Regular Meeting Notice Truckee-Donner Recreation and Park District Board of Directors Thursday, September 24, 2020, 6:00 P.M. Truckee Community Recreation Center, 10981 Truckee Way
Note: This will be a live meeting at the Community Recreation Center
Community Participants will enter from the courtyard adjacent to the community rooms at the Community Recreation Center. The public is required to wear a face covering while participating in the meeting. The room will be set up to provide social distancing of six feet.
The Board of Directors welcomes you to its meetings; your interest is encouraged and appreciated. Copies of the agenda and correspondence may be obtained at the District office.
Members of the public can also attend via: https://tinyurl.com/TDRPDboardmeeting9-24-20
The meeting is being produced through Microsoft Teams, but you do not need to install any software to view, simply follow the directions below: 1) Click the link above to open meeting in a web browser 2) Click "Watch on the web instead" 3) On next screen click, "Join anonymously" 4) To ask a question on any current agenda item, click the "ask a question" button on the "Live event Q&A" sidebar
Public comment will be accepted prior to the meeting via email at [email protected], and during the meeting with the stream's Q&A feature on any item on the agenda until the Board president closes public comment on each item.
Agenda
1. OPEN MEETING – 6:00 P.M.
2. Roll Call
3. Public Comment – This is the opportunity for members of the public to address the board on any matter not on the agenda. Please state your name for the record. Comments are limited to three minutes in order for all interested parties to have an opportunity to speak. No action shall be taken by
the board on items not appearing on the agenda (Government Code Section 54954.2 – Brown Act). The board may choose to acknowledge the comment or, where appropriate, briefly answer a question, refer the matter to staff, or set the item for discussion at a future meeting. District meetings are recorded for transcription purposes.
Agenda Item Process – The board will follow the process below on each agenda item: 1. Staff report. a) Questions from the board to staff. 2. Applicant presentation. a) Questions from the board to the applicant. b) Public comment – Limited to three minutes. c) Board deliberations and discussion. d) Board action (if action needs to be taken).
4. Unfinished Business
4.1 Discussion/Possible Action for the use of twenty parking spaces at the West End Beach at Donner Lake parking area by the Truckee Donner Land Trust/Backcountry Alliance during the winter months
4.2 Discussion/Action on FY 2020-2021 District Budget
4.3 Discussion/Possible Action to determine projects for the Proposition 68 State of California grant Programs
5. New Business
5,1 Discussion/Action on request from Tunitas Beach Land Company to sell District parcel APN: 109-110-009-000
5.2 Discussion/Action on request from Slow Food Lake Tahoe Food Bank Garden for additional space at Regional Park for their operations.
6. Special Announcements
7. Consent Calendar a) Approval of the minutes of the regular Board meeting of August 27, 2020.
8. Financial Report – a) Approval of District check registers. b) Review of District financial report c) District financial position as a result of the Corona Virus Pandemic. d) Approval of District miscellaneous journal entries. e) Accounting Manager Division Report.
9. Information Technology – . 10. Division Reports – General Manager, Recreation Superintendent, and Park Superintendent may make a brief report on their activities
10.1 General Manager a) Update on signage at Donner Lake Public Piers asking people to clean up their garbage 10.2 Recreation Division a) Review of monthly division report b) Review of District program offerings b) Marketing report 10.3 Park Division a) Review of monthly division report b) Update on summer projects c) Update on Facility Condition Assessment for facilities of the District
11. Board Subcommittees 11.1 Finance/Audit Committee (Standing Committee – Hansford and Wasley). 11.2 Comprehensive Facility Condition Assessment (Standing Committee – Werbel and Tanner).
12. Additional Matters of Interest to Board Members Board members may make a brief announcement or report.
13. Adjournment
Agenda posted and mailed on September 18, 2020.
______David Faris, HR Manager/District Clerk
NOTE: In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact David Faris, District Clerk, at 530-582-7720. Notification 48 hours prior to the meeting will enable TDRPD to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II)
Memo TRUCKEE DONNER RECREATION AND PARK DISTRICT 10981 Truckee Way, Truckee, CA 96161
MEMORANDUM
TO: Board of Directors FROM: Steve Randall, General Manager SUBJECT: Agenda Items for the September 24, 2020 Board Meeting
4. Unfinished Business
4.1 Discussion/Possible Action for the use of twenty parking spaces at the West End Beach at Donner Lake parking area by the Truckee Donner Land Trust/Backcountry Alliance during the winter months The Truckee Donner Land Trust in partnership with the Backcountry Alliance has approached the District for use of 20 parking spaces during the winter months at West End Beach. At the last board meeting, the board requested the general manager to contact our legal counsel for an opinion on the District’s liability if they were to grant the request. Attached for the board’s review is counsel’s legal opinion. Counsel also reviewed the proposed agreement and that is also attached. As of the writing of this memo the District has received over 200 emails supporting the proposal and approximately 25 emails against the proposal.
