Welcome to the Senior School

information for new pupils & parents 2019/20 Welcome to Epsom College - we help every pupil make the most of their natural talents.

2 Contents

Beginning of Term arrangements 4-5 Contact with Epsom College 6-7 Transition 9 College expectations 11 Attendance and registration 12 Pastoral care and Guardians 14-16 Protecting our pupils 18 Academic subjects 19 Games and co-curricular activities 21 Music 22-23 The Medical Centre 24-25 Financial information 26-27 Societies 28 Appearance 29 Uniform requirements 30-36 What to bring 39 College store 39

3 Beginning of term arrangements Michaelmas Term 2019 begins on Sunday 1 September. More detailed guidance will come from your son General information only can be given here. or daughter’s Housemaster or Housemistress. Programme for pupils joining Middle Fourth (Year 9) Houses arrange their own introductory gatherings. From late afternoon on Sunday 1 September Dates and times will vary from House to House. all Middle Fourth (M4) pupils and their parents Your son or daughter’s Housemaster or assemble as follows. Pupils should be wearing full Housemistress, whom you will have already met, will school uniform. contact you directly to pass on the necessary details.

Sunday 1 September 5.00pm Headmaster’s address to pupils and parents in Big School, followed by short presentation from the Director of Integration and Transition. 6.00pm Chapel service for pupils and parents. 6.45pm Day pupils and all parents depart. Boarders go to supper in the Dining Hall and return to Houses. monday 2 september 7.25am Breakfast for boarders in the Dining Room 8.15am Day pupils return to school 8.20am Registration in Houses 8.30am Short meetings in Houses 9.00am Assembly in Main Hall followed by smaller gatherings for administration 9.45am Break (snack in the Sixth Form Centre) 10.00am Various meetings around the school 1.00pm Lunch in the Dining Room 2.00pm Academic Induction 3.15pm Tea in the Houses 4.00pm Games, preceded by short address from the Director of Sport 6.00pm Day pupils depart 6.30pm Supper and Quiz night for boarders

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Beginning of term arrangements Programme for pupils joining Upper Fourth (Year 10) Your son or daughter’s Housemaster or Unless otherwise advised, on Monday 2 Housemistress will contact you directly with September Day pupils should arrive at school details of any meetings that are to take place and report to Houses as directed by their before term starts. Housemaster or Housemistress. All boys and girls attend an induction programme which All boarders should arrive at school and report starts at 8.30am and occupies most of Monday. to Houses by 5.30pm on Sunday 1 September, unless advised otherwise by the Housemaster/ Housemistress. Pupils should be wearing full school uniform.

Programme for pupils joining Lower Sixth (Year 12)

Your son or daughter’s Housemaster or All day pupils should report to their Housemistress will contact you directly with Houses as directed by their Housemaster or details of any meetings that are to take place Housemistress. before term starts. All boys and girls attend an induction All pupils and their parents should assemble in programme which starts at 9.00am and occupies their House by 5.30pm on Sunday 1 September, most of Monday. unless advised otherwise by the Housemaster/ Housemistress. Pupils should be wearing full school uniform. Following a Chapel service for pupils and their parents at 6.00pm, the Headmaster will give a short address in Main Hall. Day pupils and their parents then depart, and boarders go to supper.

5 Contact with Epsom College heads of year HEAD OF SIXTH FORM Mr Nick Russell [email protected] HEAD OF LOWER SIXTH (L6) Mr Jonny Bailey [email protected] HEAD OF FIFTH FORM (5TH) Ms Tess St Clair-Ford [email protected] HEAD OF UPPER FOURTH (U4) Mrs Céline Winmill [email protected] Director of Transition and Integration Mrs Fi Drinkall [email protected] whole School HEADMASTER Mr Jay Piggot 01372 821004 [email protected] BURSAR Mrs Sarah Teasdale 01372 821133 [email protected] SECOND MASTER Mr Paul Williams 01372 821006 [email protected] DEPUTY HEAD (ACADEMIC) Mr Richard Alton 01372 821108 [email protected] MEDICAL CENTRE Sister Linda Hendry 01372 821199 [email protected] COLLEGE STORE 01372 821122 [email protected] College Reception 01372 821000 [email protected]

houses Epsom has always been a boarding and day school whose ethos is based strongly on the House system. Currently there are seven boys’ and six girls’ single-sex houses. Each is fully self-contained with its own common room, games room, library and changing rooms. Each is run by a senior member of staff, the Housemaster or Housemistress, who in turn runs a team of tutors each responsible for a small group of pupils.

BOYS’ BOARDING HOUSES Forest (F), Granville (G) and Holman (H) GIRLS’ BOARDING HOUSES Crawfurd (Cr) and Wilson (W) BOYS’ DAY HOUSES Carr (C), Fayrer (Fa), Propert (P) and Robinson (Rn) GIRLS’ DAY HOUSES Murrell (M), Raven (Rv), Rosebery (R) and White House (Wh) 6 Contact with Epsom College House Contact Details & Telephone Numbers

Carr, boys’ day house PROPERT, boys’ day house Housemaster: Mr Lawrence Matthews: 01372 821020 Housemaster: Mr Andy Wilson: 01372 821080 [email protected] [email protected] Matron: Nicola Navamani: 01372 821021 Matron: Dawn Bliss: 01372 821081 [email protected] [email protected]

