Minutes for Regularly Scheduled Board Meeting To Be Held in the District Board Room 1055 Griffiths Lane Ashwaubenon WI 54304 (Phone: 920.492.2900) Wednesday, March 18, 2020 6:30 pm * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
A. Call to order: President VanLaanen called the meeting to order at 6:30 pm B. Roll call: Board Members Present: VanLaanen, Vyskocil, Garrigan (remote), Trondson, VanDeKreeke Board Members Excused: All present School Choice Advisory Representative: Mike Mader Others Present: (In person) Kurt Weyers, Keith Lucius, Dirk Ribbens, Jill Kieslich (Remote) Jamie Averbeck, Scott Truskowski, Brian Carter, Kris Hucek, Tammy Nicholson
C. Declaration of quorum: Quorum present D. Pledge of allegiance: The pledge was recited E. Adoption of Agenda: Moved by Trondson, seconded by VanDeKreeke to adopt the agenda as presented. Aye 5, Nay 0. Motion carried 5:0 F. Citizens and/or delegations: 1. Public Forum – Any citizen and/or delegations: 2. Building/Student Presentation – Parkview (cancelled)
G. Consent Agenda: Moved by VanDeKreeke, seconded by Vyskocil to adopt the Consent Agenda items 1-5 as presented. Aye 5, Nay 0. Motion carried 5:0 1. Minutes of the regular meeting held on Wednesday, February 12, 2020 2. Staffing: hirings, resignations, retirements, leave of absences 3. The schedule of checks written 02/04/20 to 03/09/20 4. There are 2 co-curriculars being presented for approval 5. Budget Financial Reports for January
H. Superintendent’s Report (Staff/Student Recognition) Referendum Community Information Session: We hosted our final referendum community information session on Monday, March 9, at Cormier Early Learning Center. Thank you to those of you who attended. We are sending our final communication out this week. We also have been posting on our Facebook as well on our last mailing how to complete an absentee if our residents desire. Golden Apple Nominations: 78 Ashwaubenon School District teachers were nominated for the 2020 Golden Apple Award. Two were names as teachers of distinction are Lori Bachman - School Counselor at Parkview and Greg Roberts - Business Education teacher at the high school. Two teachers wins Golden Apple this year. They are Carrie Corcoran - First grade teacher at Valley View and Nicky VanLaanen - Social Studies teacher at the high school. All four of these outstanding teachers will be recognized at the 27th annual Golden Apple Awards ceremony.
1 Jaguar Excellence Awards: For the month of February I had the pleasure of handing out 107 Jaguar Excellence awards to our staff. This is the sixth straight month with over 100 handed out. This brings our total to 779 already this school year. I continue to be impressed on the turnout from staff to recognize their peers. Great work by everyone! It would be awesome to have over 1,000 by the end of the school year. Coronavirus: A special thank you to our entire administrative team, staff, students, and families for dealing with the Coronavirus in such a professional and proactive manner. Great work by everyone involved. I have received numerous phone calls and emails from staff, parents, and community thanking us for the wonderful steps we have taken. The village has really come together to support our students and each other. Ashwaubenon High School - Badger State Girls and Boys We are excited to announce the Badger State delegates from AHS for 2020! The Badger State Girls delegates are Taylor Wesolowski and Korrin VanLaanen. The Badger State Boys delegates are Hunter Hucek and Sam Calaway. Congratulations to these students as their leadership, character, and potential earned them the nominations! We are excited for them to engage in this awesome experience! Winter Co-Curriculars Recap: Boys Nordic Ski: o State Champions (3 of 5 scoring members are Ashwaubenon students) o Kevin Johnson, Daniel Huhtala, Alex Lukens o We will recognize them in person at a future date Boys Basketball: 3.34 program gpa o Mark Tomashek Coach of the Year in FRCC o Kyle Krueger 1st Team o Matt Imig 2nd Team o Brady Wittig and Marcus Tomashek Honorable Mention Girls Basketball: 3.76 program gpa o Lydia Schaible 2nd Team o Kally VanLaanen HM Hockey: 3.338 team gpa o Kole Altergott 1st Team o Cooper Routheau 2nd Team o Riley Nissen HM o Caden Bartleme HM Swim: 3.423 team gpa o Jackson Hodek HM 200 Free, 2nd team 500 free o Nick Messamore, Joe Steffel, Anthoyny Fairman and Jackson Hodek HM 200 Free Relay o Joe Steffel 2nd team 100 breaststroke o All of these gentlemen along with Cooper Herr represented AHS at WIAA State Swimming Wrestling: 3.19 team gpa o Connor Ramage 1st Team (3rd at State) o Nathan Moynihan 1st Team (4th at State) o Cody Minor 1st Team (2nd at State) o Noah Leisgang 1st Team (4th at State) o Jordan Vandehei HM AHS Bowling Team: Conference Champs, 9th at State Dance Team: D2 Runner-up in Kick and Pom 3.515 team gpa Our AHS Cheer Team 3.34 team gpa Overall - Winter student athletes 3.415 gpa Ashwaubenon High School Math Team: The Math Team took 1st Place Overall in the Metro Math League. 1st Team All Metro - Joseph Bachmeier, Christian Van Iten, and Peter Steinhoff. 2nd Team All Metro - Clayton Monfils, Logan Chart, Timothy Blohowiak, Emma Fischer, and Sam Stanko. 2 I. Discussion/Presentation Items: 1. School Goals - Parkview and High School Ashwaubenon High School – Dirk Ribbens presented an update of the high school goals. Literacy: o 100% of 10th grade students will improve Reading scores in the 2019-2020 Aspire test, compared to their scores on the 2018-2019 test. (The goal was to have 80% of all students pass with a grade of C- or better. The first semester had 89.9% of all students pass with a C- or better. As a team we are focusing additional efforts on the remaining 11%) o 100% of 11th graders will improve Reading scores on the 2019 - 2020 ACT test, compared to their Aspire predictor scores as 10th graders. (The next test is scheduled for April 28-29. With the current situation, this test may not take place.) Math: o 100% of 10th grade students will improve Math scores in the 2019-2020 Aspire test, compared to their scores on the 2018-2019 test. o 100% of 11th graders will improve Math scores on the 2019- 2020 ACT test, compared to their Aspire predictor scores as 