4.2 Discussion/Action on FY 2020-2021 District Budget At the last meeting the board approved the Preliminary District budget for FY 2020-2021 n the amount of $9,210,568. The budget committee of Hansford and Wasley met with staff to go over the budget expenditures. After discussion the sub-committee is recommending to the board the following be incorporated into the final budget:
Revenue: Record $205,000 in additional Mitigation Revenue to be received in Fiscal Year- (Frishman Hollow 2 project) Increase transfer of funds from Mitigation Fund to General Fund to $465,500
Expenditures: Add back 2% COLA for employees for entire Fiscal Year - $85,010 Remove $353,888 of overhead charges to show ‘gross’ expenditures Add $250,000 to Capital Outlay for Facility Condition Assessment projects Add $75,000 to Park Employee Services to cover staffing needs for reopening of facilities Add $10,000 to Transportation/Travel/Training line item for employee training
Additionally it is requested the board consider the following being recommended by District management staff
Reclassify Office Manager position to salary schedule range 42 step 3 to reflect increased job duties, responsibilities and knowledge required of the position - $4,848 Reclassify Park Facility Worker 1 step 7 (bike park) to new position of Park Facility Specialist salary schedule range 27 step 5 to reflect increased job duties and knowledge required of the position - $948 It is recommended the board approve the FY 2020-2021 district budget in the amount of $9,043,106.
4.3 Discussion/Possible Action to determine projects for the Proposition 68 State of California program grant In 2018 proposition 68 was approved by the voters of California. This is a park bond act which allocates grant money for park projects. The per capita grant which the District has been authorized is $178,000. This is the District’s money to apply to a project. The stipulation to the grant is that we provide a match of $42,000 for a $220,00 project. The County of Nevada will be receiving $400,000 from this grant program. There is the possibility that the District could get a share of this money in the $50,000 to $80,000 range. It is recommended the board allocate the District prop 68 funds to the golf course clubhouse renovation project and if the District receives county funding that it be allocated to the Downtown Park project.
5. New Business
5.1 Discussion/Action on request from Tunitas Beach Land Company to sell District parcel – APN: 109-110-009-000 The District currently leases a parcel of 2,613 sq feet to Tunitas Land Company. The parcel is sublet to Alibi Ale works and used for 9 parking spaces. District lease is for $5,505 per year. Tunitas would like to buy the parcel from the District. The parcel currently has no application for the District. Attached is the proposal from Tunitas/Alibi for the boards consideration.
5.2 Discussion/Action on requests from Slow Food Lake Tahoe Food Bank for additional space at Regional Park for their operations. The District has a community garden at Regional Park that is run by Slow Foods. They are requesting to expand their operation by about 2,000 sq. feet (50 x40). The area in question is open space and currently does not have any application for the District. Attaached is the proposal from Slow Foods.
6. Special Announcements
7. Minutes Attached for the board’s review and approval a. Minutes from the July 23, 2020 regular board meeting
8. Financial Report
a. District check registers - Attached are the District check registers b. Review of District financial report - Attached is the financial report c. Miscellaneous journal entries - Attached are miscellaneous journal entries d. Accounting Manager Division Report
9. Information Technology Report
10. General Manager Report a. Update on signage for public piers asking people to clean up their garbage
11. Recreation Division Report a. Review of monthly division report b. Review of District program offerings c. Marketing Report
12. Park Division Report a. Review of monthly division report b. Update on summer projects c. Update on Facility Condition Assessment for facilities of the District
13. Board Committees
4.1 WEB Parking
Lease Agreement Between the Truckee Donner Recreation & Park District Truckee Donner Land Trust/Truckee Backcountry Alliance
This lease agreement (“Lease”) is entered into on August ,2020 by and between the Truckee Donner Recreation & Park District (“TDRPD”) and the Truckee Donner Land Trust/Truckee Backcountry Alliance (“TDLTTBA”) for the use of twenty (20) parking spaces at the West End Beach at Donner Lake.
