Manitoba Soccer Association Board of Directors Orientation Handbook

Table of Contents

I INTRODUCTION 2

II THE BOARD OF DIRECTORS 2 A. Role and Responsibilities of the Board of Directors 2 1. Role of the Board 2 2. Responsibilities of the Board 2 B. Composition and Structure of the Board of Directors 3 C. Meetings of the Board of Directors 3 1. Board Meeting Times 3 2. Preparations for Board Meetings 3 3. Board Meeting Rules and Procedures 4 4. Consent Agenda 4 5. Board Meeting Code of Conduct 5

III BOARD OFFICERS AND DIRECTORS 5 A. Role and Responsibilities of the President 5 1. Role of the President 5 2. Responsibilities of the President 6 B. Role of the Vice President 6 1. Role of the Vice President 6 C. Role and Responsibilities of a Director 6 1. Role of a Director 6 2. Responsibilities of a Director 7

IV GLOSSARY AND ABBREVIATIONS 9

V STRUCTURE OF SOCCER IN MANITOBA 15

VI ‘WHO’S WHO’ OF SOCCER IN MANITOBA 18

VII ADDITIONAL RESOURCES 19

1 August 22, 2019 I. INTRODUCTION The MSA Board (‘the board’) is charged with the responsibility of governing as well as providing leadership and direction for the MSA as we seek to grow and develop soccer in Manitoba. This ‘Board of Directors Orientation Handbook’ is intended as a helpful reference as you acclimatize to the board.

II. THE BOARD OF DIRECTORS A. ROLE AND RESPONSIBILITIES OF THE BOARD OF DIRECTORS 1. Role of the Board a. To maintain authority over, and responsibility for, the structures and operations of the MSA; b. To develop policies and strategies that guide the MSA and provide direction for management; c. To ensure that a business plan for the MSA is in place; d. To ensure that there are sufficient and appropriate human and financial resources for the MSA to accomplish its work; e. To meet all legal requirements that pertain to the MSA; f. To remain attentive to the changing needs of the MSA’s Membership and key stakeholders; and g. To operate as a corporate body, speaking with one voice through the president. 2. Responsibilities of the Board a. Accountability i. Is accountable to the MSA’s Membership; ii. Maintains the trust and support of the MSA’s Membership; iii. Ensures that the MSA operates within applicable laws and regulations; iv. Ensures that the overall organizational and staffing structure facilitates the delivery of the MSA’s vision, mission, values, and priorities; v. Ensures that policies and processes exist that identify and monitor principal business risks, address what risks are acceptable to the MSA, and ensure that appropriate systems and actions are in place to manage such risks; vi. Ensures effective reporting of MSA activities to stakeholders and regulators on a timely and regular basis; and vii. Ensures that the MSA operates in accordance with the highest ethical and moral standards. b. Planning i. Develops, approves, and ensures the adherence to the MSA’s vision, mission, and values statements, as well as its Priorities; and ii. Approves annual capital and operating plans and monitors performance; c. Selection and Support of Executive Director i. Selects the executive director, determines the executive director’s compensation, and sets out in clear terms the executive director’s authority, responsibilities and accountability, and the Executive Limitations policy; ii. Provides support to the executive director to enable him/her to carry out his/her responsibilities; iii. Develops and employs effective procedures and processes for the monitoring of and the giving of feedback to the executive director, and as required for the executive director’s termination; and iv. Makes provision for the executive director’s professional development.