CRAWFURD, girls’ boarding house Housemistress: Mrs Leah Skipper: 01372 821114 RAVEN, girls’ day house [email protected] Housemistress: Mrs Sarah Williams : 01372 821150 Matron: Jill Ballinger: 01372 821304 [email protected] [email protected] Matron: Gina Frost: 01372 821151 [email protected] FAYRER, boys’ day house Housemaster: Mr Stuart Head: 01372 821040 ROBINSON, boys’ day house [email protected] Housemaster: Mr Paul Gillespie: 01372 821090 Matron: Corinne Roy: 01372 821044 [email protected] [email protected] Matron: Tracey Pointing: 01372 821084 [email protected] FOREST, boys’ boarding house Housemaster: Mr Jim Stephens : 01372 821050 ROSEBERY, girls’ day house [email protected] Housemistress: Mrs Katie Lenham: 01372 821100 Matron: Yvette Tolson: 01372 821054 [email protected] [email protected] Matron: Irina Boia: 01372 821101 [email protected] GRANVILLE, boys’ boarding house Housemaster: Mr Andrew Day: 01372 821060 WHITE, girls’ day house * [email protected] *boarding in Sixth Form until 2020. Matron: Karen Clarke: 01372 821064 Housemistress: Ms Faith Smith: 01372 821140 [email protected] [email protected] Matron: Diane Liquorish: 01372 821144 HOLMAN, boys’ boarding house [email protected] Housemaster: Mr Chris Filbey: 01372 821070 [email protected] WILSON, girls’ boarding house Matron: Tracy Morris: 01372 821307 Housemistress: Mrs Rebecca Wilson: 01372 821110 [email protected] [email protected] Matron: Tania Moore: 01372 821154 MURRELL, girls’ day house [email protected] Housemistress: Mrs Lynsey Buhagiar : 01372 821030 [email protected] Matron: Helen Woodward: 01372 821031 [email protected]

7 8 Transition

Under the direction of Mrs Fi Drinkall, Director The Transition Programme will also focus on the of Transition and Integration, the College has put academic life of new pupils, offering opportunities in place a unique programme dedicated to the to extend and challenge the most academically social and educational welfare of students entering gifted. the M4 (Year 9) year group. CORRESPONDENCE The aim is to ensure that the first year spent at Once a boy or girl joins the College, all Epsom as a member of the M4 year will provide correspondence should be directed to the a solid and comprehensive foundation for the rest Housemaster/mistress, except queries concerning of their time at the school. We will make this year fees and accounts, which should be addressed to a busy and enriching one where we encourage the Bursar. all pupils to discover and develop their potential. The programme covers all areas of school life, COLLEGE CALENDAR & TERM DATES be it academic, co-curricular, pastoral or A copy of each term’s Calendar is sent to parents social. There is an extensive internal induction at the beginning of the preceding school holiday. programme in place for all new M4 students. A continually updated version of the College Calendar and Term Dates can be accessed via the This has been developed to provide them with College website. as broad an experience of school life at the College as possible. PARENTAL SUPPORT We cannot stress too strongly that we want parents During the first year at the college all M4 pupils to be involved in the life of Epsom College. Parents take part in a Carousel activity programme that are always most welcome at all concerts, at School has been designed to encourage the pupils to and House events, and at all School matches. be more open minded in their approach to new experiences. Within the Carousel, the pupils On Saturdays, tea is served in Main Hall, the rotate through a wide range of varied activities Pavilion, or the Sixth Form Centre after matches throughout the year. The groups in which they (or during, in the case of long cricket matches). experience these activities are carefully managed Tea provides an opportunity to talk to other so that the pupils are encouraged to extend parents. You will all be most welcome. their social networking circles and to meet and make new friends away from the confines of the If parents ever have any worries about the classroom and sports field. education of their son or daughter while he or she is at Epsom College, they should contact their In addition, M4 pupils will be able to enjoy Housemaster/mistress. Should there be a concern, enrichment days out of College, taking in the we would prefer to try to find the solution while it arts and places of historic and cultural interest. is a small problem rather than wait until it reaches There are M4 Assemblies providing an opportunity crisis proportions. Naturally, we trust that few for the year group to meet regularly and there is a such problems will arise and hope that all our new programme of both internal and external speakers pupils will settle down quickly and enjoy their on a variety of different topics. time at Epsom College.

9 Moving to a new school can be daunting-we do everything possible to help pupils and parents settle in.

10 College Expectations

On arrival at the College, your son or daughter The combination of alcohol and teenage group will be given a copy of our Guidance for Pupils, pressure can lead to serious problems. We know which contains the School Rules. Every pupil is that everyone will have fewer worries if all parents given a copy of this booklet. We trust that parents observe the above and if each parent ensures that will give their full backing to the rules, regulations he or she is happy with the arrangements for any and customs of Epsom College. party which their son or daughter might attend.

If parents are unhappy about any of our rules, Boarders are not allowed to have cars or we hope they will discuss their views with the motorcycles at school without the Headmaster’s Second Master or Housemaster/mistress, rather permission. No one may use a car to come to the than criticise the rule to their son or daughter. College until they are in the Upper Sixth, except Teenagers cannot be expected to know the by special permission of the Headmaster. Boarders difference between right and wrong if home and are not allowed to ride in motor vehicles driven by school are setting very different standards. anyone except members of the Common Room. Any exceptions to these rules (e.g. to ride in a All pupils are required to attend Chapel services, car driven by another pupil or an Old Epsomian) unless they are of another faith. There must be a must have the written consent of parents for each specific request sent to the Housemaster/mistress occasion, (where there is no existing permission for a pupil to miss Chapel, and leave is granted by granted) and the agreement of the Headmaster. the College Chaplain. Day pupils in the Upper Sixth who wish to use The rules about smoking and drinking are cars, motorcycles or mopeds for journeys to particularly important. Smoking in College and from school must apply to the Headmaster. buildings is illegal, and forbidden elsewhere on They may not use vehicles for other purposes or the campus, and we hope that parents will do all give lifts to others without special permission. they can to discourage smoking at home. Bars and The College cannot accept any liability and public houses are out of bounds during term time. cannot be held responsible for the cost of medical treatment or claims for remission of fees arising Teenage parties often create difficulties! from any accident or for damages due to an injury If you do allow your son or daughter to organise a to a third party, or damage to a vehicle when left party during term time at which Epsom College on College property. pupils are present, we ask you to arrange these functions for a Saturday night, thus not disrupting the working week and for responsible adults to be present throughout the party and take great care to ensure that pupils do not drink too much alcohol. Please ensure that if boarders are present they have their Housemaster/mistress’s permission and that you are happy with the arrangements to get them back to school by the time stated by the Housemaster/mistress. Boarders are not normally allowed to attend mid-week parties in term time. Please also ensure that the party ends at a reasonable time. 11

