler

III. Pledge of Allegiance……………….……President Tom Brungardt

IV. Public Comment Reminder……………..President Tom Brungardt

Commentary:

If you would like to make a public comment during today’s meeting please fill out the public comment form located on the sign in table and give it to Tina Kausler.

V. Approval of the Agenda……...... President Tom Brungardt

• motion required

VI. Election of the 2018-2019 Board of Education President…..President Tom Brungardt

• Board members will be given the opportunity to submit a nomination

• motion required

Board of Education Agenda July 2, 2018 Page 2

VII. Election of the 2018-2019 Board of Education Vice President

• President presiding

• motion required

VIII. Approval of the Consent Agenda………………..…..President

A. Approval of the Minutes of the June 4, June 25 and June 27, 2018 Board of Education Meetings (Hudson)

Copies of the minutes are attached (here) for June 4th, (here) for June 25th, and (here) for June 27th.

It is recommended that the minutes of the June 4, 2018, June 25, 2018 and June 27, 2018 meetings be approved.

B. Approval of the Treasurer’s Report and End of the Year Petty Cash Report (Fredricks)

A copy of the Treasurer’s Report for the month ending May 31, 2018 is attached (here). The Petty Cash Fund Report for fiscal year 2018 is attached (here) In August, Board Members will receive the treasurer’s end of the year report for 2017-2018.

It is recommended that the Treasurer’s Report and the End of the Year Petty Cash Report are approved as presented.

C. Approval of the Budget Report (Fredricks)

Commentary:

A copy of the Budget Report is attached (here).

It is recommended that the Budget Report be approved as presented.

D. Authorize Application and Designate Authorized Representatives for Federal Impact Aid (Hudson)

Commentary:

Board of Education Agenda July 2, 2018 Page 3

The application process for Title VIII Section 8003 funds (formerly PL 874) requires that the Board of Education take action authorizing the filing of the application.

It is recommended that the Board of Education authorize the filing of an application for Title VIII Section 8003 funds for the 2018-2019 school year and that Dr. Beth Hudson and Ardena Carlyon be designated as the authorized representatives for this program.

E. Consider Resolution to Establish Home Rule by Board of Education (Hudson)

Commentary:

Under Board Policy A: District Authority it is necessary for the Board to adopt the resolution #2019-1 attached (here) each year announcing its intent to use that authority.

It is recommended that the Board approve the Resolution #2019-1 to Establish Home Rule as presented for the 2018-2019 school year.

F. Consideration of Waiver of Generally Accepted Accounting Principles and Fixed Asset Accounting (Hudson)

Commentary:

Pursuant to KSA 75-1120a ( c ) (1), USD 475 may waive requirements of “generally accepted accounting principles”, prescribed financial statements and general fixed asset accounting for fiscal year ending June 30, 2019 if the Board adopts the resolution #2019-2 attached (here).

It is recommended that the Board authorize the resolution #2019-2 which waives generally accepted accounting principles and fixed asset accounting for the 2019 budget year.

G. Consider Resolution to Establish Petty Cash Fund (Hudson)

Commentary:

Kansas Statute requires that the Board of Education establish a petty cash fund. The resolution #2019-4 is attached (here). Board of Education Agenda July 2, 2018 Page 4

It is recommended that the Board approve the Resolution #2019-4 to Establish Petty Cash Fund as presented for the 2017-2018 school year.

H. Consider Resolutions to Establish Activity Funds (Hudson)

Commentary:

Kansas Statue requires that the Board of Education establish an activity fund. The resolutions #2019-5 through #2019-24 are attached (here).

It is recommended that the Board approve the Resolutions #2019-5 through #2019-24 to Establish Activity Funds as presented for the 2018- 2019 school year.

I. Consider Resolution for Rescinding Policy Statement Found in Board Minutes (Hudson)

Commentary:

Kansas Statue requires that the Board of Education establish a resolution to rescind policy statement found in the board minutes. The resolution #2019-25 is attached on (here).

It is recommended that the Board approve the Resolution #2019-25 for Rescinding Policy Statements Found in Board Minutes.

J. Consider Resolution to Adopt Board Policies (Hudson)

Commentary:

Kansas Statue requires that the Board of Education establish a resolution to adopt new board polices. The resolution #2019-26 is attached (here).

It is recommended that the Board approve the Resolution #2019-26 for adopting board policies.

Board of Education Agenda July 2, 2018 Page 5

K. Designation of School Attorney (Hudson)

Commentary:

It is recommended that Mark Edwards of the law firm of Hoover, Schermerhorn, Edwards, Pinaire and Rombold be designated as legal counsel for the Board of Education and USD 475 for the 2018-2019 school year.

L. Renew On-Call Architectural and Engineering Services with SJCF Architecture (Wild) / Goal 4: Obj 4.1

Commentary:

USD 475 contracts with Schafer Johnson Cox Frey (SJCF) for on-call architectural services. The current contract AIA B101 for on-call architectural / engineering services is due for annual renewal. A memo from David Wild and a fee schedule are attached (here).

SJCF proposed fees remain unchanged from the 2017-2018 academic year. Projects exceeding $250K are billed on a sliding scale percentage basis while those under $250K are billed at an hourly rate by professional discipline.

Retention of SJCF will ensure continuity of performance and institutional knowledge during construction of the new Junction City High School and programs cited in the District Master Plan.

Staff recommends the Board accept the SJCF On-Call Architectural services fee schedule for the 2018-19 school year.

M. Designation for Depositories for School District Funds (Fredricks)

Commentary:

KSA 9-1401 requires Boards of Education to annually designate the depositories for school funds.

The following financial institutions are designated as eligible depositories of public money belonging to and under control of the Board of Education for 2018-2019:

Board of Education Agenda July 2, 2018 Page 6

Central National Bank Armed Forces Bank Exchange Bank Landmark Bank Intrust Bank Kansas State Bank Sunflower Bank Millennium Bank

Central National Bank is the location of the district’s operating account. Sunflower Bank is the location for the Bond Proceeds account.

It is recommended that depositories be designated as presented.

N. Designation of Authorized Representatives for School Programs (Hudson)

Commentary:

It is prudent to designate authorized representatives and hearing officers for special school district programs. The 2018-2019 Designation of Authorized Representatives for School Programs is attached (here).

It is recommended that the authorized representatives be appointed as presented.

O. Designation of Official District Newspaper (Hudson)

Commentary:

It is recommended that the Daily Union be designated as the official district newspaper for publication of school notices for the 2018-2019 school year.

P. Consider Adopting Hour Calendar for 2018-2019 (Hudson)

Kansas Statue requires that the Board adopt the school hour and calendar.

It is recommended that the Board adopt the 1,116 hour calendar and the school calendar for the 2018-2019 school year.

Board of Education Agenda July 2, 2018 Page 7

Q. Consider Approval of 2018-2019 Mileage Allowance (Fredricks)

Commentary:

Geary County USD 475 will reimburse the employee for business usage of personal vehicles at the rate established by the Board of Education. This rate will continue to be .545 cents. We will review again when GSA puts out new rates in October 2018.

It is recommended that the Board adopt the mileage rate for 2018-2019 at .545 cents per mile.

R. Consider Approval of Substitute Teacher Wages (Manley)

Commentary:

Geary County USD 475 will reimburse substitute teacher wages at the rates listed in the attached document (here).

It is recommended that the Board adopt the substitute teacher wages as provided for the 2018-2019 school year.

S. Consider Approval of Copy Fees (Hudson)

Commentary:

Board Policy CN-Records states that the board shall annually set a fee for copies of the records. Revenue from the copying will be deposited in the district’s general fund. Advance payment of the expense of copying open records shall be borne by the individual requesting the copy, with the approval of the district’s official custodian.

It is recommended that you the Board approve a fee of ten (10) cents per copy of records for 2018-2019.

T. Personnel Report (Manley)

Commentary:

Employments: The list attached (here) contains the names of administrators hired with letter of intent for the 2018-2019 school year and certified personnel hired with letter of intent for the 2018-2019 school year. Board of Education Agenda July 2, 2018 Page 8

The list attached (here) contains the names of classified personnel hired for the 2017-2018 school year.

Resignations: The list attached (here) contains the names of certified personnel resigning at the end of the 2017-2018 school year.

The list attached (here) contains the names of classified personnel resignations/terminations/retired for the 2017-2018 school year.

It is recommended that the Personnel Report be approved as presented.

U. Consider Requests to Receive Gifts, Requests to Apply for a Grant and Request to Accept a Grant (Hudson)

Commentary:

A list of requests to receive gifts and a list of requests to accept a grant that were submitted this month are attached (here) for different programs and schools in our district.

Staff recommends approval of the requests to receive a gift, request to apply for a grant and request to accept a grant.

V. Consider Hoover, Bachman and Associates, Inc. Agreements (Downs)

Commentary:

Staff recommends that the Board approve the agreements attached (here) between the Infant Toddler Services and USD 475 and Hoover, Bachman and Associates, Inc. for physical therapy, occupational therapy and speech language pathology to serve the special education students of USD 475 for the 2018-2019 school year.

W. Approval of Bills (if any) (Fredricks)

Since bills were approved on June 27th the list is short. If there are bills to be paid they will be provided at the meeting.

• motion required to approve consent agenda items

Board of Education Agenda July 2, 2018 Page 9

IX. Comments from the Public

• no motion required

X. General Remarks from Board of Education Members & Superintendent

Commentary:

This item provides an opportunity for general observations from Board Members regarding the state of the Geary County School District.

• no motion required

XI. Action Items (Superintendent)

A. Superintendent Search Companies (Brungardt) / Goal 2; Obj. 2.2 & Goal 3; Obj. 3.1

Commentary:

Last month Board members heard proposals from Mr. Destry Brown from McPherson & Jacobson, L.L.C. and Dr. Bill Newman from Ray and Associates, Inc. about superintendent searches.

It was voted to postpone the action on choosing a company for the superintendent search until the July meeting.

The Board may decide to take action on choosing a company for the superintendent search.

• motion required

B. Approve the Revised USD 475 / JCPD School Resource Officer Service Agreement (Wild) / Goal: 6, Obj: 6.2

Commentary:

USD 475 currently has an agreement in place with the Junction City Police Department to assign two Police Officers to work in District schools as resource officers (10 month per year agreement). A memo from David Wild is attached (here) and the proposed agreement is attached (here). Board of Education Agenda July 2, 2018 Page 10

In this new agreement, USD 475 will pay for three SROs for 10 months in fiscal year 2019 and four (4) SROs for ten months in fiscal years 20 through 23.

USD 475 will compensate the City of Junction City $6K per month for each SRO for a total FY19 expense of $180K. Subsequent performance periods will be paid at the same rate per SRO with adjustment made in accordance with the June Bureau of Labor Statistics Consumer Price Index.

Staff recommends that the BOE grant BOE president approval to execute the revised agreement pending its approval by the Junction City Commission—expected in July 2018.

• motion required

C. Contract Renewal for District Waste Removal Services (Wild) / Goals: 4 & 6: Objs 4.1 & 6.2

Commentary:

USD 475 currently has a 5-Year service contract agreement for Waste Removal Services at multiple locations in Junction City, Fort Riley, Milford and Grandview Plaza. The service contract agreement was issued July 1, 2013 and expired on June 30, 2018. A memo and bid matrix are attached (here).

Services have been re-competed for a base period of one-year with four (4) option years. On May 31, 2018, Invitation For Bid (IFB) 18-04 was issued to three (3) local vendors and also posted on the district website. The low responsive bidder submitted a bid total amount of $413,015.09 for a period of five (5) years with a 3% increase on the out years. Overall, the low responsive bid was 11.8% below the current year pricing.

Staff recommends contract award to Waste Management of KS, Inc., for District waste removal services for a base period of one-year, with options to exercise four (4) one-year options.

• motion required

Board of Education Agenda July 2, 2018 Page 11

D. Update Board Policies JCE, JGEC and KN (Manley) / Goal 2; Obj. 2.4

Commentary:

Board Policy JCE, JGEC, and KN changes needed to comply with an OCR Resolution Agreement. A copy of the updated policies are attached (here).

Staff recommends that the Board approve the changes to Policies JCE, JGEC and KN.

E. Change Board Policies District Compliance Coordinator (Manley) / Goal 2; Obj. 2.4

Commentary:

Board Polices GAAB, GAAC, GAACA and JCE have the Chief Operations Officer listed as the District Compliance Coordinator. This needs to be changed to the Executive Director of Personnel Services. A copy of those policies with the changes marked are attached (here).

Staff recommends that the Board approve to change the District Compliance Coordinator on policies on GAAB, GAAC, GAACA and JCE to the Executive Director of Personnel.

• motion required

F. Consider Employee Handbooks (Manley) / Goal 3; Obj. 3.2

Commentary:

The following handbooks are attached for Board approval – (Classified Handbook), (Certified Handbook) and the (Administrative Handbook).

Staff recommends that the Board approve the Classified, Certified and Administrative Handbooks to be printed and distributed for the 2018- 2019 school year.

• motion required

Board of Education Agenda July 2, 2018 Page 12

G. Approve JCHS Guidebook (Sparks) / Goal 2; Obj. 2.1

Commentary:

The JCHS guidebook was brought to the Board last month for review. A copy is attached (here).

Staff recommends that the Board approve the JCHS guidebook to be printed and distributed for the 2018-2019 school year.

• motion required

H. Approve OCR Resolution (Sparks) / Goal 2; Obj. 2.4

Commentary:

The U.S. Department of Education, Office for Civil Rights (OCR), and the Geary County Schools USD 475 enter into this agreement to resolve an allegation in a complaint. This agreement does not constitute an admission of liability, noncompliant, or wrongdoing by the District. The District A copy of a Resolution Agreement for OCR Docket Number 7161154 is attached (here).

Staff recommends that the Board approve Resolution Agreement for OCR Docket Number 7161154.

• motion required

I. KAGAN Professional Learning (Hudson)/Goal 3: Obj. 3.4

Commentary:

Kagan Professional Learning instruction is offered to support cooperative learning, brain-friendly instruction, multiple intelligences, differentiated instruction, Win-Win Discipline, and classroom management. It is offered to new teachers in their first three years of teaching to support the New Teacher University (NTU) and other staff are invited to participate as space allows. The annual cost will be $19,453 (compared to $21,493 last school year.) A copy of the agreements are attached (here), (here) and (here).

Board of Education Agenda July 2, 2018 Page 13

Staff recommends that the Board approve the KAGAN Professional Learning in the amount of $19,453.

• motion required

J. Approval of the Kansas Department of Education Annual Audit Report (Fredricks) / Goal 4; Obj. 4.2 & 4.4

Commentary:

Kansas Department of Education audits Geary County USD 475 enrollment annually to determine the actual amount of state aid to provide to USD 475 each fiscal year. The auditors review the base aid count and each type of weighting’s full time equivalent to determine the district met the KSDE’s funding criteria. A memo from Marilee Fredricks and documentation are attached (here).

Marilee Fredricks will review the audit findings with the Board.

Staff recommends that the Board approve the KSDE fiscal year 2016- 2017 Special Education and 2017-2018 Enrollment Audit Report.

• motion required

K. Consideration of All Classified Staff and Administrative Salaries for the 2018-2019 School Year (Manley) / Goal 4; Obj. 4.2

Commentary:

Staff recommends that the 2018-2019 salaries be approved as presented.

* 1 year of movement with an additional 3% on the base salary for classified employees.

*A 3% average increase in the salary package for administrators returning to their positions.

• motion required

Board of Education Agenda July 2, 2018 Page 14

L. Approval of Six Year Plan Technology Overview (DeArmond) / Goal 4; Obj. 4.3

Commentary:

The Board has tasked the Business and Technology departments to create and maintain a six year plan. For Technology, this plan maintains our 1:1 computer initiative where every student 3-12 received a tablet computer for academic use and the required supportive technologies. A memo from Karl DeArmond is attached (here).

Over the last 12 months the Technology staff has made some very significant modifications to the six year plan budget. There is no new cost for this initiative.

Staff recommends that the Board approve the six year technology plan as attached.

• motion required

M. Approval of Board of Education Meeting Dates for 2018-2019 (Hudson) / Goal 2; Obj. 2.1

Commentary:

KASB recommends Boards of Education establish meeting dates by approving the resolution #2019-3 attached (here).

It is recommended that the resolution #2019-3 listing Regular and Additional (if needed) Board meeting dates and times be approved as presented.

• motion required

N. Approve State of Kansas School Safety & Security Grant Program Application (Wild) / Goal: 6: Obj 6.2

Commentary:

The Kansas Legislature appropriated $5M in matching funds for School safety and Security grants. USD 475 submitted a timely application for Board of Education Agenda July 2, 2018 Page 15

funds. See memorandum from Scott Clark (here) and a copy of the grant application (here).

Grants received by Districts must be matched with local funds and meet standards defined by the legislature. The USD 475 application includes funds for: Secured entrances w/ video conferencing; metal detection devices; HVAC emergency shut down devices; Digital radio enhancements; and, Safe Defend Systems. Total grant, if approved by the BOE and accepted by the State, is $213.9K with another $213.9K match from the District for a total of $427.8K.

Staff recommends the BOE approve the grant application timely submitted to the State of Kansas Department of Education for a School Safety and Security grant.

• motion required

XII. General Remarks from Board of Education Members & Superintendent

Commentary:

This item provides an opportunity for general observations from Board Members regarding the state of the Geary County School District.

• no motion required

XIII. Executive Session to Discuss Negotiations

Commentary:

Suggested motion: “It is moved that the Board of Education recess to Executive Session to discuss negotiations pursuant to exception for employer-employee negotiations under Kansas Open Meeting Act, and the open meeting will resume in the board room at ____ pm.

The following people are invited to attend the Executive Session – Dr. Beth Hudson and Mona Manley

• motion required

Board of Education Agenda July 2, 2018 Page 16

XIV. Return to Open Session

• motion required

XV. Executive Session to Discuss Non-Elected Personnel

Commentary:

Suggested motion: “It is moved that the Board of Education recess to Executive Session to discuss an individual employee’s performance pursuant to non-elected personnel exception under Kansas Open Meeting Act, and the open meeting will resume in the board room at ____ pm.

The following people are invited to attend the Executive Session – Dr. Beth Hudson and Mark Edwards

• motion required

XVI. Return to Open Session

• motion required

XVII. Adjournment

• motion required

NEXT BOARD OF EDUCATION MEETING MONDAY, AUGUST 6, 2018 5:30 P.M. Mary E. Devin Center for Education Support (PENDING BOARD OF EDUCATION APPROVAL OF 2018-2019 MEETING DATES)

NEXT SPECIAL BOARD OF EDUCATION MEETING MONDAY, AUGUST 20, 2018 5:30 P.M. Mary E. Devin Center for Education Support June 4, 2018

Regular Board Meeting Mary E Devin Center Geary County USD No. 475 for Education Support

Board Members Present: Board Members Absent: LaDonna Junghans Tom Brungardt Anwar Khoury Rina Neal Sarah Talley David Walker

Fort Riley Representative Present: Fort Riley Representative Absent: CSM Bristow

The Board of Education met in regular session on June 4, 2018. President Tom Brungardt called the meeting to order at 5:30 p.m.

Pledge of Allegiance Mr. Brungardt invited the board and public to join him in the pledge of allegiance.

Public Comment Reminder Mr. Brungardt reminded anyone that wanted to make a public comment today to fill out the form and hand it to Tina Kausler.

Approval of the Agenda Tom Brungardt moved two discussion items, Declaration of Thanks to the Geary County Community for the Successful Project Graduation and the Academic Recognition immediately following the celebrations.

Motion made by Anwar Khoury, seconded by LaDonna Junghans to approve the agenda as amended. Motion carried 6-0.

Approval of Consent Agenda Motion made by LaDonna Junghans, seconded by Rina Neal to approve the consent agenda items as presented. Motion carried 6-0.

Consent agenda included the following items:

Approval of Minutes of May 8, 2018 regular meeting and the May 21, 2018 special meeting.

Approval of Treasurer’s Report

Board of Education Meeting Minutes June 4, 2018 Page 2

Approval of the Budget Report

Approval of Personnel Report

Employments:

ADMINISTRATORS HIRED WITH LETTER OF INTENT FOR THE 2018-2019 SCHOOL YEAR Kristy Walter Assistant Principal – Junction City Middle School Nathan Downs Exec. Director of Special Education – Devin Center

CERTIFIED PERSONNEL HIRED WITH LETTER OF INTENT FOR THE 2018-2019 Aubree Rariden Early Childhood SPED Early Childhood Center Evan Goehl SPEDTeacher Teacher Junction City Middle Sarah Eckstein Social Worker SchoolSZ, FE, & MI Elem. Schools Samuel Swoyer ELA Teacher Junction City High School Amanda Conrade Orchestra Instructor Fort Riley Middle School Kelsie Weyer Grade 2 Teacher Seitz Elementary School Lindsay Hoff Grade 4 Teacher Seitz Elementary School Karesha Burgess Science Junction City High School Jeffrey Hicks Science Freshman Success Christina Rankin SPED Teacher FreshmaAcademyn Success Samantha Habel Kindergarten GrandviewAcademy Elementary Emilia Mendiola- Gr. 6 Science SchoolJunction City Middle JamesWalsh Webb Mathematics FreshmanSchool Success Jair Holguin-Ruiz Band/Vocal Music JunctionAcademy City Middle Madison Johnson Grade 1 Teacher SchoolWestwood Elementary Lorrie Durbin Mathematics JunctionSchool City High School Kami Johnson ELA Teacher Freshman Success Kate Martell Social Work TBDAcademy

HEAD COACH HIRED FOR THE 2018-2019 SCHOOL YEAR Brian Sturges Boys/Girls Golf Junction City High School

CLASSIFIED PERSONNEL HIRED FOR THE 2017-2018 SCHOOL YEAR Mason Perez Devin Center Summer IT Imaging Specialist Kaileigh Solis Devin Center Summer IT Imaging Specialist Tyler Conrad Devin Center Summer IT Imaging Specialist

CERTIFIED PERSONNEL RESIGNING AT THE END OF THE 2017-2018 SY Elizabeth Meagher Grade 1 Teacher Morris Hill Elementary School Shanae Porter Library Media/Title I Tutor Grandview Elementary Nate Cunningham Art Teacher JunctionSchool City Middle School Kristin Brengle Kindergarten Teacher Grandview Elementary Michelle Page RN-School Nurse WestwoodSchool Elementary Erin Redeker Spanish Teacher JunctionSchool City High School Board of Education Meeting Minutes June 4, 2018 Page 3

Elizabeth Landry Mathematics Teache Freshman Success Academy Shanda Montgomery Gr. 7 SPED Teacher Junction City Middle School Joel Garver AV Production/Comm Tech Junction City High School Karyn Schafer Instrumental Music Fort Riley Middle School Carlita Pederson Vocal Music Franklin Elementary School Steffani Kohls Success 101/Communications Freshman Success Academy Jessica McNally Social Studies/World Cultures Fort Riley Middle School Kim Zimmerman Science Junction City Middle School Mark Dietzler Mathematics Junction City Middle School

CERTIFIED PERSONNEL RETIRING AT THE END OF THE 2017-2018 SY Curtis Gray Social Studies Junction City Middle School Linda Powers Communications Freshman Success Academy

CERTIFIED PERSONNEL RESCINDING A LETTER OF INTENT FOR THE 2018-2019 Amanda Glotzbach Mathematic Junction City High School

CLASSIFIED PERSONNEL RESIGNATIONS/TERMINATIONS/RETIRED FOR THE 2017-2018 SCHOOL YEAR Francais Marie Dris Jefferson Elementary Paraprofessional/Teacher Asst/ Lunchroom/Playground Aide Walenda Nieves Medina Ware Elementary Cook Sarah Clary Seitz Elementary Paraprofessional Erin Gipson Eisenhower Elementary ARC Paraprofessional Kim Lanning Fort Riley Elementary Lunchroom/Playground Aide Billy Nguyen Fort Riley Middle School Paraprofessional Doris Steffens (R) Lincoln Elementary Library Clerk Jasmine Pittman Ware Elementary Lunchroom/Playground Aide Yadira Atiles Morris Hill Elementary Lunchroom/Playground Aide Bambi Benjamin Seitz Elementary ARC Paraprofessional Baylee Brandmahl Fort Riley Middle School AVID Tutor Caroline Brumant Seitz Elementary Paraprofessional Bonnie Congdon Fort Riley Middle School PE Aide Delores Daniels Seitz Elementary Lunchroom/Playground Aide Lorrie Durbin Junction City High School/CAC AVID Tutor Andrew Entsminger Westwood Elementary Student Support Monitor Karen Erichsen (R) Central Kitchen Cook Ashley Fernandez Seitz Elementary Library Clerk/Teacher Asst Robin Finley Fort Riley Elementary Paraprofessional Kimberly Gimble Ware Elementary Library Clerk Christina Hernandez-Medina JC Middle School ELL Aide Carlene Israel JCHS/CAC Instrumental Music Aide Christine Johnson Devin Center Marketing & Media Relation Coord Susan Kidd Sheridan Elementary Paraprofessional Valencia Kirk Fort Riley Elementary Paraprofessional Breanne Kruse Fort Riley Middle School AVID Tutor Deborah Kruzic Seitz Elementary Title 1 Academic Aide Board of Education Meeting Minutes June 4, 2018 Page 4

Katherina McFann Washington Elementary Paraprofessional Mariecheliz Mendez Washington Elementary ELL Aide Elly Miller Lincoln Elementary Paraprofessional Marta Morales Washington Elementary Lunch/Playground Aide Donna Persinger Seitz Elementary Paraprofessional Maria Sharp Westwood Elementary Paraprofessional Annalie Savon Westwood Elementary ELL Aide Brittany Shryock Fort Riley Middle School FLS Paraprofessional Jennifer Velez Ware Elementary ELL Aide Tracy Wallace Early Childhood Center Early Childhood Para Yvonne Walter Fort Riley Elementary Paraprofessional Kayla James Morris Hill Elementary Early Childhood Para Emma Carrasquero-Bryant Fort Riley Middle School Library Clerk Casey Chastain Seitz Elementary Paraprofessional Gabriela Robles (T) Ware Elementary ELL Aide Paula Samayoa Ware Elementary ELL Aide Jennifer Ward Ware Elementary Paraprofessional Tanya Thurn Ware Elementary Paraprofessional Miranda Montgomery Ware Elementary Lunch/Playground Aide Gladinell Fuentes Nevarez Junction City High School/CAC ELL Aide Jasmari McIntosh Washington Elementary ELL Aide Kathy Bradshaw (T) Early Childhood Center Early Childhood Para Robin Marsh (T) Sheridan Elementary Paraprofessional Karla Colon Lebron Ware Elementary Cook Rachael Zabokrtsky JCMS FLS Paraprofessional Johanna Seaberry Early Childhood Center Early Childhood Para Charles Winchester JCHSl/CAC Hall Monitor Luciene Dantas Coelho Morris Hill Elementary ELL Aide Amanda Peterson Junction City Middle School, Hearing Impaired Para Lincoln Elementary, Junction City High School/CAC Samantha Habel Grandview Elementary Paraprofessional/Teacher Assistant (took a teaching position)

T = Terminated R = Retiring E = Job Eliminated D = Deceased

Consider Requests to Receive Gifts, Requests to Apply for a Grant and Request to Accept a Grant Approved of the requests to receive a gift, requests to apply for a grant and/or request to accept a grant.

Designation of Authorized Agent Approved David Wild, Chief Operations Officer, for USD 475, to serve as USD 475’s designated agent for all matters relating to the sale of the property and house located at 1767 14th St Pl in Junction City.

Board of Education Meeting Minutes June 4, 2018 Page 5

Renewal of the USD 475 Facility Use Procedures and Fees Approved that the facility use procedures and fees for 2018-2019 will remain the same as last year.

Consider Out of State Travel Approved the out of state travel as submitted by LTC (Ret) Richard Hodgson, JCHS Senior Army Instructor, to travel to College Station, Texas, July7-14, 2018 for six cadets to participation in a National Drill Camp at Texas A&M.

Approved of the Bills Approved to pay the bills in the amount of $ 2,740,671.57

Celebrations Recognize Mason Richards of the Junction City High School Boys Tennis Team for becoming a State Qualifier in his sport as well as Tyler Gromlovits and Logan Roether of the Junction City High School Boy’s Golf Team for becoming State Qualifiers in their sport as well.

Declaration of Thanks to the Geary County Community for the Successful Project Graduation The Board of Education publicly expressed appreciation to Dana Wiegand and Ellie Dillon who are the Senior Class Sponsors and others who helped with this great effort for the graduating class of 2018.

2017-2018 Academic Recognition The USD 475 Board of Education acknowledges the many academic awards and achievements received by district students during the 2017-2018 school year. The Board of Education commended the Class of 2018 for their academic achievements, noting that the Class of 2018 earned over $ 1.4 million dollars in local, state and national scholarship awards.

Technical Department (CTE Pathway Completer) for Construction, Manufacturing and Transportation Sarah Chancey

Commended as Kansas Board of Regents Designated State Scholars Sidney Budinas, Jadie Chauncey, Alora Duran, Leah Ervin, Anne Kim, Meghan Smith

Commended for the Kansas Scholars Curriculum Completers (Curriculum: English 4 years; Mathematics 4 years; Science, including Physics, 3 years; Social Science 3 years; Foreign Lang. 2 years) Sidney Budinas, Jadie Chauncey, Jiahao Chen, Dillon Duncan, Alora Duran, Leah Ervin, Matthew Guida, Austin Hardesty, Jacob Inklebarger, Anne Kim, Kayla Board of Education Meeting Minutes June 4, 2018 Page 6

Macks, Beowulf Mitchell, Justin Morvant, Joshua Nieves, Logan Post, Easton Rindt, Monica Savath, Meghan Smith, Trevor Weaver

Dale M. Dennis Excellence in Education Award Joshua Nieves

Kansas State High School Activities Association Citizenship Award Ashton Wiegand and Paola Noriega- Rivera

ACT Scholars of Exceptional Performance Jordan Dombrowski, Alora Duran, Meghan Smith

Commended for Scholastic Achievement

Top 5% of Their Class

Class of 2018 Sidney Budinas, Jadie Chauncey, Cassondra Chesterman, Jiahao Chen, Kennedy Cox, Laramie Diestelkamp, Jordan Dombrowski, Leah Ervin, Tyler Gromlovits, Gabriella Khoury, Anne Kim, Alise Santos, Monica Savath, Chloe Smith, Meghan Smith

Class of 2019 Denzel Acheampong, Kaydra Baer, Jared Benton, Reece Boland, Taylor Booth, Megan Burfict, Lauren Coffman, Cali Delp, Jackson Gardner, Mallory Hamilton, Alayshia Jacobs, Anne Johnson, Minjeong Kim, Ruth Mekuria, Hannah Mancini, John Reeves, Tiara Smith, Lexe West

Class of 2020 Joshua Allen, Curtney-Olivia Dawson, Britney Doan, Valerio Donatus, Hailey Eschliman, Eva Gaer, Isaiah Galicia, Erin Ganuelas, Kasja Gerard, Kaiya Goggins, Bryan Gonzalez, Alyssa Leon, Jeremiah Nieves, Joel Nieves, Shannon Santos, Makenna Schneidewind, Taylor Sennet, Stephen Smith, Aleah Terrell, Sarea White

Class of 2021 Vittoria Benoit, Miya Chavis, Rylie Ellis, Jace Engle, Nathan Green, James Hawkins, Jake Jackson, Mindy Lechuga, Jacob Linnabary, Xavier Lopez, Jocelyn Luke, Kaden Miller, Elyse Nguyen, Kaylee Nguyen, Alyssa Ramos, Lucyanngelic Rivera Ramirez, Conor Rom, Abigail Rosauer, Trinity Russell, Malia Silva, Serenity Sosa, Taylor Strickland, Kyle Verango, Manuel Villamor, David Waits, Jeska Welch, Chloe Welsh, Olivia White, Ka'Layia Williams

Board of Education Meeting Minutes June 4, 2018 Page 7

Junction City High School Special Senior Athletic Awards Bert McKinsey Award Xavier Cason Mike Champ Scholar Athlete Award Max Bazan, Hannah Reynolds Kim Kilpatrick Award Hannah Reynolds Rob Smith Loyal Blue Jay Award Max Bazan, Xavier Cason, Davante King, Leah Ervin, Hannah Reynolds, Melanie Santoro

Middle School Special Awards

Junction City Middle School Kenneth S. Shandy Award McKenzie Williams William F. Orth Sportsmanship Award Jorden Kell, Jada Nabus William F. Orth Oustanding Award Tylar Pere, Jayda Harns E.R. Dailey Math Award Cassidy Eschliman, Ryan Pham H.D. Karns Citizenship Award Jonas Huskey, Akasha Schlicht National Junior Honor Society Scholarship Awards Rachel Cho, Lucasey Hammack Roger D. Hauptli Track Award Justin Welch, Alyssa Brewster Elite Gold Recognition Kylie Brown, Kaylee Cunningham, Madison Cynora, Cassidy Eschliman, Jayda Harris, Ryan Pham, Akasha Schlicht, Angela Shearmire, McKenzie Williams, Brianna Woodcock

Fort Riley Middle School Herschel Olmstead Citizenship Award Kenlin D. Ortiz, Sierra M. Stage 6th grade Trooper Citizenship Award Riley M. Kredo, Ayla L. Krugh 7th grade Trooper Citizenship Award Samantha K. Congdon, Crissandra L. Carlton Wilber Morris Community Service Award (Gr. 8) AnnaBella M. Lind, Kaitlyn T. Farner, Haley L. Flowers, Sierra M. Stage Top Trooper Club Male Athlete Mauro A. Gonzales, Gabriel I. Saraza, Jonathan D. Yates Top Trooper Club Female Athlete Karen Exantus, Kendall J. Powell

Public Comments Matthew Nieves commented on the grading policy at Junction City Middle School. Robert Forman commented on the middle school grading policy and rigor.

Board of Education Meeting Minutes June 4, 2018 Page 8

General Remarks from the Board of Education Members & Superintendent LaDonna Junghans expressed her appreciation on graduation going smooth with the changing of location. She appreciated the safe and secure environment with staff standing around. She also thanked the community for the post-graduation celebration and keeping our students safe.

David Walker congratulated the high school track team for their participation at state.

Sarah Talley thanked those that prepared the baccalaureate program she enjoyed the sincere messages shared by students. She also acknowledge David Wild’s presentation at the recent MAC breakfast. She also needs a button that says, “I survived Spring Valley field day”.

Dr. Anwar Khoury attended the JCHS award ceremony and how amazing it is that the students received 1.4 million dollars in scholarships. He also shared that it has become more and more apparent of the gender gap in the top 5 percent of the class with two boys and twelve girls. He knows this is an ongoing trend and said our district needs to look into this.

Tom Brungardt said he has noticed that it is not just academic leadership in the classroom that is predominantly tilted toward females and says we need to find a balance. He also echoed the remarks of how well the graduation ceremony went this year. He said it was well done for being inside and he liked the intimacy that the class had with the speakers.

Dr. Beth Hudson expressed that we had a positive end to the school year.

Superintendent Search Companies Board members heard proposals from Mr. Destry Brown from McPherson & Jacobson, L.L.C. and Dr. Bill Newman from Ray and Associates, Inc. about superintendent searches.

Motion made by David Walker, seconded by Anwar Khoury to postpone the action on choosing a company for the superintendent search until the July meeting. Motion carried 6-0.

Action Items

Consider Approval of Parents As Teachers (PAT) Expansion Grant Motion made by Anwar Khoury, seconded by Sarah Talley to approve the request to apply for a grant for the Parents As Teacher Expansion. Motion carried 6-0.

Board of Education Meeting Minutes June 4, 2018 Page 9

Placement of Secured JCPD Weapons at JCMS, FSA and High School Motion made by LaDonna Junghans, seconded by David Walker to approve for placement of JCPD rifles, ammo and medical kit in secured safes at the Junction City Middle School, Freshman Success Academy and Junction City High School at no expense to the District.

David Walker amends the motion and does not want to limit it to just rifles and say other firearms.

Rina Neal asks if there will be an inventory kept of what is inside the safe. The policer officer present said the SRO Officer is responsible for keeping an inventory of what he has.

David Walker amends the motion to say weapons instead of rifles and LaDonna Junghans agrees to the amendment.

Motion made by LaDonna Junghans, seconded by David Walker to amend the original motion to say - approve for placement of JCPD weapons, ammo and medical kit in secured safes at the Junction City Middle School, Freshman Success Academy and Junction City High School at no expense to the District. Motion carried 6-0.

Consider Approval of Republication of 2017-2018 At Risk 4 Year Old Funds Motion made by David Walker, seconded by Sarah Talley to approve to republish the 2017- 18 At Risk 4-Year-Old fund. Motion carried 6-0.

Tom Brungardt called a ten-minute break at 7:00 pm

Approval of USD 475 Guidebooks The USD 475 Junction City Middle School and Fort Riley Middle School Guidebooks were brought to the Board last month for approval and the motion was postponed to the June 4th meeting. Heather Oentrich shared a PowerPoint presentation on the grading policy.

The postponed motion from the May 8, 2018 meeting was - Motion made by Tom Brungardt, seconded by Sarah Talley to remove the all school grading policy down to the paragraph labeled academic student progress. Motion failed 1(Brungardt)-5.

Another motion postponed from May 8, 2018 meeting was - Motion made by Tom Brungardt, seconded by Sarah Talley to move the adoption of the Junction City Middle and Fort Riley Middle School handbooks. Motion carried 4-2 (Brungardt & Khoury).

Board of Education Meeting Minutes June 4, 2018 Page 10

Safe and Civil School Motion made by Sarah Talley, seconded by LaDonna Junghans to approve of the contract for Safe and Civil Schools for the 2018-19 school year in the amount of $17,500. Motion carried 6-0.

Success for All (SFA) Contract Renewal for Early Childhood, Kindergarten and First Grade Motion made by Anwar Khoury, seconded by Sarah Talley to approve the 2018- 19 renewal contract for on-site literacy support and coaching for EC, K, and 1st grades. Cost will be $50,600.00. Motion carried 6-0.

Success For All (SFA) Contract Renewal for Grades 2-5 Motion made by Sarah Talley, seconded by Anwar Khoury to approve the 2018- 19 renewal contract for on-site literacy support and coaching at Ware, Washington, and Westwood for a cost of $48,400.00. Motion carried 6-0.

Consider Renewal of Schoology Learning Management System Renewal Motion made by Anwar Khoury, seconded by LaDonna Junghans to renew Schoology Learning Management System at the cost of $48,640.00. Motion carried 6-0.

Adoption of Odysseyware Motion made by Anwar Khoury, seconded by Rina Neal to approve the adoption of Odysseyware for a cost of $39,000. Motion carried 6-0.

Discussion Items

Student District Guides Staff recommends that the Board of Education review the JCHS guidebook to be printed and distributed for the 2018-2019 school year. It will be brought to the Board next month for final approval. No motion required.

Discuss Board Meetings Dates/Times for 2018-2019 Board Members discussed the dates and times for the meetings in 2018-2019. The meetings will be approved at the July 2, 2018 meeting. It was decided to have the agenda review meetings on Tuesdays and get the information to the Board on Wednesday for time to review information before the weekend. The meetings will stay on the first Monday of the month at 5:30 pm. No motion required.

Board Vacancy Interviews The Board received three letters of interest by May 30, 2018 at noon for the Board vacancy left by Ferrell Miller. The Board had an opportunity to ask questions in open session to the applicants, which were Heinrich Biggs, Keith Brian Brown and Jim Schmidt. Board of Education Meeting Minutes June 4, 2018 Page 11

Mr. Brungardt asked each board member to raise their hand if they wanted Heinrich Biggs, Keith Brian Brown or Jim Schmidt. Mr. Biggs and Mr. Brown received zero votes and Mr. Schmidt received six.

Motion made by David Walker, seconded by Rina Neal to seat Jim Schmidt as the new board member. Motion carried 6-0.

General Remarks from Board of Education Members There were no general remarks from the Board.

Executive Session to Discuss Non-Elected Personnel Motion made by Tom Brungardt, seconded by LaDonna Junghans to recess to Executive Session to discuss an individual employee’s performance pursuant to non-elected personnel exception under KOMA, and the open meeting will resume in the board room at 9:40 pm. The following people were invited to attend the Executive Session at some point – Mr. Edwards, Dr. Hudson and Mrs. Manley.

Mr. Mark Edwards joined the Board in the Executive Session at 8:40 pm

Motion made by Anwar Khoury, seconded by Tom Brungardt to extend the Executive Session to discuss an individual employee’s performance pursuant to non-elected personnel exception under KOMA, and the open meeting will resume in the board room at 9:50 pm

9:43 pm Dr. Beth Hudson was asked to join the Board in Executive Session.

Motion made by Tom Brungardt, seconded by David Walker to extend the Executive Session to discuss an individual employee’s performance pursuant to non-elected personnel exception under KOMA, and the open meeting will resume in the board room at 9:55 pm

Return to Open Session Motion made Anwar Khoury, seconded by Rina Neal to return to open session. Motion carried 6-0.

Motion made by Tom Brungardt, seconded by LaDonna Junghans that Mary Wright shall no longer be assigned as principal of Junction City Middle School and shall be reassigned as determined by the administration. Motion carried 6-0.

Motion made by Tom Brungardt, seconded by Anwar Khoury that Associate Superintendent Dr. Beth Hudson be appointed the Interim Superintendent until further notice due to the short term disability of Dr. Witt. Motion carried 6-0. Board of Education Meeting Minutes June 4, 2018 Page 12

Adjournment Mr. Brungardt adjourned the meeting at 9:56 p.m.

______Tom Brungardt, President Christina Kausler, Clerk of the Board Board of Education Board of Education

(A list of persons attending the Board Meeting is attached.)

Attachment Tk

June 25, 2018

Special Board Meeting Mary Devin Center Geary County USD No. 475

Board Members Present: Board Members Absent: LaDonna Junghans Tom Brungardt Anwar Khoury Rina Neal Sarah Talley David Walker Jim Schmidt

Fort Riley Representative Present: Fort Riley Representative Absent: CSM Bristow

The Board of Education met in special session on June 25, 2018. Board Vice President Anwar Khoury called the session to order at 6:30 p.m.

Pledge of Allegiance Dr. Khoury invited the board and public to join him in the pledge of allegiance.

Approval of the Agenda Motion was made by Sarah Talley, seconded by Rina Neal to approve the agenda as presented. Motion carried 6-0.

President Brungardt has called this special meeting of the Board of Education. Notice of this meeting establishes this agenda.

Executive Session to Discuss Non-Elected Personnel Motion made by Rina Neal, seconded by Sarah Talley to recess to Executive Session to discuss an individual employee’s performance pursuant to non- elected personnel exception under KOMA, and the open meeting will resume in the board room at 7:15 pm. Mark Edwards and Beth Hudson were invited to attend. Board Member Tom Brungardt will participate via conference phone. Motion carried 6-0.

6:32 pm Those present in executive session were board members and Tom Brungardt via conference phone.

6:56 pm Dr. Beth Hudson was asked to join the Executive Session.

Motion made by Anwar Khoury, seconded by Sarah Talley to extend Executive Session to discuss an individual employee’s performance pursuant to non- elected personnel exception under KOMA, and the open meeting will resume in the board room at 8:00 pm. Dr. Hudson was still attending as well as Tom Brungardt via conference phone. Motion carried 6-0.

Special Board of Education Meeting Minutes June 25, 2018 Page 2

7:52 pm Mark Edwards was asked to join the Executive Session.

Motion made by Anwar Khoury, seconded by Sarah Talley to extend Executive Session to discuss an individual employee’s performance pursuant to non- elected personnel exception under KOMA, and the open meeting will resume in the board room at 8:20 pm. Beth Hudson and Mark Edwards were still attending as well as Tom Brungardt via conference phone. Motion carried 6-0.

8:16 pm Mark Edwards left the executive session.

Return to Open Session Motion made by Rina Neal, seconded by LaDonna Junghans to return to open session. Motion carried 5-0 (Mr. Walker was not in the room)

Possible Motions There were no motions made.

Adjournment Dr. Khoury adjourned the meeting at 8:20 p.m.

______Tom Brungardt, Board President Christina Kausler, Clerk of the Board Board of Education Board of Education

(A list of persons attending the Board Meeting is attached.)

Attachment tk

June 27, 2018

Special Board Meeting Mary Devin Center Geary County USD No. 475

Board Members Present: Board Members Absent: LaDonna Junghans Tom Brungardt Anwar Khoury Rina Neal Sarah Talley David Walker Jim Schmidt

Fort Riley Representative Present: Fort Riley Representative Absent: CSM Bristow

The Board of Education met in special session on June 27, 2018. Board President Tom Brungardt called the session to order at 7:30 a.m.

Pledge of Allegiance Mr. Brungardt invited the board and public to join him in the pledge of allegiance.

Approval of the Agenda Mr. Brungardt added an item to the agenda to renew the district insurance policy.

Motion was made by Sarah Talley, seconded by LaDonna Junghans to approve the agenda as amended. Motion carried 7-0.

President Brungardt has called this special meeting of the Board of Education. Notice of this meeting establishes this agenda.

Budget Hearing – Consider Amendments to the At Risk 4 Year Old Fund (7:30 am)

Marilee Fredricks presented the budget to the Board.

Board President Brungardt opened the budget hearing for public comments. There were no comments. He closed the public hearing at 7:34 a.m.

Motion made by Anwar Khoury, seconded by David Walker that the Board of Education approve the amendments to the At Risk 4 Year Old Fund for the 2017- 2018 fiscal year. Motion carried 7-0.

Special Board of Education Meeting Minutes June 27, 2018 Page 2

Approve Renewal of District Insurance Coverage Motion made by Anwar Khoury, seconded by Sarah Talley to accept the EMC quote for District insurance coverage for the 2019 fiscal year. Motion carried 7-0.

Approval of Bills Motion made by Anwar Khoury, seconded by Sarah Talley to pay the district bills totaling $2,948,029.65. Motion carried 7-0.

Adjournment Mr. Brungardt adjourned the meeting at 750 a.m.

______Tom Brungardt, Board President Christina Kausler, Clerk of the Board Board of Education Board of Education

(A list of persons attending the Board Meeting is attached.)

Attachment tk

RESOLUTION TO ESTABLISH HOME RULE BY BOARD OF EDUCATION

Mr./Mrs. President, I move the adoption of the following resolution:

RESOLUTION #2019-1

WHEREAS, the Board of Education of Unified School District No. 475, Geary County, Kansas, has determined that the exercise of powers granted by the legislature is of benefit to the Board and local patrons; and WHEREAS, Kansas law authorizes the Board to transact all school district business; and WHEREAS, the Board intends to adopt policies that the Board deems appropriate to perform its constitutional duty to maintain, develop and operate local public schools; and WHEREAS, the Board acknowledges that the powers granted by law shall not be construed to relieve the Board from any obligations to comply with state law; and WHEREAS, the Board acknowledges that the powers granted by law and this resolution shall not be construed to relieve any other unit of government of its duties and responsibilities prescribed by law; and WHEREAS, the Board acknowledges that the powers granted by law do not create any responsibility on the part of the district to assume the duties or responsibilities that are required of another unit of government; NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas, that the Board shall exercise the power granted by law and by this resolution. ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, on the 6th day of October, 2003. RE-ADOPTED: July 6, 2004 RE-ADOPTED: July 11, 2005 RE-ADOPTED: July 10, 2006 RE-ADOPTED: July 9, 2007 RE-ADOPTED: July 7, 2008 RE-ADOPTED: July 6, 2009 RE-ADOPTED: July 6, 2010 RE-ADOPTED: July 11, 2011 RE-ADOPTED: July 9, 2012 RE-ADOPTED: July 8, 2013 RE-ADOPTED: July 7, 2014 RE-ADOPTED: July 6, 2015 RE-ADOPTED: July 5, 2016 RE-ADOPTED: July 10, 2017 RE-ADOPTED: July 2, 2018 ______President, Board of Education Geary County Unified School 475

RESOLUTION #2019-2

WHEREAS the Geary County Unified School District #475, Kansas has determined that the financial statements and financial reports for the year ended June 30, 2019 to be prepared in conformity with the requirements of K.S.A. 75-1120a (a) (as amended) are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to the Board of Education or the members of the general public of the Geary County Unified School District #475 and

WHEREAS there are no revenue bond ordinances or other ordinances or resolutions of the municipality which require financial statements and financial reports to be prepared in conformity with K.S.A. 75-1120a (a) (as amended) for the year ended June 30, 2019.

NOW, THEREFORE BE IT RESOLVED, by the Board of Education of Geary County Unified School District #475, Kansas, in the regular meeting duly assembled this 2nd day of July, 2018, that the Board of Education waives the requirements of K.S.A. 75-1120a (a) (as amended) as they apply to the Geary County Unified School District #475 for the year ended June 30, 2019.

BE IT FURTHER RESOLVED THAT THE Board of Education shall cause the financial statements and financial reports of the Geary County Unified School District #475 to be prepared on the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of this State.

Signed: ______Date: ______President, Board of Education Geary County Schools USD 475

Attest: ______Clerk, Board of Education RESOLUTION TO ESTABLISH PETTY CASH FUND

RESOLUTION #2019-4

WHEREAS, the Board of Education of Unified School District No. 475, Geary County Kansas, has determined that the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in emergencies.

WHEREAS, Kansas law authorizes the establishment of petty cash funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that a petty cash fund designated as the Mary E. Devin Center for Education Support Building Petty Cash Fund is created for the purpose of receiving and expending funds for needed district expenditures in an emergency. The fund shall be in the amount of $200.00.

The fund shall be administered by the Clerk of the Board and the Chief Financial Officer. The Chief Financial Officer shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each month and at the end of each school year. An itemized receipt shall be maintained for each expenditure. Any person authorized to administer a petty cash fund shall be bonded by the school district.

Upon proper report to the board, the petty cash fund shall be replenished by payment from the appropriate fund of the school district.

The petty cash fund shall not be loaned or advanced against the salary of any employee.

Funds in the petty cash fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105 (b) shall not apply

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475 RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-5

WHEREAS, the Board of Education of Unified School District No. 475, Geary County, Kansas, has determined that the creation of an activity fund is an efficient method to pay expenses for student activities; and

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Junction City High School fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

The fund shall be administered by the Building Principal or his/her designee. The Building Principal or his/her designee shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each month and at the end of each school year. Any person authorized to administer an activity fund shall be bonded by the school district.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-6

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Junction City Middle School fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, scholars bowl, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-7

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Eisenhower Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-8

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Franklin Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-9

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Grandview Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-10

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Lincoln Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-11

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Milford Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-12

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Sheridan Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-13

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Spring Valley Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-14

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Washington Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-15

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Westwood Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-16

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Fort Riley Middle School fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, scholars bowl, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-17

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Ft Riley Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-18

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Jefferson Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-19

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Morris Hill Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-20

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Ware Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-21

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Larry Dixon Center fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-22

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Mary E. Devin Center for Education Support fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra- curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-23

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Seitz Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2019-24

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Early Childhood Center fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 2nd day of July, 2018.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION FOR RESCINDING POLICY STATEMENTS FOUND IN BOARD MINUTES

Mr./Mrs. President, I move the adoption of the following resolution:

RESOLUTION #2019-25

Be it resolved that all policy statements found in the minutes of this Board of Education prior to July 2, 2018, be rescinded, and that the Board of Education adopt the policy manual (or written policies) as presented and recommended by the superintendent of schools, to govern this school district during the 2018- 2019 school year, subject to periodic review, amendment, and revision by the board of education.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Unified Schools 475

RESOLUTION TO ADOPT NEW BOARD POLICIES

Mr./Mrs. President, I move the adoption of the following resolution:

RESOLUTION #2019-26

Be it resolved that the Board of Education of Unified School District No. 475 adopt the new policies and administrative rules attached to the official agenda of the board meeting of July 2, 2018, with said new policies and administrative rules to become effective July 2, 2018.

FURTHER, be it resolved that all policies and administrative rules adopted prior to July 2, 2018, be declared as null and void and of no effect as of July 2, 2018.

FURTHER, be it resolved that the full text of said newly adopted board policies and administrative rules be attached to and incorporated in the board minutes of the July 2, 2018, board meeting; however, said new board policies and administrative rules will be actually filed in the superintendent’s office in a permanent file to be established and maintained by said superintendent or his designated representative. All such newly adopted policies and administrative rules adopted this date will be marked with the effective date in the appropriate place on each such page of the policies and rules.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475 GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO WEDNESDAY, JUNE 27, 2018

FROM ...... David Wild, Chief Operations Officer

MEETING ...... July 2, 2018 Board of Education Regular Meeting

SUBJECT ...... Renew On-Call Architecture Services

PRESENTER(S) ...... David Wild (Chief Operations Officer)

BACKGROUND

USD 475 contracts with Schafer Johnson Cox Frey (SJCF) for on-call Architectural Services. The current contract AIA B101 for on-call architectural / engineering services is due for annual renewal.

DISCUSSION

The SJCF proposed fee and hourly rate schedule is attached.

• For large scope of work projects, the floating fee schedule applies (no change from previous years). • For smaller copes of work (under $250,000) the hourly rate schedule or an agreed upon fixed fee applies NOTE: The hourly rates have remained the same for each of the three previous years.

FINANCING

SJCF Fee Schedule

PROJECT $250K TO $500K TO $1M TO $2M TO $4M TO $8M+ CATEGORY $500K $1M $2M $4M $8M

NEW ADDITIONS & 8.0% 7.5% 7.0% 6.5% 6.0% 5.5% RENOVATIONS

NEW 7.0% 6.5% 6.0% 5.5% 5.5% 5.0% CONSTRUCTION

Projects under $250K—Hourly Rates. See attached SJCF schedule

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO WEDNESDAY, JUNE 27, 2018

ALTERNATIVE(S)

• Accept the continued SJCF relationship to ensure continuity of District programs • Re-compete on-call architectural services

RECOMMENDATION(S)

Staff recommends acceptance of the SJCF On-call Architectural Services fee schedule for the 2018-19 school year. Retention of SJCF will ensure continuity of performance and institutional knowledge during construction of the new Junction City High school and programs cited in the District Master Plan.

POSSIBLE MOTION(S)

Approve the recommendation from staff to retain SJCF Architecture as the District on-call architectural and engineering services firm and its fee structure cited in its June 26, 2018 memorandum to Geary County Schools.

