CIMA Newsletter, April 1999

CIMA Newsletter, April 1999 http://dream.lib.utah.edu/cima/letters/apr1999.html

CIMA Newsletter

April 1999 (No. 79)

TABLE OF CONTENTS Regional connections and networking Public records law introduced in Nevada to be discussed at 1999 CIMA Nevada SHRAB awards seven grants gathering Nevada Archives honors its champions Archives Week observance incorporated into revived fall caucus DMLA programs on Public Access TV Nominations for officers welcome Imaging projects make minutes available CIMA welcomes new member Three Nevada publications online Records Management Day observed Nevada history CD project under way Improved online catalog available Western Folklife Center gets grant Utah lawmakers consider records Nevada DMLA helps Japanese-Americans issues New finding aids completed claim millions of dollars in reparations Utah State Archives notes staff Free program on steam logging railroads changes Rare Comstock artifacts on display Speakers look back on the 20th Free talk on Elko County ghost towns century Records class taught in Boulder City SUU library innovation facilitates NSLA exhibit features Egghart photos research U.S. 89 designated Utah Heritage Highway Preservation specialist joins USHS staff MHA issues call for papers Conference to mark Provo’s Nourse at USHS for book signing April 24 anniversary Awards and fellowships available Harris donates river running maps to Arizona archives hires two archivists USHS Western Archives Institute slated Prehistory and Heritage Week is May 1-8 Grants to archives program announced Mark Jensen takes SLOC archives USU seeks manuscript librarian post Give a free copy of the newsletter Marriott Library acquisitions processed Submit news of job vacancies to CIMA Archives, RIM positions upgraded Salt Lake County receives NRIMW GENERAL INFORMATION grant CIMA Officers 1998-99 SL County hosts visit from RIM Membership Dues/Address Changes professor Study of historic records under way Advertising rates History is alive and well in Idaho Submission Instructions Historic photographs now on display in the Albertson College Archives New department director appointed

Regional connections and networking to be discussed at 1999 CIMA gathering FLAGSTAFF, Ariz.—The Conference of Inter-Mountain Archivists will hold its annual spring meeting in Flagstaff from June 3–5. The meeting will be held in conjunction with the Arizona Paper and Photograph Conservation Group (APPCG) spring workshop held on June 3. This year’s theme is “Regional Connections and Networking in Archives.” The conference officially begins on Thursday evening June 3, with a reception sponsored by the Cline Library at Flagstaff’s Lowell Observatory.

Bill Landis, Manuscript Librarian at UC Irvine and member of SAA's EAD Working Group and a member of the California Online Archive project’s Metadata Standards Committee, will be the keynote speaker. He will discuss his experiences with the California Online

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Archive project and present ideas on how to create a collaborative digital archive. Other topics to be addressed at the conference will include—cooperative archiving projects, discussions about complimentary collections of regional interest, the role of the fine press in Special Collections, preservation topics, and other issues pertaining to our region. Tours of NAU Special Collections and the Navajo Treaty of 1868 will be available. Additional conference details are available at the CIMA web site, http://www.lib.utah.edu/spc/cima /cima.html

Registration materials will be mailed to CIMA and APPCG members in early April. The cost of early registration is $40 for members and $55 for non-members. Add $10 for registrations post-marked after the May 3 deadline.

Two pre-conference workshops will be held in conjunction with the CIMA meeting. On June 2–3 the Society of American Archivists will present a workshop on Encoded Archival Description (EAD). Information about registering for this workshop can be found at the SAA Internet site http://www.archivists.org/education/wkshp_1.htm (there is an underline in this address between the p and the 1) or by contacting the SAA office in Chicago at 312-922-0140. Enrollment is limited so early registration is recommended.

APPCG will host a hands on conservation workshop on June 3. The APPCG pre-conference workshop will consist of four workstations that attendees will rotate between during the day

Topics to be addressed will include phase box construction, digital imaging and other conservation issues to be announced.

Support for the conference and workshop comes from the NAU Cline Library, Metal Edge West, Roswell Bookbinding, and the AMIGOS Bibliographic Council.

Archives Week observance incorporated into revived fall caucus SALT LAKE CITY—Officers of the Conference of Inter-Mountain Archivists have decided to revive the fall caucus this year and plan to incorporate the observance of Archives Week into the meeting. At their March 5 meeting, officers and council members were asked to bring ideas for a possible theme, caucus site, and proposed date with them to the spring conference when a planning committee and chairman will be appointed.

The Conference of Inter-Mountain Archivists encourages member institutions to host activities that focus on the archival profession as part of the 1999 observance of Archives Week. To give member institutions enough time to plan and organize appropriate Archives Week events (exhibitions, lectures, tours, film festivals, family history fair, workshops, and other public happenings), members are asked to begin thinking about possible program ideas for the fall caucus now so that the planning committee can get off to a good start.

Nominations for officers welcome The CIMA Council is approaching the end of another year and is in need of new officers! If you are interested in serving in a dynamic, progressive organization, or know of a qualified colleague, let us know. Please submit your nominations or suggestions to the committee members for the following positions: Vice President/President-Elect (3-year term; one as Vice President, one as President, and one as Past President) , 1 vacancy Council member (1998–2000 term), 1 vacancy. Council member (1999–2001 term), 3 vacancies.

The nominating committee consists of Blaine Bake (McKay Library, Ricks College), chairman; Mary Carter-Hepworth (Albertson’s Library, Boise State University); Gary Domitz (Eli M. Oboler Library, Idaho State University); and Jeff Kintop (Nevada State Archives). Submit all nominations in writing to the committee, which will compile the slate of candidates. In order to present the slate to the membership at the annual meeting, the

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deadline for submissions is Friday, May 21.

Send suggestions to any of the committee members via e-mail or mail nominations to: Conference of Inter-Mountain Archivists, P.O. Box 2048, Salt Lake City, UT 84110-2048.

CIMA welcomes new member The Conference of Inter-Mountain Archivists welcomes the following new member: Texas Tech University Library, Lubbock, Texas.

Records Management Day observed SALT LAKE CITY—The Utah State Archives and Records Service plans to mark its initial observance of Records Management Day April 5–6. Records analysts Jannette Goodall and Eric Steene both will address a gathering of the League of Women Voters during the evening of April 5 while reference archivist Arlene Schmuland set up a display table and answer questions. Several events are planned during an all-day affair scheduled April 6, including a session by records analyst John Hulmston, who will outline the responsibilities agencies and local governments have when fulfilling a records request; tours of the state records center; display tables and exhibits by the Records Services, Patron Services, Preservation, and Records Analysis sections; and presentation of a video covering key issues about the misuse of office e-mail.

Improved online catalog available By Steven R. Wood Utah State Archives and Records Service SALT LAKE CITY—Available though our home page [http://www.archives.state.ut.us] is a new World Wide Web-based catalog containing information about nearly 20,000 record series from our in-house computer database. Called APPX, the database is dynamic and allows new records to be immediately moved into the catalog as more cataloging, processing, and records retention scheduling is done by the staff. It replaces an older version we had in the Folio format. This catalog contains information about all records in our permanent holdings as well as the larger universe of government records in Utah that have been formally scheduled.

