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Adelaide Street From the Principal

Thank you for choosing Clayfield College for your child’s education. I know this is one of the biggest decisions you will make in your lifetime and I am honoured to welcome you to the Clayfield College family.

This Family Handbook is to assist you and your child to transition smoothly into Clayfield College life and give you an overview and general information on our wonderful school.

Together, with a highly experienced team of staff, we are here to guide and encourage your child to set and achieve his or her personal and academic goals and let their light shine.

Welcome and enjoy your journey at Clayfield College.

Mrs Kathy Bishop Principal

FAMILY HANDBOOK 2 Contents

College Map 1 First Day at School 10

From the Principal 2 General Information 11-19

School Contact List 4-5 School Uniform 19-21

School Hours and Dates 5-6 School Health 21-22

History and Traditions 7 Christian Environment 23

PMSA 8 Pastoral Care 23-25

Houses 9

FAMILY HANDBOOK 3 School Contact List

College Leadership Team

Principal Mrs Kathy Bishop [email protected]

Deputy Principal Ms Samantha Bolton [email protected]

Dean of Academic Administration Mr Richard Hardy [email protected]

Dean of Pastoral Care Ms Jane Elliott [email protected]

Chaplain Rev Paul Yarrow [email protected]

Business Manager Mrs Rebecca Knezevic [email protected]

Director of Enrolments & Marketing Mrs Kathryn Searle [email protected]

Head of Teaching and Learning - Primary Ms Tonia Lassman [email protected]

Head of Pastoral - Primary Mr Wayne Cross [email protected]

Heads of House

Ashburn Ms Louise Main [email protected]

Campbell Mr Justin Desmarchelier (Acting Semester 1) [email protected]

Gibson Mrs Tina Freestone [email protected]

Henderson Mrs Nicole Lloyd [email protected]

Radcliffe Mr James Lloyd (Acting) [email protected]

Youngman Mrs Meegan McLoughlin [email protected]

Heads of Department

Business Ms Jinny Moon (Acting Term 1) [email protected]

Drama Mrs Cathy Perry [email protected]

English Mrs Melissa Dowdeswell (Acting Semester 1) [email protected]

English as a Second Language Mrs Andrea Back [email protected]

Health and Physical Education Ms Chris Barnes [email protected]

Languages Mrs Ashlee Bruce [email protected]

Mathematics Mrs Kerry Gibbs [email protected]

Music Mrs Angela Lockyer [email protected]

Science Mrs Lakshmi Mohan [email protected]

Social Sciences Mrs Kim Eagle [email protected]

Technology Mr Andrew Russell [email protected]

Visual Art Ms Madeleine Jones [email protected]

FAMILY HANDBOOK 4 Co-curricular Activities

Director of Activities Mrs Nardine Price [email protected]

Coordinator of QGSSSA Sport Mr Tim Opstelten [email protected]

Coordinator of Andrews Cup Sport Mr Bret Hudson [email protected]

Director of Co-curricular Music Ms Shannon Tobin [email protected]

Coordinator of Bands Mr Tim Opstelten [email protected]

Student Services

Student Services (Secondary) Mrs Jodi Hayes [email protected]

Student Services (Primary) Mrs Glenda Atkins [email protected]

Health Centre [email protected]

College Shop Mrs Kielee Alcantara [email protected]

Tuckshop Ms Sue Boughen [email protected]

School Hours and Dates

Primary School Hours Secondary School Hours

Students in their classrooms for 8:30am Pastoral Care 8:30am Pastoral Care time 8:40am Lesson 1 8:40am Lesson 1a 9:55am Morning Tea 9:15am Lesson 1b 10:25am Lesson 2 9:55am Morning Tea 11:45am Lesson 3 10:25am Lesson 2a 1:00pm Lunch 11:00am Lesson 2b 1:40pm Lesson 4 10 minute break at teacher discretion 2:55pm Class finishes for Years 7 to 12 11:45pm Lesson 3a

12:20pm Lesson 3b

1:00pm Lunch Tuckshop Hours (Tuesday - Friday)

1:40pm Lesson 4a 7:30am - 8:10am Breakfast

2:15pm Lesson 4b 9:55am - 10:20am Morning Tea

Class finishes for Pre-Prep 1:00pm - 1:35pm Lunch 2:30pm (Children are to be picked up by 2:55pm) 2:45pm Class finishes for Prep - Year 2 2:55pm Class finishes for Years 3-6 College Shop

8:00am - 3:00pm Tuesday - Thursday

8:00am - 10:30am Friday

FAMILY HANDBOOK 5 Term Dates

Term 1 Monday 22 January - Wednesday 28 March

Term 2 Tuesday 17 April - Friday 22 June

Term 3 Monday 16 July - Friday 21 September

Term 4 Monday 8 October - Friday 30 November

Upcoming Events

Monday 15 January 2018 College Shop opens 9:00am - 2:00pm

Monday 22 January 2018 First day of school

Monday 22 January 2018 ID photographs

Friday 2 February 2018 Parents Welcome Evening

Friday 16 March 2018 Movies on the Green

Friday 11 May 2018 Mothers’ Day Luncheon

Saturday 2 June 2018 Trivia Night

Saturday 4 August 2018 Clayfield on the Green Fair

Saturday 8 August 2018 Race Day

Friday 31 August 2018 Fathers’ Day Breakfast

FAMILY HANDBOOK 6 Clayfield College History and Traditions

Clayfield College began as a school for boys in Bonney Avenue College Hymn in 1902, and then in buildings fronting Bayview Terrace. In O God our help in ages past 1918 it was bought by the Presbyterian and Methodist Schools Our hope for years to come, Association, and by 1930 the renamed Brisbane Boys’ College Our shelter from the stormy blast had moved to a new location in Toowong. In 1931, the school was And our eternal home. reopened as Clayfield College and operated until the late 1930s Before the hills in order stood as the for . The College continues Or Earth received her frame, to be a sister school to both Somerville House and Brisbane Boys’ From everlasting Thou art God College, and to the more recent addition to the PMSA family, To endless years the same. Sunshine Coast Grammar School. Beneath the shadow of Thy throne Thy saints have dwelt secure, Our Mission Sufficient is Thine arm alone Clayfield College is a supportive and safe Christian community And our defence is sure. providing an outstanding teaching and learning environment O God, our hope in ages past, where students and staff are encouraged to grow, serve and Our hope for years to come, develop their abilities, and enrich their own lives in the greater Be Thou our guard while troubles last, community. And our eternal home.

Our Vision College Blessing

Clayfield College, through a focus on learning, innovation and Let your light shine upon the nation, support, will be recognised as a dynamic day and Let your light shine upon the world, which provides an outstanding education for girls and young boys. Let your light shine upon all people, Glory to God. Our Motto Let your light shine upon all people Luceat Lux Vestra - Let your light shine (Matthew 5:16) So they may see your good work, Let your light shine, shine before all people, Our Colours And glorify God. Green, gold, blue

FAMILY HANDBOOK 7 PMSA

Overview & Mission of the PMSA The present Clayfield College Council members are:

The Presbyterian and Methodist Schools Association (PMSA) was Dr Anne Bennett MBBS - Chair of Council - PMSA Appointee established in 1918, and operates four schools and one child care centre in South-East . Its members are appointed Mrs Helen Murray, Grad Cert IT, BNr, RN, MACN, MACMHN, from the Presbyterian and Uniting Churches in Queensland and it MAICD - PMSA Appointee is governed by a Council of fifteen members. Mrs Robyn Kronenberg, B Sc(Hon), MEd, EMBA, FAICD, FIML - Clayfield College School Council Community Member The PMSA’s mission is to provide outstanding teaching and learning environments for our students and staff, in schools built Ms Sandra McCullagh, B Sc, B Arts, MBA, GAICD - on Christian teachings, to enable our students to discover and Clayfield College School Council Community Member then develop their God-given talents, so that they may achieve Mr Michael Ryall, CA, GAICD, BHotMgt, MProfAcc, GDipAppFin - personal excellence, live a fulfilling and satisfying life and make Clayfield College School Council Community Member a meaningful contribution to family and society. The PMSA provides over 5,000 students with an education of excellence in Mrs Kathy Bishop, MEd, BEdSt, BA, GradDipEd, MACE, MACEL, a Christian and caring environment. These schools are Clayfield AFAIM - Principal, Clayfield College College, Sunshine Coast Grammar, Brisbane Boys College and Mrs Rebecca Knezevic, Grad Dip (BA), CPA, JP Qual, B Bus - Somerville House. Business Manager, Clayfield College and Secretary to the Clayfield College Council PMSA Values

Relationships - Founded on God’s relationship with us - love, justice, compassion, forgiveness.

