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ΣΠ Constitution & Bylaws Preamble of the Sigma Pi Fraternity, Epsilon-Nu

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ΣΠ Constitution & Bylaws Preamble of the Sigma Pi Fraternity, Epsilon-Nu Preamble of the Sigma Pi Fraternity, Epsilon-Nu Colony, California State University, Fullerton To the end that college fellowship may be cultivated, our general knowledge extended, the cause of education advanced, literary culture promoted, and a high degree of campus excellence maintained, we, the undersigned students do ordain and establish this constitution for the Sigma Pi Fraternity, Epsilon-Nu Colony at California State University, Fullerton with University policy and all local, state and federal laws. The ideals of Sigma Pi, which constitute the underlying reason for the Fraternity’s rise, development, and continued existence, are plainly set forth in the Constitution, and are in essence as follows: To establish a brotherhood. To establish and maintain an aristocracy of learning. To raise the standards of morality and develop character. To diffuse culture and encourage chivalry. To promote the spirit of civic righteousness and quicken the national conscience. It will be observed that these five objects touch upon three different phases of a man’s life: namely, his Contacts, his Concepts, and his Controls. CONSTITUTION OF THE COLONY Article I – Name and Purpose of the Organization Section 1. The name of this organization shall be Sigma Pi Fraternity. Epsilon-Nu is the campus distinction by its national office, and colony status, in good standing, is granted. Section 2. The purpose of this organization is to provide opportunities for association and interaction with the faculty and administration at CSU Fullerton. Article II – Fundamental Guidelines for Procedure and Structure Section 1. The Constitution and Bylaws of the Grand Chapter of Sigma Pi Fraternity constitute the fundamental rule governing the subordinate Sigma Pi colony at California State University, Fullerton. These laws supersede any and all laws created by the colony. Section 2. All official fraternity matters will be conducted through a democratic process as outlined through the most recent edition of Robert’s Rules of Parliamentary Procedure unless specifically stated otherwise. a. Official fraternity business will be conducted through no less than one regularly scheduled meeting per week during the academic year. b. The Executive Board will consist of a President, Vice President, Treasurer, Secretary, Historian and Sergeant-at-Arms. c. The Executive Board shall meet prior to each official fraternity meeting to discuss any pending or pertinent business. d. Each active Member of the Colony shall be allotted one vote on all matters to be voted on by the General Assembly of the Colony. Section 3. Fraternity business that requires additional and specific review and action to be carried out by the fraternity may be delegated to a committee. a. There shall be a standing committees established by the Executive Board, and as Vice President, will oversee their appointments. b. The Executive Board, by majority vote, will appoint committee heads to each standing committee established by the colony. c. A Judicial and Conduct Review Committee will be established, whose duties will consist of facilitating conflict resolution between brothers and addressing the disciplinary needs of the Colony. Page 1 of 7 ΣΠ Constitution & Bylaws d. The Judicial and Conduct Review Committee shall consist of five active undergraduate Brothers of the Colony including the President, Vice-President and three other brothers appointed to serve on the committee. e. The Sergeant-at-Arms shall be present in his official capacity at all meetings of the Judicial and Conduct Review Committee. f. There shall be other standing committees, including a Scholarship Committee, a Recruitment Committee, and a Social Committee. g. The President has the ability to establish committees in addition to those standing committees that are enumerated in the Bylaws of the Colony. Section 4. Any law pertaining to a fine or fee assessed to a member or members of the fraternity must pass through a 2/3rds vote of members of the General Assembly. Article III – Requirements for Membership and Selection of Members Section 1. Membership in the organization shall be open to all those regularly-enrolled California State University, Fullerton students who are interested and meet the requirements of membership. There shall be no other requirements for admission to regular membership. Each regular member has equal rights and privileges. Section 2. Membership in this organization shall not be denied to any student at California State University, Fullerton on the basis of race, religion, national origin, ethnicity, color, age, marital status, citizenship, sexual orientation or disability. Section 3. Prospective and current members of the fraternity must be in good, academic standing with California State University, Fullerton. Section 4. There shall be a minimum of five (5) CSU Fullerton students who are currently enrolled in at least one class. Section 5. Voting