2 August 22, 2019 d. Financial Oversight and Development i. Approves the MSA’s audited year-end financial report, annual operating budget, and other financial reports as required. ii. Approves policies that implement sound financial controls for the MSA and ensures policy compliance; and iii. Approves major financial decisions and actions as provided for in the Executive Limitations policy. e. Board Governance and Development i. Governs in accordance with the MSA’s Articles of Incorporation, By-laws, Governance Policies, Executive Limitations policy, and any other policies of the MSA; ii. Approves and updates MSA policies; iii. Approves or rejects appointments of the chairs and the members of the standing and special committees of the board of directors; iv. Determines the policies and procedures governing board meetings; v. Provides orientation for new directors; and vi. Ensures compliance with the MSA’s Articles of Incorporation and By-laws, and forwards proposed amendments to the Articles and/or By-laws to the membership for approval. B. COMPOSITION AND STRUCTURE OF THE BOARD OF DIRECTORS The composition and structure of the board of directors is set out in the by-laws of the MSA. C. MEETINGS OF THE BOARD OF DIRECTORS 1. Board Meeting Times a. The MSA Board of Directors currently meets once a month (typically on the second Tuesday or Wednesday of the month, considering the availability of board members). Usually one of the summer month board meetings is cancelled. Board meetings are held in the large meeting room of Subway Soccer South (211 Chancellor Matheson Road), begin at 6:15 pm, and are generally limited to 2.0-2.5 hours in length. Supper arrives at 5:45 pm. If you have any dietary restrictions or would like a specific item (e.g., a full salad in lieu of pizza) please let the executive director know a day prior to the meeting. b. In addition to these monthly meetings, there is the Annual General Meeting (generally the first Saturday in November), one or two board meetings in November to discuss the upcoming MSA budget, and very occasional ad hoc meetings. c. Meetings may be conducted by teleconference or other electronic means. Directors are asked to provide advance notice (when possible) to the executive director if they intend to participate by distance so that logistics may be arranged. 2. Preparations for Board Meetings a. The agenda for the board meetings shall be set by the president. b. Documents related to agenda items (i.e., the meeting package) shall be delivered (by email) to the directors at least one week in advance of the board meeting by the executive director. Information to be considered from board committees shall be forwarded to the executive director at least nine days in advance of the meeting. c. Any director preferring a hard copy of the meeting package should inform the executive director whether they would like it to be available at the board meeting or if they will pick it up from the MSA office several days prior to the board meeting. d. All regular board meetings shall include, at a minimum, an agenda that includes the following items: i. Minutes of board meetings not previously adopted; ii. A status report of action items;

3 August 22, 2019 iii. A written report from the executive director; iv. Reports submitted by Standing or Special Committees and/or Requests for Decision (RFD) falling under the MSA’s three Priorities: Governance & Leadership, Communication & Education, and Technical Development & Leadership; v. Date of the next meeting(s); and vi. An in camera meeting. Please note that in camera meetings are strictly confidential and only the president may share what is discussed in camera with any absent board members. The content of in camera meetings is not recorded in the minutes. 3. Board Meeting Rules and Procedures a. The quorum for meetings shall be a majority (50%+1) of the directors. b. The rules of procedure for meetings shall be the current edition of Robert’s Rules of Order. c. The meetings shall be chaired by the MSA President. In the president’s absence, the board will appoint another director to chair the meeting. d. In chairing the meetings, the chair shall: i. Guide the discussion so that it proceeds in an orderly and efficient fashion, relates to ‘motions’, respects Roberts’ Rules of Order and the MSA Board Meeting Code of Conduct (see Section II.C.5), and deals with MSA Board business; Note that the person who moves a particular motion is under obligation to vote for the motion, but the seconder is not. Following a motion being seconded, there is an opportunity for discussion prior to voting on the motion. One may vote for or against a motion, or abstain. ii. Ensure that all views are heard, that the board reaches decisions, and that the will of the majority prevails; iii. Be given a second vote in the event of a tie; and iv. Be responsible primarily for facilitating debate. 4. Consent Agenda a. The ‘consent agenda’ is a device to enhance the efficiency of meetings of the board of directors. It allows the board to approve routine or non-controversial items together without discussion or individual motions. b. Typical consent agenda items pertain to routine or procedural matters, or matters that are likely to be non-controversial. Examples include: i. Reports forwarded to the board for information only; ii. Correspondence requiring no action by the board; iii. Documents requiring only formal board approval; and iv. Minutes of board committee meetings. c. The procedure is as follows: i. When preparing the board meeting agenda, the president determines whether an item belongs on the consent agenda; ii. A numbered list of the consent items is prepared for inclusion on the board meeting agenda; iii. All supporting documents for the consent items are included in the board meeting package; iv. At the beginning of the meeting, the chair asks directors if there are items that they wish removed from the consent agenda and discussed individually; v. If any director requests that an item be removed from the consent agenda, it must be removed. Directors may request that an item be removed for any reason; for

