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PINELLAS CONTINUUM of CARE Board of Directors Meeting January PINELLAS CONTINUUM OF CARE Board of Directors Meeting January 8, 2021 Just Add Power, 10431 72nd Street, Seminole, FL Full Packet: CLICK HERE Virtually: Click Here to Access Link PHONE: 312 626 6799 Meeting ID: 487 2989 6210 Passcode: 236017 The Pinellas Continuum of Care is dedicated to ensuring homelessness is rare, brief and one-time. Time Topic/Materials Lead 10:00-10:10 AM Welcome and Introductions Sean King Welcome Commissioner René Flowers, Jennifer Artiaga and Lottie Cuthbertson 10:10-10:20 AM Public Comment Open 10:20-10:25 AM Consent Agenda Sean King December 4, 2020 Minutes 10:25-10:35 AM Committees and 2021 Board Meeting Schedule Sean King 10:35-10:45 AM Diversity, Equity & Inclusion Statement Review Stephanie Owens/Avery Slyker 10:45-10:55 AM HLA CEO Update Amy Foster 10:55-11:25 AM Strategic Planning Priority Populations Discussion Amy Foster Informational: Funding Chart 11:25-11:45 AM Advocacy Needs Discussion Amy Foster 11:45AM-12:00 Items from Board Members for Future Discussion Sean King PM 1 1.8.21 Continuum of Care Board of Directors Page 1 PINELLAS CONTINUUM OF CARE Annual Board of Directors Meeting December 4, 2020 | 10:00 AM – 12:00 PM Just Add Power, 10431 72nd Street, Seminole Attendees Members HLA Staff Kathleen Beckman Donna Holck Susan Finlaw-Dusseault (remote) Rick Butler Michael Jalazo Amy Foster Nicole Carr Debbie Johnson Margi Ishler Duggan Cooley Sean King Cindy Kazawitch (remote) Trenia Cox Chris Koback(remote) Susan Myers Lottie Cuthbertson April Lott Bob Dillinger (Sara Mollo) Michael Lundy Connor Donovan Stephanie Owens Deborah Figgs-Sanders Samuel Picard Lariana Forsythe GW Rolle Stacy Galik Keith Sabiel Bob Gualtieri (Col Sean McGillen) Robbin Redd 1. Call to Order • The Continuum of Care Board chair called the meeting to order at 10:06 AM and began the meeting with a roll call for attendance. After roll call, the retiring HLA CEO, Susan Myers, bid farewell to Board members. 2. Consent Agenda • Consent agenda included the October 2, 2020 and November 6, 2020 Board of Directors meeting minutes as well as the attendance record of members for 2020. MOTION: April Lott moves to approve all documents. Seconded by Connor Donovan. No discussion or comments. None oppose. All in favor. Motion passes unanimously. 1 | P a g e 12.4.20 Annual Contin uum of Care Board Meeting 1.8.21 Continuum of Care Board of Directors Page 2 3. Resolution to Amend the Charter Quorum Requirements • The Continuum is now required to have an in-person quorum for meetings due to Sunshine Law requirements. At the November 6, 2020 Board of Directors meeting, quorum was not achieved, and no official business could be conducted. • Based on conversation at the November 6 meeting and at Executive Committee, it is recommended that a temporary reduced in-person quorum be adopted to conduct meetings with a blend of in-person and online participation. This recommendation comes out of Executive Committee. MOTION: Duggan Cooley moves to approve the reduced in-person quorum. Debbie Johnson seconds. • Discussion: Quorum for the board of directors will be seven (7). Committees of 13 or more will require an in-person quorum of five (5) and those with 12 or fewer members will require an in-person quorum of three. All public access will be via remote technology. Vote for items moving forward to the board will require 50% +1 of the committee, voting either in-person or virtually. MOTION CONTINUED: None oppose. All in favor. Motion passes unanimously. 4. Conduct Unsheltered PIT Count • The Continuum is required to complete an annual sheltered PIT count out of the HMIS data. Every other year, the Continuum is also required to do an unsheltered population count out in the street. 2021 is a year requiring an unsheltered count. The Continuum has street outreach entered into HMIS and we can extrapolate the data and present it to HUD. There is a concern about COVID and putting people at risk by doing an unsheltered count out in the street. Staff recommendation is to use the HMIS data and extrapolate what is needed. MOTION: April Lot motions to approve using HMIS data. Nicole Carr seconds. None oppose. All in favor. Motion passes unanimously. 5. Pinellas Continuum of Care Disaster Response Plan • The HLA put together a task force of various providers and worked with the Florida Housing Coalition to prepare a disaster plan. The plan was submitted to and 2 | P a g e 12.4.20 Annual Contin uum of Care Board Meeting 1.8.21 Continuum of Care Board of Directors Page 3 approved by the Disaster Recovery Task Force. The action items will be completed by the Homeless Leadership Alliance. MOTION: April Lott motions to approve the plan. Seconded by Michael Jalazo. • Discussion: Much of the work noted in the plan is geared toward tropical storms and hurricanes. At a minimum, steps outlining how to address other types of hazards and who convenes the process in the event of these hazards should be included in another section. MOTION CONTINUED: None oppose. All in favor. Motion passes unanimously. 