Attendance and Registration

Term dates are published well in advance, (e.g. a play rehearsal, a concert practice or a and no pupil should expect to be allowed to match) or they have the specific permission leave early. Permission is needed from the of their Housemaster/mistress. If a weekly Headmaster and is only granted in very boarder wishes to stay at school over a special circumstances, as it creates difficult weekend, this can be arranged by agreement precedents and inconveniences teachers. with the Housemaster/mistress and the pupil is then under normal school boarding We are particularly anxious that those who regulations for the weekend. live overseas should arrange flights to avoid an early departure at the end of a term or DAY PUPILS a late arrival at the start of a term. All non-resident pupils are full members of the College and are expected to enter fully From time to time, opportunities do arise for into the corporate life of the school and to pupils to attend concerts, sports matches etc. take part in all school activities. They are in school time which, for boarding pupils, subject to the same school discipline as the includes evenings. We are always prepared to boarders. Day pupils should be in school by consider requests from parents for pupils to be 8.20am each morning and attend registration absent from school to attend such events, but in Houses. we do ask for as much notice as possible and Pupils who for any reason miss registration supportive acceptance if for any reason we feel must check in at the College Reception that permission should not be granted. Desk upon arrival, unless absolutely certain that their late arrival has already been noted Parents should not ask for any time for boys and recorded on the daily register by the and girls to be away from school unless there Housemaster/mistress or Matron. are exceptional circumstances. No one may be absent from school without The school closes completely for Half Term special leave, except on the grounds of and all four Exeats, when all the boarding illness. In the case of illness or accident, the pupils are expected to visit their parents or Housemaster/mistress or Matron must be official guardians. If there is to be a different informed by telephone by 8.20am on the first arrangement, the Housemaster/mistress must day of absence. If he or she is not available, be notified well in advance. staff at the College Reception Desk will pass on a message. At the end of the period of FULL BOARDERS AND absence a note, which can be in the form of WEEKLY BOARDERS an e-mail, should be brought or sent to the There are four Exeat or ‘long weekends’ in the Housemaster/mistress. academic year. Please refer to the term dates for 2019/2020. If parents have to be away for a period in the term, the Housemaster/mistress must be On normal weekends, weekly boarders may informed in advance. leave school at 3.00pm, or after their school commitment on the Saturday if later, and must Day pupils are expected to wear uniform return by 7.30pm on the Sunday. They should during term time on all journeys to and from not be in school before 6.00pm on the Sunday the College, unless it is for an activity where unless they have a specific reason informal dress is allowed.

12 13 Pastoral Care

Every new pupil will already have met his or her Our Assistant Head: Pupil Welfare, Mrs Helen Housemaster/mistress. The principal function Keevil, has responsibility for all aspects of pupil of our House structure, which is very much the welfare and wellbeing. She is available to meet backbone of the College, is to provide an efficient with both parents and pupils to discuss any and well-tried means of implementing pastoral concerns in total confidentiality. care, which includes overseeing the academic and personal development and the welfare of its As a member of the Independent Schools Council members. (ISC), Epsom College will have its boarding provision inspected by the Independent Schools Each House benefits from a Matron who will Inspectorate (ISI), effectively sub-contracted by look after the day-to-day life of the House and Ofsted. ISI have been responsible for inspecting complements the role of Housemaster/mistress. our education provision for well over a decade. In addition to a Head of Year, each pupil has a tutor who regularly sees individual pupils to (Ofsted may be contacted by telephone monitor academic progress and ensure that on 0300 123 1231 or by email: concerns about any aspect of school life can be [email protected]) dealt with appropriately and as quickly as possible. The College has its own child protection and The College Chaplain is available during term anti-bullying policies, which parents are time to offer support and guidance to pupils and welcome to read. They are available via the parents. In addition, a professionally qualified College website. Alternatively, please contact the counsellor visits the College four times a week Headmaster’s PA, Mrs Sophie Lawrence. and may be consulted in total confidence by pupils. The medical staff are also available when needed to discuss any health or welfare concerns.

Every pupil’s wellbeing and happiness is paramount, with staff and support always on hand.

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Information about Guardians

Following the Children Act (1989), the An appointed guardian will: Protection of Children Act (1999) and the 1. Be a 24-hour point of contact for parents, Care Standards Act (2000), Epsom College, student, School and host family. in promoting and safeguarding the welfare 2. Act with delegated parental authority in the of every student, requires parents who do not case of an emergency or crisis. live in the United Kingdom to appoint 3. Provide both pastoral and educational a guardian to act on their behalf. support. 4. Liaise with the School and parents over The above legislation protects the rights of holiday arrangements. children and makes ‘proper and appropriate 5. Make appropriate arrangements for care’ a compulsory requirement. medical care. 6. Inform the School in writing about all the During the term time the School is legally details of travel arrangements made prior responsible for each student’s welfare, and to a child leaving the School for a weekend undertakes delegated parental responsibilities. or a longer holiday period. However, there are times (e.g., beginning and The School must know the exact details end of term, half-term breaks, or when a child of pupil’s accommodation and methods of is suspended or expelled by the School, etc) transportation. when the School must be able to hand over these parental responsibilities to another adult Guardians should also respect the rights, - a properly appointed guardian. religion and customs of a child, and adhere to what is commonly regarded as best practice in Guardians may be a family member or relative the guardianship and hosting of international or family friend who is over 25 years of age students. This includes having in place a (not a full-time student), and resident in the proper agreement with the student’s parents UK. If such a contact in the UK is unavailable, as to what the guardian’s responsibilities guardians can be provided by a reputable are. If a student does not have a guardian guardian organization. when required to do so by the School, or the Epsom College is a member of AEGIS – a appointed guardian is considered by the school national body for monitoring and regulating to be unsatisfactory, the school will invite the welfare of international students. AEGIS parents to find a new guardian. Should parents provides accreditation of guardianship fail to do so, they will be required to use an organisations in accordance with the AEGIS accredited organisation recommended requirements of the Government’s Social by the School. Services Department.