Care - Providing a safe environment for growth and development, respecting self and the needs of others.

Ethics - Integrity, seeking the truth, right thinking and right action.

Personal Development - Growth, resilience, learning from our mistakes and successes, continuous improvement, self- management.

Excellence - Encouraging all to fulfil their potential.

Celebration - Recognising and celebrating the achievements of students, staff and our wider community.

PMSA Council

The governing body of Clayfield College is the Presbyterian and Methodist Schools Association (PMSA) Council .

The Councillors of the PMSA are appointed by the Presbyterian and Uniting Churches and by the Council itself.

School Council The PMSA governs Clayfield College through a School Council, with delegated powers to ensure successful operation, maintenance and development of Clayfield College, within the vision, mission, values and strategic plans of the PMSA.

FAMILY HANDBOOK 8 Houses

Ashburn Henderson

Motto: Aspire advance achieve Motto: Compassion and courage Colour: Green Colour: Red

Campbell Radcliffe

Motto: Caritate et Concordia Motto: Individually unique together complete (united through caring and understanding) Colour: Aqua Colour: Blue

Gibson Youngman Ad astra per aspera (to the stars through adversity) Motto: Many degrees of excellence Motto: Purple Colour: Gold Colour:

FAMILY HANDBOOK 9 First Day at School

On your first day of school, students are to present themselves at Secondary School (Years 7 to 12) their appropriate area as follows: Students should arrive before 8:20am and move to the following areas where their buddies will be waiting to meet them: Pre-Prep Ashburn - Lower LRC Please arrive between 8:30am and 9:00am and go directly to the Pre-Prep Centre. Campbell - Chapel Gibson - Upper LRC Primary School (Prep to Year 6) Henderson - Chapel Courtyard Students should arrive before 8:20am at Student Services Radcliffe - outside MU2 (near Tuckshop Courtyard) (Primary) where they will be met by their buddy and taken to Youngman - Drama Rooms near Rose Garden. their classroom. If you are accompanying your child on the first day, please park in the surrounding streets. Students can be dropped off and picked up in Circular Drive, Gregory Street. Please refer to Traffic and Parking in the General Information section of this Handbook.

FAMILY HANDBOOK 10 General Information

Administration Except in extraordinary circumstances, permission should not be sought for extra holiday periods or for appointments within Main Reception (3262 0262) is located in the same office as school hours. If extraordinary circumstances necessitate that Student Services (Secondary) at 23 Gregory Street and is open holidays be taken outside scheduled times, the matter must be 8:00am - 4:00pm each week day during the term. discussed with your Head of House and permission sought from For matters directly related to students, please contact one of the Dean of Pastoral Care: [email protected]. the following: Specific compulsory attendance other than class lessons: • Primary School (Pre-Prep to Year 6), Mrs Sarah Wyer 3262 0412, Assistant to Head of Teaching and Learning - • Chapel Primary and Head of Pastoral - Primary. • Assembly • Secondary School (Years 7-12), Mrs Rebecca Tsoumbaras • Pastoral Care Group and House Sessions 3262 0240, Assistant to Dean of Pastoral Care and Heads of • Interhouse Competitions House. • QGSSSA , Athletics, Cross Country (selected year levels) Attendance and Absences • Speech Night Primary School (Pre-Prep to Year 6) • Outdoor Education Program If your child is absent from school due to illness, please phone Student Services (Primary), between 8:00am - 9:00am on the Animals in the school grounds day of absence on 3262 0274. If they are not present for roll call Even on a leash, animals are not permitted on school property at in Pastoral Care time, students will be documented as late and will any time. Special permission may be sought if an animal is brought need to see Student Services (Primary) before going to class so for educational purposes. we know they have arrived safely.

Frequent absences from school can interrupt the child’s App for Apple and Android devices learning and the development of good working habits and The Clayfield College iPhone/iPad and Android App is available social relationships. Parents should always endeavour to make from the App Store as a free download. This App is designed medical, dental and other appointments out of school hours. to allow parents access to information about events and daily Family holidays should coincide with school vacations and only activities at the College. in extraordinary circumstances should holidays be arranged during school terms. Permission for any child to be absent One of the features of this app is that Parents can sign up for for family holidays must be requested in advance, in writing only those notices and events that you wish to know about, such to the Head of Pastoral - Primary. This is best done by email: as Primary School or Secondary School. When you first open the [email protected]. App, please edit your preferences in the settings section.

Secondary School (Years 7 to 12) Assembly Should a student be absent from school for any reason, parents Assemblies for Primary School (Prep to Year 6) are conducted are required to contact Student Services (Secondary) on 3262 0256 every Friday morning at 8:40am in the Assembly Hall or by 8:30am that day. Extended absence due to illness must be alternatively in the Chapel. The Secondary School (Years 7 to 12) verified by a doctor’s certificate. Assembly is on Friday afternoon during Lesson 4. Permission to leave school during the day must be approved by a member of the Pastoral Care Team. Students then sign (out Birthday Parties (Primary) and in) at Student Services (Secondary). Parents/carers should Please do not ask teachers to hand out invitations to birthday contact Student Services ([email protected]) parties unless every member of the class is invited. The school or their Head of House by email or phone. staff must not be expected to take the RSVPs or organise the transport. This is the responsibility of the family conducting the party. Children are not to attend birthday parties in school uniform.

FAMILY HANDBOOK 11 Boys Students will:

Boys are encouraged to complete their schooling at Clayfield • Report all incidents of bullying to a trusted student, teacher or College until the end of Year 6. Clayfield families have the other member of staff. opportunity to keep their sons at Clayfield until the end of Year 6 • Actively support students who are the targets of bullying before transitioning into Year 7 at the boys’ school of their choice. behaviour. Such a move ensures the opportunity for siblings to support • Refuse to become involved in bullying including as a bystander. each other at school, offers ease of drop offs and pickups for Clayfield parents and caregivers, and provides sustained access Parents will: to our quality coeducational environment for the primary years • Watch for signs of distress in their child such as unwillingness of schooling. Clayfield boys have priority transfer to our brother to attend school, a pattern of headaches or stomach upsets, school - Brisbane Boys’ College; however, a separate application missing equipment, requests for extra money, damaged must be made for this enrolment. A discount is available for any clothing. other siblings attending a PMSA school. • Take an active interest in their child’s social life. Bullying Prevention • Contact their child’s teacher or Head of House or any other member of staff if they believe their child is being bullied. Bullying is an ongoing misuse of power in relationships through • Keep a written record if the bullying persists including the repeated verbal, physical and/or social behaviour that causes details about who, what, where and when incidents occurred. physical and/or psychological harm. It can involve an individual or a group misusing their power over one or more persons. Bullying • Advise their child to tell a trusted teacher. can happen in person or online, and it can be obvious (overt) or • Tell their child that there is nothing wrong with them. hidden (covert). https://bullyingnoway.gov.au/. • Not encourage their child to retaliate. Bullying involves a desire to hurt, a hurtful action, a power • Ensure they do not model bullying behaviour in interactions imbalance and repetition. Typically, the protagonist gains with others. enjoyment while the victim feels oppressed. Cyber-bullying In formulating an effective approach to dealing with bullying, it is Cyber-bullying involves the use of information and communication helpful to note what bullying is not. It is not: technologies to engage in deliberate, repeated and hostile • Mutual conflict where there is an argument or disagreement behaviour to hurt others. This may include nasty messages or between students, but no imbalance of power. Both parties posts. Cyber-bullying can be difficult for adults to monitor since may be upset and usually both want a resolution. children are often more technologically literate. Unfortunately, • Social rejection or dislike. It is not feasible for every student to its impact is greatly magnified by the possibility of a global like every other student. Refusing to play with a particular child audience, and the incredible speed with which information can or, for example, not inviting them to a birthday party, is not be transmitted. In this form of bullying, the home is not a refuge bullying. since children are accessible wherever they have a device. • Single episode acts of nastiness, meanness, aggression or Parents could consider the following: intimidation. While such acts cannot be ignored or condoned, they do not constitute bullying. • For younger children, parents could use filters, labels and safe zones so they can restrict access to sites and apps - see the Action CyberSmart website at http://www.cybersmart.gov.au for advice. To address bullying effectively, staff, students and parents all have • For younger and junior secondary students, parents could keep roles to play. the computer in a public area of the house so they can see Staff members will: what sites are being accessed and the type of messages being received and sent. • Watch for early signs of distress in students. These could be evident in any aspect of school life. • Parents should talk to their children about the ways they can protect themselves when using information technologies, for • Where bullying is observed, intervene immediately. example. • Offer immediate support to the person at whom the bullying behaviour is directed, and explain how help will be provided. • Not giving out their telephone number or online handle. • Work with the person exhibiting bullying behaviour to ensure • Not sharing personal information numbers (PINs). the behaviour stops. • Not believing what they are told online by someone they have • Educate all students about their responsibilities as bystanders not met in person. to a bullying incident. • Never sending a message while angry. • Ensure they do not model bullying behaviour in interactions • Never opening a message from someone they do not know. with students, parents or colleagues. • Being polite in text messaging.

FAMILY HANDBOOK 12 If a child reports that she/he is being cyber-bullied, parents where one is the dominant partner in a friendship or where they should advise them are over-reliant on each other to the exclusion of others and need to be encouraged to increase their friendship circle. • Not to respond to messages. • Group dynamics - we try to ensure that we have an even spread • To report the bullying to parents and/or teachers. of personality styles, behavioural styles, etc. and that the group • Not to erase or delete messages since they can reveal dynamics are such that each class will bond well and harmonise information about the perpetrator. as a group. If the number of boys in a particular year level is • That it is not their fault. reduced, the boys will generally be put into the one class. • To report the message to the Internet Service Provider (ISP) As you will appreciate, consideration of all these factors makes since they may be able to trace the sender. class placement a very time consuming and thought provoking Since cyber-bullying often occurs outside of school, it is difficult process. Each child is considered carefully as an individual. Our for schools to control. However, it will be treated in a similar ultimate aim is to ensure that each child is placed in a class where way to any form of bullying. Most importantly, students will be they will be given the optimal chance for happiness and success. educated about appropriate and safe online behaviour. We feel positive that the extensive time and care that we give to this process, together with the talented and committed team BYOT (Bring Your Own Technology) of staff into whose classes we are placing each child, means that All students in Years 1 to 12 are required to BYOT (Bring Your we are able to produce the best possible class combinations to Own Technology). Students and parents must sign an agreement benefit each and every child. to abide by College policies in order to gain access to services. Your trust in our decision-making, your appreciation of the time Students should remember to charge their devices overnight. and care that goes into this process, and your respect for the In the Primary School, students are informed by their teachers competence and dedication of every member of our teaching which days and activities they require their devices to be here at team are greatly appreciated. school. The devices will need to be handed into the core teacher on those specified days. During the school day, Primary students Co-Curricular Activities will not be permitted to access their technology devices outside Clayfield College offers a broad range of activities that foster of the classroom unless under direct staff supervision. essential skills to equip students to become successful, More information on BYOT is available on our website at independent, lifelong learners. All details can be found in our https://www.clayfield.qld.edu.au/life-learning/technology. Co-Curricular Handbook. Secondary students are expected to be involved in at least one activity each semester. Changes to Student Status Communication Families are reminded that a full term’s notice must be provided, in writing to the Principal, if a student is to be withdrawn or Since information is frequently distributed by email, parents if there is to be change of enrolment status, e.g. change from are asked to ensure email addresses and other details are kept Boarder to Day Student. If notice is not provided, fees for a full current. The College Newsletter, with updates from every facet term plus GST will be charged in lieu of notice. Please note that of the College, is published online fortnightly. The College App this fee cannot be waived. This policy is outlined in the annual Fee is used for last minute changes such as cancellation of training, Schedule and the Clayfield College Business Regulations. emergencies and notices. For communication with the school, your child’s Class Teacher (for Class Placements - Primary School Primary School students) or Head of House (for Secondary School All parents are reminded that allocation of students to all classes students) is your first point of contact. is the professional and operational responsibility of school staff and that a great deal of care and time is taken in such vital Contact Details decision making. Contact details are maintained so that you can be notified in an emergency e.g. your child may be injured or become ill. Staff may Many factors are relevant, and outlined here are the main criteria also wish to contact you urgently to discuss a change in routine or that are considered: an academic matter. It is essential that these records are up-to- • Ability levels - we aim to have an even spread of ability levels date. Please ensure your details are updated in Parent Lounge if your across each class. All children have strengths and weaknesses address, phone numbers or other important circumstances change. in different areas of the curriculum and these need to be taken into consideration. Custody Orders

• Friendships - we try to ensure that all children are in a class with Please ensure that the school is notified in writing to the Dean of people with whom they are likely to form friendships. At other Pastoral Care of any custody or access orders that are in effect times, we may choose to separate students who, whilst being for your child. Copies of these orders are to be placed on file. friends, are a distracting influence on each other in a classroom,

FAMILY HANDBOOK 13 Early Arrival Homework and Study

Classes begin at 8:30am. The school cannot accept responsibility Primary School for any children who arrive before 8:00am unless they have been It is the College’s policy to give homework on a regular basis; specifically requested to attend early morning sports or music however, the aim is not to burden a child with a lot of extra practices at which they will be supervised. Students from Prep to repetitive work but to help set appropriate work patterns that Year 4 who are observed by staff at school before 8:00am may will stand the child in good stead throughout his/her schooling. be taken to Outside Hours School Care. Ideally, students should Reading practice is essential from Prep - Year 6. arrive at school between 8:00am and 8:20am. Students in Years 5 to 12 have access to the Nancy Ashburn Learning Resource These following set homework times are suggested for each Centre from 7:30am. year level.

