Diocese of Chelmsford
The Chelmsford File
Updated August 2009 Contents
Section A Episcopal Oversight Episcopal Oversight in the Chelmsford Diocese...... A1
Extended Episcopal Oversight ...... A2
The Chancellor and the Diocesan Registrar ...... A3
Clergy Discipline Measure 2003...... A4
The Archdeacons ...... A5
Section B The Cathedral The Cathedral ...... B1
The Cathedral and its work ...... B2
The Cathedral - Constitution and Statutes ...... B3
Cathedral Services ...... B4
Friends of the Cathedral and Visiting Parties ...... B5
Section C Worship and Pastoralia Public Worship in the Church of England ...... C1
Christian Initiation ...... C2
Holy Communion ...... C3.1
Admission of Baptised Persons to Holy Communion before Confirmation ...... C3.2
Marriage Marriage – Legal Requirements ...... C4.1
Marriage in Church of Divorced Persons ...... C4.2
Solemnisation of Marriage by Deacons...... C4.3
Ministry of Healing...... C5
Funerals ...... C6
Written Material and Sound Recordings Copyright: Written Material and Sound/Video Recordings ...... C7
Section D Mission Guiding Principles for our Response to God’s Mission ...... D1
World Church ...... D2
Ecumenical Relations – General Guidance ...... D3
Local Ecumenical Relations ...... D4
National and County Ecumenical Structures ...... D5
Relations with other Faiths...... D6
Diocesan Children’s Service...... D7 Section E Ministry Ministry as Partnership ...... E1.1
The Preaching Ministry ...... E1.2
Working Time Regulations: Guidance Notes ...... E1.3
Readers: Ministry, Selection, Training and Support ...... E2.1
Parish Welcome to a Reader ...... E2.2
Ordinands: Recruitment, Selection, Training and Support ...... E3
Continuing Ministerial Support and Education Episcopal and Ministerial Development Reviews ...... E4.1
Continuing Ministerial Education Years 1 - 4...... E4.2
Continuing Ministerial Education ...... E4.3
Clergy Sabbaticals ...... E4.4
Ministry Consultancy ...... E4.5
Assistant Curates ...... E5
Self-Supporting Ministry ...... E6
Patterns of Parish Ministry Clergy in Multiple Benefices ...... E7.1
Team and Group Ministries...... E7.2
Priests (Ordination of Women) Measure 1993 and Episcopal Act of Synod 1994 ...... E7.3
Chaplaincies Hospital Chaplains ...... E8.1
Industrial Chaplaincy ...... E8.2
Ministry Among Deaf and Deafblind ...... E8.3
Clergy Benefits Stipends, Fees, Expenses and Other Benefits ...... E9.1
Arrangements for Occasional Services...... E9.2
Leave, Sickness and Locum Arrangements ...... E9.3
Pastoral Care and Counselling...... E9.4
Clergy Housing ...... E10.1
Quality Standard Guide for Parsonage Houses ...... E10.2
Central Heating Boiler Maintenance ...... E10.3
Retirement Planning ...... E11.1
Retirement – Pensions and Housing ...... E11.2
Clergy Widows and Widowers ...... E12
The Essex Clergy Charity ...... E13
The Role of the Bishop of Chelmsford’s Adviser for Women’s Ministry ...... E14 Section F Church Buildings, Property & Parochial Administration Parochial Church Councils ...... F1
Churchwardens and Sidespersons ...... F2
Faculty Jurisdiction and Applications ...... F3.1
De Minimis ...... F3.2
Parish Records ...... F4
Church Buildings Quinquennial Inspection of Churches...... F5.1
Memorial Tablets in Churches...... F5.2
Grant Making Bodies ...... F5.3
Churchyards Gravespace Reservations in a Churchyard ...... F6.1
Regulations relating to Memorials in Churchyards ...... F6.2
Interment of Cremated Remains ...... F6.3
Removal of Human Remains ...... F6.4
Trees in Churchyards ...... F6.5
Parochial Properties ...... F7
Parish Finance ...... F8
Glebe...... F9
Benefice Vacancies ...... F10
Section G Deaneries The Deanery Synod/The Rural/Area Dean and the Lay Chair ...... G1
Section H Diocesan Support and Resources Diocesan Synod ...... H1
Bishop’s Council ...... H2
Board of Finance ...... H3
Diocesan Advisory Committee for the Care of Churches ...... H4
Church Buildings Council...... H5.1
Churches Closed for Public Worship...... H5.2
London over the Border Council ...... H6 Councils and Committees
The Board of Education ...... H7.1
The Schools Team ...... H7.2
Child Protection ...... H8
Liturgical Committee ...... H9
Section I Communications Communications Unit ...... I.1
Handling the Media ...... I.2
Section J Other Diocesan Resources Chelmsford Diocesan House of Retreat ...... J1
St Peter’s Chapel on the Wall, Bradwell-on-Sea ...... J2
Essex Association of Change Ringers ...... J3 Notes on the Chelmsford File
The Chelmsford File is issued under the authority of the Bishop of Chelmsford, and gives details of the Bishop’s Regulations for matters which are under his authority of the Bishop of the Diocese.
This edition replaces the previous File, issued in 2000, which ceases to be authoritative from the date of publication of this current edition.
For the first time, the definitive copy of the Chelmsford File can be found online. This will ensure that we can always keep the Chelmsford File up to date as new information and guidelines are issued, either from diocesan or national level. The information available online will contain links through to other websites, including the Church of England website (www.cofe.anglican.org) where important information can be found on matters which affect our church’s life and ministry.
Although the definitive Chelmsford File will be the online version, hard copies will be available. Those who rely on paper copies will need to be aware that they will not always have the most up-to-date information. Copies can be ordered from the Resources Centre at the Diocesan Office.
Every care has been taken to ensure that the Chelmsford File is accurate and, in its online version, as user- friendly as possible. The Bishop’s Chaplain, as Editor of the File, will be pleased to be notified of any errors and amendments, and will consider any ways in which the presentation of the material in the File can be improved.
The Revd Chris Newlands Chaplain to the Bishop of Chelmsford
Bishopscourt August 2009
Episcopal Oversight Episcopal Oversight in the Chelmsford Diocese A1
1. The chief pastor of the Diocese is the Diocesan Bishop who carries final responsibility for jurisdiction and the pastoral care of both clergy and lay people. Like other diocesan Bishops in this country, the Bishop of Chelmsford carries national responsibilities including the General Synod.
2. In this Diocese the Diocesan Bishop shares responsibility with the Area Bishops of Barking, Bradwell and Colchester, whose authority is exercised by virtue of the Diocesan Bishop’s Commission.
3. In 1984 the General Synod approved a Scheme submitted by the Bishop of Chelmsford with the support of the Diocesan Synod, that an Area Scheme of Episcopacy should be established whereby each Area Bishop should exercise a particular, but not exclusive, responsibility for the oversight of a geographical area which should be exercised in collaboration with the Bishop of the Diocese.
4. The Colchester and Bradwell Episcopal Areas are co-terminus with the Archdeaconries of Colchester and Southend respectively whilst the Barking Episcopal Area comprises the Archdeaconries of West Ham and Harlow. Further details of the deaneries and parishes in each Area are to be found in the Diocesan Directory.
5. The Area Scheme provides for a Chapter of Bishops which shall meet on no less than six occasions in the year. All principal matters concerning Episcopal oversight in the Diocese are included in the agendas of these meetings. The implementation in each Area of the policies and decisions made in Chapter is the responsibility of the appropriate Area Bishop in collaboration with the Diocesan. Normally, but not invariably, clergy and lay ministers and officials will turn in the first instance to their Area Bishop for Episcopal support and action.
Delegated Functions
6. The Area Scheme empowers the Diocesan Bishop, with the concurrence of the Diocesan Synod, to delegate particular functions to the Area Bishops. The current delegated functions are contained in a schedule attached to the 1984 Scheme, as follows: a) The licensing of assistant curates, lay workers and readers to their respective offices. b) Renewals of permission to officiate. c) Grants of licenses to engage in occupations. d) Functions under the Sequestration Act 1871. e) Functions under Benefices (Exercise of Rights of Presentation) Measure 1931 Issue of authorisation to lay persons to take services, preach or distribute Holy Communion. f) Functions under the Churchwardens (Appointment and Resignation) Measure 1964. g) Approving forms of occasional services for parishes/deaneries. h) Determination of issues arising in connection with use of forms of service or of variations made by ministers in such form. i) Issue of directions as to the services which are to be held or are not required to be held in churches, other than parish churches or in buildings licensed for public worship. j) Authorising a minister to dispense with the reading of services in the parish church or parish centre of worship. k) Determination of disputes as to changes in forms of vesture in use in church or chapel. l) Licensing a building or part thereof for public worship. m) Designating of such a building as parish centre of worship and revocation of such designation. n) Licensing a public chapel for publication of banns and solemnization of marriages. o) Order making a building licensed for public worship subject of faculty jurisdiction and revocation of such an order. p) Consecration of churchyard or burial ground. q) Issue of directions as to use of church or chapel for a play, concert or exhibition. r) Functions arising during vacancies in benefices. s) Issue of directions to, or entering into agreements with, the pastoral committee with respect to review of arrangements for pastoral supervision. t) Exercise of the Baptism and Confirmation discipline of the Diocese. u) Issue of directions concerning the Marriage of unbaptised persons. v) Issue of directions concerning services of prayer after the civil marriage of divorced persons. w) Dealing with requests to receive into communion members of other Churches, in accordance with Canon Law.
7. Reference concerning these matters should invariably be made to the appropriate Area Bishop. This list of delegated functions may be amended by the Diocesan Bishop with the concurrence of the Diocesan Synod.
8. Where an Area Bishop is unable, by reason of absence from the Diocese by illness, to exercise his responsibilities under this Scheme, or where there is a vacancy in the See of the Area Bishop, his functions shall be exercised by the Diocesan Bishop or other Bishop appointed by the Bishop of Chelmsford.
Prayer
9. It is customary in the churches of the Diocese for prayer to be offered for the Bishops in this simple form:
We pray for our Bishops [Name} and [Name}… Extended Episcopal Oversight A2
Extended Episcopal Oversight
1. The Bishop of Chelmsford and the Area Bishops wish to respect the position of those opposed to the ordination of women to the Priesthood. They would wish to exercise their Episcopal sacramental ministry in all the parishes of the Diocese. Where, however, this is not acceptable, they welcome the willingness of the Bishop of Richborough to offer sacramental Episcopal ministry.
Provincial Episcopal Visitor
2. The Bishop of Richborough is one of three Provincial Episcopal Visitors (PEVs) appointed by the Archbishop of Canterbury under the Act of Synod to provide Episcopal ministry to those parishes and clergy who have petitioned the Diocesan Bishop for extended Episcopal care subsequent to a vote in the PCC.
3. The Bishop of Richborough is an Honorary Assistant Bishop in the diocese.
4. The PEV is a member of the Bishop’s Staff and as such is invited to attend his staff meetings and meetings of the Chapter of Bishops.
5. While the ministry of the PEV is primarily within those parishes that have voted for extended oversight, he is available for informal consultation and to offer advice to any parish or person in the diocese. His contact details can be found in the Diocesan Directory. Invitations for the PEV to conduct services in parishes that have not requested extended oversight should be with the knowledge and agreement of the Area Bishop.
6. The PEV presides at a Chrism Eucharist during Holy Week.
Parishes that have petitioned for Extended Episcopal Oversight after a vote of the PCC
7. The Diocesan Bishop continues to be the Ordinary, and in all matters legal and juridical, all clergy and parishes operate through the diocesan structures. The Archdeacon is the person with oversight of administrative matters and works with clergy and PCCs over the care and maintenance of church buildings.
8. Services of Institution/Licensing are conducted by the Diocesan or Area Bishop. It is hoped that the PEV would be present and take an active part in the service as agreed with the Diocesan Bishop.
9. Confirmation services may be conducted by the PEV. Arrangements for these should be made with the PEV and in accordance with the normal practice of the Episcopal Area. They will be publicised in the diocesan confirmation list.
10. The PEV may ordain candidates who ask for that ministry after consultation with the Diocesan Bishop. All legal arrangements are made in the usual way through the office of the Diocesan Bishop and interviews are held with the Area Bishop. It is hoped that the ordaining Bishop will meet the candidates during the retreat.
11. In making appointments to parishes that have sought extended oversight the Diocesan Bishop and the Area Bishops welcome the advice of the PEV, who may be involved in the interviewing, if he and the parish so wish.
12. Episcopal review for all clergy is carried out by the Diocesan and Area Bishops, and Archdeacons. A copy of the review will also be sent to the PEV where Resolution C applies.
13. When pastoral reorganisation is being considered for any parish that has sought extended Episcopal oversight, this will be the responsibility of the Area Bishop, Archdeacon and the Area Pastoral Committee. The PEV’s views will be sought. Cross Reference
E7.3 Priests (Ordination of Women) Measure 1993 and Episcopal Act of Synod 1994 The Chancellor and the Diocesan Registrar A3
The Office of Chancellor
1. For each diocese there is a court of the Bishop which is called the consistory court. The judge of that court is styled the Chancellor of the diocese, an office further defined in Canons G1, G2 and G3. The Chancellor ranks second only to the Bishop in the diocese. A person appointed as Chancellor may be a lay person or a cleric but must be at least 30 years of age and a lawyer who either holds, or has held high judicial office or is a barrister of at least seven years standing. The Bishop must be satisfied that the candidate is a communicant if a lay person. After appointment by the Bishop by letters patent, the Chancellor becomes an independent judge. The consistory court is one of the Queen’s courts and the authority of the Chancellor derives not from the Bishop but from law. This gives the Chancellor an independence from the Bishop; no appeal lies from the Chancellor to the Bishop but to an appellate court known as the Court of Arches. The Chancellor, like any other judge, is under a duty to hear and determine disputed cases impartially, and this may include those in which the Bishop has an interest.
2. In addition to being the judge of the consistory court, the Chancellor holds the ancient office of vicar-general and it is in that capacity that the Chancellor grants marriage licences.
The Office of Diocesan Registrar
3. The Registrar is appointed by the Bishop of the diocese and must be both a solicitor and a communicant. Though normally referred to as the Diocesan Registrar, the office defined in Canon G4 is that of “registrar of the diocese and its consistory court".
4. In addition to his functions as Clerk of the consistory court, and the administration of the faculty process, he has duties and responsibilities relating to such matters as the issue of marriage licences , the consecration of churches and burial grounds, and the maintenance of episcopal and diocesan registers.
5. The Church Representation Rules provide that the Registrar of the Diocese shall be the Registrar of the Diocesan Synod. [Rule 28(3)].
6. The Diocesan Registrar is also the legal adviser to the Bishop and his duties include advising and assisting the Bishop in legal matters which affect his episcopal jurisdiction and office, including such matters as ordinations, patronage and the inauguration of new ministries. The Registrar also advises the clergy, churchwardens and parochial church councils of the diocese, though the first call in routine matters should generally be to the Archdeacon who will, when appropriate, look to the Registrar for assistance.
7. Since 1988 the Registrar has also held the separate office of legal adviser to the Diocesan Board of Finance, acting in respect of the Board’s legal affairs together with glebe and benefice matters. In accordance with the Parochial Church Council (Powers) Measure 1956 the Diocesan Board of Finance acts as custodian trustee with parochial church councils acting as managing trustees; typically this applies to such property as church halls and housing for assistant clergy in PCC ownership. The Registrar’s role in giving advice to the Board does not, however, extend to advising Parochial Church Councils on property matters or parochial trusts but he will act for a Parochial Church Council if so instructed.
8. For further information on the office of registrar, see Halsbury’s Ecclesiastical Law, General Synod edition 1975; Moore’s Introduction to English Canon Law (second edition), E. Garth Moore and T. Briden; Faculty Jurisdiction of the Church of England, G.H. Newsome; Care of Churches and Ecclesiastical Jurisdiction Measure 1991. Cross Reference
C4 Marriage F3.1 Faculty Jurisdiction and Applications for Faculties F5 Church Buildings F6 Churchyards F7 Parochial Properties F10 Benefice Vacancies H4 Diocesan Advisory Committee for the Care of Churches H5.1 Church Buildings Council Clergy Discipline Measure 2003 A4
1. The Clergy Discipline Measure 2002 (2003 No. 3) came fully into force on 1 January 2006. It provides a new structure for dealing with formal complaints of misconduct against members of the clergy (except in relation to matters involving doctrine, ritual or ceremonial). All admitted to Holy Orders of the Church of England are covered by the Measure, whether or note in active ministry. Where the formal complaint concerns priests or deacons, the disciplinary structure is centred on the Bishop.
Grounds
2. There are four grounds for alleging misconduct. 1) Acting in breach of ecclesiastical law 2) Failing to do something which should have been done under the ecclesiastical law 3) Neglecting to perform or being inefficient in performing the duties of office 4) Engaging in conduct unbecoming or inappropriate to the office and work of the clergy.
Making a complaint
3. The disciplinary process is started by a formal written complaint made to the Bishop. The complainant must make the complaint on a prescribed form (obtainable from the Bishop’s office or the Church of England website). Written evidence in support of the complaint must be provided and the complainant must verify the complaint by a statement of truth. (There are useful explanatory notes on the prescribed form.
4. The complaint and the evidence in support are then referred by the Bishop to the Diocesan Registrar whose role is to advise the Bishop on (a) whether the complainant has a proper interest in making the complaint and (b) whether the allegations are of sufficient substance to justify proceeding with it under the provisions of the Measure. In addition, the Registrar will advise the Bishop if the Respondent is subject to a conditional deferment or conditional discharge of an earlier complaint or is on the Archbishop’s list.
The Bishop’s decision
5. Having received the Registrar’s advice, if the Bishop considers that the complainant is entitled to complain and that the complaint deserves further consideration, he will request the priest or deacon about whom the complaint is made (“the respondent”) to send a written answer also verified by a statement of truth, together with evidence in support. The Bishop will then decide the appropriate course to pursue. .
6. The courses open to the Bishop are: 1) to take no further action; (the complainant has the right to appeal) 2) with the respondent’s consent, to record that the complaint has been made but defer dealing with it for up to five years to see if any other complaints are made within that time; 3) with both parties’ agreement to refer the complaint to an impartial conciliator in an attempt to obtain agreement on how the complaint should be resolved. This course is useful if the complaint of misconduct is indicative of a breakdown of pastoral relations; 4) to impose a disciplinary penalty, but only with the consent of the respondent; or 5) to require the complaint to be formally investigated by the Designated Officer (a barrister employed by the Legal Office of the National Institutions of the Church of England).
Suspension
7. On receiving the Registrar’s report, the Bishop may suspend the respondent from exercising any ministerial right or duty while the complaint is considered and he may also suspend a respondent arrested on suspicion of committing a criminal offence. Bishop’s disciplinary tribunal
8. Where the Designated Officer is asked to investigate a complaint, he will produce a report for the President of Tribunals who will then decide if there is a case to anser before a Bishop’s Disciplinary Tribunal. A tribunal will consist of two members in Holy Orders and two actual communicant lay people, plus an experienced lawyer in the chair. If a complaint is proved, the tribunal can impose the same penalties that a bishop can impose by consent. The penalties range from a rebuke to a life-long prohibition from exercising any functions.
The Archbishops’ List
9. Where a penalty is imposed under the Measure either by the Bishop or by the Bishop’s Disciplinary Tribunal, it will be recorded in the Archbishop’s list which is maintained at Lambeth Palace. The respondent will be informed of the particulars to be recorded and may request the President of Tribunals to review and alter the entry.
Proceedings in secular courts
10. The Measure also provides a separate procedure under which a member of the clergy who commits a criminal offence and receives a sentence of imprisonment may be liable to a penalty of removal from office or prohibition from exercising any functions. A similar procedure is available if a respondent has had a decree of divorce or an order of judicial separation made against him or her and has committed adultery, behaved unreasonable or deserted the former spouse.
Guidance Material: The Code of Practice
11. The Clergy Discipline Commission has produced a Code of Practice. The Code is intended to be a guide to the Measure and the procedures. It points users in the right direction and draws their attention to the relevant provisions in the Measure and the procedural rules made under it. The Code can be purchased from Church House Bookshop, 31 Great Smith Street, London SW1P 3BN (tel: 020 7898 1300) or via their website www.chbookshop.co.uk. The Archdeacons A5
1. The Archdeacons are appointed by the Diocesan Bishop with a freehold until the age of 70 years. In November 1990 the Diocesan Synod passed a resolution in favour of the division of the Barking Episcopal Area into two archdeaconries.
2. Canon C22(4) states, “Each Archdeacon shall carry out his duties under the Bishop and shall assist the Bishop in his pastoral care and office”. This partnership of Bishop and Archdeacon reflects that of the New Testament: the Bishops, in the ministerial traditions of the apostles, are called to be chief teachers and pastors, and as in Acts 6, the deacons are appointed to relieve the Apostles of practical and organisational burdens. While such distinctions or boundaries help in understanding and effecting the work, it should be remembered that Paul, the Apostle, also cared for the churches and Stephen, the Deacon, also preached. It is required than Archdeacons should be priests in orders and, as such, they should constantly be making connections between the gospel imperatives and the Church’s institutional arrangements. By their orders they are also called to exercise a priestly, pastoral and teaching ministry.
3. Archdeacons represent the Bishop’s interests in the policy-making and business life of the diocese through ex-officio membership of the statutory, synodical and other major committees of the diocese. In relation to such committees they are always a member, never an officer, speaking for the Bishop. The Archdeacon goes out from such committees with a task of communication and interpretation, working through site visits, correspondence, telephone availability and the inter- action of committees at PCC, deanery and diocesan level. An Archdeacon is not an intermediary or in a line management role separating the Bishop from an incumbent or priest in charge to whom the Bishop has committed a cure, “both mine and yours”. In their work locally Archdeacons seek to give incumbents and their fellow Christians encouragement, guidance, and space to undertake the work of God in those parishes and sectors to which they are appointed.
4. Because the Archdeacons are members of the Bishop’s Staff, the Diocesan Bishop frequently uses them for ad hoc tasks or to carry portfolios on his behalf. Similarly, the Area Bishops have delegated to their Archdeacons a share in conducting Episcopal reviews.
5. Canon F18 sets out the special relationship between Archdeacons and rural/area deans particularly with regard to Visitations and the care of churches.
6. Archdeacons have further specific tasks laid upon them by Statute and Canon; in these they act as ordinary, that is one having their own authority rather than acting by delegation from another. The Inspection of Churches Measure 1955 requires that the Archdeacon be satisfied that churches have been inspected every five years in accordance with the Measure. The Ecclesiastical Jurisdiction Measure 1963 and the Incumbents (Vacation of Benefices) Measure 1977 each place responsibilities upon an Archdeacon in respect of clergy discipline. They also have specific responsibilities with regard to the Clergy Discipline Measure 2006.
7. The Faculty Jurisdiction Measure 1964 and the Care of Churches and Ecclesiastical Jurisdiction Measure 1991 charge the Archdeacon with responsibilities and powers in respect of the care of consecrated buildings. It is essential that there be close liaison between Archdeacons and incumbents with their parish officers if the Faculty Jurisdiction is to work effectively. The Archdeacon is in a position to judge and advise which matters are “de minimis”. Where a project is to become the subject of a faculty petition, an informal word at the outset will ensure that it starts in the right way and the project is properly prepared for the eventual written application.
8. Further information on the office of Archdeacon can be found in Canons C22, F17, F18 and G5 and in Halsbury’s Ecclesiastical Law, General Synod Edition 1975, paragraphs 496-502.
The Cathedral The Cathedral B1
The Cathedral Church of St Mary the Virgin, St Peter and St Cedd in Chelmsford is a fine 15th Century perpendicular parish church which has been enlarged and adapted over the years. In 1914 it became the Cathedral of the newly formed Diocese of Chelmsford. In 1983 it was extensively refurbished under the design of Robert Potter, resulting in the spacious, light and joyous interior, which is blessed with amazing flexibility. Recent additions include two fine tracker action Manders organs. A number of new works of art have been placed in the Cathedral including Peter Ball’s ‘Christus’, Mark Cazalet’s Tree of Life’, and Philip Sanderson’s Bradwell tapestry.
Chelmsford Cathedral is a parish church in its own right and retains this ethos and tradition. The constitution of the Cathedral has recently been reviewed in line with the Cathedral’s Measure. The Bishop of Chelmsford is the Visitor.
Clergy at the Cathedral are the Dean, the Vice Dean/Canon Pastor, the Canon Precentor (all Commissioners’ Canons), and the Canon Theologian (a Diocesan Canon). In addition, there are a number of honorary Associate Chaplains who make up the clergy team.
Website: www.chelmsfordcathedral.org.uk The Cathedral and its work B2
The Cathedral is a place for prayer and worship. The Bishop’s teaching chair is there, which gives focus to its ministry, preaching, education, outreach and pastoral care. The daily and Sunday services (many beautifully sung choral services) form its heartbeat. The Cathedral is also open to many special services involving the Diocese, the County, the Borough and many organisations, schools and other groups.
The Cathedral is extensively used for concerts, lectures, discussions and meetings, among these are the Keene Lectures and the Theological Society. The Cathedral has increased links with Anglia Ruskin University, and North Thames Ministerial Training Course.
The Cathedral Choir draws choristers from local schools and tenors and basses include choral scholars. We also have a girls choir called the Consort which draws girls from secondary schools in Chelmsford. We also have an enthusiastic voluntary choir which sings when the Cathedral choir is in recess.
The Cathedral has two libraries, the Knightbridge Library – a small library of a local 17th century vicar, and a lending library in the Cathedral Centre consisting of modern and contemporary works on religion and theology and related subjects (Enquiries to Cathedral Office).
The Cathedral, the Cathedral Chapter House and the Cathedral Centre are all available for use by Diocesan and community groups – enquiries to the Cathedral Office, tel: 01245 294480. Chelmsford Cathedral - Constitution and Statutes B3
1. The Cathedrals Measure, which received Royal Assent on 30th June 1999, sets out a single form of governance for all Cathedrals.
The Cathedral
2. The changes have been designed to make the Cathedral more accountable and to emphasize that
The Cathedral is the seat of the Bishop and the centre of ‘Worship and Mission’.
The Chapter
3. The Chapter is the focus of governance and directs and oversees the administration of the Cathedral.
Membership The membership comprises The Dean and all Residentiary Canons, the Administrator, one lay person with financial expertise appointed by the Dean, one Cathedral Warden elected by the Cathedral congregation, one lay person and one member of Diocesan clergy appointed by Bishop’s Council. The Finance Committee advises the Chapter on Finance and Investments The Chapter is accountable to an external body - The Council.
The Council
4. The Council supports the work of the Cathedral; reviews and advises on the direction and oversight of that work by the Chapter; receives and considers the annual budget, annual report and audited accounts’; and requests reports on any matter concerning the Cathedral.
Membership
5. The membership comprises a lay chairman appointed by the Bishop; the Dean and three members of the Chapter; two members of the College of Canons; four lay representatives of the Cathedral community elected by the Cathedral congregation; one Area or Rural Dean appointed by the Bishop; one person elected by the Churches Together in Chelmsford; one representative of the universities in the Diocese appointed by the Bishop; one representative from each of the Diocesan Areas; and four persons appointed by the Bishop’s Council.
The College of Canons
6. The College of Canons receives and considers the annual report and audited accounts of the Cathedral and discusses matters concerning the Cathedral as may be raised by any of its members. In the event of a vacancy in the See the College of Canons proceeds to the election of a Bishop in the manner laid down by the Appointment of Bishops Act 1533.
Membership
7. The membership comprises The Dean, the Area Bishops, the Archdeacons, the Residentiary and Non-Residentiary Canons. There are no more than 30 Non-Residentiary Canons appointed by the Bishop in consultation with the Dean from among the ordained clergy of the Diocese. There are also no more than 6 Lay Canons, appointed by the Bishop in consultation with the Dean, from among lay people who have given distinguished service to the Diocese or the Cathedral and who are resident in the Diocese. They hold office for an initial period of 5 years.
The Congregational Council
8. This council was established to fill a perceived gap in the Cathedral Measure, and gives an important voice to representatives of Cathedral congregations in the running of the Cathedral. Cathedral Services B4
Sunday Services
8.00am Holy Communion (BCP) 9.30am The Eucharist 11.15am Sung Eucharist (with Cathedral Choir) Choral Matins (BCP–second Sunday only) 6.00pm Choral Evensong (BCP)
Weekday Services
7. 45am Morning Prayer
8.15am The Eucharist (Monday-Saturday) 12.35pm Holy Communion (Wednesday) 10.00am Holy Communion (Thursday) 5.15pm Evening Prayer [said] (Wednesday)
5.15pm Choral Evensong (Monday – Junior Choristers – boys; Tuesday – The Consort; Thursday, Friday, Saturday - boys and mens voices)
1. Sung Eucharist on the Feast of Epiphany, Presentation of Christ in the Temple , Ash Wednesday, Maundy Thursday, Ascension Day, St Peter’s Day and All Souls Day – 7.45pm. Incense is used on occasion.
2. The Anglican Cathedral Tradition of choral worship is maintained through the Choral Foundation with the choir under the direction of the Director of Music.
3. The Cathedral is used throughout the year for many special services representing different aspects of diocesan and community life. The Canon Precentor is responsible for the ordering of worship in the Cathedral under the Dean. Enquiries for special services and activities at the Cathedral should be addressed in the first instance, to: The Administrator, The Cathedral Office, Guy Harlings, 53 New Street, Chelmsford, Essex CM1 1TY. Telephone: 01245 294480. Friends of the Cathedral and Visiting Parties B5
The Friends
Friends of Chelmsford Cathedral come from all over the Diocese and beyond. The Friends pray for the Cathedral and its ministry, and have supported our work through various gifts over the years and have enabled some major works of art to be put in the Cathedral.
For further details and enrolment forms please contact Jackie Dryhurst, c/o Chelmsford Cathedral Office, 53 New Street, Chelmsford CM1 1TY or telephone 01245 294489. Worship and Pastoralia Public Worship in the Church of England C1
1. These paragraphs explain the forms of service which may lawfully be used in the public worship of the Church of England and deal briefly with the doctrinal implications of the forms of service used in such public worship.
Public Worship
2. The forms of service which may be used in the public worship of the Church of England are governed by statute and canon law. Most of the forms of service used in public worship have been invested with legal authority; the way in which public worship is conducted, the buildings in which it is held, the frequency with which it is celebrated and other surrounding circumstances are governed by canon law. There is a limited discretion allowed in canon law to a local parish priest to make minor variations, though with safeguards.
3. Between 1965 and 1980 there appeared three series of Alternative Services known as Series 1, Series 2 and Series 3. These were intended as stages in evolving the more settled forms of Alternative Services then to be found in The Alternative Service Book. In 2000 a further set of authorised services was introduced known as Common Worship which superseded the ASB. At that point, the ASB ceased to be authorized for public worship.
4. Common Worship (CW) has since been supplemented by the authorization of Pastoral Services (Ministry to the sick and dying, marriage and funeral services), Initiation (full baptism and confirmation texts), and Times and Seasons.
5. There have, in addition, appeared a number of services and collections of liturgical material which are additional to anything provided in the Book of Common Prayer 1662 (rather than alternative to it) and these have been commended by the House of Bishops.
Forms of Service authorised by the Archbishops of Canterbury and York without time limit for use in their respective Provinces:
Material published in the following volumes: Common Worship: Services and Prayers for the Church of England Common Worship: Initiation Services Common Worship: Pastoral Services Common Worship: Daily Prayer Common Worship: Times and Seasons New Patterns for Worship Public Worship with Communion by Extension Series One Matrimony with Hymns (SPCK) Series One Burial Services (SPCK) Lent, Holy Week and Easter: Services and Prayers The Promise of His Glory: Services and Prayers The Additional Collects (authorised by General Synod February 2004)
How decisions are made as to which services are to be used
6. The following paragraphs deal with: A Parish Worship B Baptisms, Marriages, Funerals and other Occasional Services C Special Services D Variations
A PARISH WORSHIP
7. The law presumes that in normal circumstances three services (commonly known as 'the statutory services') should take place in every parish church each Sunday. These three services are the Holy Communion, Morning Prayer and Evening Prayer. Canon law allows the minister and PCC acting jointly to dispense with one or more of such services on an occasional basis, but if there is to be any long-term dispensation this must be on a basis agreed between the minister and PCC and authorized by the bishop (Canon B14A). There is also an authorized 'Service of the Word' which may replace Morning or Evening Prayer on any Sunday. This is primarily intended for use on occasions when less formal worship (often known as Family Services) is to take place and, like Morning and Evening Prayer, it may be combined with the Holy Communion, in which case, in effect, it replaces the first part of the Communion service. The authorized Affirmations of Faith may replace creeds in A Service of the Word.
8. A choice of forms of service of Holy Communion and Morning and Evening Prayer is available. Decisions have to be taken as to which is to be used or whether A Service of the Word is to be substituted for Morning or Evening Prayer. In deciding which of the available services are to be used, the parish priest and council (PCC or in Team Ministries if authority has been delegated, a district church council) can decide to use one particular form of service on every occasion or only on some specified occasions (e.g. the first Sunday in the month or only at 8.00 am). Such decisions can be taken 'until further notice' or for specified periods.
B: BAPTISM, MARRIAGE, FUNERAL AND SIMILAR OCCASIONAL SERVICES
9 The choice as to which authorized forms of service for Baptism, Thanksgiving after Childbirth, Marriage or Funeral are to be used lies with the officiating minister on each occasion, though any lay persons who are particularly involved are entitled to express their preferences beforehand and, whenever possible and appropriate, such preferences ought to be met. Opportunity should always be given for discussion beforehand between the minister and lay people who are particularly involved. If no agreement is reached, the matter must be referred to the Bishop, whose decision is final. When a Baptism or Thanksgiving after Childbirth takes place within another service, what is said in this paragraph about prior discussion applies only to those parts of the whole service which relate to the Baptism or Thanksgiving. It will very frequently happen, for instance, that Baptism takes place within a service of Holy Communion or a Service of the Word or Morning or Evening Prayer, because canon law expresses a preference in the Church of England for Baptism to be administered at public worship.
10. Decisions as to which forms of Confirmation or Ordination service are used on any given occasion lie with the Bishop.
C: SPECIAL SERVICES
11. From time to time the General Synod, the Archbishops in their provinces or the Bishop in his diocese may authorize special forms of service for use on an occasion for which the Prayer Book or the authorized alternative services make no provision. In the same way, some bishops may have authorized special services within their dioceses for occasions of local significance. In this diocese there is such an authorised service called Celebration of a New Ministry for licensing and similar services.
D VARIATIONS (INCLUDING CHANGES IN APPOINTED READINGS)
12. Variations from the text of Morning and Evening Prayer or the Holy Communion are quite frequently encountered. Some of these have full legal authority, even though they are not mentioned in the service books. Examples of such legal variants would be the addition of a prescribed Old Testament reading at a Prayer Book Communion service, or special readings at a Prayer Book Communion service on a day for which the Prayer Book itself makes no provision (e.g. Christmas Eve). These are both provided for in The Christian Year: Calendar Lectionary and Collects (1997). Additional Collects were provided in 2005 which use simpler more straightforward language. There is also permission for the use of four modern translations for the passages printed out as Epistles and Gospels in the Prayer Book because these four versions have been authorized under the provisions of the Prayer Book (Versions of the Bible) Measure 1965. Other variations result from the exercise of the parish priest's discretion (already mentioned in para. 2) to make variations which are not of substantial importance. In some places use is made of this discretionary freedom to adjust the wording of prayers to be less gender specific, or 'inclusive' .Whether such changes are regarded as 'minor' varies from place to place and ministers need to be sensitive to local view in introducing such variations. 13. In the case both of Prayer Book and CW services a prescribed lectionary should be followed, though a special service may be an occasion for exercise of the minister's discretion. The presumption is that the Tables of Lessons provided by The Christian Year will be used with CW Services, and the Additional Alternative Lectionary with Prayer Book Services. However when a parish has decided on a mixed pattern of services, the desirability of following one course of reading consistently throughout the year becomes a relevant consideration. There is provision in The Christian Year for it to be used with the Book of Common Prayer.
14. In some parishes a period of discussion and experiment leads to the production of one or more 'parish editions' of the preferred forms of the CW Services. (The copyright aspect of such local editions is dealt with in a separate booklet A Brief Guide to Liturgical Copyright.) Such 'parish editions' usually only include those options which the parish intends to use and exclude the rest. This can be helpful in providing worshippers with a text which is manageable; it can however be restricting, if it prevents worshippers from going on to use options which, after they have become familiar with the basic shape of the rites, would be found helpful. This is less of a problem than it used to be, now that the availability of word-processing enables parishes to produce Sunday by Sunday service leaflets and other one-off service sheets. Nevertheless, parishes deciding to produce their own editions are well advised to adopt a format which enables them to produce fresh editions easily as circum- stances require. There may well be a case for a number of such local editions (making use of a different range of options) to be used in a parish on an agreed basis, e.g. seasonally or on a particular Sunday of the month as best suits local circumstances. There is also much to be said for such local editions only including texts required by congregations (provided that the full text is available for inspection) so as to allow ministers to vary their own text without the need to produce a new edition for the congregation. Some of the implications of these choices are discussed in A Brief Guide to Liturgical Copyright available from the Church of England web site: http://www.cofe.anglican.org/worship/liturgy/commonworship/copyright
Doctrine
15. Forms of service are regulated by law because the doctrine held in and taught by the Church of England is, in part, found in its forms of service.
16. The doctrine of the Church of England is defined in canon law (Canon A 5) as follows:
The doctrine of the Church of England is grounded in the Holy Scriptures, and in such teachings of the ancient Fathers and Councils of the Church as are agreeable to the said Scriptures. In particular such doctrine is to be found in the Thirty-nine Articles of Religion, the Book of Common Prayer, and the Ordinal.
17. Since the use of services alternative to those in the Book of Common Prayer became lawful there has been a safeguard, written into the Worship and Doctrine Measure 1974, that such Alternative Services should be in accordance with the doctrine of the Church of England. Two-thirds majorities of bishops, clergy and laity present and voting in the General Synod are required to authorize an Alternative Service. These are taken as determining conclusively that in the opinion of the General Synod the service in question is not contrary to, and does not represent any departure from, the doctrine of the Church of England in any essential matter.
18. A further safeguard is provided by the Declaration of Assent which clergy must make on being ordained and on taking up an office in the Church. The custom is for the person requiring the declaration to read the preface and for the appointee to make the declaration. The former requirement for a new incumbent to read the Thirty-nine Articles publicly at the beginning of his or her ministry has been superseded by this declaration. Some lay officials in the Church are required to make a slightly modified form of assent.
The Declaration is as follows:
Preface: The Church of England is part of the One, Holy, Catholic and Apostolic Church worshipping the one true God, Father, Son and Holy Spirit. It professes the faith uniquely revealed in the Holy Scriptures and set forth in the catholic creeds, which faith the Church is called upon to proclaim afresh in each generation. Led by the Holy Spirit, it has borne witness to Christian truth in its historic formularies, the Thirty-nine Articles of Religion, the Book of Common Prayer, and the Ordering of Bishops, Priests and Deacons. In the declaration you are about to make, will you affirm your loyalty to this inheritance of faith as your inspiration and guidance under God in bringing the grace and truth of Christ to this generation and making him known to those in your care?
Declaration of Assent
I, AB, do so affirm and accordingly declare my belief in the faith which is revealed in the Holy Scriptures and set forth in the catholic creeds and to which the historic formularies of the Church of England bear witness; and in public prayer and administration of the sacraments, I will use only the forms of service which are authorized or allowed by Canon.
Service Texts and Copyright
19. The Prayer Book and CW and other authorized and commended services are widely available in a variety of editions. Virtually all the Alternative Services are also published as separate editions and are available from booksellers and from Church House Bookshop, 31 Great Smith Street, London SW1 3BN (which provides a mail order service -telephone 020 7222 9011).