Enclosure(s): SJCF On-Call Architectural Services Fee Schedule

2018-2019 Designation of Authorized Representatives for School Programs

(a) Public Law 103-382 (Title I, Title II, ECIA)…………………………….....Luan Sparks

(b) District Compliance Coordinator………………….………………………Mona Manley

• Individuals with Disabilities Education Act (IDEA)………...Nate Downs (Disabled Children) • Rehabilitation Act 1973 (Section 504) ……………………….Luan Sparks • HIPAA Compliance Officer ……..…………………..….…..Mona Manley • Compliance Coordinator for Federal Anti-Discrimination Laws including Title VI, Title VII & Title IX…………………………………..……...Mona Manley • Title II of the Americans with Disabilities Act…...... David Wild • Age Discrimination Acts……..………………………….….Mona Manley

(d) KPERS………………………………………………………Mona Manley or Jodie Cook (Kansas Public Employees Retirement System)

(e) Plan Administrator for Flexible Benefits Plan ……...... Mona Manley or Jodie Cook

(f) Hearing Officer for Free and Reduced Price Meal Applications……………...David Wild

(g) KSA 12-105 (b) (Early Payment Request Policy)…………………………..Mona Manley

(h) Federal Impact Aid (Title VIII, Section 8003)……...... Beth Hudson or Ardena Carlyon

(i) Freedom of Information Officer .…………..…………………………………..Mat Droge

(j) Truancy Officer …..……………………….…...... Building Principals

(k) McKinney-Vento Coordinator………….…………………………………Marty Rombold

(l) 2018-2019 Clerk of the Board………………………………………………..Tina Kausler

(m) 2018-2019 Deputy Clerk of the Board………...…………………………….....David Wild

(n) 2018-2019 Treasurer…………………………………………………………Lisa Osbourn

(o) 2018-2019 Assistant Treasurer…………………………………………..Marilee Fredricks

(p) Custodian of District Records………………………………………………...Luan Sparks

(q) Custodian of Building/Student Records……………………...... …….Building Principals

Approved by Board of Education ______July 2, 2018___ SUBSTITUTE TEACHER WAGES

KANSAS CERTIFIED SUBSTITUTE TEACHER COMPENSATION

$100/day

KANSAS STANDARD OR EMERGENCY SUBSTITUTE LICENSE AND/OR THOSE WITHOUT TEACHING CREDENTIALS

$90/day

SUBSTITUTE SCHOOL NURSE COMPENSATION

KANSAS RN LICENSE

$100/day

KANSAS LPN LICENSE

$90/day

NOTE: Substitute teachers and substitute nurses who have retired from USD 475 will be paid $105/day.

Long term (15 consecutive days or more) assignments will be compensated at the rate of $105 a day for emergency certification and $110 a day for fully licensed teachers. Long term pay increases begin on the 16th consecutive day in the classroom.

PERSONNEL REPORT FOR THE BOARD OF EDUCATION MEETING

July 2, 2018

ADMINISTRATORS HIRED WITH LETTER OF INTENT FOR THE 2018-2019 SCHOOL YEAR

NAME POSITION BUILDING Kate Harmison Spec. Educ. Coordinator Junction City High School Shannon Molt Principal Ft. Riley Middle School Gennifer Booth Assistant Principal Freshman Success Academy Mary Wright Assistant Principal Larry Dixon Center CERTIFIED PERSONNEL HIRED WITH LETTER OF INTENT FOR THE 2018-2019 SCHOOL YEAR

NAME POSITION BUILDING Lindsay Geankoplis Art Junction City Middle School Lyndsey Bevis Grade 8 Science Junction City Middle School Alicia Jackson Vocal Music Franklin Elementary School Kirsten Votaw Band/Vocal Music Junction City Middle School Alana Bucholtz Grade 7 Social Studies Junction City Middle School Matthew Taylor Grade 8 Social Studies Junction City Middle School Lisa Lawhorn AV/Comm Technology Junction City High School Aliza Dube Grade 5 Morris Hill Elementary School Annalie Savon Spanish Teacher Junction City Middle School Nathisha Saul School Nurse Westwood/Grandview Elem. School Jason Walsh SPED Teacher Junction City Middle School Karen Bender Grade 2 Jefferson Elementary School Kelsie Rogers SPED Teacher Junction City Middle School Anika Cummings Grade 2 Washington Elementary School Carol Thierolf STEM Coach Professional Learning Center Karen Ross Speech Lang. Pathologist TBD Alisha Ptacek Grade 6 Math Fort Riley Middle School PERSONNEL REPORT FOR THE BOARD OF EDUCATION MEETING

July 2, 2018

CLASSIFIED PERSONNEL HIRED FOR THE 2017-2018 SCHOOL YEAR

NAME BUILDING POSITION

Rhonda Shepherd Devin Center Personnel Services Clerk Casey Zipp Devin Center Marketing & Media Relations Coordinator

(N) = New Position *=Budgeted Tutor position, a proposal was submitted to Luan Sparks and approved

PERSONNEL REPORT FOR THE BOARD OF EDUCATION MEETING

July 2, 2018

CERTIFIED PERSONNEL RESIGNING AT THE END OF THE 2017-2018 SCHOOL YEAR

NAME POSITION BUILDING Auriel Fox Physical Education Fort Riley Elementary School Jessica Bauerle Grade 2 Washington Elementary School Pedro Espinoza ELL Teacher Fort Riley Middle School Kelli Nelson School Psychologist Fort Riley Middle School Courtney Pfizenmaier STEM Coach Professional Learning Center Janalea Then Grade 5 Seitz Elementary School

PERSONNEL REPORT FOR THE BOARD OF EDUCATION MEETING

June 4, 2018

CLASSIFIED PERSONNEL RESIGNATIONS/TERMINATIONS/RETIRED FOR THE 2017-2018 SCHOOL YEAR

NAME BUILDING POSITION

Edith Gonzalez Franklin Elementary ELL Aide Tracy McVay Junction City Middle School Classified Substitute Maria Estrada Junction City Middle School Vision Aide Emma Lueker (R) Junction City Middle School Paraprofessional Kristen Clark (T) Junction City Middle School FLS Paraprofessional Elizabeth McInteer (T) Junction City High School/CAC Paraprofessional Mary Diestelkamp (T) Junction City Middle School FLS Paraprofessional Dianna Charland (T) Eisenhower Elementary FLS Paraprofessional Diahnca Quigley Washington Elementary Title 1 Academic Aide Kathleen Summers Eisenhower Elementary ARC Paraprofessional Junalene Jo Jarvis Ware Elementary Classroom Aide Marie Lopez Junction City High School/CAC BSC Paraprofessional Tracy Krugh Seitz Elementary Student Support Monitor Asuncion Williams Eisenhower Elementary ELL Aide Katie Sharp Ware Elementary Teacher Assistant Rhonda Shepherd Devin Center Personnel Services Clerk Mary Krantz All Schools Classified Substitute Tia Edwards Early Childhood Center Early Childhood Paraprofessional

T = Terminated R = Retiring E = Job Eliminated D = Deceased

Requests to Receive Gifts, Apply for a Grant and/or Accept a Grant during the Month of June 2018

Requests to Receive a Gift School Receiving the Gift Person Providing Gift Value of Gift Reviewed/Accepted JCHS Dance Varies (see all listed $7,041.00 5/31/18 below) Fantasy Nails $25.00 American Family $25.00 Insurance Bite the Bullet Tattoo $40.00 Bramlage Family $100.00 Foundation Daisy Lou’s Boutique $25.00 KC Nails $25.00 LA Pro Nails $25.00 Marketplace $25.00 St Francis Xavier $25.00 Church Escape Hair & Nails $25.00 Foster Cuts $5.00 Syretha’s Hair Care $20.00 Black & Co Realtors $25.00 Country Floral & Gift $25.00 Cracker Barrel $25.00 Designs by Darcie $25.00 Hess & Sons Salvage $25.00 Laundry Land $25.00 Netquest $25.00 Cliff Norton $100.00 RC Kennels $25.00 Rucker’s Restorations $25.00 Mike & Susan Schall $100.00 Spring Valley Vet $25.00 Hospital T.O. Haas Tire & Auto $25.00 76-Stepper $25.00 The Craig Family $25.00 Becky & Chad $25.00 McCullaugh Bill & Pearl Speer $100.00 Casey Speer $25.00 Charles & Michele $25.00 Stimatze #1A Bailbonds $25.00 Anytime Bailbonds $25.00 Ash Street Laundry $25.00 Reina Cruz $25.00 Dana’s Independent $25.00 Initials, Inc. Finishing Touches, Inc. $100.00 Kaw Valley Engineering $250.00 Jim & Dana Wiegand $25.00 Converse Family $25.00 Chiropractic Allegiant Cheer Elite $25.00 Darryl & Debbie $25.00 Blocker Flint Hills OB/GYN $25.00 Generations Carpet $25.00 Cleaning Interstate Glass $25.00 Solar Transportation $25.00 Neighborhood Learning $25.00 Center TLC Mobile Services $100.00 COL James & Angela $50.00 Avery Randy & Diana Dean $25.00 Dr. and Mrs. Naccarato $25.00 Gregory & Susan Stein $25.00 Animal Care Clinic, PA $25.00 BJ’s 66 $35.00 Bates Dance Studio $25.00 Craft Dentistry $100.00 Godfrey’s Indoor $25.00 Shooting & Archery Range, LL Junction City Bowl $200.00 Annie Johnson – Monat $25.00 Global Stacy’s Restaurant $25.00 V Wealthy $25.00 Management JC’s Best Thrift & $25.00 Furniture Baskin Robbins $ Ray’s Auto Restyling $25.00 Mary Ryks $25.00 Vernon’s Custom $25.00 Jewelry Ken & Ellie Dillon $100.00 Kevin Brown $50.00 Regan Family $50.00 Chris Roles $100.00 Karen & Steve Roles $100.00 Tim & Julie Stuck $20.00 Beacon Marine $25.00 Coldwell Banker $25.00 Mowry Custer Realtors Copeland Insurance, $25.00 Junction City Donut Hole $25.00 Flint Hills OB/GYN, Dr. $25.00 Anwar Khoury Kollhoff Pharmacy $25.00 Legacy Solutions $50.00 Insurance, Chris Nelson Seoul $50.00 Uncle Ziggy’s Pawn $25.00 Shop Wash Tym $50.00 Mary Farrar $60.00 American Family $30.00 Insurance American Legion Post $25.00 #45 Dorothy’s Pet Shop $25.00 House of Essey $25.00 Ikes Place $40.00 RS MMA & Fitness $25.00 Security Solutions $50.00 Sergios Auto $25.00 Froyo Junction $40.00 Matlock Johnson $25.00 Realtors Shelter Insurance $25.00 Companies Tyme Out Steak House $25.00 Matt Acosta $25.00 Matt Bailey $20.00 Denise Boller $50.00 Gramma Pat Burke $25.00 Nathaniel Eldridge $25.00 Aunt Dorothy Haffner $100.00 George & Pat Heard $25.00 Will & Sylvia Hollis $25.00 Kenny & Becky Isaac $25.00 Mark Isaac $20.00 John Leonard $25.00 Fred Meyer $100.00 Jimmy Nelson $100.00 Bobbi Jo Sample $25.00 Julie Stuck $15.00 AA Self Storage $150.00 Fred Meyer American $100.00 Legion Post #45 Box N Ship $25.00 Jacobsen Property $50.00 Management Junction City Tattoo $40.00 Manhattan $25.00 Dermatology Military Outlet $25.00 Next Home $50.00 Tindall Orthodontics $25.00 The Shop $25.00 Taste of Chicago $25.00 Matt Acosta $25.00 Krista Blaisdell $50.00 Phyllis Fitzgerald $25.00 Larry French $25.00 Howard Hollis $20.00 Will & Sylvia Hollis $25.00 Kenny & Becky Isaac $25.00 John Leslie $25.00 Nick Pettitt $50.00 Emily Russell $50.00 David & Holly Voelcker $25.00 Susie Gumm Memorial $25.00 & Sharon Landrith AA Self Storage $150.00 American Legion Riders $25.00 City Cycle Sales $50.00 Clarabel’s Dance $50.00 Citadel Geary Rehab $25.00 Lacer Motors $50.00 Mary’s Floral $25.00 Millennium Bank $25.00 SIK Auto Restylin $60.00 Sons of American $50.00 Legion VFW 3279 Abilene $40.00 Voiture Locale 1029 $100.00 Walsh Customs $61.00 B&R Flooring $25.00 Don and Tammy $25.00 Ballard Carl’s Heating and Air $25.00 Coryell Insurors, Inc. $25.00 Counseling Assoc. of $25.00 the Flint Hills Great Plains Property $ Management The Green Family $25.00 Gross Towing Service $25.00 Jerry’s Electric $25.00 Kansas Kids Daycare & $25.00 Preschool Negril Caribbean $25.00 Restaurant Paws Inn, LLC $25.00 Performance Audio $25.00 Phat Boyz $25.00 Prairie Family Dental, $25.00 Rik Vande Riet Re/Max Signature $25.00 Properties Shelby & Jamie Richling $25.00 Steve & Karen Roles $25.00 Darrell & Rose Rothfuss $25.00 Ken & Sarah Talley $25.00 Twitches Gallery & $25.00 Gifts Bob & Terri Wahle $25.00 Wildcat Motors $25.00 Animal Doctor $ Creative Floor & Design $ Heldstab Construction $50.00 Boys & Girls Club of JC United Way of the $16.70 6/18/18 Plains

Request to Apply for a Grant Name of Grant Person Grant Funding District Submitting Grant Reviewed/Approved Requested Cash Match None

Request to Accept a Grant

FY 2019 Early Mary Cay Stauffer June 18, 2018 $497,441.00 Childhood Block Grant Renewal

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO THURSDAY, JUNE 21, 2018

FROM ...... David Wild, Chief Operations Officer

MEETING ...... July 2, 2018 Board of Education Regular Meeting

SUBJECT ...... USD 475 SRO Service Agreement

PRESENTER(S) ...... David Wild (Chief Operations Officer)

BACKGROUND USD 475 currently has an agreement in place with the Junction City Police Department to assign two Police Officers to work in District schools as resource officers (10 month per year agreement).

JCPD assigns police officers to work in District schools as School Resource Officers (SROs). These officers work with school administrators in providing alcohol, drug and other education while maintaining a peaceful campus environment and take appropriate action regarding on campus school related criminal activity.

DISCUSSION  The current agreement provides for two Police Officers to work in District schools as SROs under a 10 month period (academic year).  The new agreement increases the number of SROs per the following schedule. o Fiscal Year 19: Three (3) SROs for 10 months during the academic year o FY20-23: Four (4) SROs for 10 months each academic year  JCPD retains authority / responsibility for SRO tasking and professional training.  SROs will be available for duty at their assigned school during all regular school hours each day school is in session.  USD 475 will provide SRO a securable office, phone and file cabinets as well as an area where a secured weapons safe can be installed / maintained.

FINANCING  USD 475 will compensate the City of Junction City $6,000 per month for each SRO for a total expense of $180,000 (funds are available)  Subsequent performance periods will be paid at the same monthly rate per SRO with adjustment made in accordance with the Bureau of Labor Statistics Consumer Price Index cited in the Agreement.

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO THURSDAY, JUNE 21, 2018

ALTERNATIVE(S) It appears the Board of Education (BOE) has the following alternatives concerning the issue at hand. The BOE may:

1. Approve as presented. 2. Deny the proposal

RECOMMENDATION(S) The recommendation is to approve granting the BOE president approval to execute a bi-lateral agreement with the Mayor of Junction City pending City Commission approval of the Agreement.

POSSIBLE MOTION(S) Move to authorize the BOE president approval to execute a bi-lateral SRO agreement with the Mayor of Junction City pending City Commission approval of the Agreement.

Enclosure(s): Agreement for Providing School Resource Officers (unsigned)

Agreement for Providing School Resource Officers

This agreement is entered into this __ day of June, 2018, by and between the City of Junction City, Kansas, Police Department, a division of a municipal corporation, hereinafter referred to as "Department", and the Geary County Unified School District #475, a political subdivision of the State of Kansas, hereinafter referred to as "District", as follows:

WITNESSETH For and in consideration of the mutual promises, terms, covenants, and conditions set forth herein, the parties agree as follows:

1. Purpose of Agreement. The purpose of this Agreement is for the Department to assign Police Officers to work in District schools as School Resource Officers (SRO's). The Police Officers will work with school administrators in providing alcohol, drug, and other education, maintaining a peaceful campus environment and will take appropriate action regarding on campus or school related criminal activity.

2. Term. The term of this Agreement shall be for five (5) school years beginning on the first day of the school term in 2018 and 2019 and ending on the last day of the school year for 2022 and 2023.

3. Staffing. 3.1 Unless there is a prior mutual agreement between the parties, the Department agrees to provide three (3) SRO’s in fiscal year (FY) 2018-19, and four (4) SRO’s in FY 2019-20 through FY 2022- 23. 3.2 The annual performance period for SRO’s shall be a ten-month period commencing August 1st and ending the final day of school for teachers in May of each academic year. 3.3 The parties agree the process of assigning SRO’s to buildings should be determined by mutual agreement when possible. However, the Junction City Police Department will determine what Officers are assigned to said buildings. 3.4 The Department agrees to communicate any planned changes or adjustments in staffing to the respective building administrators in advance of the change. Non-planned changes shall be communicated to the respective building administrator the same day. 4. Training. The parties agree that Police Officers assigned to serve as SRO’s will have basic law enforcement training prior to assignment. The parties agree that SRO’s shall complete the following as soon as possible after assignment: the basic School Resource Officer course offered by the Kansas Law Enforcement Training Center, Mitigating Juvenile Exposure to the Criminal Justice System: Training for SB 367 as offered through the Kansas Law Enforcement Training Center, and annual training on the local inter-agency agreement regarding the treatment of juveniles. Substitute officers should have “awareness level” training on the local inter-agency agreement regarding the treatment of juveniles.

5. Termination. This Agreement may be terminated without cause by either party upon 30 days prior written notice.

6. Relationship of Parties. The Police Officers assigned to SRO duties with the District are employees of the Department and shall be subject to its control and supervision. The assigned officers will be subject to current procedures in effect for Junction City, Kansas, Police Officers, including attendance at all mandated training and testing to maintain State peace officer certification. This Agreement is not intended to and will not constitute, create, give rise to, or otherwise recognize a joint venture, partnership, or formal business association or organization of any kind between the parties, and the rights and obligations of the parties shall be only those expressly set forth in this Agreement.

7. Officer Responsibilities. Officers regularly assigned the duties of SRO shall:

7.1. Provide a program of educational topics addressing tobacco, alcohol, other drugs, gangs, and violence diffusion, violence prevention and safety issues in the school community.

7.2. Present programs to parents on issues related to tobacco, alcohol, drugs, violence prevention and safety. 7.3. Provide informational in-services for faculty and staff on issues related to alcohol and other drugs and the law, violence, gangs, safety and security. 7.4. The officers will gather and document in writing intelligence regarding potential problems such as criminal activity, gang activity and student unrest and identify particular individuals who may be a disruptive influence to the school and/or students. 7.5. When a crime occurs, on school property, the officer will take the appropriate steps consistent with a Police Officer's duties. 7.6. The officer will present educational programs to students and school staff on topics agreed to by both parties. 7.7. The officer will refer students and/or their families to the appropriate agencies when a need is determined. 7.8. The officer will not act as a Hall Monitor, Gym Monitor, Cafeteria Monitor, Classroom Monitor, or perform any duties associated with those functions and assigned to regular employees of the District. The parties agree that the officers should be visible in the school when not involved in other activities and that key periods of the day include for visibility include entry, dismissal, passing periods and lunch time. 7.9. Provided further that nothing required herein is intended to or will it constitute a relationship or duty for the assigned Police Officers or the Department beyond the general duties that exist for law enforcement officers within the State. 8. Time and Place of Performance. The Department will endeavor to have the officers available for duty at their assigned school during all regular school hours each day school is in session during the regular school year. The Department will endeavor to furnish substitute officers on days when regular assigned SRO’s are absent. The Officers activities will be restricted to their assigned schools except for: 2

8.1 Follow-up investigations as needed for assigned school related criminal activity or student related problems. 8.2 To serve as part of a “threat assessment team” at a building in the district without a regularly assigned SRO located in Junction City. 8.3 Incentive programs administered by the District for students requiring the School Resource Officer's presence at a time other than the normal school day so long as the SRO's presence has been approved in writing by both parties. 8.3 In response to off-campus but school related, criminal activity. 8.4 In response to emergency police activities. 8.5 The parties agree that every effort will be made to schedule required training for SRO’s on days when school is not in session. 9. District Responsibilities. District will provide the Police Officers a securable office and such equipment as necessary at their assigned schools. This equipment shall include a telephone and securable file cabinets. This office shall be a private office and not a shared office. The district will also provide an area where a secured weapons safe can be installed and understands that the SRO’s weapons may be secured there.

10. Compensation. 10.1 The District will compensate the Department on a monthly basis for each of the 10 months per academic year starting in August and ending in May.

10.2 For the 2018-2019 school year the District will compensate the Department in the sum of $6,000 per month, per SRO assigned up to a maximum of $180,000.

10.3 Payments shall be invoiced monthly beginning in September. Each monthly invoice shall be based on the number of SRO officers assigned and regularly working during the previous month. Final academic year invoicing for May performance will be submitted in June.

10.4 The District will compensate the Department for subsequent performance periods in accordance with percent of change cited in the June Bureau of Labor Statistics Table 1, Consumer Price Index for All Urban Consumers: US city average, by category. From this table, the figure will be taken from the “All items” row, “Unadjusted percent change” column for the preceding year. This number will be used to calculate the new compensation figure for the following school year.

IN WITNESS WHEREOF the parties have duly executed this Service Agreement the __ day of June, 2018. SIGNED, SEALED AND DELIVERED in the presence of: By: ______

Pat Landes, Mayor, City of Junction City By: ______

Board of Education President, Unified School District #475

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO WEDNESDAY, JUNE 27, 2018

FROM ...... Wilfredo Delatorre, Operations Officer

MEETING ...... July 2, 2018 Board of Education Regular Meeting

SUBJECT ...... Re-Compete Waste Removal Services

PRESENTER(S) ...... David Wild (Chief Operations Officer)

BACKGROUND

USD 475 currently has a 5-Year service contract agreement for Waste Removal Services at multiple locations in Junction City, Fort Riley, Milford and Grandview Plaza. Each location has different quantity of waste containers, sizes and frequency of services. The regular services are performed during each school year beginning August through May and reduced services for the summer months June and July. The service contract agreement was issued July 1, 2013 and will expire on June 30, 2018.

DISCUSSION To ensure there is no break in service, the recommendation to the Board of Education (BOE) is to re-compete the District Waste Removal Services for a base period of one-year and with four (4) option years to be exercised pending fiscal year funding and BOE approval. In order to obtain competition, staff conducted a market research and determined the Waste Removal Services was not available in the Kansas Statewide Contracts. Therefore, staff was able to utilize local vendors and give them the opportunity to submit its bid.

On May 31, 2018, IFB 18-04 was issued to three (3) local vendors and also posted on the district website. Amendment 01 was issued to extend the Bid opening from June 15, 2018 to June 18, 2018 @ 1:00 pm.

Procurement history reflected the district issue a service contract agreement on July 2013 for a period five (5) years with an estimated amount of $468,184.64 with a 5% increase each year.

Despite receiving only one (1) bid, there was adequate competition amongst the local vendors for a determination of price reasonableness. The low responsive bidder submitted a bid total amount of $413,015.09 for a period of five (5) years with a 3% increase on the out years. Overall, the low responsive bid was 11.8% below the current year pricing and is determined reasonable and most advantageous to the District based on procurement history bid pricing. See enclosed bid pricing matrix.

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO WEDNESDAY, JUNE 27, 2018

FINANCING

BOE is pending approval for the base year and option years (1 – 4).

Base Year: $77,793.28 1st Option Year: $80,127.08 2nd Option Year: $82,530.89 3rd Option Year: $85,006.82 4th Option Year: $87,557.02 TOTAL AMOUNT: $413,015.09

ALTERNATIVE(S) It appears the Board of Education (BOE) has the following alternatives concerning the issue at hand. The BOE may:

1. Approve as presented. 2. Deny the proposal

RECOMMENDATION(S)

The recommendation is to award the Waste Removal Services for a base period of one-year, with options to exercise four (4) one-year options, subject to BOE approval.

POSSIBLE MOTION(S) Approve the recommendation from the staff to award the Waste Removal Services to the lowest responsible bidder (Waste Management of KS, Inc.) in the total amount of $413,015.09.

Enclosure(s):

1. Bid Pricing Matrix

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO WEDNESDAY, JUNE 27, 2018

Enclosure 1: Bid Pricing Matrix

IFB 18 -04 Waste Salina Waste Howie’s Comments Waste Removal Management of Management Recycling & Services KS INC Trash Services BID Amount Base $77,793.28 No Bid No Bid Year BID Amount 1st $80,127.08 No Bid No Bid 3% increase Option Year each year (See Comments) BID Amount 2nd $82,530.89 No Bid No Bid 3% increase Option Year each year (See Comments) BID Amount 3rd $85,006.82 No Bid No Bid 3% increase Option Year each year (See Comments) BID Amount 4th $87,557.02 No Bid Np Bid 3% increase Option Year each year (See Comments) TOTAL BID $413,015.09 Amount

Attachment A – YES Past Performance References Attachment B – YES Submittal Form Attachment C – YES Pricing Matrix Amendment 01 – YES Acknowledged

RECOMMENDATION:

Staff recommends that the Board of Education (BOE) approve the lowest responsive bid submitted by Waste Management Services in the total bid amount of $413,015.09 for a base period of one-year with options to exercise four (4) one-year options.

JCE Com pl aints (See JDDC and KN) JCE

Complaints About Discrimination

The district is committed to maintaining a working and learning environment free from discrimination, insult, intimidation, or harassment due to race, color, religion, sex, age, national origin, or disability.

Any incident of discrimination including acts of harassment shall promptly be reported for inves tigation and corrective action by the building principal or district compliance coordinator. Any student or employee who engages in discriminatory conduct shall be subject to disciplinary action, up to and including termination from employment or expulsio n from school.

Discrimination against any student on the basis of race, color, national origin, sex, disability, or religion in the admission or access to, or treatment in the district’s programs and activities is prohibited.

The Chief Operations Offic er district compliance coordinator , 123 N.

Eisenhower, Junction City, KS Kans as , 66441, (78 5) 717 -4000 has been designated as the district compliance coordinator to coordinate compliance with nondiscrimination requirements contained in this policy and/or in Title VI of the

Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and The Americans with Disabilities Act of 1990.

Any student who believes that he or she has been discriminated against may file a complaint with the building principal, another administrator, the guidance counselor, or another certified staff member. Any school employee who receives a re port , complai nt , or allegation of dis cr imination or harassment from a student shall inform the student of the employee’s obligation to report the complaint and any proposed resolution of the complaint to the building

©KASB. This material may be reproduced for use in USD 475. It may not be reproduced, either in whole or in part, in any form whatsoever, to be given, sold or transmitted to any person or entity including but not limited to another school district, organization, company or corporation without written permission from KASB. JCE Com pl aints (See JDDC and KN) JCE- 2 principal and the district compliance coordinator and shall make such report as soon as practicable . If the building principal is the alleged harasser, the report shall be made onl y to the district compliance coordinator. Any student complaint of discrimination shall be resolved under the district’s discrimination complaint procedures in policy KN.

Complaints About School Rules

Any student may file a complaint with the principal concerning a school rule or regulation as it applies to the student . The complaint shall be in writing, filed within 20 days following the application of the rule or regulation, and must specify the basis for the complaint. The principal shall investigate the complaint and inform the student of the resolution within 10 days after the complaint is fil ed.

Adopted by Board 07/15 ; 09/ 15; Revised 06/18

SECTIONS

The board of education is committed to providing a positive and productive learning and working environment, free from discrimination on the basis of sex, including sexual harassment. Sexual harassment shall not be tolerated in the school district. Sexual harassment of employees or students of the district by board members, administrators, certifi cated and support personnel, students, vendors, and any others having business or other contact with the school district is strictly prohibited.

Sexual harassment is unlawful discrimination of the basis of sex under

Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination. All forms of sexual harassment are prohibited at school, on school property, and at all school - sponsored activities, programs or events. Sexual harassment again st individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee or third party (visitor, vendor, etc.) to sexually harass any student, employ ee, or other individual associated with the school. It shall further be a violation for any employee to discourage a student from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this p oli c y.

Sexual harassment is unwelcome sexual advances, requests for sexual favors and other inappropriate oral, written or physical conduct of a sexual nature when made by a member of the school staff to a student or when made by any student to another s tudent when: (1) submission to such conduct is made, explicitly or implicitly, a term or condition of the individual’s education; (2)

©KASB. This material may be reproduced for use in USD 475. It may not be reproduced, either in whole or in part, in any form whatsoever, to be given, sold or transmitted to any person or entity including but not limited to another school district, organization, company or corporation without written permission from KASB. JGEC Sexual Harassment ( see GAAC , GAAD, GAF , JDDC a nd KN) JGEC-2 submission to or rejection of such conduct by an individual is used as the basis for academic decisions affecting that individual; or (3) such conduct has the purpose or effect of inter fering with an individual’s academic or professional performance or creating an intimidating, hostile or offensive academic environment.

Sexual harassment may result from verbal or physical conduct or written or graphic material. Sexual harassment may in clude, but is not limited to: verbal harassment or abuse; pressure for sexual activity; repeated remarks to a person, with sexual or demeaning implication; unwelcome touching; or suggesting or demanding sexual involvement accompanied by implied or explici t t hre ats concerning a student’s grades, participation in extra -curricular activities, etc.

The district compliance coordinator is the Executive Director of Personnel

Ser vic es for the district and may be contacted at 123 N. Eisenhower, Junction

City, Kansa s, 66441 or at, (785)717 -4000. The district compliance coordinator has been designated to coordinate compliance with this policy and/or nondiscrimination requirements contained in federal and state law, such as

Title IX of the Education Amendments of 1972 . Information concerning the provisions of these laws and the rights provided thereunder are available from the district compliance coordinator.

The district encourages all victims of sexual harassment and persons with knowledge of such harassment to repo rt the harassment immediately. The district will promptly investigate all complaints of sexual harrassement and take prompt corrective action to end the harassment. pr ovide a prompt, adequate, reliable, and impartial investigation of sexual harassment and discrimination complaints, including an evaluation of all relevant information and

©KASB. This material may be reproduced for use in USD 475. It may not be reproduced, either in whole or in part, in any form whatsoever, to be given, sold or transmitted to any person or entity including but not limited to another school district, organization, company or corporation without written permission from KASB. JGEC Sexual Harassment ( see GAAC , GAAD, GAF , JDDC a nd KN) JGEC-3 documentation relating to a complaint of sexual discrimination or harassment by a school administrator, other district em pl oyee, or district legal counsel with appropriate Title IX training and experience. Furthermore, the district will take prompt and effective steps to prevent recurrence of any sexual harassment or discrimination and to correct its discriminatory effects on the complainant and others, if appropriate.

Initial investigation of a report, compliant, or allegation of sexual harassment or discrimination will generally be handled under the timelines and procedures outlined in the informal procedures portion of board p olicy KN.

However, formal complaint procedures may be utilized at any time upon r eque st.

Any student who believes that he or she has been subjected to sexual harassment should discuss the alleged harassment with the building principal, another administr ator, the guidance counselor, or another certified staff member.

Any school employee who receives a r eport , complai nt , or allegation of s exual harassment from a student shall inform the student of the employee’s obligation to report the complaint and any proposed resolution of the complaint to the building principal and the district compliance coordinator and shall make such report as soon as practicable. If a student is the alleged victim of sexual harassment or discrimination, the student's parents or gu ardians shall also be promptly notified.

If the building principal is the alleged harasser, the complaint shall be reported to the district compliance coordinator. The building principal or district compliance coordinator shall discuss the complaint wit h the student to determine if it can be resolved. If the matter is not resolved to the satisfaction of the student

Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes sexual harassment under the definition outlined above. Unacceptable student conduct may or may not constitute sexual harassment, depending on the nature of th e conduct and its severity, pervasiveness and persistence. Behaviors which are unacceptable but do not constitute harassment may provide grounds for discipline under the code of student conduct.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.

An employee who witnesses an act of sexual harassment shall report the incident to the building principal and the district compliance coordinator.

Employees who fail to report complaints or i ncidents of sexual harassment to appropriate school officials may face disciplinary action. School administrators who fail to investigate and take appropriate corrective action in response to complaints of sexual harassment may also face disciplinary acti on.

When a complaint contains evidence of criminal activity or child abuse, the building coordinator or district coordinator shall report such conduct to the appropriate law enforcement or DCF authorities.

To the extent possible, confidentiality will be maintained throughout the investigation of a complaint. The desire for confidentiality must b e balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action , or to provide due process to the accused.

The filing of a complaint or otherwise reporting sexual harassment s hal l not reflect upon the individual’s status or grades. Any act of retaliation against any person who has filed a complaint or testified, assisted, or participated in an investigation in any way in the complaint process and/or an investigation of a s exual harassment complaint is prohibited. Any person who retaliates is subject to immediate disciplinary action, up to and including expulsion for a student or termination of employment for an employee. If it appears that retaliatory harassment has taken pl ace, the district will take prompt and effective steps to stop the retaliatory harassment, prevent its recurrence, and remedy its ef f ects .

False or malicious complaints of sexual harassment may result in corrective or disciplinary action against the compl ai na nt.

A summary of this policy and related materials shall be posted in each district facility. The policy shall also be published in student, parent and employee handbooks as directed by the district compliance coordinator.

Notification of the policy shall be included in the school newsletter or published in the local newspaper annually.

Adopted by Board 07/15 , Revised 08/14; 09/15 ; Revised 06/18

SECTIONS

The board encourages all complaints regarding the district to be resolved at the lowest possible administrative level. Whenever a complaint is made direc tl y to the board as a whole or to a board member as an individual, it will be referred to the administration for study and possible resolution.

Harassment of an individual on any of these grounds is also prohibited.

The Ddistr ict Ccompli anc e Ccoordinator is t he Executive Director of

Personnel Services for the district and may be contacted at 123 N.

Eisenhower, Junction City, KS Kans as, 66441 or at ( 785) 717 -4000. The district compliance coordinator has been designated to coordinate compliance wit h this policy and /or nondiscrimination requirements contained in Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of

1973, and The Americans with Disabil ities Act of 1990. Information concerning the provisions of these Acts, and the rights provided thereunder, are available from the district compliance coordinator.

Complaints about Discrimination or Discriminatory Harassment

Complaints of discrimination or discriminatory harassment by an employee should be addressed to the employee’s supervisor, the building principal, or the district compliance coordinator. Complaints by a student should be addressed to the building principa l, another administrator, the guidance counselor, or another certified staff member. Any school employee who receives a complaint of discrimination or harassment from a student shall inform the

©KASB. This material may be reproduced for use in USD 475. It may not be reproduced, either in whole or in part, in any form whatsoever, to be given, sold or transmitted to any person or entity including but not limited to another school district, organization, company or corporation without written permission from KASB. KN Com pl aints ( Se e BCBI , GAACA, GAAB, GAAF , IF, IKD , & JCE) KN- 2 student of the employee’s obligation to report the complaint and any proposed r esolution of the complaint to the building principal and the district compliance coordinator and shall so report as soon as practicable.

If the building principal is the alleged harasser, the complaint shall be r eporte d to the district compliance coordinator. Complaints by any other person alleging discrimination should be addressed to the building principal or the district compliance coordinator. Complaints about discrimination, including complaints of harassment, wil l be resolved through the following complaint procedures:

Informal Procedures

The building principal shall attempt to resolve complaints of discrimination or harassment in an informal manner at the building level. For complaints, reports, or allegations of sexual harassment or discrimination, the principal shall attempt to resolve the matter within 10 days of receiving notice thereof and shall notify the parties of outcomes or disposition of such matter within 3 days of reaching resolution. Any school e mployee who receives a complaint of discrimination harassment from a student, another employee or any other individual shall inform the individual of the employee’s obligation to report the complaint and any proposed resolution of the complaint to the buil ding principal and the district compliance coordinator. The building principal shall discuss the complaint with the individual to determine if it can be resolved. If the matter is resolved to the satisfaction of the individual, the building principal s hall document the nature of the complaint and the proposed resolution of the complaint and forward this record to the district compliance coordinator. Within

20 days after the complaint is resolved in this manner, the principal shall contact

If the matter is not resolved to the satisfaction of the individual in the meeting with the principal, or if the individual does not believe the resolution remains acceptable, t he individual may initiate a formal complaint.

Formal Complaint Procedures

 A formal complaint should be filed in writing and contain the name and address of the person filing the complaint. The complaint should briefly describe the alleged violation. If an individual does not wish to file a written complaint and the matter has not been adequately resolved, the building principal may initiate the complaint. Forms for filing written complaints are available in each building office and the central office.

 A complaint should be filed as soon as possible after the conduct occurs, but not later than 180 days after the complainant becomes aware of the alleged violation, unless the conduct forming the basis for the complaint is ongoing.

 If appropriate, an inves tigation shall follow the filing of the complaint. If the complaint is against the superintendent, the board shall appoint an investigating officer. In other instances, the investigation shall be conducted by the building principal, the compliance coordi nat or , or another individual appointed by the board. In cases where sexual harassment or discrimination is alleged, the individual conducting the investigation shall have appropriate Title IX training and experience. The investigation shall be thorough. All interested persons, including the complainant and the person against whom the complaint is lodged, will be afforded an opportunity to submit written or oral evidence relevant to the complaint.

 A written determination of the complaint’s validity and a description of the resolution shall be issued by the investigator, and a copy forwarded to the complainant no later than 30 days after the filing of the complaint.

 If the investigation results in a recommendation that a student be suspended or expelled, procedures outlined in board policy and state law governing student suspension and expulsion will be followed.

 If the investigation results in a recommendation that an employee be suspended without pay or terminated, procedures

outlined in board policy, the negotiated agreement or state law will be followed.

 Records relating to complaints filed and their resolution shall be forwarded to and maintained in a confidential manner by the dist ri ct compliance coordinator.

 The complainant may appeal the determination of the complaint. Appeals shall be heard by the district compliance coordinator, a hearing officer appointed by the board, or by the board itself as determined by the board. The r equest to appeal the resolution shall be made within 20 days after the date of the written resolution of the complaint at the lower level. The appeal officer shall review the evidence gathered by the investigator and the investigator’s report, and s hall a fford the complainant and the person against whom the complaint is filed an opportunity to submit further evidence, orally or in writing, within 10 days after the appeal is filed. The appeal officer will issue a written determination of the complaint’s va lidity and a description of its resolution within 30 days after the appeal is filed, and the outcome or disposition of the matter shall be shared with the parties within 5 days of the final resolution.

 Use of this complaint procedure is not a prerequisite to the pursuit of any other remedies including the right to file a complaint with the Office for Civil Rights of the U.S. Department of Education, the Equal Employment Opportunity Commission, or the Kansas Human Rights Commission.

Complaints About Polic y

The superintendent shall report any unresolved complaint about policies to the board at the next regularly scheduled board meeting.

Complaints About Curriculum ( See IF)

The superintendent shall report a failure to resolve any complaint about c urri cul um to the board at the next regularly scheduled board meeting.

Complaints About Instructional Materials

The building principal shall report any unresolved complaint about instructional materials to the superintendent immediately after receiving the c ompl aint.

Complaints About Facilities and Services

The superintendent shall report any unresolved complaint about facilities and services to the board at the next regularly scheduled board meeting.

Complaints About Personnel

The superintendent or the building principal inv olved shall report any unresolved complaint about personnel to the board at the next regularly scheduled board meeting.

Complaints About Emergency Safety Intervention Use

Complaints concerning the use of emergency safety interventions by district staff s hall be addressed in accordance with the local dispute resolution proces s outlined in board policy GAAF.

Adopted by Board 07/15 ; 08/14; 09/15 ; Revised 12/1 7; Revised 06/18

SECTIONS

The district is committed to maintaining a working and learning environment free from discrimination, insult, intimidation or harassment due to race, color, religion, sex, age, national origin or disability. Any incident of discrimination in any form shall promptly be reported to an employee’s immediate supervisor, the building principal or the district compliance coordinator for investigation and corrective action by the building or district compliance officer.

Any employee who engages in discriminatory conduct shall be subject to disciplinary action, up to and including termination.

The Chief Operations Officer Executive Director of Personnel

Services, 123 N. Eisenhower, Junction City, KS 66441, Telephone 785 717-4000, has been designated as the district compliance coordinator and designated to handle inquiries regarding this policy and/or nondiscrimination requirements contained in Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights

Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the

Rehabilitation Act of 1973, and The Americans with Disabilities Act of 1990.

Complaints of discrimination should be addressed to an employee’s supervisor or to the building principal or the compliance coordinator. Complaints against the superintendent should be addressed to the board of education.

Complaints of discrimination will be resolved using the district’s discrimination complaint procedures in policy KN.

The district prohibits retaliation or discrimination against any person for opposing discrimination, including harassment; for participating in the complaint GAAB Complaints of Discrimination (See JDDC, JGECA and KN) GAAB-2 process; or making a complaint, testifying, assisting, or participating in any investigation, proceeding, or hearing.

Adopted by Board 07/15; 09/15

SECTIONS

GAAC Sexual Harassment (See GAF and JGEC) GAAC

The board of education is committed to providing a positive and productive working and learning environment, free from discrimination on the basis of sex, including sexual harassment. Sexual harassment will not be tolerated in the school district. Sexual harassment of employees or students of the district by board members, administrators, certificated and support personnel, students, vendors, and any others having business or other contact with the school district is strictly prohibited.

Sexual harassment is unlawful discrimination on the basis of sex under

Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination. All forms of sexual harassment are prohibited at school, on school property, and at all school- sponsored activities, programs or events. Sexual harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee or third party (visitor, vendor, etc.) to sexually harass any student, employee, or other individual associated with the school. It shall further be a violation for any employee to discourage a student or another employee from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy. Violation of this policy by any employee shall result in disciplinary action, up to and including termination.

Sexual harassment shall include, but not be limited to, unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when: (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; (2) submission to GAAC Sexual Harassment (See GAF and JGEC) GAAC-2 or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or (3) such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment.

Sexual harassment may result from verbal or physical conduct or written or graphic material. Sexual harassment may include, but is not limited to: verbal harassment or abuse; pressure for sexual activity; repeated remarks to a person, with sexual or demeaning implication; unwelcome touching; or suggesting or demanding sexual involvement accompanied by implied or explicit threats concerning an employee’s job status.

The district encourages all victims of sexual harassment and persons with knowledge of such harassment to report the harassment immediately. Complaints of sexual harassment will be promptly investigated and resolved.

Employees who believe they have been subjected to sexual harassment should discuss the problem with their immediate supervisor. If an employee’s immediate supervisor is the alleged harasser, the employee should discuss the problem with the building principal or the district compliance coordinator. Employees who do not believe the matter is appropriately resolved through this meeting may file a formal complaint under the district’s discrimination complaint procedure in policy KN.

Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes sexual harassment under the definition outlined above. Unacceptable conduct may or may not constitute sexual harassment, depending on the nature of the conduct andits GAAC Sexual Harassment (See GAF and JGEC) GAAC-3 severity, pervasiveness and persistence. Behaviors which are unacceptable but do not constitute harassment may also result in employee discipline.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.

Any employee who witnesses an act of sexual harassment or receives a complaint of harassment from another employee or a student shall report the complaint to the building principal. Employees who fail to report complaints or incidents of sexual harassment to appropriate school officials may face disciplinary action. School administrators who fail to investigate and take appropriate corrective action in response to complaints of sexual harassment may also face disciplinary action.

Initiation of a complaint of sexual harassment will not adversely affect the job security or status of an employee, nor will it affect his or her compensation. Any act of retaliation or discrimination against any person who has filed a complaint or testified, assisted, or participated in any investigation proceeding, or hearing involving a sexual harassment complaint is prohibited.

Any person who retaliates is subject to immediate disciplinary action, up to and including termination of employment.

The Chief Operations Officer Executive Director of Personnel

GAAC Sexual Harassment (See GAF and JGEC) GAAC-4 receive sexual harassment complaints. Any such incidents should be reported to the District Compliance Coordinator. Any person who retaliates is subject to immediate disciplinary action, up to and including termination of employment.

To the extent possible, confidentiality will be maintained throughout the investigation of a complaint. The desire for confidentiality must be balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action or to provide due process to the accused.

False or malicious complaints of sexual harassment may result in corrective or disciplinary action against the complainant.

Notification of the policy shall be included in the school newsletter or published in the local newspaper annually.

Adopted by Board on 7/13; 09/15

SECTIONS

GAACA Racial Harassment: Employees(See GAF, JGECA & KN) GAACA

The board of education is committed to providing a positive and productive working and learning environment, free from discrimination, including harassment, on the basis of race, color, national origin, or disability. Racial and disability harassment will not be tolerated in the school district. Racial or disability harassment of employees or students of the district by board members, administrators, certified and support personnel, students, vendors, and any others having business or other contact with the school district is strictly prohibited.

Racial harassment is unlawful discrimination on the basis of race, color or national origin under Titles VI and VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination. Disability harassment is unlawful discrimination on the basis of disability under Section 504 of the Rehabilitation

Act of 1973 and the Americans with Disabilities Act. All forms of racial and disability harassment are prohibited at school, on school property, and at all school-sponsored activities, programs or events. Racial or disability harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee or third party (visitor, vendor, etc.) to racially harass or harass on the basis of disability any student, employee, or other individual associated with the school. It shall further be a violation for any employee to discourage a student or another employee from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy.

Violations of this policy by any employee shall result in disciplinary action, up to and including termination.

GAACA Racial Harassment: Employees(See GAF, JGECA & KN) GAACA-2

Harassment prohibited by this policy includes racially or disability- motivated conduct which:

• Affords an employee different treatment, solely on the basis of race, color, national origin, or disability, in a manner which interferes with or limits the ability of the employee to participate in or benefit from the services, activities or programs of the school;

• Is sufficiently severe, pervasive or persistent so as to have the purpose or effect of creating a hostile working environment;

• Is sufficiently severe, pervasive or persistent so as to have the purpose or effect of interfering with an individual’s work performance or employment opportunities.

Racial or disability harassment may result from verbal or physical

conduct or written or graphic material.

The district encourages all victims of racial or disability harassment

and persons with knowledge of such harassment to report the harassment

immediately. Complaints of racial or disability harassment will be promptly

investigated and resolved.

Employees who believe they have been subjected to racial or disability

harassment should discuss the problem with their immediate supervisor. If an

employee’s immediate supervisor is the alleged harasser, the employee should

discuss the problem with the building principal or the district compliance

coordinator. Employees who do not believe the matter is appropriately resolved

through this meeting may file a formal complaint under the district’s

discrimination complaint procedure in policy KN.

The Chief Operations Officer Executive Director of Personnel

Services, 123 N. Eisenhower, Junction City, KS 66441, Telephone 785 717-4000,

GAACA Racial Harassment: Employees(See GAF, JGECA & KN) GAACA-3 h as been designated as the district compliance coordinator and designated to handle inquiries regarding this policy and/or racial or disability harassment complaints. Any such incidents should be reported to the

Chief Operations Officer District Compliance Officer.

Any person who retaliates is subject to immediate disciplinary action, up to and including termination of employment. Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes racial or disability harassment under the definition outlined above. Unacceptable conduct may or may not constitute racial or disability harassment, depending on the nature of the conduct and its severity, pervasiveness and persistence. Behaviors which are unacceptable but do not constitute harassment may also result in employee discipline.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.

Any employee who witnesses an act of racial or disability harassment or receives a complaint of harassment or receives a complaint of harassment from another employee or a student shall report the complaint to the building principal. Employees who fail to report complaints or incidents of racial or disability harassment to appropriate school officials may face disciplinary action. School administrators who fail to investigate and take appropriate corrective action in response to complaints of racial or disability harassment may also face disciplinary action, up to and including termination.

GAACA Racial Harassment: Employees(See GAF, JGECA & KN) GAACA-4

Initiation of a complaint of racial or disability harassment in good faith

will not adversely affect the job security or status of an employee, nor will it

affect his or her compensation. Any act of retaliation or discrimination against

any person who has filed a complaint or testified, assisted, or participated in an investigation, proceeding, or hearing involving a racial or disability harassment

complaint is prohibited. Any person who retaliates is subject to immediate

disciplinary action, up to and including termination of employment.

To the extent possible, confidentiality will be maintained throughout the investigation of a complaint. The desire for confidentiality must be balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action or to provide due process to the accused.

False or malicious complaints of racial or disability harassment may result in corrective or disciplinary action against the complainant.

Notification of the policy shall be included in the school newsletter or published in the local newspaper annually.

Adopted by Board 07/15; 09/15

SECTIONS

JCE Complaints (See JDDC and KN) JCE

Complaints About Discrimination

The district is committed to maintaining a working and learning

environment free from discrimination, insult, intimidation, or harassment due to

race, color, religion, sex, age, national origin, or disability.

Any incident of discrimination including acts of harassment shall promptly

be reported for investigation and corrective action by the building principal or

district compliance coordinator. Any student or employee who engages in

discriminatory conduct shall be subject to disciplinary action, up to and including

termination from employment or expulsion from school.

Discrimination against any student on the basis of race, color, national

origin, sex, disability, or religion in the admission or access to, or treatment in

the district’s programs and activities is prohibited.

The Chief Operations Officer Executive Director of Personnel Services,

123 N. Eisenhower, Junction City, Kansas, 66441, (785) 717-4000 has been designated as the district compliance coordinator to coordinate compliance with nondiscrimination requirements contained in this policy and/or in Title VI of the

Any student who believes that he or she has been discriminated against

may file a complaint with the building principal, another administrator, the

guidance counselor, or another certified staff member. Any school employee

who receives a report, complaint, or allegation of discrimination or harassment

from a student shall inform the student of the employee’s obligation to report

the complaint and any proposed resolution of the complaint to the building JCE Complaints (See JDDC and KN) JCE- 2

principal and the district compliance coordinator and shall make such report as soon as practicable. If the building principal is the alleged harasser, the report shall be made only to the district compliance coordinator. Any student complaint of discrimination shall be resolved under the district’s discrimination complaint procedures in policy KN.

Complaints About School Rules

Any student may file a complaint with the principal concerning a school

rule or regulation as it applies to the student. The complaint shall be in writing,

filed within 20 days following the application of the rule or regulation, and must

specify the basis for the complaint. The principal shall investigate the complaint

and inform the student of the resolution within 10 days after the complaint is

filed.

Adopted by Board 07/15; 09/15

SECTIONS

Geary County USD 475

Classified Handbook

July 2018

This handbook is not meant as a wage offer or a guarantee of a job or position. As a handbook, it does not qualify to be grieved. It is simply a guide for education support personnel. All USD 475 Board of Education policies supersede anything in the handbook.

Geary County USD #475

NOTICE OF NON-DISCRIMINATION

For questions or complaints based on race, color, national origin, sex or age, please contact: Executive Director of Personnel Services 123 N. Eisenhower Junction City, KS 66441 Telephone: (785) 717-4000.

For questions or complaints based on disability, please contact:

Director of Exceptional Student Services Special Education 123 N. Eisenhower Junction City, KS 66441 Telephone: (785) 717-4000.

Title IX Statement

Pursuant to Title IX and the requirements therein for the dissemination of policy, notice is hereby given that the Geary County schools, USD #475, do not discriminate on the basis of sex in the educational programs and activities offered by the district.

The board of education is committed to providing a positive and productive learning and working environment free from discrimination on the basis of sex, including sexual harassment and/or sexual violence. Any such conduct shall not be tolerated in the school district.

Inquiries or complaints regarding Title IX may be referred to the District Title IX Coordinator: Bridget Seemann Mona Manley, Executive Director of Human Resources Personnel Services, Geary County Unified Schools, 123 N. Eisenhower, Junction City, KS 66441. Telephone: (785)717-4000, or to the Office for Civil Rights, U.S. Department of Education, 8930 Ward Parkway, Suite 2037, Kansas City, MO 64114-3302. Telephone: (816)268- 0550.Geary County USD 475 Classified Procedure Manual

TABLE OF CONTENTS

Section and Title Page

1. INTRODUCTION 1

2. DISTRICT MISSION STATEMENT 1

3. EQUAL OPPORTUNITY EMPLOYER 1

4. LOYALTY OATH 2

5. BENEFITS AND COMPENSATION 2 5.1 Insurance 2 5.2 Salary Protection 3 5.3 Leaves and Absences 3 5.4 Vacation Days 8 5.5 Holidays 8 5.6 Payday 8 5.7 Non-Taxable Section 125 – Salary Reductions 8 5.8 Salary Deductions 9 5.9 Annuities – Deductions 9 5.10 Kansas Public Employees Retirement System (KPERS) 9 5.11 Workers’ Compensation 9 5.12 Unemployment Compensation 10 5.13 Activity Passes 10

6. SCHEDULES 10 6.1 Work Schedule/Attendance 10 6.2 Overtime 10 6.3 Time Cards/Badge Swiper 10 6.4 Breaks 11 6.5 Attendance 11

7. CONDUCT 11 7.1 Disciplinary Procedure 11 7.2 Drug Free Workplace 12 7.3 Sexual Harassment 13 7.4 Racial Harassment 15 7.5 Relations with Students 17 7.6 Employee Protection 17 7.7 Staff-Community Relations 17

Section and Title Page

7.8 Confidentiality 17 7.9 Staff Responsibilities for Discipline 17 7.10 Gifts 18 7.11 Solicitations 18 7.12 Dress Code 18 7.13 Conflict of Interest 18 7.14 Outside Employment 18 7.15 Suspension 18 7.16 Separation of Employment 18

8. DISTRICT PROCEDURES 19 8.1 Board Policy 19 8.2 Classified Complaint Procedures 19 8.3 Discrimination Complaints 19 8.4 Hiring 20 8.5 Classified Employee In-processing 21 8.6 Identification Badges 21 8.7 Probationary Status 21 8.8 Evaluations 21 8.9 Supervision 22 8.10 Assignment and Transfer 22 8.11 Procedure for Level Changes 22 8.12 Criminal Convictions 23 8.13 Notification of Wage 23 8.14 Drug and Alcohol Testing 23 8.15 No Child Left Behind Law Every Child Succeeds Act of 2015 23 8.16 Job Descriptions 23 8.17 Retirement 23 8.18 Nepotism 23 8.19 Distribution of Materials 23 8.20 Personal Property 24 8.21 Reimbursement/Travel Expense 24 8.22 Weapons 24 8.23 Job Openings/Postings 24 8.24 Staff Development 24 8.25 Communications 24 8.26 Computer Software and Hardware Guidelines 25 8.27 E-mail and Internet Policy 27

ii Section and Title Page

9. COMMITTEE ASSIGNMENTS 27 9.1 Classified Advisory Council 27

10. RECORDS 28 10.1 Personnel Records 28 10.2 Required Records 28

11. REPORTS 28 11.1 Child Abuse 28 11.2 Reporting Possible Criminal Conduct 28 11.3 Vandalism 29

12. HEALTH 29 12.1 Asbestos Management Plan Notice 29 12.2 Bloodborne Pathogens 29 12.3 Communicable Disease/Employees 30

13. SAFETY AND SECURITY 31 13.1 Safety Policy 31 13.2 Safety Procedure 31 13.3 Reporting of Accidents 32 13.4 Drills 32 13.5 Inclement Weather 32 13.6 Securing the Work Area 32 13.7 Building Opening and Closing Time 32 13.8 Keys 32 13.9 Crisis Plan 32 13.10 Safe and Violence Free Workplace 33

14. EQUIPMENT AND SUPPLIES 33 14.1 Appropriate Use of Equipment and Supplies 33 14.2 Copying/Duplicating/Inventory/Ordering Procedures/ Requisitions 33 14.3 Vehicle Request 33

15. APPENDICES 34

iii

1. INTRODUCTION

Welcome to the Geary County Schools!

