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For any query, write to: District Informatics Officer, NIC Kolhapur District Unit, (Computer Centre), Collector Office, Kolhapur - 416 003. If If It It It It # # # # H It n # If It ititititif itititititit It # # It It if It It It It If It It It It It It
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MANAGEMENT INFORMATION SYSTEM FOR PRIMARY TEACHERS
An Effective Office Management Product
F r o m
It It It If it It It m It It It It It It It It It It It It It It It Hit It It It It It It If It It It
KOLHAPUR DISTRICT UNIT
F o r
Prirrjary Education Department Zilla Parishad, Maharastra State
NIEPA DC
D09925 Plac .'^ni? ad 'sdmin..*; ration 17-B: 'n Ar.robindo Maifi, N 'vv • ihi-l’00l6 gs ^ D O i ; No ...... ^ o « . , ...... PJb~£.'i^‘^^ FOREWORD
In July 1990 Rhen I first joined as Chief Executive Officer.
Zilla Parishad, Kolhapur. The task to handle i n such a big organization is so vast and network of the employees working in the remotest corner of the 12 Talukas in different departments, before me i^as not easy one. In the year 1990 NIC
Pune had organised the seminar for all the Chief Executive
Officers of Zilla Parishads in order to introduce computer in the working of Zilla Parishads in Maharashtra. I was one of them to attend the said seminar. When I note the procedure to put the ideas into practice I found it is easy job. The computerisation was to be introduced in Zilla Parishad with the aim of decision making objective at the different departments level. Earlier it was being done manually and it consumed several working hours and lot of task to take decision. I wanted to stop this waste of time and energy and to save employees from the usual harassment and agony of awaiting for months together to come before his or her case could be settled. The requirement of such software was the more basic demands of the employees. We have relied on it and we have developed software. We had to work of our own. It was like a grope in dark. We started with the department of
Education i.e. preparation of seniority list. Salary conditions, posting and transfer etc. of different categorywise of teachers had to be worked out. Gradually, it started taking shape and today ev^erybody can see how well this software has been developed and found it nicely meeting all the requirements of the department of Education in Zilla
Parishads in Maharashtra State. However,this task could not have been met with, if I would not have get help of someone like Mr. Subbarao, D.I.O. Kolhapur, who put all m y i d e a s in reality. His skill in creating different files, in fact whole software, is the result of his hard work. He has shown tremendous interest to make this hard job possible.
He has been more cooperative and has understood Zilla
Parishad requirements and put the same into shape which is now before you. My attempt for computerisation of Zilla
Parishad record may not have been so fruitful as it is today.
I wish all the best for his efforts.
Date : 1/1/1992 Bijay Kumar Kolhapur Chief Executive Officer A C K N 0 W L E D G E M S M T S
There are no words to express my gratitude to Shri Bijay
Kumar, Chief Executive Officer, 2il.la Parishad, Kolhapur for educating me on Priniary Education Departroent' s activities in particular and Zilla Parishad functions in g e n e r a l .
A number of discussions w e r e held with Shri. Shrikant
Singh, Chief Executive Officer, Zilla Parishad, Sangli and
Shri. Bipin liallik. Chief Executive Officer, Zilla Parishad,
Sindhudurg to understand their requirements.
I am also very grateful to Dr, P. Chandrasekhar, Director,
NIC(WF), Pune and Mrs. S. P, Sardesai, Principal
Systems Analyst, MIC(WR), Pune for their whole-hearted s u p p o r t .
My thanks are also due to Shri C P Mugali, Programmer
Assistant, NIC, Kolhapur, Shri S Powar, Data Processing
Assistant, Collector Office, Kolhapur and Shri K. B, Jadhav,
Data Processing Assistant, Zilla Parishad, Kolhapur for their co-operations and active participation in the discussions.
January 1992. K. V. Subbarao MIS-PT WRITEUP
TABLE OF CONTENTS
TOPIC NO. TITLE OF TOPIC PAGE NUMBER
4 I INTRODUCTION 1
2 ABOUT THE SYSTEM 2
3 CODIFICATION 4
i SWITCHING OVER TO COMPUTER SYSTEM 6
$ OPERATIONAL MANUAL 8
ih) BLOCK/TALOKA LEVEL 10
(B) DISTRICT LEVEL 33
> SYSTEM ADMINISTRATION MANUAL 55 T A P P E N D I X (Input Forms) MIS-PT WRITEUP
INTRODUCTION
IT IS A MATTER OF IMMENSE PLEASURE FOR US TO INTRODUCE YOU TO THIS ONE OF THE MOST POWERFUL SOFTWARE KNOWN AS '■MIS-PT“ (MANAGEMENT INFORMATION SYSTEM OF PRIMARY TEACHERS). MIS-PT IS DESIGNED BASICxALLY TO HANDLE THE ESTABLISHMENT MATTERS RELATING TO THE PRIMARY TEACHERS IN THE ESTABLISHMENT OF ZILLA PARISHAD UNDER MAHARASTRA PATTERN TAKING THE BASE ENVIRONMENT OF KOLHAPUR DISTRICT.
THE USERS OF THIS SOFTWARE WILL FIND THAT IT OFFERS THEM WITH FACILITIES:
TO HAVE COMPLETE INFORMATION IN CONCERN WITH TEACHERS PROFILE, STUDENTS ENROLLMENT AT THEIR FINGER TIPS.
TO PREPARE PAYBILLS AND VARIOUS RELATED SCHEDULES. ALSO ENABLES THEM TO FINALISE SENIORITY LIST ON ANY GIVEN DATE AND GET VALUABLE INFORMATION ABOUT ANNUAL INCREMENTS, E.B. CROSSING AND PENSION CASES...ETC.
MIS-PT IS NOT ONLY POWERFUL BUT ALSO USER FRIENDLY. ONCE YOU GET TO KNOW HOW TO USE IT FOR YOUR ORGANISATION YOU FACE, WHICH OTHERWISE MAY BE GLOOMY BECAUSE OF YOUR INABILITY TO TAKE THIS ASPECT AS A CHIEF EXECUTIVE IN ZILLA PARISHAD, MAY BLOSSOM PERFECTLY.
THIS SYSTEM GENERATES A LARGE NUMBER OF DAY TO DAY USEFUL REPORTS FOK THE ADMINISTRATIVE SECTION OF THE PRIMARY EDUCATION DEPARTMENT. THE LIST OF THE REPORTS THAT THE SYSTEM SUPPORTING IS GIVEN BELOW.
I. ESTABLISHMENT;
‘K Seniority List
Category List
* Retiering List
Increment Contral Register
^ Seniority List on the basis of Last Transfer Within
t h e B l o c k
* Seniority List on the basis of Last Transfer Among
t?ie B l o c k k s
Employee Profile
6 Expenditure Report
School Status
Kami Jasti Patrak
Enrollment Check List
100% Roster List
Waiting List (Category Wise)
Selection List x^^gainst Posts Sanctions
•+■ Selection List ^^gainst Expected Retirments
It also supports the following Screen Oriented Reports.
Teachers at a Glance (Whole District)
•+■ Teachers at a Glance (Block wise)
Employee Profile
* Schools at a Glance(Dist. Level)
Schools at a Glance(Tal. Level)
* School Profile
Apart from this it supports a dynamic query module, with which one can generate any ad hac reports. I try to explain how this query modules of School InforiJjatioii and Establisment Sections be helpful.
1. Suppose you want to transfer all the employees working in a taluka for the last 5/6 years and are not resident of that taluka.
For this you required the persons who are all due. Also you required schoolwise status of the teachers requirement and posted. Sii'ice the transfers should not effect school functioning. Manually this takes a very long time and also a lot of efforts.
With this computer system the District and the Block status of the establishment query module will give you a glance at the present status. Field selection of establishment query module provides you the list of persons due. School reporting section pro\ides you Kami Jasti Patrak. With these the task would become sc fimple that the transfers can be made within 1/2 days.
2. Suppose a person came to you with a request for transfer. reveals that he is working for the last 15 years away from his residential Taluka and his juniors got transfered. For this proceed to field selection of the establishment query module, get the list of employee codes, employee name, designation, birth date, residential Taluka and last transfer date among Blocks for that particular school in which he is working.
Check validity of his claim, then get the school status of the two scools from the school query module. From the status one can check the feasibility of his transfer.
Once he was satisfied on the the spot, it certainly boost the inage of the officer in particular and the Zilla Parishad in general.
Like this the query modules are very useful for decision makers in attendiiig teachers grievances. ABOUT THE SYSTEM
THE COMPLETE SOFTWARE PACKAGE CAN BE CLASSIFIED B R O A D L Y I N T O :-
I) ESTABLISHMENT II) CANDIDATE SELECTION III) SCHOOL INFORMATION AND IV) PAYROLL
MODULES FOR SIMPLICITY TO UNDERSTAND AND TO OPERATE. NOW LOOK AT EACH ONE OF THESE MODULES, ONE BY ONE, WHAT DOES IT PROVIDES TO YOU.
I) ESTABLISHMENT MODULE ::
UNDER THIS MODULE THE VARIOUS INFORMATION RELATED TO THE PRIMARY TEACHERS IS AVAILABLE. THE REPORTING SECTION OF THIS MODULE ‘?OULD GENERATE VARIOUS REPORTS SUCH AS :
THE SENIORITY LIST, CATEGORY WISE LIST, E.B. CROSSING LIST, RETIRING PERSONS LIST (FOR A GIVEN PERIOD)... ETC. FOR YOU, WHICH YOU GENERALLY REQUIRED AT VARIOUS INTERVALS OF TIME.
A GOOD AND USEFUL FEATURE OF THE MIS-PT LIES IN ITS ON-LINE QUERY SECTION OF THIS MODULE, WITH WHICH ONE CAN GENERATE ANY TYPE OF BEPORT WITH ANY COMBINATION OF THE FOLLOWING PARAMETERS.
PLACE OF POSTING, NAME OF THE SCHOOL, DESIGNATION, RELIGION, CAST, CATEGORY, BIRTH DATE, APPOINTMENT DATE, PRESENT POSTING DATE, PERMANENT RESIDENTIAL PLACE, TYPE OF APPOINTMENT, EDUCATIONAL 8c TECHNICAL QUALIFICATIONS ...... ETC.
IN OTHER WORDS YOU CAN SAY THAT A DYNAMIC REPORTING FEATURE ilLSO IT GIVES YOU THE STATUS OF TALUKA AND DISTRICT AT A GLANCE,
II) CANDIDATE SELECTION MODULE::
UNDER THIS MODULE INFORMATION ABOUT THE BACK LOGS, ROSTER POINT, CANDIDATES WAITING LIST AND SANCTION ORDERS DETAILS WERE AVAILABLE.
WITH THIS ONE CAN MAKE RECRUITMENTS IN ADVANCE AGAINST NEW SANCTIONS OR/AND RETIRMENTS. A USEFUL TOOL TO THE EXECUTIVES.
III) SCHOOLS INFORMATION MODULE ::
UNDER THIS ONE CAN FIND COMPLETE SCHOOL INFORMATION. THIS CONSISTS OF INFORMATION SUCH AS THE Nx^ME OF THE SCHOOL, STUDENTS ENROLLMENT IN EACH STANDARD, SEX WISE AS WELL AS CATEGORY WISE. NJMBER OF SECTIONS CREATED, AVAILABILITY OF ROOMS UNDER DIFFERENT HilADS AND RENT PAID. THIS MODULE GENERATES A VERY USEFUL REPORT - THAT IS, KAMI-JASTI FATRAK. A USEFUL TOOL TO EXECUTIVES TO REDISTRIBUTE THE MANPOWER. FOR THIS WE FOLLOWED THE OFFICIAL PROCEDURES FOR CALCULATING THE TEACHERS REQUIREMENT.
BY ADJUSTING THE RELATED VARIABLES IN TEACHERS REQUIREMENT CALCULATIONS ONE CAN USE THIS FACILITY AS A SIMULATION.
ALSO IT PROVIDES THE ENROLLMENT ANALYSIS REPORT, WITH WHICH ONE CAN HAVE THE KNOWLEDGE OF DROPOUTS..
IN THE SIMILAR LINES OF ESTABLISHMENT, HERE ALSO ONE CAN HAVE THE STATUS OF SCHOOLS AT A GLANCE AT TALUKA LEVEL AS WELL AS AT DISTRICT LEVEL.
IV) PAYROLL MODULE ;:
UNDER THIS A COMPLETE PAYROLL SYSTEM IS AVAILABLE, WHICH WILL GENERATE PAYBILLS AND THE RELATED SCHEDULES. THE VARIOUS OPTIONS THAT ARE AVAILABLE HERE ARE:
AUTOMATIC LEASE OF ANNUAL INCREMENTS, BUT NOT E.B.
LEAVE SALARY
SUSPENSION
CALCULATION OF DA, PT AND GIS
THE FACILITY FOR THE FOLLOWING DEDUCTIONS WAS AVAILABLE:
GIS, PROFESSIONAL TAX, LIC PREMIUM, GPF SUBSCRIPTION POSTAL R.D SUBSCRIPTIONS, GPF/FESTIVAL/HOUSE BUILDING ADVANCES RECOVERIES. PROVISION WAS MADE FOR PRIMARY TEACHERS BANK DEDUCTION, PROFESSIONAL T A X A R R E A k S RECOVERY, TEACHER'S SOCIETY DEDUCTIONS, PAY ADVANCE DEDUCTIONS, INCOME TAX DEDUCTION AND OTHER DEDUCTIONS.
ALSO A PROVISION FOR DA ARREARS ENTRY (NO ARREARS CALCULATIONS) WAS MADE.
AN EXPENDITURE STATEMENT WAS MADE AVAILABLE AT DISTRICT LEVEL, WHICH WILL GIVE THE EXPENDITURE UNDER DIFFERENT HEi^aDS WAS MADE AND ALSO RENT & CONTIGENCY EXPENDITURE.
10 CODIFICATION
IN ORDER TO AVOID CLERICAL ERRORS IN DATA ENTRY AND FOR EASY ACCESSING, SEVERAL CODES WERE INTRODUCED, WHEREVER IT IS FEASIBLE. PRIOR TO USE THli SOFTWARE, FIRST TIME, IT IS ADVISABLE TO HAVE THE KNOWLEDGE OF THESE CODES AND WHAT THEY STANDS FOR IN THIS PACKAGE.
