LEEDS CITY COUNCIL GUIDANCE SHEET 3 Holding an Event/Celebration
This is one of a series of guidance sheets produced by Leeds City Council designed to help you make the most of the Tour de France coming to Yorkshire.
The Tour de France is the world’s largest annual sporting event with a worldwide audience of 3.5 billion. On Saturday 5 July 2014 the Grand Départ of the Tour de France will take place in Leeds, with riders cycling to Harewood House for the official start before racing to Otley, Ilkley, up into the Yorkshire Dales and finishing in Harrogate. Stage 2 will take place on Sunday 6 July from York to Sheffield, Stage 3 on Monday 7 July from Cambridge to London before the Tour heads to France for 18 further days of racing culminating in the final stage in Paris on 27 July.
Many Parish Councils, schools and communities are planning events to celebrate the Tour de France coming to Leeds.
This information is meant as a starting point only. Whilst all reasonable efforts have been made, Leeds City Council cannot guarantee that the information is accurate and up-to-date and will not be responsible for any errors or omissions. Professional advice should be sought where appropriate.
Legal Requirements
As a minimum you must:-
• Own the land or have permission to use it. If you are wanting to hold an event on Leeds City Council land contact Parks and Countryside T: 0113 395 7400. E: [email protected]
• Have appropriate public liability insurance. Contact your current insurer for information. If the land is subject to flooding it may affect your ability to get appropriate cover.
• Fully comply with Health and Safety legislation, and conduct regular risk assessments. You can find out more about general risk assessments at www.hse.gov.uk
• In England and Wales, if you’re in control of an event open to the public, the event organiser, you’re responsible for fire safety and are known as the ‘responsible person’. As the responsible person, there are certain things you must do by law under the Fire Safety Order, which is enforced by your local fire and rescue authority. As the ‘responsible person’ you must:
carry out and regularly review a fire risk assessment of the campsite; put in place, and maintain, adequate and appropriate fire safety measures to remove or reduce the risk to life; plan for an emergency; provide staff information, fire safety instruction and training.
General information for the ‘responsible person’ for open air events can be found at www.gov.uk/government/uploads/system/uploads/attachment_data/file/14891/fsra-open-air.pdf
• Fire Safety - anyone providing a venue for a public event must assess the risk from fire to those using the premises and ensure that the fire safety measures in place are suitable to protect lives in the event of a fire.
Discuss with the venue owner what fire safety arrangements are in place and make sure you know what to do should a fire break out.
Questions you should ask yourself are often a matter of common sense. For example: is there a means of giving warning in case of fire? are the fire exits obvious and/or clearly signposted; are there enough exits to let everyone, including anyone who may be disabled or particularly vulnerable, leave quickly and easily in the event of a fire? are any pieces of fire safety equipment, such as fire extinguishers or fire blankets provided; are clear instructions on how to use them provided? is there suitable access for the emergency services?
Remember you may put lives at unnecessary risk if you attempt to fight the fire.
Sensible precautions you can take to help minimise the risk of fire include:
don’t let rubbish build up and ensure any flammables are used carefully and stored properly keep fire exits free from obstruction keep any gas cylinders upright in a safe, well ventilated space away from heat sources if you are using a portable generator, read the user guide first, set it up in a well-ventilated area and be careful not to spill fuel when filling and refilling the tank
If you are planning an event that includes bonfires, fireworks or Chinese/sky lanterns you should read the seek specialist advice
• Display no smoking signs in enclosed public places – this includes toilets.
• Do not make any false statements in any of your advertising, and you must not give misleading prices.
• Do not use any consumer details for marketing purposes without consent.
• Check any licence agreements and thoroughly check who is liable. Do you need occupier’s liability insurance?
• The land must be restored to its original condition between periods of use.
• Treat everyone accessing your facilities or services fairly, regardless of their age, gender, race, relationship status, pregnancy status, sexual orientation, disability, gender reassignment, religion or belief, and guard against making assumptions about the characteristics of individuals. It is best practice to ensure that there is some provision for young and old, such as a safe area for children to play under supervision and enough seating for older people.
