File 0540-30-0003
CITY OF POWELL RIVER
COMMITTEE OF THE WHOLE MEETING
TUESDAY, MAY 15, 2018 (3:30 PM)
COUNCIL CHAMBERS, CITY HALL
AGENDA
1. ADOPTION OF AGENDA
2. ADOPTION OF MINUTES
2.1 Minutes of Regular Committee of the Whole meeting 4 - 10 held May 1, 2018
3. DELEGATIONS
4. CORRESPONDENCE
4.1 Letter dated March 26, 2108 from Trish Cocksedge 11 - 14 regarding Regional Social Planning and Sino Bright
4.2 Letter dated April 20, 2018 from Chris Roddan regarding 15 support of PowTown Crossfit
4.3 Letter dated April 26, 2018 from the Canadian 16 - 17 Federation of Independent Business regarding Sunshine Self Storage Facility, Restricted Access
4.4 Letter received April 30, 2018 from Christie Dionne, 18 President, Climbing Access & Development regarding Council's Support of Recreational Rock Climbing.
4.5 Correspondence dated May 3, 2018 from Roger 19 Whittaker regarding Prawn Fishing Season Provides Economic Benefits to Local Economy
5. REPORTS
5.1 Report dated May 15, 2018 from the Interim Chief 20 - 27 Financial Officer regarding Powell River Community Forest Reserve and Letter dated May 7, 2018 from Powell River Community Forest Recommending Spring 2018 Grants
5.2 Memorandum dated May 15, 2018 from the Manager of 28 - 29 Recreation regarding Resilient Streets Grant
5.3 Report from the City Clerk regarding Sports Hall of 30 - 36 Fame Committee – Terms of Reference Amendments Referred from Committee of the Whole, May 1, 2018.
5.4 Verbal Report from the Director of Infrastructure Services regarding the New Consolidated Wastewater Treatment Plant - Recent Design Options Open House and Survey Results
5.5 Verbal Report from the City Clerk regarding former Inn at Westview - Remedial Action Requirement
5.6 Community Engagement Reports - Councillors
5.7 Action List 37 - 47
6. UNFINISHED BUSINESS
7. NEW BUSINESS
8. MOTION TO GO IN CAMERA
8.1 That following adjournment of this meeting, Council move in camera to discuss a land matter and that the meeting be closed to the public on the grounds that the subject matters to be considered relate to matters covered by the Community Charter under Section: • 90(1) (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; • 90(1) (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
Page 2 of 47 • 90(1) (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; • 90(1) (n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2). • 90(2) (b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party;
9. QUESTIONS
10. ADJOURNMENT
Page 3 of 47 DRAFT MAY 1, 2018 Committee of the Whole Meeting Minutes File 0540-30-0005
CITY OF POWELL RIVER
Minutes of the Committee of the Whole Meeting held in the Council Chambers, City Hall on Tuesday, May 1, 2018 at 3:32 PM.
PRESENT: Chair, Councillor R.R.D. Southcott Mayor D.J. Formosa Councillor R.G.W. Brewer Councillor M.J. Hathaway Councillor C.A. Leishman (via telephone) Councillor J.G. Palm Councillor K.G. Skadsheim (via telephone 3:32 pm – 5:29 pm) (in person 5:50 pm to 7:29 pm)
ALSO PRESENT: Mac Fraser, Chief Administrative Officer Chris Jackson, City Clerk/Recording Secretary Tor Birtig, Director of Infrastructure Services Ray Boogaards, Director of Parks, Recreation and Culture Debra Oakman, Interim Chief Financial Officer Thomas Knight, Director of Planning Services (arrived at 4:49 pm) Jason Gow, Senior Planner (arrived at 4:49 pm) Daniella Fergusson, Senior Planner Members of the Public Media Representatives
1. ADOPTION OF AGENDA Moved and seconded that the agenda for the May 1, 2018 Committee of the Whole meeting be adopted. CARRIED
2. ADOPTION OF MINUTES 2.1 Minutes of Regular Committee of the Whole meeting held April 17, 2018 Moved and seconded that the minutes of the Regular Committee of the Whole meeting held April 17, 2018 be adopted. CARRIED
3. DELEGATIONS 3.1 Paul Kamon, Sunshine Coast Tourism regarding Proposed Changes to Municipal and Regional District Tax
Councillor Hathaway declared a conflict of interest as she is employed by the
Page 4 of 47 DRAFT MAY 1, 2018 Committee of the Whole Meeting Minutes File 0540-30-0005
MLA and this subject is related to her employee.
Councillor Hathaway left the room at 3:34 pm.
Paul Kamon appeared before Committee to provide a presentation regarding proposed changes to Municipal and Regional District Tax including funding being allocated from Tourism to affordable housing initiatives. Mr. Kamon requested a letter of support opposing the proposed MRDT changes.
By unanimous consent staff was directed to send a letter to the Province requesting that there be community engagement and discussion, as well as opportunity for input, prior to proposed changes to the MRDT.
Councillor Hathaway returned to the meeting at 3:49 pm.
3.2 Jerry Eskes, Ratepayers of Cranberry Lake regarding Traffic Safety Concerns - North Side of Cranberry Lake
Jerry Eskes appeared before Committee to present Traffic Safety concerns on the North side of Cranberry Lake as written in his submission attached to the agenda package.
By unanimous consent staff was directed to prepare an options report by the end of June that addresses the concerns raised in Mr. Eskes submission, including weight restrictions, signage, reduction of speed limits, sidewalks, truck routing and establishing a heavy truck permitting system.
3.3 Jack Anderson, Climate Action Powell River regarding Application for Funding from City of Powell River CARIP Reserve Fund
Mr. Anderson was not present at this time. He arrived later and made his presentation after Item 5.12.
Jack Anderson appeared before Committee to provide a presentation regarding Climate Action Powell River's Application for funding from the City of Powell River CARIP grants.
By unanimous consent CAPR’s request for CARIP Reserve Fund funding was referred to the Sustainability Committee.
4. CORRESPONDENCE
4.1 Correspondence received regarding Keeping Poultry in the City - Animal Control Bylaw 1979, 2003 Adair
Page 5 of 47 DRAFT MAY 1, 2018 Committee of the Whole Meeting Minutes File 0540-30-0005
Adams Belyea Bryan Kinahan Streeming Trowsdale Zielasko
By unanimous consent staff was directed to review the Animal Control Bylaw with intent to increase the number of chickens and rabbits, and to include bylaw provisions that consider bear smart recommendations and electric fencing.
4.2 Letter dated March 20, 2018 from Rachel Blaney, MP, North Island-Powell River regarding Support for City's Funding Application for Liquid Waste Management Plan
By unanimous consent the letter dated March 20, 2018 from Rachel Blaney, MP, North Island-Powell River regarding Support for City's Funding Application for Liquid Waste Management Plan was received.
4.3 Letter dated April 6, 2018 from Local Government Program Services regarding Strategic Wildfire Prevention Initiative - Approval of 2018 FireSmart Planning and Activities Grant
By unanimous consent the letter dated April 6, 2018 from Local Government Program Services regarding Strategic Wildfire Prevention Initiative - Approval of 2018 FireSmart Planning and Activities Grant was received.
4.4 Letter dated April 10, 2018 from Tom Koleszar, Kathaumixw Chairman, regarding City Bus Service, Pool and Weight Room Use for Kathaumixw Participants
Councillor Leishman who was in attendance via telephone left the meeting at 4:32 pm.
By unanimous consent: Staff was directed to provide, at no charge, the use of City bus service, Recreation Complex pool and weight room for Kathaumixw 2018 participants: and, that the Kathaumixw organizing committee be advised to make application for grant-in-aid funding in future years.
4.5 Correspondence dated April 16, 2018 from Annita Molenaar and Bill Rounis regarding Traffic and Student Safety at Brooks Secondary and
Page 6 of 47 DRAFT MAY 1, 2018 Committee of the Whole Meeting Minutes File 0540-30-0005
Henderson Elementary
By unanimous consent staff was directed to review the safety issues raised in the April 16, 2018 letter; and, implement immediate solutions and provide a verbal update at a future Committee of the Whole meeting.
5. REPORTS 5.1 Report dated May 1, 2018 from the Powell River Regional District Manager of Emergency Services regarding Overview Coastal Risk Assessment
By unanimous consent, the report dated May 1, 2018 from the Powell River Regional District Manager of Emergency Services regarding Overview Coastal Risk Assessment was referred to the May 17, 2018 Council meeting.
5.2 Report dated May 1, 2018 from the Interim Chief Financial Officer regarding Annual Tax Rates
By unanimous consent the Report dated May 1, 2018 from the Interim Chief Financial Officer regarding Annual Tax Rates was referred to the May 3, 2018 Council meeting.
5.3 Report dated May 1, 2018 from the Director of Parks, Recreation and Culture regarding Wild Ocean Whale Society Support
By unanimous consent the report dated May 1, 2018 from the Director of Parks, Recreation and Culture regarding Wild Ocean Whale Society Support was referred to the May 17, 2018 Council meeting.
5.4 Report dated May 1, 2018 from the Director of Infrastructure Services regarding Selection of Exterior Design for the New Consolidated Wastewater Treatment Plant
By unanimous consent the report dated May 1, 2018 from the Director of Infrastructure Services regarding Selection of Exterior Design for the New Consolidated Wastewater Treatment Plant was referred to the May 17, 2018 Council meeting.
Councillor Skadsheim who was in attendance via telephone and left the meeting at 5:29 pm.
5.5 Report dated May 1, 2018 from the Senior Planner regarding Development Permit 216 - Pacific Point Lofts (Joyce at Tofino)
Daniella Fergusson was introduced as the new Senior Planner on staff.
Page 7 of 47 DRAFT MAY 1, 2018 Committee of the Whole Meeting Minutes File 0540-30-0005
By unanimous consent the report dated May 1, 2018 from Jason Gow, Senior Planner regarding Development Permit 216 - Pacific Point Lofts (Joyce at Tofino) be referred to the May 17, 2018 Council meeting.