10th graders. Communication/Culture: Each family will receive emailed course syllabi for all classes within the first two weeks of any course. (Parents have responded positively to the emailing the course syllabi. They have to go to only one place to find this information. This is helping to keep them in the loop.) Student Engagement: We will engage in a process of educating AHS staff in awareness, practices, and strategies to help encourage student engagement and participation, with an emphasis on students in targeted sub-groups. o The high school has worked very close with Jill Kieslich and the literacy team to redo the literacy lab. This included putting a co-teacher into freshman classes. As a result, we have seen an overall improvement in student engagement. o Ribbens and Kieslich met with the Special Education, Math and English departments to discuss how the district can help our special education students on the Aspire and other testing. As a team they put a plan in place. o At this point in the year, 100% of Junior students and their parents have completed their Junior Conference (college and career ready discussions). o High school teachers have been working with the ACP group to check over all the course requests for the start of next year. This allowed the high school guidance to cut a couple of weeks off the course selection process and work on getting students in the right courses. o The board requested future presentations include the associate principals speaking about the student engagement and referrals.
Parkview Middle School – Kris Hucek and Brian Carter presented an update of the middle school goals. Literacy: During the 2019-2020 school year, 32% of our black students in grades 6-8th will score Prof/Adv on the WI FORWARD. (27.1% in the 2018-19 school year) o In the fall, 22 out of 61 students were at Prof/Adv o In the winter, 18 out of 59 students were at Pro/Adv o 56% of the remaining students are right on the bubble of moving into Prof. If we could move these students forward, we will be on target for reaching our goal. o Our current 8th group is in its 3rd year of the pilot for the units of study. 13 out of 15 of these students in the above category improved their scores from the fall to winter. This shows that the units of study is a factor in increasing literacy numbers. Average gain for this group is 86.6% from fall to winter. o Of the 7 students in grade 6-8 receiving tier 3 support, 6 of these student increased their scores from fall to winter. Math: During the 2019-2020 school year, 34% of our black students in grades 6-8th will score Prof/Adv on the WI FORWARD. (29.2%)
3 o In the fall 19.6% of students were at Prof/Adv o In the winter 13 out of 59 students were at Pro/Adv o 16 of the remaining students are right on the bubble of moving into Basic, and 7 are on track to becoming Prof. If we could move these students forward, we will be on target for reaching our goal. o 83% of these students are involved in programs like PAC, Be Great Graduate, and Jags. 5 out of 6 of these students increased from fall to winter. o Similar to literacy, with supports in place, we are able to help these students achieve academically. o Average gain for this group was a gain of 58% from fall to winter. Communication/Culture: By the end of May, 2020, 80% of our parents will state they received ‘Good communication’ regarding ‘What My Child is Learning’ as measured by the Spring of 2020 Parent Communication Survey. o Teachers are focusing on essential standards and speaking with parents about essential standard during conferences o With everything going on, teachers are continuing to communicate with parents and students through Google Classroom. Student Engagement: By the end of the 2019-20 school year we will reduce the frequency of majors/minors for minority students by 25%. o Review minors per quarter and compare it to last year. Both years average 88 minors per quarter o Review majors per quarter and compare it to last year. Last year’s average of majors per quarter was 61. This year we are averaging 36. This is a great improvement. o Review of majors and minors for the focus group. Last year’s minors per quarter were 45 and this year they are averaging 40. Majors last year was 36 per quarter and this year they are averaging 16. This is significant improvement. 81% of our focus group has never received a major (48 out of 59 students have never received a major)! o The overall focus is not only on all students. Some of the action steps we are taking include: Ross Greene work and book study on working through behavioral situations with students; continuing buddy staff member program with students; not giving up on our students o Goal for attendance is 90%. 85% of our focus group is coming to school 90% of the time. We are reaching out to these 9 students to see what supports we can provide to get them to school. As we continue to have no school, we will be reaching out to these student to continue to keep them engaged in and participating in school activities. o The board thanked Hucek and Carter for the information. They requested information at future goal updates to include to how many of students in the focus group are in honors courses.
2. EduClimber: Jamie Averbeck presented eduClimber and home learning to the board. EduClimber o EduClimber is a responsive data warehouse. o Information is entered into eduClimber through three sources: Powerschool, test sites like Star, Forward, Aspire, and ACT, and through data entered by staff. o Data is available at a top level (overall data) or student level (student specific data). o State set benchmarks can be entered into the data. Districts can also set their own district specific benchmarks. o Within 24 hours of taking the Star assessment, data is shared with districts. o On academic data walls, district are able to see trends. o On individual student tabs, information on assessments, interventions, attendance, academic data and historical data can be viewed. o The program allows schools/teachers to see current class progress. o Special education staff use it to collect data for state reporting, expulsions, abeyance agreements, etc. o Using a tool like eduClimber allows us to see data in real time.