(1) EMPLOYEE CODE
THIS IS A 8 CHARACTER LENGTH CODE. THE FIRST TWO CHARACTERS STANDS FOR THE FIRST CHARACTER OF THE SURNAME OF THE EMPLOYEE, FOLLOWED BY . THE NEXT 3 CHARACTERS STANDS FOR RECRUITMENT YEAR FOLLOWED BY THE LAST 3 CHARACTERS STANDS FOR A 3 DIGITS SERIAL NUMBER OF ALL THE EMrLOYEES WHOSE SURNAME^S FIRST CHARACTER IS ONE AND SAME FOR THAT YEAR OF RECRUITMENT.
THIS CAN EASILY BE UNDERSTOOD BY AN EXAMPLE. LET US TAKE AN EMPLOYEE WHOSE SURNAME IS ‘PATIL' RECRUITED IN 1968 AND 22 IS HIS S E R I A L N U M b E K i n THE SELECTION LIST FOR THAT YEAR WHEN IT IS SORTED ON FIRST CHARACTER Or THE SURNAMES. THEN HIS EMPLOYEE CODE WOULD BE EITHER 'P-68/22 ' OR '’P-68/022'.
SINCE THE NORMAL PRACTICE OF WRITING A 3 DIGITS NUMBER WHOSE VALUE IS TV^O IS 22 INSTEAD OF 022. SO IT IS ADVISABLE TO FOLLOW THE FIRST PATTERN, THAT IS, ^P-68/22
(2) TALUKA CODE
IT IS OF 2 CHARACTERS LENGTH. WHERE THE FIRST CHARACTER EEPRESENTS SUB-DIVISION AND NEXT ONE REPRESENTS TALUKA WITHIN THE SUB-DIVISION.
SUPPOSE YOU HAVE 3 SUB-DIVISIONS AS IN THE CASS OF KOLHAPUR EISTRICT(KARVIR, SHAHUWADI & GADINGLAJ) AND 12 TALUKAS. THEN THE lALUKA CODES BE ::
SUB-DIVISION TALUKA CODE
1) KARVIR 1) KARVIR 11
2) HATKANANGALE 12
3) SHIROL 13
4) K A G A L 14
2) SHAHUWADI 1) SHAHUWADI 21
2) PANALHA 22
3) G. B A V A D A 23
11 4) RADHANAGARI 24
3) GADHINGLAJ 1) GADHINGLAJ 31
2) A J A R A 32
3) CHANDGAD 33
4) BHUDARGAD 34
THIS CODIFICATION BE DONE BY THE ' EDUINIT. PRG' PROGRx^M AT THE TII^E INITIALISATION. IT IS ADVISABLE TO FOLLOW THIS PATTERN, SO THAT, IN CASE YOU ‘NEED CONSOLIDATORY FIGURES AT SUB-DIVISION LEVEL, LATER ON, CAN BE ACHIEVED EASILY.
(3) PAY-CIRCLE CODE :-
THIS IS A 2 CHARACTERS LENGTH FIELD, HHICH REPRESENTS A SERIAL NUMBER OF THE PAY-CIRCLE WITHIN THE TALUKA.
THE PAY CIRCLE IS A CLUSTER OF SCHOOLS. IN EVERY TALUKA DEPENDING UPON THE NUMBER OF SCHOOLS, THERE MAY BE TVIO OR MORE PAY CIRCLES (PAGAR - BHEETS) . IN THE MANUAL PROCESS THE BLOCK EDUCATION OFFICER (B.E.O) WILL SENT ALL OTHER DEDUCTIONS TO PAY-CIRCLES AND HEAD MASTERS WILL SENT LEAVE DETAILS TO PAY-CIRCLES. AT THESE PAY-CIRCLES, WITH THE HELP OF TEACHERS, THE PAYBILLS BE PREPARED.
TAKE THE EXAMPLE OF GAGAN BAVADA TALUKA WHICH HAS TWO PAY CIRCLES - GAGAN BAVADA & NIWADE. WE CODIFIED THEM AS FOLLOW.
01 - G A G A N BxAVADA
0 2 - N I W A D E
(4) SCHOOL CODE
THIS IS OF 3 CHARACTERS LENGTH FIELD WHERE THE FIRST 2 CHA h AC t SKS REPHESENTS t h e SERIAL NUMBER, AS REPRESENTED IN SCHOOL MONTHLY PROGRESSIVE REPORT OR M.P.R (MASIK PATRAK) , WITHIN EACH PAY CIRCLE.
THE THIRD CHARACTEH MIGHT BE 'A' 'B' 'S' '0' OR BLANK. THE CHARACTER 'A' AND 'B' INDICATES BHAG SHALA, 'S' REPRESENTS SINGLE TEACHER SCHOOL AND '0' REPRESENTS OPERATION BLACK BOARD (O.B.B) SCHOOL.
ONE SHOULD BE CLEAR THAT ALL THE TEACHERS, POSTED IN OBB SCHOOLS NEED NOT BE RECRUITED UNDER OBB SCHEME. BUT THE SCHOOLS ARE UNDER OBB SCHEME AND ONE TEACHER UNDER OBB SCHEME SHOULD BE POSTED.
FOR EXAMPLE CONSIDER A SCHOOL, WHOSE SERIAL NUMBER AS PER THE PRE:SSNT s c h o o l MASIK PATRAK i s 12 AND HAS A BHAG SHAL, THEN THE THE COD)ES BE AS GIVEN BELOW.
12 - T H E M A I N S C H O O L
12A - THE BHAG SHALA
GENERALY NO TWO BHAG SHALAS ARE ATTACHED TO A SINGLE SCHOOL, SO 'A' IS ENOUGH. BUT AS A SPECIAL CASE IF ANY SCHOOL HAS TWO BHAG SHAXAS THEN THE OTHER BHAG SHALA CODE BE - '12B^
IF IT IS OPEARTION BLACK BOARD SCHOOL BUT DO NOT HAS ANY BHAG SHAXA THEN THE CODE WOULD BE - '120^. OR ELSE IF THE SCHOOL IS A SINiGLE TEACHER SCHOOL THE THEN CODE BE - '12S'.
(5) BANK CODE
THIS IS A 3 CHARACTERS LENGTH FIELD. ALL THE BANKS IN THE DISTRICT BE CODIFIED, SAY, STATE BANK OF INDIA, AS 'SBI' AND LIKE THAT.
FOR EXAMPLE STATE BANK OF INDIA BE CODIFIED AS 'SBI', BANK OF MAHARASTRA AS 'BOM', DENA BANK AS 'DB ' AND SO ON.
(6) BRANCH CODE
THIS IS OF SEVEN CHARACTERS LENGTH FIELD. EVERY BRANCH OF ANY BANK HAD THEIR OWN BRANCH CODE. ONE CAN GET IT FROM THE CONCERNED BANK. THIS IS REQUIRED FOR DELIVERING THE BANK SCHEDULES BRANCH WISE.
(7) SOCIETY CODE
THIS IS A 4 CHARACTERS LENGTH FIELD. THE PURPOSE OF THIS CODE ALSO SAME AS THAT OF BANKS. THE TEACHERS MIGHT HAVE LOANS FROM MORE THAN ONE SOCIETY. THE DEDUCTIONS BE MADS UNDER ONE SINGLE HEADING “TEACHER'S SOCIETY" RECOVERY. BUT THE SCHEDULE BE GENERATED SEPARATELY, SOCIETY WISE.
IN KOLHAPUR WE FOLLOWED LIKE THIS - THE FIRST TWO CHx%RACTERS REPEESENTS THE TALUKA CODE AND THE NEXT TWO SOCIETY NUMBER.
FOR EXAMPLE IN KOLHAPUR WE HAVE 20 SOCIETIES AND CODIFIED THEM SERIALLY 1 TO 20. SO WHILE GIVING CODES TO THE FOR A PARTICULAR BLOCK, SAY RADHANAGARI, WHICH HAS TWO PAT SANSTHAS - RADHA NAGARI PAT SANSTHA AND SIR M.R. DESAI PAT SANSTHA, THE CODES ARE:
2307 - RADHA NAGARI PAT SANSTHA
2313 - SIR M.R. DESAI PAT SANSTHA
( W h e r e 'z3' stands for Radha Nagari in Kolhapur District and '07' and '13' are the serial number of those santhas at District as whole. )
13 (8) SCHOOL ROOM CATEGORY CODE
This is of Two character length field. The first character represents the c a t e g o r y - A for Owned, B- for Rented and C- for Free rooms. The second character represents sub-categorF within the category. The codes that is followed in KOlliapur are given below.(Plese refer 'schown.dbf' for this purpose).
CATEGORY SUB-CATEGORY CODE
A. O w n e d A. Ex. D.L.B. AA
B. Small Savings AB
C. Forestry Grant AC
D. M.L.A. Fund AD
E. Z .P . G r a n t AE
F. O t h e r s AF
B . R e n t e d A. Private Rented BA
B. G .P . Rented BB
C. F r e e A. T e m p l e CA
B. Rent Free Rooms CB
C. O p e n S p a c e CC
D. O t h e r s CD
14 C9) RECRUITMENT SCHEME CODE :
This is of two character length field, represents the scheme under which the employee was recruited. The following codes were used in this software. In case additional schemes, one has to rftake appropriate changes in the code database file - r e c s c h ' .
CODE DESCRIPTION
NP Non-Plan Scherae
OB Operation Black Board Scheme
PI Teachers to open new Schools in School-less Village.
P2 Posts Created on creation of New- S e c t i o n s
P3 Augment single teacher Schools with an additional Teacher.
14 (A) SWITCHING OVER TO COMPUTER SYSTEM
AS YOU KNOW THE SUCESS OF ANY COMPUTER SYSTEM LIES IN ITS ADOPTABILITY OF THE MANUAL SYSTEM. MORE IT ADOPTS THE MANUAL SYSTEM, LESS THE AMOUNT OF DISTURBANCE AND MORE THE AMOUNT OF ACCEPTANCY. FURTHER HOW FREQUENTLY THE SYSTEM BE UPDATED WITHOUT BURDENING THE STAFF. WE HAD TAKEN UTMOST CONSIDERATION, OF THESE TWO ACCEPTS WHILE DESIGNING THIS SYSTEM.
AT THE INITIAL STAGE ON HAS TO TAKE THE PAINS IN DATA COLLECTION AND DATA ENTRY AND IS WORTHWHILE ALSO. IF IT IS TAKEN, THE PEOPLE AT ALL THE LEVELS-THE ESTABLISHMENT STAFF, THE PAYBILL PREPARING STAFF, THE TEACHERS, THE EXECUTIVES AND THE DECISION MAKERS GET BENIFITED.
AS ANY COMPUTER SYSTEM IMPLIMENTATION STARTS WITH THE DATA COLLOECTION, THE SAME HOLDS GOOD IN THIS CASE ALSO.
IN CONSULTATION WITH THE DISTRICT INFORMATICS OFFICER, GET READY WITH CODIFICATIONS. THEN TRAIN BLOCK/TALUKA LEVEL PERSONNEL IN COLLECTING DATA AS PER THE FORMATS (PLEASE REFER APPENDIX - 'A^ FOR INPUT FORMATS). THERE IS ALTOGETHER 14 INPUT FORMS THE SCHOOL INPUT FORMS IS ALMOST SIMILAR TO THE SCHOOL MASIK PATRAK. THE ONLY EXCEPTION IS OWNERSHIPWISE ROOMS DETAILS, WHICH CAN BE FED LETTER ON. SO FIRST COLLECT MASTER DATA AND POSTAL RECURRING DEPOSITS DETAILS. PER SCHOOL DATA TAKE ALREADY EXCISTING MONTHLY REPORTS OF EITHER MAY OR SEPTEMBER. THESE ARE THE TWO MONTHS OF WHICH THE ENROLMENT FIGURS FOR CONSIDERED EITHER FOR ENROLMENT DROP-OUT ANALYSIS OR FOR CALCULATING TEACHERS REQUIREMENT.
AND FOR OTHER PAYROLL MONTHLY DEDUCTIONS ONE CAN GET LAST MONTH SCHEDULES FROM THE BLOCK EDUCATION OFFICER. HENCE THE MAIN THING IN DATA COLLECTION IS MASTER DATA AND POSTAL R.D. DETAILS.
ONCE THE DATA WAS READY NEXT STEP IS ITS ENTRY. FOR THIS ONE CAN EITHER ENGAGE PRIVATE AGENCY OR TO DEPUTE SOME PERSONNEL FROM THE STAFF. IT IS ADVISIBLE TO DEPUT^E THE STAFF INSTEAD OF GOING FOR AN AGENCY SERVICE. BECAUSE AT ON OR OTHER STAGE THE STAFF HAS TO LEARN TO OPERATE THE SYSTEM.
IN KOLHAPUR TO PERSONS FROM EACH BLOCK WAS ASSIGNED FOR DATA COLLECTION AND ENTRY AND THEY ARE USING THE SYSTEM WITHOUT ANY DIFFICULTY. START DATA ENTRY WITH SCHOOL DATA AND THEN GO TO MASTER DATA ENTRY. WHlLE ENTERING THE MASTER DATA THE FIRST HURDLE IS THE EMPLOYEE CODE SO WHAT ONE HAS TO DO IT ENTER GPF NUMBER AS EMPLOYEE CODE. YES COMMING TO YOUR POINT - WHAT ABOUT THE NEW RECRUITEES WHO DOSENT HAVE ANY PF NUMBER. IN THOSE CASES ENTERE FIRST TWO CHARACTERS OF THE TALUKA NAME FOLLOWED BY SOME SERIAL NUMBER.
FOR EXAMPLE - THE EMPLOYEE PRESENTLY WORKING IN KARVIR TALUKA AND IS A NEW RECRUITEE THEN ENTER ” KA 1 " AS EMPLOYEE CODE AND NOTE IT DOWN IN POSTAL R.D. INPUT FORM OF THAT EMPLOYEE.
