Global Agenda Annual Meeting 2016 Guidelines for Dignitaries’ Delegations

Davos-, 20-23 January

November 2015 Contents

1. Introduction 3

2. Pre-meeting organization 3 2.1. Protocol 3 2.2. Foreign security officers 3 2.3. Mandatory contact with local police: Cantonal Police of Graubünden (for heads of state/heads of government and ministers only) 4 2.4. Registering accompanying person(s) 4 2.5. Press delegation registration procedure 4 2.6. Vehicle car sticker policy in Davos 4 2.7. Accommodation 4 2.8. Healthcare 5 2.9. Bilateral Meetings 6 2.10. Annual Meeting 2016 Participants List 6

3. Welcome to Switzerland 6 3.1. Greeting dignitaries at Zurich Airport 6 3.2. Airport transfer from and to Davos 6

4. On-site information 9 4.1. General view of Davos 9 4.2. On-site transportation in Davos-Klosters 9 4.3. Badge collection 9 4.4. Congress Centre 9

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REF 161115 Introduction Foreign security officers Contact details for Swiss authorities The information contained in this document is for the benefit of the countries attending the World Economic Forum If the delegation intends to bring foreign security officers, Annual Meeting 2016. only a maximum of five (5) will be granted entry into Switzerland. The person accredited to give the necessary Please read this information carefully to facilitate the authorization is Mr Olivier Messerli at the Federal Office of experience of your delegation. Police.

Further information can be found in the Useful Information Federal Office of Police for participants posted on TopLink, the Forum’s online Bundessicherheitsdienst – Federal Security Service collaboration and content platform. Olivier Messerli Taubenstrasse 16 CH-3003 Tel.: +41 (0)58 463 4411 Fax: +41 (0)58 462 4757 Pre-meeting organization [email protected]

Firearm licences Protocol If a foreign security officer wishes to carry a weapon, Protocol service your country’s embassy or permanent mission has to mention the request in the diplomatic note to the Foreign The World Economic Forum Annual Meeting is a private Department of Switzerland (Protocol Service) to obtain the event, therefore no official protocol is being arranged by firearm licence at least two weeks prior to the date of entry the Swiss Confederation for dignitaries coming to Davos- into Switzerland. Klosters. Important information However, your country’s embassy or permanent mission must still contact the Swiss Protocol Service to inform them Firearm licences will be handed out by the Federal Office of of any foreign delegations coming to Switzerland. Police upon crossing the border into Switzerland.

Federal Department of Foreign Affairs of Switzerland Radio frequencies and communication equipment Protocol Service Bundeshaus-West The use of equipment for voice communication requires CH-3003 Bern a temporary commercial radio licence. Your country’s Tel.: +41 (0)58 462 3312 embassy or permanent mission must contact the Federal Fax: +41 (0)58 464 0228 Office of Communications to request such a licence.

Information for ambassadors Federal Office of Communications Maurizio Biasutti The World Economic Forum is in close contact with Radio Licences the permanent missions and embassies in Switzerland Zukunftstrasse 44 regarding the participation of heads of state and P.O. Box 252 government representatives in the World Economic Forum CH-2501 Biel Annual Meeting. Tel.: +41 (0)58 460 5821 Fax: +41 (0)58 460 5840 For heads of state/government only, the ambassadors or [email protected] permanent representatives responsible for coordinating a delegation are invited to personally accompany the distinguished guests to Davos-Klosters. The World Economic Forum reserves the right to decide who will be invited.

The Protocol Office of the Federal Department of Foreign Affairs (FDFA) should be notified of any planned visit to Switzerland. The Federal Department of Foreign Affairs can only be contacted by fax at +41 (0)58 464 0228.

Guidelines for Dignitaries‘ Delegations 3 Registering accompanying person(s) The licence will be issued to the relevant embassy or permanent mission within two to three (2 to 3) days after To allow for maximum interaction in the Congress Centre, a reception of the request. limited number of accompanying persons are accredited.