4 o Are other districts in the area using eduClimber? Yes, eduClimber as a business was started in the Madison/Stoughton area. It is the leading data warehouse program. o Does student data follow them from one school district to another? No the program is not there yet. Because not all districts have the same assessment tools, the trading of information in the program would not an even trade. If a student has interventions in place, we do share this information with the next district. o The board felt we should also be sharing information on student in Globe type programs so they can enter the next district up and running. o Can eduClimber be used to note the teacher to student connections? Hucek stated the middle school has created a spreadsheet it uses to track all the student/teacher connections. It is a list of all students at Parkview and who has made connections with those students. Those with little to no connections listed are focused on. Teachers are going the extra mile creating these partnerships. o Does the information in eduClimber get followed in the next year? How do we keep track of all this? The spreadsheets are updated each year with the next grade coming into the school. There is also a new focus of staying connected with students during e-learning. o Does this spreadsheet need to be put into eduClimber? No, it is currently located in Google Drive and is easily accessible by staff. o How many teachers are using eduClimber? A very high range of use; almost 100% of teacher. It is a great collaboration tool among staff to record activity, strategies, notes, etc. o Does this travel from school to school? Teachers have access to grade level and building level data if needed. The middle school data is tracked into the high school. The high school, like all building levels, uses this data in the same manner as the middle school. o Can the data be used to identify students that are underrepresented in honors classes (i.e. minority students? Can it be used to identify those that have the ability but need encouragement? Home Learning o Creating a webpage that parents and students can go to for continual learning. It gives resources and examples for students in each grade. The high school students will continue to be directed through Google Classroom. o Our teaching staff and tech team have not been defeated. They have demonstrated a real can do attitude. They is a real focus on communication. o Is it correct that every student has connectivity? Averbeck stated that a survey was sent to parents asking about the resources they have for connectivity. 39 families had issues. The district is providing one device per family for those needing connectivity. The district is currently working to obtain 40 hotspots for those students that require internet access. We are using local community resources for help. The outreach around the community has been wonderful. o How is the food program being communicated with families? The family section of the website, Facebook, teachers/community sharing, district wide (including all families) text messages. o Do we have a feel on the anxiety level of our students? All school counselor information was shared with families. It is also contained in our out-of-office responses. o The board members discussed their student reactions to social distancing. o Teachers are reading lessons and personalizing online learning. o Special education staff are working on social emotional activities to help students. They are logging communication with students that have known social emotional needs. o How are seniors handling everything? There is a feeling of anxiety and uncertainty. Their mental and emotional state is our main concern. o Senior events that are typically in late April are being pushed back to late May. We are not making any firm decisions on anything because too much is unknown. o How can we communicate with other parents regarding social distancing our kids together? Averbeck spoke about working on a parent page for parents about how to talk to their children and learn more about what is going on.
5 o VanDeKreeke spoke about the time capsule project and including current events in the capsule. Ribbens stated that students are enthusiastic about this project. Amy Kelly is the head of the graduation committee. It was recommended the VanDeKreeke be a part of this time capsule group. o Weyers spoke about the time frame from the first pandemic planning meeting to the current day. He expressed how impressed he is with everyone and thanked the tech team for everything they have done. o How does Ashwaubenon compare to everyone else? Area superintendents and leaders have conference called daily to work as one. It can be frustrating at time with no direction and a constantly changing plan but Ashwaubenon staff and students are rocking it! o How are the gifts cards being handled if somebody want to donate them? Andrea Pasqualucci and the social workers are collecting grocery and gas cards for families in need. They are the team responsible for organizing and distributing these items.
J. Action Items: 1. Early College Credit Program and Start College Now Requests: Dirk Ribbens stated that twice a year Early College Credit requests are brought to the board for review and approval. There are 38 requests for ECC for the spring of 2020. Out of the 38 requests, 28 are for the CNA program at Woodside. Ribbens discussed changing the guidelines to state that only those classes approved by the board are able to be taken. This will prevent students from taking classes the secondary school offers if board approved course offerings are not available. VanLaanen reminded the board that students do not get every course they request. The course needs to be available and fit into the student’s schedule. VanLaanen and VanDeKreeke spoke about their experiences with the CNA program.
Moved by VanDeKreeke, seconded Vyskocil to approve the 38 Early College Credit requests as presented. Aye 5, Nay 0. Motion carried 5:0
K. Board & Superintendent Communications:
L. Future Board Meetings & Topics: The next board meeting is scheduled for Wednesday, April 8, 2020, at 6:30 pm in the District Office.
