CITY of ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. August 9, 2017 Call to Order Invocation

CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS

Regular Meeting 7:00 P.M. August 9, 2017

Call to Order

Invocation – Rabbi Jonathan Kohn

Pledge of Allegiance

Roll Call

Minutes of Previous Meetings – July 26, 2017

Recognize Persons Present

Bids

1. 17-035 Guardrail Replacement and Improvements Project ($135,000)

Other Business (O)

1. Consideration of Petition 14-17, an Application for Conditional Use for a Accessory Package Liquor Sales (Harij Corp dba Pops Pantry), 1195 North McLean Boulevard

**Consent Agenda (C)

1. Resolution Approving the 2017 Annual Action Plan, Amending the 2016 Annual Action Plan, and Authorizing the Execution of Documents Necessary to Participate in the Community Development Block Grant Program 2. Resolution Authorizing Execution of an Illinois Department of Transportation Preliminary Engineering Services Agreement with TranSystems Corporation in Connection with the Elgin Bikeway Plan Route 4 Southwest Quadrant Project [Job Number P-91-305-09; Project Number CMM-9003(2341)]

City Council Agenda – August 9, 2017 Page 2

3. Resolution Authorizing Execution of an Intergovernmental Maintenance Facility Agreement with Hanover Township Road District for Salt Storage at the Shales Parkway Facility

4. Resolution Authorizing Execution of Tyler Creek Watershed Streambank Stabilization Program Grant and Loan Agreement with Garden Quarter I Association

5. Resolution Authorizing Execution of a Ride in Kane New Freedom/JARC and 5310 Service Agreement with Association for Individual Development Regarding the Ride in Kane Program (Phase 10 through 16-October 2017 through October 2019)

6. Resolution Authorizing Execution of a Ride in Kane Pace Subsidy Agreement with Pace, the Suburban Bus Division of the Regional Transportation Authority, for Services During 2017

7. Resolution Appointing Members to Various Boards and Commissions

Miscellaneous Business (M)

1. Boards and Commissions Minutes a. Heritage Commission Design Review, June 27, and July 11, 2017 b. Police Pension Fund Board, April 19, 2017 c. Planning and Zoning Commission June 5, 2017 d. Committee of the Whole for July 12, 2017 e. City Council Minutes for July 12, 2017

2. Various Tax Reports a. Electricity Tax b. Natural Gas Tax c. Video Gaming Revenue

Announcements

Next Special Committee of the Whole Meeting, Saturday, August 12, 2017, at 9:00 a.m., in the North Lobby of the Hemmens Cultural Center, 45 Symphony Way

Next Committee of the Whole Meeting, Wednesday, August 23, 2017, at 6:00 p.m., in the City Council Chambers

Next Regular Meeting of the Elgin City Council, Wednesday, August 23, 2017, at 7:00 p.m. in the City Council Chambers

Adjournment

City Council Agenda – August 9, 2017 Page 3

**All matters listed under Consent Agenda are considered to be routine and non-controversial by the City Council and will be enacted by one motion and one roll call vote. There will be no separate discussion of these items. If discussion is desired by a Council member or citizen, that item will be removed from the Consent Agenda and will be considered separately immediately after approval of the Consent Agenda. Citizens desiring discussion on any item listed under the Consent Agenda should contact a Council member prior to the meeting and request that the item be removed for discussion.

The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at (847) 931-6076 or TT/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.

AGENDA ITEM: 1 MEETING DATE: August 9, 2017

ITEM: Guardrail Replacement and Improvements Project - Bid 17-035 ($135,000)

OBJECTIVE: Replace damaged guardrail and handrail around two basins at the Leo Nelson Riverside Water Treatment Plant.

RECOMMENDATION: Award a contract to Boller Construction Company of Waukegan, Illinois for the Guardrail Re- placement and Improvements Project in the amount of $135,000.

The utilities department’s Leo Nelson Riverside Water Treatment Plant has seven large basins located on site that are open to the environment. Guardrail and handrail are installed around each basin and walkways to the center of each basin. The purpose of these rails is to prevent staff and members of the public from coming into contact with the water being treated in each basin and to prevent slips and falls on the walkways.

During the course of a 2016 painting project, the guardrail surrounding two basins, and the handrail on the walkways of one basin, were significantly damaged from actions by the contractor. The rails no longer perform their intended purpose and are in need of replacement. The city is expected to recover the majority of the replacement costs from the painting contractor responsible for the damage. Boller Construction Company has previously performed satisfactory work for the city and offered the single bid on this project.

BACKGROUND

The city’s water treatment process includes removal of particles by coagulation, chemical sof- tening of the water and filtration. In 1996, the Leo Nelson Riverside Water Treatment Plant was expanded to double its capacity by adding a completely independent treatment train. This Treatment Train Two consists of two flocculating clarifiers, Pre-Sedimentation Basin Two, Sec- ondary Basin Two and one solids contact clarifier, Primary Basin Three.

In 2016, work was done on the basins that included painting of the steel components of each of the basins. During the course of this work, due to a number of factors, significant damage oc-

curred which rendered the guardrail surrounding Primary Basin Three and Secondary Basin Two unsafe. The handrail on the interior walkways for Secondary Basin Two was also significantly damaged. Guardrail and handrail around the basins is necessary for the safety of personnel and visitors to the treatment plant. The city has asserted that the contractor performing the work was responsible for the damage.

OPERATIONAL ANALYSIS

During the course of the day water treatment plant staff frequently walk in the vicinity of each of the basins located on site. Access to the center of the basins is necessary to collect samples, perform maintenance and observe operation. Additionally, when public tours are arranged, members of the public are in the vicinity of the basins.

Guardrail around each basin and handrail on the walkways are necessary to protect staff and the public from coming into contact with the water being treated in the basins or slipping on the walkways. Replacement of the damaged rails is necessary from a safety perspective.

INTERESTED PERSONS CONTACTED

None.

FINANCIAL ANALYSIS

There was one response to the invitation for bids. The base bid was for $135,000.

The project was bid as a base bid and one alternate to allow for flexibility in installation meth- ods, at the discretion of the water department staff. The base bid portion of the project included fabrication and installation of the new handrail, with installation occurring when the basins are completely drained and out of service. Alternate 1 was the installation of the handrail with the basins remaining in service and a net or shroud installed to protect the basins from falling debris during installation. Staff recommends awarding only the base bid portion of the project, as the cost of the protective netting exceeded staff’s estimated cost, and the continued operation of the basins is not required during the project.

It is expected that the majority of the cost for this project will be reimbursed by the contractor who was responsible when the damage occurred, since the damage was the direct result of the anchoring of containment tarps to the handrail, which then got pulled and damaged during a storm event. In preparation for this handrail project, the last payment and project progress re- tainage was withheld from the painting contractor; therefore, the city is currently holding the balance of $314,250 from the painting project. The city is submitting a demand to the insurance company for the contractor to pay the city’s damages. If a settlement cannot be reached the damage claim will be resolved through litigation.

Invitation for Bid notices were published in the Daily Herald on June 19, 2017 and on the city’s website. One bid was received and was opened and read publicly on July 6, 2017. The bid was by Boller Construction. Strand Associates, the city’s consulting engineer, has provided a recommendation to award a contract based on past performance and experience on similar projects through a reference check (Attachment A). Staff recommends awarding the contract to the responsible and responsive bid which was submitted by Boller Construction Company of Waukegan, Illinois for the amount of $135,000 (Attachment B).

BUDGET IMPACT

FUND(S) ACCOUNT(S) PROJECT #(S) AMOUNT AMOUNT BUDGETED AVAILABLE Utility 401-4002-771.93-36

LEGAL IMPACT

The city is pursuing a claim to recovery the damages caused by the contractor.

ALTERNATIVES

The city council may choose not to authorize the agreement with Boller Construction Company. However, direction will be required for staff as to how to proceed.

NEXT STEPS

1. Execute contract documents.

2. Issue notice to proceed to the contractor.

3. Commencement of project by contractor.

Originators: Nora M. Bertram, Engineer II Eric B. Weiss, Interim Water Director Kyla B. Jacobsen, Interim Public Services Director

Final Review: Debra Nawrocki, Chief Financial Officer William A. Cogley, Corporation Counsel/Chief Development Officer Richard G. Kozal, City Manager

ATTACHMENTS

A. Letter - Strand Associates Consulting Engineers Recommendation to Award B. Bid Tabulation

July 11, 2017

Ms. Nora Bertram, Engineer II City of Elgin 150 Dexter Court Elgin, IL 60120

Re: Guardrail Replacement and Improvements Project Contract No. 17-035 City of Elgin

Dear Nora,

Bids for the above-referenced project were opened on July 6, 2017. One bid was received with the resulting bid tabulation enclosed. The low bid of $135,000 was more than ENGINEER’s opinion of probable construction cost.

Boller Construction Company, Inc. of Waukegan, Illinois was the apparent low bidder at $135,000. The bid included a bid bond for 5 percent and Addendum No. 1 was not acknowledged.

Strand Associates, Inc. has previously worked with Boller Construction Company, Inc. on projects for Central Lake County Joint Action Water Agency, Illinois, Illinois American Water Company, Village of Roselle, Illinois, City of Elmhurst, Illinois, and are currently working on projects for the City of Elgin, Illinois. Based on our previous experience with this contractor, we have found Boller Construction Company, Inc. to be responsible.

Sincerely,

STRAND ASSOCIATES, INC.®

Timothy J. Scholz, P.E.

Enclosure

TJS:MJD:ler\R:\JOL\Documents\Specifications\Archive\2017\Elgin, IL\3738.007.1-2017.MJD\(16) Specification Letters\(a) Resulting Bid Tabulation\07112017.docx Guardrail Replacement and Improvements

TABULATION OF BIDS CITY OF ELGIN Boller Construction Company 3045 Washington Street Invitation No. 17-035 Waukegan, IL 60085 Date of Opening: 7/6/17 Department: Water

Item Prices Base Bid $135,000.00 Alternate 1 $30,000.00 Total + Alternatives $165,000.00

August 9, 2017

TO: Mayor and Members of the City Council

FROM: Marc S. Mylott, AICP; Director of Community Development Damir Latinovic, AICP; Senior Planner

SUBJECT: Consideration of Petition14-17 at 1195 N. McLean Boulevard Application by Mitesh Patel, as applicant, and Patan Properties LLC, as property owner, for a Conditional Use in the AB Area Business District and ARC Arterial Road Corridor Overlay District to permit accessory package liquor sales at the existing food store Pop’s Pantry.

RECOMMENDATION

The Planning & Zoning Commission and Community Development Department recommend approval of the application subject to the standard conditions for compliance with the plans and documents on file, and all other applicable codes and ordinances. Please see the “Recommendation Detail” section at the end of this memorandum for more information. The written findings and recommendation of the Commission and staff are attached under separate cover as required by the Elgin Zoning Ordinance. A draft ordinance is also attached.

PROJECT OVERVIEW

Mitesh Patel, as applicant, and Patan Properties LLC, as property owner, are requesting approval of a conditional use for accessory package liquor sales at the existing Pop’s Pantry food store at the property located at 1195 N. McLean Boulevard. The property is zoned AB Area Business District and ARC Arterial Road Corridor Overlay District.

The applicant is requesting approval to be able to sell packaged beer and wine in the convenience food store. There would be no consumption of alcohol on the premises. The applicant is not proposing any exterior changes to the building or the site, except for future window graphics to advertise the sale of beer and wine.

If the conditional use is approved, the applicant will proceed with the application and public hearing process for the liquor license.

Mayor and Members of City Council August 9, 2017 Page 2

BACKGROUND AND PROJECT DETAIL

The 13,638-square foot property is improved with an approximately 2,500 square-foot, one-story commercial building and accessory parking lot with 15 parking spaces. The property has direct access to Todd Farm Drive on the north, and N. McLean Boulevard to the west via an easement on the property adjacent to the south. The easement adjacent to the south also includes two additional parking spaces for the use of the subject property.

The existing commercial building on the site was constructed in 1988 for the White Hen Pantry food store. The building has always been occupied by a food store.

The applicant is requesting approval to add packaged beer and wine to the list of retail goods available for sale at the food store. Retail goods will be rearranged to accommodate beer and wine products within the existing coolers. No alcoholic beverages will be offered for sale for on-site consumption. The applicant is not proposing any changes to the existing building or the site. If the application is approved, the applicant is planning to install new window graphics to advertise the sale of beer and wine. Any new signage will be required to meet the zoning ordinance requirements.

If the conditional use is approved, the applicant will proceed with the application and public hearing process for the liquor license. The liquor license will regulate the hours for liquor sales. The hours of operation for liquor sales allowed by a B-type liquor license, which is typically issued for similar convenience-type food stores, are 6:00 am – 1:00 am (the following day) Monday- Thursday, 6:00 am – 2:00 am (the following day) Friday-Saturday, and 9:00 am – 1:00 am (the following day) Sunday. The applicant, however, is not proposing to make any changes to current hours of operation. The food store is currently open Monday-Friday 5:00 am – 10:00 pm, Saturday 6:00 am - 10:00 pm, and Sunday 8:00 am – 9:00 pm.

While the zoning ordinance does not require a 100-foot minimum distance separation from any church, school, hospital, home for the aged persons, indigent persons, or veterans, or any military or naval station for accessory package liquor establishments (such requirement only pertains to liquor stores, whose primary use is alcohol sales), staff has verified that no such use exists within 100 feet of the subject property.

The proposed accessory package liquor sales use is listed as a conditional use in the AB Area Business District, and it requires a recommendation by the Planning and Zoning Commission and approval by the City Council.

COMMENTS FROM OTHER DEPARTMENTS

Mayor and Members of City Council August 9, 2017 Page 3

The following are additional comments and/or requirements of the city’s various reviewing departments as they pertain to building, fire, life/safety, and other applicable code issues. The comments are divided into those that are required to be addressed either prior to obtaining the requested zoning relief or prior to obtaining a building permit and/or final certificate of occupancy.

1. Fire Department Comments that materially affect the conceptual site and/or building plans No Comment

Comments that will be addressed during the plan review/permitting process Not Applicable.

2. Community Development – Building and Development Division Comments that materially affect the conceptual site and/or building plans No Comments.

Comments that will be addressed during the plan review/permitting process Not Applicable.

3. Neighborhood Services Department Comments that materially affect the conceptual site and/or building plans No Comments

Comments that will be addressed during the plan review/permitting process Not Applicable

4. Public Works - Engineering Division Comments that materially affect the conceptual site and/or building plans No Comments

Comments that will be addressed during the plan review/permitting process Not Applicable

5. Police Department Comments that materially affect the conceptual site and/or building plans No Comments.

Comments that will be addressed during the plan review/permitting process Mayor and Members of City Council August 9, 2017 Page 4

Not Applicable

6. Public Works – Parks and Open Space Maintenance Comments that materially affect the conceptual site and/or building plans Not Applicable

Comments that will be addressed during the plan review/permitting process Not Applicable

7. Water Department Comments that materially affect the conceptual site and/or building plans No Comments.

Comments that will be addressed during the plan review/permitting process Not Applicable

ADDITIONAL PERMITS/APPROVALS REQUIRED

The applicant is not proposing any interior or exterior improvements. The applicant is planning to install new window graphics to advertise the sale of beer and wine. Any new street graphics will have to meet the zoning ordinance requirements. As such, no building permit is required. If the conditional use for accessory package liquor is approved, the applicant will be required to apply for and obtain a liquor license for the sale of beer and wine.

