MILTON LOGISTICS HUB – RECORD OF CONSULTATION (APPENDIX D)
Appendix D6: Municipal Consultation December 7, 2015
APPENDIX D6: MUNICIPAL CONSULTATION
File No. 160960844 MILTON LOGISTICS HUB – RECORD OF CONSULTATION (APPENDIX D)
Appendix D6: Municipal Consultation December 7, 2015
APPENDIX D6.1 MUNICIPAL CORRESPONDENCE
File No. 160960844 APPENDIX D6 MUNICIPAL CORRESPONDENCE
Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date Halton Municipalities & Regional Municipality of Halton Town of Milton (ML) 2/10/2014 N/A Conference Call Mayor Gordon Krantz, Karen Phillips, CN had an initial conference call with Town of Milton to discuss Bill Mann, John Orr, the Project. Andrew Siltala Quentin Moore, Ernie Longo, Lindsay Fedchyshyn, Marie-Thérèse Houde 2/13/2014 N/A Meeting - In Person Mayor Gordon Krantz, Karen Phillips, CN had an initial meeting to speak further about the project Bill Mann, John Orr, Andrew Siltala Quentin Moore, Ernie Longo, Lindsay Fedchyshyn, Marie-Thérèse Houde 2/13/2014 N/A Meeting - In Person Mayor Gordon Krantz Karen Phillips, CN met with the Mayor of the Town of Milton to discuss the Marie-Thérèse Houde Project. 3/7/2014 N/A Meeting - In Person Mayor Gordon Krantz Sean Finn CN met with the Mayor of the Town of Milton to discuss the Project. 3/7/2014 N/A Meeting - In Person Gary Carr (Halton Region), Sean Finn CN met with the Town of Milton to review CN's real estate Tim Denis holdings in Halton Region and in the GTHA as well as discuss safety. 6/6/2014 N/A Meeting - In Person Mayor Gordon Krantz, Sean Finn CN met with the Town of Milton and provided a presentation on Bill Mann, the proposed logistics hub in Milton.
6/12/2014 N/A Meeting - In Person Mayor Gordon Krantz, Sean Finn, CN had a meeting with the Town of Milton to discuss the Project. Bill Mann, Marie-Thérèse Houde, Jim Gray 8/4/2014 N/A Meeting - In Person Bill Mann, Sean Finn CN had a meeting with Halton Region and the Town of Milton to Gary Carr (Halton Region), inform representatives that CN has chosen Milton as James McAskill (Halton Region) intermodal/logistics hub and will proceed with the Project. 8/13/2014 N/A Meeting - In Person Mayor Gordon Krantz, Sean Finn CN had a meeting with the Town of Milton and Halton Region on Bill Mann, the Milton Logistics Hub. Jane MacCaskill (Halton Region) 11/2014 N/A Phone call - Outgoing Bill Mann, Sean Finn CN called the Town of Milton and Halton Region to request a Jane MacCaskill (Halton Region) meeting to review the Project with technical experts. 11/19/2014 N/A Meeting - In Person Gordon Krantz, Mayor of Milton Sean Finn CN had a meeting with the Town of Milton to discuss the Project. Bill Mann, CAO, Milton 12/4/2014 N/A Conference Call Jane MacCaskill, CAO, Halton Region Sean Finn CN had a conference call with the Town of Milton to further discuss the Milton Logistics Hub Project. 1/7/2015 N/A Email Bill Mann Sean Finn CN had a conference call with the Town of Milton regarding the Milton Logistics Hub. 1/8/2015 N/A Meeting - In Person Ron Glen (Halton) Marie-Thérèse Houde, CN had meetings with the Town of Milton, Halton Region Region Rob Rivers (Halton) Gordon Graham, and Conservation Halton regarding the Project design, existing Dan Tovey (Halton) Dave Reynolds, site constraints and proposed mitigation, restoration and Curt Benson (Halton) Ernie Longo, enhancement opportunities. Barbara Koopmans (Milton) France Moreau, Paul Cripps (Milton) Al Leggett (Stantec), Martin Bateson (Milton) Kim Wright (Sussex Strategy)
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date Gabe Charles (Milton) Barbara Veale (CH) 1/15/2015 N/A Conference Call Bill Mann Sean Finn CN had a conference call with the Town of Milton regarding the Milton Logistics Hub. 1/18/2015 N/A Email Bill Mann Sean Finn CN sent an email about the Industrial Development South and West of Milton. 1/20/2015 N/A Conference Call Bill Mann Sean Finn CN had a conference call with the Town of Milton regarding the Milton Logistics Hub. 1/20/2015 N/A Email Bill Mann Sean Finn CN sent an email providing a backgrounder on the CTA approval and Environmental Assessment. 2/3/2015 N/A Meeting - In Person Barbara Koopmans (Milton) Marie-Thérèse Houde, CN had meeting with Conservation Halton and members of Paul Cripps (Milton) Gordon Graham, Halton Region and the Town of Milton to continue technical Martin Bateson (Milton) Dave Reynolds, meeting and present more details including drawings for the Gave Charles (Milton) Ernie Longo, preliminary site plan, track design, traffic flows & storm water Barbara Veale (CH) France Moreau, management and detailed environmental existing conditions Ron Glen (Halton) Colin Blair, report. Rob Rivers (Halton) Al Leggett (Stantec), Dan Tovey (Halton) Kim Wright (Sussex Strategy) Curt Benson (Halton) 2/13/2015 N/A Mayor's breakfast hosted by the Mayor Gordon Krantz Sean Finn, CN attended the Mayor's Breakfast and Sean Finn introduced the Milton Chamber of Commerce Julie Gaudreau, Mayor as part of their partnership with the Milton Chamber of Jim Gray, Commerce. Lise Jolicoeur, Marie-Thérèse Houde 2/23/2015 N/A Conference Call Bill Mann, CAO, Milton Sean Finn CN had a conference call with the Town of Milton regarding the Milton Logistics Hub. 3/11/2015 N/A Meeting - In Person Mayor Gordon Krantz, Sean Finn CN had meeting regarding the Project design, existing site Andrew Siltala, constraints and proposed mitigation, restoration and Barbara Koopmans enhancement opportunities. 3/12/2015 N/A Email Bill Mann, Sean Finn CN sent an email to the Town of Milton about the Milton Mayor Gordon Krantz Chamber event. 3/19/2015 N/A Meeting - In Person Robert Duvall , Sean Finn, Jim Gray CN had a meeting with Town of Milton Councillors regarding the Mike Cluett , Milton Logistics Hub. Collin Best 3/24/2015 ML-201503240 Email - Incoming Bill Mann, Sean Finn The Town of Milton's CAO sent an email to CN requesting all cc: Milton Council, general contact/discussion/correspondence to Milton or Halton Senior Management Team, Councillors be directed through the Town and Region Clerks to Troy McHarg, ensure absolute transparency and comprehensiveness Gary Carr (Halton), throughout the process. The CAO identified several Town and Jane MacCaskill (Halton), Region contacts for the Project as it moves through the review Mark Meneray (Halton), process. The CAO advised the first update report relating to the Ron Glenn (Halton), Project will be going to the Town of Milton Committee of the Jim Harnum (Halton), Whole on Monday, March 30, 2015 and will be available through Karyn Bennett (Halton), the Town Clerk on Thursday afternoon. 3/30/2015 ML-201503300 Email - Outgoing Bill Mann, Sean Finn CN sent an email to the Town of Milton's CAO confirming that cc: Milton Council, communications regarding the Project or its status that are meant Senior Management Team, for the benefit of Halton Region Council and the Town of Milton Troy McHarg, Council will be channeled through the respective Clerks so that Gary Carr (Halton), they may be appropriately communicated to all members of Jane MacCaskill (Halton), Council. CN clarified that as part of their consultative process, CN