Geary County Schools wishes to express appreciation to you for your willingness to be a part of the staff for the Geary County USD 475. This manual has been prepared to assist you in becoming acquainted with our district and its policies and procedures.

Geary County USD 475 serves students in the Junction City, Fort Riley, Milford, and Grandview Plaza areas and is a diverse, multicultural, innovative school district with a state and national reputation for school improvement. Assessment scores on state and national tests have improved steadily since 1987. This school district was one of the two pilot North Central Association Outcomes Accreditation high schools in the state and was a guiding force behind the State of Kansas Quality Performance Accreditation (QPA) plan initiated in 1989.

The Geary County school district consists of fourteen elementary schools, two middle schools, one high school, the Larry Dixon Center, the Early Childhood Center, McConnell Maintenance Complex, and the Mary E. Devin Center for Education Support.

This handbook is not meant as a wage offer or a guarantee of a job or position. As a handbook, it does not qualify to be grieved. It is simply a guide for Classified employees. All USD 475 Board of Education policies supersede anything in the handbook.

Some Classified positions may be subject to a pre-employment health screening based on the job requirements. If this is the case, the employee will bear full responsibility for payment of this fee.

2. Our Mission: Preparing today’s students for tomorrow’s world.

Our Vision: USD 475, in partnership with parents and our community, is dedicated to the common goal of learning for all—whatever it takes to prepare students for the demands of continuous learning in the competitive workplace.

3. EQUAL OPPORTUNITY EMPLOYER: The board shall hire all employees on the basis of ability and the district’s needs. The district is an equal opportunity employer and shall not discriminate in its conditions, or privileges of employment because of an individual’s race, color, religion, sex, age, disability, or national origin.

Inquiries regarding compliance may be directed to the district staff member appointed annually by the Board of Education at its July meeting. The name and contact instructions are available from the Clerk of the Board at the Board of Education office. Inquiries may also be directed to:

Equal Employment Opportunity Commission 400 State Avenue, 9th Floor Kansas City, KS 66101 (913) 551-5655

or Kansas Human Rights Commission 900 SW Jackson, 8th Floor Topeka, KS 66603 (785) 296-3206

or United States Department of Education Office for Civil Rights 10220 North Executive Hills Blvd, 8th Floor Kansas City, MO 64153-1367

4. LOYALTY OATH: As required by current law, all employees will be asked to sign a Loyalty Oath at the time of employment. This oath indicates the employee’s promise to support the Constitution of the United States and the Constitution of the State of Kansas and to faithfully discharge the duties of their respective position. It is signed and notarized by personnel on site.

5. BENEFITS AND COMPENSATION: Employees are eligible for benefits after 60 days. There can be a possible increase in their hourly wage, after they have satisfactorily completed their 90-day probationary period. Should this probationary period be unsatisfactory, the supervisor has the option of extending it for another 90-day period.

5.1 Insurance: Geary County USD 475 provides a group health insurance plan along with a group dental insurance plan. An employee who wishes to enroll in the coverage must be enrolled in both the medical and dental insurance policies. The plan includes both individual and family coverage. The Payroll Benefits Department can be contacted for specifics on available coverage.

The Board of Education provides a contribution towards the cost of insurance coverage for those employees who elect to participate in the district plan. Under no condition will the board’s contribution exceed the cost of the premium for the lowest option for that respective coverage.

Employees failing to enroll during their first opportunity will have to wait until the open enrollment period unless a qualifying event occurs (i.e., marriage, divorce, birth, death, commencement or termination of spouse’s employment). At the current time, May is the month designated as open enrollment for our plan with the health insurance coverage effective July 1st. For specific details on coverage, refer to the group health insurance booklet.

5.2 Salary Protection: The Board of Education provides salary protection via purchase of an appropriate insurance policy for all Classified personnel. Benefits for a disability resulting from a covered illness or accident begin after a 14-day waiting period or the end of the employee’s accumulated general leave whichever is greater. In order to qualify for benefits, the employee must be totally disabled and submit a claim form that has been completed by an attending physician. Benefits are paid at approximately 66 2/3 percent of your annual salary for a maximum period of 26 weeks. Employees hired after July 1st ,2011 are subject to pre-existing conditions which occurred during the 12 months immediately before the date that coverage becomes effective.

5.3 Leaves and Absences: All leave is to be approved by immediate supervisor prior to use, if at all possible. No leave time may be used as part of a severance arrangement. Employees resigning will not be paid for leave days after the last day they are physically present. See the Classified Employees Leave Chart, included as Appendix 15.1, for a breakdown of how leave is accumulated. See Appendix 15.2 for a copy of the Request for Leave Form.

5.3.1 Vacation: It is intended that all vacation time be used in the same fiscal year in which it is earned. The fiscal year runs from July 1st through June 30th. Accumulated vacation leave from the previous fiscal year must be taken by the end of December or be forfeited. Vacations should be scheduled with and approved by the employee’s immediate supervisor, and should be taken when they will least interfere with the primary work of the school or department. Earned vacation leave may be used during Winter Break, Spring Break, or other days the students are not in attendance during the school year, provided the supervisor has approved the leave time in advance.

In lieu of bonus days, 12-month employees with continuous (uninterrupted)* service to the district earn additional vacation days at the rate of:

1 and 1/8 days per month for those with 10 to 14 consecutive years of service (total of 13 ½ days for the year)

1 and ¼ days per month for those with 15 to 19 consecutive years of service (total of 15 days for the year)

1 and ½ days per month for those with 20 or more consecutive years of service (total of 18 days for the year)

*Employees with interrupted service who returned to the district prior to July 1, 2008, are grandfathered in and eligible to earn vacation time according to their total years of service. However, any employee leaving the district after July 1, 2008 who later returns to district employment would no longer be able to count prior years toward this benefit.

5.3.2 General Leave: Classified employees who work 12 months are granted thirteen (13) days per year by the district. Classified employees who work less than 12 months are granted ten (10) days per year by the district.

General leave may be used for personal illness or immediate family illness, injury or death. maternity and adoption. Immediate family means husband, wife, parents, stepparents, children, grandparents, grandparents of spouse, grandchildren, brother, sister, parent-in-law, brother-in-law, or sister-in-law; other more remote relatives may be included if approved in advance by the Superintendent. An employee may use general leave to attend funerals of friends. General leave shall also apply in cases related to maternity and adoption.

General leave is not to be used as vacation leave.

Reasonable notice shall be given to the principal or immediate supervisor prior to taking leave when possible.

General leave days cannot be used for workdays when students are not in attendance, unless the classified employee is required to be at work.

A classified employee who is absent and using general leave may be required to submit documentation verifying the reason for the absence if they are missing more than three days of work in a row or in the event of suspected abuse.

Any classified employee resigning shall not be entitled to payment for unused general leave. General leave may not be used by any classified employee for days following the last day the classified employee is actually present for work. Unused general leave is not intended to be used as a severance benefit for the employee whose resignation is accepted. Exceptions may be made in the case of approved FMLA leave.

Any classified employee that retires from USD 475 Geary County Schools and returns to work for USD 475, shall receive half of the allotted leave for the position returned to (example: 9/10 month employee would receive 5 General Leave Days; 2 Supplemental Leave Days; 1 Personal Leave Day).

5.3.2a Personal Leave: Used for any personal reason desired by employee; but must be approved by their supervisor prior to taking this time. Personal leave days cannot be carried over to the following school year. All classified employees that are eligible for leave will receive two (2) personal days per year.

5.3.2b Accumulation of Leave: Any unused general and personal leave left at the end of a school year will be credited to the classified employee’s useable accumulated leave up to a maximum of one hundred twenty (120) days.

Useable accumulated leave is available only for personal illness or death/illness of an immediate family member. Useable accumulated leave may only be used after all general

4 leave and supplemental leave days have been exhausted. Documentation may be required.

5.3.3 Supplemental Leave: In the event a classified employee has exhausted the available general leave days, supplemental leave shall be available and may be used for personal sickness or immediate family injury, illness or death. All classified employees that are eligible for leave will receive four (4) supplemental days per year. The supplemental days may be used only with prior approval of the principal and/or the superintendent and may require documentation. Supplemental leave days do not accumulate. 5.3.4 Professional Leave: Used when employee is attending a meeting, etc. at employer’s request.

5.3.5.1 Lost Time without Pay: Seniority and earned benefits do not accrue during periods of unpaid leave such as, but not limited to FMLA and extended usages of lost time.

5.3.6 Jury Duty/Court Subpoena: Used when employee is on jury duty or issued a court subpoena. A copy of the notice or subpoena must be provided to the immediate supervisor. Paid leave is not extended to employees appearing in court whose subpoena arises out of an action initiated against the district on their behalf or any other legal proceeding in which school district business is not involved.

5.3.7 Suspension With/Without Pay: The immediate supervisor may recommend to the Executive Director of Personnel Human Resource Services to suspend an employee with or without pay.

5.3.8 Maternity Leave: This is deducted from general/usable leave.

5.3.9 Adoption: Used in the event of the adoption of a child by an employee. The employee is allowed to use available general/usable leave for preparation and/or adjustment to a new family member. Any leave used for this purpose will be considered part of the allowed FMLA leave.

5.3.10 Retirement Payment for Unused Leave Days: Classified staff that retire after 10m years or more of uninterrupted service with the district and are age 60 or retiring from KPERS without a penalty, will be eligible for a one-time payment of $35 per accumulated leave day up to a maximum of 120 accumulated useable days.

Payment will be made with employee’s last check and will be subject to all applicable deductions.

5.3.11 Family and Medical Leave: FMLA requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to “eligible” employees for certain family and medical reasons. Employees are eligible if they have worked for their employer for at least one year, and for 1,250 hours over the previous 12 months. The FMLA permits employees to take leave on an intermittent basis or to work a reduced schedule under certain circumstances. Other benefits such as seniority and earned benefits do not accrue when

an employee is on unpaid FMLA leave. Contact the Payroll Benefits Department for additional information on how to apply. A more complete list of rights and responsibilities may be found in the appendix on page 35 or on the HR page on the Intranet.

5.3.12 Military Leave: Employees are entitled to military leave under the Uniformed Services Employment and Reemployment Act of 1994. The Act applies to military service that began on or after December 12, 1994 or military service that began before December 12, 1994 if the employee was a reservist or National Guard member who provided notice to the employer before leaving work.

Reemployment rights extend to persons who have been absent from work because of “service in the uniformed services.” The uniformed services consist of the following military branches:

• Army, Navy, Marine Corps, Air Force, or Coast Guard. • Army Reserve, Navy Reserve, Marine Corps Reserve, Air Force Reserve, or Coast Guard Reserve. • Army National Guard or Air National Guard. • Commissioned corps of the Public Health Service. • Any other category of persons designated by the President in time of war or emergency.

“Service” in the uniformed services means duty on a voluntary or involuntary basis in a uniformed service, including:

• Active duty. • Active duty for training. • Initial active duty for training. • Inactive duty training. • Full-time National Guard duty. • Absence from work for an examination to determine a person’s fitness for any of the above types of duty.

The employee may be absent for up to five (5) years for military duty and retain reemployment rights. There are, however, exceptions which can exceed timing, frequency, duration, or nature of an individual’s service. The law enhances protections for disabled veterans including a requirement to provide reasonable accommodations and up to two (2) years to return to work if convalescing from injuries received during service or training.

performing military service, he or she is deemed to be on a furlough or leave of absence and is entitled to the non-seniority rights accorded other individuals on non-military leaves of absence. Individuals performing military duty of more than 30 days may elect to continue employer sponsored health care for up to 18 months at a cost of up to 102 percent of the full premium. For military service of less than 31 days, health care coverage is provided as if the individual had never left. All pensions which are a reward for length of service are protected.

Notice is not required if military necessity prevents the giving of notice; or, the giving of notice is otherwise impossible or unreasonable.

Accrued vacation, general, personal, or bonus leave may be used (but it’s not required) while performing military duty. The individual’s timeframe for returning to work is based upon the time spent on military duty.

TIME SPENT ON RETURN TO WORK OR APPLICATION MILITARY DUTY FOR REEMPLOYMENT Less than 31 days: Must return at the beginning of the next regularly scheduled work period on the first full day after release from service, taking into account safe travel home plus an eight (8) hour rest period. More than 30 but less Must submit an application for Than 181 days: reemployment within 14 days of release from service. More than 180 days: Must submit an application for reemployment within 90 days of release from service.

• the application for reemployment is timely; • the five-year service limitation has not been exceeded; and, • separation from service was under honorable conditions. If documentation is not readily available or it does not exist, the individual must be reemployed. However, if after reemploying the individual, documentation becomes available that shows one or more reemployment requirements were not met, the employer

may terminate the individual, effective immediately. The termination does not operate retroactively.

Questions should be directed to Veterans’ Employment and Training Service, U.S. Department of Labor.

Kansas law also requires reemployment if an individual is called to active duty by the state.

5.4 Vacation Days: Employees working less than 12 months with continuous (uninterrupted)* service to the district earn additional vacation days at the rate of:

1/8 days per month based on your Notification of Wage for those with 10 to 14 consecutive years of service

¼ days per month based on your Notification of Wage for those with 15 to 19 consecutive years of service

½ days per month based on your Notification of Wage for those with 20 or more consecutive years of service

5.5 Holidays: Holidays are paid for the number of hours worked per day, as indicated on the employee’s Notification of Wage. Employees who consistently work fewer hours than indicated on their notification will be reviewed by the Executive Director of Personnel Human Resources Services and may receive a new notification of wage reflecting actual hours worked resulting in a consequent reduction in holiday pay and benefits. The appropriate pay schedule for the current year will indicate which holidays will be paid. In order to be eligible for holiday pay, you are expected to work the last regularly scheduled student attendance day before the holiday and the first regularly scheduled student attendance day following the holiday or use paid leave with approval from the supervisor. No lost time will be considered. Overtime pay cannot be earned based on holiday hours paid. Overtime pay will only be paid based on actual hours worked. Temporary employees, Classified subs, Lunchroom/Playground Aides, Cafeteria Servers and Part-time are not eligible for holiday pay.

5.6 Payday: Payday is on or about the 20th day of each month. In the event a payday falls on a Saturday, Sunday or holiday observed on a Monday, payday will be the Friday directly preceding it. See handout given at orientation for pay periods and cut off dates.

5.7 Non-Taxable Section 125 – Salary Reductions: Employees working 30 hours or more for Geary County USD 475 are permitted to take identified benefits under the 125 Salary Reduction Plan. This means annual taxable income will be reduced by the amount of the eligible premiums. Benefits chosen under salary reduction must remain in force for the entire plan year.

(1) According to IRS regulations, the only allowable exceptions are due to changes in family status such as marriage, divorce, death, birth or adoption of a child, or a change in the employment status of the employee or spouse.

(2) The benefits include salary protection insurance, health insurance, cancer insurance, dependent care reimbursement, medical expense reimbursement and group life insurance up to $50,000. The balance of the premium for life insurance over $50,000 becomes a salary deduction and will be taxable.

5.8 Salary Deductions: Employees desiring changes in wage deductions must submit a written statement to the Superintendent or his/her designated representative in accordance with established procedures and regulations. This pertains to optional deductions, such as direct deposit of employees’ checks, change of address, number of dependents on tax forms, annuities, etc.

5.9 Annuities – Deductions: The Board of Education will authorize deductions and make the proper remittance for tax deferred annuities for those employees making written requests to do so, provided the annuity company to which payments are to be submitted is among those on the Board’s approved list. The Board of Education reserves the right to approve or disapprove any annuity company. No life insurance may be written into the annuity. You may request a payroll deduction for an annuity with one company only.

5.9.1 Enrollment Periods for Annuities: Changes in annuities may be made by submitting a written request to the Superintendent in accordance with established guidelines and procedures.

5.10 Kansas Public Employees Retirement System (KPERS): KPERS includes all Classified employees, provided the employee assignment exceeds 630 hours per year or 3.5 hours of work per day for at least 180 days duty annually. Determination as to whether the given position is covered by KPERS is made by the local designated agent. KPERS deductions are at the rate of 6% (percent). The State of Kansas likewise remits to KPERS, on behalf of each employee. The Benefits Payroll Department should be contacted if more detailed information is needed.

5.11 Workers’ Compensation: Workers’ Compensation is provided for all employees of the Board of Education. The policy provides benefits including medical

expenses, lost wages, disability benefits and death benefits for an injury while on duty. The injured employee is required to verbally report the injury immediately and in writing within ten (10) days or the claim may be barred. Forms are provided through the building principal. The report of the injury must be sent to the Human Resource Services Department at the Mary E. Devin Center for Education Support. Additional information about your rights and responsibilities under workers’ compensation may be obtained from your supervisor or the district office. The District reserves the right to investigate all claims at any time.

5.11.1 Coverage: Benefits are for personal injury from accident or occupational disease arising out of and in the course of employment with the district. Injuries which occur during recreational or social events under circumstances where the employee is under no duty to attend, and where the injury did not result from the performance of tasks related to normal job duties are not covered under workers’ compensation.

An employee who is off work and drawing workers’ compensation shall be required to provide the Human Resource Services Department with a written doctor’s release before the employee is allowed to return to work. In addition, should the employee be released to return to work by a doctor and fail to do so, all benefits under workers’ compensation shall be restricted as provided by current statute.

5.11.2 Coordination With Leave Benefits: The workers’ compensation plan will provide coverage for medical expenses and wages to the extent required by statute to those employees who qualify. Whenever an employee is absent from work and is receiving workers’ compensation benefits due to a work-related injury, the employee may use available paid general leave to supplement the workers’ compensation.

Available paid general leave may be used for this purpose until 1) available paid general leave benefits are exhausted; 2) the employee returns to work; or 3) employment is terminated.

5.12 Unemployment Compensation: For answers to questions regarding unemployment insurance policies, benefits, and claims, see your personnel representative or contact the nearest Department of Human Resources, District Job Insurance Office.

5.13 Activity Passes: The district photo identification card will serve as an activity pass for district employees only to district-sponsored activities with the exception of specified athletic tournaments and KSHSAA events.

6. SCHEDULES: The board delegates to the Superintendent or his/her designee the authority to develop time schedules for all Classified employees.

6.1 Work Schedule/Attendance: Employees are considered probationary for the first 90 days of employment and are required to be at work all 90 days unless specifically excused by their immediate supervisor. Excessive absenteeism is grounds for disciplinary action, up to and including termination.

6.2 Overtime: Overtime must be authorized prior to working it and is paid at an hourly rate of 1 ½ times your normal hourly rate after you have worked more than 40 hours in a week. No leave (general, vacation, supplemental or any other leave) is to be considered part of the 40 hours for calculating overtime pay. Paid holiday hours do not count toward the 40-hour requirement for paying overtime. A week is defined as beginning on Sunday and ending on Saturday.

6.3 Time Clock: Hourly employees are required to use the appropriate time keeping device for the building where the job is being performed. Employees are not approved to clock in from their personal phone. Employees are responsible for properly recording all their time worked and to review their time worked for accuracy. Clocking in and out for other employees is strictly prohibited. Employees must clock out anytime they leave a building. No employee is authorized to complete work at home. Failure to follow procedures for clocking in and out may result in disciplinary action up to termination of employment.

6.4 Breaks: Allowing time for breaks is not required by law, it is a privilege extended by USD 475. Break times are under the authority of your supervisor, as sometimes other business concerns interrupt daily routines. Your work responsibilities take precedence over breaks. Breaks should not exceed 15 minutes and should not be taken in conjunction with lunch or the beginning or ending of the day. Breaks should be taken at the worksite, leaving the worksite requires the employee to clock out during the break. District employees work a variety of schedules and are permitted varying amounts of time for lunch depending upon their regular working schedule.

6.4.1 Lunch Breaks: All employees working more than six (6) hours will have a lunch break. A lunch break must be at least 30 minutes long, duty free, and occur within the first 6 hours of the workday. Staff are expected to clock out for lunch.

6.5 Attendance: Geary County USD 475 views attendance as one of the most important facets of your job performance. All employees are here to serve the educational needs of our students. All employees are expected to report to work at the appropriate time. Employees are expected to arrive at work before they are scheduled to start and be at their work station productively engaged in school district business by the scheduled start time.

The employees’ attendance is required to fulfill this responsibility. A 90% attendance rate is required in order to maintain your position in this district.

All time off must be requested in advance. All unapproved absences will be noted. Excessive absences, including those for general leave, may result in disciplinary action, up to and including termination. Failure to report to work for three consecutive days without notification to your immediate supervisor will be considered job abandonment and result in termination. A doctor’s note may be requested to substantiate a medical need for an absence.

7. CONDUCT

7.1 Disciplinary Procedure: It is the policy of Geary County USD 475 that all employees are expected to comply with the district’s standards of behavior and performance and that any noncompliance with these standards must be remedied. Under normal circumstances, the district endorses a policy of progressive discipline in which it attempts to provide employees with notice of deficiencies and an opportunity to improve. It does, however, retain the right to administer discipline in any manner it sees fit. This policy does not modify the status of employees as employees-at-will or in any way restrict the district’s right to bypass the disciplinary procedures suggested.

7.2 Bullying: The Board of Education prohibits bullying in any form either by any student, staff member, or parent towards a student or by a student, staff member, or parent towards a staff member on or while using school property, in a school vehicle or at a school-sponsored activity or event. For the purposes of this policy, the term “bullying” shall have the meaning ascribed to it in Kansas law. Bullying means: a) any intentional gesture or any intentional written, verbal, electronic or physical act or threat either by any student, staff member or parent towards a student or by any student, staff member that is sufficiently severe, persistent, or pervasive that such gesture, act or threat creates an intimidating, threatening or abusive educational environment that a reasonable person, under the circumstances, knows or should know will have the effect of:

• Harming a student or staff member, whether physically or mentally; • Damaging a student or staff member in reasonable fear of harm to the student or staff member; or • Placing a student or staff member in reasonable fear of damage to the student’s or staff member’s property; • Cyberbullying; or • Any other form of intimidation or harassment prohibited by the board of education of the school district in policies concerning bullying. (See Board of Education policy GAAE Bullying by Staff)

Staff members who bully others in violation of this policy may be subject to disciplinary action, up to and including suspension and/or termination.

7.3 Drug Free Workplace: The board believes that maintaining a drug free workplace is important in establishing an appropriate learning environment for the students of the district. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance by an employee in the workplace is prohibited.

7.3.1 Drug Free Schools and Community (Employee Conduct): As a condition of continued employment in the district, all employees shall abide by the terms of this policy.

Employees shall not unlawfully manufacture, distribute, dispense, possess, be under the influence of, or use illicit drugs, controlled substances, or alcoholic beverages on district property or at any school activity. Compliance with the terms of this policy is mandatory.

Disciplinary sanctions which are consistent with local, state, and federal law will be imposed on employees who violate the standards of conduct up to and including termination and referral for prosecution. A disciplinary sanction may include the completion or an appropriate rehabilitation program.

(1) Short term suspension with pay.

(2) Short term suspension without pay.

(3) Long term suspension without pay.

(4) Required participation in a drug and alcohol education, treatment, counseling, or rehabilitation program.

(5) Termination or dismissal from employment.

Prior to applying sanctions under this policy, employees will be afforded all due process rights to which they are entitled under the provisions of Kansas law. Nothing in this policy is intended to diminish the right of the district to take any other disciplinary action which is provided for in district policies.

Any employee who is convicted under a criminal drug statute for a violation occurring at the workplace must notify the Superintendent of the conviction within five days after the conviction.

Within 30 days after the notice of conviction is received, the school district will take appropriate action with the employee. Such action may include the initiation of termination proceedings, suspension, placement on probationary status, or other disciplinary action. Alternatively, or in addition to any action short of termination, the employee may be required to participate satisfactorily in a drug abuse assistance or rehabilitation program as a condition of continued employment. The employee shall bear the cost of participation in such program.

Resource Personnel Services. Employees are responsible for contacting the directors of the programs to determine the cost and length of the program, and for enrolling in the programs.

7.3.2 Drug Testing: Any employee who is suspected of being under the influence of alcohol or drugs in the workplace will be subject to alcohol and drug screening.

7.3.3 Tobacco Use: The use of tobacco products in any form and/or nicotine delivery device is prohibited in school vehicles; at school-sponsored, activities, programs, or events, and on school owned or operated property. For the purpose of this policy, “nicotine delivery device” means any device that can be used to deliver nicotine to the person inhaling from the device. Such definition shall include, but may not be limited to, any electronic cigarette, cigar, cigarillo, pipe, or person vaporizer.

7.4 Sexual Harassment: The Board of Education is committed to providing a positive and productive working and learning environment, free from discrimination on the basis of sex, including sexual harassment. Sexual harassment will not be tolerated in the school district. Sexual harassment of employees or students of the district by board members, administrators, certified and support personnel, students, vendors, and any others having business or other contact with the school district is strictly prohibited.

Sexual harassment is unlawful discrimination on the basis of sex under Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination. All forms of sexual harassment are prohibited at school, on school property, and at all school-sponsored activities, programs or events. Sexual harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee, or third party (visitor, vendor, etc.) to sexually harass any student, employee, or other individual associated with the school. It shall further be a violation for any employee to discourage a student or another employee from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy. Violation of this policy by any employee shall result in disciplinary action, up to and including termination.

Sexual harassment shall include, but not be limited to, unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:

(1) Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment.

(2) Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual.

(3) Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment.

Sexual harassment may result from verbal or physical conduct or written or graphic material. Sexual harassment may include, but is not limited to: verbal harassment or abuse; pressure for sexual activity; repeating repeated remarks to a person, with sexual or demeaning implication; unwelcome touching; or suggesting or demanding sexual involvement accompanied by implied or explicit threats concerning an employee’s job status.

Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes sexual harassment under the definition outlined above. Unacceptable conduct may or may not constitute sexual harassment, depending on the nature of the conduct and its severity, persuasiveness and persistence. Behaviors which are unacceptable but do not constitute harassment may also result in employee discipline.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.

Any employee who witnesses an act of sexual harassment or receives a complaint of harassment from another employee or student shall report the complaint to the building principal/supervisor. Employees who fail to report complaints or incidents of sexual harassment to appropriate school officials may face disciplinary action. School administrators/supervisor who fail to investigate and take appropriate corrective action in response to complaints of sexual harassment may also face disciplinary action.

Initiation of a complaint of sexual harassment in good faith will not adversely affect the job security or status of an employee, nor will it affect his or her compensation. Any act of retaliation or discrimination against any person who has filed a complaint or testified, assisted, or participated in any investigation proceedings, or hearing involving of a sexual harassment complaint is prohibited. Any person who retaliates is subject to immediate disciplinary action, up to and including termination of employment.

The Executive Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441, Telephone 785-717-4000, has been designated as the District Compliance Coordinator and designated to handle inquiries regarding this policy and/or receive sexual harassment complaints. Any such incidents should be reported to the District Compliance Coordinator. Any person who retaliates is subject to immediate disciplinary action, up to and including termination of employment.

To the extent possible, confidentiality will be maintained throughout the investigation of a complaint. The desire of for confidentiality must be balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action, or to provide due process to the accused.

False or malicious complaints of sexual harassment may result in corrective or disciplinary action against the complainant.

A summary of this policy and related materials shall be posted in each district facility. The policy shall also be published in student, parent, and employee handbooks as directed by the district compliance coordinator. Notification of the policy shall be included in the school newsletter or published in the local newspaper annually.

7.5 Racial Harassment: The Board of Education is committed to providing a positive and productive working and learning environment, free from discrimination, including harassment, on the basis of race, color, or national origin, or disability. Racial and disability harassment will not be tolerated in the school district. Racial or disability harassment of employees or students of the district by board members, administrators, certified and support personnel, students, vendors, and any others having business or other contact with the school district is strictly prohibited.

Racial harassment is unlawful discrimination on the basis of race, color, or national origin under Titles VI and VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination.Disability harassment is unlawful discrimination on the basis of disability under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act. All forms of racial and disability harassment are prohibited at school, on school property, and at all school-sponsored activities, programs, or events. Racial or disability harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee, or third party (visitor, vendor, etc.) to racially harass or harass on the basis of disability any student, employee, or other individual associated with the school. It shall further be a violation for any employee to discourage a student or another employee from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy. Violations of this policy by any employee shall result in disciplinary action, up to and including termination.

Racial Harassment is racially motivated conduct which: Harassment prohibited by this policy includes racially or disability-motivated conduct which:

(1) Affords an employee different treatment, solely on the basis of race, color, or national origin, or disability in a manner which interferes with or limits the ability of the employee to participate in or benefit from the services, activities, or programs of the school;

(2) Is sufficiently severe, pervasive, or persistent so as to have the purpose or effect of creating a hostile working environment;

(3) Is sufficiently severe, pervasive, or persistent so as to have the purpose or effect of interfering with an individual’s work performance or employment opportunities.

Racial or disability harassment may result from verbal or physical conduct or written or graphic material.

The district encourages all victims of racial or disability harassment and persons with knowledge of such harassment to report the harassment immediately. Complaints of racial or disability harassment will be promptly investigated and resolved.

Employees who believe they have been subjected to racial or disability harassment should discuss the problem with their immediate supervisor. If an employee’s immediate supervisor is the alleged harasser, the employee should discuss the problem with the building principal or the district compliance coordinator. Employees who do not believe the matter is appropriately resolved through this meeting may file a formal complaint under the district’s discrimination complaint procedure in policy KN.

The Executive Director of Personnel Services , 123 N. Eisenhower, Junction City, KS 66441, Telephone 785-717-4000, has been designated as the District Compliance Coordinator and designated to handle inquiries regarding this policy and/or racial or disability harassment complaints. Any such incidents should be reported to the District Compliance Coordinator.

Any person who retaliates is subject to immediate disciplinary action, up to and including termination of employment. Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes racial or disability harassment under the definition outlined above. Unacceptable conduct may or may not constitute racial or disability harassment, depending on the nature of the conduct and its severity, pervasiveness, and persistence. Behaviors which are unacceptable but do not constitute harassment may also result in employee discipline.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.

Any employee who witnesses an act of racial or disability harassment or receives a complaint of harassment or receives a complaint of harassment from another employee

or a student shall report the complaint to the building principal/building supervisor. Employees who fail to report complaints or incidents of racial or disability harassment to appropriate school officials may face disciplinary action. School administrators/supervisor who fail to investigate and take appropriate corrective action in response to complaints of racial or disability harassment may also face disciplinary action, up to and including termination.

Initiation of a complaint of racial or disability harassment in good faith will not adversely affect the job security or status of an employee, nor will it affect his or her compensation. Any act of retaliation or discrimination against any person who has filed a complaint or testified, assisted, or participated in an investigation, proceeding, or hearing involving a of racial or disability harassment complaint is prohibited. Any person who retaliates is subject to immediate disciplinary action, up to and including termination of employment.

To the extent possible, confidentiality will be maintained throughout the investigation of a complaint. The desire for confidentiality must be balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action, or to provide due process to the accused.

False or malicious complaints of racial or disability harassment may result in corrective or disciplinary action against the complainant.

7.6 Relations with Students: Employees shall maintain relationships with students which are conducive to a safe and effective educational environment.. Employees shall not have any interaction of a sexual nature with any student at any time regardless of the student’s age or status.

7.7 Employee Protection: An employee may use reasonable force necessary to ward off any attack, to protect a student or another person, or to quell a disturbance which threatens physical injury to others.

7.8 Staff-Community Relations: Staff members are encouraged to participate in community activities and organizations, insofar as these activities do not infringe upon school time. Prior permission must be obtained from the Superintendent or his/her designee for participation in any community activity which takes place during school time.

7.9 Confidentiality:

7.9.1 Student Information: Confidential student information, whether written or oral, shall be handled in a confidential manner and be discussed only with the

parents/guardians of the particular student and the appropriate school personnel. Violations of this rule which violate the privacy rights of students could result in disciplinary actions being taken against the employee, including termination.

7.9.2 Personnel Information: Confidential personnel information, whether written or oral, shall be handled in a confidential manner and be discussed only with the appropriate school personnel. Violations of this rule which violate the privacy rights of personnel could result in disciplinary actions being taken against the employee, including termination.

7.9.3 Electronic Communication of Confidential information: Electronic communication of confidential information (e-mails, faxes, texting, and other form of electronic communication) falls under FERPA. The use of e- mail, etc. is legal document and should be used cautiously.

7.10 Staff Responsibilities for Discipline: Each employee is responsible for maintaining proper control and discipline in the school. An employee may use reasonable force necessary to ward off an attack, to protect the student or another person, or to quell a disturbance which threatens physical injury to others.

7.11 Gifts: Staff members are prohibited from receiving gifts from vendors, salesmen, or other such representatives where the intent of the gift, either expressed or implied, is to influence the employee or cause the employee to represent the vendor, salesman, or other such representatives in a favorable light to the employee’s immediate supervisor, Superintendent of Schools, or the Board of Education.

7.12 Solicitations: All persons seeking to sell, solicit, or display an item to any school employee on school premises must first secure permission from the building principal/supervisor and Superintendent, as the case may be, before any appointment is made.

7.12.1 Solicitations by Staff Members: Solicitations of students or other school employees by staff members during regular school hours or regular business hours for any reason, except school-sponsored activities or approved non-profit organizations, is prohibited.

7.12.2 Solicitations of Staff Members: Solicitations of staff members by any vendor, student, other district employee, or patron of items relating directly to the expenditure of district funds during normal school hours are prohibited unless permission is granted by the building principal/supervisor.

7.13 Dress Code: In general, proper personal wear is important for employee safety and portrayal of a professional image. Footwear should provide good traction and comfort when walking. Traction soled footwear should be worn in winter weather to help prevent slipping on snow or ice. Clothing should provide protection from the environment. Clothing considered inappropriate for wear includes clothing depicting tobacco, alcohol, illegal substances, gang behavior, or offensive language

Any employee not adhering to the guidelines will receive a verbal warning and possibly be sent home to correct the problem.

7.14 Conflict of Interest: School district employees are prohibited from engaging in any activity which will detract from the effective performance of their duties. No employee will attempt to sell, or endeavor to influence any student of this school district to buy any product, article, instrument, service or other such item which would directly or indirectly benefit said school employee. No school employee will enter into a contract with the school district other than a contract for employment unless the contract is approved by the Superintendent.

7.15 Outside Employment: Classified employees shall not engage in outside employment which impairs the effectiveness of their service to the school district.

7.16 Suspension: The Superintendent or his/her designee shall have the authority to suspend Classified employees for cause, with or without pay.

7.17 Separation of Employment: It should be understood that your employment with Geary County USD 475 is considered to be “employment-at-will.” This means that both you and the school district are free to terminate the employment relationship at any time with or without cause.

An exit interview may be conducted for anyone who leaves the school district. Your comments about the policies and procedures of Geary County USD 475 may lead to improvement.

All district property (i.e., ID badges, keys, etc.) in an employee’s possession must be returned upon separation. If these items are not returned, the District shall assess a fee for each item not returned.

7.17.1 Termination: The Superintendent or his/her designee may terminate a Classified employee at any time, with or without cause.

7.17.2 Resignation: In the event you find it necessary to resign, please notify your immediate supervisor in writing. It is customary to give at least two weeks’ notice so that the school district can make arrangements to adjust schedules and find a replacement. Employees who leave in good standing will be given consideration if they wish to return to work at a later date.

7.17.3 Job Abandonment: An employee will be considered to have voluntarily resigned should he/she fail to personally notify management of an absence for three (3) consecutive scheduled work days or walks off the job without authorization.

8. DISTRICT PROCEDURES

8.1 Board Policy: Employees shall follow and be familiar with policies and regulations established by the Board of Education. Employment is based upon observance by the employee of the rules and regulations of the Board of Education and the Superintendent of Schools.

8.2 Classified Complaint Procedures: A complaint may be filed against another employee. The person filing the complaint must file it with the immediate supervisor. If the complaint is against the immediate supervisor, the complaint may be filed with the immediate supervisors’ supervisor. If a satisfactory resolution is not reached, the complaint may then be filed with the Director of Human Resource Services Executive Director of Personnel Services. The Director of Human Resource Services’ Executive Director of Personnel Services’ decision is final.

8.3 Discrimination Complaints: The district is committed to maintaining a working and learning environment free from discrimination, insult, intimidation, or harassment due to race, color, religion, sex, age, national origin, or disability.

Any incident of discrimination in any form shall promptly be reported to an employee’s immediate supervisor, the building principal, or the district compliance coordinator for investigation and corrective action by the building or district compliance officer. Any employee who engages in discriminatory conduct shall be subject to disciplinary action, up to and including termination.

Discrimination against any individual on the basis of race, color, national origin, sex, disability, age, or religion in the admission or access to, or treatment or employment in the district’s programs and activities is prohibited. The name, position, address, and phone number of the district compliance coordinator, designated by the Board of Education to coordinate compliance with discrimination requirements contained in the Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 may be obtained from the Clerk of the Board at the Board of Education office.

Complaints of discrimination should be addressed to an employee’s immediate supervisor or to the building principal unless that is the person whom the complaint is being filed against. In such case complaints should be taken to that persons’ supervisor. Complaints against the Superintendent should be addressed to the Board of Education.

Complaints of discrimination will be resolved using the district’s discrimination complaint procedures.

8.4 Hiring: It shall be the policy of the Board of Education to secure for all positions the most highly qualified persons possible. Persons selected as finalists for any position in Unified School District 475 shall be selected on the basis of their qualifications for the vacancies involved and for their apparent potential for growth.

It is the desire of the Board of Education that all district employees (administrators, teachers, and Classified personnel) reside within the boundaries of Geary County Unified School District. The Superintendent and/or his/her designee will, as a matter of procedure, inform persons who are candidates for any position, during the course of the interview, of the board’s desire for employees to reside within the boundaries of the district. Given that all qualifications are equal, preference will be given to persons who will as employees reside in the district.

Furthermore, the Superintendent will at the regular January meeting each year provide the Board of Education with information regarding the current resident status of all school district employees.

8.4.1 Positions: The Board of Education will hire Classified employees as they interpret the needs of the district.

8.4.2 Employment Status: All Classified employees are employed on an “at-will” basis, regardless of their length of service, and may be terminated at any time, with or without cause.

8.4.3 Compensation Guides and Notifications of Wage: Classified employees shall be paid according to pay rates approved by the board. The board delegates to the Superintendent or his/her designee the authority to adjust established rates.

8.4.4 Criminal Background Records Check: All employees will be subject to a criminal background records check. If the results reveal conviction(s) of any offense or any attempt to commit any offense specified in K.S.A. 1999 Supp. 72-1397 and amendments thereto, employment may be terminated.

8.4.5 Pre-Employment Health Screening: Some Classified positions may be subject to a pre-employment health screening based on the job requirements. If this is the case, the employee will bear full responsibility for payment of this fee. All employees coming into daily contact with students will have on file proof of a negative TB Skin Test.

8.5 Classified Employee In-processing: All new Classified employees are required to attend an in-processing meeting with the Human Resource Services and Payroll Departments, and must attend this meeting prior to beginning work with the district. This meeting will include completion of required paperwork and training. At this meeting employees will be given a copy of this handbook. Should an employee transfer from one position to another, increasing the number of hours worked weekly, the Human Resource Services Department will contact the employee if attendance in another portion of this meeting is required.

8.6 Identification Badges: A photo identification card will be provided to all employees. Lost or stolen identification cards must be reported immediately to the employee’s immediate supervisor and to the payroll department, the employee will pay a fee to replace. Employees will display their cards while performing school district duties.

8.6.1 Fort Riley Identification Badges: All employees who work on Fort Riley will be required to go through the Fort Riley Background check and receive an ID badge from Fort Riley. This badge will allow regular access to the post.

8.7 Probationary Status: The first 90 days of employment with the school district are considered probationary. Within the 90 day probationary period, the employee will be evaluated by his/her immediate supervisor. If work performance is satisfactory, the employee may receive an end of probation increase in pay and could become eligible for all benefits.

8.8 Evaluations: All Classified employees shall be evaluated twice during their first year of employment and at least once a year during subsequent years. Evaluation documents will be on file at the Mary E. Devin Center for Education Support. Classified employees shall be evaluated by their immediate supervisor on their personal qualities, their commitment to duty and work-related skills related to their job description. A copy of the completed and signed evaluation will be given to the employee and the evaluator, with the original being sent to the Human Resource Department.

8.9 Supervision: The Superintendent or his/her designated representative has the responsibility to supervise all Classified employees not directly under the supervision of a building administrator/supervisor. A building administrator/supervisor has the responsibility to supervise all Classified employees who are assigned to his/her building.

8.10 Assignment and Transfer: The Board of Education delegates to the Superintendent or his/her designee, the authority to assign and reassign personnel. No transfers will be granted until an employee’s 90 day probationary period has concluded, unless the transfer request is within the same building where currently employed.

8.11 Procedure for Level Changes: Procedures for making adjustments in the levels of the various positions in the Classified Salary Schedule include the following:

A. A study of the duties, skill requirements, and responsibilities of each new position instituted and its relative position in the Classified Salary Schedule determined by the personnel department. A request for new position(s) must be submitted to the Superintendent for approval. Requests must include a job description, justification for the position(s), and estimated cost to the district. B. The level of any position will be reviewed before a vacancy in that position is announced. C. When changes within the existing levels in the Classified Salary Schedule are considered, a change in the level of a position is not intended to reward exemplary performance. The procedure for making changes in the level of existing positions is as follows: 1. The supervising administrator may initiate the request for level change. When this is the case, justification and cost estimates must be included in

the written request forwarded by the supervisor to the Executive Director of Human Resources Personnel Services. 2. At the time of the request, the Executive Director of Human Resources Personnel Services will convene the Remuneration Committee to review all requests for level change. Following this review, the Remuneration Committee will submit its recommendation to the Superintendent for final approval. The Remuneration Committee will consist of: a. Executive Director of Human Resources Personnel Services b. Associate Superintendent c. Chief Operating Officer d. 1 classified employee determined by the Executive Director of Human Resources Personnel Services and the Superintendent. D. Criteria to be used by the Remuneration Committee in evaluating requests for level change will include: 1. Responsibility of the position. (Performance of a specific position holder will not be a factor.) 2. Relationship of the proposed change to the overall classified employee salary plan. 3. Cost to the district. E. Supervisors may request level changes as the need arises. F. The Remuneration Committee will forward a report to the Superintendent of schools stating their recommendation for approval or non-approval of the level change request.

8.12 Criminal Arrests/Convictions: Any employee arrested for or convicted of a felony or driving under the influence, or who enters a plea of guilty or diversion agreement, must notify the Executive Director of Personnel within five days after the arrest, conviction or diversion agreement.

8.13 Notification of Wage: Notifications of Wage will be issued at the beginning of an employee’s employment. Notification of Wages for each year will be issued on or around July 1st for 12 month employees and at the beginning of the school year for 9 and 10-1/2 month employees. Any employee who consistently works fewer hours than the number recorded on the Notification of Wages shall be subject to a reduction in hours and a consequent reduction in benefits, including but not limited to hours earned for holiday pay, general leave, and vacation time.

8.14 Drug and Alcohol Testing: The district reserves the right to provide for drug and alcohol testing at any time.

8.15 No Child Left Behind Law Every Child Succeeds Act of 2015: Under requirements of the No Child Left Behind Law Every Child Succeeds Act of 2015 and district implementation procedures, Classified employees who provide assistance with

instruction must show proof of 48-semester hours or higher or pass a Kansas State Department of Education approved Para Assessment.

8.16 Job Descriptions: Job descriptions are on file in the Human Resource Service office and may be obtained upon request.

8.17 Retirement: The retirement age for any staff member will be in accordance with current law. Staff retiring under the KPERS system must notify the district in writing of their intent to retire.

8.18 Nepotism: No employee is permitted to be supervised or to supervise a relative so that one relative’s work responsibilities, salary, or career progress could be influenced by the other relative. For purposes of this procedure, relative is defined as a spouse, child, parent, sibling, grandparent, grandchild, aunt, uncle, first cousin, or corresponding in- law or “step” relation.

8.19 Distribution of Materials: Materials from sources outside of the district may not be distributed on school grounds without prior permission from the Executive Director of Mass Media and Marketing and the school principal. Examples of outside materials include, but are not limited to, political materials, special interest materials, and advertisements. The principal shall determine the time, place, and manner for materials distribution.

8.20 Personal Property: The district is not responsible for employees’ personal property and does not provide insurance on employees’ personal property. If an employee’s personal property is broken, damaged or stolen while the employee is on the job, repair or replacement is the employee’s responsibility.

8.21 Reimbursement/Travel Expense: Guidelines, regulations, and forms for travel can be located on our website located at www web.usd475.org. Travel between buildings or in the district in the exercise of official assignments will be reimbursed at a mileage rate established by the Board of Education. No mileage will be reimbursed for employees getting to their initial employment site or from their last employment site of the day to their home.

8.22 Weapons: Possession of any weapon or facsimile is strictly prohibited. This includes any weapon found on a person or in any vehicle on school premises or at any school sponsored event. Any items used with the intent to inflict harm/injury to another person may be considered a weapon.

8.23 Job Openings/Postings: As positions become available in the school district, they are posted at the Mary E. Devin Center for Education Support as well as on the district web site. Notification is also sent to each school and work site in the school district. School district employees must notify the Human Resource Service department in writing of their interest to transfer to an open position posted.

8.24 Staff Development: It is the responsibility of the school district to provide staff development. The employee’s attendance and participation at required training is expected.

8.25 Communications

8.25.1 Telephone Use: Telephones are for business use only. Please keep all personal phone conversations brief and infrequent. Personal long distance calls should not be made except in an emergency. If an employee must make a personal long distance phone call, the employee must use a calling card.

8.25.2 Personal Communication Devices: Staff possession or use of personal communication devices on district property, in district facilities during the work day and while the staff is on duty may be permitted subject to the limitations set forth in this language and consistent with any additional school rules. At no time will a personal communication device be used in a manner that interferes with staff duties and the responsibility for the supervision of students. A personal communication device is a device, not issued by the district, that emits an audible signal, vibrates, displays a message or otherwise summons or delivers a communication to the possessor of the device. These devices include, but are not limited to, walkie talkies, either long-or short-range portable radios, portable scanning devices, cellular telephones, pagers, personal digital assistants (PDA’s), laptop computers and similar devices with wireless capability. This also includes other digital audio and video devices such as, but not limited to, iPods, radios and TV’s. All personal communication devices shall be silenced during instructional and/or class time, while on duty, or at any other time where such use of the device would cause a disruption of school activities or interfere with work assignment. The district will not be liable for loss or damage to personal communication devices brought to district property and district-sponsored activities.

8.25.3 Social Media: Staff members will utilize social network sites (e.g., Facebook, My Space, and Twitter) judiciously by not posting confidential information about students, staff, or district business. Staff member will treat fellow employees, students, and the public with respect while posting. Communication with students using personal communication devices will be appropriate, professional, and related to school assignments or activities. If communicating with students electronically, staff should use district e-mail using mailing lists to a group of students rather than individual students. Texting students is prohibited. Exceptions to the prohibitions set forth here may be made for health, safety, or emergency reasons with superintendent or designee approval. Staff are subject to disciplinary action up to and including dismissal for using a personal communication device in any manner that is illegal or violates district expectations as identified in this handbook. The taking, disseminating, transferring, or sharing of obscene, pornographic, or otherwise illegal images or photographs, whether by electronic data transfer or otherwise (commonly called texting, sexting, emailing, etc.) may constitute a crime under state and/or federal law. Any person taking, disseminating, transferring, or sharing obscene, pornographic, or otherwise illegal images or

photographs, will be reported to law enforcement and/or other appropriate state or federal agencies.

8.26 Computer Software and Hardware Guidelines:

8.26.1 Computer Use

Use of District Computers/Privacy Rights: Computer systems are for educational and professional use only. All work by students or staff shall be subject to unannounced monitoring by district administrators. The district retains the right to discipline any student, up to and including expulsion, and any employee, up to and including termination, for violations of this policy.

Copyright: Software acquired by district staff using either district or personal funds, and installed on district computers, must comply with copyright laws. Proof of access to copyright must be filed in the district office. The district technology department administrator will be responsible for the process and may also require the original media to be filed in the district file.

Software: No software, including freeware or shareware, may be installed on any district computer until cleared by the district technology department administrator. The district technology department will verify compatibility of the software with existing software and hardware, and prescribe installation and de-installation procedures. Program files must be approved by the district technology department administrator before being installed on any district server or computer. Staff and students shall not install software on district computers or computer systems without prior approval from the district technology department administrator.

Hardware: District staff shall not install unapproved hardware on district computers, or make changes to software settings that support district hardware. No equipment shall be attached to the local area network without approval of the district technology department administrator.

Audits: The administration may conduct periodic audits of software installed on district equipment to verify legitimate use.

E-Mail: District staff and students shall have no expectation of privacy when using district e-mail or other official communications systems. Any e-mail or computer application or information in district computers or computer systems is subject to monitoring by the administration.

Ownership of Employee Computer Materials: Computer materials or devices created by employees as part of any assigned district responsibility or classroom activity undertaken on school time shall be the property of the district. Computer materials or devices created by employees using district supplies or equipment for projects beyond

duties assigned by the district and without prior written approval of the immediate supervisor shall be the property of the district.

8.26.2 Procedures for Implementing Computer Use Policy

Software: To set the stage for future, to provide standardization, to minimize e- mail virus susceptibility, and to better utilize our technicians’ time, only the following products are supported on district computing platforms for e-mail: Outlook.

Mailboxes: Mailboxes will be provided on district servers for personnel designated by District Administration and Building Principals.

Usage: This section stipulates the proper use of the district’s e-mail system. All messages distributed via the system, even personal e-mails, are the district’s property. You must have no expectation of privacy in anything that you create, store, send or receive on the system. Your e-mails can be monitored without prior notification if it is deemed necessary by the Administration. If there is evidence that you are not adhering to the guidelines set out in this policy, the district reserves the right to take disciplinary action, including termination and/or legal action. If you have any questions about this policy contact your administrator.

Prohibitions: You may not • Send or forward e-mails containing libelous, defamatory, offensive, racist, or obscene remarks or terrorist threats. If you receive an e-mail of this nature, you must promptly notify your supervisor. • Send unsolicited e-mail messages or chain mail. • Forge or attempt to forge e-mail messages, or disguise or attempt to disguise your identity when sending e-mail.

Care: You must take the same care in drafting e-mail as you would for any other communication. An informal style within the district is encouraged. An informal style offers brevity without rudeness. When forwarding a message created by someone else be aware that you may be violating the original writer’s rights. Forward only messages where there is a reasonable expectation that the originator would not object.

Personal Usage: While the district’s e-mail system is for business, it allows personal usage if it is reasonable and does not interfere with work.

Archiving and Retention: While the e-mail servers are backed up and information is archived for system integrity purposes, it is not for the purpose of future retrieval. With that in mind, you should not expect e-mails to be restored on an individual basis.

8.27 E-mail and Internet Policy: Employees shall have no expectation of privacy when using district e-mail or other official communications systems. E-mail messages shall be used only to conduct approved and official district business. All employees must

use appropriate language in all messages. Employees are expected to conduct themselves in a professional manner and to use the system according to these guidelines or other guidelines published by the administration.

Any e-mail or computer application or information in district computers or computer systems is subject to monitoring by the administration. The district retains the right to duplicate any information in a computer, computer system, or server. Employees who violate district computer policies are subject to disciplinary action up to and including termination.

9. COMMITTEE ASSIGNMENTS

9.1 Classified Employees Advisory Council: The Classified Employees Advisory Council meets periodically with the Superintendent of Schools and/or the Executive Director of Personnel Services and other staff to discuss issues and concerns of the Classified employees. The Council’s representation consists of two representatives for each Classified group, each serving on a rotating two-year basis. For each group, there is one City and one Post representative. The Council’s representation will consist of a representative from each school and department. In September, a call for volunteers/nominations will be sent out to fill the vacant representative position(s). The FHAEOP President serves as one of the office personnel representatives. Departments represented are food service, maintenance, paraprofessionals, and teacher assistants/aides/monitors.

10. RECORDS

10.1 Personnel Records: Employees have the right to inspect their personnel files upon request. An appointment will be scheduled at which time a district representative and the employee will review the personnel file.

10.2 Required Records: Employees must keep their personal information up-to-date by notifying the Payroll Department of changes concerning the following:

• Address and telephone numbers • Legal name (name change) • Marital status • Name, number and age of dependent children • Number of tax exemptions

11. REPORTS

11.1 Child Abuse: As required by law, any employee of the school district who has reason to know or suspect that a child has been injured as a result of physical, mental,

emotional abuse or neglect or sexual abuse shall report the matter promptly to the local Social Rehabilitation Services Office. When the department is not open for business, the reports shall be made to the appropriate local law enforcement agency. School employees will not contact the child’s family or any other persons to determine the cause of the suspected abuse or neglect. It is not the responsibility of school employees to prove that the child has been abused or neglected.

11.2 Reporting Possible Criminal Conduct: Employees of the school district shall promptly report to the building principal/supervisor or designee pursuant to Board of Education procedures any possible criminal activity occurring on school property or at school sponsored activities. The building principal or designee, pursuant to Board of Education policy, shall report the matter to the Superintendent’s office and will also report to the Junction City Police Department or the appropriate Fort Riley agency any acts which constitute the commission of a felony or a misdemeanor; or an act which involves the possession, use, or disposal of explosives, firearms or other weapons as defined by current law. Acts to be reported to law enforcement shall include, but not be limited to, any student’s possession or use of controlled substances, any altercation that results in substantial bodily injury to a student, any suspected sexual offense to include, touching, fondling, or battery, and any incident that involves possession of a weapon as defined in Board of Education policies JCDBB/JCDBC.

The principal of each building shall prepare all reports required by law and/or regulation and present them to the Board of Education and the State Board of Education at least once annually. Reports shall not include any personally identifiable information about students. These reports and this policy shall be made available upon request to parents, patrons, students, and employees.

11.3 Vandalism: All employees are to immediately report vandalism to their immediate supervisor.

12. HEALTH

12.1 Asbestos Management Plan Notice: A copy of the district’s Notice to School Employees regarding the Asbestos Management Plan in the Geary County Unified School District #475 is included in Appendix 15.5. This annual notice is being provided to you in compliance with the Asbestos Hazard Emergency Response Act (AHERA) regulations of the Environmental Protection Agency.