RECOMMENDATION DETAIL

At its July 10, 2017 meeting, the Planning & Zoning Commission conducted a public hearing and reviewed the petition. The Planning & Zoning Commission concurred with staff and recommended approval of Petition 14-17, subject to the following conditions:

1. Substantial conformance to the Development Application, submitted by Mitesh Patel, as applicant, and Patan Properties LLC, as property owner, received May 10, 2017, and supporting documents including: a. Undated Statement of Purpose and Conformance, received May 9, 2017; b. Letter of Consent from Mitesh Patel, owner of Patan Properties, dated May 7, 2017; c. Plat of Survey Alta/ACSM Land Title Survey, prepared by Michael J. Emmert Surveys, Inc., dated April 1, 2004; d. Undated Current and Future building floor plan, received May 9, 2017; and Mayor and Members of City Council August 9, 2017 Page 5

e. Undated sign drawing, received May 9, 2017.

In the event of any conflict between such documents and the terms of this ordinance or other applicable city ordinances, the terms of this ordinance or other applicable city ordinances shall supersede and control.

2. Compliance with all applicable codes and ordinances.

On a motion to recommend approval and to adopt specific findings of fact, the vote of the Planning & Zoning Commission was four (4) yes, zero (0) no and zero (0) abstentions. Two members were absent.

Respectfully Submitted,

Damir Latinovic, AICP, Senior Planner Community Development Department

FINDINGS OF FACT

PETITION 14-17 1195 North McLean Boulevard

This page has intentionally been left blank. July 10, 2017

RECOMMENDATION & FINDINGS OF FACT OF THE COMMUNITY DEVELOPMENT DEPARTMENT AND THE PLANNING & ZONING COMMISSION CITY OF ELGIN, IL

OVERVIEW

Provided herein are the written findings and recommendation of the Community Development Department and the Planning & Zoning Commission regarding Petition 14-17, an application by Mitesh Patel, as applicant, and Patan Properties LLC, as property owner, requesting conditional use for accessory package liquor sales at the existing food store at the property located at 1195 North McLean Boulevard, zoned AB Area Business District and ARC Arterial Road Corridor Overlay District. The conditional use would allow the applicant to serve packaged beer and wine at the existing Pop’s Pantry convenience-type food store.

GENERAL INFORMATION

Petition Number: 14-17

Requested Action: Approval of Conditional Use

Current Zoning: AB Area Business District and ARC Arterial Road Corridor Overlay District

Existing Use: Food Store (Pop’s Pantry)

Proposed Use: Accessory Package Liquor Sales

Property Location: 1195 N. McLean Boulevard

Applicant: Mitesh Patel

Owner: Patan Properties LLC

Staff Coordinator: Damir Latinovic, AICP, Senior Planner

LIST OF EXHIBITS ATTACHED

A. Aerial/Location Map Recommendation & Findings of Fact Petition 14-17 July 10, 2017

B. Zoning Map C. Parcel Map D. Site Location E. Development Application and Attachments F. Draft Conditional Use Ordinance

BACKGROUND

Mitesh Patel, as applicant, and Patan Properties LLC, as property owner, are requesting approval of a conditional use for accessory package liquor sales at the existing Pop’s Pantry food store at the property located at 1195 N. McLean Boulevard. The applicant is proposing to sell packaged beer and wine.

The existing commercial building on the site was constructed in 1988 for the White Hen Pantry food store. The building has always been occupied by a food store.

The applicant is requesting approval to add packaged beer and wine to the list of retail goods available for sale at the food store. Retail goods will be rearranged to accommodate beer and wine products within the existing coolers. No alcoholic beverages will be offered for sale for on-site consumption. The applicant is not proposing any changes to the existing building or the site. The applicant is planning to install a new window graphics to advertise the sale of beer and wine. Any new signage will be required to meet the zoning ordinance requirements.

- 2 - Recommendation & Findings of Fact Petition 14-17 July 10, 2017

liquor stores, whose primary use is alcohol sales), staff has verified that no such use exists within 100 feet of the subject property.

The Community Development Department offers the following additional information:

A. Property History. The subject property was annexed to the City in 1966. Upon annexation, the property was zoned R4 General Residence District. The property was rezoned to B3 Service Business District in the late 1980s. The existing building on the property was constructed in 1988 as White Hen Pantry food store.

In 1992, the property was classified within the AB Area Business District as part of a comprehensive amendment to the zoning ordinance. In 2001, the property became part of the ARC Arterial Road Corridor Overlay District.

B. Surrounding Land Use and Zoning. The property to the north, across Todd Farm Drive, is zoned MFR Multiple-Family Residence District and ARC Arterial Road Corridor Overlay District. The property is improved with a three-story multi-family building. The property to the east is zoned PMFR Planned Multiple-Family Residence District and is currently vacant and undeveloped. The PMFR District was created in 2006 with the approval for 35 townhomes on the site. The townhouse development, however, was never built.

The property to the south is zoned AB Area Business District and ARC Arterial Road Corridor Overlay District and is currently vacant and undeveloped. The property to the west across N. McLean Boulevard is also zoned AB Area Business District and ARC Arterial Road Corridor Overlay District and is improved with a BP motor vehicle service station. This service station received conditional use approval for accessory package liquor at the June 28, 2017 city council meeting.

C. Comprehensive Plan. The subject property is designated as “Highway Commercial” by the City’s 2005 Comprehensive Plan and Design Guidelines. Areas designated Highway Commercial typically serve surrounding neighborhood areas, but also larger trade areas connected by the arterial street system. They may include all of the commercial uses found in the mixed-use centers. In addition, they typically include highway-serving uses such as fast food restaurants, auto-oriented uses such as tire stores, service stations, auto parts stores, and other stand-alone retail sues. These commercial areas are generally auto dominated with few pedestrian amenities.

- 3 - Recommendation & Findings of Fact Petition 14-17 July 10, 2017

D. Zoning District. The purpose of the Area Business District is to provide commodities and services to several neighborhoods, and in some instances to a community-wide or regional supporting population. AB zoning districts are limited by the applicable site design regulations to an intermediate scale of development relative to NB Neighborhood Business Districts and the CC1 Center City District.

E. Trend of Development. The subject property is located on the northwest side of the city along N. McLean Boulevard arterial road, and in close proximity to the intersection of N. McLean Boulevard and Big Timber Road. The properties along N. McLean Boulevard in this area have historically been developed with a mix of auto-oriented uses such as motor vehicle service stations and repair shops, fast food restaurants, stand-alone banks, and a retail shopping strip center. The current businesses in the area include Butera Market grocery store, McDonald’s, Burger King, Taco Bell and Jester’s Fast Food restaurants, Chase bank and Speedway service station, among others.

FINDINGS

After due notice as required by law, the Planning & Zoning Commission conducted a public hearing in consideration of Petition 14-17 on July 10, 2017. Testimony was presented at the public hearing in support of the application. The Community Development Department submitted a Conditional Use Review and Written Findings & Recommendation to the Planning & Zoning Commission dated July 10, 2017.

The Community Development Department and the Planning & Zoning Commission have made the following findings regarding this application against the standards for conditional uses outlined within § 19.65.030:

A. Site Characteristics Standard. The suitability of the subject property for the intended conditional use with respect to its size, shape, significant features including topography, watercourses, vegetation, and existing improvements.

Findings. The subject property is suitable for the intended conditional use with respect to its size, shape, significant features including topography, watercourses, and vegetation, and existing improvements. There are no significant topographical changes or watercourses on the property. The property is developed with a one-story convenience food store and accessory parking lot. The proposed accessory packaged liquor sales would be part of the existing food store without any changes to the building or the site. With the addition of accessory package liquor sales, the existing food store would be similar to other stand- alone food stores and convenience stores located as part of motor vehicle service stations that also sell packaged liquor. The BP gasoline service station immediately across the street received conditional use approval for accessory package liquor at the June 28, 2017 city council meeting.

- 4 - Recommendation & Findings of Fact Petition 14-17 July 10, 2017

B. Sewer and Water Standard. The suitability of the subject property for the intended conditional use with respect to the availability of adequate water, sanitary treatment, and storm water control facilities.

Findings. The subject property is suitable for the intended conditional use with respect to the availability of adequate water, sanitary treatment, and storm water control facilities. The property is currently served by municipal water, sanitary sewer, and storm water systems. The applicant is not proposing any changes to the existing sewer and water utilities.

C. Traffic and Parking Standard. The suitability of the subject property for the intended conditional use with respect to the provision of safe and efficient on-site and off-site vehicular circulation designed to minimize traffic congestion.

Findings. The subject property is suitable for the intended conditional use with respect to the provision of safe and efficient on-site and off-site vehicular circulation designed to minimize traffic congestion. The property has direct access to Todd Farm Drive on the north and N. McLean Boulevard to the west. The property functions with safe and efficient on-site and off-site vehicular circulation.

The existing 2,500-square foot food store is required to have a total of 10 parking spaces. The existing parking lot on the property includes a total of 17 parking stalls with two additional parking spaces available on the easement adjacent to the south. The existing parking lot adequately serves the existing food store. The addition of accessory package liquor sales is expected to have a minimal impact on the existing traffic volume and parking.

D. Location, Design, and Operation Standard. The suitability of the subject property for the intended conditional use with respect to it being located, designed, and operated so as to promote the purpose and intent of this title and chapter.

Findings. The subject property is suitable for the intended conditional use with respect to it being located, designed, and operated so as to promote the purpose and intent of the zoning ordinance. No evidence has been submitted or found that the proposed conditional use for accessory package liquor sales will be located or operated in a manner that will exercise undue detrimental impact on surrounding properties.

The property is well suited to offer accessory package liquor for sale. The food store is located along a busy arterial road and on the edge of a residential neighborhood. The store services not only the immediate neighborhood, but a population from a larger area as well. The proposed sale of packaged liquor is similar to other convenience stores and food stores that offer packaged liquor.

- 5 - Recommendation & Findings of Fact Petition 14-17 July 10, 2017

No alcoholic beverages will be offered for sale for on-site consumption.

E. Historic Preservation Standard. Where applicable, the conditional use shall make possible an efficient contemporary use of, or a compatible improvement to a designated landmark or property located in a designated historic district while preserving those portions and features of the property which are significant to its historic, architectural, and cultural values to an historic preservation plan.

Findings. This standard is not applicable. The subject property is neither designated as a local historic landmark nor is it located within a locally designated historic district.

RECOMMENDATION

The Community Development Department and the Planning & Zoning Commission recommend approval of Petition 14-17, subject to the following conditions:

2. Compliance with all applicable codes and ordinances.

The vote of the Planning & Zoning Commission on the motion to recommend approval, subject to the conditions outlined by the Community Development Department, was four (4) yes, zero (0) no, and zero (0) abstentions. Two members were absent.

Respectfully Submitted,

- 6 - Recommendation & Findings of Fact Petition 14-17 July 10, 2017

s/ Robert Siljestrom Robert Siljestrom, Chairman Planning & Zoning Commission s/ Damir Latinovic Damir Latinovic, AICP; Secretary Planning & Zoning Commission

- 7 - ForestDr

Sheffield Dr

Sheffield Ct Century Oaks Dr

RobinwoodDr

Mallard Dr Subject Property Petition 14-17

Todd Farm Dr

McLean Blvd

EXHIBIT A Aerial/Location Map . 0 40 80 160 240 320 Map prepared by City of Elgin Feet Department of Community Development Brookwood Ct

Forest Dr Ln Meadow RC1 SFR1

Pappas Dr

Sheffield Ct Sheffield Dr CF Century Oaks Dr

Robinwood Dr TFR RC1 Lennoxshire Dr

Mallard Dr Braeburn Dr CF Subject Property Petition 14-17 MFR

Legend RC1 ResidenceCambridge Conservation Dr 1 Todd Farm Dr RC2 Residence Conservation 2 TFR RC3 Residence Conservation 3 GIPRC Planned Residence Conservation SFR1 Single Family Residence 1 PSFR1 Planned Single Family Residence 1 RC1 SFR2 Single Family Residence 2

McLean Blvd PSFR2 Planned Single Family Residence 2 TRF Two Family Residence PMFR PTRF Planned Two Family Residence MFR Multiple Family Residence PMFR Planned Multiple Family Residence RB Residence Business PRB Planned Residential Business NB Neighborhood Business PNB Planned Neighborhood Business AB Area Business CF PRC PAB Planned Area Business CC1 Center City 1 CC2 Center City 2 AB PCC Planned Center City ORI Office Research Industrial PORI Planned Office Research Industrial Byron Dr GI General Industrial PGI Planned General Industrial CI Commercial Industrial

Tyler Creek Plz Ln Byron CF Community Facility PCF Planned Community Facility EXHIBIT B Zoning Map .

Map prepared by City of Elgin 0 70 140 280 420 560 Department of Community Development Feet Subject Property 1195 N. McLean Blvd. Petition 14-17

Todd Farm Dr

McLean Blvd

0603376022

EXHBIIT C Parcel Map ¯ City of Elgin 0 10 20 40 60 80 Department of Community Development Feet EXHIBIT D SITE LOCATION 1195 N McLean Blvd Petition 14-17

3D Aerial View from the South

3D Aerial View from the West EXHIBIT D SITE LOCATION 1195 N McLean Blvd Petition 14-17

West Elevation

Northwest Elevation EXHIBIT D SITE LOCATION 1195 N McLean Blvd Petition 14-17

Property to the West – BP Gas Station

Property to the North – Multi-family building

APPLICATION, STATEMENT OF PURPOSE AND CONFORMANCE & ATTACHEMENTS

PETITION 14-17 1195 North McLean Boulevard

This page has intentionally been left blank.

POPS PANTRY

1195 N MCLEAN BLVD

ELGIN. IL-60123

STATEMENT OF PURPOSE AND CONFORMANCE

- PROPOSED CONDITIONAL USE –PACKEGED BEER AND WINE - I am requesting this proposed conditional use because it is the demand of people living around the store. There are plenty of residents living around the store are asking us to get a license to sell beer and wine, so the store will become one stop shop for them. There are lots of customers coming to the store are walking customers and some of them has no car to go to other store. Even though we do not sell beer and wine in store, we have lot of customers looking for beer and wine. - If we will get license to sell beer and wine, then we will need one extra person each shift. So that will be good for Employment in community. - More business of store will bring more revenue to city of Elgin - Other reason to get beer and wine license is the growing competition. Business of the store is being affected by the Butera they opened in 2014. We are not even selling half grocery products we used to sell before they opened up. - I am working in store since 2004. I started to work as a manager in same store and I owned store since 2009. I worked hard in store to keep customers happy and to build a store. You will get lots of positive response if you ask anybody living around store and who been to store. - It is my dream to make this store a one stop store for community living around the store. - Site characteristics: The current store is about 2500 square feet. Size of the store is good enough for accessory package liquor sales. We are planning to reset some sections of the store and cooler space so we can accommodate beer and wine in store after getting license (as it is described in site plans). - Sewer and water: as we are applying for conditional use for accessory package liquor sales and as there is already convenience store exists we don’t have to do any modification in this category. - Traffic and parking : There are about 19 parking spaces for cars including one handicapped parking. And the store has two entrances to parking, one from west side of building and other from north. - After getting a license we are planning to put a small sign right under our existing sign acknowledging customers that we sell accessory packaged liquor. It will say beer and wine available in size of 2’ X 2’. That sign we will put on front part of building right underneath deli sign (drawing of this sign along with picture of existing sign is attached) - Business hours of store is Monday through Friday is 5am-10 pm. For Saturday it is 6am-10pm and on Sunday it is 8am-9pm. - Business employs 4 people right now and after getting license it is projected to employ 7 to 8 people.

