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ADMINISTRATIVE NOTES Character and Self-Discipline ANNUAL HANDBOOK 2020 ADMINISTRATIVE GENERAL INFORMATION NOTES PURPOSE positioned so closely to any other logo/s that it The Pony Club is a voluntary youth organisation appears to be part of that or those logos. for young people interested in ponies and riding. It has Branches and Centres worldwide but these It is very important that, as a Branch or Centre notes apply only to the United Kingdom of Great representing The Pony Club, you are using an up Britain and Northern Ireland. Within the UK, it to date good resolution logo, in order to show that is a Registered Charity, and is subject to Charity the Branch / Centre is an official representation RULES OF THE PONY CLUB legislation and to regulation by the Charity of the brand. Commission. Copies of the logo and guidance are available on The Pony Club’s basic purposes are similar to other request to Branches and Centres via marketing. large voluntary youth organisations – namely, to pcuk.org, where you can request the specific type promote physical, mental and moral development. of logo you require. In particular, it PONY CLUB COLOURS ∙ encourages young people to ride and to learn Full details of The Pony Club colour palette and to enjoy all kinds of sport connected with how to use them for home and professional ponies and riding. printing can be found in the brand guidelines ∙ provides instruction in riding and document on marketing.pcuk.org. horsemastership, educating Members to look after and to take proper care of their animals. ∙ promotes the highest ideals of sportsmanship, citizenship and loyalty to create strength of NOTES ADMINISTRATIVE character and self-discipline. The Pony Club has been granted constituent Membership of the National Council of Voluntary Organisations (NCVO). This means that The Pony Club is officially recognised as a National Youth Organisation. PONY CLUB BADGES AND TIES Members can buy badges and ties from their The Pony Club is affiliated to the British Equestrian Branch or Centre or from Pony Club Shop. Federation. The official Membership badge should be worn at all Pony Club activities when a jacket is worn. The Pony Club Office is at Stoneleigh Park, The badge should be worn at Branch / Centre Kenilworth, Warwickshire CV8 2RW, where rallies, Shows, Branch or Centre Competitions, The Pony Club is managed by a permanent Area Competitions and at the Championships. staff responsible to The Board of Trustees. It should be worn on the left lapel of the jacket. INFORMATION For safety reasons, it must be at least 4cm below the collar bone. A coloured felt showing the highest Test standard achieved by the Member is given to Members by their Branch or Centre. It should THE PONY CLUB LOGO be worn behind the Membership badge. The logo is a registered Trade Mark and should Sewn-on badges denoting the Test colours are not be altered in any way without the express also available up to B Test for Members wishing permission of The Pony Club. The Pony Club to wear them on their sweatshirts or at times logo should not be incorporated, integrated or when the Members badge is not worn. pcuk.org 49 ANNUAL HANDBOOK 2020 Officials’ Badges – The officials’ badges have or television programme, Branches and Centres the same Pony Club design with a coloured enamel must inform The Pony Club Office. scroll attached bearing the title. Marketing Materials Trustee The PR and Marketing department can be Badge has a chrome surround with blue scroll contacted through The Pony Club Office for any Area Representative help or advice you may need, and also welcome Badge has a chrome surround with a red scroll input into additional resources. Sport Chairmen Badge has a chrome surround with blue scroll Logos and Colours District Commissioner Please refer to The Pony Club Logos and Colours, GENERAL INFORMATION Badge has a chrome surround with a dark these may be requested via marketing.pcuk.org blue scroll Assistant District Commissioner PONY CLUB OFFICIAL CLOTHING Pale blue scroll Pony Club clothing is available from The Pony Club Branch Secretary Online Shop. Red scroll Local Committee PONY CLUB PUBLICATIONS Dark blue scroll The Pony Club publishes a number of books and Branch President e-books on The Pony Club’s teaching which are Dark blue scroll available from The Pony Club Online Shop. Branch Chief Instructor Green Scroll HEALTH AND SAFETY AND Instructor’s Bar SAFEGUARDING Blue bar bearing the word, Instructor The requirements are decided by The Trustees Health & Safety Officer with advice from the Health and Safety and RULES OF THE PONY CLUB Dark green scroll Safeguarding Advisory Committee. These are Treasurer published in the Health and Safety Rule Book and Grey scroll Safeguarding Policy (which can be found on the Volunteer Pony Club website). The Health and Safety section