SPO RFP Scope
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Request for Proposals Arizona Department of Environmental Solicitation No. Quality ADEQ19-00008372 1110 W. Washington Street Description: Phoenix, AZ 85007 Ambient Stream Water Quality Monitoring Section 2-A: Scope Document (Scope of Work) Date: 7-26-18 1.0 Purpose 1.1 The Arizona Department of Environmental Quality (ADEQ) is seeking a Contractor to collect, record and verify water quality data from approximately fifty-seven (57) ambient stream locations across Arizona, refer to Exhibit A – Sampling and Analysis Plan (as may be amended), Table A.2.2 – Stream Sample Plan - Contracted - Ambient Chemistry and Exhibit B – FY19 Ambient Chemistry Sites (as may be amended) for collection locations. Each location will typically be sampled two or three times a year for an estimated total of one hundred fifty (150) sampling events. The actual number of locations will be determined by cost per location, available ADEQ budget, and for impaired sites- until an impairment or attainment decision is made (eg. Could be less than three samples per site). This data will be analyzed to determine if those waterbodies are meeting water quality standards. 2.0 Background 2.1 The fifty-seven (57) sampling sites are pre-identified by ADEQ as perennial, wadeable, accessible locations where the following sample and data types can be collected: surface water samples, in-situ field parameter data, discharge and physical habitat measurements. Most sampling sites will be on public land, and accessible by four wheel drive (4WD) vehicle and via backpacking in short distances approximately 3-4 miles. This list of sites does not include streams in the Grand Canyon, or on tribal land. Sampling sites include impaired water sites, data gap sites for the Clean Water Act Assessment, reference sites and nutrient sites. Most nutrient, reference and data gap sites will be sampled two times. Pre-approval is needed before an impaired water can be sampled more than three (3) times. 2.2 All Contractor staff conducting fieldwork for this Ambient Stream Monitoring project must attend the ADEQ sixteen (16) hour mandatory Water Quality Monitoring Training Course. This hands-on training shall be provided by ADEQ soon after contract award, covering the following topics: • reference materials • Quality Assurance Program Plan (QAPP), • Sample plan, • standard operating procedures (SOP), • field forms, • attainment and impairment determinations • quality control measures, • data entry and data validation PART 2 of the Solicitation Documents: SECTION 2-A: Scope Document (Scope of Scope and Pricing Documents Work) Template version 1.3.1 (13-Jan-2017) Date: 7/26/18 2 Page 1 of 5 Available online at: Procure.AZ.gov Request for Proposals Solicitation No. Arizona Department of Environmental Quality ADEQ19-00008372 1110 W. Washington Street Description: Phoenix, AZ 85007 Ambient Stream Water Quality Monitoring 2.3 Contractor shall be responsible for printing copies of field forms (approximately 5pp) and maps for each site. Contractor shall be responsible for obtaining site access permission, but ADEQ shall provide available site access directions and contact information. Contractor shall be responsible for thoroughly icing samples while in transit until samples are submitted at ADEQ contract labs in Phoenix. 2.4 ADEQ shall pay for contracted lab analysis. 3.0 Contractor Requirements 3.1 The Contractor shall provide and utilize their own 4WD vehicle(s) and transportation to sampling locations due to rugged terrain. 3.2 The Contractor shall utilize their own water quality and flow monitoring equipment • Probes for pH, temperature, conductivity, total dissolved solids, dissolved oxygen, turbidity. Resolution, accuracy and range for equipment ADEQ as approved in Exhibit A – Table A1. • Flow meter and rod and tapes • Churn splitter and DH-81 • Colilert or comparable E. coli processing equipment (unless a certified laboratory is used) • Geopump or equivalent for field filtration • Miscellaneous sampling supplies & equipment o 0.45 um filter capsules o Tubing o Gloves o Camera o GPS Some specialty equipment such as Colilert and churn splitters can be supplied by ADEQ if Contractor unable to procure by contract start date. Equipment shall only be loaned temporarily for a period not to exceed sixty (60) days. Preference is given to vendors who have all required equipment. The bid proposal shall include type, range, accuracy and resolution for all field equipment used to measure of pH, temperature, conductivity, total dissolved solids, dissolved oxygen and turbidity). 