We wish to assure you that there is no cause for great concern regarding this notice. If you have further questions regarding this notice, please contact the district’s Asbestos Program Manager at the McConnell Maintenance Center, 717-4360.

12.2 Bloodborne Pathogens:

12.2.1 Definition: Any disease-producing bacterium or micro-organism contained in blood and other body fluids.

12.2.2 Most Common: The two most common bloodborne pathogens are HIV – (AIDS) Human Immunodeficiency Virus, and HBV – Hepatitis B Virus. Exposure to both HIV and HBV can be either through blood or sexual transmission. However, HBV is much easier to contract than HIV because the virus can live in dried blood for at least one week.

12.2.3 Prevention:

(1) Universal Precautions: Assume all human blood and other potentially infectious materials are infected (body fluid must contain blood).

(2) HBV Shot Series: Category I employees will be contacted about having the HBV shot series and MUST either have the shots or sign a declination form indicating they do not want them. The HBV shot series is a three shot series and is at the school district’s expense for Category I and other required employees.

(3) Latex Disposable Gloves: Gloves should be worn any time there is direct contact with body fluids.

(4) Do Not Get Blood on You: Always wash your hands after an incident – gloves or not.

(5) Good Housekeeping Practices: Always clean up any areas that have had blood/body fluids with a throw away paper towel(s) and the specified disinfectant found in body spill kits.

12.2.4 Location of Bloodborne Pathogen Control Plan: Control Plans are located in the school nurse’s office, with the head secretary in each school, and in the office of the Clerk of the Board.

12.2.5 Exposure Determination:

(1) Incident: A first aid incident involving the cleanup of blood. If you have rendered first aid, you must fill out the FIRST AID INCIDENT REPORT FORM, Part A.

(2) Exposure Incident: First aid incident with an EXPOSURE. There must be blood (someone else’s) in your eye, mouth, or on your skin with some kind of entry point. This could be a cut, rash, abrasion, puncture wound, etc.

12.2.6 Notification Procedure:

(1) Notify your supervisor, school secretary or school nurse.

(2) Fill out BBP-3, Parts A and B.

(3) When an exposure incident occurs, the employee will report to the Geary Community Hospital Emergency Room within 24 hours. If you have not had the HBV

31 shots already, the series will be started immediately. Even if an employee has gone through the HBV shot series, they are still required to report to the hospital for blood work to determine if the previous series was effective.

(4) This is all considered POST EXPOSURE EVALUATION AND FOLLOW-UP. You will have to go back to the Emergency Room at least two more times during the year for evaluation and will have to have the last two HBV series shots.

12.3 Communicable Disease/Employees: At any time the Superintendent knows, or has reason to believe, that an employee is suffering from a communicable disease which may be detrimental to the health, safety, or welfare of the students and other employees, the Superintendent may require a Certification of Health and any additional information deemed necessary and appropriate to determine the terms of continued employment of the subject employee.

Failure to file any Certification of Health as required shall be a basis for suspension from employment under Board of Education Policy GBK.

The Superintendent or his/her designee shall make necessary and appropriate decisions with respect to the employment of the subject employee so as to protect and promote the health, safety, and welfare of the students and other employees. Any employment decision shall be made in consideration of the medical judgment obtained from the County Health Officer (Geary County, Kansas) and/or the subject employee’s licensed physician.

13. SAFETY AND SECURITY

13.1 Safety Policy: Safety is a joint venture at Geary County USD 475. The school district provides a clean, hazard free, healthy, safe environment in which to work in accordance with the Occupational Safety and Health Act of 1970. As an employee, you are expected to take an active part in maintaining this environment. You should observe all posted safety rules, adhere to all safety instructions provided by your supervisor and use safety equipment where required. Your work place should be kept neat, clean, and orderly.

It is your responsibility to learn the location of all safety and emergency equipment, as well as the appropriate safety contact phone numbers.

All safety equipment will be provided by the school district, and employees will be responsible for the reasonable upkeep of this equipment. Any problems with or defects in equipment should be reported immediately to management.

As an employee, you have a duty to comply with the safety rules of the school district, to assist in maintaining the hazard free environment, to report any accidents or injuries – including any breaches of safety – and to report any unsafe equipment, working condition, process or procedure, at once to a supervisor.

Employees may report safety violations or injuries anonymously to the Safety Committee, if they are not the injured or violating party. NO EMPLOYEE WILL BE PUNISHED OR REPRIMANDED FOR REPORTING SAFETY VIOLATIONS OR HAZARDS. However, any deliberate or ongoing safety violation, or creation of hazard, by an employee will be dealt with through disciplinary action by the school district, up to and including termination.

13.2 Safety Procedure: Our record in the area of safety demands improvement because:

(1) Injuries often bring about human suffering to school employees and their families.

(2) The direct cost of insurance premiums and indirect costs of disrupted work schedules and damaged equipment might better be spent in a number of areas.

It is the intent of USD 475, therefore, to provide and maintain safe working conditions and to follow operating practices that will safeguard all employees and result in safe, efficient operations.

To accomplish this very important goal, we assign the responsibility, authority, and accountability for accident prevention to all supervisory personnel within their individual area of operations. This includes the thorough investigation of any accident in a timely manner using the USD 475 Accident Investigation Report.

It is the responsibility of the Director of Business Operations to administer a total accident prevention effort covering all employees and to work with the Safety Committee to develop Safety Programs for the school district.

This safety program requires the participation of every employee in observing safe work practices at all time and in all places along with reporting unsafe acts and conditions to your supervisors.

13.3 Reporting of Accidents: Should an on-the-job injury occur, the injured employee is required to report the injury verbally to his/her supervisor immediately and to follow up in writing within ten (10) days or the claim may be barred. Forms are provided through the building principal. The report of the injury must be sent to the Human Resource Services Department at the Mary E. Devin Center for Education Support. Additional information about your rights and responsibilities under workers’ compensation may be obtained from your supervisor or the district office. See Appendix 15.6 for a copy of the Report by Injured Employee form.

13.4 Drills: The school district conducts a variety of safety drills, including emergency, fire drills and tornado drills. Please see the department/school specific information regarding these drills.

13.5 Inclement Weather: There are days during the work year where schools and/or the Mary E. Devin Center for Education Support may be closed due to inclement weather. Should schools or the Mary E. Devin Center for Education Support be closed due to inclement weather, this procedure will be followed with the Classified hourly positions:

13.5.1 During the days of school closure Classified staff may use general leave, or in the case where all general leave has been exhausted supplemental leave maybe may be used or staff may take lost time without pay.

13.6 Securing the Work Area: Every employee shall secure their work area prior to leaving for breaks and/or the end of the work day. This includes cleaning, locking and storing items as necessary.

13.7 Building Opening and Closing Time: All buildings in USD 475 open and close at different times. You should check with the immediate supervisor to ascertain the times for the building(s) in which you will be assigned.

13.8 Keys: Keys will be issued to employees on an as needed basis. Do not duplicate keys. Immediately report the loss of any keys to your immediate supervisor. Employees may be responsible for the costs associated with the replacement of keys. Keys are expected to be turned in upon termination of employment.

13.9 Crisis Plan: Each building has a crisis plan. You should ask your immediate supervisor to review it. Plans are usually maintained in the building principal’s office or the Superintendent and Board Clerks’ office.

13.10 Safe and Violence Free Workplace: USD 475 has promotes safety and security of staff and students in the workplace. If you engage in any violence in the workplace, or threaten violence in the workplace, your employment will be terminated immediately. No talk of violence or joking about violence will be tolerated.

13.10.1 Definition: “Violence” includes physically harming another, shoving, pushing, harassing, intimidating, coercing, brandishing weapons, and threatening or talking of engaging in those activities. It is our intent to ensure that everyone associated with USD 475, including employees and customers, never feels threatened by any employee’s actions or conduct.

13.10.2 Security and Safety: Any district employee who knows or has reason to believe any of the following has occurred at school, on school property or at a school-sponsored activity shall immediately report this information to local law enforcement: an act which constitutes the commission of a felony or misdemeanor; or an act which involves the possession, use or disposal of explosives, firearms or other weapons as defined in current law. It is recommended the building administrator also be notified.

13.10.3 Administrative, professional or classified employees of a school who have information that a pupil has engaged in the following shall report information and identity of the pupil to the superintendent.

Reportable events would include: • A student being expelled for conduct which endangers the safety of others; • A student being expelled for commission of felony typed offenses; • A student being expelled for possession of a weapon; • A student being adjudged to be a juvenile offender for an offense, which if committed by an adult, would constitute a felony, except a felony theft offense involving no direct threat to human life; • A student being tried and convicted as an adult for any felony, except theft involving no direct threat to human life.

The superintendent shall investigate the matter and if it is determined the student has been involved in the following, the superintendent shall provide information, and the identity of the student to all employees who are involved in teaching or providing related services to pupil.

13.10.4 Reporting Violence: It is everyone’s business to prevent violence in the workplace. You can help by reporting what you see in the workplace that could indicate that a co-worker is in trouble. You are in a better position than management to know what is happening to those with whom you work. You are encouraged to report any incident that may involve a violation of any of the district’s policies and procedures that are designed to provide a comfortable workplace environment. Concerns may be presented to your immediate supervisor. If for any reason you feel that your concerns are not heard at this level, you may present them to the department manager or building principal and then to the Director of Human Resource Services Executive Director of Personnel Services if you feel this is necessary.

14. EQUIPMENT AND SUPPLIES

14.1 Appropriate Use of Equipment and Supplies: All employees are expected to possess prior knowledge of the use of equipment and supplies in the district. However, prior to placement, the immediate supervisor will arrange training on equipment and will schedule regular training sessions.

14.2 Copying/Duplicating/Inventory/Ordering Procedures/Requisitions: Should you have a need for any of the above referenced services, the Business Department produces a manual which outlines procedures for each of the processes listed above. You should contact the Business Department directly for additional information.

14.3 Vehicle Request: Use of school district vehicles may be requested through the Accounts Payable Department at the Mary E. Devin Center for Education Support for school district business only.

15. APPENDICES

15.1 Leave Chart

15.2 Request for Advance Pay

15.3 Asbestos Management Plan: Plans are located in all offices of all schools and in the Business Department and the Superintendent’s office at the Mary E. Devin Center for Education Support and online at www.usd475.org.

15.4 Employee Rights & Responsibilities Under the Family & Medical Leave Act

15.5 Workers Compensation Information

Please Note: Additional employee information is available online at

https://www.usd475.org/depts/personnel/staff

area/manuals/classified handbook

All employees are responsible for knowing the information

in the Employee Packet accessible on the site listed above.

Appendix 15.1

CLASSIFIED EMPLOYEES LEAVE CHART

Returning 12 month Returning 9/10 month After probation 1st year secondary & DC secondary & elementary employees General Leave Allowed 13 days 10 days See per Year below Personal Leave Allowed 2 days 2 days Per Year General Leave Maximum 120 days 120 days Accumulated Supplemental Leave 4 days 4 days See Allowed Per Year below

Probation period is 90 days in length*. After completion of probation the following will apply: After Probation 1 Month Later 4 months later Completed General Leave 3 days 3 days 4 days Personal Leave 1 day 1 day Supplemental Leave 2 days 1 day 1 day *probation time is subject to supervisor approval

Vacation 12 month employees earn 1 day of vacation for each full month of employment.

Appendix 15.2

USD 475 Geary County Schools Request for Advance Pay

Staff may make a request due to an emergency for an advance payment of wages earned once in a calendar year.

Procedure: • Submit this request to the Human Resource Services Administrator • Payroll administrator provides wage calculation and verification • Human Resource Services Administrator approves/denies and returns to payroll • Payroll provides notice to employee of approval or denial (if approved, employee must pick up the check in person)

Employee: Social Security Number:

Reason for Request:

Amount Requested $ Phone Number:

Employee Signature: Date:

Payroll Verification

Hours Worked: Hourly Rate: Wages Available:

Payroll Supervisor: Date:

Human Resource Services Approval/Denial

Amount Approved $

Human Resource Services Administrator: ______Date:

Notice: I understand this is an advance payment on wages earned. The total amount will be deducted from the pay check. (month of next check)

Check Number: Amount of Check $

Employee Signature: Date:

This manual is not meant as a wage offer or a guarantee of a job or position. As a manual, it does not qualify to be grieved. It is simply a guide for Classified employees. All USD 475 Board of Education policies supersede anything in the handbook.

2018-2019 Table of Contents

Introduction Notice of Non-Discrimination & Title IX Statement District Mission, Motto & Vision Board Strategic Goals Core Values Effective Schools Process Educator’s Code of Ethics and USD 475 Core Beliefs Administration Personnel

PART 1 – Board of Education Expectation Page

1. Board of Education policies statement 1 2. Location of Board of Education Policies 1 3. Principal Expectation 1 4. Certified Staff Expectations 1

PART 2 – PERSONNEL POLICIES AND REGULATIONS 1. Employment Year/Calendar 2 2. Certified Staff Appraisal 2 3. Transcripts 2 4. Teaching Certificates/Licenses 2 5. Credits for Movement on the Salary Schedule 2 6. Employee's Health Certificate 3 7. Teacher Salary Checks 3 8. Early Payment of Salaries 3 9. Wage Deductions 3 10. Group Health / Dental Insurance 4 11. Salary Protection 4 12. Dependent Care 4 13. Medical Reimbursement 4 14. Employee Assistance Program 5 15. Social Security 5 16. Non-Taxable Section 125 - Salary Reductions 5 17. Taxable Payroll Deductions 5 18. Kansas Public Employees Retirement System 5 19. Annuities - Deductions 6 20. Workers' Compensation 6 21. United Way 6 22. Dues 6 23. Teacher Absences 6 24. Leaves 6 25. Jury Duty 7 26. Smoking Policy 7 27. Drug Free Workplace (Policy GAOA) / Community (Policy GAOB) 7 28. Sexual Harassment 8 29. Racial Harassment 8 30. Reporting Child Abuse 8 31. Security and Safety 8 Table of Contents continued Page

32. Bloodborne Pathogens Control Plan 9 33. American Disabilities Act 9 34. Family and Medical Leave Act 9 35. Computer Use (Policy IIBG) 9 36. District or School Websites (Policy KBA) 9 37. School Property 9 38. Bullying

PART 3 - COMMUNICATIONS IN USD 475 1. Teacher (JCEA) Advisory Committee 10 2. School Site Councils 10 3. Professional Development Council 10 4. Teacher/Superintendent Luncheons 10

PART 4 - ADMINISTRATIVE PROCEDURES / POLICIES 1. School Nurses 11 2. Student Illness 11 3. Title VIII, Sec. 8003 Records (Impact Aid) 11 4. Purchase Orders - Approval of Bills 11 5. Research Projects - USD 475 11 6. Testing Program 11 7. Use of School Buildings 11 8. Release of Student Records 11 9. Church Night – Wednesday 11 10. Playground Supervision 12 11. Period of Silence 12 12. Fire Drills/Tornado Drills 12 13. Textbook Rental 12 14. Corporal Punishment 12 15. Copyright Law - Title 17 12 16. Movie / Video Guideline 12 17. District Computer, E-mail & Internet Use 13 18. Internet & Student Directory Information 13 19. Internet Guidelines 14 20. Test Integrity 15 21. Guidelines for the Use of Social Media 15 22. Digital Citizenship 17 23. Network/Internet: Acceptable Use Policy 19 24. Classroom Safety and Environmental Guidelines 20

Appendices:

1. Designation of Authorized Representative of School Programs 22 2. FMLA Rights and Responsibilities 23

From the Superintendent

With extraordinary enthusiasm and excitement, I look forward to a great school year! The start of a new school year always brings a promise of new hope, new challenges, new learning and new fun. Educators, parents and students alike are given an opportunity to begin anew with renewed energy and enthusiasm for our common purpose: sparking, nurturing, and sustaining a love of learning in us all. At the beginning of every school year, we know that we will face unanticipated challenges and opportunities as the year progresses. Please know that we always work to address critical issues transparently, involving stakeholders in the decisions about our classrooms, schools, students, and District.

USD 475 is known throughout Kansas as synonymous with excellence, tradition, and success. This year promises to be great as we set high expectations for learning. Continuing the traditions of excellence, but continuously working to create better learning environments and opportunities for students will always be a significant priority. Each child brings to school a unique set of gifts to share. We treasure each child and will work hard to ensure that every child learns, grows, and develops into an independent learner who is college and career ready upon graduation.

I am thrilled to be part of a district where traditions are held in such high regard and where keeping current with best teaching and learning practices are valued. Our mission states, "Learning for all, whatever it takes." Partnering together with students, parents, staff, and community, we will build strong educational ties that will continue to achieve this mission of our school system.

Our district’s theme to carry students, parents/guardians, and staff on the waves of academic and co-curricular success is: “One community, One Vision: Excellence”. It is an acknowledgement and celebration that all staff, all corners, all entities, and all community members work together to ensure student achievement. In so doing, we prepare each student to be successful, and our students develop a strong sense of community.

On behalf of our District, please accept my sincere thanks for your support of our schools and our students and, on a personal level, for the opportunity to lead and work with you as your superintendent. Again, we welcome you to a new and exciting year with USD 475! This year will be educational journey that we will choose to partner together in order to soar our system to new and greater heights. It is indeed a privilege to share this wonderful experience with all of you as we begin our journey partnering to build a bright, promising future for all.

Dr. Corbin Witt Superintendent of Schools

From the JCEA President

Colleagues,

Entrepreneur Justin Rosenstein asks “Life is short, youth is finite, and opportunities endless. Have you found the intersection of your passion and the potential for world-shaping positive impact?” As teachers, I believe that we have.

Whether you are a new to education or have many years behind you, together we have the opportunity to make positive impacts on the students in our classrooms, schools, the district, and beyond. What we teach and model for our students in terms of integrity, justice, acceptance, and collaboration will go far beyond our community because of our students move from coast to coast and across the world.

Your Junction City Education Association serves as your voice creating this positive impact. We advocate for our students, for teachers, and other professional educators. JCEA is the voice of over 330 educators speaking to the district to voice your needs, concerns, and ideas because we believe that teachers and administrators who work together make better schools and better districts. Currently, Junction City Education Association members team with the district on the teacher evaluation program, salary schedule, supplemental salary schedule, calendar, and a problem solving advisory board. We will continue to work on these issues, and more. Whether it is an individual voice at your building level or a collective voice at the district and state levels, JCEA is committed to making sure your concerns are heard.

One teacher can make a huge difference for the rest of a child’s life. Many teachers together not only make a difference for one child, but for every child now and in the future by speaking out for what has become the civil rights issue of our time: a quality, free education for all students. Add your voice to ours to advocate for our students, schools, and profession. Only we can ensure that public schools are great for every child.

Sincerely,

Catherine Rankin President Junction City Education Association

Geary County USD #475 NOTICE OF NON-DISCRIMINATION

Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact: Director of Personnel Services 123 N. Eisenhower Junction City, KS 66441 Telephone: (785) 717-4000.

For questions or complaints based on disability, please contact: Director of Special Education Services 123 N. Eisenhower Junction City, KS 66441 Telephone: (785) 717-4000.

Title IX Statement Pursuant to Title IX and the requirements therein for the dissemination of policy, notice is hereby given that the Geary County schools, USD #475, do not discriminate on the basis of sex in the educational programs and activities offered by the district. The board of education is committed to providing a positive and productive learning and working environment free from discrimination on the basis of sex, including sexual harassment and/or sexual violence. Any such conduct shall not be tolerated in the school district. Inquiries or complaints regarding Title IX may be referred to the District Title IX Coordinator: Executive Director of Personnel Services, Geary County Unified Schools, 123 N. Eisenhower, Junction City, KS 66441. Telephone: (785)717-4000, or to the Office for Civil Rights, U.S. Department of Education, 8930 Ward Parkway, Suite 2037, Kansas City, MO 64114-3302. Telephone: (816)268-0550. Geary County Unified Schools Junction City – Ft. Riley Milford – Grandview Plaza

Preparing today’s students for tomorrow’s world

“Learning for All - Whatever it Takes”

USD 475, in partnership with parents and our community, is dedicated to the common goal of learning for all – whatever it takes to prepare students for the demands of continuous learning in the competitive workplace.

Board Strategic Objectives

and Organization Goals

The purpose of USD 475 is to create a safe and nurturing community that empowers the whole child to persevere toward their dreams, and prepares them to contribute to a world that is unpredictable and full of ever changing possibilities.

1. High Student Achievement 1.1 Implement Systemic Reform in the Geary County School District grounded in the Research base for High Performing School Systems 1.2 Each student enters kindergarten school ready 1.3 Each student will meet or exceed established standards 1.4 Each student will experience challenging and engaging learning that builds on their strengths, passions, and interests 1.5 Every student will graduate high school prepared for post- secondary education, career success, and productive community life 1.6 Provide a continuum of services to meet the needs of all students 1.7 All students will demonstrate technology literacy and digital citizenship 1.8 Provide a collaborative environment that increases achievement of all students 1.9 Provide supports to meet the unique needs of the military child 2. Effective and Valuable Communication 2.1 Establish effective communication between school and parents, and the school district and our diverse community 2.2 Promote transparency and access to school and district information 2.3 Actively participate in official local/state forums to enhance visibility and influence 2.4 Consistency of district expectations across all levels of the organization 2.5 Increase communication channels at all levels 3. Highly Effective Staff 3.1 Develop initiatives and strategies to recruit, hire and retain quality staff that reflect the diversity of our community and will respond to its changing needs 3.2 Develop strategic and operational standards, procedures, and systems that are responsive to the needs of our employees 3.3 Increase opportunities for professional development for classified staff 3.4 Continue to support professional development programs that increase effectiveness of teachers and administration 4. Maximized Resources 4.1 Prioritize the allocation and expenditure of funds to support district goals 4.2 Maintain fiscal transparency, integrity, and responsibility 4.3 Architect, deliver and maintain a reliable and stable technology infrastructure appropriate to support the core mission of the district within district needs 4.4 Increase operational efficiency of district operations 4.5 Continue to seek viable grants to support district needs 4.6 Continue to seek and enhance federal impact aid and other federal resources 5. Culture of Shared Responsibility & Effective Partnerships with Families, Community & Businesses 5.1 Promote and practice shared responsibility among stakeholders for achieving district goals 5.2 Strengthen and increase both community and business partnerships that promote student achievement 5.3 Maintain our partnership with Fort Riley to strengthen the position with the Department of the Army and meet the needs of our military families 6. Safe, Sustainable, Healthy, and Respectful School Community 6.1 Create an engaging and welcoming school district culture where our diverse students, staff, parents, and community members feel valued, respected and included 6.2 Provide secure, safe, well-maintained facilities and environment appropriate to support the core mission of the district 6.3 Provide nutrition and healthy student food choices 6.4 Coordinate programs that support student social, emotional, academic, and health needs promoting positive student relationships 6.5 Enhance district’s climate and working environment

Core Values A learning environment that supports the development of students and all key stakeholders with the following: WE WILL:

1. Align with the KSDE Profiles of the 21st Century Learner and Learning Environment outcomes • Provide the profile to all stakeholders • Redesign classroom, building and district assessments that support the 21st Century Learner and Learning Environment profiles • Expect rigor and relevance in all learning activities

2. Implement Best Practice • Engage in continuous research-based professional development • Facilitate interdisciplinary instruction • Design authentic learning experiences for students • Ensure that student engagement is and remains the first focus

3. Understand our role/position in an evolving global community • Teach concepts that show our interdependence in the world • Seek opportunities to collaborate with students and teachers from other regions • Teach and model respect for one another and all cultures

4. Apply the use of current technologies to daily learning • Create a culture that values the daily use of technology • Define expectations for the use of technology at each grade • Communicate globally

5. Understand the critical value of ethics and caring • Provide character education • Implement Olweus Bullying Prevention Program • Teach and model life skills • Interact appropriately through technologies

6. Integrate and apply today’s world and real life scenarios into daily instruction • Justify each lesson’s relevance • Relate current events to lessons • Utilize the workforce for learning • Develop an understanding of financial literacy • Engage in service learning

7. Hold a love of learning among our highest values • Create an environment of continuous learning • Model that learning occurs 24 hours a day • Develop schedules which facilitate collaboration • Minimize disruptions to the learning environment

8. Promote healthy living for healthy learning and well-being • Maintain a physically and emotionally safe environment • Promote healthy eating choices • Provide physical exercise opportunities daily • Understand the value of making responsible choices for ourselves and others • Engage in environmental caretaking

Effective Schools Process School Improvement Targets & Definitions

In May 1986 the district Effective Schools Steering Committee made up of teachers, administrators and community members drafted the following list of school improvement targets based upon the Effective Schools Process. These targets have continued to provide the foundation and structure for school improvement efforts in USD 475.

1. STRONG INSTRUCTIONAL LEADERSHIP Although instructional leadership may be shared with others in the school, the principal has the primary responsibility for the instructional program in the building. Knowledge of current educational trends, good communication skills, and the ability to motivate the staff by example are tools used by the principal to develop a strong instructional staff.

2. CLEAR AND FOCUSED SCHOOL MISSION The mission of each school is agreed upon by the faculty, staff and patrons and defined in writing. The mission statement, clearly articulated to parents and students, motivates and sets the direction for all school activities.

3. EMPHASIS ON STUDENT ATTAINMENT OF BASIC SKILLS All students shall become competent in the content areas of reading, composition, mathematics, science, and social studies. Problem solving, decision-making skills, and desirable social behaviors will be reinforced across the curriculum.

4. HIGH TEACHER EXPECTATIONS FOR STUDENT SUCCESS Teachers, parents and students will convey confidence in the ability of all students to achieve mastery of basic skills. Teachers will use instructional techniques designed to insure mastery for each student and will encourage success in higher achievement as differing abilities permit students to reach succeeding levels of achievement.

5. FREQUENT MONITORING OF STUDENT PROGRESS Student progress toward attaining stated objectives is measured frequently through testing and teacher- student interaction. Student progress toward stated objectives is monitored, and instruction is adjusted to assure attainment of these objectives. Students and parents are made aware of progress at frequent intervals.

6. EMPHASIS ON EFFECTIVE INSTRUCTION Effective instruction emphasizes appropriate content decisions, teaching strategies, and learner behaviors based on effective teaching research and learning theory. The staff is committed to improving instruction through study, practice, and sharing effective teaching practices.

7. ORDERLY AND SAFE ENVIRONMENT The school environment allows all children to learn without fear or intimidation. Behavioral expectations are clearly defined, and positive and negative consequences are clearly understood. Fair administration of discipline policies is a shared responsibility among the staff at all times and enables students to learn and teachers to teach. The facility will be maintained at a standard that promotes learning.

Educator’s Code of Ethics

Educators in the performance of their Professional duties shall:

• Be accountable for using the current scientific knowledge available concerning their profession.

• Recognize basic dignities of all individuals with whom they interact in the performance of their professional duties.

• Exercise due care to protect the mental and physical safety of students, colleagues and subordinates for whom they are responsible.

• Be accountable for maintaining their integrity and shall avoid accepting anything of substantial value offered by another which is known to be or which may appear to be for the purpose of influencing their judgment or the performance of their duties.

• Accurately represent their professional qualifications.

• Be responsible to present any subject matter in a fair and accurate manner.

• Extend to students the opportunity for individual action in pursuit of learning and shall take steps to ensure that the students shall have access to varying points of view unless there is just cause to act otherwise.

* Based on Board Policy GBU

USD 475 Core Beliefs

• Collaboration and Team Building

• Learning for all - Whatever it Takes

• Accountability and Commitment to: o Profession o Students o Parents o Community

• Student-centered Decision-making

• Social Resiliency

USD 475 Board of Education

President: LaDonna Junghans Vice President: Dr. Ferrell Miller Members: Tom Brungardt, William Brooks, Brian Field Dr. Anwar Khoury, Carolyn Gaston Ft. Riley Representative: CSM James Collins

Mary E. Devin Center for Education Support Staff

Dr. Corbin Witt Superintendent of Schools Dr. Beth Hudson Associate Superintendent Mona Manley Executive Director of Human Resource Services David Wild Chief Operating Officer Marilee Fredricks Chief Financial Officer Karl DeArmond Chief Information Officer Mat Droge Executive Director of Communication Services Nathan Downs Executive Director of Special Education Pam Irwin Executive Director of Teaching and Learning Greg Lumb Executive Director of Innovation and Technology Luan Sparks Executive Director of Student Support Services Dr. Kathryn Beougher Assistant Director of Special Education Shelly Gunderson Director of Child Nutrition Services Linda Bongers Director of Professional Learning and Library Media Services

Elementary Principals

EISENHOWER Amy Roether MORRIS HILL Melanie Laster FORT RILEY ELEM Kenneth Upham SEITZ Jodi Testa FRANKLIN Becky Coy SHERIDAN Dixie Coleman GRANDVIEW Lynn Shinault SPRING VALLEY Sierra Jackson JEFFERSON Melanie Laster WARE Alicia Scofield (Acting) LINCOLN Kathi Teeter WASHINGTON Jennifer Black MILFORD Phyllis Boller WESTWOOD Kim Dressman

Secondary Principals

Ft. Riley Middle School Shannon Molt Junction City Middle School Heather Oentrich Junction City High School Melissa Sharp

JCHS ACADEMIES: Business Information & Technology Kale Katt Fine Arts & Human Services Doug Sallee Science, Engineering & Technology Steve Green Freshman Success Academy Jeff Tanner/Gennifer Booth Larry Dixon Center Tom Wesoloski

Early Childhood

Early Childhood Center Stephanie Bogenhagen, Principal

Part 1 Board of Education Expectations

1. The policies of Unified School District 475 are the results of a combined effort of the professional staff of the Kansas Association of School Boards, the board of education and the district 's staff. The staff of KASB has written the policy model and integrated into that model appropriate policies and procedures being used in the district at the time of the first draft.

The goal of the personnel policies set forth in the Board of Education Policies is to create the best possible educational climate for the children of the school district. To this end, these personnel policies are designed to prevent misunderstanding by the district’s personnel of their duties, responsibilities, and privileges. All employees shall follow all applicable board policies, rules, regulations, and supervisory directives.

Board of Education policies can be found on the official website for Unified School District 475, at www.usd475.org, under Board of Education.

2. Principals a. Principals will be in direct charge and have responsibility for the school program and the personnel in their buildings. Principals will implement school district policies and enforce administrative regulations.

3. Certified Staff and Other Professional Personnel a. Certified staff will be directly responsible to the respective principals for their assignments. b. Refer to Article III of the negotiated agreement for information about the professional day. c. During school hours, certified staff shall devote their time exclusively to school duties. d. Students must be supervised at all times. e. Certified staff will be responsible for: i. conducting such program of study based on the district's curriculum that enables pupils to reach their maximum potential for success. ii. following the district's curriculum as set forth in the district's curriculum guides iii. supporting and enforcing all school rules and regulations iv. maintaining proper and adequate control of pupils v. reporting to the principal all serious or willful acts of misconduct by pupils and other individuals vi. maintaining a classroom free from profane language or physical violence. vii. keeping lesson plans and attendance records in such form as to enable a substitute teacher to take over classes with a minimum of confusion viii. participating in professional growth activities and continuous improvement ix. treating all students equitably and with respect

Part 2 Personnel Policies and Regulations

1. EMPLOYMENT YEAR / CALENDAR The employment year for teachers is established by the Negotiated Agreement.

2. TEACHER APPRAISAL POLICY AND PROCEDURES KEEP, Kansas Educator Evaluation Protocol was adopted, by the Board of Education and JCEA in May 2013.

3. TRANSCRIPTS Each teacher must submit an official transcript of all college credits to the Personnel Office. Returning teachers shall file a transcript of all additional credits earned since the previous year. Salary adjustments will be made in September of each year; that is, the salary bracket the teacher is in will be determined by the official transcripts of college and/or state approved in-service hours in the Human Resource Services Office on September 1 of each year.

4. TEACHING CERTIFICATES / LICENSES School districts are prohibited by statute from paying teachers without a valid certificate/license on file in the Human Resource Services Office.

Kansas Statute 72-1390 states, "it shall be unlawful for the board of education of any school district to issue an order for payment of the salary of any certificated employee who does not hold a certificate/license which is valid in the state of Kansas for the particular kind of work to be performed."

In addition, the Geary County Unified School District No. 475 Teacher Contract states, "Provided, that this contract shall be void if the Teacher fails to have on file with the Board continuously during employment a valid Kansas Teacher's Certificate/License for the level at which the Teacher is employed and for the subjects employed to teach."

Therefore, if a teacher does not have on file in the Human Resource Services office a valid Kansas Teacher's Certificate for the level at which the Teacher is employed and for the subjects employed to teach, the contract shall be void and the Human Resource Services Office will begin immediately to secure a properly certificated person for the position. The person who allowed their certificate/license to expire or who did not have the certificate/license on file in the Human Resource Services Office, upon securing a Substitute Teacher Certificate, may be allowed to remain in the position but will be paid at a substitute rate for the days worked. This person may re-apply for the position upon completion of certification/license requirements and filing such document with the Human Resource Services Office.

5. CREDITS FOR MOVEMENT ON SALARY SCHEDULE Horizontal salary tier classification adjustments will be made in September of each year, with the horizontal tier salary classification position for each teacher to be determined by the Personnel Office based upon the information that has been submitted to the office by September 1st. Teachers wishing to move must complete the intent to move form by April 1st of that year to be considered. Horizontal tier salary classification advancements will be based upon the following, to-wit: (1) official transcripts of college hours from the college or university issuing the college hours; or (2) state approved professional development hours/plan, with the stipulation that if college hours are a component of the professional development plan/hours, then an official transcript from the college or university issuing the college hours must be submitted to the personnel office by September 1 of each year. 2

6. EMPLOYEE'S HEALTH CERTIFICATE New teachers and student teachers of the Board of Education who come in regular contact with pupils of the school district are required by statute to submit a health certificate to the district Human Resource Services Office. The certificate will be on a form prescribed by the Kansas Department of Health and Environment with emphasis concerning tuberculosis. Failure to comply will result in disciplinary action, which could include suspension without pay or termination of the contract.

7. TEACHER SALARY CHECKS Salary payments will be made to certified employees each month on the twentieth (20) day of the month with the following exceptions:

a. If the 20th day of the month should fall on Saturday, the checks will be issued on Friday, the 19th. b. Should the 20th day of the month fall on Sunday, the checks will be issued on Friday, the 18th. c. The paychecks may need to be issued later than the 20th day of September if the deadline cannot be met. d. The June 20 paycheck will be issued only after each individual teacher has completed all work, submitted all required reports, and presented a completed "Teacher Checkout List." e. Pay dates may be earlier or later if necessity should dictate that the Payroll Department alter dates.

8. EARLY PAYMENT OF SALARIES According to K.S.A. 74-4940, teachers may be paid the balance of their annual salary in a lump sum payment after completion of all contractual obligations for the school year.

Regular payment for June, July and August will be issued in three checks, less the regular monthly deductions for Income Tax, Social Security, KPERS, Group Health Insurance, and all other authorized deductions. When the appropriate conditions have been met, all three checks may be issued at one time in June. Conditions for such payment are as follows:

Application for lump sum payment must be made in writing to the Superintendent on or before April 1 of the school year. This date is set by Statute and cannot be waived. Lump sum payment will be made only after the teacher has completed all work, submitted all required reports and has cleared through the building check-out procedure. Lump sum paychecks will be issued no later than June 20 or as funds are made available from the State of Kansas. June, July and August paychecks for those not requesting lump sum payment will be issued on the respective regularly scheduled pay dates.

9. WAGE DEDUCTIONS Employees desiring changes in wage deductions must submit a written statement to the Coordinator of Payroll. This pertains to optional deductions, deposit of employee checks, change of address, number of dependents, annuities, teacher's association membership dues, etc. Because the health, disability, term life, vision and cancer insurance premiums are covered by Section 125 of the Internal Revenue Code as a nontaxable benefit, no changes can be made after the annual enrollment, except as provided in the regulations when changes result from death, divorce or other qualifying events or termination of employment.

10. GROUP HEALTH / DENTAL INSURANCE: The Geary County Unified School District employees may select group health and dental insurance through the district’s health plan – Blue Cross Blue Shield of KS and Delta Dental for dental coverage. The plan includes both family and individual coverage. BCBS is a preferred provider organization (PPO). By using BCBS hospitals and professional providers or their affiliated contracting networks and obtaining pre-admission certification before any planned admission, maximum network benefits are available. No referrals are needed; you have freedom of choice for choosing a personal doctor or choosing a specialist from within the BCBS network or their contracting networks. The district offers three options, please see the benefit booklet available through the benefit department. Dental insurance is offered along with the health insurance coverage and can be purchased separately. You are free to go to any dentist of your choosing; however, there may be a difference in the amount of payment if the dentist is not a participating dentist with Delta Dental.

For the 2018-19 contract year, the Board of Education will provide for each full-time employee selecting to participate in the group health insurance plan a contribution of $330.75 toward a single option coverage, OR a contribution of $433.75 toward a family option coverage for a certified employee, OR a contribution of $705.50 when two teachers covered by one health insurance company contract are eligible for a contribution. Under no condition will the Board’s contribution toward a single or family option exceed the cost of the premium for the lowest option for that respective coverage. This is a “use it or lose it” contribution.

Another opportunity an employee has to be added to the group health plan is within 31 days of a qualifying event (i.e., marriage, birth, adoption, death, divorce, commencement or termination of spouse’s employment). For those who fail to enroll during their first opportunity and there is no qualifying event, the employee must wait until open enrollment. For specific details on coverage, refer to the group health insurance benefit booklet.

11. SALARY PROTECTION Salary protection for certified staff members is available through the purchase of an optional disability insurance policy. Benefits for a disability resulting from a covered illness or accident begin: a. after a 14-day waiting period or the end of the employee’s accumulated sick leave whichever is greater; OR

b. after a 30-day waiting period or the end of the employee’s accumulated sick leave whichever is greater. In order to qualify for benefits, the employee must be totally disabled and submit a claim form completed by an attending physician. Benefits are paid at approximately 66 2/3 percent of your annual salary for a maximum period of 26 weeks. Employees who are enrolled are subject to pre-existing conditions which occurred during the 12 months immediately before the date that coverage becomes effective. For specific details on coverage, refer to the policy.

12. DEPENDENT CARE Payment of dependent care charges, including day care expense for dependent children or disabled spouses, is also available as an optional benefit through a non-taxable Section 125 salary reduction arrangement. Employees are urged to proceed cautiously when establishing such a salary reduction agreement since the 125 Plan does not permit changes within the contract year and any unused amounts will be lost. Refer to paragraph #16 for additional information about salary reduction agreements.

13. MEDICAL REIMBURSEMENT A medical expense reimbursement account may be used to reimburse you for medical expenses 4

that you incur for treatment of yourself, your spouse, and your eligible dependents. This is an optional benefit available through a non-taxable Section 125 salary reduction arrangement. Effective with the June 1, 2014 enrollment, you can rollover up to $500 of unused funds at the end of the year. Previously, unused funds remaining in your account would be forfeited. This is a great way to save taxes on eligible medical expenses which include deductible and co-insurance amounts under a group health plan, vision care, dental care and hearing aids. See plan administrator for more specific details. Refer to Paragraph #16 for additional information about salary reduction agreements.

14. EMPLOYEE ASSISTANCE PROGRAM USD 475 offers an Employee Assistance Program through Pawnee Mental Health Services. The EAP program is designed to help employees and their families deal with problems that affect their personal lives and/or job performance. More information about this program is available at the building level.

15. SOCIAL SECURITY Social Security deductions are made at the rate of 7.65 percent on the first $ 127,200 of wages for the calendar year of 2017. Employees will be notified of future rate changes which become effective January 1 each year.

16. NON-TAXABLE SECTION 125 - SALARY REDUCTIONS Employees of Geary County USD 475 are permitted to take identified benefits under the 125 Salary Reduction Plan. This means annual taxable income will be reduced by the amount of the eligible premiums. Benefits chosen under salary reduction must remain in force for the entire plan year. Unless a change in status event occurs. Change in status events are marriage, divorce, death or birth of a child or commencement or termination of employment of spouse according to IRS regulations. * The benefits include health and dental insurance, cancer insurance, vision insurance, dependent care expenses, and medical expense reimbursement.

Any change of election because of a change in status event must be made within 30 days of the qualifying event.

17. TAXABLE PAYROLL DEDUCTIONS Employees may authorize approved deductions from their salary in addition to or in place of the salary reduction available under the Section 125 Plan. If an employee chooses salary deduction, premiums for the offered benefits (health insurance, disability insurance, cancer insurance, group life insurance) would be subject to all taxes. Additional items which may be selected for salary deduction are United Way and the Geary County Schools Foundation, teacher and administrator dues, life insurance and disability insurance.

Only designated salary deductions that have been approved by the Board of Education are qualified deductions for employees. Any other services contracted by employees must be paid by the employee directly to the company. Existing salary deductions which fall outside the guideline will be grand-fathered; however, no changes in the existing program will be accepted.

18. KANSAS PUBLIC EMPLOYEES RETIREMENT SYSTEM KPERS includes all school employees, including those working concurrently for multiple employers, provided the employee assignment exceeds 630 hours per year or 3.5 hours per day for at least 180 days. Determination as to whether the given position is covered by KPERS is made by the local designated agent. • KPERS deductions are at the rate of 6 % on total wages earned for employees. • The State of Kansas likewise remits to KPERS on behalf of each employee. • This amount has varied. 5

• Any employee who needs detailed information should contact the Coordinator of Benefits.

19. ANNUITIES - DEDUCTIONS The Board of Education will deduct and make the proper remittance for tax deferred annuities for those employees making written requests to do so. Changes in annuity deductions should be made no later than the last day of any month to take effect with the next month paycheck (i.e. January 31st to be deducted or changed for February 20th paycheck).

Due to new IRS regulations governing the administration of 403(b) plans, the District has hired a third party administrator, Baybridge Administrators, to ensure that the district was in compliance. All investment companies must sign an Investment Provider Agreement in order to remain in the district plan. Contact the Benefits Department for a current list of participating investment companies.

20. WORKERS' COMPENSATION Workers' Compensation is provided for all employees of the Board of Education. The policy provides benefits including medical expenses, lost wages, disability benefits and death benefits for an injury while on duty. The injured employee is required to notify their supervisor immediately and to submit a Report by Injured Employee Form within ten (10) calendar days of the injury. Forms are provided through the building principal who will forward the report of the injury to the Mary E. Devin Center for Education Support. Certain restrictions regarding physician selection apply. Designated Physician Hospital notices are posted in each building. Please note that if an employee uses any other doctor, the insurance carrier is liable for an amount up to $500.00. Complete information regarding Workers' Compensation Claims is included in the employee packet.

21. UNITED WAY and Geary County Schools Foundation The Board of Education, as an employer, is participating with other employers in the United Way. The employees will be given an opportunity to support the United Way by a payroll deduction on the basis of two basic considerations: a. participation by the employee is voluntary; and b. the amount is voluntary

22. DUES Salaries of teachers requesting deduction of Junction City Education Association membership dues will be adjusted as follows: One-tenth of the total dues will be held out each month for ten months, beginning in September. After an employee initially authorizes a payroll deduction of his/her dues, such authorization shall remain in effect until such time as the Clerk of the Board is notified in writing by the Association to discontinue the deduction, which notification shall state that the employee has advised the Association of the change being made. The authorization to withhold dues shall contain the agreement of the employee to indemnify and hold the district harmless from all loss, cost or expense as a result of any such withholding. The Association similarly agrees to indemnify and hold the District harmless.

23. TEACHER ABSENCES Teachers should follow procedures for entering absences in the AESOP Substitute Caller system. Principals/Supervisors should be notified in advance of absences whenever possible. Teachers should follow building procedures and the Negotiated Agreement when requesting personal and professional leave.

24. LEAVES Explanation of annual general leave and how the leave days can be used is outlined in Article V: Leaves of the Negotiated Agreement

25. JURY DUTY Upon receiving notice to serve on jury duty, the employee will immediately notify the immediate supervisor. If the length of jury duty is expected to exceed five (5) days, the immediate supervisor is to notify the Human Resource Services Office giving the name of the employee and the expected length of absence.

Employees who are selected to serve on jury duty will receive full salary during the period of such service. If not selected, the employee is expected to return immediately to their job station.

26. SMOKING Board Policy GAOC: The use of tobacco products in any form and/ or any nicotine delivery device is prohibited in school vehicles: at school-sponsored, activities, programs, or events, and on school owned or operated property. For the purposes of this policy, “nicotine delivery device” means any device that can be used to deliver nicotine to the person inhaling from the device. USD 475 employees are expected to refrain from smoking on school grounds. Smoking is prohibited in other facilities subject to the control of the board of Education USD 475.

27. DRUG FREE SCHOOLS/WORKPLACE (Board Policy GAOA) COMMUNITY - EMPLOYEE CONDUCT - BOE Policy GAOB As a condition of continued employment in the district, all employees shall abide by the terms of this policy.

The Board believes that maintaining a drug free workplace is important in establishing an appropriate learning environment for the students of the district. The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the district

Employees shall not unlawfully manufacture, distribute, dispense, possess, be under the influence of or use illicit drugs, controlled substances, or alcoholic beverages on district property or at any school activity. Compliance with the terms of this policy is mandatory.

Disciplinary sanctions which are consistent with local, state and federal law will be imposed on employees who violate the standards of conduct up to and including termination and referral for prosecution. A disciplinary sanction may include completion of an appropriate rehabilitation program.

Employees who are found violating the terms of this policy will be reported to the appropriate law enforcement officers. Additionally, any employee who violates the terms of this policy will be subject to the following sanctions: (a) Short term suspension with pay; (b) Short term suspension without pay; (c) Long term suspension without pay; (d) Required participation in a drug and alcohol education, treatment, counseling, or rehabilitation program; (e) Termination or dismissal from employment.

Prior to applying sanctions under this policy, employees will be afforded all due process rights to which they are entitled under their contracts or the provisions of Kansas law. Nothing in this policy is intended to diminish the right of the district to take any other disciplinary action which is provided for in district policies or the negotiated agreement.

Any employee who is convicted under a criminal drug statute for a violation occurring at the workplace must notify the Superintendent of the conviction within five days after the conviction. Within 30 days after the notice of conviction is received, the school district will take appropriate action with the employee. Such action may include the initiation of termination proceedings, suspension, placement on probationary status, or other disciplinary action. Alternatively, or in 7

addition to any action short of termination, the employee may be required to participate satisfactorily in a drug abuse assistance or rehabilitation program as a condition of continued employment. The employee shall bear the cost of participation in such program.

If it is agreed that an employee should enter into and complete a drug education or rehabilitation program, the cost of such program will be the responsibility of the employee. A list of drug and alcohol counseling, treatment, and rehabilitation programs available for employees of the district, is on file with the Director of Human Resource Services. Employees are responsible for contacting the directors of the programs to determine the cost and length of the program, and for enrolling in the programs.

28. SEXUAL HARASSMENT - BOE Policy JGEC - (students); GAAC (employees) It is a violation of Board Policy for any student, employee or third party (visitor, vendor, etc.) to sexually harass any student, employee or other individual associated with the school. It is also a violation for any employee to discourage a student from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provision of these policies.

29. RACIAL HARASSMENT- BOE Policies JGECA (students); GAACA (employees) It is a violation of Board Policy for any student, employee or third party (visitor, vendor, etc.) to racially harass any student, employee or other individual associated with the school. It is also a violation for any employee to discourage a student from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provision of these policies.

30. CHILD ABUSE (KSA 38-716; 21-3609) Any employee of the school district who has reason to know or suspect that a child has been injured as the result of physical, mental or emotional abuse or neglect or sexual abuse shall report the matter promptly to the local Social Rehabilitation Services Office or the appropriate local law enforcement agency, depending on the age of the child and according to district procedures for reporting.

The employee shall notify the principal or designee before any contact is made whenever possible or in other cases as soon as possible after the report is filed.

School employees will not contact the child's family or any other persons to determine the cause of the suspected abuse or neglect. It is not the responsibility of school employees to prove that the child has been abused or neglected. (Board Policy GAAD)

31. SECURITY AND SAFETY (Board Policy EBC) Any district employee who knows or has reason to believe any of the following has occurred at school, on school property or at a school-sponsored activity shall immediately report this information to local law enforcement: an act which constitutes the commission of a felony or a misdemeanor; or an act which involves the possession, use or disposal of explosives, firearms or other weapons as defined in current law. It is recommended the building administrator also be notified.

Administrative, professional or paraprofessional employees of a school who have information that a pupil has engaged in the following shall report the information and the identity of the pupil to the superintendent. The superintendent shall investigate the matter and if it is determined the student has been involved in the following, the superintendent shall provide information, and the identity of the student to all employees who are involved or likely to be directly involved in teaching or providing related services to pupil.

32. BLOODBORNE PATHOGENS CONTROL PLAN USD #475 adopted a Bloodborne Pathogens Exposure Control plan effective with the 1993-94 8 school year. This has been completed in accordance with the Occupational Safety and Health Administration (OSHA) Bloodborne Pathogens Standard, 29 CFR 1910.1030.

Bloodborne Pathogens are pathogenic microorganisms that are present in human blood and can cause disease in humans. These pathogens include, but are not limited to, hepatitis B virus, (HBV) and human immunodeficiency virus, (HIV).

Each district employee receives a short summary of the program in their payroll packet. The full program is on file in each building office, the McConnell Maintenance Center and the Mary E. Devin Center for Education Support.

33. AMERICAN DISABILITIES ACT GRIEVANCE PROCEDURE The Director of Human Resource Services acts as the "ADA Coordinator" for USD 475 to coordinate efforts in compliance with responsibilities regarding discrimination on the basis of disability. This includes investigation of any complaint alleging non-compliance with Subtitle A, Section 35.107 Title II of the American Disabilities Act. District complaint procedures are outlined in Board Policy KN.

34. FAMILY AND MEDICAL LEAVE ACT FMLA requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to “eligible” employees for certain family and medical reasons. Employees are eligible if they have worked for their employer for at least one year, and for 1,250 hours over the previous 12 months. The FMLA permits employees to take leave on an intermittent basis or to work a reduced schedule under certain circumstances. Contact the Payroll Department for additional information on how to apply.

35. COMPUTER USE (Board Policy IIBG) Computer systems are for educational and professional use only. All work by students or staff shall be subject to unannounced monitoring by district administrators. The district retains the right to discipline any student, up to and including expulsion, and any employee, up to and including termination, for violations of this policy. (A copy of this policy is available in the Employee Packet located on the HR web page)

36. DISTRICT OR SCHOOL WEB SITES (Board Policy KBA) The board maintains a district web site and allows web sites for individual schools. The district web site shall be under the control of the Superintendent and school web sites shall be supervised by the principal or the district technology department administrator. Detailed rules relating to web sites are found in appropriate handbooks or in documents filed with the clerk and principals. A copy of this policy is available in the Employee Packet located on the HR web page.

37. SCHOOL PROPERTY. Property, equipment and materials that belong to the school district shall not be removed from the school without the permission of the building principal. In the event any school property, equipment or materials is removed from the school and is lost or misplaced, it shall be the responsibility of the teacher to reimburse the school district for the replacement value of said property. For example, if a computer is lost or not returned to the school district, then the person to whom the computer was issued shall be responsible for reimbursing the school district the amount of the replacement cost of said computer. This sum shall be paid to the school district by the end of the school term. Failure to repay said sum shall entitle the school district to set off said amount from the unpaid balance of the teacher’s salary at the close of the school term. Additional information and related Board policies can be found in the Employee Packet located on the Personnel Services Sharepoint Page..

38. BULLYING. The Board of Education prohibits bullying in any form either by any student, staff member, or parent toward a student or by a student, staff member, or parent towards a staff member on or while using school property, in a school vehicle or at a school-sponsored activity or event. For the purposes of this policy, the term “bullying” shall have the meaning ascribed to it in Kansas law. Bullying means: a) any intentional gesture or any intentional written, verbal, electronic or physical act or threat either by any student, staff member or parent towards a student or by any student, staff member that is sufficiently severe, persistent, or pervasive that such gesture, act, or threat creates an intimidating, threatening, or abusive educational environment that a reasonable person, under the circumstances, knows or should know will have the effect of: • Harming a student or staff member, whether physically or mentally; • Damaging a student or staff member in reasonable fear of harm to the student or staff o member; or • Placing a student or staff member in reasonable fear or damage to the student’s or • Staff member’s property; • Cyberbullying; or • Any other form of intimidation or harassment prohibited by the board of education of the o School district in policies concerning bullying. (See Board of Education policy GAAE Bullying by Staff)

Staff members who bully others in violation of this policy may be subject to disciplinary action, up to and including suspension and/or termination.

Part 3 District Committees

1. JCEA ADMINISTATION DISTRICT ADVISORY COMMITTEE The Teacher Advisory Committee consists of JCEA President, Vice President and two other teachers appointed by the JCEA President. These representatives meet on a regularly scheduled basis with the Superintendent, Executive Director of Personnel Services, and other staff members to discuss issues of mutual concern and to exchange ideas. They hear about issues that can’t be solved at the JCEA Building Advisory Committee level. The JCEA Advisory Committee may discuss issues related to the negotiated agreement and make recommendations to the Interest Based Bargaining team during negotiations.

2. SCHOOL SITE COUNCILS As required by State law, each school building in USD 475 operates a site council which is charged with the responsibility of providing advice and counsel in evaluating state, school district, and school site performance goals and objectives. Site councils include teacher, parent, administrator, and community representatives.

3. PROFESSIONAL DEVELOPMENT COUNCIL The Professional Development Council is responsible for overseeing development, implementation, and monitoring of the local in-service education plan. All professional staff must participate in the plan in order to receive credit toward relicensure. Members of the Professional Development Council are elected at the building level, with at least one representative per building. Six administrators also serve on the Council.

4. TEACHER / SUPERINTENDENT LUNCHEONS Teacher/Superintendent Luncheons are held five times a year to provide an opportunity for teacher representatives from each school to visit with the Superintendent of Schools about the overall operation of the school district and to help maintain open communications. Participants are invited through a random selection process. The Superintendent of Schools and the JCEA President co-host the luncheons.

Part 4 District Policies and Procedures

1. SCHOOL NURSES Fourteen (14) nurses serve twenty attendance centers and the Early Childhood Center. An audiometric technician administers screening tests for hearing and helps maintain records.

2. STUDENT ILLNESS No school personnel shall diagnose or treat illness of students. No school personnel shall prescribe drugs or medications.

3. TITLE VIII, Section 8003 RECORDS (Impact Aid) Geary County Unified Schools receives a significant portion of revenue through Title VIII, Section 8003. Accurate records are necessary. All school district personnel are asked to secure appropriate information as directed by the Principal.

4. PURCHASE ORDERS - APPROVAL OF BILLS Requisitions for teaching supplies and equipment must be presented in written or electronic form and approved by an administrator prior to purchase. Teachers must present their requests to the building administrator.

