Victorian Athletic League Inc.
VICTORIAN ATHLETIC LEAGUE INC
ANNUAL REPORT
2011
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Victorian Athletic League Inc.
CORPORATE DIRECTORY ______Victorian Athletic League Inc ABN 94 382 804 163
Office Location Staircase 6, Level 2, Olympic Boulevard, Olympic Park, Melbourne Phone: (03) 9428 7077 Fax: (03) 9427 9183 Email: [email protected]
Postal Address PO Box 2194, Richmond South, Victoria, 3121
Directors Andrew McManus President Paul Connolly Vice-President Sue Dunbar Rick Trusler Cam Yorke Brian Marantelli Noel Rexter Emma Poynton Wally Meechan
Administration and Staff Mark Howard Chief Executive Officer Mark O'Brien Chief Handicapper Terry O'Donnell Assistant Handicapper Graeme Watkins Assistant Handicapper Graeme Goldsworthy Assistant Handicapper Rick Trusler Chief Steward Panel John Holloway Chief Steward Panel Nila Blennerhassett Race Recorder Sue Dunbar Wind gauge operator Bill Sutton Starter Matthew Webster Starter Robert Astill Starter Ian Sibson Starter Rob McIntosh Starter Maurice Campbell Starter Graeme Humphrey Starter Ian Davies Starter Gary Mahon Starter Ian Cox Transport Joy Cox Colours
Accountant Auditor Ascot Partners 360 Financial Group 227 Abbotsford St Suite 7, 741 Main Rd North Melbourne Victoria 3051 Eltham Victoria 3095
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Victorian Athletic League Inc.
ANNUAL GENERAL MEETING
SEASON 2010 - 2011
SUNDAY AUGUST 7th 2011
Olympic Park, MELBOURNE VIP ROOM
Commencing at 10.00 am
for a 10.30 start
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VICTORIAN ATHLETIC LEAGUE AGENDA 2011 AGM
1 Opening and Welcome
2 Voting Eligibility
3 Apologies and Attendance
4 Acceptance of 2010 Minutes
5 Copy of the 2010 Minutes
6 Reports
6.1 President's Report 6.2 Chief Steward's Report 6.3 Chief Handicapper's Report 6.4 Chief Executive Officer's Report
7 Constitutional Motions
8 Special Resolution
9 Change of Auditor
10 Life Membership Award
11 Vale
12 Presentation of Awards/Recognition of clubs
13 Election of Directors
14 Calendar
15 General Business
16 Finance Reports
17 Forum
18 Lunch
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1 OPENING AND WELCOME
2 VOTING ELIGIBILITY
ARARAT, AVONDALE HEIGHTS, BALLARAT, BURRAMINE, BENDIGO, BRAYBROOK, DANDENONG, KEILOR, MARYBOROUGH, MOVEMBER, NORTHCOTE, NOBLE PARK, PENINSULA, RYE, RINGWOOD, SANDRINGHAM, STAWELL, ST BERNARDS, ST ALBANS, STONNINGTON, TERANG, VRTA, WANGARATTA, WOODSIDE
3 APOLOGIES AND ATTENDANCES
Apologies - Adrian Tinnetti (Daylesford), Alan Murphy (Euroa), Greg O'Keeffe (Wangaratta), Clint Hillas (Gippsland)
4 ACCEPTANCE OF 2010 MINUTES
A copy of those minutes are included in this document for your information.
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Minutes of the 2010 Annual General Meeting Held at Olympic Park, Backstage Room, Melbourne
1 Opening and Welcome Meeting opened at 10.30am
David Culbert from Jump Media provided a presentation to the Gallery - Discussion items were:
Jump Media took over the marketing of SAC in 2004. David has been involved in the pros for over 20 years as a runner and spectator and has a passion for the sport. Challenge for SAC to hold entries (Sport not as popular these days). The Stawell Gift will be run on Tuesday 26th April due to the Anzac day clash. Television coverage is essential for sponsors to be on board. (500,000 audience Australia wide) SAC looking at increasing prize money in some events.
2 Voting Eligibility
Ararat, Ballarat, Burramine, Bendigo, Cranbourne, Cricket Willow, Dandenong, Euroa, Geelong, Keilor, Maryborough, Movember, Northcote, Noble Park, Peninsula, Ringwood, Rye, Sandringham, Stawell, St Bernard's, St Albans, Terang, VRTA, Wangaratta
3 Apologies and Attendance
Kevin Perry Ararat Les Ralph Ararat Neil Macdonald Bendigo Peter Lawless Burramine Frances Connell Burramine Pat Connell Burramine Clint Hillas Woodside Wally Meechan Dandenong Adrian Tinetti Daylesford Alan Murphy Euroa Rick Dunbar Northcote John Henry St Albans Bill Sutton Noble Park Bob Woodbridge Ringwood Brian Morgan Ringwood Bob Wishart Sandringham Ian Stewart Stawell Peter Donovan Stawell Richard Wearmouth Terang Mathew Boyes Peninsula Mark O'Brien Handicapper Terry O'Donnell Handicapper Andrew McManus President Paul Connolly Vice-President Sue Dunbar Director Robert Astill Director Rick Trusler Director Emma Poynton Director Brian Marantelli Director Noel Rexter Director Rob Lehmann Director Mark Howard CEO Cam Dunar Obverser Tom Burke Observer Chris Brown Observer Arron Downes Observer 6
Victorian Athletic League Inc.
Apologies
Max Martin, Chris Tuohy, Ballarat, Prahran, Sandringham, Geelong, Keilor, Warren Sinnott, Wangaratta, John Holloway
Apologies Accepted
Moved Bill Sutton (Noble Park) Seconded Rick Dunbar (Northcote)
Carried
Acceptance of 2009 Minutes
Moved John Henry (St Albans) Seconded Mark O'Brien
Carried
Reports
Reports 6.1 Presidents Report, Report 6.2 Chief Stewards, 6.3 Sprint Handicappers, 6.4 Distance Handicapper and 6.5 Chief Executive Officers Report were all presented to the gallery.
Moved Alan Murphy (Euroa) Seconded John Henry (St Albans)
Carried
Constitutional Motions
There were no Constitutional Motions put forward
Vale
Billie Jo-Petersen Mick McCarthy Ray Scott Maurice O'Dwyer John Mulquiney David Baxter
A minutes silence was observed to remember those lives and their contribution to our sport. 7
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Election of Directors (Vote - 5 nominations for 4 positions)
There was one new nomination for the board.
Wally Meechan
Rob Lehmann, Bob Astill, Paul Connolly and Chris Tuohy have re-nominated.
A vote occurred and the following nominations were duly elected. Note: Mark Howard, Andrew McManus and Rick Trusler were the election scrutineers
Rob Lehmann Bob Astill Paul Connolly Wally Meechan
Andrew McManus thanked Chris Tuohy for all the work he has done for the Victorian Athletic League over the past two years.
Moved John Henry (St Albans) Seconded Bill Sutton (Noble Park)
Carried
Andrew McManus gave a special mention to Max Martin from Maryborough who has not been in the best of health of late.
Draft Calendar
The only change to the draft calendar will be Ararat Gift. It will be run on Saturday 12th February. There is a possibility of a new event on 13th March.
General Business
Commentators Wage
All clubs agreed that the minimum wage for commentators will be $150 per event.
Moved John Henry (St Albans) Seconded Neil MacDonald (Bendigo)
Carried
Rules update
Paul Connolly provided the Gallery an update in relation to the progress of the rules. Clubs will receive a copy in the coming weeks and will be given more than the standard 21 days to provide feedback to the board.
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Finance Reports
The VAL reported a $19,827 profit the last financial year - The profit and loss statement and balance sheet were presented to the clubs.
