PURDUE UNIVERSITY FORT WAYNE: APPROACHES TO SUSTAINING A SAFE AND HEALTHY ENVIRONMENT AT A REGIONAL PUBLIC UNIVERSITY

Jeffrey J. Malanson, Ph.D. Director of Strategic Planning and University COVID-19 Point of Contact

Spring 2021 SAFE AND HEALTHY ENVIRONMENTS

Summary

This presentation offers a brief overview of Fort Wayne’s efforts to effectively develop and implement a campus reopening plan based on the Centers for Disease Control and Prevention’s recommended COVID-19 mitigation strategies. Purdue Fort Wayne re-opened for in-person instruction and work at the end of June 2020 and has successfully and safely remained open throughout the pandemic.

FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Outline

• Purdue University Fort Wayne • Scenario Planning for 2020-21 • Communication, Collaboration, and Solution-Oriented Responsiveness • Health and Safety • Proactive Planning for Fall 2021 and Beyond

FORT WAYNE UN IVE RS I TY. PURDUE UNIVERSITY FORT WAYNE

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

University Background and Context

Madison Milwaukee O 0 Grand Rapids 0 Kenosha • 0 Fort Wayne, 0 ·ds Chicago Ann Arbor 1Y 0 0 Toledo • Population: 265,752 Naperville 0 Fort 'f;'•Y_ne Peoria 0 Pittsburgh 0 • Comprehensive metropolitan public university OHIO ILLINOIS 0 INDIANA Champaign 0 0 Columbus • 6,370 undergraduates (90% from Indiana; 49% from Allen County)) Bloomington Cincinnati o • 0 St. Louis • 509 graduate students p Louisville 0 Evansville 0 • 318 full-time faculty wain 0 . Le•ington Forest • 715 full-time administrative, clerical, and service staff KENTUCKY • Fort Wayne • Health Sciences focus; shares our campus; PFW and IUFW were a single university (IPFW) prior to July 2018 • PFW provides courses and services to 1,055 IUFW students

PURDUE FORT WAYNE UN IVE RS I TY. SCENARIO PLANNING FOR 2020-21

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Early Background

• The university closed all campus buildings and moved to fully remote operations—including moving all courses online—in March based on CDC recommendations and state and Purdue University policies • PFW is part of the Purdue University System, but most aspects of campus operations—including COVID planning—is campus specific

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Planning for 2020-21

• Staying remote for the 2020-21 academic year was not an option • Spring experience made clear that students wanted and needed in-person instruction • Planning question: Is there a pathway to safely reopening campus and maintaining a low-risk environment for in-person instruction and work? • With the resources we have at our disposal?

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Collaborative Scenario Planning

• Month-long scenario planning process (May 2020) • Leverage faculty and staff expertise to identify the opportunities and challenges associated with 8 scenarios for how the 2020-21 academic year could play out • 22 task forces; 140 faculty and staff (13.6% of university full- time employees) • Rationale for approach: • Limited administrative capacity for planning on this scale • Broad engagement created awareness of planning effort and Purpose of Scenario Planning demonstrated the value placed on faculty and staff expertise Using the information developed through this process, university leadership will be positioned to make and and input communicate informed decisions about how to plan for • Helped build long-term buy-in and trust of planning Fall semester and respond in the event of future disruptions related to COVID-19. outcomes

PURDUE FORT WAYNE PUIUIUl UIIMISITT FORT WlYNl UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Scenario Planning Task Forces

• Academic Success: Fall 2020 Beginners • Library • Academic Success: Graduate Students • Non-credit, Auxiliaries, Resident Organizations • Academic Success: Returning Undergraduate • Non-lecture-based Instruction Students • Student Housing • Auxiliaries and Food Services • Student Life and Experience, Athletics • Community Engagement, Governmental Affairs, • System Relations Development • Teaching and Learning • Diversity, Equity, Inclusion • Coordination with IU Fort Wayne • DOE, HLC, ICHE, Disciplinary Accreditation • Mixed Modality Opportunities and Approaches • Faculty Scholarship, Promotion and Tenure • Revenue Projections, Expenditure Modifications • Fall 2021 Enrollment Funnel • ROTC • Health, Safety, Sanitation • Human Resources