5. RESEARCH PROJECTS - USD 475 All research projects proposed by teachers or graduate students, which could involve local students or personnel, must be approved by the Associate Superintendent for Instruction.

6. TESTING PROGRAM State mandated Assessments will be conducted annually. Locally developed criterion-referenced tests are also administered quarterly. The Teaching and Learning Department is responsible for supervision of the district-wide testing program.

7. USE OF SCHOOL BUILDINGS Use of school buildings for school purposes will be approved by the school Principal. The building Principal will maintain a liaison with the Chief Operating Officer who will receive and approve requests for use of school buildings by outside groups. The district contact will work with the school principal to determine scheduling of buildings for use by individuals or groups from outside the school district, following district guidelines for facility usage. School facilities should be used basically for the purpose for which they were designed.

8. RELEASE OF STUDENT RECORDS & GRADES Elementary and secondary principals have the responsibility of determining the conditions under which student records will be released. The Director of Exceptional Student Services has the same authority as the Principals regarding the release of Special Education records. (see Board Policy Handbook)

Student grades/records are under the control of USD 475 and are protected by the Family Educational Rights and Privacy Act (FERPA). Electronic versions of student grades/records may only be maintained on the district Student Information System.

9. CHURCH NIGHT - WEDNESDAY The school system respects the use of Wednesday nights as church night. The Building Principal should give approval for the scheduling of any school activity on Wednesday evenings.

10. PLAYGROUND SUPERVISION Playground supervision is critical. Teachers or designated aides must be available to supervise the safety and well-being of the students.

11. PERIOD OF SILENCE The Kansas legislature authorized "periods of silence" in public school classrooms in K.S.A. 72- 5308a. The statute reads: "In each public school classroom, the teacher in charge may observe a brief period of silence with the participation of all the pupils therein assembled at the opening of every school day. This period shall not be conducted as a religious exercise but shall be an opportunity for silent prayer or for silent reflection on the anticipated activities of the day."

12. FIRE DRILLS / TORNADO DRILLS Kansas Statute requires schools to conduct periodic fire and tornado drills. A diagram showing a minimum of two alternate routes for fire drills must be posted in each classroom.

13. TEXTBOOK RENTAL The Board of Education has established a textbook rental system as provided by Kansas Statute. Students are accountable for the texts which they receive.

14. CORPORAL PUNISHMENT Corporal Punishment, defined as physically striking a student for disciplinary reasons, is prohibited. Employees shall not resort to physical force except: a) to protect another person from personal bodily attack or imminent threat thereof, and b) to protect himself/herself from personal bodily attack and c) to restrain a student from throwing or damaging equipment.

15. COPYRIGHT LAW - Title 17 District employees are expected to adhere to all provisions of Title 17 of the United States Code, entitled "Copyright", and other relative federal legislation and guidelines related to the duplication, retention and use of print and non-print copyrighted materials. Guidelines on copyright compliance are distributed in employee packets and are printed in the Appendix of this Faculty Manual. Questions regarding copyright may be directed to library media specialists and/or building administrators.

16. MOVIE /VIDEO GUIDELINES District employees are expected to adhere to the guidelines and procedures for showing movies at the elementary, middle and high school levels in the classroom or building. These guidelines meet the provisions of Title 17 of the United States Code, entitled “Copyright”, and other relative federal legislation and guidelines related to the showing of videos/movies. Any movie shown in the classroom must be connected to the curriculum to be legally shown without a license.

High School Videos/Movies – Teachers may show clips from videos without parental permission. However, parents must be informed in writing before a video commercially rated “R” is shown in its entirety.

Middle School --Classroom - Videos/Movies, Rated “G” may be used without parental permission. Use of an entire “PG” or “PG 13” is acceptable only with parental permission. This permission must be received in writing before the video is aired.

--Building – Any video/movie shown as a reward must have a license or be covered by the MPLC (see below) for each performance. Any questions can be referred to your building librarian. A note must be sent home if the movie is PG or PG13 at the middle school level.

Elementary School --Classroom – Videos/Movies, Rated G can be used when in connection to the curriculum. If the movie/video is used as a reward or celebration, a license must be purchased.

--Building – When a movie/video is used as a reward for the building a license must be purchased or be covered by the MPLC (see below) for each performance.

License for showing videos/movies can be obtained through Movie Licensing USA for each showing.

The MPLC Producer List and an email giving instructions for determining if the film you wish to show is covered by this license. If you do not find the producer/distributor listed, then contact Movie Licensing USA to get a license.

17. DISTRICT COMPUTER, E-MAIL & INTERNET USE

District staff and students shall have no expectation of privacy when using district e-mail or other official communication systems. District staff must comply with the USD 475 Network/Internet Acceptable Use Procedures which are distributed with employee packets.

Geary County Schools USD 475 recognizes the importance of online social media networks as a communication and e-learning tool. Procedures are in place to guide staff in the appropriate and approved use of Social Media in the classroom. These guidelines address employees' use of publicly available social media networks including (but not limited to) Wikis, Social Networks (i.e., Facebook, LinkedIn, Twitter, Edmodo), Photo and Video Sharing sites (i.e., YouTube, Instagram, Flickr), online forums and virtual worlds. Please review the Guidelines for Social Media that can be found https://www.usd475.org/depts/it/etc/SitePages/SocialMediaResources.aspx

The USD 475 computer network should be used primarily for district-related business. The computer network should not be used to send district-wide e-mails intended for personal or commercial purposes. An internal website (“475 Swaps”) is available on the “Staff Only” site for staff to advertise “For Sale” or “To Give Away” types of items.

All e-mails, computer applications, or information in district computers or computer systems are subject to monitoring by the administration.

District employees are to report all computer related problems to the Help Desk (717- HELP). Technology requests should be made via (1) Intranet (ServiceDesk Plus); (2) E- mail ([email protected]); or (3) Voice-mail (717-HELP).

Requests for equipment need to be cleared with the appropriate building principal before submission.

18. INTERNET & STUDENT DIRECTORY INFORMATION 13

School web authors must consider safety concerns and exercise caution when displaying information about students on the Internet, even if the information is designated as Directory Information under the Family Educational Rights and Privacy Act (FERPA). The USD 475 Guidelines regarding student information are as follows:

Student names, grade level and photograph may be used to identify student work or to provide recognition for awards/honors, unless the parents have otherwise notified the school in writing as prescribed in the district’s annual FERPA Notice for Directory Information.

Student street addresses, email addresses, and phone numbers are not to be published or posted online.

19. INTERNET GUIDELINES

• To ensure knowledge of district policies and guidelines, the district provides web development training for district personnel to manage web pages. • All web page authors are responsible for maintaining accurate, appropriate, and current information and for adhering to privacy, safety, and copyright laws. • Copyrighted material is NOT to be used on any web page unless formal written permission is granted and secured. • Spelling in web pages must be checked for accuracy and grammar rules followed. • Links are to be checked regularly to ensure compliance with these guidelines. • All web page authors will be familiar with the district’s Web Site Management Guidelines and Network/Internet Acceptable Use Procedures (AUP). • Web page authors should respond in a timely manner to e-mail questions and comments about their web pages. • Student work may be published on USD 475 web pages if a project is assigned as classroom work. This is described under the provisions of the Family Educational Rights and Privacy Act (FERPA). • Internet & Directory Information: School web authors must consider safety concerns and exercise caution when displaying information about students on the Internet, even if the information is designated as Directory Information under the Family Educational Rights and Privacy Act (FERPA). Applicable procedures: • Student names, grade level and photograph may be used to identify student work or to provide recognition for awards/honors, unless the parents have otherwise notified the school in writing as prescribed in the district’s annual FERPA Notice for Directory Information. • Student street addresses, email addresses, and phone numbers should not be posted on the Internet. • Student web projects and work must be supervised carefully by the teacher, site coordinator, and building administrator. • Do not represent personal websites as having any affiliation with USD 475 or its schools or departments. • If you use a site other than a USD 475 SharePoint site, consideration needs to be given to the following: • You may not claim any affiliation with USD 475 unless approved by the district Web Committee. • You may not post student grades or evaluations. • You may not post any items listed under FERPA and PPRA except for student name and photo or visual likeness. 14

• INTRANET vs. INTERNET VERBAGE…. intranet is a closed community.

Student video broadcast projects shall comply with the following guidelines: a. Production demonstrates high quality b. Production has been approved by the building principal c. Production is in compliance with Copyright laws d. Parents have previewed and given written permission to broadcast the video e. Production complies with all other District Acceptable Use Procedures

20. TEST INTEGRITY

In the administration of standardized tests, licensed staff (teachers, administrators and others) SHALL NOT: • Provide inappropriate test preparation • Modify test administration procedures • Provide inappropriate assistance to students during test administration • Change or fill in answers on student answer sheets • Provide inaccurate data on student information sheets • Discourage or exclude certain students from taking the test • Engage in any other practice to artificially raise student scores without actually improving underlying student achievement

Failure by staff to follow district guidelines and/or state testing directions is grounds for termination.

21. GUIDELINES FOR THE USE OF SOCIAL MEDIA

Geary County Schools USD 475 recognizes the importance of online social media networks as a communication and e-learning tool. Social media sites are powerful communication tools that have become integrated into everyday life. They also can have a powerful impact on organizational and professional reputations. Using social media networks presents a new set of options for achieving communication and classroom objectives, and Geary County Schools recognizes the value of innovation using new technology tools to enhance the learning experience. Social media networks also have great potential to connect staff, students, parents and community to the important work taking place within our schools. At the same time, the District recognizes its obligation to teach and ensure responsible and safe use of these technologies. These guidelines address employees' use of publicly available social media networks including (but not limited to) Wikis, Social Networks (i.e., Facebook, LinkedIn, Twitter, Edmodo), Photo and Video Sharing sites (i.e., YouTube, Instagram, Flickr), online forums and virtual worlds.

To help you identify and avoid potential issues and unintended consequences, we have compiled these guidelines that employees are expected to follow (as specified in our Network/Internet: Acceptable Use Policy). Educational employees have a responsibility to maintain appropriate employee-student relationships, whether on or off duty, and regardless of the form the relationships take (in school, away from school, online, etc.).

District/Professional Use of Social Media Ask yourself why: The first and most important step to take before you establish a social networking site representing your school or district office is to ask yourself several key questions: Why do you want to be engaged in a social media network? What information do you need to share, and is this the most effective platform on which to share the information? Do you have the staff capacity to maintain the social media network in a timely fashion?

Who will do the work?

If you feel confident that your answers create a case for the use of social media for district business, then you are ready to move forward.

Act on behalf of the district: The “@usd475.org” address attached to your name and/or email implies that you are acting on behalf of the District and, as such, you are expected to conduct yourself in a professional manner.

Protect confidential information: Regardless of whether you post as a private individual or district employee, you must make sure you do not disclose confidential information about students, parents or employees as specified in the Federal Educational Right to Privacy Act (FERPA) Health Insurance Provider Protection Act (HIPPA) or other relevant legal guidelines. Employees who do share confidential information do so at the risk of disciplinary action or termination. If a parent has requested that their student be "opted out' from identification/photos/video/etc., that opt out extends online. In addition, caution should be taken when identifying students by their full name online, or providing other identifiable information that would jeopardize their personal safety.

Respect the law: When posting, be aware of the copyright and intellectual property rights of others and of the district, as well as the legal consequences for violating those rights. In addition, be mindful of the laws governing defamation, discrimination and harassment.

Follow terms of use and privacy: Be aware of the social media site’s terms of service and privacy policy. Teach Digital Citizenship: Students involved in social media for classroom use should be made aware of their role as digital citizens.

Identify acceptable and unacceptable activities on social media networks: Be very clear about the rules of engagement with those who visit your site. In addition, district employees who manage social media networks on behalf of their school/department must not participate in political activities, campaigns or offer political comments on their district media site. Consider posting the District's Rules of Usage statement on your page:

All posting of comments on this page are at the discretion of the page administrators. The intent of this policy is not to prevent any certain type of comment from being posted, but to protect the privacy and rights of USD 475 staff and students. Naming specific employees or students in a negative way will not be allowed. The page administrators will review all postings to make sure they do not conflict with the rules established by the district regarding Internet access and social media practices. We welcome and encourage your input on the USD 475 (Name of the page created) - however, we will not leave up postings that • Break the law or encourage others to do the same. This includes adherence to copyright and fair use laws. If you are using somebody else's work, please reference the source. • Contain abusive or inappropriate language. This includes remarks that are racist, homophobic, and sexist as well as those that contain obscenities or are sexually explicit. • Easily identify students and/or staff in defamatory, abusive, or generally negative terms. • Do not show proper consideration for others' privacy or are considered likely to offend or provoke others. • Are spam – i.e. repeatedly posting the same comment or comments that are simply advertising/promoting a service or product. Let's leave the focus of page postings to center on USD 475 only. • The page administrators reserve the right to remove any comments at any time, for any reason.

Utilize social media tools to supplement, not replace, traditional classroom and parent communication tools: As pervasive as access to electronic devices is amongst students, educators should be mindful that not all students have this form of access. The use of social media tools for educational purposes should supplement tools available to all students. They are not to be the exclusive means for providing instruction or facilitating conversation. The same consideration must be given to the fact that all our parents may not have access to these tools either, and that social media sites should not be the exclusive means of parent communication. Use common sense-and follow FERPA -when identifying students online and in social media: Employees must be mindful of FERPA guidelines when identifying students in social media networks, and should use common sense when doing so.

Be transparent: Your honesty or dishonesty will be quickly noticed in the social media environment. If you are posting about your work, use your real name and identify your employment relationship with the District. Be clear about your role if you have a vested interest in something you are discussing. If you participate in social media networks that are not work- related, be sure to state in very clear terms that the views expressed are the employee's alone and do not represent the views or beliefs of USD 475. However, also be mindful that perception can become reality, and many district patrons may not see the distinction.

Make it easy for people to find you: Increase exposure for your social media account by using your school or department name in the title and avoiding acronyms. In the section describing your school or department, include a statement that acknowledges your affiliation with the Geary County Schools USD 475.

Procedures The voice of USD 475: Although each school or department operates its own social media outlet, all District social media accounts are a voice for our district. A central database compiled by the Communications Department ensures continuity in social media. Schools and teachers who use social media accounts as part of their communication strategy must provide the names of social media administrators as well as their phone numbers and e-mail addresses on a “Social Media Account Form” to their building administrator, who will send that information to the Communications Department. Accounts should be created using your USD 475 email account. In the event of an emergency this information will be helpful if the administrator of the page is not available to take care of the emergency in a timely manner. This information will be kept strictly confidential and used only for access during emergency situations. In addition, official school and department social media outlets should be managed by a district employee/administrator, NOT external/volunteer representatives (i.e. PTA, PTO, booster clubs, etc.). Parent Opt Out: Parents must be given the opportunity to opt their student(s) out of participating in social media sites. Social media sites are not to the take the place of any regular communication about assignments nor should it be required.

Report Abuse: KSA 38-2223, which specifies expectations for the mandatory reporting role of abuse for educators, applies in the social media world as well. If there is a suspicion of abuse or neglect that is witnessed or observed online, and which falls within the scope of KSA 38-2223 and BOE Policy 5117, an employee must follow established protocol for reporting the concern.

In addition, if incidents of cyber bullying or online threats cause suspicion or concern related to students, schools or work activity, employees should report concerns to their building administrator.

22. Digital Citizenship

Be accurate, and remember that manners matter: Make sure you have all of the facts before you post. Double-check everything for accuracy; write in complete sentences; and avoid jargon, 17 institutional language and writing in all caps, as the content you post reflects on the District and your school or department. If you are unsure about the appropriateness of material to share on social media, ask first! Link to additional content on your Web site or the District's Web site. If you do make an error, correct it quickly. Posts typically include timestamps, and users will be able to see how quickly you respond.

Be a positive role model and be aware of the image you present: The line between professional and personal relationships is blurred within a social media context. Educational employees have a responsibility to maintain appropriate employee-student relationships, whether on or off duty. Inappropriate relationships with students in a virtual environment could expose the employee to disciplinary action or termination. Both case law and public expectations hold educational employees to a higher standard of conduct than the general public. District employees are strongly advised to avoid friending students on personal social media networks. It could be viewed as inappropriate for District employees to communicate with current students enrolled in the District through social media, such as through electronic messaging or any social networking website.

USD 475 employees are encouraged to keep their personal lives personal even in the digital world where personal and professional can become blurred. District procedure prohibits employees from “friending” or “following” students. Procedures also discourage “friending” or “following” parents of students. The following response is recommended when denying such requests.

As an employee of Geary County Schools USD 475, practice discourages me from 'friending' or “following” students or parents. I would encourage you to 'like' our school/classroom/district account.”

Take personal responsibility and use common sense: You should make sure that your online activities do not interfere with your ability to do your job. The District believes that all employees should understand what it means to be part of a public education institution, and that your professional reputation is reaffirmed daily. The ability to publish things that become cached on social network servers and never go away, and which can be forwarded endlessly - thus becoming public and permanent - should prompt you to think before you hit 'send.' Ask yourself, would I want my family to read this on the front page of the newspaper or circulated across the Internet?

Be aware perception can be reality: In online networks, the lines between public and private, personal and professional, are blurred. Simply by identifying yourself as a district employee you are creating perceptions about your expertise and about the District amongst the community, parents, students, the general public, colleagues and elected officials. Be ever mindful that in the minds of our patrons, you are a District employee whether on the clock or not. Your professional reputation is influenced daily, and it should be highly valued and protected.

Be respectful and keep your cool: Respect others' opinions and don't pick a fight online with someone who has an adversarial view. If you make an error, be up front about your mistake and correct it quickly. If someone else makes an error in fact, take advantage of the opportunity to correct misinformation and turn a negative into a positive. Finally, do not denigrate or insult others-including other schools or competitors-or comment on legal matters.

Be mindful of your own safety: Make full use of privacy settings available on social media networks. Know how to use moderating tools if available. Be cautious about using check-in programs to indicate the location of your posting. Don't list your home address or telephone number. Astute criminals can quickly piece together information you provide which opens you up for theft of property or identify, or potential harm to yourself or a child.

Add value: There are millions of words in the English language. The best way to get yours read is to write things that people will value. Communication associated with our District should help fellow educators, parents, students, employees and the community engage in our work to increase student achievement and be fiscally responsible stewards of taxpayer dollars. It should be thought-provoking and build a sense of community. If it helps people improve knowledge or skills, do their jobs, solve problems or understand education better, then its adding value.

Complaints, Investigations, Violations, Discipline, and Appeals USD 475 investigates and responds to all written reports of violations of its Social media, Network/Internet Acceptable Use policy. Complaints and investigations will be handled in the same manner as prescribed in the USD 475’s Board of Education Policy relating to Discrimination. Violation of USD 475’s social networking expectations shall be subject to disciplinary action including, but not limited to, reprimand, suspension, transfer, dismissal or termination. Sources: Sources referenced in the development of these social media guidelines include: University of Michigan, Ball State University, American Institute of Architects, Via Christi Health, Center for Technology in Government, Colorado State University, Sam Houston State University, United States Air Force, Guilford County Schools, Kodak, Kansas State University, Ohio State University Medical Center, Greteman Group, Minnetonka Public Schools, Wichita Public Schools.

23. NETWORK/INTERNET: ACCEPTABLE USE POLICY

The goal of USD 475 is to maximize the educational benefits of network and Internet capacities. To better prepare students for the future, USD 475 provides opportunities for students to problem solve, manage, and retrieve information, think creatively, and communicate effectively. These skills can also be reinforced through technology, giving the students additional preparation for an information-based society and technological workplace. In compliance with FERPA and CIPA guidelines, USD 475 is committed to making advanced technology and increased access to learning opportunities available to all students and staff members.

Technology protection measures (or Internet filters), to the extent practical, shall be used to block or filter Internet access (or other forms of electronic communications) to inappropriate information. Specifically, as required by the Children's Internet Protection Act, blocking shall be applied to visual depictions of material deemed obscene or child pornography, or to any material deemed harmful to minors.

Technology protection measures may be disabled or, in the case of minors, minimized only for bona fide research or other lawful purposes subject to staff supervision. To the extent practical, steps shall be taken to promote the safety and security of users of the Geary County School District online computer network when using electronic messaging and media.

Acceptable Use • The Network / Internet shall be used for research and educational purposes • Appropriate school conduct is expected when using computers, the network and the Internet • Student users will be supervised • Users will keep passwords secure • Users may encounter material that is controversial, inappropriate, or offensive and shall report any incidents to their teacher or immediate supervisor • Users must follow copyright laws • Users must follow Social Media Guidelines

Unacceptable Use • Sending, posting, or downloading electronic messages or pictures that are abusive, obscene, sexually oriented, threatening, harassing or cyber bullying • Using the network for commercial or financial gain 19

• Damaging computers, electronic media, or computer networks • Vandalizing the data of another user or other networks including so-called "hacking" and other unlawful activities • Using another’s password, folders, or files • Unauthorized use of copyrighted material • Purposefully bypassing Internet safeguards • Willfully accessing inappropriate Internet content • Unauthorized disclosure, use, and dissemination of personal identification information regarding minors

Unacceptable use may result in disciplinary action (i.e. cancellation of privileges, detention, and expulsion). A person using electronic media for terrorist activities will be subject to legal action.

Disclaimer USD 475 makes no warranties of any kind, whether express or implied, for the service it is providing. The district will not be responsible for any damages a user suffers. This includes loss of data resulting from delays, non-deliveries, service interruption, user errors, or omissions. Use of any information obtained via the Internet is at the user’s own risk. USD 475 specifically denies any responsibility for the accuracy or quality of information obtained through online services. All users need to consider the source and validity of any information they obtain on the Internet. USD 475 complies with FERPA and CIPA guidelines. (12-05-13)

24. CLASSROOM SAFETY AND ENVIRONMENTAL GUIDELINES

USD 475 desires to provide a safe environment for both staff and students, while being as energy efficient as possible. In light of both safety and energy efficiency, the following guidelines are set forth:

1) Classroom Electrical Guidelines - The following are electrical system guidelines for classrooms within our district: a. Electrical cords running from a wall into the center area of the room shall be protected with a cord protector. b. Only approved power strips may be used in classrooms. Approved power strips must be supplied by the classroom teacher for non-district supplied equipment. Extension cords that do not meet these standards will not be allowed. c. No cords may be “daisy-chained” or run together in series to reach an object. d. Cords may not run through doorways. Additionally, cords may not run under carpets unless carpets are placed over approved “cord protection” systems. e. No heating, cooling, or other major appliances (refrigerator, microwave, etc.) may be plugged into a power strip. All appliances such as this must be plugged directly into a wall outlet. f. Table lamps are permitted for use in classrooms provided they are plugged directly into a wall outlet. Floor lamps are not permitted in classrooms. Light bulbs used in lamps cannot exceed the wattage recommended by the manufacturer. g. Ensure that all computers and other electrical equipment is turned off at the end of the day.

2) Classrooms shall not be used for cooking, unless specifically designed for such use. Refrigerators, microwaves, and single-cup coffee makers (Keurig-style) are permitted.

3) The use of incense, Scentsy pots and air fresheners in buildings is not permitted due to indoor air quality concerns. Incense, Scentsy pots, and air fresheners can aggravate symptoms of those with allergies or other respiratory issues.

4) Do not place materials on top of, or in front of, classroom HVAC unit ventilators.

5) Upholstered residential furniture will not be allowed in classrooms without prior approval from the building administrator.

6) Carpeting and window coverings of any size must meet federal fire rating standards.

7) No more that 20% of walls may be covered by combustible material (i.e. paper, cardboard, decorations, etc.) in order to adhere to fire code.

8) Painting of all surfaces in district buildings will be completed by maintenance staff. District standard colors will be used.

9) Please take care when lifting heavy items or those items located on a shelf. Do not hesitate to request assistance from your building custodian. Anytime you pack a box for storage or moving, please limit the weight to 40 pounds.

10) If you need to access an item that is above your reach, use one of the ladders that has been provided for your building. Do not stand on chairs or tables to retrieve items.

11) Items shall not be stored within 18 inches (below/away) of sprinkler heads in sprinkled buildings and within 24 inches of the ceiling in non-sprinkled buildings, in order to comply with fire codes.

12) Chemicals that are not district approved will not be allowed in the building. Any approved chemicals must be stored in a cabinet that is either locked or not accessible to children. A Safety Data Sheet (SDS) must be on file with district maintenance staff.

13) Staff members should contact their building administrator to problem solve issues that arise regarding this policy. The safety office will also assist and advise on complex issues.

We appreciate your assistance in following these guidelines and helping us provide a safe environment for all staff and students. If you have questions regarding these guidelines, please contact Dave Wild, Chief Operating Officer or Scott Clark, Director of Emergency Management.

2016-2017 Designation of Authorized Representatives for School Programs

(a) Public Law 103-382 (Title I, Title II, ECIA) …………………………….. ...Luan Sparks

(b) District Compliance Coordinator………………….……………………….Mona Manley

• Individuals with Disabilities Education Act (IDEA)……..Nathan Downs (Disabled Children) • Rehabilitation Act 1973 (Section 504) …………………Luan Sparks • HIPAA Compliance Officer ……..…………………..…Mona Manley • Compliance Coordinator for Federal Anti-Discrimination Laws including Title VI, Title VII & Title IX…………………………………..…Mona Manley • Title II of the Americans with Disabilities Act…...... David Wild • Age Discrimination Acts……..………………………….Mona Manley

(d) KPERS………………………………………………Jodie Cook or Mona Manley (Kansas Public Employees Retirement System)

(e) Plan Administrator for Flexible Benefits Plan ……...Jodie Cook or Mona Manley

(f) Hearing Officer for Free and Reduced Price Meal Applications………..David Wild

(g) KSA 12-105 (b) (Early Payment Request Policy)……………………… Mona Manley

(h) Federal Impact Aid (Title VIII, Section 8003)……...... Corbin Witt or Ardena Carlyon

(i) Freedom of Information Officer .…………..…………………………………Mat Droge

(j) Truancy Officer …..……………………….…...... Building Principals

(k) Homeless Coordinator………….…………………………………………Marty Rombold

(l) 2016-2017 Clerk of the Board………………………………………………..Tina Kausler

(m) 2016-2017 Deputy Clerk of the Board………...…………………………….David Wild

(n) 2016-2017 Treasurer…………………………………………………………Lisa Osbourn

(o) 2016-2017 Assistant Treasurer…………………………………………..Marilee Fredricks

(p) Custodian of District Records………………………………………………Luan Sparks

(q) Custodian of Building/Student Records……………………...... …….Building Principals

Approved by Board of Education ______July 2, 2018___

USD 475 Administrator Handbook 2018-2019

Geary County USD #475 NOTICE OF NON-DISCRIMINATION

For questions or complaints based on race, color, national origin, sex or age, please contact:

Executive Director of Personnel Service 123 N. Eisenhower Junction City, KS 66441 Telephone: (785) 717-4000. For questions or complaints based on disability, please contact: Director of Special Education Services 123 N. Eisenhower Junction City, KS 66441 Telephone: (785) 717-4000.

Title IX Statement

Inquiries or complaints regarding Title IX may be referred to the District Title IX Coordinator: Mona Manley, Executive Director of Human Resources, Geary County Unified Schools, 123 N. Eisenhower, Junction City, KS 66441. Telephone: (785)717-4000, or to the Office for Civil Rights, U.S. Department of Education, 8930 Ward Parkway, Suite 2037, Kansas City, MO 64114-3302. Telephone: (816)268- 0550.

ADMIN HANDBOOK | 2018-2018 Table of Contents I. Introduction II. District Mission Statements III. Equal Opportunity Employer Complaints of Discriminations IV. Loyalty Oath V. Benefits and Compensation Administrator Leave/Absences Early Retirement Incentive Elementary Principal Extra Duty Days Section 125 Salary Reduction Salary Reductions Annuities KPERS Worker’s Compensation Unemployment Compensation FMLA Military Leave

VI. Conduct Drug Free Schools Staff Community Relations Confidentiality Solicitations Residency Guidelines Moral Turpitude Personal Appearance Racial Harassment Sexual Harassment Conflict of Interest Gifts Participation in Community Activities Relations with Students Political Activities Bullying

VII. District Procedures Administrator Evaluation Assignment Maintain Proper Control

VIII. Records/Reports Personnel Files Child Abuse Reporting

ADMIN HANDBOOK | 2018-2018

I. INTRODUCTION

The Geary County Schools USD 475 District Administration is made up of a team of professionals with a vast amount of experience in technology, innovation, and relationships. The Superintendent of Schools provides leadership for the district and works with the Devin Center Executive Team (DC Team) to provide first class programs, education, and processes to Geary County Schools students and staff.

This DC Team is made up of Executive Directors for Student Support Services, Communications, Innovation and Technology, Special Education, Human Resources, and Teaching and Learning. The team also includes the Chief Operations Officer, Chief Information Officer, and Chief Financial Officer. It is overseen by the Superintendent and the Associate Superintendent. Members of the DC Team lead departments in their field and provide support and assistance to both students and staff within the Geary County Schools community.

The district operates 14 elementary schools (Gr. K-5); two middle schools (Gr. 6-8); one talent- development, academy-structured high school (Gr. 9-12); an early childhood program; as well as an award-winning Parents as Teachers program and a no-cost English Language Learners class. Each of these building programs and schools has its own building administration.

II. DISTRICT MISSION STATEMENT

VISION USD 475, in partnership with parents and our community, is dedicated to the common goal of “Learning for All, Whatever it Takes” to prepare students for the demands of continuous learning in the competitive workplace.

MISSION Learning for All, Whatever it Takes

MOTTO Preparing today’s students for tomorrow’s world.

III. EQUAL OPPORTUNITY EMPLOYER The district is committed to maintaining a working and learning environment free from discrimination, insult, intimidation or harassment due to race, color, religion, sex, age, national origin or disability. Any incident of discrimination in any form shall promptly be reported to an employee’s immediate supervisor, the building principal or the district compliance coordinator for investigation and corrective action by the building or district compliance officer. Any employee who engages in discriminatory conduct shall be subject to disciplinary action, up to and including termination. (See Board of Education policy GAAB Complaints of Discrimination)

IV. LOYALTY OATH

75-4308. Oath required for public officers and employees. Before entering upon the duties of his or

her office or employment, each person to be employed by the state or any agency thereof or by any county, city or other municipality of the state including any school, college or university supported in whole or in part by public funds collected under any tax law of the state or any municipality thereof shall be required to subscribe in writing to the oath set out in K.S.A. 54-106:

K.S.A. 75-4308 et seq requires that the following oath from K.S.A. 54-106, be signed by new employees before entering the duties of employment and before funds for services may be disbursed:

I do solemnly swear (or affirm) that I will support the constitution of the United States and the constitution of the State of Kansas, and faithfully discharge the duties of my office or employment. So help me God.

V. BENEFITS AND COMPENSATION

Administrator Leave/Absences Elementary principals and other administrators on contracts less than 12 months shall be granted 15 days general leave per year.

Administrators/directors on a 12 month contracts shall be granted 17 days general leave and 20 days of vacation per year. An administrator leaving the district prior to June 30th, will have prorated vacation leave based on 1.67 days per month.

Associate and Assistant Superintendents shall be granted 17 days of general leave and 20 days of vacation. *The Superintendent shall be granted 20 days general leave and 20 vacation days per year.

All administrators get 4 supplemental days that can be used if general leave has been exhausted for extraordinary circumstances such as illness or death of an immediate family member or unforeseen personal illness. Supplemental leave is only approved through explicit approval from the Superintendent.

General leave benefits may be used for personal illness or injury of the employee. This leave shall also apply in cases related to maternity, adoption and personal business. It is also available in the case of illness, injury, or death of the employee’s immediate family. (Immediate family means: husband, wife, parents, step-parents, children, grandparents, grandparents of spouse, grandchildren, brother, sister, parent-in-law, brother-in-law, or sister-in-law. Other more remote relatives may be included if approved in advance by the Superintendent.) General leave may also be used to attend funerals of either family or friends. Reasonable notice for general leave shall be given to the immediate supervisor prior to taking leave in every case where it is possible to do so.

Administrators receiving notice to serve on jury duty or who are required to appear in court as a result of a subpoena should notify their immediate supervisor and shall be granted additional personal leave for such time as they are actually required to serve or appear in court.

Accumulation of Leave Unused annual general leave days may be accumulated up to a maximum of 180 days.

The first 50 days accumulated will be available for personal illness, death of a member of the immediate family or illness of a member of the immediate family when a statement from a licensed certified health care provider indicates the circumstances require the administrator’s presence.

Days accumulated beyond 50 up to the maximum of 180 days will be available for personal illness of the administrator.

Unused general leave is not intended to be used as a severance benefit for the administrator whose resignation is accepted before the end of the contract year.

Vacation leave does not carry over and must be used by the end of the following calendar year it is issued. Unused vacation leave will be paid to the administrator when they resign from the district at the per diem rate.

Administrator Early Retirement Incentive To qualify for early retirement benefits, all of the following conditions must be met: a) Age 58 and having retired from the School District and having also retired under the provisions of KPERS b) A minimum of 15 years of continuous full-time district employment. *A minimum of 10 years of continuous full-time district employment in the case of the Superintendent. c) A completed application for early retirement has been received by the Superintendent by May 10th. *Board President in the case of the Superintendent. d) Eligibility ends with the administrator’s 65th birthday. e) No payment under this program shall be made prior to retirement under the provisions of the Kansas Public Employees Retirement System. f) Early retirement benefits shall be payable for a maximum of five years and shall terminate upon the death of the early retiree or on the retiree’s 65th birthday (whichever occurs first). The annual benefit shall be calculated as follows: (1) If the total years of experience in USD 475 are in the range 15-20, then the Board will continue to contribute the amount currently paid to certified employees per month toward the health insurance premium for employees who choose to remain in the district’s health insurance group plus $250 per year for each year of district experience. (2) For each additional year of district experience in the range from 21-25 the retiring employee’s annual benefit will increase by $200. (3) For each additional year of district experience above 25 the retiring employee’s annual benefit will increase by $150. (4) *The Superintendent shall receive the current health insurance benefit provided by the Board in his/her contract at the time of retirement instead of the benefits described in f) 1-3. Administrator Retirement Incentive To qualify for retirement incentive, all of the following conditions must be met:

g) Age 65 and having retired from the School District and having also retired under the provisions of KPERS. h) A minimum of 15 years of continuous full-time district employment. *A minimum of 10 years of continuous full-time district employment in the case of the Superintendent. i) A completed application for retirement has been received by the Superintendent by May 10th. *Board President in the case of the Superintendent. 3

j) A leave bank with a minimum of 60 days. k) No payment under this program shall be made prior to retirement under the provisions of the Kansas Public Employees Retirement System. l) The retirement benefit shall be a one-time payment. The one-time benefit shall be ten (10) percent of the administrator’s last full year salary. ( Was in the wrong spot before)

Administrators are encouraged to notify the Board as soon as possible of their intention to resign or retire.

Administrators who submit to the Human Resources Department a resignation effective the end of the 2018-19 contract year between August 9, 2018 and January 26, 2019 shall receive an incentive payment of $500.00.

Elementary Principals Summer Extra Days Elementary Principals serve a 10.5 month contract. Elementary principals are asked to work at various times during their summer break. They are given 5 days at their per diem rate of pay, when needed to work in the summer, with Superintendent or designee approval. These days do not carryover and will only be used when necessary and with approval.

Non-Taxable Section 125 – Salary Reductions Administrators of Geary County USD 475 are permitted to take identified benefits under the 125 Salary Reduction Plan. This means annual taxable income will be reduced by the amount of the eligible premiums. Benefits chosen under salary reduction must remain in force for the entire plan year. a) According to IRS regulations, the only allowable exceptions are due to changes in family status such as marriage, divorce, death, birth or adoption of a child, or a change in the employment status of the employee or spouse. b) The benefits include salary protection insurance, health insurance, cancer insurance, dependent care reimbursement, and medical expense reimbursement.

Salary Deductions Administrators desiring changes in wage deductions must submit a written statement to the Superintendent or his/her designated representative in accordance with established procedures and regulations. This pertains to optional deductions, such as health insurance, direct deposit of employees’ checks, change of address, number of dependents, annuities, etc.

Annuities Due to a change in the IRS regulations governing the administration of 403(b) plans, the District hired a third party administrator, Bay Bridge Administrators, to ensure that the district was in compliance by September 1, 2008. All investment companies must sign an Investment Provider Agreement in order to participate in the district plan. Contact the Payroll Department for a current list of participating investment companies. Employees must work with an investment company to set up their account. Employees wishing to enroll in a 403(b) annuity or a Roth may do so anytime during the calendar year. Applications must be received at Bay Bridge no later than the last day of the month to begin the following month.

Kansas Public Employees Retirement System (KPERS) includes all eligible school personnel, provided the employee assignment exceeds 630 hours per year or 3.5 hours of work per day for at least 180 days duty annually. Determination as to whether the given position is covered by KPERS is made by the local designated agent. KPERS deductions are at the rate as prescribed in current KS state statute. The State of Kansas likewise remits to KPERS, on behalf of each employee. The Payroll Department should be contacted if more detailed information is needed.

Workers’ Compensation is provided for all employees of the Board of Education in accordance with Board policy GAOE. The policy provides benefits including medical expenses, lost wages, disability benefits and death benefits for an injury while on duty. The injured employee is required to report the injury to his or her supervisor by completing an incident report within 20 days of the injury in order to be eligible for benefits. Forms are provided through the Human Resource Services Department. The report of the injury must be sent to the Human Resource Services Department at the Mary E. Devin Center for Education Support. Additional information about your rights and responsibilities under workers’ compensation may be obtained from the Human Resource Services Department at the Mary E. Devin Center for Education Support. The District reserves the right to investigate all claims at any time.

Unemployment Compensation For answers to questions regarding unemployment insurance policies, benefits, and claims, see your personnel representative or contact the nearest Department of Human Resources, District Job Insurance Office.

Family and Medical Leave (FMLA) requires covered employers to provide up to 12 weeks of unpaid, job- protected leave to “eligible” employees for certain family and medical reasons. Employees are eligible if they have worked for their employer for at least one year, and for 1,250 hours over the previous 12 months. The FMLA permits employees to take leave on an intermittent basis or to work a reduced schedule under certain circumstances. Other benefits such as seniority and earned benefits do not accrue when an employee is on unpaid FMLA leave. Contact the Payroll Department for additional information on how to apply. A more complete list of rights and responsibilities may be provided by the Human Resources Department upon request.

Military Leave Employees are entitled to military leave under the Uniformed Services Employment and Reemployment Act of 1994. The Act applies to military service that began on or after December 12, 1994 or military service that began before December 12, 1994 if the employee was a reservist or National Guard member who provided notice to the employer before leaving work.

Reemployment rights extend to persons who have been absent from work because of “service in the uniformed services.” The uniformed services consist of the following military branches: Army, Navy, Marine Corps, Air Force, or Coast Guard. Army Reserve, Navy Reserve, Marine Corps Reserve, Air Force 5

Reserve, or Coast Guard Reserve. Army National Guard or Air National Guard, Commissioned corps of the Public Health Service. Any other category of persons designated by the President in time of war or emergency.

“Service” in the uniformed services means duty on a voluntary or involuntary basis in a uniformed service, including: a) Active duty. b) Active duty for training. c) Initial active duty for training. d) Inactive duty training. e) Full-time National Guard duty. f) Absence from work for an examination to determine a person’s fitness for any of the above types of duty. The employee may be absent for up to five (5) years for military duty and retain reemployment rights. There are, however, exceptions which can exceed timing, frequency, duration, or nature of an individual’s service. The law enhances protections for disabled veterans including a requirement to provide reasonable accommodations and up to two (2) years to return to work if convalescing from injuries received during service or training.

The returning employee is entitled to be reemployed in the job that they would have attained had they not been absent for military service, with the same seniority, status and pay, as well as other rights and benefits determined by seniority. If necessary, the employer must provide training or retraining that enables the employee to refresh or upgrade their skills so they can qualify for reemployment. When the individual is performing military service, he or she is deemed to be on a furlough or leave of absence and is entitled to the non-seniority rights accorded other individuals on non-military leaves of absence. Individuals performing military duty of more than 30 days may elect to continue employer sponsored health care for up to 18 months at a cost of up to 102 percent of the full premium. For military service of less than 31 days, health care coverage is provided as if the individual had never left. All pensions which are a reward for length of service are protected.

Individuals must provide advance written or verbal notice to their employer for all military duty. Notice may be provided by the employee or by the branch of the military in which the individual will be serving. Notice is not required if military necessity prevents the giving of notice; or, the giving of notice is otherwise impossible or unreasonable.

Accrued vacation, general personal, or bonus leave may be used (but it’s not required) while performing military duty. The individual’s timeframe for returning to work is based upon the time spent on military duty.

TIME SPENT ON MILITARY DUTY RETURN TO WORK OR APPLICATION FOR REEMPLOYMENT Less than 31 days: Must return at the beginning of the next regularly scheduled work period on the first full day after release from service, taking into account safe travel home 6

More than 30 but less Than 181 days: Must submit an application for reemployment within 14 days of release from service. More than 180 days: Must submit an application for reemployment within 90 days of release from service.

The individual’s separation from service must be under honorable conditions in order for the person to be entitled to reemployment rights. Documentation showing eligibility for reemployment can be required. The employer has the right to request that an individual who is absent for a period of service of 31 days or more provide documentation showing: the application for reemployment is timely, the five-year service limitation has not been exceeded; and separation from service was under honorable conditions. If documentation is not readily available or it does not exist, the individual must be reemployed. However, if after reemploying the individual, documentation becomes available that shows one or more reemployment requirements were not met, the employer may terminate the individual, effective immediately. The termination does not operate retroactively. Questions should be directed to Veterans’ Employment and Training Service, U.S. Dept. of Labor. Kansas law also requires reemployment if an individual is called to active duty by the state. (See Board policy GARID Military Leave) VI. CONDUCT Drug Free Schools The possession, use, sale, distribution, or being under the influence of controlled substances and/or alcohol by school employees at school; on, in, or while utilizing school property; or at school sponsored activities, programs, or events is prohibited. (See policy GAOB Drug Free Schools)

Staff Community Relations The possession, use, sale, distribution, or being under the influence of controlled substances and/or alcohol by school employees at school; on, in, or while utilizing school property; or at school sponsored activities, programs, or events is prohibited. (See policy GAOB Drug Free Schools)

Confidentiality Student Information: Confidential student information, whether written or oral, shall be handled in a confidential manner and be discussed only with the parents/guardians of the particular student and the appropriate school personnel.

Violations of this rule which violate the privacy rights of students could result in disciplinary actions being taken against the employee, including termination.

Confidential personnel information, whether written or oral, shall be handled in a confidential manner and be discussed only with the appropriate school personnel. Violations of this rule which violate the privacy rights of personnel could result in disciplinary actions being taken against the employee, including termination.

Electronic communication of confidential information (e-mails, faxes, texting, and other form of electronic communication) falls under FERPA. The use of e-mail, etc. is legal document and should be used cautiously.

Solicitations All persons seeking to sell, solicit, or display an item to any school employee on school premises must first secure permission from the building principal/supervisor and Superintendent, as the case may be, before any appointment is made.

Solicitations of students or other school employees by staff members during regular school hours or regular business hours for any reason, except school-sponsored activities or approved non-profit organizations, is prohibited.

Solicitations of staff members by any vendor, student, other district employee, or patron of items relating directly to the expenditure of district funds during normal school hours are prohibited unless permission is granted by the building principal/supervisor.

Residency Guidelines Any administrator that elects to accept a contract with Geary County Schools, USD 475, shall be highly encouraged to live in Geary County USD 475 district boundaries. Preference will be given to applicants that agree to live in district boundaries if qualifications are equal. Administrators that elect to move into district boundaries will be provided reimbursement for moving expenses not to exceed $5,000. Administrators electing not to live in the district boundaries will not be provided any reimbursement of moving expenses.

Moral Turpitude District employees shall not engage in conduct constituting moral turpitude. Moral turpitude is defined as conduct that is contrary to justice, honesty, or morality (Black’s Law Dictionary, Abridged Seventh Edition). Moral turpitude includes but is not limited to: a) Dishonesty; fraud; deceit; theft; misrepresentation; Deliberate violence; Base, vile, or depraved acts that are intended to arouse or gratify the sexual desire of the actor; Felony possession, transfer, sale, distribution, or conspiracy to possess, transfer, sell, or distribute any controlled substance; Acts constituting public intoxication, operating a motor vehicle while under the influence of alcohol, or disorderly conduct. b) An administrator who is arrested for, charged with, or convicted (to include probated sentences and deferred adjudication) of an offense shall notify the Superintendent within three business days of being arrested, charged, or convicted.

Personal Appearance Administrators are expected to dress professionally and appropriately at all times in the school environment. Appropriate dress and personal appearance is essential for all district employees. (See Board policy GAM Personal Appearance)

Racial Harassment Racial harassment is unlawful discrimination on the basis of race, color or national origin under Titles VI and VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination. Disability harassment is unlawful discrimination on the basis of disability under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act. All forms of racial and disability harassment are prohibited at school, on school property, and at all school-sponsored activities, programs or events. Racial or disability harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds. (See Board of Education policy GAACA Racial Harassment: Employees)

Sexual Harassment The board of education is committed to providing a positive and productive working and learning environment, free from discrimination on the basis of sex, including sexual harassment. Sexual harassment will not be tolerated in the school district. (See Board of Education policy GAAC Sexual Harassment)

Conflict of Interest Administrators are prohibited from engaging in any activity which may conflict with or detract from the effective performance of their duties. No employee will attempt, during the school day or on school property, to sell or endeavor to influence any student or school employee to buy any product, article, instrument, service or other items which may directly or indirectly benefit the school employee. No school employee will enter into a contract for remuneration with the district other than a contract for employment unless the contract is awarded on the basis of competitive bidding. (See Board of Education policy GAG Conflict of Interest)

Gifts Administrators are prohibited from receiving gifts from vendors, salesmen or other such representatives. Premiums resulting from sales projects sponsored by the school shall become the property of the school. (See Board policy GAJ Gifts)

Participation in Community Activities Prior permission must be obtained from the superintendent for participation in any non-school community activity which takes place during duty hours. (See Board policy GAH Participation in Community Activities)

Relations with Students Administrators shall maintain professional relationships with students, which are conducive to an effective educational environment. Staff members shall not submit students to sexual harassment or racial harassment. Staff members shall not have any interaction of a sexual nature with any student at any time regardless of the student’s age or status or consent. (See Board of Education policy GAF Staff- Student Relations)

Political Activities Staff members elected or appointed to a public office which restricts the employee’s ability to complete contractual obligations may be required to take unpaid leave for a period of time determined by the board or may be terminated. Staff members holding a public office, which in the judgment of the board is less than full-time, shall request unpaid leave from the superintendent at least one week in advance. An employee who must be absent from school to carry out the duties of a public office must take a leave of absence without pay for the duration of the public office. (See Board policy GAHB Political Activities)

Bullying The board of education prohibits bullying in any form either by any student, staff member, or parent towards a student or by a student, staff member, or parent towards a staff member on or while using school property, in a school vehicle or at a school-sponsored activity or event. For the purposes of this policy, the term “bullying” shall have the meaning ascribed to it in Kansas law. (See Board of Education policy GAAE Bullying by Staff)

The administration shall propose, and the board shall review and approve a plan to address bullying as prohibited herein. The plan shall include provisions for the training and education of staff members.

Staff members who bully others in violation of this policy may be subject to disciplinary action, up to and including suspension and/or termination. If appropriate, staff members who violate the bullying prohibition shall be reported to local law enforcement.

VII. DISTRICT PROCEDURES Administrator Evaluation Evaluation of the administrative staff is made in accordance with Board of Education policy and KS state statutes. The system of evaluation will be in line with what the district has adopted.

Assignment The board reserves the right to assign, reassign or transfer all employees.

Maintain Proper Control Each employee is responsible for maintaining proper control in the school. Unless otherwise specified in board policy, an employee may use reasonable force necessary to ward off an attack, to protect a student or another person, or to quell a disturbance which threatens physical injury to others. (See Board policy GAO Maintaining Proper Control)

VIII. RECORDS/REPORTS Personnel Files

Personnel files required by the district shall be confidential and in the custody of the records custodian and/or the superintendent. Employees have the right to inspect their files upon proper notice under the supervision of an appropriate supervisor. All records and files maintained by the district should be screened periodically by the custodian of records.

Unless otherwise provided by law, an employer who responds in writing to a written request concerning a current or former employee from a prospective employer of that employee shall be absolutely immune from civil liability for disclosure of the information noted above to which an employee may have access. (See Board policy GAK Personnel Records)

Child Abuse Reporting Any employee who has reason to know or suspect a child has been injured as a result of physical, mental or emotional abuse or neglect or sexual abuse, shall promptly report the matter to the local Kansas Department for Children and Families (DCF) office or to the local law enforcement agency if the DCF office is not open. Employees may file a report of suspected abuse anonymously to either DCF by phoning 1-800-922-5330 or to local law enforcement officials. The Code for Care of Children also provides civil immunity from prosecution if the report is made in good faith.

Administrators shall work with DCF and law enforcement agencies to develop a plan of cooperation for investigating reports of suspected child abuse or neglect. To the extent that safety is not compromised, law enforcement officers investigating complaints of suspected child abuse or neglect on school property shall not be in uniform.(See Board of Education policy GAAD Child Abuse)

Administration is expected to follow all current Board policies whether or whether not documented in this handbook.

Junction City High School

2018/2019

STUDENT INFORMATION BOOK

Career Academy Campus (CAC) 900 N. Eisenhower Junction City, Kansas 66441 Freshman Success Academy Campus (FSA) 300 West 9th Street Junction City, Kansas 66441 Larry Dixon Center for Innovative Studies 920 W. 6th Street Junction City, Kansas 66441 Junction City High School – Business Office (785) 717-4200 • FAX (785) 717-4201 www.usd475.org

Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact: Director of Human Resources at 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785 717-4000. For questions or complaints based on disability, please contact: Director of Exceptional Student Services at 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785 717-4000.

STUDENT INFORMATION BOOK & ACTIVITY PLANNER Section I—Introduction Mission Statement, Key Components of JCHS Academy Model, Message from the Superintendent, Message from Administrative Team, Academic and Behavioral Support, School Details & History, Accreditation, Board of Education, Central Office Staff, High School Office Staff

Section II — Procedures/Regulations General Searches, Cell Phones/Non-Educational Electronic Devices, Appearance/Dress Code, Public Displays of Affection/Profanity, Food/Drinks, Students in Building After School Hours, After School Decisions, Suspension & Expulsion, Specific Behavior Violations and Consequences

Section III — Attendance/Tardy Policy Attendance Policy, Confirmed Skips, Make-Up Work Due to Absences, Students Leaving School in School Hours, Compulsory Attendance Enforcement, Tardy Policy

Section IV — Student Services Blue Jay Advisory, Library/Media Center, Lunch Period, Lunch/Hallway Access, Hall Pass, Hall Travel, Drink/Vending Machines, Health Services, School Resource Officer, Crime Stopper Hotline

Section V — Counseling/Academic Concerns Counseling Services, Student Class Schedules/Schedule Changes, FSA Team Requests and Changes, Academy Changes, Teacher Assistants, Withdraw Failing/Passing, Student Withdrawal/Transfer Rule, Classification, Testing/Scholarships Dates, Graduation Requirements, Alternative Sources of Credit, JCHS Twilight School, Seven Semester Graduation Rule, Flexible Scheduling, Honor Roll, Transcript Translation Procedures, Academic Letter, Valedictorian-Salutatorian, Graduation with Honors, Grade Cards/Progress Reports, Parent Right-to-Know, Professional Qualifications – Staff, Parent-Teacher Conferences

Section VI — General Information Textbook Rental, Lockers, Identification Cards, Parking Lot Policies, Guests/Visitation Policy, Guests at School Dances, Attendance at School-Sponsored Activities, Deliveries/Messages, Daily Announcements, Commercialism, Crisis Plan, Bomb Threats, School Closings/Delayed Start, Change of Address, Administrative Guidelines for Emergency Safety Interventions, Sexual Harassment, District Bullying Policy, Federal Safe Schools Act, Drug Free Schools, USD 475 Drug Abuse Prevention Policy, Anti-discriminatory policies and grievance procedures - see Appendix 1, Network/Internet: Acceptable Use Policy, Junction City High School Digital Technology Acceptable Use Policy

Section VII — Activities/Athletics Clubs/Organizations, Athletics Information and Policies, Athletic Programs, League Affiliation, KSHSAA Eligibility Requirements, General JCHS Eligibility Guidelines, Student Random Drug Testing, Rule 52, Activity Participation/Attendance, Student Transportation, College Bound Student Athlete

APPENDIX 1: Blue/White Calendar

APPENDIX 2: Policies on Sexual Harassment, Racial Harassment, Complaints, Emergency Safety Interventions

JUNCTION CITY HIGH SCHOOL BELL SCHEDULE Career Academy Campus/Freshman Success Academy Schedule (Bell Schedule is Subject to Change)

MONDAY’S AND TUESDAY’S BELL SCHEDULE MONDAYS ARE BLUE, TUESDAYS ARE WHITE

1st BLOCK 8:30 AM to 10:05 AM 2ND BLOCK 10:10 AM to 11:40 AM 3RD BLOCK & LUNCH 11:45 AM to 2:00 PM 4TH BLOCK 2:05 PM to 3:35 PM

1st Floor: 1st Lunch from 11:45 AM to 12:20 AM, Third period class from 12:25 PM to 2:00 PM 2nd Floor: 2nd Lunch from 12:35 PM to 1:05 PM, Third period class from 11:45 AM to 12:30 PM and 1:10 PM to 2:00 PM WEDNESDAY’S AND THURSDAY’S SCHEDULE WEDNESDAYS ARE BLUE, THURSDAYS ARE WHITE

1st BLOCK 8:30 AM to 9:55 AM 2ND BLOCK 10:00 AM to 11:20 AM ADVISORY & LUNCH 11:25 AM to 12:45 PM 3RD BLOCK 12:50 PM to 2:10 PM 4TH BLOCK 2:15 PM to 3:35 PM

1st Floor: 1st Lunch from 11:25 AM to 11:55 AM, Advisory from 12:00 PM to 12:45 PM 2nd Floor: 2nd Lunch from 12:15 PM to 12:45 PM, Advisory from 11:25 AM to 12:10 PM

FRIDAY’S SCHEDULE ALTERNATING BLUE AND WHITE FRIDAYS (Check your Blue and White Calendar)

1st BLOCK 8:30 AM to 9:55 AM 2ND BLOCK 10:00 AM to 11:20 AM 3RD BLOCK & LUNCH 11:25 AM to 1:20 PM 4TH BLOCK 1:25 PM to 2:45 PM BLUE JAY ADVISORY 2:50 PM to 3:35 PM

1st Floor: 1st Lunch from 11:25 AM to 11:55 AM, Third period class from 12:00 PM to 1:20 PM 2nd Floor: 2nd Lunch from 12:50 PM to 1:20 PM, Third period class from 11:25 AM to 12:45 PM

SECTION I: INTRODUCTION VISION Educate locally, Impact globally

MISSION STATEMENT Junction City High School builds relationships to provide a responsive culture and creates rigorous and relevant experiences in our development of global citizens.