20. Some of the Alternative Services contain many options and permissible variants and, as mentioned in para. 27 of this leaflet; .some parishes find it desirable to provide congregations with parish edition of the text which contains only those options and alternatives which are to be used, and only those parts of the text which (with necessary cues) are to be used by the congregation.
21. Guidelines for those wishing to produce a local edition of an authorized or commended service are available in a leaflet A Brief Guide to Liturgical Copyright. A reproduction which meets the conditions stated in the leaflet can be made without application or fee. The leaflet also contains advice on the copyright arrangements for hymns and Bible versions, and for video and audio recordings.
Taken from a General Synod Publication 1995 Revised by David Parrott 2006 and Chris Newlands 2008 Christian Initiation C2
Introduction
The building up of the body of Christ requires continuous attention to the task of making and nurturing new disciples in every generation. Christian Initiation, and the preparation for it, will therefore be an important element in the ministry of every parish.
The Church’s understanding of baptism and confirmation has varied at different times and places and this diocese has made a significant contribution to the debate, especially in relation to infant baptisms and the development of a rite of thanksgiving for the birth of a child. The 1995 General Synod report `On the Way – Towards an Integrated Approach to Christian Initiation’ (GS Misc 444) provides the theological background to the newly authorised `Common Worship Initiation Services’. These are the only authorised alternative to the baptism and confirmation services in the Book of Common Prayer.
Baptism
`On the Way’ acknowledges that Christian Initiation and nurture are parts of a single process, and the introduction to the `Common Worship Initiation Services’ suggests that “A baptism service must help candidates and congregation discover each other as partners within a common adventure of faith”.
Thus, the baptism of children is clearly linked with their on-going nurture in the Christian faith. For this reason, baptism will normally take place in the parish where the children live or in the parish where their parents are on the electoral roll. Clergy planning to baptise someone from a parish other than their own should seek the goodwill of the priest of that parish. If the goodwill of the parish priest is not forthcoming, a priest approached by a non-parishioner may consult the Area Bishop. Parishes whose baptismal policy makes rigorous demands upon parents will need to exercise the greatest care and sensitivity to avoid parents gaining an impression that they or their child are being rejected by the Church.
When appropriate, the priest may draw attention to the service of Thanksgiving for the Birth of a Child. The first note to the service suggests that “unless baptism is to follow immediately, the minister shall explain to the parents… that the service of thanksgiving is not baptism, which is the sacrament instituted by Christ for those who wish to become members of his Church.”
It is pastorally sensitive not to administer baptism to some and thanksgiving to others on the same occasion. Some parishes, which met problems administering the boundary between baptism and the service of thanksgiving, have found it helpful to provide the service of thanksgiving for all families without distinction. From that response of welcome, parish and family work out together whether it is fitting to proceed to baptism.
Canons B21-25 refer to baptism. In 1979 Canon B21 was amended and now states that baptism should normally be administered on Sunday at public worship. ‘Normally’ does not mean ‘invariably’ and clergy may exercise discretion according to pastoral needs.
The Christian nurture of baptised children is an important part of the ministry of every parish. In the early years the help and encouragement of the children’s parents and godparents will be important, but the Christian community will also need to find appropriate ways of welcoming its youngest members, enabling them to experience worship and to grow in understanding. As children grow so opportunities for them to learn and develop need to be extended. There will be implications for parish worship when children are present, and each parish is expected to develop its own parish education programme for all age groups; adults, adolescents and children.
Adult baptism will normally be followed by confirmation either at the same service or shortly afterwards. Confirmation
`On the Way’ recognises the need to “establish patterns of initiation which clearly link sacramental initiation, personal faith and incorporation into the Christian community”. Confirmation marks a stage on the journey of faith which individuals will reach at different times and ages. Thus it is for the parish priest to determine, within the context of the parish education programme, when to present a candidate for confirmation.
The Rural/Area Dean should be informed of a parish’s request for confirmation by 31st March in the year preceding the confirmation.
Preparation for confirmation will be important, to provide candidates with an enriching experience of growing in faith and understanding. The Bishops welcome the increasing involvement of lay people in this preparation and co-operation between parishes with few candidates.
The Bishops have agreed that the following rules shall apply where incumbents wish to present candidates under the age of eleven and over the age of eight: 1. Prior notice must be given, and permission sought of the confirming Bishop. 2. There must be evidence of an ongoing programme of Christian education and nurture in the life of the parish, in which the child is known to be participating fully. 3. There should normally be support from the parents or sponsors of the child and a pattern of consistent worship at the Eucharist or some other regular service. 4. The preparation should normally be done within a parish church setting rather than through a school, so that the child’s links with the local worshipping community can be fostered. The continuing nurture of children by Word and Sacrament is of great importance, and care should be taken to ensure that when they move elsewhere they are commended to the priest there.
The Bishops each publish detailed instructions on the conduct of confirmation services.
The newly authorised `Common Worship’ Initiation Services also include rites for Reception into the Communion of the Church of England for candidates who have been episcopally confirmed in other churches, and for the Affirmation of Baptismal Faith for those who wish to publicly acknowledge post-baptismal experiences of personal renewal and commitment. Holy Communion C3.1
Admission to Holy Communion
1. The Book of Common Prayer. The rubric at the end of the Confirmation Service states “There shall none be admitted to the Holy Communion until such time as he be confirmed or be ready and desirous to be confirmed”.
The Canons
2. B15 of the receiving of Holy Communion. It is the duty of all who have been confirmed to receive the Holy Communion regularly, and especially at the festivals of Christmas, Easter and Whitsun. The minister shall teach the people from time to time, and especially before the festivals of Christmas, Easter and Whitsun, that they come to his holy sacrament with such preparation as is required by the Book of Common Prayer. 3. B15a of the admission to Holy Communion
There shall be admitted to the Holy Communion: a. members of the Church of England who have been confirmed in accordance with the rites of that Church or are ready and desirous to be so confirmed or who have been otherwise episcopally confirmed with unction or with the laying on of hands except as provided by the following Canon: b. baptised persons who are communicant members of other Churches which subscribe to the doctrine of the Holy Trinity, and who are in good standing in their own Church: c. any other baptised persons authorised to be admitted under regulations of the General Synod; and d. any baptised person in immediate danger of death. If any person by virtue of sub-paragraph (b) above regularly receive the Holy Communion over a long period which appears likely to continue indefinitely, the minister shall set before them the normal requirements of the Church of England for communicant status in that Church. Where any minister is in doubt as to the application of this Canon, he shall refer the matter to the Bishop of the diocese or other Ordinary and follow his guidance thereon.
NOTE: The General Synod made the Admission of baptized children to Holy Communion Regulations 2006 on 8 February 2006 and these Regulations came into force on 15 June 2006. The Regulations are available at http://www.cofe.anglican.org/info/education/children/childrencommunion.doc
4. B16 of notorious offenders not to be admitted to Holy Communion
Parish clergy may not exclude parishioners from the sacraments of the church. Should there be any concerns that a church member should not receive communion, the diocesan bishop should be consulted and in extreme circumstances he may exercise his right to withhold the sacraments of the church from an individual. If a minister be persuaded that anyone of his cure who presents himself to be a partaker of the Holy Communion ought not to be admitted thereunto by reason of malicious and open contention with his neighbours, or other grave and open sin without repentance, he shall give an account of the same to the Bishop of the diocese or other Ordinary of the place and therein obey his order and direction, but so as not to refuse the sacrament to any until in accordance with such order and direction he shall have called him and advertised him that in any wise he presume not to come to the Lord’s Table: Provided that in case of grave and immediate scandal to the congregation the minister shall not admit such person, but shall give an account of the same to the Ordinary within seven days after at the furthest and therein obey his order and direction. Provided also that before issuing his order and direction in relation to any such person the Ordinary shall afford to him an opportunity for interview. The references in this Canon to “the Bishop of the diocese or other the Ordinary of the place” and to “the Ordinary” include, in the case of the Ordinary being the Bishop of the diocese and the see being vacant, the Archbishop of the province or, in the case of the Archbishopric being vacant or the vacant see being Canterbury or York, the Archbishop of the other province. Ecumenical Relationships 5. Canon B44 lays down the situation in Local Ecumenical Partnerships. It makes additional provisions for LEPs, including the holding in a Church of England place of worship of services of Holy Communion presided over by a minister of another participating Church and the authorising of a Church of England priest to use the rite of any other participating Church. Canon B44 paragraph 4(3)(b) makes clear that where the minister of another Church uses a rite similar or identical to an authorised Eucharistic rite of the Church of England it shall not be “held out or taken to be a celebration of the Holy Communion according to the use of the Church of England”.
6. Canon B43 is entitled “OF RELATIONS WITH OTHER CHURCHES” and covers areas where there is no LEP. There is no provision for the minister of another Church to preside at the Holy Communion according to the use of the Church of England. The Diocesan Ecumenical Adviser will be glad to offer help where questions arise.
Lay Administration
7. Presidency at the Eucharist is only available in the Church of England to those who are in Priest’s or Bishop’s Orders. 8. Lay Assistance at Holy Communion can be authorised by the Bishop but no one else. The Bishop will need to know that the incumbent and the Parochial Church Council support the application. Persons so nominated should be mature and of good standing. Cards of Authorisation will be issued by the Bishop and the permission will need to be reviewed when a new incumbent arrives. Distribution can be in either kind. Incumbents should give careful instruction to all assistants before they begin this ministry. The relevant Canon is B12 and regulations on the Administration of Holy Communion were laid down by the Church Assembly in 1969. 9. Readers are automatically authorised as Lay Assistants at Communion. Reservation and Extended Communion
10. The reservation of the elements for the purpose of distributing to the sick and housebound can take place at the sanction of the Bishop and from these elements those who are authorised to distribute the Sacrament can administer in the homes of those unable to come to church. This administration can take place either immediately following the church service or as soon as convenient thereafter. 11. An aumbrey for containing the reserved elements can be placed in the church. Both it and any lights associated with it require a faculty from the Chancellor and application should be made to the Diocesan Registrar. 12. There is a Common Worship Booklet available entitled “Public Worship with Communion by Extension“. In this Diocese only Deacons, Readers and those with a full Lay Licence are permitted to lead Communion by Extension services after permission has been given by the Area Bishop and appropriate training undertaken. Extended Communion does not extend to making provision for holiday or sickness occasions, whereby clergy may seek to consecrate sufficient bread and wine for others to distribute in open church at a later hour or a different day. This practice is not authorised.
Cross Reference
C2 Christian Initiation C5 Ministry of Healing D3 Ecumenical Relations E1.1 Ministry as Partnership E2.1 Readers F3.1 Faculty Jurisdiction and Applications The Admission of Baptised Persons to C3.2 Holy Communion before Confirmation.
1. Children already receiving Holy Communion and remaining in good standing with the church should not be deprived of the sacrament and will continue to be able to receive Holy Communion
2. The previous Guidelines have now been superseded by the Regulations. All parishes who wish to use this opportunity must apply under the terms of the Regulations. Parishes which have such policies in place must now complete the forms and return them to the Diocesan Bishop.
Children and Holy Communion in the Diocese
3. Parishes should be encouraged to consider the opportunities this ministry affords to them for strengthening our ministry to children and to their families. Every parish needs to have a clear strategy for its ministry among children. The Gospel’s record Jesus welcome to children and his encouragement to them to come to him. The church needs to reflect this Gospel imperative.
4. In the Diocese of Chelmsford parishes seeking to take advantage of these provisions will need to have the support of their Area Bishop and to have consulted with the Diocesan Children’s Advisor. In the light of their comments and encouragement the Bishop will give the necessary permission.
Parishes where children already receive Holy Communion before Confirmation 5. The Regulations do require these parishes to submit a fresh application. You may consider this an opportunity to refresh the parish policy for this ministry. A simple resolution of the PCC copied to the Area Bishop and to the Children’s Officer will be all that is needed.
6. Children already receiving the sacrament must continue to be able to benefit from it whilst they are in good standing with the church.
Parishes who wish to bring children to Holy Communion before Confirmation that have not previously done so. 7. The Regulations make two things clear:- No person may be admitted to Holy Communion who has not been baptised The person who has parental responsibility for the child has to be content that their child may be admitted to Holy Communion Communion before Confirmation does not replace Confirmation. The Bishop expects that children who have been admitted to Holy Communion will, in due season and at the appropriate time in their development in Christian faith, be brought to him for Confirmation.
8. Before the Bishop will give permission for this ministry to take place in the parish the following steps are essential for the application to succeed. 1. The parish has prepared a programme of teaching leading to the PCC passing a clear resolution in support of this ministry in the parish 2. A programme set up for implementing this policy. That must include the preparation of the children, the gaining of the consent of their parents, the training of all who administer the sacrament, a programme for preparing people for confirmation and a timetable including a proper welcome service and occasion for those to be admitted. 3. Evidence that the parish has taken time to consult the Diocesan Children’s Officer who can assist in setting up programmes for this ministry 4. The Application should then be completed and sent to the Diocesan Bishop and copied to the Area Bishop. The Bishop will issue permission when he is satisfied that the Area Bishop is content with the work done in preparation by the parish. Some general guidance on the way
This is an opportunity for the parish to consider all its work with children and young people. It is also an opportunity for an inclusive approach to families No age limit is being set but you do need to be satisfied that the child is able to understand what is happening and has been duly prepared. The age of seven has often been considered a good guiding age for this ministry to begin As the child grows into adulthood and continues in the journey of faith he/she will need to be brought to confirmation. It may help to see confirmation in the process of the outworking of the meaning of baptism. So the whole ministry is firmly rooted in the church’s baptismal discipline. Marriage - Legal Requirements C4.1
General
1. If the rules for solemnising marriage are not observed, a marriage may be invalidated and the clergy and other parties to it may be liable to penalties. The relevant law was consolidated by the Marriage Act 1949.
Capacity to Marry
2. Both parties must be at least 16 years of age. They must not be so related as to be within the degrees prohibited by the table of Kindred and Affinity set out in the First Schedule of the Marriage Act 1949 and the Children Act 1975. A Ward in Chancery must not be married without leave of the Court. For the marriage of divorced people in church, see C4.2.
Time and Place of Marriage
3. In an appropriate case a Special Licence may be obtained from the Archbishop of Canterbury enabling the marriage to take place at any time and place. The cost is currently about £150. Application should be made to The Faculty Office, 1 The Sanctuary, Westminster, SW1P 3JT. A Special Licence cannot be issued unless at least one of the parties has been baptised.
4. In all other cases a marriage in church must be between 8am and 6pm in one of the following places:- In the parish church of the parish where one of the parties lives or, if they live in a particular district of a parish then either in the parish church or such public chapel as may be authorised by the Bishop for those living in that district. In the parish church or authorised public chapel which is the “usual” place of worship of one of the parties. This entails their being on the relevant Church Electoral Roll, application for which must have been preceded, in the case of a non-resident, by six months habitual attendance at public worship in the church concerned. In the parish church of an adjoining parish: a) Where the parish has no parish church or chapel of its own licensed for marriages; b) Where the parish church is under such repair or alteration as to be out of use and the Bishop has made no other provision. In the Naval, Military or Air Force chapel in certain circumstances in the case of a person serving in H.M.Forces or of their daughter.
Qualification of the Parties
5. In addition to the capacity to marry referred to in 2 above, the 2008 Measure provides additional qualifying connections. A person has a qualifying connection with a parish if:
that person
was baptised in the parish. (This does not apply where the baptism formed part of a combined service of baptism or confirmation); or had his or her confirmation entered in a church register book of a church or chapel in the parish; or has at any time had his or her usual place of residence in the parish for at least six months; or has at any time habitually attended public worship in the parish for at least six months. or a Parent of that person has at any time during that person’s lifetime:
had his or her usual place of residence in the parish for at least six months; or habitually attended public worship in the parish for at least six months or a Parent or Grandparent of that person was married in the parish. 6. A Bishop’s (Common) Licence may be granted if residence or one of the new Qualifying Connections applies and it will take the place of banns.
7. The Applicant must provide the minister or a Surrogate, as appropriate, with sufficient information to satisfy a qualifying connection. If a minister or Surrogate is in any doubt the Diocesan Registrar should be consulted.
Marriage after Banns
8. Banns, the public announcement in church of two persons’ intention to marry, provide the normal legal preliminary to marriage.
9. Before publishing banns an incumbent can require seven days notice in writing giving Christian and Surnames, their respective abodes and the time they have lived or lodged there. If a party’s original name is not one by which they are recognisably known, then the name usually used may be published. It is not necessary to describe parties according to their condition (for example as bachelor or widower) but this is generally done to help identify them. The incumbent must satisfy himself that there is no legal impediment to the publication of the banns in his church.
10. When the two parties live in different parishes, banns must be published in both parish churches. If the marriage is to be in a church where neither party lives but one or both habitually worship, banns must be published there in addition to publication in the parish church or churches. The incumbent of the church where the marriage is to take place must obtain a Certificate of Banns from the other church or churches where they have been published. Certificates of Banns may be accepted from Scotland, Wales and Ireland, though in Scotland they are published once only. It is not proper for banns to be published in the Church of England if marriage is to take place outside England and Wales. A Banns Certificate must be signed by the incumbent or another of the clergy nominated by the Bishop.
11. Banns should be published on 3 Sundays (not necessarily consecutive) preceding the marriage and they have force for only three months from the last date of publication. They should be published after the Second Lesson of Morning Service or, if there is no Morning Service, then of Evening Service but, if during a Holy Communion, then where the rubric directs that notices should be given out. Where published in more than one church they need not be on the same Sundays.
12. Where a clergyman is not officiating at a service where banns would usually be read, they may be published by a lay person, who need not be a Reader, on certain conditions: the incumbent or one of the clergy nominated by the Bishop must see the requisite entry made in the Banns Register beforehand, the lay person concerned must sign the Register afterwards and publication must be during a public service of Morning or Evening Prayer at which banns are usually published.
13. Banns should not be published from loose papers but from a Register. They must be published audibly in the form of words prescribed in the Book of Common Prayer or the Alternative Service Book. It is not permitted to publish banns by written notice.
14 Banns may only be published in churches and other buildings where marriages can legally be solemnised. They cannot be published at a service held in a private house or church hall unless these buildings have been licensed by the Bishop for marriages.
15. If there is no parish church or authorised public chapel in the parish, or if they are closed, or if services are not held there every Sunday, and it is not possible for the banns to be read three times before the date on which the marriage is to be, then the banns may be read in another parish under the following circumstances: If the parish is part of a united benefice or held in plurality, the Bishop may direct in writing where the banns of persons entitled to be married in any church in the united benefice or plurality are to be published and where their marriage may be solemnised, providing that no person is thereby deprived of their right to be married in their own parish church. (Marriage Act 1949, Section 23; Pastoral Measure 1983, Schedule 3, Para. 14(4)). In all other cases – If there are insufficient Sundays on which services are held, to permit the banns to be read before the proposed date of the marriage, then the parish must be treated for the purposes of the marriage as part of any adjoining parish, designated for that purpose by the Bishop. The banns are then read and the marriage solemnised in that particular adjoining parish church. In this case, the parties lose their entitlement to be married in their own church (Marriage Act 1949, Section 6(3)). If the parties insist on being married in their own church on the proposed day, they can obtain a licence if they fulfil other legal requirements.
Marriage by Common Licence
16. A licence has the effect of dispensing with the necessity of banns. It enables the marriage to take place at once. It is valid for three months.
17. Personal application for a licence must be made either to the Diocesan Registrar at 53a New Street, Chelmsford, CM1 1NE (telephone 01245 259470), or to one of the Surrogates listed in the Diocesan Year Book amongst the officers of each deanery. Instructions can only be taken from one of the parties themselves and the licence will be given to them on payment of a fee currently of £75. In emergency at weekends, licences may be handled by the Diocesan Registrar at home: 01245 233413.
18. One of the parties (not necessarily the one making the affidavit) must have had their usual residence within the parish or district where the marriage is to be solemnised during the 15 days immediately preceding the making of the affidavit, or must have had their usual place of worship at the church or authorised public chapel there, or otherwise qualify as set out in 5 above.
19. A Common Licence cannot be issued unless at least one of the parties has been baptised without the written consent of the Bishop. Superintendent Registrar’s Certificate
20. After notice duly published at his office a certificate issued by a Superintendent Registrar of Marriage enables persons to be married with the rites of the Church of England by a clergyman in the church or public chapel either in the parish where one of the parties resides or of a parish on the Church Electoral Roll of which the names of one of them is enrolled, within the Registrar’s district without the publishing of banns. However, a Superintendent Registrar’s Certificate is unlikely to be issued if the parties otherwise qualify for a Bishop’s or Archbishop’s Licence or, alternatively, for the calling of banns. In addition there is no obligation on the minister of the church in question to accept the certificate. Church Marriage Service after Civil Marriage
21. The Diocesan Registrar should be consulted in cases where a couple who have married in a Superintendent Registrar’s office subsequently seek a reading of the Marriage Service in church. Service of Prayer and Dedication after Civil Marriage
22. This is most commonly appropriate in cases where one or both of the parties have been divorced (see C4.2.5), but is sometimes requested in other circumstances. The form authorised and strongly recommended for use in this diocese is the General Synod form and it may be obtained from the Diocesan Office. Such services are held, after careful preparation, at the discretion of the incumbent. Marriage of Minors
23. If a party to a marriage is under 18 years and not a widower or widow, the parents or guardians can dissent to the marriage by causing an open objection to be voiced at the time of the publication of banns, in which case the publication is void. If a member of the clergy duly publishes the banns and receives no notice of dissent from the parents or guardians, they may marry the parties even if no specific consent has been forthcoming. On the other hand they may refuse to marry them and cannot be compelled to do so. Marriage of Foreigners
24. Marriages of foreigners performed in England in accordance with English law are not necessarily binding on the foreigners in their own country unless the legal requirements of that country are also observed. The Diocesan Registrar should be consulted in all cases. Such marriages should be by licence and if one or both of the parties has been divorced the prior written permission of the Bishop must be obtained.
Fees
25. Fees chargeable at weddings are those authorised under the Ecclesiastical Fees Measure 1986, updated by subsequent Parochial Fees Orders and displayed in each church.
26. All clergy should have a copy of ‘Anglican Marriage in England and Wales - A guide to the Law for Clergy’ issued by the Faculty Office of the Archbishop of Canterbury. A new edition was published in 1999. The Faculty Office, 1 The Sanctuary, Westminster, London SW1P 3JT. Tel: 020 7222 5381 Fax: 020 7222 7502 e-mail: [email protected] website: www.facultyoffice.org.uk
Cross Reference A3 The Chancellor and the Diocesan Registrar. Marriage in Church of Divorced Persons C4.2
1. Although the General Synod resolved in 1981 that there are circumstances in which it would be proper for a divorced person with an earlier marriage partner still living to be married in church, it has not yet found a satisfactory proposal to give effect to such a change. The Convocation Regulations of 1957 still stand, except that a parish priest can now, at his discretion, hold a public service of prayer and dedication following the civil marriage of those who have been divorced.
2. In Common Law an incumbent may legally officiate at a marriage in church of a divorced person whose earlier partner is still alive. Although the Convocation Regulations directing otherwise remain in force, General Synod has endorsed a proposal from the House of Bishops: That clergy holding the view that a “second” marriage is possible in some cases are free under the provisions of civil law to allow such marriages; That although the ultimate decision in such cases is a matter for the incumbent concerned, clergy may seek the advice of their Bishop beforehand.
Diocesan Guidelines
3. The general advice of the Chelmsford Chapter of Bishops to those clergy considering officiating at a “second” marriage is as follows:- There should be appropriate acknowledgement by a divorced person of such failure as there may have been on their part There should be clear evidence that all legal and other reasonable obligations from an earlier marriage have been discharged, especially as regards any children In the couple now intending marriage there should be a confidence that they may in good conscience make their marriage promises, before God and his Church, along with a recognition of their need for God’s grace in and through their marriage.
“A Handbook for Incumbents” published as General Synod Paper Misc 180A and obtainable from Church House Bookshop treats these matters more fully.
4. Incumbents are advised to establish, in conjunction with the Parochial Church Council and the Area Bishop, a code of principles for the conducting of “second” marriages and the necessary associated pastoral work. Having then made the appropriate enquiries along the lines indicated, the incumbent who wishes to proceed to marry a divorced person or persons in church, or allow the church to be used for that purpose, should tell the Area Bishop that such principles are being put into practice, and give details of the particular situation. An incumbent may, of course, seek the advice of the Area Bishop in difficult or borderline cases.
5. Clergy may in any case feel that it is right to suggest to divorced persons wishing to remarry that they consider a service of prayer and dedication after civil marriage rather than marriage in church (see C4.1.20). The only major reasons for declining to suggest either of these options are likely to be: When some part of the situation has caused open scandal or is likely to do so When the proposed “second” marriage has been in some direct and unmistakable sense a reason for the breakdown of the earlier one.
A useful general principle is that the further a divorce lies in the past, the less personal and social weight it is likely to carry in relation to a “second” marriage. 6. Through the discussions of recent years the point has constantly been made that Christ’s standard is that of a lifelong marriage union. At the same time it has been agreed that proper pastoral care should be offered for those whose marriages have fallen short of that ideal standard and resulted in divorce. So long as the Convocation Regulations are in force, upholding the ideal standard, they require the most serious respect. Any decision by a priest to allow a “second” marriage in church must be taken as part of the Church’s pastoral ministry for a particular couple. Solemnization of Marriage by Deacons C4.3
Guidelines Issued by the Archbishops of Canterbury and York
1. Th e minister officiating at a marriage service in the Church of England should normally be a bishop or a priest.
Where the incumbent or minister has colleagues who are in holy orders (priests as well as deacons) the decision as to who should solemnize the marriage of a particular couple belongs to the incumbent or minister.
Consideration should be given to the wishes of the couple and there should be discussion at the parish staff meeting or other consultation between colleagues. In considering who should be the officiating minister, pastoral considerations are important. A significant factor may be that the person who is to
solemnize the marriage should also have prepared the couple for the wedding. In the case of a newly ordained deacon (man or woman) it needs to be noted that the training to undertake marriage preparation is at present primarily a post-ordination task. Colleges and courses do not require students to develop skills in this area before ordination. In the first year following ordination as a deacon therefore, a deacon should rarely, if ever, solemnize a marriage and should only
do so for exceptional reasons. 2. A deacon may officiate at a marriage only if the consent of the incumbent and/or minister is first given. Reference to the “incumbent” and minister means the incumbent of the parish to which the deacon is licensed and “minister” means minister or priest-in-charge of the church in which the service is to take place.
3. The authorised services should be used without variation whether the officiating minister is bishop, priest or deacon. When a priest is present they may delegate to a deacon parts of the service including: The blessing of the ring(s). The pronouncement of the blessing(s) on the couple. A priest, if present, should pronounce the blessing of the congregation at the end of the service.
Where a deacon solemnizes a marriage and no priest is present, the deacon should dedicate/bless the ring(s) and pronounce the nuptial blessing. The deacon may also pronounce the blessing of the couple and the congregation at the end of the service, except that he/she substitutes “us” for “you”.
Note
In November 1990 the Exeter Diocesan Synod requested the House of Bishops to re-examine the question of what constitutes the Nuptial Blessing. The Bishops have considered the request. The various rites provide blessings of various kinds in various places. There exists no single common and consistent liturgical usage in Anglican rites which can confidently be dubbed “the nuptial blessing”.
Cross Reference
C4.1 Marriage – Legal Requirements. The Ministry of Healing C5
Introduction
1. The Healing Ministry of the Church today continues the healing ministry of Jesus Christ and the Apostles of which we read in the New Testament. This is a ministry which has seen revival and renewal in recent years, and is part of the worship and ministry of all denominations. ‘To heal the sick’ is a Gospel imperative. It is a ministry freely available to everyone.
Aspects of the Healing Ministry
Healing services – these are to be encouraged as part of the normal ministry of the parish, often within the context of Holy Communion. There should be careful preparation and continuing pastoral care. Where it is Holy Communion, the salvation/healing which Christ came to bring is present in its timeless potency. Proper provision should be made in parishes for the sacrament to be given regularly to the sick, elderly and housebound. The Bible – the use of Scripture in worship, preaching, teaching and meditation, is a rich source of healing grace. The Laying on of Hands – may be a formal ministry in Church, or in a sick room, or may be an informal ministry accompanied by prayer and blessing. Hands are important symbols of comfort, support, love and acceptance. Great sensitivity needs to be exercised and it is advisable for this ministry to be undertaken in the presence of a third party. The normal practice of laying on of hands is on the head, rather than any other part of the body. (See also Section E8.1 on Hospital Chaplains). Anointing – oil is a powerful sign of God’s healing power. It is a symbol of penitence on our part, and of the richness of God’s overflowing love. Oil is blessed by the Bishop every Holy Week, and is available from the Cathedral via the Cathedral Office. The anointing of the sick should normally be performed by a deacon or priest. In exceptional circumstances the Bishop may give permission for this to be performed by a lay person. Confession and Absolution – there may be times when we need to make a confession of sin in the presence of a priest, with appropriate counselling and absolution. Sacramental confession is valued by many as a means of grace, healing and growth in the Christian life. Counselling – is an important element in the healing ministry as gained insight and understanding enables the journey towards healing and wholeness. It should only be undertaken by those who are appropriately trained and accredited. The Ministry of Deliverance – the Bishop has appointed a small group of clergy and a consultant psychiatrist who are knowledgeable in this field, to whom cases can be referred for advice and help. The current list of advisers can be found in the Diocesan Directory. Clergy are encouraged to contact the Bishop’s Adviser or Area Adviser for support and advice in the first instance. They will, if necessary, accompany parish clergy to meet with individuals who are seeking this ministry. The Advisers do not take self-referrals from members of the public. NO ACTS OF EXORCISM ARE TO BE PERFORMED IN THE DIOCESE WITHOUT SPECIFIC PERMISSION IN EACH CASE BEING SOUGHT FROM A BISHOP. THIS MINISTRY CAN ONLY BE PERFORMED BY THOSE BISHOP’S ADVISERS WHO ARE AUTHORISED TO DO SO. Guidelines Prayer and preparation. The healing ministry is based on prayer in the name of Jesus Christ; those involved in this ministry should be prayerful, committed Christians who acknowledge His healing love and power, and are willing to pray and listen for guidance in order to minister appropriately to others. Safety. All reasonable steps should be taken to ensure the safety of the person receiving this ministry. People have a right to know what is being provided and how they will be ministered to. Accountability. Everyone involved in the healing ministry needs a clear line of accountability and to recognise who holds relevant authority within their local church. All reasonable steps should be taken by those involved to ensure their awareness of current law as it applies to this ministry, e.g. data protection; informed consent. Training. Individuals should receive appropriate training in this ministry, be kept up to date with developments, and have a common understanding of good practice. Competence and boundaries. Every person in this ministry should be aware of his or her personal limitations and ensure that he/she is properly prepared and fit to be involved. If a person’s fitness is doubtful or compromised, or there is a conflict of interest, he/she should withdraw from ministering to others. Professional boundaries with healthcare and chaplaincies should be observed. Personal conduct. The healing ministry is part of the Gospel; the personal conduct of everyone involved should encourage confidence in this ministry and not undermine it. Confidentiality and public statements. People’s privacy and dignity should be respected and protected. Any limitations to confidentiality should be explained in advance and any disclosure should be restricted to relevant information, and not misused in any way, conveyed only to appropriate people, and normally with the person’s consent. Counselling and psychotherapy. These specific treatments, as distinct from pastoral care and listening, should only be provided by accredited counsellors and therapists, who adhere to the Codes of Ethics and Practice of their regulatory organisations, and have professional insurance cover. Partnership. The healing ministry should be carried out in cooperation where appropriate, with those in professional and voluntary healthcare, whilst recognising that they may be bound by other codes of conduct.
Other Resources
A Time to Heal – A Report for the House of Bishops on the Healing Ministry, CHP, 2000
The Essex Christian Healing Trust c/o Mr Peter Jones 18 Henry Drive Leigh on Sea SS9 3QQ Tel: 01702 0476273 [email protected]
Crowhurst Christian Healing Centre The Old Rectory Crowhurst Battle East Sussex TN33 9AD Tel: 01424 830204 www.crowhursthealing.co.uk Burrswood Christian Centre for Healthcare and Ministry Groombridge Tunbridge Wells Kent TN3 9PY Tel: 01892 863637 www.burrswood.org.uk
The Guild of Health 26 Queen Anne Street London W1M 9LB Tel: 020 7580 2492 www.gohealth.org.uk
The Guild of St Raphael The Vicarage Skirwith Penrith Cumbria CA10 1RQ Tel: 01768 88663
The Acorn Christian Healing Trust Whitehill Chase Bordon Hampshire GU35 OAP Tel: 01420 47 www.acornchristian.org
The Fellowship of Christ the Healer www.fcth.org
Cautley House www.cautleyhouse.org.uk
Harnhill Centre of Christian Healing www.harnhillcentre.freeserve.co.uk Funerals C6
1. The Church of England has a parish ministry. It is consistent with this that the incumbent is finally responsible for responding to requests from parishioners for Church of England ministry, including the conduct of funerals and the care of the bereaved.
2. In some situations the incumbent will invariably officiate at the funerals of parishioners and personally minister to bereaved families before and after the service. In many parishes, particularly those with a large population or which, for other reasons, have many funerals, the incumbent may consider what other ministry is available in the parish or in the vicinity to help in the conduct of funerals and the pastoral care of bereaved relatives.
3. In some parts of the diocese there is a significant number of retired clergy, and many of these are able and willing to assist incumbents in this ministry. They often have more time available than busy parish priests for the pastoral care of the bereaved, and are willing to offer it in addition to conducting the funeral service itself. The clergy chapter should cause a simple register of such retired clergy to be compiled. The day time availability of non-stipendiary and extra parochial clergy should be ascertained and their names included in a register.
4. Readers may conduct funeral services. Some readers are retired or are otherwise available in the day time. A register of such readers should be compiled and made available to clergy in their own and surrounding deaneries. Suitable training should be offered to readers who have not had experience of conducting funerals. This would be the responsibility of his/her incumbent.
5. Occasionally, neighbouring clergy who have a relatively light funeral commitment, might be invited to offer assistance. This possibility is appropriately explored in clergy chapters.
6. If over-pressed incumbents are to be assisted in these ways, there must be clear procedures and an accepted discipline. In particular: Funeral directors should be discouraged from making direct approaches to clergy and readers, other than the incumbent. It is the incumbent or, in his/her absence, a designated person, who should invite other ministers to conduct the funeral of a parishioner and to offer pastoral care to the bereaved family or alternatively to authorise an approach to another minister. Retired or other clergy and ministers should resist any request from funeral directors or the bereaved family to conduct a funeral until reference has been made to the incumbent or, in his/her absence, a designated person.
7. In recent years there has been the welcome development in many parishes of Bereavement Counselling or Support Groups. The incumbent has selected and trained, or caused to be trained, a number of people who assist in ministry to bereaved families. There is considerable evidence of the great blessings which have flowed from these lay ministries. It has been possible for ministry to be offered which, because of the many calls upon their time, could not be provided by the incumbent alone. Advice about training for such ministries may be obtained from the Diocesan Resource Team at the Diocesan Office, Chelmsford.
Cross Reference
E2.1 Readers F6 Churchyards Copyright:Written Material and Sound/Video Recordings C7
1. The copying of written, aural or visual material is illegal, whether by photocopying, duplicating or reproducing by hand onto paper, overhead projection transparencies etc., or onto audio or video tape, unless the author or publisher has expressly given permission, or the original is exempted from copyright protection. It is also illegal to give a public performance of music or drama, or take a recording thereof without obtaining permission of the copyright holder.
Copyright Law
2. The Copyright, Designs and Patents Act 1988 tidied up much previously vague or disputable areas of legislation. The law of copyright normally protects written, drawn, musical and photographic material for up to 50 years from the end of the year of the author’s death, or for 50 years if published by a corporate body, or from first recording. Design and typography are copyright for 25 years from the end of the year of first publication. Copyright law covers material stored in any form and therefore applies to liturgy and the Bible, hymns and songs, music and drama, whether stored on paper, audio or video tape or disk, unless composed long enough ago to have passed out of copyright protection and into the `public domain’. Although this applies to many of our older hymns (unless a new arrangement), the typography of a hymn book published within the last 25 years is under copyright and may not be photocopied. The Book of Common Prayer and Authorised Version of the Bible have permanent Crown copyright.
3. Authors are given the protection of copyright so as to provide them with royalty income from their creativity and to preserve their authentic work. The owner of the copyright can obtain an injunction to restrain infringement and seek damages. Under the 1988 Act a person guilty of infringement can be prosecuted.
4. An organiser (e.g. an incumbent or PCC) wishing to copy material, play music in public or record music (including onto video tape) must obtain the copyright holder’s permission before doing so. The latter may make a royalty charge, although in many cases it is waived for acts of worship; however, permission must still be obtained.
5. The law is complicated and in any cases of doubt incumbents and PCCs are advised to seek legal advice or the assistance of the publishers or one of the appropriate organisations. Clergy and any others who unwittingly allow an infringement of copyright by third parties are themselves at risk of being sued for the infringement if they have authorised it. The following suggestions are made to help incumbents and PCCs understand the law, but the Chelmsford Diocesan Board of Finance cannot take any responsibility for the advice given.
Biblical And Liturgical Texts
6. Liturgical texts of the Church of England are protected by copyright. Full details of copyrights and permissions are given in the document ‘A Brief Guide to Liturgical Copyright’, available from the Church of England web site.
(http://www.cofe.anglican.org/worship/downloads/litcopy.rtf)
7. Most modern hymns and songs may not be copied without permission. If the author is contacted (via the publisher) a fee for reproduction will probably be required. To reduce the work involved the CCL Ltd., P.O. Box 1339, Eastbourne, East Sussex BN21 1AD, operates a collective licence scheme, from whom full details can be obtained. www.ccli.com
8. Much 20th century music is copyright and permission will seldom be given to reproduce sheet music for choir use where copies can be purchased.
9. Many composers of modern musical works are members of the Mechanical – Copyright Protection Society, Elgar House, 41 Streatham High Road, London SW16 1EF, who sell a Miscellaneous Recording Licence to allow any of its members’ works to be recorded, providing the number of recordings are limited and are not sold. The MCPS also has a vast index of songs and may be able to help locate copyright holders. www.mcps.co.uk 10. Recorded music which is under copyright may not be played in a public place (which includes a church) without permission, nor can it be used to dub a video which is played in public. Many authors, composers and publishers are members of the Performing Rights Society Ltd., 29/33 Berners Street, London W1P 4AA, www.prs.co.uk ,which administers applications to perform copyright material on their behalf. Although it is always necessary to obtain a licence, the PRS does not normally make a charge for performances during an act of worship. `Charity’ performances may also be given a free licence. An annual `blanket’ licence is available for other performances, although individual permits may prove cheaper where the performance of copyright music is only very occasional.
11. If some background music is all that is needed, it is possible to buy records and tapes which are sold for public playing and for which no further permission is necessary.
Drama
12. Drama scripts may not be photocopied, nor may they be performed in public without permission of the copyright holders. Many of the recently published books of Christian sketches include directions in the foreword as to how permission may be obtained. Normally it is expected that additional books will be purchased for members of the cast, and permission to perform can be obtained by sending a small fee to an address given in the book.
13. Video taping church services involves the recording of the liturgy, the hymns and the music. It is probable that permission will be required for recording copyright music, and a licence from MCPS should cover one master video tape and up to nine copies, provided none are used for commercial purposes. Permission of participants in the drama should also be sought or, in the case of minors, permission obtained from their parent or guardian.
Photographs
14. Where a photograph is commissioned from a freelance or commercial photographer, the copyright belongs to the photographer (or his or her employer) unless there is an agreement in writing to the contrary.
15. A person who commissions a photograph for private and domestic purposes has the right not to have copies of the photographs issued to the public even if he or she does not own the copyright. Thus a wedding photo commissioned by the bridegroom cannot be passed to the media later unless he and the photographer both agree.