• The Equality Act 2010 (which replaced the Disability Discrimination Acts of 1995 and 2005 on the 1st October 2010) means that accommodation providers have to make reasonable adjustments to the way in which they deliver their services so that they do not discriminate against disabled people and are better able to meet disabled peoples' requirements.
Licenses and Permissions
• As a general rule you will not require a licence or a Temporary Event Notice (TEN) under the Licensing Act 2003 if your event is private and there is no charge for the entertainment or alcohol, and there is no profit to be made from the event, such as a street party where residents get together and bring their own food and drink.
You will require a licence or TEN if your event is advertised to the public, the attraction to the event is a form of regulated entertainment, ie a dance or concert, if alcohol is to be sold and a profit made from the event.
Staff of Leeds City Council’s Entertainment Licensing Section will be able to provide any guidance on these matters.
If the event is licensable and for a capacity of less than 499 persons (including staff), then a TEN may be appropriate. This costs £21 and notice has to be given at least ten working days before the planned event (discounting the date of receipt and date of the event) on the Licensing Authority, Police and Environmental Health. There are restrictions on the number of TEN’s that a person and place of land can provide. Again, advice can be obtained from Entertainment Licensing.
For events of a larger capacity, a full Premises Licence will be required. The cost depends on the rateable value of the land/property and the size of the event. This is a more complex process requiring a minimum notice period of 28 days (although 2-3 months is recommended for the planning process and in case the application attracts objections), and notice has to be displayed at the premises and in the press.
Further information: Entertainment Licensing Section. T: 0113 247 4095. E: [email protected] W: leeds.gov.uk/licensing
• However if the event is advertised only to local residents and any food, alcohol or entertainment is free or provided by guests, the event is classed as private and no license is required.
• You will need permission from Leeds City Council if you are planning an event within a public park or green space owned by Leeds City Council that that requires intervention because it disrupts normal use of the site. It is advisable to contact the Parks and Countryside Head Office in the first instance to discuss your event on [email protected] or Tel. 0113 3957400. Applications are on a first come first served basis, as there is high demand for some sites.
• If you supply food (whether bought or cooked yourself) you must register with Leeds City Council at least 28 days before opening. Registration is free of charge. The details will be entered onto the Council’s register and certain details, such as type of business, address and telephone number, will be available for public inspection. Other information provided will not be publicly available. You can register on-line at www.gov.uk/food-business-registration/leeds/apply Food and Health Team, Leeds City Council T: 0113 247 6286. E: [email protected] W: www.leeds.gov.uk/licensing
• You must receive permission from Leeds City Council to erect any bunting or similar to lamp posts. Please note bunting cannot be strung across roads. For permission to be granted you must provide the following information:- o Reference number of lamp posts you want to use; o Dates when the bunting will go up and when it will be taken down; o How the bunting will be attached. You must use a material such as webbing or string. Metal or wire cannot be used. o Confirm that all bunting will be above head height of 2.4m. o Confirm that ladders will not be rested on lamp posts to attach bunting. o Confirm that you have public liability insurance of at least £5m. You do not need permission to affix bunting to your own property. T: 0113 385 3121 E: [email protected]
• The provision on the land of any moveable/temporary structure for the purpose of this use is permitted. The land in question shall not be a building or within the curtilage of a building. Any permanent alteration to anything on the land including utilities, access and structures is subject to planning regulations.
If you require further guidance about planning permission staff are available to advise you in the Development Enquiry Centre, The Leonardo Building, 2 Rossington Street, Leeds LS2 8HD. Open: Monday to Friday 0830-
1700 hrs (phone lines close 1630 hrs Fridays), except Wednesdays 1000-1700 hrs. E: [email protected] T: 0113 222 440.
Further guidance to help those organising events to manage the safe erection, use and deconstruction of temporary demountable structures (TDS) can be found on the Health and Safety Executive website www.hse.gov.uk/event-safety/temporary-demountable-structures.htm
• No building regulation approval is required to erect temporary structures or facilities for up to a 28 day period, but any permanent alterations to anything on the land including utilities, access and structures may also need building regulation approval.