M. Adjournment: Moved by Trondson seconded by VanDeKreeke to adjourn the meeting at 8:14 pm. Aye 5, Nay 0. Motion carried 5:0
Respectfully submitted,
Jennifer Vyskocil
6 RESIGNATIONS/RETIREMENTS PROFESSIONAL STAFF - RESIGNATIONS/RETIREMENTS Name FTE Position School Effective Date Request Reichenberger, 1.0 District Literacy District Office June 30, 2020 Resignation Andrea Coordinator
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CHECK COMMENT CHECK COMMENT NUMBER DATE VENDOR AMOUNT 104052 03/18/2020 WEA MEMBER BENEFITS 43,536.70 104053 03/18/2020 WEA MEMBER BENEFITS 19,144.93 104054 03/18/2020 WI SUPPORT COLLECTION TRUST FUND 1,663.22 104055 03/19/2020 ALPHA BAKING COMPANY 367.59 104056 03/19/2020 BETTER DAYS MENTORING LLC 436.50 104057 03/19/2020 BIRDSEYE DAIRY INC 256.66 104058 03/19/2020 BOYS & GIRLS CLUB OF GREATER GREEN BAY 1,250.00 104059 03/19/2020 CDW GOVERNMENT 18,514.98 104060 03/19/2020 CELLCOM GREEN BAY MSA 1,291.37 104061 03/19/2020 DADDY D PRODUCTIONS 350.00 104062 03/19/2020 DEAN FOODS OF WISCONSIN 1,861.96 104063 03/19/2020 DEJARDIN, CHRISTOPHER 80.00 104064 03/19/2020 DOHERTY PETE (DON) 560.00 104065 03/19/2020 GANNETT WI MEDIA 28.00 104066 03/19/2020 GEZELLA, MIKE 80.00 104067 03/19/2020 GRAINGER INC 185.80 104068 03/19/2020 GREEN BAY CURLING CLUB 246.00 104069 03/19/2020 GREEN BAY CITY TREASURER 417.00 104070 03/19/2020 HICKEY, RACHEL 360.00 104071 03/19/2020 KONG, NKAU 112.50 104072 03/19/2020 KORTH DARWIN 80.00 104073 03/19/2020 LAKESHORE YAA 35.00 104074 03/19/2020 MANNING, TERRY 200.00 104075 03/19/2020 MARCO 185.57 104076 03/19/2020 O'BRIEN, KATHLEEN 13.98 104077 03/19/2020 PEPSI COLA OF GREEN BAY 717.12 104078 03/19/2020 PORTSIDE BUILDERS INC 330.00 104079 03/19/2020 PRAXAIR DISTRIBUTION INC 49.62 104080 03/19/2020 RGM ENTERPRISES LLC 858.00 104081 03/19/2020 SOQUET, CAL 115.00 104082 03/19/2020 SOQUET, MARLENE 255.00 104083 03/19/2020 STAPLES BUSINESS CREDIT 36.18 104084 03/19/2020 STREICH EQUIP CO INC 1,575.00 104085 03/19/2020 UNITED MAILING SERVICES INC 369.62 104086 03/19/2020 VAN LAANEN, JAMES 240.00 104087 03/19/2020 VAN STRATEN, DAN 40.00 104088 03/19/2020 VANLAANEN, JEFF 40.00 104089 03/19/2020 VERTZ, JOSH 80.00 104090 03/19/2020 VILLA REAL 206.16 104091 03/19/2020 WALLACE, BRIAN 80.00 104092 03/19/2020 WENDORF, CHRISTOPHER 200.00 104093 03/19/2020 WHSFA DISTRICT 6 65.00 104094 03/19/2020 WI DEPT OF JUSTICE 14.00 104095 03/19/2020 ZIMONICK BROTHERS PRODUCE INC 1,106.65 104096 03/24/2020 BENTON, ZACHARY 965.06 104097 04/01/2020 WI SUPPORT COLLECTION TRUST FUND 1,663.22 104098 04/01/2020 ALPHA BAKING COMPANY 171.39 104099 04/01/2020 ARCINIEGA BARAJAS, ALICIA 20.00 104100 04/01/2020 ASHWAUBENON HIGH SCHOOL 359.12 104101 04/01/2020 ASHWAUBENON WATER & SEWER UTILITY 2,014.12 104102 04/01/2020 AUTOMATED LOGIC CORPORATION 880.00 104103 04/01/2020 BAER PERFORMANCE MARKETING 8,047.95 104104 04/01/2020 BIRDSEYE DAIRY INC 177.91 104105 04/01/2020 BLS BACKLINE SERVICES 1,025.00 104106 04/01/2020 BSN SPORTS LLC 373.30 104107 04/01/2020 CEC 71.00 3frdtl01.p ASHWAUBENON SCHOOL DISTRICT 12:20 PM 04/01/20 05.20.02.00.00-010087 Bank Rec- All Checks (Dates: 03/10/20 - 04/01/20) PAGE: 3
CHECK COMMENT CHECK COMMENT NUMBER DATE VENDOR AMOUNT 104108 04/01/2020 DEAN FOODS OF WISCONSIN 1,151.40 104109 04/01/2020 ENTERPRISE RENT-A-CAR 661.50 104110 04/01/2020 FIX-IT SHOP, THE 325.00 104111 04/01/2020 FOLLETT SCHOOL SOLUTIONS INC 157.53 104112 04/01/2020 FRAME OF MIND INC 58.00 104113 04/01/2020 FRANKLY GREEN BAY 550.00 104114 04/01/2020 GRAINGER INC 556.82 104115 04/01/2020 GREAT AMERICAN DISPOSAL CO. 1,852.42 104116 04/01/2020 HALRON LUBRICANTS INC 70.00 104117 04/01/2020 HAMERAY PUBLISHING GROUP INC 170.01 104118 04/01/2020 HEYRMAN PRINTING INC 395.00 104119 