l AUSTRALIA J THE ASSOCIATION OF AUSTRALIA

GROUP LEADER & GROUP COMMITTEE HANDBOOK AUSTRALIA

THE SCOUT ASSOCIATION OF AUSTRALIA

E AN AUSTRALIAN SCOUT PUBLICATION

The Scout Association of Australia expresses its thanks to John Ravenhall for his work in the writing, preparation and compilation of this publication. The Association's thanks is also extended to Kirsty Brown, Rowley Dart, Kenn Gardner, World Bureau and The Scout Association (UK) for their contributions.

Revision for the Second Edition was prepared by John Ravenhall and Kirsty Brown.

Published by authority of the National Executive Committee of The Scout Association of Australia

Copyright© The Scout Association of Australia, 1992.

No part of this publication may be reproduced or utilised in any form or by any means, electronic or mechanical, including photocopying recording or by any information storage, mailing or retrieval system, without written permission of The Scout Association of Australia.

Photographs by courtesy of the NSW Branch, SA Branch, ACT Branch, WA Branch and Harry Smith

First Edition February 1993 Second Edition August 1996

National Library of Australia Card No. and ISBN 0 949180 62 9 National Scout Catalogue #50201

Printed in Australia by Littlewood Printing Co.

2 Contents FOREWORD ...... ?

1. EXPLANATION OF ABBREVIATIONS ...... 9

2. DEFINITIONS ...... 10

3. ORGANISATION CHART ...... 13 4. THE SCOUT MOVEMENT 4.1 The Origin of the Scout Movement ...... 14 4 2 World ...... 16 4.3 Adults in Scouting - World Scout Strategy ...... 21 4.4 Youth Program - the World Program Policy ...... 23 4.5 The Scout Association of Australia ...... 25 4.5. 1 Branches ...... 25 4.5.2 Areas ...... 25 4.5.3 Districts ...... 25 4.5.4 Groups ...... 25 4.6 Aim, Principles and Methods of The Scout Association of Australia ...... 25 4.6.1 Aim ...... 26 4.6.2 Principles ...... 26 4.6.3 Methods ...... 26 4.6.4 Program for the Development of Youth ...... 26 4.6.5 and ...... 27 4.7 The Policies of The Scout Association of Australia ...... 28 4. 7. 1 Duty to God ...... 28 4. 7.2 Duty to Others ...... 28 4. 7.3 Duty to Self...... 28 4. 7.4 Association Values ...... 28 4. 7.5 Code of Conduct ...... 29 4.7.6 Finance ...... 30 4.8 The Spirit of Scouting ...... 30 4.9 Group Performance Targets ...... 32 4.10 Planning in the Group ...... 33 4.11 The Group Plan (for the coming year) ...... 33 4.12 National Scout Publications ...... 33 4 13 Baden-Powell Guild ...... 33 4.14 The Scout Fellowship ...... 34 5. THE 5.1 Origin of the Scout Group ...... 35 5.2 Structure of the Group ...... 36 5.3 Group Name ...... 37 5.4 The Joey Scout Mob ...... 37 5.5 The Pack ...... 37 5.6 The Scout Troop ...... 37 5.7 The Venturer Unit ...... 38 5.8 The Rover Crew ...... 38 5.9 Multiple Sections ...... 38 5.10 The Group Council ...... 39 5.11 The Group Committee ...... 40 5.12 Adult Leaders - Certificate of Adult Membership ...... 40 5.13 Certificate of Adult Leadership ...... 40 5.14 Section Leader Responsibilities ...... 41 5.14.1 Joey ...... 41 5.14.2 Cub Scout Leader ...... 42 5.14.3 Scout Leader ...... 43 5.14.4 Venturer Leader...... 45 5.15 Adult Training and Development: for Section Leaders ...... 45 5.16 Support System for new Leaders - The Personal Leader Adviser (PLA) ...... 48 5.16.1 Role of the Personal Leader Adviser ...... 48 5.16.2 Recognition of Prior Learning (RPL) ...... 49 5.17 Helpers and Cub Scout Instructors ...... 49 5.17.1 Joey Scout Helper, Parent Helper and Resource Advisers ...... 49 5.17.2 Cub Scout Instructor...... 50 5.17.3 Scout Helper...... 50 5.18 Open and Sponsored Groups ...... 51

3 5.19 Membership ...... 52 5.20 Transfer of Scouts ...... 52 5.21 Scouting for the Disabled ...... 52 5.22 Relationships with other organisations ...... 52 5.22.1 Guide/Scout Combined Activities ...... 52 5.22.2 NEPAL Nature Project ...... 53 6. THE GROUP LEADER 6.1 Qualifications ...... 54 6.2 Effective Leadership ...... 54 6.3 Functions of the Group Leader ...... 56 6.4 Assistant Group Leader ...... 57 6.5 The Group Leader Development Program (leading to the Wood Badge for Group Leaders and Assistant GLs) ...... 57 6.5.1 Certificate in Leader Development ...... 57 6.5.2 Personal Leader Advisers ...... 57 6.6 Uniform ...... 59 67 Duty to God ...... 59 6.8 Communications ...... 59 6.9 Relationship with Group Committee ...... 60 6.10 Relationship to Section Leaders ...... 60 6.11 Group Leader's Visit to Youth Section Programs ...... 60 6.12 A Group Leader's Checklist...... 61 6.12.1 Membership ...... 61 6.12.2 Group Committee ...... 61 6.12.3 Group Council ...... 61 6.12.4 District Help ...... 62 6.12.5 Property ...... 62 6.12.6 Smartness ...... 62 6.12.7 Development ...... 62 6.13 Visiting the Family of a New Group Member ...... 63 6.14 Organisation and Function of the Group Council and Group Committee (chart) ...... 65 7. THE GROUP COMMITTEE 7.1 Composition ...... 67 7.2 Group Committee Rules ...... 67 7.3 Appointment...... 67 7.4 Meetings ...... 67 7.4.1 Group Committee Meeting ...... 68 7.4.2 Group Annual General Meeting ...... 69 7.4.3 Planning Your Annual Meeting ...... 69 7.5 Duties of the Group Committee ...... 71 7.6 Sub-committees ...... 73 7.7 Membership of The Scout Association of Australia ...... 73 7.8 Group Committee Office Bearers and Duties ...... 73 7.8.1 Group Committee President or Chairman ...... 73 7.8.2 The Vice President or Vice Chairman ...... 7 4 7.8.3 The Honorary Secretary ...... 74 7.8.4 The Honorary Treasurer ...... 75 7.8.5 Other Positions on the Group Committee ...... 75 7.8.6 Auditor ...... 76 7.8.7 Trustee ...... 76 7.9 Group Committee Member's Code of Conduct ...... 77 7.10 Group Committee Records ...... 77 7.10.1 Group Committee Minutes ...... 77 7.10.2 Finance Books ...... 77 7.10.3 Property Records ...... 78 7.11 The Group Committee Checklist ...... 78 8. GROUP PROPERTY 8.1 Group Headquarters (or Accommodation) ...... 79 8.2 Property Vested in the Association ...... 79 8.3 Sponsored Group Equipment/Property ...... 79 8.4 Schedule of Group Property...... 79 8.5 Approval of Building Proposals or Building Plans ...... 79 8.6 Finance ...... 80 8.7 Sale or Mortgage of Scout Property ...... 80 8.8 Camp Sites ...... 80 8.9 Rateability of Land Used for Scout Purposes (or Rates) ...... 80

4 8.10 Use of Property and Loan or Hire ...... 80 8.11 Relationship with Local Council ...... 80 8.12 Property Administration Details ...... 80 9. GROUP PUBLICITY 9.1 Press Publicity ...... 81 9.2 Group Magazine ...... 83 9.3 Group Shows ...... 83 9.4 General Publicity Campaign ...... 83 9.5 Other Activities ...... 84 9.6 Public Relations ...... 84 10. RECRUITMENT OF LEADERS 10.1 Sources of Potential Leaders ...... 85 10.2 Qualifications of an Adult Leader ...... 85 10.3 Recruitment Methods ...... 86 10.3.1 The Six Step Method...... 86 10.3.2 The Bayview Method...... 89 10.4 Guidelines for GLs on Interview Procedures with Prospective Leaders ...... 90 11. GROUP RECORDS 11.1 Group Leader's Records ...... 91 11.2 Waiting List ...... 91 11.3 Group Register ...... 91 11.4 Indemnity Forms ...... 91 11 5 Leader Register ...... 92 11.6 Group Council Minutes ...... 92 11.7 Group Committee Minutes ...... 92 11.8 Group Log Book ...... 92 11.9 Equipment Record ...... 92 11.10 Section Records ...... 92 11.11 Register ...... 92 11.12 Attendance ...... 92 11.13 Training-Youth Program ...... 93 11.14 Program Book ...... 93 11.15 Section Funds ...... 93 11.16 Leader's Personal Records ...... 93 11.17 Census ...... 93 12. GROUP INSURANCE 12.1 Personal Accident lnsurance ...... 95 12.2 Public Risk Liability lnsurance ...... 95 12.3 Property - Fire and Burglary ...... 95 12.4 Motor Vehicles ...... 95 12.5 Boats and Trailers ...... 96 12.6 Comprehensive Baggage Insurance ...... 96 12. 7 Official Contingents to overseas Events ...... 96 13. GROUP FUNDS FINANCE AND ACCOUNTS 13.1 Organisation ...... 97 13.2 Administration of Accounts ...... 97 13.3 Annual Accounts ...... 98 13.4 Stamp Duty...... 98 13.5 Sales Tax ...... 98 13.6 Fundraising ...... 98 13.6.1 Government Grants ...... 99 13.6.2 Corporate Funding ...... 99 13.6.3 Lord Baden-Powell Society...... 1 00 13.6.4 Branch Sponsored Fundraising Events ...... 100 13.6.5 Fundraising Services/Special Events ...... 100 13.7 Tax Deductibility for Donations ...... 100 13.8 Finance-Treasurer's Notes ...... 101 14. THE 14.1 District Commissioner ...... 105 14. 1. 1 The Functions of the DC ...... 105 14.2 District Association ...... 106

5 14.3 District Organisation ...... 107 14.4 District Role in Adult Training and Development...... 108 15. NOTES FOR GROUP LEADERS 15.1 Alcoholic Drinks Policy ...... 109 15.2 Australian Scout Magazine ...... 109 15.3 Awards ...... 109 15.3.1 Guidelines for Drafting Recommendations for Good Service Awards...... 11 O 15.3.2 Recognition of Service by Leaders ...... 112 15.3.3 Supporter Awards ...... 112 15.3.4 Gallantry or Meritorious Conduct Awards ...... 112 15.4 Bathing ...... 113 15.5 Boating ...... 113 15.6 Camping ...... 113 15 7 Ceremonies of the Group ...... 113 15.8 Circulars ...... 114 15.9 Community lnvolvement ...... 114 15.10 Copyright ...... 116 15.11 Overnight Events for and Cub Scouts ...... 118 15.11. 1 Joey Scout Sleepovers ...... 118 15.11.2 Cub Scout Pack Holidays ...... 118 15 12 Dates-Calendars ...... 118 15.13 Drug and Substance Abuse ...... 119 15.14 Environmental Matters ...... 119 15.14.1 The Australian Scout Environment Charter ...... 120 15.15 Fire Precautions ...... 121 15.16 International Trips-Letter of Introduction ...... 121 15.17 Interstate and overseas Trips ...... 121 15.18 on the Air (JOTA) ...... 121 15.19 National Flags for Groups, Regal Portraits ...... 122 15.20 Rock Climbing and Abseiling ...... 123 15.21 Scout Pen Friends ...... 123 15.22 Smoking ...... 123 15.23 Training Programs for Adult Leaders ...... 123

16. UNIFORM FOR ADULT LEADERS AND YOUTH MEMBERS ...... 124

AUSTRALIAN SCOUT PUBLICATIONS ...... 128

6 Foreword The Scout Group is the fundamental co-ordination unit for The Scout Association of Australia. It consists of youth sections made up of one or more of a Joey Scout Mob, Cub Scout Pack, Scout Troop, Venturer Unit and Rover Crew. These are the operational units of Scouting. The co-ordinated Scout Group provides a continuity of Youth Program. Young people, participating in the educational and recreational activities progress through programs appropriate to their stages of individual development in each Section. The Group Leader is the manager of this vital dynamic unit, the co-ordinator and supporter of the Adult Leaders of each youth section and provides the essential link with the Group Committee. The Group Committee, consisting of parents and supporters of local Scouting, provides the human and material resources to enable the adult Leaders to facilitate the Youth Program. This handbook provides useful information and methods to assist the Group Leader and Group Committee to perform their functions. It complements The Australian Policy and Rules of The Scout Association of Australia (P&R) which is a book: "Rules on how to play the game of Scouting". The Leader Development Program for Leaders of Adults complements and uses this handbook as a major resource. In turn the competencies required to carry out the functions of the Group Leader are recognised, learned and evaluated in the Leader Development Program. This handbook will be of assistance also to office bearers in Group Committees and Scout Districts which support the Groups. There are some variations and procedures in different Branches of The Scout Association of Australia due to differences in State and Territory laws and regulations. Branches issue their own manuals or policy and administration statements to provide for these differences. The Association is most grateful to Mr K. J. Brewster for his work in compiling the original edition of The Australian Handbook for Group Leaders and Group Committees (1978) on which this book was based. This edition incorporates relevant National policy decisions made up to and including 1995, as well as reflecting the philosophy that the Scout Group is the Scout Movement operating in the local community and the structure and functions of District and Branch organisations exist to support the Group.

7 THE SCOUT BADGE AND PERSONAL GROWTH AREAS

8 ,,,,.•.• •... '\... ~ \ '\ I ~~ ___ ,... ' • • l 1 J Explanation of Abbreviations

AAC ...... Assistant Area Commissioner AC ...... Area Commissioner ACSL ...... Assistant Cub Scout Leader Act L {B, A, R or D) ...... Activity Leader (Branch, Area, Region or District) ADC ...... Assistant District Commissioner AGL ...... Assistant Group Leader AJSL ...... Assistant Joey Scout Leader ALT ...... Assistant Leader Trainer APL ...... Assistant Patrol Leader ARC ...... Assistant Regional Commissioner ASL ...... Assistant Scout Leader AVL ...... Assistant Venturer Leader BHQ ...... Branch Headquarters CSL ...... Cub Scout Leader Cr L ...... Crew Leader DA ...... District Association DC ...... District Commissioner DCSL ...... District Cub Scout Leader DJSL ...... District Joey Scout Leader DL ...... District Leader DRA ...... District Rover Adviser DSL ...... District Scout Leader DVL ...... District Venturer Leader GL ...... Group Leader JSL ...... Joey Scout Leader LA ...... Leader Adviser LOA ...... Leader of Adults LOY ...... Leader of Youth LT ...... Leader Trainer PL ...... Patrol Leader P&R ...... Policy and Rules RA ...... Rover Adviser RC ...... Regional Commissioner SL ...... Scout Leader VL ...... Venturer Leader

NB: No abbreviations are listed for the National Secretariat, National Commissioners, Chief Commissioners, Deputy Chief Commissioners and Assistant Chief Commissioners of Branches as, when used, the title is printed in full.

9 ,11••··· ...... i "' if. \ ' I '" - ..J "'':Sa:,,,..~ • • \ 2 J

Definitions

Area - An organisational support level within a Branch to which Branch functions may be devolved.

Branch - The organisational level responsible for the administration and welfare of the Movement within a State or Territory.

Branch Council - The governing body of a Branch.

Branch Executive Committee - A committee appointed by the Branch Council to manage the affairs of the Branch.

Branch Rover Council - The co-ordinating body of the Rover Section in a Branch.

Cub Scout - A youth member of the Cub Scout Section.

Cub Scout Pack - The Section of a Group which admits Cub Scouts.

District - An organisational level accountable to the community for the support and welfare of Scouting within defined boundaries.

District Association - The governing body of a District.

District Executive Committee - A committee appointed by the District Association to manage the affairs of the District.

Formation - An organisational level within the Movement, including a Group, a District, an Area, a Region, a Branch and any other support level within a Branch.

Group - The organisational level which delivers the Scout program in the local community.

Group Committee - A committee which is responsible to the Group Leader for supporting the delivery of Scouting in the Group, and the management of Group funding, property and equipment.

Group Council - A meeting of the Leaders of a Group, chaired by the Group Leader, to plan and co-ordinate Scout training and activities in the Group.

Joey Scout - A youth member of the Joey Scout Section

Joey Scout Mob - The Section of a Group which admits Joey Scouts.

Leader - An adult holding a Certificate of Membership in the Scout Movement.

10 leader - An authorised person responsible for leading a specific activity.

National Council - The governing body of The Scout Association of Australia.

National Executive Committee - A committee appointed by the National Council to manage the affairs of The Scout Association of Australia.

National Rover Council - The co-ordinating body for the Rover Section in Australia.

Region - An organisational support level within a Branch to which Branch functions may be devolved.

Rover - A member of the Rover Section.

Rover Crew -The Section for Rovers, in a Group or at any other level.

Section - A Joey Scout Mob, a Cub Scout Pack, a Scout Troop, a Venturer Unit or a Rover Crew.

Scout - A youth member of the Scout Section.

Scout - Includes a Joey Scout, Cub Scout, Scout, Venturer and Rover.

Scout Fellowship - A body of adults who adopt the Scout Promise may be affiliated at any level to provide fellowship and service opportunities for its members.

Scout Movement - includes all formations and members in Australia.

Scout Troop - The Section of a Group which admits Scouts.

The Association - The Scout Association of Australia.

The Scout Association of Australia - A body incorporated by Royal Charter to have full control, in all matters of policy and practice, of the Scout Movement in Australia and its Territories .

Venturer - A youth member of the Venturer Section.

Venturer Unit - The Section of a Group which admits Venturers. youth member - Includes a Joey Scout, Cub Scout, Scout, Venturer and Rovers.

NOTES:

(1) Except in the case of "Joey Scout", "Cub Scout" and "Mob", "Pack" or where the context otherwise indicates or requires, the above expressions include the corresponding Sea and Air designations.

(2) The masculine includes the feminine and the singular the plural unless the context indicates otherwise, e.g. the designations "Joey Scout", "Cub Scout", "Scout", "Venturer'' and "Rover" where appropriate, include both male and female members of a Mob, Pack, Troop, Unit or Crew.

(3) Except where the context does not admit, "Chairman" includes "Vice-Chairman" and ''Treasurer" and "Secretary" include respectively "Assistant Treasurer" and "Assistant Secretary".

11

.. ,., ~ '\ i l '\":. ..' -~_,-·~ l 3 J

Organisation Chart

Joey Scout Mob Cub Scout Pack Scout Troop Venturer Unit Rover Crew

Patrols, Patrol Sixes, Sixers Leaders and Unit Council Rover Crew Ad Hoc Groups and Seconds Assistant Patrol Unit Chairman Crew Leader Leaders

Pack Council Troop Council Unit Council Crew Council I ~ .:Joey Scout Cub Scout Scout Venturer Rover Adviser Section Leaders Section Leaders Section Leaders Section Leaders

Group Leader Assistant Group Leader Group Group Council Group Committee

Organisation between Group and Branch is at the discretion of the Branch Chief Commissioner

l Advice Branch Youth Advice ____ ....______Forums __, Chief Scout ... -... - Chief Commissioner Branch Rover Branch Branch Commissioners Council Branch Council I AciJ,ice I I Chief Scout Advice National Rover Chief Commissioner National National Commissioners Council National Council ...... Advice ------..,_. ______, National Youth Forums

13 ~· " i"' ·~"" - * 'II "~ .. . ,,,.. • • \ 4 J

The Scout Movement

4.1 THE ORIGIN OF THE MOVEMENT At first the Movement catered for boys of about The Scout Movement started when Sir William 11 years and older, but it was soon found that the Smith requested his old friend, then Sir Robert younger brothers wanted to have a part in this Baden-Powell, to write a series of articles to help new game. Starting in 1914, experiments were the members of the Boys' Brigade of which he was carried out to find some way of allowing these the Commandant. younger boys to have a part in the Movement Before putting his ideas on paper, Baden-Powell and, in 1916, the Wolf Cub Section was officially arranged to conduct an experimental camp and, in formed. In Australia today, the Section for eight to 1907, at Brownsea Island in the South of eleven year olds has both girl and boy members England, he tested out his theories on a practical and is called Cub Scouting. basis. After World War 1 , demobilised servicemen who had been Scouts, wanted to rejoin the Movement which they had left at the time of enlistment, so to give them a place, the Rover Section was formed. It was not until 1945, that, as a result of the Commission into Post-war Scouting, the Senior Scout section came into being officially.

A FEW AUSTRALIAN HIGHLIGHTS In Australia, Scouting started also in 1908! Senior Scouting, now , existed in Australia by 1946. Each Branch has fascinating historical resources Brownsea Island saw the world's first Scout Camp in the on the development of Scouting in that State or summer of 1907 Territory. The Scout Association of Australia (originally, Australian Association) was The result of his experiment was a series of yarns established by Royal Charter on 23 August now known as , first published in 1967. six fortnightly parts commencing in January 1908. The first complete edition was published in May of Following the "New Design" for Scouting in 1970, the same year, and was reprinted five times during the Senior Scout Section became the Venturer that year and another five times in 1909. Section and the Five Stage Adult Leader Training Program was introduced. The Venturer The publication of these yarns and lectures by B-P and Rover Sections admitted girl members for the caused the spontaneous formation of Scouting first time. Patrols which united into Troops, finding themselves leaders known as Scoutmasters. The Girls could join Cub Scouts or Scouts, in Australia, growth of the Troops was phenomenal and Baden­ from 1988. Powell found himself with a full-time occupation 1990 saw the introduction of the Joey Scout organising the newborn Movement. Section for 6-7 year old girls and boys.

14 are a major highlight in a Scout's life. AUSTRALIAN JAMBOREES In Australia, they have been held: 1st Australian Pan-Pacific Jamboree at Frankston, Victoria, in 1934 - 8-P himself attended. 2nd Australasian Jamboree at Bradfield, NSW, in 1938. 3rd Australian/Pan-Pacific at Wonga Park, Victoria, 1948, the year that the 8-P Guild of old Scouts was started in Australia. 4th Australian/Pan-Pacific at Greystanes, NSW, 1952. 5th Australian/Pan-Pacific at Clifford Park, Victoria, 1955156. 6th Australian, Landsdowne, NSW, 1960161. 7th Australian, Dandenong, Victoria, 1964165. 8th Australian, Jindalee, Queensland, 1967/68. 9th Australian, Sydney, NSW, 1970171. 10th Australian, Woodhouse, South Australia, 1973174. 11th Australian, Dandenong, Victoria, 1976177. 12th Australian, Perth, Western Australia, 1979/80. 13th Australian, Ipswich, Queensland, 1982183. 14th Australian, Cataract Scout Park, NSW, 1985186. 16th World Jamboree, Cataract Scout Park, NSW, 1987/88. 15th Australian, Woodhouse, South Australia, 1989/90. 16th Australian, Ballarat, Victoria, 1991 /92. 17th Australian, Perth, Western Australia, 1994/95. 18th Australian, Springfield, Queensland, 1998

At three-year intervals, Australian National Ventures are held for Venturers and National Moots for Rovers. Two of the last three World Moots were held in Australia: 7th World Rover Moot at Clifford Park, Victoria, 1961162. 8th World Moot, for Rovers and young Leaders, at , Victoria, 1990/91. The 9th World Moot was held at a famous Rover camp site: Kanderstag, Switzerland, in July 1992. The Scout Association of New Zealand conducts National Jamborees, Ventures and Regattas also on a three-year cycle. Each New Zealand

Jamboree is held in the December/January, twelve 15th ASIA·PACIFIC /17th AUSTRALIAN * JAMBOREE of months after an Australian one. "tr * FAR HORIZONS • * - In 1995, the Australian Scout population included 105,300 uniformed members, supported by ------~~~~~~-~:~>/ ~ , approximately 24,000 lay members. , :' World Scout Membership of about 18,000,000 LIAI approximates the total population of Australia!

15 4.2 WORLD SCOUTING • Political independence and freedom from It was Baden-Powell himself who, in 1922, laid the government control. foundation of the international organisation, • Provision of the necessary resources. including the World Scout Bureau, since it was It a National Association ceases to fulfil these obvious to him early enough that the work of requirements, the Conference may terminate its volunteers of quality would be possible only if membership. appropriately selected and well-trained The World Scout Conference is a general professionals made their jobs possible. assembly of Scouting, composed of all member An organisation was needed to maintain the unity Scout organisations. One National Scout and integrity of the Movement, to set standards, to organisation is recognised in each country, and is help, to safeguard and to assist in a truly allowed six votes. The World Committee consists international spirit. of twelve people from twelve different countries, who are elected by the Conference to represent it between the three-yearly meetings. Each person serves a six-year term, one-third of them retiring at each Conference. Any Warranted Leader is eligible to apply to attend Conferences. The World Scout Bureau is the secretariat, carrying out the instructions of the Conference and Committee. The Bureau's staff of 36 professionals work out of six offices. The Secretary-General is Dr Jacques Moreillon, based in the Geneva Head Office of the World Bureau The World Scout Bureau helps Associations improve and broaden their Scouting by conducting World Scouting is an educational Movement for Adults in Scouting Seminars, Community young people, whose purpose is to contribute to Development Seminars and Workshops, by their personal and social development. It is a preparing publications, by advising on voluntary, non-political Movement which is open to organisation, financing, communication, etc, and all, and which is based on: by visits and correspondence. The staff also helps Adherence to spiritual principles; loyalty to the arrange global events such as the four-yearly religion that expresses them and acceptance of World Jamborees, and acts as liaison between the duties resultin~1 therefrom. the World organisation and other International • Loyalty to one's country, in harmony with the Bodies. promotion of peace, understanding and The Bureau operations are financed partly by an cooperation. annual registration tee from Associations, based • Participation in the development of society, with on their membership numbers. The remainder recognition of and respect tor both the dignity of comes from contributions and grants from one's fellow man, and for the inherent right to foundations, corporations, agencies and existence of the natural world. individuals. Several national and international funds enable more affluent Scout organisations to • Responsibility tor the development of oneself. assist Scouts in less-developed countries. •A method of progressive self-education, comprising programs adapted to the various age­ groups, and based on: Promise and Law Regional Structure Learning by doing The Scouting World is divided into five regions: Membership in small groups Africa: with an office in Kenya. A scheme for personal progression Arab: with an office in Egypt. Activities taking place in contact with nature Asia-Pacific: with an office in Philippines. Membership of World organisation of the Scout European: with an office in Switzerland. Movement (WOSM) is determined by the World Inter American: with an office in Costa Rica. Scout Conference. National Scout Associations Australia is a member of the Asia-Pacific Region. applying tor membership must satisfy three The Region holds Conferences every three years, criteria: during the years between World Conferences. Any •Adherence to the purpose and principles of Leader who has completed Basic Level training is World Scouting or in other words, to have a eligible to apply to attend these Conferences. Promise and Law similar to the originals written Selection may be necessary it there are too many by B-P. applicants.

16 World Function taken in some countries to stand for truth and World Jamborees are held every four years, the knowledge. 16th World Jamboree was held in Australia in In the , the basic motif is 1988, the 17th World Jamboree in Korea in 1991, encircled by a rope tied with a reef or square knot and the 18th World Jamboree in The Netherlands symbolising the unity and brotherhood of the in 1995. The 19th World Jamboree is being Movement throughout the world. Even as one planned for Chile in 1998. cannot undo a reef knot no matter how hard one pulls it, so, as it expands, the Movement remains united. The colour of the World Scout Badge is a white on a royal purple background. These, too, are symbolic. In heraldry white represents purity and royal purple denotes leadership and helping other people.

History of the design The basic design was in use for centuries before it came to indicate North on a compass. The Chinese are known to have used it as a direction symbol as early as 2000BC. The Larousse Encyclopaedia notes that some Etruscan bronzes and Roman ornaments carried the design, and it has been found on ancient monuments in Egypt 11a•" World Jamboree and India. Holland 11995 Its use as a navigation aid in Europe probably dates from the end of the 13th Century when The World Scout Emblem Marco Polo brought back a compass from Cathay. The Scout emblem which has been worn by an The Grand Encyclopaedia credits an Italian marine estimated 250 million Scouts since the Movement pilot, Flavio Gioja of Amalfi, for drawing it as a was founded and is today still used by 18 million North Point on a primitive compass he built. Scouts in 210 countries and territories, is one of The Encyclopaedia Britannica gives another the world's best known symbols. But Scouts and interesting version of the origin of the design. members of the public often ask how the emblem This is that it derives from the "Wind rose" originated. which is much older that the magnetic compass and first appeared on the charts of Mediterranean sea pilots. The eight main wind directions were shown by Greek letters and the North Wind marked "T" for Tromontana. In time, the ''T" was embellished or combined with an arrowhead so that it was no longer recognisable as "T". The design is much used elsewhere. It appears in ornate versions of heraldic coats of arms, and in many decorative designs. Sometimes it is meant to represent a lance or spearhead, a lily (Fleur de Lys) and even a bee or a toad. So, today, as the symbol continues to point the way for navigators so, all over the world, it points the way to service and brotherhood for all ORIGINAL DESIGN CURRENT DESIGN members of the Scout Movement. Lord Baden-Powell himself gave the answer, "Our badge we took from the 'North Point' used on maps for orienteering them with North". Lady Baden-Powell said later, "It shows the true way to go. So, the emblem helps to remind Scouts to be as true and reliable as a compass in keeping to their Scouting ideals and showing others the way. In Scouting, we take the three tips of the emblem to represent the three main points of the Scout Promise. The two decorative fivepointed stars are

17 WORLD MEMBERSHIP There are more than 17 million Scouts and Leaders in 140 national Scout organisations in more than 211 countries and territories. MEMBERS OF THE WORLD ORGANISATION OF THE SCOUT MOVEMENT AND THEIR MEMBERSHIP

66,385 Algeria 1,092 Grenada 32,242 Norway 24,758 Argentina 12,348 Guatemala 10,552 Oman 804 Armenian Scouts 3,470 Guinea 326,753 Pakistan 142,924 Australia 294 Guyana 4,447 Panama Rep 27,528 Austria 10,661 Haiti 4,550 Papua New Guinea 1,313 Bahamas 2,251 Honduras 955 Paraguay 1,845 Bahrain 53,328 Hong Kong 13,593 Peru 426,774 Bangladesh 21,338 Hungary 2,669,580 Philippines 5,189 Barbados 3,234 Iceland 210,000 Poland 2,298,269 India 118,124 Belgium 45,434 Portugal 2,215,823 Indonesia 1, 155 Belize 5,146 Qatar 105,515 Iran 1,375 Benin 5,437 Romania 12,000 Iraq 6,324 Bolivia 18,129 Rwanda 54,818 Ireland Botswana 4,979 21,920 Israel 278 San Marino, Rep. of 73,271 Brazil 199,695 Italy 19,774 Saudi Arabia 2,665 Brunei 8,947 Jamaica 6,250 Senegal 10, 165 Burkina Faso 252,947 Japan 9,972 Sierra Leone 6,661 Burundi 14,751 Jordan 1,430 Singapore 6,535 Cameroon 155,789 Kenya 6,500 Slovenia 281,310 Canada 1,798 Kiribati 41, 191 South Africa 7,000 Central African Rep. 289,870 Korea, Rep. of 75,920 Spain 2,850 Chad 8,425 Kuwait 54,564 Sri Lanka 67,501 Chile 1,658 Latvia 1,271 St Lucia 97,331 China, Boy Scouts of 9,000 Lebanon 706 St Vincent/ 23,513 Columbia 371 Lesotho The Grenadines 2,200 Comoros 2,509 Liberia 13,550 Sudan 8,925 Costa Rica 12,420 Libya 2,691 Suriname 6,436 C6te-d'-lvoire 1, 199 Liechtenstein 5,006 Swaziland 3,500 Croatia 2,000 Lithuania 147,176 Sweden 4,815 Cyprus 6,082 Luxembourg 60,590 Switzerland 69,417 Denmark 6,545 Madagascar 11,073 Syria 1,100 Dominica 90,006 Malaysia 18,834 Tanzania 3,288 Maldives 3,410 Dominican Rep. 287,829 Thailand 2,111 Malta 4,524 Ecuador 15,759 Togo 1,852 Mauritania 74,740 Egypt 7,722 Trinidad and Tobago 2,033 Mauritius 4,180 El Salvador 30,06t Tunisia 58,599 Mexico 1,016 Estonia 76 Monaco 10,328 Turkey 130 Ethiopia 4,500 Mongolia 66,558 Uganda 6,545 Fiji 12,428 Morocco 5,988 United Arab Emirates 84,878 Finland 1,378 Namibia 659,811 United Kingdom 134,077 France 57,641 Nepal 4,599,588 United States 3,835 Gabon 58,964 Netherlands 3,089 Uruguay 7,862 Gambia 42,878 New Zealand 11,445 Venezuela 162,319 Germany, Fed. Rep. 2,976 Nicaragua 6,601 Yemen Arab Rep. 15,292 Ghana 1,230 Niger 12,070 Yugoslavia 19,979 Greece 48,479 Nigeria 62,842 Zaire

There are 36 countries where Scouting exists (be it embryonic or widespread) but where there is no national Scout organisation which is yet a member of World Organisation of the Scout Movement. These countries are: Afghanistan, Albania, Andorra, Angola, Antigua & Barbuda, Armenia, Belarus, Bhutan, Bosnia-Herzegovina, Bulgaria, Cape Verde, Congo, Djibouti, Equatorial Guinea, Eritrea, Georgia, Guinea-Bissau, Kazakhstan, Malawi, Mali, Marshall Islands, Micronesia, Moldova, Mozambique, Nauru, Russia, St. Kitts & Nevis, Seychelles, Solomon Islands, Somalia, Tadzhikistan, Tonga, Tuvalu, Ukraine, Vanuatu, Western Samoa. Membership figures for each country are based on the most recent information provided for official census purposes. These include all registered youth and adult members of national organisations which are members of the World Organisation of the Scout Movement. (Some of these organisations are also members of the World Association of and Girl Scouts.)

N.B. The Scout Associations of Czech Republic and Palestine were admitted to the World Organisation at the 34th World Scout Conference, Oslo, July, 1996.

18 Some Scouting Promises of other countries Finland: I will love my God and my neighbour, my native country and mankind by fulfilling the Scout Switzerland: I promise to do my best to live ideals in my life. according to the Scout Law. I ask God and my friends to help me do so. Indonesia: On my honour I promise that I will do my best: to do my duty to God and the Republic of Spain: On my honour and with God's grace, I Indonesia, and to obey the Panca Sila to help all promise to do my best to accomplish my duties living beings and be ready to build up the nation towards God and my country, to help other people and to obey the Scout Law. and observe the Scout Law.

Some Scouting badges of other countries

/\tS"IU.S~-S ALGERIA *ARMENIA AUSTRIA BAHRAIN BANGLADESH BRAZIL

SCOUTS CANADA t:; CANADA CHINA COLOMBIA EGYPT FINLAND FRANCE

GERMANY HONG KONG ITALY IS RAEL KUWAIT MALAYSIA

MADAGASCAR PAKISTAN PERU PHILIPPINES SAUDI ARABIA SPAIN

SWEDEN SWITZERLAND TURKEY UGANDA UNITED KINGDOM YEMEN

N.B. A full colour chart showing all the World Scouting Member Organisations' badges is available from your Scout Commercial Outlets.

19 Services provided to Member production, health and hygiene, renewable organisations by the World energy sources, literacy, and water. Organisation Publishing material to support community In performing its role as secretariat of the World development activities in the field. organisation the World Bureau provides many Establishing links between National Scout services to Member organisations. Some of the Associations for the development of bilateral services can be categorised under the following co-operation programs. headings. Other services are provided from time to Designing, implementing and monitoring time as requested by World and Regional community development projects funded by Conferences and Committees and National Scout international aid agencies and other organisations: organisations. Maintaining contact with international development agencies. YOUTH PROGRAM Seeking funds to support development Assisting National Scout organisations in the projects carried out by National Scout revision and updating of youth programs. organisations. Organising program seminars to enable associations to reach self-sufficiency in program development. CONSERVATION Providing materials to support Association's Carrying out research into Scout programs. conservation activities. Promoting Scout programs in rural areas. Helping Associations to adapt and include the World Conservation badge in their program. ADULT RESOURCES Maintaining contact with other international Conducting research and experimentation into agencies concerned with conservation and training methods and managing adult environmental education. resources. Running courses and seminars in all aspects of adult training.

