MSPO CERTIFICATION SUMMARY REPORT
SPOC SELANGAU Q17
50450434
Pejabat MPOB Cawangan Sibu, Lembaga Minyak Sawit Malaysia, No 5, Tingkat 1, Lorong 11, Jalan Kampung Datu, 96000 Sibu Date: 09/11/2018
DQS Certification (M) Sdn Bhd (689316-X) Suite 43-4 Setia Avenue, Jalan Setia Prima S U13/S, Setia Alam Seksyen U13, 40170 Shah Alam, Selangor, Malaysia. Tel: +603-3342 3259 (Hunting Line) Fax: +603-3358 3299
TABLE OF CONTENT
Table of Contents
1. Executive Summary ______3 2. Introduction ______5 2.1 Objective ______5 2.2 Scope ______5 2.3 Certification Team ______5 3. Methodology ______6 3.1 Stage 1 ______6 3.2 Surveillance Audit ______6 4. Organization Information ______7 4.1 Company Information ______7 4.2 Production Information: Estate ______7 5 Certification Assessment ______8 5.1 Stage 1 Audit______8 5.2 Surveillance Audit ______8 5.3 Stakeholder’s Consultation ______9 6 Nonconformity Raised ______10 Action Plan 1 ______10 7 Conclusion / Recommendation______11 7.1 Opportunity for Improvement ______11 7.2 Concern Area for Next Year Audit ______11 7.3 Certification Recommendation ______11 8 References ______14 8.1 Contact Information ______14 Management Representative at site ______14 Audit team ______14 Contact person at DQS ______14 8.2 Audit Information ______14
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8.3 Audit Data ______15 8.4 Audit Result ______19 8.5 Next Step ______20 Activity of the customer ______20 Activity of DQS ______21 8.6 Attached Documents ______21 8.7 Appendix 1: Group Certification Member and It Address ______23 8.8 Appendix 2: Audit Report Manager______26
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1. Executive Summary
Date(s) of Audit: 7-9 / 11/2018 . Company Name: SPOC SELANGAU Q17 Certification No: 50450434 Operational Unit: SPOC Selangau Q17 Contact No: 084-325 126 Certified Site Address: Pejabat MPOB Cawangan Sibu, Lembaga Minyak Sawit Malaysia, No 5, Tingkat 1, Lorong 11, Jalan Kampung Datu, 96000 Sibu
MSPO Standard: MS 2530-2:2013 GENERAL PRINCIPLES FOR INDEPENDENT SMALLHOLDERS Lead Auditor: Edward Agong Ajan Auditors(s): 1. Mohd Shauki Bin Mohd Ghazali 2. Incham Serdin 3. Sarjit Singh
SPOC SELANGAU Q17 is managed by MPOB Sibu Office. It has acquired certification since 2016 and now has 104 members all over Selangau district, under Sibu Division, Sarawak.
MPOB Sibu is functioning as the Group Manager and is responsible to assist and advice the group of smallholders to manage their land planted with palm oil effectively.
Showing commitment and supporting the national standard through another year of surveillance audit, SPOC Selangau Q17 shows that their system in general meets the requirement of MS2350-2 standards with some improvement required as addressed in section 7 of this document.
Audit Results
Non-conformities raised: Major: Nil Minor: 1 (one) Opportunity for Improvement(s): 9
1 Indicator 4.5.1.1 Principle: P5 Environment, natural resources, biodiversity and Major Non-conformity ecosystem services The standards state that independent smallholders are expected to be aware of the environmental impact but are not expected to undertake any formal impact assessment unless there is a legal requirement. Little awareness to environmental impact is noted in one sample with signs of barren field (due to excessive herbicides applications) and empty chemical containers left lying in the field in some other sampled smallholders.
Stakeholders’ Consultation ☐ Yes ☐ No raised any issues regards to the management. Remarks: NA
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Conclusion
Certification Recommendation:
This report details the audit results including strengths, opportunities, and weaknesses. These results were presented to your management at the closing meeting of the audit. You can use these results to improve the effectiveness of your management system. We look forward to continuing our partnership towards sustainable business success.
In reference to MSPO Standard, MS 2530-2:2013 GENERAL PRINCIPLES FOR INDEPENDENT SMALLHOLDERS the audit team recommends to DQS: ☐ Issuance of the certificate. ☐ Issuance of the certificate as soon as implementation of corrective actions has been demonstrated. ☐ Maintenance of the certificate. ☒ Maintenance of the certificate as soon as implementation of corrective actions has been demonstrated. ☐ Not applicable, due to extraordinary type of report.
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2. Introduction
This report was prepared by DQS Certification (M) Sdn. Bhd. in conjunction to the intent of SPOC SELANGAU Q17 and its group members to be certified by Malaysian Sustainable Palm Oil in accordance to the MS 2530-2:2013 , Malaysian Sustainable Palm Oil (MSPO) Part 2: General principles for independent smallholders or MS2530-2:2013.