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Scenario Planning Outcomes

• 400+ pages of planning documents that have COVID-19 Response Scenario Plannlna lo, Academic Year 2020-21 Scenario Planning Documents, organlJed alphabetlcalty by Task Foree informed all aspects of subsequent university Academic Success: Foll 2010 kglnners ...... 2 Acodf:mlc Success: Graduate Students ...... JJ COVID-19 planning Academic Success: Returning Undergraduate Students ...... , ...... 25 Au1'illorles and Food ~rvlces ...... 51 Community Engagement., Governmental A/fairs, Dewlopment...... 76 Dlwrslty, Equity, lnduslon ...... 108 • Themes that shaped implementation strategy: DOE, HLC, /CHE, DisciplinaryAccredltotJon Complionu ...... 121 Faculty Scholarship, Promotion and Tenure ...... 153 Fall 2021 Enrollm-ent Funntl...... 179 • Communication • International students Health, Saf•ty, Sanitation •••••••.••••.••••••••••••.••••.•••••.••••••••••••••••••••••.•••••••••••••••••.••••••.••••••.•••.••••••.•••••..•••.•.••••.•.•• 203 Human Resources ...... 225 • • Ubrary .•.••.••• .•..••••••••..•• ...•••• .•••..•••••••• ..•• ..•• .•• .•.••.....••.••.••••.•••.•••••.• •• •.••...•.•• .•.•..••••.•••••••.•.•.••••.••••.••.••••.•••....•..• 245 Accommodations for students, Future transition(s) to Non-credit, A.uxlllarles, Rtsldtnt Organlzatlon.s ...... 267 Non-lecture-bastd Instruction: Lobs, Studios, ~rvice L.tornlng, Internships, Clinlcals ...... 2n staff, and faculty who can or hybrid/remote operations Student Housing ...... 307 will not return to campus Stud,nt Uf• and EJ/~rl,nce, Athl•tla...... ••...... •.•...... •.. 32l • Applied learning experiences System R•latlons •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••.••••••.•••••••••••••••••.••••••••••••••••••••••••••••• 355 Tea.chlng and L.earnlng,...... ,...... 319 • Student and faculty illness • How to evaluate, compensate, • New health, safety, and and reward faculty and staff Cllddng on the Task Force name above wfll bring you directly to that Scenario Planning OocumenL You ~n also access individual Scenario Planning Documents here: htt?s:/lind6S7- my.sharepoint.com/:f:/g/personal/malansol pfw e(fu/EsjWXN1HWNBAIH630dsBxYBYAA7u4(aWpPOfQtieYnA sanitation procedures w?e•YPOPAF

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Key Recommendations and Outcomes

• Campus would reopen for in-person instruction and work • Instructors would have latitude to move online or offer hybrid courses • Administrative units would have latitude to modify operations • Maintain our normal academic calendar • PFW Prepared Committee Session Objectives • Purpose of scenario planning • COVID-19 Point of Contact (CDC guidance) • Process overview • Summary of planning themes • Questions

PURDUE FORT WAYNE UN IVE RS I TY. Please note that we are recording the open forum

,u E VIRSITY FORT WAYNE COMMUNICATION, COLLABORATION, AND SOLUTION- ORIENTED RESPONIVENESS

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Communication

. PFW Prepared website and weekly newsletter www.pfw.edu/prepare . Directed outreach on instructional, student, HR, and other issues

. Social media and marketing . COVID data dashboard and analysis

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Communication

• Weekly PFW Prepared Q&A Sessions • COVID-19 Point of Contact • Provide information, answer questions, respond to concerns • Coordinate work of various planning groups to ensure consistent decisions and messaging • Regional media (TV, radio, print, internet) • Community stakeholder engagement • Goal: Get the right information into the BE THE DIFFERENCE. hands of the right people at the right time WEAR AMASK.

