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General Meeting Agenda 12Th of November 2019 5:30Pm at New King’S 6

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General Meeting Agenda 12Th of November 2019 5:30Pm at New King’S 6 General Meeting Agenda 12th of November 2019 5:30pm at New King’s 6 1. Housekeeping 2. Approval of minutes of 14th of October Student Council meeting 3. Co-options to Student Council 4. Policy update 5. Accountability session of Sabbatical Officers a. Oral summary b. Questions 6. Motions 7.1 Motion to abolish Sabbatical Officer Oral Work Reports 7.2 Meat Free Mondays 7.3 Sports Clubs access to Butchart Recreation Centre 7. Democratic Review update 8. AOCB Aberdeen University Students’ Association Minutes of Student Council meeting 14th of October at 6pm King’s College Conference Centre Auditorium Sederunt Present: Cecilia Wallback (Student President), David Sjoblom, Victoria Orr Llado, Dariya Koleva (Education Officer), Ondrej Kucerak, Ivana Drdakova, Louise Paterson, David Mercieca, Christopher Lewis, Alexander Acheampong (Welfare Officer), Anna Lindfors, Magnus Robertson, Michael Crosbie, Daniel O’Connor, Wouter Grünewald, Casimir De Bonneval, Derek Gardiner, Emily Cope, Alisa Koester, Bianca Yara Blohberger, Alba Utrera Roman, Giulia Trezza, Piper Booth, Caroline Beaumelou, Renske De Leeuw, Julia Zieba, Emma Bristow, Harnam Mann, Isla McPherson, Alanna Buchan, Charlotte Ines Colombo, Elin Ida Relve Larsson, Grace Bales, Louise Henrard (Communities Officer), Tomas Pizarro-Escuti, Wiktoria Korbecka, Anttoni Numminen, Florina Birkert, Markus Kurz, Laura Morrison, Maddie Shuffler, Eleanor Heptinstall, Madeleine Piller, Rebecka Tomasson, Orah Liss, Nightline representative In Attendance: Lea Rattei (Chair of Student Council), Mustafa Özbilgehan (Vice- Chair of Student Council), Mohammad Ammar Annatshi (Chair of Qatar Committee), Haneen Abu Deeb (Vice-Chair of Qatar Committee), Iina Jaara (Student Representation Coordinator) Apologies: Zofie Hobzikova, Fiona Gyoeri, Hwan Heo, Davide Bonne, Laura Szabo, Amy Louise Connelly, Kwadwo Boateng, Anushka, Rebecca Hossick, Sabrina Tove Lawson-McDowall, Conor McGregor Mohammed Rafe Hussain, Isla Scott (Sports Officer) Agenda Action Item 1 1. Housekeeping The Chair, Lea Rattei (LR), introduced herself and welcomed everyone to the first Council meeting of the academic year of 2019- 2020. LR explained general housekeeping rules and mentioned that two members of the Qatar Committee would be taking part in the meeting via Zoom. LR also asked that those present who will be co- opted during this meeting do not vote or contribute into the quorum check before they have been officially co-opted. LR asked for a quorum check. 48 members of Council were present. 2 2. Apologies LR read out the apologies sent to her before the meeting began. 3 3. Approval of minutes of March 2019 Student Council 3. Action meeting point: LR presented the minutes of the March 2019 Student Council Minutes of meeting which were sent to Council members prior to the meeting March 2019 and published on the AUSA website. LR asked if anyone had any approved. questions about the minutes, none were asked. LR moved council to a vote. Council voted 38 yes, 8 abstain and 0 no. Minutes of March 2019 were approved. Page 1 of 8 Aberdeen University Students’ Association Minutes of Student Council meeting 14th of October at 6pm King’s College Conference Centre Auditorium 4 4. Approval of the Student Council meeting dates 4.1 Action LR presented the preliminary dates for Student Council meetings for point: 2019-2020. LR said before these would be approved, a proposal had been brought forward regarding the November date. Decision regarding the 4.1 Cancellation of November 2019 Council date November The Chair asked the Student President, Cecilia Wallback (CW) to date moved introduce this agenda item. CW said the suggestion is to cancel the to AOCB. November Council date and have a General Meeting instead where Other Council more students would be able to attend and submit motions. dates approved. Ivana Drdakova (ID) asked if this would be on the same date as the November Council date. CW said yes, but organised at New Kings instead for more space. Michael Crosbie (MC) asked why there would be a General Meeting instead, to which CW said more students are more likely to attend if the meeting is open to all students. Alisa Koester (AK) asked why a General Meeting is not organised during the second semester. CW said any motion submitted to Student Council can be submitted to the GM, which will be more inclusive. Education Officer Dariya Koleva (DK) clarified that the purpose is not to cancel the Council meeting but to rather have an open one in the form of a GM. Anttoni Numminen (AN) asked if there would still be an AGM next semester. CW said yes, as the AGM is different to a GM. Ondrej Kucerak (OK) asked