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date Mark Meneray (Halton), will continue to engage and respond directly to elected officials Ron Glenn (Halton), as a normal part of their community outreach and dialogue. CN Jim Harnum (Halton), also advised that the Project Description, once reviewed and Karyn Bennett (Halton), signed off by CEAA, will be forwarded to the respective Clerks. CN suggested a briefing meeting with Officials from the Halton Region and Town of Milton and CN technical experts to review the Project Description as filed and answer questions, and advised that CN will contact Ron Glenn to schedule this session for the week of April 6, 2015. 4/6/2015 ML-201504060 Email - Outgoing Bill Mann, Sean Finn In response to the Town of Milton's email on March 24, 2015, CN cc: Troy McHarg sent an email to the Town of Milton providing a copy of the Project Description (PD) and the English summaries of the PD that will be posted on the CEAA Registry on April 7, 2015. CN advised that the Screening Phase and 20 day comment period will be announced on April 7, 2015. 4/6/2015 ML-201504061 Email - Outgoing Robert Duvall Sean Finn CN sent an email to the Town of Milton Ward 1 Councillor advising that a copy of the Project Description (PD) and the English and French summaries of the PD that will be posted on the CEAA Registry on April 7, 2015 have been provided to the Milton Town Clerk, as requested on March 24, 2015 by the Town of Milton CAO. 4/6/2015 ML-201504062 Email - Outgoing Colin Best Sean Finn CN sent an email to the Halton Region Wards 2, 3, 4 and 5 (Town of Milton) Councillor advising that a copy of the Project Description (PD) and the English and French summaries of the PD that will be posted on the CEAA Registry on April 7, 2015 have been provided to the Milton Town Clerk, as requested on March 24, 2015 by the Town of Milton CAO. 4/6/2015 ML-201504063 Email - Outgoing Mike Cluett Sean Finn CN sent an email to the Town of Milton and Halton Region Wards 1, 6, 7 and 8 Councillor advising that a copy of the Project Description (PD) and the English and French summaries of the PD that will be posted on the CEAA Registry on April 7, 2015 have been provided to the Milton Town Clerk, as requested on March 24, 2015 by the Town of Milton CAO. 4/16/2015 ML-201504064 Email - Outgoing Mayor Gordon Krantz Sean Finn CN sent an email to the Town of Milton Mayor providing a letter regarding the EA process, comment period on the PD, and CN's Information Centre. CN noted that the original will follow by mail. 4/20/2015 ML-201504200 Email - Outgoing Barb Koopmans Marie-Thérèse Houde CN sent an email to the Town of Milton informing them of an email sent to Ron Glenn (Halton) asking for a follow-up meeting. 4/28/2015 ML-201504280 Letter - Incoming Mayor Gordon Krantz Sean Finn The Town of Milton sent a letter to CN dated April 28, 2015 providing comments on the Project and making reference to the letter dated April 19, 2015 sent on behalf of the five municipalities as well as a forthcoming, second letter to be sent on behalf of the five municipalities. 5/12/2015 N/A Meeting - In Person Paul Cripps, Eric Harvey, CN attended a meeting with the Town of Milton, Halton Region, Ron Glenn (Halton), France Moreau, City of Burlington, Town of Oakville, Conservation Halton, Town of Bob Gray (Halton), Darren Reynolds, Halton Hills and Gowlings (external council for municipalities) in Curt Benson (Halton), Al Leggett (Stantec) Oakville regarding a Project overview and to discuss Dan Tovey (Halton), approval/permit requirements and Environmental Assessment Nany Shea Nicol (Burlington), process to be undertaken by CN for the Project. Vito Talone (Burlington), Joe Nethery (Oakville), Barbara Veale (CH),
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date Brent Marshall (Halton Hills), Rick Cockfield (Halton Hills), Rod Northey (Gowlings) 5/22/2015 ML-201505220 Email - Outgoing Colin Best Sean Finn CN sent an email to the Town of Milton and Halton Region Wards 2, 3, 4 and 5 Councillor 5 advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 ML-201505221 Email - Outgoing Mike Boughton Sean Finn CN sent an email to the Town of Milton Ward 2 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 ML-201505222 Email - Outgoing Mike Cluett Sean Finn CN sent an email to the Town of Milton and Halton Region Wards 1, 6, 7 and 8 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 ML-201505223 Email - Outgoing Rick Di Lorenzo Sean Finn CN sent an email to the Town of Milton Ward 7 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 ML-201505224 Email - Outgoing Robert Duvall Sean Finn CN sent an email to the Town of Milton Ward 1 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 ML-201505225 Email - Outgoing Zeeshan Hamid Sean Finn CN sent an email to the Town of Milton Ward 8 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 ML-201505226 Email - Outgoing Arnold Huffamn Sean Finn CN sent an email to the Town of Milton Ward 5 Councillor
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 ML-201505227 Email - Outgoing Mayor Gordon Krantz Sean Finn CN sent an email to the Mayor of the Town of Milton advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Mayor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 ML-201505228 Email - Outgoing Cindy Lunau Sean Finn CN sent an email to the Town of Milton Ward 3 advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 ML-201505229 Email - Outgoing Rick Malboeuf Sean Finn CN sent an email to the Town of Milton Ward 4 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 ML-2015052210 Email - Outgoing John Pollard Sean Finn CN sent an email to the Town of Milton Ward 6 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 6/22/2015 ML-201506220 Email - Outgoing Anne Fisher Meaghan Rivard (Stantec) CN's Third-Party Consultant, Stantec, sent an email to the Town of Milton Planner providing a list of properties that have been cross referenced with the Heritage Inventory and requesting input to determine any additional protection or municipal address changes. 6/23/2015 ML-201506230 Email - Outgoing Anne Fisher Meaghan Rivard (Stantec) CN's Third-Party Consultant, Stantec, sent a follow-up email to the Town of Milton Planner requesting heritage-related comments on a list of additional properties adjacent to the study area. 7/7/2015 ML-201507090 Email - Incoming Anne Fisher Meaghan Rivard (Stantec) CN's Third-Party Consultant, Stantec, received an email from the Town of Milton Planner providing comments on the identified properties. 8/19/2015 N/A Email - Incoming Andrew Eldridge Project Email CN received an email from the Town of Milton advising that the Town of Milton Municipal Law Enforcement Department has received several complaints from the residents located in the condominium complex municipally known as [address], Town of