4 August 22, 2019 example, they may wish to discuss the item, to query the item, or to register a vote against the item; vi. Once an item has been removed, the board can decide whether to take up the matter immediately or place it on the regular meeting agenda; vii. When there are no more items to be removed, a vote is taken on the adoption of the consent agenda; and viii. When preparing the meeting minutes, the executive director itemizes the business that was approved as part of the consent agenda. 5. Board Meeting Code of Conduct a. Each director shall attend board meetings regularly. Please note that if in-person attendance is not possible, attendance by electronic means (e.g., telephone, Skype, etc.) is an option. Certainly, as volunteers with already busy lives filled with various responsibilities, no board member is expected to be able to attend all board meetings. It should, however, be reasonable for board members to be able to attend most board meetings. b. Each director shall participate fully in board deliberations and, subject to recognition that each director is a volunteer and life does occasionally interfere, it is expected that board members come prepared and have read the meeting package prior to attendance at the board meeting. c. Each director shall conduct himself/herself in board meetings with a view to furthering the general interests of the MSA and not the interests of individual and group stakeholders. d. Each director shall respect confidentiality of board business and board deliberations. The discussions and votes at board meetings are confidential as board members must be free to speak their mind and vote according to what is in the best interests of the MSA. Board meeting packages and other board communications (including board meeting minutes) must also be kept confidential. This confidentiality requirement is binding upon both current and former directors. e. Each director shall support the decisions of the board and not express disagreement outside board meetings. f. Each director shall conduct himself/herself in board meetings in a manner exhibiting courtesy, goodwill, objectivity, frankness, openness to new ideas, constructiveness, independent-mindedness, restraint, effective communication, willingness to compromise, and respect for others. g. Each director shall ensure that the discussion of business occurs at the board table and not outside the boardroom between meetings. h. Each director shall adhere to the conflict of interest requirements as they relate to board meetings. i. Each director shall notify the president and the executive director in advance of a board meeting if he or she is unable to attend. This notification should be made as soon as possible so that the executive director can advise the board if quorum is in doubt.

III. BOARD OFFICERS AND DIRECTORS A. ROLE AND RESPONSIBILITIES OF THE PRESIDENT 1. Role of the President a. To keep the board focussed on advancing the mission and plans of the MSA. b. To ensure the board develops policies and strategies that guide the MSA.

5 August 22, 2019 c. To ensure the relationship between the board and executive director remains positive, constructive, and professional at all times. d. To play a leading role in communicating externally the mission and priorities of the MSA, and information about MSA’s activities that is consistent with the views of the board of directors and staff. e. To represent the collective will of the board in communicating with the executive director. f. To represent the MSA at meetings and events of Canada Soccer. g. Except as noted elsewhere in the Governance Policies, to bind the MSA only with the consent of the board of directors. h. To carry out his/her responsibilities as a director and officer of the MSA. 2. Responsibilities of the President a. Leadership of the Board i. Ensures that the board carries out its responsibilities as defined in the MSA’s By- laws and governance policies and other policies of the MSA; ii. Ensures that the board attends to its internal governance functions, including those related to the orientation of board candidates; iii. Serves as an ex-officio member of all board and MSA standing and special committees with the exception of the Nominations Committee (soon to be “Recruitment Committee”), and other committees as may be determined by the board; and iv. Serves as one of the MSA’s signing officers; b. Chairing Meetings i. Chairs meetings of the board of directors and general meetings of the MSA; and ii. Ensures that meetings of the board are conducted in accordance with Robert’s Rules of Order and the Board Meeting Code of Conduct. c. External Relationships i. Speaks and votes on behalf of the MSA at Canada Soccer, and other external meetings always in a manner that is consistent with the will of the board of directors; ii. When appointed, sits on Canada Soccer committees; iii. On behalf of the MSA, communicates directly with the Canada Soccer president and members of the Canada Soccer committees; such communication shall be reported to the next meeting of the MSA board of directors, and shall not commit the MSA to a course of action that does not have the approval of the board; and iv. Ensures that decisions reached by Canada Soccer that are applicable to the MSA are brought to the attention of the board of directors for consideration. B. ROLE OF THE VICE PRESIDENT 1. Role of the Vice President a. The board approves the appointment of the vice president. b. Responsibilities of the Vice President i. To perform the responsibilities of the president in the president’s absence or inability to act; and ii. To serve as one of the signing officers.

6 August 22, 2019 C. ROLE AND RESPONSIBILITIES OF A DIRECTOR (including president and vice president) 1. Role of a Director a. To take every measure to ensure that the MSA is governed effectively and, in particular that the board of directors carries out those responsibilities with which it is entrusted by the MSA Membership. b. To practice the standard of due diligence, loyalty, care, and obedience that are required of a director. c. To act at all times within the scope of the governing documents of the MSA and always in recognition of the principle that the MSA Board’s role is to govern and the MSA Staff’s role is operational. d. To contribute skills, knowledge, and advice in support of the MSA in carrying out its priorities, plans, and policies. e. To act honestly, in good faith, and in the best interests of the MSA and not the interests of particular constituencies. 2. Responsibilities of a Director a. Accountability i. Understands and meets the legal requirements and obligations of a director; ii. Understands the legal, regulatory, business, social, and political environments in which the MSA operates; iii. Remains informed about the legislation under which the MSA exists, and the MSA’s by-laws, vision, mission, values, priorities, and policies as these pertain to the duties of a director; iv. Possesses a clear understanding of the governance structure of the MSA; v. Keeps generally informed about the activities of the MSA and the issues that affect the MSA; vi. Supports and abides by the majority decisions of the board – except when there is reasonable grounds to believe that the board has acted without full information or in a manner inconsistent with its fiduciary obligations; in such circumstances, to ask (during a board meeting) for the board to reconsider its decision; vii. Respects and maintains the confidentiality of board business and board deliberations; viii. Confines discussions of board issues to board meetings to avoid situations where decisions are made outside of the board room; ix. Acts so as to develop and retain the trust of other directors; x. Demonstrates high ethical standards and integrity; xi. Never bets on soccer games; and xii. Declares any apparent or real personal conflict of interest or loyalty in accordance with the MSA’s by-laws and policies and statutory requirements. If at any point a board member has a conflict of interest on any matter before the board, they must disclose it and leave the board room while that matter is discussed by the remaining board members. b. Participation in Board/Committee Meetings i. Plans time prior to board/committee meetings to review the meeting agenda and accompanying documents and thus be prepared to engage in an informed discussion on the matters before the board/committee; ii. Focusses their full attention on MSA Board matters during meetings; iii. Speaks their mind and does so respectfully. Robust discussion and the consideration of various perspectives of an issue fosters informed decisions;