Agreement to Lease
For and in consideration of the rents to be paid and the funding donation to improve the parking area at the West End Beach at Donner Lake, TDRPD agrees to lease twenty (20) parking spaces designated by TDRPD at the parking area at the West End Beach at Donner Lake (“Premises”) to provide twenty (20) parking spaces for use during the day for backcountry skiers and riders using the Lake Run. No overnight parking or camping is permitted on the Premises.
Term of Lease
The term of this lLease shall be for a period of five (5) years during the winter months from approximately December 15 to April 15 each year during the term of the lease. The lease will run from 2020 to 2025.
Option to Renew
Provided that parking lot is in usable condition for winter parking and snow removal and TDLTTBA is not in default, they shall have two options to renew the this lLease for two (2) five (5) year periods. Should the parking lot not be usable for winter use, TDLTTBA will have the option to work with the TDRPD to bring the parking area up to a usable condition. TDLTTBA shall give written notice no more than 180 days and no less than 60 days before the current term is to expire of their intent to renew the this lLease for an additional five (5) year term.
Rent
In consideration of for the rights and privileges granted by this lLease, TDLTTBA agrees to pay the TDRPD during the term of the this lLease rent in the sum of $1 per year. Rent shall be paid to TDRPD by December 1 of each lease year.
Use of Premises
TDLTTBA shall use the pPremises only for public parking for backcountry skiers and riders using the Lake Run.
Improvements to Parking Area
As additional consideration for the rights and privileges granted by this Lease, TDLTTBA agrees to pay to TDRPD the cost of repaving the use area prior Premises to their use in 2020. Estimated cost for repaving is $25,000. TDRPD shall provide the contractor bill for the paving to TDLTTBA. TDLTTBA shall pay bill prior to the start of construction.
{00908037.DOCX 2 }
Snow Removal
TDLTTBA will be responsible for all snow removal during its period of use, usually December 15 to April 15 each year. Should any damage occur to the parking area as a result of snow removal TDLTTBA will be responsible to pay to TDRPD for the repairs to the parking area. TDLTTBA will be required to use blower equipment and not a loader for the removal of snow.
Signage
TDLTTBA will install temporary signage, which must be approved in form and location in advance by TDRPD, during their use of the parking lot to manage public use.
Insurance
TDLTTBA shall at its own cost and expense provide TDRPD during the term of the this lLease a broad form comprehensive coverage policy of public liability insurance issued by an insurance company licensed by the State of California insuring TDLTTBA and TDRPD against loss or liability caused by or connected with TDLTTBA ‘s occupation and use of the Premises under this lLease in amounts not less than the following: a) $2,000,000 for injury or death of one person and subject to that limitation for the injury or death of one person, of not less than $4,000,000 for injury to or death of two or more persons as a result of any one accident or incident: and b) $2,000,000 for damage or destruction of any property c) TDRPD and its Directors, officers, employees and volunteers shall be named as an additional insured on all such policies of insurance d) Notice of Cancellation – each insurance policy required under this agreement Lease shall contain a provision that it cannot be cancelled or TDRPD and its Directors, officers, employees and volunteers dropped as an additional insured for any reason unless at least 30 days written notice of the cancellation or modification is given to TDRPD.
Sublease
TDLTTBA shall not assign this lLease or any portion of this lLease. TDLTTBA shall not have the right to sublease all or any portion of this lLease pursuant only to prior written consent by TDRPD.
Attorneys Fees
Should any litigation be commenced between the parties to this lease concerning the Premises, this lLease, or the rights and duties of either in relation thereto, the party prevailing in that litigation shall be entitled to a reasonable sum as and for that party’s attorneys fees in that litigation.
Indemnity
TDLTTBA shall defend, indemnify and hold harmless TDRPD, its Directors, officialsofficers, employees and volunteers, from and against all claims, damages, losses and expenses, including but not limited to
{00908037.DOCX 2 }
attorney’s fees related to, arising out of or resulting from this Lease or the use of the pPremises, sustained by any person or persons, provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of property caused by the tortuous act, or negligent act or omission or willful misconduct of TDLTTBA, its employees, agents, volunteers or subcontractors.
Terms and Conditions
TDLTTBA will be financially responsible for any and all damages to the Premises that result from its use of the pPremises including property damage, structural damage, and personal injury by its employees, agents, volunteers, guests which occur in the course of use of the parking spaces during the term of this Leaserental period.