2.1 Objective The objectives of Surveillance Audit are as follows:
Surveillance 2
1. Changes to the certified client and its management system 2. Verify continuous management system implementation 3. Review effectiveness of measures arising from the previous audit 4. Confirm fulfillment of certification requirements 5. Enquiries on aspects of certification (Complaints, stakeholder feedback and actions taken) 6. Reviewing any client's statements with respect to its operations (e.g. society contribution, CSR etc.)
2.2 Scope The report deploys the input captured from the DQS MSPO checklist from audit conducted on 7- 9/11/2018. Analysis has been justified prior to recommending the maintenance of certification.
It has been referred to MS 2530-2:2013 , Malaysian Sustainable Palm Oil (MSPO) Part 2: General principles for independent smallholders or MS2350-2:2013 to evaluate the effectiveness of system implementation in fulfillment of sustainability aspects in their operations.
For the purposes of this assignment, the focus will be on the compliance of clients towards MSPO principles and criteria (P&C), applicable statutory and regulatory requirement and established procedures/SOPs. The outcomes have been described from 939-D1-MSPO Guidance - Part 2 (smallholder) checklist of audited sample of independent smallholders.
Finally, it may convince to audit team to make justification of SPOC Selangau Q17 ‘s management system is effective and fulfils the requirements according to certification scope defined in section 4.1 of this summary report.
2.3 Certification Team Auditor name Role Edward Agong Ajan Audit Team Leader Mohd Shauki Bin Mohd Ghazali LA in Training Incham Serdin Observer Sarjit SIngh Observer Note: Auditors listed are meeting with competency criteria according to clause 7 of Requirements For The Accreditation Of Certification Bodies Operating Oil Palm Management Certification Under the Malaysian Sustainable Palm Oil (MSPO) Certification Scheme
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3. Methodology
3.1 Stage 1 Stage 1 is not applicable. The site is currently certified with MSPO
3.2 Surveillance Audit This is a Surveillance Audit being planned and executed according to MS 2530-2 standard reference. SPOC Selangau Q17 is registered to function as group management for certification where, the management system has been regulated for central unit of independent smallholder group. This is Third Surveillance audit after successful achievement of previous year surveillance audit conducted on 12-15/12/2017 and organization has demonstrated their maintenance of good sustainability management system. The audit criteria are the certification standards as documented in the audit schedule as well as the current management system documentation of the company. Assessment has been executed at the site area with below GPS no;
KOORDINAT GPS Site Name (Estate) (FORMAT WGS-84) LONGITUD E LATITUD E ALONG ANAK SAN 2031'41.281''N 112 o14'34.138''E BANSA AK KUNCHAU 2021'59.452''N 112 007'09.292''E BAYANG ANAK INTAI 2032'26.595''N 112 014'50.374''E BIDAH AK USIT 2°20'39.181"N 112°09'54.181"E DIAW ANAK JABU 2031'43.555''N 112 014'47.310''E EMPURUNG ANAK MELIAW 2033'29.800''N 112 018'17.627''E ENSUNAI ANAK MULI 2025'00.708''N 112 09'50.950''E JELEK ANAK LABANG 2032'03.404''N 112 013'23.424''E LUNCHA ANAK BADIN 2030'51.982''N 112 016'46.860''E NOORLIDA ABDULLAH @LALAI ANAK 2024'17.435''N 112°16'06.378''E JABU NYALA ANAK RANTAI 2032'32.537''N 112 014'31.644''E OMAR AK GERUNA 2019'59.056''N 112 010'49.516''E REGINA ANAK NGINDANG 2031'11.149''N 112 016'07.538''E SERANG AK INANG 2°20'13.034"N 112°09'47.569"E SIMU ANAK KIROH 2031'20.196''N 112 016'07.936''E UNYA ANAK LAI 2°20'09.430"N 112°10'03.285"E
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4. Organization Information
4.1 Company Information
Name of operational Unit : Pejabat MPOB Cawangan Sibu, Lembaga Minyak Sawit Malaysia Company name : SPOC SELANGAU Q17
Address at site : Pejabat MPOB Cawangan Sibu, Lembaga Minyak Sawit Malaysia, No 5, Tingkat 1, Lorong 11, Jalan Kampung Datu, 96000 Sibu Holding company (if : NA applicable
Scope of certification : Independent Smallholders (Group Management for independent smallholders)
4.2 Production Information: Estate
Year of operation start : based on smallholders
Total land area : 500.43ha (for 104 smallholders)
Soil type : Mineral Soil
Year of replanting : NA program
Latest production output : NA (per ha / MT / yr)
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5 Certification Assessment
5.1 Stage 1 Audit - Stage 1 is not applicable as SPOC SELANGAU Q17 has already gone to certification cycle since 2016
5.2 Surveillance Audit Surveillance audit was conducted on 7-9 Nov 2018 with 5 man-days allocated according to MSPO Certification Procedure.
The audit has been executed by the auditors as listed in section 2.3 of this audit report.
Surveillance Audit
Management Commitment and Responsibility, Transparency, Legal Compliance.
In reinforcing their commitment toward the standards, the management has revised their Operation Manual in April 2018 to include more aspects, among others include recording of wildlife sighted in new planting. The Group Manager did some reshuffling in their staffing to better coordinate the smallholders that remain to be 104 since the last certification period.
