MEMBERS’ HANDBOOK 2015 INCORPORATING RULES AND REGULATIONS £8.50 Contents CONTENTS CHAPTER 1 Affiliated Eventing BE Code of Conduct 2 CHAPTER 2 Membership and Horse Registration; Season Tickets and Passes; BE Youth Programme; Minimum Eligibility Requirements 4 CHAPTER 3 Event Officials; BE Team Duties; Disciplinary Sanctions 18 CHAPTER 4 The Entries Process including Balloting; Withdrawals and Refunds; Cancellation and Abandonment 24 CHAPTER 5 The Competition; General Guidance and Rules of Participation 30 CHAPTER 6 The Competition; The Individual Phases 35 CHAPTER 7 Competitors’ Dress and Saddlery Equipment 55 CHAPTER 8 Scoring, Objections and Enquiries; Prizes; Points and Grading 65 CHAPTER 9 Medical, including Medical Cards; Falls and Medical Checks; Prohibited Substances; Medical Team and Equipment 71 CHAPTER 10 Veterinary, including Vaccinations and Passports; Equine Anti-Doping and Controlled Medication; Veterinary Team and Equipment 78 CHAPTER 11 Organisation and Administration; Rights and Policies 82 ANNEXES ANNEX 1 Entry Fees; Abandonment Premium; Start Fees 88 ANNEX 2 International (FEI) Competition 90 ANNEX 3 BE and FEI Dressage Tests 111 ANNEX 4 Examples of refusals, run-outs and circles 145 ANNEX 5 BE100 Three Day Events 148 ANNEX 6 Championships 152 ANNEX 7 BE Officials and Contact 161 INDEX 184 BRITISH EVENTING – MEMBERS’ HANDBOOK 2015 1 Rules – CHAPTER 1 AFFILIATED EVENTING; BE CODE OF CONDUCT CHAPTER 1 – EVENTING; BE CODE OF CONDUCT AFFILIATED AFFILIATED EVENTING 1.1 British Eventing (BE) is the governing body for Affiliated Eventing in Great Britain. BE regulates and supervises all Events which are affiliated to it. 1.2 The BE Rules, which form the framework for the conduct of National Events, are contained in this Handbook. Whenever amendments are necessary, notice will be given to members by all reasonable and appropriate means. 1.3 BE operates under the auspices of the British Equestrian Federation (BEF) which is affiliated to the Fèdèration Equestre Internationale (FEI), the world governing body of equestrian sport. The FEI has made Rules for the conduct of all International Events. Annex 2 to this handbook contains some information regarding these Rules which are set out in full at www.fei.org 1.4 All Eventing competitions, National and International, consist of three separate phases, dressage, show jumping and cross country, which have to be carried out by the same Horse and rider. 1.5 The two types of National Event are: 1.5.1 One day Events; in which the three phases will usually, though not inevitably, take place on the same day with dressage first and cross country last. 1.5.2 Three Day Events; the three phases take place in the order dressage, cross country (with or without roads and tracks and steeplechase) and show jumping. 1.6 When BE affiliated Events run both National and International classes the BE Rules and the FEI Rules apply to the appropriate individual classes and are administered by the Officials appointed to each class. BE remains the supervisory body for the Event. 2 BRITISH EVENTING – MEMBERS’ HANDBOOK 2015 Rules – BE CODE OF CONDUCT 1.7 Members of British Eventing and those connected with them are required to abide by this Code of Conduct as regards both the welfare of Horses and their own conduct. 1.8 BE is at one with the BEF and the FEI in that at all times the welfare of the Horse CHAPTER 1 – EVENTING; BE CODE OF CONDUCT AFFILIATED is paramount in the sport of Eventing and must never be subordinated to competitive or commercial interests. At all stages during the preparation, training and competing of competition Horses, welfare must take precedence over all other demands. This includes good Horse management, training methods, farriery, tack and transportation. 1.9 The sport of Eventing involves many people; as Competitors and their connections, as Organisers and the teams of Officials and as helpers. The sport relies heavily on the support and active involvement of many volunteers and many professionals in diverse fields. BE requires everyone involved in the sport to behave in a civilised and courteous way towards each other and to uphold the integrity and repute of the sport. 1.10 Members must familiarise themselves with requirements and obligations imposed by these BE rules which are binding on them. They should also bring these Rules to the attention of any non-members who may be participating in the sport with them, such as connections or event helpers, and do their best to ensure compliance as appropriate. Members are responsible for the actions of any non- members employed or otherwise assisting or acting on their behalf and any act or omission of such a person which would amount to a breach of the Rules by a Member shall constitute a breach by the Member on whose behalf it was committed. 