ELEVENTH MEETING OF 2011 CORPORATE SERVICES
COMMITTEE OF THE WHOLE
The Committee of the Whole met in regular session on Wednesday, August 10th, 2011 immediately following the Community Services Committee meeting at the Lanark County Municipal Office, 99 Christie Lake Road, Perth, Ontario.
Members Present: Chair John Fenik, Warden S. Mousseau, Councillors P. McLaren, B. Stewart, J. Levi, V. Wilkinson, B. Dobson, P. Dolan, K. Kerr, R. Kidd, E. Sonnenburg, A. Churchill, G. Code and Smiths Falls Representative K. Graham
Staff/Others Present: P. Wagland, Chief Administrative Officer C. Ritchie, Director of Clerk’s Services/Clerk L. Drynan, Deputy Clerk K. Greaves, Director of Finance/Treasurer L. Crosbie-Larmon, Director of Human Resources D. Pidgeon, Director of Lanark Lodge S. Law, Director of Information Technology N. Green, Director of Social Services B. DeWolfsmith, Employee Services Specialist M. Allan, Occupational Health & Safety Specialist R. Hannah, Emergency Services Coordinator K. Stewart, I.T. Support
Regrets: Councillors W. LeBlanc, J. Gemmell, S. Freeman and Smiths Falls Representative D. Staples
CORPORATE SERVICES COMMITTEE
Chair: Councillor John Fenik
1. CALL TO ORDER
The meeting was called to order at 6:52 p.m. A quorum was present.
2. DISCLOSURE OF PECUNIARY INTEREST
None at this time.
3. APPROVAL OF MINUTES
MOTION #CP-2011-103
MOVED BY: Keith Kerr SECONDED BY: Bill Dobson
CP Minutes – August 10th, 2011 1 of 43 "THAT, the minutes of the Corporate Services Committee meeting held on June 8th, 2011 be approved as circulated."
ADOPTED
4. ADDITIONS & APPROVAL OF AGENDA
ADDITIONS: Under Communications iii) Afghanistan Veterans Appreciation Day iv) Rainy River District Social Services: Competitive Bidding
Under Confidential Reports iii) Emergency Evacuation
Under New/Other Business i) Resolution of Appreciation - Hon. Norm Sterling, MPP
MOTION #CP-2011-104
MOVED BY: Gail Code SECONDED BY: Ed Sonnenburg
“THAT, the agenda be adopted as amended.”
ADOPTED
5. DELEGATIONS & PRESENTATIONS
i) Update from Randy Hillier, MPP - Lanark, Frontenac, Lennox and Addington
R. Hillier thanked Committee for the opportunity to address Council with respect to two matters that are currently being deliberated; the tree cutting by-law and the County Official Plan.
An overview of potential legislative changes to the Green Energy Act, Provincial Policy Statement and Smart Growth Act was provided, as well as various changes included in the PC Party platform.
Questions were raised with respect to the Green Energy Act, solar farms and the government’s intentions regarding deficit reduction.
Warden Mousseau thanked R. Hillier for attending.
6. COMMUNICATIONS
i) Township of North Frontenac: Request for Support (Consolidation of Ambulance Bases)
CP Minutes – August 10th, 2011 2 of 43 ii) The Regional Municipality of Peel: Land Ambulance User Payments iii) Afghanistan Veterans Appreciation Day v) Rainy River District Social Services: Competitive Bidding
MOTION #CP-2011-105
MOVED BY: Keith Kerr SECONDED BY: Gail Code
“THAT, the August communications be received as information.” ADOPTED
7. CONSENT REPORTS
i) Report #FIN-22-2011: County Development Charges 2011 Update ii) Report #FIN-23-2011: County Levy Remittance Dates iii) Report #FIN-24-2011: June 2011 Financial Summary iv) Report #ESC-13-2011: CERB Contract Renewal v) Report #ESC-14-2011: Rescue Services Semi-Annual Report vi) Report #IT-04-2011: Rural Connections High-Speed Internet Project Update vii) Report #AMB-06-2011: LCAS Activities as at March 31, 2011
R. Hannah confirmed that future land ambulance reports will include ERV statistics and that both units are equipped with a defibrillator. A question was raised with respect to County levy remittance dates.
MOTION #CP-2011-106
MOVED BY: Sharon Mousseau SECONDED BY: Val Wilkinson
"THAT, the recommendations contained in the August Consent Reports be approved."