15 Continued ...

Housemasters/Housemistresses and Matrons are happy to assist with arranging airport transfers at the start/end of terms and for Exeat weekends to guardians or host families. However, whilst the school uses regulated taxi companies, these public companies do not form part of the guardianship service for pupils. The driver will meet pupils in the arrivals hall at the airport upon arrival but we are not able to provide the name or contact details of the individual driver in advance. If a more personal service is required, we would request that ground transportation is arranged through a pupil’s guardian and not the School.

A pupil is the responsibility of their parent or guardian until they have arrived at Epsom College following a break. When booking flights for international boarders we also request that pupils should not depart/arrive at unreasonable hours in order to prevent disruption to others. This means that pupils should not leave/arrive at their Boarding House before 6.00am nor later than 11.00pm. A very early morning or late evening flight may therefore require a pupil to stay overnight with their guardian.

16 17 Protecting our pupils

Under data protection regulations we are required EMAIL CONTACT WITH PARENTS to specify for what purposes we use data collected We have initiated a system of regular email contact by the College and to ensure that a data subject is with parents. Ultimately, this should make life aware of and understands the purpose for which easier for parents and less costly for the College. his/her data is being processed. However, in order to do this we are governed by At Epsom College, we have taken a firm stand the Privacy and Electronic Communications (EC against drug abuse, but feel that we need to Directive) Regulations 2003. Unlike with paper extend our policy so that we identify those at risk, communications, regulations for electronic mail educate all in the danger of drugs, and help people provide that in order to email individuals with to resist the temptation to experiment. We review marketing information they must have ‘opted in’ our policy on drug abuse regularly. to the receiving of this type of information

Information regarding all of the above can be Much of the information you would receive would found on the Epsom College website. be academic and administrative communications, but, for example, internal brochures such as The Link, The Epsomian Magazine, The Brief and ticket booking forms for Founder’s Day may be deemed to be marketing material.

Information regarding all College policies can be found on the College website at https://www.epsomcollege.org.uk/about- epsom/school-policies/

Epsom work hard to embed the digital world into their learning environment, embracing technology whilst ensuring their students are well equipped to manage the risks and make the most of the benefits. Parentzone

Parentzone Digital School of the Year 2017

18 Academic subjects

FOR PUPILS ENTERING THE MIDDLE PREPARATION FOURTH FORM (YEAR 9) Pupils in their first year do about 11/2 hours of All pupils have lessons in English, Mathematics, prep each day including weekends (except Exeats). one Modern Foreign Language chosen from In the Upper Fourth (second year) and Fifth Form French, German, Spanish or Mandarin, History, (third year) this increases to 2 hours per day. Sixth Geography, Physics, Chemistry, Biology, Religious Formers are generally expected to do around Studies, Computer Science, Design Technology, 15 hours of prep. per week. Day pupils will Music, Art, Drama, PE and Personal and Social sometimes do part of their prep in school. Health Education (including Citizenship). For some pupils one Modern Foreign Language REPORTING may be replaced by International English. Pupils For all pupils there are usually two reports each also have the option of studying a second MFL, term, in one, they are given grades for effort Latin and Classical Civilisation. and attainment and the other with grades and comments on how to move forward in each FOR PUPILS ENTERING THE UPPER subject. Housemasters/mistresses and/or House FOURTH FORM (YEAR 10) Tutors review these reports in discussion with All pupils have lessons in English, Mathematics, each pupil, and the reports are available online on Physics, Chemistry, Biology, Religious Studies, the Parent Portal. as well as PE and Personal and Social Education during Key Stage 4. PARENT/TEACHER MEETINGS At least once a year parents are invited to the They then select a Modern or Classical Language school to talk to those teaching their children. and three subjects from Art, Computing, Design Technology, Drama, French, Geography, History, CAREERS Latin, Music, PE , Photography, Religious Studies Careers education begins at Epsom in the M4 year and Spanish. with guidance on GCSE decision making and continues throughout the school. FOR PUPILS ENTERING THE Details of the Futurewise Scheme which we use SIXTH FORM to support the work of the careers team can be Forms will be sent to those pupils joining the found in the Academic section of the website. Sixth Form in order for them to record their We find the service very informative and all pupils GCSE results and to confirm their A level subject entering the school below the Sixth Form are choices. The Deputy Head (Academic), enrolled in the Scheme automatically as part of the Mr Richard Alton, will be available on telephone careers education and guidance programme. number 01372 821108 or email [email protected] The main testing takes place when pupils are in in the final week of August to answer any queries. the Upper Fourth and continues with guidance interviews in the Fifth Form in preparation for work experience and Sixth Form academic choices. Parents of pupils entering the Sixth Form are asked to write to the Head of Careers and Higher Education if they wish their sons or daughters to become members of the Scheme. 19 20 Games and Co-curricular Activities

Pupils are expected to take part in a minimum There is a broad range to choose from: Archery, of three physical activities per week. These take Dance, (street, tap, zumba, ballet) Martial Arts, place on a Monday, Wednesday and Saturday for Aerobics, Pilates, Pottery, Fencing, Swimming, M4 and a Tuesday, Thursday and Saturday for all Target Rifle, Stage Crew and Gymnastics to other years. name just a few. There are countless academic, drama and musical enrichment opportunities in In the Michaelmas Term, the Team Sports are the co-curricular programme, too. Rugby for boys and Hockey for girls. In the Lent Term, the Team Sports are Football for For those who need to develop an Art Portfolio, boys and Netball for girls. In the Summer the Art School is open every afternoon from Term the sports on offer are Cricket, Tennis Monday to Saturday. The Design Technology and Athletics for boys, and Cricket, Tennis and Department and the Library are also available Athletics for girls. five days a week. The Music School is open Monday to Saturday for lessons and all week In the Fifth and Sixth Form, pupils who are not for practice. in the main team sports of the term, may opt for another sporting option instead, such as Cross-Country, Golf, Target Rifle, Basketball, Badminton, Table Tennis, Swimming or Volleyball.

Co-curricular activities take place throughout the week in the afternoons. Both boarders and day pupils take a full part in these and pupils will agree a suitable programme with their tutors during the first week of term with a mix of physical and non-physical (cultural and academic enrichment) activities.