Early Departures Year 1 10 - 15 minutes Year 2 15 - 20 minutes Students will only be permitted to leave the school grounds early, Year 3 20 minutes when the Class Teacher or Head of House has received prior Year 4 20 - 30 minutes notification from a parent in writing, or, if there has been a change Year 5 30 - 40 minutes of plans, by phone. Year 6 45 minutes

Emergency Procedures Secondary School Fire drills are held several times a year. This procedure is the Homework is a vital part of the learning process for Secondary responsibility of the staff and is carried out regularly and with School students. It can assist in the development of disciplined precision by the whole College. When the alarm is sounded, study habits and be an effective way of revising and practising everyone is to remain calm and move as quickly as possible to the what has been learnt in the classroom. As a general guide, nearest exit, then proceed to the Main Oval and line up in classes. students should be doing homework four nights a week and, occasionally, time may be allocated for projects and preparation Lockdown drills also occur during the year. The students should for tests or examinations. Homework should be treated as a follow teacher directions and ensure they are not visible from serious task that must be completed neatly and with care and outside the room and sit quietly. Students who are not in their concentration. Some homework will be set by the teacher and classroom should go to the nearest room. All doors will be locked may include: and remain so until there is an announcement informing the College that the lockdown situation has been resolved. • Completing work from a particular lesson. • Working additional examples of topics or skills studied during Enrichment Activities the day. Clayfield College offers a broad range of activities that foster • Researching and completing assignments or projects. essential skills to equip students to become successful, • Rehearsing oral presentations or music performances. independent, lifelong learners. These enquiry learning skills include problem solving, creative thinking, flexibility and curiosity. Other homework is not specifically set on a daily basis but is expected of all students. This includes: Excursions and Activities • Reading widely from a range of genres. As part of the College’s curriculum and co-curricular program, • Keeping informed of current affairs and world events. your child will have the opportunity to participate in a number of • Revising work covered during the day’s lessons. activities beyond the classroom and, in some cases outside the College. These activities may include whole year level or subject- • Studying for tests and exams. specific excursions, House and/or class events, Interhouse carnivals, Success with homework and study depends on establishing a boys’ interaction with other schools and interschool Andrews Cup, routine with the following: ISSA and QGSSSA competitions. • A quiet place to study free from distractions such as social At the start of each school year, or upon commencement at media, mobile phones, younger children or other people’s Clayfield College, parents are asked to indicate their permission conversations. on Parent Lounge for their child/ren to participate in such school • If possible, a special area set aside for homework. events for the year. Interhouse, Andrews Cup and QGSSSA events • Good light to help avoid unnecessary tiredness. appear in the College calendar. You will receive reminders and more details about these events, and ample notification of other events. After hours homework supervision is available for Years 5 to You are required to provide to the College and maintain via Parent 12 in the Learning Resource Centre (upstairs) Monday through Lounge all relevant medical information. Thursday from 3:30pm to 5:00pm.

FAMILY HANDBOOK 14 It is important to have a regular work time and to keep to it. As a Learning Support & Enrichment Teachers general guide for students and parents, the following times are The College has Learning Support & Enrichment Teachers and suggested for each year level. Teacher Aides who work with children with these needs. These Year 7 1 to 1½ hours children are identified through observations by the class teacher Year 8 1½ hours and the Learning Support teachers, and screener tests done in the Year 9 2 hours beginning of the year. Due to time limitations, those perceived by Year 10 2½ hours the College as having the greatest need will receive this specialist Year 11 3 hours attention. All Learning Support and Enrichment is done with the Year 12 3½ hours children in small group work with either a teacher or a teacher aide. Support continues in Secondary School in a developmentally Note: studies have found that the most effective study is done in appropriate manner, and generally occurs within regular classes. sessions no longer than 90 minutes, so breaks are necessary. Also, 30 minutes of aerobic exercise before study has been found to Locks and Lockers significantly increase study effectiveness for a number of hours. Each student in Years 6 to 12 has a locker allocated for the In addition to general guidelines above note: storage of bags, sporting apparel, etc. Combination locks are • Students in Years 7 to 12 should make use of a study planner. provided by the College and must be in place, keeping the locker Allocate time to each subject in the same proportion as your locked at all times. Heads of House and Year 6 teachers keep a College timetable. record of lockers and locks, so swapping is not allowed. Locks must be taken home at the end of each year for safekeeping and • Work to a personal study timetable. If there is no set work for then brought back the following year. a particular subject that is set for that timeslot, revise, read ahead, work on assignments or read widely. There is no such To ensure the safety of all personal items, books, bags and all thing as no homework for any subject. items not in use during a lesson must be stored inside lockers; • Make a note of anything you don’t understand or are having however, it is recommended that valuables, such as money and difficulty with and ask the teacher for assistance or clarification mobile phones, are handed in to Student Services (Primary) for in the next lesson. Year 6 or Student Services (Secondary) for Years 7 to 12 for safekeeping during the day. Students are reminded that theft or Immunisations interference with another person’s locker will be considered a serious offence and may involve police investigation. Clayfield College facilitates the Brisbane City Council Immunisation Program for students in Years 7 and 10. Parents are Each student is responsible for the cleanliness and tidiness of their sent permission forms for completion and return to the school. locker. This includes on top of the lockers, under the lockers and Immunisations in 2018 will be as follows: the floor around them. Lunches may be left in lockers during the day but no food/drink should be left overnight. Locker areas will Year 7 27 February and 24 October be cleaned daily. Any student whose locker has been found dirty Year 10 8 May will be asked to clean it.

Learning Resource Centre Lockers are not available during class times or between lessons. Students are not to congregate, eat or drink in the locker areas. The Nancy Ashburn Learning Resource Centre is open 7:30am to 5:00pm each day except Friday when it closes at 3:30pm. If there is a problem with a locker (e.g. a jammed door or broken handle) students should refer the problem, with the number of Prep to Year 6 students have Class Borrowing timetabled each their locker, to their Class Teacher (Year 6) or Head of House week and all students are encouraged to borrow books on (Years 7 to 12). a regular basis. No item may be removed unless it has been processed in the correct way and books must be returned by the Lost Property due date. Parents of children who lose school library books may be asked to replace them or to provide funds to replace. Misplaced articles that are found will be taken to Student Services (Primary) Prep to Year 6 and Student Services (Secondary) for Years 7 to 12. So that found property can be returned to its rightful owner, all articles must be clearly named. Articles that are not claimed by the end of each semester are sold at the College Shop.

FAMILY HANDBOOK 15 Mobile Phone Policy Newsletter

The College does not accept responsibility for students’ mobile A College Newsletter is emailed home fortnightly. If you are not phones. When it is essential to bring a mobile phone to school for receiving this newsletter by email, please ensure the College has after school security, it is a requirement that the phone be handed your correct email address or log on to Parent Lounge on TASS to in to Student Services (Primary) Prep to Year 6, and recommended change your details. This publication contains important up-to- for Years 7 to 12 to be handed to Student Services (Secondary) for date information so that you are aware of what is happening in safekeeping. If the student elects to keep a phone with them, the the College. student must follow teacher direction for its possible use during class. Note that mobile phones are not considered suitable devices Outside Hours School Care (OHSC) for BYOT. Please refer to the BYOT policy for more details about the At Clayfield College, OHSC is operated by Children First, a use of technology. separate entity to Clayfield College. Children First provides care If a student is found to be using a mobile phone without teacher for school age children - before and after school, and during permission, or to be using it irresponsibly, the phone will be removed holiday times. Children First is registered as an After School Care from the student. The student will be required to write a letter to provider for school age children only, and as Pre-Prep children are the Head of Primary - Pastoral (Prep to Year 6) or Dean of Pastoral not recognised by the government as school age, Children First is (Years 7 to 12) stating that they understand the College policy, and unable to care for Pre-Prep children. have that letter endorsed by a parent or caregiver before the phone For their own safety, Prep and Year 1 to 3 students who have not is returned. been collected by 3:20pm from Circular Drive are automatically Music Ensembles and Choirs placed in Outside Hours School Care. Those students who are enrolled in after school activities (e.g. swimming, gymnastics) will All Clayfield College ensembles and choirs have expectations that be taken down to these activities by the OHSC staff. For further are outlined in the Music Handbook. information, please call: 3262 0271.