The catalog includes a simple search screen useful for a quick inquiry into what information we have about our record series. Searches can be limited to agency name fields, series titles, and subjects assigned to cataloged series. Searches can be limited to permanent records available through the Archives Research Center. Other finding aids are created using different computer programs. Links have been provided from the catalog records to series inventories and, agency history records in the Folio format, and to HTML formatted indexes where they exist.

An advanced search allows combination of these searching options, and provides access to authority lists for agency names, series titles and series level subjects that can be used to pick precise searching terms. Programming of the catalog was done by Mark Vail with search screens designed by Elizabeth Perkes and Vail.

Utah lawmakers consider records issues SALT LAKE CITY—Proposals dealing with a variety of records issues were passed at the recently concluded session of the Fifty-third Utah Legislature. Lawmakers modified the Government Records Access and Management Act (GRAMA), modifying provisions for appeals to the State Records Committee, mandating that government agencies comply with orders of the committee, and giving the committee authority to file a motion for an order to compel obedience to the subpoena with the district court. A bill making adoption records public on the 100th anniversary of the date the final decree was entered passed easily. Legislators also approved two separate bills dealing with expungement of records.

New finding aids completed SALT LAKE CITY—A new information leaflet, "Incorporation Records at the Utah State Archives," has been created to help those researching the history of Utah businesses which

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registered with county clerks and the Secretary of State prior to 1962. The finding aid (information leaflet no. 21) includes links to descriptions and container lists of over 70 newly processed record series and is available online in the FAQ section of the archives’s World Wide Web site, http://www.archives.state.ut.us/referenc/ !pub.htm.

Archival processing of the Compiled Digest of Administrative Reports has been completed. This series comprises annual reports submitted to the Secretary of State by Utah State government commissions, boards, departments, and other institutions, as required by chapter 153 of The Laws of Utah, 1957. Reports were edited for content, brevity, and uniformity and compiled into a single volume to be printed and published for the use of the legislature, governor, and other essential purposes

Utah State Archives notes staff changes SALT LAKE CITY—Stuart Preece began working at the Utah State Archives and Records Service in February as the records analyst for Utah municipalities and special districts. Preece brings with him an impressive background working with the New York State Government, where he had a wide range of responsibilities.

Elizabeth Perkes has been named to fill the newly created position as Electronic Records Archivist. Perkes, who has worked in the Records Analysis section since October 1990, will move into the Administration section and report directly to the director. She will be working on: (1) electronic records policy and outreach; (2) APPX database management; (3) technical support; and (4) Archives web development. She will also serve as chair of the Archives web committee. Perkes will begin this position April 5. Perkes’s previous position in records analysis will not be filled and her former duties will be reassigned to other section members.

Speakers look back on the 20th century A year-long series of brown bag lectures devoted to the people and events that shaped Utah during the Twentieth Century is planned for the third Thursday of each month through November. Speakers for future lectures include: Sandra C. Taylor (University of Utah), “Topaz and Japanese Internment,” on April 15; Jeffery O. Johnson (Utah State Archivist), "Change and Growth: Utah, the Mormon Church and the 1960s," on May 20; J.D. Williams (University of Utah professor emeritus), “1952–54 Reapportionment Struggle,” on June 17; and Melvin L. Bashore (The Church of Jesus Christ of Latter-day Saints Historical Department Library), “Utah’s Worst Train-Bus Accident (1938),” on July 15.

Each one-hour presentation begins at 12 noon in the White Memorial Chapel south of the Utah State Capitol, 150 East 300 North, Salt Lake City. The lecture series is jointly sponsored by the Utah State Archives and Records Service and the Utah Historical Society. Presentations are free and open to the public. For more information, call Mary Peach at 801-533-3545.

SUU library innovation facilitates research Contributed by Janet B. Seegmiller Sherratt Library, Southern Utah University CEDAR CITY, UT—The Council on Library and Information Resources (CLIR) has recognized the Sherratt Library and our Special Collections for sponsoring one of the nine best innovations in university libraries for 1998. The Sherratt Library Special Collections was chosen for this award from a nationwide pool through a competitive process. The president of CLIR visited SUU in December to get a first-hand look at our operation and to gather information for publication of a case study on its website early in 1999.

CLIR is an independent national organization that works with many associations, networks, scholarly societies and universities. CLIR brings together experts from across the country and around the world to address problems facing libraries, archives and other information organizations.

The Special Collections project involves establishing a new computer server which is linked

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to the library's OPAC. This new hardware hosts a database of machine readable finding aids (created in EAD) for our document and photo collections, offering the same searching power for finding information in these collections via the Internet that was previously only available for books and media. This search system, in turn, is linked to collection level records in the OPAC offering a triple level of search and retrieval.

For example, a library patron searching our OPAC for the history of the Grand Canyon National Park will find an entry there to our George A. Croft Collection. The Croft OPAC record contains a "hotlink" to the web-based Croft Collection finding aid allowing a more detailed search of that collection. Searching the collection finding aid will reveal quite a few items relating to early construction projects at the park including descriptions of photographs. One more click of the mouse brings the photographic image right to the screen, all via the OPAC front end! This system combines standard OPAC and World Wide Web technology with a new protocol for electronic finding aids to offer unprecedented access and retrieval of Special Collections materials.

Archivists can get to the Sherratt Library home page at http://www.li.suu.edu. From there, you can either access our OPAC via the "Locate Books: SUU Library" and do the Grand Canyon search, or click on the link to "Search: SUU's Manuscript and Photo Collection". This is what we call SUUper Search and will search all the collections we currently have in EAD (approximately 13). Try searching these words: "zion park," "congressman," "McConnell" and "iron."

Questions and comments will be most welcome. Send them to [email protected] OR [email protected].

Preservation specialist joins USHS staff SALT LAKE CITY—The State Historic Preserva-tion Office announces the recent hiring of Cory Jensen to fill its architectural historian position. This position was vacated last year when Julie Osborne left to accept a job with the Oregon SHPO. Primary duties of this position are to coordinate the state's National Register and survey programs.

Jensen, who was selected from a nationwide pool of applicants, comes aboard with impressive credentials. Since receiving a master's degree in historic preservation from the University of Utah in 1994, he has been working as a historic preservation consultant. In that capacity he has documented hundreds of buildings throughout the state. He has conducted several community wide architectural surveys, prepared dozens of National Register nominations, and assisted with rehabilitation tax credit projects. In addition to working with "typical" buildings in towns, he has also been involved in a number of special projects, including surveys of CCC and Forest Service facilities and the documentation of historic barns for an upcoming publication.

Jensen's extensive experience with historic buildings and in working with the public makes him a valuable asset to the office. He welcomes calls from anyone interested in Utah's historic architecture. He can be reached at 801-533-3559 or via email at [email protected].

Conference to mark Provo's anniversary PROVO, UT—To honor Provo's 150th birthday, BYU's Charles Redd Center is hosting a one-day conference on September 17, 1999. To submit a paper or apply for the speakers bureau, contact Jessie Embry, 801-378-4048.

Harris donates river running maps to USHS SALT LAKE CITY—Running rivers since 1938, Don Harris sometimes made as many as ten trips per year, logging thousands of miles on the Yampa, Green, Colorado, San Juan, Snake, Salmon, and Middle Fork of the Salmon rivers. Many of his trips were made as part of his work as an engineer with the U.S. Geological Survey, but he eventually formed his own river-running companies, Harris-Brennan Expeditions and Harris Boat Trips.

