TOWN COUNCIL

Minutes of the Council Meeting held on Thursday 21st March 2019 at 7.00 pm in Riverside Centre, The Staithe, Bungay.

Members: Cllr. M Lincoln (Mayor) (ML) Cllr. S. Collins (Deputy (SC) Cllr. J. Adams (JA) Cllr. J. Blowers O’Neill, (JBO) Cllr. G. Bradley (GB) Cllr. K Lodge (KL) Cllr. L. Harnden (LH) Cllr. R Marshall (RM) Cllr. D. O’Neill (DO’N) Cllr. B, Prior (BP) Cllr. E Samkin (ES) Cllr. S Thompson (ST) Cllr. S. Woods (SW)

Also present: Jeremy Burton (JB) (Clerk/RFO), and 2 members of the public.

140/1819 Apologies for Absence: Apologies were received from GB, and JBO. It was proposed by unanimously by BP, seconded by KL, and unanimously RESOLVED to accept the apologies from these Councillors.

141/1819 Declaration of Interest & Requests for Dispensations: There were no declarations of interest or requests for dispensation. - NOTED 142/1819 To Approve the Outstanding Full Council Minutes: The minutes of the Full Council Meeting held on 121st February 2019 were presented for approval. It was proposed by DO’N, seconded by KL, and unanimously RESOLVED to accept these minutes and these were duly signed by the Deputy Chair (SC) as ML was absent at previous meeting.

143/1819 Public Forum: The 2 members of the public at the meeting spoke to the Councillors regarding setting up a Table Tennis Club in the Town, This Club could potentially be at the Riverside Centre with the aim of being community orientated and for all ages and abilities. It was agreed that the Town Council Office Staff would talk to them further regarding this initiative.

144/1819 Mayors Report: The Mayor’s report from ML had been previously circulated. NOTED. It was proposed by JA, seconded by KL, and unanimously RESOLVED that the Communications Committee look at the format and content of written reports presented to the Town Council with a view to making them more informative.

145/1819 To receive a report from the Town Clerk: The Clerk’s report from JB had been previously circulated. NOTED. As part of this report it was NOTED that the Post Office had made a poor job of distributing the Spring Monthly Newsletter to all Bungay residents and a complaint had been made to them. 146/1819 To receive a report from the County Councillor D Ritchie: Prior to the meeting DR’s monthly report had been circulated to all Town Councillors. It was NOTED that this was once again a generic Monthly Parish Newsletter for County Council and JB to write to DR requesting that his report be more specific to the Town and for it not to appear as a political broadcast. 147/1819 To receive a report from the District Councillor S. Woods It was reported that the Local Plan has now been adopted by Waveney District Council and that WDC has 10 days remaining before it merges with to form Council.- NOTED.

148/1819 Financial Report a. To approve payments. It was proposed by DO’N, seconded by JA and unanimously RESOLVED to approve payments totalling £16,551,78 (including VAT) as previously circulated. Noted that this report was generated from the new QuickBooks system.

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b. receive a statement of the bank accounts to 28th February 2019. It was NOTED that the Bank reconciliation to 28th February 2019 showing a balance of £150,642.20, as previously circulated, was presented and signed by ML.

c. To receive an update on the 2018/19 Budget YTD, It was NOTED that the 2018/18 spreadsheet showing a spend of £131,970 Year to Date, as previously circulated, was presented.

149/1819 Reports from Committees: The minutes from the below committees had been previously accepted. It was unanimously RESOLVED to accept these signed Committee Minutes.

a) Planning & Environment –7th February 2019. b) Communications – 10th January 2019. c) Grounds, Premises & Amenities – None. d) Highways & Transport – 24th January 2019 e) Legal & Finance – None f) Riverside Centre Sub – Committee – None

150/1819 To receive the Bungay Town Council 3 Year Plan: The complete 3 Year Plan for the Town Council, (including each Committee’s 3 Year Plan), showing all planned activities for the next 3 Financial Years had previously been circulated. NOTED.

151/1819 To receive a report from the Town Councillor Surgery – 2nd March 2019 LH and SW attended this with 2 members of the public and the report showing discussed items had previously been circulated. NOTED.

152/1819 To receive written reports from Council Representatives The following report had been previously circulated: BEBA – February 2019, NOTED

153/1819 Date of next meeting: 18th April 2019. Noted

The meeting closed at 07:49 pm

Jeremy Burton Clerk Bungay Town Council, 1a, Broad Street, Bungay. NR35 1EE [email protected]

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