Drawings
16. Cartoons, graphics and other items drawn by hand, or created by other means to the same effect, are copyright. The use of cartoons in church magazines is widespread, but permission should be sought from the publication in which it appeared in the first instance. Copyright may be owned by the publisher or the artist. There may be a case to be made for using a drawing or a cartoon as `an example of’ for the purposes of review or criticism, provided there is sufficient acknowledgement of the work and its author.
Sermons
17. Under the 1988 Act, copyright is conferred for the first time on the spoken words, even if they are not from a script, as soon as they are recorded, with or without the speaker’s permission. The speaker, as the author of a literary work, will own the copyright on the words. However, it is open to the courts to decide how much of the speech or sermon could be reproduced before it could be `substantial’ and therefore infringe copyright. And it also depends on whether the speaker prohibited the making or use of the record beforehand. There is no copyright on facts conveyed in a speaker’s words!
Additional Information
18. Church House Publishing has made available electronically its helpful publication, ‘A Brief Guide to Liturgical Copyright’ giving further details on the items dealt with in this section. It is available at http://www.cofe.anglican.org/worship/downloads/litcopy.rtf Mission Guiding Principles for our Response to God’s Mission D1
Our Passion: Our Passion is Jesus - Proclaiming and Living out God's love for all people
Our Aspiration: To be a Transforming Presence in every Community, Open and Welcoming to all, and Serving all
Our Resources: Faithful people, Prayer and worship, Visionary leadership, Liberating gifts
The Mission of God
1. The church’s work in mission is always to be a response to God’s mission to the world. God’s redeeming love for the world in Jesus Christ by the power of the Holy Spirit is the Good News. We live and share the liberating truth of God in Christ.
2. The Scriptural record reveals to us that God’s mission in Christ creates a new human community as witness to God’s redeeming purposes for all creation. That new community – the church born and nurtured in the risen life of Jesus Christ – is called to be the servant of the mission of God.
3. The full and rich themes of our faith, set out in Scripture and in the Creeds, inform and direct how we fulfil our calling today.
Responding in the Diocese of Chelmsford
4. This diocese has committed itself to serve all the people of Essex and East London in the name of Jesus Christ. Our parishes, sector ministries, deaneries and Areas are testimony to our desire to meet the challenge of living the Good News among and for all the people we serve.
5. In seeking to give direction and value to our calling we have committed ourselves to meet the challenge of the Five Marks of Mission. These marks reflect the holistic nature of mission that embraces evangelism, Christian growth, care for the needy, social justice and ecology.
1. Tell: To proclaim the good news of the Kingdom. 2. Teach: To teach, baptise and nurture new believers. 3. Tend: To respond to human need by loving service. 4. Transform: To seek to transform the unjust structures of society. 5. Treasure: To strive to safeguard the integrity of creation and sustain and renew the life of the earth. Some important themes
6. To give shape to this exploration, it will be helpful to bear In mind the following themes:
i. God’s Kingdom and Our World – Jesus’ ministry was centred on the now and not yet of the Kingdom of God. This included attention to the seemingly least important in the present age, e.g. children and the poor. A Kingdom focus will expand our horizons beyond the church to embrace all the institutions and people of our communities as the focus of God’s mission.
ii. Presence in a time of change – In keeping with the example of Jesus, our mission and ministry needs to be contextually relevant and self-giving as we seek to demonstrate what it means to be fully human and whole. We are called to serve our communities as they live through enormous cultural and social change. This applies on the grand scale of community regeneration as well as the pastoral care of individuals. We are called to find ways to live a holistic lifestyle in a complex mix of cultural expectations. iii. Nourishing our life as Christians is the bedrock upon which we build mission and ministry. We must make a corporate and individual priority for worship, receiving the sacraments, prayer, and the study of Scripture. Resources available include retreats, spiritual direction, quiet days, pilgrimage, conferences, holidays and study. The valuing and growth of our own spirituality is of particular importance in a culture where spiritual interest and longing for authentic experiences of God is increasing. iv. Vocation of all – Every Christian (irrespective of age) is called by God as a minister and ambassador as a consequence of their baptism. For most, this calling is in the everyday world of work, school, home and leisure. Christians are also called to contribute, in some way, to the life of their local worshipping congregation. Some will be called additionally to serve the church and the world as an authorised minister – lay or ordained. All vocations, although different, are of equal value and all need to be nurtured. We want to stress the importance of work with all ages in church and with young people in schools. v. Working Together is to be a hallmark of Christian witness, service and life. This requires valuing experiences, insights and gifts different from our own and being prepared to work across social boundaries whether of nation, race, creed and language or across ecclesiastical boundaries of parish, deanery, diocese, denomination and tradition. Co- operation internationally, ecumenically and locally can build up all aspects of church life and fuel mission effectiveness. vi. Developing Leadership – To build up the church, God gives a variety of gifts of leadership to both ordained and lay people. Leadership is most needed in times of change to enable individuals and communities to learn and adapt. The development and support of Christian leaders is of great importance in furthering the mission of God in our day and age. vii. A Learning People – As Christians, we are all called to a life of discipleship which includes an ongoing openness to learn and grow under the guidance of God’s Spirit. This calls for appropriate education and training for all God’s people at local, diocesan and national levels. World Church D2
1. The World Church is a priority for the diocese because of our desire to be in partnership with God’s church throughout the world, to learn from each other, and to share in the common task of mission. We have established diocesan links, both within the Anglican Communion and ecumenical, and encourage individual churches and deaneries to develop meaningful and appropriate links both at home and abroad.
Our diocesan links are with: . The Anglican Dioceses of Kirinyaga, Embu, Meru and Mbeere in Kenya. . The Anglican Diocese of Trinidad and Tobago. . The Lutheran Diocese of Karlstad, Sweden. . The Romanian Orthodox Archdiocese of Iasi in Romania.
2. The diocese is pleased to commend the work of The Partnership for World Mission and the Mission Agencies, many of whom have local representatives with responsibility for the diocese. We are grateful for the resources and skills they make available for use at diocesan, deanery and parish level. Contact details are in the Diocesan Directory or visit www.pwm-web.org.uk
3. World Church matters are overseen by the International Group, which is chaired by the Bishop of Chelmsford. There are further groups for each companion link and for European Concerns. For further information, please contact The Director for Mission and Ministry.
4. Each year the Diocese raises funds for projects with a World Church connection through the Bishop’s Lent Appeal. Further information can be obtained from the World Development Adviser. Ecumenical Relations - General Guidance D3
Introduction
1. During the last few years there has been a welcome increase in awareness of and contact with congregations of other Christian traditions in most parts of the diocese. A much wider group of people than before had the opportunity to meet with Christians from different traditions to get to know them well. This kind of personal and informal contact is the basis of all ecumenical growth and is to be encouraged as a first step in a common commitment to mission in Christ’s name. There are the personal covenants between church leaders in Essex and in East London of which the Bishops of this Diocese are all signatories
Canon B43 2. Canon B43: OF RELATIONS WITH OTHER CHURCHES Who? Canon B43 applies to every Church of England congregation and place of worship.
Why? To allow churches of different Christian traditions to share with one another the particular
treasures of their traditions as they worship together.
To help churches of different Christian traditions to draw closer to one another and to grow in fellowship together. To help local churches to work together more effectively in mission and service.
What? Canon B43 allows churches of the Church of England to invite ministers or lay people of other churches, who are baptised and in good standing with those churches, to participate in the worship of the Church of England through: a. saying or singing Morning or Evening Prayer or the Litany; b. reading the Holy Scriptures at any service; c. preaching at any service; d. leading the Intercessions at the Holy Communion and leading prayers at other services; e. assisting at Baptism or the Solemnisation of Matrimony or conducting a Funeral Service. f. assisting in the distribution of the holy sacrament of the Lord’s Supper to the people at the Holy Communion; if the minister or lay person is authorised to perform a similar duty in their own church.
Canon B43 also allows Church of England clergy, lay workers or readers to accept invitations from partner churches to share in their worship, undertaking the kinds of role which they perform in Church of England churches. In accepting such invitations it is necessary to obtain: the approval of the incumbent of the parish in which the service is to take place. The approval of both the Bishop and the PCC if the invitation is to take part in leading worship on a regular basis.
Canon B43 also allows incumbents, with the approval of the PCC and the Bishop, to invite members of the designated churches to use Church of England churches for worship, according to their own forms of service and practice, on particular occasions. If a regular arrangement is envisaged, then it might be appropriate to draw up an agreement under the sharing of Church Buildings Act.
How? In inviting ecumenical partners to participate in Church of England worship or in accepting
invitations from other churches, it is important to obtain the necessary permission – these vary, according to the nature of the invitation.
For most things, the permission of the incumbent of the parish and of the PCC is sufficient. But in the case of the invitations to preside at the Holy Communion, to participate in an ordination or to share in worship on a regular basis, the permission of the Bishop of the
diocese is also necessary, and may be limited to special circumstances and occasions.
With whom?
Canon B43 includes relations with those other Christian churches designated under the Church of England (Ecumenical Relations) Measure:
Baptist Union of Great Britain Cherubim and Seraphim Council of Churches
Church of Scotland (in England)
The Congregational Federation Coptic Orthodox Church
Council of African and Afro-Caribbean Churches Council of Oriental Orthodox Christian Churches
Ichthus Christian Fellowship Independent Methodist Church
The International Ministerial Council of Great Britain Joint Council for Anglo-Caribbean Churches
The Lutheran Council of Great Britain
Methodist Church Moravian Church
New Testament Assembly The New Testament Church of God
Oecumenical Patriarchate (Archdiocese of Thyateria and Great Britain (Greek Orthodox) Religious Society of Friends
Roman Catholic Church in England and Wales
Russian Orthodox Church Salvation Army
United Reformed Church Wesleyan Holiness Church
Where? The provisions of Canon B43 exist to help every Church of England congregation to relate to their ecumenical partners.
In Local Ecumenical Partnerships, the addition of provisions of Canon B44 applies.
Canon B43 is important for developing ecumenical working in local Churches Together and or through the Declaration of Ecumenical Welcome and Commitment.
When? Canon B43 is intended to help congregations to grow in fellowship. If local churches worship together regularly, and develop a common life in witness and service, then it might be appropriate to think about establishing an LEP.
Further information and advice is available from the Diocesan Ecumenical Officer.
The Canons make no provision for relations with churches other than those with which the Church of England is in communion and those on the designated list.
Other churches may be designated in due course. An up-to-date list is available from the Bishop’s Ecumenical Officer at the Diocesan Office.
Diocesan Policy
5. In all cases under Canon B43 where the Bishop’s permission may be required application should be made through the Bishop’s Ecumenical Officer.
6. In the case of occasional joint services the Bishop’s approval should be taken as read. In the case of frequent and regular joint worship the Bishop’s Ecumenical Officer should be consulted.
Ecumenical Hospitality
7. Where an Anglican Church wishes to offer hospitality to another church on a regular basis the Bishop’s Ecumenical Officer should be consulted in the first instance. Final authorisation must be given by both the PCC and the Area Bishop.
In all cases of doubt the Bishop’s Ecumenical Officer should be consulted.
Ecumenical Welcome and Commitment
8. Where the Anglican Church is the only Church in the Village or in a self contained part of an Urban area it is recommended that the church uses the formal Ecumenical Welcome and Commitment to indicate the churches desire to welcome members of all Christian denominations Details from the Bishop’s Ecumenical Officer
Further Information
9. “This Growing Unity” a handbook on ecumenical development in the counties, large cities and new towns of England by Roger Nunn can be ordered through the Diocesan Resources Centre.
Cross Reference
D4 Local Ecumenical Relations D5 National and County Ecumenical Structures C1 Public Worship in the Church of England C3.1 Holy Communion Local Ecumenical Relations D4
1. In most places a great deal of goodwill exists between congregations of different traditions, along with varying levels of informal contact. The intention of the ecumenical Canons and the Leaders Covenant is to foster this. More organised local ecumenical activity falls broadly into two areas; firstly initiatives taken by Churches Together and secondly Local Ecumenical Partnerships.
Churches Together
2. Churches Together in England is the body established in 1990 as a successor to the British Council of Churches.
3. Local Ecumenical Partnerships These fall under the ecumenical oversight of the County Sponsoring Body (Churches Together in Essex and East London). National ecumenical agreements, supported by the Code of Practice issued by the House of Bishops taken with the Ecumenical Measure (1988), make it clear that the term LEP covers: all Shared Buildings (under the 1969 Act) all Local Covenants ratified and registered by the County Sponsoring Body and all schemes for shared congregational life or shared ministry that are recognised and registered by the County Sponsoring Body.
4. Canon B44 governs what Anglicans may do in a properly registered Local Ecumenical Partnership. Canon B44 also permits the Bishop to make special provision for ministry in the project which would allow a significantly greater degree of sharing than under Canon B43, particularly in relation to the ministry of the Eucharist.
5. The procedures for the establishment of an LEP are strictly laid down in the Canon which should be carefully consulted to ensure that all necessary approvals and consents are attained. The form in which written consents should be sought is contained in the Code of Practice of the House of Bishops. Information available from the Diocesan Ecumenical Officer.
Diocesan Policy
6. New Developments. Any parish which is contemplating the establishment of a Local Ecumenical Partnership (in any of the categories above) intended to be governed by the provisions of Canon B44 should consult the Bishop’s Ecumenical Officer at the earliest opportunity.
7. Local Ecumenical Partnerships (LEPs). The County Sponsoring Body which represents all the churches involved in LEPs has agreed that all of them shall come under the review procedure every five years
Further Information
8. The booklet “Ecumenical Relations (Canon B43 and B44: Code of Practice)” published in 1989 by the General Synod. “Travelling Together” A handbook on Local Ecumenical Partnerships by Elizabeth Welch and Flora Winfield and “Together Locally” a handbook for local churches seeking to work together by Jenny Carpenter can all be ordered from the Diocesan Resources Centre.
Cross Reference
D3 General Guidance D5 National and County Structures. National and County Ecumenical Structures D5
Churches Together in Essex and East London 1. This body consists of:- The leaders and representatives of the Anglican, Baptist, Methodist, Roman Catholic, Salvation Army, United Reformed Churches, Wesleyan Holiness Church, Moravian, Black Majority Church and the Society of Friends who have entered a personal covenant to pray, to work and to act together. A steering group consisting of ecumenical officers and other nominees of the churches. A biennial ecumenical assembly, which includes representation from local congregations and Churches Together.
2. CTEEL has oversight of all formal ecumenical initiatives within the area of this diocese, including Local Ecumenical partnerships, industrial chaplaincy, hospital chaplaincy, religious broadcasting on local radio, Church Stand at the Essex Country Show and the Bradwell Pilgrimage. It is also responsible for liaising with Churches Together and with ecumenical agencies, commissions and networks operating within the area. The County Ecumenical Officer is listed in the Diocesan Directory. Churches Together in England
3. England has a national Council of Churches parallel to Scottish, Welsh and Irish bodies. Its main functions are enabling, encouraging and co-ordinating the efforts of the churches to grow together in unity, to seek a common mind and to share decision-making in common. It has particular responsibility to support and service intermediate bodies, such as CTEEL. It’s General Secretary can be contacted at CTE, 27 Tavistock Square, London WC1H 9HH (Tel: 020 7529 8131; Fax: 020 7529 8134; e-mail: [email protected].
4. There is a biennial forum to provide an opportunity for people representing the churches at local, intermediate and national level to meet. Churches Together in Britain and Ireland
5. CTBI links together the work of the national ecumenical instruments in Britain and Ireland. Action of Churches Together in Scotland (ACTS) Churches Together in England (CTE) Churches Together in Wales (CYTUN) Irish Ecumenical Bodies
6. CTBI co-ordinates involvement in international ecumenical bodies and is an associated council of the Conference of European Churches (CEC) and the World Council of Churches (WCC). CTBI staff seek to co-ordinate the work of the Churches and act as a forum for Christians to reflect together, share knowledge and discern mutual accountability in the following areas:- Inter-Church Relations and Ecumenical Spirituality Inter-Faith Relations Mission Public Affairs Racial Justice and Black Christian Concerns Theological Education Women and Men in the Church
7. Work is also developed through Agencies, Bodies in Association, Networks. Contact the CTBI office for more details on any of these areas or organisations.
8. Churches Together in Britain and Ireland (CTBI) is the replacement for The Council of Churches for Britain and Ireland (CCBI) which was established in 1990. It is a co-ordinating body set up and funded by the Churches to enable them to grow and work together. There are over thirty member churches covering the spectrum of Christianity in these islands. 9. The theme of pilgrimage, or a journey undertaken with others, is used to explain the ecumenical process. The image conveys evolution, movement and diversity. The logo of CTBI is the boat in the shell. Shells were used by pilgrims of Santiago de Compostela as drinking and eating vessels and tools for the journey. Through the inter-church process, `Not Strangers but Pilgrims’, the shell was adopted by CTBI together with the boat used by the World Council of Churches as a sign of ecumenism. Together they symbolise the ecumenical journey.
Further Information
10. Further information on any of these ecumenical structures may be obtained from the Diocesan Ecumenical Officer at the Diocesan Office.
Cross Reference
D3 General Guidance D4 Local Ecumenical Relations E8.1 Hospital Chaplains E8.2 Industrial Chaplaincy. Relations with other Faiths D6
Inter Faith Issues
1. Population trends suggest that members of minority ethnic communities, many of whom are also people of minority Faith communities, are making their homes in suburban and rural areas in increasing numbers. According to the 2001 Census there are now sizeable communities living in the Diocese of Chelmsford.
2. This religious diversity offers a God-given opportunity to encounter and begin to understand something of the major world religions. Reflection on the place of people of other Faiths within the purposes of God is surely the call of every Christian in a religiously plural society.
3. In the context world affairs and potential conflict between the Faiths there is also a call to the ministry of reconciliation.
Inter Faith Adviser
4. The Bishop of Chelmsford’s Adviser enables the meeting of Christians with people of other Faiths for dialogue and mutual understanding, and encourages theological reflection on such encounters. Advice is given on such issues as: The theological tension implicit in ‘evangelism’ and ‘dialogue’ Christian involvement in worship and/or prayer with people of other Faiths The use of Church property by members of other Faith communities for social and/or religious purposes Pastoral concerns for Diocesan clergy e.g. when invited to conduct rites of passage involving people of other religious traditions, or when engaged in ministry with a person of another Faith Issues relating to multi-faith chaplaincies in hospitals, universities etc 5. The Adviser is also available as a speaker at parish and deanery meetings and as a resource person fo r CME and other training events. Multi Faith Worship
6. The issue of worship with people of differing Faiths raises particularly sensitive concerns and it is important that the Diocese of Chelmsford should own clear and generally acceptable guidelines to which people can turn. Reference should be made to General Synod Paper GS Misc.4112 and ‘Multi-Faith Worship’ (GS 1011, 1992) and those planning shared worship must consult with the Inter Faith Adviser in all cases. It is advisable to be in contact with the Adviser well in advance of the occasion.
7. While worship with people of other Faiths is not a common experience for the vast majority of Christians in England, there are occasions when shared worship may be appropriate. For example: The Commonwealth Day Observance in Westminster Abbey Civic services, particularly when the Civic leader and a large number of the community are non-Christian. Individual organisations, such as hospitals and airports, where a multi-faith celebration is appropriate Conferences and inter faith groups when members of several Faiths may with to pray together for a shared concern The Holocaust Memorial Day 8. When shared worship is being planned consideration must be given to the following points: What kind of occasion is being proposed? What are the constraints of place, language and custom? What are the appropriate themes for such an occasion? What is the role of the Christian leader in the event? What will be the pastoral and spiritual impact of the event? What does the law say?
9. Reference should also be made to these points: a. Events which occur in places of worship in the Church of England, including the worship of God, are governed by Canon Law. b. Where no order of service has been authorised nationally of provincially for particular occasions, the Diocesan Bishop may authorise a service for use in churches in his Diocese. Where no such provision ha been made the minister is able to ‘use forms of service considered suitable by him for these occasions’ (Canon B5.2) provided that they are ‘neither contrary to, nor indicative of any departure from, the doctrine of the church of England in any essential matter’ (B5.3) If any question is raised as to whether a particular form of service is consistent with the doctrine of the Church of England, it may be referred to the Bishop for ‘such pastoral guidance or advice as he may think fit’ (B5.4). c. If a multi-faith event cannot be described as a service, it is likely to be held to be a play, concert, or exhibition under Canon F16. This requires that, if it is held in a Christian Church ‘the words, music and pictures, as such as befit the house of God, are consonant with sound doctrine and make for the edifying of the people’. d. In the case of participation in multi-faith events elsewhere clergy should comply with the provision of Canon B5. Where there is no specific guidance in the Canons, they should decide whether, by what they do and say, they could be seen as assenting to doctrines that are not consistent with those of the Church of England. Again, the Adviser will be pleased to advise those who are invited the lead multi-faith worship, for example, at a local cemetery or town hall. Diocesan Children’s Service D7
1. The Diocesan Children’s Service operates under the umbrella of the Board of Education and seeks to work in the following ways:
In General Raising awareness of value of children Offering relevant training for those involved with children Making resources available to support children’s work Providing support for those involved in children’s work Model good practice and act as a role model in all areas of ministry
Working with parishes Providing pastoral support, leadership, training and resources for those involved in and those responsible for children’s work Assisting parishes in working with children in their community: o Providing guidance to parish priests, church members and management committees in the care of and ministry to children and their families. o Recording, sharing and promoting examples of good practice from other parishes Assisting in resolving issues and offering mediation as necessary
Working in the Diocese Building a network of children’s workers who support and encourage each other in their respective ministries Working together with Youth Advisers, Advisers to Diocesan Schools, RE and Worship Adviser, Early Years Adviser, Parish Education Links Adviser, Mission & Ministry and CME in facilitating links between communities and parishes and providing training and resources to support links.
Working nationally Working with the National CWA and other CWAs in developing strategies, resources and training for use in children’s ministry in parishes, deaneries, Diocese and nationally. 2. For information on any aspect of children’s work please contact: Children’s Work Adviser The Diocesan Office, 53 New Street, Chelmsford, Essex CM1 1AT
Tel 01245 294448 Email [email protected] Ministry Ministry As Partnership E1.1
1. The encouragement of collaborative ministry has been a diocesan priority since at least 1996. This has been reaffirmed with the publication in January 2006 of the Bishops’ Guiding Principles where two of the priorities are stated as:
Vocation of all - Every Christian (irrespective of age) is called by God as a minister and ambassador as a consequence of their baptism. For most, this calling is in the everyday world of work, school, home and leisure. Christians are also called to contribute, in some way, to the life of their local worshipping congregation. Some will be called additionally to serve the church and the world as an authorised minister – lay or ordained. All vocations, although different, are of equal value and all need to be nurtured. We want to stress the importance of work with all ages in church and with young people in schools.
Working Together is to be a hallmark of Christian witness, service and life. This requires valuing experiences, insights and gifts different from our own and being prepared to work across social boundaries whether of nation, race, creed and language or across ecclesiastical boundaries of parish, deanery, diocese, denomination and tradition. Cooperation internationally, ecumenically and locally can build up all aspects of church life and fuel mission effectiveness.
2. How these priorities are developed in each local context must be decided by the PCC as part of their duty to “co-operate with the minister in promoting in the parish the whole mission of the church, pastoral, evangelistic, social and ecumenical” (PCC [Powers] Measure 1956). Different situations have different priorities and call for different solutions. Therefore the basic question to be answered is “What form of local Ministry for mission is required here?
3. Resources to assist churches in their discernment process are available in the Ministry as Partnership MaP Lite Pack produced by the Diocesan Local Ministry Working Group and from the mission and parish development advisers in each Area Team. The Preaching Ministry E1.2
1. The sermon in the parish church gives the Christian congregation the opportunity to open its mind to things of God and to the application of those truths to its daily life.
2. Canon B18 (Of Sermons in Parish Churches) calls for the preacher to “endeavour with care and sincerity to minister the word of truth, to the glory of God and to the edification of the people”.
3. Whilst Canon Law requires a sermon to be preached “by an authorised minister, deaconess, reader or lay worker” it is fully understood that it will occasionally be appropriate for a lay member with particular gifts, skills or interests to preach. When this is to take place as a one-off arrangement and where the person is duly prepared for this ministry no particular permission need be sought. When it is desired to ask a lay person (other than a licensed Reader or a Reader in training) to preach on more than a very occasional basis the Area Bishop should first be consulted by the incumbent before an approach to the person concerned is made. Ultimately the Area Bishop’s permission will be required for him or her to carry out this ministry.
4. Those who wish to preach occasionally in the Church should be made aware of the wide range of training courses available in the diocese and elsewhere. Those who wish to preach more regularly should be made aware of the training for an authorised preaching ministry offered by Reader Training.
Cross Reference
E2.1 Reader: Ministry, Selection, Training and Support Working Time Regulations: Guidance Notes E1.3
Introduction
1. The Working Time Regulations, set out rules governing the working hours, breaks and holidays.
The 48 Hour Week
2. For most workers a maximum of 48 hours is to be worked in the average working week but there is an exclusion for office holders or employees who work in situations where they have unmeasured working time. In this category, the Regulations specify people officiating at religious ceremonies in churches and religious communities. The UK’s implementation of the Directive also includes a right for individuals to opt out of the 48 hour limit. Rest Periods and Annual Leave
3. In each 24 hour period during which they work, office holders and employees should have 11 consecutive hours rest. Those working for more than 6 hours a day are entitled to a break of at least 20 minutes.
4. All workers with at least 13 weeks consecutive service are entitled to a minimum of 4 weeks paid annual leave.
Implications
5. Stipendiary clergy as office holders will regard their working time as “unmeasured” and therefore exclude themselves from the 48 hour limitation. However it is important that the provisions relating to rest periods, breaks and annual leave are adhered to by all stipendiary clergy whenever possible.
6. PCCs and local projects which employ paid lay workers are advised to check that the terms and conditions under which their employees are contracted comply with the Regulations.
Further Details
6. Th e Resource Centre at the Diocesan Office will be able to supply copies of: Employment Policy Advice – the full text of the brief on which the above notes are based. The paper also includes guidelines on the Data Protection Act 1998. Parish Workers’ Information Pack – The pack contains general information about contracts of employment for workers employed in parish duties. Readers: Ministry Selection,Training and Support E2.1
Reader Ministry
1. Readers are a training theological resource for parishes, deaneries and chaplaincies. The primary focus of Reader ministry, and that which distinguishes it from other forms of lay ministry, is that of a preaching and teaching ministry set in a pastoral context.
2. Reader ministry is nationally authorised by canon, and governed in this diocese by the Chelmsford Regulations and Guidelines for Reader Ministry. These should be referred to by those requiring further information. Copies are available on request from the Lay Ministry Education Co- ordinator.
3. A leaflet Reader Ministry explains the Diocese’s vision for Reader ministry.
Selection for Training
4. The normal route for initial training is the Course in Christian Studies (CCS) for which there is no selection. This commences in the autumn of each year. Details can be obtained from the Administrator of the Course at the Diocesan Office. Exemption may be granted for candidates who have undertaken previous theological study, e.g. a degree or diploma.
5. After the first year of CCS, members may apply for selection for Reader training if they have the support of their parish priest or chaplain and of the local Vocations Adviser.
6. Selectors are appointed by the Area Bishops. Candidates are interviewed in their own homes and at the annual selection day each summer, and recommendations are made to the bishops.
7. A leaflet Selection for Reader Training outlines the criteria used. A leaflet Training for Reader Ministry gives details of initial and continuing training for those selected. Initial Training
8. Those selected for training join the initial Reader training course which begins each September. This involves membership of a tutorial group and attendance at plenary days, with the support of a local tutor, pastoral supervisor and spiritual adviser. Reader training is moderated by the Ministry Division of the Archbishop’s Council.
9. After about fifteen months, the Lay Ministry Education Co-ordinator makes recommendations to the Area Bishops about candidates’ readiness for Admission to Reader ministry. Those approved by the bishops are licensed at the annual Readers’ Day. The Area Bishop decides, in consultation with all concerned, which parish or chaplaincy each Reader should be licensed to. Continuing Training
10. The tutorial groups continue for about twelve months after Admission with a programme of continuing study and skills workshops. Readers are urged to engage in continuing study and training. Some of this is provided by the groups run by Local Advisers for Readers (LARCs); licensed Readers have a triennial allowance which can be spent on these or other approved courses. Readers’ Committee
11. This committee meets regularly under the chairmanship of the Registrar of Readers, with representative Readers from each Episcopal Area and others involved in training and support of Readers. It considers and advised the bishops on all matters relating to Readers within the wider ministry of the Church.
[April 2000] Parish Welcome to a Reader E2.2
This form of service of welcome should be used during the main Sunday service at the beginning of the Reader’s ministry in that parish. It may be adapted for welcoming more than one Reader.
The Officiant presents the Reader to the people and says in these or similar words:
We are gathered here to welcome and pray for N who is to serve among us. [N has been licensed as a Reader. Readers seek to respond to calling by diligent study and by a deepening of spiritual life. Those whose duty it is to train and examine consider that N is prepared for this ministry.]*
The Officiant addresses the Reader:
As Reader and bearer of God’s word you have committed yourself to the mission of the Church and hold a special office within it; you will be given a responsibility in the life and witness of the Church.
In bringing God’s word to others you must accept it first yourself in obedience to the Holy Spirit and meditate upon it so that each day you will have a deeper love of the scriptures. You must proclaim that word in the liturgy and worship of the Church and strengthen by your teaching those who are new to the faith and those already established in it. By word and deed you must bring the message of salvation to those entrusted to your pastoral ministry, making known to everyone the love that God has for his whole creation.
N, in the presence of this congregation do you commit yourself to this trust and responsibility?
Reader: With God’s help I do.
Here, the Officiant and Reader may exchange Working Agreements.
All stand. The Officiant invites the congregation to pray, saying:
Gracious God,
We thank you, that through your Son, you have called us into the fellowship of your universal Church; hear our prayer for your faithful people that each in their vocation and ministry may be an instrument of your love, and give to your servant whom we have welcomed here today the needful gifts of grace; through our Lord and Saviour Jesus Christ. Amen.
It is suggested that, at whatever service this Welcoming takes place, The Peace follows the above prayer. This New Testament reading may be used during worship: 1 Corinthians 12: 4-13 Acknowledgement: Some prayer material has been adapted from Common Worship and Celebrating Common Prayer ( © Archbishops’ Council 2000).
*These sentences should be used if the Reader is newly licensed.
Similar forms of welcome may be appropriate for Lay Evangelists and Lay Pastoral Assistants Ordinands: Recruitment, Selection,Training and Support E3
1 The encouragement of vocations for Christian Ministry is the work of the Vocations Advisers. They fulfil their role through giving personal advice and through the publicity of exhibitions and vocations conferences.
2. Those considering the possibility of ordination should, in the first instance, discuss the matter fully with their parish priest. Where appropriate, he/she will then put them in touch with the local Warden of Ordinands (see Chelmsford Directory for current list of Wardens) who will meet with them and discuss their vocation, giving advice both spiritual and practical.
3. Candidates for stipendiary ministry may be sponsored up to the early 50s. (Candidates are sponsored when the DDO writes to the Ministry Division stating that the Bishop has agreed that they should attend a selection conference). Candidates for non-stipendiary ministry should be well established in their community, local church and occupation, and normally should be over the age of 30.
4. Where it is felt that their vocation needs to be more fully explored, they are referred to the DDO who will obtain reports and references, both from the Warden of Ordinands and others whose advice is sought. When a sufficient degree of certainty about their vocation has been reached, they are referred to the Area Bishop who will decide whether or not to sponsor them for a Selection Conference. The sponsoring Bishop will want to be sure, among other things, that each candidate: Has fulfilled the basic educational requirements set out in the Bishops’ Regulations for candidates for ordination. Has a sense of vocation which is soundly based and is matched by evidence of maturing Christian discipleship. Has the support of those who know him/her best, and if married, will have sufficient funds to support the family during training.
5. If the Area Bishop decides to sponsor the candidate he or she will be invited to attend a Bishops’ Selection Conference arranged by the Ministry Division and staffed by selectors nominated by the Bishops of the 44 dioceses of the Church of England. The Conference usually lasts from 7.15p.m. on Monday until 4.00 p.m. on Wednesday. It will be held at a Conference Centre or Retreat House in England. Soon after the Conference, the selectors forward their recommendations to the candidate’s sponsoring Bishop who will notify the candidate.
6. The candidate who is recommended or conditionally recommended for training will be seen again by the DDO who will finalise the choice of Theological College/Course, the manner and content of training, and where to apply for grants. Where the local Education Authority is unwilling or unable to make a grant, the candidate’s training will be paid for out of Central Church Funds, which in turn come from the diocese by way of the annual contribution for training for the ministry paid out of the Diocesan Family Purse. Grants are not paid from Central Church Funds for the maintenance of the candidate’s spouse and family. The DDO and the Diocesan Financial Controller will advise on grant aiding bodies, on how far the diocese will be able to offer support and on the amount which the candidate will be expected to contribute, if he/she is in a position to do so.
7. A candidate who is not recommended will be seen again by the DDO or the Area Bishop so that together they can investigate the direction of vocation in the light of this decision. The candidate’s parish priest can be very helpful in providing guidance through the perplexity or disappointment that this may bring.
8. While in training a candidate will come under the pastoral care of the College or Course Principal, as well as the DDO and sponsoring Bishop. The candidate will be invited to the annual Conference at Chelmsford for all those engaged in, or considering, training for the ministry. About a year before the candidate is due to be made a deacon, a letter will be sent from the Diocesan Bishop about the offer of a title (first curacy) in the diocese. 9. For further information relating to ordination, including the non-stipendiary ministry, please write to the Diocesan Director of Ordinands (listed in the Chelmsford Directory).
Diocesan Ordination Advisory Committee
10. This brings together Wardens of Ordinands and the NSM Officer under the chairmanship of the Director of Ordinands.
Cross Reference
E6 Self-Supporting Ministry.
[April 2000] Episcopal and Ministerial Development Reviews E4.1
1. Ministerial reviews are now a normal part of clergy and ministerial life, not only in the Diocese of Chelmsford, but generally in the Church of England. Ministerial reviews are part of a package of support for clergy which includes a CME grant, induction conferences for those new to post, the Clergy Leadership Programme, pastoral care, and access to counselling and health checks.
2. The Draft Clergy Terms of Service Regulations (GS 1638, Regulation 18) say:
(1) Every diocesan bishop shall ensure that arrangements are made for a person nominated by him to conduct with each office holder in that diocese a review of his or her ministry to be known as a “ministerial development review” on at least one occasion in each period of two calendar years.
(3) It shall be the duty of each office holder to co-operate in any ministerial development review undertaken under this regulation.
3. The Diocese of Chelmsford has a long-standing arrangement for Episcopal Review for all beneficed clergy beyond their first four years of ministry. Episcopal Reviews normally take place every two years and are carried out alternately by the Area Bishop and Archdeacon. They are an expression of the ministry which is shared between the bishop and clergy as stated in the traditional words used by the Bishop in the Service of Institution: “Receive the Cure of Souls which is both mine and yours”.
4. The Diocesan Bishop reviews the ministries of Area Bishops, Archdeacons, Cathedral and certain non-parochial clergy.
5. The Ministerial Development Review (MDR) scheme was formally established in 2007. It will be expanded progressively until it is available to all eligible clergy in the diocese by 2010. Our Scheme is clergy-led, using Consultants to assist clergy in undertaking an annual review of their current ministry.
6. The two reviews are complementary. The MDR is non-hierarchical and focuses on the minister in role by reviewing the past year, setting objectives for the future and identifying developmental opportunities. The review is confidential with an agreed summary prepared for the bishop and archdeacon (to feed into the next Episcopal Review) and to the Area CME Adviser. As MDR becomes available to more clergy, the Episcopal Review will increasingly focus on matters of spirituality, vocation and future planning.
7. Further information on ministerial review is available on the diocesan web site at www.chelmsford.anglican.org/mdr Continuing Ministerial Education - Years 1 - 4 Programme E4.2
1. The Years 1-4 Programme for newly ordained assistant curates in their first four years after ordination is organised by the CME Advisers on behalf of the bishops. Each Area Adviser supports and works with training incumbents and curates in his/her Episcopal Area, and one of the advisers acts as Years 1-4 Coordinator to arrange a programme of training days and annual residential weekends. The bishops are clear that participation is mandatory, and must be given the highest priority. Days off should be rearranged as necessary to make it possible for the curate to attend all events. Any queries, or notification of unavoidable absence, should be made in the first instance to the Area CME Adviser (for the annual residential weekend explanation and apologies should be given also to the Area Bishop).
2. Following the report Formation for Ministry within a Learning Church (commonly known as the ‘Hind Report’) CME Years 1-4 is now viewed as the completion of Initial Ministerial Training, and is sometimes referred to as ‘IME 4-7’. Stipendiary curates who intend to move on to incumbency or incumbency-level posts are expected to demonstrate depth of spirituality and faith, maturity of character, ability to engage in collaborative working, and competence in ministry, mission and evangelism. Similarly, self-supporting curates are expected to move on in their personal and ministerial formation in such a way as to exercise competently the particular vocation and ministry to which they are called, whether that be as a ‘minister in secular employment’ with a focus on priestly ministry in the workplace, in a chaplaincy, as an associate minister in a parish, or in some combination of these. The Church of England has defined ‘learning outcomes’ to be met, and these inform the programme of CME Years 1-4 in the diocese.
The Training Incumbent
3. Most training and learning in the first four years takes place in the home parish and with the support and encouragement of the training incumbent. Regular meetings of incumbent and curate for Supervision and Reflection are a key element of the training relationship. The CME Advisers provide two residential conferences of preparatory training for those identified by the bishops as training incumbents, and an annual day or half-day thereafter to reflect on their developing practice. A CME Years 1-4 Handbook is produced and both incumbents and curates receive a copy.
Diocesan CME Years 1-4 Programme
4. Each June or July a booklet of dates is published for the following September to June. There are usually three or four days a year for all curates, and a further four days a year for each year group. In the deacons’ year some of these are also for newly licensed Readers. Additionally there is an annual residential weekend for each year group. There is also evening CME Years 1-4 for those in full-time secular work and consequently unable to attend midweek days.
Year Groups
5. All curates belong to a group of those ordained with them. These may be convened by the Area CME Advisers for those in their Episcopal Area, or they may be convened by an experienced minister within the Diocese. These groups meet a minimum of three times a year, and in some cases more frequently. The use and content of group times is worked out by group members and conveners together. They are an important expression of the collegiality of those in ordained ministry, and form part of the CME Programme at which the bishops expect attendance.
Personal CME Grant
6. Curates are entitled to personal CME Grant along with all licensed ministers of the Diocese as set out in Section E4.3. The CME Advisers
7, The bishops require the Area CME Advisers to meet with curates and training incumbents together annually to review progress. Additionally they aim to support both curates and training incumbents as necessary, and may be contacted for assistance at any time.
Working Agreements
8. All curates must have a Working Agreement with their training incumbent. In drawing this up there should be consultation with the Title Post Officer, or SSM Officer, or CME Officer (arrangements vary in each Episcopal Area).
Cross Reference
E5 Assistant Curates Continuing Ministerial Education (CME) E4.3
1. Continuing Ministerial Education (CME) in the Diocese of Chelmsford starts from the premise that each minister takes authority for his/her own learning. The CME budget makes financial resources available to encourage ministers to engage in ministerial education.
2. Training is a continuous process as we seek to understand ourselves and our environment at a time of rapid social change. Life long learning is commonly accepted in most professions and clergy need to be involved in such a process at all times.
CME Grants
3. In order to encourage ministers to take responsibility for the development of their own ministry, each minister eligible under the scheme may claim in-service training grants. The annual amount is approximately 1% of an incumbent’s annual stipend.
4. The grant is available after consultation with your local CME Adviser. Full details of the grants are available in the diocesan ‘Grant Guidelines’ available from the diocesan web site http://www.chelmsford.anglican.org/grants-policy.html
What do I do if I want some advice about in-service training?