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date Milton, with regard to noise from trains running all night. The Town of Milton stated that although the railroad is not subject to the Town of Milton Noise By-law, they I was hoping to bring this to your attention in anticipation some sort of resolution. The Town of Milton asked if the message could be please forwarded if it was sent to the wrong address. 8/19/2015 N/A Email - Internal N/A From: Kim Wright CN forwarded the Town of Milton's email regarding the noise To: Mark Hallman, complaint to the appropriate CN staff. Marie-Thérèse Houde, Eric Harvey, Lynda Macleod 10/19/2015 ML-201510190 Meeting - In Person Ron Glenn, Marie-Thérèse Houde, CN met with the Town of Milton and Halton Region regarding Lisa De Angelis, Darren Reynolds, traffic data required for CN's Traffic Impact Study and Curt Benson, Robert McBride (BA Group) Environmental Impact Statement, as well as road upgrades. Rob Rivers, Amy Jiang (BA Group) Antonio Spoleti Paul Cripps Terry Wilson 11/4/2015 ML-201511040 Email - Incoming Michelle Hooks (Gowlings), Sean Finn, CN received an email from Gowlings providing a letter that was cc: Rodney Northey (Gowlings) Eric Harvey sent to CEAA on behalf of the Halton municipalities regarding the Terms of Reference (ToR) for the review panel. Halton Region (HR) 3/7/2014 N/A Meeting - In Person Gary Carr, Sean Finn Meeting to review CN’s real estate holdings in Halton Region and Tim Denis in GTHA as well as discussions on safety and on Milton. 8/5/2014 N/A Meeting - In Person Gary Carr, Sean Finn CN had a meeting with Halton Region and the Town of Milton to James McAskill, inform representatives that CN has chosen Milton as Bill Mann (Milton) intermodal/logistics hub and will proceed with the Project. 8/13/2014 N/A Meeting - In Person Jane MacCaskill, Sean Finn CN had a meeting with the Town of Milton and Halton Region on Mayor Gordon Krantz (Milton), the Milton Logistics Hub. Bill Mann (Milton) 11/2014 N/A Phone call Jane McCaskill, Sean Finn CN called the Town of Milton and Halton Region to review the Bill Mann (Milton) Project with technical experts. 12/4/2014 N/A Conference Call Jane MacCaskill Sean Finn CN had a conference call with Halton Region regarding the Milton Logistics Hub. 12/10/2014 N/A Conference Call Jane MacCaskill Sean Finn CN had a conference call with Halton Region regarding the Milton Logistics Hub. 1/7/2015 N/A Conference Call Jane MacCaskill Sean Finn CN had a conference call with Halton Region regarding the Milton Logistics Hub. 1/8/2015 N/A Meeting - In Person Ron Glen (Halton) Marie-Thérèse Houde, CN had meetings with the Town of Milton, Halton Region and Rob Rivers (Halton) Gordon Graham, Conservation Halton regarding the Project design, existing site Dan Tovey (Halton) Dave Reynolds, constraints and proposed mitigation, restoration and Curt Benson (Halton) Ernie Longo, enhancement opportunities. Barbara Koopmans (Milton) France Moreau, Paul Cripps (Milton) Colin Blair, Martin Bateson (Milton) Al Leggett (Stantec), Gave Charles (Milton) Kim Wright (Sussex Strategy) Barbara Veale (CH) 1/14/2015 N/A Conference Call Jane MacCaskill Sean Finn CN had a conference call with Halton Region regarding the
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APPENDIX D6 MUNICIPAL CORRESPONDENCE
Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date Milton Logistics Hub. 1/20/2015 N/A Conference Call Jane MacCaskill Sean Finn CN had a conference call with Halton Region regarding the Milton Logistics Hub. 2/3/2015 N/A Meeting - In Person Ron Glen (Halton) Marie-Thérèse Houde, CN had meeting with Conservation Haltonand members of Rob Rivers (Halton) Gordon Graham, Halton Region and the Town of Milton to continue technical Dan Tovey (Halton) Dave Reynolds, meeting and present more details including drawings for the Curt Benson (Halton) Ernie Longo, preliminary site plan, track design, traffic flows & storm water Barbara Koopmans (Milton) France Moreau, management and detailed environmental existing conditions Paul Cripps (Milton) Colin Blair, report. Martin Bateson (Milton) Al Leggett (Stantec), Gave Charles (Milton) Kim Wright (Sussex Strategy) Barbara Veale (CH) 2/11/2015 HR-201502110 Email – Outgoing Rob Rivers Marie-Thérèse Houde CN sent an email to Halton Region stating that they would be happy to provide Halton Region with input for the modeling exercise. CN asked if Halton Region could advise of their requirements. 3/9/2015 N/A Meeting and calls Gary Carr, Sean Finn, CN had a meeting and calls with Halton Region regarding the Jamie Besner (Sussex Strategy) Milton Logistics Hub. 3/11/2015 HR-201503110 Meeting - In Person Ron Glenn (Halton), Marie-Thérèse Houde, CN had meetings with the Town of Milton, Halton Region and Kurt Benson (Halton), Eric Harvey, Conservation Halton regarding the Project design, existing site Dan Tovey (Halton), Darren Reynolds, constraints and proposed mitigation, restoration and Barb Koopmans (Milton), Luanne Patterson enhancement opportunities. Paul Cripps (Milton), Kathy Menyes (CH) 3/11/2015 N/A Meeting - In Person Mayor Rob Burton (Oakville) Sean Finn CN had a meeting with the Town of Oakville and Halton Region Gary Carr (Halton) about railway safety and the Intermodal. 3/19/2015 N/A Meeting - In Person Mike Cluett, Local & Regional Councillor, Milton/Halton Sean Finn CN had a meeting with Councillors regarding the Milton Logisitics Collin Best, Local & Regional Councillor Milton/Halton Hub. Robert Duvall, Ward 1 Councillor, Milton 4/4/2015 HR-201504040 Email - Outgoing Ron Glenn Marie-Thérèse Houde CN sent an email to Halton Region thanking their team for meeting with CN a few weeks ago. CN provided a list of follow- up items agreed upon during the meeting and asked if Halton Region would be available next week to discuss the next steps as well as the Project Description as per CN's email on March 30, 2015 to the Town of Milton and Halton Region. 4/6/2015 HR-201504060 Email - Outgoing Gary Carr Sean Finn CN sent an email to the Chair of Halton Region providing copy of cc: Jane MacCaskill the Project Description (PD) that will be posted on the CEAA Registry on April 7, 2015. CN advised that the Screening Phase and 20 day comment period will be announced on April 7, 2015. 4/16/2015 HR-201504160 Email - Outgoing Gary Carr Sean Finn CN sent an email to the Chair of Halton Region providing a letter cc: Jane MacCaskill regarding the EA process, comment period on the PD, and CN's Information Centre. CN noted that the original will follow by mail. 4/20/2015 HR-201504200 Email - Outgoing Ron Glenn Marie-Thérèse Houde CN sent an email to Halton Region requesting their earliest availability to meet regarding the technical aspects of the Milton Logistics Hub Project. 4/20/2015 HR-201504201 Email - Outgoing Curt Benson, Marie-Thérèse Houde CN sent an email to Halton Region's Manager of Community cc: Ron Glenn Planning as a follow-up to the out of office received 4/28/2015 HR-201504280 Email - Outgoing Ron Glenn, Marie-Thérèse Houde CN sent an email to Halton Region requesting their availability cc: Barb Koopmans (Milton) within the next week or 10 days to meet with CN to pursue the