Please note: If your child is in a choir and instrumental ensemble, Parent Lounge full commitment is expected to all ensembles to qualify for a Music Excellence Badge or Pocket. Parent Lounge is the main source of information about each student and about College life e.g. student timetable, student’s Music Private Tuition teachers, policy documents, excursions, parent directory. It is accessible via the Clayfield College website by logging in to Parent Instrumental and vocal lessons are conducted throughout Lounge with your username (5-digit code on fee statement). the year for students in Years 2 to 12. The Private Tuition and The password is originally “password” and then can be changed Ensemble Audition forms are included in the Music Handbook or as desired. available from the Music Department and are to be returned to the Director of Co-Curricular Music or Coordinator of Bands at Parent Partnerships [email protected]. Parent Class Coordinators The specialist tutor will make contact to notify the time and day Each class in the Primary School has a volunteer Parent Class of the student’s lesson. The student must attend this lesson with Coordinator. On a practical level, the class coordinator(s) job is: all equipment to ensure the smooth operation of this established program at Clayfield College. It is the responsibility of students in - To organise social events within the class. There can be as Years 6 to 12 to notify class teachers of their lesson time, and to many of these as the individual coordinator wishes but ideally let the tutor know 48 hours in advance if absence from a lesson is a minimum of one gathering each term. These gatherings not possible due to school commitments. can be as simple or involved as the coordinators want. Examples of the type of gatherings that have previously been Usual College policy concerning absences remains in place. The arranged include gatherings at local parks, to coffee mornings specialist tutor should be called in the morning between 7:00am and parent dinners. The gatherings can happen as the and 7:30am if the student is to miss a lesson due to illness. An coordinator(s) choose. invoice will be sent to the parent/caregiver by the specialist tutor and is payable directly to the tutor by the due date. - To assist in rallying support for functions held by the Primary Support Group and by the Parents and Friends. The Music Department can be contacted on 3262 0247 - To arrange gifts for the class teachers at the end of the year or regarding any further queries. in the event of other significant occasions. Rather than every child buying a gift, often the coordinators will send a note out asking for a monetary contribution from each family to be put towards a combined gift.

Notification of all upcoming social events are to be sent out from the class coordinators personal email address. Parents who have

FAMILY HANDBOOK 16 given consent for their email addressees to be accessed by other Payments families are available on Parent Lounge. Payments to Clayfield College for enrolment fees, tours, excursions, activities, donations, Parents and Friends Association Parents and Friends Association activities or other invoices can be made directly to the Business The Parents and Friends Association warmly welcomes all Office by credit card, cheque or cash. Online payments can also be families to the Clayfield College community. The P&F provides made through the Clayfield College website. many opportunities for parents to be involved in their children’s schooling through regular committees, occasional volunteering, or Peer Mentoring and Homework Help simply through attending fundraising events or social gatherings. Please come along to our Parent Welcome Evening to meet The Academic Captains organise older students to assist younger parents including members of our various Support Groups peers in specific subject areas. Students should approach their (Primary School, Music, Sport and Boarding) and staff, and to Head of House or the Academic Captains. Additionally, the learn more about the vibrant community you have chosen to join. Academic Captains, with the assistance of Year 11 volunteers, run general homework help sessions one lunch time each week. Tuckshop PG Rated Movies Parents are encouraged to volunteer their time to help out in the Tuckshop from Tuesday to Friday. One day every four weeks is all From time to time during the school year, students may have the that is required. It is a great way to meet parents in the same year opportunity to watch movies for various educational reasons, level as your child. The shifts available are: under the guidance of a teacher. A note will be sent home on such occasions for families to opt out of their child viewing a movie. Breakfast 7:45am - 8:30am / 10:30am. Mornings 8:30am - 10:30am Playground Supervision Lunch 12:15pm - 1:50pm Full day 8:30am - 1:50pm Teachers supervise children from 8:10am each morning. Supervision is also carried out by staff throughout the morning The Tuckshop can be contacted via email on tuckshop@clayfield. tea and lunch breaks. Children waiting for collection at Circular qld.edu.au or phone 3262 0226 Tuesday-Friday to organise a day Drive are supervised until 3:20pm by which time the majority that suits. should have left the school grounds. Prep and Years 1 to 2 College Shop children who have not been collected by 3:20pm will be taken to Outside School Hours Care. Uniforms, clothing pool items, stationery and souvenirs can be purchased in the College Shop which is located under the Private Tutors Assembly Hall near the Bayview Terrace gate. Often parents engage the services of private outside tutors to Hours of Operation during term time are: support their child with their homework. These tutors are most Tuesday to Thursday 8:00am to 3:30pm (closed 12:00pm to welcome to view the class academic overviews which are sent 12:30pm for lunch) home at the beginning of each term, the class Learning Place Friday 8:00am to 10:30am page and any of the student’s bookwork in an effort to tailor their tutoring programs to the individual child. Parent Photography It is preferred that parents take photographs or video footage of Reports their own child or children only. Where this is difficult to achieve, Reports are published three times each year. An Interim Report is we ask that the images are not shared outside your own family; available after Term 1 for Years 1 to 12, a semester report June/ and certainly not on electronic media in the public domain, e.g. July for Prep to Year 12, and a Semester 2 report at the end of YouTube, Facebook. We endeavour to respect the privacy of all our the year. Reports are available through Parent Lounge for Years 1 families. to 12. Prep reports are mailed home at the end of each semester.

Parent/Teacher Interviews Transition Statements are provided for Pre-Prep students at the end of the year and are presented at an end of year interview. The time formally given for interviews is at the beginning of Term Students who have attended for a complete semester will receive 3 after the completion of Semester 1 and at the start of Term 2 a full academic report. Students who have attended for only as well for Year 12 students. a term will be issued with a written overview of academic and If a particular aspect of your child’s progress is troubling you, pastoral progress. please arrange an appointment to see staff at any time suitable to all parties. School Calendar A full school calendar is available through Parent Lounge.

FAMILY HANDBOOK 17 Speech Night Transport Options

This is traditionally held on the last Wednesday evening of A school bus service is run by Red and White Coaches October at the Queensland Performing Arts Centre (QPAC). operating as Coach . Information is available at www. All students in Years 7 to 12 are required to attend, and must coachaustralia.net, or by email to [email protected]. report to Heads of House in the foyer on arrival unless they are Some bus routes are also serviced by Nudgee College. Please see musicians or leaders required backstage. Primary students in our transport options on our website for further information. Years 3 to 6 are required to attend if they are prize winners, Queensland Rail offer specially discounted tickets for students performers, Primary Captains or House Leaders; but all students travelling to and from school by train. You may obtain a Season are warmly invited,. School uniform (with blazer for students in Rail Ticket by completing an application form which is available Years 7 to 12) without the hat is the required dress. Practice for online at www.queenslandrail.com.au. this event occurs on the day of Speech Night. Tuckshop Storm Policy The Tuckshop is open Tuesday-Friday to provide a range of In the event of a storm, which could include strong winds, hail or healthy and interesting meals and snacks for breakfast, morning lightning, coinciding with school dismissal, students will be held in tea and lunch. On Mondays, various groups provide morning tea class until the danger has passed. If it is raining, the students will and lunch to raise money for charities or P&F Support Groups. be dismissed as normal. Sometimes, the food on Monday needs to be ordered beforehand, so students need to check notices for information. Textbooks and Stationery Tuckshop meals can now be purchased using Flexischools, making In Term 4, families are advised, by email and the College transactions cashless. EFTPOS facilities are also available. Newsletter, that the Campion Education online booking service is available. The link provided is for the College supplier, Campion, • Breakfast is available daily from the counter from 7:45am - and the correct year level list of requirements will be available. 8:20am. Textbooks and stationery must be ordered by the end of Term 4 • Morning Tea and lunches for Prep to Year 5 can only be to ensure delivery to home in mid-January. There is also a second ordered online and the class Tuckshop box will be utilised. hand book sale organised by the College Shop before the end of Class helpers will then take and retrieve the box from the Term 4 for Year 7 to 12 textbooks. Tuckshop at the appropriate times. • Years 6 to 12 may order online or purchase their morning tea Traffic and Parking and lunch at the Tuckshop using the ‘canteen style’ system in Use of Circular Drive (in Gregory Street) and Bayview Terrace: place. Students walk through the Tuckshop and choose their food, drinks, ice blocks themselves and then pay at one of the Before and after school, Circular Drive is generally for the use of two cash registers at the exit. The online pre-ordered lunches Primary School families with students in Years Prep to 3. Students are pre-prepared and the students simply collect their order in Years 4 to 12 wait on Bayview Terrace for collection straight at the beginning of each break. after school; however, any student can be dropped off in Circular Drive before school and picked up there after 3:30pm. For safety • Students from Years 2 to 5 may go to the Tuckshop to reasons, after 4:30pm, all students must be collected from Circular purchase additional items after they have finished their lunch Drive rather than Bayview Terrace. There will not be Primary staff and after 1:10pm. on Bayview Terrace. Parents are not permitted to drive on to any • The water ice-blocks will be the only frozen items to be ordered other part of the College grounds including the staff carpark, main and delivered to the classroom for Prep and Year 1 only. oval or the Outside Hours School Care car park.