5. For advice about training, availability and suitability of courses, additional funding and all related matters, please contact the Area CME Adviser through the CME Administrator at the Diocesan Office.
Training Information
6. The CME staff have a wide range of training information available about organisations and training events throughout the country. A selection of such courses is advertised each month on the diocesan web site. http://www.chelmsford.anglican.org/training-opportunities.html
Who pays for any travel involved?
7. You should ask your parish to pay for this in whole or in part, if this is possible. This helps the parish “own” your in-service training. Negotiate this in advance rather than merely adding it to your expenses claim. If the parish cannot meet all the travel costs, these can sometimes be paid as part of the training grant by prior agreement with the CME Officer concerned.
Other CME Issues
8. The CME section of the diocesan web site contains much more information about CME and life long learning. http://www.chelmsford.anglican.org/cme.html Sabbaticals E4.4
Generally
1. A sabbatical is a period of up to three months away from the demands of the minister’s current post. Arrangements are made with the Area Bishop, subject to the criteria set out in the diocesan sabbatical guidelines.
Purpose
2. The prime purpose of a sabbatical is to offer an individual an opportunity for professional development but it is should also be a time of personal enrichment. In order to achieve this, a sabbatical should include three elements: renewal, retreat and rest.
Eligibility
3. Sabbaticals should be offered every ten years and are of benefit to the individual and to the Diocese. All licensed ministers (lay and ordained, stipendiary and non-stipendiary) are eligible including diocesan officers who are Licensed or Commissioned in order to carry out their role.
Procedure
4. After the initial request, the Area CME Adviser will discuss the sabbatical with the applicant. A sabbatical proposal should then be drawn up by the person seeking to take the sabbatical, setting out the details of the plans. It is advisable to allow a period of 12 months preparation/consultation before the proposed sabbatical. This will allow time to ensure adequate pastoral cover and also the identification of a supervisor if appropriate. The Bishop will give final approval to the Sabbatical Proposal following advice from the appropriate CME staff.
Further Information
5. Full information regarding sabbaticals is contained in the diocesan Sabbatical Guidelines available on the diocesan web site (http://www.chelmsford.anglican.org/671.html) or from the Area CME Adviser. Assistant Curates E5
1. Assistant Curates are appointed by incumbents (or priests-in-charge of incumbent status) and are licensed by the Area Bishop concerned. They are immediately accountable to their incumbent, but have the same access to their Bishops and Archdeacon as other ministers. 2. The number of Assistant Curates ministering in the diocese is regulated by the overall “Sheffield” total for the diocese of stipendiary clergy. This is a figure determined by the House of Bishops, designed to achieve a fair distribution of clergy among the dioceses of the Church of England. As far as deacons (male or female) are concerned, the diocese receives each year a proportion of ordinands leaving theological colleges or courses. The Diocesan quotas are determined by the House of Bishops. Placement of Deacons
3. Clergy in their first four years after ordination are continuing their training under the incumbent of the parish to which they are appointed. The process by which a deacon is placed in his/her Training Parish begins with the Chapter of Bishops drawing up a list of "Training Parishes" for the forthcoming year. In determining the list the bishops have special regard to the experience of incumbents and the extent to which they are able to give time and attention to the training role. The parish must also welcome the opportunity of helping in the formation/training of a newly ordained minister. 4. Before inclusion in the list of Training Parishes for the next year, the Area Bishop will have consulted with the incumbent concerned who, in turn will have discussed the possibility with his/her PCC. Practical matters will have been dealt with. These include housing and expenses of office. The stipend of an Assistant Curate is not a direct parish responsibility. 5. It is expected that a Title Post in the Diocese of Chelmsford will usually be for a four year period, although there will be situations in which it is right for a person to serve two shorter curacies before moving into a post of greater responsibility. 6. During the first year the deacon sees the Archdeacon (or his representative) and also the Area Bishop with regard to the discernment of his/her priestly vocation. The incumbent is also asked to write a report which is shared with the deacon. 7. During the first three years those in Title Posts are part of the Diocesan Continuing Ministerial Education (Years 1- 4) programme. Towards the end of the third year or very early in the fourth year the Area Bishop will see the priest regarding possible future posts in ministry and also to ensure that a C.M.E. programme for the coming year has been created. The priest is always free to seek advice from the incumbent, C.M.E. Officers, Archdeacon and Area Bishop, if there are anxieties at any stage. 8. The incumbent will ensure that, especially during the fourth year, a wide range of ministerial experience is available across the deanery to help prepare the priest for whatever the next stage of ministry might be. It must also be appreciated that the bishops give regular consideration to vacancies and those needing to move. The Training Relationship
9. When a newly ordained deacon arrives in his/her parish, the primary consideration is the new staff member’s need for training, rather than the incumbent’s need for assistance. A minister does not simply have a vocation to a particular ministry but also a continuing vocation to grow in ministry. The basic training in ministry must take place in the parish and local community under the incumbent's guidance. The diocesan scheme of C.M.E. is designed to support this fundamental relationship and to provide a wider context in which the experience of ministry may be explored. Further information and guidance is to be found in the Bishop’s letter to incumbents and deacons entitled “The Training Relationship”. Cross Reference
E4.2 Continuing Ministerial Education Self-Supporting Ministry E6
Definition
1. In the Church of England there are three orders of ministry – Bishops, Priests and Deacons – and a person is ordained into the ministry of the whole Church. Some ministers will engage mainly in parochial work whilst others will exercise a ministry in their work place or in a chaplaincy. Some ministers will be paid a stipend by the Church whilst others will continue to be financed principally by their secular employment or other sources of income. All ministers will receive expenses of office. All ministers are under the authority of their Bishop.
There is therefore no qualitative distinction between stipendiary and non-stipendiary ministers.
2. The term “self-supporting minister” is used to include all ordained and accredited ministers who are not paid for the exercise of their ministry and are not retired (see ABM Policy Paper No.5 for a more complete definition).
3. At present the majority of the SSMs hold a full licence and are actively engaged in a wide range of ministries both parish and work based.
4. The remainder on retirement may request Permission to Officiate or hold a Public Preacher’s Licence.
Selection and Training
5. Selection: candidates wishing to offer themselves for the self-supporting ministry should follow the same procedures as stipendiary candidates (see E3). In addition, the support of the person’s PCC will normally be sought before he/she is sponsored for a Selection Conference. The PCC is invited to consider whether the candidate is suitable for ordained ministry whether or not he/she would eventually be deployed to that parish.
6. Training: training is normally of three years duration on one of the non-residential courses. The three most readily accessible from this diocese are the North Thames Ministerial Training Course, the East Anglian Ministerial Training Course and the South East Institute of Theological Education. Grants are available for training (see also E3).
Deployment
7. In the changing pattern of the Church today flexibility in deployment is particularly helpful. All ordained ministers are a part of the diocesan ministry resource.
In coming to a decision about the deployment of an SSM, the Area Bishop will want to consider the gifts and skills of the SSSM and the needs of the Church in the deanery and surrounding area.
During the year prior to ordination, the Area Bishop, the SSM Officer and the SSM ordinand review his/her situation and consider his/her placement to a Title parish. This is often in a parish other than that which the ordinand currently attends.
At the end of a Title of four years, the deployment of the SSM will be reviewed by the Area Bishop and the SSM Officer. This process will continue throughout the SSM’s ministry in the same way as stipendiary ministers are invited to move to other parishes.
SSMs can be licensed as priests-in-charge.
Working Agreements
8. Each SSM holding a full licence is required to have a Working Agreement which is negotiated by the incumbent, the SSM and the Area SSM Officer, and endorsed by the Area Bishop.
9. Working Agreements normally run for three years, but should be regularly reviewed with the Area SSM Officer. A new agreement is drawn up if there is a change of incumbent.
10. Working Agreements define the SSM’s ministry both in the parish and in secular employment (if applicable), the time available for that ministry, the responsibilities of the incumbent in terms of training, support, etc. and the responsibility of the PCC which is expected to meet the SSM’s parochial expenses. Continuing Ministerial Education
11. Continuing Ministerial Education: All SSMs in the first four years after ordination are encouraged to take part in the Diocesan Continuing Ministerial Education (1-4) programme as far as their other commitments allow.
They are each assigned to a group for reflection with the convener.
Special arrangements are made for SSMs who, because of their secular employment, are unable to attend the convened groups. For full details of CME see E4.2.
12. CME Grants: All SSMs holding a full licence may apply for In-Service Training in the same way as stipendiary clergy (see E4.3). In addition, grants for SSMs may also be made for Retreats and, in certain circumstances, for books for specific courses of reading.
13. The Area CME Adviser is available to discuss and advise on In-Service Training needs. The Ministry Consultancy Scheme (see E4.6) is available to SSMs to help them clarify their current training needs in the light of their present situation and ministry. Applications for grants to SSMs should be made to the Area CME Adviser (see E4.3).
Expenses and Fees
14. All expenses of an SSM’s parochial ministry are expected to be met by the PCC concerned.
15. SSMs are not entitled to fees for occasional offices etc. Such fees are the property of the incumbent. The only exception to this is for additional duties undertaken in line with the arrangements laid down in E9.2
Transfer to Stipendiary Ministry
16. No SSM can be considered for transfer to stipendiary ministry until he/she has completed three years after ordination. Thereafter, each case is considered individually on its own merits by the Bishops.
The SSM Officer
17. The SSM Officer is listed in the Chelmsford Directory.
18. The SSM Officer works with all candidates in their selection, training and deployment and is available for advice on policy matters concerning SSM. He is also available to resource incumbents and parishes on all matters relating to non-stipendiary ministry, including Ministry in Secular Employment.
19. There is an Area SSM Officer for each of the Barking, Bradwell and Colchester Episcopal Areas. They work with the SSMs and their incumbents in drawing up and reviewing Working Agreements and are available to discuss day-to-day issues arising in the SSM’s ministry, including future deployment and CME. Full details can be found in the Chelmsford Directory.
Cross Reference
E3 Ordinands: Recruitment, Selection, Training and Support E4.2 Continuing Ministerial Education Years 1-4 E4.3 Continuing Ministerial Education E4.5 Ministry Consultancy E9.1 Stipend, Fees, Expenses and other Benefits Clergy in Multiple Benefices E7.1
Services
1. The Bishops do not expect clergy in multiple benefices to take more than four services of Holy Communion and Morning and Evening Prayer throughout their charge on any one Sunday. If more than four services are held, use should be made of retired clergy and Readers.
Holy Communion
2. A service of Holy Communion should be held at least once a week in each charge and at least once a month in every parish church.
3. Should any clergy wish for this rule to be varied (e.g. because of problems of heating or accessibility in winter months) the Area Bishop should be consulted.
4. Attention is drawn to C3.1 which indicates the constraints which govern the practice of Extended Communion.
Structures
5. One of the opportunities that a multiple parish or benefice presents is for the laity to take a fuller part in the whole life of the church. E1 on Ministry as Partnership, and F2 Churchwardens and Sidespersons, should be carefully studied and every encouragement given to the laity to fulfil their ministries.
6. PCCs are legally bound to meet at least four times a year and in a multiple parish situation this can put a great strain on clergy chairing meetings. Consideration should be given:
to enabling the lay vice-chair to take the chair at many meetings,
to the possibility of uniting parishes so as to allow for common thought and action in the area covering the whole benefice.
7. The Archdeacons are available to advise about making best use of legal structures to enable good practice in multiple parish benefices. The Pastoral Measure and soon the new Dioceses Pastoral and Mission Measure can help.
8. In Colchester Archdeaconry a support group for clergy in complex multiple parish benefices is available.
9. When parishes or benefices are brought together it should be seen not as a sign of the Church withdrawing from the countryside but as a sign of the Church making better use of its resources in providing both clergy and laity with balanced tasks.
Cross Reference C1 Public Worship in the Church of England C3.1 Holy Communion E1.1 Ministry as Partnership F1 Parochial Church Councils F2 Churchwardens and Sidespersons Team and Group Ministries E7.2
Team Ministries
1. Team Ministries are established through procedures laid down in the Pastoral Measure 1983 as amended by the Team and Group Ministries Measure 1995.
2. The aim of a Team Ministry is to provide a structure that can enable Christians to collaborate in the areas of worship, fellowship, mission, service and ministry. Preparations for the establishment of a Team Ministry should, therefore, take central note of the whole community and of ecumenical links.
3. A Team Ministry will consist of a Team Rector and of a number of Team Vicars. The Team Rector is appointed by a Patronage Board established under the terms of the Pastoral Scheme. The Team Vicars are appointed by the Bishop and the Team Rector jointly. Appointments are usually seven years leasehold and are renewable. The Team Rector and Team Vicars have the same status and length of licence, although for legal purposes the Team Rector is “the incumbent”. Other clergy and laity can be part of the Team even though they are not named in the Scheme.
4. A Team Ministry normally covers a benefice and the parishes can either be separate or united.
The Pros and Cons of Team Ministry
5. A Team Ministry has many benefits: It offers a supportive fellowship, especially where the alternative might be daunting in terms of isolation or the enormity of the task. It combines resources to achieve a greater strength than the sum of the separate parts. It avoids duplication of effort, so that better use of people follows. It provides a wider area for the exercise of special gifts in the individual or in groups. Conversely, it relieves others of tasks for which they are not well-suited.
As well as such benefits, there are likely to be challenges, for example: Loss of autonomy by individual churches, and a need to compromise on some important issues. A need for wholehearted commitment to collaborative ministry by all the clergy involved. In short, the future team – laity as much as clergy – needs to define its role and be clear what it is there for.
6. It is strongly to be encouraged that a Team Ministry has a Team Consultant, who will meet regularly with the Team Chapter, listen, comment and advise.
7. The Pastoral Scheme establishing the Team Ministry will probably include a paragraph saying that the Bishop may by Instrument, establish District Church Councils for the various churches in the Team. Such an Instrument can make provision for separate representation on the Deanery Synod. Parishes will, in the first instance, decide whether they wish to have distinct PCCs or whether they wish to operate under one PCC with local church committees (District Church Councils) dealing with local affairs.
8. A Team Ministry can be altered or dissolved by a further Scheme under the Pastoral Measure 1983.
Group Ministries
9. Group Ministries can be established through the same procedures as those set out in paragraph 1 (above) for Team Ministries.
10. Each parish will continue distinct and with its own incumbent appointed by its Patron, its own Churchwardens and its own PCC. Patrons must seek the goodwill of the other parishes in the Group before making a nomination of a new incumbent. 11. The aim of a Group Ministry is to encourage collaboration and co-operation between distinct benefices, particularly in the joint actions for mission and social responsibility. As churches work together so they will increasingly feel that they are partners in the Gospel. Priests (Ordination of Women) Measure 1993 and Episcopal Act of Synod 1994 E7.3
Guidance to Parochial Church Councils
1. Resolutions Under The Measure The following resolutions under the Measure may be passed by PCCs if it is thought to be appropriate. There is however no obligation for parishes so to act.
Resolution A That this Parochial Church Council would not accept a woman as the minister who presides at or celebrates the Holy Communion or pronounces the Absolution in the parish.
Resolution B That this Parochial Church Council would not accept a woman as the incumbent or priest-in- charge of the benefice or as a team vicar for the benefice.
2. Parishes are, however, required to consider whether or not to put the resolution to the vote when there is a vacancy in the benefice, and the PCC is meeting to consider the parish statement under the Patronage (Benefices) Measure 1986.
3. Any member of the PCC may request either or both resolutions to be placed on the agenda. The Secretary of the PCC is required to give members FOUR weeks notice of the time and place of the meeting at which the resolution(s) are to be considered. 4. Where the Chair of the PCC refuses or neglects to convene a meeting, not less than one third of the members of the PCC may sign a requisition requesting him to do so. If he/she still refuses or neglects to do so those members may forthwith convene a meeting (Church Representation Rules, Appendix II par 3).
5. The PCC meeting must be attended by at least half of the members of the PCC entitled to attend. If either resolution is passed a copy is to be sent to: a. The Diocesan Bishop b. The Rural/Area Dean c. The Lay Chair of the Deanery Synod d. The Registrar of the Diocese e. The designated officer under the Patronage (Benefices) Measure 1986 f. The registered Patron of the benefice. A simple majority present and voting is required. Ex-officio and co-opted members of the PCC are full voting members.
6. There is no time limit on passing resolutions or keeping them in force. Should resolutions be rescinded the persons mentioned in paragraph 5 must be informed. Resolution A cannot be considered by a PCC if a woman priest is currently in service as an incumbent, priest-in-charge, team vicar or assistant curate. Resolution B can be considered where a woman priest is serving.
7. District Church Councils cannot consider the resolutions; it is a matter for the PCC. In the case of Team Councils, Group Councils and Joint Councils resolutions must be considered by the constituent PCCs. It is not permitted to delegate responsibility to Team Councils or Group Councils.
Extended Episcopal Oversight
PCCs may petition the Diocesan Bishop for Extended Episcopal Oversight. A Majority of two thirds of those present and voting is required.
Cross Reference
A2 Extended Episcopal Oversight Hospital Chaplains E8.1
Chaplaincy and the NHS
1. When the National Health Service was set up in 1948 the Ministry of Health issued a circular of great importance RHB(48)76, in which Hospital Authorities were advised that they should make provisions for the spiritual needs pf patients and staff.
Oversight
2. In the Diocese of Chelmsford the Archdeacon of Colchester has responsibility for Hospital Chaplaincy and is Advisor to the Bishop of Chelmsford. The Essex Church Leaders Consultative Council has asked her to oversee the work on behalf of other Churches and to be Chair of the Interdenominational Hospital Chaplains’ Committee.
The Work of Chaplains
3. The chaplain's ministry to patients is a prime responsibility. Inevitably, the chaplain will come into contact with the patient's family and be able to respond to their needs as required.
4. Hospital staff form another major area of pastoral responsibility for the chaplain. The chaplain can make an effective contribution to the hospital's total pastoral care by working alongside the various members of the team.
5. The chaplain makes and receives direct referrals, consults in confidence with staff members concerning patients, and provides meaningful patient-staff care.
Parish Clergy Visiting
6. Patients welcome and value visits from their home clergy, and hospitals recognise the importance of this in their spiritual care. It is, however, generally recognised that the hospital chaplain should be consulted before sacraments are administered in the hospital.
7. Chaplains are always happy to take referrals from parishes and will make a special point of visiting individuals whose names have been given to them by parish clergy. This knowledge helps the patient to continue to feel in touch with his or her local worshipping community. As in the parish system, hospital clergy are sometimes expected to know of every situation, but often it does need someone to tell us!
Confidentiality
8. Patient confidentiality has a high priority in the health service and all chaplains employed by the NHS have to abide by the internal regulations. Clergy will be aware that information about a patient may not be passed on to parishes by chaplains without the patient's permission, but it should also be noted that the very fact of a person being in hospital is also a matter of strict confidentiality. Of course, chaplains will do their best to refer patients and keep parish clergy informed but a patient must give consent before they can do this.
9. The Data Protection Act can make it difficult for chaplains to know of the presence of patients of their particular church or denomination (for more details see the Hospital Chaplaincies Website below). This particular situation makes referrals from parish clergy particularly important.
NHS Hospital Chaplaincies Council http://www.nhs-chaplaincy-spiritualcare.org.uk/ Industrial Chaplaincy E8.2
Full Time Chaplaincy
1. Industrial Chaplaincy in Essex and the five London Boroughs only happens with the united authority and support of the Essex Churches Consultative Council (ECCCC). This brings together representative leaders from all the mainstream Christian traditions and operates, in respect of industrial mission, through the Essex Churches Council for Industry & Commerce (ECCIC). Each of the Chaplains not only works on behalf of all the Churches but may come from any of the Churches in the Fellowship of the ECCC.
2. Over the last ten years the chaplaincy has pursued a policy of “growing its own chaplains”. That is to say, the number of voluntary sessional chaplains has increased exponentially, whilst the input from stipended chaplains, full or part-time, has decreased.
3. The names and details of the current office holders, including non-Anglicans, are published in the Chaplaincy Section of the Diocesan Directory. Fuller information is given in the Annual Report presented to the AGM of ECCIC each April. Copies are available on request from any of the Chaplains or from the Team Leader, or indeed from the Archdeacon of West Ham who is the Anglican Principal Officer.
Aims of The ECCIC
4. ECCIC brings together the stipendiary Chaplains and others, both clergy and lay, who wish to be associated with industrial mission. The declared aims are: To learn about the effect of industry on the people who work in it, the society which depends on it and the world order being shaped by it. To enter into dialogue with, and help people respond in the light of Christian faith to, the economic, social and political issues raised. To serve the needs of individuals and groups at all levels of industry and commerce. To inform the Christian faith and help the Church to see involvement in industry as an essential part of mission.
5. Chaplains and others are very pleased to receive requests from parishes or similar groups for consultations or speaking engagements. For example, this might be about the place of industry and commerce in today’s society or more specifically about the local response of a church to the industrial context.
Cross Reference
D5 National and County Ecumenical Structures Ministry Among Deaf and Deafblind People E8.3
1. In general, deafness and deafblindness deny people the opportunity to either receive the Christian Gospel, or become incorporate in the body of the Church, unless special arrangements are made to communicate using sign language.
Communication is the essence of pastoral care. Communication with deaf or deafblind sign language using people is a particular skill which, like any other language, for hearing people takes time and effort to acquire.
Since December 1998 the Bishop and Diocese of Chelmsford has created provision for ministry among Deaf & Deafblind People. There are now stipendiary ordained chaplains, and honorary chaplains [lay and ordained]. The Royal Association for Deaf People contributes towards the chaplains working expenses.
2. The Chaplain’s prime tasks are: a. to promote the Gospel among deaf and deafblind people of the diocese; b. to develop the theological and spiritual life of the deaf congregations, to call forth vocations and foster them; c. to provide and develop appropriate liturgical opportunities in sign language and culture for deaf people of the diocese; d to seek and establish religious educational opportunities for deaf children and adults; e. to offer personal pastoral care to deaf and deafblind people in times of need; f. to offer a ministry of occasional offices; g. to form links for the congregations of deaf and deafblind people in the diocese and to establish them on the electoral rolls of the diocese and within its synodical structures; h. to raise the awareness of parishes, deaneries, and diocesan personnel in the diocese towards the needs of deaf, deafblind, and hearing impaired people and to act as consultant or advisor to the parochial ministry, where required; providing sign support where appropriate; i. to provide sign language support to enable deaf people share worship in their local parish church or cathedral.
Training
3. The Archbishops’ Council’s Ministry Division Committee for Ministry of and among Deaf & Disabled People provides specialised training to Diploma level (through the Chaplains in Training Programme).
4. Signs of God workshops, run by experienced and fully qualified tutors provide advanced training opportunities for develop skills in the use of sign language in worship, bible study, and teaching.
Who to contact
5. Details of the current chaplain(s) can be found in the ‘Guide to Diocesan Services’ section of the current Diocesan Year Book.
Issues relating to Disability
6. The full time Chaplain among Deaf and Deafblind people now combines this role with that of ADVISER ON DISABILITY ISSUES.
7. In 1995 Parliament passed the Disability Discrimination Act 1995. This came fully into force in 2004. In its own words this is “An Act to make it unlawful to discriminate against disabled persons in connection with employment, the provision of goods, facilities and services or the disposal or management of premises; to make provision about the employment of disabled persons; and to establish a National Disability Council.” The Act says that a person “has a disability for the purposes of this Act if he has a physical or mental impairment which has a substantial and long- term adverse effect on his ability to carry out normal day-to-day activities”. Further legislation about Disability was enacted in 2005.
8. Amongst other things the DDA requires that: a. A disabled person is not treated less favourably than an able bodied person for a reason related to their disability. b. “Reasonable adjustments” are made for disabled people to access goods and services. c. “Reasonable adjustments” are made to the physical features of premises to allow disabled people access.
The Act does not define what “Reasonable Adjustments” are.
9. Through making provision for disabled people and welcoming them into the life of the church we not only comply with a legal requirement but also reflect the affirming and welcoming attitude shown by Jesus in the Gospel story.
10. The Adviser’s main duties are:
i. To advise the diocesan Bishop and his staff with particular reference to the formulation of adequate diocesan policy and procedures to help parishes establish:- Equal opportunities for people with disabilities Access to the ministry of the church including public worship. Physical access to church buildings. Access to diocesan and deanery synods parish meetings etc. Establish and maintain links with organisations active within the diocese working on behalf of disabled people.
ii. From time to time arrange and implement appropriate training in disability awareness for diocesan personnel.
iii. To endeavour to keep abreast of issues relating to disability.
11. The contact details of the chaplain can be found in the ‘Guide to Diocesan Services’ section of the current Diocesan Year Book.
12. A new policy paper on Safeguarding Vulnerable Adults is being produced and will be available shortly. Stipends, Fees, Expenses and Other Benefits E9.1
Introduction
1. This section outlines the diocesan arrangements for the payment of stipends and other benefits to clergy. All queries should be addressed to the Stipends Officer at the Diocesan Office. Note Clergy just joining the diocese or those taking up a new appointment will automatically be sent the relevant papers by the Stipends Officer giving up to date information on stipends and available grants.
Stipends
2. The Stipend Level After consultation with the dioceses, the Archbishops’ Council recommends national stipend levels for incumbents and ministers of similar status effective from 1st April of the following year. Each diocese then establishes a diocesan stipend within that range, bearing in mind its own circumstances. Assistant clergy are paid according to a national scale.
3. Funding Stipends In funding the stipend of a benefice there are several sources, including: Local Trusts Parochial Fees Easter Offerings Part Time Chaplaincies Augmentation Grant (from Diocesan Stipends Fund, itself resourced by grants from the Church Commissioners, diocesan glebe income and family purse receipts. Heating, Lighting and Cleaning etc. (Tax Free Housing Expenses)
4. Clergy who live, rent free, in an official house and receive a diocesan augmentation grant or similar are eligible to receive part of that grant tax free. This is to reimburse expenditure on heating, lighting, cleaning and garden upkeep at the official residence. It is not an additional payment, but is an adjustment to reduce the liability for income tax. This tax free benefit is claimed by the appropriate expenditure being declared on the annual income and expenditure return. (Clergy new to the Diocese will be sent the relevant forms). The Inland Revenue expect the Archbishops’ Council and dioceses to monitor these expenses and, when claims appear high, further enquiries may be necessary: clergy should therefore retain documentary proof of these expenses. Note: Clergy classified as `higher paid’ by the Inspector of Taxes (i.e. all those with taxable emoluments in excess of £8,500 on their primary appointment), become subject to `benefits’ tax on part of this tax free allowance.
5. General A completed annual Income and Expenses Return sometimes referred to as a PSA Form, must be returned to the Stipends Officer at the Diocesan Office, to enable any cost of living increments due in April to be implemented. Until the return of this form which will be sent to you in March, your stipend level will remain at the existing level. If you have any significant changes in total income during the year or require any help or information please contact the Stipends Officer.
Assignment of Fees for Weddings, Funerals etc.
6. Incumbents By virtue of his/her office, an incumbent is entitled to receive and retain certain fees arising from the performance of his/her parochial duties. He/she may retain these fees, in which case their total value will be taken into account when augmentation of his/her stipend is being calculated. Alternatively, he/she may assign these fees to the diocese under cover of a Deed of Assignment.
7. Advantages First, the augmentation grant from the Diocesan Stipends Fund will form a greater part of the stipend thereby guaranteeing a regular monthly income rather than one which fluctuates with the amount of fees received in any one month. Secondly, it simplifies the tax return as assigned fees do not have to be declared separately to the Inland Revenue. A third consideration is that national insurance contributions are levied only on the stipend payable from the Archbishops' Council. If fees are retained therefore, the pay from the Council may be insufficient to attract national insurance contributions, with subsequent loss of certain benefits to the individual. The parish receives a REBATE of 50% of the total assigned fees paid against the Parish Share.
8. Procedure The Stipends Officer will send you a Deed of Assignment when she contacts you about your re-location. Once completed and returned the Deed will be stamped with the official diocesan seal. A copy of the Deed will be returned to you together with a booklet of fee slips. The fee booklet should be used in much the same way as you would use a cheque book – i.e. sending in the right hand side of the slip together with your cheque. You retain the left hand side of the slip for your own accounting purposes. A fee slip should be sent EVERY month to the Finance Department at the Diocesan Office, even if it’s a NIL return. Three things to remember when completing the fee slip : Please make sure that your name is clearly recorded on the top line, even if all fees are administered by a parish treasurer; The Parish name must be clearly shown; The appropriate month recorded.
9. Team Vicars. Although all parochial fees are legally the property of the Team Rector, he/she may direct that the fees normally payable to him/her may be retained by the Minister performing the service or duty. In these cases, the Team Vicar should contact the Stipends Officer, requesting a booklet of fee slips, which will be sent to him/her together with a brief explanatory note.
10. General Deeds of Assignment and fee slips are obtainable from the Stipends Officer at the Diocesan Office, from whom any other information should be sought. It should be noted that although Easter Offerings and Chaplaincy Income are included in, rather than additional to, the diocesan stipend they may not be assigned and must be declared to the Inland Revenue.
11. Arrangements for Occasional Services Authorised arrangements concerning expenses for retired clergy, self-supporting ministers and Readers are outlined in the paper Arrangements for Occasional Services which was authorised in 1999 and subsequently revised for this edition of the Chelmsford File, Section E9.2..
Parochial Expenses
12. The Church of England practice is for PCCs to meet in full all approved expenses incurred by their clergy in the performance of their parish duties. The Diocesan and National stipends are calculated on this assumption. Proper payment can only be achieved if there is complete understanding and frankness between clergy and PCCs.
13. Definition of Expenses PCCs should meet the full cost of the following items incurred by the clergy in the course of their parochial duties: Postage Provision/Depreciation of Office Equipment Stationery Maintenance of Robes Telephone (excluding personal calls) Provision of Locum Tenens (but see section E10.2) Secretarial Assistance Hospitality Travel, including car maintenance and depreciation In certain circumstances the following items may also be included: Books `In-Service’ Training Repair/Replacement of carpet, chairs etc. in the `official’ part of the house.
14. Claims for Reimbursement Claims for expenses are much simplified if the clergy fully record all expenses incurred and submit a monthly claim. Where clergy serve more than one parish, it is essential that agreement be reached between the respective PCCs as to the proportion of expenses to be borne by each. Whilst, of course, clergy and PCC will wish to monitor expenses, the subject should ideally be reviewed and discussed openly on an annual basis, perhaps when the parish’s budget is being prepared. (NB: Studies suggest that clergy on fixed rate allowances, or those not using a local claim form, are those least likely to have their expenses properly reimbursed). http://www.cofe.anglican.org/lifeevents/ministry/workofmindiv/dracsc/parochialexpenses/
15. Voluntary Giving Some clergy wish to claim less than the full cost of their expenses, treating the balance as a form of voluntary giving. Whilst this is effective in assisting parish finances in the short term, it has long term ramifications. For example, it can lead to embarrassment when a successor, quite reasonably, claims his full costs. Similarly, it hides from the PCC the true cost of ministry. Full declaration also avoids misunderstandings when different figures are shown on tax returns and returns to the Diocese. There are therefore both administrative advantages and financial benefit to the parish if clergy claim their full expenses and return whatever proportion they wish under Gift Aid, permitting tax to be reclaimed by the parish.
16. General If there is difficulty in observing the precepts of this Section, advice should be sought from the Archdeacon or from the Stipends Officer at the Diocesan Office. A booklet explaining procedures in more detail can be downloaded from the clergy payments website www.clergypay.org
Grants
17. First Appointment A First Appointment grant is payable by the Diocesan Board of Finance on initial appointment as a minister. This is intended to help towards the cost of robes, theological books, office furniture and equipment (e.g. desk, chairs, filing cabinet, computer). The grant may be claimed by application to the Stipends Officer.
18. First Incumbency A further grant is made by the Board on first appointment with incumbency status to help with the cost of additional robes, equipment or items of office furniture which may be required.
19. Removal Clergy removal costs are met in full by the DBF. The current scheme requires clergy to obtain TWO quotes from removal firms recommended by the Diocese. The move will be booked by the Stipends Officer and the Board will always choose the most competitive quote.
20. Resettlement Grant A payment will be made towards the cost of furniture, carpets, curtains, cooker etc., necessary for the appointee’s new home. The grant may be claimed by application to the Stipends Officer. Special arrangements are made for temporary moves.
21. Decorations Grant A grant is available on moving into a new house to help towards the cost of decorations at that time. The grant may be claimed by application to the Stipends Officer. Internal decorations: the PCC is requested to help with decorating, or paying for `house decorated in colours which will make it difficult for your successor to redecorate, in other words please use neutral colours where possible and not brightly coloured gloss work.
Car Loan Scheme
22. Car loans are provided by the Archbishops’ Council for the stipendiary clergy. The maximum loan available is one half of the national minimum stipend for incumbents. Repayments are spread over a four year period, and are deducted from the monthly stipend. Clergy are encouraged to purchase a car that is less than 4 years old. An independent engineer’s report would be required for an older vehicle. Application forms can be downloaded from the clergy payments website www.clergypay.org. Once the application form has been completed, it should be passed to the Archdeacon for signature and onward transmission to the Church Commissioners.
Clergy Health Checks
23. The Diocese offers a subsidy to its clergy so that they pay only £60 towards the £180 cost (2008 figures) of InterHealth’s high quality “UK Ministry Medical”. Medical opinion commends this at about age 50 but any clergyman/woman who would like to take up this offer, should complete an Application Slip, detach and send it with a SAE to their Area Bishop for authorisation, together with a cheque for £60 made payable to Chelmsford DBF. Full details available from http://www.chelmsford.anglican.org/711.html
24. Once the Bishop has given his authorisation, the slip will be returned to the applicant enabling him/her to contact InterHealth, in London, and make an appointment. Application Forms can also be obtained from the Stipends Officer at the Diocesan Office, or your Area Bishop.
25. This offer guarantees one health check per clergy person.
Cross Reference
E9.3 Clergy Leave, Sickness and Locum Arrangements E10.1 Clergy Housing E11.2 Retirement – Pensions and Housing E12 Clergy Widows E13 Essex Clergy Charity Arrangements for Occasional Services E9.2
Introduction 1. In March 2000, the Archbishops’ Council issued a Code of Recommended Practice for clergy who officiate at Occasional Services. The main aim of the code’s recommendations is to ensure good pastoral care for the bereaved and for those who call on the Church’s occasional offices. It recognises the extremely valuable ministry offered by retired clergy, SSMs and Readers, and seeks to establish a national policy on their remuneration, where appropriate, for assisting stipendiary incumbents. 2. The Bishop of Chelmsford has issued the Directions in Appendix 1 and the following Guidelines, based on the above-mentioned Code of Practice, to be adopted in his Diocese with effect from 1 January 2000. Expenses
3. All relevant expenses incurred by the person carrying out the duty should be reimbursed by the parish or the undertaker concerned. Travelling expenses should be charged at the current rate recommended by the Diocesan Finance Committee (see Appendix 2). Other expenses may include, for example, hospitality and loss of earnings from secular employment. Clergy who have retired from Stipendiary Ministry
3. This section covers retired stipendiary clergy who have the Bishop’s permission to officiate.
3.1 Casual Duty Fees
A casual duty fee for a service in a benefice (other than the one in which they regularly worship) should be offered to a retired clergy person. The same applies to a retired priest who officiates in the place where they customarily worship when that benefice is in an interregnum.
The Casual Duty fee should be one half of the incumbent’s fee for a funeral service in church. The limit for the Casual Duty fee on any day in the same benefice should equate to the incumbent’s fee for a funeral service in church (see Appendix 2 for current rates).
3.2 Fees for Occasional Services in church
On the basis that the full service pension is two-thirds of the (previous year’s) National Minimum Stipend and that the statutory parochial fee includes an element of support towards the nationawide parochial ministry, it is recommenced that a retired clergy person taking an occasional office should receive two-thirds of the incumbent’s fee for that particular office. The balance of the fee should be retained by the incumbent (or the churchwardens during an interregnum).
3.3 Pastoral Visiting and Support
It is emphasised that the parochial fee covers not only the occasional office itself, but the associated visiting and pastoralia. A retired clergy person taking an occasional office should therefore carry out the appropriate pastoral visiting and support in connection with the office. Travelling expenses should be claimed, as appropriate, under the arrangements explained in paragraph 2 above.
3.4 Fee for a service in a cemetery or crematorium
As the lefal position regarding the payment of the fee for a service in a cemetery or crematorium is quite complex, the possible scenarios are set out in Appendix 1.
Where a retired minister takes a funeral service at a cemetery or c rematorium under the scenarios (ii) or (iii) they should receive two-thirds of the incumbent’s fee, with the balance of the fee being retained by the incumbent (or DBF, as appropriate)*. Self-Supporting Ministers
4. Self-supporting ministers with a Bishop’s licence and a job description receive no fees for conducting divine worship or occasional offices within the parishes to which they are licensed. They also receive no fee if conducting divine worship or occasional offices in a neighbouring parish, as part of the agreed pattern of their work. Anyone who receives any form of benefit or payment for parochial duties ceases to be classed as a self-supporting minister. Fees should, of course, be collected for those matters stipulated in the Table of Fees and passed to the Incumbent (or the churchwardens during an interregnum)
The provisions in paragraphs 3.3 and Appendix 1 also apply to SSMs.
It is expected that no SSM’s Licence would be renewed beyond the year of 70. Those who are granted permission to officiate beyond the age of 70 should continue to be treated for the purpose of fees in the same way as before that age (i.e. they are not eligible to receive fees). Readers
5. Readers assist in the pastoral and liturgical work of the Church in the parish area where they are licensed or have the Bishop’s written permission to exercise their office. They may officiate at a funeral service but only with the good will of the persons responsible and provided that they are invited by the minister of the parish or place or, during a vacancy, the rural dean). They may not officiate at a marriage service.
Readers are voluntary and unpaid and should not, therefore, accept a fee for their services. They should, of course, be fully reimbursed for travelling and other expenses incurred through the performance of their duties. When Readers conduct a funeral, they should collect the fee payable in respect of the service and pass this to the incumbent. In a vacancy the incumbent’s fee should be paid to the Diocesan Board of Finance or in accordance with its directions. These are as follows:
During an interregnum in the Chelmsford Diocese, the churchwardens are authorised to collect fees normally payable to the incumbent. Fees are then forwarded to the DBF on a monthly basis, after deducting the costs of any fees paid for locum duties.
The provisions in paragraphs 3.3 and Appendix 1 also apply to Readers.
All Readers in active ministry under the age of 70 must hold a bishop’s licence. On reaching the age of 70, Readers who wish to remain in active ministry are required to surrender their licence and apply for a bishop’s permission to officiate. They should continue to be treated for the purpose of fees in the same way as before they retired (i.e. they are not eligible to receive fees). Conclusion
6. In the interests of fairness and equity, the Bishop expects everyone who holds his Licence or Permission to Officiate to observe these Guidelines. Appendix 1
Bishop’s Directions under Canon B38 concerning a Service in a Cemetery or Crematorium
1. INTRODUCTION
As a result of the coming into effect of section 2 of the Church of England (Miscellaneous Provisions) Measure 1992 on 1 January 1993, a minister of a parish, that is to say the incumbent or priest-in-charge (where presentation is suspended) or the rural dean (where the benefice is vacant but not suspended) or a team vicar (where they have a special cure of souls for the parish), is required, if requested, to perform a funeral service for parishioners (as defined in section 2(2) of that Measure) in any appropriate unconsecrated cemetery or crematorium. Since 1 January 1993 Parochial Fees Orders have provided for fees to be payable for such services (which are identical to the fees for such services held in the consecrated part of the cemetery) except where a local authority or other crematorium authority has itself fixed charges for these services, in which case the authority’s charges will apply.