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date review of the Project. CN mentioned that a colleague had a discussion with Barb Koopman (Milton) on unrealted matters, but in the course of the conversation, Barb indicated that she would be willing to meet with CN. 4/28/2015 HR-201504281 Email - Incoming Ron Glenn, Marie-Thérèse Houde CN received an email from Halton Region informing that they will cc: Barb Koopmans (Milton) canvas their team to see what date suits best and requesting whether there is a date in the next two weeks that is not good for CN. 4/28/2015 HR-201504282 Email - Outgoing Ron Glenn, Marie-Thérèse Houde CN sent an email to Halton Region advising that they will canvas cc: Barb Koopmans (Milton) their team regarding availabilities for a future meeting. 5/7/2015 HR-201505070 Email - Incoming Ron Glenn, Marie-Thérèse Houde CN received an email from Halton Region outlining the items that cc: Barb Koopmans (Milton) they would like to discuss at the May 12th meeting and advising that once CN has sent their agenda items along, Halton Region can prepare the agenda. 5/11/2015 HR-201505110 Email - Outgoing Ron Glenn, Marie-Thérèse Houde CN sent an email thanking Halton Region for providing the items cc: Barb Koopmans (Milton) that they would like to discuss during tomorrow's meeting. CN provided items that they would like to discuss as well as the CN representatives that will be attending the meeting. 5/12/2015 N/A Meeting - In Person Ron Glenn, Eric Harvey, CN attended a meeting with the Town of Milton, Halton Region, Bob Gray, France Moreau, City of Burlington, Town of Oakville, Conservation Halton (CH), Curt Benson, Darren Reynolds, Town of Halton Hills and Gowlings (external council for Dan Tovey, Al Leggett (Stantec) municipalities) in Oakville regarding a Project overview and to Paul Cripps (Milton), discuss approval/permit requirements and Environmental Nany Shea Nicol (Burlington), Assessment process to be undertaken by CN for the Project. Vito Talone (Burlington), Joe Nethery (Oakville), Barbara Veale (CH), Brent Marshall (Halton Hills), Rick Cockfield (Halton Hills), Rod Northey (Gowlings) 5/14/2015 HR-201505140 Email - Incoming Ron Glenn Marie-Thérèse Houde CN received an email from Halton Region inviting CN's team to attend the next Regional Council meeting on May 27, 2015 to provide an overview presentation on the proposed Project. Halton Region requested confirmation that CN will be available the morning of May 27, 2015. 5/19/2015 HR-201505190 Email - Outgoing Ron Glenn Marie-Thérèse Houde CN sent an email to Halton Region confirming their availability on cc: Paul Deegan, the morning of May 27, 2015 to present an overview of the Normand Pellerin Project to Regional Council and providing the names of CN staff that will be in attendance. CN requested meeting details (i.e. time, location) from Halton Region. 5/22/2015 HR-201505220 Email - Outgoing Gary Carr, Sean Finn CN sent an email to the Chair of Halton Region advising of cc: Jane MacCaskill CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Chair to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/25/2015 HR-201505250 Email - Outgoing Ron Glenn Khawar Ashraf (AECOM), CN's Third-Party Consultant, AECOM, sent an email to Halton cc: Darren Reynolds, Region providing a letter regarding the proposed approach and Marie-Thérèse Houde, methodology for the Traffic Impact Study (TIS) for the Milton Brenda Jamieson (AECOM), Logistics Hub site, with attached traffic data request for Halton
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date Christopher Taylor (AECOM), Region. AECOM asked if Halton Region could advise whether the Eric A. Smith (AECOM) traffic data request should be forwarded to another individual within the Region. AECOM also welcomed Halton Region's guidance on how to engage the Town of Milton on this study. 5/27/2015 HR-201505270 Phone call – Outgoing Ron Glenn, Khawar Ashraf (AECOM), CN's Third-Party Consultant, AECOM, attempted to contact Terry Wilson cc: Darren Reynolds, Halton Region several times throughout the day via telephone Marie-Thérèse Houde, regarding CN’s Traffic Impact Study and traffic data request. Brenda Jamieson (AECOM), AECOM left a detailed message on Ron Glenn’s voicemail, Christopher Taylor (AECOM), provided their contact information to Ron Glenn’s assistant and Eric A. Smith (AECOM) requested a return call. 5/27/2015 HR-201505271 Meeting - In Person Gary Carr, Marie-Thérèse Houde, CN met with Halton Region and provided a presentation on the Rick Bonnette (Halton Hills), Paul Deegan Milton Logistics Hub, including a Project overview, anticipated Mayor Rob Burton (Oakville), traffic flows, technical studies and timelines for the Environmental Rick Goldring (Burlington), Assessment. Mayor Gord Krantz (Milton), Tom Adams, Colin Best, Mike Cluett, Rick Craven, Jack Dennison, Cathy Duddeck, Allan Elgar, Marianne Meed Ward, Sean O'Meara, Paul Sharman, Clark Somerville, John Taylor, Jane MacCaskill, Mark Scinocca, Mark Meneray, Dr. Hamidah Meghani, Jim Harnum, Ron Glenn, Karyn Bennett, Graham Milne 5/29/2015 HR-201505290 Email - Outgoing Karyn Bennett Paul Deegan CN provided a note of clarification following the meeting. 6/2/2015 HR-201506020 Email - Outgoing Ron Glenn, Khawar Ashraf (AECOM), CN's Third-Party Consultant, AECOM, sent an email to Halton cc: Terry Wilson cc: Darren Reynolds, Region requesting permission to contact a Halton Region Marie-Thérèse Houde, Transportation Planner regarding the previous traffic data Eric A. Smith (AECOM), request. AECOM also requested Halton Region's Director of Brenda Jamieson (AECOM) Planning and Chief Planning Official to contact them today between 2:30 pm and 3:30 pm. 6/2/2015 HR-201506021 Email - Incoming Ron Glenn Khawar Ashraf (AECOM) CN's Third-Party Consultant, AECOM, received an email from Halton Region's Director of Planning and Chief Planning Official advising that he will respond to the data request and to not contact the Transportation Planner. 6/3/2015 N/A Meeting - In Person Clark Somerville, Regional Councilor, Halton Hills Sean Finn, Anita Fleming, Marc Visit of Calgary Logistics Site: to show key features of a recently Sherwood built CN Logistic Park. 6/19/2015 HR-201506190 Email - Outgoing Ron Glenn, Normand Pellerin, CN sent an email to Halton Region requesting traffic information cc: Anjala Puvananathan (CEAA), cc: France Moreau, that will assist CN in assessing the effect of the Milton Logistics Hub Marc Leger (CEAA) Eric Harvey, Project on road traffic. Luanne Patterson,
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date Marie-Thérèse Houde 8/6/2015 HR-201508060 Email - Outgoing Ron Glenn Marie-Thérèse Houde, CN sent an email to Halton Region requesting a meeting cc: Normand Pellerin regarding the Traffic Impact Study (TIS) currently underway for the Milton Logistics Hub Project. CN requested that Halton Region convene a meeting of the appropriate parties, as soon as possible, preferably next week. 8/10/2015 HR-201508100 Email - Incoming Ron Glenn, Marie-Thérèse Houde, CN received an email from Halton Region requesting that CN cc: Rodney Northey (Gowlings) cc: Normand Pellerin provide questions so the appropriate technical staff can be in attendance. 8/10/2015 HR-201508101 Email - Outgoing Ron Glenn, Marie-Thérèse Houde, CN sent an email to Halton Region providing a list of items to cc: Rodney Northey (Gowlings) cc: Normand Pellerin discuss with Halton Region. 8/13/2015 HR-201508130 Email - Outgoing Ron Glenn, Marie-Thérèse Houde, CN sent an email to Halton Region providing a list of items to cc: Rodney Northey (Gowlings) cc: Normand Pellerin discuss with Halton Region. 