5.6 Report dated May 1, 2018 from the Director of Planning Services regarding Development Permit 217 – CNB Enterprises Ltd. (4760 and 4766 Joyce Avenue)
Councillor Skadsheim arrived at the meeting at 5:50 pm.
By unanimous consent the report dated May 1, 2018 from the Director of Planning Services regarding Development Permit 217 – CNB Enterprises Ltd. (4760 and 4766 Joyce Avenue) was referred to the May 17, 2018 Council meeting.
5.7 Report dated May 1, 2018 from the Senior Planner regarding Development Variance Permit 211 – 5192 Chilcotin Avenue Carriage House
By unanimous consent staff was directed to issue notice in accordance with Section 499 of the Local Government Act of Council’s intention to consider at the Council meeting to be held on May 17, 2018, issuance of Development Variance Permit 211 to vary City of Powell River Zoning Bylaw 2100, 2006, section 5.3.2 (f) by permitting a carriage house to be sited in front of the principal dwelling on the property located at 5192 Chilcotin Avenue. 5.8 Report dated May 1, 2018 from the Senior Planner regarding Intensive Residential Development – Residential Small Lots
By unanimous consent the report dated May 1, 2018 from the Senior Planner regarding Intensive Residential Development – Residential Small Lots was referred to the May 17, 2018 Council meeting.
Councillor Leishman returned to the meeting via telephone at 5:38 pm.
5.9 Report dated May 1, 2018 from the City Clerk regarding Sports Hall of Fame Committee – Terms of Reference Amendments
By unanimous consent the report dated May 1, 2018 from the City Clerk regarding Sports Hall of Fame Committee – Terms of Reference Amendments was referred back to staff for further amendments related to memberships.
5.10 Verbal Report from the City Clerk regarding Former Inn at Westview - Remedial Action Requirement
The City Clerk provided an update regarding Former Inn at Westview - Remedial Action Requirement.
Page 8 of 47 DRAFT MAY 1, 2018 Committee of the Whole Meeting Minutes File 0540-30-0005
5.11 Community Engagement Reports - Councillors
Councillor Hathaway reported on Community Action Team receiving $100,000 grant funding to continue work on the Fentanyl and Opioid Crisis.
Councillor Skadsheim reported on: Electric Vehicle Rally last weekend. Smart Cities challenge application accepted and now goes to a jury. Ferry Advisory Committee meeting is coming up.
Mayor Formosa reported on: Attended with Councillor Southcott, Mac Fraser and Martha Higgins along with City Firefighters the April 28 Day of Mourning at the Cranberry Cemetery. Requested a letter be sent to Martha Higgins thanking her for her efforts; and, congratulating her recent appointment to CUPE National Safety Committee.
Councillor Leishman reported on Chamber of Commerce Luncheon.
Councillor Southcott reported on: Food Policy Council formulating priorities: and Former St. John’s Ambulance Brigade evolved to form Powell River First Aid Society.
Councillor Palm reported on the success of 130 Brooks students entering the Vancouver Island University Dual Credit Program in Trades and Academics. 5.12 Action List
The action list dated April 27, 2018 was reviewed.
6. UNFINISHED BUSINESS
7. NEW BUSINESS
8. MOTION TO GO IN CAMERA
Moved and seconded that following adjournment of this meeting, Committee move in camera to discuss matters covered by the Community Charter under Sections 90(1): (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
Page 9 of 47 DRAFT MAY 1, 2018 Committee of the Whole Meeting Minutes File 0540-30-0005
(n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2).
9. QUESTIONS 9.1 Prior to adjournment the Chair received questions from the media and public regarding the following agenda items: Day of Mourning Existing Westview Wastewater Treatment Plant Residential Small Lots Delegation time limits Logging Truck routes
10. ADJOURNMENT Moved and seconded that the meeting adjourn at 7:29 pm. CARRIED
CERTIFIED CORRECT: Chris Jackson City Clerk
The next regular Committee of the Whole meeting will be held at 3:30 pm on May 15, 2018.
Page 10 of 47 File No: 0220-01 Mayor, Council, CAO, CFO, CC, DCC, Man Ec. Dev. LA Include on Agenda COTW May 15
March 26, 2018
To: Powell River City Council
RE: REGIONAL SOCIAL PLANNING AND SINO BRIGHT
I am writing Council to follow-up on my question at the Council meeting of March 15, 2018, regarding whether an in depth study has been done on the impact of the proposed large influx of Sino Bright students on the city of Powell River, apart from the economic impact.
• The mayor noted that he was not aware of one and would not call for one. The Globe and Mail reported in April, 2016 “Powell River is a first for this kind of venture in Canada.” Therefore, while Powell River is a diverse cultural community that prides itself on being open and responsive to difference, there is a lot to consider in this venture. It is unprecedented in size and scope for a community of our size. There are no templates or guidebooks. We must make a thoughtful decision based on our values as a community. “Projections that consider only population or only land use, or only the economy, or only demographics face the risk that some of the key linkages and interrelationships between these factors will be missed.” (VANNSTRUTH, PRRD REGIONAL GROWTH AND DEVELOPMENT ANALYSIS)
• The city has paid for a report called the Powell River Regional Social Planning Program, which is on the city’s website. This report was received at a 3C meeting (Powell River, Powell River Regional District and Tla’amin) on October 16th, 2017. According to the city’s Action List, the report is under review by the three CAOs. This is excellent as the report stresses the importance of a socially connected community: “Comprehensive and coordinated social planning is our best bet to building even greater vibrancy in our communities, ensuring health and well-being for all.” The R.D. unanimously passed a motion to be part of social planning at a local level on January 25th 2018. (1)
• Student Population. Presently there are 80 – 100 high school age Sino Bright students in Powell River. That number could rise. In addition, it was announced at the March 15th Council meeting that there is now an elementary school planned for Sino Bright which will accommodate over 400 students. These students, according to the mayor, will come with at least one parent. Only Councillor Hathaway noted a concern about the possible influx of hundreds of kids in relation to the number of students which as of September 2017 was 2064. How will this affect the present school situation? If the Sino Bright children are in their own school, by what means do they integrate with others? Is the community aware of this new component of an elementary school? Has it been discussed openly? Economically, there will be a gain re funding from the Ministry of Education; hopefully, there will be a cultural gain for all concerned. But without solid futuristic planning, how do we know?
Page 11 of 47 • Housing. The Regional Social Planning Program report noted that the availability of housing in Powell River is at a critical level; homelessness is now visible. There is no social planning study to determine what the effect of a large influx in population might have on the cost of homes or on the availability of housing itself. While the city has a housing round table that meets every 3 months and a steering committee that meets every month, the topic of housing for a large new group of people (assuming the children and the parents involved in the elementary school program will need housing) has never been brought up. Should this housing committee be considering this as part of the Social Planning Program along with the Sustainability Committee to help ensure that work is future directed in many ways and not done in silos? The Tyee has sponsored a series of reports by Christopher Cheung regarding the huge issues around runaway costs of housing and the resultant lack of any kind of available housing let alone affordable housing in Vancouver. (2)
• Social Services. Do we know what the impact of a large influx of people will have on health services, emergency services, immigrant services, education support services as well as other services in Powell River? They are all strained now. Is there a plan?
• Economic Progress vs Economic Growth. The P.R. Regional Social Planning Program report states that economic progress and economic growth are not the same, as the latter often results in a growing gap between rich and poor. This can increase the feeling of alienation which, according to the report, many people in Tla’amin already acknowledge feeling. Further: “Research has recognized a smaller income gap as an indicator of how well a community is doing. Rather than increasing revenues, economic progress is more effectively pursued and maintained by focussing on reducing wealth and income disparities”. There is the understanding that it is affluent children and families moving here as Sino Bright is not an inexpensive program. (Average total spending per student for those living in the dormitory is $33,500 per year – Economic Impact Assessment of Proposed Sino Bright School Campus in Powell River, June 2015). Presently, the child poverty rate in Powell River is almost 25%. Perhaps these two extremes can co-exist easily, but do we know that? The Social Planning Program report suggests otherwise. If the intent is to lower the poverty rate by bringing in new money and businesses, where is the study that outlines how this will be done and what the suggested outcomes will be? The Vannstruth Sino Bright Economic Impact Assessment talks about an estimated increase of 107 local jobs and makes generalized statements such as “the establishment of the Sino Bright School campus will make a significant contribution toward the continued diversification of the local economy toward new, high-value activities”. What those are and how they may affect our community is unknown. Vannstruth’s own acknowledgement in their PRRD Regional Growth and Development Analysis is that “projections about the future are inherently uncertain”. (Page 1)
• School District Responsibility vs City Responsibility. The mayor has noted that the negotiations in regard to Sino Bright are between the School District and the proponents of Sino Bright. But would the influx of many more students and parents not involve the community as a whole and in many ways? Social planning by the city is essential for the benefit of all. The mayor has accompanied the S.D. personnel to China on several occasions for economic reasons as he has
Page 12 of 47 outlined at Council meetings so the city is certainly involved. Although the Chinese are paying for the trips, other districts have stopped this practice because of real or perceived conflict of interest.
• Plans, Policies and Reports. There are several documents that speak to the benefits of transparent comprehensive planning in Powell River that goes beyond just looking at the immediacy of the economic situation.
a. Powell River’s Integrated Community Sustainability Plan states: Working comprehensively to address the social, economic, and environmental issues through Strategy Areas facilitates integrated solutions that are long lasting and will avoid unforeseen problems in other areas. b. The Social Planning report points out that the elements for successful social planning at a municipal level include: clear vision, holding regular community consultations, identifying existing high level priorities in the region and building emergent action teams. This reflects the ICSP c. Communications Policy 231 gives as its purpose: to ensure a consistent, coordinated proactive transparent and responsive approach in communications with the public. The addendum of this policy gives the spectrum of consultation. Is the city just informing us of what is happening or employing true collaboration and empowerment?
I urge the city and the 3C Committee to act in a timely proactive way to consider the social implications of the Sino Bright project on all concerned and to ensure that the citizens are included in the discussions and the decisions in a transparent way. Economics without environmental, social and cultural considerations is an abdication of our generational responsibility.