2. OPTIONS WHICH MAY ARISE
(i) Deceased’s minister (as defined above) officiates at a cemetery or crematorium
Section 2(4) of the 1992 Measure imposes a duty on the deceased’s own minister (as defined above) to officiate at a cemetery or crematorium designated by the Bishop for the use of the area concerned, “where he is requested to do so”. Section 2(2) of the Measure allows them to perform such a service without needing the consent of the minister of the parish in which the cemetery or crematorium is situation. The deceased’s incumbent (or if the benefice is vacant the DBF, or such other person as the DBF and Bishop may direct)* is entitled to the statutory fee prescribed in the Table: the fee falls within the definition of “parochial fees” in Section 10 of the Ecclesiastical Fees Measure 1986 because the funeral duty is being performed in connection with a parish.
(ii) Another minister officiates at a cemetery or crematorium, either at the request or with the consent of the deceased’s minister (as defined above)
The officiating minister is effectively the agent of the deceased’s minister (as defined above), so the consent of the minister in whose parish the cemetery or crematorium is situated is not needed under Section 2 of the 1992 Measure. The deceased’s incumbent (or if the benefice is vacant the DBF, or such other person as the DBF and Bishop may direct)* is entitled to the statutory fee, as in (i) above. Unless the incumbent has entered into a Deed of Assignment with the diocese, they may, of course, direct that the fee (or part of it) should be dealt with as in paragraph 3.2 of the above Guidelines. The present direction is that during an interregnum in the Chelmsford Diocese, the churchwardens are authorised to collect fees normally payable to the incumbent. Fees are then forwarded to the DBF on a monthly basis, after deducting the costs of any fees paid for locum duties.
(iii) Another minister officiates at a cemetery or crematorium without the prior consent of the deceased’s minister (as defined above)
The officiating minister is not the agent of the deceased’s minister (as defined above), and therefore, under Section 2(1) of the 1992 Measure, needs the consent of the minister in whose parish the cemetery or crematorium is situated.
It can be argued that the officiating minister is not entitled to a statutory fee since they are not performing duties in connection with a parish and that, theoretically, they can charge what they like and retain the money.
An alternative argument might be to say that all officiating ministers need to seek the consent of the minister in whose parish the cemetery or crematorium is situated and therefore become that minister’s agent, thereby performing duties in connection with a parish and obliging the officiating minister to charge the statutory amount. However, in the majority of cases this would clearly be unrealistic.
In those circumstances where a retired clergy person is approached by the funeral director or by the deceased’s family or executors, and asked to take the funeral, I direct that they should inform the deceased’s minister either before or, if that is impractical, after the service. In such circumstances, I direct in the interests of consistency that the retired minister should pay the statutory fee to the deceased’s incumbent (or if the benefice is vacant the DBF or such other person as the DBF and Bishop may direct)*.
Signed +John Chelmsford
Date 1 November 1999 Appendix 2
Fees for Occasional Duties Recommended rates effective from 1 January 2009
Casual Duty For each Sunday service £27.00 Maximum in any one day £54.00
Occasional Services Two-thirds of the Incumbent’s fee stipulated in the National Table of Fees
Travelling expenses (payable by the PCC or undertaker)
Within diocese Car mileage: 40p per mile Public transport fares: The actual rail or bus fare Leave, Sickness and Locum Arrangements E9.3
Annual Leave
1. The Bishops consider it essential that clergy and lay ministers should have six Sundays and five weeks holiday every year, which should include a Sunday after Christmas and a Sunday after Easter. Bank Holidays are additional to this. Clergy are encouraged to have a particular day off each week which, if possible, should include the previous evening, and clergy should take steps to see that the parish is aware that they are not normally. There should also be time during the week which is set aside for further study. The Bishops ask incumbents to ensure that this time off is taken by their assistants and themselves. Churchwardens are asked to seek to ensure that this period off-duty is taken and to do all in their powers to make the holiday breaks possible. Some form of annual retreat or time for reflection lasting three to four days is also recommended.
2. The Bishops further recommend that the working agreement negotiated for each self-supporting minister should include at least comparable periods free from parochial duties.
Days Off
3. All clergy and ministers must take a whole day off each week, or two days each fortnight.
4. Whilst it is legally the responsibility of an incumbent to ensure that, during holidays, duties are covered and officiants are paid when eligible, it is the Bishops’ recommendation that PCCs will take full responsibility for any such payments and will also cover all expenses of visiting clergy. (See Section 11 below).
5. These periods off duty should be adhered to because the spiritual well being of the people committed to their care requires spiritually alert and physically healthy clergy.
6. Clergy are also encouraged to have some form of annual retreat or time for reflection lasting three to four days.
Sickness
7. Payment of Stipend – during periods of sickness, the Church Commissioners are responsible for the payment of Statutory Sick Pay (SSP) to clergy of 65 and under. If a period of illness lasts three days or less, there is no need to take any action other than to consult with neighbouring clergy or the Rural/Area Dean if it becomes necessary to arrange for duties to be covered. For any period of illness that lasts four days or more, it is essential that the Church Commissioners be notified in writing as soon as possible. SSP will be payable from the fourth day onwards, but for all practical purposes no difference will be seen in the monthly stipend. The Commissioners will continue to pay the normal stipend in full and PAYE and National Insurance contributions will be deducted as usual, including that part of the pay which represents SSP.
8. After 28 Weeks – SSP ceases to be payable by the Commissioners as the responsibility is then transferred to the individual’s local DSS office. The DSS will pay state sickness benefit direct to the claimant, although it should be noted that they will almost certainly wish to see evidence of sickness by way of doctor’s certificates.
9. During this period of illness (i.e. after 28 weeks), the Commissioners will continue to pay the stipend in full so the person concerned will be in receipt of both a stipend and state sickness benefit. The state sickness benefit should, therefore, be sent periodically to the DBF, less any properly incurred additional personal expenses as detailed below. It is assumed that anyone ill for such a prolonged time will be in touch with the Bishop and Archdeacon who would always be pleased to advise.
10. Additional Personal Expenses – The Bishops have directed that clergy and ministers should not be financially worse off as a result of illness, so any additional expense incurred and attributed to the illness may be deducted from the state sickness benefit before the balance is paid to the Diocesan Board of Finance. This could include a variety of items, such as additional costs to keep a bedroom heated, travelling expenses for visits to clinics or hospital visits for immediate members of the family. After prior consultation with the Area Bishop or Archdeacon, in some cases the cost of staying at a convalescent home may be deductible. There are no convalescent homes specifically for the clergy, but Bishops and Archdeacons can often advise on suitable places for short times of tranquillity and recuperation.
Fees and Expenses for Locums
11. During a vacancy, leave or sickness the Bishops hope that the fullest use will be made of the clergy in the deanery.
12. Fees – The fees for single services or patterns of Sunday worship are reviewed periodically. The current rates are available on request from the Finance Department at the Diocesan Office.
13. During vacancies and sickness, one weekday service will qualify for payment by the DBF if the parish has been accustomed to weekday celebrations of the Holy Communion. Other weekday services will not qualify, except for such special occasions as Ash Wednesday, Maundy Thursday, Good Friday, Ascension Day, Christmas, Patronal and Dedication Festivals. Payment of Fees: Leave although it is legally the responsibility of the incumbent to meet any costs in covering services, the Bishops hope that PCCs will take full responsibility. Sickness and Vacancy: when locums are eligible, PCC treasurers are asked to pay fees direct and then submit a monthly claim to the Finance Department of the Diocesan Office, stating the dates, times, places, names of officiants and amounts paid.
14. Expenses – These expenses are always the responsibility of the PCC except during sickness when they will be met by the DBF (please add to the monthly fee claim letter). Travelling expenses of all locums should be met. It is recommended that these should be paid at the current rate authorised by the CBF. In the case of funerals, expenses will be paid by the funeral director in accordance with the local practice.
Cross Reference
F10 Benefice Vacancies Pastoral Care and Counselling E9.4
1. Pastoral care of clergy and their families is intrinsic in the relationship that exists between Bishops’ and Archdeacons’ and clergy and is fundamental to the mission and ministry of the church. In 2008 the Bishop of Chelmsford initiated a review of pastoral care within the Diocese one result of which was the appointment of an Adviser on Pastoral Care.
2. Ministry can create particular situations and stresses where clergy, their partners and families may need more specific intervention and support than can given by peers; senior colleagues and through Episcopal Review, Ministry Development Review; SOCCS (Support of Chelmsford Clergy Spouses).
3. The following confidential provision exists for clergy, their partners and other close family members: A series of 12 counselling sessions – which can be extended Fast tracked assessment British Association of Counselling Accredited organisations 5 venues around the Diocese Qualified and experienced counsellors available, utilising a variety of counselling modalities, to work with individuals, couples, children and young people and families.
4. The initial point of contact for this provision is:
The Bishop’s Adviser for Pastoral Care and Counselling (The Revd Eddie Carden) Telephone: 01245 269335 or 07800 73002 email: [email protected]
5. Initiatives to further strengthen pastoral care and support provision are in hand - extending the availability of clergy support groups and ‘skill sets’ where issues arising from the uniqueness of role and working situations can be explored. Details of these will be circulated when available.
6. Questions and concerns regarding pastoral care issues can be directed, in confidence, to The Bishop’s Adviser for Pastoral Care and Counselling. Clergy Housing E10.1
1. This section summarises the provision and maintenance of housing for parochial clergy. Different procedures exist for Bishops and Archdeacons and other clergy holding diocesan appointments; these can vary between individual cases and are not discussed further in this paper.
2. All parochial clergy housing other than that owned by PCC’s is maintained and administered by the Property Services Department of the Diocesan Office. The department works under the direction of the Houses Committee. The housing stock of nearly 430 properties can be divided into two categories, houses for clergy of incumbent status, and those for assistant stipendiary ministers.
3. A Guide for residents has been prepared and is sent to all new clergy occupying such houses for the first time. The Guide sets out the arrangements for repairs to be reported to the helpdesk and carried out to the house and also explains who is responsible for repairing different fixtures and fittings etc and indicates how soon repair issues will be dealt with by our contractors. Further copies are available from the Property Services Department at the Diocesan Office.
Housing for Clergy of Incumbent Status
4. Guidance on the appropriate standard of new accommodation for clergy of incumbent status is provided by the Church Commissioners’ “Green Guide”; this gives advice on the standards to be sought, rather than setting down an entitlement. The Diocese also uses the guide as a template to ascertain whether existing housing is suitable. Clearly, not all criteria can be met in every case, and conditions vary from area to area and from house to house. These properties may be benefice houses, where the freehold is held by the incumbent under the Parsonages Measures or, in the case of team vicarages, owned by the Board of Finance as diocesan glebe. Some team vicarages are, however, owned by the Board as corporate property and a few are in parochial or trust ownership. For further information see section E10.2.
Assistant Clergy Housing
5. Assistant clergy housing may be owned by the Board as corporate or glebe property, or held in trust for individual PCCs. The current policy adopted for the provision of new properties, where there is no existing house, is to seek to rent a property for the duration of the curacy, rather than to purchase the freehold. If a suitable rented solution cannot be found, then the Board will give consideration to purchasing a house where capital funding permits.
Expenses Met by the Diocese
6. Th e Diocesan Board of Finance meets the following expenses: Water Rates Accounts for general water rates and authorised cesspool emptying should be forwarded for payment to the Property Services Department at the Diocesan Office. Occupants are expected to pay for water sprinkler charges. Many more houses are now being metered for water usage and so occupiers are requested to use water wisely. Council Tax The Board of Finance meets all Council Tax payments incurred by properties in the Diocese occupied by stipendiary diocesan clergy. Any accounts or correspondence on the subject should be forwarded to the Property Services Department. Insurance All parsonage houses, team vicarages and such curates houses as are owned by the Board of Finance are insured under the Diocesan comprehensive block buildings policy with the Ecclesiastical Insurance Group. This covers the structure and fabric of the building and any claims are handled by the Diocesan Office. Occupants are responsible for insuring their personal contents. Maintenance
7. Periodic Inspections (Quinquennials) Major inspections of all benefice and diocesan properties are carried out by the Diocesan Surveyor at five yearly intervals. A copy of the Surveyor’s report is made available to the occupant. The recommended repair work is carried out as soon as practicable under diocesan supervision and, in 2008, any recommended improvements are placed into the Clergy Housing Improvement Programme (CHIP) to be carried out on a priority basis as and when funding allows.
8. Interim Inspections and Repairs In addition to the full periodic inspection, a property will be inspected immediately after it is vacated and also before it is to be occupied to check whether any repairs and/or vacancy/ingoing works should be carried out. Where possible, capital improvement works are carried out whilst the property is vacant prior to the appointment of the next occupier. When a property is vacated and a long vacancy is expected, consideration is given as to whether any security measures need to be taken and whether the property’s water tanks need to be drained down. Where the future of the property is uncertain, repairs may be restricted to keeping it wind and watertight only. Other interim repairs are also carried out if this is considered necessary by the Surveyor’s staff.
9. Internal Decorations The Committee does not normally carry out internal redecoration work other than that which is consequential upon repairs and improvements. However, decorations grants are offered to clergy of incumbent status when they take up residence. The PCC is encouraged to help the occupant with the decoration of all clergy houses and it is expected that at least one room per year is redecorated. Alternatively a PCC may set aside an equivalent annual sum to be used for redecoration whenever appropriate.
Vacant Clergy Houses
10. Experience over the years has shown that it is rare for a vacancy to be less than 6 months. As a matter of good stewardship, vacant clergy houses are let whenever possible during this period. The co-operation of the outgoing incumbent and PCC is essential if this is to be achieved. The letting policy provides the following advantages:
A valuable source of income. Relieves Churchwardens of many responsibilities (such as weekly inspections and garden maintenance) It should prevent vandalism, theft and squatters and will allow full buildings insurance cover to continue. It should prevent physical deterioration of the property and consequential loss. The property is likely to be cared for during the letting period and handed back in good order. The tenant lodges security deposit as a protection against any damages to the property.
Ideally, preparatory work, such as the appointment of letting agents to view and value the property, and finding a tenant, should be done before the property becomes vacant. This will enable a six month short hold tenancy to commence as soon as possible after the property becomes vacant (assuming no works are to be carried out), thus facilitating continuation of occupation and availability of the property at the end of the vacancy. Normally any tenancy agreement is terminated sufficiently early to allow a PCC time to carry out any decoration prior to the arrival of a new incumbent.
Letting agents will arrange access to an occupied property by agreement with the incumbent, and when unoccupied via the churchwardens or other key holder. Alternatively, they will be provided with a key if this is more convenient.
The Property Services Department will keep the churchwardens and Rural/Area Dean informed of the progress of the letting and there will be close liaison with the Archdeacon concerned. Endeavours will be made to find family tenants who are sympathetic to the work of the Church. An appropriate notice will be displayed directing parishioners to whichever churchwarden/PCC member has agreed to deal with enquiries during the vacancy.
Before entering into a binding contract, the Property Services Department will obtain the approval of the Archdeacon to the letting, thereby ensuring that a tenancy does not begin at a time when an appointment is on the point of being made.
If a tenant is found, the PCC is advised to remove any of the equipment prior to the letting.
With effect from the day the property becomes vacant and until it is reoccupied by a tenant or new incumbent the Archdeacon, the churchwardens and the Rural/Area Dean are legally responsible for the house.
Quality Standard Guide for Parsonages E10.2
Introduction
1. The purpose of this new guide is to give the clergy a brief but clear and accurate indication of the quality and standard of housing that the Chelmsford Diocesan Board of Finance aims to provide for existing parsonages. (A parsonage is a house provided by the Diocese for clergy of incumbent status.)
2. This is a guide and not a complete synopsis of housing policy. There are other forms of information on housing that should be read in conjunction with this document such as The Resident’s Guide and The Clergy Family Handbook and, of course, information available on our website www.chelmsford.anglican.org.
Background
3. It is generally recognised that it is preferable to provide clergy with a purpose built parsonage but in reality this is rarely achievable essentially due to the lack of availability of an appropriate site and, to some extent, cost. By far the majority of clergy housing within Chelmsford Diocese are older properties, many of which were constructed in the 1960s and 1970s. As needs change then, over the years, standards change and, nationally, important lessons were learned many of which helped form the basis of the Church Commissioners Green Guide for Parsonage Houses which sets the standard for new build homes. It is important to recognise that the thrust of this document is not to ignore or move away from the Green Guide which remains an essential template in the construction of a new house, but to embrace key elements whilst allowing greater flexibility for the diocese to provide satisfactory and well maintained parsonages.
4. The Green Guide is often quoted (or misquoted) as setting the standard for what clergy should expect from a property but, as it states “in a purchased house or alteration of an existing house it may well not be possible to meet the criteria. However (it) may help serve as a point of reference”. The aim of this guide is to form a more definitive point of reference.
5. It should also be borne in mind that there are always going to be circumstances where it is simply not possible to meet our criteria. If this instance does arise then the future of the property and its suitability should be reconsidered by the Housing Committee with a view to replacement if this is a viable option.
6. Resources are limited and it is essential therefore to target them in the most important key areas to ensure that the housing stock within the diocese is in the best possible condition within the limits of cost and practicality and to provide the best quality housing that it can for our clergy.
7. For ease of use the following details have been described on a ‘room by room’ type basis.
Accommodation First Floor Bedrooms 4 bedrooms. Ideally 2 double and 2 single with natural light and ventilation and adequate means of escape in the event of fire.
Bathroom
To provide a bath, large pedestal basin, low level WC, shower with good flow rate (unless separate shower room elsewhere), floor vinyl, mechanical ventilation if necessary.
2nd Bathroom/Shower Room
This can be provided where there is sufficient space and existing available services and can be achieved at reasonable cost. To include shower with basin and WC, floor vinyl, mechanical ventilation. Separate WC
Where there is an existing separate WC it should incorporate a hand wash basin if space is available. Mechanical extraction if no natural light and ventilation. Floor vinyl.
Landing
Should have natural light and ventilation, access to an airing cupboard (unless located elsewhere) which should be adequately shelved.
Ground floor
Many existing houses have a ground floor configuration that is not ideal in terms of separating the study access and WC from the rest of the house and this often cannot be achieved without major building work and excessive expenditure. However, where it is practical to do so and at reasonable cost this should be provided.
Entrance
Ideally at the front of the house and clearly visible to visitors. The entrance should be through a secure lobby with separate access to the study, the ground floor WC and hall door to rest of house. The front entrance door and door to hall should be of external grade and lockable.
Study
To be fitted with 24-30m of adjustable shelving and a sufficient number of power points.
If a study is considered to be too small then all possible alternatives (such as internal reorganisation or the availability of an office, meeting room, church hall, etc elsewhere) will be explored before an extension is considered which is fully in line with Green Guide recommendations.
Ground Floor WC
Low level WC with hand wash basin. Floor vinyl. Mechanical extraction if no natural light and ventilation.
Hall
Have sufficient natural light and ventilation if possible. Living Room Be of sufficient size for family relaxation and social life and have sufficient natural light and ventilation.
Dining Area/Room
Be of sufficient size to accommodate a dining table, chairs and cupboard. Have sufficient natural light and ventilation.
Kitchen
Have sufficient storage units, a good size stainless steel sink with mixer tap, well laid out and ergonomically functional. To provide spaces for free standing cooker, fridge freezer and dishwasher (and washing machine if no separate utility room). The kitchen should ideally be designed to allow occasional family meals if space permits. Floor vinyl. Mechanical ventilation.
Utility Room (existing)
Existing room to have sink and base unit with small work surface and space for washing machine, tumble drier, and if space allows, freezer.
Utility rooms can be created by the conversion of an attached outhouse/fuel store if it is practical and cost effective to do so. General Information
Internal Redecoration
Internal décor, carpets, furnishings etc. are the responsibility of the resident and PCC (for PCC responsibilities see section E10.1, para. 9)) except in the case of posts that have no parish to offer assistance. In such cases the Board will, following Periodic Survey, organise the redecoration of up to half of the house if needed.
Replacement windows
The criterion for replacing windows is condition. When condition has deteriorated to a point where repair is uneconomic windows will be replaced with maintenance free double glazed units providing there are no planning restrictions applicable. Secondary glazing is not provided except where excessive noise nuisance is proving a problem.
Services
Heating System
To provide a boiler of adequate size to heat the domestic hot water system and a central heating system of radiators in all habitable ground and first floor rooms with thermostatic valves to radiators and thermostatic control of stored hot water. The system to be tested and maintained on a yearly contract.
Alternative Heat Source (e.g. Gas Fires)
These can be installed, if provided by the resident, in the study and living room if there are existing facilities to accommodate this. The Board will only maintain gas fires but not replace or provide new.
Electrical Installation
To provide adequate lighting to all rooms and have sufficient socket outlets throughout. Periodic testing to be carried out at recommended intervals and during vacancy.
Roof Space
To be adequately insulated and have safe access to storage tanks. Mains wired electric light.
Externally
Boundaries
To be fenced where necessary and where our responsibility to an appropriate height and maintained thereafter.
Front entrance gates can be provided where security is considered an issue. Trees Major indigenous trees only to be maintained by the Property Department and other trees only when presenting a danger to people or property.
Patio/Paths/Drive
A small concrete paved patio can be provided at the rear of the house. Drive and entrance paths to the house to be well lit, safe and not present a tripping hazard to visitors.
External Lighting
Hard wired and robust lights to be fitted at front and rear entrances. The installation of security PIR lighting is funded by a grant* from the Board.
Garden Sheds
A timber garden shed and base can be provided for the storage of garden equipment where there is no garage available with the house. Security
Grants* are available through the Property Department for the provision of an alarm system, outside lighting and window/door locks, chains bolts etc.
*Please note that grants for security measures do not cover repairs and maintenance or maintenance contracts. Central Heating Boiler Maintenance E10.3
Servicing
1. The Diocesan Scheme for the servicing of central heating boilers in parsonage and diocesan houses is currently managed on a two year individual contract with four contractors, covering both gas and oil fired central heating systems.
2. The contractors will normally make contact to make an appointment to carry out the boiler service. Should the boiler require attention, or break down completely, then please contact the helpdesk immediately and an available contractor will be instructed to attend as soon as possible within the target response times set out in the “Guide for Residents”. The contractor will carry out any emergency works required to keep the house with heating and hot water, but during normal office hours will report to the Property Services Department to seek advice before carrying out any works of an extensive nature.
Boiler Changes and Improvements
3. The Houses Committee has decided that before any improvements or major repairs are made to central heating systems, the following points will be taken into consideration: If the boiler or oil tank becomes defective there would be a case for replacing an oil boiler with gas, subject to availability. Each case would be considered individually. It is not possible to deal with requests for exchange of boilers on those, say, not more than 10 years old which are in apparent good order. If the PCC wishes to meet the full cost of changing a boiler to move from one fuel to another, this would normally be permitted, but prior approval must be obtained.
4. The Property Services Department will be pleased to advise on the most effective and economic method of running your heating and domestic hot water system. At regular intervals it is advisable to check that your boiler thermostat, room thermostat and cylinder thermostat, (where they exist) are set to the correct temperature levels and that programmers and time clocks are accurately adjusted.
NB: It is always wise to acquaint oneself with the position of the main water stopcock and be sure of its effectiveness. This will enable you to minimise the effects of leakage and reduce potential damage to your house structure and personal belongings.
Contracts for Boiler Servicing throughout the Diocese
Gas
Warmhouse Services Ltd 26 Highbridge Street Waltham Abbey EN9 1BS 01992 762245 or 07831 235629
Rupert Smith 128 Wivenhoe Road Arlesford Colchester 07801 365359 Oil
Mark Rivers 84 Hampstead Avenue Clacton-on-Sea CO16 7HE 01255 423374 or 07850 214125
Bournebrook Heating 16 Twyford Business Centre Bishops Stortford Herts 01279 655015 Retirement Planning E11.1
1. The Diocese makes provision for priests aged 57 onwards to receive help and guidance, at no charge to themselves, in preparing for the future.
2. Two complementary schemes are offered to those who wish to take advantage of this provision. Some events are designed for clergy, some for clergy and spouses.
3. The Pre-Retirement Conference Day is now held annually. It follows a one day format and is provided free for priests and spouses. It provides guidance and information on fundamental issues such as pensions and housing. Those who cannot make the first annual date suggested will be invited again the following year. Further advice can be obtained from the Clergy Retirement Officers (CROs).
4. The Continuing Ministerial Education (CME) Advisers run a three day residential workshop about the opportunities that the post-retirement, “Third Age”, offers. It helps to set the scene and create a personal vision for the future. Hitherto, this workshop has been for priests only. However, any enquiries for possible courses arranged for priests and spouses together would be received with interest and enthusiasm by the CME Team.
5. To assist participants to be in possession of relevant basic information in their decision making, the timing of the different events on offer is co-ordinated. Retirement - Pensions and Housing E11.2
Current Pension Figures
1. Current details of pension entitlements and retirement lump sum are available from the Church of England’s website at www.cofe.anglican.org (to view the latest booklet, in the Search box type “Your Pensions Questions answered”.) If anything in this text is contradicted by information on the official website, it is suggested reliance be put on that later information. You can also ask the Clergy Retirement Officers (CROs) in this diocese, and you can contact the Church of England Pensions Board, 29 Great Smith Street, London SW1P 3PS. Tel: 020 7898 1800; Fax: 020 7898 1801; e-mail: [email protected]
Pensions and Life Assurance
2. The annual date for increases in the State Pension is April, together with increases in Church Pension.
3. Retirement from the stipendiary ministry can normally take place at or after the age of 65 years. From 1 January 2008 a number of changes to the scheme took effect and the best source of detailed (and current) information is the website copy of the booklet referred to in paragraph 1 above. Those who had then already served 37 years pensionable service are not affected, but for others the service required for a full pension was increased to 40 years from 1 January 2008, and each year served from then will earn 1/40th of the full pension instead of 1/37th. However, years already served up to 31 December 2007 will continue to be reckoned at 1/37th of the full pension. The booklet referred to has useful illustrative calculations to explaine all this. NOTE that Pension Calculations are based on the “National Minimum Stipend”, not the Chelmsford Stipend (which is more).
4. For those who have not completed full pensionable service when they retire, the pension and lump sum are on a reduced scale and for details please see the booklet or consult the Pensions Board. The minimum pensionable service to qualify for benefit is two years.
5. The Church of England Pensions Measures lay down the minimum age at which a pension is normally available for those in stipendiary ministry. Retirement becomes legally obligatory by the age of 70 for all but a few whose freehold pre-dates 1976., leaving them outside the force of the relevant Measure.
6. When clergy serving in the diocese retire from stipendiary ministry, they will receive after one month a tax free “ex-gratia” lump sum equivalent to one month’s stipend.
7. Ill Health Pension: Where the Pensions Board’s medical adviser agrees that early retirement is necessary on grounds of ill-health before age 65, the pension and the retirement lump sum are both based on service already given plus prospective service to the minimum normal pension age. Examples are given in the booklet.
8. Voluntary Early Retirement: a pension and lump sum can be taken up to five years before the normal age. The benefits are based on pensionable service given, but reduced to allow for early payment. Examples are given in the booklet.
9. Survivorship Pensions: a widowed spouse will continue to receive a pension at two thirds of the rate payable to the late scheme member or, if the spouse dies in office before the minimum normal pension age, two thirds of the disability pension he/she would have received on retirement, as a result of ill health, on the day of death.
10. Children’s Pensions: pensions are payable as of right on death in pensionable service (and are also payable on death after retirement if the scheme member had been in receipt of a pension). Children receive pensions until they reach 18 years. If a child is still in full time education at that age, the pension may be continued until full time education ceases, or until his or her 23rd birthday, whichever is the earlier. The maximum child’s pension is one sixth of the late scheme members’ pension entitlement. The total benefit paid to a widowed spouse and the children may not, however, exceed the member’s pension entitlement, so that if there are three or more qualifying children, one third of the member’s pension entitlement is divided equally between them – i.e. 1/9th each.
11. If no widowed spouse’s pension is payable, each qualifying child’s pension will be calculated at a higher rate; but the total benefit may not exceed the late scheme member’s entitlement.
12. Pensions are also payable for children of female scheme members in exactly the same way as those for children of male members.
13. Voluntary Contribution Pension Scheme a scheme was introduced in 1983 enabling those pensionable under the Church of England Pensions Measures to supplement their benefit by contributing during their working life. A contributor can renounce a fixed sum of their choosing each month from their stipend. The amount can be increased from time to time within certain limits, and substantial tax relief is available. The benefits will be in addition to all other benefits to which one is entitled upon retirement, but cannot be taken before that time.
14. Details are set out in the pamphlet “The Church of England Voluntary Contributions Scheme” available from the Church of England Pensions Board. This scheme has proved very popular and is valuable and appropriate to clergy over the age of, say, 45 years, especially those who have been ordained late. It is unlikely to prove so attractive to the younger clergy, particularly those with families.
15. Life Insurance and Benefits: the dependants of clergy who die in office before the minimum normal pension age receive an immediate lump sum. The figure (which is three times the stipend to which the pension and other retirement benefits are related) is reviewed annually and is not normally subject to Inheritance Tax. A reducing level of cover also applies to those clergy still serving after the minimum pension age. The amount payable in such cases will not be less than the retirement lump sum calculated as if retirement had taken place at the date of death. When stipendiary clergy die in office serving this diocese, or who last served their ministry in this diocese, the Essex Clergy Charity makes an immediate grant to their widowed spouse.
Housing Assistance
16. Full details are given in the Church of England Pensions Board pamphlet “Retirement Housing”, a current copy of which can be obtained at the Church of England’s website at 222.cofe.anglican.org (type “Retirement Housing” into the Search box). The purpose of the Pensions Board scheme is to provide adequate retirement accommodation, which is likely to be smaller than the average vicarage, for those whose independent capital assets fall below a certain threshold. All applicants for housing will be encouraged to retain a capital sum as contingency reserve which will also provide a modest supplement to their income.
17. At the time of writing (summer 2008) several alterations to the previous schemes for housing assistance via Mortgaged Property or Rented Property are in process. The current above- mentioned booklet should be consulted and, if detailed advice is required, the Pensions Board should be approached. The Mortgage Scheme and the Rental Scheme are not normally available to those with assets above certain thresholds.
18. The Pensions Board administer a number of Residential Homes and one Nursing Home for the accommodation of retired clergy, their spouses, and widowed spouses; some are also open to retired Licensed Church Workers.
Clergy Retirement Officers
19. A full list of Clergy Retirement Officers is published in the Diocesan Directory.-
20. The Officers will be glad to visit anyone who would like to discuss retirement. They would also be prepared to talk to Clergy Chapters. Registered Civil Partners
21. Consult the “Your Pension Questions Answered” booklet mentioned above for the relevant provisions which involve calculations from 1988 and 2005 in different ways.
Cross Reference
E12 Clergy Widows/Widowers E13 Essex Clergy Charity Clergy Widows and Widowers E12
Grants and Benefits
1. The following grants are available to a clergy widow on the death of her husband: State Widow’s benefit Single Payment A widowed Mother’s Allowance State Widow’s Pension A Widow’s Pension is paid to women widowed at 45 or over when Widowed Mother’s Allowance ends. For the above apply to the Local Office of the Department of Social Security. Essex Clergy Charity (See section E14) Other grants: The following are among other bodies that make grants: Corporation of the Sons of the Clergy 1 Dean Trench Street, London SW1P 3HB Tel. 020 7799 3696 and 020 7222 5887 The Friends of the Clergy Corporation 27 Medway Street, London SW1P 2BD Tel. 020 7222 2288
Clergy Widow’s/Widower’s Pension
2. Every clergy widow/widower will be entitled to a survivorship pension equal to two thirds of the Disability/Retirement Pension which the husband/wife would have received based on length of service completed.
Children’s Pension
3. When a cleric under the Measure dies and leaves dependent children the Pensions Board will make a Children’s Pension until the child reaches 18, and can be continued after that age until full time education ceases, but not beyond the child’s 23rd birthday. For further details get in touch with The Church of England Pensions Board.
Augmentation Grants
4. Any clergy widow/widower whose spouse served in England and whose annual income from all sources (after income tax but including the state pension) is expected to be less than £8,800 from 1st April 2000 will be eligible for a discretionary grant to bring their net income up to that figure.
General Information
5. There are certain Supplementary State Benefits which are paid by the Department of Social Security. Details of these can be obtained at the local office of the Department.
6. There is a Widow’s/Widower’s Officer in each Episcopal Area of the diocese who is ready to help any widow/widower whose husband/wife was serving in the Chelmsford Diocese at the time of his/her death. If you have any problems make contact with him/her (details in the Chelmsford Directory), or the appropriate Bishop or Archdeacon.
7. Comprehensive information on these and related matters may be gained from The Pensions Department, The Church of England Pensions Board, 29 Great Smith Street, London SW1P 3PS, Tel: 020 7898 1800, email: [email protected], website www.cofe.anglican.org
Cross Reference
E11.2 Retirement – Pensions and Housing E13 Essex Clergy Charity The Essex Clergy Charity E13
1. The Essex Clergy Charity Corporation is an independent body, founded in 1747 and re-constituted in 1917. Its mission is to assist "poor clergy" throughout the Diocese of Chelmsford. Grants are made both generally and specially. Range of Beneficiaries
2. The Charity is established for the benefit of ordained ministers (both stipendiary and non- stipendiary) who are beneficed or licensed. It extends to their dependents but does not otherwise include the non-ordained. Those with ‘permission to officiate’ may be included if their last substantive post was in this Diocese, but those who retire here from elsewhere are outside the provisions of this scheme. General Grants
3. To clergy with modest family incomes who have dependent children.
A grant is available following the birth of a child, followed by clothing grants at certain stages of their school career. Help is also offered towards the cost of educational school trips and visits for higher education interviews. Annual grants are provided during higher education (normally four years maximum).
4. To clergy with more limited family incomes. A grant for each dependent child is payable annually. 5. To all clergy, upon retirement. An initial grant is generally payable to all who are about to draw a church pension. 6. To clergy spouses, upon bereavement. Following the death of a member of the clergy, a grant is immediately payable to their spouse. 7. To clergy widows/widowers. Grants are payable from time to time (usually on an annual basis) and continue to reach all those whose spouse's last clerical appointment was in this diocese, wherever they may now be living. Special Grants
8. Emergency and Compassionate Grants. These offer help towards unforeseen financial difficulties. Assistance is available for clergy and their widows/widowers. 9. Holiday Grants. These are administered by the Archdeacons, using funds provided by the Charity and others. Applications for Assistance
10. An application form with details of grants is circulated to clergy each summer through Rural/Area Deans. Payment is usually made in the autumn. In case of sudden need, there is no form to be completed and application may be made to any officer of the charity. Contributions to the Charity
11. The Charity is most grateful for support received from the clergy and laity of the diocese. Regular donations from PCCs and tax-efficient gifts from individuals are greatly appreciated and should be sent to the Treasurer. The Secretary is glad to respond to invitations to make the work of the Charity more widely known and appreciated. Details of the current officers of the Charity are to be found in the current issue of the Diocesan Directory. Further Information
12. Each deanery is invited to designate two people (one lay person plus a member of the clergy) to be its local "stewards", who can advise on the work of the Charity, and their particulars are available through Rural/Area Deans. Further information - including a summary of the Charity's current annual report - will be found on the internet by using a search engine to point out "Essex Clergy Charity". The Role of the Bishop of Chelmsford’s E14 Adviser for Women’s Ministry
Purpose
To advise the Bishop on all matters affecting the ministry of ordained women in the Diocese of Chelmsford.
In particular to support ordained women in the Diocese in their ministry to be an advocate for women in ministry and the issues that affect the development and practice of their ministry to liaise with the Area Bishops and the Archdeacons on these matters and support them in their role of the support and care of women in ordained ministry to provide briefings on the issues current in the life of the church affecting ordained women and to advise on strategies and policies for responding to them. to work with the Area Bishops’ Advisers for Women's Ministry to keep in touch with all groups seeking to promote the ministry of ordained women. to encourage ordained women to play a full part in the governing life of the diocese and to encourage balanced representation. to work and pray for a more just future, where leaders will be chosen not by gender, race or age, but by the recognition of one’s calling. to attend the Bishop’s Staff Meeting and, at the nomination of the Bishop, to be a member both of the Diocesan Synod and Bishop’s Council. to raise issues which are equally pertinent to male clergy, to the health of the church as a whole, and to wider society. to meet regularly with the Bishop to report on the work. Church Buildings, Property and Parochial Administration Parochial Church Councils F1
1. Parochial Church Councils are governed by the provisions of the Synodical Government Measure 1969 and the Parochial Church Council (Powers) Measure 1956. The Annual Parochial Church meeting elects members of the Council. In addition the ex-officio members include clergy and lay workers, churchwardens, representatives of the parish on the Deanery Synod and members of the Diocesan Synod and General Synod who are on the Electoral Roll of the parish.
A PCC has the following main powers:- To acquire, manage and administer property for ecclesiastical purposes affecting the parish, To frame an annual budget of moneys required for maintenance of church work. To make representations to the Bishop with regard to any matter affecting the welfare of the Church in the parish. To determine jointly with the incumbent the objects to which money collected in church is to be allocated. To make representation about proposals concerning the parsonage house of the benefice. To be consulted about the appointment of a new incumbent. To be consulted about pastoral reorganisation affecting the parish. To be responsible for the provision of certain items of liturgical furniture in the church, prayer books, bible and legal registers. To be responsible for the care and repair of all churches, chapels and churchyards within the parish.
For further information consult the Church Representation Rules or the Secretary of the Pastoral Committee at the Diocesan Office.
Parochial Officers
2. A PCC has the following officers:- The minister of the parish shall be Chairman. A lay member of the Council will be elected as Vice-Chairman. The Council shall appoint a Secretary. The Council shall appoint a Treasurer or failing this, one or more of the churchwardens will discharge this duty. The Council shall appoint an Electoral Roll Officer.
3. The Parochial Officers include the churchwardens whose office is governed by the Churchwardens (Appointment and Resignation) Measure 1964 as amended. The churchwardens have wide ranging powers to assist in the management of the parish.
4. The APCM must also appoint an independent examiner or auditor who should not be a member of the Council.
5. For further information on PCC Officers consult the Church Representation Rules or the Secretary of the Pastoral Committee at the Diocesan Office. Churchwardens and Sidespersons F2
Introduction
1. As the leading lay people in the parish, churchwardens must be seen to be setting an example in ministry, in worship, and in seeking to witness to their Lord and Saviour.
2. The role of churchwardens in a parish has changed a great deal in the last hundred years. The non-ecclesiastical functions have largely disappeared, and the Parochial Church Council has become the governing body of the ecclesiastical parish. Nevertheless, a number of the traditional duties remain, and the office of churchwarden is still the senior lay office in the parish. The partnership of incumbent and churchwarden is a key partnership in the effective functioning of any parish. This paper sets out briefly the position of churchwardens in respect of Canon E1 and of legislation.
Qualification, Election and Resignation
3. The current statutory law is contained in the Churchwardens Measure 2001.
4. There are to be two churchwardens in every parish, unless ancient custom provides for more. The Pastoral Measure 1983, Section 27(5)(e) provides that where a parish has more than one parish church, two churchwardens shall be appointed to each of the parish churches.
5. Churchwardens are to be elected from persons who are resident in the parish or whose names are on the Church Electoral Roll. Conduct of these elections is regulated by Rules 11 & 13 of the Church Representation Rules.
6. Churchwardens are to be actual communicant members of the Church of England, except where the Bishop shall permit otherwise, and they must be 21 years of age or older.
7. No person shall be chosen unless he or she has signified consent to serve.
8. The churchwardens shall be chosen annually, not later than 30th April.
9. The Churchwardens Measure 2001 makes provision for the situation where the minister cannot give consent to the election of someone nominated for election as a churchwarden. The minister must use this provision before the election takes place, and not thereafter.