All parents are asked to obey road signs including parking Use of Telephone restrictions. Parents are asked not to double park to collect a Students in Years 7 to 12 are permitted to use the College phone student, and not to encourage a student to cross the road other under supervision at Secondary Student Services. Incoming than at the crossing on Bayview Terrace. For the safety of the messages will be accepted by Student Services, both Primary and students, parents are asked to remain in their vehicle and allow Secondary. the Primary staff to secure children in their seat.

Roads around the College can be congested, particularly at the Visitors’ Badges start and end of the school day. Parking is restricted and the Visitors must report to Reception to sign in and collect a Visitor’s Brisbane City Council sends officers to monitor adherence to Badge and sign out at the end of the visit. This includes any instructions and to administer fines as appropriate. Local residents person who is not a staff member, so parents coming to assist in also seek our support in ensuring their driveways are not blocked classrooms need to follow this procedure. Adults on site without a and their vehicles not put in danger. badge will be approached with a request to go immediately to the Reception.

FAMILY HANDBOOK 18 Visitors’ Confidentiality

Please note there are confidentiality issues related to all adults assisting in the classrooms. We cannot stress enough how important it is that you give your total commitment to confidentiality with the classes and do not share your observations outside the classroom.

School Uniform

All items of College uniform are available from the College Shop. The College reserves the right to decide whether styles and/or Students in Years 7 to 12 wear winter uniform from May - August colours are unacceptable. each year. Instructions on correct uniform presentation are in the Ankle socks must be plain white and turned down with the College Diary. summer uniform. Short sports socks are not permitted. Full length Clayfield College is proud of its uniform which instils a sense of opaque black tights must be worn with the winter uniform (Years personal pride and is representative of College unity. The College 7 to 12) while Prep to Year 6 girls wear knee high white socks uniform must be worn properly and totally, to and from school. in Terms 2 and 3. Girls in the Primary School may wear flesh- This includes hat in summer and hat and blazer in winter. If worn coloured tights under their socks for warmth in winter if desired. outside the College grounds over summer or winter uniform, Shoes must be polished and be plain black leather with black laces jumpers must be covered by a blazer (Years 7 to 12). Students - no coloured laces, stitching or metal eyelets. Suede shoes or in Prep to Year 6 wear green jumpers, scarves and green vests in shoes with suede trim are not permitted. Heels must be less than winter. Hats must also be worn when outside during break times 2.5 centimetres. (Pre-Prep to Year 12). Boys in Prep to Year 6 wear a uniform of green shirt with short Pre-Prep students wear a unisex uniform of green shorts and sleeves tucked into the top of grey shorts. In summer, the boys Clayfield College blue polo shirt all year round. A Clayfield College wear folded ankle height grey socks with green stripes, together tracksuit may be worn over this in Terms 2 and 3. with regulation black laced or black Velcro highly polished leather Students go straight home after school and change out of school shoes and in winter, folded knee high grey socks with uniform. Portions of the uniform are never to be worn with casual green stripes. clothing. Dress and tunic hemline should cover the knee. Only regulation school bags are to be brought to school. The only articles of jewellery that are permitted with the College College and House badges must be worn. All badges must be uniform are earrings for pierced ears, and watches. Only matching placed on the uniform as per the photographs supplied. Note that plain small studs or sleepers, gold or silver only, may be worn, Captains’ badges (College, Chapel, Community Service, Boarding, one in each ear lobe. Studs with stones or sleepers with twisting Academic, Music and Sport) replace the College badge, just as or thickening are not acceptable. Tongue studs and visible body House Captains’ badges replace the House badge. On the summer piercing are not allowed. If worn, the cross must be the regulation uniform, the Captain badge should be worn a little lower than one available at the College Shop. the College badge so that it is clearly visible. Star badges may be Make-up, including mascara and tanning products, must not be worn wherever desired. worn. Nail polish and acrylic nails are not acceptable.

Hair must be tidy; of conservative style and natural colour; tied up with green ribbons when touching the collar; and fastened back away from the face (any bands or clips must be green).

FAMILY HANDBOOK 19 Gymnastics Artistic • College leotard • College competition shirt • Sport shoes and white socks • College tracksuit

Netball • College competition shirt • Green skort • Sport shoes and white socks • College tracksuit

Volleyball • College competition jersey • Green sports shorts or College bike pants • Sport shoes and white socks • College tracksuit

Touch • College competition jersey • Green shorts or College bike pants • Sport shoes and white socks • College soft visor or sports cap

Cricket • College competition shirt • Green shorts • Sport shoes and white socks • College soft visor or sports cap Sports Uniform and PE Lessons • College competition shirt For HPE lessons, students wear house shirts with green shorts • Green skort or bike pants, College tracksuit (optional), College cap or hat. • Sport shoes and white socks Prep students are able to wear the uniform tracksuit with the • College sports cap HPE uniform on the day that they have HPE only during winter. • College tracksuit From Year 1, the tracksuit can be worn at school for HPE lessons only, that is, not for other lessons or when travelling to and from Hockey school. • College competition shirt • Green skort Sporting Competitions and Interschool Meets • Green hockey socks The sports uniform is part of the College uniform and should be • College sports cap worn intact and with pride. The jewellery and hair rules of the • College tracksuit College apply. The following uniform requirements apply except where there is a College approved uniform for Andrews Cup Athletics and Cross Country or QGSSSA teams. Please note for uniforms must be generally • College athletics singlet purchased from the College Shop. • Green shorts or College bike pants • College sports cap Swimming • College tracksuit • College swimsuit and bathing cap • Seniors special t-shirt • College competition shirt • College competition shirt • Sport shoes and white socks • Green softball shorts/ green PE shorts • College tracksuit • Yellow softball socks • Long sleeved rashies are to be worn for swimming lessons • College sports cap for Primary School students. • College tracksuit

FAMILY HANDBOOK 20 Football Students may change into sports uniform before school or at the • College competition jersey end of breaks for PE classes in Periods 1, 2 and 4. For a Period 3 • College competition shorts class, students should change at the start of the lesson. • Green football socks The College tracksuit jacket or school jumper may be worn with • Football boots the PE/sports uniform. Blazers may be worn over sports uniform or track pants for travelling purposes or for official presentations Training sessions at Interschool Meets. Swimming White sports socks must be worn with the PE uniform. • College swimsuit and bathing cap Sports uniform may be worn outside the College if travelling by Gymnastics private transport before 7:30am and after 4:30pm for official • College sports shirt or leotard sports practice. • Bike pants or tracksuit Items of College sports uniform should not be worn with club sports uniform at non-school events. Athletics and Cross Country • Bike pants and College sport shirt Dress Code for Excursions, Camps and Free Dress Days • Sport shoes and white socks • College sports cap Dress standards must be sun smart and conservative. Tops/shirts • College tracksuit (optional) must be of a suitable length to have no midriff showing and must have sleeves. Slogans, logos, etc, must be in fitting with the image QGSSSA and Andrews Cup Team Sports of Clayfield College. No slashed or frayed shorts or jeans. Shorts • College representative sports shirt and skirts must not be very short; skirts must be long enough to • Green shorts or the specific sport’s uniform allow sitting comfortably without embarrassing self or others. • College sports cap Footwear should generally be enclosed. Normal rules apply to the • Sport shoes and white socks wearing of jewellery and make-up. • College tracksuit (optional)

General Points to Note

Bike pants can be worn during PE classes and training but must be covered by green shorts outside the College grounds except during training or competition.