SPOC Q17 has the potential to service 1484 smallholders, covering an area of 6543.30ha. The awareness among smallholders, who are longhouse residents, on sustainable palm oil appeared encouraging with all interviewees showing Buku Rekod Ladang filled up. With one exception of sampled smallholders, the rest of the smallholders are aware of safety and health concern and the protection to the environment and wildlife. The Group Manager had planned to continue organizing briefing to smallholders with the participation of relevant authorities on safety, environment and wildlife protections.
A new ramp operated by Koperasi Penanam Sawit Mampan (KPSM) should provide better options for the smallholders to sell their crops.
Social Responsibility, Occupational Safety & Health and Employment Condition
Communication between Group Manager and the smallholders through phone is limited to quality and coverage of connectivity. The farthest areas takes about two hours from the MPOB Office in Sibu. Smallholders however can seek advice or support on issues pertaining to social and oil palm management from the office during office hours. Grievances from smallholders are mainly the incapability of many to purchase fertilizers and the low prices of FFB. Complaint and grievances procedure is established but no documented complaint or grievances is being complied yet. General awareness on safety is noted among smallholders including the importance of using PPE and proper chemical mixing.
Environment, Natural Resources, Biodiversity and Ecosystem Services
Interviewees are aware about possible negative impacts on the environment and were able to explain the potential impacts in laymen terms. However, we noted one sampled smallholder
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whose field is barren and free from weed which is not consistent with Good Agriculture Practices (AP No 1). Empty chemical containers were used as water containers for spraying activity and empty fertilizer bags were reused for loose fruit collection. However, we found some empty chemical containers were left lying in the field and not disposed properly (AP No 1). Smallholders demonstrated understanding on maintaining the quality and availability of surface and ground water. Commendably, it was observed that water harvesting practice was widely implemented. Smallholders’ knowledge on endangered species and habitats was found acceptable. Additionally, National Park or Forest Reserve Area boundaries were not in the immediate vicinity. Smallholders rear chicken and pigs for their own meat supply.
Best Practices
There are still areas of improvement required to achieve Good Agricultural Practices (GAP) among the smallholders. Understanding GAP through the advisory function of MPOB TUNAS officers is acquired with new information and techniques being shared through the distribution of Warta Sawit. Among areas to improve (raised as OFIs) includes crop recovery (loose fruits), harvesting intervals, keeping close to manuring schedule and dosages, weeding programme and proper frond stacking.
New Planting
Smallholders were given special assistance by MPOB to develop new areas, enable them to do proper land clearing including terracing and planting. These new areas were verified suitable by MPOB before the assistance were given. It would be in line with GAP for the smallholders to establish cover crops during immature stage.
As a whole SPOC Q17 Selangau shows conformance to the requirement of the standards.
5.3 Stakeholder’s Consultation Not applicable for independent smallholder scheme
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6 Nonconformity Raised
Action Plan 1 4.5.1.1 – Environmental Management Plan The standards state that independent smallholders are expected to be aware of the environmental impact but are not expected to undertake any formal impact assessment unless there is a legal requirement. We noted little awareness to environmental impact in one sample with signs of barren field (due to excessive herbicides applications) and empty chemical containers left lying in the field in some other sampled smallholders.
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7 Conclusion / Recommendation
7.1 Opportunity for Improvement 1. The document - "Senarai Sosial, Persekitaran dan Pelan Tindakan"" MSPO/SSCC/L-04/SP effective 13/4/2018. Item No. 7 on New Planting required identifying and recording of wildlife within the area of the farms. OFI: To identify and maintain record on wildlife sighted within the new planted area 2. No terrace on slopes above 3° (areas planted much earlier), exposing soil surface to erosion and leaching of fertilizer 3. Establishment of cover crops in new planting areas 4. Barren ground surface due to excessive chemical spraying, contributing to lowering soil humidity 5. Multiple deficiencies of nutrient noted. It was revealed that smallholders were using low dosage of fertilizers i.e. 1 - 2 kg of fertilizers per palm per round. Based on fertilizers dosage guidelines provided by SPOC Selangau, fertilizer rate per palm per year against the palm age of 6 years old of 9 kg/palm and above 6 years old of 9 to 12kg/palm/year. 6. Pale palms noted in water-logged/ flood prone area due to insufficient drainage. 7. Ground vegetation with soft and hard grasses together with overgrown woodies reflect delayed field maintenance. 8. Loose fruits recovery was not done completely giving rise to VOPs 9. Harvesting intervals more than 14 days as specified by MPOB’s standard.