10. The general rule is that an individual’s maximum continuous period of service as churchwarden of the same parish is six terms of office (which, ignoring cases where a person is originally chosen to fill a casual vacancy, in effect means six years), after which the churchwarden must take at least a two year break before re-appointment. While the six-year period is the norm, a meeting of the parishioners may pass a resolution that it is not to apply in the parish. A subsequent meeting of the parishioners may also revoke the resolution (CM s.3) The parishioners have an absolute discretion as to the reasons why they may wish to pass or revoke the resolution, but it is recommended that they should consider whether dispensing with the general rule, at any rate for the time being, is appropriate for the particular circumstances of the parish. For example, the parishioners may decide that the general rule should not apply to the parish concerned because there is a shortage of people able and willing to serve as churchwardens, or because it would be preferable to keep an experienced team of two churchwardens in office during a forthcoming interregnum
11. A casual vacancy in churchwardens can be filled at any time and the appointment is to be by the same method as was used in the case of the warden being replaced.
12. The meeting to elect churchwardens shall be convened by the minister or the churchwardens by means of a notice signed by the minister or a churchwarden. This notice must state the place, day and hour of the meeting and must be affixed at or near the principal door of the church, and be exhibited for at least the last two Sundays before the meeting.
13. The meeting shall be chaired by the minister, or in his absence by a person chosen by the meeting. The meeting has power to adjourn, and to determine its own rules of procedure. A person appointed by the meeting shall act as Clerk and shall record the Minutes. 14. No person chosen for the office of churchwarden shall become churchwarden and perform the duties of the office until he or she has made the due declaration and been admitted to office. The making of the declaration and the admission to office in this diocese normally takes place at the archdeacon’s visitation. Any elected churchwarden who is unable to appear before the archdeacon must make arrangements to see the archdeacon as soon as possible. The archdeacon can arrange for admission by a surrogate.
15. If a churchwarden wishes to resign the office, he or she may do so by serving notice of intention to resign upon the bishop. The resignation shall have effect and the office shall be vacated at the end of the period of two months following service of the notice on the bishop; or on such earlier date as may be determined by the bishop after consultation with the minister and any other churchwarden of the parish.
16. A churchwarden once elected remains in office until a successor is admitted or until 31st July of the year in question. If no successor has been appointed there is a casual vacancy and a new election needs to be held. [See Para. 6 (2) (b), (3) and (4) of the Churchwardens Measure 2001.]
17. These rules apply to the duly elected and admitted churchwardens. Deputy wardens or chapel- wardens are not legal officers of the parish but are responsible to the churchwardens in whose stead they carry out such functions as are devolved to them. A pastoral scheme under the Pastoral Measure may devolve certain powers to them, particularly if it establishes district church councils.
Powers And Functions
18. Specifically, powers and functions of the churchwardens include: Churchwardens are ex-officio members of the Parochial Church Council if they are actual communicant members of the Church of England and on the electoral roll. Although the incumbent has the custody of the key of the church, the churchwardens have the right of access to the church for the proper discharge of their duties. All the movable furniture and ornaments of the church are in the legal ownership of the churchwardens, but the clergy must be allowed any use necessary for their ministrations. Churchwardens must not remove furnishings or ornaments without a faculty unless it be to replace something worn out. This replacement must be done in consultation with the incumbent. Should any item be stolen, the churchwardens are to take all steps necessary for the recovery of the items and the prosecution of the thief. It remains the duty of the churchwardens to maintain order in the church and churchyard especially during divine service. Churchwardens are responsible for providing bread and wine for Communion on the advice of the incumbent and at the expense of the PCC. Churchwardens collect the alms in church. In October 1989 the Legal Advisory Commission of the General Synod advised: “Money given at services of Holy Communion, whether according to BCP or ASB, forms part of the general funds of the PCC and shall be disposed of in accordance with Section 7(iv) of the Parochial Church Councils (Powers_ Measure 1956. The rubric placed at the end of the service in BCP is no longer binding as a result of the change in the law effected by the Church of England (Legal Aid and Miscellaneous Provisions) Measure 1988 and Canon B17A.” In the vacancy of the benefice the churchwardens have a series of important duties. (Cross reference F10.1 Benefice Vacancies: Guidance for Churchwardens). At the end of the year, the churchwardens present to the bishop, or the archdeacon acting on his behalf, the answers to such questions as are put to them. Churchwardens are not in the legal sense a “corporation” though they may hold property. They should not therefore enter into contracts, but should leave such issues to the PCC. 19. Care of Churches and Ecclesiastical Jurisdiction Measure 1991 – The care, maintenance, preservation and insurance of the fabric, goods and ornaments of the church and the repair of the churchyard boundary and other structures are the prime responsibility under modern law of the PCC and no longer of the churchwardens as such. The Care of Churches and Ecclesiastical Jurisdiction Measure 1991 recapitulates and develops the present responsibilities of the churchwardens as set out in the following extract:
In every parish it shall be the duty of the churchwardens – To compile and maintain – a full terrier of all lands appertaining to the church; a full inventory of all articles appertaining to the church. To insert in a log book maintained for the purpose a full note of all alterations, additions and repairs to, and other events affecting, the church and the lands and articles appertaining thereto and of the location of any other documents relating to such alterations, additions, repairs and events which are not kept with the log book.
In carrying out their duty under subsection (1) above, the churchwardens shall act in consultation with the minister.
The form of the terrier, inventory and log book shall accord with such recommendations as the Council for the Care of Churches may make.
The churchwardens shall send a copy of the inventory to such person as the bishop of the diocese concerned may designate from time to time for the purpose of this subsection as soon as practicable after it is compiled and shall notify that person of any alterations at such intervals as the bishop may direct from time to time.
This section applies in relation to each church in a parish containing more than one church. In every parish it shall be the duty of the churchwardens – at least once in every year, to inspect or cause an inspection to be made of the fabric of the church and all articles appertaining to the church; in every year, to deliver to the parochial church council and on behalf of that council to the annual parochial church meeting a report (referred to below as “annual fabric report” on the fabric of the church and all articles appertaining to the church, having regard to the inspection or inspections carried out under paragraph (a) above, including an account of all actions taken or proposed during the previous year for their protection and maintenance and, in particular, for the implementation of any recommendation contained in a report under a scheme made in pursuance of section 1 of the Inspection of Churches Measure 1955 (i.e. a report made by an approved architect every five years and known popularly as the quinquennial report).
In carrying out their duty under subsection (1) above the churchwardens shall act in consultation with the minister.
The annual fabric report shall be delivered to the parochial church council at its meeting next before the annual parochial church meeting and with such amendments as that council may make, to the ensuing annual parochial church meeting.
The churchwardens shall, as soon as practicable after the beginning of each year, produce to the parochial church council the terrier, the inventory and the log book relating to events occurring in the previous year and such other records as they consider likely to assist the council in discharging its functions in relation to the fabric of the church and articles appertaining to the church.
Any terrier, inventory or log book produced to the parochial church council in accordance with the subsection above shall be accompanied by a statement, signed by the churchwardens, to the effect that the contents thereof are accurate.
This section applies in relation to each church in a parish containing more than one church. In this section “year” means calendar year. Sidespersons
20. Canon E2 states: “Of Sidesmen or Assistants to the Churchwardens”: The sidespersons of the parish are by law elected by the annual parochial church meeting. No person whose name is not on the church electoral roll is eligible as a sidesperson, but all persons whose names are on the roll are so eligible. It shall be the duty of the sidespersons to promote the cause of true religion in the parish and to assist the churchwardens in the discharge of their duties in maintaining order and decency in the church and churchyard., especially during the time of divine service.
21. In any cases where further guidance is required please consult the Archdeacon. Faculty Jurisdiction and Applications F3.1
The Chancellor’s Jurisdiction
1. The Chancellor has jurisdiction over all parish churches in the diocese and the curtilage of the churchyards. The Chancellor has authority to grant a faculty for all alterations, additions, removals or repairs to the wall, fabric, ornaments or furniture of churches, chapels, churchyards and consecrated burial grounds (Canon C18). Initially applications should be presented to the DAC (see Section H4) for consideration before proceeding to the Chancellor.
2. In addition to parish churches, some buildings licensed by the Bishop for public worship will be subject to the faculty jurisdiction unless the Bishop, after consultation with the DAC determines otherwise. (Care of Churches & Ecclesiastical Jurisdiction Measure 1991 [CCEJM 1991]). (Separate procedures, under the provisions of the Pastoral Measure 1983, apply to churches which have been [or are shortly to be] declared redundant. (See Section H5.2). When Faculty is Required
3. A faculty is required by law before any work is done or action taken in the following cases: The Fabric: any addition to or subtraction from the fabric, such as putting in or removing a glass window, installing or altering a heating system or electric lighting system, or executing repairs. The Contents: including the pews, organ, altar, ornaments, furnishings and other items inside the church (or licensed building). Both the introduction of a new item and the removal or disposal of an existing item require a faculty. Thus a gift of an item to furnish the church (or licensed building) cannot be validly accepted unless authorised by faculty. The Churchyard: No tombstone can be introduced save under the authority of a faculty or with the permission of the incumbent under such authority as may be delegated to him by the Churchyard Regulations then in force in the diocese. Conversely, no tombstone can be removed or repositioned without a faculty.
4. The parochial church council has responsibility for trees in the churchyard, whether it is open or closed for burials, and must follow the written guidance of the Chancellor as to the planting, felling, lopping and topping of the trees in the churchyard.
Archdeacon’s Faculty
5. The Archdeacon may grant a faculty in certain types of cases laid down by rules made under the CCEJM 1991 provided there is no opposition. The Archdeacon has a discretion and if he is not willing to grant a faculty he must refer the matter to the Chancellor. He must always seek the advice of the Diocesan Advisory Committee before granting a faculty and if he considers that a petition should be dealt with as a matter of urgency without the advice of the DAC, he must refer it to the Chancellor. Any question of the issue of an injunction or making an order for the restoration in respect of unauthorised work will be referred by the Archdeacon to the Chancellor. (See Section 14 below, for manner of application).
Minor Matters
6. The only instances where it is not necessary to apply for a faculty are in relation to matters of a minor nature on which the Chancellor has given written guidance. (See F3.2)
Cases of Doubt
7. If there is doubt about a faculty matter, the Archdeacon or Diocesan Registrar must be consulted. (The Diocesan Registry, 53a New Street, Chelmsford, Essex CM1 1NE telephone: 01245 259470).
Duty to Apply for Faculty
8. Canon F13 provides that it is the duty of the minister and churchwardens to obtain a faculty before any work is executed. Because parochial church councils have the responsibility under Section 4(ii)(b) of the Parochial Church Councils (Powers) Measure 1956 for the care, maintenance and preservation of the fabric of the church, it is highly desirable for the parochial church council to petition with the incumbent and churchwardens for a faculty on any matter falling within the scope of its responsibility. It is the duty of the minister and churchwardens to remind the parochial church council that work must not be executed until the necessary permission by way of faculty has been obtained.
9. If the work is executed without such permission, then a confirmatory faculty has to be applied for. There has to be some good reason given to the Chancellor to explain why the work was done without permission. The grant of a confirmatory faculty is not automatic and may be granted subject to conditions and, in extreme cases, the incumbent and/or churchwardens may be ordered personally to pay the cost of remedying work which has been done without prior permission. In addition a fee will usually be payable for a confirmatory faculty.
Injunctions and Restoration Orders
10. The Chancellor has power under the CCEJM 1991 to grant an injunction against a person who intends to do any act, or has done any act, in relation to a church or churchyard without first obtaining a faculty. Application for such an injunction can be made by the Archdeacon to the Chancellor to have a sufficient interest in the matter.
11. Where an unlawful act has been carried out, the Chancellor may make a restoration order requiring the person responsible to restore the position so far as possible to that which existed immediately before the unlawful act was committed. Failure to comply without reasonable excuse with an injunction or restoration order is a serious matter punishable as a contempt of court in the High Court.
Costs and Expenses
12. The Chancellor has the power to add as a party to faculty proceedings any person alleged to be responsible or partly responsible for the introduction into or removal from a church, churchyard or other consecrated ground of any articles without the necessary faculty, or for the execution of any work in a church, churchyard or other consecrated ground without the necessary faculty. Such a person can be joined as a party even if he resides out of the diocese.
13. The Chancellor may order the whole or any part of the costs and expenses of the proceedings, including the cost of any works ordered by the court, to be paid by such person. If such sums are not paid, then they are recoverable by execution issued from the County Court.
Procedure for Faculty
14. The procedure is as follows: The petitioners for a faculty should telephone or write to the Diocesan Registry asking for the appropriate application pack. The Diocesan Registry is at 53a New Street, Chelmsford, CM1 1NE (Tel: 01245 259470)
15. The petitioners send the completed application form (“Form A”) accompanied by a copy of the resolution of the PCC approving the application and all necessary plans, drawings, architect’s specifications and photographs to the DAC at the Diocesan Office. Any petition involving electrical work of any kind must be accompanied by a letter of approval form the insurance company with which the church is insured.
16. Petitioners are also asked to include general information by way of explanation in support of the petition. In the absence of explanation the Chancellor has no means of knowing whether there are special reasons to justify the granting of the faculty sought. Where the explanation is lengthy, it should be set out in a separate document and attached to the petition.
17. The Diocesan Advisory Committee (DAC), after due consideration, makes its recommendations to the Chancellor or to the Archdeacon concerned. Frequently a representative of the committee will be asked to visit the church first to discuss the proposal with the petitioners.
18. When the DAC has made its recommendations, the papers are returned to the petitioners. 19. It must be remembered that the DAC’s role is an advisory one.
20. The citation (Form 3 in the application pack) has to be properly displayed in the church and opportunity is thereby given for anyone to enter objections to the proposed work..
21. After the citation has been displayed for the statutory period, the petitioners send all relevant documents to the Registrar.
22. The Registrar forwards the application to the Chancellor (or Archdeacon) for determination.
Fees
23. Where the petitioners for a faculty are the incumbent and churchwardens acting on behalf of the PCC, no fees are payable by them and the cost is defrayed by the Diocesan Board of Finance.
24. Petitions for memorials in churchyards, reservations of grave spaces and other applications which are submitted by individual parishioners do incur the statutory fees, details of which may be obtained from the Diocesan Registry.
25. Where unauthorised work has been done in a consecrated building or ornaments and furnishings have been introduced without a faculty, the incumbent and churchwardens must apply for a confirmatory faculty for which the statutory fee is payable.
Planning Permission
26. The granting of a faculty does not exempt a parish from the need to obtain planning permission from the local authority if the proposed works involve a substantial alteration to the external appearance of the building or additional building works such as a new porch, vestry or hall.
27. To help parishes and their architects, a booklet entitled “So You Want to Extend Your Church?” has been prepared jointly by the Chelmsford DAC and Essex County Council. Copies are available from the Resources Centre at the Diocesan Office.
Cross Reference
A3 The Chancellor and the Diocesan Registrar A5 The Archdeacons F3.2 De Minimis F4 Parish Records F5.1 Quinquennial Inspection of Churches F5.2 Memorial Tablets in Churches F6.1 Gravespace Reservations in a Churchyard F6.2 Regulations relating to Memorials in Churchyards F6.3 Interment of Cremated Remains F6.4 Removal of Human Remains H4 Diocesan Advisory Committee for the Care of Churches H5.1 Church Buildings Council H5.2 Churches Closed for Public Worship De Minimis F3.2
Care of Churches and Ecclesiastical Jurisdiction Measure 1991 Matters which may be undertaken without a Faculty
General Introduction
1. The following list has been prepared after consultation with the Diocesan Advisory Committee and comprises those matters which, for the time being, may be undertaken without faculty. If the list is altered at any future date the Chancellor will give fresh written guidance.
2. The list is intended to assist parochial church councils, ministers and churchwardens and make them aware when they can introduce or replace items or carry out certain work without a faculty. It is expected that they will, in all cases where approval of the Archdeacon is required, obtain such approval before entering into a contract for the work. Failure to do so may result in the need for a Confirmatory Faculty for which a fee can be charged.
3. If you are in doubt about any matter you should consult your Archdeacon, the Diocesan Registrar or the Diocesan Advisory Committee through the DAC Secretary.
Minor Works
4. Works of minor repair identified as such in the quinquennial inspection report provided that the specification has first been agreed by the Diocesan Advisory Committee.
5. Works of routine maintenance on the fabric of the church (not materially altering its appearance) up to the value of £2,500 excluding VAT and the cost of scaffolding, providing that the Archdeacon has been notified and given approval in writing for work costing between £1,000 and £2,500 before the contract to carry out the work is entered into. This work includes, for example, replacement ‘like for like’ of broken roof tiles or slates or window glass; cleaning gutters or downpipes; and treating isolated beetle or fungal activity (except in areas where bats may be affected). Where repairs are required to cracked or broken quarries in stained or historic clear glass windows or to historic floors the DAC must be consulted before work is undertaken. In the case of stolen metal, an enhanced figure may be allowed. Please refer to the Secretary of the DAC and Archdeacons.
6. Works of routine maintenance to heating systems, gas, water or other services, electrical fittings or other electrical equipment (by approved ECA/NAPIT/NICEIC electrician or CORGI registered fitters) and furniture up to the value of £1,500 excluding VAT. Provided the Archdeacon and DAC have given approval in writing before the contract for the work is entered into, the limit may be increased to £5,000. No addition to an electrical system is to be made without a faculty because of the risk of jeopardising the church’s insurance policy.
7. External or internal redecoration using the same colours and material, providing those original colours and materials had been approved by faculty when first used.
8. Treatment of fixtures and furniture against beetle or fungal activity (unless bats may be affected).
9. Repair of flagpoles.
10. Repair works to lightning conductors by approved NICEIC or ECA contractors. Installation of new or re-routed lightning conductors will require Faculty approval.
11. Repair of wire mesh window guards using stainless steel, powder-coated, matt black material (see DAC guidance notes on ‘Church Window Guards’). Emergency Items of Work Which May be Authorised by the Archdeacon.
12. Installation of security locks on doors and/or windows when the Archdeacon is satisfied that they are urgently required and the type of lock has been approved by the Archdeacon in writing.
13 Installation of security lighting or camera(s) on a temporary basis where there is urgent need to protect the building against burglary or vandalism pending the grant of a faculty for a permanent scheme, provided the temporary arrangement is approved in writing by the Archdeacon and the Diocesan Registrar is notified that the Archdeacon that has given approval.
Furniture and Fittings
14. No item may be removed, disposed of, or introduced unless the Archdeacon has been consulted and has stated in writing that no objection has been raised. Frequently, faculties are required for such action. 1. Furniture in church halls, but not items from the church kept in the hall. 2. Furniture, furnishings which have no historic or intrinsic importance, office equipment and minor fixtures (excluding wall safes). 3. Fire extinguishers (locations and fixings to be agreed with the Archdeacon or DAC). 4. Hymn boards (locations and fixings to be agreed with the Archdeacon). 5, Internal notice boards (subject to size, location and materials being agreed with the Archdeacon or DAC). 6. Small movable bookcases or display stands subject to the agreement of the Archdeacon. 7. Small temporary display stands, subject to the size and period of use being agreed with the Archdeacon. 8. Replacement of carpets and curtains with equivalent of similar colour, materials, pattern with a backing/underlay which is breathable and approved by the DAC. The carpeting of additional areas is not included. 9. Additions in an existing style to name boards (excluding war memorials). 10. The use of a security system recommended by insurers for marking movable items kept in the church. 11. Change of use of vestries to office or other use requires faculty approval.
Moveables
1. Cruets. 2. Vases. 3. Kneelers, hassocks and cushions (but not a substantial replacement of them). 4. Surplices, albs, cassocks, choir robes and vergers’ robes. 5. Authorised service books. 6. Hymn books, song books, bibles and choir and organ music (but not disposal of handbound or other valuable books). 7. Replacement of altar linen (but not the introduction for the first time of altar frontal or falls). 8. Decorative banners used for displays not lasting more than three months. 9. The Union Flag, St. George Flag, Diocesan Flag. 10. A light, moveable access ramp at the entrance to the church or in the churchyard. (A permanent ramp, or an alteration to create a ramp, requires a faculty). Musical Instruments
1. Introduction, storage or removal of musical Instruments and stands used by music groups. Details of new permanent storage facilities to be subject to faculty approval. 2. Routine tuning and adjustment, by a qualified person, up to a value of £1,500 excluding VAT, of organs, harmoniums and pianos. 3. Maintenance and repairs to pianos using matching materials.
Bells & Clocks
1. Inspection and routine maintenance of bells, bell frames, clocks and clock faces. 2. Replacement of wooden bell stays and bell ropes.
Churchyards
1. Purchase and maintenance of lawnmowers and other churchyard equipment. 2. Routine repair of paths including resurfacing in the same material and colour. 3, Repairs to and repainting in the same colour of a notice board. 4, Minor repairs to fences and gates (but not walls). 5. Lopping of branches to trees within the churchyard where branches are less than 75mm in diameter, subject to any consents required by the Local Authority. 6. Removal of dead or diseased trees or dead branches subject to any consents required by the Local Authority. 7. Work to trees where the roots are endangering the buildings, graves or other structures, subject to any consents required by the Local Authority. 8. Planting and removal of shrubs and plantings within the churchyard with the consent of the Incumbent and the PCC.
Dispensation in Other Cases
15. Where the proposal is of a similarly minor nature, but does not appear in the above list, the Chancellor may be willing to dispense with a faculty, sometimes subject to conditions such as consultation with the Diocesan Advisory Committee. The Chancellor’s decision will normally be based upon a letter, to be sent to the Registrar, giving all relevant information about the proposal.
Lead Theft
16. Works to repair ad/or replacement of lead up to the value of £5,000 excluding VAT and the cost of scaffolding.
Bunded Tanks
17. Replacement of oil tanks with bunded tanks providing they are of the same capacity and in the same location with no new pipework or connections required.
General Notes
18. A faculty is not required for the deposit of parochial registers or other parochial records in the diocesan record office, nor for the obtaining of new registers.
19. Repairs, acquisitions and the disposal of articles in the list should be recorded in the church log book.
George Pulman QC Chancellor of the Diocese of Chelmsford June 2005, updated 2008 Parish Records F4.1
Legislative Background
1. Parish records, and how they must be cared for, are governed by the Parochial Registers and Records Measure 1978, as amended at 1st January 1993. Its intention is to ensure that all documents in parochial custody which may be of historical value to present and future generations are properly preserved. It may be summarised as follows.
2. Each diocese must establish one or more diocesan record offices.
3. Each diocese must arrange for registers and records in parochial custody to be inspected on a regular basis.
4. Any registers and records not needed for current use may be deposited in the record office, but where records are retained in parochial custody, the following rules apply.
5. Any registers or records in which the latest entry is over 100 years old, and also any registers, except marriage registers, in which the earliest entry is over 150 years old, must be deposited in the Diocesan Record Office. The only exception is if the Diocesan Bishop authorises their retention in the parish. This can only happen if storage conditions are provided which meet stringent requirements laid down in the Measure. The storage facilities must be within the place of worship.
6. Registers and records less old than this may be retained without specific authorisation, but storage conditions must comply with directions issued by the diocesan Bishop, and they must be stored within the place of worship, unless the Bishop specifically authorises provision to be made elsewhere in the parish.
7. The record office is to provide, for the parish and the Diocesan Bishop, detailed lists of all registers and records deposited with it. Each time the registers and records retained in parochial custody are inspected, revised lists should be provided by the inspector. Implementation of the Measure in this Diocese
8. The Essex Record Office has been appointed as the Diocesan Record Office, the Chief Officer of which is the Archive Service Manager.
9. In addition Vestry House Museum, in the London Borough of Waltham Forest, is recognised as a repository for registers and records from parishes in Waltham Forest Deanery.
10. Inspection of registers and records are usually carried out by members of staff of the Essex Record Office, although volunteers may sometimes be employed, under supervision of the Archive Service Manager. The archdeacons are kept informed of the results of surveys and may, if necessary, take follow up action. The Diocesan Bishop has delegated to the Area Bishop the power to authorise parishes to retain older registers and records, and to store newer ones in places other than the place of worship, subject to the terms described in paragraphs 5 and 6 above. (To avoid confusion it should be mentioned that the Area Bishops exercise no other functions in respect of the Measure in this diocese).
11. The Archive Service Manager will make photocopies for researchers of single entries in, or short sections of , registers and records in his care. It is diocesan policy, however, that whole volumes will not be copied or microfilmed, except as described in paragraph 12, without the permission of the incumbent and PCC.
12. The Archive Service Manager will, as a matter of course, have microfiches made of all registers in his care and of any other parish records that are subject to heavy use. These copies will normally be made available to researchers instead of the original documents. The main purpose of this policy is to ensure the physical protection of the records against excessive wear and tear and to make reference to them in the searchroom easier and quicker. The record office sells copies of fiche to researchers, but only with the consent of the parishes involved. The income helps to defray the costs of copying. 13. The Archive Manager has started to produce digital images of some parish registers and records in his care. In time these will supersede microfiche as the usual way to obtain access to parish registers and other heavily used documents in the search-room. The Record Office may also publish these images on its website but only with the consent of the parishes involved.
14. Parishes may request the return of deposited registers and records either for temporary purposes, such as exhibitions, or permanently. All requests for return, if not made by the PCC, must have its approval. Reasonable notice (one month if possible) should be given, and the Archive Service Manager must be assured that they will be properly and safely housed while in the parish. Records over 100 years old can only be returned permanently with the Bishop’s approval.
15. Ministers or other custodians of parish registers and records which remain in their parishes are reminded that they have a duty to make them available to researchers given reasonable notice and subject, if appropriate, to the payment of prescribed fees. They must also take care that users of registers and records are properly supervised to prevent damage or theft.
16. Under the Measure, custody of registers of baptisms, confirmations, banns, marriages, burials and services is in the hands of the incumbent, priest-in-charge or churchwardens (during vacancies). The PCC has custody of other parish records, and is also responsible for making provision for storage of records, including registers. In practice in this diocese, this division of responsibility does not normally need to be taken account of. When the Archive Service Manager distributes copies of the lists of records he has had made, they are sent to the incumbent and the PCC. For formal purposes, however, the PCC is taken as the owner of all parish records.
Advice and Assistance
17. Parishes are encouraged to approach the Archive Service Manager, or the Archivist at Vestry House Museum, if they need advice or assistance on the storage of records (address below).
18. A fact sheet, “The Storage of Records Retained in Parochial Custody”, is available from the Record Office. It details the provision that parishes must make if they wish to retain records over or under 100 years old respectively.
19. A revised Guide to Parochial Registers and Records Measure was published by Church House Publishing in 1992. Guidelines “Keep or Bin…? The Care of your Parish Records 2006” are available from the Church of England Record Centre or can be downloaded from http://www.cofe.anglican.org/about/librariesandarchives/keeporbin/
Addresses are:-
Chelmsford The Archive Service Manager Essex Record Office, Wharf Road, Chelmsford CM2 6YT Tel. 01245 244644
Vestry House The Archivist Vestry House Museum, Vestry Road, Walthamstow, London E17 9NH
Cross Reference F1 Parochial Church Councils F2 Churchwardens and Sidespersons Quinquennial Inspection of Churches F5.1
1. The requirement for the architectural inspection of churches every five years is made by the Inspection of Churches Measure 1955.
2. It is a statutory requirement that every church shall have an architect/surveyor and that he shall inspect the church and report at least once in every five years.
3. Architects/surveyors to carry out the inspection are approved by the Diocesan Advisory Committee for the Care of Churches (DAC) and then included on an authorised list. This ensures that parishes employ architects/surveyors experienced in church repair and maintenance.
4. On behalf of the Archdeacons, the DAC secretariat notifies parishes early in the year in which the quinquennial inspection is due, enclosing an up to date list of approved architects/surveyors.
5. Normally the architect/surveyor who carried out the previous inspection would be instructed but the Parochial Church Council may, if it so wishes, instruct another from the approved list.
6. The Board of Finance will pay the appropriate fee for the inspection, but it must be emphasised that the agreed fee covers only an inspection of those parts of the building which are accessible without the use of ladders or scaffolding.
7. The architect/surveyor will send four copies of his report to the Diocesan Office together with his account for fees. One copy of the report will be retained and the other copies will be sent to the Archdeacon, the Rural/Area Dean and the PCC Secretary. In addition, the architect/surveyor will send a copy to the incumbent.
8. When the report has been received it will be the PCC’s responsibility to consider it most carefully and to see that the work recommended in it is carried out.
9. Attention is drawn to Section F3 in the Chelmsford File dealing with Faculties. Parishes are reminded that work recommended in quinquennial inspection reports will almost certainly require a Faculty.
10. The Archdeacons are most anxious to be assured that regular inspections of churches are being carried out and are being acted upon. They and the Diocesan Advisory Committee will be pleased to offer further advice, assistance and support to parishes which are carrying out repairs or other work to their churches.
11. Financial help in carrying out repairs may be available. See Section F5.3.
Cross Reference F3.1 Faculty Jurisdiction F5.3 Grant Making Bodies Memorial Tablets in Churches F5.2
Chancellor’s Directions with effect from 1 March 1979
1. The erection of a tablet in a church is a privilege for which a faculty will only be granted by the Chancellor in special cases. An example is where a person to be commemorated played such a part in the life of the church that he or she merits commemoration in this way in the interests of posterity. In the majority of cases people should be encouraged to make a gift of some item, which can be used in the church, but which can also be inscribed in memory of the deceased person.
2. Where a parish wishes to support an application for a memorial tablet in a church, the following points should be borne in mind: Brass tablets are generally to be avoided because of the difficulty in cutting good lettering and the problem of cleaning. Suitable materials are stone, slate, wood or cast bronze. Lettering should be incised and not simply painted. The Chancellor requires the advice of the Diocesan Advisory Committee on an application for a faculty for a memorial tablet in a church and it is therefore sensible to seek the guidance of the Diocesan Advisory Committee at the outset, including advice on the question of selection of an artist Church buildings exist to enable Christian worship and mission. A person’s name together with dates, may not in themselves be very inspirational. Consequently the wording on any tablet should encourage all readers to engage further with God, and so deepen their own commitment to worship and mission. 3. Th e usual steps in the procedure will be: A parish decides to support a proposal for a memorial tablet. The Diocesan Advisory Committee is consulted generally, and in particular, about an artist. The design is approved by the donor(s) and the parochial church council. The drawing is sent to the Diocesan Advisory Committee who can either recommend to the Chancellor that a faculty be granted, suggest alterations, or may refuse to recommend it at all. A petition for faculty is sent to the Registrar and may, although this is unusual, be pursued even if the Diocesan Advisory Committee is unable to recommend the design. Cross Reference A3 The Chancellor and the Diocesan Registrar F3.1 Faculty Jurisdiction and Applications H4 Diocesan Advisory Committee for the Care of Churches Grant Making Bodies F5.3
1. There is a wide variety of grant-making bodies who may be able to assist with the repair of churches and their contents. The Archdeacons maintain lists of such bodies and you may wish to consult your Archdeacon about this.
2. The main ones are English Heritage and Heritage Lottery Fund. They operate a Joint Scheme. Applications for churches in the London Boroughs should be addressed to:
English Heritage, 23 Savile Row, London W1X 1AB All other applications should be sent to:
English Heritage, 62-74 Burleigh Street, Cambridge CB1 1DJ
3. The Chancellor has issued a directive about English Heritage grants. Full details are available from the Registry. Contact should always be made with the Archdeacon when an application is to be made. Amongst the Chancellor’s requirements are the following: Any correspondence with English Heritage in connection with grants must be signed by the Incumbent or Secretary of the Parochial Church Council. The letter accepting the grant must be sent via the Diocesan Registry so that the Registrar may see it before it is forwarded to English Heritage and it must be in the following terms: “I thank you very much for the offer contained in your letter of (date) and in view of the contents of the circular of 21st May 1979 from the Secretary-General of the General Synod of the Church of England (and in particular of paragraph 21 thereof) I personally am able to give the required assurances.” With the Faculty Application for the work, all correspondence with English Heritage must be attached to the petition.
Other
Other bodies include: The Friends of Essex Churches c/o Box FEC, The Diocesan Office, 53 New Street, Chelmsford Essex CM1 1AT
The Historic Churches Preservation Trust & the Incorporated Church Building Society, The Secretary, Fulham Palace, London SW6 6EA Tel: 020 7736 3054 The Environmental Trusts. Ask your Archdeacon for details. Cross Reference H6 London Over The Border Council Gravespace Reservation in a Churchyard F6.1
Chancellor’s Directions with effect from 1ST January 1996
1. The reservation of a gravespace is a privilege conferred by faculty. A parishioner has a right to be buried in the churchyard of the parish church, but has no right to be buried in any particular space unless it has been reserved for him/her. I n addition to the Statutory Court fees there is a fee payable to the PCC. This fee is determined by the Chancellor and will be subject to increase just as other fees increase annually under the Parochial Fees Order. The present fee is: £150 to the PCC.
The fee to the PCC is intended to help the PCC with expenditure on the upkeep of the churchyard and it should be placed in an appropriate Churchyard Fund for that purpose.
2. There have been a number of instances where reservations have not been properly recorded and upon a change of incumbent, burials have accidentally taken place in reserved spaces. This must be avoided and extreme care must be taken to ensure that when a privilege of a reserved gravespace has been granted by faculty, and the fees have been paid, the space is kept free for the person concerned.
3. With these points in mind the following rules apply: Save in an exceptional case where a good reason can be given to the Chancellor, no reservation will be allowed unless: There is a plan of the churchyard showing clearly the spaces already used for burial (so far as possible) and an identificatory mark (e.g. “R”) on spaces reserved under faculty, if any; and The PCC ensure that there is a register of gravespaces reserved under faculty containing the full name and address of the person to whom the faculty was granted. (This is normally maintained by the churchwardens). The Archdeacon’s Annual Articles of Enquiry will contain a question about the noting of reservations on the plan of the churchyard and in the register to be maintained by the PCC.
4. It will be the duty of the PCC to keep the register in their custody and to ensure that it is kept up to date and that each new incumbent is given an opportunity to inspect it.
Cross Reference A3 The Chancellor and the Bishop’s Registrar F3.1 Faculty Jurisdiction and Applications F6.2 Regulations relating to Memorials in Churchyards F6.3 Interment of Cremated Remains F6.4 Removal of Human Remains Regulations Relating to Memorials in Churchyards F6.2 Chancellor’s Directions of 2000 (Ref. Churchyards Handbook)
Permission to Erect a Memorial 1. As a general rule any parishioner and any person who dies within the parish is entitled to be buried in the parish churchyard, provided the churchyard is open for burials and there is space available. There is no right to place a memorial over a grave, and no memorial of any kind can lawfully be erected in a churchyard without permission first having been obtained.
2. Although the ownership of the churchyard is by ecclesiastical law vested in the incumbent, control over the churchyard is in the hands of the Chancellor of the Diocese, who is the Bishop’s legal officer. Thus every change in a churchyard, including the erection or removal of any monument, kerb, ornament or inscription requires the authority of the Chancellor.
3. In certain cases set out below the Chancellor delegates authority to the incumbent or priest in charge (or during a vacancy in the benefice, the Rural/Area Dean) to give permission for the erection of a memorial over a grave in the churchyard. The Chancellor is empowered to order the removal of any tombstone or other monument, which is erected without permission, or which does not comply with the conditions upon which permission was granted, or which is in any other respect unlawful. Any person found responsible for the unlawful introduction into a churchyard of a memorial of any kind may be ordered to pay the cost of removal of the memorial and the costs of the legal proceedings compelling him to do so.
Delegated Authority in Respect of Headstones and Memorial Crosses 4. The incumbent or priest in charge (or, during a vacancy in the benefice, the Rural/Area Dean) but no other person, may give permission for the erection of a headstone or a cross in the churchyard only in the cases, and subject to the conditions set out below. He/she is under no obligation to exercise the powers which are given to him/her and he/she is entitled, at his/her discretion, to say that any case must be the subject of an application to the Chancellor. In cases of doubt or difficulty he/she should always refer the matter to the Chancellor for directions.
5. For the sake of uniformity and avoidance of doubt so far as incumbents, stonemasons and all applicants for memorials are concerned, the following Headstone Regulations replace all previous Regulations relating to headstones.
6. Application: Every application must be made in writing on the form CR1 obtainable from the incumbent, priest in charge or, during a vacancy in the benefice, the Rural/Area Dean. The form must be signed by the applicant. It is not permissible for the stonemason to sign on behalf of an applicant. PERMISSION IS ONLY VALID IF GIVEN IN WRITING ON THE FORM PRESCRIBED FOR THE PURPOSE.
7. Date of Permission: No permission for the erection of a headstone will be granted until a period of six months has elapsed after the date of burial.
8. Size, Shape and Type: Permission may be given only for a plain headstone with straight sides and measuring not more than 107cms. (3ft. 6ins.) in height from the surface of the ground, not more than 76cms. (2ft. 6ins.) in width and not more than 102mm. (4ins.) thick and having a base projecting no more than 51mm. (2ins.) beyond the headstone in any direction except where a vase is incorporated when the base may extend a maximum of 202mm. (8 ins.) in front of the headstone. The top of the headstone may be straight or curved or some other shape provided that the overall height of the headstone does not exceed the height specified in this Regulation.
9. The headstone shall have a natural, non-reflective surface and shall not be polished nor finished in any manner giving an effect similar to that of polished stone. However, dependent upon the type of stone, its colour and its proximity to the church building, permission may be given for part of the headstone to be honed. Honing (the stage before final polishing) must be restricted to the face and base only of the headstone on condition that the remainder of the stone is left untreated in its natural cut state. It may be made of slate or any of the following stones, namely light or medium grey granite, Hopton Wood, Hornton Stone, Nabresina, Portland stone, Purbeck or York stone. Any other kind of stone must be the subject of a petition for a Faculty.
10. No headstone should be erected without a properly laid concrete base which is sunk flush with the ground (so that no part protrudes above ground) and is to be 91cms. (3ft.) wide and to project not less than 76mm. (3ins.) nor more than 127mm. (5ins.) at the front and back of the headstone. (Recommended mixture for concrete base is in the ratio 4 parts 1cm. (.375ins.) shingle; 2 parts sharp sand; 1 part cement (mechanically mixed).
It is the responsibility of the stonemason to ensure that if an alternative method is adopted the support system is satisfactory and secure so as to avoid the risk of the headstone being unstable or subsiding.
11. All headstones erected on a concrete base are to be soundly secured to a base at least 76mm. (3 ins.) thick (preferably with two non-ferrous metal or galvanised iron dowels not less than 102mm. (4ins.) in length 51mm. (2ins.) in head and 51mm. (2ins.) in base soundly fixed with cement. Where a flower vase is incorporated into a base then the base may extend a maximum of 202mm (8ins) in front of the headstone.
12. Inscription a) The full names of any person commemorated are to be used. Any name by which the person was usually known can be added in brackets after the Christian name, but only with the express permission of the incumbent. b) Tombstones are part of our heritage and the inscriptions should be informative to future readers. The inscription must be consistent with Christian belief in life after death and should not therefore simply be confined to expressions of personal loss or sorrow without any indication of an expectation of reunion in eternal life. An appropriate quotation from the Bible may be used. Wording which expresses something of the life or character of the person commemorated is to be encouraged. So far as possible original wording is to be preferred to a standard verse.
13. Lettering Incised lettering is to be preferred because of its durability. Lettering may be black or such other colour as is considered by the incumbent to be appropriate having regard to the type of stone to be used, its distance from the church and its relationship with other headstones. In any case of doubt as to the suitability of the proposed lettering, the application should be referred to the Chancellor for directions.
14. Decoration Permission may be given for any Christian symbol, including a small cross, a bible or the ICHTHUS sign. A single flower or a spray of flowers or other plant (such as ears of corn) of appropriate size may also be permitted. Where there is a request to use an emblem commemorating a person who served in one of the Armed Forces permission may be given provided that written evidence has been supplied with the form CR1 to prove the entitlement of the deceased person to use that emblem. A decorative design which illustrates the profession, occupation, special skill or interet of the deceased person may be authorised by faculty but permission may not be given on a form CR1 application.
15. Flower Vases Permission may be given for a single flower vase to be sunk in the base of the headstone and it may, if granted, have a stone cover to be placed over the flower vase in the winter.