Gilwell Park presented to the Movement, 1919 DEVELOPMENT EDUCATION In industrialised countries supporting and Promoting the World Policies through direct promoting the introduction of development support to associations. education activities in the Scout program. Preparing and producing training material. Revising, updating and adding to the Adults in EXTENDING SCOUTING TO THE DISABLED Scouting Strategy and the World Adult Developing and supporting seminars on Resources Policy. extending Scouting to young people with disabilities. COMMUNICATIONS Providing an interchange of information Publishing regular world and regional between Associations on working with the newsletters such as the monthly World disabled. Scouting Newsletter. Sending regularly circulars and other MEMBERSHIP OF THE WORLD information to associations to keep them ORGANISATION informed of the latest world and regional Conducting and then publishing the results of developments. the annual census of WOSM. Preparing audio-visual presentations. Reviewing proposed changes to sections of National Scout organisations' constitutions related to the purpose, principles and method COMMUNITY DEVELOPMENT of the Scout Movement to ensure their Running courses on community development compatibility with the fundamentals of activities including: project management, food Scouting.

20 PLANNING AND MANAGEMENT partly from an annual registration fee paid by Assisting the infrastructure building process of National Scout organisations, based on their National Scout Associations to increase their membership. Other support comes from managerial skills, and their capacity to make foundations, corporations, development agencies, an integrated plan to cover all sectors of the and individuals. Association's activities. Support also comes from the World Scout Foundation, which is building a capital PUBLIC RELATIONS (endowment) fund. Contributions to the Providing public relations support and advice Foundation are invested permanently to produce a to National Associations. regular income for the benefit of the World organisation. The Foundation also receives Developing and running public relations and noncapital donations for international Scouting. communications seminars. Developing news media relationships. 4.3 ADULTS IN SCOUTING - WORLD SCOUT STRATEGY PUBLICATIONS Adults in Scouting is part of the overall strategy of Preparing and selling publications on a wide the World organisation of the Scout Movement range of subjects, including Adult Leader (WOSM) for the 1990s. This global approach to training, program, community development, the question of adult leadership has been and World Scouting. developed over the past three World Scout Conferences, held in Melbourne, January 1988, Paris in July 1990 and in Bangkok July 1993. SUPPLY SERVICE Selling official world membership badges. Selling training supplies (beads, waggles, scarves and certificates). Selling a range of items (badges, flags, etc) bearing the World Scout emblem.

WORLD AND REGIONAL CONFERENCES Preparing the agenda of World and Regional Conferences. Working closely with the host Association to prepare for meetings of the World and Adults in Scouting is a strategic approach ensuring Regional Conferences. better use of all human and material resources and offering better challenges to all those involved. WORLD EVENTS Adults in Scouting is a systematic program of adult Playing an active role in the organisation of resources management, to improve the world and regional Scout forums. effectiveness, commitment and motivation of the Promoting participation in the annual leadership in order to produce better programs for worldwide Jamboree-on-the- amateur young people and a more efficiently managed radio event. organisation. Adults in Scouting covers the entire process of attracting, supporting and developing adult members of the Scout Movement to provide competent leadership for the benefit of young people. Adults in Scouting includes the selection, recruitment, contracting, training, performance appraisal, recognition, promotion, reassignment and retirement of adult members. Adults in Scouting supports the acquisition, use and future development of the knowledge, skills and attitudes required to achieve the goal of the organisation, to contribute to the development of young people in achieving their full physical, Supervising the organisation of World and intellectual, social and spiritual potentials as Regional Jamborees. individuals, as responsible citizens and as Planning and promoting Join-in-Jamboree members of their local, national and international programs to run concurrently with World communities. Jamborees. Adults in Scouting also provides for the personal The World Bureau operations are financed from growth and development of adults in all positions the World organisation budget. The funds come in the Scout Movement.

21 The "Adults in Scouting" strategy recognises that a give their time; contracting, on the basis of a large Variety of Functions are carried out by clarification of mutual expectations; the setting of Adult Leaders in Scouting: clear objectives and time limits; training to acquire .. Training Section Leaders and assistants. or develop the necessary competencies, .. Group Leaders co-ordinating the activities of performance appraisal, on the basis of pre-set various Sections within the Scout Group. objectives; renewal in the job; reassignment to a " Administrative and managerial positions new job; or retirement, at the end of a term of (Commissioners) providing support for Group office. This requires a consistent approach to each Leaders and Section Leaders. individual step as part of continuous process. "Trainers, who provide formal and informal Overall, then, Adults in Scouting is a general training opportunities to help other adults to orientation for the management of adult resources, develop the knowledge, skills and attitudes to based upon several ideas: carry out their functions to the best of their ability •Adult resources need to be managed. and at an optimal level of performance. • Managing adult resources is a corporate To carry out these functions a Variety of responsibility. Competencies are needed, either brought to the •Training is only one element in the process. Movement by the adults recruited, or provided by a flexible leader development program within the •Training should be on-going. Movement or by utilisation of community • Principles of management by objectives also resources. apply to human resources: Competencies are developed in the Scout - people are recruited for a task Movement, to - appraised on their performance " Deliver effectively the Youth Program. - reassigned to a new task .. Provide personal development which is of benefit N.B. The implementation of the "Adults in to the individual, for Scouting and in life in the Scouting" strategy is underway in The Scout wider world - at home, at work and elsewhere. Association of Australia, embracing the ideas Life cycle of an Adult in Scouting above, including the Leader Development The diagram of this concept (illustrated below) Program for Group Leaders. includes a number of steps such as recruitment on The fundamental reference is the publication: the basis of the needs of the Association and the Adults in Scouting, published by the World aspirations of those who are prepared to Scout Bureau, Geneva, 1990.

life Cycle of an Adult in Scouting

Organisation Training, Support and Decision for and Staffing Personal Development the future

Reassignment

Assessment Mutual Review/ of need and agreement and Activities Retirement Evaluation recruitment appointment

Renewal

22 4.4 YOUTH PROGRAM - THE WORLD National Scout Association of the need for PROGRAM POLICY co-ordinated development of its Youth Program as a continuous process of education of young The Youth Program in Scouting is the total people of various ages. Thus, the policy experience which Scouting offers to a young encourages a process of adaptation and change person. It is more than simply the activities in ("evolution") to be applied to Youth Program rather which Scouts take part. than occasional major change (sometimes Through the Youth Program, Scouting provides its characterised as "revolution") such as was members with a process of personal development experienced in some Scout Associations in the to help them to become better citizens-of their 1960s. village or city, their country and the world. The The World Program Policy aims to encourage Youth Program comprises the what, how and why each National Scout Association to establish the of Scouting; the activities themselves (camping, necessary infrastructure and allocate the hiking, fishfarming or whatever), carried out in necessary resources to carry out effectively its accordance with the , are simply the responsibility for the development and delivery of means of achieving the end: the purpose of its Youth Program. Scouting. A National Scout Association which sets out to What is Youth Program? - a definition provide a high-quality Scouting experience for its members must consider four inter-related Youth Program is the totality of what young dimensions of Youth Program. All four dimensions people do in Scouting (the activities), how it is are essential; if any one or more of them is done (the Scout method) and the reason why it missing or deficient, the quality of Scouting offered is done (the purpose). to Scouts through the Youth Program will not meet the demanding standards young people seek and Totality: The Youth Program in Scouting covers deserve. the complete span of a young person's experietnce These four elements of Youth Program are: in the Movement. It starts when the youngest • A program for each age section comprising member joins the Movement, typically somewhere activities carried out according to the Scout between the ages of six and eight, and ends when method and designed to achieve the purpose of the oldest member leaves, usually between the Scouting .. Regular and systematic program ages of eighteen and twenty-five. It is a progressive process of education and personal development to ensure these programs remain development through largely recreational means. up-to-date and in tune with members' interests, while remaining faithful to the fundamental What: The Youth Program encompasses all principles and method which are timeless and activities that young people in Scouting take part universal. . An appropriate "delivery network" in in: camping and outdoors activities, community the form of an adequate number of trained service and community development projects, leaders to make sure the programs of each age section are implemented as they were designed to be and reach the young people who wish to be Scouts. •A support infrastructure, staffed by qualified and active leaders, to carry out program development and monitor the effectiveness of the program of each age section.

What is the World Program Policy? The World Program Policy is a statement which provides guidelines for the ongoing development of the Youth Program in National Scout Associations. The World Program Policy includes: •A definition of Youth Program. earning standard and proficiency badges, games, •The process of Youth Program development. ceremonies, Patrol and Troop meetings, etc. All of • The relationship between Youth Program these must have one thing in common: they must development and its delivery. be attractive and challenging to young people. •The infrastructure necessary to support the How: The Youth Program in Scouting has one development and delivery of the Youth Program. fundamental dimension which determines how it is The World Program Policy is based on the carried out: the Scout method. As defined in the principle of voluntary acceptance by each Constitution of the World Organisation of the

23 Scout Movement, the Scout method is a system of which it is offered, will also attract adult leaders progressive self education through: committed to supporting its implementation. • A Promise and Law. Those responsible for Youth Program and Adult • Learning by doing. Leader Training in a National Scout Association should, together: • Membership of small groups (for example the Patrol), involving, under adult guidance, • Analyse the role of leaders. progressive discovery and acceptance of • Identify their training and personal development responsibility and training towards self­ needs. government directed towards the development of • Evaluate the effectiveness of that personal character, and the acquisition of competence, development in terms of its impact on the self-reliance, dependability and the capacities implementation of the Youth Program. both to co-operate and to lead. • Progressive and stimulating programs of varied activities based on the interests of the Responsibility of a National Scout participants, including games, useful skills, and Association services to the community, taking place largely in The development and delivery of an effective an outdoor setting in contact with nature. Youth Program which achieves the purpose of Why: The Youth Program is based on the Scouting is the responsibility of each National principles of Scouting-duty to God, duty to others Scout Association. In each Association there and duty to self-and is the means to achieving should be a National Youth Program the purpose of Scouting: Commissioner and appropriate National Program • To contribute to the development of young Committees, e.g., National Venturer Program people in achieving their full physical, intellectual, Committee charged with this responsibility as their social and spiritual potentials as individuals, as responsible citizens and as members of their main task and backed by the necessary financial local, national and international communities. and human resources. Adequate specifically designed support materials Process of Youth Program Development (handbooks, etc) must be available to support the implementation of the Youth Program. Program development is the process of regularly re-appraising and adjusting the Youth Program of The National Scout Association should ensure that a National Scout Association to suit the changing those responsible for Youth Program and Adult needs and aspirations of young people and their Leader Training co-operate closely. society and thus improve its quality. Youth Program development requires: Responsibility of the World • Reflection on the purpose, principles and method of Scouting. Organisation of the Scout • Analysis of recent trends in the needs and Movement interests of young people and the society in The responsibility of the World Organisation of the which they live. Scout Movement in relation to Youth Program is twofold. • Consideration of the Aim, objectives and priorities of the National Scout Association. (1) To promote unity in the Scout Movement Evaluation of practical experience with the through the Youth Program in National Scout current Youth Program. Associations which expresses the fundamentals of Scouting and maintains its The Youth Program of an Association should be specific character. evaluated regularly. A major review should be carried out at least every 5-10 years. (2) To stimulate the ongoing development of the Youth Program in National Scout Associations A Youth Program resulting from this process of through the provision of information, through program development will reflect the unit of the creation of opportunities for exchange of Scouting through its purpose and method, which experience and through improved are fundamental; and the diversity and flexibility communications between key volunteers and required to respond to the variety of social, professionals engaged in program geographical, economic and other situations. development and delivery throughout the world. Delivery of Youth Program N.B. This Youth Program policy is the basis for Youth Program is implemented through a development and review of Youth Programs in partnership between young people and adult The Scout Association of Australia. leaders, taking into account the participants' The fundamental reference is the publication: interests, needs and abilities. A high quality Youth Youth Program: The World Program Policy, Program, which is attractive to young people and published by the World Scout Bureau, Geneva, is perceived to be relevant to the social reality in 1990.

24 4.5 THE SCOUT ASSOCIATION OF 4.5.2 Areas/Regions AUSTRALIA In order to provide for the decentralisation of The Scout Association of Australia, an administration and operation of the Movement, autonomous body established in 1958 and some Branches have set up Areas/Regions established by Royal Charter granted on 23 complete with manned offices. The Areas/Regions August 1967, has full control of the Movement in provide flexibility to suit local conditions, support Australia. for the Area/Region staff, and relieve Branch Headquarters of details of records and other matters.

4.5.3 Districts Within each Area there is a number of Scout Districts. Sometimes the boundaries of Districts are identical with those of Municipalities, although care is always taken to ensure that the size of the District is such that the District Commissioner's task is compatible with his/her time for the job. AUSTRALIA

As a member of the World organisation, the Association has full authority to control the Scout Movement in Australia and functions under a constitution and set of by-laws adopted at its inception. The Association vests its authority in a National Council, which meets annually, and between such meetings this authority is exercised by a National Executive Committee appointed by the Council. The National Council has power to form Branches of the Association.

4.5.1 Branches The States operate as Branches of the Association under constitutions which provide for Branch Councils of Control to be established. These bodies, in turn, appoint Executive Committees 4.5.4 Groups which conduct the affairs of the Branch between Scout Groups are the fundamental management meetings of the Council. unit of the Scout Movement, made up of the Because the Branches existed prior to the Youth Training Section units with their Adult formation of the Association in 1958, they also Leaders, Group Committee and managed by the operate under their own Acts of Parliament which Group Leader. See Chapter 5. authorise the formation of the Branch Council of Control and the Branch Executive Committee. However, this is allowed for in the Association 4.6 AIM, PRINCIPLES AND METHODS Rules and does not conflict with the Australian OF THE SCOUT ASSOCIATION OF organisation. AUSTRALIA These Acts of Parliament confer and impose on The Scout Association of Australia operates a the Branch Councils and the Executive voluntary, non-political educational movement for Committees certain powers, duties, rights and young people, open to all without distinction of liabilities; it vests in them all the property of the origin, race or creed, in accordance with the Association in the Branches; it protects badges, purpose, principles and method conceived by the the wearing of uniforms and provides penalties for Founder, Lord Baden-Powell. using the name of the Association without The Aim and Principles of the Movement are set authority. out in the Policy of the Association.

25 4.6.1 Aim 4.6.4 Program for the Development of The Aim of The Scout Association of Australia is to Youth encourage the physical, intellectual, social and The Youth Program will: spiritual development of young people so that they (1) Provide opportunities for personal growth in take a constructive place in society as responsible the areas of physical, intellectual, spiritual, citizens, and as members of their local, national values and social development; personal and and international communities. group relationships; community and environmental responsibility. 4.6.3 Principles (2) Develop a sense of achievement among The Principles of Scouting, as identified by the young people through membership in small Founder, are that Scouts should serve God, act in friendship and interest groupings. consideration of the needs of others and develop (3) Provide challenging and appealing activities and use their abilities to the betterment of for these groupings, designed to meet the themselves and their families, and the community needs and capacities of the members. in which they live. The three Principles are (4) Through these activities: represented by a code of conduct which characterises all members of the Movement, and - promote health and fitness are referred to as "Duty to God", "Duty to others" - promote knowledge of, and experience in, and "Duty to self". the local and wider community - promote appreciation of, and experience in, the out of doors - provide opportunities for, and training in, community service and environmental education (5) Provide for, and encourage individual hobbies, interests and skills and, through them, a sense of individual achievement.

4.6.5 Scout Promise and Scout Law The guiding principles of Scouting are contained in a code for living which is called the Scout Promise and Law. The Scout Promise and the Law (which has ten parts) relate to all Adult Leaders, Rovers, 4.6.3 Method Venturers and Scouts. The Scout Association of Australia achieves its Simplified versions have been written for Joey Aim through a system of progressive self Scouts and Cub Scouts. education, known as the Scout Method, the principal elements of which are: (1) Voluntary membership of a uniformed group which, guided by adults, is increasingly self­ governing in its successive age groups. (2) Commitment to a code of living as expressed in the Promise and Law, the meaning of which is expanded as the member grows towards maturity. (3) The provision of a wide range of attractive, constructive and challenging activities, including opportunities for adventure and exploration both indoors and outdoors. (4) The provision of opportunities for leadership and responsibility. (5) Learning by doing. (6) Encouragement of activity in small groups. (7) An award scheme which encourages participation in its full range of activities and provides recognition of individual achievements.

26 THE SCOUT LAW -- A Scout is trustworthy THE SCOUT PROMISE A Scout is loyal On my honour A Scout is helpful I promise that I will do my A Scout is friendly best To do my duty to my A Scout is cheerful God, and To the Queen of A Scout is considerate Australia A Scout is thrifty To help other people, and A Scout is courageous To live by the Scout Law A Scout is respectful A Scout cares for the environment

THE CUB SCOUT PROMISE THE JOEY SCOUT PROMISE On my honour I promise to do my best I promise that I will do my best to love my God To do my duty to my God, and and be helpful To the Queen of Australia To help other people, and To live by the Cub Scout Law THE JOEY SCOUT LAW A Joey Scout cares THE CUB SCOUT LAW A Joey Scout shares Cub Scouts are loyal and obedient Cub Scouts do not give in to THEME OF THE JOEY SCOUT themselves Help other people (HOP)

27 4.7 THE POLICIES OF THE SCOUT 4. 7 .3 Duty to Self ASSOCIATION OF AUSTRALIA All members have a responsibility to ensure that In some specific matters the Association lays they develop to their full potential as individuals, down a definite policy which must be followed by and that they strengthen their self-respect and all members. These matters apply not only to self-esteem. uniformed members of the Association but to any person or group of people acting in the name of, 4.7.4 Association Values or on behalf of the Movement, for example, Group Committees and District Association. Given that the Aim of The Scout Association of Australia is to encourage the physical, intellectual, social and spiritual development of young people, 4.7.1 Duty to God it is realised that the future of our society is vested (1) The policy of the Scout Movement, which in each successive generation, and the values that includes members of many different forms of they inherit. religion, is that all members should develop The Association recognises: their relationship with the spiritual values of (1) The importance of individuals developing a life, by adhering to spiritual principles, through sense of personal identity and self worth which loyalty to the religion that expresses them by leads to responsibility for oneself and one's acceptance of the duties resulting therefrom. actions as a citizen. (2) The educational approach of the Movement (2) That young people are able and willing to take includes helping young people to search for responsibility and contribute to society. the spiritual values of life. (3) The rights and responsibility of individuals to (3) The privilege of adult leadership carries with it regulate their own health. the obligation of encouraging the spiritual growth of SCOUTS so that they may gain a (4) The importance of adults providing suitable deeper understanding of their Duty to God as role models for young people. they progress through the Movement. (5) The importance of not exposing young people (4) The growing spiritual relationship can be to harm or exploitation. encouraged by the regular use of carefully selected prayers for everyday Scouting (6) The importance of individuals and the occasions. community adopting a lifestyle that allows ecologically sustainable development through (5) SCOUTS should be encouraged to attend preventing environmental overload, services of their own religion. environmental degradation and resource depletion. (6) A gathering of SCOUTS, known as the Scouts' Own, held for worship and to promote fuller (7) The importance of respect for and equity in realisation of the Scout Promise and Law, but dealings with all people, irrespective of culture, is supplementary to, and not in substitution for, gender, religion or impairment. the religious observances outlined in (1) and (5) above. (8) The importance of mutual support and help between members of a community to maximise the quality of life for all. 4. 7 .2 Duty to Others (9) The importance of the development of All members of the Movement have a understanding between individuals as a responsibility to the community, and to their contribution to peace between nations. families, by (10) The importance of gainful employment in (1) Contributing to, and accepting responsibility as contributing to the sense of dignity and self members of the family unit. worth of the individual. (2) Being loyal to Australia in harmony with the (11) The importance of harnessing technological promotion of local, national and international innovation to benefit human society. friendship, understanding and co-operation. (3) Actively participating in the development of the community with recognition and respect for the dignity of other people, and for the preservation of the environment.

28 4.7.s Code of Conduct/Duty of Care

All Adults in Scouting (uniformed and non-uniformed) should recognise and accept their Duty of Care to youth members. Some concepts that are relevant to exercising this Duty of Care are as follows: (1) Adults in Scouting respect the dignity of themselves and others. (2) Adults in Scouting demonstrate a high degree of individual responsibility, recognising that at all times their words and actions are an example to other Members of the Movement. (3) Adults in Scouting act at all times in accordance with Scouting principles, thereby setting a suitable example for all. (4) Adults in Scouting do not use the Movement to promote their own beliefs, behaviours, or practices where these are not compatible with Scouting principles. (5) Adults in Scouting act with consideration and good judgement in all interpersonal relationships, both inside and outside Scouting. (6) Adults in Scouting respect everyone's right to personal privacy at all times. They take special care where sleeping, changing of clothing, bathing and ablutions are associated with any Scouting activity. (7) Adults in Scouting avoid unaccompanied and unobserved activities with youth members wherever possible. Remember, "in sight - out of hearing". (8) Adults in Scouting, for their own protection, should avoid potentially compromising situations by ensuring, where reasonably possible, that at least two adults are in attendance whilst supervising and/or accompanying Youth Members. It is recognised that, in certain circumstances, it may be necessary for a Leader or Adult, whilst acting responsibly and exercising their 'Duty of Care', to be alone with a Youth Member. (9) Adults in Scouting realise that bullying, physical or verbal abuse, neglect, or any other type of abuse is unacceptable conduct by any member of the Movement.

29 4.7.6 Finance 4.8 THE SPIRIT OF SCOUTING Apart from any government grants which it may In Scouting we are very often concerned with receive, the Association depends on the support of practical things like ropework, tents, cooking, the public and the Movement for the expenses of camping, canoeing, etc., because it is in the use of its Secretariat and staff, and the general these things that a Scout becomes resourceful organisation and development of the Movement in and independent and has opportunities for Australia. leadership and initiative. In such practice of A Balance Sheet and Income and Expenditure Scouting the Scout develops character. The spirit Account are published in the Annual Report of the demonstrated while undergoing training is the Association. really important aspect of Scouting. By spirit we mean the Scouts' attitude towards training, their Branches generally support themselves enthusiasm, their unselfish feelings towards financially, although they may receive assistance others, their grasp of the Scout Promise and Scout from the National Secretariat in special cases or Law and by applying them to everyday situations. for special purposes. All this involves a conscious expression of doing Groups and Districts are not allowed to issue any their duty to their God, a consideration of other form of general appeal for funds, unless permitted, people, and a readiness to study and train in exceptional circumstances, in the case of themselves so that they will be better able to serve Groups, by the DC and DA (or its Executive), in God and their community. the case of Districts by the AC and Area Council Of course a Scout cannot show all of these (or its Executive), and in the case of Districts qualities from the start. The extent to which they outside Areas, by the Branch Council (or the do so, will be determined very largely by the type Branch Executive Committee) and the Chief of home from which they come, for young people Commissioner. In giving such permission the absorb naturally the spirit and attitudes of those appropriate authority must designate the exact with whom they live and have daily contact. area in which the appeal may be made, which In short, the spirit of Scouting is a spiritual and must not in any event overstep the boundaries of moral set of qualities, developed from experience the unit seeking permission. in Scouting, the Scout's background.

FUNDRAISING Fundraising schemes undertaken by members and supporters, whether in support of Scouting or for the benefit of other organisations, must at all times take cognisance of possible effects of such proposed schemes on youth training programs. It is consistent with the principles of the Movement and with the spirit and content of training programs that funds raised by youth members in support of Scouting shall be earned and not solicited. Leaders and Scouts must not allow any methods of fundraising for the Association which are in any way contrary to the law or conflict with P&R, Branch Rules, and the principles expressed therein.

1. THE SPIRIT OF THE FOUNDER No finer example of the Spirit of Scouting could be SALES found than in the character of Lord Baden-Powell, Leaders and Scouts may take part in sales to the whose whole life was lived with an amazing spirit public where value is given for money. They may of unselfishness and service. He never asked for a also assist under proper supervision in the selling standard of performance that he did not live up to of programs and other articles at fixed prices himself. Sincerity of purpose, tremendous energy providing state and territory laws are not for the things he knew to be right and good, and contravened. selfless service for the youth of the world, were Branch Chief Commissioners may approve the among the great personal qualities of our Founder. participation of Leaders and Scouts in collection of As a leader he had an unflagging spirit and money for other institutions or charities and they concern for the welfare of those for whom he was may also approve the wearing of uniform on such responsible, and a courage which inspired them to occasions. greater effort.

30 2. PRESENTING IT TO THE YOUTH MEMBERS 4. WORLD-WIDE SPIRIT By continual reference to the Promise and Then there is the Spirit of International Scouting Scout Law, using as diverse methods of approach which is very important. No other Youth Movement as possible, a leader can keep before the has such amazing international ramifications, nor Scouts the Spirit of Scouting. By yarns, games, presents such wonderful opportunities to its Unit, Crew, Mob, Troop, Patrol, and Pack good members to develop this spirit of goodwill between turns, charades in which the Patrols act a story young people of the nations. Scouting has always based on the Scout Law, and by analysing the been a United Nations organisation of its own. motives of others seen in films, heard in camp-fire Ways must be found to bring home to our Scouts yarns, and from book stories, it is not the importance of the international aspects of the difficult to keep the Scouts thinking about Spirit. A Movement, and the use of books and films on Scout is capable of understanding the idea of Scouting in other countries, correspondence with sportsmanship, bravery, etc., and if he/she is other Scouts and, above all, visits to Jamborees, given a simple and practical basis, can catch the are to be encouraged. All help the Scout to realise Spirit of Scouting by both teaching and the that the world is not all like the town he/she lives example of the others in the Mob, Pack, Troop, in, the amazing extent of our worldwide Movement Unit or Crew. and the need for goodwill between the young people of the world. Properly presented, the program of Scouting makes its own appeal to the Scout. Bushcraft, International Scouting is a very real thing overseas, where shorter distances make visiting hiking, camping, cooking for one's self close to simpler than it is for us. Although we are at this nature, and working with others in the Patrol disadvantage, there is no reason to neglect the and many other activities-all these things have Worldwide Scout Movement, and the wise Leader the effect of producing tremendous enthusiasm builds up this Spirit in the youth program. and giving the Scout a deep satisfaction. The Jamborees are the best known occasions at which genius of Scouting lies in the fact that Lord Scouts from many countries get together. Baden-Powell used these things to appeal to the natural needs of young people, and that he was so right in his judgements of what the young person needs as an aid to the development of his/her character. Scouting is a game, but a game with a purpose. The spirit of the game is all that really matters. The bad sport, the hasty temper, the dirty trick, have no place in the game of Scouting. The fullest co-operation, happy friendships, and enthusiasm for the welfare of the young people and adults are the basis of the game we are playing.

3. DUTY AND SPIRITUAL DEVELOPMENT It does not appear to be fully understood that Scouting is a Movement for young people which develops their relationship with the spiritual values of life and adherence to the spiritual principles 5. YOU through loyalty to a religion. Its religious policy Finally it is important to remember that the Spirit of satisfies the requirements of all religions, and the your Group starts with you. Spirit of Scouting. Being a Leader calls for great responsibility The ways of expressing Duty to God must be because we have the task of moulding the lives simple and practical, so that the young person and the Spirit of our youth members, but it is also can accept and not wipe it all off as sentimental. a great privilege, and brings its own rewards and Prayers, reading, Church or Temple attendance, compensations. The Spirit of Scouting can bring should all be encouraged as part of a Scout's some of the real satisfaction of life. duty. The Leader who has served the Movement for Ways of doing our duty to God include acts of many years, who has trained and guided the feet service to old people or other people in need. of hundreds of young people, looks back to those Good turns should be an important part of life in whom he/she has helped, remembers those who the Troop. found the real Spirit of the Game and sees them They are some of the happiest ways of a Scout today worthy men and women and leaders in the expressing his/her Duty to their God. (See 4.7.1 community, with the prayer, 'May God accept my Duty to God.) work'.

31 4.9 GROUP PERFORMANCE TARGETS A key element of this report dealt with Scout For several years during the 1980s, two national Group performance and assessment of this Scout task forces researched, monitored and performance, based on setting of performance developed the most effective ways in which the targets and the Scout Group measuring its Scout Movement in Australia could utilise its achievement of these targets. human resources. In the future, clearly defined role descriptions are to be matched by Adult The following principles of performance targets Leaders with the relevant personality and skills. were adopted by the National Executive In May and November 1991, the final report of the Committee and indicate the future direction for National Human Resources Task Force was recognition and measurement of the discussed by the National Executive Committee. effectiveness of our human resources.

Performance targets: The guidelines reflect the position to which a Scout Group should aspire. The aim for each Group should be to show progress in the pursuit of improved standards. Factors to be considered in establishing performance targets within each performance are listed below. To ensure successful achievement, goals establishep for the Group must be capable of measurement.

1. MEMBERSHIP Membership targets within each Section. (Recruitment and retention targets.) Availability of training within each of the five Sections, whether available within the Group or with combined units at District or Area level. Establishment of a further Joey Scout Mob, Cub Scout Pack or Scout Troop where appropriate.

2. PROGRAM: (a) Implementation: Adequate planning. Blend of physical, mental, spiritual and social activities. Balance of indoor and outdoor activity. Enjoyment of activities. Youth interest in activities. (b) Youth involvement: Adequate opportunity for leadership experience. Operation of Patrol system in the Scout Troop. Youth involvement in decision making. Councils cperating satisfactorily. Youth involvement in program preparation. Youth participation in activities. (c) Youth Achievement (proficiency): - Performance targets for each member. - Opportunities for each member to achieve minimum proficiency levels. (d) Citizenship Development: Opportunities for helping others, good turns and service. Exposure to citizen role models and example. Opportunities to participate in the World Wide Scout Movement. Opportunities to care for nature and the environment.

3. ADULT LEADERSHIP: Staffing targets within each Section. Training targets for each Leader. Opportunities for development of Scouting experience outside the Group. Group Council (Leaders) operating successfully.

4. GROUP COMMITTEE: Minimum numerical strength identified and maintained. - Regular meeting schedule established. - Goals clearly defined including property and finance (budget).

5. COMMUNITY INVOLVEMENT: Activities identified to promote Scouting in the local community. Establish relationships with community leaders. Encouragement of community support.

32 4.10 PLANNING IN THE GROUP traditions, managing efficiently, increasing financial For assistance with the thinking and process of resources, strengthening the Group's place in the planning, refer to and complete the Group Leader community, and increasing membership are things Phase 3 module: "Planning in the Group". that do not happen by accident. Therefore, a plan must be made. And to make a plan is to confront a situation and improve it 4.11 THE GROUP PLAN (FOR THE through organised action. We must know exactly COMING YEAR) where we want to go, how to get there, when we One of the functions of the Group Leader is to want to get there, and who will do the things that prepare the Group Plan, in conjunction with the must be done in order to get there. We must never Group Council and Group Committee and obtain forget that the future belongs to those who plan for the agreement of the District Commissioner for its it. implementation (See section 6.3). With the help of the plan, the Group travels a path that goes from its situation today toward the vision You will need a copy of "Let's Make a Group it imagines for its future. Plan" to assist you and your Leaders develop the Group Plan and for your assessment of each WHAT ARE THE STEPS OF A PLAN? Leader's performance. The plan begins by reviewing the current condition of the Group, with the objective of identifying the The Goal-based Plan will include the five elements principal problems which it faces. outlined in section 4.9 above, setting performance Next, goals must be set. A goal is a clear targets for: description of the improvement that the Group 1. Membership wants to make. 2. Youth Program But setting goals is not enough. It is also 3. Adult Leadership necessary to design the specific actions which 4. Group Committee must be carried out in order to reach the goal, and 5. Community involvement to set deadlines for completing the actions. Group Goals will be established by the Group The actions require people who are responsible Leader for a six or twelve month period, after for making them happen. Therefore, particular consultation within the Group with Adult Leaders, people must be assigned the responsibility for the Group Committee and with the District making certain that each action is completed by its Commissioner. deadline. This is the only way the plan can be put into action. The planning and skills in planning will evolve with the Group but GLs will become accustomed to the Finally, it is necessary to evaluate whether the process and evaluation of the degree to which the desired results are being or have been achieved. goals have been achieved by the end of the year. Evaluations should occur periodically during each This Group Evaluation will also be carried out by year, and especially at the end of each year. the Group Leader, in consultation with the District Commissioner (see section 14.1 ). Self-Evaluation is familiar to Group Leaders from the Leader 4.12 NATIONAL SCOUT PUBLICATIONS Development Program modules. This will assist A list of the National publications produced by you make the decision for the future every 3 years The Scout Association of Australia appears at the for each Leader in your Group. end of this book. The reason for the establishment of group Official Australian Scout books and stationery are performance targets is to enable Group Leaders published in Sydney, through: and the Group as a whole to gauge the The Scout Association of Australia, performance of their Group. Publications and Resources Office, The principle is the same as that which applies in Suite 21, 36-38 East Street, the youth program award scheme, where young Five Dock, NSW 2046. people's achievements are measured against pre­ POBox325, determined objectives. Five Dock, NSW 2046

WHAT IS A GROUP PLAN? 4.13 BADEN-POWELL GUILD It is a tool that assists a Group in organising all of The Baden-Powell Guild is an adult fellowship of its resources in order to progress from its current former Scouts and Guides and other interested condition to its desired future condition. persons inspired with the ideal of maintaining the Improvement in living the values of the Movement, Scout and Guide "spirit" in everyday life. The offering attractive programs to youth, preparing object of the Guild is to keep alive among its competent leaders, having well established members, the Scout and Guide Promise and Law;

33 to carry that spirit into the communities in which There are many parents and friends who give help they live and work; and to support, as far as to a particular Scout Group, and Scouting relies practicable, Scouting and Guiding in their heavily on such traditional family support. communities. The Guild operates through The Scout Fellowship, however, offers more than Branches (six members minimum). Former Scouts just the opportunity to support Scouting, it offers and Guides and other interested people aged 18 membership of the Scout Association, to persons years and over, can join. The social activities of aged 26 and over. the Guild are - barbecues and family picnics, Every member of The Scout Fellowship in discos and dances, family camps, progressive Australia is a member of Australian Scouting. dinners, wine bottling nights. The service activities The Scout Fellowship is part of the family of the are - community fundraising, working groups for Scout Movement. The key word is "fellowship". Scout and Guide halls and campsites, assisting The Fellowship is for those men and women who the underprivileged in the community, catering for want to contribute to the Movement by giving a Scouting and Guiding functions, and working on helping hand to fellow members. Such help could community projects. Enquiries should be directed be at Group, District or Branch level. to Branch Headquarters . 4.14 THE SCOUT FELLOWSHIP WHAT DOES THE FELLOWSHIP DO? The Fellowship supports Scouting. Members may choose to: Attend regular lunches or meetings to keep members informed about Scouting. Offer specialist human resource facilities . . Act as instructors in specialist subjects. Assist with special projects, e.g., and Scouts with disabilities. Help with the arrangements for visits by Scouts from overseas. Provide career counselling for Venturers and Scouting depends on the thousands of adults who Rovers. accept responsibility as Leaders. The Scout "Common Interest" Groups can go camping, Movement also needs the backing of men and sailing, canoeing, abseiling - and have access to women prepared to tackle the vital job of Scouting's range of outdoor activities venues. supporting those Leaders. Enquiries about joining the Scout Fellowship should be directed to Branch Headquarters.

34 5

The Scout roup

5.1 ORIGIN OF THE GROUP A proposal involving a great constitutional change For a good many years after the commencement has been made and Imperial Headquarters invites of the Scout Movement, each Section operated general comments thereon: independently, although in some places there was (1) That Rover Leaders holding certain more or less co-operation between Leaders of qualifications be given warrants. each Section in those matters which were of (2) That a Troop Council must be formed mutual concern. wherever three Sections exist and that one of its duties should be to elect a chairman of the meeting who would then be in control of the complete Troop. It must be remembered that up to now, had always been deemed to be head of the complete Troop and had been warranted accordingly. The whole subject was put down for consideration at the International discussions held at Bournemouth in April 1927, at which time the two proposals quoted above found general favour and formed the origin of what is now known as the Group System.