School Health

Asthma First Aid Kits

Children with asthma must always carry an asthma puffer and First Aid Kits are taken by College staff members to all off campus spacer. If a student is identified as having asthma in the College’s sporting events, excursions and outdoor education camps. medical records, parents must supply the Health Centre with an asthma management plan from their doctor updated yearly. Head Lice

As head lice are a recurring problem in Australian schools, parents Anaphylaxis are asked to be vigilant about checking their child’s head and Students with severe and life threatening allergies should have immediately treating family members and washing all hats, an EpiPen on themselves and another that is kept in the Health pillows, etc. if an infestation is found. You will be notified if your Centre. Parents are to supply an up to date ‘Action Plan for child is found to have head lice. The student will be taken to the Anaphylaxis’ for their child. These plans are kept in the Health Health Centre and you will be contacted to collect your child to Centre, classrooms and in playground duty folders so that staff begin treatment. Your child may return to school the day after a are aware of these students’ health needs. recognised treatment has been applied. A note will be sent home to all class members. Please be proactive in dealing with this problem.

FAMILY HANDBOOK 21 Health Centre from a parent. Similarly, when a child is able to resume Physical Education lessons or sport after an injury, a letter must be provided. The Health Centre is beside Student Services (Secondary) and is located off Circular Drive to the right and immediately behind the Music building beside Reception. Health Centre staff provide first No Nuts at School aid and will contact parents asking that students be collected if A number of students across the College have diagnosed allergic they cannot be cared for at the school. In very serious or urgent reactions, with the peanut allergy being most common. It is cases, an ambulance may be called. requested that all parents of Primary School children provide nut- free lunches for their children to ensure the risks to the health of Infectious Diseases these anaphylactic children are minimised. If children are found to have brought nuts or nut-based products for lunch, they may be Some medical conditions require exclusion from school to prevent asked to take them home. the spread of infectious diseases among staff and children. The link below is a poster titled, Time Out which provides information on the recommended minimum exclusion periods for infectious Sickness conditions so that the school can meet the requirements of the Children should not attend school if there is doubt about their Public Health Act 2005: https://www.legislation.qld.gov.au/ health or wellbeing. Besides the risk of infecting other children, LEGISLTN/CURRENT/P/PubHealA05.pdf. it is time consuming for teachers to attend to a sick child; In order to protect the remainder of the students, those suffering however, if a child becomes ill at school, every care will be taken from infectious diseases must remain at home for the duration and parents notified. If you are notified that your child is unwell, of their illness. Infectious sores or lesions should receive medical please organise to have the child collected straight away from attention and be kept covered. Students must not swim while the Health Centre. The school does not have the facilities or suffering any infection. Please keep the Class Teacher or Head of personnel to provide long-term care and a sick child is unhappy House up to date with any treatment your child may be receiving. and uncomfortable at school. If staff have any doubts about contagion, the school reserves the right to make an on-the-spot decision which is in the best External Specialist Contact Details interest of the majority. The diagnosis of students with learning difficulties or any form It is highly recommended that your child is fully immunised of impairment will only be carried out by relevant external against vaccine preventable illnesses. health practitioners. The classroom teachers, in conjunction with the Learning Support Department, may identify a student of Medical Information concern, and will then follow up by contacting the parents and recommending that they seek the assistance of a medical or Please fully inform the College about any health or medical issues allied health professional. Below are the contact details of various that your child has. It is important that we are aware and that this professional associations in Queensland. information is received and updated as soon as it becomes known to you. Each year, we expect that parents of students with severe Occupational Therapist medical problems will update the management and treatment Occupational Therapist Association Qld information provided to the school complete with a recent Suite 8, 416 Logan Rd, Stones Corner Q 4120 photograph of the child. Phone: 07 3397 6744 | www.ausot.com.au

Medication Speech Pathologist At times, it is necessary for children under doctor’s instructions, In Queensland, our Branch Office address is Qld to take medication during school hours. All medication must be Speech Pathology Australia handed in to the Health Centre where staff will administer the Indooroopilly QLD 4068 medicine only when a form has been completed by a parent. It Phone: 07 3870 8542 | www.speechpathologyaustralia.org.au is the parents’ responsibility to ensure that this medication is not out of date. Medication must also be supplied in its original Psychologist container. Medication forms can be obtained from the Health Association of Private Practising Psychologists Qld Centre. Health Centre staff are not permitted to give common Sandgate QLD 4017 painkillers such as Panadol, without written approval (supplied as Phone: 07 3839 0064 | http://www.apppq.org.au/ part of enrolment procedures). If you would like to check if your specialist is registered in Notes regarding Injuries/Physical Disabilities Queensland, please use these links:

All Physical Education classes, including swimming, are compulsory. www.psychologyboard.qld.gov.au/ If your child is suffering from an injury or other physical disability www.speechpathboard.qld.gov.au which prevents them from participating, they must have a note www.occuptherapyboard.qld.gov.au

FAMILY HANDBOOK 22 Christian Environment

Importantly, pastoral care at Clayfield College is enriched by Chapel Services are held regularly and are designed to serve the our Christian environment and the Chaplain is a key member of needs and interests of students of different ages. Services are the Pastoral Development Team. The Chaplain and the Dean of held for Primary and Secondary School groups, and occasionally Pastoral Care work together to support the holistic growth of for more targeted or larger groups. The Chaplain plans and each child. conducts services, but the Chapel Monitors, members of ISCF (Interschool Christian Fellowship) and Primary School Chapel In our Christian learning community, Christian values underpin all Assistants also contribute. House Chapel Services held on Sunday that we do, and students attend regular Chapel as well as being afternoons encourage families associated with each of the six involved in weekly Christian Education classes. Nevertheless, Houses to come together once each year. Clayfield College welcomes students from a range of Christian denominations and other faith traditions and celebrates the Pastoral Care at Clayfield College nurtures and challenges our richness of our community’s diversity. Psychologists agree that students. The various arms of the program create an environment finding a purpose beyond the self, in whatever form that takes, is in which students can be successful learners, confident and vital to good mental health. creative individuals, and active and informed citizens.

Pastoral Care

The Melbourne Declaration on Educational Goals for Young within the larger College community, and the vertical structure Australians which underpins the Australian Curriculum has as provides a family-like mixture of ages, interests, responsibilities the second of its two goals the creation of successful learners, and opportunities. The system allows students and staff to confident and creative individuals, and active and informed interact beyond the classroom and provides further opportunities citizens. To be a successful learner, a child needs to be happy; for a student to develop a relationship with a “charismatic other”, to be confident and creative, a child needs to be secure and the term used by psychologists to describe an adult outside the engaged; and to be a good global citizen, each child needs to feel nuclear family who can provide inspiration and security. worthy and empowered. Thus, wellbeing is intrinsic to learning. The pastoral care team at Clayfield College focuses on each child’s In the Primary School, there are Interhouse competitions and social and emotional wellbeing as a key factor, arguably the most regular interaction with Secondary School students from the important factor, in their successful transition from child to adult. same House, while in Years 7 to 12, activities span the spectrum This is done through the House system, Personal Development of academic, sporting and cultural disciplines, as well as the Program, Outdoor Education Program, Community Service and community service. Behaviour Management. Students entering Secondary School join Pastoral Care (PC) Groups within each House. These multi-age groups have two or three House System students from each Year, and new students have a Year 11 “buddy” The House system is both the administrative and the support whose responsibility it is to ensure their smooth transition into the PC backbone of the College. Each student from Prep to Year 12 Group. Each Group is under the care of a PC teacher, and students is allocated to one of six Houses: Ashburn, Campbell, Gibson, remain in these groups until they leave the College. Pastoral Care Henderson, Radcliffe or Youngman. Each House is a community Groups meet every morning.