There are amazing opportunities for sports at Epsom College olivia - sixth Form

21 Music

The Music School comprises a large Ensembles available to pupils include rehearsal/teaching room, a band room, Symphony Orchestra, Senior Concert an IT suite equipped with 18 Apple Macs Band, Big Band, Jazz Ensemble, running Sibelius Notation Software Chapel Choir, Barbershop Chorus, and Garage Band, and sixteen practice Girls Acapella Group, Rock Groups rooms that are also used for instrumental and several other Ensembles, so teaching. Over thirty part-time tutors there are plenty of opportunities to assist the four full-time musicians. become involved. Naturally we shall expect those who appeared earlier in Class music lessons are given to all pupils the year for Music Scholarships, or in Year 7, Year 8 and Year 9. Many students an All Rounder Award with a music go on to study GCSE and A level in Music. contribution, to become active in the Classes preparing for ABRSM Grade Five Department on arrival. However, as an Theory and Aural (grades 6-8) are also inclusive department, we are anxious offered throughout the year alongside that all members of the College, from Composition clinics. the beginner to Music Scholar, should have the opportunity to take advantage of our facilities, tuition and range of musical activities. All pupils who learn an instrument at school are required to participate in a suitable ensemble to enhance their musical education.

22 Music

Details of concerts are published termly in the College Calendar and a separate concert brochure. There are usually more than 25 concerts during the school year, in addition to informal lunchtime and early evening recitals. We are always delighted to welcome parents and friends of the College to our concerts and musical events. Over many years, we have also welcomed parents and friends as members of the Epsom College Choral Society and extend to you a warm invitation to join us. There is no need to audition and there is a membership fee of £35 per year. We rehearse on Tuesday evenings in Big School at 8.00 p.m. to 9.15 p.m. and for the coming academic year our first rehearsal will be on Tuesday 10th September 2019. Rehearsals continue in term time until the concert, with full orchestra, in late January 2020.

Instrumental Music Tuition

At present, over 300 instrumental lessons are taught each week. A level and GCSE pupils take instrumental lessons outside of the academic timetable. Pupils in the Middle Fourth take individual instrumental lessons throughout the school day. Any lessons that take place during the academic timetable will be on a rotational basis. The maximum any pupil will miss is part of one academic lesson per week. Pupils learning additional instruments will have a lesson fixed outside of the academic timetable.

23 The Medical Centre

Whilst ensuring client confidentiality at all times, GENERAL INFORMATION we offer treatment, advice and support in a In accordance with the professional obligations of professional caring manner, thus enabling pupils to all staff working in the Medical Centre, medical maintain their physical and emotional well-being information, regardless of the pupil’s age, will during their time at the College. remain confidential. However, teaching staff and others responsible for the care and welfare of pupils The Medical Centre is staffed by Registered Nurses do need to be made aware of certain medical needs during term time. Three daily surgeries are held of the pupils in their care. Monday-Saturday, with an on-call service at all other times. GP surgeries are held daily except on Parents are responsible for keeping the College Sunday, a female doctor attends a surgery twice informed about changes to their child’s health and a week. On-site physiotherapy services are also medical needs throughout his or her time at the available. Parents who wish to discuss their son/ school. daughter’s particular medical problems, or wish to see the medical facilities provided are welcome to It is requested that all new pupils be up to date with contact the Medical Centre. Pupils at the College the necessary immunisation boosters prior to the have access to the services of an independent commencement of term. It is strongly advised that counsellor and a specialist child psychotherapist. all pupils be vaccinated annually against Influenza. Information regarding appointments can be found This is offered at school, and a nominal fee to cover on the College website. costs is applied. BOARDERS & WEEKLY BOARDERS All pupils should visit their dentist during the school It is expected that all boarders and weekly boarders holidays for routine checks. As it is not possible to be become registered with the College GP, thus registered for NHS treatment with more than one entitling them to receive all services provided dentist, emergency treatment can only usually be by the local GP surgery. If medical treatment is provided privately. required during the school holidays, this can be Regular eye testing is recommended and should obtained from any GP as a ‘temporary resident’. also take place during the school holidays. All pupils If pupils are insured under any private healthcare are exempt from charges for the supply of NHS scheme please indicate this on the Medical spectacles. Questionnaire, otherwise referrals for specialist In the event of any pupil aged below 16 years medical consultations and treatment will be made requiring emergency and/or specialist medical to the local NHS hospitals. treatment, every effort will be made to obtain the DAY PUPILS immediate permission of the parents or guardian. The facilities provided by the Sisters in the Medical Where delay in receiving treatment might prove Centre are fully available to Day pupils who detrimental however, the Headmaster reserves the become ill or who are injured whilst at school. right to give consent for such treatment, including They should otherwise consult their own GP if anaesthetics and surgical operations. necessary. Those who are ill or injured whilst not at school, and who are unable to participate in activities should bring a note from home outlining the problem. This must be given to the Housemaster/mistress. 24 All parents should notify the Housemaster/ These must be written or translated into mistress if their son or daughter has suffered English and permission must be sought from any serious illness or accident during the the College Medical Officer for the pupil to holidays. A report from the family doctor or continue taking them whilst under the care specialist consulted would be appreciated. In of the College teaching/medical staff. the case of an infectious disease, the College Doctor will decide if a pupil may return to If this is not granted, but the pupil continues to school. Parents are requested not to bring keep and use the medicine, parents/guardians pupils who are unwell back to school until will be informed and will be expected to fully recovered. assume full responsibility/liability if the pupil continues to take them. Pupils may not keep prescribed or over the counter medicines without the prior knowledge of permission of the Housemaster/ mistress/Matron. Those doing so will be expected to complete a risk assessment form providing details of medication, dose, quantity & side effects. This is especially important when bringing medication from overseas.

If a boarder is ill and likely to be in the Medical Centre for more than 24 hours, the nursing staff will endeavour to contact the parents or guardian. In the event of an illness affecting large numbers of the school population, and according to College policy, parents/guardians may be requested to remove pupils from school until they are fully recovered.