16. Memorial Cross a) Permission may be given (without a formal application) for the placing of a wooden cross bearing the name of the deceased on the grave for a temporary period of three years. This period may be extended for a further period with the agreement of the Parochial Church Council if there are special reasons for doing so. The cross should be no larger than 38—40 cms (15 ins) high by 30 cms (12 ins) wide and have a natural wood colouring. b) Iron Crosses bearing the name and dates of the deceased have been used as memorials over graves in the past in various churchyards in the diocese. Such crosses measure about 45-46 cms (18ins) high and are still available today. The incumbent, priest-in-charge, or Rural Dean with responsibility for the churchyard may give written permission for an iron memorial cross to be placed over a grave where the burial of a coffin has taken place. In some churchyards where there are only occasional interments of cremated remains, written permission may similarly be given for an iron cross to be positioned over the place of interment of individual cremated remains provided a faculty has been granted authorising the incumbent, priest-in- charge or Rural Dean to give such permission.
c) Memorial crosses may be of any of the following designs, the usual Passion (Latin) shape or Celtic, Maltese, Crosslet or St Chad’s, painted black with contrasting lettering. An application for an iron cross must be made in writing on form CR2 and the cross should not be ordered until the application has been approved in writing.
d) Any memorial cross other than the wooden and iron crosses mentioned in paragraphs 16a, 16b and 16c above, whether it is to be made of stone, wood, iron or any other material, can only be authorised by a faculty. Such a cross needs to be individually designed and the reasons for the choice of a cross should be set out in the petition for faculty (obtainable from the Diocesan Registrar). The design will be considered by the Diocesan Advisory Committee which advises the Chancellor, and a faculty may be granted depending upon all the circumstances of the case. Tombstones and Monuments requiring a Faculty
17. Except in the cases falling within the Headstone Regulations set out above, no tombstone, cross, monument, inscription, ornament or other item may be placed in a churchyard without the authority of a faculty, which is granted by the Chancellor. Every petition for a faculty must be addressed to the Diocesan Registrar at 53a New Street, Chelmsford CM1 1NE. An unopposed petition will usually be dealt with by the Chancellor without a hearing in open court. Where a petition is opposed there will be a hearing in open court, the costs of which will have to be borne by the parties in such manner as the Chancellor may direct.
18. Each petition will be considered on its merits, but the following points are to be borne in mind:- Kerbs are likely to be allowed only in exceptional circumstances and then only until such time as a scheme for the removal of kerbs in the churchyard has been authorised; Open books and scrolls of a simple design may be authorised but memorials in the shape of hearts, bird baths, and a figure statuary are unlikely to be allowed; no railings or plain or coloured chippings of any kind are likely to be permitted to be placed within existing kerbs or on any new memorial. Maintenance of the Churchyard
19. Memorials: The Parochial Church Council is responsible for the maintenance of the churchyard and, together with the incumbent, is entitled to express its view as to the type of memorial which it regards as being suitable in the churchyard and aesthetically acceptable (having regard to the proximity to the church). The Parochial Church Council is encouraged to make its own rules to meet the needs of the local situation. Such rules must be kept within the limits laid down in these Regulations. All existing rules are superseded by these Regulations and must be amended to comply with them.
20. Flowers No plastic or artificial flowers of any kind (save for poppies at the time of Remembrance Sunday and wreaths at Christmas), nor any other artificial adornment may be placed on a grave or on or near a memorial nor in the churchyard at all. The Parochial Church Council is to make rules about the planting of bulbs and plants on graves, the removal of wreaths and cut flowers from graves and memorials, when they are withered, and the period of time during which Remembrance Day poppies and wreaths may remain in the churchyard. The Parochial Church Council may delegate the power to deal with such matters to a person or persons deputed to be responsible for the day to day upkeep and maintenance of the churchyard.
21. Removal of Memorials No memorial nor any part of a memorial can be removed from the churchyard for restoration or replacement without the authority of a faculty. If it is necessary to remove a headstone for a short period simply to add a further approved inscription then no faculty is required but the incumbent, priest-in-charge or Rural/Area Dean as appropriate must be informed before the headstone is removed as to when it will be taken away and when it will be returned to the churchyard. Where a Parochial Church Council wishes to have certain memorials or kerbstones removed from the churchyard, it must prepare a scheme identifying each of the memorials affected. Inscriptions are often of genealogical and historical importance and the Essex Society for Family History should be consulted and given an opportunity of recording inscriptions on memorials affected by the scheme before a faculty is sought. The address of the Society (October 2008) is c/o The Secretary, Mrs Ann Church, 32 Parsons Heath, Colchester CO4 3HX e-mail [email protected], website http://www.esfh.org.uk/contacts.htm
General
22. Breach of Regulations: No order for any memorial should be placed with or accepted by a stonemason until authority to erect such a memorial has been obtained either (1) in writing from the incumbent, priest in charge, or during a vacancy in the benefice, the Rural/Area Dean, under the Headstone Regulations (above) or (2) by way of a Faculty.
23. The Archdeacon has a general supervisory role in his Archdeaconry to ensure that the ecclesiastical law is being observed, and he is required to bring any matter in which he believes there may have been a breach of the law to the attention of the Chancellor. The Chancellor may then hold a consistory court and make such order for the removal or replacement of a memorial, and such orders for costs, as may seem appropriate.
24. General Advice regarding the operation of these Regulations may be obtained from the Archdeacon. Any query regarding their interpretation should be referred to the Registrar for determination by the Chancellor.
Cross Reference A3 The Chancellor and The Diocesan Registrar A5 The Archdeacons F3.1 Faculty Jurisdiction and Applications. Interment of Cremated Remains F6.3
Chancellor’s Directions with effect from JUNE 1990 (Amended 2000) Interment in Consecrated Ground
1. It is provided by Canon B38 paragraph 4(b) that:
“Save for good and sufficient reason the ashes of a cremated body should be interred or deposited by a minister in consecrated ground.”
The interment of cremated remains in a churchyard can properly take place in accordance with this Canon. It does not, however, follow that there is any legal right vested in a parishioner or anyone else who dies within the parish to have his ashes interred in a particular part of the churchyard. The place of interment of cremated remains must be authorised by faculty granted by the Chancellor of the diocese.
Memorials
2. There is a common misconception that interment in a churchyard carries with it a right to erect a memorial over the place of interment. There is no such right in law. No memorial of any kind can lawfully be erected in a churchyard without permission first having been obtained This is because control over the churchyard is in the hands of the Chancellor, although ownership of the churchyard is by ecclesiastical law vested in the incumbent. Interment in an Existing Grave
3. Where the incumbent is asked to authorise the interment of cremated remains in a grave which has already been used for the burial of one or more bodies of relatives of the deceased person, he may give permission for such interment to take place and no faculty is required. If it is desired to place a headstone over such a grave, then permission must be obtained under the Headstone Regulations, or by faculty, as is provided for in the Regulations currently in force in the diocese. (Cross reference F6.2 Memorials in Churchyards). Area Set Aside for Interments
4. It has for many years been recognised as seemly and appropriate that an area should be set aside in a churchyard to be used exclusively for the interment of cremated remains. It is for the incumbent and the parochial church council in the first instance to identify a suitable part of the churchyard and to decide what form of demarcation of the boundaries of the area they consider to be appropriate. The scheme will then be considered by the Diocesan Advisory Committee and then by the Chancellor with a view to a faculty being granted.
5. The Regulations which came into force in 1979 encouraged the introduction into the church of a Book of Remembrance recording the names of those interred in the area set aside. The same Regulations made it clear that concern for the appearance of churchyards had led to the decision that individual memorial tablets would not be allowed in future.
6. Many parishes have been granted faculties since 1979 and have properly honoured the Regulations and prohibited the use of memorial tablets. However, it is recognised that many people when bereaved feel a need to see a memorial in the area set aside for interments and do not regard a Book of Remembrance displayed in the church as a sufficient form of commemoration. Accordingly, the following provisions will in future apply to any new area to be set aside for the interment of cremated remains and to any existing area already authorised by faculty in respect of which the incumbent and parochial church council wish to petition for a faculty to authorise the introduction of a memorial. Distinctive Memorial
7. The design for an area to be set aside for interments may include provision for a single visually distinctive memorial upon which the names and dates of birth and death of persons interred in the area can be inscribed: The type of memorial and its positioning in the area will have to be designed to suit the environment of the particular churchyard taking account of its aesthetic impact upon the church and the remainder of the churchyard; The memorial should be made of a type of stone permitted by the Headstone Regulations and should contain adequate space for the inscription of names in future years. For example, a free standing memorial could be of hexagonal or octagonal shape to provide this space. Alternatively, a memorial could be of such a design that further panels or sections could be provided in the future as need requires; The object should be to provide an individually designed memorial of high quality. Care should be taken to avoid the appearance of a war memorial. Names of approved artists and stone cutters can be supplies by the Diocesan Advisory Committee if required; In conjunction with the memorial there may be a suitably designed paved access to the memorial; The design should include an identifiable area below the memorial where relatives and others will be permitted to place fresh cut flowers subject to control by way of directions issued by the parochial church council.
Memorial Lettering
8. The type of lettering to be used must be decided at the time of formulation of the design for the memorial. Inscriptions must be incised and the type of lettering should be capable of simple repetition in future years as additional names are inscribed on the memorial. Reference should be made to the Diocesan Advisory Committee for the names of approved letter cutters. The parochial church council may make an appropriate charge to cover the cost of each inscription which must be executed only by an approved letter cutter at the request of the parochial church council. Cost of Supplying and Maintaining a Memorial
9. The provision of a memorial and maintenance of the memorial and the surrounding area will impose a financial burden on the parochial church council. It will be prudent and appropriate for the parochial church council to meet the initial cost for the purpose. A fund should be established for the maintenance of the memorial with the area set aside for interments. When making a charge for an inscription an appropriate amount may be added to assist with the cost of such provision and its maintenance. Book of Remembrance
10. There is no obligation to have a memorial in the area set aside for interments and an incumbent and parochial church council may prefer to have only a Book of Remembrance on display in the church; If it is desired to place a memorial in the area set aside for interments, this does not preclude the possibility of having a Book of Remembrance as well. It will be for the parochial church council to decide whether they wish to provide such a book on a display stand in the church. If so, a faculty will be required; A Book of Remembrance can either have a page for each day of the year with the book open each day at the appropriate page, or have names inscribed in it chronologically. The parochial church council may make an appropriate charge for an entry in the Book of Remembrance and this charge will cover any payment to be made to the calligrapher. Register of Interments
11. A separate register recording the interment of cremated remains (in addition to any Book of Remembrance) must be kept by the incumbent or churchwardens and such interments must not be recorded in the register of burials. Co-ordinates should be recorded to enable the position of each interment to be identifiable.
Manner of Interment
12. Ideally the cremated remains should be interred directly into the ground without any container and this practice is to be encouraged. If any container is used it must be bio-degradable, for example wood or cardboard. Some parishes may have their own rules about the maximum size of container which is permitted. It should not have any form of lining which prevents it from being bio-degradable.
13. By the canon law of the Church of England it is the duty of the minister to bury cremated remains so they may not be scattered on the surface of the churchyard. Interment is to be at a depth of not less than 30cms (12 inches) below the surface of the ground for a single interment with an appropriate adjustment to a lower depth if further interments are to take place in the same plot.
General
14. From the date of commencement of these Regulations, interments of cremated remains are only to take place in an existing grave or in an area set aside for interments.
Cross Reference
A3 The Chancellor and The Diocesan Registrar F6.1 Gravespace Reservations in a Churchyard F6.2 Regulations relating to Memorials in Churchyards F6.4 Removal of Human Remains H4 Diocesan Advisory Committee H5.1 Church Buildings Council Removal of Human Remains F6.4
Chancellor’s Directions with effect from June 1990 (Amended July 2003)
1. The disinterment of human remains (including cremated remains) from consecrated ground for the purpose of reburial in another place is unlawful, unless it has been authorised by way of a faculty. Such a faculty will rarely be granted.
2. Consecrated ground is ground which has been permanently set aside as sacred by the act of consecration by a bishop of the Church of England. Whenever a deceased person is buried in consecrated ground, it is intended that the place of burial shall be the final resting place of that person. The same principle applies when the cremated remains of a deceased person are interred in consecrated ground.
3. Anyone seeking a faculty authorising the disinterment of the remains of a person buried in consecrated ground or the cremated remains (“ashes”) of such a person will have to put forward exceptional circumstances in order to obtain a faculty. Mere convenience in visiting a grave or place of burial will not usually be a sufficient ground for granting of a faculty. The relatives or executors of a deceased person will be deemed to have chosen the consecrated place of burial, whether it is in a churchyard, cemetery or crematorium, as the final resting place for that person. The fact that relatives have subsequently moved to a different area is unlikely to be a justification for disturbing the remains.
4. The granting of a faculty is a matter within the discretion of the Consistory Court in each case, but for guidance purposes it is likely that a faculty will be granted where it is desired to transfer remains from a public to a private grave, or where there has been a mistake about the place of burial and it is desired to disinter the remains and rebury them elsewhere in the same area of consecrated ground.
5. Wherever practicable it should be explained to relatives or executors prior to a burial or an interment of cremated remains taking place in consecrated ground that the choice of consecrated ground must be carefully taken, because it is unlikely that subsequent disinterment and reburial elsewhere will be permitted.
Cross Reference F3.1 Faculty Jurisdiction and Applications F6.3 Interment of Cremated Remains in Churchyards Trees in Churchyards F6.5
Important changes in the law relating to trees in churchyards were made by the Care of Churches and Ecclesiastical Jurisdiction Measure 1991.
Chancellor’s Guidance
1. In accordance with the requirements of the Measure, the Chancellor has issued guidelines to help all Parochial Church Councils (PCCs) with their responsibilities for trees. The updated Guidance was issued in 2004 and copies are available from the Diocesan Advisory Committee (DAC) at the Diocesan Office. It is advisable to keep a copy with the parish records.
Care and Maintenance
2. The PCC now has the same powers, duties and liabilities with respect to the care and maintenance of trees as it has in respect of the churchyard generally. This includes the planting of new trees and hedgerows. PCCs should appoint a Trees Officer who should administer the work concerning trees.
Responsibility
3. The PCC’s responsibility in respect of a churchyard passes to the Local Authority when the churchyard is closed by Order in Council. However, if a churchyard is closed and maintained by the Local Authority under an Open Spaces Agreement then the terms of that Agreement will determine whether trees are to be included in the obligations of the Local Authority. It is assumed trees would be included in such an Agreement unless specifically excluded.
Permission
4. The PCC (or local authority in respect of a closed churchyard) must obtain permission for (i) the planting of trees, (ii) tree felling, (iii) tree surgery, and (iv) the planting or grubbing up of hedges from the Archdeacon or petition for a Faculty in the usual way. If the tree is subject to a Tree Preservation Order or is in a Conservation Area, the Local Authority must also be involved.
Health and Safety
5. The PCC, as client, has a duty of care under the Health and Safety at Work Act. The PCC must advise its contractors of any hazards of which it is aware. It must also ensure that the contractor is competent to undertake the planned operations and is carrying them out safely.
Tree Inspection
6. To protect the PCC from liabilities and to enhance the churchyard, the trees should be inspected at least annually. At the time of the quinquennial inspection of the building, a copy of the tree inspection should also be sent to the DAC. During the intervening years the PCC should receive an annual report on the trees and a digest of this should be reported to the annual meeting. The latest report must be available for inspection at the Archdeacon’s Visitation. Standard forms are provided with the Chancellor’s Guidance.
Advice
7. General advice on trees and hedges may be obtained from the DAC and expert advice may be available from the Local Authority. It is best if any visits to a churchyard are made jointly by representatives of the DAC and the Local Authority. Help Sheets
8. Help sheets are included in the “Chancellor’s Guidance on Trees” on inspecting trees and planting them, together with flow charts to guide parishes through the process. These help sheets and the full Guidance are available from the DAC.
Cross Reference A3 The Chancellor and the Diocesan Registrar F3.1 Faculty Jurisdiction and Application F5.1 Quinquennial Inspection of Churches Parochial Properties F7.1
1. Under the Parochial Church Council Powers Measure 1956 Parochial Church Councils (PCCs) are debarred from holding the freehold of any properties in their own name. Such properties must be vested in the Diocesan Board of Finance, who hold the deeds, and act as the custodian trustee. The PCC becomes the managing trustee with responsibility for day to day management of the property with any resultant income or expenditure. This restriction necessitates prior DBF approval for the sale or purchase of any parochial property.
2. A similar constraint applies to leases, whereby the same Measure precludes a PCC from taking a lease for more than a year; any proposed leasehold for longer periods must be taken in the name of the Diocesan Board of Finance. Any lease for more than one year granted on a parochially owned property must similarly be made in the name of the Diocesan Board of Finance, which is of course the freeholder.
Sale, Purchase and Development
3. Many parishes have a qualified property adviser within their congregation or sympathetic to the church’s interests: surveyors, architects, land agents etc. Parishes may, however, seek preliminary advice from the Property Services Department (incorporating the Diocesan Surveyor) which, time permitting, will be provided at no charge. Any follow up action taken by the Diocesan Surveyor including the preparation of valuations must of necessity be charged at standard professional rates (It should be noted, however, that consideration of diocesan approval for any proposed parochial transaction or lease will frequently be referred to the Diocesan Surveyor for comment: hence his early involvement in any proposal may well prove advantageous).
4. A PCC must comply with the provisions of the Charities Act 1993 in any property transaction. This means a qualified surveyor must be instructed by the PCC to provide a report to enable the Board to give a certificate in the eventual Transfer on Lease that the provisions of the Charities Act have been complied with.
5. All property transactions require the services of a solicitor who will, in addition to dealing with the conveyancing aspects of the transaction, advise a PCC on the use of the proceeds in the case of a sale. Since the Board and its solicitors are invariably concerned with such transactions, parishes may wish to minimise transaction costs by also employing the Board’s solicitors, Winckworth Sherwood, located at 53a New Street, Chelmsford CM1 1NE (next door to the Diocesan Office), as their legal advisers in these matters.
Cross Reference A3 The Chancellor and Diocesan Registrar F1 Parochial Church Councils F2 Churchwardens and Sidespersons F8 Parish Finance F9 Glebe Parish Finance F8
Introduction
This section does not detail all areas of parish finances but instead highlights key issues and recommends sources of guidance, further information and assistance.
Issues with Parish finances or accounts
The Parish Finance Officer is available to assist parishes with any issues. Please ensure that your Archdeacon is advised also.
The Parish Treasurer
Parish Treasurers are elected or appointed at the first meeting of a Parochial Church Council (‘PCC’) following the annual parochial church meeting (‘APCM’). They are not elected at the APCM. This means that the PCC Treasurer is an officer of the PCC and not an officer of the Parish. The Treasurer reports to the PCC.
Good practice
Treasurers should ensure that: Accounts are made up regularly, at least monthly; Bank statements are received and reconciled regularly; Cash is counted in the vestry by two people; Cash is banked regularly as money habitually left in a church safe more than a week may not be insured; Regular financial statements should be given to the PCC.
Treasurer Training
The Parish Finance Officer hosts Treasurer training days at various times during the year. Attendance on one of these days is recommended for all new treasurers or for anyone contemplating the Treasurer’s role or those “holding the fort” during a vacancy. New treasurers, even with a finance background, are unlikely to be well versed in the foibles of the Church of England and charity regulations. Additional training days can also be run on request for a Deanery.
The Parish Finance Officer also runs a series of Annual Accounts workshops in February to assist treasurers in preparing statutory accounts for annual parish meetings. The Parish Finance Officer is also available to come to parishes to work alongside the parish Treasurer if required. This service is provided free of charge.
Record keeping
It is a legal duty of the PCC to ensure that adequate accounting records are kept. Accounting records are not prescribed. If you are in doubt about the suitability of your records, the Parish Finance Officer at the Diocesan Office can help.
Manual records
There is a cashbook in the form of a loose leaf A3 sheet (landscape) recommended by the Church of England. One side of this sheet is used for receipts and the other for payments. This form of cashbook is available from the Diocesan Print Unit. Multi column analysis books also serve this purpose well and are available from any stationer.
Computerised records
Most parishes are now using computer systems for accounting records. It is essential to ensure that regular copies of your data are made (backups) and taken off-site. Ensure that data on backups can be restored easily on another computer. Failure to do this increases the risk that records may be lost irretrievably in a computer failure, burglary, fire or flood etc. If your PCC uses a computer for accounting records, we recommend that the PCC purchases both the computer and the software as this ensures that the data remains their property and avoids complications when officers change.
The Parish Finance Officer also has a copy of the Data Development Suite of software programmes written specifically for use by churches. There is a vast range of other programmes available but we are not in a position to evaluate or endorse the use of any software the PCC considers suitable.
Alternatively, a cashbook in Excel workbook format is available from the Parish Finance Officer free of charge. This workbook has 15 tabs or worksheets, one worksheet per month, an annual summary page, a PCC report page and an annual accounts page. As the data is entered month by month the reports at the end of the workbook are automatically updated. The file requires a computer with the Microsoft Excel programme. It helps to have basic Excel skills to use this workbook.
Archiving
Accounting records must be kept for the current year and six preceding years. A copy of the annual report and financial statements should be kept permanently. Storage of records is the PCC’s responsibility and not the individual officers. We recommend that before records are destroyed they should be examined for documents which may be of use in future, e.g. invoices for work to the church building. These could be stored in a buildings file instead.
The Cost of Parish Ministry
The Diocesan budget is allocated to Deaneries through the Deanery Share Scheme. In outline, Deaneries bear the cost of parish ministry based on the number of posts in the Deanery and may be required to make a contribution towards central costs. Deaneries allocate their share to parishes through parish share. Details of the Diocesan budget and the Deanery share scheme are available from the Parish Finance Officer or the Chief Accountant. Guidance is also available on the suggested methods for allocating Deanery share to parishes.
Financial management
Around November or December the PCC should be presented with a financial plan (a budget) for the following financial year. Financial reports to the PCC should be referenced to this budget. The budget assists in identifying financial problems early enough for remedial action to be instigated.
Annual Financial Statements (‘Accounts’)
The parish financial years are prescribed under the Church representation rules as beginning on 1st January and ending on 31st December. Under the same legislation the Annual Parochial Church Meetings must be held no later than the 30th April following the year end. Examined or audited accounts must be presented to the Annual Parochial Church Meeting. The definitive guidelines are to be found in the book “The Charities Act and the PCC” 2006 edition which is available from the Diocesan Resources Centre and from the Church of England national web site: www.c-of-e.org.uk
Format of accounts
Under existing legislation, there are two formats for annual financial statements. Parishes must produce either: A Receipts and Payments account with a list of assets and an Annual Report; or A Statement of Financial Activities (SOFA), Balance Sheet, supporting notes and an Annual Report.
The criterion for determining the format of accounts is turnover. Parishes with turnover of less than £250,000 may produce a receipts and payments account. Parishes with turnover in excess of £20,000 must prepare financial statements including a balance sheet and SOFA format. Turnover is defined as the greater of either total income or total expenditure. When producing annual accounts the following points must be observed: 1. All funds and activities under the PCC umbrella must be included in the parish accounts. These may include Church Halls, parish houses, Parish magazines, Choir funds, Organ funds, bookshops, youth groups etc. 2. Funds must be identified by type: funds are either ‘Unrestricted’ (these can be used for any purpose), Designated (for a particular purpose), Restricted (whereby the use of funds can only be used for a particular purpose) or Endowments. Each fund must be accounted for separately and be represented by its own assets, liabilities, income and expenditure. 3, Netting off of income and expenditure is forbidden by statute. This requires that gross income and Gross expenditure must be shown not for example magazine or hall net profit/loss. This applies to all activities. 4. Trusts held by the Diocese as custodian for the PCC must be included in the parish accounts.
Sample formats for accounts and reports are available from the Parish Finance Officer in Excel and Word format. These can also be found in the book ‘The Charities Act and the PCC’. Advice is available from the Parish Finance Officer or the Director of Finance.
Parish accounts are reviewed by the Parish Finance Officer on a cyclical basis and parishes will be advised of any areas where reporting can be improved.
Requirement for Audit or Examination
Independent examination of PCC accounts is a statutory requirement. This regulation is there for your protection.
Parishes with turnover (as defined above) of less than £500,000 may have an independent examination of their accounts instead of a full audit. Parishes with turnover exceeding £500,000 must have accounts audited by a registered auditor.
The Examiner or Auditor should be appointed by the Annual Parochial Meeting. The Examiner or Auditor may not be a member of the PCC nor closely related to a PCC member. They may be a member of the congregation but must not have had any interest in the affairs of the PCC in the year being examined.
All records must be made available for examination including accounting records, bank statements, minutes of meetings, Gift Aid records, etc.
Care should be taken to ensure that the examiner has both the competence for the complexity of the parish and is independent.
Stewardship & Fundraising
All parishes are encouraged to give these matters regular consideration. The Parish Development Advisers within the Area Teams have a number of resources available to support and guide parishes, as does the Parish Finance Officer in the Diocesan Office, and help can always be offered.
The Parish Finance Officer can also offer programmes to parishes wishing to increase giving and the giving base. Parishes can conduct these programmes on their own or with some assistance from the Diocesan Office or Parish Development Advisers.
The Area Parish Development Advisers can provide extensive resources for parishes, including programmes aimed at spiritual growth and mission as well as finance. The Area Parish Development Advisers work with the Parish Finance Officer and contact with either will instigate a co-ordinated response.
The Parish Finance Officer can also offer advice on maximising tax recovery on Gift Aid.
Mission Opportunities Fund
Grants are available for special projects to promote mission. The process of grant making is detailed on the website: www.chelmsford.anglican.org Loans for development projects
The Diocese administers a parish loan scheme to assist in financing projects. The facility is available at competitive rates of interest (currently base rate plus 0.85%) with flexible repayment. Details of this scheme are available from either the Parish Finance Officer or the Chief Accountant. Applications must be supported by your Archdeacon.
Parochial Trusts
Land and buildings owned by a parish are required by the Parochial Church Councils (Powers Measure) 1956 to be vested in the Diocesan Board of Finance as custodian trustee, the PCC being the managing trustee (see section F7). The same is true of securities held in permanent trusts for example money left in a will, with the income to be expended in accordance with the donor’s wishes. Many parishes also ask the Diocese to hold non trust funds for them. These trusts must be disclosed in the parish accounts.
The Diocese issues trusts statements yearly. Parishes can obtain trust statements at other times on request from the Finance Officer at the Diocesan Finance Department.
Insurance
Parishes should ensure that buildings and property are insured at replacement value in the unlikely event they are totally destroyed. Insurance cover should include employers’ liability for any PCC employees and third party liability for any outing or function organised under PCC auspices. Basic cover for all these matters is included in the group insurance scheme for churches negotiated by the Diocesan Office with the Ecclesiastical Insurance Group. The scheme offers the benefits of a block insurance policy within which parishes can negotiate their individual requirements. From 2005, premiums can be paid by direct debit over 12 months on an interest free basis. Further details can be obtained from Ecclesiastical Insurance Group, Beaufort House, Brunswick Road, Gloucester GL1 1JZ, telephone 0845-777-3322 or from the Synodical Secretary at the Diocesan Office.
Value Added Tax (‘VAT’)
Although PCC’s are exempt from income or corporation tax and can reclaim tax on Gift Aid donations, they are (like other charities) subject to VAT on the goods and services that they purchase.
PCCs may be able to obtain a zero rated or reduced standard rate of VAT on certain expenditure. This is a complex area and the PCC would be wise to check its eligibility with HM Revenue and Customs or their professional advisers before embarking on a project. PCCs should also be aware that VAT regulations are regularly revised.
Zero rating is likely to apply in the following areas: Construction of a new church Construction of a new church hall (if for community use) Approved alteration or extension to a listed building Aids for people with disabilities on church premises Advertising and goods for collecting donations
Fuel and power supplied to the church can be supplied at the reduced standard rate of 5%.
It is also possible to obtain a grant to cover the cost of VAT on repairs to listed places of worship. Claim forms with further details are available from the Parish Finance Officer at the Diocesan Finance Department or online from www.lpwscheme.org.uk
Charity Registration Number
All Parochial Church Councils (PCCs) are legal entities incorporated under the 1956 PCC Powers Measure. All PCCs have charitable status, but there are now two classifications dependant on the PCC’s income.: Parishes with income below £100,000 These PCCs remain Excepted Charities [Excepted by Statutory Instrument 2002 No 1598]. This exception is only from registration with the Charity Commissioners, all charity laws and regulations still apply to these parishes. The PCC members (both elected, ex-officio and co-opted) are charitable trustees and have the rights and responsibilities that go with this position.
These parishes being excepted from registration do not have a Charity Number and must not use the Diocesan registration number. Where a charity number is required an explanation that the parish is an Excepted Charity and the Inland Reven charity number used for your Gift Aid claims will usually be adequate.
Parishes with income exceeding £100,000
These parishes are now required by law to become registered charities. The first parishes that were affected by this (2007 income greater than the threshold) must obtain a dispensation or complete the registration process by October 2009.
If a parish’s income exceptionally goes through this threshold and is typically £80,000 or less, a dispensation may be applied for to remain as an Excepted Charity. Parishes that are required to register should consult the Parish Finance Officer to obtain copies of the Church of England guidelines, which have been agreed by the Charities Commission. In order to register as a charity PCCs must demonstrate public benefit and should carefully consider how this is phrased. The guidelines are all available either as paper copies or emailed as Word/pdf computer files. Employees and Charity registration
Charity Law forbids trustees of a charity becoming employees of that charity. This has come to prominence as a result of the registration process. A number of PCCs have had, in the past, elected members as employees. During the registration process some dispensations have been granted for Organists, Youth Workers, and Parish Administrators. These dispensations must be applied for separately in each case.
For all advice on Charity Registration consult the Parish Finance Officer. Friends Organisations
A ‘friends’ organisation can play an important part in raising funds for the church, particularly where there is a church building or monument with significant architectural or historic interest. The legal status of a ‘friends’ organisation is that they must be either: A separate registered charity with independent accounts; or treated as a PCC sub committee and accounted for in the parish accounts.
Guidance on how to establish a ‘friends’ organisation is available from the Parish Finance Officer at the Diocesan office. Employment best practice
Employment law is a complex area. Any parish considering employing staff should seek advice from the Diocesan Office who can provide guidance on best practice. Employees
When a PCC employs a worker, for example an organist or parish worker, the PCC as employer is required to deduct income tax and National Insurance contributions from each payment. These deductions must be paid over to the Inland Revenue together with employer’s National Insurance contributions. For advice contact the local tax office or the Parish Finance Officer at the Diocesan Finance Department.
Payroll administration
The Diocese provides a payroll service to parishes for a token administration charge and recovery of payments made on behalf of parishes by direct debit. Please refer all queries to the Chief Accountant at the Diocesan Finance Department. Glebe F9
Introduction
Traditionally, glebe has been land or property held by the incumbent of a benefice, the receipts from which represent part of his income. However, under the Endowments and Glebe Measure 1976, all glebe holdings were vested in Diocesan Boards of Finance, with whom management responsibility now rests. All proceeds resulting from rentals, sale or development of glebe are statutorily credited to the Diocesan Stipends Fund, which may be used only to the benefit of clergy stipends and housing; although it may be used for reinvestment in glebe properties to generate a continuing income.
Glebe Management
The Diocesan Board of Finance now has responsibility for management of the diocesan glebe portfolio of over 200 holdings, although the Board has appointed managing agents, Messrs. Strutt and Parker, to undertake the day to day administration of the properties under the direction of the Investments Committee, a sub-committee of the Finance Committee. The Board’s officers continue to manage directly a small number of properties, principally those which are leased to Parochial Church Councils.
Contact
Any queries relating to glebe properties should be directed to the Secretary of the Glebe Committee at the Diocesan Office.
Cross Reference
F7 Parochial Properties H3 Board of Finance Benefice Vacancies F10
Guidance for Churchwardens
1. While it is no longer the practice in this Diocese for a Writ of Sequestration to be issued at the time of a vacancy, the Churchwardens remain responsible for accounting to the Diocesan Office for such sums of money as are to be paid to the clergy by way of fees and/or expenses. At the time of a vacancy, the Diocesan office will issue guidelines to Churchwardens. Churchwardens have the custody of the register books of the church and will be asked to have particular responsibility for the care of the parsonage house.
2. Churchwardens, with the Rural/Area Dean, have responsibility for providing for the maintenance of services during an interregnum. In emergencies, they can read Morning and/or Evening Prayer themselves. They should find neighbouring clergy will to help out with Sunday services, and it will be their responsibility to see that travelling expenses are paid. The PCC pays these expenses but fees are administered through the Diocesan Office. Procedure is set out in Section E9.2 Fees and Expenses for Locums.
3. Churchwardens are no longer automatically the agents of the parish with whom the Patron deals in trying to find the new incumbent. See paragraph 14 below.
Suspension of Presentation
4. WHY? The traditional parson’s freehold, which a priest obtains when he or she is presented by the Patron for institution by the Bishop and induction by the Archdeacon, may inhibit negotiations about pastoral reorganisations. To achieve the necessary flexibility, the right of a Patron to present may be suspended so that a newly appointed incumbent would not be presented, with its freehold implications, but instead hold office as Priest-in-Charge under the Bishop’s licence. When consideration is being given to replacement of a parsonage house, suspension may also be necessary.
5. HOW? Under the Pastoral Measure 1983 (sub-section of Section 67), before the Bishop suspends presentation he must consult: the Patron of the benefice; the Parochial Church Council(s); the Rural/Area Dean and the Lay Chair of the Deanery Synod.
6. “Consultation” does not mean that the consent of these parties has to be given to the Bishop’s action, but it does mean that the Bishop has to give his reasons for considering the suspension. Almost invariably the reason will be to enable consideration to be given to some form of pastoral reorganisation.
7. In proceeding to suspend, the Bishop will have been advised by the Area Pastoral Committee and its consent is required. Agreement to suspension is, in a sense, the “talks-about talks” stage.
8. During the period of suspension, pastoral reorganisation affecting the benefice or parish will be considered, although changes will not necessarily be recommended or result. If it is decided that there is no case of pastoral reorganisation affecting the benefice or parish, the Area Pastoral Committee will consider advising the Bishop that the suspension of presentation should be lifted.
Points to Note
9. “Suspension of presentation” is usually for five years. It can be lifted at any time before the five years is up. It can be extended beyond five years, but if that is proposed, the consultations under Section 67(1) of the Measure will have to take place again.
10. In this Diocese, it is frequently the Bishop’s practice to invite the Patron of a suspended benefice to suggest the name of a Priest-in-Charge to be appointed. If a parish is likely to be joined with a neighbour, then the neighbouring incumbent may well be appointed Priest-in-Charge.
11. An alternative procedure is provided under Section 69 sub-section 2 of the 1983 Pastoral Measure. The Bishop may restrict presentation for one year pending the making of a pastoral scheme. Under this sub-section, he acts without the advice of the Pastoral Committee, but he does have to notify the interested parties. Patronage Benefice Measure
12. The appointment of incumbents to vacant benefices is, nowadays, in accordance with the 1986 Patronage (Benefice) Measure except where the patron is the Crown, the Duchy of Lancaster or the Lord Chancellor. When a living is suspended, the Measure does not apply.
The Process
13. The Bishop’s Designated Officer (the Diocesan Registrar) notifies the Patron and the PCC Secretary.
14. The PCC must hold one or more meetings (from which the outgoing incumbent, his wife and the patron or his representatives are excluded). The meeting should deal with the following business: Preparing a statement describing the “Conditions Needs and Traditions of the Parish”. This statement will not be legally binding on the patron but it will be an enormous help to him in seeking to fill the vacancy. Once prepared it should be passed to the patron with a copy to the bishop. Two lay members of the council are to be appointed to act as its representatives in connection with the selection of the incumbent. This has traditionally been the role of the churchwardens. The churchwardens will no longer automatically be these representatives but they will, of course, be available for appointment. Deciding whether to request the patron to consider advertising the vacancy. This request, if made, is not binding on the patron. Any party making such a request accepts responsibility for any charges consequential upon advertisement. The Clergy Appointments Adviser provides a forum for information to patrons and to clergy seeking a move. Deciding whether to request a joint meeting with the bishop and the patron. This meeting could also be requested by the patron or the bishop and its main purpose would be to exchange views on the PCC statement and on any statement that the bishop may make, describing the needs of the diocese and the wider interests of the church. The PCC can request a written statement from the bishop in regard to the needs of the diocese and the wider interests of the church. When there are multi-parish benefices, the PCCs of all the parishes will hold a joint meeting but the number of PCC representatives will be increased to 4 or more so as to enable each parish to have at least one representative Deciding whether to pass a resolution under section 3(1) or (2) of the Priests (Ordination of Women) Measure 1993.
15. The Measure does not limit the freedom of action of the patron in deciding on the method of selection but once the patron has decided to whom he wishes to offer the benefice he must notify the bishop and the PCC representatives. If they agree the name the patron makes an offer to the priest. The bishop or any of the PCC representatives may give notice that they refuse to approve the making of the offer to that particular priest but must state the ground of their refusal. There are no restrictions on what those grounds may be.
16. Presentation Once the benefice has been offered to a priest and the offer has been accepted, the patron or his representative presents the priest to the bishop for institution.
17. Lapse The patron has nine months in which to fill the vacancy. If the vacancy has not been filled in the nine month period it then lapses to the Archbishop.
18. There are a number of important provisions in complicated cases or when disputes arise. Please consult the Diocesan Registrar.
19. Service of Institution The date of the Institution or the Licensing service will be arranged by the Bishop. Arrangements for the service are the responsibility of the Rural/Area Dean in conjunction with the Churchwardens and the incoming priest. Copies of the service “The Celebration of New Ministry” are available from the Rural/Area Dean, from Bishopscourt or the Area Bishops’ Offices, as a hard copy or in electronic form.
Cross Reference
A2 Extended Episcopal Oversight A3 The Chancellor and the Diocesan Registrar F2 Churchwardens and Sidespersons Deaneries The Deanery Synod,The Rural/Area Dean G1 and The Lay Chair
The Role Of The Deanery Synod
1. Deanery Synods are governed by the Synodical Government Measure 1969 which sets out the following main functions:- To consider matters concerning the Church of England and to make provision for such matters in relation to the Synod’s deanery and to consider and express their opinion on any matters of religious or public interest. To bring together the views of the parishes of the deanery; to formulate common policies and to promote in the deanery the whole mission of the Church. To publicise and put into effect decisions of the Diocesan Synod. To consider matters referred to the Synod by the General and Diocesan Synod.
Deanery Pastoral Committees
2. In this diocese each Deanery Synod is asked to set up a Deanery Pastoral Committee to assist in the planning of the Church’s pastoral strategy in their deanery. In some cases the Standing Committee of the Deanery Synod forms the Deanery Pastoral Committee.
3. Under the terms of the Pastoral Measure 1983 Deanery Pastoral Committees are not statutory bodies but it is the practice of the Diocesan Pastoral Committee to consult Deanery Pastoral Committees in relation to specific casework. Deaneries are urged to take an active role in assessing their pastoral needs and to suggest possible pastoral reorganisation.
4. The Archdeacons are primarily involved in assessing the viability of possible reorganisation and should be approached if any proposals are being considered.
Rural Or Area Deans
5. The title of Rural Dean is an ancient one. As the diocese was originally co-terminus with the Kingdom, the Archdeaconry with the County, so the Rural Deanery seems to have coincided with the Hundreds. The title Dean may have arisen from the fact that every Hundred was divided into ten tithings. s12 of the Church of England Miscellaneous Provisions Measure 2000 allows the Bishop, for any Deanery in his diocese, to declare that the office of Rural Dean be known as Area Dean. This has been done in a large number of our deaneries in this diocese. Accordingly this document will use the term Dean for simplicity.
6. In general the Dean's role is one in which authority is derived from the Bishop (in matters of pastoral care) or from the Archdeacon (in matters relating to the care of churches and pastoral reorganisation). Since, therefore, Deans act on behalf of others, the ultimate responsibility for the duties which they exercise will always rest elsewhere.