• Your proposals about access for both pedestrians and vehicles (before, during and after the event) need to be agreed by Leeds City Council. Bear in mind that if your proposed site is on the race route, road access on the day of the race will be severely limited – the road will be closed for 8 hours minimum. You need to ensure access is available for emergency vehicles. If you are planning an event on a public highway (such as a street party) you must contact Leeds City Council as soon as possible to arrange traffic management procedures. Whilst it may be possible to accommodate plans into existing arrangements for the race, the organiser will be liable for the cost of any traffic management separate from that already in place. Keep track of local road closures as a result of the race to ensure that your guests are able to arrive and leave with a minimum of disruption Further Information : Highways Maintenance. T: (0113) 2474987. E: [email protected] to discuss your arrangements.
• Any food/litter or other waste generated should be recycled or disposed of via a commercial waste and recycling collection service, not the domestic collection service. Commercial waste can be disposed of at Kirkstall Road Waste Transfer Station and Seacroft (East Leeds) Recycling Site Monday to Friday 0800- 1600 hrs and Saturday 0800-1200 hrs. All trade customers are required to use the weighbridge. Minimum charges up to 200kg for mixed recycling is £27 and £38 for household waste. Payment is by cash or cheque, no cards are accepted. The maximum vehicle size is LGV1 at Kirkstall Road transfer station and LGV2 at the Seacroft recycling site. Full pricing details can be found at www.leeds.gov.uk/Business/Pages/BusinessWaste
The Council currently contracts Associated Waste Management Limited (AWM) to collect their own business waste and they could collect yours too at the same price. You need to contact them directly to set up an account and they will bill you directly for collection, recycling and disposal services. Other waste management companies are available locally providing similar services. You can contact AWM on 0845 4567 128.
You have a duty of care to ensure that the waste produced at your event is handled safely and within the law. You must check that anyone that you pass your waste on to is authorised to take it and is going to deal with it lawfully. If you don’t take reasonable checks you could be responsible if something goes wrong.
Further information about what the legal requirements are in relation to the waste you produce and advice on how to manage your waste is present in the Leeds Business Waste Handbook. You can download the handbook from www.leeds.gov.uk/Business/Pages/BusinessWaste For more information call the Environment Contact Centre T: 0113 222 4406 or E: [email protected]
• If you are providing portable toilets you must get authorisation from Yorkshire Water before you discharge anything to their drainage system. If you are a tenant you may need your landlord's permission to connect to a private surface water drain. A public foul sewer collects foul water (sewage and trade effluent) only. A surface water sewer collects surface water drainage only. A public combined sewer collects both foul and surface water drainage. You can discharge: o sewage from domestic facilities, eg toilets, basins and canteens, to a public foul sewer or to a public combined sewer o trade effluent to a public foul sewer or to a public combined sewer o clean uncontaminated water to a separate surface water sewer or to a public combined sewer.
Before you release trade effluent into a public sewer you must have a trade effluent consent or enter into a trade effluent agreement with Yorkshire Water. Once you have a consent you must comply with its conditions. You do not need permission to discharge sewage from domestic facilities to the nearest public foul sewer or to a public combined sewer. If you have any concerns about your discharges to sewer, contact Yorkshire Water on 08451 242 424. www.yorkshirewater.com
• You need to be mindful of public health issues and ensure you help prevent the spread of animal disease if your camp site is on land which has been used for livestock DEFRA has produced bio security guidance for all owners of livestock and anyone who visits land or premises with farm animals. Bio security means ‘safe life’ and is the prevention of disease causing agents entering or
leaving any place where farm animals are presently, or have previously been, kept. If you visit agricultural land bio security means taking steps to make sure that good hygiene practices are in place and is a vital part of keeping new disease away from animals and protecting farms and the countryside. The guidance can be accessed via the DEFRA website at http://archive.defra.gov.uk/foodfarm/farmanimal/diseases/documents/biosecurity_guidance.pdf Alternatively you can contact the DEFRA Helpline on 08459 33 55 77.