what the quorum for the meeting would be and what would happen if it was not met. DK said the quorum has not been set yet as the GM needs to be approved yet. Derek Gardiner (DG) said he hopes this initiative will become a trend, to which CW said she hopes so as well but it is not her only goal. MC expressed further concerns for the practicalities of organising a GM given past problems with quorum. DK clarified that the GM last semester was specifically organised to discuss motions from the AGM which lost quorum before the motions could be discussed, and that the November meeting would just be an open Student Council meeting. AN proposed a procedural motion to move this matter to AOCB to allow some time to figure out what the quorum would be, which was seconded by Dariya. The Chair moved Council to a vote on the procedural motion. Council voted 37 yes, 5 abstain and 5 no. Item moved to AOCB. 4.2 Other questions The Chair asked if there were any questions or objections to the other proposed Council dated. None were asked. The Chair moved Council to a vote. Council voted 44 yes, 2 abstain and 0 no. Other Council dates approved. Page 2 of 8 Aberdeen University Students’ Association Minutes of Student Council meeting 14th of October at 6pm King’s College Conference Centre Auditorium 5 5. Co-options 5. Action A list of co-options was sent to the Council members prior to the point: meeting and published as part of the reading materials online. LR asked if anyone has any questions or objections. All co-options approved. CW asked if the co-options would be approved as one. ID proposed a procedural motion to vote on them separately, which was seconded. The Chair moved Council to a vote on the procedural motion which passed with 31 yes votes, 9 abstain and 8 no votes. Co-options voted on separately. The Chair presented the list of co-options to be voted on individually. First was the Disabled Students’ Forum co-option of Angus Hepburn. Markus Kurz (MK), the forum’s convener, encouraged members to vote in favour of the co-option. Council voted 28 yes, 9 abstain and 10 no. Co-option approved. Next was the Qatar Committee co-options of Fayyaz Abdul Sattar, Jana Hamdach, Lulwa Kinfe, Najlah Mohammad and Arwa Pervaiz. Wiktoria Korbecka (WK) asked how Student Council can approve these co-options as these members are on a different campus and have no relation to us, to which CW responded that the Qatar campus is part of Aberdeen University and committee part of AUSA, which feeds into the Student President. Council moved to a vote. Co-options approved with 39 yes, 8 abstain and 0 no votes. Anna Karoliina Lindfors, Julia Marcinkowska, Maria Annasdatter, Matias Pietari Osipow, Leah Luise Hillari and Magnus Høgenni were presented to be co-opted into the Welfare Committee. Rebecka Tomasson (RT) asked the Chair to read out the co-options out loud. The Vice-Chair, Mustafa Özbilgehan (MÖ) read out the co-options. Council moved to a vote. Co-options were approved with 45 yes, 3 abstain and 0 no votes. The RAG Committee had presented Maha Abdelaall to be co-opted. Council moved to a vote and approved the co-option with 44 yes, 1 abstain and 0 no votes. Paul Senoyuit was presented as the Societies Union committee co- option. Anna Lindfors (AL) asked if already co-opted members can now vote, to which the Chair said yes. The co-option of Paul was approved with an overwhelming majority. Natalie Leader and Oumou Diallo were presented for co-option for the Communities Committee. Council moved to a vote and approved the co-option with 44 yes, 7 abstain and 0 no votes. Mustafa Mabruk was presented to be co-opted for the Environment & Ethics Committee. Council moved to a vote and approved the co- option with 43 yes, 9 abstain and 0 no votes. The Chair conducted another quorum check after the co-options. 51 members were present. Page 3 of 8 Aberdeen University Students’ Association Minutes of Student Council meeting 14th of October at 6pm King’s College Conference Centre Auditorium 6 6. Policy updates CW began with the Policy updates. CW said the campaign to reduce international student fees was not yet accomplished and unfortunately fees have been raised on a national level, however CW working with University to get as many scholarships advertised as possible. On the University Trustee policy, CW said the board does not have a University trustee at the moment but Student Council will have to approve if one is presented. CW also said the Safe Name Change policy is being worked on. Angus Hepburn (AH) asked if the Trustee Board has a trustee member from Student Council. CW responded by saying that they are looking for a University trustee, which needs to be nominated by the University on a volunteer basis. As for student trustees, CW said there is an application form on the AUSA website. DK gave a policy update.
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