15 ONCE ALL THE BLOCKS D A T A ENTRY WAS OVER, CLUB THESE MASTER FILES, SORT IT ON RECRUITMENT YEAR AND SURNAME. (PLEASE NOTICE THAT THE SORTING SHOULD BE ON THE RECRUITMENT YEAR AND EITHER ON SURNAME COMx^LETELY OR FIRST CHARACTER OF SURNAME. BUT NOT ON COMPLETE NAME). THEN REPLACE EMPLOYEE CODE WITH SURNAME FIRST CHARACTER + + RECRUITMENT YEAR SERIAL NUMBER. AFTER THIS COPY ALL THE RECORDS BASED ON TALuKA CODE TO THE CONCERNED BLOCK. TAKE THE LIST OF EMPLOYEE NAME, EMPLOYEE CODE, GPF NUMBER KEEP THIS WHILE ENTERING R.D. DETAILS AND OTHER DATA.
ONCE THE DATA ENTRY IS OVER RUN THE PAYROLL MODULE FROM THE MOf
FOR SMOOTH SWITCHING OVER TO COMPUTER SYSTEM FROM THE MANUAL ONE, iT IS ADViSED TRY TO AVOID TRANSFERS DURING THE PERIOD OF DATA COLLECTION AND DATA ENTRY.
IN THE MASTER DATA ENTRY BANK, BRANCH AND A/C DETAILS WERE P R O V I D E D . If YOUR DISTRICT DOESNOT HAVE THE PROCEDURE OF PAYIxNG SAURIES THROUGH BANKS THERE IS NO M E D 0? THESE FIELDS.
ALSO IN CANDIDATE SELECTION MODULE WE PROVIDED WAITING LIST, BACKLOG, AND ROSTER DETAILS. IF THE RECRUITMENTS ARE NOT MADE AT A DISTRICT FROM WAITING LIST AND NOT MAINTAING ANY ROSTER, ONE CAN SKIP THIS MODULE AS A WHOLE.
16 OPERATIONAL MANUAL
NOW YOU KNOW THE FACILITIES OF THE SYSTEM PROVIDES TO YOU AND THE CODES USED IN THE SYSTEM. BUT BEFORE GOING TO OPERATE THE SYSTEM, IT HAS TO BE INITIALIZED AT YOUR SITE.
FOR THIS THE CONCERNED DEPARTMENT, IN THIS CASE THE PRIMARY EDUCATION DEPARTMENT 3 HAS TO SUPPLY THE FOLLOWING INFORMATION TO THE SYSTEM ADMINISTRATOR. HERE THE SYSTEM ADMINISTRATOR IS ONE OF THE NIC-STAFF, SAY, DISTRICT INFORMATICS OFFICER AT YOUR DISTRICT CENTRE.
1) DISTRICT NAME
2) NO. OF SUB-DIVISIONS
3) NO. OF TALUKAS AND THEIR NAMES IN EACH SUB DIVISION
4) NO. OF PAY-CIRCLES AND THEIR NAMES IN EACH TALUKA
5) BANKS AND WITH THEIR BRANCH CODES WITHIN THE DISTRICT
k m 6) SOCIETIES LIST.
ONCE THE INITIALIZATION WAS DONE, THE D.I.O WILL INFORM YOU THE USER-NAME AND PASS-WORD FOR EACH BLOCK/TALUKA AND SUPER-USER NAME a n d p a s s w o r d s OR DISTRICT LEVEL. THE DEPARTMENT CAN ASSIGN THE RESPONSIBILITIES OF ONE OR MORE TALUKA(S) TO A PERSON.
N.B;- THE USER-NAMES AND PASSWORDS CAN BE CHANGED AT ANY STAGE OF ANY LEVEL IN CONCERN WITH THE DIO AND THE USER DEPARTMENT.
THERE ARE TWO LEVELS OF OPERATIONS AVAILABLE, ONE IS BLOCK/TALUKA LEVELS AND OTHER IS DISTRICT LEVEL. DEPENDING UPON THE OPERATIONAL LEVEL THE 0PTI0N6 DIFFERS.
: BLOCK/ TALUKA LEVEL OPERATIONS
TO EXECUTE THIS MIS-PT (MANAGEMENT INFORMATION SYSTEM FOR PRIMARY TEACHERS) THE USER HAS TWO WAYS. HE CAN EXECUTE IT BY TYPING 'do mispt' AT THE FOXPLUS DOT PROMPT OR BY TYPING 'foxplus raispt/ AT THE XENIX SYSTEM PROMPT, AS SHOWN BELOW.
^ F i r s t me the d ■- -
. do mispt
^ Second method -
$ foxplus mispt
A display as shown below be displayed on your monitor.
17 MUTE: (1).
( 2 ) . The Data/information used in this write-up is of Jr^imarF Education Departinent^ Kolhapur. ^
C )k>K)K*)K>k>k>lc5k^>{cJK V E R S I O N 1 . 0 ]
V^ELCOME TO MANAGEMENT INFORMATION SYSTEM FOR PRIMARY TEACHERS
An Effective Office Management Product
Frora
1?
if n
KOLHi^PUR DISTRICT UNIT
F o r
PrimarF Education Department Zilla irarishad, Maharastra State
Press anF keF to continue.,.
1 R After pressing any key the following START-UP MiiiNU be displayed.
1 MIS-PT;:VI.0 D.I . C . 1 I Date: 10/12/1991 Zilla Parishad 1 1 Time: 16:16:34 Dist: KOLHAPUR. ;
! MIS-PT :: START-UP MENU !
11 - Karvir 1 12 - Hatkanangale | 1 -1 _ Ql-,4 >-.,-,1 ! ! User Namc^ : : 14 - K a g a l I 1 Code Number :: 21 - S h a h u w a d i 1 1 Password :: 22 - Panhala | — X\adii'!Aii'“ X ! 24 - Gagan Bavada j 31 - G a d h i n g l a j 1 32 - A j a r a j 33 - C h a n d g a d 34 - Bhudargad 1 ' 1 * (
For each block a person be identified to operate the software. He will be trained to use the software. A password will be given to each block. In the above menu, name of the authorised person, his block code and password is asked to enter. If this information is correctly entered, the system will allow the user to work, otherwise it will abort execution with appropriate error message.
19 After the successful entrv of above information, following menu will be displayed.
•+ MIS-PT::V1.0 D . I . C . Date: 10/12/1991 Zilla Parisbad Time; 16:16:34 Dlst: KULHArliK.
MIS-PT :: MAIN MENU
1. E s t a b l i s h m e n t
2. Schools Information
3. P a y r o l l
4. I n d e x i n g
5. M a n u a l s
0. E x i t
Enter yours choice (0-5): +- ■ +
The user can select any one of the options of his interest, that is, Establishment / Schools Inforrnation or Payroll. In addition to these, he is supposed to exercise the option 3 - Indexing , before selecting any other options and as and when needed. This will rebuilds all the index files. In option 4 - Manuals, a copy of this write-up is available for ready reference.
This write-up was planned to explain each ste] t h e operations in the same order as they are in the menus. But for the first time users the order is as explained in the following note. In order to avoid any complications the first time users are advised to follow the same order as explained below,
N O T E ::
AFTER INVOKING THE SOFTVIARE AS EXPLAINED ABOVE, FIRST SELECT THE OPTION 4 - INDEXING FOLLOWED BY OPTION 2 - SCHOOLS INFORMATION. IN SCHOOLS INFORMATION MENU SELECT OPTION 1 - SCHOOL DATA MAINT. AND ENTER THE SCHOOL DATA, COLLECTED ACCORDING TO THE SCHOOL INPUT FORM (PLEASE REFER APPENDIX - 'A' FOR INPUT FORMATS).
AFTER THE SCHOOL DATA IS OVER COME BACK TO MAIN MENU AND SELECT OPTION 4 - INDEXING ONCE AGAIN. THEN OPTION 1 - ESTABLISHMENT. IN ESTABLISHMENT MENU SELECT OPTION 1 - MASTER FILE MAINT. AND ENTER THE DATA, COLLECTED ACCORDING TO THE MASTER INPUT FORM. (PLEASE REFER APPENDIX - 'A' FOR INPUT FORMATS).
20 ONCE THE MASTER DATA ENTRY IS OVER, COME BACK TO MAIN MENU AND SELECT OPTION 4 - INDEXING AND BESELECT OPTION - 1 FROM MAIN MENU ONCE AGAIN FOLLOWED BY OPTION 2 - MASTER VALIDATION OF ESTABLISHMENT SECTION. TAKE THE ERROR REPORT AND RECTIFY THE ERRORS BEFORE GOING FURTHER.
ONCE THIS IS OVER SELECT THE OPTION 3 - PAYROLL FROM THE MAIN MENU. IN PAYROLL MENU SELECT OPTION 1 - MONTHLY CHANGES. SELECT THE APPROPRIATE MONTHLY CHANGES OPTIONS, 'A' - 'O'. ACCORDINGLY AND ENTER THE DATA AS COLLECTED. {PLEASE REFER APPENDIX - 'A' FOR INPUT FORMATS). ONCE THE DATA ENTRY WORK WAS COMPLETED, COMS BACK TO PAYROLL SECTION' AND SELECT OPTION 2 - CHECKING FOR DUPLICATIONS. IN CASE OF DUPLICATE RECORDS TAKE THE HELP OF YOUR DISTRICT INFORMATICS OFFICER IN REMOVING THEM.
NOW YOU ARE FREE TO SELECT ANY OPTION OF ANY- SECTION.
1. MISPT - ESTABLISHMENT
By pressing the numeric key '1' - the Establishment option, the following menu be displayed on the screen.
MIS-PT::V1.0 D.I.C. Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR.
MIS-PT;:ESTABLISHMENT SECTION
1. Master File Maint.
2. Master Validation
3. Queries
4. Reports
0. Back to Main Menu
Enter your choice ’(0-4):
In this section the user haa four options. One can select any option by pi-'sssing the suitable number, that is, 1 - Master File Maintenance / 2 - Master Validation / 3 - Queries and 4 Reports. By pressing numeric key 1 the following screen be displayed.
21 1.1. :: ESTABLISHMENT - MASTER FILE MAINTENANCE
PTMASTER FILE ENTER YOUR CHOICE (A/M/D/V/S)
MESSAGE A - A D D ., M-MODIFY , D-DELETE, V-VIEV?, E-EXIT
After selecting the Master File Maintenance option from the Establishment Section one can get tlie above screen. Here depending upon the option selected either A/M/D or V the operation differs. But the screen display is same as in the case of option A - ABi), as s h o w n b e l o w .
JrTMASTHiR FiLK ENTER YOUR CHOICE (A/M/D/V/E)
Employee Code: Name of the F T ”.
Taluka Code: Pay Circle Code: School Code:
GFF Type (S/2): GPF No: Desig.Code: Scale Code:
Bank Code: Branch Code: Account No:
Religion & Cast: Category (SC/ST/OBC/GEN): Sex(M/F)
Birth Date: App.Date: Tj-^pe of App.(T/P):
Recruitment Under (P1/P2/NP/0B/0T): Last Transfer W.Blk:
Last Transfer Among Blks: Is he(she) a P.H.C. (Y/N):
Edu. Qly: Tech. Qly: Next Increroent (MMYY) :
Residential Taluka Code; Residential Village: Off. Pay Rs: Sp. Pay Rs: C.L.A. Rs: +• Type 'END' to stop entry Though all the fields were displayed here, it is not the case at the time of new data entry. After filling the Employee Code, the next two fields that is, Name of the FT and Taluka Code be displayed. The Taluka code roust be the saiTie code, as entered in the Start-up Menu. After this Pay Circle Code ,School Code and GPF Type be displayed one by one. If the GPF Type is entered either 'S' or 'Z' then only the GPF 'No. field be displayed. Then the fields Desig.Code, Scale Code and Bank Code be displayed one by one. While entering the data the system checks its validity from the respective code file. Once the Bank Code entered correctly then all the fields upto the field Residential Taluka Code field be displayed. Enter the Residential Taluka Code if the employee belongs to one of the talukas of the district. Otherwise enter a wrong code excluding your taluka codes and '99' . Then you will be prompted with Residential Taluka Name field. If the employee beloiigs to one of the Taluka of your district, you enter that taluka code, system will displaj- the name of that taluka and the remaining fields.
Once all the fields are entered, one can get a prompx- for conforming to save the data. Here one can save the data entered or leave it, without saving.
In case of option M - Modify , after entering the Employee Code whose record to be modified, the complete screen be displayed with the contents of that employee, if it is existing already in the Master File. And waits for a reply with a prompt, whether to Modify the record or not, at the bottom. Otherwise an appropriate message be d i s p l a y e d .
In case of option D - Delete, after entering the employee code, if it is existing, the complete screen be displayed with a prompt for confirmation, whether to delete or not , at the bottom. Once it is confirmed to delete, password prompt be displayed. An appropriate pass-word be entered. Then only the record be deleted for ever. One has to consult the District Informatics Officer for the p a s s - w o r d ,
In case of option V - View, after entering the employee code, if it is existing, the complete screen be displayed. Otherwise an appropriate message be displayed.
By selecting option E - Exit one can go back to Establishment Section. That is all about the option 1 - Master File Maint.
23 1.2 :: ESTABLISHMENT - MASTER VALIDATIOI^
Now come to the option 2 - Master Validation. As soon as the option was selected, the following screen be displayed.
+ MIS-PT::V1.0 D . I . C . Date: 10/12/1991 Z i 11 a ir'ari sh a d Time; 16:16:34 Dist: KOLHAPUR.
Master File Validation on Progress. Spooling the error List to 'ptrsxx . err" P l e a s e W a i t . ...
■ +
The error list be spooled to a file called ptmxx.err, where 'k x ' stands for the taluka code. For example, if the validation is for a taluka whose taluka code is then the file name is ' p t m 2 4 .e r r '
1.3 :: ESTABLISHMENT - QUERIES
The option 3 ~ Queries, is a very useful option. As soon as tie option was selected the following Establishment Query Menu be d i s p l a y e d . f-- MIS-PT::V1.0 D.I.C. Date: 10/12/1991 Zilla irarishad Time: 10:18:34 Dist: KOLHAPUR.
MIS-PT: :ESTABLISHMENT QUERY MENU
1. Block Status
2. Employee Status
3. F i e l d s S e l e c t i o n
0. Back to Previous Menu
Enter your clioice (0-3): +
24 1 3,1 :: QUERIES - Block Status
By selecting option 1 - Block Status of the Query Menu one can get the status of the Taluka of which one is working. After pressing the option number one has to wait for a few minutes depending upon the volume of data. Suppose the Taluka of which one is working is Gagan Bavada, whose code was entered at Start-up Menu^ then the display would be as shown below.