6. Vote on Nominee for Continuum of Care Board of Directors Secretary • After the restructured governance, the Board Secretary, Robbin Redd, was elected for a one-year term that ends on December 31, 2020. Board member Kathleen Beckman has been nominated to become the new secretary. This will be a one-year term. This will also mean Executive Committee will now only be four members with the hire of Amy Foster as the HLA CEO. MOTION: April Lott moves to approve. Seconded by Connor Donovan. None oppose. All in favor. Motion passes unanimously. 7. COVID-19 Update • HLA has partnered with the Community Law Program (CLP) to assist with the eviction mitigation program. The CLP tries to help mediate with landlords that are evicting tenants. If the landlord refuses to dismiss the eviction, the HLA uses the funding to assist with housing navigation and deposits and other fees for new housing. Through December 3, we have received 15 referrals from the program, four have been successfully housed, three with extremely low or no income were referred to another diversion program and eight are in progress. Funding expires 12/30 and there has not been any notification about an extension. • The partnership with the County, Directions for Living and the HLA for the hospital to hotel recovery program continues. To date, about 150 have been served. Referrals are accepted only from hospitals and health partners. • The Continuum received the funding from DCF of $927,000 for ESG-CV. The HLA has contracted with Directions for Living will be using these funds for targeted 3 | P a g e 12.4.20 Annual Contin uum of Care Board Meeting 1.8.21 Continuum of Care Board of Directors Page 4 prevention and rapid rehousing. This is round one of funds and still waiting to see how DCF will distribute round two. 8. Public Comment • Board member April Lott noted that Directions was working with a family of seven, a mother and six children that all tested positive for COVID-19. The mother lost her job and brought the family to a hotel. The family was brought to DFL by Family Works, identifying children living homeless or in unstable housing. Through ESG-CV dollars they have just been rehoused and all have now tested negative. • Board member Sam Picard would like to remind everybody that the Homeless Memorial Service, recognizing those who have died homeless, will take place on December 18 at 4:00 PM in Williams Park, St. Petersburg. All are welcome. The Chair adjourned the meeting at 10:58 AM. CLICK HERE TO RETURN TO AGENDA 4 | P a g e 12.4.20 Annual Contin uum of Care Board Meeting 1.8.21 Continuum of Care Board of Directors Page 5 2021 CoC Board, Council and Committee Meetings Schedule Meetings are subject to change/cancellation - check www.pinellashomeless.org community calendar for scheduled meetings CoC Board Meeting (27) Executive - HMIS Committee (5) Frequency First Friday Bi-Monthly Frequency Third Monday Bi-Monthly Time 10 AM - 12 PM Time 2:30 - 4:30 PM Location Just Add Power Location Allendale Community Center Quorum 7 until 6/30/21; 14 otherwise In-Person Quorum 3 January 8, 2021 January 25, 2021 March 5, 2021 March 15, 2021 May 7, 2021 All Meetings Held at 10431 72nd Street, May 17, 2021 All Meetings Held at July 9, 2021 Seminole July 19, 2021 3803 Haines Road North September 10, 2021 September 20, 2021 St. Petersburg November 5, 2021 November 15, 2021 Providers Council (27) Funders Council (14) Frequency 3rd Friday Bi-Monthly Frequency 4th Friday Bi-Monthly Time 1:30 - 3:30 PM Time 9:00 - 11:00 AM Location Allendale Community Center Location Allendale Community Center In-Person Quorum 5 until 6/30/21; 14 otherwise Alternate Location 5 until 6/30/21; 8 otherwise January 15, 2021 February 26, 2021 March 19, 2021 April 23, 2021 All Meetings Held at All Meetings Held at May 21, 2021 June 25, 2021 3803 Haines Road North, 3803 Haines Road North, July 16, 2021 St. Petersburg August 27, 2021 St. Petersburg September 17, 2021 October 22, 2021 November 19, 2021 December 17, 2021* Strategic Planning (9) CoC Membership Meeting (60-70) Frequency Last Friday Bi-Monthly Time: 6:00 - 8:00 PM Time 1:30 - 4:30 PM Location Allendale Community Center March 31, 2021 Location In-Person Quorum 3 until 6/30/21; 5 otherwise June 30, 2021 To Be Determined January 29, 2021 CANCELLED September 29, 2021 March 26, 2021 December 9, 2021 May 21, 2021* All Meetings Held at July 30, 2021 3803 Haines Road North September 24, 2021 St.
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