7.2 Concern Area for Next Year Audit 1) Establishment of cover crops in new plantings 2) Awareness on proper disposal of wastes
7.3 Certification Recommendation This report details the audit results including strengths, opportunities, and weaknesses. These results were presented to your management at the closing meeting of the audit. You can use these results to improve the effectiveness of your management system. We look forward to continuing our partnership towards sustainable business success
In reference to MS 2530 -2:2013 , the audit team recommends to DQS: ☐ Issuance of the certificate ☐ Issuance of the certificate as soon as implementation of corrective actions has been demonstrated ☐ Maintenance of the certificate ☒ Maintenance of the certificate as soon as implementation of corrective actions has been demonstrated ☐ Not applicable, due to extraordinary type of report
Please remember to notify DQS about any significant change to your management system at your earliest convenience. Together we will then coordinate appropriate measures to maintain your current certification.
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Report prepared on 9/11/2018 Lead Auditor Edward Agong Ajan Lead Auditor for MS 2530-2:2013
10 JUL 2019 SHAHRIZAL RIDZUAN AMBAK Date Certification Decision Making on behalf of DQS
Date Document reviewing on behalf of DQS (Peer Reviewer 1) Remark: Not applicable in case of surveillance or special audit
Date Document reviewing on behalf of DQS (Peer Reviewer 2) Remark: Not applicable in case of surveillance or special audit
Disclaimer: The contents of this report and all information received in association with the audit of the subject company will be maintained in the strictest confidence by the members of the audit team and by DQS, in accordance with prior agreements.
DQS maintains ownership of this report. The content of this report and all information received in relation to the audit and certification of the audited organization will be treated confidential and not disclosed to third parties. For exceptions e.g. disclosure to accreditation body refer to DQS Certification and Assessment Regulations.
This report is considered as final by the audit team, if you do not get any adverse information from DQS within 14 days after the last audit day.
The recommendation of the audit team is subject to review and approval by DQS technical certification experts, who take binding certification decision. An appeal process is defined in DQS Certification and Assessment Regulations. Should DQS obtain any
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information indicating nonconformity of the certified management system, DQS will notify the certified organization timely and initiate investigation and evaluation of such information.
Distribution
MS 2530-2:2013 DQS SPOC SELANGAU Q17
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8 References
8.1 Contact Information Management Representative at site Name: David Anak Joseph Name: : Seli Anak Mohamat Title: Group Manager Title: MPOB Manager
Tel : 084-325 126 Tel : 084-325 126 Email Email: [email protected]
Audit team Name Edward Agong Ajan Name: Mohd Shauki Bin Mohd Name: Incham Serdin Title: Audit Team Leader Ghazali Title Observer Title: LA in Training
Tel +603-3342 3259 Tel +60135742403 Tel +60198853914 Email: [email protected] Email: Email: [email protected] [email protected]
Name: Sarjit Singh Title: Observer
Tel +60138342020 Email: [email protected]
Contact person at DQS Ili Arina Anuar
Tel +603-3342 3259 Email [email protected]
8.2 Audit Information Name of the company: SPOC SELANGAU Q17 (Independent Smallholder) MPOB Registration No: Refer to 8.3 below Group Certification (if applicable) -
Main address: Pejabat MPOB Cawangan Sibu, Lembaga Minyak Sawit Malaysia, No 5, Tingkat 1, Lorong 11, Jalan Kampung Datu, 96000 Sibu
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Ref. No.: - Order number: Get it from DQS Office Language of the company: English / Bahasa Malaysia Audit language: English / Bahasa Malaysia Date of audit: 7-9/11/2018 Total number of person-days (PD): 5 Date of system analysis: (if applicable) NA
8.3 Audit Data Audited sites and sampling basis
Names IC No MPOB License Size (ha) Latitide Longitude ALONG ANAK SAN 580221-13-5595 439474-501000 2.700 2031'41.281''N 112 o14'34.138''E BANSA AK KUNCHAU 680512-13-5067 453599-301000 11.00 2021'59.452''N 112 007'09.292''E BAYANG ANAK INTAI 581021-13-5165 445289301000 27.8 2032'26.595''N 112 014'50.374''E BIDAH AK USIT 650101-13-5364 467953-701000 1.17 2°20'39.181"N 112°09'54.181"E DIAW ANAK JABU 730721-13-5007 570432-701000 4.09 2031'43.555''N 112 014'47.310''E EMPURUNG ANAK MELIAW 580730-13-5205 493572-001000 7.36 2033'29.800''N 112 018'17.627''E ENSUNAI ANAK MULI 550511-13-5210 427269-101000 3.42 2025'00.708''N 112 09'50.950''E JELEK ANAK LABANG 600520-13-5451 441214-001000 10.00 2032'03.404''N 112 013'23.424''E LUNCHA ANAK BADIN 321019-13-5034 532470201000 2.09 2030'51.982''N 112 016'46.860''E NOORLIDA ABDULLAH @LALAI 690124-13-5080 536664-201000 1.35 2024'17.435''N 112°16'06.378''E ANAK JABU NYALA ANAK RANTAI 690107-13-5345 487637-501000 14.72 2032'32.537''N 112 014'31.644''E OMAR AK GERUNA 780107-13-5731 529476-601000 2.02 2019'59.056''N 112 010'49.516''E REGINA ANAK NGINDANG 851110-13-5164 532472-901000 2.09 2031'11.149''N 112 016'07.538''E SERANG AK INANG 590211-13-5347 452213-101000 6.76 2°20'13.034"N 112°09'47.569"E SIMU ANAK KIROH 730825-13-5650 486469501000 8.39 2031'20.196''N 112 016'07.936''E UNYA ANAK LAI 660103-13-5535 536319-801000 3.37 2°20'09.430"N 112°10'03.285"E
Main business/processes at location, please specify: Group management and centralized office for smallholders
Estate size (ha) Total
Smallholder land size 500.43
Sampling site in case of group certification is applied? ☒ Yes ☐ No
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Complete below section if ‘Yes’
Sampling process is meeting with Malaysian Sustainable ☒ Yes ☐ No Palm Oil (MSPO) Certification System Procedure?
