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CIMA Newsletter, April 1999

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CIMA Newsletter, April 1999 CIMA Newsletter, April 1999 http://dream.lib.utah.edu/cima/letters/apr1999.html CIMA Newsletter April 1999 (No. 79) TABLE OF CONTENTS Regional connections and networking Public records law introduced in Nevada to be discussed at 1999 CIMA Nevada SHRAB awards seven grants gathering Nevada Archives honors its champions Archives Week observance incorporated into revived fall caucus DMLA programs on Public Access TV Nominations for officers welcome Imaging projects make minutes available CIMA welcomes new member Three Nevada publications online Records Management Day observed Nevada history CD project under way Improved online catalog available Western Folklife Center gets grant Utah lawmakers consider records Nevada DMLA helps Japanese-Americans issues New finding aids completed claim millions of dollars in reparations Utah State Archives notes staff Free program on steam logging railroads changes Rare Comstock artifacts on display Speakers look back on the 20th Free talk on Elko County ghost towns century Records class taught in Boulder City SUU library innovation facilitates NSLA exhibit features Egghart photos research Preservation specialist joins USHS U.S. 89 designated Utah Heritage Highway staff MHA issues call for papers Conference to mark Provo’s Nourse at USHS for book signing April 24 anniversary Awards and fellowships available Harris donates river running maps to Arizona archives hires two archivists USHS Western Archives Institute slated Prehistory and Heritage Week is May 1-8 Grants to archives program announced Mark Jensen takes SLOC archives USU seeks manuscript librarian post Give a free copy of the newsletter Marriott Library acquisitions processed Submit news of job vacancies to CIMA Archives, RIM positions upgraded Salt Lake County receives NRIMW GENERAL INFORMATION grant CIMA Officers 1998-99 SL County hosts visit from RIM Membership Dues/Address Changes professor Study of historic records under way Advertising rates History is alive and well in Idaho Submission Instructions Historic photographs now on display in the Albertson College Archives New department director appointed Regional connections and networking to be discussed at 1999 CIMA gathering FLAGSTAFF, Ariz.—The Conference of Inter-Mountain Archivists will hold its annual spring meeting in Flagstaff from June 3–5. The meeting will be held in conjunction with the Arizona Paper and Photograph Conservation Group (APPCG) spring workshop held on June 3. This year’s theme is “Regional Connections and Networking in Archives.” The conference officially begins on Thursday evening June 3, with a reception sponsored by the Cline Library at Flagstaff’s Lowell Observatory. Bill Landis, Manuscript Librarian at UC Irvine and member of SAA's EAD Working Group and a member of the California Online Archive project’s Metadata Standards Committee, will be the keynote speaker. He will discuss his experiences with the California Online 1 of 20 2/11/2009 4:41 PM CIMA Newsletter, April 1999 http://dream.lib.utah.edu/cima/letters/apr1999.html Archive project and present ideas on how to create a collaborative digital archive. Other topics to be addressed at the conference will include—cooperative archiving projects, discussions about complimentary collections of regional interest, the role of the fine press in Special Collections, preservation topics, and other issues pertaining to our region. Tours of NAU Special Collections and the Navajo Treaty of 1868 will be available. Additional conference details are available at the CIMA web site, http://www.lib.utah.edu/spc/cima /cima.html Registration materials will be mailed to CIMA and APPCG members in early April. The cost of early registration is $40 for members and $55 for non-members. Add $10 for registrations post-marked after the May 3 deadline. Two pre-conference workshops will be held in conjunction with the CIMA meeting. On June 2–3 the Society of American Archivists will present a workshop on Encoded Archival Description (EAD). Information about registering for this workshop can be found at the SAA Internet site http://www.archivists.org/education/wkshp_1.htm (there is an underline in this address between the p and the 1) or by contacting the SAA office in Chicago at 312-922-0140. Enrollment is limited so early registration is recommended. APPCG will host a hands on conservation workshop on June 3. The APPCG pre-conference workshop will consist of four workstations that attendees will rotate between during the day Topics to be addressed will include phase box construction, digital imaging and other conservation issues to be announced. Support for the conference and workshop comes from the NAU Cline Library, Metal Edge West, Roswell Bookbinding, and the AMIGOS Bibliographic Council. Archives Week observance incorporated into revived fall caucus SALT LAKE CITY—Officers of the Conference of Inter-Mountain Archivists have decided to revive the fall caucus this year and plan to incorporate the observance of Archives Week into the meeting. At their March 5 meeting, officers