Moved Bill Sutton (Noble Park) Seconded Mathew Boyes (Peninsula)
Carried
Forum
Promotion/Costs/Crowd of the Stawell Gift was conveyed to the committee. Burramine 60th Anniversary (Frances Connell would like any history you have to be forwarded to her)
Close of Meeting
Meeting Closed at 12.30pm
Election of President to the board
Andrew McManus was elected President of the board
Moved Brian Marantelli Seconded Paul Connolly
Carried
Election of Vice-President
Paul Connolly was elected Vice-President
Moved Andrew McManus Seconded Robert Astill
Carried
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6 REPORTS
6.1 President's Report
2010/2011 was a season to remember not least for three great achievements that in many ways define the very heart of what pro running is about. In my report last year I spoke about how the sport is based on the hard work and effort of volunteers at all levels. These three achievements could not have been possible without the contribution of these volunteers.
On New Year’s Day, Maryborough celebrated 150 years. A week later Ringwood celebrated 32 years, and in March, Burramine celebrated 60 years. These milestones are significant in themselves but it is the people behind these events that tell the real story of professional running.
The committee of these and all clubs are to be congratulated. Specifically I would like to make mention of Max Martin who has been the driving force that sees Maryborough as one of the most successful meets in the history of the sport. Brian Morgan and Bob Woodbridge, from the time they started Ringwood 32 years ago, have almost single handedly ensured its success. Frances Connell’s & Peter Lawless’ tireless work has seen Burramine become an event that not only the runners enjoy but the entire community. They all deserve our recognition and congratulations. As Max, Brian and Bob step away, and Frances and Peter appeal for new people to get involved, it is a timely reminder that we are all simply custodians of the sport.
My hope is that myself and the board can leave the sport in a better place than when we started. The standard set is a high one, with your ongoing help I believe we can continue to do this. Some of the key things we’ve achieved this year include;
Initiation of discussions with State Government regarding funding for the sport
Ongoing discussions within the corporate sector for various sponsorship opportunities
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Ensuring a good relationship exists with Athletics Victoria where we are both (along with Athletics Australia & Australian Little Athletics) planning to move into the new shared Albert Park facility
A further improvement on the bottom line
Purchase of a new photo-finish system
Introduction of a handicapping panel
Review & updating of the regulations
Handicapping is without doubt the most difficult job anyone in the VAL can undertake, if for no other reason than the constant scrutiny it comes under, so it is with particular note that I believe the Handicapping Panel has been a great success. Mark O’Brien as Chief Handicapper along with Graeme Goldsworthy, Graeme Watkins and Terry O’Donnell has been universally recognised as having done a terrific job. The format creates a team environment that shares the load and allows new people to become involved in the role in a gradual manner. The processes put in place this year have created an efficient and accurate system for the benefit of all runners. I believe there is a direct correlation between a handicapping system that is seen as fair and an increase in runner’s participation.
The VAL is also indebted to the work Mark Howard has done as our CEO. As the only full time employee of the sport, his dedication is second to none. There is no doubt in my mind that many of the strategies the board have put in place would not have been successful without the time and effort Mark has put in. Mark has worked closely with the board who themselves have dedicated themselves to improving the sport. I would like to mention Bob Astill, Rob Lehman and Noel Rexter who contributed significantly in their time on the board. When I joined the board in 2007 I was the only new nomination. I am heartened to see four new nominations this year and what is sure to be a tightly fought election.
The last 12 months has seen the VAL; consolidate its financial position, increase the number of clubs and increase runners competing. These three key indicators are proof we are on the right track.
In conclusion, I would like to congratulate clubs who ran their first meet this season: Movember, Woodside, Stonnington, Braybrook & Melton. And welcome the clubs currently planning on running new 11
Victorian Athletic League Inc. meets in the upcoming season; Albury, Warragul, Sale & Horsham. I’ve spoken often of the need to work together and there was a great example of the respect within the sport when Noble Park invited Brian Morgan and Bob Woodbridge to their meeting to honour them on their achievements. If we can all better recognise the time and effort others (runners, trainers, officials, volunteers, employees & clubs) put in and look to share ideas I believe we have the knowledge and skills to continually improve the sport of professional running. The VAL must play a pivotal role in this and I look forward to doing just this over the next 12 months.
Yours in running
Andrew McManus President Victorian Athletic League
400m Women's Heat Daylesford
6.2 Chief Steward's Report
The season 2010/2011 has been one of the most successful we have seen for a number of years. Though the season was a very long one it was also one of great promise for the future with a number of new clubs coming on board and the numbers of athletes competing increasing also. The proposed new season continues with more new clubs becoming part of our circuit of events.
I was not intending to act as Chief Steward this year. It was only when asked by the Board that I stepped into the role again. I do not propose to do so again in the coming year. I believe it is time for others to shoulder the burden so to speak.
This season saw the introduction of new regulations and as part of the Rules Committee and acting as Chief Steward did allow first hand knowledge to be gained as to their appropriateness and applicability given the scope of the re-writing. It has shown a number of areas that we need to further modify for reasons of expeditiousness to keep the intent and application clear and simple. We do not want to go down the path of creating a lawyers feast, which the VAL could not afford nor the athletes understand.
This year saw the use of a Senior Council (SC), Mr Tony Nolan as a tribunal head. This proved to be very satisfactory in dealing with a
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Victorian Athletic League Inc. most serious and regrettable incident at Stawell. It certainly sent a clear message to the athletes and others that actions detrimental to the VAL and its member clubs will not be tolerated. One can only hope the lesson has been learnt.
The further use of a Senior Council as tribunal head is a matter that will be further investigated as an ongoing process but it must be kept in mind that people of that ilk are not cheap and should be used only in the most serious of cases.
Lastly I would like to thank John Holloway for his courteous and steadfast support during the year along with thanks to Mark O’Brien, Graeme Goldsworthy, Terry O’Donnell and Graeme Watkins for their assistance also.
Rick Trusler Chief Steward
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6.3 Chief Handicapper's Report
Introduction of a Handicapping Panel Format
We introduced a new structure this season with myself as Chief Handicapper and 3 assistants including 2 new handicappers in Graeme Goldsworthy and Graeme Watkins as well as experienced handicapper Terry O’Donnell. We introduced a formalized set of handicap procedures and worksheets aimed at consistency, accurate record keeping, transparency and informed decisions. The first few months in particular proved very challenging having to check and redo the sprint start marks as well as establishing a working format and structure. After establishing themselves, Graeme Goldsworthy looked after the 70s and Graeme Watkins the 1600s and 3200s using the worksheet and systems we established and both did an excellent job. If they remain on the panel next season, both are definitely ready for additional duties. Terry O'Donnell assisted with advice on the sprint marks and on race day. It was a really sound introduction for both Graemes and enabled them to get a good feel for the job and its requirements without being thrown to the wolves. They were also a tremendous sounding board for myself and given their vast experience as athletes and coaches, I relied heavily on their advice. There is no doubt the panel format provided a far more informed and structured approach and the results speak for themselves.
Entry & Start Numbers (refer handouts)
Entry and start numbers for season 2010/11 are up across the board from 2009/10. With one more meeting, entries for 10/11 are up 4.8%. This is despite three poor meetings in Terang, Ararat and Ballarat in terms of entries. Terang was down 17%, Ararat down 27% and Ballarat down 25%. In total this amounted to a decrease in excess of 300 entries over the three meetings. All three had specific issues causing the downfall. Terang early in a long season without Mount Gambier, Ararat on the same weekend as a big Melbourne meeting and Ballarat a week after Stawell at the end of a long season. Another myth is that more meetings automatically means more entries – it doesn’t. Due to cost, time and training factors, what it means is more choice.
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Despite these specific problems, entries increased. With the long season we started a bit slower but came home strong.