8/13/2015 HR-201508131 Email - Incoming Ron Glenn Marie-Thérèse Houde CN received an email from Halton Region advising that they will discuss with staff and get back to CN with timing. 8/19/2015 HR-201508190 Email - Incoming Ron Glenn, Marie-Thérèse Houde, CN received an email from Halton Region stating that they were cc: Rodney Northey (Gowlings), cc: Normand Pellerin not aware that CN has retained BA group to complete the TIS Barb Koopmans (Milton) and their expectation is that CN would follow the Data Licencing Agreement. Halton Region's transportation staff believes all of the available baseline traffic data has been provided, and if there is any other collision data required, Halton Region requests the specific locations from CN. Halton Region's Director of Planning and Chief Planning Official stated that given the transportation section's response, he is not sure whether a meeting is necessary. Halton Region requests the terms of reference (ToR) for the study, the study outline and any preliminary findings be forwarded to the Region to allow the necessary review and input prior to the completion of the study. 8/27/2015 HR-201508270 Email - Outgoing Ron Glenn, Marie-Thérèse Houde, CN sent an email to Halton Region providing a list of specific cc: Rodney Northey (Gowlings), cc: Normand Pellerin locations required for additional road use and collision related Barb Koopmans (Milton) data that was not provided with the information previously provided by Halton Region. CN stated that they would be happy to review the table of contents of the proposed TIS with Halton Region's team during a meeting, and requested Halton Region to convene a meeting next week to discuss these matters. 9/1/2015 HR-201509010 Email - Incoming Ron Glenn, Marie-Thérèse Houde, CN received an email from Halton Region advising that they cc: Rodney Northey (Gowlings), cc: Normand Pellerin have forwarded CN's request to the Region's transportation Barb Koopmans (Milton) group and they have indicated that they will need until the week of September 7 to respond. Halton Region informed CN that they would set up a meeting once responses have been received. 9/1/2015 HR-201509011 Email - Outgoing Ron Glenn, Marie-Thérèse Houde, CN sent an email to Halton Region thanking them for their email cc: Rodney Northey (Gowlings), cc: Normand Pellerin, and stating that they will wait for a meeting date. Barb Koopmans (Milton) Eric Harvey 9/11/2015 HR-201509110 Email - Outgoing Ron Glenn, Marie-Thérèse Houde, CN sent an email to Halton Region asking if they are in a position cc: Rodney Northey (Gowlings), cc: Normand Pellerin, to set up a meeting date regarding the TIS. Barb Koopmans (Milton) Eric Harvey 9/15/2015 HR-201509150 Email - Incoming Terry Wilson, Marie-Thérèse Houde CN received an email from Halton Region advising that the only cc: Rob Rivers date that works for the majority is Monday, October 19 from 3:00 p.m. to 4:30 p.m. and asking if this works for CN.
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date 9/15/2015 HR-201509151 Email - Outgoing Terry Wilson, Marie-Thérèse Houde CN sent an email to Halton Region confirming that October 19th cc: Rob Rivers works, although it is very late and preventing their progress. CN stated that September 22nd would have been preferable. 9/15/2015 HR-201509152 Email - Incoming Terry Wilson Marie-Thérèse Houde CN received an email from Halton Region advising that they would follow up with the Region's team and advise by tomorrow. 9/15/2015 HR-201509153 Email - Outgoing Terry Wilson Marie-Thérèse Houde CN sent an email to Halton Region thanking them for following up. 9/18/2015 HR-201509180 Email - Outgoing Ron Glenn Marie-Thérèse Houde CN sent an email to Halton Region regarding the CN, BA group and Halton Region meeting scheduled for October 19, 2015. CN expressed their concerns regarding the meeting date and requested a meeting with Halton Region's team next week in order to move forward with the TIS. 9/22/2015 HR-201509220 Email - Incoming Ron Glenn, Marie-Thérèse Houde CN received an email from Halton Region advising that October cc: Mark Meneray, 19, 2015 is the earliest time to bring the necessary Regional staff Rodney Northey (Gowlings) to the table. Halton Region stated that the data previously provided was complete and the purpose of the meeting is for clarification with our technical experts. The Region also inquired about the status of their request for the TIS Terms of Reference and outline. 10/6/2015 HR-201510060 Email - Outgoing Ron Glenn, Marie-Thérèse Houde CN sent an email to Halton Region providing a link to the cc: Mark Meneray, cc: Eric Harvey, Canadian Environmental Assessment Agency guidelines and Rodney Northey (Gowlings) Normand Pellerin stating that truck traffic information BA (CN's Third-Party Consultant) is preparing must meet the CEAA requirements. CN provided a list of additional infromation to be provided by Halton Region, as requested in their email on August 27, 2015 to the Region. 10/15/2015 HR-201510150 Email - Outgoing Joseph Choi Stefan Linder CN sent an email to Halton Region asking if the Region can prepare the first cost distribution for the proposed Britannia Road grade separation as they are in a better position to do so. 10/19/2015 HR-201510190 Meeting - In Person Ron Glenn, Marie-Thérèse Houde, CN met with the Town of Milton and Halton Region regarding Lisa De Angelis, Darren Reynolds, traffic data required for CN's Traffic Impact Study and Curt Benson, Robert McBride (BA Group), Environmental Impact Statement, as well as road upgrades. Rob Rivers, Amy Jiang (BA Group) Antonio Spoleti, Paul Cripps, Terry Wilson 10/20/2015 HR-201510200 Email - Incoming Ron Glenn, Marie-Thérèse Houde CN received an email from Halton Region providing data for CN's cc: Lisa De Angelis, Traffic Impact Study along with the data licensing agreement Rodney Northey (Gowlings), signed between CN and Halton Region. 10/20/2015 HR-201510201 Email - Outgoing Ron Glenn Marie-Thérèse Houde CN sent an email to Halton Region requesting data as it relates to cc: Normand Pellerin, traffic volume forecasts, as discussed in their meeting yesterday. Eric Harvey 10/30/2015 HR-201510300 Email - Incoming Terry Wilson, Marie-Thérèse Houde, CN received an email from Halton Region providing a copy of Ron Glenn, Darren Reynolds, the final meeting minutes from their meeting on October 19, 2015. Lisa De Angelis, Robert McBride (BA Group) Curt Benson, Rob Rivers, Antonio Spoleti 10/30/2015 HR-201510301 Email - Outgoing Terry Wilson, Marie-Thérèse Houde, CN sent an email to Halton Region advising that it was their cc: Ron Glenn cc: Darren Reynolds intention to provide comments prior to the meeting minutes