Respectfully
Trish Cocksedge
References:
(1) Regional District Motion “THAT the Board become vested partner in a tripartite local government structure along with the Tla’amin nation and City of Powell River whose governance interests will be dedicated to social planning at the local level; and That the Board accept the opportunity to be a founding member of a Social Action and planning Advisory Committee, a select committee comprised of the Vancouver Coastal health medical health Officer and one representative each from the Powell River Regional District, Tla’amin Nation, City of Powell River and School District 47”. (The Advisory Committee has not yet been established.)
(2) Christopher Cheung wrote ‘Homes, Not Investments, Say Advocates’ for the Tyee. A group called HALT – Housing Action for Local Taxpayers –has as its spokespeople Justin Fung, Raza Mirza, Gary Liu and Raymond Wong who have become advocates for addressing the
Page 13 of 47 “commodification of homes”. Having experienced the difficulty of acquiring even an affordable room, let alone an apartment or house, they write: “Instead of a place to live and raise families, homes are seen as commodities and stocks to build, park and hide wealth, often unvetted, from all over the world. Predatory local speculators and real estate professionals are enabling this.” It should concern all of us that without transparent social planning and open discussions about the kinds and numbers of homes we need, Powell River could go the way of Vancouver.
In another article, Cheung raises the questions about the role of government when cultures they are unfamiliar with make a home on Canadian soil. Author Willow Lung-Amam offers this advice: “planners and policy makers must create spaces in which the voices of different communities can be heard and can affect the shape of the landscapes they occupy.”
Page 14 of 47 f^f^b A/0; ^ooo- o/ EC: HA-I:O^, e-ou/JQj., ec, DC?<1 P^OF^X ' / •^.{=,0.,i-^
/WcL^ULAc COT-K) ^f4y IS ^-(SE-AJ^A City of Powell River Mayor and Council City Hall, 6910 Duncan Street Powell River BC April 20, 2018
Dear Mayor and Council
I am writing you in support of PowTown Crossfit. I have been an member of the facility since the business opened in January of this year. I can say without any reservation that Mr. Charlton, Eddie, has done an outstanding job of operating a well equipped, well executed facility. It is in my opinion, the most exciting and rewarding fitness program 1n Powell River.
I would ask that you Keep in mind that this is Powell River's only certified and purpose built CrossFit Facility. As with all businesses that come to town, this Council now carries a debt of gratitude to Eddie. He has made a significant personal investment and he and his family have absorbed tremendous risk to bring this internationally recognized fitness program to Powell River.
Additionally, Eddie has done an outstanding job in a very short period of building a dedicated community from a broad cross section of Powell River's youth, professionals, tradesmen and self employed business people. Male/female, young and old, Eddie has hit upon a formula that works for all. ( I would note that his membership represents a significant and influential voting bloc.)
Recently, I was made aware of a letter sent to Powtown CrossFit on April 3, 2018 from the City Halt. I want to assure the City that since that letter arrived Eddie has been working to comply with its demands. In my opinion, it is clear Eddie is very aware that the threats contained within the letter would undoubtably cause his family significant financial harm.
He has adjusted the music we listen to, he has provided clear direction to the members on how to conduct ourselves in and around his facility. He is in short trying to find a way to operate his facility in accordance with his industrial zoning.
But, Eddie can only go so far trying to navigate the vagaries of the municipal bylaws on his own. He chose this site for its general industrial zoning because within this zoning he could provide an exhilarating experience that included music and running and fresh air. In my opinion, the City needs to find the time meet with and work with Eddie to establish reasonable goals for his facility and the General Industrial Zoning. (I note that to date, nobody from staff has met with Eddie at his facility) f
The current noise bylaw is anything but prescriptive. As such, the way forward is to find mutually agreed upon measurable targets that recognize his industrial zoning, allow for a true CrossFit experience and provide reasonable objective protection for his neighbours.
It is my opinion that all members of this facility want to see it succeed. I personally look to this council and your staff to mediate this situation and ensure Eddie's investment and Powell River's only CrossFit facility can continue to flourish.
Warm Regards,
Chris Roddan ")~\ r^rsil^fniiF^lt'wi? ,^f\ R-a nv\ ffrpsa l i r.^\n i
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April 26, 2018
Mayor Dave Formosa and Council City Hall 69 lODuncan Street Powell River BC lDj[ir-r-ii^jnii V8A 1V4 ! UJ I A:, :;30 2018 ^|
Subject: Sunshine Self Storage Facility, Restricted Access Cfr':^" POW^LL RIVER
Dear Mayor and Council,
As you may know, the Canadian Federation of Independent Business (CFIB) is a non-profit, non- partisan business association. With 110,000 members across Canada, including 10,000 in British Columbia (and 50 in Powell River), we are the largest organization exclusively representing the interests of small and medium-slzed independent businesses to all levels of government.
We write you today on behalf Mr. Stephen Koleszar, owner of Sunshine Self Storage, located at 4504 Fernwood Avenue. Sunshine Self Storage has been providing safe, secure and professional storage services to the community for over 17 years. The issue at hand is not related to Mr. Koleszar's ability to run a successful business, but rather, the City of Powell River's interference to his point of access, due to one disgruntled neighbour's complamts.
Our member tells us that originally, the lot that his business sits on was purchased and zoned as Ml general industrial property, where he built his self storage facility. His company paid for a portion of extending Cook St. through to Main Industrial Corridor St. as part of their development permit. Their access to Cook came with restrictions as per development permit #183, instigated by one adjacent neighbour to their property, who did not welcome commercial activities. A storage facility is the most passive use of commercial property imaginable, however, he was told that the neighbour didn't like the extra traffic. Despite this, his permit was approved by the City, and a valid business license issued and maintamed over the years.
The rear building fronting Cook St. was previously boat storage but was converted to contractor storage and a gym. This is when the complaints started, as per city letters. We are told that Mr. Koleszar has never been informed of violating any noise bylaws, as per their zoning approval, and
Page 16 of 47 the City has not conducted any kind of investigation as to the validity of the complaints. Additionally, our member believes that parking complaints have not been adequately investigated, in terms of who parked cars actually belong to. Rather, our member believes that City-staff have chosen what they believe to be the path of least resistance and are instead penalizing Sunshine Self Storage in order to try to "resolve" the issue.
In regards to noise complaints: our member has conducted his own investigation and found that several police officers are gym members. In their opinion, the music is at acceptable levels and does not warrant a complaint, nor an investigation and interference from the City. Despite this, our member has asked the gym to lower the volume (they have acquiesced), plus he has set aside and instructed gym members to park in designated parking areas only. Lastly, after discussions with City staff, our member has discerned that the complainant is well known to the City for frequent grievances, often of an unfounded nature. In this case, silencing the squeaky wheel by appeasing their claims, and penalizing not one, but two businesses is unfair and carries the potential for significant loss to those businesses.
It is with these points in mind that we respectfully ask that the City reconsider blocking access to Cook St. Additionally, given the apparent pre-disposition to complaint of Mr. Koleszar's neighbour, we ask that the City outline certain parameters that are agreeable to both parties, in order to satisfy the neighbour, but allow for operations to proceed for both Sunshine Self Storage and the gym. We believe that a proper investigation and consultation of both parties can result in a decrease in complaints (and therefore a decrease in an administrative headache for the City) as well as a suitable resolution for Mr. Koleszar.
Thank you for your consideration. We would be happy to meet with you to discuss the issues being raised by our member at any time. Please don't hesitate to contact us at 604.684.5325.
Sincerely,
Brendan Rolfe Samantha Howard Business Counsellor Director, BC Canadian Federation of Independent Business Canadian Federation of Independent Business
CC: Nicholas Simons, MLA Powell Rlver-Sunshtne Coast CC: Rachel Blaney, MP North Island-Powell River
Page 17 of 47 r' jC- ^-' H4^a^,€ou^C/A. CAo,eC, ^dc!,
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To Mayor and Council
From Climbing Access and Development
Thank you for your support of recreational rock climbing in Powell River. With the new zoning amendment bylaw 2489, which applies a no-buiid covenant to protect the climbing and staging areas of the Higgyland Bluffs, you have ensured that current and future rock climbers will continue to enjoy access to this unique recreational experience. The Higgyland Bluffs climbing area has been utilized by climbing enthusiasts for decades and, thanks to you, it will remain a valuable resource for generations to come. Climbing Access and Development is looking forward to a positive working relationship with you to make Higgyland Bluffs an exceptional recreation destination.
Sincerely;
^-^.^
Chnstie Dionne
President, Climbing Access & Development
Page 18 of 47 To be included on the May 15 COTW Agenda
From: To: Chris Jackson; Elaine Bidiuk Subject: I realize it is late in the day but -- i wonder if ... Date: May-03-18 10:58:57 AM
Dear Chris re -Add to agenda for May 3 Council a nod to the Prawn Fishing Season --
The Prawn fishing season is set to open on May 10 - This fishery provides significant revenue to the entire region - especially the City of Powell River as it is one of the most active commercial fisheries on the Westview Harbour docks -- with landings daily during the season - trucks from all over the coast arrive to secure fresh live product and local plants also gather and process for shipping around the world.
Major economic benefits extend from this fishery including employment on the decks of boats and the docks, transportation of product to local and world wide processors and markets, purchase and investment broadens to chandlery, trucks, real estate, and even vessel construction, maintenance, purchase and updating.
Thanks for your consideration to add this to the existing agenda: a mention during tonight's Regular Council meeting of this important economic driver for Powell River.