Sprints (70-200)
Entries totalled 5758, up 9.8%. Start numbers were also up 9.8%. I haven’t been keeping data of the sprint entries prior to 2009/10 but I’d suggest that is a positive turnaround from previous seasons. Just looking at the Stawell Gift as an example, in 2009 we had 152 entries, in 2010 - 141 entries and in 2011 - 155 entries. Womens sprints started poorly being 20% below the 2009/10 levels at early season meetings, however by the end of the season this had turned around. One of the key problems with the womens sprints is that early in the season we had a core group of girls who could just stroll into the final each week. There was very little turnover and this created a lack of incentive for others who deemed themselves to be non- competitive. With the introduction of three ticks and the consistent movement of OGA athletes, by late season we were able to hold up the front of the field and create an environment where more girls felt they were competitive. By the end of the season women sprint numbers for this season were exceeding last season. This really shows that if athletes feel they are competitive, they will enter. The changes to the guidelines, including the move to three ticks has helped facilitate this. This is what will help drive up entries in the long term. Vet sprint numbers are the one area down on the previous year, by about 12%. As it is a discretionary event with all participants handicaps reviewed after each start, it has nothing to do with the number of ticks required. Of the eight vet sprints, four are women/vets races, so in reality there is only four vets only sprints, which is not enough to sustain a group of athletes. I would suggest we look to get more on the calendar.
Middle Distance (300-400)
Entries were virtually identical in 10/11 to 09/10. The womens 400 has suffered a significant drop with only ten races in 10/11 compared to thirteen the previous season and average entries of thirty one compared to thirty seven. The gradual season by season move towards the womens/vets 300 may be contributing and we need to be careful we don’t sacrifice 16
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providing an attractive product to a specific group of athletes just for the sake of numbers. If we want to attract female middle distance athletes we need to have a suitable number of races for them. There is also no doubt we have less women 400 runners than previous years. This really reminds us that Pro running remains in part “coach driven” and the gradual decline of a couple of key womens stables is definitely a factor. There is no doubt we need to look to ways to encourage coaches in their roles as builders of the sport. With two less races, open 400s were on a par with the previous season averaging 80 entries in 10/11 as against 82 in 09/10. Ballarat alone accounted for all of this plus some, with a drop in entries from 159 to 112. Whilst the increase in the number of 300s is a positive, as they are a growth event for us, care needs to be taken not to reduce the number of 400s too much further. They need to remain a consistent and viable option for the long sprinter – middle distance athlete. Start rates were slightly down from the previous season at 59.3% compared to 61.3%. 300/400 start rates are affected by what athletes are doing with other events as it tends to be the secondary event for many. One partial solution which has been suggested at our review meeting, which I agree with, is reducing the number of 70 and 120 semi qualifiers to a maximum of 16 for most meetings, prompting those that missed out on a sprint semi spot, to start in another event such as the 400.
Distance (550 – 3200)
Entries are marginally up (5th year in a row) at 3181 for 2010/11 compared to 3097, with start numbers marginally down. In the distance events I have been keeping records now for 5 years and in those 5 years we have increased our entries in the distance events by 62%. In line with other event groups, entries for the distance events were down a lot at the earlier meets but finished quite strong. The womens 800s remain a battle and as much as I hate to say it, the women/vets 800s are a more viable option at all but the bigger meets. Unfortunately they are a less attractive proposition to prospective new female distance registrations, but after four years of trying we simply aren’t getting the numbers and in fact they have dropped slightly this season. Possibly with a few more w/v 800s on the calendar we may be able to get a greater continuity, rather than the very occasional option we have in this event at the moment (7 in total). 17
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The increase in the number of 550s and 3200s worked well and are a viable option for clubs looking for something different from the normal program. We do need to be careful we don’t overload meetings however. Very few meetings can realistically carry an 800, 1600 and 3200 and are better off providing an attractive mix including women/vet events and backmarker events. The women/vets 1600 at Stawell provided good entries but it does take both entries and starters from the fronties 1600 and will always see massive stratchings. With Stawell going back to three days they may be better going with a women/vet 800 in place of both the w/v 1600 and the women 800. The other issue we need to pursue is the quality aspect of our distance fields. The run of the mill 800s and 1600s generally lack decent backmarkers and are not an attractive proposition for quality athletes. You only need to have a look at the Stonnington and Keilor backies 1600s and the St Bernards 800 gift to see the improvement in quality when you have backmarker events with decent cash. I’d suggest clubs be encouraged to look at providing a backies 800 or 1600 combined with a women/vet or fronties 800 or 1600 wherever possible.
Entries Summary
All up there were a lot of positives and I’d suggest it is a number of years since we have seen over 13,000 entries in total. There is a sound platform to build on but we need to ensure we are inclusive and provide a product that is also attractive to new athletes as well as existing athletes, rather than insular and tilted too heavily towards those already in the system. The handicapping guidelines and approach is a very important part of that. The final point I wish to make in regards to entries, in particular in reference to the 2 ticks v 3 ticks argument, is that what I have presented here re entry numbers etc are facts and the points raised are based on those facts. I’d be happy to discuss the merits of a two tick approach with anyone one you can likewise present facts supporting their arguments.
Review of changes to the handicap Guidelines
Change in STT and CTT calculation for established athletes
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This season we changed to taking the best rpm from the last five seasons plus the next best from the last two seasons for the calculation of the starting and ceiling handicaps. This worked well as it placed equal weight on both PB and recent form. The vets allowance then needs to be utilized where there is a noticeable and consistent drop in form from an old PB. Also for athletes approaching vets status or those who cannot hope to capture past form because of injury for example, discretion again needs to be and is used.
Handicapping the 200 as a stand alone distance
This was initially met with some angst amongst some coaches, but looks to have paid off with a 13% increase in entries for Stawell. It enabled handicaps to reflect 200 specialists as against short distance sprinters and also allowed us to reward those athletes who support the 200s during the season.
The move to the requirement for 3 Satisfactory performances for Established athletes in regularly conducted distances.
Again this has been met with some derision and I am aware there is a significant push from certain quarters to return to two ticks. I would argue this is predominantly coming from those who are looking at it from their own individual perspective, rather than what is best for the clubs and VAL. The first point I’d like to make is that this refers to a minority of athletes. Of the 296 athletes that competed over the 100/120 distance throughout the season, only 55 are established, that being 19%. 160 are OGA (54%) and the remaining 79 (27%) are interstate. Obviously those 55 support the VAL the best and that needs to be recognized and rewarded. The evidence shows that this is occurring. Of those 55, 39 have enjoyed success over the last two seasons. A look at the Stawell results will show the favorable position of the established athletes with a significantly higher proportion of established athletes that ran in the gift, making the semis. We want to encourage as many athletes as possible to become established, however we need to balance that with the fact that the vast majority of registrations are OGA athletes and in reality that is where our growth comes from – namely new athletes. With the correct balance this season’s OGA becomes next season’s established and we have a new group of OGAs. It’s that
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correct balance we are looking for and the evidence shows three ticks delivers that. Mostly importantly, more athletes are competitive. The time spread from the winning time down to what is required to make semis has decreased. When comparing the spread of the top 16 times from the main gifts the average time difference for season 10/11 is 0.22 compared to 0.36 – a significant 1.4 metres difference. Looking at Stawell in particular and the spread of times required to make the semis – there is 2.5 metres reduction in 2011. Again looking at the number of finalists in our 100/120 events this season we have had 71 this season compared to 53 in 09/10 – so significantly more athletes are in the mix and making finals. The major reason for this is three ticks as it slows the movement at the front of the field and enables the remaining 90% of entrants to close the gap with the use of 0.50 lifts for those off the pace. Having more athletes in the mix can only lead to additional entries. Ultimately that’s all most athletes are looking for in handicap based athletes – a competitive opportunity. Our increasing entries over the latter part of the season reflect that. One of our main goals in the original introduction of the handicap guidelines was to encourage greater participation by rewarding athletes who compete regularly. The move from 2 to 3 SPs has not altered that. It continues to place those that compete regularly in a competitive position, by moving them. But what it also does is better balance that with the need to provide a competitive racing environment. To help make this point the winners of most events at Stawell this year could potentially have their marks back by next Stawell under two ticks. That is simply wrong. The other problem with two ticks is you get constant handicap yo-yo. Athletes go from their start mark out to their ceiling by season’s end. Most remain unable to win, then they are back to their start mark at the commencement of the next season feeling like they have wasted a season and are back to square one whilst others enjoy repeated success. If an athlete has competed without a win and worked their mark out a bit, rather than come back to a mark they were unable to win from previously, they should be able to benefit somewhat in the next season. We have partially moved away from the season by season yo-yo handicapping with the changes introduced last season and a greater use of discretion and I am proposing a narrowing of the 20
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STT – CTT gap for the 120 to further advance this and to compensate for the slower movement of established athletes with the move to three ticks. This means that very few runners will suffer anything more than a minimal adjustment unless they have won during the season or made the final at Stawell. This will mean there is more rotation of athletes at the front of the field rather than the same faces from the previous season. But this goes hand in hand with three ticks as athletes would be too close to their ceilings with two.