- We are open to make any changes, City of Elgin suggest us to make after getting license in the building or in parking lot to accommodate accessory package liquor.

Thank you, Mitesh patel (630)251-4241

(of)- PATAN PROPERTIES, LLC, an Illinois Limited Liability Company, 1232 Oakridge Drive Sfrcamwood, IL 60107 V ;

wit;the following described Real Estate situated in the County of KANE in the State of Illinois, to .J

PARCEL 1: d o That part of the South Vi of Fractional Section 3, Township 41 North, Range 8 East of the Third Principal Meridian, described as follows: Beginning at the point of intersection of the center line of North McLean Boulevard (formerly Sleepy Hollow Road) and the South line extended of Todd Farm Drive, as platted in Ninth Addition to Century Oaks; thence Easterly along the said extended South line of fc< Todd Farm Drive and along said South Line 195.01 feet; thence Southerly parallel to fhe center line of North McLean Boulevard 88.0 feet; thence Westerly parallel I to I the South Line of Todd Farm Drive, 195.01 feet to the center line of North McLean rriT) Boulevard; thence Northerly along said Center Line 88.0 feet to the point of o u beginning, in the City of Elgin, Kane County, Illinois. PARCEL 2: 1 Easement for ingress and egress created by Grant of Easement recorded September 26,1988 as Document Number 1933913 made by First National Bank of Elgin, a� Trustee under Trust No. 2206, to White Hen Pantry, Inc. for the benefit of Parcel 1 over the following described easement parcel: That part of the South '/i of Fractional Section 3, Township 41 North, Range 8 East of the Third Principal Meridian, described as follows: Beginning at the point of intenection of the center line of North McLean Boulevard (formerly Sleepy Hollow Road) and the South line extended of Todd Farm Drive, as platted in Ninth Addition to Century Oaks; thence Easterly along the said extended South line of Todd Farm Drive and along said South line 195.01 feet; thence Southerly parallel to the center line of North McLean Boulevard 88 feet for the point of beginning; thence Westerly parallel to the South line of Todd Farm Drive, 195,01 feet to the Center Line of North McLean Boulevard; thence Southerly along said center line 24 feet; thence Easterly parallel to said South line of Todd Farm Drive 195.01 feet; thence North parallel to said

f center line of North McLean Boulevard 24 feet to the point of be�innin�, in the City of Elgin, Kane County, Illinois.

RELATED CORRESPONDENCE

PETITION 14-17 1195 North McLean Boulevard

This page has intentionally been left blank.

DRAFT CONDITIONAL USE ORDINANCE

PETITION 14-17 1195 North McLean Boulevard

This page has intentionally been left blank. DRAFT 07/10/2017 Ordinance No. xx-17

AN ORDINANCE GRANTING A CONDITIONAL USE FOR ACCESSORY PACKAGE LIQUOR SALES IN THE AB AREA BUSINESS DISTRICT AND ARC ARTERIAL ROAD CORRIDOR OVERLAY DISTRICT (1195 North McLean Boulevard)

WHEREAS, written application has been made for a conditional use at 1195 N. McLean Boulevard; and

WHEREAS, the zoning lot with the building containing the premises at 1195 N. McLean Boulevard is legally described herein (the “Subject Property”); and

WHEREAS, the Subject Property is located within the AB Area Business District and ARC Arterial Road Corridor Overlay District, and accessory package liquor sales establishment [SR] (UNCL) is listed as a conditional use within the AB Area Business District; and

WHEREAS, the Planning & Zoning Commission conducted a public hearing concerning said application on July 10, 2017 following due notice by publication; and

WHEREAS, the Community Development Department and the Planning & Zoning Commission have submitted their Findings of Fact concerning said application; and

WHEREAS, the Community Development Department and the Planning & Zoning Commission recommend approval of said application, subject to the conditions articulated below; and

WHEREAS, the City Council of the City of Elgin, Illinois, has reviewed the findings and recommendations of the Community Development Department and the Planning & Zoning Commission; and

WHEREAS, the City of Elgin is a home rule unit and as a home rule unit may exercise any power and perform any function pertaining to its government and affairs; and

WHEREAS, zoning, including, but not limited to, this ordinance granting a conditional use in the AB Area Business District, pertains to the government and affairs of the city.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:

Section 1. That the City Council of the City of Elgin hereby adopts the Findings of Fact, dated July 10, 2017, and the recommendations made by the Community Development Department and the Planning & Zoning Commission, a copy of which is attached hereto and made a part hereof by reference as Exhibit A.

Section 2. That a conditional use for an accessory package liquor sales establishment [SR] (UNCL) is hereby granted for the property commonly known as 1195 N. McLean Boulevard and commonly identified by Kane County Property Identification Number (PIN) 06-03-376-022, and legally described as follows:

Parcel 1:

That part of the South ½ of Fractional Section 3, Township 41 North, Range 8 East of the Third Principal Meridian, described as follows: Beginning at the point of intersection of the center line of North McLean Boulevard (formerly Sleepy Hollow Road) and the South line extended of Todd farm Drive, as platted in Ninth Addition to Century Oaks; thence Easterly along the said extended south line of Todd Farm Drive and along said South line 195.01 feet; thence Southerly parallel to the center line of North McLean Boulevard 88.00 feet; thence Westerly parallel to the South line of Todd Farm Drive, 195.01 feet to the center line of North McLean Boulevard; thence Northerly along said center line 88.0 feet to the point of beginning, the City of Elgin, Kane County, Illinois.

Parcel 2:

Easement for ingress and egress created by Grant of Easement recorded September 26, 1988 as Document Number 1933913 made by First National Bank of Elgin, as Trustee under Trust No. 2206, to White Hen Pantry, Inc. for the benefit of Parcel 1 over the following described easement parcel: That part of the South ½ of Fractional Section 3, Township 41 North, Range 8 East of the Third Principal Meridian, described as follows: Beginning at the point of intersection of the center line of North McLean Boulevard (formerly Sleepy Hollow Road) and the South line extended of Todd Farm Drive, as platted in Ninth Addition to Century Oaks; thence Easterly along the said extended South line of Todd Farm Drive and along said South line 195.01 feet; thence Southerly parallel to the center line of North McLean Boulevard 88 feet for the point of beginning; thence Westerly parallel to the South line of Todd Farm Drive, 195.01 feet to the center line of North McLean Boulevard; thence Southerly along said center line 24 feet; thence Easterly parallel to said South line of Todd Farm Drive 195.01 feet; thence North parallel to said center line of North McLean Boulevard 24 feet to the point of beginning, in the City of Elgin, Kane County, Illinois.

Section 3. That the conditional use for the Subject Property as authorized by this ordinance shall be subject to the following additional conditions:

2. Compliance with all applicable codes and ordinances.

Section 4. That this ordinance shall be full force and effect upon its passage in the manner provided by law.

______David J. Kaptain, Mayor

Presented: Passed: Vote: Yeas: Nays: Abstain: Recorded: Published: Attest:

______Kimberly A. Dewis, City Clerk

TRANSCRIPTS

PETITION 14-17 1195 North McLean Boulevard

This page has intentionally been left blank.

Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard

Date: July 10, 2017 Case: City of Elgin Planning & Zoning Commission

Planet Depos Phone: 888-433-3767 Fax: 888-503-3767 Email: [email protected] www.planetdepos.com

WORLDWIDE COURT REPORTING | INTERPRETATION | TRIAL SERVICES 1 BEFORE THE PLANNING AND ZONING COMMISSION 2 OF THE CITY OF ELGIN 3 ------x 4 In Re: : 5 Conditional Use, Accessory : 6 Package Liquor Sales; : No. 14-17 7 Property Located at 1195 : 8 North McLean Boulevard. : 9 ------x 10 11 12 13 HEARING 14 Elgin, Illinois 60120 15 Monday, July 10, 2017 16 7:11 p.m. 17 18 19 20 21 22 Job No.: 127022B 23 Pages: 1 - 13 24 Reported by: Joanne E. Ely, CSR, RPR Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 2

1 HEARING held at the location of: 2 3 ELGIN CITY COUNCIL CHAMBERS 4 150 Dexter Court 5 Second Floor, North Tower 6 Elgin, Illinois 60120 7 847.931.6100 8 9 10 11 12 13 Before Joanne E. Ely, a Certified Shorthand 14 Reporter, and a Notary Public in and for the State 15 of Illinois. 16 17 18 19 20 21 22 23 24

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 3

1 PRESENT 2 ROBERT SILJESTROM, Chairman 3 KAREN BEYER, Member 4 JAY COX, Member 5 JERRI McCUE, Member 6 7 ALSO PRESENT: 8 WILLIAM COGLEY, Corporation Counsel 9 MARC MYLOTT, Community Development Director 10 DAMIR LATINOVIC, Senior Planner 11 12 13 14 15 16 17 18 19 20 21 22 23 24

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 4

1 P R O C E E D I N G S 2 CHAIRMAN SILJESTROM: The next item on our 3 agenda is something called a conditional use. The 4 number is 14-17, and it involves a store at 1195 5 North McLean Boulevard. 6 Mr. Secretary, will you give us some 7 background and then introduce the Petitioner, 8 please. 9 MR. LATINOVIC: Sure. Certainly. Thank you 10 Chairman Siljestrom. The first petition before you 11 tonight is an application by Mitesh Patel as 12 applicant and Patan Properties, LLC, as the property 13 owner. 14 They're requesting approval of a conditional 15 use for accessory package and liquor sales at the 16 existing food store Pop's Pantry which is located at 17 1195 North McLean Boulevard. 18 The aerial map of the property is indicated 19 on the slide. As you can see, the property 20 highlighted in red is located at the southeast 21 corner of Todd Farm Drive and North McLean 22 Boulevard. The property is zoned AB, Area Business 23 District. The properties to the south and to the 24 west across North McLean Boulevard are also zoned

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 5

1 AB, Area Business District, and ARC, Arterial Road 2 Corridor Overlay District. All properties along 3 North McLean Boulevard are zoned overlay district. 4 And the property to the north is zoned 5 Multi-Family Residence District, and the property to 6 the east, the PMFR property that's currently vacant 7 and undeveloped is zoned Planned Multi-Family 8 Residence District. 9 Here's a 3D aerial view of the property. 10 Again the property here is indicated in yellow. 11 North is to the left. You can see the property in 12 the southeast corner. This dot indicates the vacant 13 land to the east and to the south that in 2006 was 14 approved for condominium and townhomes but was never 15 developed. 16 The property directly across North McLean 17 Boulevard is the BP gas station right here, and to 18 the south is the Casey Automotive, auto dealer 19 repair shop. To the north is the multi-family 20 dwelling, and then to the northwest corner of Todd 21 Farm Drive and North McLean Boulevard is a 22 multitenant commercial building with an adjacent 23 parking lot. 24 Here's a couple of images of the properties

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 6

1 adjacent to this site. The gas station is across 2 North McLean Boulevard and the three-story 3 multi-family building directly to the north. 4 These are images of the existing building 5 in question, the subject property. This was 6 constructed in 1988 as home for the White Hen Pantry 7 food store. It's currently occupied by Pop's Pantry 8 food store. 9 This is the plat of survey of the property. 10 The property is approximately 13,600 square feet. 11 The existing one-story commercial building is 12 approximately 2500 square feet, and it is situated 13 on the east end of the property. 14 As you can see, the parking lot is in the 15 front. There are 15 parking spaces on the subject 16 parcel, and then two additional parking spaces on 17 this parcel to the easement to the south. It also 18 provides full access to North McLean Boulevard. The 19 property also has access to Todd Farm Drive on the 20 north. All 17 parking spaces are available for use 21 for the customers and the employees. In our zoning 22 ordinance, the property and the use are required to 23 have a total of 10 parking spaces onsite. 24 The applicant is proposing to add accessory

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 7

1 liquor sales to the rest of the retail items that 2 are available for sale. They are not proposing to 3 make really any changes to the exterior of the 4 building or the site. 5 On the interior, the proposed floor plan is 6 pretty much the same as the existing except for the 7 change to accommodate the beer and wine sales within 8 the cooler in the back of the store. 9 The applicant will have to obtain liquor 10 license approval if the City Council grants zoning 11 approval for the conditional for the accessory 12 package liquor sales. 13 The applicant is not proposing to make any 14 changes to the hours of operation. Currently, the 15 store is open Monday through Friday 5:00 a.m. to 16 10:00 p.m., on Saturdays 6:00 a.m. to 10 p.m., and 17 then on Sundays 8:00 a.m. to 9:00 p.m. 18 Staff's evaluation of the standards for a 19 conditional use is outlined in the staff report. 20 I'm not going to go through that. With the 21 exception of the one standard regarding historic 22 preservation, which is not applicable, staff 23 believes that all of the standards for a conditional 24 use have been satisfied, and staff recommends

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 8

1 approval of the conditional use with the conditions 2 on the staff report on pages 7 and 8. 3 With that, I would open it to questions. 4 The applicant, Mitesh Patel, is here to testify. 5 CHAIRMAN SILJESTROM: Okay. Mr. Patel -- 6 MR. PATEL: Yes, sir. 7 CHAIRMAN SILJESTROM: -- the world is yours, 8 sir. Tell us about yourself, your operation, and 9 what it is that you want. 10 MR. PATEL: Yes. I am running the store 11 since 2004. Actually, my uncle used to own that 12 when I was 22. Then I bought it from him in 2009. 13 So I have been at the store since -- for 30 years, 14 and it's like every -- like a lot of people are 15 asking for the liquor when they walk in to the 16 store. Even a lot -- everybody goes around it, and 17 some new people come in and ask for the beer and 18 wine every single day. 19 There's also a lot of growing competition 20 too, so to make -- you know, for people to get into 21 the store, I would like to have something extra in 22 the store because there is Butera just open in 2014, 23 and so we are not doing as much grocery sales as 24 what we used to do.

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 9

1 So the competition and the thing is that -- 2 necessities of the people living around the store. 3 That's why I'm asking for that. 4 CHAIRMAN SILJESTROM: Okay. Now, comes the 5 tricky part. 6 Ms. McCue, questions, comments for 7 Mr. Patel? 8 MEMBER McCUE: No. I actually stopped by 9 the store and met Mr. Patel just to take a view of 10 it because we had had a prior request for a liquor 11 license there, and there were some concerns from the 12 neighbors about rubbish and trash on the lot. 13 So I went by myself. The area is clean. 14 It's a nice little store, well kept, and I think 15 that it's a reasonable request from this vendor, and 16 that is about it. 17 CHAIRMAN SILJESTROM: Mr. Cox, your 18 questions, your comments, your thoughts for 19 Mr. Patel. 20 MEMBER COX: I actually don't have any. The 21 staff report was very thorough, as well as your 22 application, so I don't have any questions for you. 23 CHAIRMAN SILJESTROM: Ms. Beyer, please, 24 share with us your thoughts on this issue.