Recently Mr. Harris donated to the Society the maps he used on his trips, including maps of

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the Grand Canyon, Cataract and Glen Canyons, and the San Juan River. As the actual maps that he used on his trips and personally annotated, the maps are valuable documents, particularly those that document the now-inundated Glen Canyon.

Prehistory and Heritage Week is May 1-8 The Utah State Historical Society will kick off 1999 Prehistory and Heritage Week with an open house on Saturday, May 1, at the Rio Grande Depot. The event will run from 10 a.m. until 3 p.m. The open house has something for all ages— crafts, spear throwing, Native American dancers, archaeology displays, archaeology lab tours. It is a great activity for families or scout troops.

On Tuesday, May 4, Rick Wessel of SWCA Consultants will present a free slide show and talk about the ongoing archaeological excavations at Ft. Douglas. Time and place to be announced.

On Friday, May 7, Dr. Scott Rogers of the University of Utah will present a free public lecture entitled: “Exploring a Dinosaur Brain: New Methods, New Insights.” This lecture will be at the U of U Fine Arts Auditorium at 7:30 p.m.

For more information call Ron Rood at 533-3564 or Renae Weder at 533-3529.

Mark Jensen takes SLOC archives post SALT LAKE CITY—Mark Jensen, technical services archivist in the Manuscripts Division of the Marriott Library, left in October 1998 to become the archivist for the Salt Lake Organizing Committee for the Olympic Winter Games of 2002. During his tenure at the Marriott Library, Mark was responsible for a number of computer advances— the most important being the creation of the Manuscripts Administrative Database, which keeps track of all patron use of collections as well as systematizes important administrative functions relating to outreach, reference, and operations. Mark's expertise is sorely missed. We all wish him success in his new career venture.

Marriott Library acquisitions processed by Karen L. Carver J. Willard Marriott Library, University of Utah SALT LAKE CITY—The Manuscripts Division of the University of Utah J. Willard Marriott Library has recently acquired and processed the following collections. Further information is available at 801-581-8864 or at http://www.lib.utah.edu/spc/mss/spcmss.html .

The George S. Tanner Papers (1912-1992) contain personal and family materials related to this teacher and historian. Included are corres-pondence, biographies and autobiographies journals and family histories, financial and medical records, writings and speeches, newsletters and news clippings, and material related to The Church of Jesus Christ of Latter-day Saints. George Shepherd Tanner (1897–1992) was well-known for his activities within the LDS Church's seminary and institute programs, as well as for his research efforts regarding the history of Mormon settlements in Arizona. Most of Tanner's adult life was dedicated to teaching religion courses for the LDS Church. He taught throughout Utah and Idaho and spent two years in Hawaii as instructor of the Church College. He wrote numerous articles and histories, many of which are included in the collection.

The Kent Frost Collection (1953–1997) con-sists of thirty-three small notebooks in which Frost kept a record of his river rafting trips, typescripts of notebooks not present in the collection, and additional documents. The rafting trips were guided, adventure travel trips led by Frost, and the notebook entries provide client names, information on where and how far they traveled, what the conditions were, and any special occurrences. Also documented in the notebooks are vacation and hunting trips Frost took with his wife, Fern, and others. Included in the collection is a 1997 edition of Frost's book, My Canyonlands.

The Third Saturday Night Dance Club Records (1938–1999) contain membership lists and

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applications, by-laws, meeting minutes, correspondence, announcements of upcoming events, treasurer's reports, and a history of the club prepared by Hope Shepherd The Third Saturday Night Dance Club was organized around 1900. Although the club held its meetings and dances in several locations throughout the years, it currently meets at the Fort Douglas Country Club on the third Saturday of every month from October through April. In addition, they hold periodic board meetings to discuss upcoming events. This collection was arranged by club historian and former Marriott Library Manuscripts Division Head, Nancy Young.

Archives, RIM positions upgraded SALT LAKE CITY—The Salt Lake County Commission approved position upgrades for the County Records Management and Archives in January. The positions of County Records Manager, Archives Coordinator, and Records Center Coordinator were reviewed and upgraded to better reflect the job duties of the positions.

Salt Lake County receives NRIMW grant SALT LAKE CITY—Salt Lake County Records Management and Archives, in collaboration with the Utah-Salt Lake ARMA Chapter, Weber State University, and File Center, Inc., recently received a $500.00 grant to support an event to commemorate National Records and Information Management Week, celebrated April 4–10, 1999, this year. The grant is part of an on-going program of the National Association of Govern-ment Archives and Records Administrators (NAGARA) to support educational events and activities to promote records/information management issues and historical records concerns.

This collaboration offered an educational seminar to students, newcomers and others considering Records and Information Manage-ment as a career. Held March 29, 1999, at the Weber State University Alumni Center and entitled "Records Work!", the two-part seminar focused on the basics of the profession, education, and professional development issues. The second part of the seminar discussed the future challenges for the profession- electronic document management, hardware/software, litigation issues, and managing intranet/internet data. Scheduled speakers are Brian Winterowd, CRM, of Questar Infocomm Corp. and Julie Gable, MBA, CDIA, of Gable Consulting. For more details about this specific project, contact Terry Ellis at 801-468-2332 or Joan Kelly at 435-863-3704.

SL County hosts visit from RIM professor SALT LAKE CITY— Dr. Anita Weston, Professor at Ricks College, Rexburg, Idaho, visited the Salt Lake County Records Management and Archives program on March 15. Dr. Weston teaches Records Management and was in Utah visiting both corporate and government inactive Record Center facilities as part of her teaching research. Dr. Weston toured the County Records Center and took copies of records/information training materials. She intended to visit other facilities in the area during her visit.

Study of historic records under way BOISE, Idaho—The Idaho State Historical Advisory Board, with the help of a $64,200 NHPRC grant, is conducting the first major study of the state’s historical records in over sixty years. The new study will supplement a report on records retention prepared in 1988.

The grant will fund a two-year project which began January 1, 1999, and will include an assessment of state historical records, an inventory of government records in eleven of the state’s forty-four counties, and creation of a ten-year strategic plan for historical records in Idaho. The assessment will include a survey mailed to nearly 700 non-government repositories, such as libraries and museums, to learn about the content and condition of collections.

The board plans to meet six times during the study period to review surveys, make a list of permanently valuable state and local government records, and create a ten-year strategic plan for the first decade of the twenty-first century. Seven meetings, one in each judicial district, will be held with interested stakeholders at the end of the project to discuss the findings.

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“The results of the project will benefit anyone who uses government records for research,” explained Steven A. Walker, Idaho State Archivist. “The board intends to create the first statewide records retention schedule, which will identify what records must be permanently kept and how long other records must be maintained. The goal will be to make sure permanent records are not destroyed, as has been the case in some counties. In some locations, mortgage records, assessment records, and marriage records have been thrown away. Other important records have been lost through floods and other disasters.”