Site sample; S = r√n
S = sample size
n = number of group members
r = Risk factor (Low, medium or high)
List of the site Audit Year
No Names 1 2 3 4 5 1 AJANG ANAK ARAH 2 AKAT ANAK AKUN 3 ALONG ANAK SAN X 4 AWIT AK ARAH 5 BALAI AK JEMBO 6 BANA ANAK NANDONG 7 BANI ANAK ARIP 8 BANSA AK KUNCHAU X 9 BARAU ANAK LAJANG 10 BAYANG ANAK INTAI X 11 BEDIN AK OSIT 12 BENET AK ESOP 13 BIDAH AK USIT X 14 BUNA AK BALING 15 CHUAN AK KUDENG 16 CORINA AK GANI 17 DANA ANAK JAMBI 18 DAYAT AK ANGOH 19 DEMANG AK CHABU 20 DIAW ANAK JABU X 21 DINA ANAK ESOP 22 DUDUL ANAK ANGKASAN 23 EDDY KIU 24 EDWART ANAK MYAWAI 25 EMPURUNG ANAK MELIAW X 26 ENGKAMAT AK SUJA 27 ENSUNAI ANAK MULI X 28 ESOP AK ARAH
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29 ETI AK JALANG 30 GANI AK KUDUL 31 GERING AK LANG 32 GINDI AK ARAH 33 GULANG ANAK RANTAI 34 GUNDI ANAK UMOL 35 JALIN AK LISA 36 JAMES AK SAUN 37 JAMES DENIS 38 JAMPI AK MALIYU 39 JELEK ANAK LABANG X 40 JELITA AK BANI 41 JENA ANAK JUDI 42 JENNY BESAH AK LANTING 43 JIMAT AK BESI 44 JIMBAI ANAK UNDING 45 JOHN AK LISA 46 JULIA ANAK BALAI 47 JULIN ANAK THOMAS JENANG 48 KANCHING AK SIAN 49 KENNEDY AK MEDAN 50 KUSA AK BESI 51 LABAI AK GENOL 52 LABANG ANAK AING 53 LEJA AK GANIENG 54 LIMPING AK GANING 55 LISA ANAK UNDING 56 LOLY AK MATTEW 57 LUKUM AK AKAM 58 LUNCHA ANAK BADIN X 59 LUNYI AK NGUMBANG 60 LYDIA ANAK PATRICK KANDAWANG 61 MANILA AK NGUMBANG 62 MARIATY AK MEDAN 63 MEDAN ANAK ARAH 64 MENGAN AK AMPING 65 MERUNDI AK FRANCIS IGUN 66 MIKAI AK SERUNGAU 67 NANCY ANAK MATHEW SINTAN 68 NAWIN AK AING 69 NELSON NADING AK JALANG 70 NGUMBANG ANAK AWIT 71 NGUMBANG ANAK GEMA 72 NOORLIDA ABDULLAH @LALAI ANAK JABU X 73 NORITA ANAK JAM 74 NUANG ANAK LUNSA 75 NUNYA AK NGUMBANG
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76 NUYAH AK EMPI 77 NYALA ANAK RANTAI X 78 NYAMOK AK LUGOM 79 NYAWAI ANAK BUDOL 80 OMAR AK GERUNA X 81 PUJI ANAK UNDING 82 RAGAI AK BEDIN 83 RAMPAI ANAK BALAI 84 REBECCA ANAK LISA 85 REGINA ANAK NGINDANG X 86 RICHARD BUDAL ANAK JELUANG 87 SAMBUN ANAK JAWA 88 SATI AK BANTA 89 SELI AK PADOK 90 SENIA ANAK JENANG 91 SENIA ANAK UGA 92 SERANG AK INANG X 93 SIMU ANAK KIROH X 94 TAN ANAK BALAI TAW AN ANAK KASAU/FREDRICK GUPONG ANAK 95 TAWAN 96 THOMAS JENANG AK NGINGAI 97 TINDIN AK LI 98 TINGGI AK LIANG 99 UDUT ANAK LUMENG 100 ULIN AK ENTERI 101 UMAN AK UNDING 102 UNYA ANAK LAI X 103 VINCENT JENANG AK THOMAS JENANG 104 YICK SIE CHOU
Date Agenda sent to Client: 21/10/2018
Audit sequence: ☒ The audit schedule was maintained
☐ The audit schedule was altered as follows:
Meeting of audit objectives: ☒ The audit objectives have been met
☐ The following audit objectives could not be met:
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Closing meeting : A closing meeting was performed with the organization’s management. Audit results were presented, explained and, where necessary, discussed. Findings and corrective action plans were agreed upon with the respective managers, as necessary.