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 10

1 MEMBER BEYER: I would echo Mr. Cox's 2 comments, and I have no questions. 3 CHAIRMAN SILJESTROM: Mr. Patel, thank you, 4 sir. 5 MR. PATEL: Thank you, sir. 6 CHAIRMAN SILJESTROM: It looks like you've 7 done pretty well. Now, one more thing. 8 MR. PATEL: Yes. 9 CHAIRMAN SILJESTROM: Is there anyone in the 10 audience who wishes to comment on this petition? 11 Our secretary is going to go over and see if there 12 is anyone on the official list. 13 Mr. Tony Lucenko. 14 MR. LUCENKO: I'm speaking on the next 15 petition. 16 CHAIRMAN SILJESTROM: Please come up and 17 tell us what your comments are, sir. 18 MR. LUCENKO: I don't have any comments. I 19 was speaking on the next petition. 20 MEMBER BEYER: The next petition. 21 MR. LUCENKO: The next petition. 22 CHAIRMAN SILJESTROM: Oh, the next petition. 23 MR. LUCENKO: Yes. 24 CHAIRMAN SILJESTROM: Okay. Fine.

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 11

1 Then let the record show that no one 2 appeared. 3 Thank you, Mr. Patel. 4 MR. PATEL: Thank you. 5 CHAIRMAN SILJESTROM: Well done, sir. 6 Okay. Regarding 14-17. The Chair will 7 entertain a motion on that petition. 8 MEMBER BEYER: I move to recommend that the 9 City Council approve Petition 14-17 subject to the 10 conditions outlined in the staff report and to adopt 11 as findings of the Commission the documents and 12 conditions provided in that staff report. 13 MEMBER COX: Second. 14 CHAIRMAN SILJESTROM: Any further discussion 15 or comments or questions for staff or even 16 Mr. Patel? 17 (No response.) 18 CHAIRMAN SILJESTROM: Hearing none, 19 Secretary, please call the roll. 20 MR. LATINOVIC: Commissioner Beyer. 21 MEMBER BEYER: Yes. 22 MR. LATINOVIC: Commissioner Cox. 23 MEMBER COX: Yes. 24 MR. LATINOVIC: Commissioner McCue.

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 12

1 MEMBER McCUE: Yes. 2 MR. LATINOVIC: Chairman Siljestrom. 3 CHAIRMAN SILJESTROM: Yes. 4 What is the final tally, Mr. Secretary? 5 MR. LATINOVIC: 4 votes in favor, 0 against. 6 The motion passes. 7 CHAIRMAN SILJESTROM: Mr. Patel, that will 8 be our recommendation to City Council. Thank you, 9 sir. 10 (Off the record at 7:21 p.m.) 11 12 13 14 15 16 17 18 19 20 21 22 23 24

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 13

1 CERTIFICATE OF SHORTHAND REPORTER 2 3 I, Joanne E. Ely, Certified Shorthand 4 Reporter No. 84-4169, CSR, RPR, and a Notary Public 5 in and for the County of Kane, State of Illinois, 6 the officer before whom the foregoing proceedings 7 were taken, do certify that the foregoing transcript 8 is a true and correct record of the proceedings, 9 that said proceedings were taken by me 10 stenographically and thereafter reduced to 11 typewriting under my supervision, and that I am 12 neither counsel for, related to, nor employed by any 13 of the parties to this case and have no interest, 14 financial or otherwise, in its outcome. 15 16 IN WITNESS WHEREOF, I have hereunto set my 17 hand and affixed my notarial seal this 23rd day of 18 July, 2017. 19 20 My commission expires: May 16, 2020 21 22 ______23 Notary Public in and for the 24 State of Illinois

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 14 A appeared before 8:5, 8:7, 9:4, ab 11:2 1:1, 2:13, 9:17, 9:23, 4:22, 5:1 applicable 4:10, 13:6 10:3, 10:6, about 7:22 believes 10:9, 10:16, 8:8, 9:12, 9:16 applicant 7:23 10:22, 10:24, access 4:12, 6:24, beyer 11:5, 11:14, 6:18, 6:19 7:9, 7:13, 8:4 3:3, 9:23, 11:18, 12:2, accessory application 10:1, 10:20, 12:3, 12:7 1:5, 4:15, 4:11, 9:22 11:8, 11:20, chambers 6:24, 7:11 approval 11:21 2:3 accommodate 4:14, 7:10, bought change 7:7 7:11, 8:1 8:12 7:7 across approve boulevard changes 4:24, 5:16, 6:1 11:9 1:8, 4:5, 4:17, 7:3, 7:14 actually approved 4:22, 4:24, 5:3, city 8:11, 9:8, 9:20 5:14 5:17, 5:21, 6:2, 1:2, 2:3, 7:10, add approximately 6:18 11:9, 12:8 6:24 6:10, 6:12 bp clean additional arc 5:17 9:13 6:16 5:1 building cogley adjacent area 5:22, 6:3, 6:4, 3:8 5:22, 6:1 4:22, 5:1, 9:13 6:11, 7:4 come adopt around business 8:17, 10:16 11:10 8:16, 9:2 4:22, 5:1 comes aerial arterial butera 9:4 4:18, 5:9 5:1 8:22 comment affixed asking C 10:10 13:17 8:15, 9:3 call comments audience 11:19 9:6, 9:18, again 10:2, 10:17, 5:10 10:10 called auto 4:3 10:18, 11:15 against commercial 12:5 5:18 case automotive 13:13 5:22, 6:11 agenda commission 4:3 5:18 casey available 5:18 1:1, 11:11, all 13:20 5:2, 6:20, 7:23 6:20, 7:2 certainly B 4:9 commissioner along 11:20, 11:22, 5:2 back certificate 13:1 11:24 also 7:8 community 3:7, 4:24, background certified 2:13, 13:3 3:9 6:17, 6:19, 8:19 4:7 competition any because certify 13:7 8:19, 9:1 7:3, 7:13, 8:22, 9:10 concerns 9:20, 9:22, been chair 11:6 9:11 10:18, 11:14, 7:24, 8:13 conditional 13:12 beer chairman 3:2, 4:2, 4:10, 1:5, 4:3, 4:14, anyone 7:7, 8:17 7:11, 7:19, 10:9, 10:12

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 15 7:23, 8:1 dealer end foregoing conditions 5:18 6:13 13:6, 13:7 8:1, 11:10, developed entertain friday 11:12 5:15 11:7 7:15 condominium development evaluation front 5:14 3:9 7:18 6:15 constructed dexter even full 6:6 2:4 8:16, 11:15 6:18 cooler directly every further 7:8 5:16, 6:3 8:14, 8:18 11:14 corner director everybody G 4:21, 5:12, 3:9 8:16 gas 5:20 discussion except 5:17, 6:1 corporation 11:14 7:6 give 3:8 district exception 4:6 correct 4:23, 5:1, 5:2, 7:21 go 13:8 5:3, 5:5, 5:8 existing 7:20, 10:11 corridor documents 4:16, 6:4, goes 5:2 11:11 6:11, 7:6 8:16 council doing expires going 2:3, 7:10, 8:23 13:20 7:20, 10:11 11:9, 12:8 done exterior grants counsel 10:7, 11:5 7:3 7:10 3:8, 13:12 dot extra grocery county 5:12 8:21 8:23 13:5 drive F growing couple 4:21, 5:21, farm 8:19 5:24 6:19 4:21, 5:21, H court dwelling 6:19 hand 2:4 5:20 favor cox 13:17 E 12:5 hearing 3:4, 9:17, easement feet 9:20, 11:13, 1:13, 2:1, 6:17 6:10, 6:12 11:18 11:22, 11:23 east final cox's held 5:6, 5:13, 6:13 12:4 2:1 10:1 echo financial csr hen 10:1 13:14 6:6 1:24, 13:4 elgin findings currently here 1:2, 1:14, 2:3, 11:11 5:10, 5:17, 8:4 5:6, 6:7, 7:14 2:6 fine customers here's ely 10:24 5:9, 5:24 6:21 1:24, 2:13, first D hereunto 13:3 4:10 13:16 damir employed floor highlighted 3:10 13:12 2:5, 7:5 4:20 day employees food historic 8:18, 13:17 6:21 4:16, 6:7, 6:8 7:21

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 16 home kept marc new 6:6 9:14 3:9 8:17 hours know mccue next 7:14 8:20 3:5, 9:6, 9:8, 4:2, 10:14, I L 11:24, 12:1 10:19, 10:20, illinois land mclean 10:21, 10:22 1:14, 2:6, 5:13 1:8, 4:5, 4:17, nice 2:15, 13:5, latinovic 4:21, 4:24, 5:3, 9:14 13:24 3:10, 4:9, 5:16, 5:21, 6:2, none images 11:20, 11:22, 6:18 11:18 5:24, 6:4 11:24, 12:2, member north indicated 12:5 3:3, 3:4, 3:5, 1:8, 2:5, 4:5, 4:18, 5:10 left 9:8, 9:20, 10:1, 4:17, 4:21, indicates 5:11 10:20, 11:8, 4:24, 5:3, 5:4, 5:12 license 11:13, 11:21, 5:11, 5:16, interest 7:10, 9:11 11:23, 12:1 5:19, 5:21, 6:2, 13:13 liquor met 6:3, 6:18, 6:20 interior 1:6, 4:15, 7:1, 9:9 northwest 7:5 7:9, 7:12, 8:15, mitesh 5:20 introduce 9:10 4:11, 8:4 notarial 4:7 list monday 13:17 involves 10:12 1:15, 7:15 notary 4:4 little more 2:14, 13:4, issue 9:14 10:7 13:23 9:24 living motion number item 9:2 11:7, 12:6 4:4 4:2 llc move O items 4:12 11:8 obtain 7:1 located much 7:9 7:6, 8:23 J 1:7, 4:16, 4:20 occupied location multi-family 6:7 jay 5:5, 5:7, 5:19, 3:4 2:1 officer looks 6:3 13:6 jerri multitenant 3:5 10:6 official lot 5:22 10:12 joanne mylott 1:24, 2:13, 5:23, 6:14, oh 8:14, 8:16, 3:9 10:22 13:3 myself job 8:19, 9:12 okay lucenko 9:13 8:5, 9:4, 1:22 N july 10:13, 10:14, 10:24, 11:6 1:15, 13:18 10:18, 10:21, necessities one 10:23 9:2 7:21, 10:7, K M neighbors 11:1 kane 9:12 one-story 13:5 make 7:3, 7:13, 8:20 neither 6:11 karen 13:12 onsite 3:3 map 4:18 never 6:23 5:14

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 17 open 11:16, 12:7 5:11, 5:16, 6:5, report 7:15, 8:3, 8:22 people 6:9, 6:10, 6:13, 7:19, 8:2, operation 8:14, 8:17, 6:19, 6:22 9:21, 11:10, 7:14, 8:8 8:20, 9:2 proposed 11:12 ordinance petition 7:5 reported 6:22 4:10, 10:10, proposing 1:24 otherwise 10:15, 10:19, 6:24, 7:2, 7:13 reporter 13:14 10:20, 10:21, provided 2:14, 13:1, outcome 10:22, 11:7, 11:12 13:4 13:14 11:9 provides request outlined petitioner 6:18 9:10, 9:15 7:19, 11:10 4:7 public requesting over plan 2:14, 13:4, 4:14 10:11 7:5 13:23 required overlay planned Q 6:22 5:2, 5:3 5:7 question residence own planner 6:5 5:5, 5:8 8:11 3:10 questions response owner planning 8:3, 9:6, 9:18, 11:17 4:13 1:1 9:22, 10:2, rest P plat 11:15 7:1 package 6:9 R retail 1:6, 4:15, 7:12 please 7:1 4:8, 9:23, rd right pages 13:17 1:23, 8:2 10:16, 11:19 5:17 pmfr really road pantry 7:3 4:16, 6:6, 6:7 5:6 5:1 pop's reasonable robert parcel 9:15 6:16, 6:17 4:16, 6:7 3:2 present recommend roll parking 11:8 5:23, 6:14, 3:1, 3:7 11:19 preservation recommendation rpr 6:15, 6:16, 12:8 6:20, 6:23 7:22 1:24, 13:4 pretty recommends rubbish part 7:24 9:5 7:6, 10:7 9:12 prior record running parties 11:1, 12:10, 13:13 9:10 8:10 proceedings 13:8 passes red S 12:6 13:6, 13:8, said 13:9 4:20 patan reduced 13:9 4:12 properties sale 4:12, 4:23, 13:10 patel regarding 7:2 4:11, 8:4, 8:5, 5:2, 5:24 sales property 7:21, 11:6 8:6, 8:10, 9:7, related 1:6, 4:15, 7:1, 9:9, 9:19, 10:3, 1:7, 4:12, 7:7, 7:12, 8:23 4:18, 4:19, 13:12 10:5, 10:8, repair same 11:3, 11:4, 4:22, 5:4, 5:5, 7:6 5:6, 5:9, 5:10, 5:19

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 18 satisfied situated sundays townhomes 7:24 6:12 7:17 5:14 saturdays slide supervision transcript 7:16 4:19 13:11 13:7 seal some sure trash 13:17 4:6, 8:17, 9:11 4:9 9:12 second something survey tricky 2:5, 11:13 4:3, 8:21 6:9 9:5 secretary south T true 4:6, 10:11, 4:23, 5:13, take 13:8 11:19, 12:4 5:18, 6:17 9:9 two see southeast taken 6:16 4:19, 5:11, 4:20, 5:12 13:7, 13:9 typewriting 6:14, 10:11 spaces tally 13:11 senior 6:15, 6:16, 12:4 U 3:10 6:20, 6:23 tell uncle set speaking 8:8, 10:17 8:11 13:16 10:14, 10:19 testify under share square 8:4 13:11 9:24 6:10, 6:12 thank undeveloped shop staff 4:9, 10:3, 5:7 5:19 7:19, 7:22, 10:5, 11:3, use shorthand 7:24, 8:2, 9:21, 11:4, 12:8 1:5, 4:3, 4:15, 2:13, 13:1, 11:10, 11:12, thereafter 6:20, 6:22, 13:3 11:15 13:10 7:19, 7:24, 8:1 show staff's thing V 11:1 7:18 9:1, 10:7 vacant signature-wlbch standard think 13:21 7:21 5:6, 5:12 9:14 vendor siljestrom standards thorough 3:2, 4:2, 4:10, 7:18, 7:23 9:15 9:21 view 8:5, 8:7, 9:4, state thoughts 9:17, 9:23, 2:14, 13:5, 5:9, 9:9 9:18, 9:24 votes 10:3, 10:6, 13:24 three-story 10:9, 10:16, station 12:5 6:2 W 10:22, 10:24, 5:17, 6:1 through 11:5, 11:14, stenographically 7:15, 7:20 walk 11:18, 12:2, 13:10 8:15 12:3, 12:7 todd stopped 4:21, 5:20, want since 9:8 6:19 8:9 8:11, 8:13 store tonight went single 4:4, 4:16, 6:7, 4:11 9:13 8:18 6:8, 7:8, 7:15, tony west sir 8:10, 8:13, 10:13 4:24 8:6, 8:8, 10:4, 8:16, 8:21, whereof 10:5, 10:17, total 8:22, 9:2, 9:9, 6:23 13:16 11:5, 12:9 9:14 site tower subject 2:5 6:1, 7:4 6:5, 6:15, 11:9