However, there were inevitable differences of opinion as to who was the senior of the Section Leaders and matters reached such a state that in 1918, Headquarters had to give a ruling that "When a Pack is attached to a Troop, though the Scoutmaster will exercise general supervision, he will delegate the fullest responsibility for the management of the Pack to the Cubmaster." In addition to the original proposals, the position of This proved reasonably satisfactory at the time, Group Scoutmaster was created as a separate but in 1919, the Rover Section was formed and warrant for the man who was to be in charge of had warranted Scouters of its own, who were not the Group, as it was to be known, as a whole. always content to accept the Scoutmaster's Today he or she is known as the Group Leader directions. Finally in November 1926, the following (GL) and is the manager of the Scout Group. See notice appeared in The Scouter in England. Chapter6.

35 5.2 STRUCTURE OF THE SCOUT GROUP The Scout Group consists of a number of Sections, the membership of each covering a limited and definite age group. All Sections must be registered with Branch Headquarters in accordance with P&R. Groups do not always have all Sections represented, but they are always known as a Group even if they consist of one Section only.

Joey Scout *JOEY Leader and SCOUT assistants MOB helpers

Cub Scout Leader G *CUB and R SCOUT assistants G PACK Cub Scout R 0 Instructors 0 u u p p Scout Leader c and GROUP *SCOUT assistants 0 TROOP c LEADER Scout Helpers 0 M u M N I c T **VENTURER Venturer I T UNIT Leader and assistants L E E

Rover **ROVER Adviser CREW and Crew Leader

A group may consist of one or more of the sections shown. *There may be one or more of the individual Sections, e.g., 2 Club Scout Packs. **These may also be District Units and Crews not attatched to any group.

36 5.3 GROUP NAME Membership Badge) and a Second (one stripe, on Before deciding on the name for any new Group, the right side of the Membership Badge). Cub the matter should be put before the District Scout Leaders, like all Leaders in Scouting may be Commissioner for agreement. men or women; it is considered that Leaders of both sexes should be involved with each Pack. In a Mixed Membership Cub Scout Pack there will be 5.4 THE JOEY SCOUT MOB either a team of male and female Adult Leaders The Joey Scout Mob is comprised of young (preferred) or female Adult Leaders only. children who have had their sixth birthday but who It a Mixed Membership Cub Scout Pack loses a have not reached the eighth birthday. Joey Scouts Adult Leader and the conditions cannot be may advance to the Pack at 7 years and 10 complied with, every attempt will be made to months. Sections are limited to 20 Joey Scouts. It comply as soon as possible. In the meantime, the a waiting list exists the Group should consider the Section Leader will obtain assistance from a formation of an additional Section to meet the parent helper to ensure adequate supervision. The needs of the community. minimum age for a Cub Scout Leader is 20 and for There must be at least two Adult Leaders who an Assistant, 18 years. The use of Cub Scout have completed Basic Training level (at least one Instructors is encouraged. of which is female where girls are admitted) for Cub Scout Leaders and Assistant Leaders are each Joey Scout Mob. The use of Joey Scout known by names such as , Baloo and helpers over the age of 15 years as well as parent Bagheera. These names are derived from the helpers is encouraged. The minimum age for a Jungle Books by from which the Joey Scout Leader is 20 and for an Assistant, training scheme was originally derived. The 18 years. Leader, while taking the opening and closing Small groups using an ad-hoc approach rather ceremonies, is known as Akela. than permanent structures are used. Leaders use names from the friends of the forest in the 5.6 THE SCOUT TROOP Australian bush or Aboriginal names, not Mr or A Scout Troop comprises not less than two Mrs. Patrols, each consists of four to eight members of single sex Patrols or mixed Patrols. The Patrol 5.5 THE CUB SCOUT PACK System is the basis of the Scout Section and is The Cub Scout Pack comprises young people who the principal means by which young people are have had their eighth birthday but who have not trained as responsible citizens. Each Patrol is led reached the eleventh birthday. Packs are limited to by a Patrol Leader and Assistant Patrol Leader. 24 Cub Scouts of four Sixes except in special Young people may join the Scout Troop from the circumstances. If a waiting list exists Scout Groups age of 10112 and can also be transferred from the should consider the formation of an additional Cub Scout Pack from this age. Scouts leave to Pack to meet the need for Cub Scout membership join the Venturer Section, depending on their in the community. development between the age of 14 and 15. A The Cub Scout sixes are led by a Sixer (two Scout in a Troop where there is no Group Venturer stripes on the left pocket, one on each side of the Unit can transfer to a Venturer Unit elsewhere.

37 A Scout Leader must be 20 years of age and 5.8 THE ROVER CREW Assistants at least 18. It is desirable to have at Membership of the Rover Crew is open to all least one Assistant Scout Leader for continuity young adults between the ages of 17 and 26. and additional Assistant Scout Leaders are There is really only one other basic membership needed if the Troop is successful and grows requirement. Each Rover must make a beyond four Patrols. In a mixed membership commitment to observe the Scout Promise and Scout Troop there will be a team of male and Law and comply with the Aim and Principles of the female Adult Leaders. Venturers (minimum age 16 Movement. A Crew has a right to determine its years) may serve as Scout helpers with the own membership and may restrict itself to an all approval of the Venturer Leader and Scout male or female membership. A Crew may have a Leader. Rover Adviser who must have attained the age of If a mixed membership Scout Troop loses an Adult 26 years before being issued with a Certificate of Leader and the conditions cannot be complied Adult Leadership. A Crew may appoint two with, every attempt will be made to comply as Advisers if it so wishes, e.g., a male and female soon as possible. In the meantime, the Section Adviser. Such an arrangement is considered Leader will obtain assistance from a parent helper desirable but not essential. to ensure adequate supervision. Rover Crews are of many different types-as Scout Leaders need to like the out-of-doors and to would be expected with a self-governing adult be prepared to regularly take their Scouts camping group-and prospective members choose which and hiking. types suits them. N.B. Details of each Section are introduced in the National Scout publication, Introducing Scouting, 5.7 THE VENTURER UNIT and in the Leader's Handbook for each Youth Venturers are young men and women. They may Section. not join the Unit until they are 14 and must not have reached the age of 18. Venturers can 5.9 MULTIPLE SECTIONS transfer to a Rover Crew between the ages of 17 and i 8, and they are eligible to become Leaders When the Group system first started, it was in some sections of the Movement at 18 if they envisaged that it would consist of one Pack, one wish. But they may not stay in the Venturer Unit Troop and one Crew. Subsequently, a Venturer beyond their eighteenth birthday. Unit was added. However, for a variety of reasons, a considerable number of cases has occurred Venturer Units may be all male, all female or where the great pressure to give the benefits of mixed. Where there are both male and female Scout training to more members has led to the Venturers one of the Adult Leader and Assistant creation of second Packs, Mobs and Troops within Leader shall be male and the other female. the one Group. The creation of more than one of a Venturer Leaders must be 23 or more, Assistant particular Section is not specifically disallowed in Venturer Leaders 20 or more and must like active the Rules of the Association but does require the out-of-doors pursuits. approval of the Branch.

38 5.10 THE GROUP COUNCIL 2. Visits by Leaders to other Sections and In order to co-ordinate the activities of all the Inter-Section meetings. Sections and to ensure the progressive training of 3. General program forecasts so that all Sections each individual, it is essential that all the Leaders and the Group Leader know what is going on of the Group meet together regularly (monthly), in the whole Group. under the chairmanship of the Group Leader. It is 4. Frank reports on member progress and this meeting which is called the Group Council. standards, including standards going to or All Adult Leaders of all Sections, together with the coming from other Sections of the Group. Group Leader and Assistant Group Leader (if 5. Reports and Section administration matters, existing) join together to make up the Group including expenditure of funds. Council. The Group Leader is the Chairperson, 6. Arrangements for further training of Leaders. and usually one of the Leaders accepts the responsibility of making a record of the meeting 7. Arrangements for Group or Section ft'.mctions. (not formal minutes but enough to ensure points 8. Formulation of requests to the Group covered were recorded accurately and act as a Committee through the Group Leader in reminder to those who have to act on matters) respect of finance, equipment, accommodation, leadership and other matters N.B. Joey Scout Helpers, Cub Scout where assistance is required. Instructors, Scout Helpers and Crew Leaders 9. Arrangements for District and Area events. are NOT members of the Group Council. N.B. It is the GLs responsibility to ensure that At this meeting, the Section Leaders will advise every person present participates in the the Group Leader of the activities, needs and meeting and leaves feeling they have been progress of their Sections and the individuals in involved in a constructive meeting. (Minutes them. should be maintained.) Some examples of the matters with which the Group Council should concern itself are: The meeting develops co-operation, goodwill and 1. The dates and arrangements for Going Up harmony between all Leaders-it can be of and Advancement Ceremonies: tremendous value to the Group and individuals.

TYPICAL AGENDA

GL (Chairperson): Records those present. Apologies. Absent (GL should follow up within 48 hours to bring them up to date and to show care). Secretary: Items arising from last Meeting. GL: Items arising from Group Committee. Copy of Group Committee Financial Report to be circulated to all. Reports on District, Area and Branch. Public Relations Officer: PR report and collect magazine articles. Sections: Reports. Written - Finance, Section numbers and progress in training, both youth and Leaders (see sample next page). Verbal - problems, events past and future, requests for assistance, possible dropouts, other needs. District meetings attended and contents. GL: Leader Training progress and coming courses. GL: General Business. Coming events (program). Each Leader/Person present must be given a chance to raise issues. GL: Sum up Meeting. Who to take action. Next Meeting - when and where. SUPPER (Most important that Meeting ends with a relaxing chat and supper).

The Public Relations officer may be invited to attend for part or all of the Group Council meeting, for the reasons indicated.

39 ADDITIONAL ITEMS FOR a Group the Adult Leader in charge is known as CONSIDERATION FOR GROUP the Group Leader. Joey Scout Mobs, Cub Scout Packs, Scout Troops and Venturer Units have a COUNCIL MEETINGS Section Leader in charge, known respectively as Some are of a permanent nature, others occur Joey Scout Leader, Cub Scout Leader, Scout from time to time. Leader, Venturer Leader together with a number of 1. Award Scheme progress. Questions may arise Assistants. A Rover Crew elects its own Crew such as: Leader and selects a Rover Adviser. The Rover Are Leaders' standards too high, consequently Crew shall have a Leader who will be either the few badges are being achieved? Crew Leader and/or the Rover Adviser as Conversely are the standards too low that determined by the Chief Commissioner of the badges are being achieved in such large Branch (See P&R). numbers? Is there an interest in badge work in the Sections? 2. Are the Sections up to full strength? If not, why not? 3. Discuss the Group's waiting list. 4. Are Leaders getting around visiting parents?. 5. Notification of Going-Up Ceremonies in one or two months time. What plans are in hand for them? 6. Combined Section activities. 7. The condition of the Group Headquarters and property, necessary repairs, etc. 8. Any requests from the Sections for the GL to convey to the Group Committee. 9. Topics common to all Sections, e.g., Smartness in uniform, road safety around the Group Headquarters and local streets on the way to and from meetings, Good Turns, etc. 10. Relationships with outside organisations, e.g., local churches, Guide Movement, Council, In a normal Group, it is anticipated that there Rotary, Lions, etc. would be up to i 5 Adult Leaders holding a 11. Relationships with District and Area staff. Is Certificate of Adult Membership. These should everybody attending meetings and having consist of Joey Scout Leader and Assistant, Cub input, and not just going along for the sake of Scout Leader and three Assistants, a Scout the Section being represented. Leader and three Assistants, a Venturer Leader i 2. Section assistance, Badge examiners, and one Assistant and, where appropriate, a Crew Challenge Badge Advisers, etc. Leader or Rover Adviser, together with a Group i 3. At the appropriate time of the year, discuss Leader and possibly an Assistant Group Leader. Census figures, Annual Report, youth entry All Sections may have female and male Leaders. application forms, etc. In some cases such as multiple-section Groups, 14. Arrangements for the GL to visit the various this number may well be exceeded, but with a full Sections regularly and to take a constructive normal Group there should be not less than ten part in the meeting. Scouters if the load is not to be more than is reasonable for a volunteer part-time activity, and 5.11 THE GROUP COMMITTEE also to give good Scouting to the members. This is the body of persons interested in the welfare of the Group, whose function is to help the 5.13 CERTIFICATE OF ADULT Group Leader by making available the material LEADERSHIP facilities which the Group Leader needs to carry Reference: P&R on the work involved in training the boys and girls in the Group. These matters are dealt with in more Appointment to positions of Adult Leadership in detail under the heading of Group Committee. uniformed Sections of the Association is marked by the issuing of a Certificate of Adult Leadership. This is presented after satisfactory completion of 5.12 ADULT LEADERS- CERTIFICATE basic level training. Prior to their appointment, OF ADULT MEMBERSHIP prospective Leaders are not (technically speaking) Adult Leader is the name given to all adults full adult members, although the Association takes holding a Certificate of Adult Membership, an responsibility for their actions during this time. appointment giving them authority to commence to Certificates may be cancelled or suspended as per train and/or advise members of the Movement. In P&R.

40 5.14 SECTION LEADER encouraging their participating in challenging RESPONSIBILITIES activities. 5.14.1 Responsibilities of a Joey Scout (i) Develop a high degree of co-operation with Section Leader the Cub Scout Section and encourage individual's progress through all Sections. Leaders have the responsibility of enhancing their own skills for this job and should ensure that (j) Develop an understanding and knowledge of they take advantage of opportunities for all Sections. personal development, whether through the (k) Support all District/ Area run activities relevant Scout Association or outside organisations. to the Joey Scout Section. Leaders are expected to complete all modules of the Leader of Youth Development Program. 2. MEETINGS Attend and actively participate in the following 1. JOEY SCOUT PROGRAM meetings: (a) Set a high standard of behaviour through personal example and encouragement. (a) Meetings and activities of the Mob. (b) Ensure the effective functioning of the Mob. (b) Mob program planning meetings. (c) Provide or arrange for the instruction and (c) Group Council meetings. assistance of Joey Scouts in skills appropriate (d) District Training meetings. to the program of the Mob. (e) other planning meetings, e.g., for planning (d) In co-operation with all Mob Leaders including Group/District/Area/Region/Branch. Joey Scout Helpers ensure that all elements of the Joey Scout Section (including overnight 3. ADMINISTRATION activities) are included in all Mob Programs. (a) Ensure that adequate and correct records are (e) Ensure adequate adult supervision of all kept in relation to Mob membership, finance activities. and equipment. (f) Establish and maintain friendly relationships (b) Ensure Youth membership details are with parents, involving them in the Mob's activities where appropriate and explain the forwarded to the Cub Scout Section at principles of the Association and the reasons advancement ceremony. behind the programs. (c) Through Group Council and at other (g) Ensure that all Joey Scout Leaders and appropriate times or as the need arises keep Joey Scout helpers have and discharge the Group Leader informed of all matters specific responsibilities in the various relevant to the Joey Scout Mob. aspects of the Mob's Program and involve (d) Ensure correct administration of Mob activities them as important members of the Leadership in accordance with Association and Branch team. policies which give guidance in matters such (h) Enhance the personal growth and as obtaining necessary permissions or fire and development - physically, intellectually, camping approvals. socially and spiritually - of Joey Scouts by (e) Ensure the maintenance of Mob equipment.

41 5.14.2 Responsibilities of a Cub Scout and spiritually, of the Cub Scouts by Section Leader encouraging their participating in challenging activities, their progress in the Award Leaders have the responsibility of enhancing their Scheme and the taking up of Leadership own skills for this job and should ensure that they take advantage of opportunities for personal opportunities. development, whether through the Scout (k) Ensure a high degree of co-operation with the Association or outside organisations. Leaders are Joey Scout and Scout Sections and expected to complete all modules of the Leader of encourage individual's progress through all Youth Development Program. Sections. (1) Develop an understanding and knowledge of all Sections. 1. CUB SCOUT PROGRAM (m) Support all District/Area run activities. (a) Set a high standard of behaviour through personal example and encouragement. 2. MEETINGS (b) Establish and maintain the operation of the Six Attend and actively participate in the following System in the Pack. meetings: (c) Encourage, instruct and guide the Sixers and Seconds in their responsibilities. (a) Meetings and activities of the Pack including the Pack Council. (d) Ensure the effective functioning of the Pack Council. (b) Pack program planning meetings. (e) Provide or arrange for the instruction, (c) Group Council meetings. assistance and testing of Cub Scouts in skills (d) District Training meetings (Seeonee). appropriate to the program of the Pack (e) Other planning meetings, e.g., for planning especially in topics and skills appropriate to Group/District/Area/Region/Branch. the Award Scheme.

3. ADMINISTRATION Eight Areas of Growth

The world (a) Ensure that adequate and correct records are about us kept in relation to Pack Membership (personal details and Award Scheme progress), finance and equipment. Fundamentals ____ Promise & Law ___._ Responsibilities (b) Ensure Youth membership details are 1 1 Duty to my God for self forwarded to the Scout Section at Advancement Ceremony. (c) Keep the Group Leader informed of program changes, progress in the Award Scheme and Pack Membership. (d) Ensure correct administration of Pack activities including lodgement of appropriate indemnity forms, in accordance with Association policies, and obtain any necessary permission (e.g. from landowners) for fire and camping (f) In co-operation with all Pack Leaders (including approvals. Cub Scout Instructors) conduct the Pack (e) Ensure the maintenance of Pack equipment. Program including Pack Meeting, weekend and other activities. (g) Ensure adequate adult supervison of all activities. (h) Establish and maintain friendly relationships with parents, involving them, where appropriate, in the Pack's activities and explain the principles of the Association and the reasons behind the programs. (i) Ensure that all Cub Scout Leaders and Cub Scout Instructors have and discharge specific responsibilities in the various aspects of the Pack's Program and involve them as important members of the Leadership team. (a) Enhance the personal growth and development, physically, intellectually, socially

42 5.14.3 Responsibilities of a Scout (k) Ensure a high degree of co-operation with the Section Leader Cub Scout and Venturer Sections and Leaders have the responsibility of enhancing their encourage individuals' progress through the own skills for this job and should ensure that they Sections. take advantage of opportunities for personal development whether through the Scout 2. MEETINGS Association or outside organisations. Leaders are Attend and actively participate in the following expected to complete all modules of the Leader of meetings: Youth Development Program. (a) Meetings and activities of the Troop and its Patrols including the Troop Council. 1. TROOP PROGRAM (b) Group Council meetings. (a) Set a high standard of behaviour through (c) District Training meetings (Mindari). personal example and encouragement. (d) Occasional ad hoc meetings, e.g., for planning (b) Establish and maintain the operation of the program or activities. Patrol System in the Troop. (c) Encourage, instruct and guide the Patrol Leaders in their responsibilities. 3. ADMINISTRATION (d) Ensure the effective functioning of the Troop (a) Ensure that adequate and correct records are Council. kept including in relation to Troop membership (personal details and Award Scheme (e) Provide or arrange for the instruction, progress), finance and equipment. assistance and examination of Scouts in skills appropriate to the program of the Troop and its Patrols and especially in topics and skills appropriate to the Award Scheme. (f) In cooperation with the Patrol Leaders, plan, organise and conduct the Troop Program including Troop meetings, weekend and other activities, Troop and Patrol camps hikes, visits. (g) Ensure adequate, adult supervision of Patrol camps and other Patrol activities. (h) Establish a friendly relationship with parents, involving them where appropriate in the Troop's activities and explaining the principles of the Association and the reasons behind the Program. (i) Ensure that Assistant Scout Leaders have and discharge specific responsibilities in the various aspects of the Troop's program and involve them as an important member of the Leadership team.

(b) Keep the GL informed of program changes in Troop membership, and progress in the Award Scheme. (c) Ensure correct administration of Troop and Patrol activities including lodgment of appropriate indemnity forms, in accordance with Association policies, of Troop and Patrol activities and obtain any necessary permission (j) Enhance the personal growth and (e.g. from landowners) for fire and camping development, physically, intellectually, socially approvals. and spiritually, of the Scouts by encouraging (d) Ensure the maintenance of Troop and Patrol their participation in challenging activities, their equipment. progress in the Award Scheme, and by taking (e) Co-ordinate links between Sections with CSLs, up of leadership opportunities. VLs and GL.

43 44 5.14.4 Responsibilities of a Venturer 2. MEETINGS Section Leader Attend and actively participate in the following Leaders have the responsibility of enhancing their meetings: own skills tor this job and should ensure that they (a) Meetings and activities of the Unit including take advantage of opportunities tor personal the Unit Council. development whether through the Scout Association or outside organisations. Leaders are (b) Group Council meetings. expected to complete all five modules of the (c) District Venturer Council or equivalent. Leader of Youth Development Program. (d) Occasional ad hoc meetings, e.g., for planning program or activities. 1. UNIT PROGRAM (a) Set a high standard of behaviour through personal example and encouragement. 3. ADMINISTRATION (b) Establish, encourage and maintain the (a) Ensure that adequate and correct records are operation of the Unit Council in the Unit. kept including in relation to Unit membership (personal details and Award Scheme (c) Encourage, instruct and guide the Unit Council progress), finance and equipment. in their responsibilities. (b) Keep the GL informed of program changes, (d) Ensure the effective functioning of the Unit in Unit membership, and progress in the Award Council. Scheme. (e) Assist the Unit Council to provide or arrange (c) Ensure correct administration of Unit activities for the instruction, assistance and examination including lodgment of appropriate indemnity of Venturers in skills appropriate to the forms, in accordance with Association policies, program of the Unit- especially in topics and skills appropriate to the Award Scheme. of Unit activities and obtain any necessary permission (e.g., from landowners) for fire and (f) Assist and encourage the Unit Council to plan, camping approvals. orqanise and conduct the Unit program including Unit meetings, weekend and other (d) Ensure the maintenance of Unit equipment. activities. (g) Ensure appropriate supervision and safety of 4. APPOINTMENT Unit activities. (h) Establish a friendly relationship with parents, (a) To support and attend those activities which are involving them where appropriate in the Unit's part of the District, Area and Branch calendar. activities and explaining the principles of the (b) Regularly appraise their own performance and Association and the reasons behind the that of the Unit and be active in goal setting. Program. (c) Encourage the development of other Leaders (i) Ensure that Assistant Venturer Leaders have within the Section. and discharge specific responsibilities in the various aspects of the Unit's program and involve them as an important member.of the Leadership Team. 5.15 ADULT LEADER TRAINING AND (j) Enhance the personal growth and DEVELOPMENT: WOOD BADGE development, physically, intellectually, socially, and spiritually of the Venturers, by ''The quality of Scouting depends heavily on the encouraging their participation in challenging quality and training of its Leaders." activities, their progress in the Award Scheme, and their taking up of leadership opportunities. The leader of Youth Development (k) Ensure a high degree of co-operation with the Program Scout and Rover Sections and encourage individual progress through the Sections. For all Leaders of Youth the Development Program is as follows: (1) To actively promote Venturing within the community.

45 Leader of Youth - Development Program Overview

Preliminary Core B Module 1. Mutual Agreement and Initial A I I (1 Topic) I , Competency Check I ,. Issue of Certificate of Adult Membership. s I

c I Basic Core T Module 2. Scouting Knowledge and R (3 Topics) Fundamental Principles A 3. Leadershi L-- All Training ~ectionand Activity Leaders I P I · complete this module. ct I N 4. Personal Skill Development I N

G I Basic Sectional 3 I I Techniques 5. Organisational Management Training Section (5 To ics) Leaders complete -----.. M p 6. Programming Topics 5, 6, 7 & a. ----.._

7. Sectional Techniques OR Issue Certificate of d0 Specialised Techniques Adult Leadership and present U 8. Outdoor Activities and the Gi/well Waggle. I Environment Activity Leaders / e complete Specialised / 9. Specialised Activities Techniques Topic 7 and S the relevant activity in Topic 9. Leader of Youth - Development Program Overview

Advanced Core 2. Scouting Knowledge and Training Section Leaders and Activity AT Module Fundamental Principles I • Leaders complete this module. DR (3 Topics) 3. Leadership VA 4. Personal Skill Development Al N N Cl Advanced Sectional 5. Organisational Management Training Section Leaders complete Topics 5, Techniques I ~ 6, 7 & 8 plus two elective units of own choice. EN (5 Topics) 6. Programming D G 7. Sectional Techniques OR 1---Activity Leaders complete Specialised Specialised Techniques Techniques Topic 7 and the relevant activity in Topic 9 PLUS two elective 2 8. Outdoor Activities and the Environment units of own choice. ~ M --.J I 9. Specialised Activities 0 d Issue Certificate of• Advanced Adult Leadership u and present Wood Badge I e s I I Elective Module 2. Scouting Knowledge (3 Topics - 22 Units) 4. Personal Skill Development 6. Programming One elective unit must + be completed yearly by Additional Electives all Leaders. Activity Leaders and Training Section Leaders (after completing a Wood Badge) may also select one elective yearly from the Training of Trainers Program Level 1 or from Specialised Activities (which will cover Adventurous Activities) 5.16 SUPPORT SYSTEM FOR NEW 5.16.1 Role of the Personal Leader LEADERS Adviser Appointment of a Personal Leader (1) Introduce the new Leader to other adult members and know where to obtain Adviser (PLA) resource material which will form a basis for It is widely recognised a great deal of personal discussion and go some way towards support is needed for a new Leader coming into answering some of the questions posed by a the Movement, especially until he/she completes new person. the Basic Level Training. A detailed plan for implementation of this principle (2) Guide the new Leader through their Personal is outlined below. Training which has four main areas: 1. Basic Level Training begins as soon as A. Ongoing discussion of the Leader's role. possible after intention to apply for membership is indicated. The District B. Completion of Basic Level Training. Commissioner is responsible for completing C. Completion of one elective unit yearly. the Preliminary Core module with the potential Adult Leader and to appoint a Personal D. Ensure that the Leader completes Advanced Leader Adviser who facilitates this early Level Training within 2 years. training and induction. 2. The Personal Leader Adviser, who will be The Group Leader will ensure that the Leader allocated by the District Commissioner or applies for a membership; the PLA will help to her/his nominee, may be a member of the follow this through as a matter of interest and District staff or an experienced and suitable pride. No doubt, the Personal Leader Adviser Leader, to whom the newcomer can refer for will remain as a friend to the new Leader and support and answers to questions. share in the satisfaction of rewarding service by the new Leader in completion of Advanced Level Training and award of the Wood Badge beads and Gilwell Scarf.

The role of the Personal Leader Adviser can be fT summed up as follows: (a) Talk with the Leader about his/her experience (f and existing skills then together with the Group Leader and Section Leader, help to plan a training program in the light of those discussions . (b} Inform the organisers of a District meeting that you intend to bring the new Leader to the meeting. Arrange introductions to the Leaders most likely to help, e.g., District Leaders and other Leaders with similar roles. Create a feeling of welcome and belonging to a large Examples: and successful Movement. A new Joey Scout Leader would have another, (c) Organise the visits to other Sections with the experienced Joey Scout Leader or DJSL as Section Leader concerned. Take the new her/his Personal Leader Adviser;likewise: Leader and help to make the best use of the A new Scout Section Leader would have visit by using the checklists provided in the the District Scout Leader or an Basic Core Module. experienced Scout Section Leader; (d) Provide the new Leader with information A new Rover Adviser would have an about: experienced Rover Adviser; (i) Basic Level Training, how much it costs, A new Assistant Cub Scout Leader would whether it is course based, one-to-one,etc. have the District Cub Scout Leader or an (ii) Where to buy or borrow useful Publications experienced Cub Scout Section Leader; (iii) Advanced and Elective units, where they A new Assistant Venturer Leader would are held and when, so that the Leader is aware have the District Venturer Leader or an of the next step and can plan accordingly. experienced Venturer Leader. (e) Support the Leader with friendship and reassurance during these first few months Refer to chapter 6, about Group Leaders, for the thereby helping to maintain the initial Group Leader Development Program. enthusiasm .

48 WHO SUPPORTS THE PTAs? 4. Training for Joey Scout Helpers is on-the-job The ADC (Leader Training) or DL (Leader training. Training) coaches and supports the PLAs in her/ 5. A Joey Scout Helper is entitled, on his District, perhaps conducts quarterly meetings appointment, to wear a cloth badge above the of PLAs. right breast pocket, depicting the Joey Scout - Leaders support youth. emblem. - PTAs support new Leaders. - District Team supports PLAs. Venturers assisting a Joey Scout Mob personal Advisers are appointed by Branch Chief (a) A Venturer offering service to the Joey and issued with a National Mob, may be used as a Joey Scout Helper, parchment. PLAs are supported and co-ordinated subject to the approval of the Venturer Leader by the ADC (Leader Training) or District Leader and the Joey Scout Leader. The minimum age (Leader Training). is 15 years. (b) Venturers carrying out practical service of at least ten hours over a two-month period may 5.1 6.2 Recognition of Prior learning qualify at Venturer Award Standard. (APL) (c) Venturers carrying out practical service of at In the Adult Training and Development Programs, least thirty hours over'six months period may prior learning and experience may be recognised, qualify at the Queen's Scout Award Standard. where it can be demonstrated by the adult requesting "Recognition of Prior Learn ing" (RPL) for any topic in the Adu lt Development Program. (b) Parent Helper Each Banch has a procedure in place to enable 1 . A parent of a Joey Scout who on a casual this process to happen. basis assists the Joey Scout Leader with the operation of the Mob, will be known as a Parent Helper. Such person will NOT wear 5.1 7 HELPERS AND CUB SCOUT uniform. INSTRUCTORS 2. Parent Helpers are appointed by the Group 5.1 7.1 (a) Joey Scout Helper Leader, on the recommendation of the Joey 1. A Joey Scout Leader may with the approval of Scout Leader. The Group Leader will satisfy the Venturer Leader concerned obtain the himself/herself as to the suitability of the services, as a Joey Scout Helper, of a person concerned. Venturer (minimum age 15 years) or, with the approval of the DC or Guider concerned, of a (c) Resource Advisers or Ranger Guide. 1. Resource Advisers may be used in the Joey Scout Section.

5.17.2 Cub Scout Instructor The Cub Scout Leader may, with the approval of the Venturer Leader concerned, obtain the services, as a "Cub Scout Instructor", of a Venturer (minimum age 15) . After assisting a Cub Scout Pack for a period of three months, a Venturer wishing to continue as a Cub Scout Instructor may be so appointed upon completion of a Youth Leadership Course.

Non Scouting personnel (minimum age 15 years) may serve as Joey Scout Helpers and must serve a satisfactory period of 3 months with a Mob before being appointed. On appointment, the Scout Promise will be made and uniform worn as in P&R. Non Venturers are required to complete the appropriate application form. The appointment of a Joey Scout Helper under this rule shall terminate on the person concerned reaching the age of 18 years.

49 VENTURERS ASSISTING A CUB SCOUT PACK Venturers performing up to six months service with a Cub Scout Pack are not normally appointed as Cub Scout Instructors. Cub Scout Instructors: (a) May attend Cub Scout Instructor courses, (b) Do not wear Cub Scout Instructor's badges, unless they have compieted the Cub Scout's Instructor's Course and are active as a Cub Scout Instructor in a Pack, and have been formally appointed. Venturer service with a Cub Scout Pack as 3. The appointment of a Scout Helper under this described in the Venturer Award Scheme involves rule shall terminate when the person on-the-job training by the Cub Scout Leader. concerned attains the age of 18. It should be noted that the arrangements for Scout Helpers are quite different in detail to those for ROLE OF CUB SCOUT INSTRUCTOR Cub Scout Instructors. A Cub Scout Instructor may: A formal training course is not required for appointment as a Scout Helper. However, the (a) Attend every Pack meeting. Queen's Scout Award requires the Venturer to (b) Play an active (but not leading) role in Pack undertake relevant training in the service area. ceremonies (except the Grand Howl). Therefore, the Venturer should be given (c) Instruct in any of the subjects in the Cub Scout appropriate on-the-job training within the Troop by Training scheme and pass test work, but only the Scout Section Leaders and in addition, a with the approval of the Cub Scout Leader (in Scout Helper may complete the Youth Leadership charge). Course. (d) Assist by preparing gear and equipment for games and activities. (e) Conduct games under the supervision of a Leader. (f) Attend District Training meetings (Seeonee); and (g) Be a regular visitor at the Group Council (with prior approval of the Group Leader). A Cub Scout Instructor is not permitted to: (a) Take charge of a Pack, or any part of a Pack at any time. (b) Attend adult Leader training courses. The appointment of a person as a Cub Scout Instructor will terminate automatically on that Briefly, it is expected that the arrangements will person reaching the age of 18 years. work as follows: 1. The Venturer offers himself/herself in service with the approval of the Unit Council. 5.17.3 Scout Helper 2. The Scout Section Leader and Venturer Leader confer. Service of Venturers in the Scout Troop is achieved by appointing them as "Scout Helpers". 3. The Scout Helper is appointed immediately on the recommendation of the Scout Leader and This service would normally be done as part of the Venturer Leader to both the Group Leader and Venturer's Queen's Scout Award requirements. District Commissioner. The badge may then The formal arrangements are as follows: be issued through the normal process. 1. A Venturer offering service to the Scout Troop 4. Scout Helpers are to be 16 years of age, and may be appointed as a Scout Helper, subject will automatically cease on their 18th birthday. to the approval of the Venturer Leader and 5. Scout Helpers should be given clearly defined, Scout Section Leader. The minimum age is meaningful responsibilities within the 16 years. Troop, and be given on-the-job training, 2. A Scout Helper is entitled, on appointment, to support and supervision by a Leader, to wear a cloth badge depicting a Scout ensure the Scout Helper serves a useful Arrowhead above the right breast pocket, or in function within the Troop and derives an equivalent position. beneficial experience from it.

50 6. The minimum period of service (to satisfy the Further, it undertakes the responsibility of Queen's Scout requirements) is 30 hours over nominating suitable persons to be appointed as a six month period. There is no maximum Leaders in the Group. This right of nomination period except by virtue of the age limits. does not, however, confer on the sponsoring authority the right of appointment of Leaders which 7. A Scout Helper's role in the Troop should not always remains in the hands of the Association. interfere with the Venturer's normal involvement with the Unit. It is most important that both sponsor and Group Leader be very clear about their respective 8. If a Scout Helper's service with the Troop is functions and be prepared to carry out their unsatisfactory, the appointment may be obligations in these matters without either one reviewed by the Scout Leader with the stepping into the affairs of the other. Venturer Leader. In the case of an open Group, the decision of the 9. A Scout Helper is not a member of the Group Group Leader is paramount, subject only to the Council and does not attend the District authority of the District Association and District Training meeting (Mindari). Commissioner. It is important to realise that matters which are the responsibility of the sponsoring authority, in a sponsored Group, do not come within the jurisdiction of the Group 5.18 OPEN AND SPONSORED GROUPS Committee as in an open Group. The majority of Groups are known as open Groups as distinguished from sponsored Groups, that is, Groups sponsored by certain community bodies 5.19 MEMBERSHIP which are given the right to impose a number of Admission of any recruit to the Group rests finally conditions as to the membership of the Group they with the Group Leader in the open Group, except sponsor and in turn accept certain responsibilities. that the Rover Crew has the right to determine its See Policy & Rules - R4.3(4) (e.g. Churches, own membership. GLs may delegate this matter to The Salvation Army, Universities, Colleges and the care of the Leader in charge of the Section Schools, and Hospitals and Institutions, Her concerned, but even in this case, it is wise to lay Majesty's Armed Forces, and any other bodies down the policy to be followed and to see that it is which may be approved by Branch Headquarters carried out. This matter may well be discussed at for this purpose). Group Council. Open Groups are set up independently of any Although it is the Group Leader's responsibility, it sponsor and are controlled only by the Group is important that, in the case of the Venturer Unit, Leader. Both open and sponsored Groups are the Unit Council be consulted in the matter. subject to the direction of District and Area, and In the case of an application for admission to the through them, the Branch of the Association. Crew as a Rover Squire or Trainee, it is laid down Where a sponsoring body applies for registration in Policy and Rules that a Rover Crew may admit of a Group, it appoints a sponsoring authority to as a member, a person: act on its behalf and this sponsoring authority (1) Who has reached the seventeenth but not the undertakes certain obligations which are: twenty-sixth birthday. (1) To accept the Aim, Principles and Policy of (2) Who makes the Scout Promise and complies the Association as set out in Scouting for Boys with the Aim and Principles of the Movement. and P&R, and the duty of endeavouring to (3) Who complies with the requirements of ensure the continuity of the Group and the membership as specified by the Branch Rover annual renewal of its registration. Council. (2) To observe in particular the conditions of Finally, a Scout cannot be a member of more than P&R. one Group, except when a member of a school, (3) To record with the Branch an agreement in college or university Group, or a Services Rover regard to property in accordance with P&R. It Crew. is most important that this be done in order to avoid any problems should the Group cease to exist. 5.20 TRANSFER OF SCOUTS (4) To undertake to give the Group Leader the Members leave the Movement for a variety of fullest possible assistance in carrying out the reasons-removal from the district, loss of duties imposed on him/her. interest, etc. In every case a Transfer Certificate In return for agreement to these obligations, the (available from Scout Commercial Outlets) should sponsoring authority may set the qualifications of be issued recording the Scout's career and the persons to be admitted to the Group and the training standards achieved. This certificate is recruitment policy to be followed by the Group accepted as a record of the person's experience, Leader. should the Scout wish to join another Group. In

51 the case of a member moving to another district, In regard to the other organisations, the the Group Leader should endeavour to put them in Association desires to maintain friendly touch with a Group near to the new address. In relationships with all non-political bodies having this case also, every effort should be made to similar aims to its own. accept them though this may mean giving preference over other applicants. It is considered that there is an obligation on all Groups to see that a member's Scout training is not terminated due to 5.22.1 Guide/Scout Combined Activities change of address. Guiding and Scouting are separate Movements N.B. This is vital as we lose far too many having comparable philosophies and goals members on transfer. inherited from a common Founder.