The Stawell Gift
The goals we set this season as discussed above, were achieved: increased entries, a more competitive racing environment and continuing to reward athletes who support the VAL. There has been much discussion since, suggesting the VAL lads were disadvantaged and again the move to three ticks has been used as the scape goat. Whilst we had a number of VAL athletes who, based on past performances had the mark to potentially win, ultimately most ran below their best. The bottom line is you won’t and shouldn’t be able to win a Stawell Gift or even make the final, without being in PB shape. That was again the case this year. Of the 156 entrants in the Stawell Gift there were 43 established VAL athletes which are the athletes affected by the three ticks. In reality two finalists out of 43 established athletes, four of whom didn’t start, is a better than average representation. Nineteen of the 39 who started made the semis, which is again a strong proportional representation. Of the 43, sixteen were on the limit. Another eight were on the ceiling time of 12.25. Of the remaining 19, three were within 0.50 mtr of their ceiling, five had won gifts during the season, two had been 2010 Stawell gift finalists, three had been multiple or classic gift winners from 2009/10, three had been regular gift finalists throughout the season, one had been a placegetter in an interstate classic gift and the remaining two are developing athletes on the improve, both of whom made the semis at Stawell. So regardless of the move to three ticks, virtually all established athletes either got to the limit, their ceiling or experienced recent gift success. Still the best way to enjoy success in the VAL and in the Stawell gift, remains becoming an established athlete.
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The other issue is the interstate athlete and if they have an advantage due to a lack of scrutiny. The jury remains out on this, but it is certainly something I have worked hard to overcome and if involved next season, will continue to do so. Constant research and insisting on as much information as possible from all athletes is essential. It is worth noting our 2011-12 registration form has been adjusted to further emphasize this. The end result of our work was that the 2011 Stawell Gift was a tight, open race. In the final the first 4 finished with 0.08. There were also another six VAL athletes and one Victorian wildcard who would’ve made the final if they had’ve drawn better in the semis. The winner, Mitchell Williams last ran in 2009, running 12.51 off seven. He since had exposed amateur form with a PB of 10.97. Based on that, and his age of 19, we pulled him 1.50. Allowing a metre for grass at Stawell he ran three metres inside his PB of 10.97 to win in 12.18. He was a narrow but most deserving winner and our congratulations go to both him and his coach. His recent amateur form in Queensland supports his significant improvement. I do see a number of potential VAL athletes who could figure next season, but they and their coaches have to take responsibility for improving – not simply rely on their handicap to get them there.
Proposed Changes to the Handicap Guidelines
The current Handicap system was introduced approx 8 years ago to provide a structured, accountable and equitable handicapping system that rewarded and encouraged participation. Over the years it has been in operation it has certainly achieved these goals and greatly assisted in the revival and growth of the VAL. However without a previous model and given it’s relatively short time in operation it remains a work in progress. I have proposed the following adjustments to the Handicap system which I believe further enhances the system and balances the need to encourage participation and provide a competitive opportunity for all:
Change to Novice marks: I propose we reduce the novice mark for the 70 from 5.0 to 4.0 and the 120 from 7.0 to 6.0. In both cases I believe the existing novice marks are too generous for unsighted athletes. 22
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This also lines the novice marks for these events with other events at approx 5% of the race distance (20 for 400 and 40 for 800). I am comfortable with all other novice marks.
Change to 120 Open STT As discussed previously I recommend we decrease the STT to 12.40 for established athletes, thereby decreasing the gap to the ceiling of 12.25 and decreasing the constant readjustment of marks for those athletes who haven’t won. This will work well with the penalty imposed to start marks for winners from the previous season.
Reintroduction of Handicap Discretion for Stawell handicaps only I propose we reintroduce some discretion into the guidelines for Stawell handicaps only (removed in 2009/10) as set out below. Since the removal of the “Stawell clause” from the guidelines there is very little room to adjust established athletes if we believe it is required to make them competitive. Any established athlete this season that had one or two outstanding SPs received one or two increments under the guidelines. I’d also propose that we re-introduce a further discretionary lift of up to 2 increments for established athletes for the Stawell marks only, if we believe it appropriate and only with the approval of the Handicap Review Panel. Obviously they would need to remain on or inside their ceiling and wouldn’t retain the discretionary Stawell adjustment in their start mark for the next season. I would further propose that for established athletes that have won races during the season, we have the discretion to provide them with a “Stawell only” discretionary lift up to their winning mark. Again the same constraints would apply, ie subject to HRP approval and not to be retained in their next start mark.
A National approach to Handicapping One of the most time consuming and difficult tasks is the sourcing of performances and information on interstate athletes. I would highly recommend the VAL lead the way in liaising with the other Leagues in a national approach to handicapping. The end goals would be a National database for all League handicappers to access and an agreed approach to Handicapping.
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Relevant information could be supplied by the home state for all interstate athletes competing in another state. This would stop duplication of effort and missed performances.
Conclusion
We have made good progress this season. With further minor modifications as outlined I’m confident this will continue. The handicap guidelines are an important part of the VAL product package and to continue to grow in what is a static market at best, we need to be innovative and inclusive. Recent VAL initiatives such as the Youth Races and the Novice series have been such initiatives. A move back to two ticks would be insular and the VAL equivalent of a “protectionist” policy.
Mark O’Brien VAL Chief Handicapper 2010/11
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6.4 Chief Executive Officers Report
The preceding season was another very successful one for the League. We have seen continued growth for the past three years which has led to more overall events, carnivals, competitors, increased sponsorship of the league and most importantly a significant profit to the League.
Last season the Victorian Athletic League conducted 30 successful events. New events were established at Essendon (Movember Gift), Woodside (Gippsland Gift), Stonnington (Prahran Gift), Maribyrnong (Braybrook Gift) and the pre-season non-penalty events at Tabcorp Park, Melton. All five additional events were welcomed by the runners and trainers and the good news is they will all be going ahead in the 2011-12 season.
The highlights of the 2010-11 season were as follows:
. Registrations - total of 886, up 5.19% from last season. . Free registration category - total of 233, up 14.16% from the previous season. . Events - total event count 260, up slightly from last season. . Sportzbiz Novice Series - This continues to be one of the best concepts for recruitment. We have seen continued growth of young novice runners coming through the ranks. . RACV U21 Series - this series was introduced for young 120m runners. The series was a success and we hope to run it again next season. . Entries were up at the majority of carnivals. (Please refer to the statistics in the back of this book). . Introduction of pre-season events Tabcorp Park Melton. Over $5,000 of prize money was on offer. . Establishment of four new events at Movember (Essendon), Woodside, Prahran and Braybrook. . More variety and quality events for athletes to choose from. . Burramine and Euroa events back to back. . 150th running of the Maryborough Gift. . 60th running of the Burramine Gift.
We are presently working with a number of local councils to secure some events for next season and into the future. The Victorian Athletic League is proud to announce that we have secured three new events for the 2011-12 season, with the possibility of another additional event at Horsham.
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The new events will be as follows:
Warragul Gift Confirmed Sale Gift Confirmed Albury/Wodonga Gift Confirmed Horsham TBA
A continued success of last season was the Sportzbiz 400m Novice Series which has been a revelation for the League. This series has been a marketing tool for the VAL to attract young runners to the League. In addition to this, we introduced a new 120m series targeted at athletes under 21 years of age. We also catered for young distance runners with the VCCL sponsoring the 1600m Novice events and 800m Womens events throughout the season. We would like to thank the RACV, SPORTZBIZ and the VCCL for their support of these events.