04/01/2020 HORNE, MARTINE 9.49 104120 04/01/2020 IN COMPETITION SPORTS 60.00 104121 04/01/2020 JOHNSON & JONET MECHANICAL CONTRACTORS I 3,559.36 104122 04/01/2020 LIGHTHOUSE PRODUCTIONS 700.00 104123 04/01/2020 MADISON NATL LIFE INSURANCE CO 1,588.70 104124 04/01/2020 MADISON NATL LIFE INSURANCE CO 7,783.82 104125 04/01/2020 MARK WILLIAMS 250.00 104126 04/01/2020 MENARDS INC 241.67 104127 04/01/2020 NSIGHT TELSERVICES 1,650.72 104128 04/01/2020 PEPSI COLA OF GREEN BAY 975.82 104129 04/01/2020 PITSCO EDUCATION 296.95 104130 04/01/2020 POWERSCHOOL GROUP LLC 4,260.82 104131 04/01/2020 ROUTE 41 PIZZA LLC - DOMINO'S 1,642.50 104132 04/01/2020 SCHOOL SPECIALTY 646.45 104133 04/01/2020 SEROOGYS CHOCOLATES 359.90 104134 04/01/2020 TWEET GAROT MECHANICAL INC 1,766.90 104135 04/01/2020 USI EDUCATION & GOVRNMT SALES 190.01 104136 04/01/2020 USIC LOCATING SERVICES INC 47.80 104137 04/01/2020 VANLAANEN, JAMES 240.00 104138 04/01/2020 WKRU-FM 75.00 104139 04/01/2020 WOGB-FM 1,255.00 104140 04/01/2020 WQLH-FM 1,043.00 104141 04/01/2020 WVBO-FM 795.00 104142 04/01/2020 YOURMEMBERSHIP 229.00 104143 04/01/2020 ZIMONICK BROTHERS PRODUCE INC 497.95 192000737 03/16/2020 BARTELT BUSINESS MACHINES INC 81.38 192000738 03/16/2020 BEINING, MARY JO 33.18 192000739 03/16/2020 CESA 6 4,665.00 192000740 03/16/2020 CINTAS CORPORATION 74.28 192000741 03/16/2020 COOK, FRANCINE 33.00 192000742 03/16/2020 DAVIS AND KUELTHAU 168.00 192000743 03/16/2020 EDWIN C GAROT CO INC 1,245.55 192000744 03/16/2020 HANSEN, COLLEEN 86.26 192000745 03/16/2020 HEINEMANN EDUCATIONAL BOOKS 276.88 192000746 03/16/2020 HOME TEAM SPORTS & APPAREL, INC. 1,275.00 192000747 03/16/2020 HUCEK, KRISTINE 46.97 192000748 03/16/2020 KOPP, AMY 14.98 192000749 03/16/2020 LASEE, MELANIE 200.47 192000750 03/16/2020 NASSCO INC 349.29 192000751 03/16/2020 PAGE, KATHERINE 40.74 192000752 03/16/2020 REINHART FOODSERVICE 6,156.94 192000752 03/16/2020 REINHART FOODSERVICE 0.00 192000753 03/16/2020 SEVEN UP BOTTLING CO INC 52.40 192000754 03/16/2020 TAURIAINEN, KAITLIN 36.46 192000755 03/16/2020 TREML, KIMBERLY 40.50 3frdtl01.p ASHWAUBENON SCHOOL DISTRICT 12:20 PM 04/01/20 05.20.02.00.00-010087 Bank Rec- All Checks (Dates: 03/10/20 - 04/01/20) PAGE: 4
CHECK COMMENT CHECK COMMENT NUMBER DATE VENDOR AMOUNT 192000756 03/16/2020 VAN'S FIRE AND SAFETY INC 156.00 192000757 03/19/2020 ALBRENT, DANIEL 109.31 192000758 03/19/2020 CESA 6 4,291.44 192000759 03/19/2020 CINTAS CORPORATION 70.38 192000760 03/19/2020 CONSTELLATION NEWENERGY-GAS DIV LLC 17,011.24 192000761 03/19/2020 JANQUART, KERRY 25.10 192000762 03/19/2020 JW PEPPER & SONS INC 39.20 192000763 03/19/2020 LAMERS BUS LINES INC 20,249.03 192000764 03/19/2020 LASEE, MELANIE 402.58 192000765 03/19/2020 LOTTO, PAUL 240.88 192000766 03/19/2020 REINHART FOODSERVICE 10,438.83 192000767 03/19/2020 RIEDERER, SHARON 13.15 192000768 03/19/2020 ST JOHN THE BAPTIST 749.50 192000769 03/19/2020 VAN'S FIRE AND SAFETY INC 155.00 192000770 03/19/2020 VANLAANEN, NICOLE 19.98 192000771 03/19/2020 VOS ELECTRIC INC 591.87 192000772 03/19/2020 WILQUET, THOMAS 77.68 192000773 04/01/2020 A1 ELEVATOR INC 21.25 192000774 04/01/2020 AMERICAN WELDING & GAS INC 782.49 192000775 04/01/2020 CARRICO AQUATIC RESOURCES INC 150.00 192000776 04/01/2020 CINTAS CORPORATION 70.38 192000777 04/01/2020 FIRST SUPPLY GREEN BAY 27.16 192000778 04/01/2020 FOX SPECIALTY CO LLC 200.70 192000779 04/01/2020 GREEN, KATHRYN 318.64 192000780 04/01/2020 LAMERS BUS LINES INC 2,170.95 192000781 04/01/2020 POOL WORKS INC 263.88 192000782 04/01/2020 REINHART FOODSERVICE 6,206.26 192000783 04/01/2020 SULLIVAN, EVAN 34.04 192000784 04/01/2020 ZARNOTH BRUSH WORKS INC 524.00
Totals for checks 1,039,630.71 3frdtl01.p ASHWAUBENON SCHOOL DISTRICT 12:20 PM 04/01/20 05.20.02.00.00-010087 Bank Rec- All Checks (Dates: 03/10/20 - 04/01/20) PAGE: 5