Administration of Medicines from Overseas Pupils returning from overseas and who bring medication obtained from another country must be willing to provide, from the prescriber, written details of the name, nature, dose and quantity of the drug(s) supplied.

25 Financial Information

PAYMENT OF FEES overseas payments School fees are invoiced termly in advance Parents paying from outside the UK and are due for payment seven days before the are encouraged to use our Flywire service for start of each term. Invoices are issued at the paying all fees and extras. Flywire is a fully end of each term and will show, in addition to supported and free online payment platform, the fee for the following term, charges for any which is simple to use and exchange rates are extras that are due for payment. Any extras are favourable. for examination fees, music lessons, private tuition, transport to/from school, College Store The service can be accessed here: purchases, field courses, Duke of Edinburgh www.flywire.com/pay/epsom Award and CCF charges, theatre tickets, holiday with full instructions found on the site trips, public examination fees, social events and For queries regarding the payment of fees some activities. The majority of the necessary telephone 01372 821133 or e-mail stationery and books are provided, as is laundry [email protected] for boarders. Invoices will be sent electronically by email attachment to the email address Fees In advanCe sCHeme provided on enrolment. The Bursar is always able to supply details and to give a quotation to parents who wish to pay Payment can be made by cheque and sent to fees in advance. the Bursar at the College, or by Bank transfer with any associated costs for the payer’s Fees reFund sCHeme account. Payments by cheque or Bank transfer Parents who wish to join the scheme should must always include notification of the pupil click here to consult details on the scheme on code (as noted on the invoice) to ensure that the College website. remittances are credited to the correct account. The cost will be charged termly in advance. However, we strongly encourage parents Fees for periods of absence are refunded for to take advantage of the College scheme absences of a minimum duration as detailed in for paying by Direct Debit, either on a the New Pupil Information (‘Information’ termly or monthly basis. Under the scheme section). for termly payments, the fees (in advance) and extras (in arrears) are both debited seven days before the start of term. For monthly payments, the annual fee is divided into ten equal instalments, which are debited on or just after the 12th day of each month, from August to May inclusive; the extras are debited by Direct Debit (in arrears) seven days before the start of term. The College does not charge either interest or an administration fee for this facility. (Parents should note that it might not be possible to collect fees by Direct Debit from some bank accounts, particularly non-UK banks).

26 personaL eFFeCts InsuranCe Details of a special Insurance Scheme for personaL aCCIdent InsuranCe, InCLudInG dentaL Cover Students’ Personal Effects, the premium for which is included as part of the basic fees, is All pupils are insured by the College, at no available on our website by clicking here. extra charge, against permanent disability However, our general advice is that articles of resulting from any accident which occurs while they are pupils at Epsom College. The College great value should not be brought to school. includes dental cover in the policy offered to Please note that the scheme places limits upon all pupils. The cover is for both term time and both the total value and the maximum value of holidays. For further information please click any one article. here to view the policy information. Parents are recommended to take out a The Bursar should be notified of any claim. separate insurance for items such as mobile telephones and other accessories that are prIvate aXa ppp HeaLtHCare InsuranCe specifically excluded. The single item limit for bicycles is £350 and watches or jewellery with Cover will commence and premiums will be an individual value of over £500 are specifically charged once the application has been received excluded. and processed. Details of the application process can be viewed on the College website Parents are advised to note all specific by clicking here. exclusions to the policy, including the fact that ConFIrmatIon Fee items over 1 year old are not replaced on a Upon leaving Epsom College, a final fee ‘new for old’ basis, and to note that the policy account will be raised to cover any extras will only cover theft occurring during the incurred and not previously billed. Any such holidays if there is evidence of violent entry. costs will be deducted from the confirmation fee deposit retained by the College and the It is strongly advised that all valuables be taken balance will be refunded to the person to home during the holidays. Pupils are encouraged to have their own Bank or Building whom the most recent invoice has been sent. Society Account, and boarders who do not have Those in receipt of the final bill are asked to an account should deposit spare cash with their check the account and raise any queries within Housemaster/mistress. 14 days in order to assist in the timely return of any balance from the confirmation fee deposit.

27

Societies

FRIENDS OF EPSOM COLLEGE EPSOM COLLEGE PARENTS’ Founded in 1976, the Friends of Epsom SPORTS CLUB College is a society made up of parents, This club is for the parents of current and former parents and others connected to past pupils and their guests, allowing them the College. On joining Epsom College, to take advantage of the excellent sports all parents automatically become members facilities of the College most Saturday of the Friends of Epsom College. Membership mornings throughout the year (including is free and entitles parents and their friends College holidays). Members can retain their to enjoy the many social functions organised membership for long after their children have throughout the year by the Friends’ completed their schooling. Committee. Each year there is a range of If you would like more information about this events to suit all tastes. Past events have club, please contact Elaine Tyrrell on 01372 included an ABBA Night, Tom Jones Evening, 275343 or Barrie Parker on 01372 276381. Summer Pimms and Jazz party, Alternatively just come along and meet us in Race Nights, Summer Dinner Dance at the the badminton hall at 11.30am on a Saturday. Royal Automobile Club, Clay Pigeon Shooting, Wine Tasting, French Soiree and Drinks Parties. We also organise an annual Burns Supper in January, and a Quiz Night later in the Lent Term.

We aim to ensure that these events are good value, as well as providing quality entertainment for the wider College community, including parents, past parents and their friends and the Common Room.

These social events are not linked to any fund raising activities, although any surplus monies raised are put towards suitable College projects. Recently, money raised by the Friends has provided school equipment for co-curricular activities, contributed to bursaries for academic endeavours and supported sports tours. Further details are available from Rhiannon Johnson, email [email protected].

28 Appearance

We expect that parents will fully support our efforts to keep pupils tidily and smartly dressed by making sure that the clothing worn by their sons and daughters is clean, in good repair and in accordance with the College’s regulations. Informal dress is allowed during certain times at the weekends and also from 6.00pm on weekdays. We trust that parents will only permit appropriate clothing to be brought to school.

Pupils are expected to have sensible hairstyles, which should be smartly groomed and of an acceptable length – neither excessively long, nor very short. Hair must be of one colour, which is a natural colour for hair.