History is alive and well in Idaho Contributed by Steve Walker Idaho State Historical Society BOISE, Idaho—History is alive and well in Idaho as may be evidenced from the following:

COMPETITIONS April 16: State History Day Contest. Boise, Student Union Buiding, Boise State University. The state competition is made of winners of the regional contests. The 1999 theme is "Science, Technology, Invention in History: Impact, Influence, Change." Contact Kris Major, Idaho State Historical Society, 610 N. Julia Davis Dr., Boise, ID 83702, 208-334-2120; kmajor@ishs. state.id.us

CONFERENCES April 5-9: "What Happened in the Western World in the Second Millennium (A.D. 1001– 2000)?" Coeur d'Alene, Popcorn Forum/ Symposium at North Idaho College, Coeur d'Alene. Sponsored by the Idaho Humanities Council. Contact: Tony Stewart 208-769-3325

LECTURES April 5: "Rediscovering Lewis and Clark." Grangeville. A public lecture by Mike Venso, Lewiston Morning Tribune. Sponsored by the Idaho Humanities Council. Grangeville Public School, Grangeville. School lecture, Grangeville Public School, Grangeville. This date is tentative, please contact Mike Venso, 208-743-4787 or 208-743-9600, ext. 210 to verify place, time, and date.

April 6: "Idaho Women and the Land." Boise. Brown Bag Lecture by Lauren Fins. In this highly textured presentation, women's connections to the land from native peoples, to early settlers, to contemporary residents is examined. Excerpts from original diaries, letters, and writings are used to explore the idea that Idaho's women are helping to create a balance between wise use and protection of Idaho's rich natural resources. Cosponsored by the Idaho Humanities Council and the Friends of the Historical Museum. Idaho Historical Museum, 610 North Julia Davis Drive, Boise, ID 83702 12 noon. Admission: Free; $1.00 donation requested. Contact: 208-334-2120

April 19: "Rediscovering Lewis and Clark." Kamiah. A public lecture by Mike Venso, Lewiston Morning Tribune. Sponsored by the Idaho Humanities Council. Kamiah Public School, Kamiah. This date is tentative, please contact Mike Venso, 208-7434787 or 208-743-9600, ext. 210 to verify place, time, and date.

April 27: "Southwestern Idaho Rock Art." Cambridge. Lecture and slide presentation by Max Pavesic, Professor of Anthropology at Boise State University. Sponsored by the Cambridge Library and Cambridge Museum. Cambridge Community Library, 120 South Superior, Cambridge, ID, 7 p.m. Admission: Free. Contact: Nina Hawkins, 208-257-3268

MEETINGS May 19: Idaho State Historical Records Advisory Board. The agenda includes assess-ment of the state's survey of historical records repositories and review of local government inventories from 11 counties. The board will meet from 9:00 a.m. to 3 p.m. at the Coeur d'Alene Resort, Coeur d'Alene. Contact Steve Walker at 208-334-2620 for more information.

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WORKSHOPS "Back to Basics," a workshop on the manage-ment and care of museum collections. Sponsored by Idaho State Historical Society, Idaho Association of Museums, and the Idaho Museum of Natural History. For more information contact Sharon Holmer, 208-232-1571. Held on following dates in these towns: Council (March 20); Idaho Falls (April 23); and Lava Hot Springs (April 24).

EVENTS April 24 through May 2, 1999, Idaho Archaeology Week. Archaeology Week is an opportunity for the public to learn about Idaho's past. All Idaho Archaeology Week activities are free and open to the public. For more information contact the Idaho State History Society, 210 Main Street, Boise, ID 83702, 208-334-3847.

Historic photographs now on display in the Albertson College Archives Contributed by Jan Boles Robert E. Smylie Archives, Albertson College CALDWELL, Idaho—An exhibit of 20 photo-graphs by Dr. William Judson Boone (1860–1936), founder of The College of Idaho, is now open to public viewing in the Robert E. Smylie Archives, located on the second floor of Sterry Hall.

Made from about 1900 to 1930, the pictures include views of Caldwell, campus construction student activities, informal portraits, and samples of Boone's travel photography.

These enlargements, black and white silver prints ranging in size from 7" x 9" to 16" x 20", were made from Boone's original negatives in 1990 for the College's Centenary celebration. The pictures are now part of the Boone Photo Collection, which is still being restored and cataloged in the archives.

The Caldwell scenes include both the City Hall and Canyon County Courthouse, buildings that were razed in the 1960s and 1970s. Columns from the Courthouse are now a feature of the Amphitheater, adjacent to Covell Hall on campus. Subjects of the informal portraits include Robert E. and Carrie Adell Strahorn (Carrie being the namesake of Strahorn Hall), and two college administrators poised to zip away on a sidecar-equipped Harley-Davidson. Student subjects include the late Margaret Sinclair as a cheerleader, plus an all-cast production number from "The Chocolate Soldier," a gala musical staged at the American Theater.

Dr. Boone started making photographs not only to publicize The College (and Academy) of Idaho, but also to augment his botanical studies. More than 2,000 of his negatives have been gathered and preserved in the archives. Coupled with Dr. Boone's daybooks, these images provide a remarkable glimpse of the times in which he lived and which he so strongly influenced.

The current exhibit is made possible by a gift from Jim Wolcott, class of 1949, and Mrs. Wolcott. The matted enlargements were made possible by a grant from the College's Half-Century Society.

The Robert E. Smylie Archives, open five days a week during regular building hours (generally 8 a.m. to 5 p.m.), also features an exhibition of watercolors by the late Dr. Lyle Stanford, as well as memorabilia and office decor of former Idaho Governor Smylie, former Idaho Senator Steve Symms, and the late Joe Albertson. A descriptive folder is included in the exhibit area, providing identifications and background information to the photographs.

New department director appointed CARSON CITY, Nev.—Nevada Governor Kenny Guinn has named Dale Erquiaga to head the State Department of Museums, Library and Arts. Erquiaga, 35, has left his position as Director of Marketing and Community Relations for the Howard Hughes Corp. in Las Vegas. He was the Elections Deputy for the Secretary of State for two years and Chief Deputy for four years. In that position, among many other responsibilities, he chaired the

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State Records Committee, which approves all Executive Branch agencies' records retention schedules.

Joan G. Kerschner, former Director of the Department of Museums, Library and Arts, and Acting Administrator of the Nevada State Library and Archives left March 5 to take a new position as Director of the Henderson District Public Library where she will be in charge of management and development. Henderson plans to build four libraries in the next five years, an undertaking Ms. Kerschner said it is exciting because they have the money to do it.

Ms. Kerschner had worked for the State Library since 1973, became State Librarian in 1986 and was appointed Director of the new department in 1993. She was instrumental in getting the state-of-the-art State Library and Archives building constructed in Carson City.

Public records law introduced in Nevada CARSON CITY, Nev.—For the fourth straight legislative session since 1991, a comprehensive bill (AB 102) has been introduced to replace Nevada's obsolete 88 year old public records law (NRS 239.010).

Confusion about the accessibility of records in Nevada has caused trouble for public agencies for many years. A clear definition of what actually constitutes a "public record" is badly needed to help government agencies know for sure whether or not a record is public or confidential. Because of the confusion created by the old existing law that was passed in 1911, public agencies, many times, have had to decide for themselves if a citizen has the right to see a government file or document. The vagaries of the law have forced the courts to step in many times to decide if a citizen or member of the press has the right to access a particular file or record. The court has had to apply a "balancing test" to determine whether an individual's or agency's right to privacy outweighs the public's right to know.

AB 102 is intended to create strict guidelines for the use of both governmental agencies and the citizens that they serve as to what records are open and what records are confidential.