Regards -- Roger Whittaker
Page 19 of 47 CITY OF POWELL RIVER REPORT
File No. 1850-20-0012
DATE: May 15, 2018
TO: Mayor and Council
FROM: Debra Oakman, Interim Chief Financial Officer
SUBJECT: Powell River Community Forest – 2018 Spring Grants Recommendation
RECOMMENDATION:
1. That Council approve grant funding for the following community projects as recommended by Powell River Community Forest Corporation board with the source of funds being the Community Forest Reserve Fund:
Organization Name Project Description Project Amount 1 Powell River Parks and Sunshine Coast Trail, north end $73,304.00 Wilderness Society shelter and other enhancements 2 Zackery's Social K-Lumet Pilot Project) - waste wood $36,289.51 Network Society trucking, storage container, office Subject to equipment, wood splitter, wax tank - Occupancy contribution towards a facility for permit manufacture of quick burning fire starters employing persons with disabilities 3 Powell River Curling contribution towards replacement of $150,000.00 Club the ice plant 4 Wild Ocean Whale set up ocean viewpoints, including $44,167.00 Society standing binoculars, signage, Subject to presentation materials siting approval by local government 5 Knuckleheads Winter Sentinal Backcountry cabin $15,000.00 Recreation Association construction - 2nd top up grant to cover increase in construction costs 6 Ohtaqken Canoe Ohtaqken Canoe Paddle Project - $14,235.00 Paddle Project purchase wood, pay carvers to make paddles, purchase mast and sail for tribal journey 7 Gillies Bay Volunteer contribution towards a Mobile $23,000.00 Fire Department Structural protection Unit for regional emergency resource to be located on Texada Island
Page 20 of 47 PRCF 2018 Spring Grants Recommendation: 2 of 4 May 15, 2018 ______8 Powell River tenant improvements for new lease $130,000.00 Employment Program space at Crossroads Village for PREP administrative staff and immigrant Services Program 9 Cadet Core of Powell contribution towards establishing an $14,545.00 River with support of indoor training facility for target BC Target Sports shooting Association 10 Vancouver Coastal purchase and install double wall oven $6,365.00 Health on behalf of Evergreen Extended Care Resident and Families 11 Powell River replace the foam pit, includes removal $60,000.00 Gymnastics Club and disposal of old foam 12 Powell River Public contribution towards PRPL $250,000.00 Library fundraising “build a future” campaign associated with cost/naming rights for Library foyer 13 City of Powell River North Harbour Launching Ramp $200,000.00 improvements 14 City of Powell River park signage upgrades $30,000.00 15 City of Powell River playground equipment replacement $67,000.00 DA Evans, swing sets Grief Point, Lindsay Parks 16 City of Powell River disabled seating and pathways $10,000.00 Loggers Memorial Bowl 17 City of Powell River Cedar shake siding on Timberlane $10,000.00 washroom building 18 City of Powell River Cedar shake siding Museum $25,000.00 Centennial Building
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS:
I concur with the recommendations. Mac Fraser, CAO MF:eb
ORIGIN/PURPOSE: The Powell River Community Forest Ltd. (PRCF) declared a dividend in the amount of $2,130,450 for 2017. The PRCF board has completed their due diligence on community grants received for the spring issue and have recommended awarding grants for a variety of community projects. Council is being asked to consider the PRCF recommended community grants funding approval from the Community Forest Reserve Fund.
BACKGROUND: The PRCF Board of Directors has declared a dividend payable to the City as the sole shareholder of the municipal corporation. The dividends are to be placed in the Reserve Fund as per Powell River Community Forest Reserve Fund Bylaw 2212, 2008 (the Bylaw).
Page 21 of 47 PRCF 2018 Spring Grants Recommendation: 3 of 4 May 15, 2018 ______In accordance with the Bylaw, the City must seek input from the Board of Directors of PRCF prior to any money being used from this reserve. Accordingly, the Board submits the attached recommendations for the use of funds from the reserve, and specifically, from the 2017 dividend.
STRATEGIC PRIORITY: Sustainability – The City will be a leader in increasing community environmental, social/cultural and economic sustainability. Social Planning and Action – The City will facilitate the community being informed and involved in local matters and initiatives. Regional Recreation – The City will facilitate, encourage and provide enhanced recreational services in the region.
EXISTING POLICY: Powell River Community Forest Reserve Fund Bylaw No. 2212, 2008.
ANALYSIS AND IMPACT: Profits or dividends received from PRCF and interest earned on the fund balance are placed to the credit of the PRCF Reserve Fund in accordance with the Bylaw.
Applications are submitted to the PRCF board for their review, follow up and recommendation to City Council. Depending on the dividend declared and balance of the reserve fund there may be a spring and fall intake of applications.
The PRCF board received nineteen applications for 2018 spring intake, eighteen projects have been recommended by the board to Council consideration for funding approval.
Powell River Community Forest Reserve Fund Bylaw No. 2212, 2008 governs the use of the reserve funds. (Appendix A).
FINANCIAL IMPACT:
Balance as of December 31st, 2017 $1,092,155.84 Outstanding projects committed as of December 31st, 2017 $1,060,784.63 Subtotal uncommitted balance as of December 31st, 2017 $ 31,371.21
PRCF 2017 Declared Dividend $2,130,450.00 2018 Amount available for community projects $2,161,821.21
Less: Spring 2018, PRCF recommended community project grants $1,158,905.51 Community Forest Reserve Fund Balance remaining $1,002,915.70
A status report of projects awarded Community Forest Reserve grant funding is attached as Appendix B.
PUBLIC CONSULTATION: The Board of Directors for PRCF is selected from the community at large and this report will be published on the City’s website and discussed at public meetings.
Page 22 of 47 PRCF 2018 Spring Grants Recommendation: 4 of 4 May 15, 2018 ______
OPTIONS: 1. To affirm recommendations as provided; 2. To affirm specific projects for grant funding approvals and request further details or decline of projects not approved. 3. Provide alternate direction to staff.
Respectfully submitted,
Debra Oakman, CPA, CMA Interim Chief Financial Officer
DO/sb
Attachment(s): 1. Appendix A: Community Forest Reserve Fund Bylaw 2212, 2008 2. Appendix B: Community Forest Reserve grant status report dated May 7, 2018
Page 23 of 47 CITY OF POWELL RIVER
BYLAW NO.2212,2008
A bylaw to establish a Community Forest Reserve Fund
WHEREAS, under Section 188 (1) of the Community Charter, Council may deposit into a reserve fund monies received from Powell River Community Forest Ltd;
NOW THEREFORE, the Council for the City of Powell River, in open meeting assembled, enacts as follows:
1. This bylaw may be cited as the "Powell River Community Forest Reserve Fund Bylaw No. 221 2,2008".
2. There shall be and is hereby established a reserve fund, in accordance with Section 188 (1) of the Community Charter, to be known as the "Powell River Community Forest Reserve Fund".
3. Profits or dividends received from the Powell River Community Forest and interest earned on the fund balance shall be placed to the credit of the "Powell River Community Forest Reserve Fund".
4. Monies in the "Powell River Community Forest Reserve Fund" will be used for a special community project that will benefit the community as a whole. The money in the reserve fund is not to be used for City operations or for capital expenditures of a regular nature. Before any money is used from this reserve fund, the City will seek input from the Board of Directors for the Powell River Community Forest Ltd.
READ A FIRST TIME on the 30'n day of September 2008.
READ A SECOND TIME on the 30'n day of September 2008.
READ A THIRD TIME the 30th day of September 2008.
ADOPTED the 14th day of October 2008.
Marie Claxton, City Clerk
Page 24 of 47 City of Powell River : Community Forest Reserve Fund Summary as of May 7th, 2018 Project Total Grant Paid in complet Unspent Grant as of Year Project Name Project # approved Paid in 2015 or earlier 2016 Paid in 2017 Paid in 2018 e March 28th, 2018 Project Status as of March 28th, 2018 2015 Tourism Powell River‐ Duck Lake Promotion$ 2,000 1,400.00 N $ (600.00) Apr 12th Ann Nelson advises final report, receipts to be submitted 2015 Third Crossing ‐ Bridges, D Branch 10,200 7,140.00 N (3,060.00) 70% completed, waiting for warm weather to complete their project
Paid 55% of the fund, $96,163 will be paid upon completion of the project, issuance of occupancy permit and fulfiling section 3.12 of the agreement 2016 PR Climbing Co‐Op ‐ Indoor Climbing Gym 167,223 117,060.00 N (50,163.00) (policy of general liability insurance at lease $2,000,000 with the City as 2016 PR Climbing Co‐Op ‐ Increase to Grant, Indoor Climbing Gym 46,000 N (46,000.00) additional insured) 2016 PR Fine Arts Association ‐ Upgrades 5395 Timberlane 94,767 66,337.00 21,321.69 N (7,108.31) 93% completed, waiting for final report and receipts 2016 Sunshine Folkfest ‐ Permanent Structure, Palm Beach 119,449 83,615.00 28,751.43 N (7,082.57) 94% completed, waiting for final report and receipts Paid $2,500 for expenses associated with the permit (ie. site plan, permit fee), 2016 PR Historical Museum ‐ Anderson Mill Display (Phase 2) 40,000 2,500.00 N (37,500.00) waiting for a building permit application 2016 MABA ‐ Clock for Marine/Alberni City Park 20,000 14,000.00 N (6,000.00) Paid 70% of the fund, waiting for receipts and report for final payment 2016 City of PR ‐ Sign at PR Track and Field 91145 10,000 0.00 N (10,000.00) Drawings completed ‐ construction timeline to be determined 2016 City of PR ‐ Park at Marine&Alberni Ave. 91146 124,700 7,360.00 N (117,340.00) Project scope redefined; new grant application to be submitted 2018