7. The Dean is normally chosen after consultation with the clergy and laity of the deanery, but it is the Diocesan Bishop who appoints, and it is from the Bishop that the Dean derives authority. The commissioning will be arranged following consultations by the Archdeacon.
Lay Chairs
8. The post of Lay Chair came into place in the Church of England following the passing of the Synodical Covenant Measure 1969. Church Representation Rule 23 requires the Diocesan Synod to make rules for Deanery Synods which shall provide among other things “that the rural dean and a member of the house of laity elected by that house shall be joint chairs of the deanery synod”. The Deanery Synod Members’ Handbook published by the Diocesan Synod sets out the rules and also the Standing Orders. 9. The Lay Chairs, like the Rural/Area Deans, are servants of the deanery as a whole, and are answerable to the laity who elected them.
Further Information
10. Full information regarding the role of deaneries, Lay Chairs and Deans is available on the Diocesan web site in the Lay Chairs Handbook (www.chelmsford.anglican.org/assets/docs/files/CME/Lay%20Chair%20Booklet%20A5.doc) and the Rural/Area Deans Handbook (www.chelmsford.anglican.org/assets/docs/files/CME/RDBooklet%20A5.doc) Diocesan Support and Resources Diocesan Synod H1
1. In 1997 the Diocesan Synod approved a report “Working Together” that clarified the decision making structures in the Diocese. It set out the method of decision making in an Episcopal church:
“The Church of England is said to be an episcopally led church that since 1970 has been synodically governed. In order to resolve the inherent tension between the totally Episcopal and the totally democratic, the Church has developed the model of Bishop-in-Synod. In this model, leadership is exercised by an episcopate that has consulted with and gained the consent of both clergy and laity. Leadership is not, however, confined to the Bishops as clergy and laity also have leadership roles.”
2. The Diocesan Synod is governed by the Synodical Government Measure 1969 which sets out the following main functions: To consider matters concerning the Church of England and to make provision for such matters in relation to the Synod’s diocese and to consider and express their opinions on any matters of religious or public interest. To advise the Bishop on any matters on which he may consult the Synod. To consider any matters referred to them by the General Synod.
3. The Diocesan Synod appoints the Bishop’s Council which acts as the Standing Committee of the Synod.
4. For further information, consult the Church Representation Rules or the Diocesan Synod Members’ Handbook.
Elections
5. Members of the Diocesan Synod hold office for a term of three years. The membership of Synod consists of the Bishops, the Dean, the Archdeacons, the Chancellor, the Chairman of the Diocesan Board of Finance, Diocesan members of the General Synod, together with representatives of the clergy and laity elected by the Deanery Synods in accordance with formulae approved by the Diocesan Synod.
Synodical Matters
6. The Synodical system sits alongside Episcopal authority and it has to be remembered that in some matters the Synodical process is advisory or consultative rather than executive. However, the Synodical system encourages representation of both clergy and laity to be part of all the statutory boards, councils and committees that make up the diocesan structure. This applies not only to the Diocesan and Deanery Synods but also to the Diocesan Pastoral Committee (and its Area and Deanery Committees), the Finance and Clergy Houses Committees, the Board of Education and the Advisory Committee for the Care of Churches. Each of these bodies also gathers around it specialist and professional assistance in its particular sphere of work. Then the decision making processes take account of both opinions of church members and good professional practice.
Pastoral Matters
7. The Diocesan Pastoral Committee is the statutory body which advises the Diocesan Bishop on possible pastoral reorganisation such as union of benefices and parishes, creation of team and group ministries, redundancies of parish churches and the provision of new worship centres. The Committee is elected by the Diocesan Synod and has representatives of both clergy and laity from the three Episcopal Areas in addition to the Area Bishops and the Archdeacons.
8. For further information contact the Synodical and Pastoral Secretary at the Diocesan Office. Diocesan Board of Patronage
9. The Diocesan Board of Patronage is elected by the Diocesan Synod and exercises the right of presentation to certain benefices. The Board maintains informal contacts through its members with every benefice where it has a right of presentation.
10. For further information contact the Synodical and Pastoral Secretary at the Diocesan Office.
Cross Reference
G1 The Deanery Synod, The Rural/Area Dean and the Lay Chair H2 Bishop’s Council H3 Board of Finance H7 Board of Education The Bishop’s Council H2
1. The Bishop’s Council is legally required to “advise the Bishop on matters on which he may consult the Council, to plan the Synod’s business, to indicate proposals and advise the Synod on policy matters”. It is also the Finance Committee of the Diocese.
2. The members of the Council are the Diocesan Bishop, the Area Bishops, the Archdeacons, the Dean, the Chair of the Diocesan Board of Finance, together with members, clerical and lay, from each Episcopal Area elected by the Diocesan Synod. It meets approximately five times each year. Its members also comprise the Finance Committee of the Diocesan Synod.
3. The role of the Bishop’s Council is to co-ordinate policy and financial decision making and to advise the Diocesan Synod. It is in the Bishop’s Council that the Episcopal and Synodical systems come together and it is therefore the Council that co-ordinates central decisions about future strategy and the application of available resources in the Diocese. The Diocesan Synod is too large a body to tackle the detailed questions – its role is to approve overall policy and provide accountability and communication to parishes and deaneries.
4. Other diocesan committees and Boards report regularly to the Bishop’s Council to ensure co- ordination of policy.
Cross Reference
H1 Diocesan Synod H3 Board of Finance Board of Finance H3
1. The Chelmsford Diocesan Board of Finance (DBF) is a limited company incorporated under the Companies Acts. It is charged with the financial affairs of the Diocese. All eligible members of the Diocesan Synod are members of the DBF.
2. The day to day business of the Board is undertaken by the DBF’s officers, directed by the DBF’s Finance Committee.
The Finance Committee consists of the eligible members of the Bishop’s Council plus the Vice- Chair of the DBF. Under the DBF’s Articles of Association, the members of the Finance Committee hold legal responsibilities as Directors of the limited company and as trustees of a registered charity.
3. Detailed matters of finance are delegated to sub-committees which report regularly to the Finance Committee. These are: The Finance Executive The Houses Committee The Investments Sub-Committee The Budget Sub-Committee The Audit Sub-Committee
4. Once draft proposals have been drawn up by the Finance Committee, the annual Diocesan Budget is approved by the Diocesan Synod, after consultation with the deaneries and parishes.
Cross Reference
E10.1 Clergy Housing F9 Glebe H1 Diocesan Synod H2 Bishop’s Council Diocesan Advisory Committee H4 for the Care of Churches
1. The Advisory Committee acts as an advisory body on matters affecting places of worship. For example the grant of faculties, their architecture, archaeology, art and history; their use, care, planning, design and redundancy; the use, care of their contents and the use and care of churchyards and burial grounds.
2. The Committee gives advice, when requested, to the Bishops, the Chancellor, the Archdeacons, Parochial Church Councils, an intending applicant for a faculty, the Diocesan Pastoral Committee and persons engaged in the planning, design and building of new places of worship.
3. The Care of Churches and Ecclesiastical Jurisdiction Measure 1991 which states (under section 2): “In every Diocese there shall continue to be an advisory committee for the care of churches, to be known as the `Diocesan Advisory Committee’, consisting of a chairman, the Archdeacons of all the Archdeaconries within the diocese and not less than twelve other members appointed by the Bishop’s Council. Of that twelve, two shall be members of the Diocesan Synod, one shall be appointed after consultation with English Heritage, one after consultation with the relevant association of local authorities and one after consultation with the National Amenity Societies.
4. The Committee’s constitution requires it and its members to have due regard to the role of a church as a local centre of worship and mission.
5. The Committee consists of persons both clergy and laity with knowledge and experience of church art and architecture or in related spheres. Specialists in such matters as church bells, organs, heating and sound amplification are available either as members of or advisers to the Committee. A list of the members is available from the Diocesan Office. Meetings of the Committee 6. The Committee usually meets nine time a year.
7. The Committee is always glad to give informal advice to parishes before any proposals are formulated. Site visits are also undertaken to churches by individual members or small sub- committees with the aim of guiding and helping parishes. In their own interests intending donors are strongly advised to consult the Advisory Committee at an early stage.
Publications
8. To help parishes guidance notes have been issued by the DAC on a range of topics.
9. The Care of Churches and Ecclesiastical Measure Code of Practice is a practical guide to help all those who are concerned with the care or conservation of the Church’s heritage and who wish to familiarise themselves with the legislation. Copies of both publications are available from the Diocesan Resources Centre.
Cross Reference
F3.1 Faculty Jurisdiction and Applications H5.1 Church Buildings Council Church Buildings Council H5.1
1. The Council was originally formed to co-ordinate and assist the work of the Diocesan Advisory Committees. In 1972 – then under the name “Council for Places of Worship” – it became a permanent Commission of the General Synod.
2. The Council advises the Synod on the construction and care of churches, their curtilages and contents; acts on the Synod’s behalf in contacts with government departments and other bodies (as, for example, in the matter of state aid for church repair); negotiates with professional bodies over church inspection and repair, and assists in the review or revision of legislation relating to church buildings and their contents. It offers advice and information to individual parishes on all matters relating to the care of church buildings and their furnishings.
3. The Council also provides dioceses with information and views on the architectural and historic qualities of churches likely to be declared redundant, as is required under the terms of the Pastoral Measure 1983, and submits specialist advice when required under the provisions of the Faculty Jurisdiction Measure 1964.
4. Further information is available from:
Church Buildings Council, Church House, Great Smith Street, London SW1P 3AZ Tel: 020 7898 1886 Fax: 020 7898 1881 Email: [email protected]
The Council also produces a range of useful publications.
Cross Reference
F5 Church Buildings H4 Diocesan Advisory Committee H5.2 Churches Closed for Public Worship Churches Closed for Public Worship H5.2
1. There are three distinct stages in the process of dealing with consecrated churches that may no longer be required for public worship. (Dedicated worship centres are not subject to the following statutory processes and can, with sensitivity, be dealt with in a similar way to all other parochial property e.g. church halls).
2. First, the process of deciding whether or not a church is to be permanently closed for public worship. This part of the procedure is exactly the same as for any other type of pastoral reorganisation, e.g. change in parochial boundaries, creation of team and group ministries, union and rearrangement of benefices etc (see Section H1 paragraph 5). The Deanery Pastoral Committee will need to be involved at an early stage. However, full discussion within the parish, aided by the Archdeacon and/or the Assistant Manager Property at the Diocesan Office, is essential before any formal procedures commence. The report “A Review of Church Buildings”, compiled by the Archdeacons in 2004, contains a useful checklist to assist PCCs with their discussions.
3. It is also necessary for a report to be obtained on the church from the Council for the Care of Churches. The Diocesan Office will arrange this.
4. Once the informal consultation procedures are started under the Dioceses, Pastoral and Mission Measure, there are a number of opportunities for the PCC and other interested parties to make their views known to the Diocesan Mission and Pastoral Committee before a recommendation is made to the Diocesan Bishop that the building be closed for public worship. If the Bishop is in agreement the Church Commissioners will publish a scheme and at this point representations can be made to the Commissioners which might need to be heard by the Church Commissioners’ Pastoral Committee. In certain circumstances objectors may the right of appeal to the Privy Council. It is therefore essential that proper consultations are carried out extensively at an early date.
5. The second stage begins immediately the pastoral scheme for closure takes effect. It is called the Waiting Period and during this Period of two or more years, it is the duty of the Diocesan Mission and Pastoral Committee to search for a suitable alternative use for the building. This process is looked after by the Assistant Manager Property at the Diocesan Office, to whom all enquiries should be addressed.
6. It is during this stage that the aesthetic considerations of the building and its contents become of crucial importance. If the building and its contents are of such historic importance that they should be preserved in the interests of the Church and nation, it is possible in very special cases for it to be transferred to the Churches Conservation Trust. However, the number of cases where this can happen is limited. As possible option could be its transfer to another Christian denomination, which keeps it in use as a place of worship. Sometimes conversion or adaptation makes a former church suitable for one of a number of different kinds of community use.
7. In its search for a suitable alternative use, the Diocesan Mission and Pastoral Committee is assisted not only by its own professional advisers and parochial opinion but also by national bodies.
8. Whilst the future of the building is being considered, both it and its contents become vested in the Diocesan Board of Finance for care and maintenance. It is also the Board’s responsibility to insure both the building and its contents. It is not usually appropriate for the faculty jurisdiction procedures to be used in relation to a church building and its contents where a declaration of redundancy is either about to be made or has already been made.
9. The third stage is to prepare a further scheme (again under the provision of the Dioceses, Pastoral and Mission Measure), providing for the future of the building and its contents. Again at the consultation stage, there is provision for comments and opinions to be expressed to the Diocesan Mission and Pastoral Committee before the proposal is agreed by the Diocesan Bishop and published by the Church Commissioners.
10. In certain circumstances where a building isn’t listed or in a Conservation Area stages the second and third stages outlined above can be conflated. Cross Reference
H1 Diocesan Synod H3 Diocesan Board of Finance H5.1 Church Buildings Council London Over the Border Council H6
1. The original function of the London-over-the Border (LOB) Council was to act as trustee for the London-Over-the-Border Church Fund, a charity which predates the formation of this diocese in 1914. The Council is chaired by the Archdeacon of West Ham and its members include the Rural/Area Deans and lay representatives of the deaneries within its area of benefit.
2. The Council had also been responsible for advising the Diocesan Bishop on the allocation of grants from another trust, the City Church Fund (CCF). At the beginning of 1989 it was asked to take on the direct administration of the CCF money, plus the task of advising the Bishop on projects from within this diocese which are seeking grants from the Church Urban Fund and the Bishop’s Inner City Appeal, and their subsequent monitoring.
3. In the light of these wider responsibilities, the Council developed a clear strategy for the allocation of funds within the LOB area with an emphasis on encouraging the Church to be `LOCAL, OUTWARD LOOKING AND PARTICIPATING’ as outlined in the "Faith in the City” Report. As Diocesan funds become less available for lay workers, grants have tended to shift from capital projects to revenue support..
London-Over-the-Border Church Fund
4. This fund’s area of benefit includes the five London boroughs and parts of the Thurrock deanery. Under the terms of its Constitution, the Fund may be applied to assist in providing: Clergy and lay ministers to undertake certain specified duties: Churches (both by way of building and enlargement) and sites for churches; Temporary churches and other specified types of parish buildings; Parsonages; Schools, together with fittings and apparatus; Any other objects connected with the religious necessities of the district.
5. In the past the LOB Church Fund has been used to provide small grants and loans for a variety of purposes, such as electrical repairs and improvements to heating installations. However, the Council has now adopted the following guide lines when considering applications: a. The Fund’s income should be used primarily to support innovative pieces of work which address the needs of people living in deprived parts of the LOB area, as a sign of the Council’s commitment. The aims of such work should take account of the funding criteria set out in “Faith in the City” and may be related to: the redevelopment of church premises for wider community use; schemes which include an objective to empower disadvantaged people; projects in census enumeration districts which, whilst they show evidence of some deprivation, may fail to fall within the bottom ten percent of deprived areas according to the Government’s Deprivation Indices. b. Grants from the LOB Fund will generally be limited to a maximum of £5,000. c. LOB makes up the cost of improvements to the security of clergy houses beyond the grant already available from the Clergy Houses Committee.
The City Church Fund
6. The City Church Fund is a charity administered by the City Parochial Foundation. Part of its income is distributed to the dioceses which contain parishes within the Metropolitan Police Area. Under the terms of the trust deed, the trust income may be applied to the following purposes: the maintenance of the fabric of churches; the augmentation of clerical stipends; in giving theological instruction to persons preparing for Holy Orders; generally to extending the benefit of clerical or spiritual ministrations in accordance with the doctrines, or by the ministers, of the Church of England.
7. In considering awards under the first of these categories, the Council had adopted a policy of making three grants each year up to a maximum of £50,000 in each case, to parishes which are undertaking large scale schemes of refurbishment or improvement to their respective churches. In order to qualify for this type of funding, applicants should be able to establish a measure of deprivation, either in the whole or a part of the parish, by reference to the latest available census data (as for the national Church Urban Fund).
8. The Council will exercise its discretion in its interpretation of the data. The Board of Education H7.1
1. The Board is formally set up under the 1991 Board of Education Measure. It has a legal role in statutory education and overseas work with Church Schools, the Local Education Authorities and all aspects of the maintained education system.
The main aim of the Education Team is to serve the Church in the Diocese of Chelmsford, using its officers’ skills of education and training to share in enabling all in the education service of whatever age and ability to know Christ and his Church. The team works with each parish and deanery to this aim of knowing God in all his ways besides supporting the Church Schools and working alongside the Education Authorities.
2. The Team has a number of tasks. It: links with Local Education Authorities; serves the Diocese; works with other ecumenical partners; visits all Church Schools; is involved with insuring Church School sites and buildings; links with all training for Governors; assists in the appointment of Church School staff; Links with all Further Education and VI Form Colleges; Supports Religious Education in schools; Works with the SACRES in each Authority; Tackles school worship issues; Inspects under Section 48 of the 2005 Education Act; Links with the National Society; Links with the Archbishops’ Council Education Division.
3. The Director and the two Schools Advisers link with each Church School. They carry a number of specialist roles such as working with clergy and the Local Authorities, representation to the DFES and politicians, religious education, working with Governors and Further Education Colleges. They are supported by a Schools Officer and part time Secretary. These two people ensure the paperwork and money are kept in order to assist the work in schools, school buildings and site work proceed smoothly and the team’s aim can be fulfilled.
4. The Diocesan Directory lists the staff of the Board and the Church Schools with the names of their Headteachers.
5. Aided Schools are offered advice on RE, worship, staffing, admission of pupils, Governors and buildings. The Adviser will make comments on the Religious Education. The Diocese publishes a Seedtime syllabus and this gives general direction for schemes of work in particular schools. There are other helpful resources in the section of the Diocesan website.
6. The Advisers will attend any staffing interviews. They can assist Governors with procedure and advice of a professional nature. It is helpful to know the dates early for a specific Adviser, but the team can usually manage to help at such meetings when notified.
7. Issues arise on admissions and the Advisers can often comment on these matters.
8. Governors are responsible for many details of school life. The Board appoints several Foundation Governors in most Aided Schools and supports all Governors as appropriate, including the provision of training courses. 9. The buildings may need repair or new building work, besides insurance cover. The officers will help with the necessary processes to effect the desired work with the County and DFES and architects etc. The Board has limited funds for grants and loans which it uses to help house the children in buildings which are suitable for good modern schooling.
10. Controlled Schools have Church links. As above, the Advisers and syllabus will assist, but the Advisers can also suggest ways of implementing the County or Borough Agreed Syllabus and help with the Worship. There is also much help offered to support Foundation Governors, sort out site and buildings as changes are needed for modern education. There is residual insurance cover to be maintained.
11. County Schools are situated in parishes and often the Officers’ help is welcomed (with linking the school, helping the incumbent and teachers with resources for RE). There is little statutory responsibility for the Board, but the Board does work closely with Essex, the five London Borough Authorities and the unitary authorities in Southend and Thurrock.
12. The Team also ensures that at the time of a Church School OFSTED Inspection, a Section 48 Inspection of Worship, and, for Aided Schools, the Religious Education, takes place. This is carried out by a different suitably qualified person to the named Adviser to the School. The Adviser offers support before and after the Inspection. The Section 48 Inspector will be one from the National Society’s Register of qualified Anglican training people, appointed by the Governors on the advice of the Director.
13. Independent and Foundation Schools often wish to link to the Diocese. The Advisers are involved with friendly links and partnership arrangements rather than regular formal contact of a structural nature.
14. Colleges for those in the 16-19 age range, as well as for older people, have links with the Advisory Team. Some have formal Chaplains and there are meetings for these. Other Colleges have different chaplaincy arrangements and the Team works with these.
15. Local Authorities each have Scrutiny Committees and Standing Advisory Councils for Religious Education (SACREs). The Board has a member(s) serving these bodies besides many contacts with the officers at all levels. There is a good partnership between the Diocese and each Local Authority so that the education work is enhanced for all who live in this area. There are many specialised courses and meetings arranged by the Board and Advisers for those who need to know more of a particular topic in this statutory sector.
16. The Resources Centres support this work. The Diocesan Centre in Chelmsford, and the Hadleigh SEREC collection all carry materials for use in Schools. Schools and Churches H7.2
1. Local churches serve a local population which will include a cross section of ages including children and young people living in the area. The children and young people will attend a local school, nursery, playgroup or college. Their parents will therefore link with these places as parents, besides some other adults who may work and perhaps be teaching in these institutions.
2. Each parish should try and establish the details of these schools and develop links with each of these educational institutions.
3. The links to each school will begin with the children and young people themselves, but will extend further to the parents, other members of the congregation and the clergy and ministry team. It will be important to see these links as two way – the wish of the parish to be involved with the school, but also the schools wish for support and help from the parish.
4. Parishes may develop such links, encouraging parents to be active in the school, attending and supporting. It may mean some members of the church becoming governors. The School may wish church members to lead assemblies or work with Religious Education lessons, or welcome classes on school visits to the church. The school or education institution might wish to use the church for a termly service.
5. Parishes need to be clear which schools they need to link with. The parish will then have to determine the level and involvement of some church members to work with these schools and the wishes of both the local church and the school to deepen and develop such links and involvement. Child Protection H8
The Bishop’s Representative
1. Child Protection concerns within the diocese are handled by the Child Protection Adviser at the Diocesan Office.
2. The Child Protection Adviser and Assistant are available to give advice and support to parishes and clergy. Names and telephone numbers can be found in the Diocesan Directory and further detail is available on the website.
Diocesan Guidelines
3. The Diocesan Child Protection Policy is available on the website http://www.chelmsford.anglican.org/children/childprotectionpolicy.pdf. Please take some time to familiarise yourself with the areas covered in the policy even if you are not aware of any particular problems.
Child Protection Policies
4. It is expected that all parishes will pay due regard to the Diocesan Policy and adopt them as policy in their work with children and young people. Parishes are not advised to write their own policies for child protection beyond specifying in detail how the general principles of the Diocesan Policy will be worked out in practice in their own individual situations. It is not advisable to alter the substance of the Policy since this could have insurance implications should a claim need to be made at any time. If parishes are in any doubt as to how to proceed they should contact the Child Protection Adviser.
Child Abuse Allegations
5. It is not easy to be faced with information or a growing suspicion that a child may have been abused. It is vital that the matter is handled sensitively, promptly and with the interests of the child paramount. For this reason, the House of Bishops advise that any ordained priest, paid employee or voluntary worker of the diocese who has reason to believe that a child may be the victim of abuse, should seek advice without delay from the Child Protection Adviser.
6. Government advice is that the informant should consider sharing concerns with the local Social Services Department, the Police or the NSPCC who will advise on what to do next. Social Services will then take responsibility for ensuring that appropriate further enquiries are made. Clergy should seek sympathetic advice before taking what may appear to be precipitate action. The Child Protection Adviser is there to assist in clarifying how the information might be handled. It is expected that advice be sought from the Child Protection Adviser in every case where there is concern about the safety or well being of a child. Liturgical Committee H9
1. The Diocesan Liturgical Committee, currently chaired by the Archdeacon of West Ham, meets regularly to discuss liturgical matters that relate to the Diocese. Assistance has been offered with the introduction of Common Worship, including training material and training days. In 2006 a training day was held in the Cathedral entitled, ‘Evangelising Worship’ led by Peter Moger, National Liturgical Officer, and John Rutter.
2. Members of the Diocesan Liturgical Committee will be very happy to assist clergy and parishes with any issues relating to liturgy or special services.
3. For further information or help, please contact the Archdeacon of West Ham’s office. Communications Communications Unit I1
General Aims
The aims of the Communications Unit, as published in its Strategy Document, are:- In the light of the Five Marks of Mission to promote the exchange of good news among the deaneries, parishes and the central Diocesan structures. To encourage high quality communications among deaneries, parishes and central Diocesan structures. To be pro-active in strengthening relations with the media reflecting a confident Church within society.
Publications
The Unit publishes The Month
The Month
This monthly publication is available free for all parishes. It includes (bi-monthly) the Diocesan Cycle of Prayer and Noticeboard.
The Diocesan Website:
www.chelmsford.anglican.org was first launched in June 1999 and is constantly being developed. This site offers information on aspects of the Church’s life and ministry across Essex and East London. It includes mission and ministry pages, regular messages from the bishops, details of how to contact clergy, together with a news and media information section and links to national and regional sites and particularly to parishes and deaneries. It will be regularly updated. (Enquiries regarding website links should be addressed to the Director of Communications.)
Communications Staff
The Director of Communications, together with others, has a `crisis management’ role, where pastoral breakdown occurs or any particular parish situation reaches proportions which will endanger the Church’s image if made public. As such, attention from the media can be `fielded’ and a suitable response made. (See also I.2 `Handling the Media'). The staff are able to help both clergy and lay people in aspects of communications work particularly relating to parish magazines and communications audits within parishes. From time to time training sessions will be run, in conjunction with the CME department, on various aspects of communications.
Through The Month and the Website the Unit seeks to publicise all the different facets of the Church’s work in the diocese such as industrial chaplaincy, social action, environmental concerns.
The Director of Communications is part of the national Communications network, meeting from time to time to share and exchange information and views with others who hold the same role.
Chelmsford File
The Chelmsford File is edited by the Bishop’s Chaplain at Bishopscourt. It has been reissued electronically in 2009. Diocesan Directory
The Directory is published annually, providing details of diocesan organisations, clergy and parishes. The content of the directory is based largely on the diocesan database and, to maintain maximum accuracy of parochial officers’ details, publication is geared to the Autumn, following elections at annual parochial church meetings. However, it is essential that changes of parochial officers or their details are notified to both the Bishop of Chelmsford’s Office and the Diocesan Office (Database Manager) as and when they occur throughout the year so that correspondence can be correctly addressed.
Copies may be purchased throughout the year from the Resources Centre. A form inviting orders for copies is in the front of the publication. Advice and Assistance
Advice and assistance in strategy and delivery is offered over the full range of media relations, internal communications, public affairs and publications. Areas specifically covered are Media relations, Parish Magazines, Podcasts, Promoting your Church, Training, Parish Websites and Visual Identity. Information can be found on the diocesan website www.chelmsford.anglican.org
Any questions relating to communications matters can in the first instance be directed to the Director of Communications at the Diocesan Office, 53 New Street, Chelmsford CM1 1AT (01245 294400), fax: 01245 294468, e-mail: [email protected].
Cross Reference
I.2 Handling the Media C7 Copyright : Written Material and Video/Sound Recordings Handling the Media I.2
Introduction
1. The media in Britain today has enormous influence in shaping people’s lives and opinions. It has an insatiable appetite for information, continually enquiring and ever intrusive.
2. The Church is an important part of the community. It is therefore of interest to the media – but the media has little understanding of the Church, and since most people’s knowledge of the Church comes from the media, it is important that churches communicate competently and professionally.
3. This section is not a comprehensive manual on media relations, and is for guidance only. If you are at all unsure about handling the media, you should contact the Bishop’s Press Officer, or a member of the Communications Unit listed in the Diocesan Directory.
4. The guidance below is divided into five sections: Reacting to media enquiries Being Proactive Letters and writing Complaints Libel
5. Most requests from media will come in the form of an unexpected telephone call. As a result it is easy to be caught off guard, and a simple routine, as follows, reduces the risk of a hasty remark.
6. Always be courteous, but take control of the conversation by asking the following questions:- The reporter’s name Name of paper/station Their phone number and extension What deadline they are working to What they need to know Why they want to know
7. Unless it is a simple enquiry that you can deal with easily, offer to call back in (say) 15 minutes, or ask him/her to call you back. This will give you time to make a considered and thoughtful response, and to find out any information you need.
8. When you are ready to talk, make sure you have jotted down three headings of points which you want to get across. Stick to them. You are under no obligation to comment on other areas. If diocesan policy is involved check first with the relevant officer (see other sections of the Chelmsford File).
9. Always use words and phrases which the secular media will understand. Avoid, if possible, jargon or theological terms (ecumenical, UPA, evangelical, anglo-catholic) which might cause confusion.
10. By far the safest method is to write a short statement down and offer to fax it to the reporter. If possible keep it to no more than three paragraphs and use short sentences. You may then reasonably refuse to comment further. Speaking `off the record’ can be a dangerous game!
11. Be wary of requests for pictures. Pictures tell their own stories. If you agree to a picture request make sure that you consider how the picture might be used. If you supply a photo, check first who has taken it and, as far as possible, whether they wish it to be used. Professional photographers usually require reproduction fees. If you do not want the photo to be used again then say so, and ask for its return when used. You may have to chase this one as the media are not very efficient at returning photos. Taking a photograph of a building or something that is permanently displayed in a public place is not infringement of copyright, nor is the publication of such a picture, but it would be polite if they asked first before taking pictures of the outside of church buildings. Please let the Press Officer know of any such incidents (see also Section C7.1 Copyright). 12. If you are asked to do a radio/TV interview I2 1-5 still apply, but remember:- Be simple and direct Have 2 or 3 points that you want to get across Voice/appearance play a big part; professionalism, authority and a sense of humour come over well.
13. Members of your family and other parish workers should be briefed on such matters. You may find it useful to draft a parish policy (e.g. `Only the Vicar/Rector is able to make public comments’; `For youth work, comments can be obtained from Mr/Mrs/Miss Smith’).
14. If you have any doubts at all, please feel free to contact the Bishop’s Press Officer. If the matter is difficult, sensitive or controversial, you may want to use him to act as your representative. You can then refer all calls to him. He is more than willing to help where possible.
Media Releases
15. Being Proactive There can also be a mainly `proactive situation where the media is being targeted and the Church is initiating a move.
16. Media Releases are the principal means by which an initiative can be taken to inform the public via the media. Try to establish a face to face or personal relationship with the local newspaper, radio station. Have lunch with them. Check the style of publication/radio station first and write with that in mind.
17. A media release must be: Perfectly timed. Correctly composed. Properly set out. Effectively distributed
For help with this you may contact the Bishop’s Press Officer.
i) Perfectly Timed Find out the deadlines for publication/broadcasting. Stick to them. For most weekly papers Monday morning is a good time for their midweek deadlines.
ii) Correctly Composed Keep it brief – one side of A4, double spaced preferably, not more than 400 words. Answer the questions: What? Who? Where? When? Why? Start with the main point in the first paragraph. Ideally it should be possible to shorten the text from the end without losing the basic message.
iii) Properly Set Out: a. Type double spaced with generous left hand margin. Use only one side of the paper, ending the page in a complete paragraph.
b. Put a heading above the text, leave at least one inch space between the heading and text. c. Put `for immediate release’ and a date or `Embargo: not for publication before’ and the time of day and date. d. At the end put a contact name, address and phone number. It may be possible to use the Communications Officer to field any enquiries. iv) Effective Distribution Compile a list of people and places you intend sending to. The Communications Office holds lists of publications etc. for this purpose. Check on when deadlines for copy are. Writing for Publication
18. It is unwise to send unsolicited articles to the media `on spec’. It is better to send a short synopsis, or talk to the editor first about the matter. If you are `commissioned’ to write, check on payment, number of words and deadline. Insist on being shown a `final proof’ of what is proposed to be published and don’t be frightened to withdraw the item if the edited version is not satisfactory. If going `on air’ on radio or television, it is usual to talk first with the presenter or interviewer as to what is going to be asked or said. Often an advance script may need preparing. 19. If you are writing a letter, remember no one has a right to have a letter published – publication is at the sole discretion of the editor. You may also decide you do not want your letter `cut’ in any way. If so, indicate that it is not to be published unless `in full’.
20. A letter can:- Inform Respond to a point made. Correct or refute inaccurate reports. Complain about false or misleading information.
21. Always agree in a parish who has authority to send out material and who authorises. Compose a letter in the same way as a media release (see earlier section). Complaints 22. If there arises a situation where a complaint is considered against something in the media – in the first instance, write or call the editor/publisher and ask for an apology:- a. Taking up similar space. b. Of similar prominence c. Agreed between you.
23. Some sections of the media have their own ombudsman (e.g. the Guardian, News International etc.). If satisfaction is not obtained in this process, then it is possible to make a formal complaint to the Press Complaints Commission, or the Broadcasting Standards Commission who may or may not investigate the matter and will take some time to adjudicate. You can contact the Bishop' Press Officer for advice with this.
24. Only resort to solicitors if all else fails or if it is an extremely serious matter which may need an injunction not to be repeated.
Libel
25. Libel is a published false statement that exposes a person to hatred, ridicule or contempt, or causes that person to be shunned, or lowers that person’s reputation in the estimation of right thinking members of society generally, or injures or tends to injure that person in his or her office, profession or trade. Truthful statements carry a risk if the truth cannot be proved. The simple rule is: when in doubt, leave it out. Letters, press releases, articles, can all be considered for libel.
26. If you receive a solicitor’s letter suggesting you have committed a libel, don’t reply yourself. Consult a solicitor first. The same applies if you feel a libel has been committed against you. Libel is a very costly and embarrassing business.
Cross Reference
I1 Communications C7 Copyright : Written Material, Sound Recordings, Video Recordings Other Resources Chelmsford Diocesan House of Retreat J1
PLESHEY
a quiet place within the life of the Diocese where through encounter with God we are inspired to holy living.
1. The House is open to guests for most of the year, 7 days a week. It offers a gentle environment, a peaceful chapel with a daily round of prayer and praise, comfortable warm rooms, and good food.
2. It caters for all types and sizes of group, from individual private guests to parish and interest groups and can accommodate up to 22 in residence. The gardens extend to about an acre surrounding the house, and contain many interesting plants, secluded corners, and a part of the village moat.
3. The historic village of Pleshey with its Iron Age, Saxon, and Norman connections, and has been a place of retreat for over 600 years.
4. There is a full programme of events which include walking retreats in the Essex countryside, painting and prayer weeks, silent preached retreats, and frequent quiet days and drop-in days.
5. A current programme can be obtained by telephoning 01245 237251 or by email at [email protected]
6. The address is:
House of Retreat The Street Pleshey Chelmsford Essex CM3 1HA St Peter’s Chapel-on-the-Wall, Bradwell J2
1. This ancient Saxon chapel, built with the stones of an old Roman fort, by St Cedd, apostle of Essex, in 654 AD, is a ‘cradle of Christianity’ in the British Isles, and a place where we come into contact with our spiritual roots. Its peaceful and beautiful setting close to the sea wall and overlooking the Blackwater estuary and the North Sea, makes it an ideal place for individuals or groups to come to pray and be still, and to enjoy the ‘deep peace of the running wave, the gentle earth, the flowing air and Christ the Prince of Peace’.
2. The parish clergy of Bradwell-on-Sea and St Lawrence Newland serve as the chaplains of St Peter’s Chapel and welcome enquiries about quiet days and services and visits by church and other groups, schools, etc.
3. Responsibility for the upkeep of the Chapel lies with the St Peter’s chapel committee chaired by the Vice-Dean of the Cathedral. The chaplain acts as secretary. The Chapel is owned by the Cathedral Council who hold it as trustees for the diocese. Day to day care of the Chapel (bookstall, flowers, cleaning etc.) is generously given by members of Bradwell Parish Church
4. An annual ecumenical pilgrimage is held on the first Saturday in July every year led by the Bishops of Brentwood and Chelmsford and leaders of the Free Churches. Pilgrims walk 1½ miles from Bradwell Parish Church to the Chapel for an open air service. The chaplains chair the ecumenical Bradwell Pilgrimage Committee which plans and arranges the annual pilgrimage.
5. There are special services on Sunday evenings at 6.30pm in July and August every year.
6. A weekly Eucharist is held at the Chapel at 8.00 am on Wednesday mornings. Conducted open quiet days are occasionally held during the summer, in co-operation with the nearby Othona Community, who have residential accommodation for those who wish to make a private retreat, and meeting rooms and toilets for groups visiting the Chapel. Please contact the warden on 01621 776564 if you wish to make use of the facilities or if you would like details of the residential weeks and weekends.
7. The Othona Community is an ecumenical Christian community founded in 1946 by the Revd Canon Norman Motley. It welcomes people of all faiths (and none) to come and experience living in community for a few days or weeks. A typical year’s programme includes art, music, drama and opportunities for personal, spiritual, environmental and practical themes to be explored. People of all ages and backgrounds come from all over Europe to join a community life. Chores are shared, and entertainment is ‘home made’.
8. The Chaplains can be contact at The Rectory, East End Road, Bradwell-on-Sea, Southminster, Essex CM0 7PX (01621 776203).
9. You can visit the website for St Peter’s on: www.bradwellchapel.com Short history of St Peter’s Chapel
Bede, in his Ecclesiastical History, tells us that Cedd, a monk and priest of Lindisfarne, came to preach the gospel in Essex at the invitation of Sigbert, king of the West Saxons, who was already converted to Christianity.
“Cedd sailed down the east coast of Britain until he arrived at the old Roman fort of Othona. He built for himself a small hut and church within the walls of the fort and began to pray for the conversion of the East Saxons. Soon local people began visiting him, and he taught them about Christ. Gradually he established a large monastery, which sent out men across the kingdom. Once he felt confident that the community at Othona was firmly rooted, Cedd sailed onwards towards Tilbury, where he set up another monastery on the same lines. In this way all of King Sigbert’s subjects heard the gospel.”
Later, Cedd founded another monastic community at Lastingham in North East Yorkshire where he died of the plague in 664AD and where he is buried in the crypt.
It is not known if a monastic community continued at Bradwell after Cedd’s departure, though it would have been unlikely to have survived the Viking raids. It seems that the Chapel became a ‘chapel of ease’ in the 14th century when Bradwell Parish Church was built, but that worship was discontinued in the 17th century when it became a farm barn. It was reconsecrated as a place of worship by the Bishop of Chelmsford on 22nd June 1920.
The altar table was consecrated at the Bradwell Pilgrimage on 6th July 1985 and contains three stones from Iona, Lindisfarne and Lastingham, places connected with St Cedd’s life, and of great significance in the history of Christianity in the British Isles. The Essex Association of Change Ringers J3
1. The Essex Association of Change Ringers (founded 1879) is registered as a Charity – Number 292250.
2. The objects of the Association are: To further the work of the church by the ringing of bells and to promote all aspects of the same. To provide financial assistance to churches within the boundaries of the Association for the purpose of maintaining and improving their bell installations.
3. The Association stresses the importance of ringing bells for divine service and maintaining church bells in good working order. It sees them as a vital part of proclaiming the Gospel and the message of the church to the people living within its area. Bell installations should be kept in good order as part of a good housekeeping policy.
4. The Association is able to give advice on most matters relating to bells and bell installations and, where necessary, is in a position to be able to refer specific problems to the Central Council of Church Bell Ringers.
5. Grants are available from Association funds towards costs involved in the repair and maintenance of bell installations. The Association Secretary is able to provide information on how to apply for such grants. All grant applications are considered by the Executive Committee which meets twice a year – on the first Saturday in February and again in early October. Grants may also be obtained through the Manifold Trust, the Barron Bell Trust (for unringable bell restoration projects) and the Central Council Bell Restoration Fund.
6. The training of ringers is fundamental to the future ringing and the Association organises numerous training sessions throughout the year. If a parish wishes to start a new ringing team and there are no local ringers, the Association can often assist with teaching at the tower or at a nearby church.
7. Apart from the advice on bell installations and providing training on the many aspects of bell maintenance, the Association can provide practical assistance with most aspects of maintenance, especially those of a more complex nature which are beyond the resources of an individual parish. The Association owns lifting equipment which is available for use by members, subject to suitable supervision. With the use of these facilities, a significant reduction in Bell Foundry costs can be achieved. The Association arranges limited insurance cover for members working on bell installations. Members must check with the Honorary Treasurer before commencing any work other than routine maintenance.
8. As well as the towers in Essex, the Association includes, by tradition, some towers from the edges of adjacent counties.
9. The Association is able to provide further information about bell ringing to interested parishioners through display and exhibition material.
10. Contact details are listed on the Association website at http/www.eacr.org.uk or in the Diocesan Directory.