Great Northern Christmas Privacy Notice

Your trust is very important to us. This means the BBC is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such information. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

Why are we doing this and how can you participate? Great Northern Christmas is an exciting new project that the local BBC radio, BBC Philharmonic and CBBC are launching across Northern England.

You are invited to be part of a special programme to be broadcast on ten local BBC radio stations on Christmas Day. These are BBC Radio Manchester, BBC Radio Lancashire, BBC Radio Merseyside, BBC Radio Sheffield, BBC Radio Leeds, BBC Radio York, BBC Radio Humberside, BBC Radio Tees, BBC Radio Cumbria, BBC Radio Newcastle. Two of the tracks that will be used during the programme will be made by you, our audiences, at home!

To participate, send us a short video of you and your family either signing along to Winter Wonderland to form part of the Great Northern virtual choir, or playing (or banging!) any instrument (or home furniture!) as part of Frosty The Snowman to form Owain’s Great Northern virtual band.

We will use our favourite submissions to compose two tracks that will be used as part of broadcast content, including on social media. The audio will be mixed to create a radio programme with some video used on social media accounts to promote the show.

What will BBC collect and how will we use it? The BBC will collect and process the personal data that you have provided to us about yourself and your child:  Your name  Your email address  Your age  Your location (area)  If you are under 16 years of age, the name and contact details for your parents/guardians  The video upload of you and/or your household and/or your bubble

It is possible the BBC will also collect and process special category data depending on the content of your submission. This might include for example:  Race or ethnicity  Health Great Northern Christmas Privacy Notice

 Religious or philosophical beliefs

Who is the Data Controller? The BBC is the “data controller” of your personal data. This means that the BBC decides what your and your child’s personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your and your family’s personal data will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the BBC has the responsibility to comply, and to demonstrate compliance with, data protection law.

Lawful basis for processing your personal data The legal basis on which the BBC processes your and your family’s personal data is the performance of its public task. The BBC’s role is to act in the public interest and to serve all audiences with content which informs, educates and entertains.

Any special category data, such as racial or ethnic background information or disability information that is evident from any audio-visual imagery and contributions provided, will be processed on the basis of the BBC’s substantial public interest in producing broadcast content.

Who do we share your information with? The BBC upload tool for submitting your entries and video contributions is hosted internally within BBC systems.

We will not share your data or contributions with any other third parties without your consent, unless required by law to do so.

Retaining your information We hope to use your video as part of the Great Northern Christmas programmes, but we can’t guarantee it.

The BBC will retain your information and your video recording for the duration of the Great Northern Christmas production. If your contribution is not selected to be used as part of the production, it will be deleted at this time. If you would like us to delete your data before then, please contact England.digital@bbc.co.uk.

Content which is broadcast / published will be held in archive for 7 years. Broadcast material, such as videos, your voice recordings are retained in the BBC Archives for historical record purposes.

Your rights and more information Great Northern Christmas Privacy Notice

You have rights under data protection law. You can request a copy of the data BBC stores about you, which includes your BBC Account data and the data described above.

You have the right to ask for the data we collect to be deleted; however there are exceptions to your rights and they may be limited in some situations, for example we may refuse this request.

You can contact our Data Protection Officer if you have questions or you wish to find out more details about your rights. Please visit the BBC’s Privacy and Cookies Policy at http://www.bbc.co.uk/privacy.

If you have a concern about the way the BBC has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) https://ico.org.uk/.

Updating this privacy notice We will revise the privacy notice if there are significant changes to how we use your personal data.