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Executive Secretary SECOND ANNUAL REPORT OF THE EXECUTIVE SECRETARY TO THE CIVIL GOVERNOR, YEAR ENDED SEPTEMBER 30, 1903. MANILA: BUREAU OF PUBLIC PRINTING. 1904. SECOND ANNUAL REPORT OF THE EXECUTIVE SECRETARY TO THE CIVIL GOVERNOR, YEAR ENDED SEPTEMBER 30, 1903. MANILA: BUREAU OF PUBLIC PRINTING. 1904. 14043 SECOND ANNUAL REPORT OF THE EXECUTIVE SECRETARY TO THE CIVIL GOVERNOR. MANILA, P. I., October 1, 1903. SIR: I have the honor to submit the following report of the work of the Executive Bureau for the year ending September 30, 1903: The first annual report, which covered the period from the inauguration of the Civil Government, July 4, 1901, to September 30, 1902, recited the duties and functions of this Bureau as pro- vided by law and developed in practice during that period. A few more words upon this subject may not be amiss as throwing light upon the governmental machine that has been evolved and put in motion in these Islands, patterned after, but differing in a considr erable degree from, the great democratic mechanism known as the Government at Washington. SCOPE OF BUREAU'S WORK. Under the present organization of the Insular Government the jurisdiction of the Executive Bureau is in fact that of a depart- ment rather than a bureau, for in the performance of duties speci- fically fixed by law as well as pursuant to the general provision "to assist the Civil Governor in his executive duties," the Executive Bureau is required to discharge many of the functions of an Executive Department under the Federal Government of the United States. Like the Department of State, it publishes the laws and resolutions of the central legislative authority,; £nd proclamations, grants and issues'passports; has the custody of the great seal of the Government; countersigns and affixes this seal to all executive proclamations, to various commissions, and to warrants for the extradition of fugitives from justice; and conducts correspondence with consular representatives of foreign powers accredited to the Islands. The office of the Improvement of the Port of Manila falls within the jurisdiction of this Bureau, under the direction of the Civil 3 4 Governor, and in this respect at least one of the functions of the War Department is discharged. The assignment, relief, and trans- fers of judges of Courts of First Instance, and to a degree of other officers of the judiciary of the Islands, impose upon this office duties of a character which under the Federal Government devolve upon the Department of Justice. The constant increase in demands upon the time of the Civil Governor rendered it necessary for this office to assume, under his direction, the supervision of provincial and municipal governments, including that of the city of Manila, in which regard the Executive Bureau performs duties analogous to, though more extensive than, those of the Department of the Interior in its exercise of certain powers and duties in. relation to the Territories of the United States. It has, as well, departmental control as exercised under the Federal Government of the United States by the office of the President, over independent and unassigned bureaus and offices which at this time are the Bureaus of the Philippine Civil Service Board and Insular Purchasing Agent, and the offices of the Im- provement of the Port, the St. Louis Exposition Board, and the Collecting Librarian of the Insular Government. Interdepart- mental business is transacted through this office, so that in many ways it merits the designation recently given by one who termed it "the clearing house of the Government." During the absence of the Secretary of Commerce and Police in the United States the Bureaus of that Department were attached for administrative purposes to this office; and from April 9, when the Civil Governor went to Baguio, Benguet, and while the Com- mission was in session there from May 11 to June 2, 1903, it be- came necessary for this Bureau to act frequently upon important matters of an urgent character falling within the jurisdiction of all the other Departments and in respect of which it was imprac- ticable to await instructions by post when telegraphic communica- tion was interrupted. The supervisory control and direction of provincial governments referred to above carries with it the obligation to solve countless problems of administrative organization and operations, and brings the Bureau into closer contact with the nearly 7,000,000 inhabi- tants of the Archipelago than any department or other office of the Central Government. A great share of this work is in the form of original requests for decisions upon matters not clearly falling 5 within the purview of any Department, and appeals to the Civil Governor and the Commission from decisions by those Departments. LAW CLERK. Within the original jurisdiction of this office lies the review of proceedings in cases involving charges against Government