KEY COMPONENTS OF JCHS ACADEMY MODEL

→ Team based Freshmen Success Academy → Extra support for Math, Reading → Career exploration and research → Career Academies (300-500 students each): Science, Engineering and Technology (SET), Business and Information Technology (BIT), and Fine Arts and Human Services (FAHS) • Broad career themes by academy • Full academic support in each academy • Coordination with business partners to provide authentic learning opportunities • Alignment with university, community college and technical college programs • Dedicated administration, counseling support and teaching staff for each academy • Graduation requirements that meet Kansas Regents requirements • Career clusters within each academy that lead to industry based certification, advanced credit and increase preparation. Clusters include: -Agriculture, Food and Natural Resources / Architecture and Construction / Manufacturing / Transportation, Distribution and Logistics / Science, Engineering, Technology and Mathematics / Health Science (SET) -Business, Management and Administration / Finance / Information Technology / Hospitality and Tourism / Law, Public Safety, Corrections and Security / Government and Public Administration / Marketing, Sales and Services (BIT) -Arts, Audio-Visual Technology and Communication / Education and Training / Human Services (FAHS) A MESSAGE FROM THE SUPERINTENDENT Welcome to the 2018-19 School year. We are pleased you have elected to be a student at Junction City High School. The Geary County School District faculty and staff extend a sincere welcome to you. I am honored to serve and work side by side with all of our families and staff to make our school district one of distinction. JCHS is marked by an incomparable commitment to educational excellence and deeply enriched by a supportive school community of students, parents, faculty, and staff. Together, we will continue to assist all students in reaching their highest academic and emotional aptitude in preparation for success in an evolving global society. At JCHS, excellence is our standard – not our goal – for every student. You will be truly inspired by our many wonderful students, teachers, and administrators. I trust that this school year will be productive and enriching. Nothing is more important for individual future success and the strength of our nation than obtaining the knowledge and skills necessary for living in the 21st century. As we look forward to the new school year, we anticipate collaborating with you as we continue to provide robust and comprehensive educational and co-and extracurricular opportunities for all students. Together, we must commit to building relationships with each other so that we can ensure success. JCHS doors are always open. Your commitment to your education will inspire a generation of young adults who can lead with integrity and help bring resolution to the many issues our world faces today. As superintendent of geary county school district, i sincerely thank you for your support of our schools, and for the opportunity to work with you as a leader of this extraordinary school community. i wish each of you a wonderful and productive school year at JCHS. - Dr. Corbin Witt, Superintendent A MESSAGE FROM THE ADMINISTRATIVE TEAM Welcome to Junction City High School. Our mission is to provide our students with the best educational environment possible - in a way that is engaging, authentic, student-centered, innovative, career-oriented, and which promotes an appreciation for life-long learning. We are an academic institution committed to excellence. This commitment requires not only respect for the differences in students and staff from widely diverse cultural, economic, social, intellectual, linguistic, and educational backgrounds, but also a sustained effort to use our diversity to achieve this commitment. We celebrate our diversity through varying student career interests and post-secondary plans of study. Our hope is that “if our students can dream it, they can be it!” The dedicated staff at JCHS will provide each student with the necessary tools he or she will need to lead a productive life in today’s ever-changing society. Job one at JCHS is to encourage and guide students to be the best they can be, in and out of the classroom. We embed these characteristics into every class, but more specifically through our Student Advisory commitment. With over 1600 students annually, and three separate campuses, our resources are ideal for students to receive the proper attention they deserve and to ensure a safe and orderly learning environment. The success of our students depends on the active involvement of the entire learning community as well as the involvement of parents. We ask that you take an active role in the lives of our student body! As a school, we continually focus on our own growth and improvement as a learning community. JCHS is currently working to design a new high school facility in the next few years and is a founding member of the Kansas CAN Redesign efforts. We are literally redesigning what school “looks like” from the inside out. Part of this process involves creating multiple learning opportunities that offer students greater choices of learning pace, place, time, and path. We encourage students to enroll in a wide range of challenging courses that prepare them for their goals after graduation. As an academy structured high school, we offer many elective courses that cater to the varied interests of our students. Outside of the classroom, our students enjoy a plethora of co-curricular and extra-curricular activities. JCHS boasts league, regional, state, and national accolades in recent years in both our co-curricular and athletic programs. We take great pride in our school and its accomplishments. JCHS welcomes your interest in our school, and we encourage you to contact us by email or phone if you have any questions. - Melissa Sharp, Principal

ACADEMIC AND BEHAVIORAL SUPPORT Junction City High School promotes student success by implementing a Multi-Tiered System of Support (MTSS) which provides every JCHS student with purposeful academic and behavioral support. This system is prevention focused by identifying students who need support. It is evidence based by providing students with targeted interventions. Finally, it relies on progress monitoring to insure the effectiveness of staff efforts to make available additional strategies for those students requiring more support. The goal of JCHS MTSS initiative is to promote the success of students so they achieve academically and are able to further their career as a result of their post-secondary education or career-interest readiness.

Promoting Academic Success JCHS students are encouraged and expected to practice lifelong learning in preparation for graduating ready for college and careers. To support academic growth, JCHS uses the Multi-Tiered System of Support (MTSS) structure. Its goal is to help students develop and strengthen skills in mathematics and literacy, the building blocks for all learning in both school and life. Consequently, all JCHS teachers incorporate into their daily lessons 1) literacy strategies appropriate to their subjects and 2) development of student habits that create strong problem-solving skills. Student Behavioral Expectations To support the MTSS program, USD 475 and Junction City High School adopted the integrated practices and processes of “Safe and Civil Schools” to support a positive school climate and culture. “Safe and Civil Schools” provides staff and students of JCHS with strategies to prevent behavioral problems, to build collaborative relationships, to identify appropriate student expectations, to instruct students in those expectations and to promote positive behaviors throughout the school environment. It is founded in the principle of “Blue Jay PRIDE,” which reflects the best of all Junction City High School students through “Preparation, Respect, Initiative, Determination and Ethics.” The five elements of “PRIDE” are promoted and encouraged in the classroom, in non-classroom areas, in the parking lot, in school lunch periods and in after- school activities. Students are encouraged and expected to conduct themselves in a scholarly, respectful manner that reflects the business like attitude of a JCHS student focused on preparing for successful careers with the goal of graduating. Specifically: • Prepared for their academic classes, knowledgeable in Student Information Book expectations and always ready to present their student identification/personal ID on request. • Respectful of school property, of student property, of the school environment and of individual differences. • Initiative as reflected through focused student effort on classwork, on student collaboration, on following school expectations, rules, policies and procedures and on maintaining a neat and clean campus. • Determined to promote positive classroom environments, to display appropriate behaviors that do not make others uncomfortable and to comply with Student Information Book Behavioral Expectations. • Ethical behavior as demonstrated by doing what is right, treating others fairly, doing one’s own work and crediting primary and secondary sources.

HISTORY OF JUNCTION CITY HIGH SCHOOL The school district which included Junction City, Fort Riley, Milford and Grandview was organized in July of 1862. The first building constructed for school purposes was built in 1866. The old bell from the first high school and the Bronze Blue Jay statue are displayed near the Shenk Gym entrance signifying the history and heritage of Junction City High School. The present high school building was completed and occupied during the 1958-1959 school year. The first major addition was made in 1963. In 1977, another major addition was completed, providing additional media center facilities, a new gymnasium with dressing rooms, and a student commons area. In 1979, a fourth addition was added to the south comprising science facilities, three classrooms, a 110-seat multi-level lecture hall, facilities for exceptional student services and exceptional student services reading laboratory. This wing is now the location of the Business Information Technology Academy with the lecture hall and ESS laboratory converted to classrooms. In 1984, there was a fifth addition to the northeast corner of the building to house the instrumental music program. In 1990, an addition to the south housing two chemistry labs, a foods lab, 10 general purpose classrooms, two conference rooms, several teacher offices and an addition to the cafeteria was completed. In the same year, JCHS became a 9-12 high school. The most recent construction to what is known as the Junction City High School Career Academy Campus Site added a new weight room, installed a wood floor in Shenk Gym, air conditioned the entire building, added a connecting link between the main building and Deever and added academy offices. In the 2010-2011 school year, Junction City High School conducted classes at two campus sites. Those sites included the Career Academy Campus at 900 N. Eisenhower, and the Freshman Success Academy Campus at 300 W. 9th Street. The FSA Campus site is a remodeled facility which supports the transition of Freshman students to High School. The FSA Campus’s refurbished classrooms, redesigned technology infrastructure, renovated cafeteria as well as the addition of a new commons area, learning center with virtual classroom and administrative offices is ideal for supporting the FSA’s team approach, for providing extra academic support, and for allowing career exploration. On November 7, 2017, the Geary County Community voted to approve the construction of a new high school facility. The construction of this facility will begin in late fall of 2018 with occupancy to occur in the 2021-2022 school year.

SCHOOL COLORS: Blue and White SCHOOL MASCOT: Blue Jay

SCHOOL SONG FIGHT SONG Where the valley of the Kansas Onward Blue Jays, Onward Blue Jays Meets the eastern skies Don’t give up the fight (fight, fight, fight) Proudly, dear old Junction’s banners Fight on Blue Jays for your colors, On the breezes rise. Royal Blue and White (fight, fight, fight) (Chorus) Onward Blue Jays, Onward Blue Jays Hail to her and to her colors Fight on for your fame White beside the blue Fight on to victory Hail to dear old JCHS And WIN THIS GAME! Hail to Junction true. Just beyond the Smoky River In a busy town, Stands the high school of old Junction Great is her renown. (Chorus) Praise her knowledge and athletics, Those of Blue and White While we swear that to maintain them, We will ever fight. (Chorus)

ACCREDITATION Junction City High School (JCHS) is accredited by the Kansas State Department of Education. BOARD OF EDUCATION Tom Brungardt LaDonna Junghans Dr. Anwar Khoury Rina Neal Sarah Talley David Walker TBA Fort Riley Rep – CSM Andrew Bristow II CENTRAL OFFICE STAFF Dr. Corbin Witt Superintendent Dr. Beth Hudson Associate Superintendent for Teaching and Learning Mr. David Wild Chief Operations Officer Mrs. Mona Manley Executive Director of Human Resource Services Nathan Downs Executive Director of Exceptional Student Services Luan Sparks Director of Student Support Services JUNCTION CITY HIGH SCHOOL ADMINISTRATIVE OFFICE Melissa Sharp Building Principal – Junction City High School Belle Whaley Principal’s Secretary Sherry Martin Receptionist Office Number: 785.717.4200 BUSINESS, INFORMATION AND TECHNOLOGY ACADEMY OFFICE Kale Katt Principal – Business, Information, Technology Academy Emily Russell Counselor Johanna Noriega Academy Secretary Office Number 785.717.4308 FINE ARTS AND HUMAN SERVICES ACADEMY OFFICE Doug Sallee Principal – Fine Arts and Human Services Academy Kris Tanner Counselor Betty Coleman Academy Secretary Office Number 785.717.4310 FRESHMAN SUCCESS ACADEMY Jeff Tanner Principal – Freshman Success Academy Kate Harmison Assistant Principal Sarah Reynolds Counselor Claudia Thorton Academy Secretary Office Number 785.717.4312 SCIENCE, ENGINGEERING, TECHNOLOGY ACADEMY Stephen Green Principal – Science, Engineering, Technology Academy Deshawn Fogle Counselor Damaris Nieves Academy Secretary Office Number 785.717.4314 LARRY DIXON CENTER FOR INNOVATIVE STUDIES (LDC)

Thomas Wesoloski Principal – Larry Dixon Center Jayne Karmann LDC Secretary Office Number 785.717.4710

SECTION II: PROCEDURES/REGULATIONS NOTICE: BOTH THE CAREER ACADEMY CAMPUS AND FRESHMAN SUCCESS ACADEMY CAMPUS ARE UNDER CCTV SURVEILLANCE Students are under the authority of the Faculty and Staff employed by USD 475 any time they are on school grounds, at school-sponsored activities or being transported by bus to and from school. Students must respectfully follow district and school policy and any additional directions as instructed by school personnel and other persons placed in authority. GENERAL SEARCHES AND METAL DETECTION SEARCHES To help maintain a safe learning environment, searches for contraband on JCHS students will be periodically conducted. Any or all person(s) entering either JCHS campuses may be subject to search, at any time, in accordance with district policy. Contraband found will be confiscated and turned over to school administrators for further action with the person found in possession of the item(s). • Searches may include, but are not limited to: Lockers, Hall Sections, Classrooms, Parking Lot Areas, Visual Searches of Individuals, Bags, Book Bags, Purses and Vehicles. • Searches may be performed using Walk-through metal detection, Hand-held metal detection scanners, and/or Drug-Detecting Canines. CELL PHONE AND NON-EDUCATIONAL ELECTRONIC DEVICES The appropriate use of cell phones and other non-educational electronic devices will be permitted before and after school hours in the hallways, in passing period, and in the student’s assigned lunch period. The use of cell phones and other electronic devices for inappropriate reasons while on campus (including cheating, sexting, harassment, or any use that is inappropriate and in violation of the Acceptable Use Policy, or disruptive to a positive learning school environment) will be cause for disciplinary action. Students are not permitted to leave class to use a cell phone or electronic device. It will be considered a violation if the student’s cell phone or electronic device disrupts the class. Students are expected to cooperate in handing over cell phones and digital media devices when requested. Students are not allowed to take out the SIM cards or batteries. Students insisting on doing so are in violation of “failing to comply” and appropriate action will take place. If student refuses to hand over the device, it will lead to administrative actions. Students may be suspended for repetitive violations of this policy and/or related insubordination. The school is not responsible for lost, stolen or broken digital media devices. Violation of the cell phone/electronic device policy will be as follows: • 1st & 2nd Offense: Cell phone/Non-educational electronic device will be taken away by a JCHS teacher or staff member. The item may be picked up at the end of the day by the student’s parent in the student’s respective Academy Office. • 3rd Offense or more: Referral to administration which could lead to ASD/suspension. Cell phone/Non- educational electronic device will be taken away by a JCHS teacher or staff member and brought down to an administrator. The student will be assigned ASD/suspension and the item will be returned to the parent. APPEARANCE/DRESS CODE Personal appearance guidelines are difficult to interpret because clothing decisions may be a result of fashion trends, individual needs and tastes, and parental guidance. However, there is a standard of dress at JCHS. Casual attire reflecting career readiness and promoting a positive and safe learning environment is the standard expectation in our school. Examples include: Dresses, dress pants, dress shirts, polo shirts, khakis, jeans, shorts, skirts, casual pants, casual shorts, blouses, sweat shirts, sweat pants, leggings (worn with tastefulness), sport shirts and t-shirts. JCHS standards of dress are not limited to this specific list; but rather, the standard of dress is established to align with the preferred dress of our local business partners in the workplace environment, and in association with the guidelines and support of our Student Council. Examples of clothing that do not meet the dress code standard of JCHS include, but are not limited to: • Clothing that is sexually suggestive. • Clothing that exposes the chest area, mid-section, buttocks, or undergarments (i.e. boxers under low-slung jeans, exposed bra straps, excessively short garments). • Clothing that is too tight, tube tops or strapless clothing. (Casual attire, specifically shorts/dresses, should be worn “within tolerance” of fingertip length by the student). • Clothing and accessories that advertise violence, illegal activities, gang affiliation (bandannas, colors), alcohol, tobacco, or illicit drugs. • Clothing with language or symbols that are vulgar and plainly offensive. • Headwear during the school day. Additional expectations regarding dress code: • A student’s dress and grooming should not threaten the health or safety of the student or other individuals. For example, students must wear shoes while on school property or during school- sponsored activities for protective purposes. • Parents and guardians are encouraged to monitor their student’s dress in order to support a positive learning environment. Any apparel that may impose a threat to the safety of school community members should not be worn in school (i.e. large chains, studded accessories). • Coaches, directors, and sponsors of extracurricular activities will ensure that each student’s attire is applicable to the event and meets NFHS/KSHSAA/School and District guidelines. • The school requests that parents or guardians contact their student’s academy administrator when health, medical, or religious reasons require exceptions to the guidelines. It is our desire to work with parents and students to promote a safe and positive learning environment at school. Please note that JCHS Administration reserves the right to make decisions concerning the appropriateness of a student’s attire as it pertains to ensuring a standardization of student dress. JCHS Administration also reserves the right to confiscate any item deemed inappropriate for school or to send a student home for a change of attire. Any items deemed inappropriate for school will be retained in the student’s academy office. For all other violations of appearance/dress code, students will be asked to change dress or to amend grooming accordingly. For questions regarding rights and responsibilities related to dress and grooming, parents, guardians or students should direct their communication to the building principal.

PUBLIC DISPLAYS OF AFFECTION/PROFANITY Public Display of Affection (PDA): • PDA is not an appropriate behavior for either the school environment or for the work place environment. Behaviors involving PDA whether mild forms of physical intimacy and/or objectionable forms of affection such as embracing/intimate hugs or kissing will be addressed through the “Safe and Civil Schools” practices or reported as either insubordination or obscene behavior. Profanity: • Profanity/Inappropriate Language which includes foul or obscene language is not appropriate for the school or work place environment. Profanity in school, on school property or school activities creates a negative learning environment for students and a hostile work environment for staff. Profanity/inappropriate language will be reported through the “Safe and Civil Schools” practices or referred as either Insubordination, Profanity, Threat, Harassment, Intimidation or Verbal Bullying based on the intention of the student or how it is received by others. FOOD/DRINKS Food/drinks brought into the campus buildings must be in a closed container, and shall not be consumed in any area other than the cafeteria, main commons or foyers (Shenk, Fiffe, Settles). Any items brought into the campus buildings are subject to search. Food/Drink in classrooms is up to the discretion of the individual classroom teacher. Students not in compliance will be asked to dispose their food or beverage. Food/Candy sales (for fundraisers) may only take place in the commons areas before/after school. Edibles may not be taken aboard or consumed on any bus or any school vehicle. Exceptions may be approved through the sponsor/coach and activities/athletic director. STUDENTS IN BUILDING AFTER SCHOOL HOURS Students who need to be in the campus buildings after hours must be supervised by a faculty or staff member at all times. Students waiting for rides will wait in the area designated by the supervisor or coach. All other students will wait for rides at designated pickup points. Students may wait for rides in the commons area or office foyers with permission of school officials only. In the event of a school sponsored activity, students should inform rides to pick them up no later than 15 minutes after the close of an activity. AFTER SCHOOL DECISIONS (ASD) Objective: To encourage students to make positive behavioral decisions. The After School Decisions Program (ASD) is a structured setting that allows students to serve detention as a consequence of a poor decision in violation of school or classroom policies. While in ASD, students are expected to be working on academic assignments while following all rules and regulations of the adult supervisor. The goal of ASD is to encourage students to take a more positive role in making decisions throughout life, including school. Day/Hours: Tuesday and Thursday from 3:45 p.m. to 5:45 p.m. Students will not be admitted after 3:45 p.m. for ASD without a pass from an administrator. Students will serve ASD only on the days in which it is designated for their campus site. ASD Location: Occurs at both campuses Tuesday & Thursday. 1. Attendance will be taken by the ASD Supervisor each day. Students who do not serve their assigned ASD time will be reported back to the administrator who made the assignment. 2. Students will bring assignments and necessary materials to work on during the time they are assigned to ASD. 3. Students are to be engaged in meaningful academic work at all time, and therefore will not be allowed to talk, socialize, listen to electronic devices, play games, write personal notes, or sleep. 4. Food and drink is not allowed in the ASD room. 5. Students are responsible for making their own arrangements for transportation from the ASD location to their homes.

SUSPENSION AND EXPULSION In accordance with the laws of the State of Kansas, K.S.A. 72-8801, and USD 475 Board Policy, Section JDD, Suspension and Expulsion Procedures, a student may be short term suspended (not exceeding 10 days), long term suspended (not to exceed 90 days) or expelled (not to exceed 186 days) With any suspension the parents or guardians will be notified in writing of the duration and reason for the suspension. Suspended students may not attend or participate in any home or away school activities — or be on the school campus — for the duration of the suspension or until the student has fulfilled all obligations associated with the suspension and/or the decision of a Due Process Hearing Officer. Suspended students must attend in good standing the Larry Dixon Center’s three hour program (2:30 p.m. – 5:30 p.m.) as well as those programs designated by the issuing administrator and/or behavioral interventionist. Any suspension of 10 days or more must have a due process hearing to be Long Term Suspended or Expelled. Students must successfully complete their assigned suspension to be reinstated in good standing at JCHS. The Larry Dixon Center is located at 920 West 6th Street. USD 475 offers an alternative program for JCHS students in lieu of suspension and/or expulsion. Known as The EAGLES Program, it occurs at the 6th Street Innovations Academy. The program is is designed to provide a positive, nontraditional, behavioral support system through intensive social emotional support. The program allows the student the ability to continue his or her core educational program in a school setting. Students that demonstrate continuous inappropriate behaviors in the regular academic setting as reflected by the referral process are candidates for the EAGLES Program. The program consist of a level 1 placement (10 days) and a level 2 placement (45 days). Level one placement can occur with either an informal hearing process or a formal hearing process as determined by the student’s administrator. For a student to be placed in a level 2 program, the student must go through a formal hearing process. Students will not be accepted into the EAGLES program until after suitable MTSS steps have been attempted in the regular school setting. MTSS steps might include meeting with the Academy Principal; regular meetings with the building’s Behavior Interventionist; developing behavior goals between the students and building Behavior Interventionist; working with the student’s teachers to set goals for positive outcomes, detention, or other strategies used with the student to generate compliance based on the established safe and civil behavioral expectations of the building. SPECIFIC BEHAVIOR VIOLATIONS AND CONSEQUENCES The following are general guidelines which indicate the range of disciplinary resolutions that the Administration may impose when disciplining students - individual circumstances and/or repeated offenses may warrant stronger consequences. Key to Disciplinary Resolutions: (ASD = After School Decision; OSS = Out of School Suspension; LTS = Long Term Suspension; E = Expulsion) 1. ATTENDANCE – JCHS Attendance Guidelines are put in place to strongly encourage regular and punctual attendance in all classes. See Section III for specifics of the Attendance/Tardy Policy a. Unexcused Absence / Skipping: (ASD  OSS and/or Attendance Hearing) b. Unexcused Tardy: (ASD  OSS and/or Attendance Hearing) 2. QUALITY OF THE LEARNING ENVIRONMENT – Students do not have the right to take away the opportunity for other students to learn nor do students have the right to threaten the Safety of the Learning Environment. Disruptions of, or Threats to the Learning Environment, whether in the classroom or other areas affecting the classroom, will not be tolerated. a. PHYSICAL FIGHTING: (5 days OSS/Hearing  LTS*, E*) Physical confrontation is forbidden on school premises Physical confrontation is also forbidden during the lunch period while off campus, and en route to and from school while in a district-operated vehicle. Any fighting will result in OSS with a due process hearing. Any student instigating a fight may also be suspended. City and military police may be notified. b. VERBAL CONFLICT: (ASD  LTS*, E*) Verbal harassment, arguments or confrontations will not be tolerated. (See General Information section — Sexual Harassment) c. GANG-RELATED ACTIVITY: (ASD  LTS*, E*) A gang can be described as a group of people who form an allegiance for a common purpose and engage in violent, unlawful or criminal activity. Gang-related activities range from choice of dress to choice of conduct and behavior (i.e. flashing hand signs, graffiti, etc.). JCHS will not tolerate any gang-related activity on school property at any time to include the flashing of tattoos or outward display of tattoos. School administration reserves the right to define such activity gang-related and to admonish individuals accordingly. d. THREATS / VERBAL ABUSE OF STAFF MEMBER: (OSS  LTS*, E*) e. DISRESPECT, DEFIANCE / INSUBORDINATION: (ASD  LTS*, E*) Willful and/or profane disobedience of a staff member’s reasonable request. f. ALCOHOL/ILLEGAL DRUGS/INTOXICANTS: (OSS  LTS*) The use of, possession of, and/or being under the influence of alcohol, illegal drugs or other intoxicants, to include legally acquired intoxicants is prohibited on school premises, on school sponsored trips, inside or outside the campus buildings, or while attending any school sponsored event (home or away). This policy applies to the possession of any form of drug use paraphernalia to include the possession of e-cigarette devices, vapor pens or any device that can be used to consume intoxicants. This policy also applies to any legally acquired product that when not used as directed by the manufacturer or fabricated with the intent to change the product’s composition would alter the normal function of the body or produce a psychoactive effect. Examples include inhalants, household products and over the counter medicines. Students under the influence will be determined by a combination of observation, physical signs and symptoms and vital signs. (See General Information section — Drug Free Schools) g. TOBACCO: (ASD OSS) Federal and Kansas statute prohibits the use of any form of tobacco inside of the campus buildings. Board policy prohibits any use or possession of any form of tobacco on school premises by students during the school day regardless of whether the student is of age to purchase tobacco products legally. No student will use any form of tobacco or any inhalant which utilizes extracts of any type while on school premises, on school sponsored trips, inside or outside the campus buildings, and/or in attendance of school or any school sponsored event. Exceptions to this policy are those inhalants prescribed by a Doctor and registered with the school nurse. (See General Information section — Drug Free Schools) h. WEAPONS: (OSS  LTS*, E*) The possession of any weapon or facsimile is strictly prohibited. This includes any weapon found on a person, in a locker or in any vehicle on school premises and/or in attendance of school or at any school-sponsored event. Any item used with the intent to inflict harm/injury to another person may be considered a weapon. i. FALSE ALARMS: (OSS  LTS*) Fire alarm or bomb threat. j. PROPERTY DAMAGE / VANDALISM / THEFT: (Restitution, OSS  LTS*, E*) Any student who, through misuse or carelessness, damages or destroys school property shall make restitution. k. GAMBLING: (ASD  LTS*) l. POSSESSION OF OR ATTEMPTS TO USE STOLEN OR LOST PROPERTY: (ASD  LTS*) All lost or stolen property, including tests, lunch tickets, etc., should be immediately reported to the student office. 3. ACADEMIC INTEGRITY: To steal or pass off as one’s own (the ideas or work of another), may result in loss of credit, withdrawal from class and/or suspension. a. PLAGIARISM: (ASD  OSS) The use of passages, materials, words or ideas that come from someone or something else, without properly naming the source is a violation of Academic Integrity. Examples of Plagiarism include, but are not limited to: • Copying someone’s assignment; • Copying text or other materials from the internet or other source without citing them; • Paraphrasing items from a book or article without citing them; • Using translation software to translate sentences or passages; or • Using the same sentence structure or thesis as another source without citing it. 4. TRANSPORTATION AND PARKING: The safe and orderly transportation of students to and from school and school activities/events, whether by personal vehicles or school-sponsored transportation, is an important part of the quality of the Learning Environment. a. BUS VIOLATIONS (ASD  OSS, short term/long term loss of riding privileges): Transportation guidelines are located at http://www.usd475.org/transportation/ . USD 475 bus riding conduct and consequences for inappropriate behavior are outlined in the Parent-Student Transportation Handbook. For inappropriate behaviors not addressed by the District Transportation Guidelines, the JCHS Student Information Book expectations will apply in those circumstances. Parents and students can access the Transportation Handbook on the JCHS Sharepoint Portal. b. PARKING – The parking lots at both campus sites are provided for the use of Staff, Parents, and Patrons of Junction City High School. Student parking is a privilege and is only allowed on the Career Academy Site in designated parking spaces with appropriate permits. • Abuse of Parking Privilege: $10 fine (1st offense), $10 fine/ASD (2nd offense), $25 fine/ASD/1 week loss of privilege (3rd offense), OSS/vehicle tow at owner’s expense/loss of privilege for remaining of the year (4th offense). *A hearing officer may suspend/expel a student up to 186 school days which may extend into the next semester/school year.

SECTION III: ATTENDANCE/TARDY POLICY ATTENDANCE POLICY Attendance is one of the most significant factors leading to student academic success. 1. The parent/guardian must call the school before or immediately after a student’s absence. If the parent/guardian is unable to telephone the school, a note from the parent/guardian must be received the day the student returns to school. For reasons other than illness or emergency, the school must be notified within 3 days or the absences will be considered unexcused. 2. On the day the student returns, he/she is to immediately report to his/her Academy Office. The student will be given an admittance slip verifying the absence(s) as excused or unexcused. 3. Students arriving late to class must report directly to class. Student tardies will be recorded by the classroom teacher. 4. As outlined in Section VIII: Students are expected to be at school and in class the morning after an activity the previous night. CONFIRMED SKIPS A confirmed skip occurs when a staff member, parent and/or student confirms that the student was absent without the parent’s permission or an attending student’s location during the school day, whether or not it is on or off campus, is unknown. Junction City High School neither recognizes nor condones organized or unorganized “skip” days. Disciplinary consequences will be administered for all confirmed skips. MAKE-UP WORK DUE TO ABSENCES After an excused absence, an opportunity to make up the missed work will be extended. Students will be allowed extended time according to the teacher’s policy as identified in the course syllabus. It is the student’s responsibility to contact teachers for make-up work. Students involved in school-related absences must contact their teachers a day ahead of time for assignments. Teachers, however, have the option of denying credit for makeup work resulting from an unexcused absence. STUDENTS LEAVING DURING SCHOOL HOURS Parents and students are encouraged to schedule appointments outside of school hours. Parents/guardians of students who must leave during school hours should contact their academy office. The office will issue an appointment slip to the student. Students who depart campus during school hours must sign out and in through their academy office. COMPULSORY ATTENDANCE ENFORCEMENT PROCEDURE In compliance with K.S.A. 72-1113, students under the age of 18 (unless previously exempted from compulsory attendance requirements) absent without excuse on either 3 consecutive school days or 5 school days in any semester or 7 school days in any school year, shall be reported to the County Attorney. In addition to State Statutes, USD 475 will implement a truancy program for the 2018-2019 school year. Truancy procedures will be published and made available prior to the start of the school year. TARDY POLICY (UNEXCUSED) Teachers will follow the established tardy policy and procedure (listed below). Teachers will also notify the administration of any recurring tardy problems. First tardy Teacher will conference with the student and review the school tardy policy. Second tardy Teacher will assign 15 minutes of detention, and notify parent. Third tardy Teacher will forward a referral to the Academy Principal for action. Cumulative tardies will result in additional ASD, OSS, placement on Attendance Contract, and/or the convening of an Attendance Hearing.

SECTION IV: STUDENT SERVICES

BLUE JAY ADVISORY 1. PHILOSOPHY AND PURPOSE OF BLUE JAY ADVISORY Blue Jay Advisory is an important part of the Academy Model for establishing a positive school culture for students at both the CAC and FSA campuses. Blue Jay Advisory emphasizes the development of positive student relationships using the BRAGG Format. The BRAGG Format focuses on developing positive relationships between staff and students and between students to students. Blue Jay Advisory also promotes career exploration and focus using the online Career Cruising self-exploration and planning program. Career Cruising allows students to explore and experience career pathways and to create a plan to achieve his or her career goals. 2. BLUE JAY ADVISORY PROCEDURES • Blue Jay Advisory occurs three times a week. On Wednesdays and Thursdays, it occurs in the middle of the school day. On Fridays, it occurs at the end of the day. Wednesday’s and Thursday’s Blue Jay Advisory emphasizes relationship building and career advising. Friday’s advisory emphasizes class organizational meetings, clubs, career cluster activities and pep rallys. Friday’s advisory is based on an approved, published schedule. • Both campuses have advisory time every day. Mondays and Wednesdays are closed to travel and are used for MTSS support and career advising. Tuesdays, Thursdays, and Fridays are available for academic support. On these days, students who have permission of a requesting teacher may travel to another teacher’s classroom for academic support. Career cluster assemblies and presentations are conducted based on an approved, published schedule for each semester. Class organizational meetings are Thursdays. • . Activity/Club sponsors will identify students who participate in their specific club or activity by issuing activity cards. Advisors will allow students who have activity cards to attend scheduled activities. Students are not allowed to travel to other classrooms in advisory. • Teachers will always know their students’ whereabouts in case of emergency. Students who attend organizational meetings, clubs and activities will sign out of their advisory indicating the activity or activities they are attending, the location of the activity and the time they left for the activity. Students will use a pass for travel. Students assigned advisors are responsible for retaining passes. Every time a student leaves his or her advisory room, he or she must have the exit time, and date noted along with the teacher’s signature on the pass. Likewise, every time a student arrives at a destination he or she must have the date, arrival time, and the receiving teacher’s signature. The student is responsible for signing in and out of advisory. All Students are required to return to their assigned advisory room before advisory is dismissed for the day. 3:30 PM. and return their pass to their advisor. • Advisors may suspend a student’s travel privileges according to their own advisory room policy. • Blue Jay Advisory teachers will award grades based on a school-wide grading policy.

3. LIBRARY MEDIA CENTER GUIDELINES FOR BLUE JAY ADVISORY In Blue Jay Advisory, the Library Media Center is for large group advisory activities focused on building relationships amongst students or career cluster activities to promote students career exploration or interest. The Library Media Center is open to students who are accompanied by their assigned advisor. Students who want to go to the library do not need a pass from the library. Students will use their travel pass and will show their destination as the library. In most cases, a student will return to their advisory room from the library. The exception will be the student who requests to go to the library first and has an approved additional destination.

LIBRARY MEDIA CENTER (JCHS CAC) / LEARNING CENTER (JCHS FSA) The Library Media Center is the focal point of many activities. It provides a variety of resources that may be used by students for educational and recreational purposes. The Library Media Center is open from 8:00 AM to 4:00 PM daily. All students, including TA’s, must have a pass to enter during school hours unless they are part of a class that reserved library time. Policies: • Students are required to have a student I.D. in order to check out materials. • Between the hours of 8:30 am and 3:35 pm, personal electronic device may be used with the direct supervision of either the Media Specialist or the assigned teacher. • Fees will be charged for late/lost materials. • All school rules will be enforced. LUNCH PERIOD Junction City High School maintains an “open” lunch period for students at the Career Academy Campus. Students at the Freshman Success Academy Campus are not allowed to leave campus. Open lunch at the Career Academy Campus is a privilege and can only work if all students take the responsibility to follow reasonable guidelines. The following guidelines apply to students during open lunch: 1. Avoid using/abusing the property of those citizens who live near JCHS; do not loiter on their property. 2. Be on time for class. 3. Keep the grounds neat by not littering; trash cans are provided. 4. Adhere to all city ordinances, getting into trouble with the law during lunch may be cause for that student to lose open campus privileges. 5. Avoid the hallways unless issued a hall pass by the security booth, library staff, academy office or teachers. 6. School policies remain in effect during the lunch period, even if the student chooses to leave campus for lunch. Violation of those policies during the lunch period may result in administrative action. All students who eat lunch at the CAC will follow the behavioral guidelines listed below: • Students are allowed in the cafeteria ONLY during their assigned lunch period. • All food is to be eaten in the cafeteria, cafeteria annex, courtyard, main commons, foyers (Shenk, Fiffe, Settles) and Library/Media Center (as permitted by Media Center staff). • All trays and utensils must be returned to the proper area. • Chairs shall not be moved to the end of the table or block the aisles. • All students in the cafeteria must be seated. • Students apply funds to their lunch account with the bookkeeper in room D128 at the CAC and room 111 at the FSA.

LUNCH/HALLWAY ACCESS Bells will ring during the lunch periods, refer to bell schedule. Students must always be aware of the time. To decrease the amount of commotion and noise in the hallway while students go to and return from the cafeteria – routes will be specified. Individual teachers will instruct students as to which hallways they are to use.

HALL PASS Your planner is the preferred hall pass. Other than passing period, students may not be in the hallways without an appropriately signed planner, hall pass or note from a teacher or an academy office/security booth. Hall passes must include the student’s name, date, time released and teacher’s signature.

HALL TRAVEL In order to allow mobility and navigation in the halls, students are not permitted to sit or gather in groups that cause impassable conditions. These are unlawful conditions and are covered in the fire code.

VENDING MACHINES Vending machines will be available for student use. The bookkeeper/cashier will not refund money lost in machines. Be advised that rocking, kicking or punching vending machines is both unsafe and unacceptable. Damage to machines due to abuse is vandalism. Students are not to use vending machines in faculty lounges, faculty workrooms, conference rooms or custodial office areas. HEALTH SERVICES School health services are provided by a registered nurse or by school personnel under the direction of a registered nurse. Services include, but are not limited to, health education, emergency care, first aid, evaluation of illness, assistance with securing medical services, communicable disease control, monitoring chronic conditions, administrating medication and vision and hearing screening. It is recommended that parents/guardians screen their children for illness before they are sent to school. Questions regarding health status may be addressed to the school nurse. Should a student become ill in school, there is a need to have accurate phone numbers at school in order that parents or an alternate person can be contacted immediately. Parents/guardians are responsible for providing transportation for injured or ill students.

○ IMMUNIZATIONS: The Kansas School Immunization Law requires that each student must have proof of age appropriate immunizations at the time of enrollment. This includes any boosters that may be needed, such as Td or Tdap every ten years.

○ ILLNESS AND FIRST AID: First Aid will be given at school and parents will be informed as necessary. Students may be excluded from school if in the judgment of the school nurse they are suspected of having a communicable disease and/or have an illness or injury that significantly limits their participation in the classroom. Modifications will be made for special circumstances with a note from a doctor. Students should have no vomiting, diarrhea or 100.0 degree temperature or higher (without medication) for twenty-four hours prior to attending school.

○ SPECIAL HEALTH CONCERN: Inform the school nurse if your student has specific health problems such as diabetes, seizures, asthma, cerebral palsy, vision or hearing difficulties and/or if your child needs to have medication dispensed at school. The nurse, along with the family, will develop a plan of care. The nurse will inform appropriate faculty and staff of the plan. If a student cannot fully participate in physical education, a note from a doctor is needed. The note must say what the student cannot do, how long the student cannot participate fully and what type of activity the student can participate in. Recommend using PE/Activity & Healthcare Provided Share Sheet that can be obtained in the nurse’s office.

○ Sickle Cell: Kansas Law H.B. #2236 requires that you be informed that the nearest facilities that provide counseling and possible testing for sickle cell trait and sickle cell anemia are: ■ Geary Co. Primary Care Physicians...... (785) 238-4131 ■ Geary County Health Department ...... (785) 762-5788 ■ Konza Prairie Community Health Center ...... (785) 238-4711 ■ Irwin Army Community Hospital ...... (785) 239-DOCS

○ MEDICATION: Students are not allowed to self-carry medication (prescription, over the counter or vitamins/supplements). Parent or guardian can send in a bottle of medication and sign a permission slip form. The medication will be kept locked up in the health office and will be administered as needed or as prescribed by the Doctor. Epi-pens and rescue inhalers are the only exception. Please refer to the USD #475 Medication Guidelines.

○ SCREENINGS: The following screenings are conducted: . Vision: Students in Grades 9 and 11 and new students annually . Hearing: Students in Grades 9 and 11 and new students annually. . Students with IEP’s as required. SCHOOL RESOURCE OFFICER (SRO) The SRO’s job at the school is to maintain the safety and welfare of the students and staff. Also, the SRO is available to be a guest lecturer and to meet with parents concerning their student’s welfare. The officers currently assigned to JCHS are Officer Eddie Torres (CAC) and Officer Jay Wigton (FSA). For information, you can contact the Career Academy Campus SRO in room 100, or call 717-4240. You can contact the FSA Campus SRO in room 120E, or call 717-4119. CRIME STOPPER HOTLINE Junction City High School Crime Stopper hotline is for anyone wishing to report a crime. It is completely anonymous, with only the SRO receiving the tip. The telephone number is 717-4200 ext 4240.

SECTION V: COUNSELING/ACADEMIC CONCERNS COUNSELING SERVICES This important service is available to any student at any time. Each counselor has a sign-up sheet for student appointments. The following are some reasons for visiting with a counselor. 1. Discussing personal problems. 2. Academic difficulties in a class in which they are currently enrolled. 3. Assistance with enrolling in early college or dual credit classes and obtaining internships. 4. Making educational and career plans for your future. 5. Discussing scholarship and other financial aid opportunities. 6. Applying for admission to vocational schools, colleges, private schools, the military, etc. 7. Reviewing job opportunities. 8. Resolving conflicts with friends. 9. Assisting with college bound/student athlete eligibility and clearing house requirements. STUDENT CLASS SCHEDULES/SCHEDULE CHANGES During the spring semester prior to the new school year, students develop class schedules through a pre-registration program called Career Cruising. Returning students are encouraged to consult with their parents, staff members and school counselors to determine the desired class schedule. Parents may request access to their students’ Career Cruising sites by contacting their Academy Counselor. Students may change class schedules within the first week of the semester for the following reasons. Any exceptions must be approved by an administrator. • To meet graduation requirements • To match the student’s original course selections • To remove a class for which the prerequisite is missing • To remove a course the student has already taken • Flex Scheduling (internships/college course work) FRESHMAN SUCCESS ACADEMY - TEAM REQUESTS AND TEAM CHANGES Because of the complex process of building a master schedule and scheduling students in a career academy high school and the need to maintain balanced enrollment numbers in each of the freshman teams, the following policies will be followed: • The Freshman Success Academy will not honor requests for placement on a particular team. • Changes from one team to another will be made only when based on the recommendations of the sending team, and with the approval of the receiving teacher(s). ACADEMY CHANGES • Academy selection/placement occurs in the Spring of the preceding year and are based on the student’s career cluster of interest. • Academy transfers will not be made during a school year. GUIDELINES FOR TEACHER ASSISTANTS (TA’S) 1. Students requesting or assigned as TA’s must be in good standing with Academics, Attendance, and Behavior. 2. Only students classified as juniors and seniors are eligible to be TA’s 3. A student must have regular attendance in all classes, must maintain eligibility, and must demonstrate positive behaviors at all times. 4. A student can only be enrolled as a T.A. once per semester. 5. A student who is dropped or removed from a class by an administrator cannot replace that class with TA. 6. Students can earn a maximum of two (2) T.A. credits during high school 7. Students must have written teacher approval to be a T.A. 8. Exceptions to the above guidelines may only be approved by an administrator. 9. Students schedules will not be rearranged to accommodate TA requests; TAs may only be assigned when there is a hole in the schedule. WITHDRAW FAILING/PASSING Students dropping a course after the ninth (9th) week of a semester will be given a WP (Withdrawn Passing) if they have a passing grade or a WF (Withdrawn Failing) if they have a failing grade. WP will not be counted toward GPA or credit. WF will be treated as an F; it will affect GPA. The JCHS building principal in conjunction with the Academy Principal will make the final determination as to whether a student is allowed to drop a class with either a WP or a WF. STUDENT WITHDRAWAL/TRANSFER RULE All students requesting to withdraw from JCHS less than ten (10) days before the end of a semester should present a copy of the parent’s military transfer orders or documentation of a civilian job transfer to the student’s academy principal. These students will be issued final grades showing the status of school work to date (as of the day of departure from school). CLASSIFICATION For classification, A student graduation year is based on the Kansas State Department of Education definition for a four year cohort group. The cohort group begins with the incoming first-time ninth graders. Regardless of classification, a student remains with their cohort group through their four years in high school. For a student to be considered “on track” for graduation, the student must have earned the following number of credits: Sophomore –5 credits Junior –11 credits Senior –17 credits TESTING AND SCHOLARSHIP DATES Seniors should complete applications to colleges or vocational-technical schools during the first semester. For assistance, see your academy counselor. ACT TEST DATES SAT TEST DATES (anticipated dates provided by SAT) September 8, 2018 August 25, 2018 October 27, 2018 – offered at JCHS October 6, 2018 December 8, 2018– offered at JCHS November 3, 2018 February 9, 2019 December 1, 2018 April 13, 2019 - offered at JCHS March 9, 2019 June 8, 2019 – offered at JCHS May 4, 2019 July 13, 2019 June 1, 2019 PSAT/NMSQT TEST (Sophomores and Juniors—must register with the bookkeeper) October 10, 2018 GRADUATION REQUIREMENTS A graduating student must earn a minimum of twenty-four (24) credits beyond the eighth grade. Fifteen and one-half (15.5) of those credits must be in the areas specified. The additional eight and one-half (8.5) minimum units may be chosen from offerings in any curricular area. Junction City High School complies with the Military Interstate Children’s Compact for the uniform treatment of military children transferring between school districts and states. In order to participate in Graduation Ceremonies from Junction City High School, a student must also complete two nonacademic requirements. The Service Learning Requirement is 35 hours of volunteer community service for a student who attends JCHS for four years and is prorated at 9 hours per year for students who attend JCHS less than four years. In order to receive credit, the student’s service must be volunteer, non-paid, outside of the instructional day and it must be approved and posted to the student’s record. The Activity Participation Requirement means that a student must complete one full season in a sport or activity or one full year in a club or organization. These requirements should be completed by the end of the first semester of the student’s senior year. Exemptions from this requirement can only be authorized by the principal. NOTE: In order for students to participate in Graduation Ceremony, they must have met: All academic, activity, and service learning requirements for graduation as stated by Board of Education policy by the seniors’ last day of attendance prior to the graduation date set each school year. 2. Be in good standing with the school. Graduates will receive their diplomas after Graduation unless a student chooses not to conform to the general guidelines on proper attire or appropriate behavior or fail to fulfill All financial obligations which includes book fees and other fines, library obligations, and the return of all athletic/activity clothing and equipment. If that becomes the scenario, the student will then have to pick up his/her diploma from the Principal, the Superintendent, or may even be required to attend a School Board meeting to explain or justify his/her actions to the Board of Education before the diploma is granted. ALTERNATIVE SOURCES OF CREDIT In addition to earning credits during the regular school day and year, students may earn credits through various other programs. Concurrent Enrollment — Juniors and Seniors will be allowed to take concurrent college courses during both semesters in addition to enrolling in their required courses at the high school. Sophomore students may also enroll in concurrent college courses as long as they have completed the ACT or other appropriate placement testing. In accordance with our articulated agreement, only courses taken through Cloud County Community College will count as dual credit, earning both high school and college credit. Classes from other institutions may earn college credit only. If students wish to earn dual credit for Cloud County Community College classes that were either taken online or on campus, they must provide official CCCC transcripts to the registrar. Summer and Twilight School — Credit recovery for students who need to make up credits. Computer Based Learning — Credit recovery program during the regular school day for students requiring two or more credit recovery classes. Sixth Street Innovations Academy, Larry Dixon Center for Innovative Studies – The Sixth Street Innovations Academy provides an alternative learning environment to enhance student success by embracing intensive individualized education, heightened individual work ethic, and improved collaborative and interpersonal relationships to produce USD 475 graduates who are prepared to be productive members of a 21st century global society. Only students attending Junction City High School are eligible to attend. We recommend students to be at least in the 10th grade; however, 9th grade students may be admitted on an individual basis. A student must attempt their first semester of their 9th grade in order to receive consideration for the Sixth Street Innovations Academy.. Only those students desiring to obtain a high school diploma and make improvements in their lives will be admitted. To be considered for the Sixth Street Innovations Academy, students must apply to the Academy. Applications are considered based on date of submission and open positions. If vacancies are not available, students will be placed on a waiting list. is an alternative learning environment for those students whose actions and behaviors create an unsafe learning environment at JCHS or for those students who have been short or long term suspended. The LDC allows students to continue to earn academic credit through a full day program consisting of both online and classroom curriculum with the goal of returning the student to their assigned Career Academy at JCHS. A student can only be placed/assigned at the LDC with approval from an administrator. JCHS TWILIGHT SCHOOL It is important for students enrolled in Twilight School to attend regularly. Students are allowed three unexcused absences for Twilight School. Any student who accumulates more than three (3) unexcused absences during a semester of Twilight School will not be issued credit. All absences are considered unexcused unless the student is considered excused in the school day or the Twilight School Administrator is notified by the school nurse the student is excused for health reasons and the student signs out of their academy office for the remainder of the day. A student’s participation in athletics or activities is not a reason for being absent from Twilight School. Absences can accumulate as follows: A) If a student misses more than 30 minutes of a class, it will count as one full absence B) If a student misses from 10 – 29 minutes of a class, it will count as 1/2 absence C) If a student misses less than 9 minutes of a class, it will count as 1/4 absence CLASS TIMES – Classes begin promptly at 3:45 PM and conclude at 5:15 PM Monday through Thursday. On days that regular school is not in session, there will be no Twilight School. FEES/Course Offering – There will be a $45 Twilight School enrollment fee for each semester a student enrolls in Twilight School. There is no refund for a student who is not issued credit or withdrawals from Twilight School. For more information, see your academy counselor.

SEVEN SEMESTER GRADUATION RULE The seven semester graduation rule was implemented in recognition that the four-year enrollment requirement may not serve the best interests of some students. Board policy states that no student will be allowed to graduate with less than seven (7) semesters satisfactorily completed. Students who have completed the required number of units by the end of the seventh semester may receive permission to graduate early. Students interested in early graduation are required to complete a request for early graduation. Forms may be picked up from your academy counselor and must be submitted along with the student’s enrollment packet in the Spring Semester of their Junior year. FLEXIBLE SCHEDULING To be eligible for Flex Scheduling, students must make written request through the Academy Counselor and Administrator to obtain a flexible schedule. Eligibility is based on a student being in good academic standing and on track to graduate. Students may have flex schedule for off-campus college classes (proof of enrollment required), internships or for extenuating family circumstances. HONOR ROLL To be eligible for any Honor Roll, a student must be enrolled in at least four classes. A student who receives one or more “F’s” will not qualify for the Honor Roll in spite of his/her G.P.A. Principal’s Honor Roll—4.0 or higher Blue Jay Honor Roll—3.50-3.99 Honor Roll—3.00-3.49 TRANSCRIPT TRANSLATION PROCEDURES Junction City High School translates transcripts according to the following guidelines: • If a sending school posts transcripts using letter grades, those grades are honored regardless of the sending school’s grading scale. • If the grading scale is not indicated on the transcript, Junction City High School contacts the sending school to obtain the grading scale and issues letter grades according to the sending school’s scale. • If a numeric grading system is used and the grading scale is printed on the transcript from the sending school, this scale is honored and letter grades are issued according to the sending school’s scale. • Junction City High School has a weighted grading system, which includes all Advanced Placement courses. If AP and International Baccalaureate (IB) coursework is not weighted for a sending school, Junction City High School will weight these courses in configuring the cumulative GPA on the following basis: A (5.0), B (4.0), C (3.0), D (1.0), F (0.0). All other classes, including Pre-AP, Pre-IB, and Honors classes are based on a 4-3-2-1 system, unless these courses are weighted by the sending school. GPA is computed by the total number of units attempted. ACADEMIC LETTER Students maintaining an exemplary Grade Point Average will be awarded an academic letter and/or bar at the Annual Academic Letter Banquet, held in late January or early February. Students who have established/maintained a 3.5 or better cumulative GPA will earn a letter and the “lamp of learning” pin. Bars will be awarded for each successive year in which 3.5 cumulative GPA is maintained. VALEDICTORIAN-SALUTATORIAN In general, the JCHS Valedictorian and Salutatorian Awards will honor the students in the Senior Class with the highest and second highest cumulative grade point averages respectively. However, because grade point averages can be subject to statistical anomalies that affect class rank, the JCHS Administration reserves the right to review each candidate’s academic record and to make appropriate adjustments in the awards given. Honorees must be in attendance at JCHS during the entirety of their senior year. GRADUATING WITH HONORS OR ANY HONOR RECOGNITION Any senior who receives a semester grade of F or who opts for a WP (Withdrawn Passing) or a WF (Withdrawn Failing) in a class will not be a candidate for Valedictorian, Salutatorian or any honor recognition. Senior students maintaining 7-semester cumulative GPA of 3.5 or higher will be recognized for “Graduating with Honors” and will wear cords signifying their achievements during the graduation ceremony. Students earning 4.000 or higher are designated “Summa Cum Laude” Students earning 3:750-3.999 are designated “Magna Cum Laude” Students earning 3.500-3.749 are designated “Cum Laude” GRADE CARDS/PROGRESS REPORTS Grades will be calculated every six (6) weeks. Grades cards will be mailed to the student’s home of record immediately following the end of the 6 week period. Each 6 week period ends on September 21, November 2, December 21 (end of first semester), February 15, April 5, and May 24 (end of second semester for underclassmen, second semester for seniors ends one week earlier). Six week grades will NOT be changed. They are only progress reports. Deadline for changing semester grades (incompletes) is two (2) weeks after the semester has ended. Parents can gain information such as grades, attendance, fees, etc. by using “Family Access in Skyward.” To gain access to “Skyward”, a parent/guardian should bring a photo id to the student’s academy office. Parents are urged to contact their student’s classroom teacher(s) and/or counselor any time they have a question or concern about their student’s academic progress. PARENT RIGHT-TO-KNOW Parents may obtain the school and district report cards via the school district’s website: www.usd475.org. and /or acquire a copy through the high school principal’s office at 785-717-4220 or [email protected]. PROFESSIONAL QUALIFICATIONS-STAFF Parents may request information regarding the professional qualifications of the student’s classroom teachers, including, at a minimum, • whether the teacher has met State qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction; • whether the teacher is teaching under emergency or other provisional status through which State qualification or licensing criteria have been waived; • the baccalaureate degree major of the teacher and any other graduate certification or degree held by the teacher, and the field of discipline of the certification or degree; and whether the child is provided services by qualified paraprofessionals. • For additional information, Please Contact: USD 475 Department of Human Resource Services Mary E. Devin Center 123 N. Eisenhower Junction City, KS. 66441 (785) 717-4000 PARENT-TEACHER CONFERENCES

This is an opportunity for parents to discuss their student’s progress with teachers. Of course, if the need arises, conferences with teachers may be scheduled with the individual teacher or the academy counselor (for a group of teachers).