The new handicapping panel was established at the start of the season and was chaired by Mark O'Brien. His right hand men included Graeme Goldsworthy, Graeme Watkins and Terry O'Donnell. By all reports the panel was a great success with Mark O'Brien delegating some sprint and distance events to both the Graeme's. We hope that we can retain this panel for the 2011-12 season. The stewarding panel was also a success with Rick Trusler and John Holloway working together to provide the handicapping panel detailed information on all athletes.
Last season we introduced two new race callers to our team Tom Nickson and Eddie Saddler. Both assisted our regular caller Cartha McKerrow. The new callers added some variety to our events and have both offered their services to clubs in 2011-12. We also have a new caller on board for next season, "Dan Mielicki", who has worked for Channel 10 calling countless Melbourne Cups and is currently calling Harness Racing events in Victoria. He is regarded as one of the best race-callers in Australia so look out for him calling at some of our events.
Operationally, we were able to purchase a new finish-line system for the distance events. The machine is operated by Sue Dunbar. Sue has given the system the thumbs up and has expressed that the system has made her job much easier. We are also grateful to Graeme Smith from Sportstime who attended the majority of our events training Sue on the operation of the system. For the upgrade of equipment, to cover the cost we introduced a $2 entry fee levy.
Financially, the Board has presented a $39,754 profit for the previous season. Continued growth with new initiatives has assisted in the
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Victorian Athletic League Inc. current healthy financial state of the League. As part of the Board's five year strategic plan, we visualise being in a financial situation where we can sponsor races for clubs.
The VAL Board has seen some changes in the past twelve months. We have had two resignations and one replacement. Bob Astill and Rob Lehmann resigned during the season and Cameron Yorke joined the Board. Both Bob and Rob achieved some great things during their time on the Board and I would like to thank them for this. Cam Yorke, in his short time on the board has assisted me with report writing, proposals and constitutional issues and he has been of great value since joining the board in February.
I would also like to thank Mr. Andrew McManus who has continued to lead the sport in the right direction. He, along with all the board members have given up much of their time to assist the League and they should be highly praised for doing so.
A special mention must go to all our sponsors and supporters for the previous season. Without their support, our events and the League would not survive. Our sponsors are all listed in the back of this book. Support them and they will continue to support us. I would also like to thank Ascot Partner Accountants, North Melbourne. Mick Kelly and his team have worked and advised the League for the past six years on a pro-bono basis. I would recommend you visit Ascot Partners for any of your accounting, tax, superannuation and financial planning needs.
Last but not least, I would also like to thank our officials Terry O'Donnell, Mark O'Brien, Bill Sutton, Rick Trusler, John Holloway, Graeme Goldsworthy, Graeme Watkins, Nila Blennerhasset, Sue Dunbar, Ian and Joy Cox, Matthew Webster, Robert Astill, Gary Mahon, the Stawell starters and all the club volunteers who all give up their weekends to support the sport. I wish all the best of luck for the 2011-12 season which promises to be our biggest and best yet.
Mark Howard Chief Executive Officer
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7 Constitutional Motions (See Special Resolutions)
8 Special Resolutions
Notice of Special Resolutions Proposed Amendments to the Statement and Purpose of the Victorian Athletic League Inc (ie the VAL Constitution)
In accordance with the requirements of the Associations Incorporation Act 1981 (VIC) and the Statement and Purpose of the Victorian Athletic League Inc (known as the “VAL Constitution”), notice is given that the following resolutions are proposed as special resolutions by current Board member Cameron Yorke to be voted on at the Annual General Meeting to be held at Olympic Park on Sunday, 7th August 2011.
These special resolutions propose changes to the VAL Constitution and each proposed amendment must be voted on separately by all present and eligible VAL member clubs. To be passed, each resolution must be supported by 75% of the votes cast.
Proposed Changes to VAL Constitution At the most recent VAL Board meeting I proposed a number of amendments to the VAL constitution, to help tidy it up so it is a more modern and workable document. I was keen to clean up the ‘easy’ clauses which do not need interpretation or significant drafting by a lawyer.
The proposed amendments were discussed at the June meeting of the VAL Board, although no formal decision was taken by the Board to recommend these amendments to the VAL member clubs. As the decision on any amendments to the VAL Constitution rests with the VAL member clubs, the VAL Constitution and the Associations Incorporations Act do not provide the Board with authority to approve such amendments. Rather, individuals or members seeking to propose amendments to the VAL Constitution are required to put those proposals to a vote of the member clubs at the AGM.
This notice sets out the proposed amendments to the VAL Constitution in this instance, including some proposed new clauses. Each proposed amendment sets out:
a) The section number of the clause proposed to be amended; b) The current wording of the clause (except where a new clause is proposed to be included, in which case it will state ‘proposed new clause’); c) The ‘proposed amendment’ to the clause; d) The reason for the proposed amendment (or insertion of a new clause) 28
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This format will enable you to compare the proposed amendments with the current wording.
If you require a complete copy of the current VAL Constitution, please contact Mark Howard in the VAL office and if you require further information about any of the proposed amendments I am happy to discuss them on 0423020683 or [email protected]
PROPOSED AMENDMENTS TO THE STATEMENT AND PURPOSE OF THE VICTORIAN ATHLETIC LEAGUE INC (“VAL CONSTITUTION”) TO BE CONSIDERED AT THE ANNUAL GENERAL MEETING OF THE VICTORIAN ATHLETIC LEAGUE INC ON 7 AUGUST 2011.
CURRENT CLAUSE:
2. INTERPRETATIONS AND DEFINITIONS: DEFINITIONS "Registered Runners and Trainers " is the group comprised of all runners and trainers registered with the League.
"Affiliated Member" means a member under Rule 3.4
PROPOSED AMENDMENT:
“Victorian Runners and Trainers Association” is the group comprised of all runners and trainers registered with the league
"Registered Club Member" means a member under Rule 3.4
PROPOSED NEW CLAUSE:
“Registered Individual Member” means a member under Rule 3.5
REASONING: These changes are to tidy up the membership categories so it is clear as to who is being referred to in the constitution. The changes will flow throughout the document. The word ‘Affiliated Member’ will be replaced by ‘Registered Club Member’ which better reflects the relationship between the VAL and the clubs. The ‘Registered Individual Member’ category is a new category which ensures that all athletes and trainers are subject to the Rules and Regulations of the VAL.
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CURRENT CLAUSE:
3.1 Classes of Member The Members shall be, and shall be divided into, the following classes: (1) Affiliated Members: (2) Life Members: and (3) Such other class or classes of members in accordance with Rule 3.2 below.
PROPOSED AMENDMENT:
3.1 Classes of Member The Members shall be, and shall be divided into, the following classes: (1) Registered Club Members: (2) Life Members: (3) Registered Individual Members: and (4) Such other class or classes of members in accordance with Rule 3.2 below.
REASONING: The new category of ‘Registered Individual Member’ has been created so that athletes, officials and trainers are adequately covered by the rules and regulations of the VAL. Under Rule 3.2 the Board are entitled to create new categories of membership without the vote of clubs, but we are happy to seek input on this and related clauses.
CURRENT CLAUSE:
3.4 Affiliated Members (1) To be eligible for membership a club must have applied for registration and paid its current registration fee to the League. (2) Where a Club is unincorporated, the Secretary of the unincorporated association shall be deemed to be the member, and shall be entitled to the same voting and other rights and shall follow such procedures as incorporated Affiliated Members, to the extent that this is possible. (3) Any dispute as to the application of these rules to an unincorporated Affiliated Member shall be resolved by the Board in its sole discretion.
PROPOSED AMENDMENT:
3.4 Registered Club Members (1) To be eligible for membership a club must be incorporated, have applied for registration and paid its current registration fee to the League. (2) Delete the entire clause (3) Delete the entire clause
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REASONING: The category has been renamed (see earlier) but as a risk management issue the Board should require all current and new clubs to be incorporated bodies. This amendment cannot be passed at the AGM if all clubs don’t meet this clause. Please advise the CEO before the AGM if you are unincorporated as this may need to be remedied before the commencement of the season (but we will be unable to amend the clause at this time).