officials, including provincial and municipal officials and justices of the peace. The important work of translating, digesting, and prepar- ing the voluminous records in these cases, with recommendations as to disposition, is assigned to the law clerk of the Bureau, whose report is herewith submitted (Appendix A), from which may be obtained a more adequate conception than may be here conveyed of the portion of the work of the office assigned to him. CHANGES IN PROVINCIAL BOUNDARIES. The formative period, so far as it relates to provincial adminis- tration—in many respects the most important factor in the work of the Bureau—must necessarily extend over several years, and the necessity for consolidation and reorganization in the interest of economy and good administration has demanded and received ac- tion in several instances during the year. The following changes have been made in the boundaries of organized provinces during the year under review: By including that portion of Nueva Ecija which extended to the ocean and lay between what were under Spanish government the districts of Infanta and Principe, the Province of Tayabas was given continuity of territory on the Pacific coast and a slight extension to the northward by the addi- tion of a portion of southern Isabela. By act of November 10, 1902, the organization of the Province of Marinduque was discontinued and its territory, with the exception of the Island of Mindoro, merged in the Province of Tayabas. The Province of Mindoro was then established to consist of the Island of Mindoro and small adjacent islands, including the Island of Luban. The limits of the Province of Paragua were extended by act of May 14, 1903, to include the entire Island of Paragua, the Islands of Dumaran and Balabac, the Calamianes Islands, the Cuyos Islands, the Caga- vanes Islands, and all adjacent islands not included within the limits of any other province. CIVIL RULE EXTENDED THROUGHOUT ARCHIPELAGO. By the creation of the Moro Province by Act of June 1, 1903, which went into effect on July 15, from portions of the Provinces 4 Governor, and in this respect at least one of the functions of the War Department is discharged. The assignment, relief, and trans- fers of judges of Courts of First Instance, and to a degree of other officers of the judiciary of the Islands, impose upon this office duties of a character which under the Federal Government devolve upon the Department of Justice. The constant increase in demands upon the time of the Civil Governor rendered it necessary for this office to assume, under his direction, the supervision of provincial and municipal governments, including that of the city of Manila, in which regard the Executive Bureau performs duties analogous to, though more extensive than, those of the Department of the Interior in its exercise of certain powers and duties in. relation to the Territories of the United States. It has, as well, departmental control as exercised under the Federal Government of the United States by the office of the President, over independent and unassigned bureaus and offices which at this time are the Bureaus of the Philippine Civil Service Board and Insular Purchasing Agent, *and the offices of the Im- provement of the Port, the St. Louis Exposition Board, and the Collecting Librarian of the Insular Government. Interdepart- mental business is transacted through this office, so that in many ways it merits the designation recently given by one who termed it "the clearing house of the Government." During the absence of the Secretary of Commerce and Police in the United States the Bureaus of that Department were attached for administrative purposes to this office; and from April 9, when the Civil Governor went to Baguio, Benguet, and while the Com- mission was in session there from May 11 to June 2, 1903, it be- came necessary for this Bureau to act frequently upon important matters of an urgent character falling within the jurisdiction of all the other Departments and in respect of which it was imprac- ticable to await instructions by post when telegraphic communica- tion was interrupted. The supervisory control and direction of provincial governments referred to above carries with it the obligation to solve countless problems of administrative organization and operations, and brings the Bureau into closer contact with the nearly 7,000,000 inhabi- tants of the Archipelago than any department or other office of the Central Government. A great share of this work is in the form of original requests for decisions upon matters not clearly falling 5 within the purview of any Department, and appeals to the Civil Governor and the Commission from decisions by those Departments. LAW CLERK. Within the original jurisdiction of this office lies the review of proceedings in cases involving charges against Government officials, including provincial and municipal officials and justices of the peace.
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