Security officer registration procedure To register accompanying persons, if applicable according to the admission policy, refer to the links included in the Security officers may accompany heads of state, heads of confirmation email. government and ministers only if registered with the Federal Office of Police. If this is the case, please register security officers before Friday 15 January 18.00 (CET) via Press delegation registration procedure www.weforumsecurity.org. Members of a press delegation who wish to accompany their head of state/government to the Annual Meeting Mandatory contact with local police: must be accredited by registering on our website at www. Cantonal Police of Graubünden (for weforummedia.org. The registration deadline is Friday 4 heads of state/heads of government December 2015. No accreditation will be granted on-site in Davos. Please find more information in thePress Delegation and ministers only) Guidelines.

Coordination

The Cantonal Police of Graubünden are in charge of ensuring all security measures in the Davos-Klosters area. This applies also for foreign dignitaries. A coordination process is mandatory. Please get in contact by using the VIP Hotline.

Hotline (operational as of 1 December 2015)

Cantonal Police of Graubünden Security Police Tel.: +41 (0)79 681 3665 Fax: +41 (0)81 257 7904 Email: [email protected]

4 World Economic Forum Annual Meeting 2016 Vehicle car sticker policy in Davos

–– Distances between venues in Davos are short and, in most cases, can be walked. –– To address concerns about the environmental impact of the World Economic Forum Annual Meeting 2016, the Forum will implement its car sticker policy in an effort

to reduce, and compensate for, CO2 emissions during the meeting. This reflects the Forum’s commitment to conservation and improving the state of the world. –– There are two categories of car stickers

Car sticker Applicable to: Allows access Register car on: Register driver on: Registration categories to: deadline Congress - Head of state - VIP entrance of www.weforumcarsticker.org www.weforumsecurity.org Friday 15 Centre car the Congress Opens on Tuesday 1 January, 18.00 sticker - Head of Centre December 2015 (CET) government - High-security hotels - Waiting zones Hotel car Other delegation - High-security hotels www.davoshotelsecurity.com www.davoshotelsecurity.com Friday 15 sticker car(s) that need - Waiting zones Opens on Tuesday 1 January, 18.00 access to high- December 2015 (CET) security hotels only (not to Congress Centre)

–– All drivers of a vehicle with a car sticker must have Accommodation a security badge. Requests submitted after the registration deadline will not be considered. Hotels –– To receive a car sticker, the following requirements must be met from Monday 18 January 18.00 to Sunday –– Important: As soon as possible, please provide your 24 January 08.00. Forum contact with details of your arrival in and –– Limousines departure from Davos-Klosters. CO2 emission rate: Maximum 165g/km –– Accommodation is extremely limited in Davos-Klosters. –– Vans (vehicles with six-nine seats, including the To make the necessary hotel reservations, PublicisLive, driver, excluding SUV) our logistics and production provider, will contact your CO2 emission rate: Maximum 200g/km office at the end of December (hotel room allocation will Vehicles with more than nine seats (including the start on 15 December). driver) are not subject to these requirements. –– The Forum cannot guarantee that public figures and –– Cars with CD plates are exempt from the CO2 emission their accompanying person(s) will be accommodated in rate requirements, but the procedure is the same: the same hotel. vehicles and drivers need to be registered in advance. –– The World Economic Forum is a non-profit organization –– Car stickers and badges for drivers can be picked and does not cover the costs of hotel accommodation up at registration, located in Parsenn Parking for public figures or their accompanying persons. (Bündaparkplatz, Mühlestrasse 6, 7260 Davos Dorf). –– Opening hours: Monday 18 to Saturday 23 January, Hotel badge 06.00 to 01.00. Policy –– Under what circumstances is a hotel badge required? This process is for people who are not a registered participant to the Annual Meeting and require access to one or more of the five high-security hotels (Ameron Swiss Mountain Hotel, Steigenberger Grandhotel Belvédère, Hilton Garden Inn, Hotel InterContinental, Hotel Seehof). This may include public figure supporting staff/employees. –– Only the following persons can access the above high- security hotels: –– Holders of a World Economic Forum Annual Meeting badge –– Holders of a hotel badge