Thursday September 27, 2018 4:30 PM – 7:45 PM General Session Career Academy Campus Wednesday October 24, 2018 4:30 PM – 7:30 PM General Session Career Academy Campus Thursday February 13, 2019 4:30 PM - 7:45 PM General Session Career Academy Campus Thursday February 8, 2019 4:30 PM – 7:30 PM General Session Career Academy Campus FSA Showcase FSA Campus

SECTION VI: GENERAL INFORMATION TEXTBOOKS RENTAL Junction City High School has developed a rental system for books. Students are responsible for turning in their textbooks. Students will be billed for the textbooks not turned in at the end of the course. Lost, stolen or damaged books are assessed at appropriate cost. The replacement cost for a Student Planner is $5.00 LOCKERS All valuable articles for non-school use should be left at home. JCHS is not responsible for articles lost or stolen from lockers, but we request that all articles missing from lockers be reported to the office. Lost or stolen locks must be replaced with a school lock at the cost of $8.50. Students must use lockers assigned to them. No unauthorized trading of lockers is allowed. Only school-issued locks are allowed on lockers. All questions about lockers should be addressed to the cashier. Sharing lockers or telling locker combinations is not advisable – unless students are assigned to share lockers by an administrator. Lockers are subject to search at the request of an administrator. IDENTIFICATION CARDS Junction City High School provides a photo I.D. card to each student. Students are expected to have their I.D. cards with them at all times. Pictures for I.D. cards will be taken in August, with retakes in October. Lost I.D. cards should be reported to your Academy Office. To replace a lost I.D. card, students are to report to the BIT Academy Office security booth at the CAC or room 100 at the FSA and request a retake. Students will be issued a seminar pass so they can report back in seminar for the retake. The cost for a replacement I.D. card is $5.00. Students are expected to have their School ID in their possession at all times.

Uses of I.D. cards include but are not limited to: 1. Reduced admission and/or ticket purchase to school-sponsored events. 2. Library use 3. Lunch ticket purchase 4. Seminar Travel 5. Participation in Student/Staff Recognition Programs PARKING LOT POLICIES All vehicles must be registered and identified with a parking permit in order to park in JCHS campus parking lots. The first permit is free. For additional and/or replacement permits, the cost is $5.00. Parking permits are placed on the lower right corner of the rear passenger windshield. Student parking is located in the north lots (upper and lower). Numbered parking slots in the north lot of the CAC, parking lots adjacent to the Deever Building at the CAC and the Northwest, Northeast and Southeast parking lots of the FSA are designated for Faculty/Staff use only. Students who are parked in these designated areas or areas designated for Visitors or Handicapped Only are subject to a maximum $25.00 fine, suspension, loss of parking privileges, and/or towing at the owner’s expense. Unless students are attending class or participating in school related activities, they are not permitted to operate any vehicle or congregate on either JCHS Campus parking lots. Exceptions may be granted by the administration for seniors on work experience/senior release, or for students entering/leaving campus buildings during the lunch hour. JCHS parking lots come under the jurisdiction of the JCPD. Students are expected to comply with city ordinances in regards to driving and parking. This includes complying with  Posted Speed Limit, 10 MPH  Parking or stopping within vehicle stalls or spaces in the direction of the flow of traffic  Operating vehicles on parking lot pavement and not sidewalks  City Ordinances concerning handicapped stalls Students who do not operate their vehicles appropriately in JCHS Parking Lot will have their parking lot privileges suspended or will be issued a traffic citation. who have the authority to issue tickets for traffic/parking violations. Please note the 10 mph speed limit. GUEST/VISITATION POLICY A “guest” is defined as a non-JCHS student or employee. 1. No student guests will be allowed on campus during the school day (including lunch period). 2. All visitors to JCHS Career Academy Campus must sign in at the Visitors/Security Office immediately on entering the main entrance of the campus building and must wear visitor badges while in the building. Visitors to the Freshman Success Academy Campus will enter through the main entrance doors located at the Southwest corner of the facility and sign in through the administrative offices. 3. Former JCHS students may visit staff members before or after school only. Graduates utilized as guest speakers are to be treated as any other guest speaker. 4. Unless children are under the direct supervision of parent/guardian or staff member, children are not to be brought inside either campus buildings. JCHS students may not bring children to school. 5. Any exceptions must be approved at least 1 day prior to the visit by a principal. GUEST AT SCHOOL DANCES With the exception of prom, out of school guest are not allowed. No middle school students will be allowed to attend any high school dances/prom. To attend Jr./Sr. Prom, only students meeting academic and behavior eligibility requirements and are in “good standing” are allowed to attend Prom. All seniors, who are eligible, will receive an invitation and free entrance to prom. Tickets are $20 per person, (please note, that an actual ticket is not issued. You must sign up with Jr. Class Sponsors.). All students planning to attend prom must sign up and pay in advance. Dates for purchasing tickets and returning forms will be given via school announcements and official school social media pages. No money is accepted the day of prom. Tickets are not sold at the door. You must have signed up and paid for your ticket in advance. Non-JCHS students coming as guests of eligible students must have a guest request form on file and be approved by administration prior to prom. Underclassmen coming as guests of a Jr. or Sr. must meet eligibility requirements, “be in good standing” and be present with their date to sign up and pay for prom. A picture ID is required at the door in order to attend Prom. Students and/or dates who are not in compliance with established expectations and/or dress code will be asked to leave the premises. ATTENDANCE/PARTICIPATION AT SCHOOL-SPONSORED ACTIVITIES & EVENTS Being involved in School Activities is one of the many privileges of being a student at Junction City High School. It is academic achievement that is the primary purpose of a school. For that reason, Junction City High School students must not be on the ineligible list and must be in good standing. Students wishing to compete in KSHSAA sponsored athletic competitions must meet KSHSAA eligibility requirements and JCHS Athletic Department criteria (Reference JCHS Athletic Information book). DELIVERIES/MESSAGES Students will be notified of emergencies only; routine deliveries/messages cannot be delivered. In the event that there is an emergency, notify family members to state this to the individual answering the telephone so that special care can be given your particular situation. Students will be asked to pick up other deliveries in their Academy Offices. DAILY ANNOUNCEMENTS Daily announcements will be posted in the Academy Offices, outside Academy Offices, on video displays located throughout the building and through online resources. COMMERCIALISM Public schools are operated for the general welfare of students and must be free of possible exploitation. Solicitation of gifts or donations by students or special groups is discouraged. Display of posters or announcements that advertise non-school-related meetings is not allowed without prior administrative approval. Students involved in fundraising will not approach staff members or students during class time.

CRISIS PLAN Junction City High School has a detailed plan which will be followed in the event of a major emergency or crisis, either at the building level or at the district level. The Crisis Plan provides staff with appropriate responses based on the facilities threat level. Please listen carefully to any and all directions given to you during time of crisis and follow them as quickly as possible. SCHOOL CLOSINGS/DELAYED STARTING TIME School closings and/or delayed starting times will be announced by the superintendent’s office. On these days an announcement will be made through USD 475 Text and Mobile App Alerts, Junction City High School Social Media Sites, and local news outlets. CHANGE OF ADDRESS All changes of address, name, or telephone number must be immediately reported to the respective academy office. For emergency situations that may arise we request both home and work phone numbers of parents/guardians be given to the school.

ADMININISTRATIVE GUIDELINES FOR EMERGENCY SAFETY INTERVENTIONS The emergency safety interventions (ESI) law set forth standards for the use of restraint and seclusion to ensure that all Kansas students and staff have a safe learning environment. The standards found in the ESI statutes and regulations are required to be followed in all Kansas public school districts and accredited private schools. For more information go to this website https://www.usd475.org/Documents/Information_for_Parents_After_Emergency_Safety_Intervention_Incid ent_08%2019%2016__Final_.pdf to review the USD 475 Guidelines Emergency Safety Intervention or visit appendix 1 of this document under GAAF. SEXUAL HARASSMENT USD 475 Board Policy concerning sexual harassment is found in appendix 1 of this document under JGEC. It is also available online at https://www.usd475.org/Pages/NondiscriminationNotice_2010.htm DISTRICT BULLYING POLICY USD 475 Board Policy prohibits bullying in any form either by any student, staff member, or parent towards a student or by a student, staff member, or parent towards a staff member on or while using school property, in a school vehicle, or at a school-sponsored activity or event. It is a Core Belief of the Educators in the Geary County USD 475 Schools that: • We will not bully others. • We will help students who are bullied. • We will make it a point to include students who are easily left out. • When we know somebody is being bullied, we will tell an adult at school and an adult at home. VIOLENCE FREE SCHOOLS It is everyone’s responsibility to keep our schools free of violent acts of any kind. Students, staff, patrons, and guests have the right to feel safe in all district buildings and at any school sponsored activity. Information concerning Violence Free Schools is located in USD 475’s Parent Handbook. Additionally, the Federal Safe Schools Act requires school officials to report to a law enforcement officer ALL incidents involving a fight at school or school related activity and/or offensive, obscene, or abusive language directed towards a staff member. It is the understanding of school officials that any student involved in such incidents will be charged with disorderly conduct in compliance with statute 21-4101. DRUG FREE SCHOOLS INFORMATION Geary County USD 475 operates under the guidelines of the Drug Free Schools and Communities Act. This means that the Board of Education has a policy and procedures designed to make this school safe by ensuring a ban on drugs and alcohol on school grounds. You can help make our school a safe and healthy place to learn by becoming aware of the following information. USD 475 BOARD OF EDUCATION DRUG FREE SCHOOLS POLICY Maintaining drug-free schools is important in establishing an appropriate learning environment for the district’s students. Unless otherwise specified in this policy, the possession, use, sale, distribution, and/or being under the influence of illicit drugs, controlled substances, and/or alcohol by students at school, on or in school property, or at school sponsored activities or events is prohibited. As a condition of continued enrollment in the district, students shall abide by the terms of this policy. Students shall not manufacture, distribute, dispense, possess, be under the influence of or use illicit drugs, controlled substances or alcoholic beverages on school district property, or at any school- sponsored activity. Any student violating the terms of this policy will be reported to the appropriate law enforcement officials. Violators will be subject to sanctions which could include: 1. Short-term suspension. 2. Long-term suspension (not less than one semester or four months). 3. Expulsion from school for remainder of school year. 4. Suspension from participation in and attendance at school-sponsored activities. 5. Notification of the military or civilian police. 6. Referral to the Student Assistance Program for services. A student placed on long-term suspension under this policy may be readmitted on a probationary status if the student agrees to complete a drug and alcohol rehabilitation program. The school will make available a list of programs. The student and his/her parents/guardians are responsible for paying for such rehabilitation. Students who are suspended or expelled under the terms of this policy will be afforded the due process rights contained in Board policies and Kansas statutes (K.S.A 72-8901, et. seq.). Nothing in this policy is intended to diminish the ability of the district to take other disciplinary action against the student in accordance with the policies governing student discipline. In the event it is agreed that the student will enter into and complete a drug education or rehabilitation program, the cost of such a program will be the responsibility of the student and his/her parents/guardians. A list of drug and alcohol counseling, treatment and rehabilitation programs, along with the names and addresses of contact persons for the programs is on file with the Drug Free Schools coordinator. Parents/guardians or students should contact the directors of the programs to determine the cost and length of the program. A copy of this policy and a list of sanctions for violating the policy will be provided to all students and their parents/guardians. Parents/guardians of all students will be notified that compliance with this policy is mandatory.

Student Random Drug Testing Policy The USD 475 board of Education, in an effort to protect the health and safety of its students involved in extra-curricular activities from illegal drug and alcohol use and abuse or injuries resulting from the use of illegal drugs and or alcohol, has adopted a policy for drug testing of students participating in Kansas State High School Activities Association (KSHSAA) activities at Junction City High School. The procedure for random drug testing of high school students participating in extra-curricular activities as defined in this policy is accomplished in conjunction with an independent drug-testing Vendor selected by the USD 475 Board of Education. Although the USD 475 random drug testing policy is designed for students participating in KSHSAA sponsored activities, any USD 475 parent/guardian/custodian may request to have their student OPT – IN to the random pool of student rosters. A consent form to OPT –IN to the policy may be picked up in the activities office and/or any academy office. For more information contact JCHS Athletic Director. ANTI-DISCRIMINATORY POLICIES & GRIEVANCE PROCEDURES Board policies JGEC, JGECA and KN are found in Appendix 1 of this document as well as online at http://www.usd475.org/Pages/NondiscriminationNotice_2010.htm ACCEPTABLE USE POLICY/ GUIDELINES FOR THE USE OF SOCIAL MEDIA – USD 475 The goal of USD 475 is to maximize the educational benefits of network and Internet capacities. To better prepare students for the future, USD 475 provides opportunities for students to problem solve, manage, and retrieve information, think creatively, and communicate effectively. These skills can also be reinforced through technology, giving the students additional preparation for an information-based society and technological workplace. In compliance with FERPA and CIPA guidelines, USD 475 is committed to making advanced technology and increased access to learning opportunities available to all students and staff members. JCHS follows USD 475 Acceptable Use Policy (AUP). The Districts AUP can be acquired at https://www.usd475.org/SitePages/Welcome.aspx (see Acceptable Use Policy). USD 475 makes no warranties of any kind, whether express or implied, for the service it is providing. The district will not be responsible for any damages a user suffers. This includes loss of data resulting from delays, non-deliveries, service interruptions, user errors, or omissions. Use of any information obtained via the Internet is at the user’s own risk. USD 475 specifically denies any responsibility for the accuracy or quality of information obtained through online services. All users need to consider the source and validity of any information they obtain on the Internet. USD 475 complies with FERPA and CIPA guidelines. JUNCTION CITY HIGH SCHOOL DIGITAL TECHNOLOGY ACCEPTABLE USE POLICY Students engaging in unauthorized picture taking, audio recording or videotaping on school grounds or activities, or use school equipment on or off school grounds in an unauthorized manner, are subject to the administration of appropriate disciplinary resolutions up to and including suspension or expulsion. The loss, damage or theft of School District Digital Technology Devices or Network Systems are subject to restitution and/or legal action. To gain access to email and internet, all students must obtain parental/guardian permission by signing the districts Acceptable Use Policy and Device Agreement. All USD 475 equipment and access privileges are to be utilized appropriately. While the purpose of the school is to use school district provided electronic devices/internet resources for constructive educational goals, students must demonstrate responsible behavior when accessing the internet. Students shall have no expectation of privacy when using district email or other official communication systems. Any email or computer application or information on/in the school districts computers or computer system is subject to monitoring by administration/staff. Students are responsible for appropriate behavior when using school computers. The use and access of the internet is a privilege, not a right, and may be revoked by the school if abused. Students who violate this policy may also be subject to further disciplinary action, including suspension or expulsion. This policy applies to one to one, networking system and other digital applications provided by the school district. Student expectations: • Classroom social media sites are intended for educationally enriching purposes only. Any inappropriate content will be deleted and disciplinary action will follow based on school practices regarding abuse of technology. • Students must participate in digital citizenship instruction. • The Social Media Guidelines set by Geary County Schools USD 475 as well as the district-wide Acceptable Use Policy regarding educational technology will be expected to be followed by the students, as well as the teacher. • Students must share this information with a parent and/or guardian. Guardians have the right to opt their student out of participating in the classroom social media site by submitting an “Opt Out Letter” to the student’s academy administrator. • Any parent with questions regarding the classroom social media site may contact the classroom teacher or their student’s academy administrator directly.

SECTION VII: ACTIVITIES/ATHLETICS/ STUDENT ORGANIZATIONS ACTIVITIES: Activities Director: Kate Harmison Office Number: 785.717.4312 CLASS/CLUB OFFICER AND STUCO QUALIFICATIONS/REQUIREMENTS (See Student Activities Handbook) ACTIVITY/CLUB/ORGANIZATION Student Council Class of 2019 (Senior Class) Class of 2020 (Junior Class) Class of 2021 (Sophomore Class) Class of 2022 (Freshman Class) Career and Technical Student Organizations FBLA FCCLA Skills USA TSA (Robotics) Activities American Sign Language Anime Club Band Blue Jay Nation Cheerleading Choral Music Club 121 Dance Team Debate Educators Rising Forensics Gay-Straight Alliance German Club JC Players/Drama Club JROTC KAY Club KEY Club Komomantyns MACESA Marching Band National Honors Society Orchestra Scholars’ Bowl Spanish Club Tri-M Music Honor Society ATHLETICS - INFORMATION AND POLICIES Junction City High School offers a well-rounded program of interscholastic sports for both girls and boys. Before a student is eligible to practice, a “JCHS Athletic Packet” must be turned into the Athletic Department (room 102). The athletic program adheres to the rules and regulations of the Kansas State High School Activities Association and Junction City High School Eligibility Guidelines. Pre-Participation Physical Evaluation Forms must be turned in with the JCHS athletic/activities packet and DATED AFTER MAY 1, 2018. Students who participate in athletics sponsored by KSHSAA/JCHS will follow guidelines as set forth in school information books, athletic/coach/sponsor handbooks and activity packet. Fall Sports: B/G Cross Country, Girls Golf, Football, (B) Soccer, (G) Tennis, Volleyball Beginning Date: August 13, 2018 JCHS ATHLETIC PACKET DUE ONE WEEK BEFORE FIRST DAY OF PRACTICE. Winter Sports: (B/G) Basketball, (B/G) Bowling, (B) Swimming, Wrestling Beginning Date: November 12, 2018 JCHS ATHLETIC PACKET DUE ONE WEEK BEFORE FIRST DAY OF PRACTICE. Spring Sports: Baseball, (B) Golf, (G) Soccer, Softball, (G) Swimming, (B) Tennis, (B/G) Track Beginning Date: February 25, 2019 JCHS ATHLETIC PACKET DUE ONE WEEK BEFORE FIRST DAY OF PRACTICE. ATHLETIC PROGRAMS Athletic Director: Matt Westerhaus Athletics Secretary: Deb Lumb Office Number: 785.717.4214

Varsity Programs Baseball Boys Basketball (B/G) Bowling Girls Basketball (B/G) Cross Country Football Boys Golf Girls Golf Boys Soccer Girls Soccer Softball Boys Swimming Girls Swimming Boys Tennis Girls Tennis (B/G) Track Volleyball Wrestling For information on programs and coaches, students can contact the Athletic Department, room 102. LEAGUE AFFILIATION Junction City High School competes in the Centennial League. The League schools include Junction City, Manhattan, Topeka High, Topeka West, Seaman, Shawnee Heights, Hayden, Washburn Rural, Emporia, and Highland Park. KANSAS STATE HIGH SCHOOL ACTIVITIES ASSOCIATION (KSHSAA) – ELIGIBILITY REQUIREMENTS The guidelines listed below are written in general terms and are a summary of some of the KSHSAA eligibility rules. More detailed explanations of these rules and guidelines can be found in the KSHSAA manual or can be accessed through the KSHSAA website at www.kshsaa.org. Coaches and administrators are expected to be familiar with the rules of eligibility. If there are questions about eligibility, inquiries should be directed to the JCHS Athletic Director. Scholarship A student must have passed at least five new subjects (those not previously passed) of unit weight, or its equivalency, the previous semester or the last semester of attendance.

Enrollment A student must be enrolled in and be attending a minimum of five new subjects (those not previously passed), of unit weight, or its equivalency, during the current semester. Transfers A student who makes a bona fide move with his/her parents to a new permanent residence within the boundary of the school to which the student transfers is immediately eligible as it relates to the transfer rule. A student changing school without an accompanying move on the part of his/her parents will be ineligible for interscholastic extracurricular activities for 18 weeks beginning with the first day of attendance. Outside Competitions A student who is a member of a school athletic squad effective Tuesday following Labor Day through Friday preceding Memorial Day may not participate as a member of an outside team or as an independent competitor in the same sport during the same season. Participation with an outside group may make the student ineligible for the remainder of that sport season. Clinics A student cannot participate in group training/practice sessions, clinics, or tryouts held by outside agencies in a sport while he/she is a member of a school athletic team in that identical sport. A group is defined as two or more students receiving instruction from an instructor during the same period of instruction. A student may receive private instruction at any time during the year. Private instruction is defined as one student receiving instruction from one person during the period of instruction. GENERAL JCHS ELIGIBILITY GUIDELINES In order for a student to be eligible to participate in KSHSAA activities at Junction City High School, the student must be a bona fide undergraduate member of that school and in “good standing”. Junction City High School’s definition of a student in “good standing” is, but not limited to, the following: • A student must not be under penalty of suspension or be a student whose character or conduct brings discredit to the school as determined by building administration. A student shall have passed at least five new subjects (those not previously passed) of unit weight, or its equivalency, the previous semester or last semester of attendance. Credit recovery courses will not be allowed to be used for the purpose of becoming eligible at semester. • A student must be enrolled in and attending a minimum of five new subjects (those not previously passed). Credit recovery courses do not count towards the minimum of five new subjects. • A student must be on grade level as defined by JCHS graduation requirements. JCHS administration will address transfer students on an individual basis. • A student may not enter into step 2 of the truancy process. • A student must meet all other KSHSAA requirements regarding eligibility. • A student-athlete must also comply with guidelines set forth in the “Athletic Code of Conduct”. In addition to Junction City High School’s definition of a student in “good standing”, a head coach/lead sponsor may establish additional expectations that define a student in “good standing” for their program. For additional guidance concerning student athlete participation, please contact JCHS Athletic Director. STUDENT RANDOM DRUG TESTING The USD 475 board of Education, in an effort to protect the health and safety of its students involved in extra-curricular activities from illegal drug and alcohol use and abuse or injuries resulting from the use of illegal drugs and or alcohol, has adopted a policy for drug testing of students participating in Kansas State High School Activities Association (KSHSAA) activities at Junction City High School. The procedure for random drug testing of high school students participating in extra-curricular activities as defined in this policy is accomplished in conjunction with an independent drug-testing Vendor selected by the USD 475 Board of Education. To facilitate random testing, the Designated Official(s) will provide the Vendor with a list of eligible students and in turn the Vendor will randomly select those students from that list to be tested. The number of students selected for each test will be determined by the Designated Official(s). The Vendor will send qualified collectors to the school to oversee the collection of all specimens as outlined in this policy and procedure. The Vendor will provide Medical Review Officer (MRO) services for interpretation and verification of results. Results are reported to the Building Principals or Designated Official(s) by the MRO. Specimens are collected as split specimens. STATEMENT OF NEED AND PURPOSE Recognizing that observed and suspected use of tobacco, alcohol and illicit drugs by USD 475 students (grades 9-12) is a serious concern, a program of deterrence (namely, Student Random Drug Testing of Extra-curricular Participants) will be instituted as a pro-active approach to promote a drug free school environment. The purpose of the program is: 1. to provide for the safety of all students. 2. to undermine the effects of peer pressure by providing a legitimate reason for students to fuse to use illegal drugs. 3. to encourage students who use drugs to participate in drug treatment programs. 4. to promote achievement of each student’s full academic potential by preventing the impact 5. drug and alcohol use has on the learning centers of the brain. The random drug testing program is academically non-punitive. This policy is designed to create a safe, drug free environment for students and to assist them in getting help when needed. Participation in school sponsored extra-curricular activities in USD 475 is a privilege. Accordingly, students in extra-curricular activities carry a responsibility to themselves, their fellow students, their parents, and their school to set the highest possible examples of conduct, which includes avoiding the use or possession of illegal drugs and alcohol. Although the USD 475 random drug testing policy is designed for students participating in KSHSAA sponsored activities, any USD 475 parent/guardian/custodian may request to have their student OPT – IN to the random pool of student rosters. A consent form to OPT –IN to the policy may be picked up in the athletic office and/or any academy office. For additional information concerning the implementation and/or administration of the student random drug testing policy, please contact the JCHS Athletic Director. RULE 52 In keeping with the Kansas State High School Activities Association requirement to encourage and enforce good sportsmanship, we ask that all students/fans assist us in honoring Rule 52.

Rule 52 requires the following: • Be courteous to all. (participants, coaches, officials, staff, and fans) • Know the rules, abide by and respect the officials’ decisions. • Win with character and lose with dignity. • Display appreciation for good performance regardless of the team and school. • Exercise self-control and reflect positively upon yourself, team and school. • Permit only positive sportsmanlike behavior to reflect on your school or its activities. • All actions are to be for, not against; positive, not negative or disrespectful! • Students/fans who violate rule 52, or who display any type of poor sportsmanship, will be ejected from the activity; may be subject to loss of privilege of attending school activities, as well as further disciplinary actions. ATTENDANCE REQUIREMENTS FOR STUDENT ACTIVITY PARTICIPATION Any student participating in any athletic or activity program sponsored by KSHSAA and/or JCHS must be in attendance at school for the entire day’s schedule of classes in order to be eligible and in good standing to practice, perform or compete later on that day or night. This policy applies to but is not limited to the following types of activities: 1. Athletic practices, meetings, contests. 2. Musical and drama rehearsals, performances, contests, tryouts and festivals. 3. Drill team, cheerleaders, JROTC clinics, interviews, tryouts, rehearsals, performances, fund raisers. 4. Club and organizational meetings, fund raising, projects, conferences, workshops, contests, or other activities sponsored by that club. Students not in attendance for the full day of classes on a Friday are not eligible to practice, perform, or compete on Saturday. Upon their return to classes on Monday, they would be eligible to participate. This policy may be waived and the student allowed to participate if the following actions are taken: • A call is made in advance of the absence by the student’s parent/guardian explaining the reason and the necessity for the student missing all or part of that day. • In emergency situations a call is made as soon as is possible or convenient explaining the nature of the student’s absence. The decision to waive this policy will then be made by the administration. Calls should be directed to the athletic director at 717-4214. Students who miss all or part of a school day will comply with the above policy. Students are expected to be at school and in class the following morning when classes begin following an activity the previous night. STUDENT TRANSPORTATION Bus transportation will be provided to students to and from school for those students who qualify. Transportation will be provided by the school district for all extra-curricular activities. Students are prohibited from driving personal automobiles to school district-sponsored activities held during the school day. TRANSPORTATION OF STUDENTS PARTICIPATING IN ACTIVITIES: 1. Cheerleaders, mascots, and athletes must ride in school vehicles to and from out of town school activities. 2. Students participating in in-town or out-of-town school sponsored activities must ride in school vehicles. The only exception is as follows: • After obtaining prior approval from the principal, students who are participants may ride home or elsewhere with their parents following out-of-town school sponsored activities. • Parents must submit their request in writing for the athletic director’s approval. • Individuals who are not participants must arrange for their own transportation. In-district transportation for groups of five or less can be accomplished at the discretion of the principal. For exceptions to this policy, please refer to the Student Athletic Handbook. COLLEGE BOUND STUDENT ATHLETE – NCAA, NAIA, NJCAA ELIGIBILITY Students interested in pursuing athletic opportunities after high school should start planning early in their high school career. Student Athletes are encouraged to talk with their coach and academy counselor regarding an appropriate plan of study. Student Athletes and parents are also encouraged to visit the NCAA eligibility center at www.ncaaeligiblitycenter.org. This website provides the tools and information for you to begin planning your college experience. You can also obtain information by accessing the following web-sites. NCAA Division I, II, III www.ncaa.org NAIA www.naia.org . NJCAA www.njcaa.org

APPENDIX 1 (Once finalized, Blue / White Calendar will go here)

APPENDIX 2 JGEC Sexual Harassment (See GAAC, GAAD, GAF, JDDC and KN) The board of education is committed to providing a positive and productive learning and working environment, free from discrimination on the basis of sex, including sexual harassment. Sexual harassment shall not be tolerated in the school district. Sexual harassment of employees or students of the district by board members, administrators, certificated and support personnel, students, vendors, and any others having business or other contact with the school district is strictly prohibited. Sexual harassment is unlawful discrimination of the basis of sex under Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination. All forms of sexual harassment are prohibited at school, on school property, and at all school-sponsored activities, programs or events. Sexual harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds. It shall be a violation of this policy for any student, employee or third party (visitor, vendor, etc.) to sexually harass any student, employee, or other individual associated with the school. It shall further be a violation for any employee to discourage a student from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy. Sexual harassment is unwelcome sexual advances, requests for sexual favors and other inappropriate oral, written or physical conduct of a sexual nature when made by a member of the school staff to a student or when made by any student to another student when: (1) submission to such conduct is made, explicitly or implicitly, a term or condition of the individual’s education; (2) submission to or rejection of such conduct by an individual is used as the basis for academic decisions affecting that individual; or (3) such conduct has the purpose or effect of interfering with an individual’s academic or professional performance or creating an intimidating, hostile or offensive academic environment. Sexual harassment may result from verbal or physical conduct or written or graphic material. Sexual harassment may include, but is not limited to: verbal harassment or abuse; pressure for sexual activity; repeated remarks to a person, with sexual or demeaning implication; unwelcome touching; or suggesting or demanding sexual involvement accompanied by implied or explicit threats concerning a student’s grades, participation in extra-curricular activities, etc. The district encourages all victims of sexual harassment and persons with knowledge of such harassment to report the harassment immediately. The district will promptly investigate all complaints of sexual harassment and take prompt corrective action to end the harassment. Any student who believes that he or she has been subjected to sexual harassment should discuss the alleged harassment with the building principal, another administrator, the guidance counselor, or another certified staff member. Any school employee who receives a complaint of sexual harassment from a student shall inform the student of the employee’s obligation to report the complaint and any proposed resolution of the complaint to the building principal. If the building principal is the alleged harasser, the complaint shall be reported to the district compliance coordinator. The building principal or district compliance coordinator shall discuss the complaint with the student to determine if it can be resolved. If the matter is not resolved to the satisfaction of the student in this meeting, the student may initiate a formal complaint under the district’s discrimination complaint procedure in policy KN. Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes sexual harassment under the definition outlined above. Unacceptable student conduct may or may not constitute sexual harassment, depending on the nature of the conduct and its severity, pervasiveness and persistence. Behaviors which are unacceptable but do not constitute harassment may provide grounds for discipline under the code of student conduct. If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence. An employee who witnesses an act of sexual harassment shall report the incident to the building principal. Employees who fail to report complaints or incidents of sexual harassment to appropriate school officials may face disciplinary action. School administrators who fail to investigate and take appropriate corrective action in response to complaints of sexual harassment may also face disciplinary action. When a complaint contains evidence of criminal activity or child abuse, the building coordinator or district coordinator shall report such conduct to the appropriate law enforcement or DCF authorities. To the extent possible, confidentiality will be maintained throughout the investigation of a complaint. The desire for confidentiality must be balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action or to provide due process to the accused. The filing of a complaint or otherwise reporting sexual harassment shall not reflect upon the individual’s status or grades. Any act of retaliation against any person who has filed a complaint or testified, assisted, or participated in an investigation of a sexual harassment complaint is prohibited. Any person who retaliates is subject to immediate disciplinary action, up to and including expulsion for a student or termination of employment for an employee. False or malicious complaints of sexual harassment may result in corrective or disciplinary action against the complainant. A summary of this policy and related materials shall be posted in each district facility. The policy shall also be published in student, parent and employee handbooks as directed by the district compliance coordinator. Notification of the policy shall be included in the school newsletter or published in the local newspaper annually. Adopted by Board 07/15, revised 08/14; 09/15 JGECA Racial Harassment and Disability Harassment (See GAACA, GAAB, GAF, JDDC and KN) The board of education is committed to providing a positive and productive learning and working environment, free from discrimination, including harassment, on the basis of race, color or national origin or disability. Discrimination or harassment on the basis of race, color or national origin (“racial harassment”) or on the basis of disability (“disability harassment”) shall not be tolerated in the school district. Racial or disability harassment of employees or students of the district by board members, administrators, certificated and support personnel, student, vendors, and any others having business or other contact with the school district is strictly prohibited. Racial harassment is unlawful discrimination on the basis of race, color or national origin under Titles VI and VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination. Disability harassment is unlawful discrimination on the basis of disability under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act. All forms of racial or disability harassment are prohibited at school, on school property, and at all school-sponsored activities, programs or events. Racial or disability harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds. It shall be a violation of this policy for any student, employee or third party (visitor, vendor, etc.) to racially harass any student, employee or other individual associated with the school. It shall further be a violation for any employee to discourage a student from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy. Prohibited conduct under this policy includes racially or disability-motivated conduct which: • Affords a student different treatment, solely on the basis of race, color, national origin, or disability, in a manner which interferes with or limits the ability of the student to participate in or benefit from the services, activities or programs of the school; • Is sufficiently severe, pervasive or persistent so as to have the purpose or effect of creating a hostile academic environment; or • Is sufficiently severe, pervasive or persistent so as to have the purpose or effect of interfering with a student’s academic performance or ability to participate in or benefit from the services, activities or programs of the school. Racial or disability harassment may result from verbal or physical conduct or written graphic material. The district encourages all victims of racial or disability harassment and persons with knowledge of such harassment to report the harassment immediately. The district will promptly investigate all complaints of racial or disability harassment and take prompt corrective action to end the harassment. Any student who believes he or she has been subject to racial or disability harassment or has witnessed an act of alleged racial or disability harassment, should discuss the alleged harassment with the building principal, another administrator, the guidance counselor, or another certified staff member. Any school employee who receives a complaint of racial or disability harassment from a student shall inform the student of the employee’s obligation to report the complaint and any proposed resolution of the complaint to the building principal. If the building principal is the alleged harasser, the complaint shall be reported to the district compliance coordinator. The building principal shall discuss the complaint with the student to determine if it can be resolved. If the matter is not resolved to the satisfaction of the student in this meeting, the student may initiate a formal complaint under the district’s discrimination complaint procedure in policy KN. Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes racial or disability harassment under the definition outlined above. Unacceptable student conduct may or may not constitute racial or disability harassment, depending on the nature of the conduct and its severity, pervasiveness and persistence. Behaviors which are unacceptable but do not constitute harassment may provide grounds for discipline under the code of student conduct. The discipline of a student for violation of any provision of the code of student conduct may be enhanced if the conduct is racially or disability motivated. If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence. An employee who witnesses an act of racial or disability harassment shall report the incident to the building principal. Employees who fail to report complaints or incidents of racial or disability harassment to appropriate school officials may face disciplinary action. School administrators who fail to investigate and take appropriate corrective action in response to complaints of racial or disability harassment may also face disciplinary action. When a complaint contains evidence of criminal activity or child abuse, the compliance coordinator shall report such conduct to the appropriate law enforcement or DCF authorities. To the extent possible confidentiality will be maintained throughout the investigation of a complaint. The desire for confidentiality must be balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action or to provide due process to the accused. The filing of a complaint or otherwise reporting racial or disability harassment shall not reflect upon the student’s status or grades. Any act of retaliation against any person who has filed a complaint or testified, assisted, or participated in an investigation proceeding, or hearing involving a racial or disability harassment complaint is prohibited. Any person who retaliates is subject to immediate disciplinary action, up to and including expulsion for a student or termination of employment for an employee. False or malicious complaints of racial or disability harassment may result in corrective or disciplinary action against the complainant. A summary of this policy and related materials shall be posted in each district facility. The policy shall also be published in student, parent and employee handbooks as directed by the district compliance coordinator. Notification of the policy shall be included in the school newsletter or published in the local newspaper annually, if applicable. Adopted by Board 07/15; 09/15 KN Complaints (See BCBI, GAACA, GAAB, GAAF, IF, IKD and JCE) The board encourages all complaints regarding the district to be resolved at the lowest possible administrative level. Whenever a complaint is made directly to the board as a whole or to a board member as an individual, it will be referred to the administration for study and possible resolution. Discrimination against any individual on the basis of race, color, national origin, sex, disability, age, or religion in the admission or access to, or treatment or employment in the district’s programs and activities is prohibited. Harassment of an individual on any of these grounds is also prohibited. The chief operations officer, 123 n. Eisenhower, junction city, ks, 66441, (785) 717-4000 has been designated as district compliance coordinator to coordinate compliance with this policy and/or nondiscrimination requirements contained in title vi of the civil rights act of 1964, title vii of the civil rights act of 1964, title ix of the education amendments of 1972, section 504 of the rehabilitation act of 1973, and the americans with disabilities act of 1990. Information concerning the provisions of these acts, and the rights provided thereunder, are available from the district compliance coordinator.

Complaints about Discrimination or Discriminatory HarassmentComplaints of discrimination or discriminatory harassment by an employee should be addressed to the employee’s supervisor, the building principal, or the district compliance coordinator. Complaints by a student should be addressed to the building principal, another administrator, the guidance counselor, or another certified staff member. Any school employee who receives a complaint of discrimination or harassment from a student shall inform the student of the employee’s obligation to report the complaint and any proposed resolution of the complaint to the building principal. If the building principal is the alleged harasser, the complaint shall be reported to the district compliance coordinator. Complaints by any other person alleging discrimination should be addressed to the building principal or the district compliance coordinator. Complaints about discrimination, including complaints of harassment, will be resolved through the following complaint procedures: Informal Procedures The building principal shall attempt to resolve complaints of discrimination or harassment in an informal manner at the building level. Any school employee who receives a complaint of discrimination harassment from a student, another employee or any other individual shall inform the individual of the employee’s obligation to report the complaint and any proposed resolution of the complaint to the building principal. The building principal shall discuss the complaint with the individual to determine if it can be resolved. If the matter is resolved to the satisfaction of the individual, the building principal shall document the nature of the complaint and the proposed resolution of the complaint, and forward this record to the district compliance coordinator. Within 20 days after the complaint is resolved in this manner, the principal shall contact the complainant to determine if the resolution of the matter remains acceptable. If the matter is not resolved to the satisfaction of the individual in the meeting with the principal, or if the individual does not believe the resolution remains acceptable, the individual may initiate a formal complaint. Formal Complaint Procedures • A formal complaint should be filed in writing and contain the name and address of the person filing the complaint. The complaint should briefly describe the alleged violation. If an individual does not wish to file a written complaint and the matter has not been adequately resolved, the building principal may initiate the complaint. Forms for filing written complaints are available in each building office and the central office. • A complaint should be filed as soon as possible after the conduct occurs, but not later than 180 days after the complainant becomes aware of the alleged violation, unless the conduct forming the basis for the complaint is ongoing. • If appropriate, an investigation shall follow the filing of the complaint. If the complaint is against the superintendent, the board shall appoint an investigating officer. In other instances, the investigation shall be conducted by the building principal, the compliance coordinator or another individual appointed by the board. The investigation shall be informal but thorough. All interested persons, including the complainant and the person against whom the complaint is lodged, will be afforded an opportunity to submit written or oral evidence relevant to the complaint. • A written determination of the complaint’s validity and a description of the resolution shall be issued by the investigator, and a copy forwarded to the complainant no later than 30 days after the filing of the complaint. o If the investigation results in a recommendation that a student be suspended or expelled, procedures outlined in board policy and state law governing student suspension and expulsion will be followed. o If the investigation results in a recommendation that an employee be suspended without pay or terminated, procedures outlined in board policy, the negotiated agreement or state law will be followed. • Records relating to complaints filed and their resolution shall be forwarded to and maintained in a confidential manner by the district compliance coordinator. • The complainant may appeal the determination of the complaint. Appeals shall be heard by the district compliance coordinator, a hearing officer appointed by the board, or by the board itself as determined by the board. The request to appeal the resolution shall be made within 20 days after the date of the written resolution of the complaint at the lower level. The appeal officer shall review the evidence gathered by the investigator and the investigator’s report, and shall afford the complainant and the person against whom the complaint is filed an opportunity to submit further evidence, orally or in writing, within 10 days after the appeal is filed. The appeal officer will issue a written determination of the complaint’s validity and a description of its resolution within 30 days after the appeal is filed • Use of this complaint procedure is not a prerequisite to the pursuit of any other remedies including the right to file a complaint with the Office for Civil Rights of the U.S. Department of Education, the Equal Employment Opportunity Commission, or the Kansas Human Rights Commission. Complaints About Policy The superintendent shall report any unresolved complaint about policies to the board at the next regularly scheduled board meeting. Complaints About Curriculum (See IF) The superintendent shall report a failure to resolve any complaint about curriculum to the board at the next regularly scheduled board meeting. Complaints About Instructional Materials The building principal shall report any unresolved complaint about instructional materials to the superintendent immediately after receiving the complaint. Complaints About Facilities and Services The superintendent shall report any unresolved complaint about facilities and services to the board at the next regularly scheduled board meeting. Complaints About Personnel The superintendent or the building principal involved shall report any unresolved complaint about personnel to the board at the next regularly scheduled board meeting. Complaints About Emergency Safety Intervention Use Complaints concerning the use of emergency safety interventions by district staff shall be addressed in accordance with the local dispute resolution process outlined in board policy GAAF. Adopted by Board 07/15; 08/14; 09/15 GAAF ADMINISTRATIVE GUIDELINES EMERGENCY SAFETY INTERVENTIONS (ESI) (See GAO, JRB, JQ and KN) Safety for students and staff is always our number one concern. There are times when a student may demonstrate physically dangerous and/or destructive behaviors. In those situations, the student, peers and school personnel are at an increased risk for injuries and the student’s behaviors may require an immediate use of Emergency Safety Interventions (ESI) by school personnel. The purpose of using ESI is to safeguard and help the student regain control so that learning may continue. In such situations, school personnel may physically restrain the student to protect him/her from injury, from hurting other students or adults, and from violent actions that may be destructive to property. Another intervention may be to remove a student from the scene of imminent danger or injury for a brief period of time. The purpose of this temporary removal is also to prevent students from harming themselves or others. The board of education is committed to limiting the use of Emergency Safety Interventions (“ESI”), such as seclusion and restraint, with all students. Seclusion and restraint shall be used only when a student’s conduct necessitates the use of an emergency safety intervention as defined below. The board of education encourages all employees to utilize other behavioral management tools, including prevention techniques, de-escalation techniques, and positive behavioral intervention strategies. This policy shall be made available on the district website with links to the policy available on any individual school pages. In addition, this policy shall be included in at least one of the following: each school’s code of conduct, school safety plan, or student information book. Notice of the online availability of this policy shall be provided to parents during enrollment each year. Definitions (See K.A.R. 91-42-1) “Campus police officer” means a school security officer designated by the board of education of any school district pursuant to K.S.A. 72-8222, and amendments thereto “Chemical Restraint” means the use of medication to control a student’s violent physical behavior or restrict a student’s freedom of movement. “Emergency Safety Intervention” is the use of seclusion or physical restraint, but does not include physical escort or the use of time-out. “Incident” means each occurrence of the use of an emergency safety intervention. “Law enforcement officer” and “police officer” mean a full-time or part-time salaried officer or employee of the state, a county, or a city, whose duties include the prevention or detection of crime and the enforcement of criminal or traffic law of this state or any Kansas municipality. This term includes a campus police officer. “Mechanical Restraint” means any device or object used to limit a student’s movement. “Parent” means: (1) a natural parent; (2) an adoptive parent; (3) a person acting as a parent as defined in K.S.A. 72-1046(d)(2), and amendments thereto; (4) a legal guardian; (5) an education advocate for a student with an exceptionality; (6) a foster parent, unless the student is a child with an exceptionality; or (7) a student who has reached the age of majority or is an emancipated minor. “Physical Escort” means the temporary touching or holding the hand, wrist, arm, shoulder, or back of a student who is acting out for the purpose of inducing the student to walk to a safe location. “Physical Restraint” means bodily force used to substantially limit a student’s movement, except that consensual, solicited, or unintentional contact and contact to provide comfort, assistance or instruction shall not be deemed to be physical restraint. “School resource officer” means a law enforcement officer or police officer employed by a local law enforcement agency who is assigned to a district through an agreement between the local law enforcement agency and the district. “School security officer” means a person who is employed by a board of education of any school district for the purpose of aiding and supplementing state and local law enforcement agencies in which the school district is located, but is not a law enforcement officer or police officer. “Seclusion” means placement of a student in a location where all of the following conditions are met: (1) the student is placed in an enclosed area by school personnel; (2) the student is purposefully isolated from adults and peers; and (3) the student is prevented from leaving, or reasonably believes that he or she will be prevented from leaving the enclosed area. “Time-out” means a behavioral intervention in which a student is temporarily removed from a learning activity without being confined. Prohibited Types of Restraint All staff members are prohibited from engaging in the following actions with all students: • Using face-down (prone) physical restraint; • Using face-up (supine) physical restraint; • Using physical restraint that obstructs the student’s airway; • Using physical restraint that impacts a student’s primary mode of communication; • Using chemical restraint, except as prescribed by a licensed healthcare professional for treatment of a medical or psychiatric condition; and • Use of mechanical restraint, except: o Protective or stabilizing devices required by law or used in accordance with an order from a licensed healthcare professional; o Any device used by law enforcement officers to carry out law enforcement duties; or o Seatbelts and other safety equipment used to secure students during transportation. Use of Emergency Safety Interventions ESI shall be used only when a student presents a reasonable and immediate danger of physical harm to such student or others with the present ability to effect such physical harm. Less restrictive alternatives to ESI, such as positive behavior interventions support, shall be deemed inappropriate or ineffective under the circumstances by the school employee witnessing the student’s behavior prior to the use of any ESI. The use of ESI shall cease as soon as the immediate danger of physical harm ceases to exist. Violent action that is destructive of property may necessitate the use of an ESI. Use of an ESI for purposes of discipline, punishment, or for the convenience of a school employee shall not meet the standard of immediate danger of physical harm. ESI Restrictions A student shall not be subjected to ESI if the student is known to have a medical condition that could put the student in mental or physical danger as a result of ESI. The existence of such medical condition must be indicated in a written statement from the student’s licensed health care provider, a copy of which has been provided to the school and placed in the student’s file. Such written statement shall include an explanation of the student’s diagnosis, a list of any reasons why ESI would put the student in mental or physical danger, and any suggested alternatives to ESI. Notwithstanding the provisions of this subsection, a student may be subjected to ESI, if not subjecting the student to ESI would result in significant physical harm to the student or others. Use of Seclusion When a student is placed in seclusion, a school employee shall be able to see and hear the student at all times. All seclusion rooms equipped with a locking door shall be designed to ensure that the lock automatically disengages when the school employee viewing the student walks away from the seclusion room, or in case of emergency, such as fire or severe weather. A seclusion room shall be a safe place with proportional and similar characteristics as other rooms where students frequent. Such room shall be free of any condition that could be a danger to the student, well- ventilated, and sufficiently lighted. Training All staff members shall be trained regarding the use of positive behavioral intervention strategies, de- escalation techniques, and prevention techniques. Such training shall be consistent with nationally recognized training programs on the use of emergency safety interventions. The intensity of the training provided will depend upon the employee’s position. Administrators, licensed staff members, and other staff deemed most likely to need to restrain a student will be provided more intense training than staff who do not work directly with students in the classroom. District and building administration shall make the determination of the intensity of training required by each position. Each school building shall maintain written or electronic documentation regarding the training that was provided and a list of participants, which shall be made available for inspection by the state board of education upon request. Notification and Documentation The principal or designee shall notify the parent the same day as an incident. The same-day notification requirement of this subsection shall be deemed satisfied if the school attempts at least two methods of contacting the parent. A parent may designate a preferred method of contact to receive the same-day notification. Also, a parent may agree, I writing, to receive only one same-day notification from the school for multiple incidents occurring on the same day. Documentation of the ESI used shall be completed and provided to the student’s parents no later than the school day following the day of the incident. Such written documentation shall include: (A) The events leading up to the incident; (B) student behaviors that necessitated the ESI; (C) steps taken to transition the student back into the educational setting; (D) the date and time the incident occurred, the type of ESI used, the duration of the ESI, and the school personnel who used or supervised the ESI; (E) space or an additional form for parents to provide feedback or comments to the school regarding the incident; (F) a statement that invites and strongly encourages parents to schedule a meeting to discuss the incident and how to prevent future incidents; and (G) email and phone information for the parent to contact the school to schedule the ESI meeting. Schools may group incidents together when documenting the items in subparagraphs (A), (B) and (C) if the triggering issue necessitating the ESIs is the same. The parent shall be provided the following information after the first and each subsequent incident during each school year: (1) a copy of this policy which indicates when ESI can be used; (2) a flyer on the parent’s rights; (3) information on the parent’s right to file a complaint through the local dispute resolution process (which is set forth in this policy) and the complaint process of the state board of education; and (4) information that will assist the parent in navigating the complaint process, including contact information for Families Together and the Disability Rights Center of Kansas. Upon the first occurrence of an incident of ESI, the foregoing information shall be provided in printed form or, upon the parent’s written request, by email. Upon the occurrence of a second or subsequent incident, the parent shall be provided with a full and direct website address containing such information. Law Enforcement, School Resource, and Campus Security Officers Campus police officers and school resource officers shall be exempt from the requirements of this policy when engaged in an activity that has a legitimate law enforcement purpose. School security officers shall not be exempt from the requirements of this policy. If a school is aware that a law enforcement officer or school resource officer has used seclusion, physical restraint, or mechanical restraint on a student, the school shall notify the parent the same day using the parent’s preferred method of contact. A school shall not be required to provide written documentation to a parent, as set forth above, regarding law enforcement use of an emergency safety intervention, or report to the state department of education any law enforcement use of an emergency safety intervention. For purposes of this subsection, mechanical restraint includes, but is not limited to, the use of handcuffs. Documentation of ESI Incidents Except as specified above with regard to law enforcement or school resource officer use of emergency safety interventions, each building shall maintain documentation any time ESI is used with a student. Such documentation must include all of the following: • Date and time of the ESI • Type of ESI, • Length of time the ESI was used, • School personnel who participated in or supervised the ESI, • Whether the student had an individualized education program at the time of the incident, • Whether the student had a section 504 plan at the time of the incident, and whether the student had a behavior intervention plan at the time of the incident. All such documentation shall be provided to the building principal, who shall be responsible for providing copies of such documentation to the superintendent or the superintendent’s designee on at least a biannual basis. At least once per school year, each building principal or designee shall review the documentation of ESI incidents with appropriate staff members to consider the appropriateness of the use of ESI in those instances. Reporting Data District administration shall report ESI data to the state department of education as required. Parent Right to Meeting on ESI Use After each incident, a parent may request a meeting with the school to discuss and debrief the incident. A parent may request such meeting verbally, in writing, or by electronic means. A school shall hold a meeting requested under this subsection within 10 school days of the parent’s request. The focus of any such meeting shall be to discuss proactive ways to prevent the need for emergency safety interventions and to reduce incidents in the future. For a student with an IEP or a Section 504 plan, such student’s IEP team or Section 504 plan team shall discuss the incident and consider the need to conduct a functional behavioral assessment, develop a behavior intervention plan, or amend the behavior intervention plan if already in existence. For a student with a section 504 plan, such student’s section 504 plan team shall discuss and consider the need for a special education evaluation. For students who have an individualized education program and are placed in a private school by a parent, a meeting called under this subsection shall include the parent and the private school, who shall consider whether the parent should request an individualized education program team meeting. If the parent requests an individualized education program team meeting, the private school shall help facilitate such meeting. For a student without an IEP or Section 504 plan, the school staff and the parent shall discuss the incident and consider the appropriateness of a referral for a special education evaluation, the need for a functional behavioral assessment, or the need for a behavior intervention plan. Any such meeting shall include the student’s parent, a school administrator for the school the student attends, one of the student’s teachers, a school employee involved in the incident, and any other school employees designated by the school administrator as appropriate for such meeting. The student who is the subject of such meetings shall be invited to attend the meeting at the discretion of the parent. The time for calling such a meeting may be extended beyond the 10-day limit if the parent of the student is unable to attend within that time period. Nothing in this section shall be construed to prohibit the development and implementation of a functional behavior assessment or a behavior intervention plan for any student if such student would benefit from such measures. Local Dispute Resolution Process If a parent believes that an emergency safety intervention has been used on the parent’s child in violation of state law or board policy, the parent may file a complaint as specified below. The board of education encourages parents to attempt to resolve issues relating to the use of ESI informally with the building principal and/or the superintendent before filing a formal complaint with the board. Once an informal complaint is received, the administrator handling such complaint shall investigate such matter, as deemed appropriate by the administrator. In the event that the complaint is resolved informally, the administrator must provide a written report of the informal resolution to the superintendent and the parents and retain a copy of the report at the school. The superintendent will share the informal resolution with the board of education and provide a copy to the state department of education. If the issues are not resolved informally with the building principal and/or the superintendent, the parents may submit a formal written complaint to the board of education by providing a copy of the complaint to the clerk of the board and the superintendent within thirty (30) days after the parent is informed of the incident. Upon receipt of a formal written complaint, the board president shall assign an investigator to review the complaint and report findings to the board as a whole. Such investigator may be a board member, a school administrator selected by the board, or a board attorney. Such investigator shall be informed of the obligation to maintain confidentiality of student records and shall report the findings of fact and recommended corrective action, if any, to the board in executive session. Any such investigation must be completed within thirty (30) days of receipt of the formal written complaint by the board clerk and superintendent. On or before the 30th day after receipt of the written complaint, the board shall adopt written findings of fact and, if necessary, appropriate corrective action. A copy of the written findings of fact and any corrective action adopted by the board shall only be provided to the parents, the school, and the state department of education and shall be mailed to the parents and the state department within 30 days of the board’s receipt of the formal complaint. If desired, a parent may file a complaint under the state board of education administrative review process within thirty (30) days from the date a final decision is issued pursuant to the local dispute resolution process. Adopted by Board 08/14; Revised 09/15; Revised 09/16

RESOLUTION AGREEMENT Geary County Schools U.S.D. # 475 OCR Docket Number 07161154

The U.S. Department of Education, Office for Civil Rights (OCR), and the Geary County Schools U.S.D. # 475 (the District) enter into this agreement to resolve the allegation in the above-referenced complaint. This agreement does not constitute an admission of liability, noncompliance, or wrongdoing by the District. The District assures OCR that it will take the following actions to comply with the requirements of Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. § 1681, and its implementing regulation at 34 C.F.R. Part 106.

Prior to the completion of OCR’s investigation, the District agreed to resolve the issues of this investigation pursuant to Section 302 of OCR’ s Case Processing Manual. Accordingly, to resolve the issues of this investigation, the District agrees to take the following actions.

SEXUAL HARASSMENT POLICIES AND GRIEVANCE PROCEDURE

1) By June 15, 2018, the District will revise the District’s sexual harassment policies and grievance procedure to provide for the prompt and equitable investigation and resolution of sexual harassment complaints, including the addition or revision of provisions to address:

a) a prompt, adequate, reliable, and impartial investigation of complaints;

b) an evaluation of all relevant information and documentation relating to a complaint of discrimination or harassment;

c) specific, reasonably prompt time frames at each stage of the grievance process;

d) written notice to both parties within a specified timeframe for the outcome or disposition of a grievance at each stage of the process;

e) the addition of the applicable designated coordinator, along with the coordinator’s name or title, address, and telephone number;

f) an assurance that the District will take prompt and effective steps to prevent recurrence of any harassment and to correct its discriminatory effects on the complainant and others, if appropriate;

g) an assurance the District will take prompt and effective steps to stop retaliatory harassment, prevent its recurrence, and remedy its effects;

h) the removal of the words “informal but” in the following sentence: “The investigation shall be informal but thorough” in KN;

i) prompt notification of parents or guardians if their child is the alleged victim of sexual harassment; Page 2 – Resolution Agreement – 07-16-1154

j) assignment of responsibility for conducting any sexual harassment investigation must be limited to school administrators or employees with appropriate Title IX training and experience;

k) prompt notification to the Title IX Coordinator when any report, complaint, or allegation of sexual harassment is made; and

l) a prohibition of retaliation against individuals who make a complaint, or participate in any way in the complaint process.

REPORTING REQUIREMENT: By June 29, 2018, the District will provide to OCR copies of its final revised sexual harassment policies and grievance procedure for OCR’s review and approval.