2017 Powell River Academy of Music ‐ Building renovation (res. 17‐132) 92,900 65,030.00 N (27,870.00) Paid 70% of the fund, waiting for receipts and report for final payment 2017 James Thompson Parent Advisory Committee ‐ Playground upgrades 59,000 41,300.00 N (17,700.00) Paid 70% of the fund, waiting for receipts and report for final payment 2017 Lang Creek Native Plant Garden Steering Committee ‐ Native Plant Garden Project 14,215 9,950.00 N (4,265.00) Paid 70% of the fund, waiting for receipts and report for final payment 2017 Powell River Action Centre Food Bank ‐ Food Bank Vehicle 38,000 26,600.00 11,400.00 Y ‐ Completed 83% completed, project is in progress, waiting for report and proof of 150,000 2017 PR Council for Arts and Culture ‐ Art Gallery 105,000.00 20,000.00 N (25,000.00) payments to release further progress payments Increased from 2015 Grant (Total Grants $ 8,750; Paid $7,333) , Waiting for 3,000 2017 CJMP ‐ Transmission upgrades (Increases to 2015 Grant) 1,583.00 N (1,417.00) project report and receipts 2017 Knuckleheads Winter Recreation Association ‐ Sentinel back country cabin 75,000 52,500.00 N (22,500.00) Paid 70% of the fund, waiting for receipts and report for final payment 2017 Club Bon Accueil ‐ Building and grounds upgrades 43,123 30,186.00 N (12,937.00) Paid 70% of the fund, waiting for receipts and report for final payment 2017 PR (ORUG) ‐ Eldered Valley climbers' campsite expansion 38,745 27,120.00 N (11,625.00) Paid 70% of the fund, waiting for receipts and report for final payment Paid 70% of the fund, received report updates on project's progress, waiting PR Academy of Music ‐ Kathaumixw Totem 6,000 2017 4,200.00 N (1,800.00) for receipts for final payment 2017 PR Regional District ‐ Portable Air Curtain Burner 88,220 61,754.00 N (26,466.00) Paid 70% of the fund, waiting for receipts and report for final payment 2017 PR Kings Hockey ‐ LED Screen at the Complex Arena 135,000 41,000.00 83,987.65 N (10,012.35) 95% completed, under budget, small scope change approved 2017 Royal Canadian Legion ‐ Building upgrades 73,080 51,156.00 N (21,924.00) Paid 70% of the fund, waiting for receipts and report for final payment 2017 Lang Bay Community Club ‐ Building upgrades 5,563 5,563.00 Y ‐ Completed 2017 City of Powell River ‐ Willingdon Beach Playground upgrades 91211 175,000 N (175,000.00) April 2018 Tender on BCBid; Target completion September 2018 2017 City of Powell River ‐ PR Airport Runway Extension Project 91203 246,000 66,646.25 N (179,353.75) pending Outstanding Projects as of March 28th, 2018$ 1,877,185 238,061 $ (822,723.98) Page 25 of47
Powell River Community Forest Ltd 4760 Joyce Avenue, Powell River, BC V8A 3B6 May 7, 2018 City of Powell River, Mayor and Council City Hall – MacGregor Building 6910 Duncan Street, Powell River, BC V8A 1V4 Attention; Debra Oakman, Chief Financial Officer Re; Presentation of Powell River Community Forest Ltd (PRCF) 2017 dividend and PRCF recommendations for spring 2018 grants. We are pleased to be able to present to the City of Powell River at the May 17, 2018 council meeting our 2017 dividend in the amount of $2,130,450 for deposit into the Community Forest Reserve Fund (the fund). This record profit is a result of some sound strategic decisions and a very strong market for our timber. This brings the total amount of deposits to fund since PRCF’s inception up to $10,672,314. On May 8, 2018 the PRCF board of directors passed a motion recommending to council that the project applications listed below be approved to receive spring 2017 grants from the fund; - Powell River Parks and Wilderness Society – Sunshine Coast Trail, north end shelter and other enhancements - $73,304 - Zackery’s Social Network Society (K-Lumet Pilot Project) – waste wood trucking, storage container, office equipment, wood splitter, wax tank - contribution towards a facility for manufacture of quick burning fire starters employing persons with disabilities - $36,289.51 - Powell River Curling Club – contribution towards replacement of the ice plant - $150,000 - Wild Ocean Whale Society – set up ocean viewpoints, including standing binoculars, signage, presentation materials – $44,167
Page 26 of 47 - Knuckleheads Winter Recreation Association – Sentinal Backcountry Cabin construction – 2nd top up grant to cover increase in construction costs - $15,000 - Ohtaqken Canoe Paddle Project – purchase wood, pay carvers to make paddles, purchase mast and sail for tribal journey - $14,235 - Gillies Bay Volunteer Fire Department – contribution towards a Mobile Structural Protection Unit for Texada Island - $23,000 - Powell River Employment Program – tenant improvements to city owned Crossroads Building for PREP administrative staff and Immigrant Services Program - $130,000 - Cadet Core of Powell River with support of BC Target Sports Association – contribution towards establishing an indoor training facility for target shooting - $14,545 - Vancouver Coastal Health on behalf of Evergreen Extended Care Resident and Families – purchase and install double wall oven - $6,365 - Powell River Gymnastics Club – replace the foam pit - $60,000 - Powell River Public Library – contribution towards PRPL fundraising “build a future” campaign associated with the Library foyer - $250,000 - City of Powell River - North Harbour Launching Ramp improvements - $200,000 - City of Powell River – park signage upgrades - $30,000 - City of Powell River – playground equipment replacement DA Evans, swing sets Grief Point, Lindsay Parks - $67,000 - City of Powell River – disabled seating and pathways Loggers Memorial Bowl - $10,000 - City of Powell River – Cedar shake siding on Timberlane washroom building - $10,000 - City of Powell River – Cedar shake siding Museum Centennial Building - $25,000 Total monies committed in these recommendations; $ 1,238,905.51. With these 18 additional grants it will bring the total number of grants from the fund since inception to 109. Substantial monies will remain in the fund for a planned fall 2018 application review and further grant recommendations. PRCF considers applications for a range of projects of different sizes and themes and from all areas of our community. More information on the process to apply and our evaluation criteria can be found on our recently website; www.prcommunityforest.ca. New applications or updates to existing applications may be submitted at any time. Eligible applications not selected this spring remain under consideration on our “rolling” application list.
Greg Hemphill, President Powell River Community Forest Ltd.
Page 27 of 47 CITY OF POWELL RIVER MEMORANDUM
File: 7670-01
DATE: May 15, 2018
TO: Mayor and Council
FROM: Neil Pukesh, Manager of Recreation
SUBJECT: Resilient Streets Grant
In June 2017, the City of Powell River was successful in obtaining a $20,000 grant through the BC Healthy Community Society – Plan H program, to help citizens within Powell River to organize initiatives that build stronger relationships, improve local economies and increase self- reliance within their communities. Powell River was one of only four communities within British Columbia to obtain this grant along with Sechelt, Whistler, and Richmond.
The Resilient Streets grant was designed by BC Healthy Communities Society in an attempt to create more resilient communities in British Columbia by making efforts to meet, nurture, and strengthen the connections and relationships between neighbors. A resilient street or neighborhood is one in which people have more social events to get to know one another better, share tools, be more available to help each other with errands or during emergencies, or to work on different issues or projects together. Its about creating community connections.
In October 2017 and again in February 2018 a series of community partners table discussions took place with representatives from several community groups including Success by 6, School District 47, RCMP, Powell River Fire Department, Powell River Inclusion, and various City Councillors, to start the dialogue on creating resilient streets in our community. These groups worked together to create action plans for launching the program and are now preparing to launch the program.
The official kick off workshop for Resilient Streets has been scheduled for June 6, 2018. Here workshop participants will learn about the Resilient Street grant program and how it can be implemented within their own neighborhoods. Staff have already created a community resource form as well as a tool kit to help residents plan their ideas. From small $50 micro planning grants, to the $200 event and project grants, residents will now have available resources to pull their neighbors together to create a stronger community. To further compliment this initiative and through this grant, the City is also in the process of purchasing a Community Event Trailer that will be fully loaded and specifically designed to provide all the necessities to make the community event a success. All information will also be available to the public through the Resilient Streets section on the Parks, Recreation & Culture website.
Each neighborhood is unique and faces its own unique challenges therefore the program remains open to participants to decide upon what needs they need to address. Some examples of community projects may include: Community pot lucks Park beautification projects
Page 28 of 47 Gardening parties Backyard BBQ’s Emergency preparedness events Blockwatch implementation
All program activities associated with this program must be completed by November 30, 2018. It is the departments intent to ensure that the information about these programs is released to the community in a timely manner and that residents take advantage of the opportunity for building a stronger and healthier neighborhood.
Respectfully submitted,
Neil Pukesh Manager of Recreation
NP/eb
Page 29 of 47 CITY OF POWELL RIVER REPORT
File No. 0540-62
DATE: May 15, 2018
TO: Mayor and Council
FROM: Chris Jackson, Corporate Officer
SUBJECT: Sports Hall of Fame Committee – Terms of Reference Amendments
RECOMMENDATION: That Council: amend the Sports Hall of Fame Committee Terms of Reference, as attached to the May 15, 2018 staff report; appoint Patrick Brabazon as the Powell River Regional District representative; and appoint David Brindle as a member of the public.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: I concur with the recommendation. Mac Fraser, CAO CJ:eb ORIGIN/PURPOSE: To obtain direction to amend the Sports Hall of Fame Committee Terms of Reference.
BACKGROUND: On March 1, 2018 Council adopted the Sports Hall of Fame Committee Terms of Reference. Please refer to the staff report from that meeting for additional background. The purpose of this Select Advisory Committee is:
To promote, recognize and honour Powell River area athletes, coaches, teams and sports builders who have demonstrated a high degree of sporting accomplishments and sportsmanship.
Since that time, Council has appointed members to the committee and directed staff prepare several amendments to the Terms of Reference, including direction provided at the May 3, 2018 Committee of the Whole meeting. Attached to this report are recommended draft revisions to the Terms of Reference, with comments provided under the analysis and impact section of this report.
There are two vacancies remaining on the committee. The Powell River Regional District recommends Patrick Brabazon as the Powell River Regional District representative, letter attached. Councillor Palm, Committee Chair, recommends David Brindle be appointed as a member of the public.
Page 30 of 47 Sports Hall of Fame Committee 2 May 15, 2018 ______
STRATEGIC PRIORITY: The following Strategic Community and Corporate Priorities are positively impacted by a Sports Hall of Fame.
Strategic Community Priorities Sustainability - The City will be a leader in increasing community environmental, social/cultural and economic sustainability; and Community Engagement - The City will facilitate the community being informed and involved in local matters and initiatives.
