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Meeting Materials Posted 11/15/2020 1:15pm MEETING MATERIALS Chair: K. Theoharides BOARD OF DIRECTORS’ MEETING Vice-Chair: J. Carroll Secretary: A. Pappastergion Board Members: To be Held Virtually on November 18, 2020 C. Cook Pursuant to Governor Baker’s March 12, 2020 Order K. Cotter P. Flanagan Suspending Certain Provisions of the Open Meeting Law J. Foti B. Peña H. Vitale WebEx Meeting Link J. Walsh https://mwra.webex.com/mwra/onstage/g.php?MTID=ebd7cda84b0bf867cbca2feceaf8d5f3a J. Wolowicz Meeting number (access code): 173 509 7117 Meeting Password: 1118 Time: 1:00 p.m. REVISED AGENDA I. APPROVAL OF MINUTES II. REPORT OF THE CHAIR III. REPORT OF THE EXECUTIVE DIRECTOR IV. WASTEWATER POLICY & OVERSIGHT A. Contract Awards 1. Power Purchase Agreement and Site License for a Photovoltaic System and Battery Storage at Deer Island Treatment Plant: Distributed Solar Development, Contract S591 B. Contract Amendments/Change Orders 1. Agency-Wide Technical Assistance Consulting Services: Kleinfelder Northeast, Inc., Contract 7604 Amendment 2 2. Chelsea Creek Headworks Upgrade: BHD/BEC JV 2015, A Joint Venture, Contract 7161, Change Order 43 3. Prison Point CSO Facility Improvements – Design, CA and RE Services: Arcadis, US, Contract 7359, Amendment 4 4. Piping Relocation at the Pelletizing Plant: Walsh Construction Company II, LLC, Contract 7173, Change Order 2 Meeting of the MWRA Board of Directors, November 18, 2020 Page 2 V. WATER POLICY & OVERSIGHT A. Information 1. Update on Lead and Copper Rule Compliance - Fall 2020 2. Update on the Status of Water Supply Protection Efforts B. Contract Awards 1. Quabbin Maintenance Building Design, Construction Administration and Resident Engineering Services: The Robinson Green Beretta Corporation, Contract 7677 2. Steel Water Storage Tank Painting and Improvements, Design and Engineering Services During Construction: Hazen and Sawyer, Contract 6832 C. Contract Amendments/Change Orders 1. Supply and Delivery of Carbon Dioxide the John J. Carroll Water Treatment Plant: Messer, LLC, Bid WRA-4818, Amendment 2 VI. PERSONNEL & COMPENSATION A. Approvals 1. PCR Amendments – November 2020 2. Appointment of Senior Staff Counsel (Labor/Employment), Law Division 3. Appointment of Manager, Western Maintenance 4. Appointment of Program Manager, Operations Engineering 5. Deputy Director, Design and Construction, Tunnel Redundancy Department 6. Senior Program Manager, Geology, Tunnel Redundancy Department VII. ADMINISTRATION, FINANCE & AUDIT A. Information 1. FY16-FY20 Strategic Business Plan Annual Update for FY20 2. FY2021 First Quarter Orange Notebook 3. Delegated Authority Report – October 2020 4. FY2021 Financial Update and Summary as of October 2020 Meeting of the MWRA Board of Directors, November 18, 2020 Page 3 B. Contract Amendments/Change Orders 1. Automated Vehicle Locator Tracking System: Verizon Connect NWF, Inc., Contract A606, Amendment 2 VIII. CORRESPONDENCE TO THE BOARD IX. OTHER BUSINESS X. ADJOURNMENT Meeting of the Board of Directors October 14, 2020 Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law the October 14, 2020 meeting of the Board of Directors of the Massachusetts Water Resources Authority was conducted by remote participation. Vice Chair Carroll presided. Present remotely from the Board, in addition to Vice Chair Carroll, were Ms. Wolowicz and Messrs. Cook, Cotter, Flanagan, Foti, Peña, Vitale and Walsh. Secretary Theoharides and Mr. Pappastergion were absent. MWRA staff participants included Frederick Laskey, Executive Director, Carolyn Francisco Murphy, General Counsel, David Coppes, Chief Operating Officer, Carolyn Fiore, Deputy Chief Operating Officer, Thomas Durkin, Director of Finance, Matthew Horan, Deputy Director of Finance/Treasurer, Michele Gillen, Director of Administration, Brian Rowzowsky, Director of Internal Audit, Betsy Reilley, Director of Environmental Quality, David Duest, Deer Island Treatment Plant Director, John Colbert, Chief Engineer, Michael Greeley, Manager, Metering and Monitoring, Stephen Estes- Smargiassi, Director of Planning and Sustainability, Lisa Hamilton, Assistant Director, Engineering, Bethany Card, Director of Environmental and Regulatory Affairs, Corrine Barret, Director of Construction, Andrea Murphy, Director of Human Resources, and Assistant Secretaries Ria Convery and Kristin MacDougall. The meeting was called to order at 1:03 p.m. All motions were individually made and presented for discussion and deliberation. After any discussion and deliberation, motions for which there were no objections were then consolidated for one omnibus roll call vote. APPROVAL OF SEPTEMBER 16, 2020 MINUTES A motion was duly made and seconded to approve the minutes of the Board of Directors’ meeting of September 16, 