Taluka Name;Gagan Bavada
No.of. Employees:(128)113 No.of Pay Circles:2 No.of Schools:48
Head Ifesters:(7)6 Asstt.Teachers:(114)103 Graduate Teachers:(7)4
Teachers Under Plan Scheme(New Schools);2 P 1an Scheme(New Sections):0 Non-PIan Scheme:91 Operation Black Board;20
Teachers Under Category: G e n e r a l : S . C . : S.T. : O.B,C.: DT/NT: P.H.C:
Clisses B o y s G i r l s T o t a l Enr. D i v i s i o n s 1* 4 1497 1241 2 7 3 8 0 j 182 87 269 0 i 146 36 182 0 13 3 39 172 0
Press any Key to Continue...
The figures in bracket are the requirement of teachers based oi the Enrollment. As it displayed below the screen, by pressing any kty on your key-board, takes you to the previous menu, the Eitablishment Query Menu.
25 1.3.2 :: QUERIl!;S - Eraployee Status
By selecting the option 2 - Employee Status, of Establishment yuery Menu, one can get the profile of any employee w o i ’ki n g within that block. As soon as you pressed numeric key 2 followed by
------E m p . C o d e :
Enter the Employee Code / END->Exit / Any other Character to get help ------
26 Suppose one dose not have any idea of EmploFee Code and pressed some random keys, say , 'SASAS'. Then the system prompts you whether 70 U want som-e help. By pressing 'Y' to the system's prompt the following screen be displayed.
Smp. Code; SAbAS
Enter First 1/4 letter(s) of the surname: a n d / o r Enter Year of Recruitment:
4------
'Wrong Smp. Code. Do You need some help (Y/N): Y-
One can enter either one of the first 1/4 character(s) of surname or the Year of recruitment or both. Suppoaa first character of ■the surname was entered as 'P' and left the yeai' of recruitment blank. Ihen the system will prompt you with all the names and their employee codes, 15 names at a time, whose surname's first character was 'P'.
Imp. Code: SASAS
-i- P - 5 8 / 7 4 POTNIS SUSHILA PRABHAKAP. P - 5 8 / 7 7 PRABHAVALE SHANKAR DMYANU ------P - 5 9 / 5 PANARI LAXMAN SAKKARAM P - 5 9 / 5 8 PATIL VISHNU APPA F i r s t 1 P - 6 0 / 4 3 PATIL Sx^YJI SAKHx^RAM a n d / o r P - 6 4 / 8 2 PATIL TUKARAM GANPATI Y e a r o f P - 7 0 / 5 3 PATIL RAJARAM JYOTI P - 7 1 / 6 0 POTDAR SUBASH SADASHIV 4-- P - 7 2 / 2 2 PATIL HARI TUKARAM P - 7 9 / 1 PATIL ASHOK NAMADEV P - 8 2 / 4 PASALE ANIL UMRAO P - 8 6 / 1 PALAV GANAPATI MARUTI P - 8 6 / 1 0 4 PATOLE MADHUKAR VISHNU P - 8 6 / 1 1 7 POWAR VIJAYA RAMU P - 8 6 / 1 7 PATIL ASHOK RAJARAM 4------E - > E x i t / C - C o n t . .------i-
■Wrong Emp. Code. Do Y o u n e e d s o m e h e l p (Y/N): Y ------+- Suppose you just pressed 'E' at system proropt for "S->Exit/C->Cont.." and followed by
Eiiip. Code: F-86/17 Employee Name; PATIL ASHOK RAJAP.AM Seniority No: 6733 Desig.Name: Asstt.Teacher Sex:M Taluka: Gagan Bavada Pay Circle: NIWADE Shcool : V.M.NIVADE
Birth Date: 01/06/1965 App. Date: 17/01/1986 Recruited Uiider: Nr Last Transfer Date W .Blk:09/06/1986 Last Transfer Date Amg.Blks:17/01/1986
Scale: 1200-30-1560-EB-40-2040 Next Inc. Month 0 1 9 2 Basic Hs: 1350 Sp.Pay Rs: H.R.A. Rs: 50 C . L . A . Rs:
Sdu. Quali.: SSC Tach. Quali.: D .ED.
Hesi. Taluka:Hatkanangale Resi. Village: SAVARDE R e l i g i o n 8c Cast: H/MRATA SC/ST/OBC/GEN: GEN
■Press a n y k e y to C o n t i n u e , .
Entering "END" for Employee Code followed by
1.3.3 QUERIES - Fields Selection
This is a very useful feature of this MISPT by which one can generate, any adhoc reports. By selecting option 3 - Fields Selection, of the Establishment Query Menu, the following screen be displayed.
SENIORITY NUMBER 19. EDUCATIONAL QUALIFICATIONS EMPLOYEE CODE 20. TECHNICAL QUALIFICATIONS TALUKA CODE 21. APPOINTMENT TYPE PAY CIRCLE CODE 22. APPOINTMENT DATE SHCOOL CODE 23. RECUITMENT CATAGORY DESIGNATION CODE 24. LAST TRANSFER DATE W.BLK SCALE CODE 25. LAST TRANSFER DATE AMG.BLKS B A N K C O D E 26. OFFICIATING PAY 9 BRANCH CODS 27. SPECIAL PAY 10 BANK ACCOUNT 28. C . L . A . 11 GPF NUMBER 29. GPF SUBSCRIPTION a.1 9 NAME 30. NEXT INCREMENT MONTH 13 MALE/FEMALE 31. EB DUE? 14 RELIGION & CAST 32. TYPE OF GPF A/C 15 C A T E G O R Y 33. NATURE OF NEXT INC. 16 BIRTH DATE 34. RESIDENTIAL TALUKA CODE 17 RESIDENTIAL VILLAGE ENTER THE FIELDS NO: 18 RESIDENTIAL TALUKA
-S->TO SELECT /E->END FIELD SELECTION..: B;/ pressing 'S' one can select the fields by their number given m left hand side. Suppose you want to know the Seniority Number, Imployee Code and Names. Then you have to select t?ie relevant field numbers, that is in this case, 1, 2 & 12. After selecting the fields required, end the selection by pressing 'E' to the system prompt. Then system prompts you whether you want to put up a condition or not.
For building up conditionality one has to know the type and Kames of the Data-base fields and a little knowledge of computer coismand logic.
The actual field names, used by the data-base files is as given l e l o w :
FIELD_NAME FIELD_LENGTH FIELD_DESC
1 S R N U M 5N SENIORITY NUMBER 2 E M P _ C O D E 8C EMPLOYEE CODE 3 T C O D E 2C TALUKA CODE 4 P C C O D E 2C PAYCIRCLE CODE 5 SH_COJ)E 3C SHCOOL CODE 6 D E S I G _ C O D E 1C DESIGNATION CODE 7 SCALE CODE 2C S C A L E C O D E 8 BANK CODE 3C B A N K C O D E 9 B R _ C O D E 7C BRNACH CODE 10 B A N K A C 8C BANK ACCOUNT 11 G P F N O 8C G .P .F NUMBER 12 N A M E 30 C NAME OF THE EMPLOYEE 13 S E X 1C MALE/FEMALE 14 PEL CAST SC RELIGION &, CAST 15 SCST CAT 5C SC/ST/OBC CATEGORY 16 BIPTH DT D DATE OF BIRTH 17 RES VILL 10C RESIDENTIAL VILLAGE 18 R E S T A L 15C RESIDENTIL TALUKA 19 EDU_j3LY 5C EDUCATIONAL QUALIFICATIONS 20 TECH QLY 7C TECHNICAL QUALIFICATIONS 21 APP TYPE 1C APPOINTMENT TYPE 22 A P P D T D APPOINTMENT DATE 23 R E C S C H 2C RECRUITMENT UNDER 24 W B DT D LAST TRANSFER DATE W.BLK 25 A B _ D T D LAST TRANSFER DATS AMG.BLKS 26 B A S I C 6N PRESENT BASIC PAY 27 S P P A Y 3N SPECIAL PAY 28 C L A 3N C . L . A . 29 G P F S U B 4N G.P.F SUBSCRIPTION 3 0 NI D T 4C NEXT INCREMENT MONTH 31 E B _ F L A G 1C E.B. DUE?.. 32 GPF TYPE 1C TYPE G.P.F. A/C 33 N I _ F L A G 1C NATURE OF NEXT INC. 3 4 RT C O D E 2C RESIDENTIAL TALUKA CODE Suppose one had laid the condition that restrict the above selected information to Pay Circle '01' and School '02 Then the way to write the condition after pressing 'C' for the system prompt is to select the relevant field number and enter the value. After entering the condition the following screen be displayed.
673 P - 5 8 / 7 4 POTNIS SUSHILA PRABHAKAR 692 J - 5 8 / 9 J I N G A R E H A G m m A T E S I T A R A M 5 1 2 0 D - 7 9 / 2 DAVANE SHIVAJI EABU 7 9 1 8 C - 9 0 / 1 CHANDREKAR BALWANT DNYADEV 8105 S-90/21 SHINDE RAJARAM TUKARAM
-E->EXIT/ C->CONTINUE • +
B y p r e s s i n g < E n t e r > k e y to the s y s t e m ' s p r o m p t > t h e systeifi again prorapts you ’wh e t Y i e r you want to send the list to print or not. By pressing 'Y' to this system prompt one can get a hard copy of this displayed information and takes you to the previous menu - Establishment Query Menu.
That is all about the Query Module. By pressing
1.4 :: ESTABLISHMENT - REPORTS
By opting the option 4 - Reports from the Establishment Section one can get the following display.
MIS-PT:;V1.0 D . I . C . Date: 10/12/1991 Zilla Parishad Time: 10:16:34 Dist: KOLHAPUR.
MIS-PT: :ESTABLISHMENT REPORTING MENU
1. Category-wise List 2. Retiering List for a Specified Period 3. N e x t Inc. D e t a i l s 4. Seniority on the basis of Last Transfer Within the Blk 5. Seniority on the basis of Last Transfer Among the Blks 6. Master File Listing
0. Back to Previous Menu
Enter your choice (0-6): Here we intended to inform you how to run each option. But for specirnan copy of a report you please refer Appendix - 'B' .
1.4.1 :: REPORTS - Category-wise List
Selection option 1 - Categorj-’^-wise List, the system prompts you ~o enter the Category as shown below.
MIS-PT::¥1.0 jjT'i . 1 . ^n . Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR
MIS-PT::ESTABLISHMENT REPORTING MENU
Enter Category(SC/ST/OBC/GEN):
------
After entering the category to the system^s prompt, you will be prompted that the out-put is of 120 characters length, please adjust the pcper and press any key to proceed. (Please refer the Appendix - 'B' fcr a specimen copy). After finishing the task, again you are prompted with the Establisment Reporting Menu.
31 1.4.2 REir'ORTS ~ Retiring List for a Specified Period
The option 2 - Retiring List for a Specified Period of the Establishment Reporting I'lenu would generate all the expected retiring Employees List for the given period. By pressing numeric key 2, the following screen be displayed.
^ ------MIS-PT;:V1.0 D.I.C. Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR.
MIS-PT::ESTABLISHMENT REPORTING MENU
Enter Starting Month Enter Starting Year Enter Ending Month Enter Ending Year
+ ------^
After entering the period, the system prompts you that the report is of 120 character length , please adjust the paper and press any key to proceed. Once the task is completed, again the Reporting Menu be displayed. (Please refer Appendix - 'B' for a specimen copy of the report).
1.4.3 :: REPORTS - Next Inc. Details
The option 3 - Next Inc. Details of the Establishment Reporting Menu would generate all the employees, whose next increment falling in a specified month and a specified nature. There are four types (M/N/O/P). M - indicates Normal Increment, N - for E.B. bar, 0 - for Scale Ceiling and P - for Technically not qualified Graduate Teachers. By selecting the option 3, the following screen be displyed. ------MIS-PT::V1.0 D.I.C. Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR.
MIS-PT:.: ESTABLISHMENT REPORTING MENU
Enter M-> Normal/N-> E.B. Cases/0-> Ceiling/P-> Unqly GTs + ------^ ------
32 One can select any type of the Increment. Suppose one had selected 'M' for Normal Increment List. Then system prompts you to enter Mont?i & Year else '9999' for complete List of the Employees whose Next Increment is Normal t;v^pe.
One can get this list be displayed on the screen or to sei:it to printerj by entering the appropriate reply to the system's prompt. Once the task is completed, again the Reporting Menu be displayed. (Please refer Appendix - 'B' for a speciman copy of the report).
1.4.4 ::REPORTS -Seniority on the basis of Last Transfer Within the Blk
The option 4 - Seniority on the basis of Last iraiiSl-Gr Within tlie Blk of the Establishment Reporting Menu would generate all the Employees List in ascending order, on the basis of last transfer within the block date, that is the employee was transferred to some other school in the same block. By pressing numeric key 3, the following screen be d i s p l a y e d .
-I- MIS-PT: :V1 .0 D.I.C. Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR.
MIS-PT: :ESTABLISHMENT REPORTING MENU
Enter P->for printer/S->for S c i ' e e n
After answering either 'S' or 'P' to the system p r o m ’pt o n e c a n s e n d thie list either to printer or to the screen. Once the task is completed, again the Reporting Menu be displayed. (Please refer Appendix - 'B' for a specimen copy of the report).
33 1.4.5 ::5:EP0RTS -Senioritv on the basis of Last Transfer Arsong Blks
The option 5 - Seniority on the basis of Last Transfer Among Blks of the Establishment Reporting Menu would generate all the Srrployees List in ascending order, on the basis of transfer among blocks t h a t is date on which the the employee came to the block. By pressing lUTseric key 5, the following screen be displayed.
MIS-PT;;V1.0 D.I.C. Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR.
MIS-PT::ESTABLISHMENT REPORTING MENU
Enter P->for printer/S->for Screen f— ■ +■
After answering either 'S' or 'P' to the system prompt one can seid the list either to printer or to tlie screen. Once the task is conpleted, again the Reporting Menu be displayed. (Please refer Appendix - 'B' for a specimen copy of the report).
1.1.6 ::REPORTS - Master File Listing
The option 6 - Master File Listing of the Establishment Reporting Menu would generate the Employee profile List , similar to the om that generated in Employee Status option of the Query Module. By pressing numeric key 6, the following screen be displayed.