F U N D S U M M A R Y
FUND DESCRIPTION BALANCE SHEET REVENUE EXPENSE TOTAL
10 General Fund 649,023.59 287.14 177,252.32 826,563.05 21 Gifts & Donations 50.91 0.00 1,082.85 1,133.76 27 Special Education 109,491.42 0.00 6,521.86 116,013.28 50 Food Service 13,673.22 125.90 38,586.01 52,385.13 60 HS Pupil Activity Fund 1,749.29 0.00 0.00 1,749.29 61 PV Pupil Activity Fund 388.60 0.00 0.00 388.60 80 Community Service Fund 11,558.80 0.00 4,320.73 15,879.53 81 Ashwaubenon PAC 5,296.40 0.00 20,221.67 25,518.07
*** Fund Summary Totals *** 791,232.23 413.04 213,584.46 1,039,630.71
************************ End of report ************************ General and Special Education Funds | Revenue Dashboard
For the Period Ending February 28, 2020
Projected Year End Fund Balance Actual YTD Total Revenues Actual YTD Local Sources Actual YTD State Sources as % of Budgeted Revenues 39.26% 34.28% 72.97%
12.64%
Projected YTD Total Revenues Projected YTD Local Sources Projected YTD State Sources 37.91% 70.22% 33.78%
Top 10 Sources of Revenue (Year-to-Date) Revenues by Source
Current Property Tax $10,947,352.14 Prior YTD Current YTD State Equalization Aid $2,788,405.00 $12.0 State Handicapped Aid $599,497.00 Federal Spec Project Grants $344,999.47 Millions $10.0 Student Fees $114,025.41
Chapter I Ecia - Title I $112,689.54 $8.0 State Special Project Grants $64,617.06 Admissions $38,461.30 $6.0 Interest On Investments $36,592.56 State Transportation Aid $30,760.00 $4.0
Percent of Total Revenues Year-to-Date 99.13% $2.0
$0.0 Total Revenues LOCAL STATE FEDERAL OTHER Budget Projected YTD Current YTD
$40.0 Revenues by Source Projected YTD Current YTD $35.0 Millions $12.0
$30.0
Millions $10.0
$25.0 $8.0 $20.0
$6.0 $15.0
$4.0 $10.0
$2.0 $5.0
$0.0 $0.0 10 GENERAL FUND 27 SPECIAL EDUCATION FUND LOCAL STATE FEDERAL OTHER General and Special Education Funds | Expenditure Dashboard
For the Period Ending February 28, 2020
Projected Year End Fund Balance Actual YTD Total Expenditures Actual YTD Salaries / Benefits Actual YTD Other Objects as % of Budgeted Expenditures
51.53% 54.95% 40.61%
12.64%
Projected YTD Total Expenditures Projected YTD Salaries / Benefits Projected YTD Other Objects 49.04% 54.13% 32.75%
Top 10 Expenditures by Function (Year-to-Date) Expenditures by Object Prior YTD Current YTD Undifferentiated Curriculum $5,156,869.01 Regular Curriculum $3,436,154.64 $10.0 Business Administration $2,681,097.93 $9.0
Special Education Curriculum $1,956,492.86 Millions $8.0 School Building Administration $1,243,521.91 Other Support Services $1,155,492.18 $7.0 Instructional Staff Services $898,518.84 $6.0 Pupil Services $872,194.33 $5.0 Vocational Curriculum $689,236.66 $4.0 Physical Curriculum $549,733.77 $3.0 Percent of Total Expenditures Year-to-Date 93.37% $2.0
$1.0
$0.0 Total Expenditures SALARIES BENEFITS PURCH SERV NON-CAP CAP DEBT RETIRE INSURE & JUDGE Budget Projected YTD Current YTD
$40.0 Expenditures By Object
Millions $35.0 Projected YTD Current YTD
$30.0 $10.0 $9.0
$25.0 Millions $8.0
$7.0 $20.0 $6.0
$15.0 $5.0 $4.0
$10.0 $3.0
$2.0 $5.0 $1.0
$0.0 $0.0 10 GENERAL FUND 27 SPECIAL EDUCATION FUND SALARIES BENEFITS PURCH SERV NON-CAP CAP DEBT RETIRE INSURE & JUDGE General Fund | Financial Forecast
For the Period Ending February 28, 2020
Prior YTD FY2017 Actual YTD FY2017 FYTD Current Budget 2018
Add: Anticipated Revenues Variance Favorable / Prior YTD Current YTD / Expenses Annual Forecast Annual Budget (Unfavorable) REVENUES Local $11,122,418 $11,173,192 $4,175,791 $15,348,983 $15,311,486 $37,497 State $2,508,116 $2,882,849 $6,266,318 $9,149,167 $9,104,226 $44,941 Federal $73,353 $211,635 $356,445 $568,080 $530,925 $37,155 Other $63,954 $25,245 $8,998,993 $9,024,237 $9,003,963 $20,274 TOTAL REVENUE $13,767,841 $14,292,921 $19,797,546 $34,090,468 $33,950,600 $139,868