5.21 SCOUTING FOR THE DISABLED As well as providing a system of training for normal young people in the usual Australian environment, the Association makes provision for the membership of those who require special treatment because of their physical or mental limitations but not mentally defective, or ineducable. Where only one or two are disabled, they may well form part of a standard Mob, Pack or Troop, but where a number live in or attend a school or other organisation it is often better to form a Group limited in membership to those who are disabled.

Recent years have seen the setting up of Joint Consultative Committees, both at National and State levels, the completion of Bangladesh Australia Child Health Project and the successful Jamborella series. These are part of a continuing process of co-operation and collaboration, and one which should be developed in a way consistent with our individual policies and programs. To arrange common activities effectively, it is necessary for Leaders to identify and consult with their "opposite numbers". Both Headquarters publish "Comparative Directories" which make this task easier (bearing in mind that our structures are significantly different in Area, It is recommended that great care be taken in the Region, Division, and District form). It is admission of totally deaf persons to normal recommended that at a local level, initial contacts Groups as this handicap is more severe than should usually be made between District almost any other disability. In any such case, the Commissioners. (Generally the Guide District is Leader in charge of the Section should certainly equivalent to the Scout Group). discuss the matter fully with the parents, their doctor and counsellors for the hearing impaired. There should also be close liaison between Scout Branch Commissioners and Guide In all such cases, great care must be taken to see Association Advisers, particularly those that the applicants are able to handle the training concerned with Youth Program (activities and the tests presented to them. and training), Leader Training, especially for trainers, International, Public Relations and some Development matters such as recruiting in 5.22 RELATIONSHIPS WITH OTHER schools. ORGANISATIONS Combined activities are not only concerned The Association enjoys a special association with with inviting one another to regular Scout or Guides Australia largely because they sprang from Guide meetings where circumstances are a common ideal. The two bodies have agreed in suitable, but principally with special activities some Branches, that buildings may, in some (such as Jamborellas) or local equivalents circumstances, be shared by a Scout Group and a and co-participation in such events as Guide Company and a special form of Deed or Jamborees, Agoonorees for disabled Scouts Trust has been drawn up to cover such cases. and Guides, etc.

52 5.22.2 The NATURE Project This is the Nepal-Australia Good Turn for the Environment Project and is a joint environment venture between The Scout Association of Australia and the Nepal Scout Association. The aim of the Project is to re-forest a hillside where there has been a major wash-away landslide. This area is between the town of Pokhara and the village of Kristinachnechaur. A team of Venturers, Rovers and Leaders leave Australia in July and December each year and spend about tour weeks in Nepal. Each team works to prepare the area, fence and plant trees, then tend the forest area GETTING TOGETHER already forming. As part of the visit to Nepal there Combined activities with the Girl Guides and Scout are also a number of outdoor activities with the Association may be either in a shared role or a local Nepali Scouting members - trekking, visiting supporting role. Kathmandu, white water rafting, to list a few. With Shared: When both organisations are equally the combination of the Project and the outdoor involved in the funding, preparation and realisation activities, the Australian Scout teams are building of the proposed activity much closer links with the Nepali Scouts. Shared activities are important for our young people. These activities can increase our resources and strengthen our community support by attracting families who understand our common purpose. Shared activities are a basis for mutual support and growth which emphasise our similarities of aims and can be undertaken by any level of each Association. At a local level, Sections may share activities while the Guide District and the Scout Group work to build a strong neighbourhood focus tor youth. At whatever level we combine our imagination, resources and ambitions, the young people are the winners. Supporting: When one organisation takes full responsibility in the funding, preparation and the realisation and invites the other to participate in the proposed activity.

53 .. '\. !~· ..l '" I' ~... ~ .__,, . •' • • l 6 J

The Group Leader

6.1 QUALIFICATIONS 6.2 EFFECTIVE LEADERSHIP Policy and Rules set out the reasons for the appointment of a person as Group Leader when it EFFECTIVE LEADERSHIP says that he/she must be able to encourage the Effective leadership is a major key to the development of a complete Group --that is, all success of a Group Leader and therefore to the appropriate Sections - and is able to carry the success of the Group! out the functions allocated to the job.

The Group Leader should not hold any other In Phases 2, 3 and 4 of the Group Leader warrant or perform any other function in the Development Program, Group Leaders discuss Group. The reason for this is that if his/her job is and practise leadership skills. The Scout done properly, it is as much as can be expected Association interprets Leadership style as what the from any person in normal circumstances on a Leader does, to be effective. That is, people can spare-time basis. In other words, there is simply develop as effective Leaders, by practising not enough time to do more than the Group appropriate actions, for the particular situation. In Leader's job. Phase 4, a situational leadership model is tackled thoroughly. Should there be no Group Leader or Assistant Group Leader, Policy and Rules sets out that the A simple leadership model is to break down District Association and the District Commissioner leadership actions into three areas to be properly must select for this purpose whichever of the planned and addressed. These areas are: Leaders in charge of a Section is best qualified by character, age and experience. - the needs of the task - the needs of the Group Finally, when a Group consists of more than one - the needs of the individual Section, the District Association and District Commissioner must consult the Group Section Leaders and Group Committee in regard to the appointment of a Group Leader or a Leader to act in this capacity. The reason for this provision is to ensure, as far as possible, that harmonious relations are maintained in the Group Council where the acceptance of a Group Leader by all Sections in the Group is vital to the success of his/her leadership.

In addition to these general qualifications, and the other matters common to all Leaders, the Group Leader is expected to have a reasonable knowledge of the current Leader handbooks and A Leader needs to respond to the needs of the particularly of Scouting for Boys and Policy and task, the Group and the individual to enhance the Rules. (National publications are listed at the back successful outcome of an activity. of this book.) At the completion of the activity an important process is the evaluation of the planning process. Consider these questions:

54 THREE AREAS OF LEADERSHIP

THREE AREAS OF LEADERSHIP

TASK GROUP INDIVIDUAL

THROUGH ELEVEN FUNCTIONS

COMMUNICATE SHARE LEADERSHIP DISCOVER NEEDS AND PLANNING IDENTIFY RESOURCES CHARACTERISTICS EVALUATION CO-ORDINATE HELP TO LEARN COUNSEL REPRESENT SET EXAMPLE

REQUIRING

+ UNDERSTANDING + RELATIONSHIP SKILLS + SCOUTING SKILLS + PLANNING SKILLS + IMPLEMENTATION SKILLS

55 8 Was the task clear, planned properly and agreement of the District Commissioner for its evaluated afterwards? implementation. "Was the Group concerned fully involved and 7. Make recommendations and reports as motivated? Did they work together as a team? necessary on the granting, transfer, and " Was each individual fully in the picture as to what cancellation of certificates after receiving he or she was meant to do? Was he or she advice from the Group Committee. encouraged to play a full part? Were his or her 8. Assess the performance of all Leaders in the needs attended to? Was he or she able to Group as part of managing the staffing practise the skill before the event? function and take necessary action to ensure These three aspects of the Leader's role are adequate quality of leadership exists in the obviously closely linked. They have only been Group. highlighted in this way to help identify more clearly 9. Make recommendations with respect to what the Leader actually does, or should be doing. The Leader can then see where he/she falls short Awards to both uniformed and nonuniformed and thus recognises the areas in which he/she personnel. needs further training to improve his/her 10. Either investigate or refer to the District leadership skills. Commissioner for investigation any disputes A study of the accompanying diagram will help between members of the Movement identify these skill areas so that the necessary including any appeals by Scouts against steps can be taken to improve leadership skills. dismissal. Any dispute in which the Group Leader is directly involved shall be referred to the District Commissioner for settlement. LEADER'S EXAMPLE 11. To utilise the support and assistance made Another part of the Leader's role in encouraging available to the Group by the Association the development of Group members is setting the as set out in the Group Registration example. What the Leader does determines the Document. effectiveness of his or her leadership. The Leader creates the atmosphere or ethos of the Section for 12. To ensure the Group operates in accordance which he or she is responsible. with the Association's Charter, its Policy and Rules, and Administrative Practices as advised from time to time. 6.3 FUNCTIONS OF THE GROUP 13. To ensure there is effective communication LEADER among the Leaders of the Group and chair 1. To be responsible for the welfare, progress the Group Council. and training of young people within the Group 14. To ensure a friendly atmosphere prevails in and to develop in due course a complete the Group and that in particular new youth Group as defined in P&R. and Leader members and their families are 2. To develop and maintain a Scout Group to made to feel welcome. meet the youth needs of the local community. 15. To cooperate with and maintain good relations 3. To ensure the Group is adequately staffed by with other youth organisations in the trained, competent, committed Leaders. community, particularly the Girl Guides, with 4. To ensure the training program for young the Baden-Powell Scout Guild and community people is delivered in accordance with the leaders generally. program performance standards and safety 16. Personally to undertake development training standards of the Association. especially that offered through the formal 5. To encourage the effective operation of a Leader Development program of the Scout Group Committee. Association. 6. To prepare the Group Plan and obtain

56 6.4 ASSISTANT GROUP LEADER Phase 4 + Seminar and individual Project To assist the Group Leader in all functions, an Wood Badge awarded: presentation of Wood Assistant Group Leader may be appointed at the Badge beads and Gilwell scarf. An additional discretion of the Chief Commissioner on the Phase 4 elective is to be completed annually for recommendation of the Area/Regional/District on-going personal development. Details are se~ Commissioner for Groups where there are more out in the accompanying diagram on the fol/owmg page. than one Joey Scout, Cub Scout or Scout Section. The functions of the AGL are to undertake such The Group Leader progresses through the duties as may be required by the GL and to act as Development Program, by application of the GL in the absence of the GL. competencies and abilities in his/her role in the Group. 6.5 THE LEADER DEVELOPMENT 6.5.1 Cerificate in Leader Development PROGRAM (leading to the Wood In October 1994, The Scout Association of Badge for Group leaders and Australia became the first youth organisation to Assistant Group leaders) gain national accreditation of a Training Program. All Leaders of Adults may complete this certificate For Group Leaders a new system of training was course which is listed on the National Training operated in all Branches of the Australian Register (ASF Level 4). Your employer may give Association from 1987. This training or you recognition of Scout Training if you gain this development of Group Leaders (including certificate Assistant Group Leaders where appointed) who CNLD 121 O Certificate in Leader Development are primarily Leaders of Adults, is called the Complete Phases 1-4 Leader Development Leader Development Program. The program is the Program Part 1 or 2 result of extended research into appropriate Plus learning for managers of Scout Groups, with Complete Training of Trainers - Level emphasis on application of the learning while (Parts 1-4). carrying out the role of Group Leader. Details may be obtained from your Branch Commissioner for Adult Training and Some basic criteria of the Leader Development Development. Program are: 6.5.2 Personal leader Advisers (i) Use of small groups in learning activities. The key people to assist the Group Leaders to (ii) Competencies or abilities required by Group complete the Development program. The Personal Leaders need to be agreed and organised in Leader Adviser is a facilitator of learning and priority of importance and time. evaluation of performance. Together with the (iii) Emphasis on demonstration of competency in Group Leader, the Leader Adviser will: the workplace to be recognised as a trained (i) Assess the skills and competencies that the Leader. GL brings to Scouting. (iv) The skills that people already have should be (ii) Discuss the competencies required by the recognised. Group Leader, as outlined in the Phase 1, 2, (v) The set competencies must be 3 and 4 worksheets, and as they perceive comprehensive, with provision for choice and them in the Group. priorities. (iii) Advise the GL on how, where and when to (vi) Learning should be provided in a variety of learn the competencies needed. "packages" and by a variety of methods. (iv) Assist the GL to obtain these competencies, (vii) Feedback to participants will be for example, advise on where to find nonthreatening and effective. references, training course/ package Leader Development Program to the award of the application forms, introduce the GL to other Wood Badge is organised in four Phases, with the competent, experienced GLs and District opportunity for further development. staff. (v) Encourage the GL to carry out the Basic Level competencies outlined in the workbooks for Phase 1 the phases. Phase 2 + Phase 2 Seminar and one topic (vi) Give descriptive feedback to the GL on the from Phase 3 effectiveness of the GL's work, in a positive Certificate of Adult leadership and Gi/well and constructive manner. waggle issued. The time taken to complete Phases 1 and 2 will be (vii) Evaluate, in conjunction with the GL, the no more than six months. completion of each phase. Advanced Level (viii) Notify the District Commissioner and the Phase 3 Branch Commissioner for Adult Training and

57 Leader Development Program Part 1 - Leaders of Adults (Group Leaders)

Complete for issue A Complete remaining three Topics Induction Module I of Certificate of Phase 3 B D I Adult Membership. 4 Topics A v A (worksheets) s Phase 1 Module N OBLIGATORY 1. The Fundamentals of Scouting I 7 Units c E and the Leader of Adults' Role c (worksheets) 2. Individual Project D I Phase 4 I T T Seminars ELECTIVE R Phase 2 Seminar R (16 Units) 3. Assertiveness 4. Counselling A Module A I I 14 Units 5. Dealing with Trauma ()1 I I Complete eight CXl I 6. Delegating N N Seminar Units 7. Educational Method of Scouting I I two of which are 8. Human Relations Phase 2 Module obligatory) then N N 9. Leadership and Team Building 5 Units complete the 10. Managing Conflict G (worksheets) G worksheets for five of 11. Negotiating these Units (including 12. Relationship Skills I the obligatory Units) 3 I I 2 13. Speaking in Public with your Personal 14. Time Management Leader Adviser. M M' 15. Working with Different Cultures 0 0 d Group Leaders must also complete one Topic d Group Leaders must complete one additional elective yearly or one u of their choice from Phase 3 Topics. u topic from Specialised Activities (Adventurous Activities) OR one Part from the Training of Trainers Program Level 1. I I e Issue Certificate of Adult Leadership e I Issue Certificate of Advanced Adult Leadership and present Wood s and Gilwell Woggle. s Badge. Issue Wood Badge beads and Gilwell Scarf. Development that the GL has completed the observances. Leader Development Program. D. Participation in World Scout Day and other services. E. Arrangement of Parades to different 6.6 UNIFORM religious centres within the community. The Group Leader and Assistant Group Leader F. Arrangement of suitable visits to the wear the same basic uniform as all other Leaders Group by Church or similar in the Movement with the distinguishing representatives to give young people an mark of a white bar worn on the shoulder awareness of social and spiritual needs in straps. the local community, as well as at a world It is particularly important, not only that the Group level. Leader wears uniform on all appropriate G. Encouragement of local Clergy to be occasions, but that it is always correct and of a Chaplains at Group, District or Area level. standard to set a proper example to other Leaders and to all the members of the Group. 6.8 COMMUNICATIONS The Scout Association relies very heavily on effective communications. Because the members 6.7 DUTY TO GOD are voluntary, this can be difficult, however, the Although Friendship with God is in the main an following points can make things easier: individual responsibility, those who hold 1. When you write a communication, eradicate all Leadership positions have a responsibility to the guff. Be SHORT, CLEAR, AND SAY WHAT encourage the spiritual development of the young YOU REALLY MEAN. people in their charge. Group Leaders have a supervisory role to ensure that those Leaders offer 2. Address your communication direct to the to the young people in the Movement, an person for whom it is intended and use the appropriate emphasis on spiritual development. quickest possible method of getting it to that There are a number of ways the Group Leader person rather than the most convenient. can encourage this: 3. When you receive a communication that the sender reasonably expects that you will pass 1. Establish a firm friendship with each Leader on, don't waste time deciding on what its and be aware of their personal position on priority should be. The sender has usually their spiritual development. indicated that already. Without knowing if we 2. Ascertain that each Leader has an often act as a filter deciding when and who understanding of the Association's policy on should get information which is often in direct religion and spiritual development, and contradiction of the communication involved. translate that policy to their young people in 4. We are not a secret society; we do not control acceptable and readily understood ways. the faithful by feeding them only the 3. Ensure that Leaders create and encourage a information that we believe is good for them. suitable and healthy environment in which young people will feel comfortable to discuss their Duty to their God individually and within the wider life of the Section. 4. Re-enforce the value of the personal example of each Leader as this can have a significant impact on the thinking and lifestyle of young people, as they are encouraged to love and serve God in their individual lives and within their Sections. 5. The Group Leader should consider establishing and encouraging traditions within the Group through: A. Appropriate prayers at each meeting of the Section, with the young people So what does it mean to be a good participating in meaningful ways. communicator? All you need is the will to pass on B. Prayers at Group Committee, Group information as soon as you get it. Keep the ball Council, A.G.M.'s, Investitures, Going-up rolling; don't just put a block in front of it; don't put Ceremonies, etc. your own interpretation on it, just simply PASS IT ON NOW. C. Daily prayers and Grace at camps, Sleep Overs, Pack Holidays and Scouts' Own A handy aid to communication is a 'Letterbox' at should be part of weekend activities, not the Group Headquarters with a slot for each held in competition with religious Section, Group Committee and GL.

59 6.9 RELATIONSHIP WITH GROUP lay down the policy to be followed to coordinate COMMITTEE the training and activities of all members of the Group. Although the Group Committee is dealt with in detail later, it is appropriate at this point to get The extent to which the Group Leader must enter some understanding of the relationship of the into detail with the Section Leader will depend Group Leader with it, but it is also necessary to upon the experience of the Leader concerned, but have an understanding of the general functions of in no case should any Section Leader be allowed the Group Committee. to operate independently of the needs and Briefly, the Group Committee is formed to assist requirements of the Group as a whole. the Group Leader to provide those facilities, both human and material, necessary for the proper 6.11 GROUP LEADER'S VISIT TO THE effective and efficient running of the Group. YOUTH SECTION PROGRAMS It is of paramount importance that the phrase assist the Group Leader be fully appreciated, for Why? this is vital to the understanding of the Group There is a range of reasons why a Group Leader visits the Sections: - To be assured that genuine Scouting is being offered with full, varied programs. - To offer support and encouragement to the leaders. - To know and become known to each youth member. - To become aware of leadership shortages and equipment requirements. - To see the property under use - where is it inadequate? - To assess whether the outdoor nature of Committee's role and the Group Leader's Scouting is being promoted: relationship to it. • Are there indoor activities being used in Group Leaders are to encourage the effective preparation/training for outdoor activities? operation of the Group Committee. The Group Leader is a member of a Group Committee but not • Are there outdoor activities frequently its Chairman. He/She advises the Group included in the program-hikes, camps, Committee on Scout policy and Group needs and Pack Holidays, pioneering days, Patrol receives advice when recommendations and camps, abseiling, rock climbing, canoeing, reports on Leader's warrants are required. sailing? As well as being an adviser to the Group To observe unobtrusively the style of Section Committee, he/she must encourage it to do operations, the styles of leadership being whatever is necessary to provide for the needs of used, and to assess how the work of the the Group at that particular time and also prevent Group needs to be adjusted. its interference in matters which do not come To note the attendance patterns of the within its province. Sections: It will always pay the Group Leader to give every • Are the Sections full? encouragement to the Group Committee which consists of people who sincerely want to help the • Do members attend regularly? Movement and are doing all that they are able in • Are the programs attractive so that members this way. The wise Group Leader is able to guide keep coming? them and get an enormous amount of help for the Group, and for the whole Movement. • Is any Section losing members? By visiting the Sections, the Group Leader is 6.10 RELATIONSHIP TO SECTION keeping a finger on the pulse of the Group. Early diagnosis of difficulties means corrective action LEADERS can be taken. The visits will also help you with the This depends very largely on the personality of the Group Plan. Group Leader and of the other Leaders in the Group. Rules state that a Section Leader takes charge of a Youth Section, subject to the general How often? supervision of the Group Leader. Judging how frequently you should visit Section This does not mean that the Group Leader should, meetings and activities will be a personal matter in or will, lay down in detail everything that is done in the light of Group needs. a Section. However, it does mean that he/she will Visiting, however, should be:

60 frequent enough to know the state of each 6.12 A GROUP LEADER'S CHECKLIST Section, and to know the style and aptitude The following list is suggested as a means of of each Leader and to know whether all assisting the GL in running an efficient, happy Leaders and their ideas are being used to full Scout Group. potential. But not too frequently to be a nuisance, or be 6.12.1 Membership in the way, or to seem to be interfering. " Are new parents being properly interviewed as There is some background knowledge about well as their child and told their obligations in Scouting which the Group Leader will find support of their child/children? beneficial. This information can be gained by four • Do they pledge to carry an equal share of this methods: responsibility with other parents? By reading the appropriate Section Leader's " When census and membership renewal time handbook (e.g., Joey Scout Leader's comes around do you chat with parents who are Handbook, Cub Scout Leader's Handbook, unfairly placing a burden on others by their non­ Scout Leader's Handbook, Venturer Leader's activity, to establish if there is a valid reason? Handbook). • Does your induction form include the occupation By conversing with the District staff (e.g., the of parents to assist your Group in obtaining District Cub Scout Leader, District Scout expertise in fundraising and advisers, etc? Leader). By reading Scouting newsletters and 6.12.2 Group Committee magazines. • Do you and Chairman instruct every member of By observing the respective Sections at work. the Committee in a specific task to contribute to the total running of the Group, e.g. Fundraising Sub-Committee Chairman, Public Observation and Evaluation Relations Officer, Group Development Officer, etc.? In particular the Group Leader wants to become a Are your Office Bearers well suited for the task? familiar with: What smail group method is used in each Section, e.g., Patrol. What range of Youth Program activities in each Section covers the essential training using a set range of material. What Award Scheme is used in each Section? (No Award Scheme in Joey Scouts.) What range of badges in each Section is based on personal interests, curiosity to learn and individual choice. "Are the highlights of your Group Committee How each Section handles youth leadership meetings conveyed to all members of the Group training for their respective age groups. through a Group Newsletter by your PR What you read and what you see in other Groups committee representative? may not always be the same as you find in the • Does the Committee divide the parents into Sections of your Group. Patrols with a Committee member as the leader Why is that? It may be because less-than-genuine for communication purposes? Scouting is being offered. "Do you keep the Group Committee delegates to Perhaps a Joey Scout Mob, a Cub Scout Pack, the District Association up-to-date with Group Scout Troop or Venturer Unit have developed into affairs? a club, and have lost the distinctive program emphasis of Scouting. 6.12.3 Group Council If the Section programs are not offering fun, " Does your Group Council meet regularly? adventure and challenge in stimulating and • Do you have an agenda? enjoyable programs then interest will wane. Good Scouting requires effective programs in a Scouting " Do you keep records/minutes of the meetings? atmosphere. •Are important items such as training and member progress included? Guidelines for Evaluation of what Group Leaders observe at Section meetings are used in a • Has the year's program been planned? learning activity which is part of Phase 2 of the • What part are you playing in Going Up Group Leader Development Program. Visiting Ceremonies, etc? outdoor activities specifically is part of the Phase 3 • Do you as GL ensure that each Section is module: "Leading in the Group Program ". operating to program?

61 6.12.4 District help 6.12. 7 Development • Do you have a good rapport with your District Although quantity is by no means synonymous Commissioner? with qu~lity, the two are certainly related as far as • District Leaders, e.g., DCSL, DSL are experts in Scouti11g is concerned. There are some very good their appropriate fields-do you seek their advice small Groups, it is true, many of them are in small as to how the progress of each Section is going? towns where the size of the Group is limited by the number of young people of the right age, but in • Do you talk with other Group Leaders at District general the larger a Group is the better the quality meetings and share your experiences? of the Scouting it provides. The reasons for this are not hard to define, and 6.12.5 Property are self-reinforcing. A good Group offers Your Group Headquarters is the Scouting interesting and exciting activities, and so it attracts showplace, and people judge what kind of a show more support and thus becomes larger. you are running by the appearance of your home. Do you have a proper Bottle Dump, for example? • Is your building neat, tidy, well-painted, well­ planted, well-mowed and clean? • Do you as Group Leader insist on noise abatement after a certain hour? • Were you able to obtain the assistance of a friendly neighbour or a parent as a Caretaker to help avoid vandalism?

6.12.6 Smartness Are your Leaders and Members well turned out, especially in public, and what are you doing to encouraqe this? Having become larger, it has more personal and material resources (because more Members means a larger Group Council and Group Committee and thus greater fundraising potential) and so is able to offer a wide range of interesting and exciting activities. This means that it attracts more support ... and so on. This is an over­ simplification, of course, but it is close enough to the truth to deserve further consideration. Every Group should be concerned with the development of Scouting, believing that it has something worthwhile to offer young people, and being keen to make Scouting available to as many young people as possible. In different States, programs exist to enable young people who would not normally have the desire or THIS? the opportunity to experience Scouting, to do just that. "Scoutreach" is a typical name of such a program. In your Group, do you have a Development Officer or Sub-committee to recruit and gain greater youth and adult membership, to ensure the future of Scouting in your location?

Has your Group got female and male Leaders at all levels? Has your Group started a Joey Scout Mob? Do you (as well as the Section Leader) visit the parents of every new member of the Group? The value of this initial and on-going contact is invaluable for future support of the Group, OR THIS? including parent involvement in the Scouting education program.

62 6.13 VISITING THE FAMILY OF A 4. Reason for Leaders' names: "Skip", "Baloo", NEW GROUP MEMBER etc., not too formal, not peers but Adult Leaders. The value of parent involvement in a Scout Group AIM OF SCOUTING cannot be over estimated. The parents decide that 1. An Educational Movement for young people, their young child can become a Scout. The Adult aiming to encourage physical, intellectual, Leaders in the Group operate the Scout Youth social and spiritual development of young Program for these young people and their parents. people, so that they may take a constructive First contact may be when the parents ask about place in society as responsible citizens and as membership and you record the child's name on a members of their local, national and waiting list or introduce the family to the Section international communities. Leader, if there is a vacancy and the age 2. The youth program - all the activities refer to requirements are met. the Educational Objectives for each Section in Follow up this contact immediately. P&R in which the young people take part - is based on educational objectives, in turn based When the young person joins or is about to on the needs of young people in the local become an invested member, visit the parents at community. Many of these needs are satisfied home at a mutually acceptable time, for about an through the Scout Movement's non-formal hour. education program, which, for the young The cups of tea shared in the young person's people is recreation and FUN. home can stimulate a partnership for the future. 3. Through the youth program, the young people Make the most of it. This applies equally to the develop self-esteem, self-confidence, visit of the Section Leader. You will learn about the leadership skills, tolerance, self-reliance, young person and how Scouting can serve his/her initiative, teamwork, sense of responsibility, needs. eagerness to learn-all the characteristics which achieve the aim of developing good Listen and observe. citizenship. Talk also, about: 4. Scouting complements home life, formal education through schools and informal THE SCOUT GROUP learning in everyday life. Scouting, through its positive approach, 1. The Group's name, youth Sections and times proactively develops good character and self­ of meetings. Confirm that all is suitable before esteem, helping to prevent young people falling proceeding! into destructive lifestyles. 2. Why the Group exists, to serve the local It can also help to rebuild a young person's way of community, a little of its history. life, offering challenges and opportunities for 3. Continuity of youth program, from Joey Scouts achievement. to Rovers. 7

c.. :I: c.. (/) Adult takes :I: a: (/) the Decisions UJ a: Cl w c:i: Cl w c:i: .J w UJ .J > w Youth ;:: > members (.) ;:: take the UJ (.) Decisions a: w 0 a: I Cl z 0z

Joey Cub Scout Venturer Scout Troop Unit Crew Mob Pack

63 SCOUTING METHODS 3. Joining fees and registration/membership fee Progressive self-education through: (annual)-what these cover, including 1. Commitment to a code of living-the Scout insurance, services and activity centres run by Promise and Law, which is expressed in Branch HQ, District, etc. positive language appropriate to the age of the 4. Group running costs-the Group Committee young person. The Scout Promise is a is a group of parents and supporters of personal pact made between the young Scouting whose main function is to raise person and, the Section Leader. (Check that finance to: the Section Leader is known to the parents.) Run the Group and train its Leaders. e.g., "Duty to My God"-belief in a personal supreme being. The Scout Movement Provide and maintain equipment for the encourages all members "actively to seek youth programs. a growing spiritual relationship" with God Maintain buildings, grounds and in the form which the family accepts. equipment. Scouting does not teach religion but Pay for insurance. encourages spiritual development through use of prayers at appropriate Offset depreciation-provide for occasions, voluntary attendance at some replacements. religious events and duty to God through Pay for electricity, gas. service to other people. (Perhaps lease, rates.) 2. Learning by doing. The youth program is fun 5. Group levies-if they exist. activities with an educational purpose, involving progressive discovery and training 6. Capital works-if any are current at the time. towards self-reliance and self-government. 7. Scout Job Week, as a community service and 3. Membership of small groups (for example the method of raising money for annual Patrol) for many activities. registration fees and other items. 4. Voluntary membership of a uniformed group, which is increasingly self-governing in its successive age groups. PARENT INVOLVEMENT 5. Provision of opportunities for leadership and 1. Family participation in many Section and responsibility. Group activities, e.g., Group picnic, investiture An award scheme, as part of the youth program, and going-up ceremonies, helping with to encourage participation in activities and to transport, specialist skills of the parents to provide recognitiori of individual achievement. help with Committee work, youth instruction, etc. Social functions of the Group. FINANCE Fundraising functions. 1. Weekly subscription and its purpose and uses Den/hall and grounds maintenance. -as the services are always provided, hall electricity used, etc., subscriptions are Challenge Badge Advisers. required whether the girl or boy attends or not. 2. Group Committee and/or its sub-committees. 3. Uniformed leaders-a positive picture is essential. The Scout Movement needs quality adult leaders, many of whom are parents. It is a tremendous way of giving community service. Previous experience is not necessary and excellent training and support is provided for those who volunteer. 4. For their child in Scouting, parents can: Encourage participation in the youth program. Encourage living by the Promise and Law, good turns. Encourage progress in the youth award 2. Cost of uniform and where to buy it: Local scheme. procedure. Alternatives to purchasing a new uniform if finances are tight. Remind him/her of "doing their best". In any case, wait until he/she is committed to Support the adult leaders. membership before purchasing. Tell others in the community about Scouting.

64 6.14 ORGANISATION AND FUNCTION OF THE GROUP COUNCIL AND THE GROUP COMMITTEE

GROUP COUNCIL GROUP COMMITTEE

1. COMPOSITION All Leaders of Group. One of two parents from each Leaders-in-training. section, well-wishers and Cub Scout Instructors, Scout influential people, former and Joey Scout helpers do not Scouts and GL. attend.

2. ELIGIBILITY When an adult joins as a By invitation of GL or elected in Leader. accordance with Group Committee Rules.

3. CHAIRMAN Group Leader. Elected by Committee. Should not be GL.

4. MEETINGS Regular - Monthly. Regular - Monthly. Informal. Formal.

5. FUNCTION Discuss, coordinate all matters Responsibile for Group affecting training of youth property - assist GL with members. finance, public relations, Joint events, use of HQ and obtaining accommodation, equipment - develop team camping ground, transport, spirit among Leaders. publicity. To find Leaders - but DOES NOT involve itself with youth ' training. 6. RECORDS Notes of decisions and action Minutes kept; letters, etc., filed; taken. accounts and inventories kept by Secretary and Treasurer.

7. FINANCE Operates through Group Raises funds - operates Committee by framing Group bank account - estimates of expenditure, authorises expenditure. recommends purchases. Responsible to District Association.

8. PROPERTY AND Allocates use and safeguards Responsible for providing - HEADQUARTERS from damage. purchase - maintenance - extensions. Responsible to District Association.

9. EQUIPMENT Deals with allocation, use and Purchases, keeps inventories. care. Carefully considers Responsible to District recommendations for purchase. Association.

10. CAMPING Arranges and controls. Helps to find sites, helps finance, helps with transport.

11. RECRUITMENT OF Looks out for suitable people. Looks out for suitable and LEADERS Responsible to Group willing people. Responsible Committee. with GL for re.commending to DC.

12. TRAINING OF LEADERS Encourages completion of Helps financially. Adult Training Programs.

13. PUBLICITY Provides or supports Group Publicise fact that Group is Committee with back-up on worthy of support, and what worthwhile activities. help is needed.

65 66 ,,,,,... ._

~t• " .. r l \ I 'I.. •• '\.~,,-·~ • • \ 7 J

The Group Committee

7. 1 COMPOSITION (Refer P&R) 7.2 GROUP COMMITTEE RULES A small Group Committee composed of parents of Each Branch of the Association has drawn up a Scouts, former Scouts, representatives of the set of Group Committee Rules which must be Sponsoring Authority in the case of a sponsored adopted and complied with by all Group Group, and others interested in the Group, must Committees. The rules lay down conditions be formed in all cases. It is responsible for Group relating to the operations of the Committee and to property, to assist the GL with finance, public its membership. relations and publicity, obtaining accommodation, camping grounds, adult help for the Group, employment for its members, and for the 7.3 APPOINTMENT recognition and the activities of any body of parents, supporters, or other persons, engaged in Members of a Group Committee are appointed any undertaking for or on behalf of the Group or or retired by the Group Leader subject to the any Section of the Group. approval of the District Association and District The GL will be a member of the Group Commissioner, given in the case of sponsored Committee. Groups after consultation with the Sponsoring Authority. Where Branch practice so applies, In many cases, all the members of a Group members may also be elected by a simple Committee are parents of Scouts, but it is majority at a regular Committee or Annual Meeting worthwhile to endeavour to attract people from and/or by the District Association District the wider field permitted by the rules and, in this way, to obtain the help of people other than Commissioner. those immediately connected with the Group. It Many Group Leaders speak of difficulty in should be realised that the Group Committee is finding members for the Group Committee. A good essential in the running of the Group and is the time to acquaint parents of their responsibility to body on which the Group Leader will rely for serve on the Committee is when the Group Leader support. calls to enrol the new member. If all parents of While it is the work of the Group Committee to new members are made aware that they are provide the training equipment for all the sections, expected to take a turn on the Group Committee, the long-range objective should be the provision the Group Leader's task of recruitment is made a and maintenance of a Group Headquarters, Group lot easier. Committees must raise money only by those While the Group Leader appoints the members of methods that are in conformity with the policy of the Group Committee, the general policy is that the Association. (See Finance.) the Committee itself elects its own office bearers. Although frequently membership of the Group The Group Leader may not hold any office on the Committee is not large, all parents should, if Group Committee and is normally the only Leader possible, be drawn into the life of the Group. to attend the meetings. This will effectively create a family aspect which is invaluable. The Patrol System works extremely well at Group Committee level­ each member accepts their role and that of 7.4 MEETINGS keeping in touch with "X" numbers of other It is important that the Group Committee meets on parents to ensure they are kept informed and a regular basis, normally not less than once a involved. month.

67 7.4.1 Group Committee Meetings It is the Chairman's responsibility to ensure that every person present participates in the meeting and leaves feeling they have been involved in a worthwhile constructive meeting. Accurate minutes should be maintained.