Guidelines for Dignitaries‘ Delegations 5 –– Vehicles displaying a hotel car sticker or a Accompanying officials are further advised to bring along Congress Centre car sticker (see information on their chronic medication. Should prescription medication be page 5 for registration links and deadlines) required, this service will be provided at the delegate’s cost. –– Important: drivers cannot access the high-security hotels; they can only pick up/drop off participants. Medical support –– This policy is in effect as of 18.00 on Monday 18 January 2016 until 08.00 on Sunday 24 January 2016. Emergency facilities will be available at Zurich International –– Hotel badges for members of the delegations are valid Airport, in Davos and in the Congress Centre (official for the duration of the Annual Meeting in the five high- meeting venue) on the days of the event. secured. This is not applicable to guests attending a private event organized by the public figure delegation; they are only entitled to access the designated hotel Infirmary in the venue during the day of the event they have been invited to. –– The cost of the hotel badge is CHF 50. The fee can –– Doctors, medical emergency response team and only be paid by credit card. ambulances are available on the lower level of the –– The hotel badge must be picked up personally at Congress Centre daily from 08.00 to 21.00. registration at Parsenn Parking (Bündaparkplatz, –– This on-site service is extended to all guests and Mühlestrasse 6, 7260 Davos Dorf) before accessing support staff and consists of a medical facility with these hotel venues. full resuscitation capability, an advanced life support Opening hours: Monday 18 to Saturday 23 January, paramedic and a fully staffed ambulance operating on 06.00 to 01.00. the days of the event. –– If lost, a hotel badge will not be replaced and access to these hotels will be denied. Ambulance transport

Healthcare Ambulance transport to either state or private healthcare facilities will be covered by the patient. Healthcare Hospitals As with all international travel, it is strongly advised that delegates are adequately covered by international health Hospitalization at either a state or private healthcare facility insurance for the duration of their stay in Switzerland. will be covered by the patient. There will be two medical support centres in Davos: An on-site emergency medical facility will be available for –– Davos Hospital guests at the venues for the duration of the meeting. Promenade 4 7270 Davos Platz Tel.: + 41 81 414 8888 Emergency: 144 –– Military emergency medical support centres

6 World Economic Forum Annual Meeting 2016 Bilateral Meetings Welcome to Switzerland –– Rooms for bilateral meetings must be reserved in advance via TopLink (the Forum’s online collaboration Greeting dignitaries at Zurich Airport and content platform). –– Maximum reservation time is 30 minutes per meeting. Policy for heads of state/government delegation –– There will be a maximum of 10 bilateral slots available. –– Please liaise directly with the Protocol Office of the –– More information will follow closer to the Annual Federal Department of Foreign Affairs of Switzerland Meeting. (via your embassy/permanent mission) to receive all the necessary details on head of state/government’s Annual Meeting 2016 Participants List greeting at Zurich Airport.

–– Public figure profiles and photos will appear in the Policy for other dignitaries online participants list. The profile currently available –– Dignitaries will be greeted at the plane on arrival for public figures can be viewed on TopLink (Events at Zurich Airport, escorted through a dedicated – World Economic Forum Annual Meeting 2016 – immigration corridor and customs, and accompanied to Participants). their vehicle with their luggage. –– Please be sure to update your digital profile on TopLink –– Please inform your Forum contact of your arrival and by Tuesday 8 December 2015. departure details to ensure that this service is provided. –– A welcome service will be available from Tuesday 19 January to Thursday 21 January at Zurich Airport for all Annual Meeting participants, should you require any assistance on arrival or departure. –– To extend the VIP welcome service to others in your delegation, please contact the Zurich Airport VIP Service directly at [email protected]. The Forum does not cover the fee for extended services.

Airport transfer from and to Davos

Car The journey takes about two and a half hours by car.