+ MIS-PT::V1.0 D.I.C. Date: 10/12/1991 Zilla Pari shad Time: 16:16:34 Dist: KOLHAPUR.
MIS-PT: :ESTABLISHMENT REPORTING MENU
Enter P->for printer/S->for Screen
34 After answering either 'S' or 'P' to the system prompt one can send the list either to printer or to the screen. Once the task is completed, again the Reporting Menu be displayed. (Please refer Appendix - for a specimen copy of the report).
That is all about the Reporting Module. By pressing
2. :: MISPT - SCHOOLS INFORMATION
By Selection Option 2 - Schools Information from the .MISPT MAIN MENU one cane the following screen. -! j. Mis-PT:;V1.0 D.I.C. Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR.
MIS-PT:: SCHOOL INFORMATION SECTION
1. School Data Maint.
2. Teachers Req. Calculations
3. R e p o r t s
4. Q u e r i e s
0. Back to Main Menu
Enter your choice (0-3):
This Section was intended to provide you about the Enrollment Information Category wise as well as standard wise, types of rooms ownership and rent paid, Teachers requirement based on enrollment and o t l i e r related information. Let us select the options one by one. By pressing 1 - School Data Maint of the School Information Section one can get the following screen.
17:-■ Del 1-; — .... l)*te
35 2.1. :: SCHOOL INFORMATION - SCHOOL DATA MAINTENANCE
- 5- MIS-PT;:V1.0 D.I.C. Date; 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR.
MIS-PT: : SCHOOL INFORMATION SECTION
Enter the Enrollment Month(M/S): +- +
One has to reply either 'M" for May or 'S' for September Month Data. The system keeps the data for these two months separately for generating the Enrollment Check List later on. After entering 'M' or 'S' system will display the following screen.
SCHOOL FILE ENTER YOUR CHOICE (A/M/D/V/E)
MESSAGE A-ADD, M-MODIFY, D-DELETE, V-VIEW, E-EXIT
36 After selecting the School File Maintenance option from the School Inforrrjation Section one can get the above screen. Here depending upon the option selected either A/M/D or V the oj^eration be differs. But the screen display is same as in the case of option A - ADD, as shown below. (For School Information Input Foritj, please refer A p p e n d i x - ' A ').
SCHOOL FILE ENTER YOUR CHOICE (A/M/D/V/E)
Pay Circle Code: School Code: Urban/Rural(U/R)
Narae of S h c o o l Account No; CATEGORY WISE STUDENTS ENROLLMENT S. C. S. T. DT/NT OBC GEN TOTAL Std. Div. B G B G B G B G B G B G
1 . 0 0 n s 0 0 3. 0 0 4. 0 0 5. 0 0 6. 0 0 7. 0 0 GLASS O w n ed i^ented Bent Free C o d e Rooms Code Rooms Paid C o d e R o o m s A A A B B B n C s . / D D
T h o u g h all the fields were showed here, it is not the case in p r a c t i c e . Depending upon the option either A/M/D/V or E the operational part differs though the screen is one and the same as shown a b o v e . In A->AI)D o p t i o n , a f t e r e n t e r i n g t h e P a y C i r c l e C o d e s^/steDQ c h e c k s it in ibs code file. If it is existing, then the school code fields be displayed else an error message be displayed.
After ejitoring Hie schoo]. code, the system checks its code in its code file. If t-he code already exisi^s an error message be displayed. After a now code is entered all the fields upto the first standard be d i s p l a y e d .
Before going further one has to notice that the school code which is three character field, displayed in two parts. The first part is of 2 Characters and send i-’ar t is one Character. The first two characters indicates a serial number and the second part, that is, one character field indicates either the school is 0->0BB School, S->Single Teacher School, and A or B-> Bhag Shala.
:iY After selecting the School File Maintenance option from the School Information Section one can get the above screen. Here depending ipon the option selected either A/M/D or ? the operation be differs, iut the screen display is same as in the case of option A - as fhown below. (For School Information Input Form, please refer / p p e n d i x - 'A ').
SCHOOL FILE ENTER YOUR CHOICE (A/M/D/V/E)
Pay Circle Code: School Code: Urban/Rural(U/E);
Name of Shcool; Account No: CATEGORY WISE STUDENTS ENROLLMENT S. C. S. T. m / m OBC GEN TOTAL Std. Div. B G B G B G B G B G B G 1 . 0 0 c*O « 0 0 3 . 0 0 4 . 0 0 5 . 0 0 6 . 0 0 7 . 0 0 C L 1 ' ? 3 BOOMS: Owned R e n t e d R e n t F r e e Code Rooms Code Rooms P a i d C o d e R o o m AA A BBB n C D D
T h o u g h all the fields were showed here, it is not the case in p r a c t i c e . Depending upon the option either A/M/D/Y or E the operational part differs though the screen is one and the same as shown atiove. In A->ADD option, after entering the Pay Circle Code system dief 'ks 11 in its code filo. If it is existing, then the school code fields be displayed else an error message be displayed.
A f t e r entering the schooJ code, the system checks its code in its c;>de file. If tiie c o d e a] ready exists an error message be displayed, At: ter a novi code is entered all the fields upto the first standard be d i s p l a y e d .
Before going further one has to notice that the school code which 13 three character field, displayed in two parts. The first part is of 2 Characters and send Part is one Character. The first two characters indicates a serial number and the second part, that is, one ciaracter field indicates either the school is 0->0BB School, S->Single Teacher School, and A or B-> Bhag Shala. Once a .13 the .f re Ids were entered, their tetals be displayed by the system and £o'} j oined by i-he nei^t row. Like this it will continue up ho 7 Ml standard. Onc:e this is entered all the remaining fields displayed. Once the data entry was completed, system prompts vovx whether to save the record or leave it as it is.
One can select Modify option by pressing key 'M'. As in the case "A' option, system displays the Pay Cirle code and after entering the correct Code, it displays School Code field. By entering the correct Code one can get the data record associated with that code e.i se an error message. If the record is existing, system displays it and waits for your reply whether you want to Edit the record or not. Even after editing the record one can leave it as it is without updating it by answering to the next systems prompt - Do You want to save the Changes(Y/N),
In case of op^tion D - E>elete, the system prompts with the foil o w i n g m e s s a g e :
NO DELETIONS OF BASIC DATA....
CONSULT SYSTEM ADMINISTRATOR FOR
DETAILS ...PRESS ANY KEY TO CONTINUE.
In case of option V - View, after entering the Pay Circle Code and School Code, if it is existing, the complete screen be displayed. Otherwise asi appropriate message be displayed.
By selecting option E - E . x i t one can go back to School Information Section = That is all about, the option 1 - School Data M a i n t .
38 2. SCHOOL INFORMATION - TEACHERS REQ. CALCULATIONS
By selecting option 2 - Teachers Rea. Calculations of the School Information one can get the following screen.
I--- MIS-PT::V1.0 D.I.C. Date: 10/12/1991 2:i l i a r^arishad Time: 16:16:34 Dist: KOLHAPUR.
MIS-PT:: SCHOOL TNFORMATION SECTION
For Standards 1 to 4: A. Minimum No. of Students B. Normal Class Boundary 40 C. Maximum Class Boundary 55 For Standards 5 to 7: A. M i n i m u m No. o f S t u d e n t s for 5th Standard 20 6th Standard 15 7th Standard 15 B, Normal Class Boundary 40 C. Maximum Class Boundary 3. Minimum Mo of Students for HM Posting: 200
D o y o u want to change these values(Y/N);
The Calculation be done under the following assumptions:
1. A. Minimum one Asst, Teacher is required, if the Students from standard 1 to 4 is 5.
B. B'or every 40 students one Asst, Tecicher for standards 1 to 4. This holds good even if the students go upto 55=
C. The minimum of (A,B and the no. of sections of 1 to 4) is the requirement of the Asst. Teachers for standard 1 to 4.
2. A. One Head Master is required if the total strength of the School is above 200 or the School has 7th Standard. The Head Master is recruited from the total requirement. So one Asst. Teacher be deducted from total requirement.
3. A. If the strength in Standard 5,6 & 7 is 20,15 & 15, one Graduate Teacher plus two Asst. Teachers are required. The boundary limits for the class 60.
i. A. If the school is a 'S' type, that is, Single Teacher School, only one Asst. Teacher is required irrespective of the s t r e n g t h .
B I f the School type is 'O', that is Operation Black Boa.rd, one additional Asst, teacher be posted.
39 The values displayed are the system defaults, based on the procedures adopted at Kolhapur Priroary Education Department. One can change these values according to once needs.
Once the calculation were corrjpleted, the system prompt you accordingly. By Pressing any key you can get the same School Information Section screen again.
2.5. SCHOOL INFORMATION - REPORTS
By selecting the option 3 - Reports of the School Information Section, one can get the following screen.
------■-h MIS-PT:;V1.0 D.I.C. Date: 10/12/1991 Zilla Parishad Time: 16:18:34 Dist: KOLHAPUR.
MIS-PT:: SCHOOL INFORMATION REPORTING MENU
1. School Data Listing
2. K a m i J a s t i P a t r a k
3. Enrollment Check I ? i s t
0. Back to Previous Menu
Enter the choice(0-3):
The option 1 School Data Listing, generates a report which is no t i l i n g but a Database File Listing. By selecting this option, the system prompts you that the report being spooled to 'schlstnn.txt'. Where nn represents the Taluka Code. If the report is that of a taluka, w l i o s e code is ■■24' then the report file be 'schlst24.txt'.
The option 2 - Kami Jasti Patrak, generates a Kami Jasti List of Kiciao'jls, based on the calculation of the option 2 - Teachers Reg,. Caicjilations oX tiie ocnool Information Section. The report be spooled to l-i jprni. txt . Where nn indicates the code number of the Taluka. For example, if the Taluaka code is '24', then the file name be 'kjp24.txt'.
The option 3 - Enrollment Check List, generates a comparative report based on the strengtli of the students in May and September. This is very useful report to analyse the dropouts. By selecting this option the system prompts you _that the report being spooled to 'enrnn.txt', where nn stands for the Taluka code. For instance it the taluka code is ■'24' then the report be spooled to the file enr24.txt'
40 That is all about the reports of the School Information Section. Please refer Appendix - B for specimen copies of the above reports. By pressing the
2.4 :: SCHOOL INFORMATION - 9UARIES
The Query Module of this School Information Section was developed in similar lines as that of Establishment Section Query Module and is very useful one for Executives and Decision Makers.
iiy selecting option 4 - Queries from the School Information Section the following screen be displayed.
-h MIS-PT:;V1.0 D.I.C. Date: 10/12/1991 Z i1 1 a P a r i sh a d Time: 16:16:34 Dist: KOLHAPUR.
MIS-PT:: SCHOOL INFORMATION QUERY MENU
1. Schools at a Glance
2. S c h o o l S t a t u s
3. Field Selection
0. Back to Previous Menu
aEnter the choice (>:5-3) :
One can select any option, that is, Schools at Glance, School Status or Field Selection.
41 2.4.1 :: QURIES - SCHOOLS AT A GLANCE
Schools at a Glance will give you the status of schools of that Block/Taluka, to which you logged-in. Suppose you.logged into the Taluka 24 - Gagan Bavada. By selection this option the following screen be d i s p l a y e d .
C-ictgdn l?aV'iida. I j Dchooiss CitcttUS
•Please wait. Processing is in progress...
After laps of a few seconds, depending upon the volunie of data, the following screen be displayed.
■ + Gagan Bavada i | Schools Status
Total Schools:48 nrban Schoo1s :0 Kural Schools:48 Bhag Shalas:0 OBB ocliools:23
Catgeory wise B o y s G i r l s ROOMS DETAILS S . C . 277 9r7.Q S.T. 2 6 O w n e d :31 B T / N T 3 1 F r e e :13 O B C 219 140 Rented:63 G e n e r a l 1457 1047 Spl.Rent:2118(38) Total Students:3367 1 9 5 9 1 4 0 8 G.P.Rent:3579(25)
Standard Boys G i r l s T o t a l 1-4 1 497 1241 2 7 3 8 POSTING DETAILS 5 182 87 269 6 147 41 188 Posted: 114 7 133 39 172 Required:128 ------Press any Key to Continue...------
'■y pressing any key takes you back to the School Information Query Menu. 2.4.2 QUARIES - SCHOOL STATUS
By selecting option 2 - School Status of the School Information Query Module, one can get the status of any schbol in the Taluka to which one logged in.
S u p p o s e y o u logged into Gagan Bavada and would like to see a school status whose Pay Circle Code is '01' and School Code is '02', then the the screen be displayed as shown below.
T a l u k a N a m e : G a g a n ±?avada Pay Circle Code:01 Pay Circle Name:GAGANBAVADA
School Code: 02 bchool Name:V.M.SANGASHI No.of. Employees:(5)5 Head Masters:(1)1 Asstt.Teachers:(3)3 Graduate Teachers:(1)1
Teachers Under:- Plan Scheme(New Schools):0 Plan Scheme(New Sections):0 N o n - P l a n S c h e m e :4 Operation Black Board:1
Teachers Under Category:- General: 5 S . C . : 0 S . T . : 0 O . B . C . : 0 D T / N T : 0 P . H . C : 0
C l a s s e s B o y s G i r l s Total Enr. D i v i s i o n s 1- 4 10 17 27 0 5 28 8 36 0 6 19 10 29 0 7 14 8 22 0 ■Press a n y Key to Continue.
By pressing any key takes you back to School Information Querj?’ Module Screen.
43 2.4.3 :: QUARIES - SELECTED FIELDS
This option 3 - Selected Fields of the School Information Query nodule is very useful in generating any ad hoc reports or queries. By selecting this option systein will display the folloi^ing screen.