Girls may wear a single pair of earrings or ear studs in the lower earlobes (facial or other body piercing is not allowed), and a ring or a crucifix, or other very discreet items of jewellery. However, discretion is the key word, and nothing ostentatious is allowed.

Boys’ and girls’ clothing is obtained from the Epsom College Store, which is the only authorised supplier of the items of regulation uniform.

All articles of equipment and clothing, including shoes, must be clearly marked with the owner’s initials, surname and House letter.

All games kit must be clearly marked with the pupil’s name and House. Uniform and sports clothing purchased from the College may be labelled while you wait using pre- printed heat seal name tapes. There is a charge for this service.

29 School Uniform

Those items marked with an asterisk* may only All articles of clothing and personal property be purchased at the Epsom College Store. If your must be clearly marked with the pupil’s name son or daughter is a Boarder, you will be advised and House initials – clothing purchased from the by the College Store what quantity of each item Store can be labelled with name and House at the of uniform is required. The parents of Day Boys time of purchase during kitting out. Quantities or Girls may feel that their children can manage of uniform required are approximate and, for with less. Sports equipment is available from the Boarders, enough clothing should be purchased College Store throughout the year. to allow for up to one week for the return of laundered clothes.

30 School Uniform Senior School Uniform Boys

UNIFORM - COMPULSORY 2 Pairs navy blue rugby/games shorts* 1 Navy blue blazer* 2 Pairs long socks (1 pair House colours/ 2 Pairs of dark grey striped trousers* 1 pair College colours)* 1 College navy blue v-necked pullover* 1 White College PE top* 2 House ties* 1 House polo shirt* 4 Striped College shirts* 1 Navy College base layer* 2 Plain white shirts - to be worn for formal 1 Pair of blue with white tab PE shorts* occasions 1 Pair of blue swimming jammers* 6 Pairs of black or grey socks 1 Pair of rugby and/or football boots - 1 Pair of black polishable shoes - sensible with regulation safety studs style and unadorned (no boots) 1 Pair of indoor training shoes 2 Holdalls - one for books and (non-marking sole) one for sports clothing 1 Pair of outdoor training shoes 2 Pairs of white sport socks UNIFORM - OPTIONAL 2 Towels - medium size with loops for hanging 1 Plain, dark coloured overcoat, raincoat, (only 1 for Day Boys) waxed jacket or similar, which must be 1 Mouthguard (compulsory for rugby; long enough to cover the blazer. It should see Titan leaflet in new Pupil Information) not be leather, nor should it display large lettering or logos. GAMES KIT - OPTIONAL 1 Padlock (a 2nd may be required in Day 1 College waterproof top* Houses) 1 College hooped athletics vest* 1 Trunk or large case - plus padlock (Summer Term - athletics opters only) (recommended for Boarders) 1 Singlet in House colours - Athletics 1 Tuck box - plus padlock (Summer term)* 1 Navy blue base layer leggings GAMES KIT - COMPULSORY 1 College cricket pullover or slipover 1 Pair navy blue College track suit (Summer Term - cricket opters only)* trousers/fitted bottoms* 2 College cricket shirts (Summer Term - 1 Navy blue College midlayer* cricket opters only)* 1 Reversible rugby/games shirt - College 1 Pair of College cricket trousers stripe* (Summer Term - cricket opters only)* 1 Rugby/games shirt - House stripe*

31 Senior School Uniform Girls

UNIFORM - COMPULSORY GAMES KIT - COMPULSORY 1 Navy blue blazer* 1 Pair navy blue College track suit trousers/ 2 Regulation grey striped skirts* fitted bottoms* to be fitted on the knee, and second 1 Navy blue College midlayer* skirt purchased is recommended to be of 1 Striped College games shirt* longer length to allow for growth. 1 White College PE top* 1 Charcoal grey v-necked 1 House polo shirt* pullover with House trim* 1 Navy games skort* 1 House lapel badge* 1 Navy College base layer* 4 Striped revere neck College shirt* 2 Pairs of long sports socks (1 pair College colours/ 2 Plain white revere neck shirts - to be 1 pair House colours)* worn for formal occasions 1 Swimming costume - one piece, navy blue or black 6 Pairs of tights - black, nearly black or 1 Swimming hat and goggles flesh coloured 1 Pair of indoor training shoes (non-marking sole) 1 Pair of black polishable shoes. Max heel 1 Pair of outdoor training shoes height 3cm (no stiletto heels of any height) sensible style & unadorned. 1 Pair of astro turf trainers No boots or pumps. 2 Pairs of white sports socks 2 Holdalls - one for books and 2 Towels - medium size with loops for hanging one for sports clothing (only 1 for Day Girls) 1 Hockey stick (Michaelmas Term) UNIFORM - OPTIONAL 1 Mouthguard (compulsory for hockey; see Titan 1 Plain, dark coloured overcoat, raincoat, leaflet in New Pupil Information) waxed jacket or similar, which must be long enough to cover the blazer. GAMES KIT - OPTIONAL It should not be leather, nor should it 1 College waterproof top* display large lettering or logos. 1 College hooped athletics vest* (Summer Term - 1 Padlock (a second may be required in athletics opters only) Day Houses) 1 Vest in House colours - Athletics (Summer Term)* 1 Trunk or large case - plus padlock 1 Navy blue base layer leggings (recommended for Boarders) 1 White games skirt/shorts (Summer Term - tennis 1 Tuck box - plus padlock opters only) 1 Tennis racquet (Summer Term - tennis opters only) 1 Pair navy cropped gym/athletics leggings* 1 Subs jacket