Policy for heads of state/government delegation –– If the head of state/government’s transport is coordinated with the Federal Office of Police: –– The delegations concerned, who are in contact with the Federal Office of Police (via their embassy/ permanent mission), will directly receive all the necessary details. –– Important: the Forum is not involved in security measures organized by the police for the transport of public figures. –– For the rest of the delegation, who won’t be transported by a vehicle provided by the Federal Office of Police, the Forum will grant up to two (2) Congress Centre car stickers (the number of car sticker depends on the size of the delegation, according to the admission policy), i.e.: –– one car sticker for the vehicle transporting the VIP’s own security officers (if applicable) –– one car sticker for the delegation with up to five accompanying persons The embassy/permanent mission will need to register vehicle(s) on www.weforumcarsticker.org and driver(s) on www.weforumsecurity.org by Friday 15 January, 18.00 (CET).

Guidelines for Dignitaries‘ Delegations 7 –– If the head of state/government’s transport is organized Shuttle service by the embassy/permanent mission: –– One (1) Congress Centre car sticker (issued As an alternative, all registered Annual Meeting participants by the World Economic Forum) will be given may take the complimentary Forum shuttle bus from Zurich to the advance team by the Cantonal Police of Airport to Davos-Klosters. Graubünden for the VIP car transporting the head

of state/government. –– The embassy/permanent mission will need to register vehicle(s) on www.weforumcarsticker.org and Helicopter driver(s) on www.weforumsecurity.org by Friday 15 January, 18.00 (CET). Helicopter transfers fly by Swiss Army Forces –– This Congress Centre car sticker allows access to the VIP entrance of the Congress Centre and to This service is only provided based on a risk assessment. high-security hotels. The Federal Office of Police is in charge of coordinating these strictly limited transfers. Policy for other dignitaries Federal Office of Police –– The World Economic Forum will provide one limousine Bundessicherheitsdienst, Federal Security Service per accredited political leader for the transfer from Taubenstrasse 16 Zurich to Davos and back. CH-3003 Bern –– A maximum of one accompanying person and one Tel.: +41 (0)58 463 4411 security officer may travel with the public figure. Fax: +41 (0)58 462 4757 –– Please make separate transfer arrangements for any [email protected] other people in your delegation travelling to Davos- Klosters. Private helicopter transfers –– Flight details should be submitted via the online transport form (included in the confirmation email) They can be arranged with the official handling agent: at least 48 hours in advance in order to organize the Swiss Helicopter AG transfer. The first transfer will start as of Tuesday 19 [email protected] January at 07.00. www.swisshelicopter.ch –– For return transfers to Zurich Airport, please arrange with your Forum contact person. Request should be done by 12.00 (noon) the day before the transfer is needed. It is recommended to leave Davos-Klosters at least four hours before the departure time of your flight. There is a dedicated check-in lounge at the airport (Swiss first class lounge). Last departure to Zurich airport will be arranged on Sunday 24 January 12.00 (noon).

8 World Economic Forum Annual Meeting 2016 On-site information General view of Davos

Security access policy map

On-site transportation in Badge collection Davos-Klosters - You may collect your badge(s) at registration at Parsenn Policy for heads of state/government delegation Parking (Bündaparkplatz, Mühlestrasse 6, 7260 Davos –– Please liaise directly with the Protocol Office (via Dorf). your embassy/permanent mission) to receive all the - Access to the Congress Centre is open as of Monday necessary details with regards to transport. 18 January 2016, not before. - If desired, your Forum contact may deliver the badges Policy for other dignitaries to you on your arrival in Davos-Klosters. Please arrange –– A Forum limousine service is available upon request for for this directly with him/her. public figures; a maximum one accompanying person and if needed one bodyguard may travel with the Congress Centre public figure. The transfers must be linked to the official programme of the Annual Meeting. General security rules –– This service should be arranged through your Forum contact or via the onsite hotline number: +41 (0)22 787 - The Congress Centre is the official venue of the Annual 3131 (call minimum 30 minutes prior to transfer). Meeting. Please note that the Congress Centre is a –– Cars can be requested on an ad hoc basis. No cars will private venue for discussions and access is restricted to be assigned to public figures while they are in Davos- accredited participants only. Klosters. - The Cantonal Police and the World Economic Forum’s –– Alternatively, the Forum offers participants a reliable security staff bear sole responsibility for security inside shuttle service, which will run within Davos and and around the perimeter of the Congress Centre. between Davos and Klosters (with regular stops - All foreign security officers must strictly observe between the two), in addition to local public transport instructions issued by the Cantonal Police authorities (free of charge for Annual Meeting participants). More and Guy-Serge Baer, Director, Head of Security Affairs, details and the schedule will be communicated in the World Economic Forum. December Update. –– The Forum shuttle hub is located at the main entrance of the Congress Centre, on Talstrasse.