TYPICAL AGENDA

Chairman*: Apologies (Secretary records those present). Absent (these should be contacted within 24 hours by Chairman to acquaint them of Meeting results and ensure enthusiasm maintained). Secretary: Requests acceptance of minutes of last meeting {which were previously issued to all), or they may be read at the meeting. Chairman*: Requests confirmation. Items arising from minutes (Secretary should have listed on an agenda). Secretary: Correspondence received and sent out since last meeting. Treasurer: Financial report (including progress towards budget) in writing with copies for all members. Accounts for payment Status of payment re Group levy (numbers outstanding-do not name). N.B. President, Treasurer and GL should follow up. Group Leader: Membership status at present, new members, dropouts (with reasons) and action taken, and number of dropouts to date in year. Waiting list position. Information/requests from Group Council, District, Area, Branch. N.B. Should be in writing and handed to Secretary for attachment to minutes. DA Delegates: Report from District Association meeting. Fundsraisers Rep: Fundraising report. PR Officer: PR report. Family roster report. Chairman: General business. Coming events (program). Sums up specially who to action what. Next meeting-when and where. Supper - Most important that meeting ends with a relaxing chat. N.B. Sub-committees should also run on similar lines, especially the keeping of accurate Minutes and reporting of monetary situation. *While Chairman is used in these notes, some Branches elect a Group President who chairs the Group Committee meetings (i.e. in these Branches read Group President for Group Chairman).

Keep meeting businesslike so that members may camps and outings. Remember, Cub Scout's return home feeling that something has been parents, in particular, could be associated with achieved and their time well spent. your Group for up to 10 years. Sub-committee reports should be concise but Hold meetings in comfortable surroundings, informative, and include personalities. provide good seating and heaters if required. Plan a budget and set a target for the year. Arrange occasional social activities for all Arrange a letter of welcome to be sent to the members of the Committee to enjoy. parents of new members. Give some service to the community. Appoint a welcome sub-committee who, with the Maintain the spirit of a happy family unit. GL, will make a prompt personal call on When moments of doubt, indecision or theparents of new members joining the Group. disagreement arise, remember the guiding All parents are potential Leaders, Committeemen principle: and Activity Advisers. They can assist your fundraising activities and provide transport for DO WHAT IS BEST FOR THE SCOUT

68 7.4.2 Group Annual General Meeting THE PURPOSE OF THE ANNUAL MEETING IS TO: (AGM) 1 . Adopt the Annual Report. It is necessary for the Group Committee to hold an 2. Adopt audited accounts. annual meeting and, according to Branch practice, 3. Elect oflice bearers for the ensuing year. these are generally held between the end of But in addition to this basic purpose we should February and the end of April. All Leaders in the Group, parents, local supporters of Scouting and aim to: District staff are generally invited and every effort 1. Promote public relations. should be made to ensure that this meeting is one 2. Promote a more informed interest in the minds of the highlights of the Group's year. A typical of as many people as possible. agenda would be: 3. Demonstrate the strength and vitality of Opening-flag break and prayer. Scouting. Welcome, especially to invited special guests. Apologies (Secretary). Minutes of last Annual Meeting, distributed in ORGANISATION OF THE ANNUAL MEETINGS writing. Organisation of the Annual Meetings is very (Reports: Chairman/Treasurer/Group Leader important and we should: (circulated also in writing). 1. Arrange a suitable time and place well in (Reports are very useful items of business and advance. all should be prepared in consultation to avoid 2. Arrange for some special feature attraction. double references. They should be full of interesting information about the family's 3. Arrange for supper. activities and progress during the past year - 4. Prepare a comprehensive invitation list. print them if at all possible. They are valuable 5. Consider the methods to be employed to PR material in your local community.) ensure maximum attendance. Adoption of annual report and audited 6. Prepare the agenda. accounts. 7. Secure the consent of persons to be Motion of appreciation of the retiring nominated for positions before the meeting committee members and of the Scouters. and have these listed for the Chairman. Announcement of the new Committee or its 8. Arrange for persons to speak in support of the election according to Branch practice. reports. Election of office bearers: Chairman or 9. Arrange for report of proceedings to local President, Vice-Chairman (if established), papers. Honorary Secretary, Honorary Treasurer. Appointment of an Auditor, who shall be a person qualified to carry out such duties. THE OBJECT OF THE ANNUAL REPORT IS TO: Address by District Commissioner. 1. Accurately portray the activities and (Sometimes the DC will be asked to second achievements of the Group for the past 12 the adoption of the Group Annual Report and months with emphasis on any special or will make some contribution at that time.) particular achievements in any Section. - Guest speak if required. 2. Outline targets for the following year. N.B. Very many Groups stage displays by their 3. Express thanks to all who have been of youth members at Group annual meetings assistance. and this is an excellent practice. Other business-such as votes of thanks, presentations, etc., invitation to supper. DISTRIBUTION OF THE REPORT Closing, flag down. Distribution of the report should be as wide as possible. Be sure to include the AC, the DC and other Groups in your District. Extracts of salient points 7.4.3 Planning your Annual Meeting should be sent to the local press for publication. A well prepared annual report presented to a well organised Annual Meeting creates good public relations. PRESENTATION OF THE REPORT Good public relations attract more Leaders, more Presentation of the report should be such as to supporter help and more finance. command the attention of the audience and to Please do whatever you can in your Group to make easy reading. make the most of this public relations opportunity. This does not call for expensive printing.

69 CONTENT OF THE REPORT SHOULD INCLUDE But it is important that provision is made in the (not necessarily in this sequence) agenda for the Chairman's remarks before the (a) Figures of the annual census with comment on election of officers. improvement or otherwise, what membership Follow up is essential. strength could or should be, and anticipated Section Leaders and supporters will gain much if strength next year. they follow through and cultivate contacts made at (b) Achievements within Group or District in the annual meeting. training of youth members, major events It is strongly suggested that GLs attend other attended, achievements in the award scheme, Group annual meetings to compare their own major badges, cords, Queen's Scout and B-P efforts and to plan for further improvements in the awards. future.

QUESTIONS TO ASK YOURSELF Two months before the Annual Meeting Will the meeting have a theme and will the display and decoration match? Will Scouts be seen at the meeting? Will they be assisting in some way? Supper? If entertainment item is not well rehearsed - scrap it. PARLE Will you use videos or coloured slides to illustrate FRANCAIS year's events, camps, building?

(c) Achievements within Group in training of Leaders - completion of training, Wood Badges, etc. (d) Movement of Leaders. Recruits, Transfers, Resignations, 3 year evaluahons. (e) Existing Leader strength and recruitment needed to fill vacancies and prepare for resignations. (f) The work of the Recruiting Committee. Will display be photographs, large map of new (g) Group Scouting Activities: competitions and building, special event coming, record number of results. Queen's Scouts or your latest success? (h) Acknowledgement of the efforts of Group Section Leaders. One month before Annual Meeting (i) Number of Group Committee meetings and Who opens the hall and who has the keys? attendance. Do all the invited know that you will START AT (j) Reference to the work of office bearers. THE ADVERTISED TIME, irrespective of who is late? Have you warned the special guests? (k) Reference to the appointment and work of Badge Examiners/Advisers. (I) Buildings and accommodation activities. (m) Other non-uniform personnel activities. (n) Any other items of interest, such as (o) Acknowledgement of any services rendered to Group. (p) Reference to financial position.

Note The Group report is given by the Group Leader for the Group as a whole. Is the display arrangement settled? Who, when No separate reports are required from Section and where? You will need special spotlights? Leaders or from the Chairman. Perhaps reading lamps can be subtly used?

70 Final arrangements re refreshments made? 7.5 DUTIES OF THE GROUP Who arranges the chairs? Good psychology to COMMITTEE (P&R.- R4 -7) have just a few less than you appear to need (but The Group Committee functions in accordance have the spares hidden right at hand). This way with a set of Rules, which must be adopted at its you always have a 'full house'. Cunning. formation or as soon after as practicable. A model Who meets each of the special guests? Do you form for such Rules is available from Branch know what they look like? Headquarters and any variation from such model rules shall be operative only after approval of the One or two days before , District Association. Final check on all people with jobs. The duties of the Group Committee shall include: The day of the Annual Meeting 1. Recommend the appointment of a Group 5 p.m. Collection of refreshments and Leader who shall be the Chief Executive equipment for serving. Decoration and Leader of the Group and carry out the display complete. functions identified in the "Function Statement 6 p.m. Platform or hall-end or stage ready for for Group Leader". entertainment. 2. Recruit adequate staff in both quality and Check double if electric cables, etc, in quantity to enable the Group Leader to fully use. Check points and lights. staff and maintain fully staffed all the Sections 7 p.m. Chairs and tables in position in a of the Scout Group. friendly grouping. Cups set out ready. 3. Carry out enquiries sufficient to satisfy itself (They must never clatter during that all persons in direct contact with the proceedings.) young people of the Scout Group are fit and 7.30 p.m. All finished. Everyone at their posts. proper persons to carry out the role and Nominators and seconders checked in? endorse this finding on the application for all Hand them their "prompt" cards. Those appointments in the Group. to meet and escort guests in the foyer or near. (Soft background "Scout" music is useful in large hall if on tape that 4. Inform itself on the performance of the requires little attention.) Scout Group in meeting the requirements of the local community for Scouting for its young 8.00 p.m. ON THE DOT START (as you people by receiving and endorsing the advertised you would!). If the Lord half-yearly Group plan and receiving reports Mayor is late, he/she is late and it's on the Group performance against the plan his/her discourtesy, not yours. from the Group Leader and the District After the meeting day Commissioner. Borrowed equipment returned with thanks. 5. Establish and maintain good relationships with Letter of thanks to all who helped. all levels of the local community. Notes for improvements placed in the minute book 6. Provide adult help for the Group and assist for next year. its members to obtain and maintain Section Leaders and Supporter follow up contacts employment. made at the Annual Meeting. 7. Provide adequate accommodation for the Scout Group to carry out its role. Last thought

Annual Meetings are so much "hearing" ~try and break the monotony of presentation with VISUAL material. There is no reason why the people shouldn't see what you are talking about even if it's only by models, sketches, maps, plans, photographs, charts, display boards, movies, press clippings, log books, and signwriting of the new year's "Theme" or target.

71 72 8. Ensure the Scout Group has adequate funding 7.8 GROUP COMMITTEE OFFICE to carry out its role. BEARERS AND DUTIES 9. Ensure that all plant and equipment used by The Committee should appoint a President or the Group is suitable for the purpose for which Chairman, Secretary and a Treasurer from its own it is being used and meets the current safety members. It should also appoint one or more standards of the State in general and the Auditors. Scout Association in particular. The duties of the President or Chairman shall be 10. Ensure that all records are kept and funds to take the chair at all meetings of the Committee accounted for in accordance with the and to lead the Committee in its general function applicable laws of the State and rules of the of assisting the Group Leader. Scout Association. The duties of the Secretary are to call meetings of 11. Convene an annual general meeting at which the Group Committee, to draw up an agenda for the financial accounts of the Group and the each meeting, to keep minutes of each meeting annual report of the Group Leader are and to receive and answer correspondence at the presented. direction of the Committee. N.B. This Committee is not concerned or The duties of the Treasurer are to keep a true and responsible in any way for the actual training of proper record of the finances of the Group any of the members in the Group. Committee and to present a financial statement at Reference has been made that the Group each meeting of the Committee, to receive all Committee is responsible for Group property and it monies on behalf of the Committee and all of its is most important that where a Group possesses members when acting in the name of, for, or on property of any value, including real estate, such behalf of, the Association. property be vested in the name of The Scout Association of Australia in accordance with Branch 7.8.1 Group Committee, President or practice. Chairman The Group Committee must clearly understand A Chairman's first task is to support the GL then that they are appointed to assist the Group ensure that there is a fair opportunity for those Leader and therefore operate to satisfy his/her present at a meeting to express their opinions on reasonable requests and those of the Group the matter in hand. Each person attending Council. meetings must have an opportunity to have their input and must leave the meeting with a feeling of having contributed to a worthwhile meeting. 7.6 SUB-COMMITTEES The Chairman must ensure the efficiency of the proceedings by imposing on the meeting Where a Group forms a special committee or reasonable order and an agenda. sub-committee or any similar body, either as a The Chairman must be sympathetic and adaptable regular part of the organisation or for any to the needs and wishes of the meeting as far as special purpose, such body must be regarded content goes. The basic task is to ensure that the as a sub-committee of the Group Committee and meeting is properly conducted and recorded. must always operate under the same conditions as the Group Committee. Any funds raised by The Chairman must be able to discover what the such a sub-committee should be paid into the actual will of the meeting is, and then assist in its formulation into a decision. The Chairman is not Group Committee account as soon as such acting in a vacuum, but in a sequence of money is raised and not kept in separate account meetings. The Chairman is required to follow-up not under the control of the Group Committee. any necessary actions by others resulting from the (P&R.) minutes, prior to the next meeting to ensure that the decisions of the previous meeting have been carried out. 7.7 MEMBERSHIP OF THE SCOUT The means of assistance available to the ASSOCIATION OF AUSTRALIA Chairman, apart from the GL and other office bearers, are broadly of two kinds: All members of Group Committees are members of the Association and, as such, are bound (a) A set of formal rules for running the meeting. by the rules of the Association and are obliged to act within those rules and in accordance with (b) Their personal skill in dealing with people. the policy laid down to be followed by them and all other members of the Association. This The written rules are those in common practice for applies to all the activities of the Group the conduct of meetings and are broadly based on Committee and all of its members when acting Parliamentary procedure and the Constitution and in the name of, for, or on behalf of the By-Laws of the Association. In all cases the Association. majority's wishes must be represented.

73 and of meetings of such sub-committees as the Group Committee may direct. He/she shall carry out such other duties as may be assigned to him/her by the President and the Group Leader. [CHAIRMAN), , The Honorary Secretary shall retain all books, correspondence and records of the Group Committee pertaining to the office until such time as he/she retires or is requested in writing by the Group Leader, Chairman of the Group Committee, District Association Secretary, Area Secretary or General Secretary of the Branch to hand them over.

SUGGESTED JOB DESCRIPTION - SECRETARY 1. See that the Group Chairman is kept fully SUGGESTED JOB DESCRIPTION - CHAIRMAN informed on all correspondence pertaining to 1 . To support and assist the Group Leader in the Group. running the Group as laid down in P&R. 2. See that notices of regular meetings of the 2. To ensure the Group Committee works on the Group Committee are sent out in sufficient principles as laid down in P&R and the Group time, giving date, time and place of meeting. Committee Constitution. 3. Prepare, in consultation with the GL and 3. To chair meetings of the Group Committee, after preparation of an agenda in consultation Group Chairman, an agenda for each meeting. with the Group Committee Secretary. 4. Keep minutes of all meetings of the Group 4. To give a lead to the other Committee Committee. members by personal example, and motivate 5. Despatch a copy of the minutes, with and enthuse them with specific objectives. appropriate action points highlighted for 5. To ensure that the Group Committee attention, to each Group Committee member. cooperates with the District Association and 6. See that Branch, Area and District notices and appoints delegates to District as required. other important notices or articles from "The 6. Be a Delegate to District and liaise with the Australian Scout" are brought to the attention District Association/Executive and its of the Committee. Chairman and refer to them for advice as necessary. 7. Assist the Chairman with the preparation of the Annual Meeting and Annual Report. 7. Provide a written annual report. N.B. If unable to attend a meeting, he/she must 8. Maintain an accurate record of the expenditure ensure GL and Vice-Chairman are told and are of Petty Cash allocated for postage, etc. briefed. 9. Undertake other secretarial duties of a Group nature as may be required from time to time. 10. Liaise with the District Association/Executive 7 .8.2 The Vice-President or Secretary and refer to him/her for advice as necessary. Vice-Chairman 11. Take necessary steps to obtain a postal box or The Vice-Chairman (if elected) shall act for and on behalf of the Chairman on all suitable occasions post office address for the Group advising all and preside at all meetings of the Group necessary authorities-banks, insurances, Committee at which the President is not present. etc.-of this. Clear weekly, or more frequently, distributing items through Group letterbox system at Group Headquarters. Note: Each Section plus GL and Group 7 .8.3 The Honorary Secretary Committee should have internal letterbox with The Honorary Secretary shall act as Secretary to perspex front, preferably located near door in the Group Committee, and shall call meetings of hall, which is to be cleared at least weekly on the Group Committee and of such subcommittees meeting nights. as the Group Committee may direct, and shall give 12. Ensure the Group Committee receives at least notice thereof in accordance with these Rules. one copy of a "Scout" magazine and that this He/she shall receive and reply to all is circulated to the Committee members. correspondence, keep accurate minutes and records of all meetings of the Group Committee

74 7 .8.4 The Honorary Treasurer 4. Oversee the operation of Section accounts The Honorary Treasurer shall receive monies only insofar as the way in which the books and payable to the Group Committee and ensure that accounts are being maintained, arrange assistance if desired/required. they,are promptly banked and accounted for, pay out monies on behalf of the Group Committee, Note: Group Committee and Treasurer have no keep an accurate account of all funds of the authority over the actual expenditure of Section Group Committee and prepare and submit to funds. each monthly meeting of the Group Committee a 5. Ensure that budget is produced which includes statement of receipts and expenditure. He/she input from Group Committee and Group shall prepare an annual statement of receipts and Council. expenditure and a balance sheet for submission to 6. Review bank account signatories annually and the Auditor and to the annual meeting of the change as necessary. Group Committee. He/she shall retain all receipt butts, books of accounts, cheque books and 7. Arrange collection of Group levies (Fees) copies of annual statements and balance sheets reporting position monthly to Chairman and pertaining to the office until such time as he/she Group Leader. retires or is requested, in writing by the Group N.B. As a rule numbers only should be discussed Leader, Chairman of the Group Committee, District at Group Committee meetings. Any problem Association Secretary, Area Secretary or General families should be referred to the Group Leader Secretary of the Branch to and Chairman and not openly discussed at hand them over. meetings. There may be some families who have extreme financial problems and Scouting must recognise this and do what it can to assist genuine cases, including if necessary, the waiving of fees. ,r ·-- Also see Section on Finance for more detail. (See Chapter 13.)

7.8.5 Other positions on the Group Committee The number of people required for the Group Committee will depend on size of the Group and person's capabilities. Common sense must prevail to keep a workable number - 12 would normally be a maximum on an actual Group Committee, but others could be used on subcommittees - only one member of the subcommittee would normally attend Committee meetings.

SUGGESTED JOB DESCRIPTION - TREASURER 1. Operate and maintain accounts of Group Committee including sub-committees including receipt of money, issuing receipts, banking, presenting accounts for payment to Group Committee meetings. Ensure accounts also include in the name 'The Scout Association of Australia" - and require two signatories to operate all accounts. 2. Arrange annual audit of all accounts of Group, i.e. Group Committee, Group Council, Sections, Sixes, Patrols, Units, etc., and presentation of statements of each account in the required format through Group Leader to SUGGESTED JOB DESCRIPTION - District. PROJECTS AND FUNDS OFFICER 3. Ensure that all accounts are operated as per Coordinate activities of the Fundraising and rules, i.e. must have at least two signatures. Projects sub-committee. Some of these activities BHQ Accounts Book can be used for accounts are listed below: as these are set up to provide details for the 1. Maintain stocks of secondhand books, annual audit. There is one for Group uniforms, scarves, hats, etc., new scarves, Committee and one for each Section. and Group and District Badges.

75 Note: You will need to keep promoting the sale of community groups, including Guides, with a books/uniforms, etc., possibly an item in each view to helping one another and keeping each month's Group magazine and also get Cub Scout other informed. Leaders to advise new parents of availability and This position will provide an additional link contact person. between the Group Council and the Group 2. Form a Fundraising sub-committee of four to Committee and should minimise the effect of the six parents, with the aim to organise and run change over of a Group Leader. fundraising activities to meet the Group's budget. (For examples of fundraising and related rules, see Finance Section 8.6 and 7.8.6 Auditor Chapter 13). (Not a member of the Group Committee, but Note: Social activities are an important way of appointed at the Group's annual meeting) getting families together which could lead to more 1. The auditor may examine the Group participation at other events. Committee books of account and vouchers at 3. Coordinate and promote Scout Week and any time and shall do so when called upon by other projects as required with the Sections the District Association, Group Leader, after consultation with GL and Group Council Chairman of the Group Committee or the and Group Committee. Group Committee.

SUGGESTED JOB DESCRIPTION - PUBLIC 2. The auditor shall report upon the examination RELATIONS OFFICER of the balance sheet and financial statements 1. Attends both Group Council by invitation, and to the annual meeting or upon the examination Group Committee. This is important for of the books of accounts and vouchers to any efficient editing of Group magazine and meeting called especially in consequence of notices. The PRO must have a "feel" for what any requested investigation of accounts. is happening and why. 2. Collects articles, edits and produces Group magazine. 7.8.7 Trustee 3. Edits and prepares notices, reminders, etc., SUGGESTED JOB DESCRIPTION for use by Leaders, Committee, etc. 1. Have a list of all equipment owned by the Group as a whole. Items from this list will be obtained from the Group Secretary and the Group Leader. In the main, this list will consist of insurable items. 2. Periodically check the equipment to ensure that it is in good repair and suitable for the purpose for which it was bought. Ensure stowage is not a fire/accident hazard. 3. Check all buildings regularly for repairs, fire hazards, etc. Ensure that vandals/burglarproofing is adequate at all times. 4. Recommend to the Group Committee realistic insurable values on contents and buildings by obtaining current balance sheet value (for statement of assets and liabilities on annual financial report) and replacement value (tor 4. Ensures that Group's program and budget and insurance purposes). directory of Who's Who and the Family Duty 5. Recommend to Committee any repair needs Roster is issued early in year - preferably or renewal requirements. January/February. 6. Towards close of financial year give an 5. Ensures that coming event notices are issued updated equipment list to Group Secretary tor in plenty of time and that they stimulate inclusion in annual returns. This list reaction. These events may range from World should have replacement value against each Jamborees to cake stalls. item. 6. Arranges displays, etc., at local schools and 7. Prepare report for annual general meeting and shops to let all residents know that Scouting is Group Committee meetings. "Alive and Well''. Note: The Trustee should ensure that the 7. Arrange publication of newsworthy activities in Scouting equipment is used only for Scouting local press, "Australian Scout", etc. purposes. Camping equipment, etc., should 8. Develop liaison with Council and other local not be loaned to families for camping, etc.

76 The equipment has been purchased with monies raised by the Group for the Group. The Group Committee may also profitably appoint or elect a: Registrar - to assist the Group Leader to monitor membership, parents, future members (waiting list). transfers, progress from one Section to the next, etc. Transport Coordinator - for camps, outings, etc.

process involves the provision of the facilities necessary to enable the Leaders to do their job of training the youth members. For this reason, the activities of the Committee are largely concerned with the raising of funds and the assistance of individual parents and friends in Group activities. Since fundraising will invariably involve arrangements by considerable numbers of people, 7.9 GROUP COMMITTEE MEMBER'S all discussions in regard to these arrangements CODE OF CONDUCT must be very carefully recorded as must also the GLs might like to issue something like the decisions made concerning the expenditure of following to new members, together with their funds which the Group Committee has collected. job description. An important thing is that expenditure is As a member of the Committee I will: recorded-the responsibility for the proper expenditure being mainly that of the Group 1. Attend meetings regularly and when this is Leader. The fact that he/she makes a request to impossible, send an apology and strive to the Committee on behalf of the Group Council for catch up on what I have missed. funds is sufficient to make the money available, 2. Seek to understand the job assignment of the provided it is a fair and reasonable request. Committee, interpret it to others and work to complete it in the allotted time, and to the best of my ability.' 7.10.2 Finance Books 3. Participate in the deliberations with The normal Group Committee will have very preparedness, objectivity and humility, allow considerable amounts of money pass through its other members to make their point, not talk hands in a year. Complete records of revenue and over or across and avoid private discussions. expenditure and assets and liabilities of the Group 4. Share the time of discussion with other must be maintained and arrangements must be members and stick to the topic. made annually to have these records and the financial records of the Sections of the Group 5. Assume responsibility for some of the work audited by an independent and competent assignments of the Committee. authority. Details of the records which must be 6. Listen and seek to understand and utilise the kept are covered more fully in Chapter 13. ideas of others. 7. Help in the making of Committee decisions and support those made by the Group. 8. Evaluate my contribution to the Committee and encourage the Committee as a whole to evaluate its own work. Next time you say it was a poor Committee meeting, perhaps you should ask "What could I do to try to make it better?"

7.10 GROUP COMMITTEE RECORDS 7.10.1 Group Committee Minutes The Group Committee exists to assist the Group Leader in running the Group. In the main, this

77 7.10.3 Property Records 9. Has the Group a development program to ensure growth or maintenance of members? Many Groups will hold property, that is real estate, on behalf of the Association. Although this property 1 O. Has all the necessary training equipment been is vested in the name of the Association, it is provided? important that the Committee of the G~oup h~lding it has full and complete knowledge of its detail, 11. Has the Group Committee a Quartermaster? including its Title description or lease agreement. The Group Leader must hold complete records of 12. Have all Group/Section accounts two equipment owned by the Group, but this signatories and are they in the name of the information should also be held by and available to Association? the Group Committee to enable it to provide the information asked for with the census return each 13. Does the Committee take a full and active part year. More details are contained in Chapter 8, on in Group activities? Group Property. 14. Is the Group HQ and other property in the name of the Association?

15. Is the Group HQ and equipment insurance 7.11 THE GROUP COMMITTEE realistic, considering present-day values? CHECKLIST 16. Is the Group's HQ in good condition, well maintained, clean and tidy inside and out? This checklist is designed for one purpose only, and that is to assist the Group Committee to 17. Are neighbours, Council and local community evaluate its job, and help to build a strong, generally proud to have the Group in their prosperous Scout Group. midst?

1. Has the Committee a copy of P&R and the 18. Do we have adequate Group social activities? relevant Branch Group Committee Rules or By-Laws? 19. Are our public relations such that the . community is aware of the Group, and does 1t 2. Are they aware that the important job of the enable the Group to take a leading part in the Committee is to assist the GL? community?

3. Has the Group Committee contributed its part 20. Has the Group a Public Relations Officer? to the current Group Plan? 21. Do we help in finding leaders? 4. Has the Group Committee set its own performance targets for the current year? 22. Do we make enough use of sub-committees?

5. Does the Committee send a letter of welcome 23. Does the Group Committee prevent internal to the parents of new members? upsets by promoting good relationships within the Group? 6. Is the letter of welcome followed up with a personal visit or induction session. 24. Has the Committee (with Section Leader approval) visited a Section? 7. Has the Committee prepared a budget for anticipated expenditure based on Group 25. Can the Committee give the lead with Council priorities? enthusiasm and optimism?

8. Has the Treasurer been authorised to make 26. Has the Committee appointed delegates to the prompt payment of regular expenses? District Association and does it get reports from these people?

78 ,,,...... •.•• '1... ! \ ' : ~,. ..t' ~~,~ \ 8 J

Group Property

Reference: Australian Policy and Rules. of the Branch of the Association in accordance N.B. Full details relating to property use, loan, with the procedure set out by Branch hire, rateability, public liability, vary from Branch to Headquarters. Branch according to State laws, so obtain these from your Branch Headquarters. 8.3 SPONSORED GROUP 8.1 GROUP HEADQUARTERS (OR EQUIPMENT/PROPERTY ACCOMMODATION) In the case of a sponsored Group it is necessary In order to conduct a Scout Group properly, it is to determine in the first place what property is necessary to have a meeting place. It is to be regarded as belonging to the Group itself desirable that this be a building which is and what to the Sponsoring Authority, and this substantially used only for the activities of the decision must be recorded with the District in a Group. While in the case of most sponsored letter of agreement between GL and Group groups, satisfactory accommodation will be Committee on the one hand, and the Sponsoring provided by the sponsoring body, the open Group Authority on the other. A model form for such letter generally provides its own headquarters and it is of agreement is available from Branch preferred that such headquarters is owned by the Headquarters. Association, rather than rented or borrowed from some other body, such as a school, community centre, etc. 8.4 SCHEDULE OF GROUP PROPERTY Where a Group does possess its own A Schedule of Group property must be submitted headquarters, the title or lease or other agreement each year to the DA. In the case of a sponsored covering possession must be vested in the name Group the schedule should be counter-signed by of the Association. the Sponsoring Authority.

8.2 PROPERTY VESTED IN THE 8.5 APPROVAL OF BUILDING ASSOCIATION PROPOSALS OR BUILDING PLANS It is most important that, where a Group Before a Group constructs a new headquarters, a possesses property of any value, including real plan for the building should be submitted for estate, such property must be vested in the name advice and approval through the District Association to Area Headquarters, according to Branch practice. When considering any proposal for a new Group Headquarters, it is suggested that the Group Committee sees that the plans provide for all things necessary for the operation of the Group. However, these facilities should not be extravagant and should be designed primarily for Scouting activities. While it is not possible to lay down minimum standards or, for that matter, maximum ones to be adopted in the construction of a new

79 headquarters, it is suggested that provision should 8.9 RATEABILITY OF LAND USED FOR be made for a hall, storerooms, kitchen and toilet SCOUT PURPOSES (OR RATES) facilities. 1t is important that the finish should be In some States, under present conditions, since such that it will withstand the wear and tear of the the Association is a charitable organisation in the activities for which it is intended without obvious deterioration. It will also be necessary to construct legal sense, it has been ruled that land which is used for the training of Scouts is not rateable. the building in accordance with the requirements of the appropriate local authority. If funds are available, it is very desirable to 8.10 USE OF PROPERTY AND LOAN provide, in addition to the above, separate meeting places for Patrols or Sixes and separate OR HIRE accommodation for a Venturer Unit, Rover Crew It is the responsibility of the Group Leader and the and Leaders of the Group. However, these may be Group Committee to ensure that all governmental added at a later date. and municipal regulations and by-laws affecting their property are adhered to. Most leases make specific references to such matters as, for 8.6 FINANCE example, the right of sub-lease; limitations on The cost of providing a Group Headquarters varies usage; consumption of alcoholic beverages and so greatly, depending on the locality in which it is to on. These conditions must be clearly understood, be built. However, in all cases, it amounts to and copies of current leases are available from the thousands of dollars and the provision of this Property Officer at BHQ for those Groups which money, which is one of the major responsibilities have mislaid theirs. of the Group Committee, always presents Subject to any leasehold or other legal restriction considerable problems. (i.e. Council by-laws), Group Committees may One means of providing the necessary capital to approve the use of their Scout halls for social build a Group Headquarters early in the life of a functions at which alcoholic drinks are intended to new Group is by means of Community be served. Group Committees, however, must Advancement Societies, Co-operative Societies, or assure themselves that necessary permits are other similar organisations. Full details of the obtained and the insurance cover has been operation of these societies are available from arranged. (N.B. Important to read section on Branch Headquarters where advice may be insurance.) obtained as to the best way of approaching this Where Scout properties are hired to outside users, problem. hirers are normally required to take out their own public liability insurance. It should be noted that, 8.7 SALE OR MORTGAGE OF SCOUT where Scout halls are hired for use by members of the Association for personal functions, then they PROPERTY must still take out separate public liability All property owned by the Association must be in insurance by extending the Association's policy. the name of the Association which is bound by Acts of Parliament to follow a definite procedure when it is desired to either sell or mortgage it. 8.11 RELATIONSHIPS WITH LOCAL Should an individual Group desire to have the property it occupies sold or mortgaged, the COUNCIL procedure is as follows: Group Committees should maintain a good 1. Application should be made through the relationship with their Council Officers so that they normal channels, to Branch Headquarters, for can attend to such matters as lease and licence permission to sell or mortgage the property, as expiry and any new conditions of renewal before the case may be, together with the reasons. the event and not after it. Times are changing and unfortunately not every municipality is as 2. On receipt of the above information, the supportive of Scouting as it should be. There have General Secretary of the Branch will initiate been instances where Scout Groups have suffered the appropriate action with the Branch because they have not bothered to defend their Executive Committee and the decision of the rights, or press the value of Scouting to the Executive Committee is then notified to the community, with the result that they have been formation concerned. sometimes denied a new lease or had a renewal effected under much less attractive terms than 8.8 CAMP SITES applied previously. Apart from Group Headquarters and equipment, training of Scouts can be advanced by use of a suitable camp site where they can camp at 8.12 PROPERTY ADMINISTRATION frequent intervals and to which they can travel with DETAILS a minimum of effort, particularly on the part of This depends on State and municipal laws. Obtain Scouters and parents. Such a property is better full details from Branch Headquarters. Ask your provided by Districts, Areas or Regions. District Commissioner for assistance.

80 9

Group Publicity

If we are to attract public support and new agent such as the Branch Marketing or Public recruits (young people and adult Leaders), we Relations Officer. must take steps to advertise the part Scouting The majority of editors and journalists are plays in the community and the activities enjoyed quite responsible and reasonable people and by all. will publish only those stories that they honestly The nature of the Scout program is mostly feel are of public interest. If at the same time concerned with the adventures of small groups of they fail to report the success of the Venturer members often taking place out-of-doors, where Unit in a competition, it is possibly not that they not many people normally see them. This presents do not consider it to be "news", but more likely a problem in regard to publicity but, with a little because no one has taken the trouble to tell them care and preparation, a good deal can be done to about it. tell people outside the Movement what is being Every Group should appoint a member of the done and how we do it. Group Committee to be responsible for press and It is desirable to publicise the activities of a Group, public relations. Ideally this should be someone as this can be a very real help in obtaining with no other Scout job, but in a small Group the support, not only for fundraising but also to responsibility may have to be taken on by the procure tolerance for the activities which often Group Chairman or Group Secretary. This person appear odd and noisy to the public. In addition, should keep the local papers (and local radio) publicity is a potent tool for the recruitment of informed of notable events in the life of the Group, Leaders, and young people. but can do that properly only if he or she is kept People are much more likely to support a informed by the Leaders and Members actually Movement whose aims and activities they involved. A news release should be clear and understand, than one of which they know nothing, concise, answering the journalist's essential and such information is best spread at the local or questions (What? When? Who? Where? Why?) Group level. as briefly as possible, and giving a name and There are many ways in which individual people telephone number in case further information is can publicise activities of the Movement. Group required. Check your Branch rules relating to news publicity can be obtained through "shows': releases. publications and regular items in the local press. LOCAL PRESS 9.1 PRESS PUBLICITY While press coverage in the national papers must Scouting in Australia has received some be left to Branch Headquarters, individual Groups excellent publicity in recent times, especially for can get valuable publicity through their local international events like Jamborees and papers. These papers are always hungry for local Conferences and visits such as by the Children news and only too willing to publish material, but of Chernobyl. they do need to have it presented to them in a However, it is certainly not true, as far as Scouting suitable form. The following points are worth is concerned, that "all publicity is good publicity". remembering: Difficult or unpleasant situations can arise and 1. Ascertain the latest date for delivery of copy Leaders must think and prepare carefully any and have it there in plenty of time. statement, as they can be taken out of context and 2. Write copy on one side of the paper only and used for "news". Where possible such situations preferably in double-spaced typing. Provide a should be referred to an experienced Scout press clear heading telling what the story is about.

81 82 The name of the authority for the story should When planning such a show, it is worth be given. This should be the Group Leader or remembering these points: Group Committee Chairman, give both the 1. The planning of the show should be initiated in name and appointment. Use names - these the Group Council. are news - as much as possible and do not 2. There should be a part in the show for every forget initials . member of the Group. This not only helps with 3. Write your matter in the style of a newspaper, the training aspect, but also ensures the that is, initial summary, then most important widest possible interest from parents and matter and the less important matter last. friends. 3. The standard must be the best that can be obtained. No one expects a professional performance, but the people attending are entitled to the best show which can be put on and, in particular, they should be able to hear what is said. 4. The Director of the Gang Show at some Branch Headquarters is generally willing to assist with this type of function under certain circumstances. 5. The show should not run for more than three nights. This is as much as individual performers can be expected to do without interfering unduly with other activities. 6. Some Districts, with their greater numbers of members, put on an annual "Show" and these provide an opportunity for expression of a range of talents by the members of the Group.