3.3 All water quality data shall be collected using ADEQ’s standardized methods, contained in the ADEQ Standard Operating Procedures (SOP) for Sampling Surface Water manual (Jones, 2018), located at the following link: http://static.azdeq.gov/wqd/sampling.pdf 3.4 For specific methods applicable to this scope of work, reference the following chapters and sections of the SOP: • Chapter 1 – Pre-Trip Activities o Sec. 1.4 Equipment Pre-Calibration PART 2 of the Solicitation Documents: SECTION 2-A: Scope Document (Scope of Scope and Pricing Documents Work) Template version 1.3.1 (13-Jan-2017) Date: 7/26/18 2 Page 2 of 5 Available online at: Procure.AZ.gov Request for Proposals Solicitation No. Arizona Department of Environmental Quality ADEQ19-00008372 1110 W. Washington Street Description: Phoenix, AZ 85007 Ambient Stream Water Quality Monitoring o Sec. 1.5 Cleaning Equipment o Sec. 1.6 Filtration and Tubing • Chapter 2 – General Field Procedures o Sec. 2.1 Field Data Sheets o Sec. 2.2 Equipment and Personnel Decontamination Procedures • Chapter 3 – Chemistry Procedures o Sec. 3.1 Field Measurements o Sec. 3.2 Collecting Water Chemistry Samples o Sec. 3.3 Stream Collection Techniques • Chapter 4 – Bacteria Collection & Processing o Sec. 4.1 Colilert System • Chapter 5 - Measuring Flow o Sec. 5.1 Instantaneous Discharge with Flow Meter o Sec. 5.2 Float method o Sec. 5.3 USGS staff gage o Sec. 5.4 Volumetric Measurement • Chapter 9 – Post-Trip Procedures o Sec. 9.1 Calculating Discharge o Sec. 9.3 Water Quality Meter Post-Trip Check o Sec. 9.4 Routine Maintenance • Chapter 10 – Data Management o Sec. 10.1 WQDB Basics o Sec. 10.2 General Workflow 3.5 All collected data shall adhere to ADEQ’s credible data rule in the Water Quality Standards Article 6- Impaired Water Identification Rule (AAC R18-11-602; http://apps.azsos.gov/public_services/Title_18/18- 11.pdf) and ADEQ’s Quality Assurance Program Plan (http://static.azdeq.gov/wqd/fish_advisory_SWS_QAPP.pdf). 3.6 Exhibit C - ADEQ Ambient Stream Monitoring FY19 Field Form (as may be amended) shall be used to collect water quality measurements. Entries shall be legible and associate the correct trip# and sample# with the samples listed on the chain of custody. At each stream location, water chemistry samples, stream flow and other measurements shall be collected following ADEQ Standard Operating Procedures for Surface Water Sampling at sites listed in Exhibit A - Sampling and Analysis Plan. Parameters and sampling frequency are listed in Table A.2.2 of Exhibit A. 3.7 Samples shall be submitted to ADEQ Contracted Labs, using ADEQ Trip#, Dataset# and Sample# obtained via Contractor access to the ADEQ Water Quality Database for each site ID and date. PART 2 of the Solicitation Documents: SECTION 2-A: Scope Document (Scope of Scope and Pricing Documents Work) Template version 1.3.1 (13-Jan-2017) Date: 7/26/18 2 Page 3 of 5 Available online at: Procure.AZ.gov Request for Proposals Solicitation No. Arizona Department of Environmental Quality ADEQ19-00008372 1110 W. Washington Street Description: Phoenix, AZ 85007 Ambient Stream Water Quality Monitoring 3.8 Water samples shall be submitted to ADEQ Contracted Labs within five (5) days of collection date using ADEQ approved chain-of –custody (CoC) forms. 3.9 Sample tracking data shall be entered into a Sample Tracking spreadsheet daily on the shared google drive sheet. The sample tracking sheet is the primary way ADEQ tracks progress and includes basic information for what was sampled or not sampled at each site. 3.10 Exhibit D – FY19 Site Verification Form (as may be amended), shall be submitted by the COB on Friday of the sample week in the same pdf with the Field Form, scanned and uploaded to the shared Google Drive location. 3.11 Follow ADEQ 2019 Sampling and Analysis Plan for site lists & locations, water chemistry parameters, sampling frequency and special sample conditions, lab locations, and safety information. A list of “oversample” sites to replace any sites that may be dry or inaccessible is included in Exhibit A – Sampling and Analysis Plan. 3.12 Collect duplicate samples as per the ADEQ Quality Assurance Program Plan, at a rate of 10% of the total number of samples. The first duplicate sample shall be completed within the first four sample events. 3.13 The Contractor shall be responsible for providing electronic data records. This shall include entering field parameters, flow data, field notes and associated meta-data into the ADEQ water quality database, and approving datasets, within thirty (30) calendar days following lab report receipt date. The most current checklist, Exhibit E – Ambient Water Quality Data QC Checklist for Contractors (as may be amended) shall be used to ensure complete and accurate data entry (to be provided at training). Once the items in the checklist are completed, data shall be “approved” in the ADEQ WQDB. ADEQ shall conduct data audits to ensure accurate processing of data by Contractor and follow-up where needed. 3.14 Each crew chief or team lead must pass a field audit, which shall be scheduled shortly after training. The crew chief is the main sampler responsible for complete and accurate sample collection. 3.15 A sampling event is complete when each item detailed in Exhibit F – Completed Sampling Event Checklist (as may be amended) is accounted for.