7 August 22, 2019 iv. Is willing to serve as a board officer, committee chair, and/or on a committee; v. Participates in MSA events and activities when required (e.g., the AGM) and participates whenever possible upon invitation (e.g., MSA Soccer Night of Excellence and the MB Provincial Championships); vi. Respects the MSA Board Meeting Rules and Board Meeting Code of Conduct at all times; vii. Asks questions when the information provided at a meeting is inadequate or the question before the meeting is unclear, and voices clearly and explicitly any opposition to a decision being considered at the meeting; viii. Reads and understands the MSA’s financial statements and financial reports, and otherwise helps the board fulfill its fiduciary responsibilities; ix. Helps develop and maintain a spirit of collegiality and positive interpersonal relationships within the board; and x. Restricts any discussion related to the performance of the executive director to the in camera session of board meetings. c. Communications i. Never speaks for the board of directors or the MSA unless authorized to do so. ii. Except when authorized by the board, does not direct or task the MSA Staff. Any requests should flow through the president to the executive director. iii. Fosters and promotes a positive image of the board and the MSA with its stakeholders and in the community. iv. Represents the MSA in the community effectively by focussing on the MSA’s accomplishments, as well as its needs and challenges. d. Certification/Checks/Releases/Declarations/Courses All board members must: i. Submit a Criminal Record Check (aka Police Information Check) including a Vulnerable Sector check and renew it every three years. The cost of this check may be submitted to the MSA (in an expense report) for reimbursement. (policeinformationcheck.winnipeg.ca/) ii. Sign the Conflict of Interest Policy and Confidentiality Policy declarations annually. iii. Complete the Respect Group Inc.’s “Respect in the Workplace” course within three months of their election to the board and renew it every three years. iv. MSA Board members are encouraged to take advantage of governance and leadership courses (such as those offered by the United Way or Volunteer Manitoba). The executive director forwards notice of United Way courses to board members. Directors are encouraged to register early as seats are often filled. When pre-approved by the MSA President, the cost of these courses may be submitted to the MSA (in an expense report) for reimbursement. e. Relationship to MSA Staff i. All members of the MSA Staff have only one boss: the executive director. ii. The board has only one employee: the executive director, and that authority is exercised through the president. The executive director reports to the board through the MSA President. iii. Board members must not interfere with the staff (including the executive director). This includes making requests of the staff. Board members are encouraged to be friendly and polite with the staff, but to be very careful not to say or do anything that undermines the structural hierarchy within the MSA or undercuts the authority

8 August 22, 2019 of the executive director over his/her staff. The appropriate place to discuss matters concerning the staff are board meetings. f. Relationship to MSA Members and the Public The board’s spokesperson to Members and the public is the MSA President. When board discussions and/or board decisions are to be communicated to MSA Members or the public, this is the responsibility of the board president. Other board members are not to offer any comment outside board meetings. The exception to this is if a board member has been granted (by the board) the authority to speak on a particular matter. In short, the board president speaks on board matters and the executive director speaks on operational matters.

IV. GLOSSARY AND ABBREVIATIONS Academies -Associate (non-voting) members of the MSA. -Not subject to any boundaries.

Annual Meeting of Members (AMM) Annual Meeting of Members of Canada Soccer

Cambrian Challenge Cup -The WYSA championship (Indoor and Outdoor) for all boys’ and girls’ divisions: Recreational, Developmental, and Premier.

Canada Soccer (CS; formerly Canadian Soccer Association, CSA) -The MSA’s governing body. -Canada Soccer is governed by CONCACAF, which is, in turn, is governed by FIFA.