ADOPTED
8. DISCUSSION REPORTS
i) Report #CAO-08-2011: The IPM Cabinet and Historical Records Chief Administrative Officer, Peter Wagland
The purpose of this report is to attain Committee direction and approval for the establishment of a permanent display location for the IPM cabinet and memorabilia.
Discussion took place regarding background and historical information and possible location options for the cabinet.
CP Minutes – August 10th, 2011 3 of 43 MOTION #CP-2011-107
MOVED BY: Gail Code SECONDED BY: Ed Sonnenburg
“THAT, the Corporate Services Committee recommend to Council that the IPM cabinet and memorabilia, displaying the Lanark County IPM, be turned over to the Wheeler family, to become part of the Wheeler’s Maple Heritage Museum, for display to the public;
AND THAT, the CAO be directed to prepare a release for the Wheelers to be signed by the Warden and CAO."
DEFEATED
MOTION #CP-2011-108
MOVED BY: Ed Sonnenburg SECONDED BY: Bill Dobson
“THAT, the Corporate Services Committee recommend to Council that the IPM cabinet and memorabilia, displaying the Lanark County IPM remain in the ownership of the County and be on loan and displayed in the Council Chambers in the Beckwith Municipal Office.
ADOPTED
MOTION #CP-2011-109
MOVED BY: Keith Kerr SECONDED BY: Ed Sonnenburg
“THAT, signage be placed in the Public Works and Lanark County Administration Building indicating where the IPM cabinet and its memorabilia are displayed.”
ADOPTED
Direction was provided to staff to make inquires with respect to insuring memorabilia, copying any paper artefacts and announcing the location of the cabinet on the County website.
ii) Report #HR-11-2011: 2010 Human Resources Statistics Director of Human Resources, Lisa Crosbie-Larmon
L. Crosbie-Larmon gave a PowerPoint presentation – attached, page 11
CP Minutes – August 10th, 2011 4 of 43 MOTION #CP-2011-110
MOVED BY: Keith Kerr SECONDED BY: Sharon Mousseau
"THAT, Report # HR-11-2011 be received as information."
ADOPTED
10. DEFERRED REPORTS
None
11. VERBAL REPORTS
i) Report of the Lanark County Accessibility Advisory Sub-Committee Councillor, Aubrey Churchill
No Report. Next Meeting – Monday, September 12th
ii) Eastern Ontario Wardens Caucus Update Warden, Sharon Mousseau
Warden Mousseau provided an update – speaking notes attached page 30
S. Mousseau noted that material regarding the Marmora Pumped Storage Project was distributed with the agenda.
MOTION #CP-2011-111
MOVED BY: Peter McLaren SECONDED BY: Aubrey Churchill
“THAT, the Corporate Services Committee recommend that County Council endorse the resolution from the Municipality of Marmora.and Lake for development of the Marmora Pumped Storage Project.”
ADOPTED
MOTION #CP-2011-112
MOVED BY: Keith Kerr SECONDED BY: Ken Graham
"THAT, the Eastern Ontario Wardens Caucus Update be received as information."
ADOPTED
CP Minutes – August 10th, 2011 5 of 43
iii) Eastern Ontario Regional Network (EORN) Councillor, John Fenik
J. Fenik noted that the following information was distributed as part of the agenda: a) Report to the EORN Board of Directors - Project Status Report b) EORN Board of Directors Agenda - July 7 c) EORN Board of Directors Agenda - August 4
MOTION #CP-2011-113
MOVED BY: Brian Stewart SECONDED BY: Bill Dobson
"THAT, the Eastern Ontario Regional Network Update be received as information."
ADOPTED
iv) AMO Board Councillor, Susan Freeman
It was noted that the June 2011 meeting update was distributed with the agenda.
v) Report #CAO-09-2011: CP Rail Update Chief Administrative Officer, Peter Wagland
P. Wagland gave a PowerPoint presentation – attached, page 39
MOTION #CP-2011-114
MOVED BY: Keith Kerr SECONDED BY: Pat Dolan
"THAT, the CP Rail Update be received as information."