FAMILY HANDBOOK 23 Heads of House are responsible for the holistic development They are encouraged to recognise the qualities of competent of each student from their time of entry into a PC Group. Core leaders and the importance of cooperative and supportive and subject teachers have a significant role each year, but Heads followers and participants. of House are kept up to date with all communication between While all students in Year 10 begin a formal program which prepares home and College and monitor the co-curricular involvement and them for House and College leadership, students can apply for the academic and social progress of each of their charges. Young Leaders Program in Year 9, and Clayfield Hearts in Year 10. In the latter half of Year 11, students can choose to apply formally Personal Development for significant leadership positions. Sporting, cultural and service A formal program of regular lessons in personal development runs activities all have student leaders. There are captains in each QGSSSA from Prep through to Year 12. The content and delivery of the sport, and leaders for every music ensemble, as well as for debating, program varies according to the needs, maturity and interests of dance, drama, ISCF, multimedia and community service groups. students, but is always guided by the protective and risk factors Those wishing to be considered for House, Academic, Boarding, for mental health and wellbeing. Community Service, Music or Sport leadership must make presentations to the relevant group, and College Captain applicants The Personal Development Program in the Primary School, while speak to all students in Years 9 to 11. Those short listed for College based on the philosophy of connectedness in KidsMatters, draws leadership are also interviewed by the Principal. By the time students on a number of approaches to building resilience. Lessons and are in Year 12 they are ready to assume responsibility jointly as incidental learning from everyday situations play an important leaders of the College. role in the social and emotional education of students. Primary School students also have opportunities to develop leadership The ability to influence others is an important leadership skill, and skills as class leaders and helpers, mentors and buddies. Through Clayfield College student leaders are encouraged to use regular the buddy system, younger girls and boys can develop friendships Assemblies as a platform. In Primary School, Year 6 Class Leaders across year levels and find positive role models. take turns to host weekly assemblies and all Class Leaders are responsible for collecting and sometimes presenting class awards. In Years 7 to 12, the Personal Development Program allows a In Secondary School, College Captains lead every assembly, strong focus on developmentally appropriate issues. Friendships, and Boarding, Academic, Community Service, Music and Sport group work and relationship management are key areas for Captains along with Chapel Monitors have a role in each one. students in Years 7 to 9, along with cybersafety, body image and Leaders of other groups report on progress and successes and self-esteem. In Year 10, the focus switches to the demands of often accept the challenge of raising the profile of their activity. senior schooling and the importance of learning styles, thinking Students are encouraged to make their presentations entertaining strategies and academic reflection along with the development as well as informative, and assemblies are often a highlight of the of House citizenship and the importance of community service. school week. Students prepare for their role as mentors for new students in each Pastoral Care Group. In Year 11, leadership is the focus and Outdoor Education students develop skills in teamwork, team building and team leadership. Year 12 students are encouraged through the Personal The Outdoor Education Program aims to challenge students. Development Program to consider issues of importance beyond Every time an individual pushes themselves to attempt something schooling. Some of the most immediate issues are safe driving, either physically or emotionally demanding, they expand the legal responsibilities, financial literacy and ways to celebrate safely. range of situations in which they can feel secure. All programs Longer term issues are ones of global significance. are based on the “challenge by choice” philosophy which allows all participants to do intelligent risk-taking and choose the level Student Leadership of physical or emotional difficulty that best suits their needs. The program is designed so that there is a gradually increasing level Student leadership encompasses a broad range of formal and of challenge available. The experiences are varied, but all provide informal activities beginning with daily opportunities in Pre-Prep opportunities to appreciate the natural environment. Learning to and Prep. In Years 1 to 6 Class Leader positions change each exercise all senses and heighten awareness of surroundings is now semester and the expectations and responsibilities increase as recognised as a key contributor to good mental health. the students grow and mature. In the final year of Primary School, students also have the opportunity to nominate and stand for Year 4 and 5 students, for two and three days respectively, visit the Primary School Captain, House Leader and complete a formal Mapleton Centre in Term 1 to help develop their independence and application to be selected as an Andrews Cup Sport Captain. strengthen relationships with peers and teachers. Chapel Monitors are also selected each semester. Students in the Most Secondary School programs take place in the same week in upper years may also be chosen as Music Group Leaders, Green Term 1 to limit disruption to academic classes and take advantage Team Ambassadors and Library Monitors. of favourable weather. Year 6 to 10 students have three- The aim is to give as many girls and boys as possible the day experiences at various sites in southeast Queensland and opportunity to develop leadership skills and to help them learn northern . Year 9 and 10 students are combined, that responsibility goes with the privilege of leading their peers.

FAMILY HANDBOOK 24 and can choose one of three levels of physical challenge. Year • class teachers deal with minor in-class problems. In these 9 students who choose the most arduous program have the cases, additional work may be set, or tasks allocated. opportunity to choose a different experience in Year 10: a four • should a pattern of behaviour occur for students from Prep to day program of activities they have never before attempted in Year 6, the class teacher liaises with families and the Head of the Outdoor Education Program. Year 11 students undertake Pastoral - Primary. For students from Years 7 to 12, the student an intensive four-day program of problem solving and team is referred to her Head of House who, in consultation with the challenges designed to build cohesion and leadership capacity. Pastoral Care Teacher, will continue to monitor behaviour while liaising with families and relevant staff members. Community Service • in consultation with the relevant stakeholders, further courses Jesus himself said, “it is more blessed to give than to receive” of action may be decided. These consequences may include and psychologists highlight the importance of giving back to the daily monitoring, loss of a privilege, removal from class, or a community as a key to ensuring social and emotional wellbeing. negotiated detention. Clayfield College’s Community Service Captains, with the support • should daily monitoring be insufficient for positive behavioural of the Community Service executive, run annual drives such as change, contracts may be entered into between the student Jeans for Genes Day, Pink Accessories Day and Pyjama Day. They and College. Should it be necessary, Head of Pastoral - Primary, also maintain links to several interest groups including Amnesty Dean of Pastoral Care and the relevant Head of House will be International, the Environment Group, Interact, Red Cross, Unicef informed. and UN Women. The executive helps coordinate charity work done by each House and by some Year levels. Finally, students are always quick to mount campaigns in support of those affected by natural disasters.

Community service takes several forms: • fundraising, especially through Monday tuckshops • consciousness raising through presentations on Assemblies, poster campaigns and the like • active service such as decorating pillowcases for a refuge, making clothes for premature babies, helping serve food to the homeless, or providing homework help at a local library for the children of refugees.

Another aspect of community service is the College’s Peer Mentoring program. Students nominate either to give or receive assistance in one or more subject area and are paired across Year levels, often with students within the same House. Students then arrange mutually convenient times to meet. Students in Year 11 also offer Homework Help at lunch time each week.

Behaviour Management

Behaviour management at Clayfield College is grounded in supportive, trusting and respectful relationships between students, staff and community members. Students balance rights and responsibilities and learn to accept the consequences of transgressing the rights of others within or outside the classroom.

At school, if it is necessary to take disciplinary action, College staff will always seek to help the student re-establish reasonable and happy relationships with peers, staff and others with whom they are interacting.

The consequences for breaching College rules are proportionate to the nature of the misdemeanour and are administered carefully and justly.

FAMILY HANDBOOK 25 FAMILY HANDBOOK 26 23 Gregory Street, Clayfield Q 4011 PO Box 387, Clayfield Q 4011

For general information, please contact: Let your light shine P: 07 3262 0262 | E: [email protected] www.clayfield.qld.edu.au

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