8.4 Audit Result Current scope of registration: Independent Smallholders (Group Management for independent smallholders)
The top level Management System manual Current revision of manual: and related management system documentation were reviewed and found to ☒ Yes ☐ No conform to all applicable standard Remarks: A revised manual 2018 requirements for documentation.
In case of surveillance audit ☐ Yes ☐ No Changes to the management system, its Remarks: documentation, processes, or structures have been implemented.
In case of recertification audit ☐ Yes, management review records The overall system performance for the past indicate achievement of established certification cycle demonstrates the continued objectives and continuous effectiveness of the system. improvement. (two criteria for evaluation) ☐ Yes, trends of corrective action records indicate effectiveness and continuous improvement. ☐ No, see remarks and corrective action plan Remarks: NA
Internal audits and corrective action records ☒ Yes ☐ No show continued conformance of the management system to selected standards. Remarks: Corrective action to reflect on future samplings.
In the past certification period, similar findings ☒ Yes ☐ No were identified repeatedly Remarks: refer OFIs above
In the past certification period, the certification ☐ Yes ☒ No was placed under probation or suspension or special audits were performed to address Remarks: deficiencies
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The management system is effective and fulfils ☐ Yes the requirements: ☒ Only partly – see corrective action plans ☐ No – see corrective action plans Number of findings: Major nonconformities: 0 Minor nonconformities: 1 On site verification of nonconformities needed ☐ Yes ☒ No via follow-up / special audits:
The agreed corrective actions of the previous ☐ Effectively implemented audits are ☒ Not effectively implemented Remarks: repetitive findings This appraisal is not applicable.
The current registration certificate was ☒ Yes ☐ No reviewed and found to be accurate. Remarks: expiration date: 06-03-2021
The Registered Firm Mark & Accreditation ☒ Yes ☐ No Body Marks are being used appropriately. Remarks:
Risk Assessment justification Current Risk justified; ☐ High ☐ Medium ☐ Low Lead auditor justification ☐ High ☒ Medium ☐ Low Remarks: Sparse areas and subject to bad weather during November Notes:
8.5 Next Step
Activity of the customer Corrective actions: ☐ Corrective actions not necessary ☒ Corrective actions will be implemented and reviewed for effectiveness as agreed by end of November 2018
Opportunities for Improvement: Identified improvement potential will be evaluated internally and incorporated into the continual improvement process if deemed beneficial. Nonconformities, identified during an audit, shall be closed with evidence of effectiveness within defined time lines. Otherwise, certificates may be put on hold or be withdrawn.
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Activity of DQS Type of the next assessment: MS 2530-2:2013 ☒ ☐ Advancement / Surveillance Re-certification
Deadline of the next assessment: By Nov 2019
Next assessment data: Planned date for next assessment: Nov-19 (non-binding estimate of person (week or month, if appropriate) days) For 2.5 person-day(s) By 2 auditors
Main emphasis will be on the As per MSPO audit checklist following subjects:
Customer requests: ☐ Information on ☐ Quotation for ☐ Telephone call from Customer Service Representative
Additional remarks:
8.6 Attached Documents
☒ Action Plans (corrective action requests) Number: 1 (one)
For DQS-internal use only:
☒ Basic Data Number: 50450434
☒ Verified draft or current certificates Number: 50450434
☒ Audit Schedule Number: 50450434
☒ General Principles for Independent Number: 50450434 Smallholder Audit Checklist