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Transcript of Hearing, Petition No. 14-17, 1195 North McLean Boulevard Conducted on July 10, 2017 19 white 13 5 6:6 1:23 5 william 13,600 7:15 3:8 6:10 6 wine 14 7:7, 8:18 1:6, 4:4, 11:6, 6 wishes 11:9 7:16 10:10 15 60120 within 6:15 1:14, 2:6 7:7 150 7 witness 2:4 7 13:16 16 1:16, 12:10 world 13:20 8 8:7 17 8 Y 1:6, 4:4, 6:20, 7:17 years 11:6, 11:9 84 8:13 1988 13:4 yellow 6:6 847.931 5:10 2 2:7 yourself 2004 9 8:8 8:11 9 Z 2006 7:17 zoned 5:13 4:22, 4:24, 2009 5:3, 5:4, 5:7 8:12 zoning 2014 1:1, 6:21, 7:10 8:22 . 2017 1:15, 13:18 .6100 2020 2:7 13:20 0 21 00 12:10 7:15, 7:16, 22 7:17 8:12 1 23 10 13:17 1:15, 6:23, 2500 7:16 6:12 11 3 1:16 30 1195 8:13 1:7, 4:4, 4:17 3d 127022 5:9 1:22 4 4169 13:4

PLANET DEPOS 888.433.3767 | WWW.PLANETDEPOS.COM Resolution No. 17-105

RESOLUTION APPROVING THE 2017 ANNUAL ACTION PLAN, AMENDING THE 2016 ANNUAL ACTION PLAN, AND AUTHORIZING THE EXECUTION OF DOCUMENTS NECESSARY TO PARTICIPATE IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

WHEREAS, Title I of the Housing and Community Development Act of 1974 provides for Community Development Block Grant (CDBG) funding to units of local governments for the purpose of developing viable urban communities by providing decent housing, a suitable living environment, and by expanding economic opportunities; and

WHEREAS, said programs are funded by the U.S. Department of Housing and Urban Development (HUD) and are to be implemented in a manner consistent with priorities and strategies identified in a Housing and Community Development Consolidated Plan; and

WHEREAS, such a plan, covering a five-year period including Program Years 2015 through 2019, was prepared and made available for public comment as required by the Kane-Elgin Consortium’s Citizen Participation Plan; and

WHEREAS, it is necessary to approve an Annual Action Plan for Program Year 2017 in order for the City to qualify for an annual allocation of CDBG funds from HUD; and

WHEREAS, it is necessary to amend the City’s Annual Action Plan for Program Year 2016 in order to increase the funding allocated for certain park improvements included in said plan.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:

Section 1. That the 2017 Annual Action Plan, including the activities listed below, is hereby approved:

1. Park Improvements CDBG funds will be used to rehabilitate and upgrade parks and playgrounds to make them compliant with the Americans with Disabilities Act (ADA), or by installing new facilities and equipment. Per CDBG requirements, the parks are located in neighborhoods where 51% or more of the residents are low/moderate-income. The Parks and Recreation Department is currently working with landscape architecture firm 3 D Design to establish specific scopes of work for each of the following parks: • St. Francis Park • Kiwanis Park • Clifford/Owasco Park Proposed Funding: $750,000.00 Agency: City of Elgin's Parks and Recreation Department

2. Owner-Occupied Housing Rehabilitation/Repair Assistance CDBG funds will be used to provide assistance to low/moderate-income homeowners in the City of Elgin. Critical repairs will be made to improve living conditions and occupant safety, such as repairing water service lines, replacing water heaters, replacing sanitary sewer laterals, upgrading electrical systems, and replacing furnaces. Proposed Funding: $60,201.00 Agency: Kane County Office of Community Reinvestment

3. Program Administration CDBG funds will be used to cover costs associated with the administration of the CDBG program, and expenses associated with administration of the Continuum of Care, which facilitates the award of state and federal funding to Elgin agencies that serve the homeless population. Proposed Funding: $124,654.00 Agency: Kane County Office of Community Reinvestment

Section 2. That the 2016 Annual Action Plan is amended such that the amount of CDBG funds allocated for park improvements is increased by $28,000.00.

Section 3. That the City Manager is hereby authorized and directed to execute such applications, agreements, certifications, reports, and other documents required by HUD, and to provide additional information and furnish such documents as may be required by HUD, to complete the activities described in the plans approved or amended herein.

______David J. Kaptain, Mayor

Presented: August 9, 2017 Adopted: Vote: Yeas Nays: Recorded:

Attest:

______Kimberly A. Dewis, City Clerk

- 2 -

Resolution No. 17-106

RESOLUTION AUTHORIZING EXECUTION OF AN ILLINOIS DEPARTMENT OF TRANSPORTATION PRELIMINARY ENGINEERING SERVICES AGREEMENT WITH TRANSYSTEMS CORPORATION IN CONNECTION WITH THE ELGIN BIKEWAY PLAN ROUTE 4 SOUTHWEST QUADRANT PROJECT [Job Number P-91-305-09, Project Number CMM-9003(234)]

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Illinois Department of Transportation preliminary engineering services agreement on behalf of the City of Elgin with TranSystems Corporation in connection with the Elgin Bikeway Plan Route 4 Southwest Quadrant Project [Job Number P-91-305-09, Project Number CMM-9003(234)], a copy of which is attached hereto and made a part hereof by reference.

______David J. Kaptain, Mayor

Presented: August 9, 2017 Adopted: Vote: Yeas Nays: Recorded:

Attest:

______Kimberly A. Dewis, City Clerk

Resolution No. 17-107

RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL MAINTENANCE FACILITY AGREEMENT WITH HANOVER TOWNSHIP ROAD DISTRICT FOR SALT STORAGE AT THE SHALES PARKWAY FACILITY

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Intergovernmental Maintenance Facility Agreement on behalf of the City of Elgin with Hanover Township Road District for salt storage at the Shales Parkway facility, a copy of which is attached hereto and made a part hereof by reference.

______David J. Kaptain, Mayor

Presented: August 9, 2017 Adopted: Vote: Yeas Nays: Recorded:

Attest:

______Kimberly A. Dewis, City Clerk

Resolution No. 17-108

RESOLUTION AUTHORIZING EXECUTION OF TYLER CREEK WATERSHED STREAMBANK STABILIZATION PROGRAM GRANT AND LOAN AGREEMENT WITH GARDEN QUARTER I ASSOCIATION

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Tyler Creek Watershed Streambank Stabilization Program Grant and Loan Agreement on behalf of the City of Elgin with Garden Quarter I Association for funding assistance in connection with the city's Tyler Creek Watershed Streambank Stabilization Program, a copy of which is attached hereto and made a part hereof by reference.

______David J. Kaptain, Mayor

Presented: August 9, 2017 Adopted: Vote: Yeas Nays Recorded:

Attest:

______Kimberly A. Dewis, City Clerk

Resolution No. 17-109

RESOLUTION AUTHORIZING EXECUTION OF A RIDE IN KANE NEW FREEDOM/JARC AND 5310 SERVICE AGREEMENT WITH ASSOCIATION FOR INDIVIDUAL DEVELOPMENT REGARDING THE RIDE IN KANE PROGRAM (Phase 10 through 16 – October 2017 through October 2019)

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and is hereby authorized and directed to execute a Ride in Kane New Freedom/JARC and 5310 Service Agreement, (Phase 10 through 16-October 2017 through October 2019), on behalf of the City of Elgin with Association for Individual Development regarding the Ride in Kane Program, a copy of which is attached hereto and made a part hereof by reference.

______David J. Kaptain, Mayor

Presented: August 9, 2017 Adopted: Vote: Yeas Nays: Recorded:

Attest:

______Kimberly A. Dewis, City Clerk

Resolution No. 17-110

RESOLUTION AUTHORIZING EXECUTION OF A RIDE IN KANE PACE SUBSIDY AGREEMENT WITH PACE, THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY, FOR SERVICES DURING 2017

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Ride in Kane Pace Subsidy Agreement on behalf of the City of Elgin with Pace, the Suburban Bus Division of the Regional Transportation Authority, for services during 2017, a copy of which is attached hereto and made a part hereof by reference.

______David J. Kaptain, Mayor

Presented: August 9, 2017 Adopted: Vote: Yeas Nays: Recorded:

Attest:

______Kimberly A. Dewis, City Clerk

Resolution No. 17-111

RESOLUTION APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Jason Smith be and is hereby appointed as a member of the Board of Health for a term that will expire on May 1, 2019.

BE IT FURTHER RESOLVED that Steven Migala be and is hereby appointed as a member of the Board of Health for a term that will expire on July 1, 2018.

BE IT FURTHER RESOLVED that Elizabeth Odumuyiwa be and is hereby appointed as a member of the Elgin Housing Authority for a term to expire December 1, 2017.

BE IT FURTHER RESOLVED that Bryan Miko be and is hereby appointed as a member of the Sustainability Commission for a term to expire June 1, 2019.

BE IT FURTHER RESOLVED that June Wooten be and is hereby reappointed as a member of the Board of Fire and Police Commissioners for a term to expire May 1, 2020.

______David J. Kaptain, Mayor

Presented: August 9, 2017 Adopted: Vote: Yeas Nays: Recorded:

Attest:

______Kimberly A. Dewis, City Clerk Design Review Subcommittee of the Elgin Heritage Commission

June 27, 2017

Minutes

The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer.

MEMBERS PRESENT: Lynne Diamond, Rebecca Hunter, Bill Ristow, John Roberson, Scott Savel (6:03), and John Wiedmeyer

MEMBERS ABSENT: Dennis Roxworthy

CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary

APPROVAL OF MINUTES: Motion made by Committee Member Ristow to approve the minutes of June 13, 2017, as amended (pg. 7 add "bulkier"). The motion was seconded by Committee Member Roberson. The motion passed 5-0.

RECOGNIZE OTHER PERSONS PRESENT: None

PROPERTIES ON AGENDA FOR DISCUSSION: Old Business 132 Hill Avenue - Reconstruction of front and side porch handrails

New Business 467 Division Street - Maintaining steel frame gazebo 431 E Chicago Street - Reconstruction of garage 226 Villa Street - Window opening re-design

ITEMS TABLED: 132 Hill Avenue, remained on the table due to non-representation Design Review Subcommittee - JWle 27, 2017 Page 2 of 10

OLD BUSINESS:

132 Hill Avenue - Reconstruction of front and side porch handrails *This item was tabled due to the request for a new design of wood handrails at the front and side porch to match the style of the home and not the style of the 1959 stoops. The applicant has submitted an application for a Certificate of Appropriateness to reconstruct the front porch handrails. The COA application has been filed as a corrective action to the following violations:

1. Removal of existing metal handrails and installation of wood handrails without a COA and Building Permit.

The front porch has been altered several times since the building was constructed, however, originally when the building was built there was a front stoop at the general location of where the current front stoop is located.

The stoop roof at the front and side porch were installed in 1959 along with the metal handrails. The applicant is proposing to install wood handrails at the front and side porches to match the style of the home and not the style of the stoops.

Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the fa~ade, if the porch floor is made of wood.

G. Should have trellises made of wood1 if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass, or other materials which would alter the porch1s open appearance. Design Review Subcommittee - June 27, 2017 Page 3 of 10

Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period. The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rctther than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber. The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers, to match original porch construction.

Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness with the following recommendations: 1. The handrail shall have a 2x4 top rail with chamfered edges,¾" cove, 2x2 square balusters, with a maximum spacing of 2.5". That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor. 2. That the newel posts are added to the bottom of the stairs and shall be a 6x6 newel post with a lx base wrap, topped with a post cap and ball. 3. All front and side porch details shall match the attached rendering. 4. All front and side porch details shall be primed and painted. That all other details meet the Design Review Subcommittee's recommendations. ***** No representation for this COA was present for tonight's COA discussion, therefore the item remained tabled.

NEW BUSINESS:

467 Division Street - Maintaining steel frame gazebo The property owner has submitted an application for a Certificate of Appropriateness to install a steel framed gazebo with cloth/insect screen covering in the side yard located on the south Design Review Subcommittee - June 27, 2017 Page 4 of 10 side of their property. The COA application has been filed as a corrective action to the following violations: 1. Installation of steel frame gazebo without a COA and Building Permit.

The property technically does not have a rear yard as it is situated on the corner with the home situated on almost the entire lot.

Due to the proposed material of the gazebo and its side yard location, Staff requested that the applicant appear before the Design Review Subcommittee.

To note, if this request is approved by the Design Review Subcommittee, the applicant will need to seek a variance with the Planning and Zoning Commission as any accessory structure located in an R3 zoned district must be at least 4'-0" away from the primary structure and 3'-0" away from the lot line. In addition, the area of which the gazebo will be installed will be considered a patio (gathering of people) and no longer a driveway and therefore would require a 6'-0" setback from interior lot lines per the city's ordinance.

The applicant proposed to replace their driveway on April 3, 2017 with brick, which was approved by staff over the counter. This requires a 3'-0" setback from interior lot lines.

Elgin Design Guideline Manual Specifications: Yard Features Pergolas, arbors, gazebos, fountains, tree houses, ponds, and statuary A. should be sited in rear yards or side yards B. should be of wood construction in designs appropriate for pre-1945 dwellings. Yard features constructed of materials such as glass, metal or brick can be placed in yards if situated near the rear of the lot and effectively screened by fencing or landscaping. C. should not be located in street yards.

Arbors are light open structures of trees or shrubs closely planted, either twined together and self-supporting, or supported on a light lattice.

The designs for these structures should be based on historic designs appropriate for pre-1945 dwellings. Wood construction should be used rather than brick, concrete, metal, or glass.

Appropriate structures in front yard shall be reviewed by the Design Review Subcommittee.

Staff Recommendation: Staff cannot recommend approval as the material (metal) for a gazebo does not meet the historic district guidelines.

However, the overall design does not detract from the historic integrity of the home and the gazebo is also partially covered by the existing fence. Though, it can still be seen from Walker Design Review Subcommittee - June 27, 2017 Page 5 of 10

Place but not from the main thoroughfare, Division Street. In addition, the accessory structure may be seen as reversible (can be removed without affecting the historic integrity of the home). Lastly, the applicant noted that this is a seasonal structure that can be removed and taken down during the winter months. If the Design Review Subcommittee approves the application as submitted, staff would recommend the following: 1. The accessory structure disassembled and stored during seasonal changes. ***** Eilyn Tomassini (owner) was present for tonight's COA discussion:

Gazebo was assembled with screws. Screen material added to all four sides along with small lights have been added to the structure by the homeowner. Currently not anchored to the ground.

Commissioners expressed concern of unit not being anchored. Wind could possible move or tip the metal unit over.

This is a standalone structure, not a screened porched attached to the house. Gazebos in the historic district are typically constructed of wood, per guidelines.

Small lot within the historic district, containing mostly house with limited yard area(s). Gazebo is quite visible from the street even with current tree foliage.

Staff noted a zoning variation is required for the placement of the gazebo on the zoning lot.

Commission indicated they would entertain a trial basis of one year. Staff to take photo during in January 2018 for commission to see the visibility during non-foliage periods. COA should be brought back to the commission for final consideration (approval/denial) next spring.

Motion made by Committee Member Roberson to approve a trial period of one year. Staff to provide photos for final consideration of this COA by the DRSC in spring 2018. The motion was seconded by Committee Member Hunter. The motion passed 5-1 (Nay: Diamond).