CURRENT CLAUSE:
3.5 Application for Membership 3.6 Delegate of Affiliated Member 3.7 Effect of Membership
PROPOSED AMENDMENT:
3.6 Application for Membership 3.7 Delegate of Registered Club Member 3.8 Effect of Membership
REASONING Section numbers have been changed to accommodate a new section 3.5 which deals with the new member category of ‘Registered Individual Members’. See below
PROPOSED NEW CLAUSE:
3.5 Registered Individual Member Registered Individual Members, who are persons registered with the Victorian Athletic League as: (1) athletes to participate in competitions conducted by the Victorian Athletic League; (2) officials, to officiate in competition conducted by the Victorian Athletic League; (3) trainers involved in the training of athletes. (4) and for athletes and trainers a registration fee has been received by the Victorian Athletic League for the current financial year. (5) Subject to this Constitution, such registered individual members may attend general meetings, but have no right to debate or vote at general meetings;
REASONING: As discussed earlier this has a twofold purpose. Firstly to recognize athletes, officials and trainers as members, and secondly to ensure that these members are subject to all rules and regulations of the VAL.
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CURRENT CLAUSE:
9.2 Requisition of Special General Meetings (1) The Board shall on the requisition in writing of 10 affiliated Members convene a Special General Meeting.
PROPOSED AMENDMENT:
9.2 Requisition of Special General Meetings (1) The Board shall on the requisition in writing of the greater of 10 or 30% of Registered Club Members convene a Special General Meeting.
REASONING: This is to ensure that no frivolous complaints by a minority lead to the calling of a special general meeting. This rule was created when the number of clubs was much lower, so the percentage figure reflects the growth of the clubs, and the percentage suggested is actually lower than when the ’10 club rule’ was created in the constitution.
CURRENT CLAUSE:
10.1 Notice to Be Given The Chief Executive Officer shall, at least 21 days before the date fixed for holding a General Meeting, send to each Member, a notice by pre-paid post stating the place, date and time and nature of the proposed business to be transacted at the meeting.
PROPOSED AMENDMENT:
10.1 Notice to Be Given The Chief Executive Officer shall, at least 21 days before the date fixed for holding a General Meeting, send to each Member, a notice by pre-paid post or any form of electronic transmission stating the place, date and time and nature of the proposed business to be transacted at the meeting.
REASONING: This is purely to keep up to speed with modern communication. Clubs may request notice via the post if desirable.
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CURRENT CLAUSE:
11.2 Quorum (1) No item of business shall be transacted at a General Meeting unless a quorum of Members entitled under these Rules to vote is present during the time when the meeting is considering that item.
(2) Seven Members personally present constitute a quorum for the transaction of the business at a General Meeting.
11.2 Quorum (1) No item of business shall be transacted at a General Meeting unless a quorum of Members entitled under these Rules to vote is present during the time when the meeting is considering that item.
(2) The lower of Seven or 30% of Registered Club Members personally present constitute a quorum for the transaction of the business at a General Meeting.
REASONING: Again, this is an old clause based on old club numbers. Whether the VAL grows or loses clubs I believe that seven clubs or 30% of members is an appropriate amount of members present to constitute a quorum.
PROPOSED NEW CLAUSE:
14.1 Voting Rights (3) Registered Individual Members shall not be entitled to vote, but shall be entitled to participate in debate, at General Meetings of the Association.
REASONING: Individual members should be encouraged to attend and participate in debate at any meetings held by the VAL. However it is not appropriate for individual members to have voting rights.
CURRENT CLAUSE
15.3 Casual Vacancy (1) In the event of a casual vacancy in the office of any Director, the Board may appoint a new Director, who shall be an official or bona fide committee member of one of the group of Clubs in whose representation the vacancy has occurred.
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PROPOSED AMENDMENT:
15.3 Casual Vacancy (1) In the event of a casual vacancy in the office of any Director, the Board may appoint a new Director, who shall be a registered individual member or bona fide committee member of one of the group of Clubs in whose representation the vacancy has occurred.
REASONING: A casual vacancy can only fill a Board position for a maximum of 12 months until the next AGM. The Board should have the ability to appoint someone from the whole membership rather than being restricted to a club’s committee member (who may already be overburdened with meetings). This rule would also be consistent with the nomination of candidates at the AGM, who only need to be endorsed by a club but who do not need to hold an official position.
CURRENT CLAUSE:
18. LEAVE OF ABSENCE The Board shall grant a leave of absence to a Director for a period not exceeding 3 months, on the submission of a written application for such leave to the Chief Executive Officer.
PROPOSED AMENDMENT:
18. LEAVE OF ABSENCE The Board shall grant a leave of absence to a Director for a period at the discretion of the Board, on the submission of a written application for such leave to the Chief Executive officer.
REASONING I believe that a fixed period of 3 months may not suit all absences such as sickness or overseas commitments, especially if the period of absence is early in the Board members 2 year term. The Board should be able to use their own discretion as to what is an appropriate time period so valuable board members are not forced out of their position due to an unexpected occurrence.
CURRENT CLAUSE:
19.2 Quorum (1) A quorum of the Board of Directors shall be 50% plus one Member of the current active Board of Directors. Special meetings may be called at any time by the President and shall be called by him upon receipt of requisitions from 50% plus one Member of the current active Board of Directors asking him to do so.
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(2) No business shall be transacted unless a quorum is present and if within half an hour of the time appointed for the meeting a quorum is not present, the meeting shall stand adjourned to the same place and at the same hour of the same day in the following week.
PROPSED AMMENDMENT:
19.2 Quorum (1) A quorum of the Board of Directors shall be 50% plus one Member of the current active Board of Directors. Any Director who has appointed a proxy under clause 19.2 shall be counted, for the purposes of this clause. Special meetings may be called at any time by the President and shall be called by him upon receipt of requisitions from 50% plus one Member of the current active Board of directors asking him to do so.
(2) Now becomes 19 (3) due to new proxy clause (see new clause below)
REASONING: It is important that business of the board is conducted monthly without delay. If a board member is unavailable they should have the opportunity to appoint a like minded board member to vote on their behalf, rather than the inconvenience of board members returning a week later. Please note directors are under no obligation to appoint a proxy.
NEW CLAUSE:
19.2 (2) Each director shall be entitled to appoint another director as his or its proxy by written or electronic notice given to the Chief Executive Officer no later than 24 hours before the date of the meeting in respect of which the proxy is appointed.
REASONING: As discussed in the previous proposed amendment it is important that the business of the board is transacted monthly. By allowing a proxy at short notice this should allow most board meetings to proceed.
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9 Change of Auditor
RESOLUTION
Resolution to be put to the Members that the appointment of Ross Moll as association auditor be cancelled and that Graeme Fleming of 83 High Street Heathcote VIC be appointed as Auditor of Victorian Athletic League Inc effective for the association’s financial year ending 30 April 2011 and that such appointment continue until further notice.
10 Life Membership Award
No nominations this year.
11 Vale (Please observe a minute's silence)
Mick Clifford Leo Charles Ivor White
12 Presentation of Awards/Recognition of clubs
Maryborough Highland Gathering 150th running 2011 Max Martin
Burramine Gift Frances Connell 60th running 2011
Special mention
Ringwood 32 years running Brian Morgan and Brian Woodbridge
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13 Election of Directors (Vote to occur)
Andrew McManus, Rick Trusler, Brian Marantelli, Sue Dunbar, Cam Yorke have re-nominated.
New nominations are Craig Foley, Stephen Cato, Terry O'Donnell, Mathew Boyes.
Note: Noel Rexter has retired from the Board after 6 years of service.
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Victorian Athletic League Inc.