☒ Participant List(s) – opening and closing Number: 50450434
☐ Further standard specific documents [if applicable]
☐ Others
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8.7 Appendix 1: Group Certification Member and It Address
NAMA PK Address
AJANG ANAK ARAH RH JAMES MEDAN, NANGA TANYIT OYA AKAT ANAK AKUN RH AKAT SUNGAI ARANG, SELANGAU ALONG ANAK SAN RH. BAYANG, LUBOK BETANG, ULU DIJIH,SELANGAU AWIT AK ARAH RH. JAMES MEDAN, NANGA TANYIT OYA BALAI AK JEMBO RH. WILLIAM BANSA, KAMPUNG BARU BANA ANAK NANDONG RH JAMES MEDAN, NANGA TANYIT OYA RH. MEDAN NANGA TANYIT OYA 96000 SIBU, BANI ANAK ARIP SARAWAK RH. JACKSON NGUMBANG, RANTAU DANGIH OYA, BANSA AK KUNCHAU SELANGAU BARAU ANAK LAJANG Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu BAYANG ANAK INTAI BAYANG ANAK INTAI, KM 79, JLN SIBU/BINTULU BEDIN AK OSIT RH. JAMES MEDAN, NANGA TANYIT OYA BENET AK ESOP RH. JAMES MEDAN, NANGA TANYIT OYA RH. JOSEPH SERANG, SKIM SEKUAU BATU 28 JALAN BIDAH AK USIT OYA,SIBU,SARAWAK. BUNA AK BALING Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu RH. JOSEPH SERANG, SKIM SEKUAU BATU 28 JALAN CHUAN AK KUDENG OYA,SIBU,SARAWAK. CORINA AK GANI RH. JAMES MEDAN, NANGA TANYIT OYA RH.MEDAN NANGA TANYIT OYA 96000 SIBU, DANA ANAK JAMBI SARAWAK DAYAT AK ANGOH Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu DEMANG AK CHABU RH. JAMES MEDAN, NANGA TANYIT OYA DIAW ANAK JABU Rh. William Bansa, KM4, Jalan Meruan, Dijih, Selangau RH. MEDAN NANGA TANYIT OYA 96000 SIBU, DINA ANAK ESOP SARAWAK DUDUL ANAK ANGKASAN RH. RINGKAI, SG. IGU, SELANGAU EDDY KIU RH. JAMES MEDAN, NANGA TANYIT OYA EDWART ANAK MYAWAI Rh. Eding Sungai Dijih, 96400 Mukah, Sarawak EMPURUNG ANAK MELIAW Rh. William Bansa, KM4, Jalan Meruan, Dijih, Selangau ENGKAMAT AK SUJA Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu Rh. Engkamat, Batu 18, Jalan Oya, Skim Sekuau, 96000 ENSUNAI ANAK MULI Sibu, Sarawak ESOP AK ARAH RH. JAMES MEDAN, NANGA TANYIT OYA ETI AK JALANG RH JAMES MEDAN, NANGA TANYIT OYA GANI AK KUDUL RH JAMES MEDAN, NANGA TANYIT OYA GERING AK LANG RH. MINGGU, BATU 30 JALAN SETAPANG,96000 SIBU GINDI AK ARAH RH. JAMES MEDAN, NANGA TANYIT OYA GULANG ANAK RANTAI RH WILLIAM BANSA GUNDI ANAK UMOL Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu JALIN AK LISA RH. JAMES MEDAN, NANGA TANYIT OYA JAMES AK SAUN RH JAMES MEDAN, NANGA TANYIT OYA RH. JOSEPH SERANG, SKIM SEKUAU BATU 28 JALAN JAMES DENIS OYA,SIBU,SARAWAK.
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RH. JOSEPH SERANG, SKIM SEKUAU BATU 28 JALAN JAMPI AK MALIYU OYA,SIBU,SARAWAK. JELEK ANAK LABANG Rh. William Bansa, KM4, Jalan Meruan, Dijih, Selangau JELITA AK BANI RH JAMES MEDAN, NANGA TANYIT OYA JENA ANAK JUDI RH WILLIAM BANSA JENNY BESAH AK LANTING RH. JAMES MEDAN, NANGA TANYIT OYA JIMAT AK BESI RH. JAMES MEDAN, NANGA TANYIT OYA JIMBAI ANAK UNDING RH JAMES MEDAN, NANGA TANYIT OYA JOHN AK LISA RH. JAMES MEDAN, NANGA TANYIT OYA JULIA ANAK BALAI Rh. William Bansa, KM4, Jalan Meruan, Dijih, Selangau RH. MEDAN NANGA TANYIT OYA 96000 SIBU, JULIN ANAK THOMAS JENANG SARAWAK RH JOSEPH SERANG SKIM SKUAU BATU 28 JALAN KANCHING AK SIAN OYA KENNEDY AK MEDAN RH. JAMES MEDAN, NANGA TANYIT OYA KUSA AK BESI RH. JAMES MEDAN, NANGA TANYIT OYA LABAI AK GENOL RH. JAMES MEDAN, NANGA TANYIT OYA LABANG ANAK AING Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu LEJA AK GANIENG RH. JAMES MEDAN, NANGA TANYIT OYA RH. JOSEPH SERANG, SKIM SEKUAU BATU 28 JALAN LIMPING AK GANING OYA,SIBU,SARAWAK. RH.MEDAN NANGA TANYIT OYA 96000 SIBU, LISA ANAK UNDING SARAWAK LOLY AK MATTEW RH. JAMES MEDAN, NANGA TANYIT OYA RH. JOSEPH SERANG, SKIM SEKUAU BATU 28 JALAN LUKUM AK AKAM OYA,SIBU,SARAWAK. LUNCHA ANAK BADIN Rh. William Bansa, KM4, Jalan Meruan, Dijih, Selangau LUNYI AK NGUMBANG RH JAMES MEDAN, NANGA TANYIT OYA LYDIA ANAK PATRICK KANDAWANG RH JAMES MEDAN, NANGA TANYIT OYA MANILA AK NGUMBANG RH JAMES MEDAN, NANGA