White oval of the Rule Book includes the relevant:- From the point of view of third party insurance, Risk Assessment officials are advised to wear the appropriate Risk assessments must be completed prior to all badge while acting in an official capacity for activities. Guidelines for the completion of risk The Pony Club. assessments and checks are available in the Health and Safety Rule Book and the Pony Club website. THE PONY CLUB HANDBOOK The Pony Club Handbook will be published First Aid Cover annually. It will include the Rules (but not the There are recommended minimum levels of first Sport Rules); Subscriptions and Test fees; names aid cover for Pony Club activities and competitions. ADMINISTRATIVE NOTES ADMINISTRATIVE of members of the Board of Trustees and other Further details can be found in the first aid matrix National Committees of The Pony Club and in the Health and Safety Rule Book. Branch Officials; The Pony Club Centre details; of Insurance cover and information on The appropriate level of cover should be considered Pony Club merchandise. in the risk assessment Press and marketing Accident Reporting It is in the interests of The Pony Club that its All incidents must be reported to Howden Group aims and activities are kept in the public eye. Insurance and The Pony Club Office using the Press Releases of Branch and Centre events and accident liability form available on the Pony Club invitations can be sent to local press for events. website. Reports of events should be sent to newspapers immediately after they have taken place. The local Safeguarding INFORMATION BBC and independent radio and television stations Safeguarding is everyone’s responsibility and are often interested in The Pony Club’s activities everyone has a duty to action any concerns they and you can find templates and information on have or that are raised to them. No action is not marketing.pcuk.org to help you with this type of an option. The Safeguarding Policy contains the promotion. If Members are to participate in a radio procedures to follow in the event of a concern or 50 pcuk.org ANNUAL HANDBOOK 2020 allegation of suspected child abuse being raised This policy will deal only with claims made against and the procedure for safely recruiting coaches and The Pony Club or Branches by third parties and will volunteers, including how to obtain disclosure checks not cover damage to the property of The Pony Club GENERAL INFORMATION for those who carry out regulated activity/work. or Branches or property in their care, custody or control. If this cover is required you should arrange INSURANCE separate insurance. The Pony Club has a comprehensive portfolio of insurance, designed to give protection to its The Pony Club Members’ Personal Members (including Centre Members), Branches, Liability Insurance volunteers, employees and itself. The insurances are This policy covers claims made against the Member arranged by The Pony Club’s broker – Howden UK for accidental bodily injury to members of the Group Limited, 16 Eastcheap, London EC3M 1BD public or damage to their property arising out of Tel: 020 7133 1387. Amongst the most important the Member’s use or ownership or control of a policies are the liability policies. It should be noted horse or pony or horse/pony-drawn vehicle at any that the liability insurances deal with claims made time – not just at Pony Club activities. against The Pony Club or Members on a legal Also covered are other persons using the Member’s liability basis and not a moral liability basis. horse or pony or horse/pony-drawn vehicle with RULES OF THE PONY CLUB the Member’s permission, unless such person is The Pony Club Employers’ Liability Insurance insured elsewhere. This policy covers claims made by employees against The Pony Club or Branch (based in Great The Member’s liability policy is one of ‘last resort’. Britain or Northern Ireland) arising out of the usual Therefore if any other policy is in place which would activities of The Pony Club or Branch anywhere in cover the claim, the alternative policy will respond Great Britain, Northern Ireland, the Channel Islands before The Pony Club policy. Many household or or the Isle of Man (extended to world-wide for equine mortality policies will include public liability temporary visits by employees). cover and this will be explored before a claim is It covers accidental bodily injury to any employee accepted under The Pony Club policy. including any casual labourer such as a coach. The limit of indemnity is ten million pounds (£10M) If the Member is a child and is too young to be sued, in respect of any one occurrence but five million then the policy will cover the parent or guardian of pounds (£5M) for terrorism or asbestos claims. the Member for liability arising out of the Member’s activities as provided for in the policy.
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