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Fax: (212) 906-5001 · Internet: HQ@Undp United Nations Development Programme Programme of Assistance to the Palestinian People ﺑﺭﻧﺎﻣﺞ ﺍﻻﻣﻡ ﺍﻟﻣﺗﺣﺩﺓ ﺍﻻﻧﻣﺎﺋﻲ/ ﺑﺭﻧﺎﻣﺞ ﻣﺳﺎﻋﺩﺓ ﺍﻟﺷﻌﺏ ﺍﻟﻔﻠﺳﻁﻳﻧﻲ ITB-2014-229 Addendum No. 2 Clarification No. 1 of Solicitation Documents [7 August 2014] ITB-2014-229: Procurement and Supply of English Titles/Books Issue Date: 18 July 2014 Original Close Date: 04 August 2014 @ 3:00 p.m. (Jerusalem Time) 1st Extended Close Date: 14 August 2014 @ 3:00 p.m. (Jerusalem Time) 2nd Extended Close Date: 28 August 2014 @ 2:00 p.m. (Jerusalem Time) I) UNDP at its own discretion is amending the solicitation document as follows: 1) Partial bidding is allowed and lots arrangement is cancelled. Price Schedule Form, Section 7, has been amended and herein replaced by a revised version, attached to this addendum. Interested bidders are therefore required to duly fill-in/ price and submit the revised version “SECTION 7 AMENDED – LIST OF BOOKS” along with their bid. In case any bidder uses and submits a different version of the table, this shall cause UNDP to reject its bid as non- responsive. In case both versions of the table are submitted by the bidder, then UNDP reserves the right to consider only the revised version of the table when evaluating its bid as per Addendum No 1. 2) Bidders are notU U allowed to quote less than 25% of the items in the revised list “SECTION 7 AMENDED – LIST OF BOOKS.” 3) Bidders are allowed to quote used books in Very Good Condition. Hence, Bidders must submit prices in two tables; the first table for publications that are new; the second table for publications that are used in VG condition for separate evaluation. 4) Evaluation Panel will follow the below procedure in evaluating bids: a. Consider all bids for preliminary evaluation (Pass/Fail Criteria) to check percentage of quoted items. UNDP will reject all bids that quote for less than 25% of the total list of items. Evaluation Panel will consider the remaining bidders Responsive to tender requirement. b. Check compliance with the Criteria for the Award and Evaluation of Bid (F.34), under Bid Data Sheet page 20 of 36. To assist us in the evaluation, please include a summary page or check list to show that your company complies with each criterion and clarify Page 1 of 5 Revised 2012 United Nations Development Programme Programme of Assistance to the Palestinian People ﺑﺭﻧﺎﻣﺞ ﺍﻻﻣﻡ ﺍﻟﻣﺗﺣﺩﺓ ﺍﻻﻧﻣﺎﺋﻲ/ ﺑﺭﻧﺎﻣﺞ ﻣﺳﺎﻋﺩﺓ ﺍﻟﺷﻌﺏ ﺍﻟﻔﻠﺳﻁﻳﻧﻲ ITB-2014-229 if supporting documents are included. Evaluation Panel will consider the remaining bidders Technically Qualified for financial offers evaluation. c. Identify first lowest cost bid per line item. Compare lead time. UNDP has the right to accept or reject any bid, to render any or all of the Bids as non-responsive, and to reject all Bids at any time prior to award of contract, without incurring any liability, or obligation to inform the affected Bidder(s) of the grounds for UNDP’s action. Furthermore, UNDP is not obligated to award the contract to the first lowest cost bid. d. Issue multiple purchase orders. II) Some prospective Bidders have required in writing clarifications of the Solicitation Documents. Follow are UNDP responses to the said queries that have been received: QUESTION No. 1: Some books are found with different details with what you provided; mainly edition information. Does that make any problem? REPLY No. 1: Please use the revised list of books which includes the ISBN. Publications with newer editions are acceptable. QUESTION No. 2: Some books were not found what to do ? REPLY No. 2: We encourage bidders to quote as much publications as possible. QUESTION No. 3: How much is the quantity required for each item; is it only 1 for all ? REPLY No. 3: We need one copy from each publication. QUESTION No. 4: We would want to quote Air Freight for this tender via Tel Aviv Airport for UNDP. We understand the Airport in East Jerusalem is now closed. Can you please advise on this delivery issue? REPLY No. 4: The closure of the airport was temporary. QUESTION No. 5: The Tender Data Sheet does not indicate the number of copies of each title (Book). Can you kindly advice the number of copies required? REPLY No. 5: Please see reply No. 3 QUESTION No. 6: For some of the books the Publish Dates do not match to the books available in the market. REPLY No. 6: The office will accept books with different publish dates if original information was found to be incorrect. QUESTION No. 7: In the list you provided there are same books requested twice – Please clarify, the requirement is for two books or only one book. REPLY No. 7: Some books are mistakenly requested twice; this is to confirm that the