Canada Games (Canada Winter Games and Summer Games, CSG) -Established in 1927, the Canada games are amateur-only, athletic competitions with representatives from Canada’s provinces and territories. The Canada Games are held every two years and alternate between the Canada Winter Games and the Canada Summer Games.

Canadian Premier League (CPL) -A new, professional, Tier 1 soccer league organized by Canada Soccer and beginning play in April 2019. -As of fall 2018, there are seven teams, including Valour FC, coached by Rob Gale and operated by the Winnipeg Football Club (i.e., Winnipeg Blue Bombers).

Challenge Trophy -Canada Soccer’s national championship for men’s amateur soccer teams (i.e., senior men). -Each provincial team is selected by their respective provincial soccer association. In Manitoba, this is the winner of the Men’s Senior Club Championship of the Manitoba Provincial Championships.

Charleswood Youth Soccer Association (CYSA) -A member of St. Charles Soccer Association that is comprised of a number of community centres. -Established in 1969, totally volunteer-run, and providing recreational soccer opportunities year-round. -CYSA has over 800 players in their summer recreational leagues.

9 August 22, 2019 Charter Clubs, Club Charter Program -Replaced by Canada Soccer’s Club Licensing Program

Club Head Coach (CHC) -Technical leaders of clubs

Club Licensing Program -A new program (launched by Canada Soccer in summer 2018) that guides member organizations throughout the country toward best principles for organizational development both on and off the field. -Introduction: https://www.canadasoccer.com/canada-soccer-introduces-club-licensing-program-- p161707 -Overview: https://www.canadasoccer.com/overview-s17342 -FAQ: https://www.canadasoccer.com/canada-soccer-club-licensing-program-frequently-asked- questions-faq--p161102-preview-1 -Information Manual: https://www.canadasoccer.com/files/Canada_Soccer_Club_Licensing_Information_Manual_EN_v1.pdf -Video of CS’s presentation on Club Licensing: https://www.youtube.com/watch?v=a7jJ8C9xUcs -Four classifications: a. Standards for Quality Soccer b. Provincial Youth Club License (1 + 2) c. National Youth Club License d. National Club License -Currently affects only for youth, but it will be encouraged for senior teams in the future.

Community Centres (CC) -In Winnipeg, the community centres in each of the five districts run Mini Soccer (i.e., U4-U8 and rec soccer U9-U18). -No mini soccer players in Winnipeg register with the MSA (which is unique in all of Canada). -Each district’s board has representation from its community centres.

Confederation of North, Central America and Caribbean Association Football (CONCACAF) -One of FIFA’s six continental confederations, servicing 41 Member Associations, from Canada in the north to Guyana, Suriname and French Guiana in the south. -CONCACAF is governed by FIFA.

Districts -Winnipeg is divided into five districts by WYSA, each with its own club: Bonivital Soccer Club (BVSC) – Ryan Marshall FC Northwest (FCNW) – Martino Vergata (president) St. Charles Soccer Association (SCSA) – Allan Gibbens (president) Winnipeg Phoenix Football Club (WPFC) – Derek Simpson (president) Winnipeg South End United SC (WSEU) – Dale Friesen (president)

Executive Director (ED) -Senior staff member of an organization reporting directly to the board.

Festival -A grassroots event involving the development of coaches and players.

10 August 22, 2019 -Festivals may take many forms including such things as games, activities, clinics, and seminars. -Very similar to a Jamboree.

Fédération Internationale de Football Association (FIFA) -The international governing body of association football, futsal, and beach soccer.

Futsal -A discipline of soccer that is played indoors (often in gymnasiums), five-a-side (including the goalkeeper), and with a smaller, harder, low-bounce ball. -Futsal is part of the Manitoba Winter Games.

General Council of Winnipeg Community Centres (GCWCC) -“GCWCC's primary purpose was to be a central resource for all Community Centres and to facilitate cooperation and communication among the Community Centres, and between the Community Centres and City administration.” http://www.gcwcc.mb.ca/about-gcwcc/

Grassroots -Age 12 and under (according to FIFA).

Integrated Funding Framework (IFF) “In 2014/2015, Sport Manitoba introduced a new funding model called the Integrated Funding Framework (IFF) for major Provincial Sport Organizations (PSOs). The IFF is a planning based submission covering a four-year period. The IFF is designed to assist PSOs in determining their priorities and evaluating their ability to activate and implement their goals. Funding allocations are determined based on the merits of the plan and an annual review of a PSO’s ability to follow through and deliver on its priorities. All grants provided are monitored to ensure our partners meet the funding terms and conditions.” http://www.sportmanitoba.ca/sites/default/files/SportMB/Files/Annual%20Report_Final.pdf

Jamboree -A soccer event where there is competition, but no standings or scoring. -Very similar to a festival.