SCHOOL CODE 11. OWN ROOMS DETAILS SCHOOL NAME 12. RENTED ROOMS DETAILS 3 SCHOOL TYPE 13. FREE ROOMS DETAILS 4 RURAL/USBAN 14. SPL. CATEGORY RENT 5 ACCOUNT NO. 15. G.P. CATEGORY RENT 6 SC STUDENTS 16. HEAD MASTER (R) 7 ST STUDENTS 17. ASST. TEACHER (R) 8 DT/NT STUDENTS 18. GRADUATE TEACHER (R) 9 OBC STUDENTS 19. EXTRA.DIVISIONS OPENED 10 GENERAL STUDENTS
ENTER THE FIELDS NO:
-S->TO SELECT /E->ENu FIELD SELECT 1014
Now select the corresponding fields numbers given on the left hand side, in which you are interested, by answering 'S' to the system proifipt. O n c e t h e s e l e c t i o n is o v e r y o u c a n e n d t h e saifie b y p r e s s i n g 'E' Key to the system prompt. Suppose you are interested in knowing the School Names and their codes, then select the fields 1 & 2 and end the s e l e c t i o n .
-4:4A .i After the fields selection system prompts you, whether you. want to 'I'juild a condition or to display. Suppose you pressed 'D' to ;he pro^^npt, dien s3>stem will displaj^s ilie following screen.
2 4 0 1 0 1 0 V,M. KATALI 240.102 V.M,SANGASHI 2 4 0 1 0 3 0 V ,M .NARVELI 2 4 0 1 0 4 0 V.M.SAITAVDE 2 4 0 1 0 5 V . M. i'AHGOKAE . V ZAidlkOB V.M.REVYACIIIWDI 2 4 0 1 0 7 0 TALYE KHIIBDA 2 4 0 1 0 8 0 LAKHAMAPUR V.M. 2 4 0 1 0 9 V .M.G.BAVADA 2 4 0 1 1 0 0 V.M.VESARAF 240111 V.M, ASALAJ 2401 1 2 V M.ANDOR 240 3 1 3 ASHRAM PAL3AMBE 240 1 1 4 V.M.RHPANIWADI 2 4 0 1 I b O V.M.PADvALWADI 2 4 0 1 1 6 0 V.M.SIIENAVADE 2 4 0 1 1 7 0 V.M.I'ALBAHBE 2 4 0 1 1 8 0 V M. KHOKORLE ^40119 V.M.KODE I3K, - -..... E >KXIT/C->COMTIHUE I.. ..
A f t e r a s».'*reerjfn3 o f .i Bforrn-iJ tion d i s p l a y e d , t h e s y s t e m prorupis whether yor\ w a n t to conti.jiue the display or to exit. Suppose you? ehle.red t<^ the system prompt, then s^^stem will once again prompts ycack to the School Information Query Module Screen.
Thai- is all about t.he Gtdiool ' s Quer>= Module. B 37 p r e s s i n g
45 3. :: MISPT - PAYROLL
In this module all the facilities to enter monthly changes and generating all the required paybilling schedules were incorporated, The specia.l feature of this module with any other Payroll programs .lies in it automatic release of the increments €;xcluding the S. B <:;rossing and Unqualified Employees-
selecting option 3 - Payroll of the MISPT I 1 Main Menu one can get the following screen.
MIS-PT;:V1.0 D . I . C . Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR.
MIS-PT::: PAYROLL SECTION
1. M o n t h l y C h a n g e s
2. Checking for Duplications
3. P r o c e s s
4. R e p o r t s
0. Back to Main Menu
Erftei:' y o u r f^lioice (0-4):
AJ t v'get hcif‘ tlicre nro 4 options as shown above. The option 1 - Hr..ntij'}y Oian.aep i p. - fVir eTri^ering d i f f erent monthly transactions of the pay r ‘viil vor Pri m-.'tvy tea-djcrs By selecting the option one can get tht? loJ lowing 5crccn.
46 1 : : b'/\YROLL - M O N T H L Y C H A N G K B
MIS- FT::VI 0 D . I . C . 1 D a t e : 10/12/1991 Zilla Parishad | T : I B : 1 6 : 3 4 Dist: KOLHAPUR. |
MIS FT;; PAYROLL MONTHLY :DATA ENTRY MENO ! __ , . i Ll Trarssfers H i lid a. Bl« >ijh ]3 GPF Subscription Changes ; c tt“M7 L' ifrtfil ' s‘:; j t Kf! tr3? D Advances/ Loans Entry { J>; 1'^ A r r / F r ’iii' T^i?^ Kn^-'-ry IT Errtrv^ ’ t5 [i(-;a'^?e Kfji.ry ii D e a t h / Term;! nation Entry } I L.IO F
■k l.(; 1 M
F i th - tU' ^fi. i y «-;bars?7on >>riO hafv. ir- e ’n.'ter the Employee Code Th f;r! th e ^:;y f:f !.<-;a! 1 Ti KeYi/'M ot thl s Eloployeo in the Ma.v t o f i;r n 1 r-) ! .‘-■: l ! (i) ftp I >:!3?7;; i:h'V ‘/orrefjprsrjdl ng Einployee Waine e l s e t ir t s h e s a a^'-; In >.i M ? iu<'><\vJ f)3 same as far as the logic is f j/i'^er n*^:d A 1 1 e f" 3 1 i,}.^ T^iiyfytv^f^y- y to savo the '.'bftUACS ■=>;• fi. d,. A r; r.^rr ti i tbJ.ft pr-' -ifipt ^-jije more prompt is that whether
) s iber-i’: arry r^e<.'<>r A*? 3 .3 A : : MON'mi.i CIIANGH:^ Tra.£«f;t>;rs Wi thl-o Erf.pJovrtf- A Nain<-j ^vi; the TT: AWALKAE MAHAMULAL KASIM VrauBt^yred. To: t'ay 01 I 'h< '< * i i.Un ii-;; 09 (J.'v nk : KlK! ] VfTvS n< rb i : 01 08 A <’ tjf!: ■r 0 7 h! f; tl'--j / •■ i r? 5^ 5 <"■■■>■ 1> . yr.,»:j w-iCil f‘> i-hU; < { Y / N ) : /‘■iiy ^ !.i. i.(-; f- 3 1 T-.‘ :■ Mul!‘rii!iY r,|JAM(t H!;’t Gl'h’ Snbf;< *r ] p!-inii.ari/^ef; -H- No: a tb 3 Naiue th e L'T: AHALKAR MAHAMULAL KASIM (,‘n f'-f rjri i, . ai'i!’ : 100 Do you v?Afit. to tijls o'bariges ( i/N): Af»?/ r'-? 3.1.C :: MONTHLY CHANGKS New Fo sf,^ ] Her:. Depo.si t K r.try In this Data Entry Module after entering the P.R.D A/c number, starting Month&Year and ending Month& Year, system calculates the number bf Months and displays it with a prompt, whether it is correct or not. By an s wering 'N", one can re-enter these fields again. After that it displays the remaining fields. 48 Though the system Deletes the A/cs that are matured after some period, a delete option also provided here. Mainly for wrong entries d e l e t i o n s . ------; Employee Code; A-55/3 Name of the PT; AWALKAR MAHAMULAL KASIM ( I Enter N-> to New Entry/ D-> to Delete: N I i PRD Account No i PRD Starting Month & Year (MMYY) i PRD Ending Month & Year (MMYY) 1 PRD Monthly Depositing Amount Rs 1 Post Office Pin Code I 4------Do you want to save this changes(Y/N): Any more records to enter ? 3.1.D :: MONTHLY CHANGES - Advances/Loans Entry The module is same for all types of Loans/Advances. The system supports G->GPF, F->Fesitival, H->House Building and P->Pay Advances. ------f Employee Code: A-55/3 Name of the PT: AWALKAR MAHAMULAL KASIM Advance Type(G/F/H/P): Date of Advance Taken: Advance Amount Rs: Total No. of Installments: Total No. of Installments Recovered: Balance of i^dvance to be recovered Rs: Monthly Deduction/Recovery Rs: Month of Last Recovery Made: +- Do you want to save this(Y/N): Any more records to enter ? 49 3.1.E :: MONTHLY CHANGES - D .A .Arr/Pro.Tax Bee. Entry -i ------! Eraployee Code: A-55/3 Name of the PT: AWALKAR MAHAMULAL KASIM Month in which the Deductions to be Made: I). A. Arrears Rs: P . T . Recovery Rs: -j______Do you want to save this changes(Y/N): Any more records to enter ? 3.1.F :: MONTHLY CHANGES - IT Entry - I ------E n t e r tlie Month from which the Deductions to be Made: Employee Code Name Monthly Ded A-55/3 AWALKAR MAHAMULAL KASIM -H- • + Do you want to save this changes(Y/N): Any more records to enter ? 3.1.G :: MONTHLY CHANGES - Leave Date Entry employee Code: A-55/3 Name of the PT: AHALKAR MAHAMULAL KASIM Full Pay Leave Days: Half Pay Leave Days: Without Fay Leave Days: Month in which the Deductions be Made: Do you want to save this changes(Y/N): Any more records to enter ? 50 3.1.H :: MONTHLY CHANGES - Death/Terrfiination Entry • + The Pension Cases Monitoring Module is Under Development. Tlie Same be available in Verl. 1 Please use the Delete Option of Master File T i l l tliat time. Press Any key to Continue. . 3.1.1 :: MONTHLY CHANGES - New LIC Policy Entry -r Eraployee Code: A-55/3 Name of the PT: AWALKAR MAHAMULAL KASIM ^>-^ter N-> to New entrj^/ D-> to Delete: N Current Status New Policy Details ^fO.Of Policies: 1 Policy No: Total Premium: 14 Monthly Pre.: M a t , D a t e : Do you want to save this changes(Y/N): Any more policies to enter ? n n y more Changes (Y/N): 3.1.J :: MONTHLY CHANGES - P .T .Bank'Deductions Entry Enter the Month from which the Deductions to be Made: 1 j Employee Code Name Monthly Ded t 1 1 A - 5 5 / 3 AWALKAR MAHAMULAL KASIM j 1 « i f \ ( ! ...... { i1 Do you want to save t-his changes (Y/N)'. Any more records to enter ? 51 3.1.K :: MONTHLY CHANGES - Teacher's Society Deductions ------! ------^ imployee Code: A-55/3 Name of the PT: AWALKAR MAHAMULAL KASIM Inter N-> to New entry/ D-> to Delete: N Current Status New Soc. Details No.Of Policies: 1 Soc. Code: Total Deductions: 500 Monthly Ded.: Ded. Month: ■ + Do you want to save this changes(Y/N): Any raore deductioiis to enter ? Any more Ctianges (Y/N): 3.1.L :: MONTHLY CHANGES - Other Deductions +- 1 Enter the Month from which the Deductions to be Made: t Employee Code Name Monthly Ded 1 ( 1 A - 5 5 / 3 AWALKAR MAHAMULAL KASIM « 1 1 t( 1 1 1 ...... ( 1 t Do you want to save this changes(Y/N): Any more records to enter ? :: MONTHLY CHANGES - Suspend Data Entry@@ Employee Code: A-55/3 Name of the PT: AWALKAR MAHAMULAL KASIM Taluka Code: 24 Pay Circle Code: 01 School Code: 09 Enter the % of Suspension: Enter the month of suspension: Do you want to save this changesCY/N): Any more records to enter ? 3.1.N :: MONTHLY CHANGES - PHC Allowance Entry After the__ Employee Code Entry, it the Employee is not a nysically Handicap ir'erson as per tlie M a s t e r , sj^stern would not allow you 0 enter any PHC Allowance. If he(she) is a P.H.C. then it allow you to n'ter the allowance amount. In our example the candidate is not a PHC. o the screen be as shown below. H Employee Code: A-55/3 Name of the PT: AWALKAR MAHxAMULAL KASIM HE/SHE NOT A P.H.C CANDIDATE NOT ENTITLED FOR ALLOWANCE PRESS ANY KEY TO CONTINUE... Any more records to enter ? 1.0 :: MONTHLY CHANGES - Quarters Data Entry Here Deletion Option also provided to Delete those employees •ords who left the Quarters. ------^ Employee Code; A-55/3 Name of the PT: AWALKAR MAHAMULAL KASIM Enter N-:>for new entry/D->for deletion(N/D) : N -h Do y o u want to save this changes(Y/N): Any More Entries(Y/N): That is all about the Monthly Changes of Payroll. 63 3.1 PAYROLL - C?iecking for Duplications After entering all the changes pertain to that month you have o select this option to check any duplicate record, if any. The uplicate record information be spooled to a file ^ i l u p n n . txt' . Where nn T-a|ids for Taluka Code. Suppose you are selected this option from the sluka, whose code is "24' then the spooled file name is 'dup24.txt'. As oon as as you selected this option the system displays the following “rreen . -h- MIS-PT::V1.0 D.I.C. Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR. PAYROLL SECTION This Report being spooled to :: dup24.txt P l e a s e W a i t . ... 3.3 PAYROLL - PROCESS The 2 nd option is used for Processing the data for generating one Pay Bills and other reports. Here one has to take care for processing the same Block/Taluka for the same month. Since the increments be ^ released only at the time of first processing, before attempting to process again, one has to take the Increment Release List. 54 3.4 PAYROLL - REPORTS The various payroll reports or schedules being generated by .'his module was shown below. By selecting the o p t i o ? i 4 - Reports of the ayroll Section, the system displays the following screen. +■ MIS-PT::V1.0 D.I.C. Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR. MIS-PT:: PAYROLL REPORTING MENU A. Form - 26 B. Pay Circle-wise Paybill C. Individual Payslips D. Bank-wise Scheciule E. S c h o o 1 - w i s e S c h e d u 1 e 1?'. GPF Schedule G. Prof. Tax Schedule H. GIS Schedule I. L i e S c h e d u l e J. Adv. /Loans Schedule K. P.R.D. Schedule L. I.T. Schedule M. Increment Release List N. Rent & Contigency 0. Teacher's Bank Schedule P. Teacher's Society Schedule Q. Other Recoveries Schedule Z . B a c k to ir^re. M e n u Entre your choice {h..Qj'Z) +■ These options doesn't require any explanation. By selecting y one of the A to Q Schedule, system displays, the so and so schedule ing spooled to so and so file. Once the operation was completed the me Payroll Reporting Screen be displayed. The Specimen copy of the ove reports are given in APPENDIX 'B'. 55 (B) UiSTKiCT bciViiL Oir'EKA'i'iONb n-ru i.tions s.rs same as that of Block ; ev 81 O p e r a t i o n . The Opeartions differs, if enter the District User Narae Super User) and ir'assv?ord in respons to the system prompt at the MIS-PT artup Menu as shown below. ! MIS-PT::VI.0 D . 1. C . 1 I Date: 10/12/1991 Zilla Parishad | 1 Time: 16:16:34 Dist: KOLHAPUR. 