4. Provide a name and daytime telephone number through which the paper may check the material if necessary. 5. Pictures are very useful, but remember they should be in the form of glossy prints, not smaller than 7.5 cm X 10 cm and preferably larger. Do not provide negatives. Always attach a brief caption to a picture. Do not rely on the story for a caption, as picture and story may easily become separated. 6. Send your publicity matter to the paper and mark it for favour of publication. It will not then be mistaken for an advertisement and charged 9.4 GENERAL PUBLICITY CAMPAIGN to you. While general publicity campaigns have their place, these are generally better left to the District 9.2 GROUP MAGAZINE rather than the Group, and it is strongly A magazine containing contributions from the recommended that the Group limits itself to members and published regularly can be potent activities at its own level and in its own area. An means of keeping parents informed of the general exception to this is the case where there is a activities of the Group and may also be used as a single Group in a country town or district which means of interesting people not normally can obviously best run its own campaign. contacted by the Group. Such a publication need P&R P9.3 says that, "No member of the not be expensively printed but should be carefully Association may express opinions in the public edited and set up and presented as attractively as press or on radio or television on any matter of possible. Scout policy or principle, without the prior approval of National or Branch . It is essential that all 9.3 GROUP SHOWS members of the Movement appreciate the importance of this rule, as the wrong impression This type of activity can be not only a means of can very easily be given to the public by publicity but also a means of training Scouts, in individuals expressing their own opinions rather addition to which it provides an opportunity for the than those of the Movement. whole Group to work together on a project.

83 9.5 OTHER ACTIVITIES last Group Scout Leader but one? Is the Group If the Group has any good-quality posters, minibus kept in good condition? photographs or other material advertising Is "full uniform or no uniform" observed whenever particular events (or simply Scouting in general) it Scouts or Leaders are out in public? may be possible to get permission to display them Questions such as these should be asked free of charge in schools, public libraries, or shop frequently, and if the answers are not satisfactory windows. They must be of good quality, however, then something should be done at once to put if they are to give a good impression of Scouting, matters right. and should be taken down or replaced as soon as Behaviour is another area to consider, and both they become faded or dogeared. A bank or Leaders and Members should take care to building society may be willing to allow the Group ensure that they behave in an appropriate to mount a static display in its window for a few manner at all times. Leaders who overload their weeks, but once again such a display should be cars or drive them through built-up areas at 75 kph carefully planned and well presented. Members are hardly good advertisements for a Scout's themselves can help publicise Scouting by taking "duty to the Queen" - neither are Scouts who part in the local carnivals and similar events; drop litter or ride their bicycles on the uniform will not necessarily be appropriate on pavements! When a group of Scouts are out these occasions, and a large sign to indicate that together, perhaps on a free half-day in camp, they are Scouts may be used instead. they should be reminded not to cause inconvenience to other people by blocking the footpath or crowding into small shops ... it is little things such as these that have such a great effect on our public image. We should not forget, either, our "public relations" with the people nearest at hand - the neighbours and the parents. Evening events at the Group Headquarters should be so planned as to minimise any inconvenience caused to those living nearby. Blocking driveways with parked cars, slamming doors and generally making unnecessary noise should be avoided, but even so the neighbours will certainly be aware of the Scouts' presence. Perhaps the Group might send each of them a Christmas card, or invite The matters set out above and many others are them to an open evening or a party, simply as a dealt with in greater detail in a most informative way of saying "Thank you for putting up with us". publication entitled Public Relations for Scouting, As for the parents - well, without them we should published by The Scout Association of Australia be out of a job! They don't always react the way and available at Scout Commercial Centres. you want them to, as every Leader knows, but they do have their children's welfare at heart and 9.6 PUBLIC RELATIONS they can be a tremendous help if kept informed and if treated in the right way. Our best (or worst) publicity, however, is ourselves as we go about the business of Scouting from One way of keeping parents informed, of course, week to week. Recruitment and leakage figures is to have a Group magazine or newsletter which depend to a very large extent on the quality of the is circulated periodically to all members of the program. If the youth members enjoy the activities Group Council. The compilation and production of on offer, they will bring their friends; if not, they will such a newsletter might be undertaken by the leave. In a similar way, the effect of any number of Venturer Unit (or even by some of the older carefully-prepared displays and press releases Scouts), or might be the responsibility of an can be undone in a matter of minutes by a small Assistant Secretary. Some thought needs to be group of scruffy Scouts misbehaving themselves in given to the presentation of the material (and public. Any consideration of public relations must also to the content, because several pages therefore look at all aspects of the Group's life, of "in" jokes can be very offputting to those who and not just at those which we choose to regard are not "in"), but a well laid out and duplicated as being directed particularly towards advertising magazine can be circulated to many supporters or recruitment. and so help them to identify more closely with the Appearance is certainly one element of this, and Group. appearance not only of Members and Leaders, but Public relations is not an optional extra - it is of all the Group's property. Is the Group something that every Group has, and the only Headquarters well maintained and repainted choice is whether relationships are good or bad. reasonably often? Is the notice board clean and Many problems would be solved if Members up-to-date, or does it still give the name of the remembered always that ''.4 Scout is considerate".

84 ,, '""'""'••... ..•' ·..... ' i "" l/} "\ '\ II \.... ,... ~" l 10 J

Recruitment of Leaders

Reference: "Recruiting Adult Leaders for 10.1 SOURCES OF POTENTIAL Scouting", published by The Scout Association of LEADERS Australia. • Parents - most of our Leaders are parents of The recruitment of good quality Leaders is one of Joey Scouts, Cub Scouts, Scouts and Venturers. the greatest challenges facing a Group Leader. • Young Leaders - from Venturer Units and One of the most important responsibilities is to Rover Crews. maintain a suitable number of good Leaders in the • School Teachers. Group. • Members of the Police Force. The chances of success in obtaining the best • Bank Officers. adults are most enhanced by having an 0 Representatives of stock firms. enthusiastic, efficient Group, to which people are happy to belong. • Members of the armed services. It is very seldom that the good Group has any • Tradesmen. difficulty in recruiting Leaders - indeed, many • Engineers and Draughtsmen. Groups produce their own Leaders. • Old Scouts in the District - how many are The approach to prospective Leaders must be making a definite contribution to a youth carefully planned and carried through by one who organisation. can supply all the facts needed and answer all possible questions which the prospective Leader might ask. 10.2 QUALIFICATIONS OF AN ADULT Do not casually ask someone to come along and help without being prepared to tell what is LEADER involved, and what are the responsibilities which The qualifications necessary in a Leader may vary you expect to be undertaken and what according to the particular job. The following are investigation may be made of one's background some of the basic requirements: before acceptance for training. The aim is to set a very high standard in the 1. Has an unquestionable reputation for integrity and responsibility. selection of prospective Leaders. It is far better to have a Leader shortage than having adequate 2. Likes children and gets along well with them number of mediocre Leaders. - has the right temperament and personality. We want Leaders to join our Movement because 3. Has the necessary time to do the job. they are enthusiastic and realise the value of 4. Has a liking for and enjoyment of the Scouting to the community. outdoors. Just because we are a voluntary organisation, we 5. Is willing and eager to learn about the job and are not obliged to accept everyone who offers their is prepared to undertake leadership training as services. soon as possible.

85 6. Is able to work amicably with others who may Two major and successful methods of recruiting not always agree with him/her. adult Leaders are outlined below: 7. Meets the age guidelines as laid down in P&R. 8. Is a good communicator. 10.3.1 The Six Step Method 9. Has a commitment to the aims of Scouting. The application of The Six Step Method and its success depends entirely upon those using it. If 10. Must be a "doer" rather than a "promiser". you consider it will not work, then there is no point 11. Is a Leader by example. in trying it. If you really want Leaders for your Group, and your determination to get them is Previous experience in Scouting is not a positive, then the careful and studied application of prerequisite. this method will enable you to have the Leaders you want. One thing is certain, the method does work, for those who want it to. 10.3 RECRUITMENT METHODS Endeavour to solve recruitment problems along STEP 1: the following lines: • Only recruit for a genuine vacancy-don't The Chairman of the Group Committee, Group have too many Leaders. Leader, District Commissioner, or other person so selected calls a meeting of selected members of the Group Committee and/or District parents of members of the Group, in addition to other invited members of the Community, for example, members of service clubs. This selection should be as broad as possible covering the Scout Movement at the level of the required Leader, as well as the community from where he/she may be recruited. Five or six members should be ample to form the Steering Committee. If a Group Leader is needed, the DC should be a member of the Steering Committee. First, this will be done by written invitation, including a copy of the leaflet - 'The Six Step Method of Recruiting" - and followed with a personal call by the Chairman of the Steering Committee, to make sure the individual will act on the Steering Committee. The written invitation could be based on the following: Dear ...... I have been requested to set up and act as • Be prepared-have a list of potential Chairman of a Steering Committee to implement Leaders at all times. this method to find the right person to be • Spread the word - recruiting is a Group appointed as ...... in ...... Group. problem. This Committee is to consist of representatives •All leads should be promptly followed up. from the Group, District and community and is expected to complete its duties as set out in the • Go and see the person at home - don't "beat leaflet after three or four meetings. about the bush'', explain why you are there. A small group has been selected to be invited to • Remember you are endeavouringd to recruit on become members of the Steering Committee behalf of the Group. because of their background in the Scout Movement and/or the Community. •You must be honest and explain what is involved in time, training, etc. You have been selected as one of this number and I, therefore, extend an invitation to you to • It is good idea to take the person along to a become a member of the Steering Committee. Scout function or Section meeting to show what I hope you will be able to accept this invitation and is involved. in this regard, I will contact you personally in the • If the person declines to become involved, next week to confirm that you accept. accept his/her reasons regretfully. Always part The first meeting will be held at ...... (venue) good friends - who knows what tomorrow brings. (date) (time).

86 STEP 2 NOTE: Previous experience in Scouting is not an important prerequisite. At the meeting, after outlining the purpose of the meeting, the Chairman should discuss the " Preferably a member of the sponsored body qualifications of a good adult Leader - 'The kind - if the Group is sponsored. of person whose influence upon your son/ In addition to these desirable general qualifications daughter you would accept with complete there are other qualifications which are desirable confidence". for particular Sections: An adult Leader associated The following are desirable general qualifications: with leadership of young people should have: ., A genuine interest in the age group of the young 0 An unquestioned reputation for integrity and people he/she will lead. moral standards. ., The physical ability to lead the appropriate age e Likes young people and "gets along well with group. them", is dependable in carrying out undertakings, and can be relied upon, if he/she Commissioners and Group Leaders should have accepts, to give the appointment the necessary the ability to: time and attention. ., Attract people from all walks of life and weld 0 Has leadership ability or potential and yet is able them into a team for the promotion of Scouting. and willing to delegate work and responsibility to, • Be acceptable as a Leader of Adults. for example, assistants, Section Leaders, Patrol @ Have a record of proven administrative ability Leaders, and is not likely to want to run a "one and experience as a "manager". person show". As a result of this discussion, the basic qualities 0 A person of definite standards and opinions and should be compiled in the form of a rating chart. yet is able to work amicably with others who may The meeting should now adjourn so that members not always agree. can give thought on the obtaining and submission 0 A stable trade, business or professional of names to the Steering Committee. connections, i.e. is established in chosen vocation. STEP 3 0 Has the time to do the job properly. List persons considered suitable, particularly those •An outdoor person who enjoys camping and who seem to have all or most of the qualifications other outdoor activities. shown under Step 2. Make full use of lists of •A person who is prepared to learn and undertake parents of young people in the Group. Group leadership training to better fit themself for the records of former members and the local directory job. or ratepayers' roll. If the Group is sponsored by a •Meets the age guidelines as laid down, i.e. church, use the church roll. In addition, obtain names of acquaintances of members of the Joey Scout Leaders Committee. When all names have been Cub Scout Leaders catalogued, they should be assessed by using a rating chart, and arranged in order of "desirability" Scout Leaders as disclosed by the total points scored. Naturally if one of the persons nominated is also a member of Venturer Leaders a Steering Committee, he/she should not be Rover Adviser present when being assessed.

87 A SAMPLE RATING CHART FOR POTENTIAL STEP4 LEADERS Appoint a sub-committee of 2 or 3 people to call 1 . Believes in the existence of God/acts on the most desirable prospect. Members of the accordingly, i.e. is prepared to strive to live by sub-committee should have some influence with the Scout Promise and Law and accepts the the "candidate" and should be people with some key policies of The Scout Association of ability to "close a deal". If the appointment is to be Australia. a Group Leader, the District Commissioner should 2. Has an unquestioned reputation for integrity be a member of the sub-committee. Alternatively, if and moral standards. it is for a Section Leader, the Group Leader should be a member of the sub-committee. 3. Has a genuine concern for and relates well with young people. 4. Considered dependable in undertakings. 5. Considered to have leadership ability or STEPS potential. The sub-committee makes an appointment to 6. Enjoys the outdoors/would encourage outdoor meet the first person on the list at their home. activities. Arrangements should be made for the partner to be present as it is important to have the support of your partner. In making the appointment, no details should be given as to the purpose of the call but rather a statement along the lines "We would like to meet you because we feel you can be of service to the community and we wish to outline how". Members of the sub-committee should be able to decide upon the proper line of approach and this will depend upon how well any member knows the candidate. Preparation for the visit, the sub­ committee should believe the approach is being made because the person is: 0 Of integrity, high principles, and clean living. 0 With the spirit of service to "your day and generation". 0 Of high ideals and life values that coincide with the basic Scouting code of honour and service. 0 Of high personal standards which would be an example and inspiration to young people. 7. Can work amicably with other people. 0 Will get along well with young people who will 8. Is stable in chosen field of work. like the Leader. 9. Is prepared and willing to learn and undertake 0 Is an outdoors person. training. 0 To whom Scout leadership would offer a natural 10. Mature enough to accept responsibilities of/for enjoyable field of service and youth leadership. young people. 0 That the technical knowledge involved would 1i. Can build a team of people from differing readily be acquired and would have an open backgrounds . mind to learn where it is necessary. 12. Would be/is acceptable as a leader by adults. 0 That parents of young people would place their 13. Has time to do job properly. sons/daughters under his/her influence with Questions i 4 and 15 to be added in the case of every confidence. GL/DC appointment, or other management 0 Although a busy person, when presented with an appointment. opportunity of important service, would find the 14. Considered to have administrative ability. necessary time. 15. Management experience or assessed potential for same i.e. leadership of adults. NOTE: The criteria is desirability. Do not consider availability or willingness. If names listed are not considered suitable the process should be recommenced. The rating chart must be destroyed as the contents are confidential.

88 When interviewing the prospective Leader, be 10.3.2 The Bayview Method prepared to answer any objections in regard to: The Bayview Method of "recruiting new Leaders (a) Lack of time (however avoid being misleading) three at a time", is the product of advice and (b) Lack of technical knowledge. suggestions from many Scouting people, both (c) Wearing uniform. uniform and non-uniform. The method embraces elementary techniques of salesmanship, based (d) Not knowing people in Scouting. upon: (e) Any doubts of the ability to do the job. (a) Many of our present Leaders are parents. The (f) Why members of the sub-committee are not parents of a Group are a potential source of taking on the job. Leaders. (b) It is easier to recruit two or three people than STEP 6 one. The sub-committee calls on Candidate No. 1. At (c) Most parents want to help in one way or least three members of the sub-committee call another. There is a good chance that some to present their case. If at least three are unable parents will respond in a positive way to to go, the meeting is called off and a new friendly positive approaches which explain the date set. The committee makes every effort to aims of Scouting and the benefits of being secure "Yes" but must be in a position to give involved as a Leader. the prospect a complete outline of the (d) There are many benefits in Scouting for requirements and obligations of an Adult Leader Leaders - training, fellowship, and the together with a statement of duties of that satisfaction of contributing to the development particular appointment, and be honest about of young people. this. If unsuccessful, the committee proceeds to (e) Young people stand to gain wonderful benefits make an appointment with Candidate No. 2 and from our unique method of character and so on. leadership training. NOTE: The members of the sub-committee should carefully examine their own personal reasons for not accepting the job, and if necessary, should be prepared to discuss them with the candidate. It is also desirable that they inform the prospect of the duties entailed, and give some estimate of the time involved and requirements of the position. If the rating chart discloses that any persons are considered not to possess the qualities required for the appointment, they should not be approached regardless that they may take on the job. We must have quality Leaders to provide quality Scouting. At the conclusion of the six steps, the Chairman of the Steering Committee should thank each member of the Committee, in writing, for their assistance and advise the results of the approach of the sub-committee.

The Bayview Method is employed during a well organised, enjoyable social gathering of parents of children from the Section that requires the Leaders. The techniques are set out in a book (Recruiting Adult Leaders for Scouting), on sale at the Scout Commercial Centre. To be successful, the method outlined in the book should be followed explicitly. Finally, never underestimate the effect of the young people themselves in encouraging a prospective Leader to take out a membership. At the start of the Movement there were no Leaders. Boys sought a trusted adult and invited him/her to lead them. This method can still work. Whatever method is used in obtaining Leaders it should be aimed at the recruitment of individuals whose general suitability has already been

89 examined. Although publicity is a very good way of setting out what the problem was and when, attracting new Leaders, direct appeals for Adult together with supporting statements from GL Leaders in the press should be avoided as this and DC and other suitable persons in the can easily result in attracting people who are community. completely unsuitable, or in some way undesirable N.B. GL and DC MUST advise that they have no as Leaders of youth. This method also tends to say and that the Scout Movement necessarily has discourage the suitable person volunteering, for very strict codes of ethics. nobody likes to join a failing situation. Of course, when a new Leader is recruited then the Branch Having asked these questions, the Group Leader procedure must be followed. should have been able to formulate his/ her method of explanation of the "Scouting Way". When a person has agreed to become a Leader, action should be taken immediately, to ensure that their training and development are followed PROCEDURE FOR EXPLANATION OF through by the responsible persons. This is part of SCOUTING the Group Leader's job to ensure the ongoing 1. Discuss Aim and Principles. development of Leaders. The new Leader should see the Association as an efficient, activity 2. Discuss Law and Promise. organisation. 3. Discuss Religious Obligation. For further information on recruiting of Leaders 4. Discuss Obligations of an Adult Leader, refer to the publication Recruiting Adult Leaders including commitment to complete Wood for Scouting, published by The Scout Association Badge training. of Australia. The discussion of these points at this stage need only be in fairly wide terms. However, care should be taken that each of the four items are understood and that the prospective Leader is 10.4 GUIDELINES FOR Gls ON prepared to accept them. INTERVIEW PROCEDURES WITH PROSPECTIVE LEADERS In stating these procedures the assumption is EXPLANATION OF COMMITMENT made that the Parent/interested adult has 1. TIME - Tell the truth-It is not two hours per indicated an interest in youth leadership, and that week - include weekly meetings; the GL has decided that this person seems to be programming (planning and preparation); the type with which the GL would be happy to Group Council; District Meetings and of leave his or her own children. course, Activities. However, there are also The interview is to be in a friendly atmosphere many ways of sharing the load. suitable to all. It is important, however, that the 2. MONEY - Generally Leaders should not be Group Leader establishes that the prospective out of pocket, however there will be some Leader's family is fully aware of the commitment costs. At this time ask the question of "does being undertaken. For this purpose it is desirable this commitment worry either you or your that the Group Leader has personal contact with spouse?" Further discussion will take the the prospective Leader's family. Where possible place subject to the answer. If the answer is the spouse should be in attendance. no, be sure you, as Group Leader, have not The Group Leader should also be familiar with: "skimped" on the commitment. 1. Leader application and preliminaries to this. 2. Procedures of induction training as used in EXPLANATION OF ADULT TRAINING his/her District. Discuss the Adult Training and Development Program paying particular attention to the fact that PROCEDURE FOR PROSPECTIVE LEADER the prospective Leader may wonder how they will INTERVIEW gain all the knowledge required. 1. To discuss what becoming an adult Leader means. FINAL DISCUSSION POINTS 2. Have you been previously involved, i.e. "youth 1. The Group as a family unit. membership". Have you had previous involvement with care of young people. 2. The Group Leader's role. 3. One thing GLs must establish, preferably 3. Set tentative dates for discussion with District privately, is whether the prospective Leader Commissioners. has ever had a problem with Police. Should 4. Leave some suitable literature for the the answer be "Yes' the GL must get full prospective Leader to read, e.g. Scouting for details and should the GL still wish to proceed, Boys, Sectional Leader's Handbook, Section then the matter needs discussion with the Handbook, Introducing Scouting and Group District Commissioner and a letter Magazine.

90 11

roup Records The fact that Scouting is a voluntary part-time course, be adhered to by all Groups. In any case, activity for its leaders must not be allowed to the District Commissioner will be able to tell the obscure the necessity of running its organisation Group Leader of any special requirements in this efficiently and in such a manner that its activities regard. are recorded for future leaders. 11.3 GROUP REGISTER 11.1 GROUP LEADER'S RECORDS Name and personal particulars of every member in These should be kept by the Group Leader who the Group should be kept by the Group Leader must make himself/herself responsible for keeping who should also retain this record after the them completely up-to-date at all times. member has left the Group. This register should contain at least the following information: 11.2 WAITING LIST 111 Full name. Whenever an approach is made to any Leader or 111 Address and telephone/fax numbers. Committee members for the entrance of a person into the Group, the enquiry should be immediately 111 Parents' initials and occupations. referred to the Group Leader. The Group Leader 111 Custody/Carer. should then send a form of application which will 0 Date of joining. set out the details required about the person. • Date of advancement to various Sections. When the application has been returned to the Group Leader, the person's name should be • Date of birth. placed on a list and recruits for the Group should • Religion. be normally taken from this list in order of • Registration number. application. It is important that the waiting list be kept by the Group Leader (or Registrar) and for the Group 11.4 INDEMNITY FORMS Council to decide who shall be admitted to the In some Branches these forms must be completed Group. by the parents or guardians of each person From time to time there will be applications for becoming a member of the Movement- one copy entry to the Group from persons having special should be retained by the Group Leader for the claims, such as transfers, Leaders' children, etc., whole period of membership of the person in the and the Group Leader should not hesitate to allow Group and the other copy by Area, Region or such persons to enter the Group ahead of others Branch. Should a member transfer to another who may have applied at an earlier date. Group, the indemnity form must be sent to the Group Leader of the new Group to which he/she Such preference should be exercised for the good transfers. of the person concerned and certainly should not be used as a means of obtaining new Leaders or additional Committee members. 11.5 LEADER REGISTER In some Districts the District Commissioner may This should contain the following: request that the names of any persons who are • Full name. unlikely to be able to be admitted to the Group should be transferred to a District waiting list. If • Address and telephone numbers. such an arrangement is in force it will, of 0 Date of birth.

91 • Occupation. • Religion. • Marital status. tSTQODNA • Certificate of Membership numbers, date of issue, details of Leader Training and Development.

11.6 GROUP COUNCIL MINUTES The Group Council which, as has already been stated, will meet regularly under the chairmanship of the Group Leader must have its proceedings briefly recorded. These notes of decisions are often made by one of the Leaders but should be in the care of the Group Leader. The decisions 11.9 EQUIPMENT RECORD recorded should cover those matters considered In order to carry out the training program the by the Group Council in their deliberations on the Group will accumulate a large quantity of valuable activities of the Group as a whole. equipment. While individual items of this equipment are primarily used by one Section, they 11.7 GROUP COMMITTEE MINUTES are the property of the Group and the Group These meetings must be recorded and a check Leader should have a complete and accurate made at each meeting to see that past decisions record of the amount and its condition and value. have been carried out. This record, if kept up-to-date, provides a proper basis for the estimation of additions and 11.8 GROUP LOG BOOK replacements and enables requests to the Group The Group is a continuing organisation and unless Committee for money for this purpose to be the activities of the Sections and the individuals in justified rather than held up by endless queries. the Group are recorded they are very quickly This record should be complete in all respects and forgotten and it becomes impossible to create any cover all the items held and used in the Group. It sense of continuity or tradition in the training of should always be remembered that this equipment new generations of members. While the and material has been purchased with funds compilation of matter to be recorded on the contributed for the training of members and such activities of the Group is more properly the money was not provided to cover the personal responsibility of Section leaders, it is considered needs of individual Leaders. This record can well that the Group Leader is the best person to hold be in the care of a Quartermaster appointed by the these records and ensure their safe custody. Group Leader or the Group Committee.

92 11.10 SECTION RECORDS Each Section must keep current records of its own activities. Records covering past activities and members who have left the Section should, in general, be handed to the Group Leader for safe keeping.

11.11 REGISTER While the Group Leader maintains a register of all the members in the Group, this information needs to be duplicated for the use of the Section.

11.12 ATTENDANCE The success of Scout training is, to a large extent, dependent on its regularity. The most effective way of demonstrating to members that we notice whether they are attending or not is to record their presence in a way that they ean observe. This particularly applies in the Scout and Venturer 11.15 SECTION FUNDS Sections. The rules of the Association provide that the subscriptions paid by the Scouts themselves will 11.13 TRAINING-YOUTH PROGRAM be administered by the Section concerned as will The Scout Movement provides a system of also any sums allotted to the Section for current training young people and the effectiveness of this expenses by the Group Committee in consultation training can be seen by the achievement of with the Group Council. The details of the numerous small goals, One of the attractions of recording of this money are covered under the the Movement to young people is the fact that they heading of Group Funds and Finance and at this are able to achieve these goals and obtain the point it is sufficient to say that the use of all recognition that they have done so at fairly monies must be completely recorded in such a frequent intervals. The fact that they have manner that receipts and expenditure can be achieved them must be very carefully recorded. As checked. well as keeping records in book form, the Leader should also use wall charts to demonstrate to the Section at large the fact that goals have been 11.16 LEADER'S PERSONAL attained by the person concerned. RECORDS In successfully administering a Section, the Leader should not rely on one's own memory for knowledge as to the progress of individual PROGRMA members. Over a period of years it is impossible to remember the detail of progress of each and '===;: every individual in the Section. To enable a Leader to know the progress of the member and to have available information regarding personal development - including bad as well as good points - complete records must be kept completely confidential and must remain with the Leader making them.

11.14 PROGRAM BOOK 11.17 CENSUS It is not possible for any Section Leader to run a Although the practice varies from Branch to successful program over a period unless he plans Branch, an annual census is taken as at 31 March each meeting beforehand, setting out all the each year. details on paper and recording his impressions of their success or otherwise after each meeting. The The wise Group Leader will keep all records up-to­ best way of doing this is to have a special date so that at census time the task will be much Program Book suitably prepared so that the easier than if membership records are kept by experience gained in past programs is readily Section Leaders. This is not a task that brings available to help future planning and each meeting delight to all Group Leaders but it is essential for is arranged well in advance, so that all those the Movement to know its numbers, particularly for involved can be told about their particular job. youth program and Leader training development and for financial planning.

93 94 ,, ,11'"''••...... ·..... I' <\( ~ ' :~ \"' ..I ...~"'-· \ 12 J

Group Insurance

Every Group owns or controls a considerable in this regard which, with certain exceptions, apply amount of property and equipment, the loss of in different categories in each Branch, cover all which would severely handicap its operation and Groups, in the Association. The exceptions are cost a great deal of money to replace. It is readily available from the Branch Headquarters. important, therefore, that adequate insurance cover be provided against such a contingency. 12.3 PROPERTY INCLUDING FIRE AND Main matters which should be covered by BURGLARY insurance come under the following headings: Each Group must adequately cover all buildings and equipment which they own or 12.1 PERSONAL ACCIDENT hold in the name of the Association against these INSURANCE risks. As types of insurance vary from Branch to Branch, The insurance must be effected and maintained by it is not possible to cover all eventualities here, so the Group at its own expense, unless the Branch Group Leaders are urged to ascertain the details undertakes the payment of the premiums. of insurances available from their Branch The valuation of the Group property and Headquarters. equipment must be included in the census return Schemes are for limited expenses incurred as a together with the insurance company policy in result of injury to any youth or adult member. force and the District Association will check whether the cover is adequate and advise when additional or altered insurance should be effected.

12.2 PUBLIC RISK/LIABILITY INSURANCE This comprises protection against a claim by a third party for personal damage or damage to 12.4 MOTOR VEHICLES property occasioned by the alleged negligence of A growing number of Groups own motor vehicles the Association or its members and for which they of various types and it is of great importance that become legally liable. The various Branches of the adequate insurance cover is provided, particularly Association have taken out comprehensive cover in respect of the use of such vehicles.

95 Some Branch Headquarters have laid down that 12. 7 OFFICIAL CONTINGENTS TO such vehicles must be registered in the name of OVERSEAS EVENTS the Association and insured under the Headquarters comprehensive fleet motor vehicle The National Secretariat has established a special schedule. The premium for each vehicle will, of travel insurance policy on behalf of the Association course, be paid by the Group owning the vehicle. to cover members of official contingents to overseas events, including community development projects and friendship tours. Items covered in the policy include: Death or disability. Overseas medical expenses resulting from injuries sustained in an accident or illness. Repatriation, if required. in the event of accident or illness of a participant. Repatriation, if required, in the event of death or serious illness of next of kin in Australia . Loss of deposits due to late withdrawal caused by accident or illness. Loss of personal effects including travellers cheques and/or cash. Contingent equipment. The cost to members of contingents who make use of this policy is considerably less than premiums for policies negotiated on an individual basis. 12.5 BOATS AND TRAILERS There are special policies available in all States to cover all types of boats and their trailers.

12.6 COMPREHENSIVE BAGGAGE INSURANCE When Scout parties undertake extended trips interstate or overs,!as and their baggage is consigned separately from the members of the party, it is always wise to take out insurance covering claims for loss or damage. This type of insurance must be arranged by the Group concerned in advance of departure and is available from most insurers at very reasonable rates.

Any Leader appointed to lead an Australian contingent to an overseas event, including community development projects, friendship tours, etc., should seek full details from the National Secretary as early as possible when developing the contingent budget. N.B. Insurance is an area about which full details must be obtained from each Branch Headquarters, as each Branch has different schemes and methods.

96 13

Group Funds, Finance and Accounts Reference: Australian Policy and Rules appropriate bank account and a record made (1996 Edition) of them. 4. Receipts must always be issued for money received and a duplicate record kept. When payments are made, a receipt should be obtained covering the amount. 13.1 ORGANISATION 5. All bank accounts, etc., must have at least two All monies handled by any Section of the Group or out of three signatories for withdrawals by the Group Committee or by any sub­ committees or auxiliaries are trust funds and complete records must be kept of their collection and expenditure. Such funds can only be used for 13.2 ADMINISTRATION OF ACCOUNTS Scouting purposes, which do not include presentations, etc. The Rules provide that each Section of the Group and the Group Committee may maintain It is not enough that any person merely states that its own bank account. In many Groups an they have spent a certain amount for Scout account is also maintained by the Group purposes or that they require a sum for such a Council in addition to, or in place of, the Section purpose. They must be required to produce proof accounts. of the expenditure and, further, the onus is on the person authorised by the Group to pay such The Joey Scout Mob account should be under the accounts to ascertain that the expenditure has control of the Joey Scout Leader; the Cub Scout been properly authorised, is needed for the account by the Cub Scout Leader; that of the purpose stated and is a proper charge on Group Scout Troop by the Troop Council; that of the funds. Venturer Unit by the Unit Council and that the Rover Crew, the Crew Council. In order to ensure that Group finances are properly organised, there are certain general Some Branches require that all money received by procedures which must be adhered to strictly: the Sections of the Group (other than the Venturer Unit and Rover Crew), the Group Committee and 1. All money received must be paid into a bank its sub-committees (including the Ladies' account immediately. This includes Auxiliary), shall be paid into the credit of the Group subscriptions and involves paying the amount Committee's bank account. The disbursement of into an account on every occasion that it is monies received by the Sections of the Group received, not accumulating the money for shall then only be made on the authority of the some weeks or months before paying it in to Section Leader concerned. Group Committee the bank. approval is not required. 2. All amounts except petty cash items, should Group Leaders should see that Branch procedures be paid by cheque, crossed and marked "Not are followed in these cases. Negotiable" and drawn on the appropriate Group bank account. This gives protection to The Group Committee account is normally the Group and ensures that the payee places controlled by the Treasurer who is a member of the cheque in a bank account. the Committee and a Group Council account, if 3. Accounts must never be paid with cash used, by the Group Leader. which has been paid to the Group for any This does not mean that the people named should purpose. All funds must pass through the operate the account concerned alone, as all

97 accounts should be operated by not less than two The Scout year normally ends on 31st March but signatories, but the expenditure of the money variations exist in some Branches and Group should be administered by the Section concerned . Leaders and Group Committees should become At each meeting of any part of the Group familiar with local practice. responsible for Group funds, a statement showing the current position should be presented by the person acting as Treasurer and the balance of the 13.4 STAMP DUTY account noted in the minutes of the meeting. In some States the Association has been certified The authority for any expenditures of funds should to be a charitable institution within the meaning of also be made by the meeting and a record of the Act and as such is exempt from payment of these decisions kept in the minutes. Stamp Duty under the Stamps Act in respect to the following instruments. There is no reason why any of the Sections, or the Group Committee, should not have some form of 1. Cheques drawn on any Group Banking petty cash amounts. but the expenditure from this Account. fund should also be reported to the Section 2. Receipts for money paid in to the Group. concerned and the expenditure of the money 3. Transfers to a Group of marketable securities. accounted for when its replacement is required. Such accounting should be by means of 4. Transfer and conveyance of real property to production of receipts and vouchers covering the the Association. expenditure being claimed. 5. Lease of real property granted or assigned to a Group or to the Association. 6. Deed or gift in favour of a Group or the Association. N.B. Subject to Government approval it may be possible for exemption from Financial Institute Duty.

13.5 SALES TAX The Association is not exempt from Sales Tax and it is not permissible for any Group to claim exemption as a unit of the Association, other than for specific items, e.g., safety equipment, a list of which can be obtained from all Branch Headquarters .

13.6 FUNDRAISING Scouting has a need of money at all levels to serve our young members more effectively and to ensure our financial independence. Various opportunities exist at Group level for raising additional finances and we devote this section to point them out. Fundraising is not a begging exercise. It is an 13.3 ANNUAL ACCOUNTS opportunity for people who believe in Scouting as At the time of the census each year, it is required a worthwhile cause to provide necessary financial that annual accounts covering all funds operated support. When we approach others for this help within or in the name of the Group whether we would do well to remember that we are Sections, Group Committee or auxiliaries in the applicants, not supplicants and that the people preceding 12 months shall be made up and who will help us want to do just that. They feel attached to the census return for presentation to good by helping Scouting in this way, so we ought the District Association. These accounts must not feel embarrassed by asking. present a complete picture of all financial "Ask, and ye shall receive," says the Good Book. operations current with the Group and normally And so it is with fundraising, for if you never ask, would consist of a Statement of Receipts and you most certainly won't receive any support. Expenditure for each fund, together with a Balance Sheet. There are a few simple steps to be considered before we discuss methods. The accounts must have been audited by an independent and responsible person who will 1 . Try to identify likely supporters of Scouting certify that they are a true and correct presentation It's not so difficult because Scouting has such of the financial position of the Group. universal appeal. In some way or another, a

98 large part of our community has been involved All major gifts to your Group should be with Scouting in the past. and of course there personally solicited by the Chairman or your are many people involved right now. most influential Committee member. The point to start is with those closest to your Other gifts may be sought by letter but the Group. obviously these people have a real signature on the letter should be thought out interest in what you do. Then we radiate out to carefully. others who are not so involved but who are 4. Thank equally committed to community service and Contrary to popular belief, the most important the development of youth. There are process in any fundraising campaign is the companies also vitally interested in their thank you after receiving a donation. It is here immediate community because they draw that the Group begins to cultivate a member of employees from the area and because they the family and lay the foundation for future want to maintain good public relations with support. those in the community around them. Not only should we thank donors but we And so on. should also keep them informed because we value their interest and participation. And now we come to the various ways in which we might go about fundraising.

13.6.1 Government grants This is a source of income which in difficult economic times is becoming rare. However, submissions by some Groups to State/Territory Governments for major capital programs have been successful. The most appropriate person to talk with about this type of funding is your Local Member. He or she will help you know the likelihood of gaining the funds, who the submission should be addressed to and how it should be written.

