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Board of Trustees Meetings June 18-19, 2019

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Board of Trustees Meetings June 18-19, 2019 Board of Trustees Meetings June 18-19, 2019 Minnesota State is an affirmative action, equal opportunity employer and educator. Revised June 7, 2019 Board of Trustees Meeting June 18-19 2019 Minnesota State 30 East 7th Street St. Paul, Minnesota Unless noticed otherwise, all meetings are in the McCormick Room on the fourth floor. Committee and board meeting times are tentative. Meetings may begin up to 45 minutes earlier than the times listed if a committee meeting concludes its business before the end of its allotted time slot. In addition to the board or committee members attending in person, some members may participate by telephone. Tuesday, June 18, 2019 8:00 am Board of Trustees Study Session, Michael Vekich, Chair • Reimagining Minnesota State 11:00 am Audit Committee, Michael Vekich, Chair 1. Minutes of March 19, 2019 2. Approval of FY2020 Internal Audit/Project Plan 3. Contract Over $1 Million: Annual Baker Tilly Contract Amendment 4. Compliance Practices Assessment Advisory Project Report 5. Enrollment Forecasting Advisory Project Report 12:30 pm Lunch, Conference Rooms 3304/3306 1:00 pm Diversity, Equity, and Inclusion Committee, Rudy Rodriguez, Chair • Campus Climate Update 1:30 pm Joint Human Resources and Diversity, Equity, and Inclusion Committees, Jay Cowles and Rudy Rodriguez, Co-chairs • Minnesota State Faculty and Staff Diversity: Current Demographics and Strategies 2:15 pm Outreach and Engagement Committee, Dawn Erlandson, Chair 1. Minutes of April 16, 2019 2. Strategic Recruitment of High School Graduates: Normandale Community College and Minnesota State University, Mankato 3. Engagement with Philanthropic Partners: Pine Technical and Community College and SPIRE Credit Union and Riverland Community College and The Hormel Foundation Minnesota State is an affirmative action, equal opportunity employer and educator. 3:45 pm Academic and Student Affairs Committee, Alex Cirillo, Chair 1. Minutes of May 22, 2019 2. Approval of Mission Statement: Northwest Technical College 3. Proposed Amendments to Board Policies (Second Readings) a. 2.3 Student Involvement in Decision-Making b. 3.36 Academic Programs c. 3.8: Students Complaints & Grievances 4. Guided Learning Pathways – Part II: Transfer Pathways and Credit for Prior Learning 5:00 pm Meeting Ends 5:30 pm Dinner (Social event, not a meeting) Wednesday, June 19, 2019 9:00 am Facilities Committee, Jerry Janezich, Chair 1. Minutes of May 21, 2019 2. FY2020 Capital Program Recommendations (Second Reading) 10:00 am Finance Committee, Roger Moe, Chair 1. Minutes of May 21, 2019 2. Contracts Exceeding $1 Million: a. Guaranteed Energy Savings Program, Hennepin Technical College, Brooklyn Park and Eden Prairie b. Admissions Recruitment Software Contract, Minnesota State University, Mankato c. Library Information Software and Services (PALS) 3. Students United Fee Renewal (Second Reading) 4. FY2020 Annual Operating Budget (Second Reading) 5. FY2020 Capital Program Recommendations (Second Reading) 6. Revenue Fund Current Refunding Bond Sale (Second Reading) 11:00 am Committee of the Whole, Michael Vekich, Chair 1. NextGen Phase 2, Including Finance Plan (Second Reading) 2. NextGen Project Risk Review #4 12:00 pm Lunch, Conference Rooms 3304/3306 12:45 pm Human Resources Committee, Jay Cowles, Chair 1. Minutes of May 22, 2019 2. Proposed Amendment to Board Policy 4.2: Appointment of Presidents (First Reading) 3. Appointment of Interim President of Saint Paul College 4. Appointment of Interim President of Northeast Higher Education District 5. Appointment of Interim President of North Hennepin Community College 2 1:30 pm Board Meeting, Michael Vekich, Chair 3:30 pm Meeting Ends Bolded items indicate action is required 3 Committee Roster 2018-2019 Executive Diversity, Equity, and Inclusion Michael Vekich, Chair Rudy Rodriguez, Chair Jay Cowles, Vice Chair Louise Sundin, Vice Chair Roger Moe, Treasurer AbdulRahmane Abdul-Aziz Alex Cirillo Ashlyn Anderson Dawn Erlandson Jay Cowles Louise Sundin April Nishimura Cheryl Tefer George Soule President Liaisons: Academic and Student Affairs Anne Blackhurst Alex Cirillo, Chair Sharon Pierce Cheryl Tefer, Vice Chair Ashlyn Anderson Dawn Erlandson Facilities Jerry Janezich Jerry Janezich, Chair Rudy Rodriguez George Soule, Vice Chair Louise Sundin Roger Moe Louise Sundin President Liaisons: Samson Williams Hara Charlier Connie Gores President Liaisons: Faith Hensrud Barbara McDonald Audit Michael Vekich, Chair April Nishimura, Vice Chair Finance Bob Hoffman Roger Moe, Chair Jerry Janezich Bob Hoffman, Vice Chair George Soule AbdulRahmane Abdul-Aziz Ashlyn Anderson President Liaisons: Jerry Janezich Richard Davenport April Nishimura Pat Johns Samson Williams