We the undersigned have carefully read and understand and agree to the terms of this Agreement Lease.
______Steve Randall Dated General Manager Truckee Donner Recreation & Park District
______Perry Norris Dated Truckee Donner Land Trust
______Greg Garrison Dated Truckee Backcountry Alliance
{00908037.DOCX 2 } Louis A. Basile David W. Wolfe* Kelley R. Carroll*† Ethan J. Birnberg*◊ Steven C. Gross* Sara D. Davidson Brian C. Hanley* Peter H. Cuttitta, Of Counsel James L. Porter, Jr.* James E. Simon † Certified Specialist in Estate Ravn R. Whitington* Planning, Trust & Probate Law (California Board of Legal Specialization) * Also licensed in Nevada September 16, 2020 ◊ Also licensed in Colorado and Wyoming
Via email: [email protected]
Board of Directors Steve Randall, General Manager Truckee Donner Recreation & Park District 10981 Truckee Way Truckee, CA 96161
Re: Potential Liability Associated with Lease with Truckee Donner Land Trust and Truckee Backcountry Alliance
Board Members and Mr. Randall:
Mr. Randall informed me that the Truckee Donner Recreation & Park District (“District”) was approached by the Truckee Donner Land Trust and Truckee Backcountry Alliance (“TDLTTBA”) and asked if it would lease parking spaces in the Donner Lake West End Beach parking area to the TDLTTBA during the winter months for members of the public to park and access the Lake Run. The Lake Run is a popular back country ski area that has been used by back country recreationalists for decades. TDLTTBA desires to secure parking to mitigate issues that arise when members of the public park vehicles on public streets to access the Lake Run.
The Lake Run is not located on District or TDLTTBA owned property. It is located on property owned by the United States of America, which is under the control and management of the United States Forest Service (“USFS”). Access to and from the Lake Run from the District’s parking lot is not on property owned by the District or TDLTTBA. Access to the Lake Run is generally along public streets.
Property owners adjacent to and near the Lake Run have expressed concerns about the District entering into a lease for parking. They have asserted that the District will be liable for damage to their property from an avalanche or some other condition or event caused by skiers, snowboarders or others who park in the District’s parking lot in order to access and use the Lake Run. Mr. Randall asked us for a brief opinion as to whether we believe it is reasonably foreseeable that the District could be liable to property owners under the limited circumstances described.
This letter does not provide an exhaustive or comprehensive analysis of the law. Such a review is beyond the scope of the request. Rather, this letter recognizes that presently there is no {00908264.DOC 1 } Page 2 of 2 September 16, 2020 law or legal precedence for holding the District liable for damage caused by third parties who park on District property simply in order to access and use public lands which are otherwise open for recreational purposes, discusses some general principles of tort law and identifies some laws that provide immunity to those who provide access to recreational areas.
We are not aware of any statute, case law or legal precedent under which the District would be held liable to property owners who suffer injury or damage and whose land is adjacent to or near public lands owned by a third party public entity that is open for recreational uses because such injury or damage was caused by a third party who parks on District property to access the public recreational land. No statute addresses liability or immunity under these narrow circumstances. The likely reason is because no cases or situations have arisen that would require the legislature to act and because it is very unlikely that an aggrieved property owner could successfully argue that the act of allowing a person to park to access public property was the cause in fact of any injury or damage later caused by that person.
In order to be liable under tort law, a person or entity must be the cause in fact of the injury or damage. In other words, there must be causation, which is the causal link between the conduct of the actor and the resulting injury or damage. Generally, if there is an intervening event between the original conduct and the resulting injury, then the chain of causation breaks and the original actor is not liable for the injury or damage.
Under the factual scenario being considered, the act of the person who parks on District property leased to others, who then accesses and uses USFS land to ski or snowboard and sets off an avalanche or causes some other event to occur, is the act which could be the cause of injury or damage to the property owners. This intervening conduct (causing the injury producing event) by the person who merely parks on District property breaks the chain of causation and, under current provisions of California law, should result in dismissal of any claim brought against the District.
Of course, this is not to say that an injured person would not or could not present new or creative theories of liability in an attempt to hold the District responsible. This type of advocacy happens all the time. It is how the law develops and changes. While it is possible that the District could face a claim and a lawsuit, we think the possibility of the District being held liable is remote.