Strategic Corporate Priorities Regional Recreation - The City will facilitate, encourage and provide enhanced recreational services in the region.
EXISTING POLICY: The Committee is governed by legislation, City of Powell River Council Procedure Bylaw 2415, 2015, and the Terms of Reference (draft revised version attached) adopted by Council.
ANALYSIS AND IMPACT: Councilor Palm and the Director of Parks, Recreation and Culture recommended candidates for membership to the committee, such that the individuals represented a variety of sports, ages and breadth of experience.
The attached Draft Revised Terms of Reference contains the following changes for Council consideration: Increases committee membership from 11 to 12; this increase accommodates a second member of Council on the committee; Includes provisions that of the 10 ‘public’ positions, at least 2 may be set aside for representatives recommended by the Tla’amin Nation and Powell River Regional District Board; however, should names not be recommended, Council may fill those positions with other members of the public; Authorizes the Chair the ability to appoint a member to the Vice Chair position; and Includes additional procedural guidance; with an even number of members there could be confusion related to quorum and voting rules; it is suggested that quorum be set at 7.
FINANCIAL IMPACT: There are no further financial impacts should the Terms of Reference be amended, as attached.
STAFF TIME/INPUT: This report took approximately 2.5 hours.
PUBLIC CONSULTATION: This report is appearing on an open meeting agenda.
Page 31 of 47 Sports Hall of Fame Committee 3 May 15, 2018 ______
OPTIONS: That Council consider the following options:
1. That Council amend the Sports Hall of Fame Committee Terms of Reference, as attached, or 2. That Council provide supplemental direction regarding the Sports Hall of Fame Committee Terms of Reference.
Respectfully submitted,
Chris Jackson Corporate Officer
Attachments: Draft Amended Terms of Reference Powell River Regional District Appointment letter dated April 27, 2018
Page 32 of 47 DRAFT AMENDMENTS
CITY OF POWELL RIVER
Sports Hall of Fame Committee
TERMS OF REFERENCE
Purpose: To promote, recognize and honour Powell River area athletes, coaches, teams and sports builders who have demonstrated a high degree of sporting accomplishments and sportsmanship.
Mandate: To provide advice to Council on the establishment of a Sports Hall of Fame; provide ongoing support to the Sports Hall of Fame inductee program; and raise funds for the costs associated with the purchase of display cases and operations of the Sports Hall of Fame, with the exception of the funds received from Council.
Membership and Term Council will appoint the following 1211 members for a term expiring December 31, 2019: 12, Council members, of which one is the portfolio holder for Parks and Recreation; and 10, members of the public who are, or have been active participants in the sporting community. Of these, 2 positions may be set aside for representatives recommended by the Tla’amin Nation and Powell River Regional District Board.
Council will consider appointments such that the Committee membership is representative of a variety of sports, ages and breadth of experience.
Establishment of Sports Hall of Fame The Sports Hall of Fame will be a dedicated area, or areas, within the Recreation Complex, and may include a Wall of Fame.
The Committee will provide recommendations to Council on establishing a Sports Hall of Fame, including: size and location of the area(s); placement of display cases, cabinets and other accoutrements; furniture, furnishings and equipment requirements; anticipated staff, volunteer, security and contractor resource requirements; insurance, content ownership; estimated costs and potential revenue sources to establish, operate and maintain the program; and
Page 33 of 47 Terms of Reference Sports Hall of Fame Committee 2 of 3
fundraising opportunities.
Sports Hall of Fame Inductee Program The Sports Hall of Fame Inductee Program will include an inaugural component as well as consideration of ongoing requirements.
Inductee Program The Committee will provide recommendations to Council on the process for inducting members into the Sports Hall of Fame, including developing: nomination/ inductee qualifications and criteria; nomination procedures, including advertising, application form content, frequency of seeking nominations, timing of nominations; selection procedures, including short listing nominees, providing recommendations to Council, informing successful inductees and making public announcements; guidelines for awards and how to honour/ recognize inductees within the Sports Hall of Fame; and options for an event or banquet in honour of the inductees.
Inaugural Inductees After Council has considered the Committee recommendations and provided direction regarding establishment of a Sports Hall of Fame and process for inducting members, the Committee will move forward with selection of the inaugural inductees.
The Committee will: provide Council with estimated costs for the inaugural inductee component, and potential revenue sources additional to Council funding; seek nominations, as per procedures developed as part of the Inductee Program; undertake selection process, with recommendations provided to Council; and make arrangements for a banquet in honour of the first inductees and to officially ‘open’ the Sports Hall of Fame.
Inductee Program Over Time After the inaugural event, the Committee will provide recommendations to Council regarding improvements to the program, maintaining the program over the long term and how to keep the Sports Hall of Fame current and up to date.
Governance:
1. The Sports Hall of Fame Committee is a select committee of Council and shall comply with rules and provisions contained in these Terms of Reference, Council Procedure Bylaw, Provincial Legislation and Roberts Rules of Order. Council may provide supplemental direction from time to time.
2. All meetings shall be open to the public. Only in limited circumstances may a portion of a meeting be closed to the public, as per the Community Charter.
3. The Committee will set an annual regular meeting by the second meeting in the year.
4. The Committee may hold additional, special meeting outside of the regular meeting schedule, at the call of the Chair.
Page 34 of 47 Terms of Reference Sports Hall of Fame Committee 3 of 3
5. A minimum of 7 members must be present for a quorum.
6. Committee decisions require a majority vote by the members present, and can only be made within a meeting. A tie vote is not a majority; therefore, if a tie vote occurs, the motion fails.
7. Each member present at the time a vote is taken must vote, and if the member does not indicate how he or she votes, the member is deemed to have voted in the affirmative.
5.8. Minutes of the meeting must be recorded, and available for adoption by the Committee as soon as practical. Draft minutes may be circulated to Council members for information.
6.9. After adoption, originals of the minutes must be signed by the Chair and forwarded to the City Clerk Office. Adopted minutes shall then be included on the next Council meeting for information.
7.10. The Council member appointee (i.e.- who holds the portfolio holder for the Department of Parks and Recreation portfolio) will serve as the Committee Chair.
8.11. The Committee Chair will appoint a vice chair from their ownthe Committee members. In the absence or unavailability of the Chair, the vice chair will take on those duties and responsibilities.
9.12. The Chair will provide reports and recommendations to Council through the City Clerk.
10.13. The Director of Parks, Recreation and Culture or designate will provide technical and administrative support.
11.14. The Committee is not responsible for the implementation or management of any municipal functions or services.
12.15. Under the direction of the Chief Administrative Officer, staff will provide support to the Committee to assist in achieving their mandate; however, staff remain responsible to the Chief Administrative Officer for their activities.
File: 0540-62
Adopted: March 1, 2018
Amended:
Page 35 of 47 #202 - 4675 Marine Avenue, Powell River, BC V8A 2L2 Telephone: 604-485-2260 Fax: 604-485-221 6 Email: [email protected] Website: www.powellriverrd.bc.ca
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Mac Fraser, Chief Administrative Officer City ofPowell River 6910DuncanSt Powell River, BC V8A 1V4
Dear Mr. Fraser,
Re: City ofPowell River Sports Hall of Fame Board Appointment
I am pleased to advise that at its meeting dated April 26, 2018 the Board of the Powell River Regional District appointed Chair Patrick Brabazon as its representative on the City ofPowell River Sports Hall of Fame Committee.
Please forward any correspondence for Chair Brabazon to our office. We will ensure he receives it in a timely manner.
Sincerely,
Al Radke Chief Administrative Officer
V^V !J
Page 36 of 47 Follow Up Action List: Updated May 10, 2018 Page 1 of 11 NEW ITEMS from May 1 COTW Item Direction Department Status 1. Delegation regarding Proposed Changes Direction to send a letter to the Province requesting that there be Economic Active to Municipal and Regional District Tax community engagement and discussion, as well as opportunity for Development input, prior to proposed changes to the MRDT.