13.6.2 Corporate funding At Group level it is very difficult to gain general corporate funding unless that company is local to 2. Be sure of your reasons for wanting the extra your area and can become interested in you money because of their responsibility to the community in which they work. People will respond to real need. By this we don't mean that you ought to present an image of a down and out group. Quite the contrary. You should present a successful story about your Scouting and be able to show that the particular funding you seek will further improve your Group by introducing better equipment and more exciting activities. So it's important to identify exactly what you want the money to do. Is it to send a Scout to a Jamboree or to put another storage unit in the Group headquarters. If people can see exactly what you want their donations for, they will help more readily than if it's just for Group funds. 3. Ask All fundraising involves asking. There is no other way. However, who asks and how you ask are all important. People will respond to other people because of a variety of reasons ... friendship, respect, wanting to keep up with the Joneses or whatever.

99 The best type of Corporate funding is a 13.6.4 Branch sponsored fundraising sponsorship which even at the very smalle~t.levels events of donation give the company some recognition tor Your Branch provides tundraising opportunities their support. Advertising in magazines at District from time-to-time. Whether this is in the form of and Group level, goods or services donated which Scout Job Week, Walkathons or whatever, your can be used instead of money, are ways in which a company can be readily seen to be supporting Group should take advantage of the n:iat~rials . available, and the planning and organisation which Scouting. has all been done. Inspire your Group to take advantage of these 13.6.3 Lord Baden-Powell Society opportunities and earn many hundreds of dollars The Scout Association of Australia decided to in additional income. establish a tundraising direct mail program in 1984. Individual members of the community (not 13.6.5 Fundraising services/special business) are invited to join the Lord Baden­ Powell Society. events Most Groups are fully aware of the services to be undertaken in return tor income. Bottle drives, collection of paper, used clothes, calendars, Christmas card sales, raising a farm animal, tetes, fairs, baby shows-are all part of the Scout tundraising vocabulary. And these things can be tun and bring the members of the Group closer together. However, it should be remembered that these special events are meant to rai.se mon~y and not involve inordinate amounts of time tor little results. When you take on a special event, work ou~ ho~ much you want to raise, work out how long 1t will. take you and the cost in up fron.t money. Th~n. with Membership requires an annual subscription but is this information before you, decide whether 1t 1s not compulsory. In return the member's name is worth it all. recorded on a roll, and they receive an income tax Nothing is more depressing tor a Group than to deduction for their donation (see 13.7). discover the work they put into a special event all A wall plaque or a Scout tie is an option available amounted to little or nothing. to new members on joining. Annual requests tor renewal of membership are sent to members from These have been a few ideas on tundraising which the Society. you might consider tor your Gro~p. '.he sub!ect is diverse and cannot be covered 1n this book in The objective is to establish a broad based donor greater detail. community which will help fund the Scout Fundraising is a question of need and the ability to Movement. sell the case to donors. It you don't want to do that This program identities citizens who are supporting locally, then it's best to get the piggy back ride on Scouting and provides opportunities to involve a National or Branch tundraising venture. Baden-Powell Society members in Scouting Attention is again drawn to the relevant rules in activities from time-to-time, e.g., Jamborees, P&R, pertaining to tundraising, also refer to local dinners, tundraising ventures, etc. Branch rules.

13.7 TAX DEDUCTIBILITY FOR DONATIONS Donations from companies, businesses, large corporations or individuals are welcomed by the Movement. Donations of $2 or more are tax deductible under sub-paragraph 78(1 ) Section 1 (xxvii) of the Income Tax Assessment Act of 1936. A donor must not receive any benefit other than the tax deduction as a result of the donation. The giving in exchange tor the donation of, tor example, a dinner membership rights, Job Wee~ work, or use of facilities, could render the donation ineligible tor tax deductibility. It is most important that receipts tor donations are

100 numbered and are made out in the name of the BANK RECONCILIATION Association, "The Scout Association of Australia" At the end of each month reconcile the Cash Book followed by the Group Formation title. with the Bank Statement. If this is done monthly it Refer to the Branch instructions for details before will locate any mistakes quickly and explains the giving a donor any assurance on tax deductibility difference between the Cash Book and Bank or issuing a receipt for a donation. balances.

13.8 FINANCE-TREASURER'S BOOKKEEPING (SECTION/GROUP COMMITTEE) It is essential that proper records and accounts are NOTES kept by all formations as money handled is trust money and is open to public scrutiny. Also records These notes have been produced to assist have to follow a logical sequence so that an persons in the role of Treasurer or bookkeeper in auditor can follow through the records. Sections, Groups, Districts and Areas. They recognise that the Treasurer can be a Chartered All payments should be made by cheque, Accountant, or someone with no training at all. however, if there is a frequent number of small There will be different circumstances between transactions, a petty cash account could be used. each formation and the aim is to relieve the rigidity It is essential that a receipt is received and of the Associations printed Cash Books by giving a properly stored so that there is proof of payment. Chart of Accounts from which a formation can Before a payment is made, cheques should be select the most appropriate and meaningful passed for payment and recorded in the minute categories to record and report. book. Computers with spreadsheets and accounting Sometimes payments are necessary between packages are increasingly being used by meetings and these should be authorised in formations and these notes will assist in setting advance or subsequently confirmed at the next them up. meeting, e.g., electricity, phone. Formations must publish an Income and Receipts should be issued for all money received Expenditure statement with their annual report and and the money banked without delay. Weekly complete the Association's standard forms. This subscriptions are normally recorded in subscription report should be acceptable for reporting to the books. next highest level.

ACCOUNT TITLES All accounts must be in the name of the Association: The Scout Association of Australia, Group Committee or The Scout Association of Australia, 'X" Cub Scout Pack

APPROVED ACCOUNTS The Association permits money and investments only in those accounts which are deemed to be as trustees approved. BUDGETS AND CASH FLOW AUDITOR Budgets are a plan of action expressed in money Each formation (Group/District/Area/Branch) must terms. Budgets should be prepared for all appoint a suitable qualified Auditor at their Annual formations by the Treasurer of the Finance General meeting or as soon as possible thereafter. Committee and submitted for acceptance at a full The Auditor should not be directly connected with Committee meeting. that formation and must hold suitable accounting The budget compares the expected income with qualifications. the expected expenditure. It may be used to calculate the required level of subscriptions or BANK ACCOUNTS DEBIT TAX levies for the ensuing year or to consider the level This is a Federal Tax which applies to all debits of spending that will be available for that year. made to a bank account. The Association is not It may be necessary to prepare a preliminary exempt from the Tax. budget and present it to the Committee for their consideration before finalising the budget. BANK CHARGES The cash flow can predict the balance in the Association is usually exempt from the account account at the end of each month and is useful to keeping charges. predict when there will be sufficient funds for expenditure to take place

101 SAMPLE GROUP BUDGET INCOME EXPENDITURE Income Membership Membership Registration fees $400.00 Joining fees Joining fees Scout Job Week 1150.00 Branch fees Branch fees Seafood cabaret 52.00 Personal insurance Personal insurance Donations 100.00 Area levy Area levy Raffle 350.00 District levy District levy Bowls day 245.00 Group levy Functions Weekly subs Highway cleanup 275.00 Function 1 Bottle drive 150.00 Collections Function 2 Can collection 85.00 Bottles etc. Bank interest 75.00 Paper Camp/outings Subscriptions 120.00 Functions Projected income $3002.00 Jamboree Function 1 Camp 1 Expenditure Function 2 Camp2 Registration fees $575.00 etc. Outing 1 Scout Job Week 460.00 Camps/outings Outing etc. Leader training 300.00 Jamboree Functions 350.00 Camp 1 Hall and land Highway cleanup 137.00 Camp2 Loan payments Maintenance 650.00 Outing 1 Rent Rates 145.00 Outing 2 Electricity Electricity 25.00 etc. Gas Pack equipment 250.00 Hall hire Maintenance Troop equipment 430.00 Cleaning Hall hire Secretarial 55.00 Rates Sundries 20.00 Other Insurance-hall Projected expenditure $3397.00 Bank interest Insurance-contents Donations Improvements CASH Grants Equipment All payments are made by cheque (except petty Transfer from Books cash items) as they provide a record of a payment Joey Scouts Badges and are less likely to be brought to question. Cub Scouts Equipment Scouts Leader expenses Venturers CASH BOOKS Uniform Rovers A separate Cash Book is to be kept for each Training Group Committee account, except that Investments may be recorded Expenses at the back of an operating account. Investment account etc. Vehicle The Cash Book may be the Association's books or Fuel Fuel multicolumn commercial books (say 12-16 column) Registration Registration or alternatively recorded on a computer. Repairs Repairs Normally a separate entry is to be made for each Transfers to Transfers to cheque and receipt, however, where a number of consecutive documents relate to the same Joey Scouts Joey Scouts dissection and amount, a single entry may Cub Scouts Cub Scouts summarise these. Scouts Scouts Venturers Venturers Rovers Rovers CENSUS PAYMENTS Group Committee Group Committee A summary of membership is made on 31 March Investment account Investment account each year and membership fees and levies are due one week later. It is essential that each formation plan for this expenditure such that family subscriptions are collected early in that year or COMPUTER ACCOUNTS that they have sufficient funds in reserve. Should the Treasurer have access to a computer and need help in setting up a program, check with CHART OF ACCOUNTS District Treasurer or with Area Treasurer. A chart of accounts is a list of accounts grouped together in a logical sequence that assists with the method of reporting. When a ledger is used, each account is given an account number.

102 ERRORS Public liability insurance is provided by Branch. Errors in financial records are not to be corrected The Association has a public and products liability using correction fluid and erasures are not policy which provides indemnity in respect of all permitted. Where corrections are necessary, the normal Scouting activities while acting with proper record to be changed should be ruled through and approval or consent. This also covers member-to­ the amended record input. member insurance. FINANCIAL INSTITUTIONS DUTY (FID) Hiring of Group Headquarters This is a State duty imposed on deposits placed Hirers of hall are required to take out their own with financial institutions. The Association is public liability policy. (See Chapter 12.) exempt from the duty on application. Application forms are available from The Commissioner, INVESTMENTS Financial Institutions Duty. Formations should aim to maximise the interest of all funds and therefore, take every opportunity to FINANCIAL YEAR transfer funds from low interest accounts. The financial year for a Group or a District is Assessment of future need of funds must be taken normally the period from 1 January to 31 into account and quite often an account "at call" December and books must be forwarded to the with a marginally lower interest might be next highest formation duly audited within two preferable to one of slightly higher interest of months. The financial year for Areas and Branch is longer term. It is important to remember that we 1 April to 31 March. (These financial year dates are dealing with TRUST funds and that no "risks" may vary in some Branches.) are to be taken. FRINGE BENEFITS TAX (FBT) PETTY CASH The Association is liable to pay FBT on benefits Although it is preferred that all payments be made and payments such as rent, expenses, etc., to by cheque, there are instances where there is Camp Wardens or other employe'es. It is the need for regular minor expenses to be incurred responsibility of the formation to register and pay that would support the use of a Petty Cash the tax to the Taxation office. system. If such is used the float should be FUNDRAISING determined by the nature of the payments and Formations are expected to be financially self­ should cover one month's expenditure. The supporting. They are encouraged to promote Committee may authorise a change to the float as fundraising rather than relying on levies. Such required. The Imprest System shall be used fundraising should be confined to the boundaries whereby a cheque is raised to cover the actual of the formation. Money should be earned and not expenditure to date. solicited. In general the Association permits the POLICY AND RULES same fundraising as any other similar organisation allows, providing the necessary permits and P&R refers to the general principles relating to approval is sought. (See P&R and Branch Rules.) finance while your Branch polices are more specific. GRANTS It is possible that formations apply for specific PRESCRIBED PAYMENTS SYSTEM grants from municipalities, government This applies to any contracts or sub-contractors on departments and other organisations. Usually projects exceeding $10,000. Formations are these grants are for specific purposes and it is required to register as a prescribed payer with the essential that proof can be shown that the money Taxation office if they enter into contracts above was used for the designated purpose. this amount. It may be necessary to obtain approval from the next highest formation before an application is PURCHASES made. It is essential that a well planned and In general, all items of expenditure must be detailed submission is made. Formations should approved and recorded in the minute book (except make themselves aware of the various grants that for Section accounts). There will, however, be are available and the closing dates. (See P&R.) need to pay some accounts during the month and INSURANCE these payments must be confirmed at the next meeting. Property insurance It is essential that all property be fully covered by RECEIPTS insurance. An Association receipt should be issued for all Personal accident insurance money received and recorded in the cash book. Personal accident insurance is available to all Weekly subscriptions are normally recorded in a income and non-income earning members. It also subscription book (no receipts issue for subs). covers committees.

103 REPORTS SIGNATURES Monthly It is necessary for all accounts to have a minimum The Treasurer's report each month is usually to of two signatures for their operation and this the end of the previous month and should include: should be recorded in the minute book. Formations are recommended to register a 1. The balance in all accounts as per the cash minimum of four signatures to cover situations of book to that date. sickness or holidays and resignations to save an 2. A comparison of budgeted income and embarrassing situation of not being able to expenditure to actual income and expenditure. operate an account. Sections are recommended to 3. A highlight of significant differences between use the Group Leader and Group Treasurer, for budgeted and actual expenditure of particular example, as additional signatories. categories of expenditure. SUBSCRIPTIONS 4. Approval for payment of accounts to hand and confirmation of accounts actually paid since Groups, Districts and Areas may request subscriptions from members. the last meeting. 5. A summary of receipts. TRUST MONEY All money handled by the Association, no matter at Annual what level, must be considered as Trust Money A statement of receipts and expenditure and a and particular care must be taken that it is statement of assets and liabilities shall be properly recorded and accounted for. submitted to the next highest formation duly Further references: audited within the prescribed time on the forms Group Leader resource manuals published in provided by Branch. some Branches.

104 ,11"'''•• .. ~ t' '\ ~ \ ' ' ..":. .. ~ ,.. .. ' ~" \ 14 J

The Scout District

The Australian Policy & Rules publication states • Staffing and personnel practices. "Policy 4.3-0istrict or alternate support structure. • Growth of the Movement. The principal accountabilities are to provide support through consultation with Scout Groups. • Youth program and training activities. See under functions of the DC item 1. • Property and administration. • Training of Leaders. 14.1 DISTRICT COMMISSIONER • Personnel administration. The functions of the District Commissioner (DC) in • Marketing and promotion of the Scout his/her District are, generally, to be responsible to Movement the Area Commissioner and Branch Headquarters, 2. To encourage the development of Scout with the cooperation of the District Association, for Groups within the Scout District so every the welfare, progress and training of the young person has the opportunity to Movement and for the maintenance of the policies, participate in the Scout Movement. organisation and rules of the Association. 3. To encourage Groups within the District to Because the task should not be a burden, the develop complete Groups. District Commissioner has a staff such as an Assistant District Commissioner to share the 4. To generally oversee the operation of Scout administrative duties, and District Leaders to see Groups in the District and ensure the Group to the training of Leaders and the welfare of the Committee endorses the Group plans and sections. The DC will also have a number of receives reports on their achievement. District Councils, convened by District Leaders. 5. Together with the Group Leader assess the Every Group forms part of a District which is under performance of the Group. the control of a District Commissioner. The District 6. To recommend the registration of Scout Commissioner has a body known as the District Groups within the District. Association, elected to help in the same manner 7. To recommend the deregistration of Scout as the Group Leader has a Group Committee. Groups within the District when the performance standards for the delivery of 14.1.1 The functions of the DC (See P&R) Scouting are not or cannot in a reasonable time be met by a Scout Group in the District. The functions of the DC in his/her District are, generally, to be responsible to the AC and to BHQ, 8. To investigate and settle disputes between with the cooperation of the DA where appropriate, members of the Movement as required. for the welfare of, progress and training of the 9. To ensure a management committee is Movement and for maintenance of the policy, established for each camp or activity site organisation, and rules of the Association, and, in within the District and act as an ex-officio particular: member of such committees. 1. To provide support through consultation and 10. To cooperate with and maintain good relations advice to Scout Groups within the District with other youth organisations in the boundaries in general and to Group Leaders in community, particularly the Girl Guides, with particular in the following areas: the Baden-Powell Scout Guild and community • The definition of performance standards to leaders generally. be achieved by the Group. 11. Ensure all Group Committees attend to the • The preparation of plans to meet the Group's appointment of Group Leader as a matter of objectives. the highest priority.

105 12. Ensure a Personal Leader Adviser is There are a number of ex-officio members of the appointed in accordance with P&R for each District Association including all Group Leaders new Group Leader as soon as selected. and with two delegates from each Group 13. To visit Groups and advise how to conduct Committee. them on the lines laid down in "Scouting for The District Association normally appoints an Boys, P&R and current Leader and Scout Executive Committee to assist in the Handbooks. administration and this body also appoints several 14. To deal, as laid down, with all matters allotted subcommittees such as warrants, finance, awards, to him/her under P&R and in particular, with: personnel. etc., and some Group Committee delegates may well serve on these. In serving in Adult Membership this way, Group Committee delegates obtain a Honorary ranks wider view of the Movement. Such delegates Group registrations should welcome this additional appointment as a Membership of Scouts means of furthering their own knowledge and of assisting their Group in another way. Decorations and awards 15. To exercise control over all visiting Joey Scouts, Cub Scouts, Scouts and Venturers 14.4 District Role in Adult Training & whether camping or not and, in the case of Development Rovers, to act for the Branch Chief The District Commissioner is responsible for Commissioner in any situation requiring any encouraging, supervising and, in liaison with the immediate action. If necessary the Group Leader, arranging the training of Leaders. circumstances will be reported to the The DC will establish methods of encouraging appropriate Commissioner or Rover Council. Leaders to complete Wood Badge training and can best do this by: 14.2 DISTRICT ASSOCIATION (DA) 1. Ensuring that the District Section Leaders, eg. The District Association operates under by-laws District Cub Scout Leaders, train and support issued by the Branches. The District Association their Section Leaders in Groups. normally meets on an annual basis but the E.g. District Scout Leader provides on-thejob Executive Committee meets regularly (usually training for Scout Leaders and has monthly) to conduct the regular business of the exciting and interesting training emphasis District Association. in the District Training meetings (Mindari).

106 14.3 DISTRICT ORGANISATION (Suggested alternative support structure)

JOEY SCOUT CUB SCOUT SCOUT VENTURER ROVER MOB PACK TROOP UNIT CREW

J n j~ '~

ROVER JOEY SCOUT CUB SCOUT SCOUT VENTURER ADVISER LEADER LEADER LEADER LEADER CREW GROUP GROUP & & &ASLs & AVLs COMMITTEE COUNCIL AJ SLs A.C.S.Ls LEADER GROUP j. j j '~ ~ LEADER ~ - & A.G.L. •

0 -...J '~ .. 1• r , I DISTRICT TRAINING MEETING VENTURER JOEY SCOUT CUB SCOUT SCOUT COUNCIL DISTRICT SECTION SECTION SECTION COUNCIUTEAM ~ . '~

'~ ,. t 'f 1 DISTRICT DISTRICT DISTRICT DISTRICT DISTRICT JOEY SCOUT CUB SCOUT SCOUT VENTURER ROVER DISTRICT ..... DISTRICT DISTRICT LEADER LEADER LEADER LEADER ADVISER EXECUTIVE ASSOCIATION DISTRICT STAFF COMM IS- ~ ~ .. ~ SIONER ~ - '' '' j'

1 r , ', .. ~ 2. Appointing a suitable adult-oriented person as adults progress to completion of final coaching an Assistant District Commissioner or District and assessment for completion of Wood Leader for Adult Training. Badge Training.

10. Train and support the work of the Districts' Personal Leader Advisers (PLAs), review their Role Functions of an ADC or Dl (Adult work and appointment. These appointments Training) are as follows: are for a maximum of three years (renewable) and the Training Commissioner is to be 1. Maintain a personal training record for each informed so that the national PLA parchment leader in the District. (Eg. Card/computer can be issued (or renewed). record of name, personal details such as address, phone, date of birth, vocation, 11. Conduct or arrange for certain elective units training details of relevant courses attended- where the need arises and as approved by the Scouting and others also for RPL purposes). Branch/Area/Region Commissioner for Adult Training and Development. 2. Keep training records and identify training needs for all adults, Leaders and non- Examples: Patrol Leader training, mapping, uniformed adults in the District and assist handcrafts, Internet, pioneering, first aid, water them to undertake relevant training programs activities. by Training Team, District Section Leaders or 12. Regularly attend Region/Area/Branch training outside Scouting. Encourage and support all meetings according to Branch practice and Adult Leaders to complete Wood Badge maintain close liaison with the relevant training. Training Commissioner, to ensure two-way communication. 3. Help and advise Group and Section Leaders, District Staff and District Association to 13. Assist with District events as required. prepare and conduct training activities for all 14. Visit Section meetings from time to time, to Leaders. (Eg. Strict training meetings such as provide encouragement and assistance to Seeonee and Mindari, ensure training matters Section Leaders and maintain personal are clearly and effectively communicated, awareness of needs in Adult training and support other District staff informally and elective units. personally in meeting Section needs).

4. Actively support the Training Team. (eg Support Roles Discuss courses with participants and provide 1. Much of this work can be accomplished by feedback to the Training Team at the Regional supporting the Personal Leader Adviser (PLA) Training Council meeting or equivalent, of each Leader. Therefore a vital duty of an positively provide Training Programs, District ADC or DL (Adult Training) is to support and Training needs with Training Team). coordinate the PLAs in the District - see item 10. 5. Promote Adult Training and Development 2. It is the role of the District Section Leader (not • individually in conversation the ADC or DL Adult Training) to provide on­ going training and support for the Section • at District and Group meetings Leaders. • by letters or reminders concerning Basic and Advanced Training The District Section Leaders are responsible to support the programs of their Section. • by circulars or newsletters The District Section Leader (or Group Leader) 6. Support District Section Leaders in the may be the PLA for their Section Leaders and operation of Basic Technical Skills training for assistant Sectional Leaders. adults and/or Recognition of Prior Learning in these areas.

7. Support District Section Leaders in the inservice training of Adult Leaders.

8. Be a member, not the convenor or secretary, of the District (or local) Personnel Committee, to provide information and expectations of training commitment in adult training and development.

9. In conjunction with the District Commissioner or his/her delegated District Leader, monitor

108 .. .. (' ~ * "l " - I '\~~ .. •' ~"'• • \ 15 J

Notes for Group Leaders

15.1 ALCOHOLIC DRINKS POLICY The Association regards the use of alcoholic 15.2 AUSTRALIAN SCOUT MAGAZINE drinks as being a matter for individual decision. It The "Australian Scout" is an excellent colour has no wish to impose restrictions on its members periodical published monthly by The Scout beyond those already enforced by law. Association of Australia. This official National However, the Association does regulate the use of Scout magazine includes National news pages, such beverages at Scouting activities and on Joey Scout, Cub Scout, Scout, Venturer and Scouting property, viz: Rover news and program ideas and local Branch 1. Alcoholic drinks may be served at Scouting news for your Territory or State. News, photos and activities where youth members aged ideas contributions are always welcome.Send under 18 years are present provided that them to your Branch editor at Branch their parents have had reasonable notice Headquarters. of the nature of the function, and where a representative number of parents and 15.3 AWARDS guardians are present. Boys or girls under the age of 18 must not be served Reference: Policy and Rules, Rule 13 alcohol. The medals associated with gallantry, meritorious 2. The approval of the next senior formation (e.g. conduct and good service are normally worn on District in the case of Scout Groups) must be such Scouting occasions as Group, District, Area obtained before alcoholic drinks are served at and Branch annual meetings, Scouting funerals Scouting functions as provided for in 1. above. (when attending in uniform). Good Service award Before so approving. the senior formation ceremonies, Queen's Scout presentations at must satisfy itself that these rules will be Government House, and on any formal Scouting heeded, that all relevant legal requirements occasion when it is specifically stated that are met and that there are no lease-hold Scouting decorations should be worn. Medals are provisions against liquor usage where the also worn when a Leader is attending a State event is being held on other than freehold function as a representative of the Movement, Scout property. e.g., a reception for a visiting Head of State. 3. To prevent the possibility of tarnishing the Scouting decorations may be worn with evening Scout image, Scout premises shall not dress on appropriate occasions, such as some of normally be made available for use by those mentioned above, but it is not common to non-members of the Association for functions wear them with street clothes e.g., lounge suit or where it is intended that alcoholic beverages day dress generally. will be consumed. However, some Branches P&R, Rule 13, "Decorations and Awards" gives have issued more detailed guidance and advice as to the position on the uniform where the members should make themselves conversant cloth emblems and medals, etc., are to be worn. with such information. War service or civilian decorations are only worn Group Committees need to be aware that they on uniform on special occasions, such as Anzac cannot disassociate themselves from any bad PR Day or Remembrance Day services. The ribbons which may arise from events held in their Scout of such awards or decorations may be worn on Group headquarters. uniform at all times, P&R, R.13.10.

109 National activities 1991 /92 Troop Leader Australian Jamboree, Ballarat. Branch activities 1987 Activity Leader of a Site for Area Hike. 1988 Session Leader Cub Scout Leader Conference . District Activities Scout 1991 organiser Cub Scout Field Day. Group activities 15.3.1 Guidelines for drafting 1990 organiser exchange visit with Goulburn . recommendations for Good Service awards Training programs assisted with: N.B.1 Recommendations are due at Area Region office No LATER than ... (this date is set 3. STATEMENT IN SUPPORT by the Branch. It is usually in June). Conclude the recommendation with a statement N.B.2 Details of person's Scouting history and (in your words) in support of Leader, e.g. training record are held at Area/Region office and, therefore, there is no necessity "X" continually devotes more time to Scouting than to supply this. What is required are the full could be expected. He/She repeatedly details of the person's service, which demonstrates ability and willingness to organise should be set out as below: major activities (or whatever is the major reason behind your recommendation). N.B.3 Recommendations will only be considered for members who hold the Wood Badge. "X" is a member of the Training Team (or local Training Panel). (Then specify the extent of the person's involvement.) 1. OPENING STATEMENT I recommend (or strongly recommend) him/her for (THERE ARE ONLY TWO) an award. "X" is recommended for an award on the basis that he/she has held a uniform position for the 4. LEVELS OF AWARDS relevant period (seven years) or it has been at least five years since last award other than the THE SILVER KANGAROO Certificate of Merit, which may be less than five The Silver Kangaroo is an award for good service years ago. (In this case all the detail must relate to to the Scout Movement. what has occurred since the last award), and the person - Willingly accepts additional responsibility in the Movement which is not implied in the position he/she holds. N.B. Define in which way this is done. AND/OR Discharges the duties of his/her position in an outstanding manner and has done so for ...... If this is to be the sole reason then 15 years would be an acceptable period unless the service has been vety outstanding.) N.B. Define why you see person's efforts as outstanding.

2. DETAILS OF SERVICE List here under logical headings, the activities The Silver Kangaroo is awarded by the Chief undertaken, position and date. Scout of Australia, for exceptional service for a N.B. If person has previously received an award, period of at least twenty years. then the details shown here should be from The Silver Kangaroo is worn in uniform around the the June previous to the date of the award, neck on a gold ribbon with two green stripes. i.e. if award received in February '86, then A cloth emblem, with a design in the form of a knot details of service should be listed from June in gold colour on a green background, is issued 1985. with the Silver Kangaroo for wear in uniform. e.g. International activities A Certificate of Award is issued to accompany the 1987 QM for contingent to Canada. Silver Kangaroo.

110 THE SILVER ACORN The Medal of Merit is worn in uniform on the right One of the following Awards may be granted breast above the line of the pocket. A cloth according to the circumstances of the case: emblem, with the design of a knot in green on a khaki background, is issued with the Medal for Silver Acorn Orange Ribbon. wear in uniform. Awarded for specially distinguished service, normally only after fifteen years. service. For the Bar to the Medal of Merit the Arrowhead Badge in gold is imposed on the centre of the Bar to the Silver Acom. Orange Ribbon with green design. stripe. Awarded not sooner than five years after the A Certificate of Award is issued to accompany the award of the Silver Acorn, for additional specially Medal or Bar. distinguished service. The Silver Acorn is worn in uniform round the neck THE CERTIFICATE OF MERIT on an orange ribbon, or an orange ribbon with a Certificate of Merit. green strip for the Bar to the Silver Acorn. Awarded for specially good service, normally only A cloth emblem, with a design in the form of a knot after seven years' service. in orange colour on a khaki background, is issued A cloth emblem, with the design of a knot in white with the Silver Acorn, for wear in uniform. and green on a khaki background, is issued with For the Bar to the Silver Acorn, the Arrowhead the Certificate of Merit for wear in uniform . Badge in green is superimposed on the centre of The Certificate for Good Service was awarded the knot design. until 1983 by the Chief Scout of Australia on the A Certificate of Award is issued to accompany the recommendation of the Chief Scout of the Branch Silver Acorn or Bar. for valuable service to the Movement, normally after 5 years' service as an Adult Leader. Entitled members may continue to wear the associated cloth emblem with the design of a knot in white and yellow on a khaki background .

WEARING OF AWARDS AND EMBLEMS THE MEDAL OF MERIT The holder of a Medal of Merit with or without Bar Medal of Merit. Green Ribbon. will not continue to wear it if awarded the Silver Awarded for specially good service, normally only Acorn or the Silver Kangaroo, and the holder of a after at least ten years' service. Awarded not Silver Acorn will not continue to wear it if awarded sooner than three years after the award of the the Silver Kangaroo. Certificate of Merit for additional good service. Emblems for the different categories of awards Bar to the Medal of Merit Green ribbon with should be worn on the right breast immediately orange stripe. Awarded not sooner than five years above the line of the pocket. When more than one after the award of the Medal of Merit, for additional is worn, the emblems must be in the following specially good service. order from the wearer's left to right: Award for Gallantry Award for Meritorious Conduct Award for Good Service Service Decoration Where more than one award is received in any of the categories, the holder will wear in uniform only the higher or highest emblem as appropriate in each of the categories for Meritorious Conduct, Good Service, or Service. Entitled persons may, if they so desire, wear insignia of Scout awards and emblems with appropriate civilian dress. For further details see P&R, R13 Decorations and Awards.

111 15.3.2 Recognition of Service by 15.3.3 Supporter awards Leaders Group Leaders must maintain a record of longer In May 1988, the National Executive Committee serving Committee Officers and, as appropriate, agreed to expand the Service Awards Scheme. make recommendations for awards for loyal The Service Decoration recognises service at five supporters, i.e. year intervals from 5 to 45 years service. FOR SERVICE BADGE Normally five years good quality service. Full conditions are shown on the reverse side of the SERVICE DECORATION FOR LEADERS application form. (i) The Service Decoration is granted to adult members in a leadership or specific management role who have given five years accumulated service since application for their first appointment. Applications for the award shall be processed in accordance with Branch procedures. (ii) The Service Decoration consists of a cloth emblem with a white knot on a sage green THANKS BADGE background with the figure 5 superimposed in Normally would have received "For Service" badge gold. and given eight years good quality service. (iii) A certificate is issued with the Service Conditions are shown on the reverse side of the Decoration. application form. (iv) The Service Decoration is worn immediately above the line of the right pocket. THE PRESIDENT'S AWARD The President's Award is made by the President of The Scout Association of Australia on the recommendation of the Chief Commissioner of Australia, for services of an exceptional character to Scouting by persons who are not active Scouts or Adult Leaders. This award is not based on length of service alone, although a period of 20 years active involvement in the affairs of the Association should be deemed an important RECOGNITION OF FURTHER SERVICE BY qualification, provided in all cases that the quality LEADERS of the services rendered is of the highest order. (i) Further service is recognised by way of a Nominations for the President's Award may be number embroidered onto the cloth Service Emblem, indicating the total number of years' service at five yearly increments. (ii) A certificate is issued with the incremental Award. (iii) The further Service Emblem is worn immediately above the line of the right pocket and replaces earlier versions.

...... ,__ made at anytime, but it would be preferable to i make the announcement with all other awards on ..~,,i' • World Scout Day each year . ~· n11s 15 TO cERTIT-Y THAI A recommendation for the award may be initiated by any Adult Leader and is to be submitted through the relevant DC, AC/RC and Branch Chief Commissioner to the Chief Commissioner of Australia, using the special application form available from Branch Headquarters. The insignia of the award is intended for wear in ordinary clothes, and must not be worn in uniform.

112 15.3.4 Gallantry or Meritorious Conduct 15.4 BATHING These awards are available to meet very special Bathing is an activity undertaken by almost every efforts by individuals or Groups. person in Australia and while young people carry out this activity under our control then we have a GALLANTRY very important part to play as regards their safety. Normally a person would have been involved in an Group Leaders are again urged to read carefully action which involved risk of his/her own life. P&R and to take the utmost precautions while this There are four levels of this award, and bars for activity is taking place. Strict observance of the additional recognition for later occurrences. rules is very necessary at all times. Some One of the following awards may be granted Branches also have other special rules that are to according to the circumstances of the case: be observed. Bronze Cross. Red Ribbon. The highest possible award for gallantry granted only for special heroism or extraordinary risk. Silver Cross. Blue Ribbon. For gallantry with considerable risk. Gilt Cross. Blue and red vertical Ribbon. For gallantry with moderate risk. Bar. Bars to the above Crosses may be granted for additional acts of gallantry. Certificate for Gallantry. In cases which do not justify the award of a Cross or Bar. MERITORIOUS CONDUCT

15.5 BOATING Boating in its many forms is now a very popular activity in the Movement, particularly with the older members. Group Leaders are urged to read very carefully P&R and Branch Rules before permitting any boating activity in their Group for this can be a very hazardous activity at times. There are also other regulations to be observed and issued by various civilian authorities in the States. A person may not have put his/her own life at risk, but will have displayed courage, endurance and 15.6 CAMPING initiative. There are two levels of this award and Camping is an integral part of the training methods bars for additional recognition of later occurrences. used in the Movement. However, it is essential to One of the following awards may be granted take precautions to ensure that the proper according to the circumstances of the case: standards are maintained in this activity, that the Medal for Meritorious Conduct. Ribbon green with name of the Association is protected and that the vertical red stripe. law of the land is complied with on all occasions. Bar. Bars to the Medal for Meritorious Conduct To these ends, every Group Leader must see that may be awarded for further meritorious conduct. before any camp or similar activity proceeds the Certificate for Meritorious Conduct In cases which proper procedures are followed as indicated in do not justify the award of a Medal of Meritorious P&R and any Branch requirements . Conduct or a Bar. Further, any camp should be in the charge of competent Leaders, whether they be young people or adults, and the Leaders must have been sufficiently trained to run the camp properly.

15.7 CEREMONIES OF THE GROUP Group Leaders, as well as other Leaders, must become aware of their role in various ceremonies. A National Scout publication "Ceremonies" available from the Scout Commercial Outlets, describes in detail the role/s of the various participants. The Group Leader has a role to play in most ceremonies within the Group and these ceremonies should be planned at Group Council.

113 Ceremonies have a small, but important place in Scouting and are used to emphasise on the minds of young people the importance of certain occasions. They should be short, simple and sincere, and should be so clearly understood that they proceed without the need for rehearsal. The investiture is the occasion for the making or the renewal of the Promise, and should be an impressive occasion, preferably held at some attractive spot in the open air. Details and conduct of ceremonies are also referred to in each of the Section Leader's handbooks. Ceremonies in the Scout Group are not to be regarded as public occasions, nor are they "secret". They are for the members of the Movement and their families. Leaders of the Mob, Pack or Troop usually invite the parents of the Joey Scout, Cub Scout or Scout being invested. Venturer investitures are often held on camps/hikes and Rovers even climb to a mountain top. Attendance of family or visitors is at the request of the boy or girl concerned, and is generally to be encouraged.

15.8 CIRCULARS It is frequently necessary for Branch Headquarters to notify Sections of the Movement of administrative directions and changes or additions to existing directions. It is important that these are read carefully and acted upon promptly. With an organisation as widespread as our Association, it is only by complete cooperation at all levels in answer to such requests that prompt and efficient action for the benefit of the Movement as a whole becomes possible.

15.9 COMMUNITY INVOLVEMENT Serving the community is a tradition in Scouting. This service is often expressed as doing good turns, and goes well beyond the stereotype of "helping old ladies to cross the street". In most countries, Scouts provide many kinds of services for their community. Indeed, the contribution of Scouting in some communities has been so considerable that the Movement has become recognised as a major force in improving the quality of life. Scouting everywhere aims to provide an education for young people. This education has long-term benefits for the community as young people grow up to take their places in society. But there can also be immediate benefits to the cornrnunitv resulting from the service activities themselves.