TANYIT OYA MARIATY AK MEDAN RH. JAMES MEDAN, NANGA TANYIT OYA MEDAN ANAK ARAH RH JAMES MEDAN, NANGA TANYIT OYA MENGAN AK AMPING Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu MERUNDI AK FRANCIS IGUN Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu MIKAI AK SERUNGAU RH. JAMES MEDAN, NANGA TANYIT OYA NANCY ANAK MATHEW SINTAN RH. RINGKAI SUNGAI IGU, TAMIN RH. JOSEPH SERANG, SKIM SEKUAU BATU 28 JALAN NAWIN AK AING OYA,SIBU,SARAWAK. NELSON NADING AK JALANG RH. JAMES MEDAN, NANGA TANYIT OYA NGUMBANG ANAK AWIT RH. NGUMBANG, KPG. DANAU, KM. 78 JLN RH. MEDAN NANGA TANYIT OYA 96000 SIBU, NGUMBANG ANAK GEMA SARAWAK NOORLIDA ABDULLAH @LALAI ANAK RH.WILLIAM BANSA JLN.MERUAN DIJIH, SELANGAU JABU NORITA ANAK JAM RH WILLIAM BANSA NUANG ANAK LUNSA Rh. William Bansa, KM4, Jalan Meruan, Dijih, Selangau NUNYA AK NGUMBANG RH. JAMES MEDAN, NANGA TANYIT OYA NUYAH AK EMPI RH JAMES MEDAN, NANGA TANYIT OYA NYALA ANAK RANTAI RH.WILLIAM BANSA JLN.MERUAN DIJIH, SELANGAU NYAMOK AK LUGOM RH. JAMES MEDAN, NANGA TANYIT OYA NYAWAI ANAK BUDOL RH.WILLIAM BANSA JLN.MERUAN DIJIH, SELANGAU
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OMAR AK GERUNA Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu RH.MEDAN NANGA TANYIT OYA 96000 SIBU, PUJI ANAK UNDING SARAWAK RAGAI AK BEDIN RH. JAMES MEDAN, NANGA TANYIT OYA RAMPAI ANAK BALAI RH.WILLIAM BANSA JLN.MERUAN DIJIH, SELANGAU RH. MEDAN NANGA TANYIT OYA 96000 SIBU, REBECCA ANAK LISA SARAWAK REGINA ANAK NGINDANG Rh. William Bansa, KM4, Jalan Meruan, Dijih, Selangau RICHARD BUDAL ANAK JELUANG Rh.Lanting Sg. Igu Tamin. SAMBUN ANAK JAWA Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu SATI AK BANTA RH. SAM, SKIM SEKUAU, JALAN OYA,SIBU SELI AK PADOK Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu SENIA ANAK JENANG Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu SENIA ANAK UGA Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu RH. JOSEPH SERANG, SKIM SEKUAU BATU 28 JALAN SERANG AK INANG OYA,SIBU,SARAWAK. SIMU ANAK KIROH Rh. William Bansa, KM4, Jalan Meruan, Dijih, Selangau TAN ANAK BALAI Rh. William Bansa, KM4, Jalan Meruan, Dijih, Selangau TAWAN ANAK KASAU/FREDRICK JABATAN AKAUNTAN NEGARA, CAWANGAN SIBU GUPONG ANAK TAWAN THOMAS JENANG AK NGINGAI RH JAMES MEDAN, NANGA TANYIT OYA TINDIN AK LI Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu TINGGI AK LIANG Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu RH. MEDAN NANGA TANYIT OYA 96000 SIBU, UDUT ANAK LUMENG SARAWAK ULIN AK ENTERI RH. JAMES MEDAN, NANGA TANYIT OYA UMAN AK UNDING RH. JAMES MEDAN, NANGA TANYIT OYA UNYA ANAK LAI Rh. Joseph Serang, Skim Sekuau Oya, 96000 Sibu VINCENT JENANG AK THOMAS JENANG RH. JAMES MEDAN, NANGA TANYIT OYA YICK SIE CHOU RH. JAMES MEDAN, NANGA TANYIT OYA
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8.8 Appendix 2: Audit Report Manager
Basic Information Ref. No.: 50450434 Name of the company: SPOC SELANGAU Q17 Operational unit
HQ Holding company name (if apply): Pejabat MPOB Cawangan Sibu, Lembaga Minyak Sawit Malaysia, No 5, Tingkat 1, Lorong 11, Jalan Kampung Datu, Certified site address: 96000 Sibu Company Representati ve Manager Seli Anak Mohamat
Telephone Number 084-325 126
Email [email protected]
Audit Team
Audit Team leader Edward Agong Ajan
Audited site
Site 1 ALONG ANAK SAN In case of group management is applied Site 2 BANSA AK KUNCHAU Site 3 BAYANG ANAK INTAI Site 4 BIDAH AK USIT Site 5 5. DIAW ANAK JABU Site 6 6. EMPURUNG ANAK MELIAW Site 7 7. ENSUNAI ANAK MULI Site 8 8. JELEK ANAK LABANG Site 9 9. LUNCHA ANAK BADIN Site 10 10. NOORLIDA ABDULLAH @LALAI ANAK JABU Site 11 11. NYALA ANAK RANTAI
Site 12 12. OMAR AK GERUNA Site 13 13. REGINA ANAK NGINDANG Site 14 14. SERANG AK INANG
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Site 15 15. SIMU ANAK KIROH
Site 16 16. UNYA ANAK LAI
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