ADOPTED
12. CONFIDENTIAL REPORTS
i) Report #HR-12-2011: CUPE Collective Bargaining Update Director of Human Resources, Lisa Crosbie-Larmon
MOTION #CP-2011-115
MOVED BY: Brian Stewart SECONDED BY: John Levi
CP Minutes – August 10th, 2011 6 of 43 "THAT, the Committee move "in camera" at 8:48 p.m. to discuss labour relations or employee negotiations;
AND THAT, P. Wagland, CAO; C. Ritchie, Clerk; L. Crosbie-Larmon, Director of Human Resources; B. DeWolfsmith, Employee Services Specialist; D. Pidgeon, Director of Lanark Lodge and L. Drynan, Deputy Clerk remain in the room."
ADOPTED
MOTION #CP-2011-116
MOVED BY: Sharon Mousseau SECONDED BY: John Levi
"THAT, the Committee return to regular session at 9:07 p.m."
ADOPTED
MOTION #CP-2011-117
MOVED BY: Ed Sonnenburg SECONDED BY: Keith Kerr
“THAT, the Corporate Services Committee recommends to County Council to approve the CUPE collective bargaining package as agreed to between the parties;
AND THAT, staff be directed to proceed with implementation.”
ADOPTED
ii) Lanark Lodge Personnel Matter Update Director of Human Resources, Lisa Crosbie-Larmon
MOTION #CP-2011-118
MOVED BY: Ken Graham SECONDED BY: Keith Kerr
"THAT, Committee move "in camera" at 9:12 p.m. to address a matter pertaining to an identifiable individual;
AND THAT, P. Wagland, CAO; C. Ritchie, Clerk; L. Crosbie-Larmon, Director of Human Resources; and L. Drynan, Deputy Clerk remain in the room."
ADOPTED
CP Minutes – August 10th, 2011 7 of 43 MOTION #CP-2011-119
MOVED BY: Keith Kerr SECONDED BY: Ken Graham
"THAT, Committee return to regular session at 9:17 p.m."
ADOPTED
The Chair rose and reported that Committee received an update on a personnel matter at Lanark Lodge.
iii) Emergency Evacuation Peter Wagland, Chief Administrative Officer
P. Wagland provided information with respect to an emergency evacuation – speaking notes attached, page
13. NEW/OTHER BUSINESS
i) Resolution of Appreciation - Hon. Norm Sterling, MPP
MOTION #CP-2011-120
MOVED BY: Brian Stewart SECONDED BY: Richard Kidd
WHEREAS, The Hon. Norm Sterling, MPP has represented Lanark County in the provincial legislature since 1977;
AND WHEREAS, Lanark County Council acknowledges Norm’s support and contributions to Lanark County;
NOW THEREFORE, Lanark County Council expresses its gratitude and appreciation to Norm Sterling, in recognition of his thirty-four years of dedicated service to Lanark County and the Province of Ontario.
ADOPTED
ii) Meeting Schedule – attached, page 43 Director of Clerk’s Services/Clerk, Cathie Ritchie
iii) AMO Conference - Delegation Requests Director of Clerk's Services/Clerk, Cathie Ritchie
L. Drynan provided an update with respect to accommodations and minister delegations.
CP Minutes – August 10th, 2011 8 of 43 13. ADJOURNMENT
The meeting adjourned at 9:45 p.m. on a motion by Councillors E. Sonnenburg and G. Code.
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PRESENTATIONS
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NEW/OTHER
BUSINESS
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MEETING SCHEDULE – As at August 11th, 2011
Meeting Location Time Date LTA 10th Anniversary Reception LTA Office 1:00 p.m. Thur. Aug. 11th Lieutenant Governor (Sunset Blvd. Perth) Carleton Place Room Community Forest Working Group 2:00 p.m. Mon. Aug 15th (Public Works) D/NE Room Lanark County Municipal Trails 4:00 p.m. Mon. Aug 15th (Administration Building) 1105 Matheson Road, Lanark County Plowing Match Montague Township Aug 19th – 20th (Bill Dobson Farm) AMO Conference London, ON Aug 21st – 24th
Land Division Council Chambers 10:00 a.m. Mon. Aug 29th
Broadband Working Group D/NE Room 5:00 p.m. Wed. Aug. 31st
County Council Council Chambers 7:00 p.m. Wed. Aug 31st Community Development Committee Council Chambers 5:00 p.m. Wed. Sept. 7th Public Works Committee Strategic Planning Session Council Chambers 8:30 a.m. Sat. Sept. 10th
Accessibility Advisory Committee Council Chambers 3:00 p.m. Mon. Sept. 12th
OEMC Conference Kingston, ON Sept. 14th – 16th
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