President Liaisons: Richard Davenport Joe Mulford --Continued— Minnesota State is an affirmative action, equal opportunity employer and educator. Human Resources Jay Cowles, Chair Cheryl Tefer, Vice Chair Alex Cirillo Dawn Erlandson Bob Hoffman Roger Moe Samson Williams President Liaisons: Ginny Arthur Adenuga Atewologun Nominating Committee Members will be named later Ad Hoc Committee on Outreach and Advocacy Dawn Erlandson, Chair Louise Sundin, Vice Chair AbdulRahmane Abdul-Aziz George Soule Rudy Rodriguez President Liaisons: Rassoul Dastmozd Scott Olson Chancellor Review Michael Vekich, Chair Jay Cowles, Vice Chair Dawn Erlandson Bob Hoffman Ver. 09.26.18 Approved FY2019 and FY2020 Board Meeting Dates The FY2019 and FY2020 meeting dates are listed below. The calendar is subject to change. Changes to the calendar will be publicly noticed. FY2019 Meeting Calendar Meeting Date If agendas require less time, these dates will be cancelled. Board Meeting/Joint Meeting July 25-26, 2018 July, 26, 2018 with Leadership Council Added: Special Meeting - August 21, 2018 Executive Committee Added: Special Meeting – August 31, 2018 Board Meeting Orientation and Board Retreat September 18-19, 2018 Cancelled: Executive Committee October 3, 2018 Committee / Board Meetings October 16-17, 2018 October 16, 2018 Cancelled: Executive Committee November 7, 2018 Committee / Board Meetings November 13-14, 2018 November 13, 2018 Added: Special Meeting – November 19, 2018 Chancellor Performance Review Committee (Closed Session) Cancelled: Executive Committee January 2, 2019 Rescheduled: Executive January 9, 2019 Committee Committee / Board Meetings January 29-30, 2019 January 29, 2019 Joint Meeting with Leadership Council Minnesota State is an affirmative action, equal opportunity employer and educator. Meeting Date If agendas require less time, these dates will be cancelled. Cancelled: Committee/Board January 30, 2019 Meetings due to weather Rescheduled: Executive March 6, 2019 Committee March 5, 2019 Committee / Board Meetings March 19-20, 2019 March 19, 2019 Cancelled: Executive Committee April 3, 2019 Committee / Board Meetings/ April 16-17, 2019 Awards for Excellence in Teaching Executive Committee May 1, 2019 Committee / Board Meetings May 21-22, 2019 May 21, 2019 Cancelled: Executive Committee June 5, 2019 Committee / Annual Board June 18-19, 2019 June 18, 2019 Meetings FY2020 Meeting Calendar Meeting Date If agendas require less time, these dates will be cancelled. Board Meeting/Joint Meeting July 23-24, 2019 with Leadership Council Orientation and Board Retreat September 17-18, 2019 Executive Committee October 2, 2019 Committee / Board Meetings October 15-16, 2019 October 15, 2019 Executive Committee November 6, 2019 Committee / Board Meetings November 19-20, 2019 November 19, 2019 Executive Committee January 8, 2020 Committee / Board Meetings January 28-29, 2020 Joint Meeting with Leadership Council April 1, 2019 Meeting Date If agendas require less time, these dates will be cancelled. Executive Committee March 4, 2020 Committee / Board Meetings March 17-18, 2020 March 17, 2020 Executive Committee April 1, 2020 Committee / Board Meetings April 21-22, 2020 Awards for Excellence in Teaching Executive Committee May 6, 2020 Committee / Board Meetings May 19-20, 2020 May 19, 2020 Executive Committee June 3, 2020 Committee / Annual Board June 16-17, 2020 June 16, 2020 Meetings April 1, 2019 Board of Trustees Study Session June 18, 2019 8:00 am Note: Committee and board meeting times are tentative. Meetings may begin up to 45 minutes earlier than the times listed if a committee meeting concludes its business before the end of its allotted time slot. In addition to the board or committee members attending in person, some members may participate by telephone. Tuesday, June 18, 2019, McCormick Room 8:00 am Study Session, Michael Vekich, Chair • Reimagining Minnesota State Minnesota State is an affirmative action, equal opportunity employer and educator. MINNESOTA STATE BOARD OF TRUSTEES Agenda Item Summary Sheet Name: Board of Trustees Study Session Date: June 18, 2019 Title: Reimagining Minnesota State Purpose (check one): Proposed Approvals Other New Policy or Required by Approvals Amendment to Policy Existing Policy Monitoring / X Information Compliance Brief Description: In September 2018, the Board of Trustees launched Reimagining Minnesota State as a [Typeprocess a quote of discovery from the and document discussion or theabout summary the trends of an impacting interesting the point. future You of highercan position the texteducati box anywhereon and how in Minnesotathe document. State Use colleges the Drawing and universities Tools tab mightto change address the thoseformatting trends of the pullthrough quote strategictext box.] innovation. A Forum Advisory Group was created and over the course
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