The last session of the State Legislature was adjourned before both houses of the legislature were able to come to any agreement on the final content of a similar bill. The bill was allowed to die in the Senate Government Affairs Committee without ever reaching the floor for a vote.

Nevada SHRAB awards seven grants CARSON CITY, Nev.—The Nevada State Historical Records Advisory Board awarded seven grants for development of archival programs in Nevada at the February 10 meeting at the Nevada State Library and Archives. Two of the grant awards went to two local government offices.

The Storey County Recorder-Auditor's Office received $4,000 to have some of Nevada's oldest records, dating from 1859, restored by a document conservation service in New Hampshire. These include the Virginia and Gold Hill Mining books, maps of Gold Hill and Virginia City. These documents will be unbound, deacidified and rebound. The maps will be encapsulated to protect them from further deterioration. For more information contact, Maggie Lowther, Storey County Recorder-Auditor, at 775-847-0967.

The City of Sparks Public Works Department received $5,000 to inventory and organize its city records dating back to 1911. The records will be arranged, indexed and some microfilmed according to city records retention schedules. Staff will also develop a records management procedures manual. For more information, contact Linda Patterson, Sparks Public Works Department, at 775-353-2800.

Nevada Women's Project received a $1,729 grant to organize the Jean Ford Research Center in Women's History. Project staff will organize forty-five cubic feet of research collections compiled by Jean Ford who compiled Nevada Women's History: A Guide to

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Archival Collections. This valuable resource features 110 libraries museums, state parks, and other sites in Nevada that have unpublished materials (manuscripts, oral histories, photographs, scrapbooks, etc.) about Nevada women. For more information, contact Carrie Townley-Porter at 775-786-2335.

Sierra Nevada Community Access Television received a $1,729 grant to produce a half hour program introducing the public to basic preservation of family collections. "The basics of Archiving" will teach introductory level methods for paper documents, videotapes and photographs. The video will serve as a pilot project in the development of other appropriate training materials. For more information, contact Chris Jenson, Executive Director, at 775-828-1211.

Carson Valley Historical Society received a $5,000 grant to organize, catalog and selectively digitize its manuscript and photograph collections. In addition to processing materials, the society will establish collections management policy and a rules and procedures manual for the reference library. For more information, contact Cecil Brown, curator, at 775-782-2555.

The Nevada Museum Association received a $4,792 grant to hold eight workshops on archival preservation. Workshops include an Introduction to Preservation, Preservation of Audio-Visual Materials, Outsourcing Preservation and Imaging and Imaging Technology for Libraries and Archives. The workshops will be presented by Amigos Preservation Services. Four workshops will be held at the Nevada State Library and Archives in Carson City and the Nevada State Museum and Historical Society in Las Vegas. For more information, contact Peter Bandurraga, Director of the Nevada Historical Society, at 775-688-1191.

The Board was awarded a $50,000 grant from the National Historical Records and Publications Commission for a two year project to grant funds to museums, historical societies, tribal govern-ments, local governments and non-profit institutions to address the archival needs of the state, starting with their own institutions. Ten projects were funded in the past year. For more information, contact Jeffrey M. Kintop, State Archives Manager at the Nevada State Library and Archives, at 702-687-5210.

Nevada Archives honors its champions CARSON CITY, Nev.—The Nevada State Library and Archives honored its champions who have made significant contributions to the state archives and records programs, in a ceremony held in the Koontz-Cahlan Research Room at 3:00 p.m. on Wednesday, February 10. This year's champions included three former members of the Nevada State Historical Records Advisory Board.

Norma Joyce Scott, from Hawthorne, was one of the first members of the State Historical Records Advisory Board when it was a subcommittee of the Nevada Advisory Council on Libraries from 1979 to 1984. Ms. Scott helped the state archives program receive its first national recognition in 1984 when she nominated it to the American Association for State and Local History. The Division of Archives and Records won a Certificate of Commendation for its work in preserving local government records. This award later allowed the Division to receive other federal grants for local government records projects.

Nancy Carr, former Lyon County Recorder-Auditor, represented local governments on the board from 1986–1991. As Recorder-Auditor, Ms. Carr oversaw the construction of the first county archives building and implemented one of the first county records management program in Nevada. Dorothy Vondenbrink was the Henderson City Clerk and served as local government representative on the Board from 1989–1994. Ms. Vondenbrink established the first record manage-ment program in the City of Henderson, one of the first city programs in the state. She also made great contributions in the oversight of the Nevada Local Government Re-Grant Project, which funded several archives and records management projects throughout Nevada.

The honorees have their portraits hung on the Archives and Records Heritage Hall of Fame, which honors persons who have made significant contributions to archives and records

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programs in the state of Nevada.

DMLA programs on Public Access TV CARSON CITY, Nev.—The Nevada Depart-ment of Museums, Library and Arts has begun airing a series of half hour programs on public access television. Public Information officer Gwen Clancy said, "a lot of people have been seeing our TV series, judging by the number of comments. It's a great way for us to reach out to the public." Thus far, DMLA has produced two segments and soon three with Bob Nylen, Curator of History for the Nevada State Museum, one with Emmy Bell, Director of the Nevada Literacy Coalition, one with Joan G. Kerschner, former Department Director and Administrator of the Nevada State Library and Archives, on library resources on the Internet, and one on Boulder City RR Museum. NSLA's State Archives and Records Programs are scheduled for at least two programs including information resources available in the State Archives and a tour of the archives highlighting the "treasures from the archives."

The programs reach viewers in Carson City, Reno, Sparks, Minden, Boulder City and Stateline, Nevada, and in the California communities of Truckee, Donner and Alpine Meadows. An arrangement is being made for showings in Clark County, Nevada which includes Las Vegas, North Las Vegas and Henderson.

Imaging projects make minutes available CARSON CITY, Nev.—The Nevada State Library and Archives and the University of Nevada, Reno, Library are doing a cooperative project to scan the minutes of the Nevada State Legislature's standing committees from 1985–1993. Until 1989, the existing minutes from 1965– 1987 were available only on paper at the State Archives when they were microfilmed and distributed to libraries throughout the state with grant money through the Library Services and Construction Act. Archives and Records continues to film the minutes and distribute them on microfilm.

The new project will make 1985–1993 minutes available on CD ROM and on the World Wide Web. The Legislative Counsel Bureau will make the minutes from 1995 on available on the State Legislature's web page. Funds for the project were provided by the University of Nevada, Reno, foundation.

Three Nevada publications online CARSON CITY, Nev.—The Nevada State Library and Archives has placed three state publications on its web site, representing the three most used in the state. The Political History of Nevada, Perspectives: A Biennial Report of Nevada State Agencies, 1999, and the Nevada State Administrative Manual.

The Political History of Nevada has been pub-lished irregularly for eighty-five years, in pamphlet form in 1910 and formalized in the first edition in 1948. This is the tenth edition. It represents the first significant revision of earlier works, relying more heavily on narrative articles contributed by staff from the Secretary of State's Office, Legislative Counsel Bureau, Supreme Court, and Nevada State Library and Archives. Readers wishing to review older versions, which contain certain details and charts not appearing in this edition, may find copies at the Nevada State Library and Archives or the Legislative Counsel Bureau.

Perspectives is the biennial report of the Nevada State Executive Branch agencies, boards and commissions. These reports were published individually from 1865 to 1977 when the state went to the one volume format.