Guidelines for Dignitaries‘ Delegations 9 –– To access the security zone around the Congress Tour of the venue for the advance team Centre, each participant must wear their badge issued by the World Economic Forum. First, they will –– Only head of state/government delegations can visit the first go through a metal detector and x-ray machine and Congress Centre before the official start of the Annual then scan their badge to enter the Congress Centre. Meeting. –– Advance teams can visit the venue on Monday 18 Security inside the Congress Centre (blue zone) January from 08.00 to 20.00. –– A maximum of eight (8) badges will be granted to the –– The Congress Centre (and its surroundings) is a advance team. completely secured area, fully equipped with high- –– To request a visit of the Congress Centre, advance technology security. Therefore, foreign security officers team members (non-holders of a Forum badge) should do not need to enter the Congress Centre. Requests contact their Forum contact person by Friday 15 of exceptions must be made in advance to Mr Markus January, 18.00 CET. Eggenberger, Chief of Public Security, Cantonal Police –– The advance team must be accompanied by the Forum of Graubünden (email: [email protected]). contact person at all times and advance team members –– The security badges will be delivered only if the must collect their badge at registration in person. official list has been submitted earlier to the Federal Police. The issuing of these badges will be done with Security badges in the Congress Centre coordination of the Cantonal Police of Graubünden and the World Economic Forum security. –– Please see Appendix 3 –– Please note that as a general rule the personal firearm licence issued by the Federal Office of Police in Bern Security outside the Congress Centre does not authorize firearms in the Congress Centre. Access to the Congress Centre by car is strictly regulated. Security officers in the venue (blue zone) Each car needs to receive a Congress Centre car sticker (see on page 5). The number is limited, even for diplomatic –– Security officers should contact their police liaison representatives, and also depends on the number of officer to arrange a visit of the Congress Centre 24 registered delegation members. hours in advance of the time at which they would like the visit to take place (see information on page 4. above).

10 World Economic Forum Annual Meeting 2016 Appendix 1

Registration portals and deadlines

Registering: Applicable to: Registration portals Open as of: Registration deadlines Security - Head of state www.weforumsecurity.org Tuesday 1 December Friday 15 January officers - Head of government 2015 2016, 18.00 (CET) - Minister

Drivers See on page 5 www.weforumsecurity.org Tuesday 1 December Friday 15 January 2015 2016, 18.00 (CET)

Vehicles See on page 5 www.weforumcarsticker.org Tuesday 1 December Friday 15 January 2015 2016, 18.00 (CET)

Hotel badge Any member of the www.davoshotelsecurity.com Tuesday 1 December At least 48 hours prior delegation who is not a 2015 to Badge requirement holder of a Forum Annual (for security clearance) Meeting badge and who needs access to high- security hotels

Appendix 2

Contact details for all enquiries related to security, car sticker policy and hotel badges.

World Economic Forum

General enquiries [email protected]

Car stickers [email protected]

Hotel badges [email protected]

Cantonal Police of Graubünden Police Head of Security in Davos Markus Eggenberger [email protected]

Important emergency telephone numbers within Switzerland

Emergency Swiss police services 117 (toll free)

Emergency medical services 144 (toll free)

Emergency fire services 118 (toll free)

Guidelines for Dignitaries‘ Delegations 11 The World Economic Forum, committed to improving the state of the world, is the International Organization for Public-Private Cooperation.

The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas.

World Economic Forum 91–93 route de la Capite CH-1223 Cologny/Geneva Switzerland Tel.: +41 (0) 22 869 1212 Fax: +41 (0) 22 786 2744 [email protected] www.weforum.org