• If you have an agri-environment agreement – Entry Level Stewardship (ELS), Higher Level Stewardship (HLS), Environmentally Sensitive Area (ESA) or Countryside Stewardship (CSS) agreement, or if your land is designated as a Site of Special Scientific Interest (SSSI) you may need to apply for a derogation from the agreement or a consent for activities on any SSSI land from:- Natural England - Yorkshire and the Humber (East Riding of Yorkshire, North Lincolnshire, North Yorkshire, South Yorkshire, West Yorkshire) PO Box 798, Leeds LS1 9NA T: 0300 060 0011. E: [email protected]
• Give due consideration to your neighbours, inform them as soon as possible about your plans and ensure you take due care to prevent crime and noise nuisance. Aim to reduce disruption for those not participating as much as possible i.e. end loud music at 11pm, avoid congesting the street with parked cars, clear litter from public areas. Plan in advance around issues such as parking for your guests.
• If you are planning to provide temporary generators and/or floodlights/lighting towers there is the potential for exhaust fumes, noise nuisance and light nuisance. Particular care should be taken to ensure they are not placed too close to noise sensitive properties such as residential properties, hospitals, nursing homes, residential care homes, guest houses and hotels etc. Environmental Protection Team E: [email protected]
How Can I Promote My Event?
• The Tour de France provides a fantastic opportunity to promote the city of Leeds and the magnificent Yorkshire countryside and create a lasting legacy for the local economy.
• Complete and return the “Tell Us About Your Event” form and we will publicise your event on-line. We just ask that you agree to and sign the Temporary Event Charter.
• As with many other global sporting events, the branding associated with the Tour de France and the Yorkshire Grand Départ is heavily restricted. You can only use these if you have written permission from ASO (the organisers of the Tour de France) and Welcome to Yorkshire. Although you can’t use “Tour de France”, “Grand Depart”, “Le Tour” and “TDF” logos, you can mention them in a factual way.
• Leeds City Council has commissioned a brand which can be used by all, free of charge without restriction. Full details are available at www.leeds.gov.uk or E: [email protected]
• Direction signing to your facility will not be provided by the Highway Authority and permission for others such as AA will be limited due to the amount of other temporary signing being placed on a large part of the highway network in Yorkshire. However, some limited, very local, signage provided by a third party may be authorised on a site specific basis.
• You may wish to promote your event on-line – through social media or a small website. Use images to showcase Leeds and Yorkshire and tell the consumer exactly what you are offering, including terms and conditions and a clear pricing structure. Use social media to engage with potential visitors particularly via:- o Websites –www.letour.com and www.letour.yorkshire.com o Twitter - @letour and @letouryorkshire o Facebook – facebook.com/letour and facebook.com/LeTourYorkshire
• Members of Welcome to Yorkshire also have the opportunity to advertise on letouryorkshire.com, the official Grand Depart website. They can also access, banners, images, toolkits and other recourses from Yorkshire.com
• Involve your parish council or local committees in your plans, they may have useful advice to share or be able to help in spreading the word.
• Advertise in your local area using free services such as village and supermarket notice boards, or speak to the publisher of your local newsletter.