EXPENDITURES Salaries $9,206,849 $9,212,342 $8,116,842 $17,329,184 $17,436,715 $107,531 Benefits $4,251,877 $4,632,627 $3,247,559 $7,880,186 $7,639,212 ($240,975) Purchased Services $2,669,438 $2,366,575 $2,312,769 $4,679,344 $4,494,882 ($184,462) Non-Cap Objects $464,741 $543,034 $332,196 $875,230 $800,837 ($74,393) Capital Objects $508,838 $332,179 $72,076 $404,255 $429,465 $25,209 Debt Retirement $15,600 $65,926 $25,803 $91,729 $45,000 ($46,729) Insurance and Judgements $84,383 $86,955 $2,801 $89,756 $90,000 $244 Other Objects/Transfers $36,795 $34,262 $2,968,078 $3,002,340 $3,014,489 $12,149 TOTAL EXPENDITURES $17,238,521 $17,273,900 $17,078,124 $34,352,024 $33,950,600 ($401,425)
SURPLUS / (DEFICIT) ($3,470,679) ($2,980,979) $2,719,422 ($261,557) $0 ($261,557)
ENDING FUND BALANCE $3,876,096 $2,263,254 $4,982,676 $5,244,233 ($261,557)
Revenues by Source | Forecast vs. Budget Expenditures by Object | Forecast vs. Budget Forecast Budget Forecast Budget $20.0 $18.0 $18.0
$16.0 Millions $16.0 Millions
$14.0 $14.0
$12.0 $12.0
$10.0 $10.0
$8.0 $8.0 $6.0 $6.0 $4.0 $4.0 $2.0 $2.0 $0.0 $0.0 SALARIES BENEFITS PURCH NON-CAP CAP DEBT INSURE & OTHER SERV RETIRE JUDGE LOCAL STATE FEDERAL OTHER Special Education Fund | Financial Forecast
For the Period Ending February 28, 2020
Prior YTD FY2017 Actual YTD FY2017 FYTD Current Budget 2018
Add: Anticipated Revenues Variance Favorable / Prior YTD Current YTD / Expenses Annual Forecast Annual Budget (Unfavorable) REVENUES Local $0 $0 $0 $0 $0 $0 State $544,309 $599,497 $460,444 $1,059,941 $1,053,955 $5,986 Federal $253,492 $289,947 $441,588 $731,535 $753,820 ($22,285) Other $14,668 $28,095 $2,968,165 $2,996,261 $2,980,378 $15,883 TOTAL REVENUE $812,469 $917,539 $3,870,197 $4,787,736 $4,788,153 ($417)
EXPENDITURES Salaries $1,554,996 $1,567,165 $1,428,551 $2,995,716 $3,011,311 $15,595 Benefits $750,187 $804,346 $644,732 $1,449,078 $1,425,242 ($23,835) Purchased Services $166,656 $288,209 $77,960 $366,169 $260,400 ($105,769) Non-Cap Objects $50,320 $28,057 $33,684 $61,741 $84,500 $22,759 Capital Objects $3,813 $0 $0 $0 $0 $0 Debt Retirement $0 $0 $0 $0 $0 $0 Insurance and Judgements $0 $0 $0 $0 $0 $0 Other Objects/Transfers $2,924 $1,244 $898 $2,142 $6,700 $4,558 TOTAL EXPENDITURES $2,528,895 $2,689,021 $2,185,825 $4,874,846 $4,788,153 ($86,692)
SURPLUS / (DEFICIT) ($1,716,427) ($1,771,482) $1,684,372 ($87,110) ($0) ($87,109)
ENDING FUND BALANCE ($1,716,427) ($1,771,482) ($87,110) ($0) ($87,109)
Revenues by Source | Forecast vs. Budget Expenditures by Object | Forecast vs. Budget Forecast Budget Forecast Budget
$3.5 $3.5
$3.0 Millions $3.0 Millions
$2.5 $2.5
$2.0 $2.0
$1.5 $1.5
$1.0 $1.0
$0.5 $0.5
$0.0 $0.0 SALARIES BENEFITS PURCH NON-CAP CAP DEBT INSURE & OTHER LOCAL STATE FEDERAL OTHER SERV RETIRE JUDGE
Action Item: 1
Ashwaubenon School Board
Meeting Date: 04/08/20 Issue: Extended Contracts Requested By: Jody Smits Attachments: Extended Contract cost estimate for the 2020-2021 school year.
Financial and/or The combined estimated financial commitment for the proposed Staffing Implications: request, based upon the 2019-2020 salary schedule, is $11,635.66. Funding Source:
Explanation: Extended contracts allow for the provision of necessary services for the middle and high school Student Services and the high school Work Experience programs. It also allows the School Nurses time to create and update student health plans, inform staff of those student health plans prior to the beginning of the school year and train staff on administration of medication as needed. Recommendation: Approved by Administration.