1.11 It is not possible to anticipate every eventuality in these Rules. They are intended to form an interlocking code for the conduct of the sport; each Rule must be read by reference to the Rules as a whole and in the general context of this Code of Conduct. 1.12 Officials are required to take decisions in a fair and sporting manner and in accordance with the Code of Conduct and these Rules. Members are expected to respond and behave in the same way. 1.13 Failure to comply with the Rules, and the underlying Code of Conduct, may give rise to disciplinary action. The Rules relating to the disciplinary process are set out in Chapter 3. INTERPRETATION 1.14 For the purposes of these Rules: 1.14.1 All references to Horses include ponies unless provided otherwise. 1.14.2 Words connoting gender are a reference to any gender. 1.14.3 Words denoting the singular may include the plural, and vice versa, as appropriate. 1.14.4 Reference to any ‘phase’ of an event includes the warm-up for that phase. 1.14.5 All requirements and obligations set out herein constitute Rules whether or not they are expressly described as such. BRITISH EVENTING – MEMBERS’ HANDBOOK 2015 3 Rules – CHAPTER 2 MEMBERSHIP AND HORSE REGISTRATION; SEASON TICKETS AND PASSES; BE YOUTH PROGRAMME; MINIMUM ELIGIBILITY REQUIREMENTS BE YOUTH PROGRAMME; MINIMUM ELIGIBILITY REQUIREMENTS YOUTH BE CHAPTER 2 –TICKETS & PASSES; SEASON MEMBERSHIP & HORSE REGISTRATION; 2.1 Introductory 2.1.1 All individuals wishing to become Members must first register as an Associate to BE. Associate Registration remains valid for the lifetime of the individual and is free. 2.1.2 All Competitors at BE Events must either, • be Full Members of BE, or • be a Day Pass Member and hold a valid Pass for the day of competition. 2.1.3 All Horse owners who wish to be recorded as Owners of competing horses must be Full, Joint, Owner, Syndicate or Company Members of BE. 2.1.4 All Horses competing at BE Events: • must be registered with BE • have one of the following: – A Full Season Ticket for the relevant year (Rule 2.6); or – A Half Season Ticket for the period 1st July to the end of the relevant year (Rule 2.6); or – A Horse Day Pass issued in accordance with Rule 2.7. 2.2 Membership 2.2.1 The membership categories and entitlements are set out below. All Members are also entitled to access the BE Information Hotline, visit the BE Website (including the Membership & Benefits area) and attend Members’ Meetings. Membership Category Entitlements Full Individual Membership Compete and/or Own Competing Horse Vote, Handbook, BE Magazine, Membership Card, BE Third Party Liability Insurance and for personal accident (terms available from BE Office). Joint Owner Membership Own Competing Horse Vote (Primary Member only), one Handbook, one BE Magazine, two Membership Cards, BE Third Party Liability Insurance (primary member only), for registered horses with season tickets only. Owner Membership Own Competing Horse Vote, Handbook, BE Magazine, Membership Card. BE Third Party Liability Insurance for registered horses with season tickets only. Syndicate/Company Own Competing Horse Membership Three designated members (more at additional cost; terms available from BE office), three Handbooks, three Votes, three BE Magazines, three Membership Cards, BE Third Party Liability Insurance for registered horses with season tickets only. Supporter Individual and Vote, Handbook, BE Magazine, Membership Card. Company Day Pass Membership Purchase Day/Training Passes Handbook (This is an Associate Membership and has no voting rights). 4 BRITISH EVENTING – MEMBERS’ HANDBOOK 2015 Rules – 2.2.2 Authority to Act. BE will only accept instructions from the nominated Primary Contact in respect of Joint, Syndicate and Company Owners. 2.2.3 Membership Fees are published on the BE Website. 2.3 Binding Obligations BE YOUTH PROGRAMME; MINIMUM ELIGIBILITY REQUIREMENTS YOUTH BE CHAPTER 2 –TICKETS & PASSES; SEASON MEMBERSHIP & HORSE REGISTRATION; By becoming a member of British Eventing Members, have agreed to be bound by: • The Rules of British Eventing; • The FEI Rules when competing in International classes; • The BEF Anti-Doping and Controlled Medication Rules (BEFAR) (see Chapter 5, Rule 5.14 and Chapter 10, Rule 10.4); • The BEF Anti-Doping Rules for Human Athletes (see Chapter 5, Rule 5.13 and Chapter 9, Rule 9.4). 2.4 Equine Registration 2.4.1 A Horse may be registered free of charge with BE, at any age. Registration remains valid for the lifetime of the Horse. BE reserves absolutely the right to refuse to register a Horse. The registration of the named horse with British Eventing is for competition purposes only and the registration does not determine the legal status of ownership of, or liability for, said horse. British Eventing Limited accepts no responsibility for the content or accuracy of the registered details which are intended for its own sole administrative use.