32 33 34 Sixth Form Uniform Boys

UNIFORM - COMPULSORY 1 Pair of plain navy shorts* 2 House ties* 2 Pairs of short plain sport socks 1 Traditional two or three-piece, single- 1 Pair of indoor training shoes (non-marking sole) breasted suit in black, navy blue or dark 1 Pair of outdoor training shoes grey, plain or pinstripe 2 Towels - medium size with loops for hanging 1 V-necked pullover of a single colour (only 1 for Day Boys) 2 Plain white shirts - to be worn for formal occasions THE FOLLOWING ITEMS MAY BE REQUIRED, 4 Other shirts - these must have DEPENDING ON THE SPORTS TO BE PLAYED: a pale and delicate shade of colour and 1 Reversible rugby/games shirt - College stripe* may have a feint stripe 1 Singlet in House colours - Gym and Athletics* 6 Pairs of black or grey socks 1 Pair games socks in College colours 1 Pair of black polishable shoes - sensible (games opters)* style and unadorned (no boots) 1 College Athletics vest* 2 Holdalls - one for books and 1 Navy College base layer* one for sports clothing 1 College waterproof top* 1 Pair of swimming shorts - navy UNIFORM - OPTIONAL 1 Swimming hat and goggles 1 Plain, dark coloured overcoat, raincoat, 1 Pair of rugby and/or football boots - waxed jacket or similar, which must be with regulation safety studs long enough to cover the jacket. 2 Pairs navy blue rugby shorts It should not be leather, nor should it 1 Navy blue base layer leggings display large lettering or logos. 1 Mouthguard (compulsory for rugbys see 1 Padlock (a second may be required in Titan leaflet in New Pupil Information) Day Houses) 1 College cricket pullover or slipover ( 1 Trunk or large case - plus padlock Summer Term - cricket opters only)* (recommended for Boarders) 2 College cricket shirts 1 Tuck box - plus padlock (Summer Term - cricket opters only)* 1 Pair of College cricket trousers GAMES KIT - COMPULSORY (Summer Term - cricket opters only)* 1 Pair navy blue College rack suit trousers/ 1 Subs Jacket fitted bottoms* 1 Navy blue College midlayer* 1 Rugby/Games shirt - House stripe* 1 Pair games socks in House colours* 1 White College polo shirt* 1 House polo shirt*

35 Sixth Form Uniform Girls

UNIFORM - COMPULSORY GAMES KIT - COMPULSORY 1 House lapel badge* 1 Pair navy blue College track suit trousers* A traditional suit to consist of 1 Navy blue College sweatshirt* 1 jacket with lapels and buttons at the 1 House polo shirt* front, and 2 skirts in dark navy, black or 1 White College polo shirt* charcoal grey or pinstripe. The skirt must 1 Navy blue games skort* be tailored in style and of non-stretchy fabric and must be fitted on the knee. 1 Pair of indoor training shoes (non-marking sole) (The fabric must match the jacket of the 1 Pair of outdoor training shoes suit). 2 Pairs white sports socks 1 V-necked pullover of a single colour 2 Towels - medium size with loops for hanging 2 Plain white shirts - to be worn for formal (only 1 for Day Girls) occasions THE FOLLOWING ITEMS MAY BE REQUIRED, 4 Other shirts - these must have DEPENDING ON THE SPORTS TO BE PLAYED: a pale and delicate shade of colour and 1 Striped College hockey shirt* may have a feint stripe 1 Navy College base layer* 6 Pairs of tights - black, nearly black or flesh coloured (no bare legs) 1 College waterproof top* 1 Pair of black polishable shoes. Max heel 1 College vest or shirt (athletics opters only)* height 5cm (no stiletto heels of any 1 Pair College sports socks* (hockey players height) sensible style and unadorned. only) No boots or pumps. 1 Pair long games socks in House colours* 2 Holdalls - one for books and 1 Pair long games socks in College colours* one for sports clothing 1 Swimming costume - one piece, navy blue 1 Swimming hat and goggles UNIFORM - OPTIONAL 1 Navy blue base layer long leggings 1 Plain, dark coloured overcoat, raincoat, 1 Pair navy cropped gym/athletics leggings* waxed jacket or similar, which must be 1 Mouthguard (compulsory for hockey; long enough to cover the jacket. see Titan leaflet in New Pupil Information) It should not be leather, nor should it display large lettering or logos. 1 Subs jacket 1 Padlock (a second may be required in Day Houses) 1 Trunk or large case - plus padlock (recommended for Boarders) 1 Tuck box - plus padlock

36 37 38

What to bring

In addition to the uniform requirements Pupils may also bring, if they wish, items to opposite, boarders will need to bring the personalise their room such as photos and following: posters and tuck (snacks/treats).

• Bathroom flannels/towels The College supplies all duvets, pillows and • Toiletries covers which meet fire safety regulations. Pupils are not permitted to supply their • Nightwear own bedding. Whilst small electrical devices • Pencil case and stationery, including (such as hairdryers, phone chargers etc) are scientific calculator permitted, pupils are not permitted to bring • Padlocks (for optional tuck box and/or any cooking equipment (e.g., kettles, rice lockable cupboard in room for personal cookers), television sets or any other electrical belongings) equipment. Small personal fridges are only • ‘Mufti’. This is the term for a pupil’s permitted for students who require this for own clothes. Pupils may wear mufti after storage of medication and the Housemaster/ 6.00pm each evening and after 3.00pm on Mistress must be made aware of this in Saturdays. Dress is casual and most pupils advance. All electrical devices brought into tend to relax in tracksuit bottoms/t-shirt/ the College will be PAT tested to ensure they sweatshirt or jeans/leggings and top. meet UK safety regulations.

Clothes are washed in the College laundry and returned to the Boarding House within 48 hours.

College Store

During the summer holidays, the College SECOND-HAND SCHOOL Store will be open Monday to Friday 09.00 UNIFORM to 16.00. It will also be open on the last We like to promote second-hand uniforms weekend of the holidays, Saturday 31st August and encourage parents to bring in any items and Sunday 1st September, also from 09.00 no longer required which we offer for sale on to 16.00. their behalf.

Uniform is available to order online at www.stevensons.co.uk. The Epsom College Store is managed on behalf of the College by Stevensons. Purchases in the store may be paid for immediately by cash or credit/debit card.

39 COLLEGE ROAD, EPSOM, SURREY, KT17 4JQ T: 01372 821000 Admission enquiries: T: 01372 821234 E: [email protected] EPSOMCOLLEGE.ORG.UK

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