• The Yorkshire Festival will bring 100 days of world class music, dance, theatre, film, art and sculpture to Leeds and Yorkshire. Promote your events as part of the Fringe Programme at www.yorkshirefestival.co.uk
Contacts at Leeds City Council
Alcohol Licence Entertainment Licensing Section Noise Nuisance T: 0113 247 4095 Environmental Protection Team E: [email protected] E: [email protected] W:leeds.gov.uk/licensing Millshaw Park Way, Leeds, LS11 0LS T: 0113 3950143 (out of hours) Building Regulations Building Control Services Parks and Countryside T: 0113 247 8209 T: 0113 3957400 E: [email protected] E: [email protected]
Business Support Pedestrian and Vehicle Access T: 0113 2475543 Russ Martin, Highway Maintenance Manager, E: [email protected] Highways and Transportation, Leeds City Council. T: 0113 2474987 Camp Site Licences E: [email protected] Private Sector Housing Team, Environment and Housing Planning T: 0113 2477594 Development Enquiry Centre E: [email protected] The Leonardo Building, 2 Rossington Street, Leeds LS2 8HD. Commercial Waste Open: Monday to Friday 0830-1700 hrs (phone lines Environment Contact Centre close 1630 hrs Fridays), except Wednesdays 1000- T: 0113 222 4406 1700 hrs. E: [email protected] E: [email protected]. Tel: 0113 222 440.
Exhaust Fumes Premises Licence. Environmental Protection Team Entertainment Licensing Section E: [email protected] T: 0113 247 4095 Millshaw Park Way, Leeds, LS11 0LS E: [email protected] W: leeds.gov.uk/licensing Food Supply Food and Health Team Temporary Events Notice (TEN) – regulated T: 0113 247 6286 entertainment and/or sale of hot food or drink after E: [email protected] 11pm W: leeds.gov.uk/licensing Entertainment Licensing Section T: 0113 247 4095 Light Nuisance E: [email protected] Environmental Protection Team W: leeds.gov.uk/licensing E: [email protected] Millshaw Park Way, Leeds, LS11 0LS Tour de France E: [email protected]
Sign up to the Leeds City Council newsletter for the Tour de France – simply e-mail [email protected]
Tell us About your Event
Please complete this questionnaire and return with a signed copy of our Temporary Accommodation Charter to [email protected] or the address shown below.
Contac Details (for our records)
Contact Name:
Address:
Postcode:
Tel: Email:
Event Details
Event Name:
Company/ Organisation & Featured Artist(s): Type of Event: Eg music, theatre, exhibition, dance, community
Date(s) of Event:
Target Audience: Please detail if you have a specific audience in mind, for example any age restrictions if applicable.
Capacity of Event: How many people can attend at one time?
Brief Event Description (30 words): Full Event Description (up to 400 words):
Contact Details: Website, telephone and e-mail address
Venue Ful Address: Venue Access and Eg step free access and wheelchair provisions, audio/visual aids, directions, bicycle access. Facilities:
Ticketing Please supply ticket costs and breakdowns, if your event is ticketed. Information: Sponsor Credits:
Images Please supply an image and/or logo to promote your event if you have one, via email preferably as a jpeg to [email protected] Tick this box if you have supplied a picture
Please return to: Leeds City Council, Tour de France Team, Culture and Sport, City Development, 4th Floor Leonardo Building, Rossington Street, Leeds. E: [email protected]
Temporary Event Charter
I/we agree to:-
1. Work with Leeds City Council to help make the Tour de France a fantastic experience for all residents and visitors.
2. Give a warm Leeds and Yorkshire welcome to your visitors.
3. Be ready to find speedy resolutions to complaints in a polite and professional way.
4. Keep your event site clean and tidy and ask yourself would you like to visit?
5. Make sure your visitors know exactly what to expect. Don’t oversell, look forward to happy visitors, not disappointed ones.
6. Provide visitors with clear, accurate information on price and payment.
7. Make sure you know your legal obligations and have adequate insurance cover.
8. Offer a welcoming service to all visitors. Do not discriminate by age, gender, race, relationship status, pregnancy status, sexual orientation, disability, gender reassignment, religion or belief, and guard against making assumptions about the characteristics of individuals.
9. Help us to promote local events, direct your visitors to local restaurants and pubs and if you’re providing food use local producers where you can.
10. Know what is happening so you can tell your visitors about the great events taking place, the best place to view the race, places to eat and drink etc. As part of your commitment to this charter we will ensure you are kept up-to-date with the latest information concerning The Tour de France.
I agree to the Leeds Temporary Event Charter
Signature …………………………………………………………………………………………………………….…….
Name ………………………………………………………………………………………………………………………
Business …………………………………………………………………………………………………………………..