14 Draft Calendar
V. A. L. Meetings Meeting Date Melton (Tabcorp Park) Friday 14th October 2011 (Heats) Melton (Tabcorp Park) Friday 21st October 2011 (Heats) Meadowglen (Epping) Sunday 23rd October 2011 Melton (Tabcorp Park) Friday 28th October 2011 (Heats) Melton (Tabcorp Park) Friday 4th November 2011 (FINALS) Dandenong Show Saturday 12th November 2011 Movember Friday 19th November 2011 Terang Sunday 27th November 2011 Peninsula (Frankston) Saturday 3rd December 2011 Albert Park Opening (Zatopek) Saturday 10th December 2011 Northcote Sunday 11th December 2011 Gippsland Gift (Traralgon) Saturday 17th December 2011 Warragul Sunday 18th December 2011 Maryborough Monday 2nd January 2012 Ringwood Sunday 8th January 2012 Rye Saturday 14th January 2012 St Albans Saturday 21st January 2012 Sale (Australia Day) Thursday 26th January 2012 Wangaratta Saturday 28th January 2012 Albury Sunday 29th January 2012 Avondale Heights Saturday 4th February 2012 St Bernards (Essendon) Sunday 5th February 2012 Stonnington (Prahran) Friday 10th February 2012 Ararat Saturday 11th February 2012 Ballarat Saturday 11th & 12th February 2012 Keilor Saturday 18th February 2012 Noble Park Sun 26th February 2012 Maribyrnong (Braybrook) Sunday 5th March 2012 Bendigo Sat 11th - Sun 12th March 2012 Burramine (Yarrawonga) Saturday 17th March 2012 Euroa Sunday 18th March 2012 Cricket Willow (Daylesford) Sunday 25th March 2012 Stawell Sat 7th - Mon 9th April 2012 Horsham Wednesday 11th April 2012 (TBA) Ballarat Saturday 14th April 2012
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Victorian Athletic League Inc.
15 GENERAL BUSINESS
-New concept 70m events
16 FINANCE REPORTS
Victorian Athletic League Incorporated Profit & Loss Statement Year Ended 30 April, 2011 30/04/2011 30/04/2010 $ $ $
Income Club Deposits 4,020 4,020 Entry Fees - Allocated 230,457 209,022 Fines & Appeals 1,051 5,909 Interest Received 1,272 358 Registrations 53,877 49,974 Sponsorship 15,616 27,214 Van Hire VCCL 0 1,800 Past Runners Association 0 0 NZ Franchise 0 0 Fundraising & Raffles 0 4,128 Sundry 7 316 306,301 302,741 Expenses Advertising 300 0 Audit Fees 2,050 2,345 Appeal Expenses 200 330 Bank & Merchant Fees 3,363 4,482 Club Payments 114,570 115,803 Depreciation 2,149 2,178 Drug Testing 1,185 0 Fundraising Costs 0 2,911 Insurance 865 794 Internet 1,018 200 License Fees 533 449 Postage 1,155 1,030 Printing & Stationery 3,834 3,935 Prize Money Paid 6,123 32,803 41
Victorian Athletic League Inc.
Rent 6,274 5,562 Repairs & Replacements 2,310 1,671 Sashes 1,955 1,838 Sundry Expenses 875 735 Superannuation 4,895 4,473 Telephone 3,452 3,199 Tolls - Citylink 300 300 Travel 1,042 1,364 Van Expenses 7,231 8,002 VRTA Payment 1,860 1,675 Wages - Casuals 43,856 35,591 Wages - Other 54,000 49,758 Workers Compensation 1,154 1,487
266,547 282,914
Net Profit 39,754 19,827
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Victorian Athletic League Inc.
Victorian Athletic League Incorporated Balance Sheet As At 30 April, 2011 30/04/11 30/04/10 $ $ $
Reserves Unappropriated Profits 88,776 49,022
Current Assets Cash at Bank 4,754 35,584 Cash at Call V2 70,181 13,925 Cash Management Account 0 -11
74,936 49,498
Current Liabilities GST Control -791 1,813 PAYG Withholding Due 3,024 4,560 Superannuation Payable 1,186 342 3,419 6,715
Working Capital 71,516 42,783
Fixed Assets Plant & Equipment at Cost 62,819 50,592 Less Accumulated Depreciation -46,426 -44,834 16,393 5,758
Computer Equipment at Cost 23,570 22,627 Less Accumulated Depreciation -22,793 -22,290 776 337
Database at Cost 2,800 2,800 Less Accumulated Depreciation -2,710 -2,656 90 144 17,260 6,239
Net Assets 88,776 49,022
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Victorian Athletic League Inc.
Victorian Athletic League Incorporated Year Ended 30 April, 2011
30/04/10 30/04/11 Depreciation Closing Closing Depn
WDV Addition Rate % $ WDV
Marquee - Portable 339 22.50% 76 263 Shade Shelter 712 22.50% 160 551 Timing Machine 112 22.50% 25 87 Windgauge 715 22.50% 161 554 Van Shelving 17/07/06 621 18.75% 116 504 Finish Line Camera 23/02/07 1,101 40.00% 441 661 Officials Tent 24/08/09 10 yrs 2,158 20.00% 432 1,726 Finishing Machine 04/04/11 12,227 20.00% 181 12,046 Manual
17,986 1,592 16,394
Computer Equipment 26 37.50% 10 16 Computer Addition 312 50.00% 156 156 Laptop MNL 18/10/10 943 67.00% 338 605 Manual
337 503 172
Database 144 37.50% 54 90
18,467 2,149 16,655
2,149
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Victorian Athletic League Inc.
17 FORUM
18 LUNCH
VAL STRATEGIC PLAN
Summary of performance against our six strategic objectives in season 2010/11
MEMBERSHIP
Objective: New coaches/Athletes
Highlights
Season 2010/11 delivered another significant increase in registrations Increased attendance of athletes in all events Introduction U21 RACV Series Continuation of 400m Sportzbiz Series and VCCL Distance series
Looking forward
The VAL has a plan to directly approach primary and secondary schools to promote the League The VAL plans to continue our Junior sprint and distance series for recruitment purposes.
GOVERNANCE
Objective: Succession plan for VAL
Highlights
Continued updated office documents which outline procedures for office succession plan
Looking forward
University students will be working in the VAL office during the peak of the season. Identify and recruit replacements for our officials Look at compulsory assistance in regards to packing up VAL equipment
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Victorian Athletic League Inc.
FINANCIAL
Objective: Financial to the point of supporting clubs in running meetings
Highlights
Monthly budget is reported at each monthly meeting Board has reviewed income of registration fees and entry fees Board created several news streams of revenue (increased sponsorship) Report on financial structure of VAL finalised and presented to the Board. Key recommendations adopted
Looking forward
Board is approaching several organisations to hopefully find a naming rights sponsor
ADMINISTRATION
Objective: Streamline Administration Process
Highlights
Board reviewed and updated current office procedures
Looking forward
The VAL will use volunteer university students to assist with office operations.
RELATIONS
Objective: Develop - To initiate and develop relations with key stakeholders
Highlights
The Victorian Athletic League has developed a working relation with Athletics Victoria and Victorian Little Athletics. The VAL will be moving to Albert Park sharing office facilities with Athletics Victoria and Australian Little Athletics. (Move will occur in September)
Looking forward
The Victorian Athletic League plans to promote the junior series with VLAA and to establish a working relationship with Little Athletics.
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CLUBS
Objective: To ensure the development and survival of clubs
Highlights
How to run a meeting document has been circulated to all clubs VAL to seek new clubs and bigger events New clubs were established at Woodside, Essendon, Braybrook, Prahran and Melton
Looking forward
New clubs will be introduced if we lose events. The VAL in a strong position in relation to the development of new meetings and clubs.
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Victorian Athletic League Inc.
ENTRY STATISTICS FOR SEASON 2010/2011
Season Season Dandenong 2009/10 2010/11
300m Open 30 41 300m Wom/Vets 43 45 550m Open 53 47 1600m 40 33
Total 166 166
Cranbourne
400m Open 25 N/A 300m Veterans 32 300m NA 800m 30
Total 87
VRTA
70m Open 74 68 200m Gift 59 57 550m Open 53 43 300m Veterans 44 38 400m Nov 26 26 200 Womens 30 22 1600 Open 27 23 3200 Open 26 21
Total 339 299
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Victorian Athletic League Inc.