membership is limited to regularly enrolled (non-extended education) students at California State University, Fullerton. Section 6. Prospective members of the fraternity can only become New Members if extended a formal invitation to pursue full membership in the organization. Section 7. There shall be classes of membership in the fraternity. a. There shall be Active members. b. There shall be Alumni. c. There shall be New Members. d. There shall be a Dormant classification for those members of the fraternity who are on suspension, or on leave of absence, or who have withdrawn from University enrollment without completing official degree requirements. Article IV – Electoral Procedures Section 1. Elections for the Executive Board shall be held on the annual by the colony unless and announced 30 days in advance of elections. Section 2. All active members in good standing may forward their name as a candidate for election through the official process. Section 3. No member shall hold the same elective office for more than two terms. Section 4. All voting done for the purposes electing members to office for an elected official shall be conducted by secret ballot. Page 2 of 7 ΣΠ Constitution & Bylaws Section 5. The Sergeant-at-Arms, one member in good standing not running in the elections, and a colony advisor oversees and certifies the results of all elections conducted in the fraternity. In the event of a challenge, a three- member generally-elected board shall review and certify the results of a disputed election or call for re-balloting if necessary. Article V – Articles of Impeachment Section 1. Any member who is found unfit for elected office may be removed from office by recommendation of the Judicial and Conduct Review Committee, and certified by a majority vote of the General Assembly of the Colony. Section 2. A member who wishes to issue a vote of no-confidence against any elected member may do so by introducing a vote of no-confidence during new business in an official meeting. To remove the officer, a a majority vote is required of the General Assembly. Article VI – Amendments to the Constitution Section 1. Actions of the Grand Chapter that in any way challenge, alter or amend the written language of the Colony’s Constitution shall be brought up for immediate consideration at the next official meeting. Any necessary alterations made to the Constitution will be made official through a simple majority vote of the General Assembly. Section 2. Proposed constitutional amendment or changes will be presented, in writing, to the organization one meeting before this amendment is voted upon. Section 3. Any move to amend or alter the Constitution must pass a super-majority vote constituting 2/3rds of the General Assembly at two consecutive official meetings of the Assembly. The amendment is immediately effective unless otherwise stipulated in the proposal. Section 4. A copy of this constitution/by-laws and/or amendments to this constitution must be filed in the Office of Student Life & Leadership at CSU Fullerton every year during registration or within 30 days after any substantive change or amendment. Article VII – Amendments to Standing Rules Section 1. No part of the Standing Rules contained in these laws will be added to or otherwise repealed, altered, annulled, or amending unless the proposition is presented to the Colony and passed favorably by 2/3rds of the Colony. BYLAWS OF THE COLONY Article I – Voting and Meetings Section 1. A quorum to do business will constitute 2/3rds of all active members of the colony. Section 2. Meetings are held weekly. a. Attendance is mandatory for all official meetings, both weekly and specially scheduled. b. In order to receive an excused absence, a member must make a written request to the Secretary at least one day in advance of the scheduled meeting. The Executive Board will certify the legitimacy of the absence. c. A retroactive request for an excused absence may be granted by majority vote of the Executive Board. d. More than two unexcused absences will result in a meeting with the Judicial Board. e. Failure to attend more than two mandatory scheduled events without an excused absence will result in an appearance before the Judicial Board. f. Mandates to make a fraternity event official are to be certified by majority vote of the Executive Board. g. Specially scheduled meetings may be called by vote of the Executive Board. h. The official attire for a meeting shall consist of a buttoned-down, collared-shirt, tie, dress shoes and a pen and paper and member pin (active or new member pin). Page 3 of 7 ΣΠ Constitution & Bylaws Section 3. The Executive Board members as defined in the Constitution shall have certain duties as described in the Grand Chapter Constitution. Section 4. The fraternity will provide for the most up-to-date edition of Robert’s Rules of Parliamentary Procedure present at every meeting. Section 5. Three copies of the Colony Constitution must be present at all official meetings – one in the possession of the President, one in the possession of the Vice President, and one in the possession of the Sergeant-at-Arms.
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