2. Delegation regarding Traffic Safety Direction to prepare an options report by the end of June that Infrastructure Active Concerns - North Side of Cranberry Lake addresses the concerns raised in Mr. Eskes submission, including weight restrictions, signage, reduction of speed limits, sidewalks, truck routing and establishing a heavy truck permitting system. 3. Delegation regarding CAPR Request for Direction that CAPR’s request for CARIP Reserve Fund funding was Planning Active CARIP Reserve Funding referred to the Sustainability Committee. 4. Correspondence regarding Keeping Direction to review the Animal Control Bylaw with intent to increase Administration Active Poultry in the City the number of chickens and rabbits, and to include bylaw provisions that consider bear smart recommendations and electric fencing. 5. Correspondence regarding City Bus Direction to provide, at no charge, the use of City bus service, Infrastructure & Active Service, Pool and Weight Room Use for Recreation Complex pool and weight room for Kathaumixw 2018 Finance Kathaumixw Participants participants: and, that the Kathaumixw organizing committee be advised to make application for grant-in-aid funding in future years. 6. Correspondence regarding Traffic and Direction to review the safety issues raised in the April 16, 2018 letter; Infrastructure Active Student Safety at Brooks Secondary and and, implement immediate solutions and provide a verbal update at a Henderson Elementary future Committee of the Whole meeting. 7. DP 211 – 5192 Chilcotin Ave Carriage Direction to Issue Notice. Planning Active House 8. Sports Hall of Fame Terms of Reference Referred back to staff. Administration & Active Amendments PRC 9. Items forwarded to May 3 Council Referred to May 3 Council meeting: Administration Active Meeting Report regarding Annual Tax Rates. 10. Items forwarded to May 17 Council Referred to May 17 Council meeting: Administration Active Meeting Report regarding Overview Coastal Risk Assessment; Report regarding Wild Ocean Whale Society Support; Report regarding Selection of Exterior Design for the New Consolidated Wastewater Treatment Plant;
Page 37 of 47 Report regarding DP 216 Pacific Point Lofts; Report regarding DP 217 4760 & 4766; and Report regarding Residential Small Lots. Follow Up Action List: Updated May 10, 2018 Page 2 of 11 ITEMS from April 17 COTW Item Direction Department Status 11. Letter dated from Chamber of Commerce Direction to respond to the letter and include the City's Purchasing Infrastructure & Active regarding Lack of Support for Local Policy indicating the City's support of local businesses. Finance Business 12. Letter from The Royal Canadian Legion Direction to advise the Royal Canadian Legion that their request has Infrastructure and Active Powell River Branch No. 164 regarding been approved and to send invitations to Mayor and Council for this Administration Complete Candle Light Tribute on May 5, 2018 and event. request City of Powell River provide Bus April 27: Busing arranged through staff. Transportation 13. Items forwarded to April 19 Council Referred to April 19 Council meeting: Administration Active Meeting Report regarding Lease of Beach Hut Premises; Complete Report regarding Dog Park Shelter; Report regarding Property Maintenance and Standards Bylaw; 14. Items forwarded to May 3Council Referred to May 3 Council meeting: Administration Active Meeting Report regarding Selection of Conveyance Route from Westview to Complete the New Consolidated Wastewater Treatment Plant; Report regarding Zoning Amendment 86 - 7345 Warner Street; Report regarding DP 215 –34 Unit Affordable Rental Housing Facility for Seniors 55 Plus (Powell River Sunset Homes Society); Page 38 of 47 Follow Up Action List: Updated May 10, 2018 Page 3 of 11
PROJECTS & TASKS ASSIGNED TO DEPARTMENT WORKPROGRAMS
Administrative Services Department Item Direction Most Recent Activity Status 15. North Harbour Observation Jan 30, 2018 COTW: Direction to prepare report and draft Feb 23: project initiated. Active Camera Access video surveillance policy Feb 27: Dir of Infra noted that the camera has been ordered and that additional cameras may be needed April 27: anticipate report to COTW in July. 16. Inn at Westview Remedial Action Requirement Issued. April 27: retained consultant to lead Active project. Demolition company being March 13 COTW: further direction, that staff was directed to sought to provide estimate. Exisitng obtain quotations for the building removal and produce a engineering and environmental backgrounder on this matter for release to the media. studies under review. May 10: Demolition company retained and scheduled site visit for May 19, pending WSBC and owner access approvals. 17. Letter from Graham Cocksedge Direction that staff to respond to this letter and others related May 10: March 29: workload/ Active re: Lot 450 Land and Timber to the same topic by Feb 17. (Feb 14 COTW) resource continues delay in response. 18. BearSmart Community Prepare Options Report on becoming a Bear Smart Dec 5: Youth Council met, the Active Community, in cooperation with WildsafeBC Coordinator. Coordinator will return to an (Sep. 13, 2016) upcoming meeting. Supplemental direction to include amendment to the Garbage May 10: on hold pending Youth Bylaw re: not putting garbage out before 7 a.m. (Aug 15, 2017 Council input. COTW)
Chief Administrative Officer Item Direction Most Recent Activity Status 19. Report - Local Government Direction to convene a workshop with City Council, followed April 27: workshops scheduled to Active Regulation of Cannabis by public engagement meetings. (Feb 13 COTW) obtain community input. Page 39 of 47 May 10: first workshop held (May 9); two more scheduled in May; survey response submission deadline May 31. Follow Up Action List: Updated May 10, 2018 Page 4 of 11 20. Vacant Building Bylaw Prepare Preliminary Report (Oct. 18, 2016) April 27: further review of draft Active Staff to reference Kelowna bylaw as part of review (Feb 28 bylaw and how it would be COTW) implemented is under review. Supplemental direction to make a priority project, and increase scope to include vacant lots, unsightly premise and inclusion of ticketing authority for violations. (Aug 15, 2017 COTW) Note: project moved from Planning Services to CAO 21. Tla’amin Nation Canoe Families Council agreement to support the Tla'amin Nation's offer to Jan 30: A staff report will be Active Bid for Tribal Journey Destination host the 2020 Tribal Canoe Journey in Powell River. (Nov 16 submitted after event committee 2020 Council) meets; Hɛhɛwšɩn canoe gift to be displayed in City Hall foyer March 8: waiting for event committee to meet. April 27: no further update at this time. 22. Wood Stove Exchange Program Investigate feasibility, including costs to municipality, intake March 8: PRRD CAO is researching Active dates and experiences in other communities. (Nov 17, 2015) as a regional project. 23. Transit and Alternative Options Request that Councillor Brewer and CAO followup regarding Active for Transportation Web- the offer from a lower mainland transit and alternative Conference options group who would host a webconference for City staff and council members; the focus appears to more effective use of existing infrastructure. (Oct 31 COTW) 24. Zero Waste Corporate Policy Staff directed to work with the “Let’s Talk Trash Team” to Oct 3: Let’s Talk Trash Team Active develop strategies that promote and implement zero waste working with Recreation Complex efforts at City events and at all civic facilities, including the Staff; additional meetings with CAO Recreation Centre. (Feb 14 COTW) and other staff will occur in 2018, Direction to also consider a policy on zero waste projects preferably earlier. (such as building renovations). Bring to a future Committee of Feb 23: Councillor’s Leishman and the Whole meeting. (Mar 14 COTW) Skadsheim working with the team on Feb 28. March 13: Let's Talk Trash Team is gathering data on zero waste
Page 40 of 47 efforts at civic facilities and events and will present their findings soon. May 10: Waste audit complete; recommendations being implemented. Follow Up Action List: Updated May 10, 2018 Page 5 of 11 25. Regional Social Advisory Draft Terms of Reference (Aug. 18, 2016) Oct 24: Social Planning Program Active Committee New direction; Draft Terms of Reference for a region-wide final report received 16 October approach in cooperation with TN and PRRD (Nov 1, 2016 and under review by three CAOs COTW) May 10: PRRD has approved participation in SAPAC; awaiting TN confirmation of participation. 26. Municipal Response to Truth and Develop actions for approval by Council to implement the calls March 8: report coming forward to Active Reconciliation Report to action from the Truth and Reconciliation Committee Final March 13 COTW Report that explicitly recognize the role of municipal May 10: municipal calls for action government. Note: Item #47 in the report requires a greater approved; implementation level of detail (Jul 7, 2016 Council) forthcoming
Direction to investigate options for presentation of the blanket exercise and report back to Council at a future meeting. (March 13, 2018 Council)
Economic Development and Communications Item Direction Most Recent Activity Status 27. City Lease Rates Review existing rates and prepare options report. (Apr 28, Oct 4: Project being contracted out. Active 2016 FC) Note: item moved from Finance to Economic Development 28. Dangers of Inhaling Compressed Direction that staff prepare a news release regarding the May 10: On hold pending further Active Air, aka “Canned Air” dangers of inhaling compressed or ‘canned’ air with name research. brands such as ‘Dust-Off’; staff to send letters to local stores who may sell these products requesting that they do not sell to children and consider moving the products to secure areas in the store.
Financial Services Department Item Direction Most Recent Activity Status 29. Social Procurement Policy Prepare report & draft policy (Feb 4, 2016) Oct 4: Staff are reviewing the Pending Prepare draft social procurement policy request confirmed activities and progress of the (Nov 1, 2016) “Vancouver Island Social
Page 41 of 47 Prepare a report to address social procurement (July 18 Procurement Committee” COTW) addressing this matter.
Infrastructure Services (includes Engineering, Operational Services, Transit and Wharf) Follow Up Action List: Updated May 10, 2018 Page 6 of 11 Item Direction Most Recent Activity Status 30. Letter regarding Vehicle Direction to provide an options report to reduce vehicle April 27: traffic monitoring has Active Accidents on Harvie Street near speeds along Harvie St, near Quality Foods, including started; report expected late Quality Foods consideration of roundabouts, speed bumps and alternate summer. traffic flow.
31. Letter from Townsite Ratepayers Direction that a letter of support be provided to assist the TRA April 27: staff has arranged to meet Active Association regarding with grant proposals, and that staff review the proposal and when TRA Chair is back in town. Streetscaping provide an options report to assist with implementation.
32. Letter from Townsite Ratepayers Direction that a letter be sent to the TRA advising that the City April 27: staff preparing response Active Association regarding is waiting for Minister’s response to TRA letter; the City letter with planning input re: sec 21. Wastewater Treatment Plant shall include previous Ministerial approval letter; and include Consultation comments in response to section 21 enquiries.
33. Traffic Study, portion of Joyce Direction to undertake a traffic study along Joyce Ave corridor April 27: staff has identified as a Active Ave between Lytton St and Duncan St, taking into account impacts project and initiated collected of from current, proposed and potential future developments. information.
34. City Buildings Energy Efficiency Direction to prepare a report to Council for funding of City April 27: LED lighting is being Active Recommendations buildings’ energy audits and engineering studies. (Feb 22, pursued for City Hall and Public 2017 FC) Works. Recreation Complex will follow. 35. Garburators Direction that staff bring a report forward on proposed April 27: identified as items for Pending amendments to the existing sewer bylaw that would ban consideration when sewer bylaw is garburators from being installed in new construction, and reviewed. would prohibit the use of garburators in commercial spaces subject to a potential phasing-in period. 36. Traffic Bylaw 2412, 2016 Prepare report and amendments to Traffic Bylaw 2412, April 27: Engineering and Bylaw Active 2016 as proposed in January 19 report, along with Enforcement staff working on new inclusion of truck route map. (Jan 19, 2016) draft. Direction to include a default speed limit of 40 km/hr in areas where no other limit is posted. (Jan 31 COTW) Page 42 of 47 Staff requested to include parking options in relation to Larch Ave matter raised at Feb 19, 2015 Council meeting (Feb 28) Follow Up Action List: Updated May 10, 2018 Page 7 of 11 Supplemental direction related to Excessive Speed Limits on Roads near the Westview Ferry Terminal: review the speed limits of the roads in the area with consideration of reducing the speed limit to 30 km/hr; consider other ways to reduce traffic speeds, and consider enforcement options related to parking and blocking of driveways and streets. (Oct 3 COTW) 37. Dynamic Modelling Prepare report on dynamic modelling and how it will impact Nov 9: Flow monitoring underway Active inflow and infiltration mitigation. (Dec 3, 2015 COTW) to be completed in mid 2017. Dec 14: monitoring complete, report under review April 27: waiting for consultants report 38. Solar Energy Production Prepare report assessing solar energy production feasibility at Active Feasibility Recreation Complex, Willingdon Beach Pavilion and Library (Aug 30, 2016 COTW)
Parks, Recreation and Culture Department Item Direction Most Recent Activity Status 39. Christmas Lighting along Marine Direction that staff investigate the Christmas Lighting along April 27: BC Hydro was involved Pending Ave Marine Ave with the Marine Avenue Business Association and previously. Item moved from Ministry of Transportation and Infrastructure. Infrastructure to PRC department as it relates to a cultural initiative. 40. Wild Ocean Whale Society Staff to followup with Ms. McKay regarding: installation of Feb 23: meeting held with Ms. Active Support marine mammal interpretive signage at the viewpoint, MacKay; staff looking into pricing, Willingdon Beach and seawalk parking area; installation of costs and agreements for permanent public use binoculars at the viewpoint. implementation. March 26: Pricing provided by the City to Ms. Mackay. Report expected for May 1 COTW. May 10: scheduled for May 17 Council.