Jubilee Trophy -Canada Soccer’s national championship for women’s amateur soccer teams (i.e., senior women). -Each provincial team is selected by their respective provincial soccer association. In Manitoba, this is the winner of the Women’s Senior Club Championship of the Manitoba Provincial Championships.

Laws of the Game (LOG, LOTG) -FIFA’s rules for soccer

Local Organizing Committee (LOC) -Organizer of local competitions or events

Long Term Official Development (LTOD) -The development of referees following the LTPD model.

11 August 22, 2019 Long-Term Player Development (LTPD; aka, Long-Term Athlete Development) -LTPD was introduced in ~2006 by Canada Soccer as the core framework to develop soccer players in Canada. LTPD has been enshrined across Canada into how the game of soccer is played, coached and programmed around the country. -“Long-Term Athlete Development is a multi-stage training, competition and recovery pathway guiding an individual’s experience in sport and physical activity from infancy through all phases of adulthood. LTAD is athlete centered, coach driven and administration, sport science and sponsor supported. Sequential stages in the LTAD pathway provide developmentally appropriate programs for all ages to increase participation and optimize performance. Key to LTAD is a holistic approach that considers mental, cognitive and emotional development in addition to physical development, so each athlete develops as a complete person. Based on CS4L principles, LTAD, in a sport-specific context, promotes system alignment and integration between sport club, provincial/territorial and national sport organizations.” https://sportmanitoba.respectgroupinc.com/contents/handouts/generic/en/activityleader/CS4L%202_0 %20EN_April16_web.pdf -LTPD will be incorporated into CS’s Club Licensing Program -Brochure: https://www.canadasoccer.com/files/CSA_2009_W2WC_Brochure_EN.pdf

Manitoba Blizzard -Now Valour FC Elite Girls program (U16-U17, pre-university)

Manitoba Provincial Championships (MPC) -Also referred to as “The Provincial Championships” or “The Cup”. -Four age level championships, each with a male and female champion: -U15 Club Championship (male and female) -U17 Club Championship (male and female) -Senior Club Championship (male and female) -Western Men and Regional Women (Masters) Championship -All eight champions proceed to represent Manitoba at Canada Soccer’s National/Regional Championships.

Manitoba Soccer Hall of Fame (MSHoF) -The mission of the MSHoF is to recognize deserving persons for their outstanding contributions, accomplishments, and commitment to the improvement of the game of soccer in Manitoba.

Manitoba Soccer Referees Association (MSRA) -Advocacy group for referees.

Match Officials Development Committee (MODC) -A committee established to assist with matters related to referees.

National Coaching Certification Program (NCCP) -The flagship program of the Coaching Association of Canada (CAC). https://www.coach.ca/coach-training-in-canada-s15408

Out-of-Region (request) (OoR) -A request by a player in one geographic region to play in another geographic region.

12 August 22, 2019 Player Pathway -The roadmap for players of all ages and abilities, from recreational to professional. -Canada Soccer’s current player pathway is in process of being replaced with a new player pathway that reflects the new Club Licensing Program. -A link to the Player Pathway can be found on the MSA website (http://manitobasoccer.ca/page.php?page_id=117577).

Pre-Prospects -A partnership with the Vancouver Whitecaps for players U10-U12.

Premier Development League (PDL) -WSA Winnipeg plays in the PDL. Home games are played at the Ralph Cantafio Soccer Complex.

Provincial and Territorial Sports Organizations (PTSO, aka Provincial Sport Organization, PSO) -The governing body of every sport in each province. -Examples: Manitoba Soccer Association, Hockey Manitoba, Volleyball Manitoba.

Region (Geographic) -There are seven geographic regions in Manitoba: Norman, Parkland, Westman, Interlake, Central, Winnipeg, and Eastman. -Players are required to register on teams within their geographic region (or request an Out-of-Region transfer).

Regional Soccer Association -A soccer body (subordinate to the MSA) that governs leagues. -As of 2018, the MSA has only one subordinate regional soccer association: Westman Regional Soccer Association (WRSA). (Note: the “Westman” in the name “WRSA” does not refer to the geographic area of Westman, but rather its four member leagues: Brandon Youth Soccer Association (BYSA), Minnedosa Youth Soccer Association, Neepawa United Soccer Association, and Rivers Youth Soccer Association.)

Regional Technical Infrastructure (RTI) -Replaced by Canada Soccer’s Club Licensing Program

Request for Decision (RFD) -A document containing a draft motion (and associated background information) put to the board. -Note that the year indicated in the RFD number represents the end of the fiscal year.