The State Administrative Manual (SAM) is a compilation of policy statements concerning the internal operations of state government. Policies are based on statute or other approved regulations. This manual is published for use as a guide in conducting the state's business. NSLA's web site is www.clan.lib.nv.us

Nevada history CD project under way

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CARSON CITY, Nev.—The Department of Museums, Library and Arts has undertaken work on producing an interactive Nevada History CD-ROM for elementary and middle school audiences. The project will use text based material but will also employ audio and video material and historical artifacts as resources. The cooperative project includes staff from Nevada State Library and Archives, Nevada Historical Society and Nevada State Museum and the State Historic Preservation Office. Anita Watson, Ph.D. is the Project Director.

Western Folklife Center gets grant CARSON CITY, Nev.—The Western Folklife Center in Elko, Nevada, received a $25,000 grant from the National Endowment for the Arts to organize a Nevada folklife archives in cooperation with the Nevada Council of the Arts. The center has matching funds committed from a private foundation for a remodeling of its building to include archival storage and research areas in its museum. The grant will be used to hire a professional archivist to organize the collections of folk art, cowboy poetry, slides, photographs, and audio and video tapes. The center will include future funding for the position as part of its regular budget.

Nevada DMLA helps Japanese-Americans claim millions of dollars in reparations CARSON CITY, Nev.—A 1941 letter found in the Nevada Northern Collection at the East Ely Railroad Depot Museum proved the claims of hundreds of Japanese-Americans for millions of dollars in reparation funds from the federal government.

The Justice Department's Office of Redress Administration awarded more than $ 4 million to descendants of Japanese Americans who lost their railroad and mining jobs on orders of the FBI. In 1988 Congress passed the Civil Liberties Act providing $20,000 in reparations to internees or survivors who had been deprived of their civil liberties for being Japanese.

Fumie Shimada, a Sacramento school teacher who was born in Sparks, Nevada, remembered her father, Kametaro Ishii, being fired from his job on the Southern Pacific Railway on February 11, 1942, after twenty-two years and being rehired one day after the war had ended. He went on to work for the railroad for eighteen more years until he retired.

Although Ms. Shimada saw a connection, the Federal Government did not. She went off on a mission to search for the truth even though her father died in 1976 and her mother three years later. She was denied the funds because the Justice Department reasoned that the railroad, not the federal government, had fired her father. Southern Pacific officials told her there had to be a federal order.

She was certain her answer would be in Nevada. When she called the State Library and Archives, archivists searched the records of Governor Edward P. Carville, the Attorney General's Office, State Council of Defense and the Adjutant General. She was looking for a presidential order and we had none. Archivist Chris Driggs called Archeologist Gene Hattori in the State Historic Preservation Office, who heard a talk by a University of Nevada, Las Vegas, graduate student, whose masters thesis was about Japanese Americans in Nevada during World War II. This led to the UNLV Special Collections Department, whose staff also searched the Southern Pacific Railroad collection for information.

Fumie and her husband, Sam Shimada, made fifteen trips to Nevada to look through the records in the State Archives, the Nevada Historical Society, and University of Nevada, Reno, Special Collections. She found Andy Russell's thesis at the Nevada Historical Society and archivists helped track him through his faculty adviser at UNLV, History Professor Sue Fawn Chung.

She contacted Russell and he told her he had found a letter by H. M. Peterson, a Nevada Northern Railway official in eastern Nevada, dated, December 14, 1941, that spelled out the FBI directive. Russell had researched his thesis at the State Archives and at the East Ely Depot Museum, where he found the letter in the Nevada Northern Railway collection. Copies of the letter and Russell's thesis were sent as evidence to the Office of Redress Administration and was evidence for more than 250 claims.

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Realizing the importance of the discovery, State Archivist Guy Rocha asked if the Shimadas wanted to speak to the press about their story. With their permission, Rocha contacted Brendon Riley with the Associated Press who wrote the story. The news story went national and carried the information about who was eligible and who to contact in the Department of Justice. Rather than being a local story with individual benefits, the story reached a national audience. It was a departmental effort on the part of staff from three of the four divisions of the DMLA and Nevada's two Special Collections Departments, but the results aided in the distribution of millions of dollars in reparation money to Japanese- Americans.

Free program on steam logging railroads CARSON CITY, Nev.—The Nevada State Railroad Museum in Carson City held a free program on Steam Logging of the Northwest by Bill Kohler on March 10,. "Logging railroads offered some of the last glimpses of steam locomotive use in America," said Kohler, who is a volunteer at the railroad museum.

The Friends of the Nevada State Railroad Museum presents a free educational program on the second Wednesday of each month. Upcoming talks include: Stephen Drew on “The Men Who Ran the Virginia & Truckee Railroad” on April 14; Jim Bryant on “The Southern Pacific's Fernley Branch” on May 12; Chris DeWitt on “The V&T McKeen Car Restoration Project--A One Year Progress Report” on June 9. On Wednesday nights in July and August, the museum shows movies outside in the park.

The Nevada State Railroad Museum also hosts special celebrations, such as the Fourth of July weekend celebration, complete with steam-ups, and participates in scholarly efforts, such as the V&T Railroad Symposium held in the fall.

The museum is located at 2180 South Carson St., one mile south of the historic State Capitol. For more information, please contact John Frink at 775-684-8282.

Rare Comstock artifacts on display CARSON CITY, Nev.—Several unusual artifacts excavated in Virginia City are now on public display at the State Capitol Building in Carson City. The items include an extremely rare carbon water filter, a stone cribbage board, a meerschaum pipe, bottles, glasses, and taps. They were excavated at John Piper's Old Corner Bar by the Comstock Historic District Commission and the Comstock Archaeology Center. The free exhibit on the second floor of the Capitol is open from 8 a.m. to 5 p.m. seven days a week. The exhibit was prepared by the Nevada State Museum, where it will eventually move for exhibition through 1999, and funded by Virginia City merchants and the State Historic Preservation Office.

One of the most intriguing items is the carbon water filter, which was reassembled by volunteers. Before the 1875 fire, the filter provided patrons of the saloon with clean glasses of water. The Civil War era piece was originally manufactured in London, England, and stands nearly two feet tall. "This type of filter is so unusual that the local experts in the field of historical archaeology have never seen anything like it," said State Historic Preservation Officer Ron James. "The filter tells us something extremely important about the story of water in Nevada, one of the most important themes in the development of the state. The written record indicates how people in Virginia City hated the local water, but the record tells us little else. This artifact is the first substantial indication that the people of Virginia City did something about water quality before building the system in 1873 that brought Lake Tahoe Basin water to the Comstock."

Kelly Dixon of the Comstock Historic District Commission directed excavation of the Piper's Old Corner Bar, with the assistance of Professor Donald Hardesty from the University of Nevada, Reno. Dozens of area volunteers provided most of the labor. Dan Urriola, of AmArcs of Nevada, was responsible for reassembling the water filter and a spittoon also on display. The two objects are composed of over 100 pieces, gleaned from the nearly 70,000 artifacts uncovered and catalogued during the course of the excavation.