Community involvement strengthens the Scout program, attracts and retains members, and improves Scouting's image Over the past few years the activities in a number of countries have shown.

114 1. There is an increased interest among young people to help solve problems that affect, or will affect their lives. Many Scout Associations are trying to find ways to respond to this interest. 2. In developing countries, where Scouting's growth has been the greatest, Scouts are increasingly involved in community development projects. This has led to an interest by Scout Associations to undertake more CD activities, and to make them an integral part of their regular Scout program. 3. There is an increased interest by Scouts in many industrialised countries to help those in developing countries. There have been many successful programs which have provided financial and human resources to improve the quality of life in some communities. 4. From the experiences of helping people in 3. They will be more able to understand and other countries, some Scouts are learning that overcome bias and prejudice; they will be there are benefits which go beyond simple more able to get along with others, whatever charity. They have learned more about the colour, sex, or cultural background. themselves, and the needs in their own 4. They will be able to consider themselves from community. This awareness has led to action a different perspective. Their own problems which brings improvements to the community, become smaller, and the goals they set for strengthens the Scout program and attracts themselves can be higher. and retains members in the organisation . 5. With a more global vision, they will have a better appreciation of their own circumstances; the need for education, the preparation for a Why should Scouts be involved in the job, the avoidance of temptations such as Community? drugs. Community work provides the ideal setting in 6. They will feel that they are involved in which the Scout method can be applied in a real constructive activities which help improve their life environment. This leads to benefits for Scouts, lives and the lives of others in their families for their community, and for the Scout Association. and communities. They will feel a sense of belonging, and sense of usefulness. BENEFITS FOR SCOUTS 1. Scouts can learn more skills which equip them BENEFITS FOR THE COMMUNITY to be better citizens and raise their own self­ 1. The community benefits directly from the esteem. projects undertaken by Scouts. Needs are met 2. They will acquire a vision which goes beyond and the quality of life is improved. their immediate environment. They will be able 2. There are long-term benefits as the young to understand more about other people, grow up to be better citizens who are perhaps whether they are in their own community, or more likely to contribute to the improvement of other communities anywhere in the world. their community.

115 3. The community will have a greater the copyright owners, can constitute a breach of understanding of young people and the the Copyright laws in Australia and other countries potential role in improving the quality of life. for which there are now severe penalties for you. 4. There will be a greater awareness that Ignorance of the law is no excuse! members of community can work together to solve their own problems. Copyright© BENEFITS FOR THE SCOUT ASSOCIATION 1. The involvement of Scouts in addressing the Such copyright owners have direct access to needs of the community is a key part of the bodies like the Australian Copyright Council, the program which meets the needs and interests Copyright Tribunal Performers Rights and of the people, particularly adolescents. collection-licensing outlets like Copyright .Agency 2. The opportunity to be involved with real Ltd. Additionally, powerful remedies are available community issues helps to attract new from the Federal Court in relation to infringement members, from all sectors of society, and to of intellectual property rights through a series of retain existing members because they have a court orders like the John Doe or the Anton Pillar personal satisfaction of knowing that they are order. making a worthwhile contribution. The John Doe order - where the copyright owner is permitted to seize infringing material from 3. Scouting becomes more visible in the an unidentified person. The Anton Pillar order­ community, and is seen to be doing useful where the copyright owner is permitted to enter things. premises and search for and remove infringing 4. More visibility and an improved image material and so on. If you think this section was contribute to attracting qualified Leaders, and added to scare you, you were right! The Copyright obtaining financial support. laws have become increasingly,. important in all 5. Cooperation with other organisations walks of industry as an effective means of halting increases the resources available to support what appears to be a "growth industry" of Scouting copyright infringements for those people who choose to ignore or remain ignorant of the law. 15.10 COPYRIGHT Authors, artists and business companies, etc., have become far more conscious of the need to Copyright laws protect the rights of original protect the results of their hard work and authors, who, in many cases, earn their living from expensive outlay from plagiarism. their writing or drawing. Apart from the law and To enable you to operate in this climate and do the damages which may be sought for infringement of right thing for yourself and Scouting, a brief outline copyright, it is not "fair play" to break copyright and of the Copyright Act is given, along with tips to contravenes Scout Law. Even when an article has avoid the pitfalls of copyright. been copied "with permission", this does not give subsequent copiers such a right. COPYRIGHT ACT OF 1968 Permission to copy even Scout publications should The rules of the Copyright law are, unfortunately, be sought from the National Publications office as, very complex and often difficult for the average generally, only the National Publications officer will person to grasp without expert legal opinion and know whether an article or diagram appearing in a guidance. The Australian Copyright Act of 1968 Scout publication has been used legally. In many and subsequent amendments, provide in Sections cases a simple written request to the National 31, 85 and 86, the exclusive right of an author, Publications Manager (address in Section 4.12) artist, etc., to do any of the following acts: will result in a simple "yes" for permission to use i) to reproduce the work in a material form the item, for example, in a Group magazine. ii) to publish the work iii) to perform the work in public The following article was written for The Scout iv) to broadcast the work Association of Australia in August 1995 by Lex v) to cause the work to be transmitted to Lannoy, a Branch Commissioner in NSW subscribers to a diflusion service vi) to make an adaptation of the work COPYRIGHT AND YOU! While many other details apply, this explanation is Regardless of your role in the Scout movement, sufficient for you. you will find yourself exposed to a wide range of THE DURATION OF COPYRIGHT enticing informational sources and materials which The duration of Copyright depends on the you feel can be used or adapted for the Scouting nature of the copyright material. Where the original program. Such items may be contained in books. or first owner of copyright is an actual person, magazines, newspapers, photographic or copyright on a literary, dramatic, musical or artistic illustrated works, musical scores, stage plays, work. lasts for the life of the person plus 50 videos, films and computer disks, etc. years. Where the first owner is a company, the Beware - all materials are the legal property of duration is 50 years only. someone or some organisation. Their use or That, in essence, is the basic copyright duration. modification without written permission from However, there are many variations which can

116 cause the copyright to be extended for longer aware of the thorny path you have to tread. If you periods. If, for instance, the original owner (person play the game correctly, you are unlikely to or company) transfers the copyright to another encounter problems. party (this can be done through a will trust, etc., or If you are foolish enough not to heed the advice, can be purchased), the copyright can be then there is a good chance you may be extended. One example is in Scouting. Baden­ consulting a solicitor and explaining your action to Powell passed away in 1941, therefore you may a judge for some author or artist's work you have think that from 1991 all his books, e.g., Scouting purloined. Let's face it-if you wanted a car, would for Boys, Rovering to Success, no longer carried a you go and steal one? The following examples copyright. WRONG! The copyright is still in force represent copyright problem areas that are and is held by the Scout Association. Therefore, misunderstood by some Scouting people: before you can use any of the material you need Scouting handbooks and other publications of approval. This is the situation in many cases. The Scout Association of Australia are copyright of that Association. Apart from the COPYRIGHT EXPIRY purposes of review, etc., already discussed, How do you know whether an item you are membership of the Association does not confer the interested in using is covered by Copyright? The right of reproduction of materials by any means­ answer to this is complicated by international manual, electronic or mechanical-from these copyright arrangements to which Australia publications without written permission. subscribes. However, a written application to the National One such arrangement requires a copyright notice Publications Manager (PO Box 325 Five Dock in the form of a copyright C symbol in a circle©, NSW 2046) designating an article or illustration, followed by the name of the copyright owner and will generally result in a simple 'yes" for the year of first publication, e.g., "Copyright© permission to use the item in your Section, Group, John Brown in 1995"to ensure that works created District or Area magazine. Occasionally, some in Australia have full protection in other countries. requests cannot be met because of a shared No such notice is required to obtain copyright copyright by the Association with another protection in Australia. As a result, you could be publication, or a limited copyright agreement. led to believe that such work without a copyright Scout publications of any of the Branches of notice is in order to use without permission. This the Association in Australia or overseas assumption may or may not be correct as an Associations will require written application to implied copyright exists until otherwise proven by and permission from these respective Branches or you. Associations on your behalf by the National Publications Manager (PO Box 325 Five Dock NSW 2046). COPYRIGHT-study, research purposes Do publishers restrict the amount of materials Generally speaking, apart from any fair dealing for you may use? YES! Asking for an open option the purposes of private study research, criticism or (called a blanket approval) to reproduce anything review as permitted under the Copyright Act, no in a publication is never given! It is wise to request part of any work may be reproduced by any one or two small items initially and re-apply later. process without written permission. However, there are restrictions to the overall How much copyright work may you utilise under quantity from one publication. the term, fair dealing? The Copyright Act does not What are your obligations to the use of clearly define this section. It does refer to approved copyright reproductions? The "substantial part" where infringements are material may only be reproduced by you in your involved and here the Courts have laid down publication. You may not give use of the material certain rules which define "substantial part". In a to other people. Your article headline should show contested article, for example, both the original a copyright symbol © and the foot of the article work and the copy of the contested work are should contain this indication: examined and also the economic impact of Permission to reproduce this article (and copying in determining whether a "substantial part illustration) must be obtained from (name has been used. If it is found that a small part of of publisher). the original work makes up a major part of the Scout courtesy demands that a copy of your contested work the copyright has been publication should go to your source of permission infringed. otherwise your next request may be met with a If, for example, you use a small part of an original NO! work which contains a summary of the original Can you reproduce from any other Scout work and even though this part so copied is only a magazine or news sheet? NO! Unless the minor part of your article or works, you have magazine indicates that permission to available to broken copyright laws. Illustrations including reproduce any material except that which is graphs, charts and technical drawings in copyright©, you must request written permission. themselves and the copying of these items, would If you do reproduce where permission is indicated, infringe copyright. acknowledge the work, e.g., "from Group Scoop" and send a copy to its editor-it is common HOW TO AVOID THE PITFALLS OF COPYRIGHT courtesy! If not, don't use the material! The purpose of this overall article is to make you To avoid copyright problems, can you trace, 117 modify or redraw illustrations? NO! The;. 15.11 OVERNIGHT EVENTS FOR JOEY copyright entails the illustration and the concept it SCOUTS AND CUB SCOUTS portrays and violations are generally decided by the Courts. Play safe and request permission. 15.11.1 Joey Scout sleep-overs Can articles, illustrations and photographs Overnight activities for Joey Scouts, usually called voluntarily submitted by contributors to a sleep-overs are permitted at the discretion of your magazine be used for other purposes following Branch Chief Commissioner. Separate sleeping publication? Copyright authorities consider the accommodation and ablutions must be provided answer is a legal land mine but favours the for boys, girls, male and female Leaders. contributors. Unless a contributor transfers Sleepovers are an important method of getting the copyright to the publication, there is a shared out into Scouting. Part of the Joey Scout objective copyright for the initial reproduction in that is to develop a sense of personal identity through magazine. Reproduction elsewhere or in another exploration of surroundings and nature; sleepovers form would be a violation of copyright. Another magazine reproducing the article without are an ideal way to achieve this objective. permission could be in strife as well. Check your Branch rules and if you require more Are there problems associated with detail for the Joey Scout sleep-overs refer to the reproducing a Scout song book? YES! You National Publication Programming in the Joey need copyright clearance and permission in writing Scout Section and Joey Scout Leader's for those songs still in copyright plus payment of Handbook any reproduction fees including performing rights, etc. Those songs presumed to be out of copyright 15.11.2 Cub Scout Pack Holidays will need to be legally checked and if you are Cub Scouts are not permitted to camp as a Pack thinking of adding a few parodies of popular songs, don't! You will be infringing copyright under with a Scout Troop but may attend a Pack Holiday. the Act. Why not buy a Scout song book? Pack Holidays are governed by P&R and Can a video of a Scout activity on television be additional Branch policies developed facilitate this used to promote local Scouting? Not without type of excursion, as well as ensure high the written permission of the TV station standards of safety and care. management who would then provide one from Separate sleeping accommodation, changing their records at a fee. A VCR copy of your own facilities and ablutions must be provided for boys, would break copyright in public use. girls, male Leaders and female Leaders. Can I program material onto my computer? Pack Holidays are one of the most enjoyable and The use of material on computers comes under worthwhile activities in Cub Scouting. Cub Scouts the current rules of copyright. You are basically visit an area different from their normal using an electronic device to reproduce material environment and spend at least a day and a night thereby infringing copyright if you do not adhere to away. the rules. If you create a disk or CD for use or place material on a network, you are in effect The Cub Scouts enjoy a happy, active and exciting creating multiple copies, as you have created holiday, living according to the Cub Scout Law in a multi-access to the material. Cub Scout atmosphere. Also, be wary of copying material from disks, CD The Cub Scout Leaders enjoy the work because or network information systems, as copyrights the atmosphere is different living a healthy and apply to the material. active life. All Leaders work together for a If you acknowledge the source of your successful activity. They enjoy the freedom of a material, is it in order to reproduce? NO! Pack Holiday away from the normal routine of Reproduction of copyright material is an ordinary life. infringement and in any case the onus is on you to A Pack Holiday may also be run for different prove it is not copyright before using. Obtain groups, depending on Branch policy, e.g., District written permission for use, as verbal permission is Sixers and Seconds; Whole District; 10 year olds. of little value if the use of material is contested. A Pack Holiday does take extra planning and organisation but these in themselves can be IN SUMMARY rewarding and fun. The Scout Association, keeping It is strongly recommended that you heed the in mind its responsibilities to parents, has laid warnings outlined in this brief article and disregard down policy that a Leader must have completed the so-called helpful advice "I'm sure no one will Basic Level Training for 12 months, assisted on at object" or similar words. If you are tempted to borrow a small item from some advertisement or least one other Pack Holiday and completed the jaz up a presentation with the head of a popular Pack Holiday Unit. To lead a Pack under canvas a cartoon figure, then you are leaving yourself open Leader must have completed the Camping to legal proceedings settled in or out of court. sessions in the Pack Holiday Unit as well. The avenues to comfortably work within the The Group Leader visiting or helping in some way realms of copyright have been outlined and as with a Cub Scout Pack Holiday will observe real hundreds of editors and others are able to achieve Scouting for this age group - learning and having this without undue effort, so can you! Good luck fun together, Cub Scouts and Leaders learn much with your publications! about each other and so will the Group Leader!

118 15.12 DATES-CALENDARS The Scout Association of Australia has endorsed Group Leaders should be aware of the very many the practice of educating young people by dates of various events and deadlines for returns adopting a conservation badge as part of its such as census, etc., when planning Group overall program and by an environmental events. Every level of the Branch issues lists of conservation charter called The Australian Scout dates for the next year before the end of the Environment Charter. Scouting encourages use of current year, to assist in this planning. the great outdoors as much as possible for that is the ideal setting for Scouting. Training calendars are vital for planning which seminars or courses are to be completed by all However, hand in hand with our Scouting activities Leaders in the coming year. must come respect and care of whatever area we happen to be in. Your example will do much to Areas/Regions generally produce a calendar foster the proper attitude in your District. including Branch activities, around November each year. This is distributed through Districts to Group Conservation has three important aims: Leaders to enable the formulation of District and 1. To teach proper outdoor manners and good then Group calendars. conduct, and so curb vandalism. 2. To develop a sense of respect for living things and natural resources. 3. To promote better citizenship by stressing the PLANAHfh need for responsible individual action, since The production of calendars is done in this way to the maintenance of a healthy environment is ensure the Group and therefore, the youth of our the result of the efforts of individuals, country, Movement, will have access to the widest and city, town and state services. most varied program possible. Group Leaders should make every effort to ensure that the Group's program avoids clashing with events already on Distric/Area/Region/BHQ calendar, as such clashes rob youth of possibility of attendance.

15.13 DRUG AND SUBSTANCE ABUSE This issue affects everyone, not just young people. All age groups and levels of society can misuse drugs. Some drugs are illegal; others such as alcohol, tobacco and non-prescription drugs are not. Our youth training programs, with goals of raising self-esteem and citizenship development, will encourage our members to develop responsible attitudes and patterns of behaviour concerning legal and illegal drugs and substances such as petrol and glue. The use of illegal drugs and substances abuse is at odds with all that Scouting proclaims for young people. It is expected that no member of the Movement would experiment with or use these World Conservation Badge substances and that no Leader would condone such practice. This badge is intended to encourage an awareness of the need to preserve the In 1993, The Scout Association of Australia environment by constructive action and released a book and poster material, helping to understanding. The badge is a symbol of joint play a constructive part in the positive action by the World Scouting Movement and the development of young people and the fight against World Wildlife Fund for conservation and drug and substance abuse. These materials are improvement of the environment. available from your Branch HQ The requirements for the badge, obtainable at three levels in Australia, were revised during 1990. 15.14 ENVIRONMENTAL MATTERS The levels are: "Service to others" has always been part of Brown (Earth) for 8 to 11 years. Scouting. The work done in looking after our Green(Flora and Fauna) 101,-?-15 years. wildlife and countryside; conserving our resources and learning about future options are two matters Blue (Sky [Air] and Water) 14 years and under which lend themselves to Scout activities. 26 years, i.e. for Venturers and Rovers.

119 15.14.1 The Australian Scout Environment Charter

THE AUSTRALIAN SCOUT ENVIRONMENT CHARTER I will e Protect and conserve Animal and Plant life. 8 Strive to use less Energy derived directly from fossil fuels. ® Recycle resources-save and use items which can be recycled, including cans, glass, plastic, bottles and paper. 8 Always be careful with the use of Fire. ~ Safeguard the Environment-use products which do not poison the Environment and correctly dispose of litter or rubbish. • Preserve the non-living things of Nature from damage and destruction.

41) Enjoy Nature quietly so that others may enjoy it too. • Take an active part in Environmental Conservation projects. ~ Protect the countryside, roads and beaches and keep them free of litter. • Strive to preserve naturalness, the beauty of the landscape, the wild plants and animals. @II Learn about environmental dangers to the soil, water and air, and strive to protect my planetary home. ® Care for my endangered fellow travellers on Earth­ find out about animals that are threatened with extinction.

@ Strive to have the use of our Earth better planned and more carefully maintained, so that places where people live will be attractive and pleasant.

@ Think globally and act locally.

N.B.: A wall chart of The Australian Scout Environment Charter is available from your Scout Commercial Centres.

120 Full details for each level appear in the relevant In the case of a standing camp, the Leader in youth handbooks, e.g. Cub Scout: Book of Cub charge shall, in addition to complying with the Scout Challenges, Scout: The Australian requirements on days of acute fire danger, notify Scoutbook, Venturer: Venturer Passport the local fire officer of the existence of the camp References are also made in the Section Leaders' or, if this officer cannot be located, the local police. handbooks. In general, fires may be lit only if a properly constructed fireplace is used. A trench or container not less than 25 cm deep is normally regarded as properly constructed fireplace. In addition, the fireplace must not be placed within 7.8 metres of any building, tree or stump and the whole area for a radius of three metres around and above the fire must be raked and cleared of all inflammable material. Fires should be used for cooking only, extinguished as soon as such cooking is finished and always be under observation by a responsible person while they are alight. Any instruction in this regard from a fire officer or member of the police 15.15 FIRE PRECAUTIONS force must be obeyed instantly, without question. Scout Groups have a major responsibility to It must be particularly noted that the fire ensure proper and caring attitudes, along with a regulations vary from State to State and Leaders high level of technical training relating to fires in must become familiar with those pertaining to their the open. own State. Consideration needs to be given to environmental issues, as well as issues of safety and survival. 15.16 INTERNATIONAL TRIPS - In many established camping places, gas cooking LETTER OF INTRODUCTION has replaced open fires. This provides a challenge Should members go overseas privately they may for cooking techniques. obtain, through their Branch Headquarters, a letter However, the danger of fire in Australia is of introduction to Scout Associations in the particularly serious and any Scouting activity must countries which they will be visiting. be organised to prevent any possibility of causing bushfires. In particular. the regulations laid down by the various authorities must be observed in detail. In order to comply with these rules it is important that Leaders. or those in control of Scouts, camping or carrying out any outdoor activity in which the lighting of fires is necessary during the summer, have in their possession a suitable radio set capable of receiving Australian Broadcasting Commission news, over which service notice of days of total fire ban are broadcast. On such days, no fires may be lit in the open at any time. The prohibition covers one day and is repeated for as many days as may be necessary.

15.17 INTERSTATE AND OVERSEAS TRIPS No party of Scouts may travel interstate or overseas without the approval of Branch Headquarters. Such approval can only be obtained by application through the District Commissioner.

15.18 Jamboree on the Air, known usually as JOTA, is an annual world-wide event jointly organised by the Scout Movement, the Guide Movement and the Amateur Radio operators of the world. It is

121 an opportunity for members of your Group to Not all people want to talk on the radio for a long communicate with Scouts and Guides in other period but are happy to participate for some of the countries. time your Section Leaders will organise other Jamboree on the Air takes place on the third activities as part of JOTA program. In previous weekend of October commencing at 0001 hours years it has been found that it is best to allocate local time on Saturday and finishing at 2359 hours the youth into small groups so as not to crowd the on Sunday. Scout Groups can take part for the amateur 'shack'. This way each person will have whole or part of the time. During the weekend the opportunity of talking on the radio. radio amateurs make their time, knowledge. radio After JOTA, have the report (which would have equipment and quite often their homes available to been sent to you by the Branch organiser), sent to help the Scouts and Guides to take part in JOTA. the JOTA Branch organiser within 14 days after It is fun. Ask somebody who has previously taken the JOTA. This will gain recognition for the Group part. Your Scouts will have the chance to talk to and will also entitle them to a certificate issued by Scouts and Guides around the world and possibly the World Scout Bureau in Geneva. Finally, show they will learn something about the countries, the your appreciation in a Scouting way, to the customs and the way of life of the people they talk operators who have helped your Scouts to enjoy with. the JOTA weekend. What are the objectives of JOTA? Jamboree on the Air has four main objectives, 15.19 NATIONAL FLAGS FOR these are: GROUPS, REGAL PORTRAITS 1 . To make the Scout Laws come alive. The Prime Minister has approved the free issue of 2. To quicken interest in achievement and Australian national flags to youth organisations, challenge badges, such as Communication including our Association. and Technology. Each Scout Group or independent unit is eligible 3. To find new fields of interest which may to receive on a once-only basis: eventually lead to careers in radio, television A coloured photograph of Her Majesty the or similar associated fields. Queen. The size is 48.2 X 38.1 cm and the - 4. To be friendly. photograph may be obtained with the Queen in either a standing or sitting position. An Australian National Flag. A cassette recording of the National Anthem and the Royal Anthem. A coloured print of the Australian Coat of Arms. METHOD OF APPLICATION FOR ISSUE: Each Scout Group or independent unit which has not received a required item under this scheme may apply to a Commonwealth Senator or their local Member of the House of Representatives for the issue of the items. The application must record the number in the Group and how long it has been in existence. The Senator or Member, if satisfied that the Preparation for JOTA request is within the guidelines, will send the request to the Secretary, Department of Discuss JOTA with the Section Leaders in your Administrative Services, Canberra, who will issue Group and then include it, if agreed, on your the items. calendar of coming events. About July a Leader begins looking for radio amateurs in your area who will be able to help you in JOTA. Ask them to come to a couple of your meetings to introduce them to the youth members and to give them advice on amateur radio operating procedures. If you have difficulty in finding a radio amateur then contact the JOTA Branch organiser who will give you a list of amateurs in your area. Notify the Branch organiser that you are taking part in JOTA. Having found yourself a radio amateur, arrange for the type of activity you will have. Use your imagination and plan something unusual and adventurous .

122 The Commonwealth Government hopes that each In general it is undesirable for Scouts to Senator or Member will be able to arrange smoke from the following standpoints: (a) their personal presentation of the item/s or to arrange own health; (b) it being a bad example to for another Senator or Member to deputise for young members; (c) it has an adverse effect him. on good public relations (especially when in References. P&R. uniform). A. H. Smout: Our Flag and How to Fly it. 3. At all meetings of the Scout Association those who wish to smoke shall show consideration for those who wish to breathe smokeless air, 15.20 ROCK CLIMBING AND particularly when the gathering is within a ABSEILING confined space or an area with a recirculating Although these activities are not mentioned in air supply system. Policy and Rules, they must always be under Passive smoking is thought to be as competent leadership and the guidance of dangerous as direct smoking. qualified persons and Branch safety requirements must be followed in the activity. 15.23 TRAINING PROGRAMS FOR Training suitable for this purpose is available in ADULT LEADERS some Branches and qualified persons are issued Group Leaders are urged continually to see that with a Rock Climber Instructor's Certificate and a their Leaders undertake training as quickly as Leader's Certificate. possible after their recruitment and that they also The District Commissioner will advise regarding up-date their training as opportunity occurs. All the method of qualifying for these certificates. Leaders must now complete one (1) elective unit per year. 15.21 SCOUT PEN FRIENDS One useful and valuable activity for members of a Group is to correspond with Scouts in other States or countries. Such contacts should be made by request to the Branch Headquarters. Members are advised that it is contrary to regulations to write direct to any Scout Headquarters other than their own. The Gilwell scarf Furthermore, this practice only leads to delays as such letters are always returned to your own Branch Headquarters for verification.

The Wood badge Competent leaders are the key to success, for ------your youth members, Section Leaders, assistants -----· and you! 15.22 SMOKING The Scout Association aims to promote a healthy lifestyle and as such the habit of smoking contravenes that aim. Consideration for others should be fundamental for all Scouts.

1. Joey Scouts, Cub Scouts, Scouts and younger Venturers are not permitted to smoke by law. 2. Adult members of the Scout Association who legally are allowed to smoke should pay particular attention to the opening policy Very best wishes in your important role in the statement. Australian community.

123 .. •, it ...\ \ I ~ ~ .. '"~---·• • l 16 J Uniforms for Adult Leaders and Youth Members

Joey Scout Emblem

This emblem is allowed to be copied by Joey Scout Leaders for their use in the Mob in black and white or colour reproduction. The colours of the emblem are listed below. The National Joey Scout emblem is also available as a cloth badge from Scout Commercial Outlets. Use of the cloth badge is at discretion of the Branch Chief Commissioner.

JOEY SCOUT (Male & Female) SCARF WITH JOEY SCOUT WOGGLE

Colours for the emblem of the Joey Scout Section: Background White World Badge Purple Scarf Purple Kangaroo Tan Lettering Tan Edging Tan

Colours for the Joey Scout Waggle: Background Tan A JOEY SCOUT WEARS EVERYDAY CLOTHING OR Lettering White BRANCH/GROUP APPROVED TEE SHIRT WITH APPROVED SCARF (GROUP/BRANCH) AND World Badge White/Purple NATIONAL JOEY SCOUT WOGGLE.

124 CUB SCOUT (Male) CUB SCOUT (Female)

~---.._ --.------JOHNSON HAT ...::!\.----- JOHNSON HAT SCOUT LINK or or BADGE COTTON CANVAS HAT COTTON CANVAS HAT SCOUT LINK BADGE CUB SCOUT LINK BADGE CUB SCOUT AUSTRALIAN FLAG LINK BADGE AUSTRALIAN FLAG SERVICE BADGE SERVICE BADGE MEMBERSHIP BADGE MEMBERSHIP BADGE

YELLOW YELLOW GROUP IDENTIFICATION CORD GROUP IDENTIFICATION CORD

/AREA/REGION / IDENTIFICATION BOOMERANG BADGES Gold, Silver, Bronze

ACHIEVEMENT BADGES ACHIEVEMENT BADGES (Over 12 badges left arm) (Over 12 badges left arm) SCOUTING FAMILY BADGE b~~~~:t=-=SCOUTING FAMILY BADGE SPECIAL BADGES SPECIAL BADGES World Conservation, World Conservation, RIGHT ARM Faith Awareness, Landcare LEFT ARM RIGHT ARM Faith Awareness, Landcare LEFT ARM

SCOUT {Male) SCOUT (Female)

VENTURER VENTURER LINK BADGE LINK BADGE PATROL LEADER'S PATROL LEADER'S HAT BADGE HAT BADGE SCOUT LINK BADGE

CUB SCOUT LEADERSHIP LINK BADGE COURSE EMBLEM

SCOUTCRAFT

SERVICE BADGE SERVICE BADGE

SCOUT MEMBERSHIP \..l,ll.~~~f='.-- SCOUT MEMBERSHIP BADGE BADGE AREA/REGION or PATROL LEADER'S DISTRICT EMBLEM PATROL LEADER'S STRIPES STRIPES SCOUT BELT SCOUT BELT

Not afl uniform combmat10ns are shown. Contact your Area/Region or Branch HQ tor details.

GROUP PATROL EMBLEM IDENTIFICATION GROUP IDENTIFICATION PATROL EMBLEM

AREA/REGION TARGET SCOUT IDENTIFICATION BADGES CORD

CHALLENGE BADGES CHALLENGE BADGES SPECIAL BADGES /_~~fZ.:::::Jn-- SPECIAL BADGES World Conservation, Anchor, World Conservation, Anchor, Radio, Faith Awareness. Radio, Faith Awareness, RIGHT ARM Landcare LEFT ARM RIGHT ARM Land care LEFT ARM

125 VENTURERS (Male) VENTURERS (Female) -'---- JOHNSON HAT EPAULETTES EPAULETTES JOEY SCOUT HELPER or LINK BADGES CUB SCOUT INSTRUCTOR or SCOUT HELPER DISCOVERY LINK BADGES AWARD QUEEN'S GUIDE BADGE

SERVICE BADGES

or DISTRICT EMBLEM

Not all uniform combinations are shown. Contact your Area/Region or Branch Headquarters AWARD EMBLEMS for details. Badges are worn in the LANGUAGE EMBLEM same or equivalent position to the Male AREA/REGION or uniform. DISTRICT EMBLEM RIGHT ARM RIGHT POCKET

ROVERS (Male) ROVERS (Female)

CREW IDENTIFICATION JOHNSON HAT

QUEEN'S SCOUT BADGE Miniature

QUEEN'S GUIDE BADGE Miniature

WINGS

MEMBERSHIP Miniature BADGE

SCOUT BELT

Anchor, Life Saving, Radio,

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~ROVER BADGE ROVER INSTRUCTO~mml Rovers may wear all four Link • ' Badges, if entitled. AWARD EMBLEMS Rovers may wear all four Link Refer to the Australian Rover For details of uniform variations Badges, if entitled. LANGUAGE EMBLEM Handbook, Chapter 8 for details contact your Area/Region or of the wearing of the four Branch Rover Council. Badges are worn in the same or AREA/REGION or development awards/badges for similar position to the Male DISTRICT EMBLEM the BP Award uniform. RIGHT POCKET

126 LEADERS (Male) LEADERS (Female) AUSTRALIAN FLAG JOHNSON HAT SERVICE GROUP BADGE and AWARD EMBLEMS

GROUP and AREA/REGION and IDENTIFICATION SERVICE BADGE

SCOUT BELT

For details of uniform vanations seeP&RR14.

AUSTRALIAN FLAG

~ AWARD EMBLEMS WINGS ~ For details of uniform LANGUAGE DECORATION~S variations see EMBLEM P&RR14. MEMBERSHI REA/REGION or BADGE STRICT EMBLEM Badges are worn in the same or simHar position GHTPOCKET LEFT POC as the male uniforms.

UNIFORMS FOR MEMBERS GOING OVERSEAS The National Uniforms prescribed in P&R, including the uniform for Sea Scout Groups, the Air Scout uniform for Air Scout Groups and the kilt as defined in P&R, may be worn at overseas events.

Special Items Members Travelling Privately: Members travelling privately may be issued with Australian scarves under arrangements made by Branch Headquarters. Members of Parties other than Official Contingents or Delegations: Under arrangements made by the National Secretary and Party Leader such members may be issued by the National Secretariat with Australian scarves (usually two), an Australian name plate and, if required, a gumnut waggle. Members of Official Contingents and Delegations: The National Secretary will arrange for such members to be issued with two official Contingent or Delegation scarves, an Australia name plate and, for Contingents, a gumnut waggle. Special Event Badge: The Chief Commissioner of Australia may approve the design and wearing of a special event badge produced specially for an Australian party, or approve the wearing of a badge produced by an Association overseas for all members attending the event. The production of such an Australian badge will be arranged by the National Secretary in conjunction with the Party Leader. Place of Wear: The place of wear of name plates and special event badges will be decided by the Chief Commissioner of Australia. Branch and local Name Tapes: Members may continue to wear Branch and local name tapes on the right sleeve of uniforms worn overseas. Branch or local badges worn on the front of the shirt may have to be removed to provide space for, or covered by, special event badges or name plates. Restricted Use of official Contingent or Delegation Scarves: These scarves are issued only on instructions from the National Secretary and must only be used as authorised. Time limit for Wear: P&R prescribes: "Members may continue to wear a special badge produced for a national or international event for a period not exceeding three months after the end of the national event or returning to Australia from the international event."

127 LIST OF AUSTRALIAN SCOUT PUBLICATIONS JOEY SCOUT SECTION SCOUT SECTION Joey Scout Leader's Handbook Australian Scoutbook Joey Scout Program and Record Book Fieldbook for Australian Scouting Joey Scout Promise Wall Chart Scout Leader's Handbook Joey Scout Law and Theme Wall Chart The Patrol System Joey Scout Activity Book (1) Prayers for Scouts A-Z Book of Programs Program Ideas for Scouts Promise & Law Book The Scout's Book of Challenges Programming in the Joey Scout Section More Program Ideas for Scouts Joey Scout Fun Book (1) Ideas for Patrol Meetings Going into Scouts CUB SCOUT SECTION Going into Venturers Cub Scout Leader's Handbook New Member Kit Book of Cub Scout Challenges Scout Yearly Planner Skits & Puppets Camp Planning Book Nature & Outdoors Wide Games Best of Cub Scout File (1) PL Record Book Best of Cub Scout File (2) Scout Award Wall Chart Scout Promise Wall Chart The PAWS Series Scout Law Wall Chart Handcraft Troop Progress Chart Outdoor Games Scout Patrol Emblem Chart Australiana Games Games and Activities More Games and Activities VENTURER SECTION Promise and Law Games Venturing Handbook Pack Holidays Venturer Leader's Handbook Jungle Lore Venturer Passport Pack Programs (B-P) Ideas for Pack Programs The VIA Series Themes for Pack Programs Creativity Puzzletime Community Involvement Cub Scout Cookbook Counselling Quiz Book Guidelines for Initiative Courses Cub Scout Challenge Passbook Activities & Expeditions New Chum Activity Book What's this all about, God? Pack Program & Record Book Cultural Diversity & Scouting New Member Kits Cub Scout Badge Wall Chart ROVER SECTION Cub Scout Promise Wall Chart Australian Rover Handbook Cub Scout Law Wall Chart BP Award Record Book

SPECIAL AUSTRALIAN EDITIONS To Find Our Way Wolf Cub's Handbook Australian Outdoor Cookbook Scouting for Boys Australian Bushcraft Handbook Rovering to Success Cross Country Navigation Scouting & Peace GENERAL SECTION Group Leader & Group Committee Handbook General Series Leader of Adults Handbook Facets of B-P Ceremonies Guidelines for Sponsored Groups PR for Scouting Recruiting Adults Introducing Scouting Duty to God Australian Scout Song Book Campfire Leader's Handbook 101 Thrifty Ideas Book Tonic & Tales Conservation Project Kit Book Australian Scout Prayer book WORLD BUREAU PUBLICATIONS Yarns by B-P Scout's Owns Help Save the World International Scouting Scouting: Action for the Environment The Australian Scout Environment Charter Chart Global Village (Development Book)

128 This handbook has been written to assist you. the Group Leader, realise the how. where and why of running your Group. To do an effective job. every Group Leader needs to be thoroughly familiar with the fundamental matters of Scouting. fu nctions or a Group Leader and Group Commillec, Group property, recruitment or Leaders. records. a broad knowledge of the fi ve youth training sections, policies ... This handbook is a guide and complements the Australian Policy and Rules (P&R) publication. It does not give all the answers but will assist you to understand your role more fully. Being the "manager" or your Group i~ an exciting job with many challenges - leadership means work. involvement and most or all. job satisfaction.

THE SCOUT ASSOCIATION OF AUSTRALIA (f) l AUSTRALIA J

AN AUSTRALIAN SCOUT PUBLICATION

9 318960 502 01 6 ISBN 0 949180 62 9 NSC # 50201