requirement is for one copy only. Page 2 of 5 Revised 2012 United Nations Development Programme Programme of Assistance to the Palestinian People ﺑﺭﻧﺎﻣﺞ ﺍﻻﻣﻡ ﺍﻟﻣﺗﺣﺩﺓ ﺍﻻﻧﻣﺎﺋﻲ/ ﺑﺭﻧﺎﻣﺞ ﻣﺳﺎﻋﺩﺓ ﺍﻟﺷﻌﺏ ﺍﻟﻔﻠﺳﻁﻳﻧﻲ ITB-2014-229 QUESTION No. 8: Some books publications dates are very old and they are out of print and only used books are available in the market - Will you accept old books? REPLY No. 8: We accept used books in Very Good (VG) condition, for books that are very old and out of print. “(VG) describes a book that is worn but untorn… this is the minimum acceptable condition… Any defects must be noted.” These books shall be quoted in a separateU list for separate evaluation.U QUESTION No. 9: Some books are totally not available in the market. REPLY No. 9: We encourage bidders to quote as much items as possible but not less than 25% of the items, where partial bidding is allowed. Please consider/use the new list of books. QUESTION No. 10: Some books are having incorrect author names. REPLY No. 10: Please see the modified list of publications with correct information to include the ISBN codes for most books. QUESTION No. 11: Some of the books are old and are out of print, so no longer available. REPLY No. 11: Please see reply No. 8 QUESTION No. 12: Which airport the books would be sent to as the airport in east Jerusalem we believe is closed; would the delivery be to Tel Aviv Airport? REPLY No. 12: Crossing borders are temporarily closed. QUESTION No. 13: The available books could be delivered to the Airport say within 30-45 days. REPLY No. 13: Delivery duration shall be made within (4) weeks; Different delivery schedule must be clarified in the submission. Priority may be given to the shortest lead time. QUESTION No. 14: Many books are out of print, Hard to find or rare books that takes time to allocate. REPLY No. 14: Please see reply No. 9 QUESTION No. 15: Please allow electronic bidding to save time, or extend the deadline. REPLY No. 15: Electronic submission is not allowed; the deadline for submission of bids in closed envelopes have been extended. QUESTION No. 16: (4) weeks delivery is not practical ; this should be (8) weeks. REPLY No. 16: Please see reply No. 13 QUESTION No. 17: Please provide the ISBN codes against each book in the list to ensure there is no deviation in the request and supplied items. REPLY No. 17: Please see reply No. 10 Page 3 of 5 Revised 2012 United Nations Development Programme Programme of Assistance to the Palestinian People ﺑﺭﻧﺎﻣﺞ ﺍﻻﻣﻡ ﺍﻟﻣﺗﺣﺩﺓ ﺍﻻﻧﻣﺎﺋﻲ/ ﺑﺭﻧﺎﻣﺞ ﻣﺳﺎﻋﺩﺓ ﺍﻟﺷﻌﺏ ﺍﻟﻔﻠﺳﻁﻳﻧﻲ ITB-2014-229 QUESTION No. 18: All books are not available in the market; some books are out of print, some books are temporarily not available, some of the books available are USED books and some available in different countries. Please advise what to do? REPLY No. 18: Please see replies No. 9 & 10 QUESTION No. 19: Due the current political situation , some air flights have stopped their flights to Israel, hence our postal route has stopped. I recommend electronic submission which is a common practice for UNDP and its use now is Ideal and Practical. REPLY No. 19: Please see reply No. 15 QUESTION No. 20: The list of the required Titles clearly shows about 90 titles dated back to 1634,1829,1904 till the eighty’s of the last century, such old books consider Antiquary and rare books. Those books by definition cannot be NEW, but you can only ask to be supplied (if found )in GOOD condition REPLY No. 20: Please see reply No. 8 QUESTION No. 21: The period of four (4) calendar weeks is not practical delivery period for this old, hard to find, rare and antiquary books. REPLY No. 21: Please see reply No. 13 QUESTION No. 22: While the schedule of requirement describes all material as books, there are old Map and photos such items #321 and # 582 REPLY No. 22: Schedule of requirement includes different kinds of publications while majority are books. QUESTION No. 23: Many lots contains few old books that is not available in the market at the moment and no one can estimate when it will be available, such items will prevent many bidders from quoting the other items available in the lot , since it is stated in 5 C.20 “Each quoted lot must be complete as partial bidding within the same lot is not allowable. “ I am requesting to allow partial bidding in all lots. REPLY No. 23: Partial bidding is allowed and the arrangement of lots is cancelled. Please find attached the new list of publications. QUESTION No. 24: Can you allow partial delivery with partial payment, so I can deliver what is available till allocating the rare books , otherwise the whole process will stop awaiting rare books that may or may not show up in the market.
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