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Analysis of the material continues. The Piper's Old Corner Bar excavation will ultimately shed a tremendous amount of light on the way western saloons are perceived. "This was a dignified business that included an aquarium, fine crystal, a piano, and the finest of drinks," said Dixon. "This was a place to go after the theater, and it served some of the most distinguished patrons in a city noted for its cosmopolitan, refined culture."

Free talk on Elko County ghost towns CARSON CITY, Nev.—The public was treated to a free program on Ghost Towns and Mining Camps of Elko County by historian Shawn Hall on February 23. The illustrated talk was held at the Nevada State Museum in Carson City.

Elko County, in the old heart of Nevada, is rich in historic sites, many of them hitherto uncharted and some verging on disappearing. Now, for the first time, historian Shawn Hall identified and located the ghost towns and old mining camps of Elko County and recounted their colorful histories.

Hall moved to Nevada after graduating from Harvard University in 1983, in order to pursue his avocation—researching and writing about the ghost towns and mining camps of Nevada. He is the author of Romancing Nevada's Past: Ghost Towns and Historic Sites of Eureka, Lander and White Pine Counties and Preserving the Glory Days: Ghost Towns and Mining Camps of Nye County.

This program was part of the Museum's Frances Humphrey Lecture Series held on the fourth Tuesday of every month at the Nevada State Museum in Carson City. Marshall Fey speaks on history of slot machines On May 27 at. 7:30 p.m.

Records class taught in Boulder City CARSON CITY, Nev.—Local Government Records Manager Bill Bowden held a one-day Records Management Training Class in Boulder City on December 2, to a good turnout of city employees and department managers. This was another result of our offer to present such a class to any local government or combination of local governments who could provide at least 10 participants. The response has been outstanding, and the classes have been well received.

NSLA exhibit features Egghart photos CARSON CITY, Nev.—The photographs of Carson City resident Harry Egghart will be displayed through April in the Reference Room Gallery at the Nevada State Library and Archives. The gallery is open 8 a.m. to 5 p.m. Monday through Friday. For more information, please call Gwen Clancy at 687-8323 or e-mail at [email protected].

U.S. 89 designated Utah Heritage Highway SALT LAKE CITY—Traveling U.S. Highway 89 from Sanpete County to Arizona will soon be much more than a drive through beautiful scenery. Each town along this highway has its own unique character and sense of place. Now, through the Utah Heritage Products Alliance, these towns will showcase quality products which reflect the unique heritage of rural Utah. Thus, U.S. Highway 89, also known as Utah Heritage Highway, will become a craft merchandising corridor.

From town to town along the Utah Heritage Highway, historic buildings and homes will be turned into shops for heritage products, crafts, and artisans. The area is close to Utah's major national parks, providing tourists with the opportunity to visit these unique towns to experience local events, restaurants, bed and breakfast inns, and take home an authentic Utah product. It could also become a popular weekend trip option for urban Utahns.

The Utah Heritage Products Alliance is the group behind Utah Heritage Highway. The Alliance is a non-profit organization of interested parties which has been formed to research, develop, and promote the highway. The Alliance is open to new members which include: wholesalers and retailers of heritage products; individuals or entities who make or manufacture heritage products; antique shops, bed and breakfast inns, cafes, restaurants;

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local event sponsors; museums, attractions, destinations; and governmental organizations.

Members of the Alliance will receive the following services: a website where they may publicize their business; business training; market research; national advertising; financing; group purchasing of health and liability insurance; and use of registered logo.

For more information on becoming a member of the Alliance or on the Utah Heritage Highway, call Susan Holt at the Division of State History, 801-533-3556 or 801-583-3991.

MHA issues call for papers The Mormon History Association is calling for papers for its annual meeting June 26–July 2, 2000, in Aalborg, Denmark. The meeting's theme will center on Mormonism in Continental Europe. Papers relating to European Mormons, emigrants, and settlers are of particular interest, but MHA also welcomes papers related to any aspect of Mormon history. Proposals are due by July 1, 1999. Contact Carol C. Madsen at 801-378-4023 or carol madsen@byu. edu.

Nourse at USHS for book signing April 24 SALT LAKE CITY—On Saturday, April 24, from 1:00 to 3:00 p.m., Dick Nourse will be at the Utah State Historical Society, 300 S 455 W (Rio Grande Depot) to sign his book, Salt Lake City Welcoming the World. Nourse, news anchor for KSL-TV, along with photographer Francois Camoin, have put together a view of Salt Lake City for the world to see and appreciate. The book and its hundreds of photos capture the heritage and many facets of this special city. The book will be available for purchase at the society’s Book and Gift Shop.

Awards and fellowships available The Charles Redd Center for Western Studies is sponsoring a manuscript competition for monograph-length manuscripts dealing with the Mountain West. The deadline is Saturday, May 1.

For more information, call the Redd Center at 801-378-4048, or see its World Wide Web site at http://fhss.byu.edu/reddcent.

Arizona archives hires two archivists PHOENIX, Ariz.—The Arizona History and Archives Division of the Department of Library, Archives and Public Records has added two new professional archivists to its staff: Wendi Goen and Jeffrey Malcomson.

Goen has two bachelors degrees, one in government, the other in law and society, and a masters degree in public history, all from New Mexico State University. Her research interests include legal history, oral history, and gender issues.

Malcomson has a bachelors degree in History from Covenant College and a masters in Public History from Colorado State University. His research interests include history of water use, development of national parks, tourism, and wildlife.

"Both Wendi and Jeff are excellent researchers," Deputy State Archivist Melanie Sturgeon said. "They are an asset to the Division not only because of their skills as archivists, but because of their excellent people skills. They are always willing to go the extra mile in helping patrons track down that elusive piece of information."

The History and Archives Division houses Arizona's permanent official records. It also has the largest collection of Arizona newspapers in the state, a unique photograph collection and library about the state's history and geography, and sixty private manuscript collections. Lawyers, historians, and genealogists extensively use the Division's collections.

The Division is heavily used. In FY 1998, staff members responded to 2,879 questions by walk-in clients, telephone, mail, and email. State Archivist David Hoober invites all Arizonans to visit the Division in the State Capitol, and enjoy the Arizona heritage documented there.

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Western Archives Institute slated The 13th annual Western Archives Institute will be held at the Stanford Terrace Inn in Palo Alto, California, July 25-August 6, 1999. The intensive, two-week program is designed to offer an introduction to modern archival theory and practice for a variety of participants, including those whose jobs require a fundamental understanding of archival skills, but have little or no previous archives education, those already in the profession who want to update and renew their archival knowledge, and those who wish to explore the possibility of an archival career is space is available.

The 1999 program will feature as principal faculty member Frank G. Burke, Professor Emeritus, of the College of Library and Information Services at the University of Maryland, College Park. Dr. Burke has written extensively on archival and historical topics and has taught numerous archives courses and workshops. He has also worked as a consultant in a number of archives. From 1985 to 1987, Dr. Burke was Acting Archivist of the United States. He is the former Executive Director of the National Historical Publications and Records Commission. Dr. Burke was the lead faculty member for the Western Archives Institute in 1997.

Joining Dr. Burke on the faculty will be distinguished working professionals noted for selected fields of archives education. In addition, the program will include site visits to historical records depositories in the area.

Topics will include history and development of the profession, theory and terminology, records management, appraisal, arrangement, description, manuscripts acquisition, archives and the law, photographs, preservation administration, reference and access, automation, outreach programs, and managing archival programs and institutions.

