Rural Parish Council

The Annual Meeting of Parish Council will be held on Tuesday 29 May 2018, at Village Hall at 7pm Press and Public Welcome Members of the public are invited to address the Council at the set point of the meeting.

Agenda 1. Elect the Chair of the Council. 2. Declaration of Acceptance of Office by Chair 3. Elect the Vice Chair of the Council. 4. Public Participation Period An opportunity for members of the public to make representations to the Parish Council on matters on the agenda or public interest. 5. Apologies for absence. 6. Minutes of the meeting held on 24 April 2018 to be approved and signed. 7. Disclosable Pecuniary Interests a. Members are reminded that they are required to leave the room during the discussion and voting on matters in which they have a Disclosable Pecuniary Interest, whether or not the Interest is entered in the register of members’ interests maintained by the Monitoring Officer. b. To consider any requests for Dispensation c. Members are reminded that they are required to declare any acceptance of gifts and hospitality. 8. Police Report 9. Personnel Committee: a. Review Terms of Reference b. Receive nominations to the Committee c. Appoint Chair of the Committees 10. Policy Review a. Standing Orders – to consider recommendations b. Financial Regulations c. Procedures for Dispensation in relation to Disclosable Pecuniary Interests 11. Appoint officers and representatives to the following outside bodies: a. Association of Local Councils (Oswestry Area) b. Local Joint Committee and deputy c. Emergency Planning Officer d. Morda and Sweeney Village Hall Management Committee e. Rhydycroesau Village Hall Management Committee f. Trefonen and Sychtyn Village Hall Management Committee g. Trefonen Playing Field Association h. Oswestry Racecourse Management Association 12. Planning a. Decisions Received - to note i. 17/05791/FUL Bryn Offa, Blodwel Bank, Treflach, SY10 9HR Erection of 3No single storey extensions; conversion of garage to habitable use including roof works and external works including retaining wall and steps Decision: Grant Permission (ORPC Support) ii. 18/00785/FUL Ruston Cottage, Trefonen Road, Morda, Shropshire Application under Section 73A of the Town and Country Planning Act 1990 for the erection of carport and garden store Decision: Grant Permission (ORPC Support) iii. 18/00882/FUL Holly Cottage, Woolston Bank, Woolston, SY10 8HZ Erection of single storey side and rear extensions Decision: Grant Permission (ORPC Support)

Clerk: Carole Warner, Orchard Cottage, Rowe Lane, Welshampton, Ellesmere, SY12 0QB Tel. 01948 710672 email: [email protected] www.oswestryrural-pc.gov.uk iv. 17/01547/FUL Trefarclawdd Lodge, Coed Y Go, SY10 9AT Erection of annex accommodation with garage and office above following demolition of existing garage/store Decision: Refuse (ORPC Support) v. 18/01271/FUL 36 Belle Vue, Morda, SY10 9NJ Erection of two-storey side extension following demolition of existing conservatory Decision: Grant Permission (ORPC Support) vi. 18/01298/FUL Rose Cottage, Morton, SY10 8AH Erection of extensions and alterations to rear elevation Decision: Grant Permission (ORPC Support) b. Applications Received - to consider response i. 18/01553/FUL Proposed Dwelling To The East Of, Oak Lane, Treflach Erection of one local needs dwelling; formation of access drive; installation of septic tank drainage system (re- submission) ii. 18/01449/FUL and 18/01450/LBC Bryn-Y-Pentre, Trefonen, SY10 9EE Erection of new two storey extension to side and rear following demolition of existing extension and erection of new garden room following demolition of existing conservatory to the front elevation iii. 18/01915/FUL South View, Gwern-y-brenin, SY10 8AS Erection of an implement shed iv. 18/01722/FUL Benvenuti, Morton, SY10 8AH Erection of extension for ancillary use v. 18/02110/FUL The Summer House, Sychtyn, Trefonen, SY10 9EF Erection of a replacement dwelling with detached garage vi. 18/01932/FUL Elm Cottage, Llawnt, SY10 7PR Erection of detached garage to include change of use of land 13. Housing Needs Survey – review responses 14. Parish Clerk’s Report a. Councillor Vacancy – to agree deadline for applications for co-option b. Police and Crime Commissioner West Mercia: Town and Parish Council Survey 2018 – draft response c. Plan of Trefonen Cross Cemetery – update d. The Cliff – to agree re-inspection period 15. Financial Matters a. Balances for information – to note b. Outstanding accounts – to approve c. Renewal of Insurance Policy - to approve 16. Councillor Reports - to report on meetings attended a. Parish Councillors b. Shropshire Councillor 17. Parish Matters i. RBL Silent Soldier Campaign - update ii. Annual Parish Meeting – update iii. Nantmawr Quarry – to discuss iv. Shropshire, Telford and Wrekin Defend our NHS – to consider offer of meeting in email dated 16 April 2018 v. Development of an Oswestry Local Economic Growth Strategy - to consider Shropshire Council email dated 1 May 2018. vi. Bus Users Shropshire – to consider email re 576 Bus Campaign dated 4 May 2018 18. Highways a. A483 Roadworks – update b. Vehicle Activated Signs Morda – update c. Parking along Trefonen Road, Morda – update d. Weston Speed Reduction Scheme - update 19. Date of future meeting and to consider agenda items: 26 June 2018 – (Rhydycroesau Village Hall) 20. To resolve: That under Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press be excluded from the meeting for the items of business numbered 21 to 24 as publicity would be prejudicial to the public interest by reason of the likely disclosure of commercial or personal information. 21. Transfer of green spaces from Shropshire Council – update 22. Trefarclawdd Cemetery – update on Agreement 23. Quotations for maintenance works 24. Employment matters – to discuss

Carole Warner, Clerk to the Council 22 May 2018 Oswestry Rural Parish Council Agenda 2 29 May 2018