Address …………………………………………………………………………………………………………………….
Please return to: Leeds City Council, Tour de France Team, Culture and Sport, City Development, 4th Floor Leonardo Building, Rossington Street, Leeds, LS2 8HD
Useful Information
Tour de France 2014 Running from Saturday 5 July to Sunday 27 July 2014, the 101th Tour de France will be made up of 21 stages and will cover a total distance of 3,656 kilometres (before ratification). www.letour.com
The Grand Départ 2014 Stage 1 : Saturday 5 July 2014 Leeds to Harrogate 190Km Starting in Leeds and finishing with a sprint into Harrogate, this stage also takes in the outstanding scenery and breathtakingly peaceful atmosphere of the Yorkshire Dales. Stage 2 : Sunday 6 July 2014 York to Sheffield 200KM A stage of ancient and modern, starting in York and finishing in Sheffield. This will definitely challenge the peloton with a blend of iconic climbs and countless, short, sharp climbs. www.letour.yorkshire.com
Welcome to Yorkshire Welcome to Yorkshire is the official Destination Management agency for Yorkshire with one clear priority, to make Yorkshire the most popular destination in the UK for business and leisure tourism. Members of Welcome to Yorkshire also have the opportunity to advertise on letouryorkshire.com, the official Grand Départ website. They can also access, banners, images, toolkits and other recourses from Yorkshire.com www.yorkshire.com
Visit Leeds The Visit Leeds team promotes the city as a great short break destination find out all the latest information about visitor attractions, what’s on, where to eat and shop. www.visitleeds.co.uk
CTC CTC, the national cycling charity, inspires and helps people to cycle and keep cycling. They work to protect and promote cycling to create a healthier, cleaner world, now and for the future. They want the UK to be a place where it’s easy and safe for people of all ages to cycle, whatever their ability, background or income. They believe that cycling is more than just transport; it makes you feel good, gives you a sense of freedom and creates a better environment for everyone. www.ctc.org.uk
British Cycling British Cycling is the national governing body for cycling as recognised by the UCI – the international federation for the sport. As such, British Cycling works across all levels and six disciplines of the sport (BMX, Mountain Bike, Cyclo- Cross, Road, Track and Cycle Speedway), from providing the support and encouragement people need to get riding their bikes for the first time, to being home to the hugely successful Great Britain Cycling Team. www.britishcycling.org.uk
Cycling in Leeds – Leeds City Council Full detail for opportunities to cycle (and walk) in Leeds including downloadable cycling maps, cycling Networks, the Cycling Consultation Forum and longer distance routes including the Transpennine Trail and The West Yorkshire Cycle Route. http://www.leeds.gov.uk/residents/Pages/Cycling-and-Walking.aspx
The Purple Guide to Health, Safety and Welfare at Music and Other Events (Draft) has been drawn up by the Events Industry Forum in consultation with the UK events industry, including representatives from regional and national Government. This publication is designed to replace the original ‘Purple Guide’ (HSG195) which was originally published by the Health & Safety Executive (HSE) in consultation with the industry.