431 E Chicago Street- Reconstruction of garage The applicant has submitted an application for a Certificate of Appropriateness to reconstruct a two-car garage on the property to match the recently demolished garage design. The COA application has been filed as a corrective action to the following violatlons: 1. Demolition of existing garage and reconstructing new garage at same location.

The applicant received a permit on June 8, 2017 for spot replacement of existing cedar siding to match in kind at the existing garage. A stop work order was placed on the property on June 14, Design Review Subcommittee - June 27, 2017 Page 6 of 10

2017 by Code Compliance Officer Joshua VonDran due to the previous garage being demolished without proper approval. The applicant noted that he was unaware that his contractor demolished the garage.

The applicant is proposing to replace the design of the garage in kind in the same footprint as well as the location of the windows, the pitch and design (hipped) of the roof, siding, trim, etc. The garage was approximately 20'x22' in size with two garage doors.

To note, the garage was built sometime after the 1950s as it does not exist in the 1950 Sanborn Fire Insurance Map.

Elgin Design Guideline Manual Specifications: Secondary Buildings: Garages, Sheds, Other Outbuildings A. Should be smaller in scale than the dwelling; clearly secondary in nature. B. Should be simple in design but reflecting the general character of the associated dwelling. For example, use gable roof forms if the dwelling has a gable roof, hipped roof forms if the dwelling has a hipped roof etc. C. Should be built at traditional locations for outbuildings in the locally designated districts. These include at rear lot lines, adjacent to alleys, and at the back side of a dwelling; D. Should be compatible in design, shape, materials, and roof shape to the associated dwelling; E. Should be of an exterior material to match the associated dwelling such as clapboard, stucco, or brick. However, if not readily visible from the street, secondary buildings may have exterior substitute siding materials such as cement fiber board with appropriate trim and exposure and cementitlous materials. F. Should be of traditional materials if readily visible. For garages, wood paneled doors are more appropriate than paneled doors of vinyl, aluminum, or steel. Wood paneled overhead roll-up doors are widely available and are appropriate for new garages. For two car garages the use of two single doors instead of one larger double door is more appropriate for use in a historic district. However, one double is unacceptable for garages of less than twenty-two feet. G. Should have windows in the garage doors are recommended, but windows may not be appropriate in every case for garage doors. H. Should have raised panel steel doors are acceptable and should be painted to match the house and set off the relief of the panels. I. Should be in designs that are more appropriate for use with traditionally designed structures, if prefabricated sheds are proposed to be used. J. Should not be constructed of rough sawn cedar with knots.

Staff Recommendation: Staff recommends approval of the request to construct the new garage if the following conditions are met: Design Review ·Subcommittee - June 27, 2017 Page 7 of 10

1. That the proposed garage siding material will be clear cedar (no knots) and installed smooth side out in a profile and exposure to match what was once there (4 ¼" exposure). 2. The trim shall be a lx4 at the following locations: corner boards; garage doors with an 8" header casing as well as at the windows. The header at the windows shall extend past the vertical trim by at least 1 inch as well as the sill to match the photograph. The trim must sit proud of the siding. 3. The proposed windows shall be wood with a 2" top rail and stiles with a 3" bottom rail. The glazing shall be glass and not tinted. The design of the window shall match the enclosed photograph exactly. 4. That the garage roof shall be hipped to match the previous garage roof design. 5. That the eaves shall be enclosed but not be boxed and shall extend a minimum of 12 inches away from the garage wall. Soffit shall match in kind found on the existing home. 6. Garage doors shall be raised panels. 7. The garage shall be painted in complimentary colors to the existing home. 8. That all other details meet the Design Review Subcommittee's recommendations. ***** Arturo Zamudio (owner} was present for tonight's COA discussion:

Owner indicated materials were being stored inside the structure was pushing the wall out.

Commission expressed great concern of demolition being completed without COA consideration by staff and/or commission; especially when a COA was requested for "repair" only.

House has at least a 6/12 pitch, possibly 8/12 with hip design. Garage style and pitch should match the house. Standards for trim and fascia to be indicated in approval too.

Man/service door to be installed on west elevation. Door can be steel or wood with 6 panels design without window, or 2 vertical panels with window above.

Motion made by Committee Member Ristow to approve with staff recommendations and by the following requirements: 1) Hip design roof with 6/12 or 8/12 pitch (staff to approve), 2) 12" soffit overhang, 3) 2 ½" siding exposure (needs to be padded out), 4) two fixed windows (4 lite optional), 5) installation of man/service door (as noted above), 6) match trim on all doors and windows (must sit proud of siding), 7) bed molding details and aluminum drip cap . The motion was seconded by Committee Member Roberson. The motion passed 5-1 (Nay: Roberson).

226 VIiia Street - Window opening re-design The applicant has submitted a Certificate of Appropriateness request to alter the design of the windows so that they are 13" shorter than the existing at locations that require fall protection. Design Review Subcommittee - June 27, 2017 Page 8 of 10

The applicant's request to replace existing windows and open up brick areas was approved at the Design Review Subcommittee meeting held on June 13, 2017. After which, the applicant found that the existing windows at the proposed bedroom locations are only 11 inches above the finished floor. Per building code, any sill that is below 24 inches must have some type of fall protection.

Staff advised that there are casement and double-hung windows that provide fall protection with a latch that only allows the window to open no more than 4 Inches but can release to open fully during an emergency. The architect stated that they are uncomfortable approving those windows as the latch may fail leaving the window with no fall protection.

Therefore, to meet building code, the applicant is proposing to raise the existing window sill and relocate it at 24 inches above the finished floor so that it meets the required height for no fall protection. The windows will still be casement, aluminum-clad wood windows with simulated meeting rails at egress areas only.

Elgin Design Guideline Manual Specifications: Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Should be repaired rather than replaced, but if replacement is necessary, the recommended replacement should be in-kind to match the originals in material and design. Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows, a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. E. Vinyl extruded windows are not permitted for use in historic districts. F. Which are new should not have snap-on or flush muntins. True divided muntins are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. G. screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. Design Review Subcommittee - June 27, 2017 Page 9 of 10

H. that are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only low-e glass that does not contain a tint should be used.

Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: 1. That the existing sills (brick or limestone) are to be relocated at the proposed locations with new brick installed where the previous sill was located to match the existing brick in kind. 2. That all other specifications regarding the windows shall match those that were approved at the Design Review Subcommittee held on June 13, 2017. 3. That all other details meet the Design Review Subcommittee's recommendations. ***** Eduardo Ordaz (owner) and Alex Ordaz (owner's son) were present for tonight's COA discussion:

Total of seven (7) windows on the upper floor.

Commission noted there are so many layers of paint and various mortar joints on the structure, the entire house should be painted to provide uniform color.

Limestone or cast concrete sills should be installed. Cast concrete needs to mimic the existing limestone sill on all windows.

Motion made by Committee Member Savel to approve with staff recommendations and by the following requirements: matching limestone or cast concrete sills installed on all window openings. The motion was seconded by Committee Member Hunter. The motion passed unanimously.

ADDITIONAL STAFF COMMENTS: None

CORRESPONDENCE: None

ADJOURNMENT:

Motion to adjourn was made by Committee Member Savel. The motion was seconded by Committee Member Diamond. The motion passed unanimously. Design Review Subcommittee- June 27, 2017 Page 10 of 10

The meeting of the Design Review Subcommittee was adjourned at 7:00 p.m.

Respec - ullys~~

Approved: Design Review Subcommittee Secretary 07,. //-.:u:J/7 Design Review Subcommittee ofthe Elgin Heritage Commission

July 11, 2017

Minutes

The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer.

MEMBERS PRESENT: Lynne Diamond, Rebecca Hunter, Bill Ristow, John Roberson, Scott Savel, and John Wiedmeyer

MEMBERS ABSENT: Dennis Roxworthy

CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary

APPROVAL OF MINUTES: Motion made by Committee Member Roberson to approve the minutes of June 27, 2017, as amended (pg. 5 "trial", pg.7 add "were" and change "perpendicular'' to "vertical". The motion was seconded by Committee Member Savel. The motion passed unanimously.

RECOGNIZE OTHER PERSONS PRESENT: None

PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None

New Business 1. 12 Hill Avenue - Restoration of siding; Recreation of missing architectural features 2. 372 N. Spring Street - Installation of new window at 2nd floor, south elevation 3. 133 Hill Avenue - Construction of shed 4. 133 N. Porter Street - Rehabilitation of front porch S. 456 S. Liberty Street - Construction of a 2-car garage

ITEMS TABLED: 132 Hill Avenue - remains on the table until July 25, 2017. 12 Hill Avenue - tabled due to non-representation. Design Review Subcommittee - July 11, 2017 Page 2 of 10

NEW BUSINESS:

12 Hill Avenue - Restoration of siding; Recreation of missing architectural features The applicant has submitted a Certificate of Appropriateness (COA) to restore the original siding on the house and replace any missing architectural features. The house was formerly clad with aluminum substitute siding. The applicant obtained a COA for the removal with the condition that Staff conduct a site inspection following the completion of the siding removal.

Staff conducted a site assessment on June 29, 2017. At that time the substitute siding was removed. It was found that the original siding (cedar shingles) was in good condition with select areas in need of replacement including several window sills, window trim, window hoods, bed molding, bell skirt at second floor and porch brackets.

Elgin Design Guideline Manual Specifications: Wood Siding A. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed, these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. B. Should be insulated if the addition of the insulation does not result in alterations to the siding. The creation of plugs or holes for blown-in insulation is not acceptable. C. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board, or press board. These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50% of the original siding material is damaged beyond repair, or missing, substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. Design Review Subcommittee - July 11, 2017 Page 3 of 10

The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. Substitute materials should match the dimensions of the original wood siding as closely as possible. The cement board should abut the wood trim and be caulked to prevent moisture damage. Paint Removal and Surface Preparation A. Should be performed by manual scraping or by using appropriate chemical removers. A paint shaver may be used, but with caution so as to avoid removal of wood siding. B. Should be performed cautiously when removing paint through heat plates or heat guns to avoid unnecessary damage to the wood through charring or fire. C. Should not be removed by abrasive techniques such as sand or water blasting since this can damage the wood and introduce moisture into the building.

Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions:

Siding 1. Damaged siding shall be repaired, epoxy preferred 2. Nail holes must be patched with putty, epoxy preferred. 3. New siding shall (cedar shingle) be installed only as necessary with replacements-in-kind to match the original siding profile, size and details. 4. All replacement wood material shall be clear (no knots), cedar preferred and installed smooth side out. 5. All deteriorated trim boards, window hoods, bed molding, crown molding and sills that are beyond repair or missing shall match the existing in kind. 6. Bell skirting shall be installed at the area of missing shingles at north and south elevations (gable ends). 7. Brackets at the front porch shall be recreated to match shadow line locations. The brackets shall match the design of the attached photograph. 8. Entire home shall be prepped, primed and painted. ***** No representative was present for discussion of this COA request.

Motion made by Committee Member Roberson to table this COA, due to non representation. The motion was seconded by Committee Member Savel. The motion passed unanimously. Design Review Subcommittee - July 11, 2017 Page 4 of 10

372 N. Spring Street - Installation of new window at 2nd floor, south elevation The applicant has submitted a Certificate of Appropriateness (COA) to install a wood double hung window at the south elevation, second floor.

The applicant noted that there are currently no windows in the room beyond and that they'd like to install a double-hung window to the west of the existing balcony door to allow for more light and air ventilation in that space.

They would like to propose to install a double-hung window directly to the west of the second floor balcony door to match the existing windows in size, design, material, etc.

Elgin Design Guideline Manual Specifications: Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Should be repaired rather than replaced, but if replacement is necessary, the recommended replacement should be in-kind to match the originals in material and design. Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows, a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. E. Vinyl extruded windows are not permitted for use in historic districts. F. Which are new should not have snap-on or flush muntins. True divided muntins are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. G. screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. H. that are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only low-e glass that does not contain a tint should be used.

Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Design Review Subcommittee - July 11, 2017 Page 5 of 10

Double-Hung Window 1. That the proposed window shall be 1/1 double-hung, wood, and must match in kind to the existing windows; 2. Window glass shall not be tinted; 3. The window sill must align with the second floor window sills unless it does not meet the fall hazard height; then the sill shall be installed at 24 inches off of the floor. 4. The sill, trim and details shall be constructed to match the original sill, trim and details in size, design and profile. ***** Rosalia and Joaquin Cornejo (owners) were present for tonight's COA discussion:

Window is needed for ventilation for the bedroom.

Illustration is incorrect. The proposed window should be right of the doorway (as you face the structure), within the boundary of the balcony area. Window would match the details of the window to the right of the balcony.

Commissioners agrees, the new window location would be slightly visible from the street, mostly obscured by the balcony structure.

Motion made by Committee Member Savel to approve with staff recommendations and the following requirements amendments: 1) location of window to be right of doorway, 2) right side trim of window to be 3-6" between to the closest portion of balcony railing. The motion was seconded by Committee Member Diamond. The motion passed unanimously.

133 Hill Avenue - Construction of shed The property owner has submitted a Certificate of Appropriateness (COA} to install a 16'x16' frame shed on the north east area of their property.

The shed will be constructed of wood with a gable roof and match the details found on the existing garage. However, there are some slight differences including the pitch of the roof which is proposed as a 6:12 pitch and due to the distance between the garage and the structure (minimum 4'-0"), the applicants are proposing to install a pedestrian door on the same side as the shed doors. The applicant is also requesting that the shed doors be of a metal, 6 raised panel double doors to match the pedestrian door at the garage. The proposed shed will be minimally visible from the public way.

To note, the garage was approved by the Design Review Subcommittee on November 24, 2015. Design Review Subcommittee - July 11, 2017 Page 6 of 10

Elgin Design Guideline Manual Specifications: Secondary Buildings: Garages, Sheds, Other Outbuildings A. Should be smaller in scale than the dwelling; clearly secondary in nature. B. Should be simple in design but reflecting the general character of the associated dwelling. For example, use gable roof forms if the dwelling has a gable roof, hipped roof forms if the dwelling has a hipped roof etc. C. Should be built at traditional locations for outbuildings in the locally designated districts. These include at rear lot lines, adjacent to alleys, and at the back side of a dwelling; D. Should be compatible in design, shape, materials, and roof shape to the associated dwelling; E. Should be of an exterior material to match the associated dwelling such as clapboard, stucco, or brick. However, if not readily visible from the street, secondary buildings may have exterior substitute siding materials such as cement fiber board with appropriate trim and exposure and cementitious materials. F. Should be of traditional materials if readily visible. For garages, wood paneled doors are more appropriate than paneled doors of vinyl, aluminum, or steel. Wood paneled overhead roll-up doors are widely available and are appropriate for new garages. For two car garages the use of two single doors instead of one larger double door is more appropriate for use in a historic district. However, one double is acceptable for garages of less than twenty-two feet. G. Should have windows in the garage doors are recommended, but windows may not be appropriate in every case for garage doors. H. Should have raised panel steel doors are acceptable and should be painted to match the house and set off the relief of the panels. I. Should be in designs that are more appropriate for use with traditionally designed structures, if prefabricated sheds are proposed to be used. J. Should not be constructed of rough sawn cedar with knots.