Page 43 of 47 41. Possible Seniors’ Council, or Request that the idea of a seniors’ advocacy group, or seniors Feb 23: grant received; report to Active Seniors’ advocacy working group; ‘council, be included on the December 12 C3 meeting agenda. come forward early summer. and Community Leaders’ (Oct 31 COTW) Dialogue on Aging in Powell River Follow Up Action List: Updated May 10, 2018 Page 8 of 11 Prepare a report on implementation of items identified in the document that can be readily achieved. 42. Dog Parks Report Direction to (Sept 5 COTW): Apr 27: Public Meeting Scheduled Active prepare draft amendments to the Animal Control Bylaw to May 2, 7:00-8:30pm, Recreation address issues related to not cleaning up after animals, Complex-Elm Room dogs digging holes on sports fields, aggressive animals, May 10: Public Meeting held May community outreach, communication, enforcement 2; report forthcoming. options and so on; prepare a report regarding additional off leash dog parks, beaches and trail systems, including commenting on shelters, shading, potable water, parking and washroom facilities. 43. Recreation Complex Fee Direction to include amendment to the bylaw in November Feb 23: On hold pending fees and Active Schedule - Family Passes 2017 such that the disparity with family pass rates between charges bylaw discussions. two parents with one child, and the cost for a single parent March 26: Report anticipated for with one child is corrected. (Aug 15, 2017 COTW) April 26 Finance Committee.
Planning Services (includes Building Inspection and Business Licensing) Item Direction Most Recent Activity Status 44. Report regarding ALC Decision of Direction that staff work with the ALC compliance & May 10: staff in discussions with Active a portion of Hemlock enforcement officer, and provide a report to the April 19 C&E section of ALC Council meeting with ideas and options that demonstrate good faith and proactively addresses ALC non-compliance concerns, including but not limited to: offering other land for ALR inclusion, establishing community garden within the ‘loop’, limiting access along the loop to emergency vehicles only; 45. Letter regarding Short-term Direction to refer letter to Housing Committee for Active Housing Rental Issues & Airbnb consideration and file in the Airbnb file. (Feb 13 COTW) Policy 46. BC Energy Step Code Direction to prepare report on implementation of the BC Pending Energy Step Code 47. Development Permit Guidelines Direction for staff to prepare amendment bylaw to DPA Pending
Page 44 of 47 Amendment guidelines to prohibit the use of vinyl siding. (Dec 21 Council) 48. Development Permit Issuance Direction for staff to review the City's Delegation Bylaw with Pending Delegation Review regard to threshold amounts in which staff are delegated the authority for issuing development permits for facade improvements. (Dec 19 COTW) Follow Up Action List: Updated May 10, 2018 Page 9 of 11 49. Solar Ready Homes Direction to prepare a report on amending City of Powell River Pending Building Bylaw 2141, 2007 to require all new construction in the City to be solar-ready. (Aug 17 COTW) 50. Electric Vehicle (EV) Ready New Direction to prepare a report implementing EV-ready Pending Construction infrastructure requirements into the Zoning Bylaw, the report shall include information on new construction cost estimates; for clarity the proposed charging stations are for overnight charging, not the fast charging units. (Nov 2 Council) 51. Business Façade Improvement Direction for staff to bring a report to Council regarding Pending Program establishment of a Business Façade Improvement Program, and that the Finance Committee allocate $25,000 to the Planning Department Special Project budget. 52. Tree Protection Bylaw Review Tree Protection Bylaw Review with scope to include: Pending maximum height of trees and protection of viewscapes; addressing concerns raised by delegate Trish Barnsley at the Jun 13 COTW meeting; and that amendments to the bylaw be more equitable, flexible and in keeping with other jurisdictions that regulate tree cutting. (Oct 18, COTW; Note this item was on previous Action Lists) 53. Rezoning Penticton Trails Area to Prepare draft amendments to the SOCP and Zoning bylaws Apr 18: revised direction Pending Parks Use such that the city-owned land bound by Penticton Street, May 11: task to be completed in Mackenzie Avenue and Teakerne Street, up to the proposed collaboration with PRC Dept. Manson Avenue extension be changed to park use. (Apr 18, July 18 COTW: Direction to staff to COTW) consider this item more urgent Nov 9: No update provided at time of agenda publication. 54. Affordable Housing Options Identify key City-owned properties that could potentially be Jun 30: meetings being arranged Active provided to not-for-profit housing providers to construct new with stakeholders and ratepayers. affordable housing buildings. (Dec 13 COTW) Nov 9: No update provided at time of agenda publication. 55. Airbnbs and B&Bs Direction to prepare a report that may regulate short-term Jan 17: Open House held Active rentals, including Airbnbs; report shall include public engagement process options. (Aug 15, 2017 COTW) Direction to raise this as a higher priority item; many other Page 45 of 47 communities are engaged in this work and staff could consider retaining consultants to assist with the project. (Oct 3 COTW) 56. Townsite Heritage Conservation Prepare options report recommending ways implement SOCP Nov 9: Action to be initiated when Active Follow Up Action List: Updated May 10, 2018 Page 10 of 11 guiding principles for Townsite. (May 3, 2016 COTW) higher priority items or time Direction to raise this as a higher priority item. (Oct 3 COTW) sensitive development applications Direction to staff to consider retaining a consultant who completed or when additional specializes in heritage preservation and that a committee be staffing is available considered. (Dec 19 COTW) 57. Steep Slope Bylaw Dec 1, 2015 COTW: Logging/Water Management Above Nov 9: Action to be initiated when Pending Timberland: Council discussed the potential impacts of logging higher priority items or time on land with a slope greater than 30% and the impending sensitive development applications logging on property near Timberlane. completed or when additional By unanimous consent staff was directed to prepare a staffing is available report with policy recommendations, such as a development permit area, to address areas with a slope greater than 30%. By unanimous consent staff was directed to request a copy of any geotech or hydrologist reports from Catalyst and Island Timberlands regarding the area in the vicinity of the Timberlane barracks. 58. ALC Inclusion Proposal Prepare options report for an ALC inclusion application for 30 Apr 18: further work pending Active acres of Airport Land Reserve. (Sep 29, 2015) completion of soil capacity analysis Direction to raise this as a higher priority item. (Oct 3 COTW) July 18 COTW: Direction to staff to Direction to spend up to $10,000 to conduct an Agricultural consider this item more urgent Capability Study of the non ALR portions of the City’s Airport Nov 9: report scheduled for Nov 16 Surplus Lands, funded from prior years surplus. COTW meeting.
Topics and Information Items for Future Reference Item Description Follow Up 59. AVICC/UBCM Resolutions Topics identified for possible AVICC/UBCM resolutions: December 2018 60. Future Strategic Planning Items for consideration: Session Renovations to Dwight Hall (Jan 12, FC) 2018 Renovations to City Hall (Jan 12, FC) Zero Waste (Mar 14, COTW) Options to enhance public transportation and transit (Apr 4, COTW) Page 46 of 47 Strategic Planning session scheduled for June 2018 61. 2018 Financial Plan Process The following were identified throughout the year for consideration in the 5 Year Financial Plan 2018 Budget process: Process Wood Stove Exchange Program (Jul 19, 2015; topic with the Sustainability Committee); Follow Up Action List: Updated May 10, 2018 Page 11 of 11 New Fire Hall (design in 2017; possible 2018 budget requirements); North and South Extensions to Seawalk (pre-design in 2017; possible 2018 budget requirements); Use of ‘Citizen Budget’ as part of consultation process; 62. 2019 Financial Plan Process The following were identified throughout the year for consideration in the 5 Year Financial Plan 2019 Budget process: Process Wood Stove Exchange Program (Jul 19, 2015; topic with the Sustainability Committee); New Fire Hall (design in 2017; possible 2018 budget requirements); North and South Extensions to Seawalk; Use of ‘Citizen Budget’ as part of consultation process; 63. 2019 and Beyond Items Identified as Possible, Future Projects and Tasks: Email dated Jan 7, 2017 from Paul Gravette, Animal Control Bylaw regarding Support for the Proposed Heritage Tax City Wellness Program Credit Smoking Regulation Bylaw 2232, 2009 Planning Committee Free Parking at PR Hospital Proposed Timberlane Estates Zoning Amendment Affordable Housing Reserve Fund on Hemlock Street Improve Pedestrian Access from Putters Mini- Grief Point/ Westview Neighbourhood Golf to Marine Avenue Development Permit Area Review of Infrastructure Design and Construction Bylaw Amendments to Regulate Marijuana Bylaw Dispensaries Crosswalk near Tofino Street and Joyce Avenue Community Amenity Contribution Bylaw Curbside Solid Waste Implementation Plan Development and Subdivision Fees and Charges Single-use Plastic Bags Lieutenant-Governor Request to Amend Section 21 Boundaries Council Policy 230 - Civic Facilities Naming 4315 Marine Ave Page 47 of