Terang 2009/10 2010/11
120m Wom/Vets 35 22 120m Gift 53 44 300m Wom/Vets 45 38 400m Open 46 45 1600m Open 26 23 800m Open 36 30 70m Open 50 38
Total 291 240
Melbourne
800m Women's 12 N/A 70m Open 84 120m Open 87 1600m Open 64 120m AWD 8 300m Woms/Vets 51 400m Open 84 120m Youth 6 400m Womens 24
Total 420
Zatopek
300m Open 62 N/A
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Northcote 2009/10 2010/11
100m Wom/Vets 49 63 100m Gift 88 92 1600m Open 64 48 400m Open 77 98 300m Wom/Vets 81 85 100m Youth 10 N/A 800m Open 68 60 70m Open 70 79 800m Woman's 14 11 70m Novice 35 46 400m Novice 44 N/A
Total 600 582
Maryborough
120m Gift 83 77 1600m Wom/Vets 39 23 400m Women's 38 26 200m Open 61 61 300m Veterans 70 59 400m Open 79 60 1600m Open 49 30 70m Novice 28 31 70m Open 68 73 120m Women's 38 30 800m Open 62 42 120m Veterans 40 35 120m Novice 29 30 400m Novice 24 32 70m Women's 24 22
Total 732 631
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Victorian Athletic League Inc.
Daylesford 2009/10 2010/11
1600m Novice 14 26 300m Veterans 52 49 400m Women's 38 31 400m Open 75 66 1600m Open 59 46 70m Open 69 63 800m Open 66 48 100m Women's 37 26 100m Gift 68 59 400m Novice 26 N/A
Total 504 414
Rye
300m Veterans 59 58 120m Women's 37 26 120m Gift 88 89 1600m Wom/Vets 34 25 1600m Open 59 44 400m Women's 41 30 400m Open 113 97 800m Open 67 56 70m Novice 32 39 70m Open 99 91
Total 629 555
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Ringwood 2009/10 2010-11
100m Open 104 101 100m Women's 37 33 1600m Novice 25 24 400m Novice 44 N/A 400m Gift 77 93 400m Women's 39 N/A 1600m Open 57 60 70m Open 81 86 70m Novice 26 44 300m Veterans 60 53 800m Women's 22 20 100m Youth 18
Total 590 514
Wangaratta
120m Gift 75 72 120m Novice 27 26 120m Wom/Vets 63 42 300m Veterans 58 48 400m Women's 28 21 400m Open 86 89 3200m Open 46 49 70m Open 80 81 800m Open 60 52
Total 523 480
Sandringham
100m Veterans 63 N/A 100m Gift 80 1600m Front 80 1600m Back 300m Wom/Vet 83 400m Open 98 70m Open 88 800m Women's 20 100m Youth 15
Total 527
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St Albans 2009/10 2010/11
70m Open 95 93 120m Novice 33 33 120m Gift 72 79 120m Women's 35 31 300m Veterans 59 60 300m Women's 31 24 400m Open 77 64 800m Open 78 56 1600m Novice 20 14 1600m Open 68 48 3K Walk 20 N/A 120m Youth 12 RACV 27 400m Novice 45 38
Total 645 567
Ballarat
120m Novice 28 27 120m Gift 90 76 120m Veterans 42 47 300m Veterans 71 62 400m Back 84 48 400m Front 75 58 1600m Open 33 24 1600m Front 41 27 3200m Open 45 27 120m AWD 11 8 400m Novice 10 10 800m Back 52 28 800m Front 33 28 70m Open 102 79 120m Women's 29 30
Total 746 579
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Ararat 2009/10 2010-11
120m Gift 80 61 300m Wom/Vets 83 51 400m Open 66 62 1600m Open 51 37 70m Open 80 55 100m Women's 30 18
Total 390 284
Keilor
120m Women's 53 39 120m U21 36 38 800m Open 79 68 800m Women's 21 20 120m Gift 96 102 400m Novice 49 37 300m Veterans 72 80 400m Women's 47 39 1600m Front 40 36 400m Open 98 97 1600m Back 36 36 70m Open 128 130
Total 755 724
Noble Park
70m Open 96 105 100m Novice 31 43 120m Women's 22 29 300m Veterans 80 76 120m Gift 87 85 800m Woms 21 N/A 1600m womvet 44 41 1600m Novice N/A 19 300m Open 62 80 550m Open 66 67 2000m Invite 46 28 400m Novice 41 39 100m Youth 11 18
Total 607 630
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Victorian Athletic League Inc.
Burramine 2009/10 2010/11
100m Women's 20 28 100m Veterans 44 43 120m Novice 23 25 120m Gift 72 78 300m womvet 71 81 400m Open 64 85 1600m Open 52 46 70m Open 73 90 800m Open 49 48 400m Novice 23 N/A
Total 491 524
Bendigo
70m Open 91 88 120m Gift 77 70 120m Women's 39 37 800m Women's 24 54 800m Open 66 56 400m Opal 73 71 400m Women's 42 32 1600m Front 46 43 1600m Back 33 34 400m Novice 34 39 120m RACV N/A 25
Total 525 549
St Bernards
70m DON 43 45 70m Open 56 123 120m Open 80 100 700m Women's 23 31 300m Open 67 82 300m Wom/vets 87 105 800m Gift 41 53 800m Wom/vets 56 55 2000m Open 47 58 120m RACV 0 31
Total 500 683
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Victorian Athletic League Inc.
Stawell 2009/10 2010/11
70m Open 161 156 100m Veterans 77 70 120m Women's 65 68 100m Novice 63 57 100m Youth 32 30 120m Gift 141 155 200m Open 125 145 400m Back 87 72 400m Women's 77 65 400m Front 48 59 550m Open 64 72 800m Open 95 93 800m Women's 32 30 300m Vets 95 99 1600m Novice 27 30 1600m Front 56 60 1600m Back 50 59 3200m Open 49 67 120 RACV Final N/A 8
Total 1344 1469
Frankston
70m Open 72 70 120m Gift 64 65 120m Women's 17 47 300m Vets 47 61 800m Open 51 45 400m Novice 27 34 400m Women's 20 N/A 400m Open 51 65 1600m Open 48 37
Total 397 424
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Victorian Athletic League Inc.
Euroa 2009/10 2010/11
70m Open 74 85 120m Women's 23 24 120m Open 70 79 400m Open 73 75 400m Women's 23 24 300m Veterans 53 67 400m Novice 14 550m 57 1600m Open 48 59
Total 378 470
Cranbourne 09/10
70m Open 67 N/A 120m Gift 64 120m Women's 24 300m Veterans 36 400m Women's 26 400m Open 71 2000m Open 35
Total 323
REGO's 2009/2010 2010/2011
Combined 10 16 Complimentary 200 233 First year 12 22 Interstate 190 182 Premium 101 106 Standard 245 226 Trainer 30 23 Youth 52 86
Total 840 886
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Victorian Athletic League Inc.
NEW EVENTS 2010-2011
Woodside 2010/11
70m Open 70 70m Novice 29 120m Women's 21 120m Gift 72 400m Open 59 300m Wom/Vets 54 400m Novice 30 800m Open 44 1600m Open 38 120m RACV 16
Total 433
Movember
550m Gift 56 100m Open 71 100m Women's 25 300m Veterans 66 300m Open 75 1600m Novice 22 3200m Open 44
Total 359
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Victorian Athletic League Inc.
Prahran 2010/11
120m Gift 92 120m Womens 28 300m Wom/Vets 109 550m Open 65 1600m Open 67 120m RACV 22
Total 383
Braybrook
70m Open 94 120m Open 85 120m Women's 29 300m Wom/Vets 91 400m Novice 27 400m Open 87 1600m Open 61 120m RACV 27
Total 501
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Victorian Athletic League Inc.
The Victorian Athletic League wishes to thank it sponsors and supporters for season 2010/2011. Support the sponsors that help grow your sport.
SPORTSTIME PTY. LTD. DUAL HEATING & AIR CONDITIONING
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Victorian Athletic League Inc.
NOTES………………
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