Respect in Sport (RiS) -An online course (developed by the Respect Group Inc.) that is mandated by Sport Manitoba.

Respect in the Workplace -Another online course, similar to “Respect in Sport”.

REX/Prospects Residency Programs -REX and Prospects are both U13-U17. -REX is affiliated with Canada Soccer. -Prospects are affiliated with the Vancouver Whitecaps FC.

13 August 22, 2019 Skill Centre -A training centre licensed by Canada Soccer (as part of its Club Licensing Program) -Three loose age groups (U8/U9, U10/U11, U12) with players able to move between groups as required. -Registration is part open (i.e., first-come, first-served) and part by invitation. -Skill Centres will be able to register their players to play in leagues.

Sport Programs in Inner City Neighbourhoods (SPIN) -“SPIN is an initiative of Live SAFE, a crime prevention Policy developed by the City of Winnipeg as a long term and ongoing recreation strategy targeting inner city children and youth.” https://www.thebnc.ca/spin-at-bnc/

Technical Director (TD) -Senior staff member responsible for technical matters within a club or organization. -Similar to a Club Head Coach.

Training Centre: National Training Centre and Regional Training Centre (NTC/RTC) -No longer exists.

U Sports -National governing body of university sport in Canada. -Formerly Canadian Interuniversity Sport (CIS).

Valour FC -New Canadian Premier League team in Winnipeg.

Valour FC Elite Girls Program -Valour FC Elite Girls Program is not affiliated with the MSA. -Announced summer 2018 and replaced MB Blizzard. -For pre-university players.

Vancouver Whitecaps FC Affiliation -Residency program of the Vancouver Whitecaps FC

Westman Regional Soccer Association (WRSA) -Established in 2017, comprised of Brandon Youth Soccer Association, Minnedosa Youth Soccer Association, Neepawa United Soccer Association, and Rivers Youth Soccer Association.

Winnipeg Youth Soccer Association (WYSA) -“The Winnipeg Youth Soccer Association (WYSA) was created in 1982 to coordinate the operation of youth soccer within the City of Winnipeg and its surrounding areas. It has created and operates, with the help of its district club members, a league structure for boys and girls aged 9 to 18. WYSA currently operates a U9 - U18 Recreational League, U9 - U12 Developmental League, U13 - U18 Premier League and an Indoor High School Soccer League.” http://winnipegyouthsoccer.com/page.php?page_id=83758 Within WYSA: -Premier 1 and Premier 2 Leagues for boys and girls U13-U18 -Developmental Soccer Leagues for boys and girls U9-U12 -Recreational Soccer Leagues (aka House League) for boys and girls U9-U18. U13-U18: One league with several divisions

14 August 22, 2019 U9-U12: Each district has their own league -Some teams (e.g., Stonewall) have teams that play within WYSA leagues. -Daryl Lindsey – WYSA President, Carlo Bruneau – WYSA Executive Director

World Soccer Academy (WSA) -The academy’s team (WSA Winnipeg) is coached by Eduardo Badescu and plays in the Premier Development League.

V. STRUCTURE OF SOCCER IN MANITOBA A. Hierarchy FIFA CONCACAF CS MSA Regional Soccer Association (only the WRSA exists) Leagues Districts (only exist in the geographic region of Winnipeg) Clubs/Community Centres (community centres run soccer (Mini-soccer) only in Winnipeg) Teams Players B. Voting League Members of the MSA (as of the 2018 AGM) -Westman Regional Soccer Association (encompasses Brandon Youth Soccer Association, Minnedosa Youth Soccer Association, Neepawa United Soccer Association, and Rivers Youth Soccer Association) -Dauphin Soccer -Manitoba Major Soccer League (MMSL) for senior males. The MMSL runs the co-ed league in Outdoor. -Manitoba Senior Soccer League (MSSL) for senior males. (This is a very recreational league.) -Phantom Lake Soccer -Swan Valley Soccer -Thompson Junior Soccer Association -Tri-S Soccer -Winnipeg Women’s Soccer League (WWSL) for women (not youth). The WWSL runs the co-ed league in Indoor. -Winnipeg Youth Soccer Association (WYSA) operates many leagues (indoor and outdoor) for youth ages U9-U18.

Chart 1. Membership Categories of the Manitoba Soccer Association.