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date being considered final. CN provided their comments on the meeting minutes as an attachment. 11/2/2015 HR-201511020 Email - Incoming Terry Wilson Marie-Thérèse Houde CN received an email from Halton Region advising that they would incorporate CN's changes and re-send out to the group as ‘revised’ final minutes. 11/2/2015 HR-201511021 Email - Incoming Ron Glenn, Marie-Thérèse Houde, CN received an email from Halton Region providing the Data cc: Lisa De Angelis, cc: Normand Pellerin, Licencing Agreement that needs to be executed for CN's latest Rodney Northey (Gowlings) Eric Harvey request for Data. Halton Region advised that once it is completed, they will be able to release the data. 11/2/2015 HR-201511022 Email - Outgoing Ron Glenn, Marie-Thérèse Houde, CN sent an email to Halton Region providing a signed copy of cc: Lisa De Angelis, cc: Normand Pellerin, the data licensing Agreement. Rodney Northey (Gowlings) Eric Harvey 11/2/2015 HR-201511023 Email - Incoming Ron Glenn, Marie-Thérèse Houde, CN received an email from Halton Region providing the cc: Lisa De Angelis, cc: Normand Pellerin, executed agreement and the data as requested. Halton Region Curt Benson, Eric Harvey advised that the timing of the widening of James Snow Parkway Rodney Northey (Gowlings) from 2 to 4 lanes will be determined through the next Transportation Master Plan. 11/4/2015 HR-201511040 Email - Incoming Michelle Hooks (Gowlings), Sean Finn, CN received an email from Gowlings providing a letter that was cc: Rodney Northey (Gowlings) Eric Harvey sent to CEAA on behalf of the Halton municipalities regarding the ToR for the review panel. 11/5/2015 HR-201511050 Email – Incoming Terry Wilson, Marie-Thérèse Houde, CN received an email from Halton Region providing the revised cc: Ron Glenn Robert McBride (BA Group), final minutes from their meeting held on October 19, 2015 regarding CN’s request for traffic data. To: Lisa De Angelis, Amy Jiang (BA Group) Curt Benson, Rob Rivers, Antonio Spoleti, Paul Cripps (Milton) 11/10/2015 HR-201511100 Email - Outgoing Ron Glenn Marie-Thérèse Houde, CN sent an email to Halton Region advising that the data sent cc: Normand Pellerin, does not address the information requested in their email from Darren Reynolds Oct. 20th. CN advised that it was their understanding that the Eric Harvey information requested in the email would be incorporated as part of their 3rd data licensing agreement. CN advised that they were waiting on the data associated with their request from October 20th. 11/11/2015 HR-201511110 Email - Incoming Ron Glenn, Marie-Thérèse Houde CN received an email from Halton Region providing a response cc: Lisa De Angelis, to each request from CN's email on October 20th regarding Rodney Northey (Gowlings) traffic data. The responses identified data that is not available and provided further comments and details where possible. City of Burlington (BU) 3/17/2015 N/A Conference Call Mayor Rick Goldring Sean Finn CN had a conference call with the City of Burlington regarding the Milton Logistics Hub and provided a Presentation. 4/6/2015 BU-201504060 Email - Outgoing Mayor Rick Goldring Sean Finn CN sent an email to the Mayor of the City of Burlington providing copy of the Project Description (PD) and the English and French summaries of the PD that will be posted on the CEAA Registry on April 7, 2015. CN advised that the Screening Phase and 20 day comment period will be announced on April 7, 2015. 4/6/2015 BU-201504061 Email - Outgoing Brian Kelly Sean Finn CN sent an email to the City of Burlington's Chief of Staff providing copy of the Project Description (PD) and the English
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date and French summaries of the PD that will be posted on the CEAA Registry on April 7, 2015. CN advised that the Screening Phase and 20 day comment period will be announced on April 7, 2015. 4/15/2015 BU-201504150 Meeting - In Person Mayor Rick Goldring Sean Finn, CN had a meeting with the Mayor of Burlington and provided a Kim Wright (Sussex Strategy) general presentation about CN and the Milton Logistics Hub. 4/15/2015 BU-201504151 Meeting - In Person Blair Lancaster (Ward 6 Councillor) Sean Finn, CN had a meeting with the City Councillor and provided a Kim Wright (Sussex Strategy) general presentation about CN and the Milton Logistics Hub. 4/16/2015 BU-201504160 Email - Outgoing Mayor Rick Goldring Sean Finn CN sent an email to the Mayor of the City of Burlington providing a letter regarding the EA process, comment period on the PD, and CN's Information Centre. CN noted that the original will follow by mail. 5/11/2015 BU-201505110 Meeting - In Person Paul Sharman, Paul Deegan, CN attended a City of Burlington Council Meeting on May 11, Blair Lancaster, Marie-Thérèse Houde, 2015 and provided a presentation on the Milton Logistics Hub, Rick Craven, France Moreau including a Project overview, technical studies and timelines for Marianne Meed Ward, the Environmental Assessment process. John Taylor, Jack Dennison, Mayor Rick Goldring, James Ridge, Scott Stewart, Allan Magi, Bruce Krushelnicki, Nancy Shea Nicol, Joan Ford, Cathy Robertson, Chris Glenn, Blake Hurley, Vito Tolone, Bianca Bielski, Helen Walihura, Jody Wellings, Andrea Smith, Phil Antoniow, Mike Greenlee, Leah Bisutti, Jeff Black, Mary Battaglia, Michelle Dwyer, Dylan Gauley, Tracie Legg, Donna Kell, Christine Swenor, Paul Byrne, Brian Kelly, Rob Hagley, Lisa Palermo, Frank McKeown (Burlington Economic Development Corporation), Brian Dean (Burlington Downtown Business Association) 5/12/2015 N/A Meeting - In Person Nany Shea Nicol, Eric Harvey, CN attended a meeting with the Town of Milton, Halton Region, Vito Talone, France Moreau, City of Burlington, Town of Oakville, Conservation Halton (CH), Paul Cripps (Milton), Darren Reynolds, Town of Halton Hills and Gowlings (external council for Ron Glenn (Halton), Al Leggett (Stantec) municipalities) in Oakville regarding a Project overview and to
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APPENDIX D6 MUNICIPAL CORRESPONDENCE
Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date Bob Gray (Halton), discuss approval/permit requirements and Environmental Curt Benson (Halton), Assessment process to be undertaken by CN for the Project. Dan Tovey (Halton), Joe Nethery (Oakville), Barbara Veale (CH), Brent Marshall (Halton Hills), Rick Cockfield (Halton Hills), Rod Northey (Gowlings) 5/22/2015 BU-201505220 Email - Outgoing Rick Craven Sean Finn CN sent an email to the City of Burlington and Halton Region Ward 1 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 BU-201505221 Email - Outgoing Jack Dennison Sean Finn CN sent an email to the City of Burlington and Halton Region Ward 4 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 BU-201505222 Email - Outgoing Mayor Rick Goldring Sean Finn CN sent an email to the Mayor of the City of Burlington advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Mayor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 BU-201505223 Email - Outgoing Blair Lancaster Sean Finn CN sent an email to the City of Burlington and Halton Region Ward 6 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 BU-201505224 Email - Outgoing Marianne Meed Ward Sean Finn CN sent an email to the City of Burlington and Halton Region Ward 2 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 BU-201505225 Email - Outgoing Paul Sharman Sean Finn CN sent an email to the City of Burlington Burlington and Halton Region Ward 5 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided
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APPENDIX D6 MUNICIPAL CORRESPONDENCE
Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date information on the CTAA process that they are undergoing for the Project. 5/22/2015 BU-201505226 Email - Outgoing John Taylor Sean Finn CN sent an email to the City of Burlington Burlington and Halton Region Ward 3 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 11/4/2015 BU-201511040 Email - Incoming Michelle Hooks (Gowlings), Sean Finn, CN received an email from Gowlings providing a letter that was cc: Rodney Northey (Gowlings) Eric Harvey sent to CEAA on behalf of the Halton municipalities regarding the Terms of Reference (TOR) for the review panel. Town of Halton Hills (HH) 3/17/2015 N/A Meeting - In Person Clark Somerville, Sean Finn, CN had a conference call with the Town of Halton Hills regarding Jane Fogal), Kim Wright (Sussex Strategy) the Milton Logistics Hub. Brent Marshall 4/6/2015 HH-201504060 Email - Outgoing Mayor Rick Bonnette, Sean Finn CN sent an email to the Mayor of the Town of Halton Hills cc: Clark Somerville, providing copy of the Project Description (PD) and the English Brent Marshall and French summaries of the PD that will be posted on the CEAA Registry on April 7, 2015. CN advised that the Screening Phase and 20 day comment period will be announced on April 7, 2015. 4/16/2015 HH-201504160 Email - Outgoing Mayor Rick Bonnette, Sean Finn CN sent an email to the Mayor of the Town of Halton Hills cc: David Smith, providing a letter regarding the EA process, comment period on Suzanne Jones the PD, and CN's Information Centre. CN noted that the original will follow by mail. 5/12/2015 N/A Meeting - In Person Brent Marshall, Eric Harvey, CN attended a meeting with the Town of Milton, Halton Region, Rick Cockfield, France Moreau, City of Burlington, Town of Oakville, Conservation Halton (CH), Nany Shea Nicol (Burlington), Darren Reynolds, Town of Halton Hills and Gowlings (external council for Vito Talone (Burlington), Al Leggett (Stantec) municipalities) in Oakville regarding a Project overview and to Paul Cripps (Milton), discuss approval/permit requirements and Environmental Ron Glenn (Halton), Assessment process to be undertaken by CN for the Project. Bob Gray (Halton), Curt Benson (Halton), Dan Tovey (Halton), Joe Nethery (Oakville), Barbara Veale (CH), Rod Northey (Gowlings) 5/22/2015 HH-201505220 Email - Outgoing Mayor Rick Bonnette, Sean Finn CN sent an email to the Mayor of the Town of Halton Hills advising cc: David Smith of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Mayor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 HH-201505221 Email - Outgoing Ted Brown Sean Finn CN sent an email to the Town of Halton Hills Ward 2 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided
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APPENDIX D6 MUNICIPAL CORRESPONDENCE
Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date information on the CTAA process that they are undergoing for the Project. 5/22/2015 HH-201505222 Email - Outgoing Jane Fogal Sean Finn CN sent an email to the Halton Region Wards 3 and 4 (Town of Halton Hills) Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 HH-201505223 Email - Outgoing Jon Hurst Sean Finn CN sent an email to the Town of Halton Hills Ward 1 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 HH-201505224 Email - Outgoing Bob Inglis Sean Finn CN sent an email to the Town of Halton Hills Ward 4 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 HH-201505225 Email - Outgoing Moya Johnson Sean Finn CN sent an email to the Town of Halton Hills Ward 3 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 HH-201505226 Email - Outgoing David Kentner Sean Finn CN sent an email to the Town of Halton Hills Ward 3 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 HH-201505227 Email - Outgoing Ann Lawlor Sean Finn CN sent an email to the Town of Halton Hills Ward 4 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 HH-201505228 Email - Outgoing Bryan Lewis Sean Finn CN sent an email to the Town of Halton Hills Ward 2 Councillor advising of CEAA's confirmation that the proposed Milton
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APPENDIX D6 MUNICIPAL CORRESPONDENCE
Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 HH-201505229 Email - Outgoing Clark Somerville Sean Finn CN sent an email to the Halton RegionWards 1 and 3 (Town of Halton Hills) Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/25/2015 HH-201505250 Meeting - In Person Clark Somerville, Sean Finn CN had a meeting with the Town of Halton Hills regarding the CEAA Draft Guidelines. 6/3/2015 N/A Meeting - In Person Clark Somerville, Sean Finn, Visit of Calgary Logistics Site: to show key features of a recently Marc Sherwood,FMC Vice-president Anita Fleming, built CN Logistic Park. Marc Sherwood 6/19/2015 HH-201506190 Meeting - In Person Dave Kentner, Paul Deegan, CN had a meeting with representatives from the Town of Halton Ted Brown, Lise Jolicoeur Hills to tour the Information Centre and offer presentation on the John Kwast, Michelle Mathies, Milton Logistics Hub. 6/30/2015 HH-201506300 Meeting - In Person Bob Inglis, Paul Deegan, CN had a meeting with representatives from the Town of Halton Jane Fogal Lise Jolicoeur Hills to tour the Information Centre and offer presentation on the Milton Logistics Hub. 11/4/2015 HH-201511040 Email - Incoming Michelle Hooks (Gowlings), Sean Finn, CN received an email from Gowlings providing a letter that was cc: Rodney Northey (Gowlings) Eric Harvey sent to CEAA on behalf of the Halton municipalities regarding the ToR for the review panel. Town of Oakville (OA) 3/9/2015 N/A Meeting and calls Rob Burton, Mayor of Oakville Sean Finn CN had a meeting and calls with Oakville regarding the Milton David Brennan Logistics Hub. 3/11/2015 N/A Meeting - In Person Rob Burton, Mayor of Oakville Sean Finn, CN had a meeting with the Town of Oakville and Halton Region Gary Carr, Halton Regional Chair Jamie Besner about railway safety and the Intermodal. 3/21/2015 N/A Conference Call Rob Burton, Mayor of Oakville Sean Finn CN had a conference call with the Town of Oakville regarding David Brennan Jamie Besner (Sussex Strategy) the Milton Logistics Hub. 3/31/2015 N/A Meeting - In Person Tom Adams Sean Finn CN had a meeting with the Town of Oakville and Region of Jamie Besner (Sussex Strategy) Halton Councillor to discuss traffic and road servicing. 4/6/2015 OA-201504060 Email - Outgoing Mayor Rick Burton, Josée Magnan on behalf of Sean Finn CN sent an email to the Mayor of the Town of Oakville providing cc: David Brennan copy of the Project Description (PD) and the English and French summaries of the PD that will be posted on the CEAA Registry on April 7, 2015. CN advised that the Screening Phase and 20 day comment period will be announced on April 7, 2015. 4/6/2015 OA-201504061 Email - Outgoing Mayor Rick Burton, Sean Finn CN sent an email to the Mayor of the Town of Oakville noting a cc: David Brennan failed delivery of the previous email on April 6, 2015. CN resent the email one attachment at a time to ensure proper delivery. 4/6/2015 OA-201504062 Email - Outgoing Mayor Rick Burton, Josée Magnan on behalf of Sean Finn CN sent an email to the Mayor of the Town of Oakville providing cc: David Brennan a copy of the English summary of the PD.