ASHWAUBENON SCHOOL DISTRICT Extended Contract Requests for 2020-2021
Last Name First Name Home School Assignment Step Lane Paid Days Reqstd Trade off Days Rqstd Daily Rate/19-20 Salary/19-20 Apprvd for Pay Apprvd for Pay License Cavil Lori District-Wide School Nurse 6 A 3 0 253.17 759.51 0.00 RN Beining Mary Jo District-Wide School Nurse 9 D 3 0 303.67 911.01 0.00 RN Ballard Heidi High School Guidance 7 F 5 5 297.07 1,485.35 0.00 Lifetime Hilbert John High School Guidance 8 J 5 5 361.57 1,807.85 0.00 Lifetime Rockstroh Joy High School Guidance 6 F 5 5 291.22 1,456.10 0.00 Provisional Mathu Nadine High School Librarian/Media Specialist 14 I 3 0 387.84 1,163.52 0.00 Lifetime Lotto Paul High School Marketing/Business 14 J 5 0 398.51 1,992.55 0.00 Lifetime Kindler Connie Parkview At-Risk 6 F 3 2 306.55 919.65 0.00 Lifetime Bachman Lori Parkview Guidance 11 J 3 2 380.04 1,140.12 0.00 Lifetime
TOTAL P P 35 19 $2,979.64 $11,635.66 0 $0.00 P P
Please note, the Step, Daily Rate and Salary are based upon the employee's 2019-2020 current placement.
3/31/2020
Action Item: 2
Ashwaubenon School Board
Meeting Date: 04/8/20 Issue: DPI Waiver for Minutes of Instruction Requested By: Kurt Weyers Attachments: DPI Waiver Financial and/or Staffing Implications: Funding Source: Explanation: The Department of Public Instruction will waive the hour requirement for any school district that requests the DPI to do so due to the ongoing COVID-19 public health emergency. In order to have this requirement waived, school districts must completed the waiver per state law. DPI created this form for expedite the process. Recommendation: Board approval to complete and submit the waiver for Ashwaubenon School District hour requirements..
Instructional Hours Waiver
The Department of Public Instruction (DPI) will waive the hour requirement for any school district that requests the DPI to do so due to the ongoing COVID-19 public health emergency. As you and your community navigate the decisions ahead and look at what continuity of learning you can provide in this unprecedented situation, the department wants to ensure the agency is eliminating barriers in your ability to do this. You will still need to request this waiver per state law, but the DPI will use this form to expedite the process.
Per state law, the district will need to hold a public hearing under s.118.38 (1) (b) and document the date of the public hearing in the form below to receive a waiver. (The public hearing can be virtual or teleconferenced).
The other requirement in statute, to specify the reason for closure under s.118.38 (1) (m), has already been provided in this form.
All other considerations required under the law to waive instructional hours have been suspended per Emergency Order #10 issued by Governor Tony Evers on March 21, 2020.
If you have any questions, please contact Tamara Mouw, Director of Teaching and Learning, at [email protected].
* Required
Email address *
Your email District Name *
Your answer
School name(s), if the entire district is not closed
Your answer
Contact Person Name *
Your answer
Work Title *
Your answer
Contact Person Phone Number *
Your answer
Date of public hearing *
Date
mm/dd/yyyy Clicking yes and submitting constitutes the waiver submission for instructional hours due to the COVID-19 public health emergency. Upon submission, you will receive a copy of this submission and approval. *
Yes, submit this form.
A copy of your responses will be emailed to the address you provided.
Submit
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Action Item: 3
Ashwaubenon School Board Meeting Date: April 8, 2020 Issue: Waiving of First Read and Approval of Board Bylaw Requested By: Kurt Weyers Attachments: Bylaw listed below Financial and/or None at this time Staffing Implications: Funding Source: None at this time Explanation: Bylaw 0167.1 - Voting – It is being recommended to change the wording of this policy to allow for additional remote attendance of a board meeting by a board member under situations like the COVID-19 coronavirus outbreak where social distancing is encouraged. This change can be a temporary changed to this board bylaw and revert back to the original wording once social distancing is no longer an issue.
Current language in paragraph one reads: A Board member’s presence at a meeting via telephone or other manner of remote access is limited to two (2) months in a row.
Recommendation: Amend to allow more than 2 remote presences in a row by a board member at board meeting, waiving of the first read and final approval.
Book Policy Manual
Section 0000 Bylaws
Title VOTING
Code po0167.1
Status Active
Adopted June 1, 2008
Last Revised April 25, 2016
0167.1 - VOTING
All regular and those special meetings of the Board at which the Board is authorized to perform business shall be conducted in public. No act shall be valid unless approved at a meeting of the Board by a majority vote of the members present at the meeting, unless otherwise required by law, and a proper record made of the vote. Meetings of the Board shall be public and no person shall be excluded therefrom. A Board member’s presence at a meeting includes his/her presence if attending by telephone or other manner of remote access, so long as such remote access is compliant with State law. A Board member’s presence at a meeting via telephone or other manner of remote access is limited to two (2) months in a row. Remote access during quasi-judicial functions (e.g. termination hearings, expulsions) may be permitted after consultation with legal counsel.
Any Board member's decision to abstain shall be recorded and be deemed to acquiesce in the action taken by the majority. In situations in which there is a tie vote and the abstention represents the deciding vote, the motion shall fail for lack of a majority.
All actions requiring a vote may be conducted by voice, show of hands, or roll call provided that the vote of each member be recorded. Proxy voting shall not be permitted. Any member may request that the Board be polled.
Revised 10/24/11
© Neola 2015
Legal 19.83, Wis. Stats.
Last Modified by Kristy Andrea on October 1, 2019