Staff Recommendation: Staff would recommend approval for the installation of the proposed shed as it is minimally visible from the public way and contains a gable roof and wood construction that is similar in design to the existing garage. The following conditions shall apply for approval:

1. That the proposed shed siding material will be clear cedar (no knots) and installed smooth side out in a profile and exposure to match the existing garage siding. Fiber cement board siding is also acceptable as the shed will be placed further back on the site and not visible from the right-of-way. If fiber cement siding will be installed, ensure that the trim extends beyond the face of the shed by¼". 2. That the siding and trim is to be painted a color to match or complement the existing house colors. Trim shall extend beyond the face of the shed by¼". 3. That the shed roof slope is a minimum of a 6:12 pitch and match in form (gable). Design Review Subcommittee - July 11 , 20 I 7 Page 7 of 10

4. That the eaves shall not be boxed but shall be enclosed and follow the pitch of the shed roof. The eaves shall closely match the eaves of existing house. 5. The fascia may consist of a lx6, however, must have a metal, k-style gutter installed to break up the plane. If gutters won't be installed, than a 2 ½"crown molding shall be installed along the fascia. 6. Bed molding shall be installed under the soffit around the entire shed. 7. That the frieze board dimensions match existing house. The frieze board shall be a minimum of 8". The frieze board shall be painted. 8. That the shed double doors and pedestrian doors are more in keeping w ith a shed door design. The material, metal is acceptable. That all other details meet the Design Review Subcommittee's recommendations. ***** Hannah Phillips (owner) was present for tonight's COA discussion:

Home indicated the plane/alignment of the southern portion of the shed will be in line with the garage. The north elevation of the shed will be difficult at best to see from the street.

Proposed man door and double doors would not be visible from the street. Due to lack of visibility of the south elevation, commission is okay with the proposed style of doors on the structure. The service/man door will be 36" wide and the double door will have 7' opening.

Motion made by Committee Member Ristow to approve with staff recommendations and the following amendment: 1) applicant may install the 6 panel door as proposed (if desired). The motion was seconded by Committee Member Savel. The motion passed unanimously.

133 N. Porter Street - Rehabilitation of front porch

***** William Flaman (owner) and Matt Iverson (contractor) were present for tonight's COA discussion:

If the illustration by staff, the left staircase appears to extend out from the column. However, based on the photo, that extension is not required and the handrail should end into the column without a newel post.

Newel posts on bottom steps should have a hip cap, no ball topper.

Flooring can be either wood or composite material. 5/4 treads with bull nose on 3 sides.

Motion made by Committee Member Savel to approve with staff recommendations and the Design Review Subcommittee - July 11, 2017 Page 8 of 10 following amendments: 1) staff to approve tread design (solid or split), and 2) No newel post at top of left staircase. The motion was seconded by Committee Member Ristow. The motion passed unanimously.

456 S. Liberty Street - Construction of a 2-car garage The applicant has submitted an application for a Certificate of Appropriateness to construct a two-car garage on the property as the property currently does not have a garage.

The proposed 20' x 22' garage will be located towards the rear of the property and includes the following: wood frame construction, fiber cement board siding- smooth, gambrel roof to match the roof on the existing home, two raised paneled overhead doors, and paneled service door. The garage will have details to match those on the home including wall shingles, clapboard siding, trim and moldings.

Elgin Design Guideline Manual Specifications: Secondary Buildings: Garages, Sheds, Other Outbuildings A. Should be smaller in scale than the dwelling; clearly secondary in nature. B. Should be simple in design but reflecting the general character of the associated dwelling. For example, use gable roof forms if the dwelling has a gable roof, hipped roof forms if the dwelling has a hipped roof etc. C. Should be built at traditional locations for outbuildings in the locally designated districts. These include at rear lot lines, adjacent to alleys, and at the back side of a dwelling; D. Should be compatible in design, shape, materials, and roof shape to the associated dwelling; E. Should be of an exterior material to match the associated dwelling such as clapboard, stucco, or brick. However, if not readily visible from the street, secondary buildings may have exterior substitute siding materials such as cement fiber board with appropriate trim and exposure and cementitious materials. F. Should be of traditional materials if readily visible. For garages, wood paneled doors are more appropriate than paneled doors of vinyl, aluminum, or steel. Wood paneled overhead roll-up doors are widely available and are appropriate for new garages. For two car garages the use of two single doors instead of one larger double door is more appropriate for use in a historic district. However, one double is unacceptable for garages of less than twenty-two feet. G. Should have windows in the garage doors are recommended, but windows may not be appropriate in every case for garage doors. H. Should have raised panel steel doors are acceptable and should be painted to match the house and set off the relief of the panels. I. Should be in designs that are more appropriate for use with traditionally designed structures, if prefabricated sheds are proposed to be used. Design Review Subcommittee - July 11, 2017 Page 9 of JO

J. Should not be constructed of rough sawn cedar with knots.

Staff Recommendation: Staff recommends approval of the request to construct the new garage if the following conditions are met: 1. That the proposed garage siding material will be fiber cement board and installed smooth side out in a profile and exposure to match the house's existing wood siding. 2. That the siding and trim is to be painted a color to match or complement the existing house colors. 3. That the garage roof shall be a gambrel roof to match the same pitch/design as found on the existing home. 4. That the eaves shall be enclosed but not be boxed and shall extend a minimum of 12 inches away from the garage wall. Soffit shall match in kind found on the existing home. 5. The fixed window found at the front gambrel of the garage shall match the proportions of the window at the front gambrel of the home. The window shall be either a wood or aluminum-clad wood window. 6. The trim, frieze board, fascia shall match in size, design, profile as found on the existing home. 7. All other details match the submitted drawings. 8. That all other details meet the Design Review Subcommittee's recommendations. ***** Jose Ocampo (owner) was present for tonight's COA discussion:

Overhang eaves to be flat.

Trim boards must be padded out to set proud of the siding.

Commission prefers the details and trim shown in the staff illustration. Profile of siding exposure to be 4 ½".

Motion made by Committee Member Roberson to approve with staff recommendations and the following amendments: 1) 6 panel service door to be installed on side of garage, within a feet from the garage door elevation, 2) coach lights can be installed (staff for final approval) and 3) rear elevation of garage with siding only (no shingles), with trim to match front of garage. The motion was seconded by Committee Member Hunter. The motion passed unanimously.

ADDITIONAL STAFF COMMENTS: 415 Park St - Staff inspection of fence was denied. Details noted in COA approval were not installed properly. 564 N Spring St - Staff to contact owner regarding status of t emporary ramp. COA was approved in September 2015 for a two year period. Design Review Subcommittee - July 11, 2017 Page lO oflO

CORRESPONDENCE: None

ADJOURNMENT:

Motion to adjourn was made by Committee Member Savel. The motion was seconded by Committee Member Roberson. The motion passed unanimously.

The meeting of the Design Review Subcommittee was adjourned at 7:20 p.m.

Design Review Subcommittee Secretary The Minutes of the Quar1erly vteeting of the Elgin Police Pension Fund, Board or Trustees. April 19, 2017. Present at the meeting was Prcsi

Absent: Asst. Secretary Bob O'Connor and Trustee .lames I .amkin.

Guests: Mike Piotrowsk i or Marquette Associates. Bill Yocius of vtitchcll Vaught and Taylor. Allison l:3an-clt and Steve Earnhardt of Lauterbach and Amen and Officer Dan Mc Nanna.

The meeting was call to order at I 2:32p.m. by President Roschcr.

Minutes of January 18. 2017 meeting were approved, ,notion made by Christ, seconded by ( ila~by. Motion approved.

Treasurer's Report:

(I) Mike Piotrowsk i presented the Prel iminary 2017 l'' Q Executi ve Summary. Over al l lor the !st Q the Fund was up 4.10% (>let otTecs) heating the benchmark of 3.80%. This is above the Actuarial Rate of Return of 1.70%. The Fund has an ending market value of SI 03,689,365.00. The Annualized performance of the Fund over IO years is 6. 0 % (Net of Fees). The Fund co ntinues to be very well di versified. Over all great start to the year. adding appro.ximately $4,200.000.00 in the l ' 1 Q.

(2 ) Fixed Jncomc is up overall YTD 0.50% (!\et of Fees) matching the benchmark. YTD shows MVT was up 0.40% which is below its benchmark of 0.50%. JP Morgan is up 0.50% which is helow its benchmark of 0.80%. MVT will remain on alert status due lo perfonnance issues. MVT needs to pcrfo1111 heller, especially in this environment. The recommendation of Marquette at this tirne. is to leave JP Morga n on '·On Notice Status'· sn that they can continue to revie\.v JP Morgan team and perfonnancc. '.\o major departures have occurred in the last quaiicr and in Jul y the Board will possibly look to place JP Morgan back into compliance if there are no more issues.

(3) U.S. Equities as a whole were up 6.00% YTD, heating their benchmark of 5.60%. Kayne Anderson Rudnick YTD is up 5.90% (:'let of Fees) outperforming the benchmark of 2.50%. Vanguard Inst!. Index Fund matched their benchmark with 6.10% YTD. Vanguard .\iiid-Caps matched thdr benchmark of 6.20% YTD.

(4) International Stocks Composite \Vas up YTD a

(5) Principal U. S. Property is up 1.80% YTD net of fees outperforming the benchmark of I .50%. PIMCO is up 5.1 0% net of fees for the YTD outperforming the benchmark of 1.1%.

(6 ) \t1arquette is recommending adding an International Emerging Markt.:! .'vlanager to give th e Fund a li ttle more exposure to them. They provided 7 Fi1111 Names: (DPA, INVESCO. Neuberger Berman. T. Rowe Price, Vanguard. William Blair and Harding Locvner in Exhibit I of the Executive Summary. Marquette recommends that the Fund go with Harding Loevner. They are a strong manager up 12.2% YTD. They arc n bit pricey at 1.30%.

Page I The Elgin Fire Pension Fund recently went with them but the Fund has since closed. however Marquette was able to get a waiver if the Board wanted to go with them. The amount of money that would go into this new manager ,vould be approximately 2.50f}·o. The money would come oul or 2 current funds being Dodge & Cox and EuroPacifk. Al1er hearing the rcwmmcndation and discussion. Christ made a motion to hire Harding Locvncr and to place 2.50% of the Fund into their account to manage. Seconded by Glasby. Motion approved by rollcall vote 3~yes and 0~no.

(7) Mr. Yo<.:ius ofI'v1VT were at the meding to discuss ;v1VT performance. Mr. Yocius stated that MVT has the Fund had very little change in the quarter. They are close to their target. Interest rates may rise, but not by much. Christ made a motion to accept MVT ReporL seconded by Clasby. Motion approved.

(8) Marquette was able to lower the Fund's payment to Kayne .Anderson Rudnick. The Elgin Fire Pension Fund chose them as a new manager and \-Vith that Marquette negotiated a lo,ver fee for the Police Pension by 0.10%, to 0.80% annually. This ,vill be close to a savings of SI 0,000.00 a year for the Fund.

/\ motion to accept Treasurers Report was made by Christ, seconded by Glasby. This motion was approved by a roll call vote 3- yes and 0-no.

Expenses: The follov,•ing expenses were approved as submitted on a motion by Christ, secollCled by (ilasby. Motion approved by roll call vote 3- yes and 0-no.

Buffalo Grove Orthopedics Holder !\ff: Sl.250.00 Bahe Annual Exam $ l ,200.00 The Center for Sports Ortho Holder !ME $250.00 Holder [ME $850.00 Cary Collins Admin Services -· January 2017 SL890.00 Adm in Services - February 201 7 $1,890.00 Adm in Services - March 2017 $ t,890.00 In v# 7031 Retainer April - June 20 17 $1,250.00 Ka yne Amlc::rson Inv # l O151067 Fees 4th Q 2016 £22,31 1.00 Lauterbach & Amen Inv# 19979 Services Fees- December 2016 $1,035.00 20330 Service Fees - January 2016 $1.050.00 20932 Service Pees - February 2016 Sl.035.00 20586 Tax Returns I 099 $750.00 Marquette Associates In v# 1703535 Consulting Fees Mar. I 2017 - May 31 , 2017 $12,500.00 Mitchell, Vaught & Taylor Fees 1st Q 2017 $7,561.00 Thomas Quigley Postage $75. 19

There wac; a motion to approve all trades and transactions of monies since last met.::ting up to th is meeting as reported. Motion made by Christ, seconded by Glasby. Motion approved by roll call vote 3-ycs and 0- no. This is subj ect to approval by CFO Kawrocki.

The Board approved the monthly pension <.:heck payouts as noted above.

Page 2 Deaths: (J) Sgt. Thomas W. l.inder #136 passed away on February 8. 2017. His wife Da\\'n Linder made application fo r a" idO\\ ·s pension benefit. The Board re\·ie\\ed the applicalion and Christ made a motion to appro\"c Dawn Linckr·s v-.1ido\\"·s application. seconded by Glasby. i'v1otion approved by roll call vote 3-yes and 0-no. She will receive his last monthly pension benefit with no future COLA increases. His monthly rate at the time of his passing was $6.960.06, which comes to S83.520. 72 yearly. For February 2017 she will get a prorated amount or $4.971.47.

Retirements: (0)

Disabilities: (2) Officer Lawrence J. Dickman #3 17, the Board heard from Cary Collins about the letter Mr. Murphy wrote to the Aoard about his concern with the Levin

Officer Al lan I !older #14 7 has made application to the l:3oard for u Dut y·. on-Duty Disability. The Board recei\'1:!d the doctor reports and the records from the City of Elgin. A henring

Terminations: (0)

Resignations: (2) Officer Joseph Parker resigned on f ehruary 18. 2017. Officer Yamil Rivera resigned on Fehniary 24. 2017.

Refunds: (2) Officer Jo cph Pnrker made written applkation to get a refund of his contributions in the amount of $14,784.46. A motion was made by Glasby to refund his contributions amount of s; I 4.784.46. seconded by Christ. Motion approved by rol l call vote 3-yeah 0-no. Motion approved

Officer Yam ii Ri vera made written appl ication to get a refund of his contributions in the amount of$4.984.24. A motion was made by Glasby to refund his contributions amount of $4,984.24. seconded by Christ. :v1otion approved by rollcall vote 3-yes 0-no. Motion approved

New Hires: (1) Officer Zachary Phillips tt429 was hired as a Probationary Police Officer on March ~9. 2017. He has made application to be accepted into the Fund as a TIER II member. Officer Phillips· s appli cation to the Fund ,-vere approved on a motion by Christ and each seconded by Glasby. Motion approved.

Portability of Creditable Service: (1) Officer Richard L. f-ree #402 has asked to sta11 the process with portability with his former deparrment Lakemoor Police Pension Fund. Lakemoor responded to a letter asking ror rree · s contribution amount and the amount the Village would transfer to the Elgin Police Pension Fund as well as his total years of service. Officer Free· s application memo to the rig in Poli<.:e Pension Fund said he had 7 years. 7 months and 15 clays or service. The I .akcmoor response has him with approximately 2 years and 6 months of creditable service. His contributions were $15,669.03 and the total that Lakemoor wants to send to the Elgin Police Pension Fund is$ I 5. 73 1. 73. It appears that there is a wide discrepancy between what Officer Free· s says and \-Vhat Lakemoor is Sa) ing.