1 MIS-PT :: START-UP MENU 1 11 - K a r v i r j 12 - H a t k a n a n g a l e 1 13 - S h i r o l 1 j User Name :: 14 - K a g a l j 1 Code Number :: 21 - S h a h u w a d i 1 1 Password :: 22 - P a n h a l a 1 23 - R a d h a n a g a r i 1 24 - G a g a n B a v a d a 1 31 - G a d h i n g l a j \ 32 - A j a r a { 33 - Chandgad 34 - B h u d a r g a d 1 Enter District Level User Name, Password and Code numbej as '99' . Then the systeirj allows you for district level operations. For District Level User Narae and Password contact District Informatics ~'f f ic e r , 56 After the successful entry of above information, following menu 11 be displayed. MIS-PT::V1.0 D.I.C. Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR. ■kA T “ Tjtri . . n iD - t 1 > > Tv? ii j 1. E s t a b l i s h m e n t 2. Candidate Selection 3. Schools Information 4. C o m p i l a t i o n 5. I n d e x i n g 6. M a n u a l s Enter yours choice (0-6): +- For first time users advised to select the options 4 followed by to generate the data at District Level. N.B.: This Part of the write-up planned to explain only those options which are adition to the Block Level Operations. 57 1. :: MISPT - ESTABLISHMENT By pressing the numeric key '1' - the Estabiishroent option, the following menu be displayed on the screen. 1 MIS-PT::V1.0 D . I . C . 1 1 Date; 10/12/1991 Zilla Parishad 1 1 Time: 16:16:34 Dist: KOLHAPUR. | ; MIS-PT::ESTABLISHMENT SECTION I ( 1 ! 1. Transfers Among Blocks 1\ ) j » ! 2. Q u e r i e s « 1 1 1 i 3. G r a p h s t 1 < ( i 4. R e p o r t s 1 \ i ! 0. Back to Main Menu 1 1i s 1 • « 1 Enter your choice (0-4): \ By selecting option 1 - Transfers Among Blocks, the following screen be displayed. 1.1. ESTABLISHMENT - TRANSFERS AMONG BLOCKS Enter the Taluka Code from which the Employee be transferred to and the Taluka Code to where the employee be posted. * The Taluka Codes be different and valid one. Then system prompts you to enter the Employee Code whom to be transferred. System checks its existence and displays the Name and other details of that employee and waits for entry of data. The screen be as shown below. Enter Taluka Details :: From: To : Employee Code : Name of the FT; Transfer From Transferred To Pay Circle Code School Code B a n k C o d e Branch Code Bank A/c No E n t e r i)ate of Transfer ■- +- Once all the data was entered, system prompts for confirming the vr;ntered data is correct. Once answered to this system prompt, you will be prompted to enter the password. Once the password entered correctly the |mployee be transferred along with his R.D. Accounts and LIC Details to the .aluka and the same be deleted from the Taluka. For the Transfer Password, consult the District Informatics Officer. 59 1.2 :: ESTABLISHMENT - QUERIES The option 2 - Queries, is a v e r y useful option. As soon as the pption was selected the following Establishment Query Menu be displayed. +- ■ + M I S - P T : :V1.0 D.I.C. D a t e 1 0 / 1 2 / 1 9 9 1 Zilla Parishad T i m e : 1 6 : 1 6 : 3 4 Dist; KOLHAPUR. MIS-PT::ESTABLISHMENT QUERY MENU 1. District Status 2. B l o c k S t a t u s 3. E m p l o y e e S t a t u s 4. Fields Selection 0. Back to Previous Menu Enter your choice (0-4): , Except option 1 - District Status remaining options are same as ^hat of Block Level Operations. 60 1.2.1 Q.UER1ES District Status B y selecting option 1 - District btatus of^the Query Menu one can get the status of the District based on the last compilation. KOLHAPUR District At A Glance No.of. Employees:(8853)8346 No.of Pay Circles:61 No.of Schools: 1754 Head Masters:(861)782 Asstt.Teachers:(7330)6930 Graduate Teachers:(682)634 T e a c h e r s U n d e r :- PIan Scheme(New Schools ):39 jr'laii Scheme (New Sections): 24 Non-Plan Scheme;8195 Operation Black Board:87 Teachers Under Category General: 5877 S.C.: 1218 S . T . : 2 5 2 .B.C.: 751 D T / N T : 248 P.H.C: C l a s s e s B o y s G i r l s Total Enr. D i v i s i o n s 1- 4 1 1 7 5 2 0 1 1 0 5 7 0 2 2 8 0 9 0 1 4 5 4 5 15831 1 4 3 9 2 3 0 3 2 3 1 3 5 6 1 3 1 6 4 1 1 497 2 4 6 6 1 84 7 1 1 601 9 1 6 8 2 0 7 6 9 40 Press any Key to Continue. The figures in bracket is tlie requirement of t e a c h e i ' S b a s e d on the Enrollment. As it displayed below the screen, by pressing any key on your key-board, takes you to the previous menu, the Establishment Query Menu. I n ESTABLISHMENT - GRAPHS As soon as you selected this option system go to professional and opens the 'edugrph' work-sheet. By using /GNU and <-/-> arrow keys select the graph. Once it is completed you quit this by 'Q' and by /QY system takes you back to MISPT Main Menu. 61 1.4 :: ESTABLISHMENT - REPORTS B y opting the option 4 - Reports from the Establishment Section one can get the following display. -i------^ MIS-PT:;V1.0 D.I.C. Date: 10/12/1991 Zilla Parishad Time; 16-.16:34 Dist: KOLHikPDR. MIS-PT: :ESTABLISHiMSNT REPORTING MENU 1. S e n i o r i t y L i s t 2. C a t e g o r y - w i s e L i s t 3. Eetisring List for a Specified Period 4. Next Inc. Details 5. Seniority on the basis of Last Transfer Within the Blk 6. Seniorit}^ on the basis of Last Traiisfer Among the Blks 7. Master File Listing 8. Expenditure Report 0. Back to Previous Menu Enter your choice (0-8): Except Reports 1 - Seniority List and 8 - Expenditure Report others are same as that of Block Level Reports. Only difference is that here the reports are based on complete district data. For specimen copy of a report you please refer Appendix - 'B'. That is all about the Reporting Module. By pressing e-:.‘ 2. :: MISPT - CANDIDATE SELECTION This is a very useful option for the Executives and t?ie Decision makers. In this option Roster Maintenance, Back Log Maintenance, Waiting List Maintenance were introduced. By selecting the option 2 - Candidate selection one can get the following Screen, + MIS-PT;:V1.0 D . I . C . Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR. MIS--FT:: CANDIDATE SELECTION SECTION 1 . Initialisation 9 • Waiting List Maint. 3. R e p o r t s 0. Back to Main Menu Enter your choice (0-3): + 2.1. :: CANDIDATE SELECTION - INITIALISATION The first option Initialisation would initialises the values for different categories back-logs and Roster Starting point. This follows with a system prompt whether you want to enter the Roster 100% points. This can be done only once. Later on there is no need to enter the Roster again and again. So you can very well say 'N' to this system prompt. 63 Bv selecting option 1, the system prompts you that it already initialised, do you want to initialise again. By answering 'Y' to this system prompt the initilisation screen looks like the one as given b elow. + MIS-PT::V1.0 D.I.C. Date: 10/12/1991 Z i l l a i r ' arishad Time; 16:16:34 Dist: KOLHAPUR. MIS-PT;: CANDIDATE SELECTION SECTION Category Backlog A s on 0. B . C . m / m s.c. S.T. P.H.C. Roster Starting Point as on 10/12/1991 + i\fter entering these values system prompts you whether are you ready with 1.00% R o s t e r . x^.fter this task you get back the CANDIDATE SELECTION MENU. 64 2.2. :: CANDIDATE SELECTION WAITING LIST MAINT. Bv selecting the option 2 Waiting List Maint., following screen be displayed. -j------^ MIS-PT::V1.0 D.I.C. Date; 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR. MIS-PT:: CANDIDATE SELECTION SECTION Enter Waiting List Category(GEN/OBC/NT/PHC/ST/SC): Enter the Category of which you want to enter the Waiting List Candidate Names and Addresses. Then you will get the following screen. GENERAL WAITING LIST ENTER YOUR CHOICE (A/M/D/V/E) MESSAGE A-AI®, D-BELETl, V-VIEW, E-EXIT T h i s is just like a n y other data screens. Enter appropriate option, the you will be prompted to enter Candidate Name and Address, as shown below. GENERAL WAITING LIST ENTER YOUR CIK:)ICE (A/M/D/V/E) + ------+ Name of the Candidate : A d d r e s s : 4------+ Do you want to save this entry(Y/N): Any more records to enter? In the similar way you can enter the candidates names and addresses for other categories also. 2.3. :: CANDIDATE SELECTION - REPORTS + MIS-PT::V1.0 D.I.C. Date; 10/12/1991 Z i l l a i::^arishad Time; 16;16;34 Dist; KOLHAPUR. MIS-PT;; CANDIDATE ciTTliLiJiw T?r*'T’Tr*.> i 1 UiM REPORTING MENU 102-% R o s t e i " L i s t Waiting List Pseudo Selection List Final Selection List 0 Back to Previous Menu Enter your choice (0-4): The first two options generates the Roster and Waiting List reports. For a specimen copy of the reports please refer Appendix The options 3 & 4 are same as for as logic and operations are concerned. In option 4 - Final Selection the Waiting List and the Roster Point be updated where as in option 3 - Pseudo S e l e c t i o i i t h e s e are not updated. By selecting either 3 or 4 the following screen be d i s p l a y e d . MIS-PT::V1.0 D.I.C. Date; 10/12/1991 Zilla Parishad Time; 16;10;34 Dist; KOLHAPUR. MIS-PT;; CANDIDATE SELECTION REPORTING MENU 1. Against Vacancies/Sanction 2. Against Retirements 0. Back to Previous Menu Enter your choice (0-2): +- 67 By selection option 1 - Against Vacancies one has to enter the number of vacancies, including the backlog. This number should always be greater than the total backlog. By selection option 2 - Against Retirement one has to enter the month & year till which period retirements be considered. In this option system checks the number of expected retirements and takes fJiat figure as the vacancies and selects the candidates from the waiting l i s t s . 3. :: MISPT - SCHOOLS INFORMATION By Selection Option 3 - Schools Information from the MISPT MAIl^ MENU one cane the following screen. 1 MIS-PT;:V1.0 T\ T n ! Date: 10/12/1991 Zilla Parishad j Time: 16:16:34 Dist; KOLHAPUR. ! MIS-PT:: SCHOOL INFORMATION SECTION i 1. R e p o r t s 1 2, Queries 1 0. Back to Main Menu 1 Enter your choice (0-2): 68 3.1. SCHOOL INFORMATION - REPORTS By selecting the option 1 - Reports of t h e ^ School Information Section, one can get the following screen. + MIS-PT::V1.0 D . I . C . Date: 10/12/1991 Zilla Parishad Time: 16:16:34 Dist: KOLHAPUR. M T Q — Ta_j T'X -» '■: SCHOOL INFORMATION REI"OPTING MENU -L . D C n O o i LiXS >jj.ng 2. Kaifii Jasti Patrak 0. Back to Previous Menu Enter the choice(0-2): These reports are saiae as that of Block Level Reports. 5.2 :: SCHOOL INFORMATION*- QUAEIES By selecting option 2 - Queries froia the School Information Section the following screen be displayed. + MIS-PT::V1.0 D . I . C . Date: 10/12/1991 Zilla Farishad Time: 16:16:34 Dist: KOLHAPUR. M I S - P T :: SCHOOL INFORMATION QUERY MENU 1. Schools at a Glance(Dist. Level) 2. Schools at a Glance(Tal. Level) 4. Field Selection 0. Back to Previous Menu Enter the choice(0-4): + ------^ The only variation in this module from the Block Level is District Level Schools at a Glance. By selection this option the following screen be displayed. 