2020. Vice Chair Carroll called for any discussion or objections. Hearing none, the Vice Chair referred the motion to an omnibus roll call vote. REPORT OF THE EXECUTIVE DIRECTOR Mr. Laskey announced that MWRA’s Wachusett Aqueduct Pumping Station received the Sustainability in Civil Engineering Award from the Boston Society of Civil Engineers. Mr. Laskey then updated Board Members on the Metropolitan Tunnel Redundancy Program, the Biobot testing program, the status of the HEEC cable and MWRA’s new PFAS testing equipment. Finally, there was discussion about the Water Supply Protection efforts and staffing under the Memorandum of Understanding between MWRA and DCR. Mr. Laskey reported that an update would be provided to the Board at the next meeting. (Mr. Flanagan joined the meeting during the report.) Documents used for this meeting, referenced above, can be found here: http://www.mwra.com/monthly/bod/boardmaterials/2020/OS-2020-10-14BoardMaterials.pdf Meeting of the Board of Directors, October 14, 2020 Page 2 ADMINISTRATION AND FINANCE INFORMATION Internal Audit Department Activities Report – FY2020 Staff provided a verbal summary. (ref. IV A.1) Delegated Authority Report – September 2020 Staff provided a verbal summary. (ref. IV A.2) FY21 Financial Update and Summary as of September 2020 Staff provided a verbal summary. (ref. IV A.3) APPROVALS Approval Award of Letter of Credit and Direct Purchase Agreements A motion was duly made and seconded to approve the recommendation of the Selection Committee to enter into a Letter of Credit Agreement, in a principal amount not-to-exceed $42,100,000, with TD Bank, N.A. and a Direct Purchase Agreement, in a principal amount not-to-exceed $8,780,000, with Century Bank and Trust Company, and to authorize any necessary changes, in accordance with the applicable Issuance Resolutions, to the 24th and Part 3 of the 64th Supplemental Resolutions to reflect such agreements. Staff provided a verbal summary. There were questions and answers. Vice Chair Carroll called for any further discussion or objections. Hearing none, the Vice Chair referred the motion to an omnibus roll call vote. (ref. IV B.1) WASTEWATER POLICY AND OVERSIGHT INFORMATION MWRA Industrial Waste Report No. 36: Industrial Pretreatment Program Annual Report to EPA for FY2020 Staff provided a verbal summary. (ref. V A.1) 2019 Outfall Monitoring Overview Staff made a presentation. There were questions and answers. (ref. V A.2) CONTRACT AWARDS Supply and Delivery of Ferric Chloride for Deer Island: Kemira Water Solutions, Inc., WRA-4881 A motion was duly made and seconded to approve the award of Purchase Order Contract WRA-4881 for the supply and delivery of ferric chloride to the Deer Island Treatment Plant to the lowest responsive bidder, Kemira Water Solutions, Inc., and to authorize the Executive Director, on behalf of the Authority, to execute said purchase Documents used for this meeting, referenced above, can be found here: http://www.mwra.com/monthly/bod/boardmaterials/2020/OS-2020-10-14BoardMaterials.pdf Meeting of the Board of Directors, October 14, 2020 Page 3 order contract in an amount not to exceed $1,974,000 for a period of one year, from December 1, 2020 through November 30, 2021. Staff provided a verbal summary. Vice Chair Carroll called for any discussion or objections. Hearing none, the Vice Chair referred the motion to an omnibus roll call vote. (ref. V B.1) Supply and Delivery of Sodium Hypochlorite for Deer Island: Borden & Remington, WRA-4882 A motion was duly made and seconded to approve the award of Purchase Order Contract WRA-4882 for the supply and delivery of sodium hypochlorite to the Deer Island Treatment Plant to the lowest responsive bidder, Borden & Remington Corporation, and to authorize the Executive Director, on behalf of the Authority, to execute said purchase order contract in an amount not to exceed $1,673,715.30 for a period of one year, from November 17, 2020 through November 16, 2021. Staff provided a verbal summary. There were questions and answers. Vice Chair Carroll called for any further discussion or objections. Hearing none, the Vice Chair referred the motion to an omnibus roll call vote. (ref. V B.2) Thermal and Hydro Power Plant Maintenance, Deer Island Treatment Plant: O’Connor Corporation, Contract S597 A motion was duly made and seconded to approve the award of Contract S597, Thermal and Hydro Power Plant Maintenance, Deer Island Treatment Plant, to the lowest responsible and eligible bidder, O’Connor Corporation, and to authorize the Executive Director, on behalf of the Authority, to execute said contract in the bid amount of $5,243,893 for a contract term of 1095 calendar days from the Notice to Proceed.. Staff provided a verbal summary. There were questions
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