COMMUNICATION OF POLICIES AND GRIEVANCE PROCEDURES

2) Within 15 days of receipt of OCR’s approval of the policies and grievance procedures discussed in Item 1 above, the District will communicate its revised sexual harassment policies and grievance procedure to all District administrators, board members, officials, and employees by:

a) disseminating the sexual harassment policies and grievance procedure via the District’s electronic communications (email) system;

b) including the sexual harassment policies and grievance procedure on the District’s website, with an embedded link to those policies and procedure in the online notice of nondiscrimination; and

c) including the sexual harassment policies and grievance procedure online in the student, parent, and staff handbooks in a section entitled Nondiscrimination or a similar title.

REPORTING REQUIREMENT: Within 5 days of dissemination of the new policies and grievance procedures as discussed in this Item, the District will provide OCR with a statement that this Item has been satisfied, together with a copy of the email discussed in Item 2(a) and links to the documents referenced in Items 2(b) and (c).

INDIVIDUAL RELIEF

3) The District shall offer to pay for the cost of professional outside counseling by a qualified mental health counselor or professional (qualified counselor) for the Complainant’s daughter (student) for at least five counseling sessions. The qualified counselor shall have expertise in child counseling and shall assist the student with any issues involving her educational environment and program. The Complainant shall be entitled to choose any qualified counselor with expertise in child counseling for the student’s counseling services. Page 3 – Resolution Agreement – 07-16-1154

The District shall be obligated to pay directly to the qualified counselor a maximum amount of $120.00 per counseling session for five (5) sessions. The District shall pay the qualified counselor or qualified counseling service provider directly in accordance with the District’s payment procedures.

4) Within one week after this Agreement is signed, the District shall send a letter to the Complainant, by certified mail, return receipt requested (or via email to the Complainant’s current email address, to be provided by OCR to the District separately, if necessary, with electronic delivery and read receipts), offering to pay a maximum of five (5) one-hour outside counseling sessions by a qualified counselor for the student via direct payments to the qualified counselor or qualified counseling service provider in accordance with the District’s payment procedures. The letter will inform the Complainant that she has two weeks after receipt of the District’s letter or email within which to accept or decline the District’s offer of outside counseling, via email (with delivery and read receipts and copied to the OCR investigator). If the District receives no response from the Complainant within that time frame, the District’s obligations under Item 3 above will expire.

REPORTING REQUIREMENT: Within 30 days after this Agreement is signed, the District shall provide to OCR a copy of the letter or email sent to the Complainant as described in Item 4 above, with a copy of the certified mail return receipt or electronic delivery and read receipts, and either a copy of the Complainant’s response, or a statement signed by the Superintendent that no response was received.

If the Complainant accepts the offer of child counseling for the student, the District will provide to OCR documentary evidence of the payments discussed in Item 3, above, within 10 days of each such payment.

TRAINING

5) By September 14, 2018, the District will provide training on the subject of Title IX compliance, including sexual harassment, and the anti-retaliation requirements of that law, to District officials and staff, including administrators, teachers, substitute teachers, paraprofessionals, counselors, the designated compliance coordinator(s) and investigator(s), and other District staff who teach, supervise, or provide services to District students. The training will be conducted by an individual(s) knowledgeable about the laws and issues pertaining to Title IX compliance, including sexual harassment. The training will include:

a) a discussion and distribution to trainees of the District’s revised Title IX policies and procedures;

b) an explanation of what constitutes sexual harassment, including student-on-student sexual harassment;

c) an explanation of what constitutes retaliation and specific examples of retaliation; Page 4 – Resolution Agreement – 07-16-1154

d) a statement that the District does not tolerate sex discrimination, including sexual harassment and retaliation; and

e) an explanation of the District’s revised grievance procedure for handling complaints of discrimination, harassment, and retaliation based on sex, along with the Title IX compliance coordinator’s name and contact information.

REPORTING REQUIREMENT: By October 1, 2018, the District will provide to OCR documentation showing it has completed the training required above. The documentation must identify:

a) the date, time, and location of the training;

b) the topics addressed at the training (the District may provide OCR an outline of the training and copy of the materials disseminated at the training);

c) the name(s), title(s), and credentials of the individual(s) who conducted the training; and

d) the name, title, and work location of each employee who attended the training (a sign- in sheet with the attendees’ names, signatures, titles, and work locations is sufficient).

GENERAL PROVISIONS

The District understands that by signing this Agreement, it agrees to provide data and other information in a timely manner in accordance with the reporting requirements of this agreement. Further, the District understands that during the monitoring of this Agreement, if necessary, OCR may visit the District, interview staff and students, and request such additional reports or data as are necessary for OCR to determine whether the District has fulfilled the terms of this Agreement and is in compliance with the regulation implementing Section 504, 29 U.S.C. § 794 at 34 C.F.R. § 104.44, and with 2 U.S.C §12131 at 28 C.F.R. §35.130. Upon completion of the obligations under this Agreement, OCR shall close this case.

The District understands and acknowledges that OCR may initiate administrative enforcement or judicial proceedings to enforce the specific terms and obligations of this Agreement. Before initiating administrative enforcement (34 C.F.R. §§ 100.9, 100.10) or judicial proceedings to enforce this Agreement, OCR shall give the District written notice of the alleged breach and sixty (60) calendar days to cure the alleged breach.

Page 5 – Resolution Agreement – 07-16-1154

This Agreement will become effective immediately upon the signature of the District’s authorized representative below.

______Dr. Beth Hudson, Interim Superintendent Date

Event: 27303 October 6, 2018, Junction City, KS Sent: June 8, 2018 Page: 1

Letter of Agreement

This is an understanding and agreement between:

Kagan Professional Development (Kagan) Linda Bongers 981 Calle Amanecer & PO Box 370 San Clemente, CA 92673-2008 Junction City, KS 66441

Federal Tax ID: 33-0593901

Kagan will present the following event:

I. Topic: Kagan Cooperative Learning Day 1 II. Date(s): October 6, 2018 III. Total Day(s): 1 IV. Time: 8:30-3:45 V. Location: Professional Learning Center

Linda Bongers agrees to:

I. Guarantee a minimum 45 participants @ $219.00 per person. II. Pay the guaranteed participant fee if this event is cancelled within 30 days of its start date. III. Sign and submit this Letter of Agreement along with an approved purchase order to Kagan at least 30 days prior to the start date of your event. IV. Provide Kagan's Workshop Coordinator with a final participant count at least 30 days prior to the start date of your event. V. If your signed agreement, approved purchase order, and participant count are not received at least 21 days prior to your event, you may be responsible for any additional shipping costs incurred. VI. Arrange a training site for the event with equipment to be eligible for a Kagan Host Bonus. VII. Arrange for room set up per enclosed diagram. (Kagan will arrange when the site is booked by Kagan.) 1. Ensure that arrangements are in order the day before the event. 2. Provide the following equipment: i. Tables and chairs ii. LCD projector and table, podium, extension cord with power strip, and screen (minimum 8' x 8'). iii. Platform for presenter for groups over 50 iv. Display tables for book and material sales at the event v. Lavaliere wireless microphone and sound system for over 50 participants vi. Three input cords to podium: 1) VGA cord to connect into venue projector; 2 & 3) two mini-jack input cords to connect into the venue audio system; one for the presenter's computer and the other for their iPod. vii. Flip chart and markers (if applicable) VIII. Provide one facilitator (usually the host of the event) for every 50 participants to assist with registration check in. (Please note these facilitators are not paid a helper bonus). They will be responsible for the following duties: 1. Registration check in and handing out course materials 2. Refreshment set up and clean up, if applicable IX. Market the event: 1. Distribute flyers to all local schools and districts 2. Strongly promote the event to reach a maximum number of participants X. Receive and store workshop materials. Event: 27303 October 6, 2018, Junction City, KS Sent: June 8, 2018 Page: 2

XI. Provide helpers for the Kagan sales display. Your Workshop Coordinator will determine the number of sales helpers eligible to receive reimbursement for this event. Helpers will process sales orders during the workshop, and assist with the set-up and tear down of the display itself. Helpers must be available before and after the workshop and during breaks and lunch. Pre-authorized sales display helpers will be reimbursed $100 per day (not to exceed $200 per event) in the form of a check, or $150 per day in Kagan materials (not to exceed $300 per event). The Sales Helper Form must be completed and returned to Kagan within 30 days of the last day of the event for reimbursement. Please review the helper checklist in the Host Packet for full details. XII. Collect a completed Evaluation Form from each participant: 1. Keep the white copy for your records 2. Forward the yellow copy to Kagan in the envelope provided with the "Return Pack Information" 3. Give the pink copy to the presenter XIII. Return all required registration materials to Kagan after the event, i.e. registration lists and registration forms. XIV. Return unused course materials in excess of the guaranteed minimum of 45 participants to Kagan after the event. Linda Bongers will be charged a fee equivalent to a 1-day workshop registration fee for each set of course materials not returned to Kagan. XV. Comply with the terms of Kagan's Copyright: https://www.KaganOnline.com/copyright. Linda Bongers agrees not to offer trainings on the copyrighted content of this workshop without Kagan's permission or certification. XVI. Collect a completed registration form from each participant in order to verify attendance and provide each participant a certification of completion.

Kagan agrees to:

I. Ship to and from event, both event course materials and sales items for purchase. II. Provide each paid participant with a (BKCLW, NKWB1v11, NKAP1) Kagan Cooperative Learning Textbook, Cooperative Learning Course Workbook Day 1 v.11, Action Plan 1: Kagan Cooperative Learning. III. Award a Kagan Host Bonus which includes $500 of Kagan-produced materials for providing a training room site at no cost to Kagan. If a Host Bonus is earned, Linda Bongers will receive a certificate that must be used within 60 days of the date of the event. All purchase are subject to shipping charges of 10% as well as any applicable sales/GST taxes. Host Bonuses may not be used towards registration fees or as payment on existing Kagan invoices. IV. Award each pre-approved sales display helper $100 per day (not to exceed $200 per event) in the form of a check, or $150 per day in Kagan materials (not to exceed $300 per event). In order to be eligible for reimbursement, sales helpers must process sales orders during the workshop, and assist with the set-up and tear down of the display itself. Helpers must be available before and after the workshop and during breaks and lunch. The Sales Helper Form must be completed and returned to Kagan within 30 days of the last day of the event for reimbursement. Please review the helper checklist in the Host Packet for full details. V. Provide Linda Bongers with an invoice and copy of applicable receipts after the event has concluded; typically within 30 days. Please contact Kagan's Contract Coordinator at 949-545-6366 if invoice is required by a specific date.

Both parties understand that:

I. Linda Bongers may purchase Kagan product (except course materials) up to 3 weeks prior to the workshop date at a 10% discount plus free shipping. Please put event date on the purchase order to ensure a discount. II. All checks will be made out to Kagan; all profits will go to Kagan. Payment to be made upon completion of event and within thirty (30) days receipt of Kagan's invoice. III. It is agreed by Linda Bongers that no videotaping of the presentation will be allowed without prior written consent from the Director of Professional Development, Laurie Kagan. IV. Linda Bongers is to pay the guaranteed participant fees within 30 days of its start date if this event is cancelled by Linda Bongers. V. If events beyond the reasonable control of the parties (including, but not limited to, acts of God, declared war, governmental authority, terrorist attacks in or near the workshop site, or curtailment of transportation to or from the workshop site) make it illegal, impossible, or unreasonable for the trainer to perform as originally contracted under this Agreement, Kagan may terminate this Agreement, without liability. In the very extraordinary instance that an event must be cancelled by Kagan, Kagan agrees to reschedule the event, but will assume no financial responsibility to Linda Bongers for the results of the cancellation. Event: 27303 October 6, 2018, Junction City, KS Sent: June 8, 2018 Page: 3

Required Billing Information (Host school/district to complete)

This agreement must receive board approval. Yes No

If yes, date approved: ______

The billing contact is different from the Host as listed in the above Letter of Agreement. Yes No

If yes, please complete the following:

Billing Contact Name: ______

Title: ______

Billing Address: ______

______

Phone: ______Fax: ______

Email: ______

To indicate your understanding and agreement, please sign one copy of this Letter of Agreement and return it to Kagan.

Agreed to and accepted by:

Director of Workshops & Graduate Programs June 8, 2018 (Title) (Date) (Signature) Kagan Professional Development

(Signature) (Title) (Date) Linda Bongers Event: 27304 February 4, 2019, Junction City, KS Sent: June 8, 2018 Page: 1

Letter of Agreement

This is an understanding and agreement between:

Kagan Professional Development (Kagan) Geary County USD 475 981 Calle Amanecer & PO Box 370 San Clemente, CA 92673-2008 Junction City, KS 66441

Federal Tax ID: 33-0593901

Kagan will present the following event: I. Topic: Kagan Cooperative Learning Day 2 First Half II. Date(s): February 4, 2019 III. Total Day(s): 1 IV. Time: 4:00-7:00 V. Location: Professional Learning Center

Geary County USD 475 agrees to: I. Pay the consulting fee of $4,799.00 for a maximum of 60 participants from Geary County USD 475 only. II. Participants attending from outside Geary County USD 475 must pay $0.00 per person (unless prior written approval is obtained from Kagan). III. Ensure that each participant brings the Cooperative Learning Textbook (BKCLW) to the event. The workshop requires that participants write in their textbook. IV. Sign and return this Letter of Agreement along with an approved purchase order at least 30 days prior to the start date of your event. 1. For events which require the purchase of course materials, please note that these materials will be billed by Kagan Publishing (FEIN: 33-0378218). All other expenses related to the event will be billed by Kagan Professional Development (FEIN: 33-0593901). V. Contact Kagan's Workshop Coordinator with a final participant count at least 30 days prior to the start date of your event. VI. If your signed agreement, approved purchase order, and participant count are not received at least 21 days prior to your event, you may be responsible for any additional shipping charges incurred. VII. Provide a location to have the workshop. VIII. Provide the following: 1. Tables and chairs 2. LCD projector with table, podium, extension cord with power strip, and screen (minimum 8'x8') 3. Platform for presenter for groups over 50 4. Lavalier wireless microphone and sound system for over 50 participants 5. Three input cords to podium: 1) VGA cord to connect into venue projector; 2 & 3) two mini-jack input cords to connect into the venue audio system; one for the presenter's computer and the other for their iPod. 6. Flip chart and markers (if applicable) IX. Comply with the terms of Kagan's Copyright: https://www.KaganOnline.com/copyright. Geary County USD 475 agrees not to offer trainings on the copyrighted content of this workshop without Kagan's permission or certification. Event: 27304 February 4, 2019, Junction City, KS Sent: June 8, 2018 Page: 2

X. Collect a completed registration form from each participant in order to verify attendance and provide each participant a certification of completion.

Kagan agrees to: I. Provide consulting services. II. Provide workshop materials for the instructor and participants that attend each day. Any materials in excess of attending participants will be sent back to Kagan. III. Reimburse pre-approved sales helpers. The Workshop Coordinator will determine the number of helpers necessary for this event, if any. Helpers must be pre-authorized by the Workshop Coordinator in order to be eligible for reimbursement. Pre-authorized helpers will receive $150 in Kagan product per day (not to exceed $300 in Kagan product per event). Please see the Workshop Sales Helper Form for full details. IV. Provide Geary County USD 475 with an invoice and copy of applicable receipts after the event has concluded; typically within 30 days. Please contact Kagan's Contract Coordinator at 949-545-6366 if your invoice is required by a specific date.

Both parties understand that:

I. Geary County USD 475 may purchase Kagan product (except course materials) up to 3 weeks prior to the workshop date at a 10% discount plus free shipping. Please put your event date on your purchase order to ensure your discount. II. Any changes in content or time must be pre-approved by Nancy Murray, the Director of Workshops and Graduate Programs. 1. Content shall include: Kagan Cooperative Learning Day 2 First Half 2. Grade Levels: K-12 III. If the workshop is cancelled by Geary County USD 475 for any reason after travel and/or shipping expenses are incurred by Kagan, those expenses will be reimbursed by Geary County USD 475. IV. Outside Participants: No participants from outside the host school will be allowed to attend this workshop without the prior consent of both parties. Superintendents, principals, and administrators in charge of providing staff development are invited to attend at no cost when approved by the Director of Workshops and Graduate Programs prior to the event. If registration fees are to be collected from outside participants by either Kagan or the sponsoring school or district, both parties agree that all registration fees will go to Kagan. V. Advertising of any sort, printed or electronic, must be approved by Nancy Murray, the Director of Workshops and Graduate Programs before distribution. Copies of flyers, brochures, E-mail messages, or other advertising should be on file with Laurie Kagan, the Director of Professional Development. VI. It is agreed by Geary County USD 475 that the presenter will administer a one-page Course Evaluation form to each participant. Geary County USD 475 will return all completed evaluations to Kagan. VII. It is agreed by Geary County USD 475 that no videotaping of the presentation will be allowed without prior written consent from the Director of Professional Development, Laurie Kagan. VIII. If events beyond the reasonable control of the parties (including, but not limited to, acts of God, declared war, governmental authority, terrorist attacks in or near the workshop site, or curtailment of transportation to or from the workshop site) make it illegal, impossible, or unreasonable for the trainer to perform as originally contracted under this Agreement, Kagan may terminate this Agreement, without liability. In the very extraordinary instance that an event must be cancelled by Kagan, Kagan agrees to reschedule the event, but will assume no financial responsibility to Geary County USD 475 for the results of the cancellation.

Required Billing Information (Host school/district to complete) Event: 27304 February 4, 2019, Junction City, KS Sent: June 8, 2018 Page: 3

This agreement must receive board approval. Yes No

If yes, date approved: ______

The billing contact is different from the Host as listed in the above Letter of Agreement. Yes No

If yes, please complete the following:

Billing Contact Name: ______

Title: ______

Billing Address: ______

______

Phone: ______Fax: ______

Email: ______

To indicate your understanding and agreement, please sign one copy of this Letter of Agreement and return it to Kagan.

Agreed to and accepted by:

Director of Workshops & Graduate Programs June 8, 2018 (Title) (Date) (Signature) Kagan Professional Development

(Signature) (Title) (Date) Geary County USD 475 Event: 27305 February 11, 2019, Junction City, KS Sent: June 8, 2018 Page: 1

Letter of Agreement

This is an understanding and agreement between:

Kagan Professional Development (Kagan) Geary County USD 475 981 Calle Amanecer & PO Box 370 San Clemente, CA 92673-2008 Junction City, KS 66441

Federal Tax ID: 33-0593901

Kagan will present the following event: I. Topic: Kagan Cooperative Learning Day 2 Second Half II. Date(s): February 11, 2019 III. Total Day(s): 1 IV. Time: 4:00-7:00 V. Location: Professional Learning Center

Geary County USD 475 agrees to: I. Pay the consulting fee of $4,799.00 for a maximum of 60 participants from Geary County USD 475 only. II. Participants attending from outside Geary County USD 475 must pay $0.00 per person (unless prior written approval is obtained from Kagan). III. Ensure that each participant brings the Cooperative Learning Textbook (BKCLW) to the event. The workshop requires that participants write in their textbook. IV. Sign and return this Letter of Agreement along with an approved purchase order at least 30 days prior to the start date of your event. 1. For events which require the purchase of course materials, please note that these materials will be billed by Kagan Publishing (FEIN: 33-0378218). All other expenses related to the event will be billed by Kagan Professional Development (FEIN: 33-0593901). V. Contact Kagan's Workshop Coordinator with a final participant count at least 30 days prior to the start date of your event. VI. Provide the Kagan Workshop Coordinator with a list of workshop participant names prior to the start date of the event. VII. If your signed agreement, approved purchase order, and participant count are not received at least 21 days prior to your event, you may be responsible for any additional shipping charges incurred. VIII. Provide a location to have the workshop. IX. Provide the following: 1. Tables and chairs 2. LCD projector with table, podium, extension cord with power strip, and screen (minimum 8'x8') 3. Platform for presenter for groups over 50 4. Lavalier wireless microphone and sound system for over 50 participants 5. Three input cords to podium: 1) VGA cord to connect into venue projector; 2 & 3) two mini-jack input cords to connect into the venue audio system; one for the presenter's computer and the other for their iPod. 6. Flip chart and markers (if applicable) X. Comply with the terms of Kagan's Copyright: https://www.KaganOnline.com/copyright. Geary County Event: 27305 February 11, 2019, Junction City, KS Sent: June 8, 2018 Page: 2

USD 475 agrees not to offer trainings on the copyrighted content of this workshop without Kagan's permission or certification. XI. Collect a completed registration form from each participant in order to verify attendance and provide each participant a certification of completion.

Both parties understand that:

I. Geary County USD 475 may purchase Kagan product (except course materials) up to 3 weeks prior to the workshop date at a 10% discount plus free shipping. Please put your event date on your purchase order to ensure your discount. II. Any changes in content or time must be pre-approved by Nancy Murray, the Director of Workshops and Graduate Programs. 1. Content shall include: Kagan Cooperative Learning Day 2 Second Half 2. Grade Levels: K-12 III. If the workshop is cancelled by Geary County USD 475 for any reason after travel and/or shipping expenses are incurred by Kagan, those expenses will be reimbursed by Geary County USD 475. IV. Outside Participants: No participants from outside the host school will be allowed to attend this workshop without the prior consent of both parties. Superintendents, principals, and administrators in charge of providing staff development are invited to attend at no cost when approved by the Director of Workshops and Graduate Programs prior to the event. If registration fees are to be collected from outside participants by either Kagan or the sponsoring school or district, both parties agree that all registration fees will go to Kagan. V. Advertising of any sort, printed or electronic, must be approved by Nancy Murray, the Director of Workshops and Graduate Programs before distribution. Copies of flyers, brochures, E-mail messages, or other advertising should be on file with Laurie Kagan, the Director of Professional Development. VI. It is agreed by Geary County USD 475 that the presenter will administer a one-page Course Evaluation form to each participant. Geary County USD 475 will return all completed evaluations to Kagan. VII. It is agreed by Geary County USD 475 that no videotaping of the presentation will be allowed without prior written consent from the Director of Professional Development, Laurie Kagan. VIII. If events beyond the reasonable control of the parties (including, but not limited to, acts of God, declared war, governmental authority, terrorist attacks in or near the workshop site, or curtailment of transportation to or from the workshop site) make it illegal, impossible, or unreasonable for the trainer to perform as originally contracted under this Agreement, Kagan may terminate this Agreement, without liability. In the very extraordinary instance that an event must be cancelled by Kagan, Kagan agrees to reschedule the event, but will assume no financial responsibility to Geary County USD 475 for the results of the cancellation. Event: 27305 February 11, 2019, Junction City, KS Sent: June 8, 2018 Page: 3

Required Billing Information (Host school/district to complete)

This agreement must receive board approval. Yes No

If yes, date approved: ______

The billing contact is different from the Host as listed in the above Letter of Agreement. Yes No

If yes, please complete the following:

Billing Contact Name: ______

Title: ______

Billing Address: ______

______

Phone: ______Fax: ______

Email: ______

To indicate your understanding and agreement, please sign one copy of this Letter of Agreement and return it to Kagan.

Agreed to and accepted by:

Director of Workshops & Graduate Programs June 8, 2018 (Title) (Date) (Signature) Kagan Professional Development

(Signature) (Title) (Date) Geary County USD 475

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO MONDAY, JULY 2, 2018

FROM ...... Marilee Fredricks, Chief Financial Officer MEETING ...... July 2 2018 Board of Education Regular Meeting SUBJECT ...... Kansas Department of Education Annual Audit PRESENTER(S).....Marilee Fredricks(Chief Financial Officer)

BACKGROUND

Kansas Department of Education (KSDE) audits Geary County USD475 enrollment annually to determine the actual amount of state aid to provide to USD475 each fiscal year. The audit fieldwork is usually performed during mid-March through mid-April to accommodate the districts military second count date of February 20th. The auditors review the base aid count and each type of weighting’s (i.e. English Language Learners (ELL), Career Technical Education (CTE), At Risk, etc.) full time equivalent (FTE) to determine the district met the KSDE’s funding criteria. After the compliance review, the district receives an updated Legal Max letter identifying the amount of funding the district must legally spend in the General and Supplemental General Fund. Additionally, the prior year Special Education program is audited and any over or under state payments are calculated and reported.

DISCUSSION

ITEM 1 – Enrollment Audit Finding

 Transportation (General Fund) – The district reported students as being transported (bussed) when the students did not meet the state criteria for fiscal years 2014-15 through 2017-18. KSDE will reduce the district General Fund aid by $1,230,075 ($922,014 + $308,061) for the fiscal years identified. The finding included the following issues:

o Students that transfer to schools outside their boundaries do not qualify for transportation (bussing) aid. The file that communicates data between Transfinder (district transportation application) and Skyward Student (district student application) included incorrect information causing the district to report the students to KSDE for funding. The district did not provide transportation for these students and so did not incur expenses.

The district addressed the finding with steps to correct the file that communicates the data between Transfinder and Skyward Student. The Finance Compliance Unit will annually review the data prior to the September 20th and February 20th reporting date to confirm the reporting continues to be correct.

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO MONDAY, JULY 2, 2018

ITEM 2 – State Finance Policy Updates / Corrections

Due to the enactment of the State of Kansas’ April 2018 legislation, the state identified 82.4 FTE reductions for fiscal year 2017-18 totaling $330,094.

 New policy changed the Career and Technical Education (CTE) and Bilingual Education weighting to be based on current year counts starting in fiscal year 2017-18 and thereafter. The district, per policy enacted at the time, used FY2016- 17 data to compute the budget for fiscal year 2017-18. This overstated the budgeted General Fund weightings as our student population decreased in fiscal year 2017-18.

 New finance policy required KSDE to review block granted reporting. KSDE identified they duplicated kindergartner FTE’s in the reporting of the KSDE Legal Max computations for fiscal year 2014-15 – fiscal year 2016-17 during the block granted years causing the district’s three-year enrollment average, used during budget planning, to be overstated for fiscal year 2017-18.

ITEM 3 – Special Education

 Special Education (2016-17) – The district’s Special Education program was overpaid $2,307 during fiscal year 2016-17. The implementation of additional data reviews during the year has reduced this adjustment down to less than .001% of the total budget.

FINANCING

The KSDE Legal Max adjustment is the difference between the district’s original fiscal year 2017-18 approved budget authority (August 2017) and the final state Legal Max authority. The district did not spend the $3.9 million in budget reductions and the reductions will not affect the district’s ability to operate as the district continues to have a minimum of 15% contingency reserve.

The district overestimates the General and Supplemental fund budgets to take into consideration military movements, policy changes, and additional federal impact aid payments. The state allows the republishing the General fund but due to the timing of the enrollment audit date; the district would not meet the state deadline. Additionally the state does not allow the republish of the Supplemental General fund. The district does not budget the additional funding estimates in operational expense lines. The June 2018 state General, Supplemental General, and Special Education final payments will reflect the reductions.

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO MONDAY, JULY 2, 2018

FUND NAME FUND FY18 REDUCTIONS DUE TO NO. FINDING AND ADJUSTMENTS

GENERAL FUND (TRANSPORTATION FY 2015 -FY 2017) 10 $ (922,014) GENERAL FUND 10 $ (2,259,419) SUPPLEMENTAL GENERAL FUND 11 $ (728,538) SPECIAL EDUCATION 12 $ (2,307) TOTAL BUDGET ADJUSTMENTS $ (3,912,278) Note: The Supplemental General Fund will also increase or decrease along with the General Fund funding adjustments as the budget is set at 30% of the Local Option Budget base General Fund balance.

ALTERNATIVE(S) The following alternatives are available for Board consideration.

1. N/A

RECOMMENDATION 1. Approve the KSDE fiscal year 2016-17 Special Education and 2017-18 Enrollment Audit Reports.

POSSIBLE MOTION(S)

1. Approve the KSDE fiscal Year 2016-17 Special Education and 2017-18 Enrollment Audit Report.

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO TUESDAY, JUNE 26, 2018

FROM ...... Karl DeArmond, Chief Information Officer

MEETING ...... July 2, 2018 Board of Education Regular Meeting

SUBJECT ...... Six Year Plan Technology Overview

PRESENTER(S) ...... Karl DeArmond, Chief Information Officer

BACKGROUND The Board of Education has tasked the Business Operations and Technology departments to create and maintain a six-year plan. For Technology, this plan maintains our 1:1 computer initiative where every student 3-12 receives a tablet computer for academic use and the required supportive technologies. Historically, the budget approved by the BOE for the Technology portion of the six year plan was $2 million. In recent years, we have decreased that budget by $500,000 and the plan is to retain that $500,000 cut into the 2018-19 school year.

We break out costs down by several categories in our budget. Special projects are specifically called out and discussed below. Expense items are recurring and significant expenses such as Microsoft licensing or Adobe licensing. Instructional equipment would include items such as SMART boards, speakers, document cameras, and other items necessary for the instruction at schools. For the instructional equipment category, it is important to note that is not inclusive of the major SMART board replacement by buildings. Those expenses are captured in the Business Operations plan.

Network Infrastructure would include costs to maintain and upgrade our network environment as well as our servers. Devices would be any computer or tablets that we purchase for students and staff and are broken down accordingly.

DISCUSSION Over the last 12 months, the Technology staff has made some very significant modifications to our six year plan budget. While still maintaining a $1.5 million capital budget for 2018-19 and a $2 million capital budget for 2019-20 and beyond, some major improvements are highlighted below.

Tablet Lifecycle Improvements

The major accomplishment beginning six-year plan was the move from a five year tablet refresh to a three year tablet refresh. We believe that this will have a huge impact on student learning because computers will be in students hands and should not be in for as many repairs. Furthermore, the machines are also imaging over two and a half times faster than the previous models. We believe that this will translate into every day system performance improvements. Finally,

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO TUESDAY, JUNE 26, 2018 we will be able to adapt in a timelier manner to software changes. We are targeting to refresh high school tablets in the 2019-20 school year with the new machines being available that fall, and will consider lease and purchase options.

Highly Resilient Systems

With a new high school coming on board, the opportunity for us to create a more resilient server infrastructure. A server infrastructure that is more resilient to failures would allow us to operate without one data center for a number of issues to include fire damage, water damage, tornado hit, routine maintenance, etc. We are still exploring two options for a resilient data center. First, we would consider building a physical data center at the new JCHS as a “mirror copy” of the systems at the Devin Center. This would allow us to lose one data center with minimal impact to students. We are also considering the placement of systems in a “cloud” environment where data replicates to at least one off site facility. Moving to a cloud environment would allow us to avoid costly one time purchases such as cooling, fire suppression, racks, and other equipment, but it also would have us incur more operational costs. During this school year, we will continue our efforts to solidify our way forward.

Devin Center Server Room Upgrade

In line with the secondary data center, we will also need to make some enhancements to the Devin Center’s Data Center as well. The air conditioning and battery backup systems will need to be replaced. This would not take place until the 2020-21 school year.

Improved Public Announce Systems at Schools

We have also developed a method to improve our public address systems in a more economical fashion that previously thought. One major concern from building principals was that telephones in the rooms were not loud enough to broadcast messages during an emergency. We have identified a solution where we can place a speaker into every classroom that will boost the volume level to a point where it should grab the attention of everyone.

Enhanced Network Reporting

In order to maintain security of our systems, we need to improve our network reporting systems. We need to implement systems that monitor network access and flag us for red flags. Additional software for server and network availability will alert us to issues in a more timely manner.

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO TUESDAY, JUNE 26, 2018

Other costs are broken down in the table below:

Row Labels 18-19 19-20 20-21 21-22 22-23 23-24 Expense Expense Expense Expense Expense Expense Project – Highly Resilient Systems $200,000 $200,000 $0 $0 $0 $0

Project - Improve Public Announce $100,000 $100,000 $0 $0 $0 $0 System Project - Devin Center Server Room $0 $200,000 $200,000 $0 $0 $0 Upgrade Project - Enhanced Network $40,000 $40,000 $40,000 $40,000 $40,000 $40,000 Reporting Expense Items $104,966 $104,966 $104,966 $104,966 $104,966 $104,966

Instructional Equipment $27,250 $20,625 $32,625 $32,625 $32,625 $32,625

Network Infrastructure $303,680 $102,340 $396,940 $386,940 $86,940 $86,940

Non Instructional Equipment $121,897 $75,006 $90,227 $90,006 $90,006 $90,006

Staff Devices $128,280 $428,280 $443,280 $479,580 $428,280 $428,280

Student Devices - 1:1 $405,498 $678,539 $669,589 $1,144,748 $944,748 $944,748

Student Devices – Carts $3,211 $3,211 $3,211 $3,211 $3,211 $3,211

Student Devices – Labs $81,000 $0 $0 $15,120 $108,000 $108,000

Grand Total $1,515,782 $1,952,967 $1,980,838 $2,297,196 $1,838,776 $1,838,776

FINANCING

Approving this plan will hit the funds outlined on the master detailed spreadsheet.

ALTERNATIVE(S) It appears the Board of Education has the following alternatives concerning the issue at hand. The Board may:

1. Approve the measure as presented 2. Deny the measure and provide feedback for changes to the six year technology plan.

RECOMMENDATION(S)

Based on the recommendation from Administration, the recommendation is to approve the six year technology plan as attached.

POSSIBLE MOTION(S) Approve the recommendation from Administration approve the six year technology plan as presented. kd

Technology Budget for 2018 - 2023

MASTER PLAN BUDGET $1,515,782 $1,952,967 $1,980,838 $2,297,196 $1,838,776 $1,838,776

3 Rollup Items Notes Category 2019 Cost 2020 Cost 2021 Cost 2022 Cost 2023 Cost 2024 Cost 4 CAPITOL OUTLAY ITEMS 5 11 2580 734 _New equipment, additional equipment 6 11 2580 734 CD ROM Drives - External (new) Karl Staff Devices $1,230 $1,230 $1,230 $1,230 $1,230 $1,230 7 11 2580 734 IP Phone System - Phone - ATA fax interface - new w all licenses John Non Instructional Equipment $221 $0 $221 $0 $0 $0 8 11 2580 734 IP Phone System - Phone Cisco 7811 - 2 line - new w all licenses John Non Instructional Equipment $5,020 $5,020 $5,020 $5,020 $5,020 $5,020 9 11 2580 734 IP Phone System - Phone Cisco 7841 - 4 line - new w all licenses John Non Instructional Equipment $686 $686 $686 $686 $686 $686 10 11 2580 734 SFP Modules John Network Infrastructure $36,500 $18,250 $3,650 $3,650 $3,650 $3,650 11 11 2580 734 Tools Techs Network Infrastructure $1,600 $1,600 $800 $800 $800 $800 12 11 2580 734 Data Center Physical Upgrade - JCHS - Save for 2020 Karl Project - Highly Resilient Systems $200,000 $200,000 $0 $0 $0 $0 13 11 2580 734 Data Center Physical Upgrade - Devin Center - Save for 2021 Karl Project - Devin Center Server Room Upgrade $0 $200,000 $200,000 $0 $0 $0 14 11 2580 734 Overhead Paging - Speaker Upgrade Karl Project - Improve Public Announce System $100,000 $100,000 $0 $0 $0 $0 15 11 2580 734 Wireless - Access Points - additonal locations John Network Infrastructure $3,250 $3,250 $3,250 $3,250 $3,250 $3,250 16 11 2580 734 Solar Winds Complete Chris Project - Enhanced Network Reporting $40,000 $40,000 $40,000 $40,000 $40,000 $40,000 17 Total New equipment, additional equipment $388,507 $570,036 $254,857 $54,636 $54,636 $54,636 18 19 11 2580 650 _Replacement hardware, hard & software maint, Tech parts & supplies, certificates 20 11 2580 650 A/V - Document Cameras Amy Instructional Equipment $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 21 11 2580 650 A/V - Projector Replacements Amy Instructional Equipment $13,250 $6,625 $6,625 $6,625 $6,625 $6,625 22 11 2580 650 A/V - Speakers Amy Instructional Equipment $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 23 11 2580 734 A/V - Panel Speakers (music rooms, common areas) Amy Instructional Equipment $500 $500 $500 $500 $500 $500 24 11 2580 734 A/V - Panel Replacements Amy Instructional Equipment $8,000 $8,000 $20,000 $20,000 $20,000 $20,000 25 11 2580 650 Cameras - Replace Chris Non Instructional Equipment $45,000 $45,000 $45,000 $45,000 $45,000 $45,000 26 11 2580 650 Cameras - Video Server (replace) [loc: SE FSA LDC CM FM WR FE SZ SV] Chris Non Instructional Equipment $30,000 $0 $15,000 $15,000 $15,000 $15,000 27 11 2580 650 Esignage - Blackbox units (WR, FSA, JCHS, JCMS, WE, WA, MO) Darren Non Instructional Equipment $1,800 $1,800 $1,800 $1,800 $1,800 $1,800 28 11 2580 650 IP Clocks - replace [loc: SV CM] Chris Non Instructional Equipment $600 $600 $600 $600 $600 $600 29 11 2580 650 IP Intercom Equipment (Amps, Speakers, etc.) Chris Non Instructional Equipment $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 30 11 2580 650 IP Phone System - Phone Cisco 7811 - 2 line - break/fix John Non Instructional Equipment $475 $950 $950 $950 $950 $950 31 11 2580 650 IP Phone System - Phone Cisco 7841 - 4 line - break/fix John Non Instructional Equipment $895 $1,790 $1,790 $1,790 $1,790 $1,790 32 11 2580 650 IP Phone System - Phone Cisco 190 ATA - fax interface - break/fix John Non Instructional Equipment $0 $0 $0 $0 $0 $0 33 11 2580 650 Time Clock - blue - replace w Touchscreen when they break - 9 clocks Chris Non Instructional Equipment $22,550 $4,510 $4,510 $4,510 $4,510 $4,510 34 11 2580 650 Monitors - replacements All Staff Devices $6,000 $6,000 $6,000 $6,000 $6,000 $6,000 35 11 2580 650 PC desktop - general purpose with monitor (replace obsolete - secretaries, libraries, custodians, lookup stations, etc.)Techs Staff Devices $2,700 $2,700 $2,700 $54,000 $2,700 $2,700 36 11 2580 650 PC Notebook - Tech - replace technicians laptops Techs Staff Devices $0 $0 $15,000 $0 $0 $0 37 11 2580 650 PC Notebook / Laptop - general purpose (replace obsolete - cart, secretaries, libraries, lookup stations, etc.) Techs Staff Devices $0 $0 $0 $0 $0 $0 38 11 2580 650 PC Notebook / Laptop - HP 1012 replacements for broken devices (non-student) Techs Staff Devices $8,950 $8,950 $8,950 $8,950 $8,950 $8,950 39 11 2580 650 PC Notebook / Laptop - HP x360 310 replacements for broken devices (non-student) Techs Staff Devices $9,400 $9,400 $9,400 $9,400 $9,400 $9,400 40 11 2580 650 PC Notebook / Laptop - Replacements (non-student) Techs Staff Devices $100,000 $400,000 $400,000 $400,000 $400,000 $400,000 41 11 2580 650 Printer - laser Gary, Chris, John Non Instructional Equipment $4,650 $4,650 $4,650 $4,650 $4,650 $4,650 42 11 2580 734 Esignage - TV Coax amplifier units (New installs at FRE and JCHS) Darren Non Instructional Equipment $0 $0 $0 $0 $0 $0 43 11 2580 734 Firewall - WatchGuard - Devin Center Chris Expense Items $0 $0 $0 $0 $0 $0 44 11 2580 734 Firewall - WatchGuard 23 (New Directions, Detention Center) Chris Expense Items $766 $766 $766 $766 $766 $766 45 11 2580 734 Lightspeed - hardware Chris Network Infrastructure $0 $0 $10,000 $0 $0 $0 46 11 2580 650 Routers - 2921 (replace with Cisco ISR4321/K9) John Network Infrastructure $11,990 $0 $0 $0 $0 $0 47 11 2580 650 Switches - break/fix John Network Infrastructure $39,800 $19,900 $19,900 $19,900 $19,900 $19,900 48 11 2580 650 UPS - rack units Gary, Chris, John Network Infrastructure $10,600 $10,600 $10,600 $10,600 $10,600 $10,600 49 11 2580 650 Watchdog - replace broken temperature sensors in tech closets Gary Network Infrastructure $240 $240 $240 $240 $240 $240 50 11 2580 650 Servers (replace) Chris Network Infrastructure $0 $0 $120,000 $120,000 $0 $0 51 11 2580 734 Storage - Replacement (FY2018+) Chris Network Infrastructure $0 $0 $180,000 $180,000 $0 $0 52 11 2580 734 SAN - High Performance Storage Maintenance Chris Expense Items $8,700 $8,700 $8,700 $8,700 $8,700 $8,700 53 11 2580 734 UPS - server room unit - replacement Gary Network Infrastructure $0 $0 $0 $0 $0 $0 54 11 2580 650 Wireless Replacement - Break/Fix John Network Infrastructure $3,500 $3,500 $3,500 $3,500 $3,500 $3,500 55 11 2580 650 New Speakers in Classrooms Chris Non Instructional Equipment $0 $0 $0 $0 $0 $0 56 Total Replacement hardware, hard & software maint, Tech parts & supplies, certificates $345,866 $560,681 $912,681 $938,981 $587,681 $587,681

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MASTER PLAN BUDGET $1,515,782 $1,952,967 $1,980,838 $2,297,196 $1,838,776 $1,838,776

3 Rollup Items Notes Category 2019 Cost 2020 Cost 2021 Cost 2022 Cost 2023 Cost 2024 Cost 57 58 61 1000 653 _Direct Student Software 59 61 1000 653 Software - Adobe Suite Karl - CDWG Expense Items $12,500 $12,500 $12,500 $12,500 $12,500 $12,500 60 61 1000 653 Software - WeVideo Karl Expense Items $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 61 61 1000 653 Software - Microsoft School Agreement A3 Karl - CDWG Expense Items $73,000 $73,000 $73,000 $73,000 $73,000 $73,000 62 Total Direct Student Software $95,500 $95,500 $95,500 $95,500 $95,500 $95,500 63 64 61 1000 736 _Leasing Options 65 61 1000 736 PC Notebook / Laptop - refresh Cart LEASE Student Devices - 1:1 $0 $0 $0 $0 $0 $0 66 61 1000 736 PC Notebook / Laptop - refresh K-8 1:1/Carts Student Devices - 1:1 $315,673 $315,673 $315,673 $590,832 $590,832 $590,832 67 61 1000 736 PC Notebook / Laptop - refresh 9 Student Devices - 1:1 $0 $295,416 $295,416 $295,416 $295,416 $295,416 68 61 1000 736 PC Notebook / Laptop - Lease Buyback Cost Student Devices - 1:1 $0 $0 $0 $200,000 $0 $0 69 Total Direct Student Computer Use $315,673 $611,089 $611,089 $1,086,248 $886,248 $886,248 70 71 61 1000 736 _Direct Student Computer Use (devices, cases, charging carts) - New & Replacement 72 61 1000 736 Carts - new (should be few with 1:1) Techs Student Devices - Carts $3,211 $3,211 $3,211 $3,211 $3,211 $3,211 73 61 1000 736 PC desktop - general purpose with monitor - labs at JCHS, JCMS, FRMS, etc Techs Student Devices - Labs $81,000 $0 $0 $0 $108,000 $108,000 74 61 1000 736 PC desktop - general purpose with monitor - refresh PITSCO labs at CM and FM Darren Student Devices - Labs $0 $0 $0 $15,120 $0 $0 75 61 1000 736 PC desktop (AutoCAD, Security, Point of Sale) Techs Student Devices - Labs 0 $0 $0 $0 $0 $0 76 61 1000 736 PC Notebook / Laptop - additional requests for students - JCHS Techs Student Devices - 1:1 8950 $8,950 $0 $0 $0 $0 77 61 1000 736 PC Notebook / Laptop - additional requests for students - 3rd - 8th Grade Techs Student Devices - 1:1 13500 $13,500 $13,500 $13,500 $13,500 $13,500 78 61 1000 736 PC Notebook / Laptop Cases - additional requests for students Techs Student Devices - 1:1 0 $0 $0 $0 $0 $0 79 61 1000 736 PC Notebook / Laptop - general purpose (replace obsolete - cart, lookup stations, etc.) Techs Student Devices - Carts 0 $0 $0 $0 $0 $0 80 61 1000 736 PC Notebook / Laptop - JCHS replacements for broken devices (student) Techs Student Devices - 1:1 22375 $0 $0 $0 $0 $0 81 61 1000 736 PC Notebook / Laptop - Replacements (students) Techs Student Devices - 1:1 45000 $45,000 $45,000 $45,000 $45,000 $45,000 82 61 1000 736 PC Notebook / Laptop - refresh K Student Devices - 1:1 0 $0 $0 $0 $0 $0 83 61 1000 736 PC Notebook / Laptop - refresh 3 Student Devices - 1:1 $0 $0 $0 $0 $0 $0 84 61 1000 736 PC Notebook / Laptop - refresh 6 Student Devices - 1:1 $0 $0 $0 $0 $0 $0 85 61 1000 736 PC Notebook / Laptop - refresh 9 Student Devices - 1:1 $0 $0 $0 $0 $0 $0 86 Total Direct Student Computer Use $174,036 $70,661 $61,711 $76,831 $169,711 $169,711 87 88 10 1000 531 _Erate - Category 2 Network Upgrades 89 11 2580 734 Wireless Network Upgrade $100,000 $0 $0 $125,000 $125,000 $125,000 90 11 2580 734 Switching Upgrade $461,000 $225,000 $225,000 $100,000 $100,000 $100,000 91 11 2580 734 WAN Upgrade $36,000 $0 $0 $0 $0 $0 92 11 2580 734 Rewiring $0 $0 $0 $0 $0 $0 93 11 2580 734 Other Non-Erate covered items $40,000 $0 $0 $0 $0 $0 94 Total Erate on Category 2 Network Upgrades $637,000 $225,000 $225,000 $225,000 $225,000 $225,000 95 10 R 1980 Erate discount on Category 2 Network Upgrades ($440,800) ($180,000) ($180,000) ($180,000) ($180,000) ($180,000) 96 Discounted Erate - Category 2 Network Upgrades Network Infrastructure $196,200 $45,000 $45,000 $45,000 $45,000 $45,000 97 98 TOTAL CAPITOL OUTLAY ITEMS $1,515,782 $1,952,967 $1,980,838 $2,297,196 $1,838,776 $1,838,776

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RESOLUTION #2019-3

Be it resolved that pursuant to K.S.A. 72-8205, the Board of Education of Unified School District No. 475, Geary County, Kansas, at its regular meeting held July 2, 2018, established the following meeting schedule for regular board of education meetings to be held during the 2018-2019 school year:

Hour of commencing the meeting: - 5:30 P.M. except when noted Day of the week the meeting will be held: - Monday except when noted Week of the month the meeting will be held: - 1st week of the month except as noted Meeting place: - Mary Devin Center for Education Support except as noted

If the established meeting is cancelled because of an emergency, within 24 hours of such cancellation, the board shall establish and give notice of the new meeting date and time. Dates set aside for additional meetings as needed are included in the list adopted by the Board for the year. Others may be called as necessary with appropriate notice.

The board of education reserves the right to adjourn any regular meeting to another time and place.

Regular Meetings Additional Meetings July 2, 2018 July 23, 2018 (Monday) August 6, 2018 August 20, 2018 (Monday) September 4, 2018 (Tuesday) September 17, 2018 (Monday) October 1, 2018 October 15, 2018 (Monday) November 5, 2018 November 12, 2018 (Monday) - JC Middle School @ 6:30 pm December 3, 2018 December 17, 2018 (Monday) January 7, 2019 January 28, 2019 (Monday) February 4, 2019 February 18, 2019 (Monday) March 4, 2019 March 25, 2019 (Monday) April 8, 2019 (2nd Monday) April 15, 2019 (Monday) – JC Middle School @ 6:30 pm May 7, 2019 (Tuesday) May 20, 2019 (Monday) June 3, 2019 June 27, 2019 (Thursday @ NOON) July 1, 2019

Attest: ______Clerk, Board of Education President, Board of Education

Re-Adopted July 2, 2018 GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO WEDNESDAY, JUNE 27, 2018

FROM ...... Scott Clark, Director of Safety and Security

MEETING ...... July 2, 2018 Board of Education Regular Meeting

SUBJECT ...... State of Kansas School Safety & Security Grant Program

PRESENTER(S) ...... David Wild (Chief Operations Officer)

BACKGROUND The 2018 Kansas Legislature appropriated $5,000,000 for the School Safety and Security grant program. This program requires the State Board of Education, in cooperation with the Attorney General, Adjutant General, Kansas Highway Patrol, Kansas Fire Marshal, KBI, and Department of Health and Environment, to develop standards for making public school buildings safe and secure.

Tentative standards have been developed for use by school districts in submitting applications for these grants. These standards are based upon the following and will be updated at a later date.

1. School building/attendance center infrastructure such as entrances, windows, integrity of building, etc. 2. Security technology such as intrusion, detection devices, cameras, etc. 3. Communication systems for the district, attendance centers, law enforcement, and other appropriate agencies. 4. Training of school district personnel.

Grants received by school districts must be matched with local funds on a dollar for dollar basis at a minimum.

Applications for School Safety and Security grants must be submitted no later than June 22, 2018, 5:00 p.m., and be accompanied by a copy of the district’s current safety and security policy procedures sometimes referred to as crisis management plans.

DISCUSSION This grant provides an opportunity to fund several initiatives that would enhance safety and security at our secondary buildings. The coordination of the installation and operation of all the systems will be managed by the Safety & Security department staff. The project would include the following:

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO WEDNESDAY, JUNE 27, 2018

1. Secured Entrances w/video conferencing - $55,697.85 a. This upgrade would add video conferencing and remote door opening technology to Fort Riley Middle, Ware, Seitz, Fort Riley Elementary, Freshman Success Academy, Morris Hill, and Jefferson. 2. Walk-Through Metal Detection - $42,000 a. This represents funding for 12 walk-through metal detectors to cover our needs at our secondary schools. 3. Air Handling Unit Shutdowns - $26,000 a. This represents installation of “one-button” emergency air handling unit shutdown capabilities at the following buildings; JCMS, Eisenhower, Franklin, Grandview, Larry Dixon Center, Lincoln, Milford, Sheridan, Spring Valley, Washington, Westwood, Early Childhood. 4. Digital Radio Technology Enhancements - $65,883.22 a. This funding will provide a needed expansion of our digital radio capabilities, focusing mostly on the secondary buildings. This includes funding for a radio dispatching system, four new digital repeaters that will allow for additional “talk paths”, 50 new portables for secondary staff, and four new digital portables for school resource officer use. Some of the features of the upgraded system will include GPS tracking of staff carrying digital radios and expanded ability to provide “interoperability” for radio systems working on USD 475 emergencies. All of this equipment can be transferred and used at the new high school complex when opened. 5. Safe Defend System for JCHS, FSA, JCMS & FRMS - $238,125.00 a. Safe Defend provides a system of training, tools, and monitoring to prepare, notify and protect building occupants in an active shooter/hostile intruder situation. The system uses a network of “activation devices” that use fingerprint technology to trigger an alarm. If an event occurred, a series of notifications go out to the rest of the occupants in the building, key district staff, and law enforcement. The notification sent informs recipients of the exact location of the activation and that it a violent intruder event. Activation modules in the hallways are comparable to a pull station used in fire alarm systems. Modules in classrooms are small “safes” that have protection/response items inside them including, but not limited to; gel pepper spray, high intensity strobe flashlight, trauma kit, emergency tourniquet, expandable baton with window

GEARY COUNTY SCHOOLS USD 475 BOARD OF EDUCATION AGENDA MEMO WEDNESDAY, JUNE 27, 2018

break, etc. Individuals that can activate the system can be entered into and taken out of the system quickly and easily. The program also provides staff training on how to use the system effectively. This equipment can be moved/transferred to the new high school complex prior to it’s opening. FINANCING

The district match will be financed from Capital Outlay, Fund 14

ALTERNATIVE(S) It appears the Board of Education (BOE) has the following alternatives concerning the issue at hand. The BOE may:

1. Approve as presented. 2. Deny the proposal

RECOMMENDATION(S)

The recommendation is to approve the submittal of the grant to the State of Kansas Department of Education for a School Safety and Security grant.

POSSIBLE MOTION(S) Approve the recommendation from the staff to approve applying for a 2018 School Safety & Security Grant program through the State of Kansas in the amount of $427,823, including a district match of $213,911.50.

Enclosure(s):

1. Geary County USD 475 Request to Apply for a Grant

Safe and Secure Schools State Aid Grant

District Number 475

Name of District Contact Person Scott Clark, Director of Safety and Security

E-Mail Address of Contact Person [email protected]

Phone Number of Contact Person (785) 341-3753

Headcount K-12 Enrollment Excluding Virtual (9/20/2017) 7302

List and briefly describe the school security items contained in this application. Funds for: State Aid Local Match Total SECURED ENTRANCE: Secured Entrances with Video Conferencing- We will add video communication with remote door opening technology to 6 of our buildings. Walk-Through Metal Detection- We will purchase 12 walk-through metal detectors to cover our needs at our secondary schools and at special events, when warranted.

$48,849 $48,849 $97,698.00 SECURITY TECHNOLOGY: Safe Defend System- This funding will provide Safe Defend systems at our secondary schools to prepare, notify, and protect our staff and students in the event of an active shooter/violent intruder incident. . The system uses a network of “activation devices” that use fingerprint technology to trigger an alarm. If an event occurred, a series of notifications go out to the rest of the occupants in the building, key district staff, and law enforcement. The notification sent informs recipients of the exact location of the activation and that it a violent intruder event. Activation modules in the hallways are comparable to a pull station used in fire alarm systems. Modules in classrooms are small “safes” that have protection/response items inside them including, but not limited to; gel pepper spray, high intensity strobe flashlight, trauma kit, emergency tourniquet, expandable baton with window break, etc. Individuals that can activate the system can be entered into and taken 119,062.50 $119,062.50 $238,125.00 out of the system quickly and easily. The program also provides staff COMMUNICATION SYSTEM IMPROVEMENT: Digital Radio Technology Improvements- This funding will provide enhancements to our portable radio communications system. This project includes funding for a portable radio dispatching system, four new digital repeaters that will expand our available talk-paths, 50 new portables for our staff members, and 4 "service-grade" portables for our school resource officers. Some of the features of the system will include GPS tracking of security team members carrying a digital portable, and an expanded ability to provide interoperable communications during emergency operations at district facilities.

$33,000 $33,000 $66,000.00 TRAINING OF STAFF:

$0.00 OTHER SECURITY MEASURES: Air Handling Unit Shutdowns- We will install "one-button" air handling unit shutdown systems at 13 of our buildings. These have become standard on our buildings that are constructed or have major remodeling projects completed and are a very important safety feature to limit outside air from entering the building.

13,000 13,000 $26,000.00 Total: $213,911.50 $213,911.50 $427,823.00