15 August 22, 2019

Tri-S

5 votes 5

(Selkirk)

youth & sr.

youth

5 votes 5

Thompson

youth

5 votes 5

SwanValley

Sport Sport Canada

youth

5 votes 5

play in SK

Phantom Lake

(Flin Flon)

Sport Sport Manitoba

youth

5 votes 5

Dauphin

Prov. Prov. of MB

MSSL

5 votes 5

sr. men

FIFA

WWSL

10 votes 10

sr. women

CONCACAF

18+ Indoor Co-ed 18+ Indoor

masters women masters

Canada Soccer

Manitoba Soccer Association Manitoba Soccer

MMSL

sr. men

10 votes 10

masters men masters

18+ Outdoor Co-ed 18+ Outdoor

WYSA

U9-U18

27 votes 27

Rivers

(RYSA)

U4-U18

2+10 votes 2+10

†

(NUSA)

U4-U18

Neepawa

(MYSA)

Westman Reg'l SA Westman Reg'l

U4-U18

Minnedosa

(BYSA)

WRSA:

-Mini-soccer: Run U4-U8; by each of the four WRSA members; formerly "House League Soccer".

-Community Stream Boys, Soccer: U9-U18; Girls; Indoor & Outdoor; run by WRSA; formerly "Brandon League", BYSA or Leauge, "Brandon House League".

-Developmental: Boys, Girls;U9-U12; Indoor & Outdoor; Run by WRSA's club (Westman FC).

-Premier: Boys, Girls; U13-U18; Indoor & Outdoor; Run by WRSA's club (Westman FC).

-Operates community, Developmental, and Premier programming streams.

-Operates Outdoor soccer and Indoor soccer (Futsal).

-There are also senior women's and men's leagues (Westman Women's Senior Soccer League and Brandon Men's respectively) Soccer League, in the region.

-Four community associations in membership.

† U4-U18 Brandon

16 August 22, 2019

17 August 22, 2019

VI. ‘WHO’S WHO’ OF SOCCER IN MANITOBA (Based on summer 2019 website information)

MSA President: John Baker Executive Director: Héctor Vergara http://manitobasoccer.ca/

Westman Regional Soccer Association Board President: Meagan Ferguson http://westmansoccer.ca/

Dauphin Soccer Association [email protected]

Manitoba Major Soccer League President: Keith Driedger Executive Director: Korey Dyck http://mmsl.ca/

Manitoba Senior Soccer League President: Jed Dodd www.leaguelineup.com/mssl

Phantom Lake Soccer (Flin Flon) President: Keely Patterson http://phantomlakesoccer.com

Swan Valley Soccer President: Cory Grandfield

Thompson Junior Soccer Association President: Angela Wolfe

Tri-S Soccer President: Vikki Gouveia http://trissoccer.com

Winnipeg Women’s Soccer League President: Lynda McLeish www.winnipegwomenssoccerleague.com

Winnipeg Youth Soccer Association President: Daryl Lindsay Executive Director: Carlo Bruneau www.winnipegyouthsoccer.com

18 August 22, 2019 Winnipeg District Club Presidents Bonivital Soccer Club: Ryan Marshall FC Northwest: Martino Vergata St. Charles Soccer Association: Allan Gibbens Winnipeg Phoenix Football Club: Derek Simpson Winnipeg South End United SC: Dale Friesen

VII. ADDITIONAL RESOURCES A. Canada Soccer’s “Governance Policies” https://www.canadasoccer.com/files/Governance_Policies___EN___FINAL___08.12.2012.pdf B. “Primer for Directors of Not-for-Profit Corporations”. Published by Industry Canada. C. Seminars on boards and board membership provided by such organizations as United Way, Volunteer Manitoba, etc. D. Board members are also encouraged to familiarize themselves with MSA documents, such as: 1. MSA Priorities, Vision, Mission, and Values: http://manitobasoccer.ca/page.php?page_id=104383 2. MSA By-laws: http://msa-manitobasoccer.goalline.ca/page.php?page_id=81418 3. MSA Rules & Regulations: http://msa-manitobasoccer.goalline.ca/page.php?page_id=81418 4. MSA Administrative Policies: http://msa-manitobasoccer.goalline.ca/page.php?page_id=81712 5. Various documents linked in the “Board Members Login Area” (including the MSA Expense Policy): https://msa-manitobasoccer.goalline.ca/page.php?page_id=86376 6. Terms of Reference for committees: http://manitobasoccer.ca/page.php?page_id=81424 7. MSA’s organizational chart (relationships among the board, committees, executive director, and staff): http://msa- manitobasoccer.goalline.ca/news_images/org_3156/files/Organizational%20Structure%20- %20December%204%202018.pdf

The MSA thanks Canada Soccer for permission to copy large portions of their “Governance Policies” document for use in Sections II and III of this handbook.

This is the first revision of the ‘Board of Directors Orientation Handbook’ and the Governance Committee welcomes feedback/suggestions for future revisions.

Date Approved by MSA Board of Directors: Dec. 12 2018. Date Revised: Aug. 22, 2019.

19 August 22, 2019