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Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date 4/16/2015 OA-201504160 Email - Outgoing Rob Burton, Mayor of Oakville Sean Finn CN sent an email to the Town of Oakville Mayor providing a letter regarding the EA process, comment period on the PD, and CN's Information Centre. CN noted that the original will follow by mail. 4/23/2015 OA-201504230 Letter - Incoming Mayor Rob Burton, Sean Finn CN received a letter from the Town of Oakville providing cc: Ray Green comments on the Milton Logistics Hub Project. 5/11/2015 OA-201505110 Meeting - In Person Mayor Rob Burton, Paul Deegan, CN attended a Town of Oakville Council Meeting on May 11, Tom Adams, Marie-Thérèse Houde 2015 and provided a presentation on the Milton Logistics Hub, Pam Damoff, including a Project overview, technical studies and timelines for Cathy Duddeck, the Environmental Assessment process. Allan Elgar, Dave Gittings, Marc Grant, Nick Hutchins, Jeff Knoll, Roger Lapworth, Sean O'Meara, Ralph Robinson, Ray Green, Jane Clohecy, Philip Kelly, Nadia Chandra, Scott Hannah, Diane Childs, Kim Galione, Heinz Hecht, Joe Nethery, Kirk Biggar, Lesley Gill Woods, Leigh Musson, Susan Schappert, Vicki Tytaneck, Lyn Morgan 5/12/2015 N/A Meeting - In Person Joe Nethery, Eric Harvey, CN attended a meeting with the Town of Milton, Halton Region, Brent Marshall (Halton Hills), France Moreau, City of Burlington, Town of Oakville, Conservation Halton (CH), Rick Cockfield (Halton Hills), Darren Reynolds, Town of Halton Hills and Gowlings (external council for Nany Shea Nicol (Burlington), Al Leggett (Stantec) municipalities) in Oakville regarding a Project overview and to Vito Talone (Burlington), discuss approval/permit requirements and Environmental Paul Cripps (Milton), Assessment process to be undertaken by CN for the Project. Ron Glenn (Halton), Bob Gray (Halton), Curt Benson (Halton), Dan Tovey (Halton), Barbara Veale (CH), Rod Northey (Gowlings) 5/22/2015 OA-201505220 Email - Outgoing Tom Adams, Ward 6 Councillor Sean Finn CN sent an email to the Town of Oakville Councillor for Ward 6 advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 OA-201505221 Email - Outgoing Mayor Rob Burton, Sean Finn CN sent an email to the Mayor of the Town of Oakville advising of
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APPENDIX D6 MUNICIPAL CORRESPONDENCE
Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date cc: Ray Green CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Mayor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 OA-201505222 Email - Outgoing Pam Damoff Sean Finn CN sent an email to the Town of Oakville Ward 2 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 N/A Email - Outgoing Cathy Duddeck Sean Finn CN sent an email to the Town of Oakville and Halton Region Ward 2 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 OA-201505224 Email - Outgoing Allan Elgar Sean Finn CN sent an email to the Town of Oakville and Halton Region Ward 4 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 OA-201505225 Email - Outgoing Dave Gittings Sean Finn CN sent an email to the Town of Oakville and Halton Region Ward 3 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 OA-201505226 Email - Outgoing Marc Grant Sean Finn CN sent an email to the Town of Oakville Ward 5 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 OA-201505227 Email - Outgoing Nicholas Hutchins Sean Finn CN sent an email to the Town of Oakville Ward 3 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the
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APPENDIX D6 MUNICIPAL CORRESPONDENCE
Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date Project. 5/22/2015 OA-201505228 Email - Outgoing Jeff Knoll Sean Finn CN sent an email to the Town of Oakville and Halton Region Ward 5 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 OA-201505229 Email - Outgoing Roger Lapworth Sean Finn CN sent an email to the Town of Oakville Ward 4 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 OA-2015052210 Email - Outgoing Sean O'Meara Sean Finn CN sent an email to the Town of Oakville and Halton Region Ward 1 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 5/22/2015 OA-2015052211 Email - Outgoing Ralph Robinson Sean Finn CN sent an email to the Town of Oakville Ward 1 Councillor advising of CEAA's confirmation that the proposed Milton Logistics Hub Project will be subject to an Environmental Assessment (EA). CN provided a link to the draft EIS Guidelines and invited the Councillor to provide comments on the Guidelines to CEAA by June 21, 2015. CN also provided information on the CTAA process that they are undergoing for the Project. 11/4/2015 OA-201511040 Email - Incoming Michelle Hooks (Gowlings), Sean Finn, CN received an email from Gowlings providing a letter that was cc: Rodney Northey (Gowlings) Eric Harvey sent to CEAA on behalf of the Halton municipalities regarding the ToR for the review panel. Other Municipalities City of Brampton (BR) 5/26/2015 BR-201505260 Meeting - In Person Linda Jeffrey, Sean Finn, CN met with the City of Brampton regarding the CEAA Draft Hasneet Punia, Paul Deegan Guidelines. Sriram Raman City of Mississauga (MS) 5/26/2015 MS-201505260 Meeting - In Person Bonnie Crombie, Sean Finn, CN met with the City of Mississauga regarding the CEAA Draft Robert Trewartha Paul Deegan Guidelines. City of Toronto (TO) 5/26/2015 TO-201505260 Meeting - In Person Chris Eby, Sean Finn, CN met with the City of Toronto regarding the Milton Logistics Meagan Trush, Paul Deegan, Hub. Lise Jolicoeur
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APPENDIX D6 MUNICIPAL CORRESPONDENCE
Communication Communication ID Communication Method Municipal Representatives Project Team Members Communication Summary Date All Municipalities (AM) 7/8/2015 AM-201507080 Email - Outgoing Municipal representatives on the contact list. Michelle Bates (Stantec) CN's Third Party Consultant (Stantec) sent an email to all municipal representatives on the contact list providing the invitation for CN's Open House on July 16, 2015. The email also included details regarding CN's Public Information Centre.
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