PURDUE FORT WAYNE ffdJ PFWPREPARED UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Collaboration • Course scheduling, facilities, special events • Instructional preparedness • Educational Technologies Team • Expanded crisis management group • Significantly expanded and improved coordination across university offices • Contact tracing protocol with the Indiana State Department of Health and Allen County Department of Health • Goals: Ensure consistency in information and guidance, prevent redundant effort, maximize resources, encourage innovative solutions

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Solution-Oriented Responsiveness

• COVID-19 Point of Contact • Multiple rounds of surveys • First set of in-person instructors in summer 2020 • All instructors in the first few weeks of Fall semester • All employees at end of Fall semester • Town halls • Goal: Answer every question, fix every problem (that could be fixed) • Recognition that our planning and preparation would not be perfect; commitment to finding solutions

PURDUE FORT WAYNE UN IVE RS I TY. HEALTH AND SAFETY

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Health and Safety Protocols PURDUE SOCIAL DISTANCING ~~~~~A;~~ GUIDELINES • Face masks required for everyone on campus • Wash Your Hands No Soap? Maintain Clean Your In all campus buildings and outside when social Frequently and well Use hand sanitizer Sodal Distandng WorkArea 0 0 distancing is not possible (""'\ (""'\ --,~\ ~·~~ 't.o-' • 40,000 cloth face masks distributed to all faculty, staff, ~oo (""'\ D and students WearaMask Sick? Fever? Sneeze? Stay home Stay home Cover your mouth • Events with outside participants limited to 25 . people ~ 0 jY @ Limit Meetings WorkAlone Don't Share Don't Share • CDC and Indiana State Department of Health Telework if you can lfYouCan +•I#+ guidelines followed across all aspects of university ~ - . ~(@)~ ~ -- Jj operations • ---a- Stagger Break Room and Avoid Groups No Business Travel • ASHRAE guidelines followed for ensuring indoor Dining Room Seating Shift Broks air quality (6-15 air exchanges per hour) AnuClosed 111.:::11 ~ 11 ~ PURDUE FORT WAYNE UN IVE RS I TY. For more information: pfw.edu/coronavirus SAFE AND HEALTHY ENVIRONMENTS

Sanitation and Cleaning

• Hired a local company to provide an additional 30% boost to our cleaning staff • All classrooms cleaned twice daily and public surfaces cleaned continuously • All classrooms and department offices have a sanitation station with hand sanitizer, disinfectant, paper towels, and wipes • Hand sanitizer sourced locally (Fort Wayne and Huntington)

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Building Configuration • De-densified seating in classrooms, auditoriums, and common areas • Revised pedestrian traffic management across campus to promote social distancing • One-way corridors and stairwells, dedicated building entrances and exits

PURDUE FORT WAYNE UN IVE RS I TY. irn PROACTIVE PLANNING FOR FALL 2021 AND BEYOND

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Proactive Planning

• Started planning for Spring 2021 almost as soon as Fall 2020 began • Deep-dive for Fall 2021 (and beyond) focused on: • Transitioning the university back from COVID operations to a better normal • Determining what that better normal should look like • Academics and Student Support • Task force charged with developing recommendations on instruction; special focus on understanding and meeting / adjusting student expectations • Especially students new to PFW in 2020-21 and 2021-22 • Operations Planning

PURDUE FORT WAYNE UN IVE RS I TY. SAFE AND HEALTHY ENVIRONMENTS

Proactive Planning

• Planning Principles • Live our Core Value of putting Students First • Create a better normal for our university • Embrace a wellness mindset • Forward-looking conversations and reflection • Not just getting “back to normal”—not everything we did before the pandemic was necessarily optimal, logical, or rational • Learn from the past 12 months and define a better normal for our university • Empower people to embrace change in a way that we are often resistant to in academia

PURDUE FORT WAYNE UN IVE RS I TY. LEARN MORE pfw.edu/prepared

Jeff Malanson, [email protected]

PURDUE FORT WAYNE UN IVE RS I TY.