69 3.2.1 QUAEIES - SCHOOLS AT A GLANCE This Schools at a Glance will give you the status of schools of the District. By selection this option the following screen be d i s p l a y e d . +• Gagan Bavada {I Schools Status •Please wait. Processing is in progress... After laps of a few seconds, depending upon the volume of data, the following screen be displayed. KOLHAPUR. Total Schools:1754 Urban Schools:5 Rural Schools:1749 Bhag Shalas:30 OBB Schools:93 Category wise Boys Girls ROOMS DETAILS S.C. 21227 18407 S.T. 1630 1312 Owned :3142 DT/NT 3180 2463 Free ;694 DBG 16679 15373 Rented:3046 General 115500 108072 Spl.Rent:127652(1904) Total Students:306931 159828 147103 G.P.Rent:89361(1142) Standard Boys Girls Total 1-4 117520 110570 228090 POSTING DETAILS 6 15931 14392 30323 6 14776 12973 27749 Posted: 8346 7 11801 9168 20769 Required:8853 ------Press any Key to C o n t i n u e ., ^ ^— — — —^ — — — — — — — — pressing any key takes you back to the School Information Query Menu. 70 4. :: MISPT - COMPILATION 4------j- MIS-PT::V1.0 . D.I.C. Date; 10/l>:/ly91 Zilla Parishad Time; 16:16:34 Dist: KOLHAPUR. MIS-PT:: DISTRICT LEVEL COMPILATION THIS WILL TAKE AROUND 30 TO 40 MNTS BE PREPARE AND PRESS 'Y' TO CONTINUE ELSE 'N' ABORT THIS OPERATION. Do You want Compilation now(Y/N): This option be used once in a month atleast to keep the District ,el Data upto date. That is all about the District Level Operation. SYSTEM ADMINISTRATION MANUAL 1. H A R D W A R E & O . S : : This software was developed under Xenix Operating System of 386 based environment in foxplus 2.1.1. Since to some extent the multi-user features and an additional features of version 2.1.1. of Foxplus were used, the Software is compat-ible only with upward versions of the Foxplus. The same can not be run either on Foxplus 1.1.1. or any other downward versions. The record length of the Master File is 201 Characters and Payroll intermediate File is 248 Characters, The School File record is that of 230 Characters. So depending upon the volume of data one has to take care of the disk space. In case of Kolhapur (Primary Education) the total number of emploFees are around 9,000 and the number of Schools are around 1,800. Next coimes the bulk data from Postal Recurring Deposits. Here the total number of P.R.D. Accounts are around 28,000. With this the disk space requirement is around 20 - 25 MB. This is excluding the space I'equirments of the spooled files (during reporting options). 71 2. DISTRIBUTION PACKAGE The distribution package contains one additional floppv in addition to the software floppy, in which some data is available for trail run purpose. The software package should contain the following files. PEG/FOX and EXE Files;(5) 1) eduinit ------Initialisation Prograrnrrje. Z) rflispt ------MIS-PT Run Programiae. 3) cmd ------Professional Command File 4) g r a p h ------Pi'ofessional Executable File (Contributed by DIO Nagpur) 5) I p r i n t ------Local Print command File (Contributed by M/s Aftek) B. FILES-. (41) Category Database File Description I- E s t a b l i s h m e n t : (1) ptmaster Master File. II. School Iriforifiation : (1) paysch School Information File III. Candidate Selection : (2) roster % Points Roster rwait Waiting List Maint. File lY. Payroll : (15) p a y a d V Pay Advances File p a y h b H.B. Advances File p a y i t a x Incoine Tax Deductions File p a y l i c L .I.C . Deductions File p a y a r r D .A Arr/P.T .Deduct!ons File p a y f e s t Festival Advances File paye'pt GPF Advances File p a y p t b Teachers Bank Ded. File p a y q r t Quarters Allot. Details p a y s u s p Suspension Details File p a y t s o c Soc. Deductions File p a y l v Leave Details File p a y o t r Other Deductions File p a y p h c Phs^.Hand. Candidates File p a y p r d Post R.D. Details File. V. C o d e Filej (9) p a s s w d User-names ^ P a s s w o i ’ds & Taluka Code File p a y b n k Bank Code File p a y b r Branch Code File p a y d e s Designations Code File p a y s c a l e Scale Code File p a y s c o d e Society Code File p a y p c c Pay Circle Code File s c h o w n School Rooms Ownership File p a y r e m Reroarks Code File. VI. Query Files : (5) p t f i e l d s Ptmaster Fields File s c h f i e l d s School Fields File q d a t e q l o g i c 1.. Query Help Files q s i g n ... I VII Intermediate Files (8) p a y m n t Monthly Paybilling File p a y i n r Increment Released File s t u d e n t s Students Details File e x p e n d Expenditure Details File e d u g r p h Graph Data File t e s t ,.. q ryl 1 ... Miscllenious Files. q r y 2 .. 1 73 C. MEMORY FILES : (4) edupass.mem p a y d a .m e m payroll.mem r o s t e r .m e m D. iNDiiXiriU E'iabljb & r'iL-Eb : (40) DBF FILE INDEXING FIELD I N D E X F I L E p a y a d v EMP_CODE PAYADV •ifc- 1 * PAYQRT EMP_CODE PAYQRT •*{- T* PAYITAX EMP_CODE PAYITAX PAYARP EMP„CODE PAYARR ■K PAYBNK B_CODE PAYBNK PAYER BR_CODE PAYBR >j^- PAYDES DESIG_CODE PAYDES .%■ PASSWD T„CODE PASSWD PAYREM REM_NO PAYREM FAYSCALE SCLCOD PAYSCALE •T» EDUGRPH T„CODE EDUGRPH •T»"4s* PTMASTER E M P C O D E PTMASTER SR N U M PTiMSNUM B I R T H D T PTMMBDT W B D T PTMWBDT A B D T PTMABDT G P F N O PTMGPF NI_DT PTMINC PAYFEST EHP_CODE PAYFEST PAYGPF EMP_CODE PAYGPF PAYHB EMP„CODE PAYHB PAYINR EMP_CODE PAYINR •'p PAYLIC E M P C O D E PAYLIC EMP_CODE+POLICY_NO PAYLICl >K PAYLV EMP_CODE PAYLV ••r'4f‘ FAYMHT I M P CC S ^ E m r n m i REC_SCH-^T_C(}DE^PC_OC®l^SHj::ODEi-EMP_< C O B l P A Y ^ l 7 4 PAYPCC PC_CODE PAYPCC 'k•T' PAYPRD PRD PIN+EMP CODE P A Y F R D l EMP_CODE+PRD_AC PAYPRD PAYPTB EMP_CODEPAYPTB PAYSCH SH„CODEPAYSCH PAYTSOC EMP CODE+S CODS PAYTSOC EMP„CODE-fS_CODS TO P A Y T S O C l 'if•r- PAYOTR EMP__CODE PAYOTR •T' PAYPHC EMP_CODEPAYPHC •*r'‘k PAYSUSP E M P _.CODli PAYSUSP ff'- STUDENTST_CODE STUDENTS EXPEND T_CODE+MONTH EXPEND If your distribution floppy does not contain the index files, one has to run the Index option of the MIS-PT l i ain Menu, w h i c l i w i l l rebuilds the files. For File Structures please refer APPENDIX - 'C'. 3. INITIALIZATION: Create a separate user for this pui'pose. Check all the above files are available. Load them on to your systeirj with 'tar' command. For initialisation you need the following information. 1) DISTRICT NAME 2) NO. OF SUB-DIVISIONS 3) NO. OF TALUKAS AND THEIR NAMES IN EACH SUB DIVISION 4) NO. OF PAY-CIRCLES AND THEIR NAMES IN EACH TALUKA 5) BANKS AND WITH THEIR BRANCH CODES WITHIN THE DISTRICT AND 6) SOCIETIES LIST. Invoke foxplus and enter the data for paybank, paybr, payscode. Some times, if situations warrants, you also required to update the paydesig and p a j / s c a l e databases.. 75 x%Rother thing that is required to be change is the District Karrje in t h e 'K.friifj files. This required to be changed in this version. In later version these be replaced by PEG Files. So no need of any c h a n g e s . The password for Master File Deletions and Transfers Among Blocks if one desire to change can be changed. These memory variables were kept in edupass.mem file. The related variable names are PASDSL and PASTRANS respectively. After this step, you run the "eduinit' program, which will updates password and p c i y p c c files and creates as many as sub directories. Keeps a copy of all database and memory files in each one of these directories. Now you can run MISPT. Remember that the initialisation program ZAPs all databases and keeps a fresh copy of files in.the sub directories. Before selecting any o t h e i ’ option, to make sure all the index files be there, select index option first. Then select school Information option, where the school code be generated. It is necessary to enter school data first, at least, up to School j^arne f i e l d of the Data Entry screen. Then go for master Data entry. Once school data and Master data is available one can use all the options. Yes you are not e n t e i ' e d any deductions, still it holds good. At district level operations, it is compulsorj^ to run compilation option followed by index option before selecting any other options. The compilation will generates graphs, seniority numbers and other related information. So it is advisable to run the compilation every month once the paybills were issued to all Blocks. Since the graph are created with the professional features, one should make sure that your system be loaded with professional version 2. 0 . 1 . If your district dosen't have the same number of Blocks as that of Kolhapur (12 blocks), you have to adjust the rows accordingly in the work - sheet. Otherwise you either get blank portion in the graphs, if the number of blocks are more or additional graphs if the number is less. So one has to adjust these rows accordingly and save it to the same work-sheet. Please notice that while saving the cursor is at first cell of the work-sheet. P''"- ... . i C ’ Os.ce 76 3 :: APPENDIX ' k ' F O R M - 1^ :: ESTABLISCHMEMT INPUT F O R M - 2 :: SCHOOL INFORMATION F O R M - 3 :: TEANSFSRE F O R M - 4 :: GPF SUBSCRIPTION F O R M - 5 :: POSTAL R.D F O R M - 6 :: ADVANCES/LOANS F O R M - 7 :: A R R E A R S F O R M - 8 :: PTB/ IT/ OT - DEDUCT F O R M - 9 :: SOCIETY DEDUCTIONS F O R M - 10 :: LEAVE SALARY F O R M - 11 : : DEATxH/TERMINATION F O R M - 12 :: Lie PREMIUM F O R M - 13 :: SUSPENSION F O R M - 14 :: ROSTER IINPUT FORMM FORH - 1 ESTABLISCHHENT INPOT FGRP! I- Sr. EsplL-yse!Tclukd!pB/ Cir.!5:noDlIDesig. Scale Bank!Branch iBank 1 S.P.F. Egpicyee 9e .; RElicionlSC/ST/ iBirth; Residentiil H d . Ccce iCode ICode SCcse ICode Code LooeiLDde !«/c. I Nase i Lasi lOBC/BENidate !------I 1 ' i 1 II II 1 ! i TypElfic i i iVilladEilaiuka 1 I 1 1 2 13:4 i 5 i 6 7 B : 9 1 18 ! 11 12 13 14 15 ! 16 ! 17 1 18 1 19 i — ! -----1---- 1...... QlihcatiDn.AppDintfientlR?:ru-:Ls5t TransferelOHi.'.Spl.'ClA SPF [HA.] 15 nelsht) Ecu. ITsch icate TyD=!3crigss!iiithin lAftong ips) iPav Sut.lDstel F.H.C. ! iBlosck IBlock I ! (y/H) 20 1 21 : 22 23 ! 24 I 25 ! 26 ! 27 ! 28 1 291 30 I 31 32 FGRH - 2 SCHOOL INFORHATION Pay Circle fiaee ; ______Pay Circle cc-ce : _ CATESORY iilSE students ENROLlHENT SCHOOL !URBANiACT.S FIRST STANDARD , SECOND STANDARD THIRD STANDARD NA«E CODElRuRALiNO. !N0. SC ST OBC NT/DT BEN TOTAL IND. SC ST QBC HT/DT BEN TOTAliNG. SC ST DBC HT/DT SEN TOTAL : t !DIVS. BBB6B6BG B6BG' JBIVS.B B B 8 B S B 6 B 6 B 6 iDIVS.B S B G B G B & B G B G 1 2 3 < 5 6 7 a 9 IB n 12 12 H 15 16 17 ;18 19 20 2l 22 23 H 25 26 27 2S 29 38 131 32 33 34 35 36 37 38 39 41 42 43 FOyRlH STANDARD FIFTH STAiiDARD SIXTH STANDARD SEVENTH STANDARD NO. SC ST OBC NT/DT GEN TOTALINO. SC ST OBC NT/DT GEH TOTALINO. SC ST OBC NT/DT S£^ TDTALIHO. SC ST OBC NT/DT SEN TD’AL DIVS.B e I" B B B B 6 B B B 6 IDIVS.B B B B B B 5 S B 6 B 5 IDIVS.B 3 B 6 B B B B B £ r S ‘DIVS.B £ E B B B B B B' S B G u 44 45 46 47 4B 49 50 51 52 53 54 551 56 57 53 59 ^0 61 62 63 64 65 66 67 68! 69 70 71 72 73 74 75 76 V 78 79 S2 81182 83 84 85 86 87 8S 89 90 91 92 93 94 CLASS ROCKS 0«HED CODE RENTED FREE A B C D E F A RENT B RENT A B C D 95 96 97 9S 99 138 101 102 103 104 105 106 137 108 FQRf< - 3 TRANSFERS Hcntn CodE ; ■» EsdIdvee, i EsEiioyer ! F R C H > tj i i ' ~1% “ Cede 1 Ncse ; T.CdC5i‘P.C.Ccide; Sti.Ccsci Bank 5 iriLzr. ; A/c ND.l T.Ccse ’1 P.C.CDQ&!Sn.l::;5i Bsni; : Branch I A/: fie. 1i . i ►’■ 1i 3 1 4 1 5 : 6 iy ^! ; e 19!1 18 1 11 1 12 1 13 : 14 - i :: SPF SllBSCRIPTIDN rn&- - postal R.D riDntn IczE : nonU: uDde: Ecplnyee b.nti.r^w► »r.nvoo7ww !1 n P • ^Eapicyee E/!iplove5 Advance lyD^iliitr lAdvariCriTctilifiD.of i n s t . Balance of Acv.IHonthly : C d q e . Nasr (G/F/H/P) SAov.TkrlAaount ! irst.IhecoyBrec t o D e rsccyere2!I n E t a l . i *“ ! 1 4 1 b 1 9 -I FORH - 7 ARREARS FORH -e ;; ^Tb/ '1/ GT DEDUCnOKc t r. Tnr.c > I4W*ikll WWW^ ( w^ rwu rt- Dw a» I ------1 flon^r ; EfpiDyEr ! Esplcysr i j.A. i 1 t T ; Cooe i hasE . Arrears ■ Ta;-: Ded! EeplDyee ' Esibyee ;1 P.T.B. t i • 1 » Otnfr Ccse ; Nase : Ded. 1 Ded. I?ed. i i 2 1 3 : 4 j FORH - 9 SQCIET DEDUCTIONS LEAVE SALARY Hontfi CDde : jlir.r.Th rnrtp « ------j iiwti Um > • -I : EsDlcy&e ; c£pi!:i f ^ u l l I H c H Fay I feitnciijt Pa/! Z 1 COOE I has5 m i Eaployee i Espicyee 1' Ss'iEty ! L. Days i L, Days 1 Leave Days! o : ! C o d e 1 Hise 1 Lcoe 1 Dec. 1 CO! (D> 5 t O i O 4 U1S 1 i i n 1 O 1 1 i ^ 1: 3 ! 4 1 FORft - 11 ;; DEATH/TER«INATION rn&i- - Lcoe : fiDfitn Code: E s p h y B B ;; Eapioyee ; Dstt of i R e s a r k s ! -»r. inu&c. CSClOyS^ iPcrhcy! nonthiy ! naturity C D d & ii NaiE i Deatn/lers,; iHiiSD&r! F’^esius I Date ; ______} ______1 1 ^ 1 « ■» : i y 1 j 1 r 1 i1 * . . i 4 1 i i 1 V- I *t 1 J FORf! - 13 SySPENSION FGR?’ - 1- h o s ie r ]H"GRHATIDN MnUii Ti r, tw(i K wwJtr Ti rt c »• ISr.ND. i NAHt 0" C.rhliyATE. HO*i' ADDRESS i1 wffiuiwyrcP fi Ti *} fi u o c i! cayiuyccr A n i n u o c !i ^ i« r.o ^ j* i •y 1 Cede 1 NaiB 1 SusperiEion ! 1 1 Si » 0 » * i * \ i J w J