Page 3 Lakemoor just started in /\11icle 3. and may noL be counting Ofliccr Frcc·s entire emplo} ml'nt Lime but just that recent lime. Cary Collins is looking into this matter and Lauterbach and Amen will also assist i11 trying to sec where the problem with Lakemoor calculations are. If rhis cannot be resolved the Fund may ha, e lo file a suit against Lakemoor. President Roscher asked why the Elgin Fund would tile and 1101 Ofticcr r:ree. Cary Collins said since the Fund would e, cntually get the money and since Officer 1:rce was a member of the Elgi n Police Pension Fund. the Fund would likely have a duty to him. Cary has looked into the matter since the last meeting and Lakemoor may be taking a position from a DOI ntling. If that is the case. Cary believes i1 is u f1awed ruling because it is trying to change the rul es in the middle of the game. Also. Lakemoor may have a funding problem. This may be due to Lakemoor putting officers into an annuity before they had to transfer to an Article 3 pension system. Once those officers left employment. some say the: officers had lo return the annuity, so where did that money go to? The Board will wait to heur what Lautcrhach and Amen can continn and if Cary Collins gets any fm1her information.

Military Service Buy Back Puhlic Act 096-1260 40ILCS5/3- l JO(b-5) (1) Officer Cristina Garcia has started the process to purchase 2 years of military service time. Lauterbach attempted to start the computations but ran into a problem. Since Officer Garcia was hired in 2017, Lauterbach wou ld need the tax levy fonn 2016 and 20 I 7 to compute them amount she may owe. But 2017 Actuarial Valuation Rep01i would not be out for another year. They were asking permission from the Board to use the 2015 and 2016 Actuarial Valuation Reports. Since 2016 and 2017 would not be much different. If they cannot get pennission to use the two prior years they wanted to know if the Board wanted to stop the accruing interest for the year that it would take for the 2017 tax levy? A motion was made by Christ to ha\·e Lauterbach and Amen use the tax levies from 2015 and 2016 to compute Onicer Garcia· s military buy back. This was seconded by Glasby and the motion was approved.

Miscellaneous:

a. Trustee James Lam kin sent a memo to the Board and Mayor Kaptain explaining that he was not seeking another tcnn on the Board of Trustee after 29 years of service. He stated that he felt CFO awrocki would be a good replacement to his position. b. Mayor Kaptain appointed CFO Debra Nawrocki to a two year term commencing on May I. 20 17 through Ap1il 30, 2019. c. The retired members of the fund re-elected Robert Christ to another two year Lenn from May 1, 2017 to April JO, 2019. I le was unopposed in the election. d. The active members of the fund re-elected Jarncs Roschcr to a two year tenn from l'v1ay l . 2017 to April 30, 20 I 9. He was unopposed in this election. e. The lRS sent the fund a check in the amount of $3 74.81 for interest income for FY20 I Ci. It was deposited into the fund's acwunt. f. Lauterbach and Amen sent the fund a Letter of Agreement for their services and the amount of the service for the years ending on December 31 for 2017, 2018 and 2019. The Board heard from Allison Barrett and Steve I:a mhardt and had a discussion. Christ made a n,otion t0 approve the Letter or Agreement with Lauterbach and Amen for the years of 2017. 2018 and 2019. Thi s was seconded by Glasby. Motion approved by a rollcall vole 3-yes 0-no. g. The Fund was notified by the IRS that the 945-A Fonn for 2016 was missing. Lauterbach sent a reply and a <.:opy of the original 945-A form to the lRS .

Page 4 h. Allison Barrett spoke about the HELPS Program for Retirees. She snid it is a free service that Lau1erhach provides. It helps to reduce n:'tirec·s taxable in come by S3.000.00 a year if their 1111:.:Jkal i11 surance pn.:1niuins corn~ out of their pension checks. A motion was made by Christ to approve the HELPS Program pending Cary Collins·s nppro,·al. St?condcd by Glasby, nwtion approved. Lauterbach will be sending out letters to the members to see \•.'ho might be interested and get the process going once Cary Collins appron!s the language. 1. The Board reviewed the correspondences between Marquette, CFO Nawrocki, Wells Fargo. and Kayne Anderson Rudnick concerning rebalnncing the Fund. J. Officer Bahe had his annual physical with Dr. Stamelos and is sti ll pcnnanently disabled from police work. k. Cary Collins say that his office will be putting together an Administrative Order for the Board to review nnd npprovc. This wi ll include the re-paym ent of the money that the Fund paid Mr. Almeida before the disahility case was overturned by the .Appellate Cou1i. Clerk Quigley will send the amount 10 Lauterbach $57.6]5.74 with instructi ons to add a 6~·o interest on to the cost stmting back from the Appel late Court ru ling on :"\ovember 30, 20 15 to present day and beyond his pension collection date of age 60. a letter will then be sent to Mr. Almeida. I. !"he Board reviewed the FOlA request from Angela Jordan and sent the reply. m. The Board reviewed the draft copy of' the rules and regulations compiled by Collins·s office. The Board went over them with minor co1Tections. A motion to execute the rules and regulations was made by Christ and seconded by Glasby. Motion apprnvcd. 11. Tile Board looked into Lamkin·s request to buy hi s !Pad from the Board . James Roschcr checked with Best Buy who said that the age of the !Pad basically meant it had lit ti<:: if any resale va lue. CFO Nawrocki said that the;: City·s IT Department had come up\\ ith a retail price of about $ 160.00. After a dist:ussion. Ch1ist made a motion to allow James Lamkin ro ha Ye the old !Pad for zero cost and to purchase a new I Pad for Trustee Glasby. o. The Board revi ew the IPPAC Newsletter and 1hc IPP/\C Spring Conference is in Rock Island Illinois a l the .lumer·s Resort. The dates arc May 17-19. 201 7. p. The Board went over the upcoming slate for the Officers of the Board of Trustee fo r Jul y. 1l1e slate will be President James Roscher; Vice President Robert Ch rist; Secretary Daniel Glasby: Assistant Secretary Robert ff Connor and Trustee Debra Na\\ rocki. This w ill be fina lized and voted on at the July 2017 meeting. q. The Board reviewed the reports from Kayne Anderson Rudnick and Lauterbach and Amen.

Pu hlic Comments: Allison Barrett made an apology to the Board reference the misunderstanding over the I 099 forms that took place in late 20 16. The Board accepted the apology.

Executive Session : NI A

With no further business the meeting was adjourned by President Roscher at l:47p.m. on motion by Ch1ist, second by Glasby. Motion approved. The next meeting will be held on July 19, 2017({1~ 12:30 p.m. The meeting locntion will be The Elgin Police Law Enforcement Fnci liry. 151 Douglas Avenue Elgin, fL 60 I :20.

Bom·d Member Approval : ~ ~~ Signarnrc

P11gc 6 PLANNING & ZONING COMMISSION City of Elgin June 5, 2017

Minutes

The regular meeting of the Planning & Zoning Commission was called to order at 7:00 p.m. on in the City Council Chambers by Chairman Siljestrom.

Members Present: Karen Beyer, Jerri Mccue, Loretta Revesz and Chairman Robert Siljestrom.

Members Absent: Jay Cox and Beth Kruger,

Staff Present: Marc Mylott, Director of Community Development; Damir Latinovic, Senior Planner; and Christopher Beck, Assistant Corporation Counsel.

APPROVAL OF MINUTES: Motion made by Commissioner Mccue to approve the minutes of May 1, 2017, as submitted. The motion was seconded by Commissioner Siljestrom. The motion passed 2-0-2. (Abstain: Beyer & Revesz)

Final Plat - Consideration of Petition 13-17 Requesting to approve final plat of subdivision for West Point Gardens South Phase 1 subdivision at the property located west of Nesler Road between Gansett Parkway and the extension of Marigold Drive, zoned PSFR2 Planned Single Family Residence District and PCF Planned Community Facility District. M/1 Homes of Chicago, LLC c/o J. Edward Land, LLC, as Applicant, and Chicago Title Land Trust No. 8002364198, as Property Owner.

No objectors were present.

Commissioner Revesz moved to recommend that City Council approve Petition 07-16, subject to the conditions outlined within the staff report. Commissioner McCue seconded the motion, which was adopted 4-0

Oath Administered: The court reporter administered the oath to all persons desiring to testify. Planning & Zoning Commission June 5, 2017 Page 2 of 3

PETITIONS TO BE CONSIDERED:

Consideration of Petition 27-16 Requesting a conditional use in the NB Neighborhood Business District for a conditional commercial antenna tower, and requesting a variation (1) to the number of off-street parking stalls required by Chapter 19.45 of the Elgin Municipal Code, 1976 as amended, and (2) to the height requirement of Chapter 6.95 of the Elgin Municipal Code, 1976 as amended, to install a 106-foot tall commercial antenna tower on the Property Located at 726-750 W. Chicago Street, by Tom Ferry of Buell Consulting on behalf of SBA BTS, LLC, as Applicant, and Jasco Holdings LLC, as Property Owner

No objectors were present.

Additional information is needed from the applicant for consideration of this proposal.

Motion made by Commissioner Beyer to table the Conditional Use request of Petition 27-16. Commissioner Revesz seconded the motion.

Prior to roll call, a request was made to revise the motion as follows: Motion made by Commissioner Beyer was amended to table all three components of the Petition 27-16 application; with the hearing continued at the meeting of July 10, 2017. Commissioner Revesz seconded the motion. The motion passed 4-0.

Consideration of Petition 09-17 Requesting a conditional use to establish a physical fitness facility in the PAB Planned Area Business District and ARC Arterial Road Corridor Overlay District. The subject property is located at 1341 B Manor Court. Nichol Sharp as Applicant, and Elgin Improvements LLC, as Property Owner.

No objectors were present.

Commissioner McCue moved to recommend that City Council approve Petition 09-17, subject to the conditions outlined within the staff report; and to adopt as the findings of the Commission, the documents and conditions provided within such staff report. Commissioner Beyer seconded the motion, which was adopted 4-0.

Consideration of Petition 10-17 Requesting conditional use for a conditional residential occupation for a certified massage therapist at the property commonly referred to as 403 North Alfred Avenue, by Sara Kasper, LLC, as Applicant, and Stefanie Uphold, as Property Owner. Planning & Zoning Commission June 5, 2017 Page 3 of 3

Objectors were present and were allotted time to speak to the commission.

Commissioner Revesz moved to recommend that City Council approve Petition 10-17 subject to the conditions outlined within the staff report with the following conditions: 1) no more than five (5) clients per day, and 2) hours of operation to be valid Monday-Friday only (no weekend appointments); and to adopt as the findings of the Commission, the documents and conditions provided within such staff report. Commissioner Beyer seconded the motion, which was adopted 3-1 (Nay: Mccue).

OTHER BUSINESS: None.

PENDING DEVELOPMENT APPLICATIONS: Mr. Mylott gave a summary of pending applications.

ADJOURNMENT: Motion to adjourn was made by Commissioner Revesz. The motion was seconded by Commissioner Beyer. The motion passed unanimously.

The meeting of the Planning & Zoning Commission was adjourned at 10:02 p.m.

Respectfully submitted,

//'") /4~--- ····· ' ,,,. ./L I /'I ~--- ·-~- ( ,<~ _/,U~-..:1 / ··- ( .. ·--- -~.. -:: Damir Latinovic, Senior Planner

Date Approved by the Planning & Zoning Commission Monthly Electricity Tax Revenue

2016 2017 2017 YTD Difference Month YTD Month YTD Month Cumulative Over (Under) Budget Month Actual Actual Actual Actual Budget Budget % Amount Jan $ 395,592 $ 395,592 $ 402,716 $ 402,716 $ 387,647 $ 387,647 3.89%$ 15,069 Feb 382,916 778,508 351,148 753,864 354,539 742,185 1.57% 11,679 Mar 323,193 1,101,701 323,136 1,077,001 347,586 1,089,771 -1.17% (12,771) Apr 318,868 1,420,569 308,339 1,385,340 322,385 1,412,157 -1.90% (26,817) May 298,004 1,718,573 307,811 1,693,151 336,087 1,748,244 -3.15% (55,093) Jun 409,689 2,128,263 $ 371,108 $ 2,064,259 380,489 2,128,732 -3.03%$ (64,474) July $ 413,463 $ 2,541,725 429,026 2,557,758 Aug 494,464 3,036,189 433,426 2,991,184 Sep 432,401 3,468,590 365,160 3,356,344 Oct 346,996 3,815,586 337,316 3,693,660 Nov 316,163 4,131,749 333,449 4,027,109 Dec $ 382,180 $ 4,513,929 $ 372,891 $ 4,400,000

Budget $ 4,300,000 $ 4,400,000

Monthly Receipts

$600,000

$500,000

$400,000

$300,000

$200,000

$100,000

$‐ Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec IJ 2016 2017• Monthly Natural Gas Tax Revenue

2016 2017 2017 YTD Difference Month YTD Month YTD Month Cumulative Over (Under) Budget Month Actual Actual Actual Actual Budget Budget % Amount Jan$ 256,412 $ 256,412 $ 296,695 $ 296,695 $ 311,713 $ 311,713 -4.82%$ (15,017) Feb 232,859 489,271 238,148 534,844 280,805 592,518 -9.73% (57,674) Mar 198,921 688,192 242,555 777,398 238,713 831,231 -6.48% (53,833) Apr 139,189 827,381 132,015 909,413 157,154 988,385 -7.99% (78,972) May 107,698 935,079 65,330 974,743 106,679 1,095,064 -10.99% (120,321) Jun 72,690 1,007,769 $ 120,584 $ 1,095,326 87,431 1,182,496 -7.37%$ (87,169) July $ 64,302 $ 1,072,071 93,020 1,275,516 Aug 70,007 1,142,078 92,183 1,367,700 Sep 64,412 1,206,490 82,348 1,450,047 Oct 81,724 1,288,214 109,160 1,559,207 Nov 131,177 1,419,391 173,433 1,732,640 Dec $ 262,995 $ 1,682,387 $ 267,360 $ 2,000,000

Budget $2,050,000 $ 2,000,000

Monthly Receipts

$400,000

$350,000

$300,000

$250,000

$200,000

$150,000

$100,000

$50,000 Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec II 2016 2017• Monthly Video Gaming Revenue (28 Locations, 113 Machines Reporting)

Liability 2016 2017 2017 Over (Under) Period ACTUAL ACTUAL BUDGET Budget of Month YTD Month YTD Month YTD % Amount January $ 15,384 $ 15,384 $ 17,828 $ 17,828 $ 16,667 $ 16,667 6.97%$ 1,161 February 17,744 33,128 19,081 36,909 16,667 33,333 10.73% 3,575 March 19,294 52,422 23,630 60,539 16,667 50,000 21.08% 10,539 April 17,416 69,838 21,808 82,347 16,667 66,667 23.52% 15,680 May 16,499 86,337 20,540 102,887 16,667 83,333 23.46% 19,554 June 15,691 102,028 $ 19,154 $ 122,041 16,667 100,000 22.04%$ 22,041 July 14,695 116,723 16,667 116,667 August 16,449 133,172 16,667 133,333 September 18,107 151,279 16,667 150,000 October 18,526 169,805 16,667 166,667 November 19,645 189,450 16,667 183,333 December $ 19,473 $ 208,923 $ 16,667 $ 200,000 Budget $150,000 Budget $200,000

Prepared by City of Elgin Fiscal Services Department

Video Gaming Revenue

$25,000

$20,000

$15,000

$10,000

$5,000

$‐ January February March April May June July August September October November December

2016 2017