Covering both legislation and good practice, this new guide has been designed to sign-post event organisers and suppliers to the practices and issues that need to be considered when events are being organised. The contents are not designed to be prescriptive and those using this guidance should undertake appropriate risk assessments and evaluations to evaluate the specific requirements of the specific events they are organising or involved with. www.thepurpleguide.co.uk
Fire Safety West Yorkshire Fire& Rescue Service T: 0113 3874397. E: [email protected]
The Health and Safety Executive is the national independent watchdog for work-related health, safety and illness. They are an independent regulator and act in the public interest to reduce work-related death and serious injury across the workplace. http://www.hse.gov.uk/event-safety http://www.hse.gov.uk/pubns/books/hsg195.htm for the Event Safety Guide
The Food Standards Agency is responsible for food safety and food hygiene across the UK. They work with local authorities to enforce food safety regulations and have staff who work in UK meat plants to check that the requirements of the regulations are being met. They also commission research related to food safety. www.food.gov.uk
West Yorkshire Police offer a range of information for keeping your business and business premises safe and secure. www.westyorkshire.police.uk/crimeprevention
The Data Protection Act and the Information Commissioner’s Office The Data Protection Act controls how personal information is used by organisations, businesses or the government. Everyone who is responsible for using data has to follow strict rules called ‘data protection principles’ including making sure the information is used fairly and lawfully, used for limited, specifically stated purposes and is handled according to people’s data protection rights. There is stronger legal protection for more sensitive information, such as ethnic background, political opinions, religious beliefs, health, sexual health and criminal records. The Information Commissioner’s Office provides useful guidance on the Data Protection Act www.ico.org.uk
Further information on artificial lighting:-
• Institution of Lighting Engineers – www.ile.org.uk • International Commission on Illumination (CIE) – www.cie.co.at • Lighting Industry Federation – www.lif.co.uk • Society of Light and Lighting – www.cibse.org.
Groundwork Leeds Groundwork Leeds is an environmental community charity with a green heart, working to improve people's prospects, promote greener living and working and create better places. Groundwork Leeds is part of the Federation of Groundwork Trusts which operates across England, Wales and Northern Ireland. The Environmental Business Services team provides training and advice to organisations on environmental business issues, including how to cut carbon to save money. www.yorkshire.groundwork.org.uk
BEAT BEAT is a dynamic, forward thinking charity, working actively with its local community to take up the environmental challenge. Working with individuals, schools, businesses and other organisations across Yorkshire, they deliver innovative and practical environmental projects which work towards a sustainable future. BEAT also provide a consultancy service in woodland creation/management, school grounds and green space creation, waste and recycling and energy efficiency.
NetRegs is a partnership between the Northern Ireland Environment Agency (NIEA) in Northern Ireland and SEPA in Scotland. Their website has some excellent free environmental guidance for small and medium-sized businesses including specific guidance for businesses in the hospitality, leisure and tourism industries. www.netregs.org.uk
Natural England and the Countryside Code Natural England is an Executive Non-departmental Public Body responsible to the Secretary of State for Environment, Food and Rural Affairs. Their purpose is to protect and improve England’s natural environment and encourage people to enjoy and get involved in their surroundings. The Countryside Code applies to all parts of the countryside. Most of it is just good common sense, designed to help us all to respect, protect and enjoy our countryside. www.naturalengland.org.uk
Department for Environment Food & Rural Affairs (DEFRA) DEFRA is the UK government department responsible for policy and regulations on environmental, food and rural issues. Their priorities are to grow the rural economy, improve the environment and safeguard animal and plant health. Defra is a ministerial department, supported by 37 agencies and public bodies. www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Visit England VisitEngland is the country’s national tourist board. Its role is to grow the value of tourism by working in partnership with the industry to deliver inspirational marketing campaigns and to provide advocacy for the industry and our visitors. The organisation’s work is underpinned by robust research and customer insights. VisitEngland offers an extensive range of business support tools and resources, including the Accommodation Know How website, Quality Edge magazine, and Access Statement and Green Start tools. www.visitengland.org/busdev/bussupport www.accommodationknowhow.co.uk
Tourism for All UK Tourism for All UK is a national charity dedicated to making tourism welcoming to all. It works to removed barriers to make tourism possible for everyone – whether you are young, old, a mum pushing a buggy, a wheelchair user, a visually or hearing impaired person, a carer or someone recovering from an accident or an illness www.tourismforall.org.uk