and council members were asked to bring ideas for a possible theme, caucus site, and proposed date with them to the spring conference when a planning committee and chairman will be appointed. The Conference of Inter-Mountain Archivists encourages member institutions to host activities that focus on the archival profession as part of the 1999 observance of Archives Week. To give member institutions enough time to plan and organize appropriate Archives Week events (exhibitions, lectures, tours, film festivals, family history fair, workshops, and other public happenings), members are asked to begin thinking about possible program ideas for the fall caucus now so that the planning committee can get off to a good start. Nominations for officers welcome The CIMA Council is approaching the end of another year and is in need of new officers! If you are interested in serving in a dynamic, progressive organization, or know of a qualified colleague, let us know. Please submit your nominations or suggestions to the committee members for the following positions: Vice President/President-Elect (3-year term; one as Vice President, one as President, and one as Past President) , 1 vacancy Council member (1998–2000 term), 1 vacancy. Council member (1999–2001 term), 3 vacancies. The nominating committee consists of Blaine Bake (McKay Library, Ricks College), chairman; Mary Carter-Hepworth (Albertson’s Library, Boise State University); Gary Domitz (Eli M. Oboler Library, Idaho State University); and Jeff Kintop (Nevada State Archives). Submit all nominations in writing to the committee, which will compile the slate of candidates. In order to present the slate to the membership at the annual meeting, the 2 of 20 2/11/2009 4:41 PM CIMA Newsletter, April 1999 http://dream.lib.utah.edu/cima/letters/apr1999.html deadline for submissions is Friday, May 21. Send suggestions to any of the committee members via e-mail or mail nominations to: Conference of Inter-Mountain Archivists, P.O. Box 2048, Salt Lake City, UT 84110-2048. CIMA welcomes new member The Conference of Inter-Mountain Archivists welcomes the following new member: Texas Tech University Library, Lubbock, Texas. Records Management Day observed SALT LAKE CITY—The Utah State Archives and Records Service plans to mark its initial observance of Records Management Day April 5–6. Records analysts Jannette Goodall and Eric Steene both will address a gathering of the League of Women Voters during the evening of April 5 while reference archivist Arlene Schmuland set up a display table and answer questions. Several events are planned during an all-day affair scheduled April 6, including a session by records analyst John Hulmston, who will outline the responsibilities agencies and local governments have when fulfilling a records request; tours of the state records center; display tables and exhibits by the Records Services, Patron Services, Preservation, and Records Analysis sections; and presentation of a video covering key issues about the misuse of office e-mail. Improved online catalog available By Steven R. Wood Utah State Archives and Records Service SALT LAKE CITY—Available though our home page [http://www.archives.state.ut.us] is a new World Wide Web-based catalog containing information about nearly 20,000 record series from our in-house computer database. Called APPX, the database is dynamic and allows new records to be immediately moved into the catalog as more cataloging, processing, and records retention scheduling is done by the staff. It replaces an older version we had in the Folio format. This catalog contains information about all records in our permanent holdings as well as the larger universe of government records in Utah that have been formally scheduled. The catalog includes a simple search screen useful for a quick inquiry into what information we have about our record series. Searches can be limited to agency name fields, series titles, and subjects assigned to cataloged series. Searches can be limited to permanent records available through the Archives Research Center. Other finding aids are created using different computer programs. Links have been provided from the catalog records to series inventories and, agency history records in the Folio format, and to HTML formatted indexes where they exist. An advanced search allows combination of these searching options, and provides access to authority lists for agency names, series titles and series level subjects that can be used to pick precise searching terms. Programming of the catalog was done by Mark Vail with search screens designed by Elizabeth Perkes and Vail. Utah lawmakers consider records issues SALT LAKE CITY—Proposals dealing with a variety of records issues were passed at the recently concluded session of the Fifty-third Utah Legislature. Lawmakers modified the Government Records Access and Management Act (GRAMA), modifying provisions for appeals to the State Records Committee, mandating that government agencies comply with orders of the committee, and giving the committee authority to file a motion for an order to compel obedience to the subpoena with the district court.
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