Tuition for the program is $500 and includes a selection of archival publications. Housing and meal plans are available at additional cost. Enrollment is limited. The application deadline is April 15, 1999. For additional information and an application package, contact: Administrator, Western Archives Institute, 1020 O St., Sacra-mento CA 95814. T: 916-653-7715 Fax: 916-653-7134 E-mail: [email protected]

An online version of the application package is now available on the Society of California Archivists' web site. The address is: http://dlis.gseis.ucla.edu /society_of_california_archivists/

Once there, click on "Western Archives Institute" and then "Application Package" to access the information. You can then download the application information. Completed applica-tions must still be sent via standard mail.

Grants to archives program announced COLLEGE PARK, MD—The Center for History of Physics of the American Institute of Physics is pleased to announce its 1999 program of Grants to Archives. The grants are intended to make accessible records and papers which document the history of modern physics and allied fields (such as astronomy, geophysics, and optics). Grants can be up to $10,000 each and can be used only to cover direct expenses connected with preserving, inventorying, arranging, describing, or cataloging appropriate collections. Expenses may include archival materials and staff salaries/ benefits but not overhead.

The AIP History Center's mission is to help preserve and make known the history of modern physics and allied fields, and this grant program is intended to help support significant work to make original sources accessible to researchers. Preference will accordingly be given to medium size or larger projects for which the grant will be matched from other funding sources or by the parent organization. To apply send a letter of no more than three pages describing the research significance of the collection(s), plan of work, and budget, along with preliminary inventory (if available) and staff vitae to: Joe Anderson, Center for History of Physics, American Institute of Physics, One Physics Ellipse, College Park, MD 20740; fax 301-209-0882; e-mail: [email protected].

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For grant guidelines or for more information on the Center and its programs, check our Web site at http://www.aip.org/history/grntgde.htm , or call 301-209-3165.

Deadline for receipt of applications is July 1, 1999. The program will be offered annually if funds permit.

USU seeks manuscript librarian POSITION TITLE: Manuscript Librarian (Assistant Librarian) JOB#: 2-109 DEPARTMENT: Library & Information Services MINIMUM SALARY: $27,500, plus excellent benefits RESPONSIBILITIES AND DUTIES: The Manu-script Librarian is responsible for the manuscript collections of the Division of Special Collections and Archives. The Manuscript Librarian performs and supervises all tasks related to the manuscript holdings of the Division: acquisition, accession, appraisal, arrangement, description, cataloging, determination of appropriate preservation/con-servation activities and donor relations. As a professional member of the staff of Special Collections and Archives, the Manuscript Librarian is expected to provide reference service to patrons of the entire Division. Participation in collection development and fund raising activities in support of the Division is also expected. The successful candidate is expected to publish or present on an annual basis a paper or oral presentation and to participate in professional and scholarly organizations and in library and university committees and activities as assigned. The Manuscript Librarian reports directly to the Head Curator of Special Collections and Archives.

JOB QUALIFICATIONS: Requires MLS from an ALA accredited library school or a master's degree in history; knowledge and training in the theory practice of archives administration/ manuscript curatorship; a minimum of two years professional experience in a manuscript repository or training in a certified archival program; excellent written, oral and interpersonal communication skills; capacity to work congenially with others; evidence of research or creative achievement; experience using AACR2 and MARC formats for cataloging manuscripts and/or EAD formats.

Prefer knowledge and understanding of issues and trends facing archives and manuscripts in the research library environment; working knowledge of the history of the Inter-mountain West including Utah, Idaho and Mormon history; experience in microfilming manuscripts and records; experience with digital conversion of manuscripts and other textual and graphic materials.

See the job description at http://www.usu.edu/~persinfo/W2-109.htm

Give a free copy of the newsletter Do you know people who might benefit from a little more training in records management or some interaction with archivists? Give us their addresses and we’ll send them a free introductory copy of the CIMA Newsletter. It doesn’t matter if they’re volunteer docents, amateur genealogists, or professional historians. Anyone with an interest in archives, records management, or history can get a lot out of the Conference of Inter-Mountain Archivists. Do your friends and colleagues a favor and spread the word.

Submit news of job vacancies to CIMA Please submit news of archives and records management job vacancies to Julie Hunsaker, CIMA Secretary/Treasurer, LDS Historical Department, Archives Division, 50 E. North Temple 2EW, Salt Lake City, UT 84150-3800, or call 801-240-6773. These will be passed along to the employment web page and/or printed in the next CIMA newsletter.

CIMA Officers 1998–1999 Council Members (1998–2000)

Pauline K. Musig Jim Dooley

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President Marriott Library, U of Utah LDS Church Historical Dept. John Powell Jeff Kintop USU Library Special Collections Vice President/President-Elect Nevada State Archives Steve Walker Idaho State Historical Society Julie Hunsaker Secretary/Treasurer Nominating Committee LDS Church Historical Dept. Blaine Bake Blaine Bake Chairman Immediate Past President McKay Library, Ricks College McKay Library, Ricks College Mary Carter-Hepworth Council Members (1997–1999) Albertsons Library, Boise State

Clint R. Bailey Gary Domitz University of Utah Archives Oboler Library, Idaho State

Brad Cole Jeff Kintop Cline Library, No. Arizona Univ. Nevada State Archives

Peter Schmid USU Library Special Collections

Calling all CIMA members Are your membership dues up to date? To check on your membership status, call Julie Hunsaker at (801) 240-6773.

Is your address changing? Let us know where you're going so that we can update the mailing list. Also let us know if we're misspelling your name or if your phone number, postal address, or e-mail address has changed.

Advertising rates The quarterly CIMA News-letter is circulated to nearly 150 individuals and institutions in Utah, Nevada, Idaho, Wyoming, Colorado, Arizona, and beyond. Advertisements from suppliers of archives-related products and services will be accepted at the editor's discretion. Rates for standard ads are: size One Issue One Year Full page (7.7" x 9.5") $75 $240 Half page (4.75" x 7.5") $40 $128 Quarter page (4.75" x 3.75") $25 $80 Business card (2.25" x 1.5") $10 $24

Camera ready copy must be received by:

March 15 for the April issue June 15 for the July issue Sept. 15 for the October issue Dec. 15 for the January issue

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Please make checks pay-able to CIMA.

Submissions welcome CIMA Newsletter is a quarterly publication of the Conference of Inter-Mountain Archivists. If your institution has any news of interest to the archival community in the inter-mountain west, such as recent acquisitions; recently completed registers, guides, or other publications; personnel changes; job openings; grant projects, etc., please submit them to:

Glen Fairclough, Editor Utah State Archives and Records Service P.O. Box 141021 Salt Lake City, UT 84114-1021 Fax: (801) 975-0336 E-mail: [email protected]

Jeff Kintop, Assistant Editor Nevada State Library and Archives Capitol Complex 100 Stewart Street Carson City, NV 89710-0001 Fax: (702) 687-8330 E-mail: [email protected]

Previous issues of the CIMA Newsletter are available online via the Conference of Inter- Mountain Archivists website at http://www.www.lib.utah.edu/cima

* * * * * * * * * July 1999 CIMA Newsletter Copy Deadline: June 15, 1998 * * * * * * * * *

for membership information: http://www.lib.utah.edu/cima/members.html

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