The Association of Caravan and Camping Exempted Organisations represents over 200 caravan and camping clubs who hold a Certificate of Exemption issued by one of three authorities; Natural England, The Welsh Assembly Government or The Scottish Government. An elected committee of unpaid officers runs the association on behalf of the member clubs. www.acceo.org
Local Charities Local re-use organisations able to use camping equipment, clothing etc left behind by campers to raise funds for their work supporting the homeless, disadvantaged and disabled people of Leeds. Emmaus Leeds 0113 2484288 Leeds and Moortown 0113 2739727 St Judes 0113 2450800 Safe Haven 0113 3451218 SLATE 0113 2704005 Sydney Bridge 0113 2175388
Suppliers
4Serve Ltd 4Serve Ltd provides contract cleaning services throughout the region including on site management and after event cleaning. 4Serve are also able to offer bulk bottled drinking water to sites in 10ltr or 18 litre containers through their sister company AquaPoint. W: 4serve.co.uk & aquapointwatercoolers.co.uk E: [email protected] T: 07739 173 483/0844 288 47 44 C: Bob Procter, Sales Director
Associated Waste Management Associated Waste Management is a leading independent integrated waste management business in Yorkshire which operates across the breadth of the waste management chain. They provide waste collection, treatment and recycling, and disposal services to around 2,000 local and national customers in the industrial, commercial and municipal sectors. W: awm.uk.com E: [email protected] T: 0845 4567 128 C: Mike Robinson – Group Marketing Manager
Breeze Action Adventure Equipment Hire The Leeds City Council Breeze team organises events across the city for children and young people. Their Action Adventure Equipment is available to hire and includes a wide variety of inflatable activities, including mini pool balls, sumo suits, bouncy castle, giant Twister, rock climbing and obstacle course. W: breezeleeds.org/pg/252/Breeze_Action_Adventure_Equipment_Hire E: [email protected] or [email protected] C: Jason Tabor or Darren Ellis
Cyclehoop Ltd Cyclehoop can supply temporary bike parking for events and provide a full service including design, supply and installation. Temporary bike parking products include a popular Car Bike Port which converts one car parking space into 10 cycle parking spaces, low cost cycle parking constructed from barriers and scaffolding poles and collapsible bike racks. Chosen by Transport for London to be the official provider of temporary cycle parking for the London 2012 Olympic Games. W: cyclehoop.com E: [email protected] T: 0208 699 1338 C: Lloyd Musto, Sales & Client Account Manager
Local Concept – translation service With over 12 million international spectators arriving in Yorkshire over the 3 weeks surrounding the Tour de France, being able to communicate with them in their own language is going to significantly increase your chances of securing their business. Local Concept understand this market more than any other. With over 20 years of Translation and Localisation experience; their staff are ideally placed to help you. Local Concept can provide translations for directions, menus, websites, rules, advice or just straight up marketing material translated into any of the visiting guests’ preferred languages. Special discounted rates for anyone providing product or services for the Tour de France - please quote reference #LeTour2014. W: www.localconcept.com E: [email protected] T: 01484 443055 or:07798891713 C: Terry Lambert
Nixons Nixons can provide you with portable toilets for hire throughout the UK, and wherever possible offer a next day delivery service. Ordering could not be easier, you can order online or call their friendly staff today. Orders can be made on the spot via debit/credit card, or you can apply for a credit account online with a speedy 24 hour response rate. With over 40 years-experience and friendly experienced staff, Nixons are dedicated to giving each customer the best experience possible. This family-run business keeps the personal relationship with customers, with the professional systems of a large corporate company. As well as portable loos, Nixons can supply single shower units with all electric water heating systems. These units require an electric power supply on site, and we will confirm power levels required should you enquire about hiring shower units. W: nixontoilethire.co.uk E: [email protected] T: 07917 507300 C: John Bathgate
William G. Search Limited – Setting Hire Standards within the Event Industry William G Search Limited is a family run business that has been supporting both local and national events for 67 years. The head office in Leeds can cater for all your event needs including a wide range of portable toilets, showers and accommodation units. We offer a friendly, personal and professional service by our dedicated team who are trained to the highest standards in ensuring delivery, servicing and the siting and collection of units is completed in a safe manner to the agreed schedule. W: wgsearch.co.uk E: [email protected] T: 01132639081 C: Mark Walker
Leeds City Council implies no recommendation by inclusion in the above list and it should be noted that other suppliers are available.
If you would like your business to appear on this list please e-mail [email protected]