Our evaluation of potential liability for the District is based in part on existing California law which promotes the public policy of keeping recreational trails open to the public. Government Code Section 831.4, often referred to as the “trail immunity statute,” public entities and employees are generally immune from liability for injuries caused by a condition of a trail used for recreational purposes. The purpose of this law is to encourage public entities to allow their property to be used for these purposes.
{00908264.DOC 1 } Page 3 of 2 September 16, 2020
Government Code Section 831.4 provides,
“A public entity, public employee, or a grantor of a public easement to a public entity for any of the following purposes, is not liable for an injury caused by a condition of:
(a) Any unpaved road which provides access to fishing, hunting, camping, hiking, riding, including animal and all types of vehicular riding, water sports, recreational or scenic areas and which is not a (1) city street or highway or (2) county, state or federal highway or (3) public street or highway of a joint highway district, boulevard district, bridge and highway district or similar district formed for the improvement or building of public streets or highways. (b) Any trail used for the above purposes. (c) Any paved trail, walkway, path, or sidewalk on an easement of way which has been granted to a public entity, which easement provides access to any unimproved property, so long as such public entity shall reasonably attempt to provide adequate warnings of the existence of any condition of the paved trail, walkway, path, or sidewalk which constitutes a hazard to health or safety. Warnings required by this subdivision shall only be required where pathways are paved, and such requirement shall not be construed to be a standard of care for any unpaved pathways or roads.”
This statute has been read as providing three related immunities. Subdivisions (a) and (c) provide immunity for the condition of certain roads and trails that provide “access” to recreational areas. Subdivision (b) has been construed to provide immunity for injuries caused by a condition of any trail that is used for any of the recreational activities described in subdivision (a). These immunities are for injuries that occur on the public entity’s property, not for injuries or damage to private property from users of the trail. Therefore, it would not directly apply and would not likely provide protection from claims against the District by property owners adjacent to or near the Lake Run.
The trail immunity statute has been interpreted very broadly by the courts. A trail that is intended for one of these recreational purposes need not provide access to anything for the immunity to apply. Immunity may also extend under subdivision (b) if the trail is used only for access to a listed recreation and is not used for the actual recreation itself. The immunity may be applied even when the trail is in an urban or residential area and that some persons may use the path as an ordinary pedestrian pathway rather than for any recreational purpose.
Immunity has been extended to a public entity when suit is brought alleging a combination of a physical trail defect and the conduct of a non-governmental third party. Trail immunity is available even if the claim alleges defects in the design, location, or maintenance of the trail. In addition, the fact that a recreational-use trail may also be used by the public entity for maintenance access to various locations within a park will not defeat a claim of recreational use immunity. Some court decisions have held that trail immunity can apply when the dangerous condition is only present due to the location of the trail and its proximity to an off-trail hazard.
{00908264.DOC 1 } Page 4 of 2 September 16, 2020
Immunity under Government Code Section 831.4 can be extended to public land trusts in some circumstances. Government Code Section 831.5 deems public land trusts that meet certain conditions to be “public entities” for purposes of immunity under Section 831.4. Again, while Section 831.5 is not directly applicable to and would not likely provide immunity for the Truckee Donner Land Trust for potential claims by property owners discussed in this letter, it is noteworthy for its declaration that it is beneficial to encourage private nonprofit entities to increase opportunities for the public to access and use natural resources.
Government Code Section 831.5(a) provides,
“The Legislature declares that innovative public access programs, such as agreements with public land trusts, can provide effective and responsible alternatives to costly public acquisition programs. The Legislature therefore declares that it is beneficial to the people of this state to encourage private nonprofit entities such as public land trusts to carry out programs that preserve open space or increase opportunities for the public to enjoy access to and use of natural resources if the programs are consistent (1) with public safety, (2) with the protection of the resources, and (3) with public and private rights.”
Government Code Sections 831.4 and 831.5, and the cases interpreting Section 831.4, express a strong public policy for encouraging public entities and public land trusts to provide access to property for recreational purposes. Given this strong public policy, we believe it unlikely that the legislature would act or fail to act in such a way that would expose the District to liability for injury or damage incurred by property owners whose property is located adjacent to or near the Lake Run and which is caused by people who park on the District’s property for purposes of accessing the Lake Run.
Based on the above, it is our opinion that under existing law, it is not reasonably foreseeable and there is only a remote possibility that the District would be held liable by a court of law for injury or damage to individuals or private property caused by third parties who park on District property to access and use non-District owned public lands open for recreational purposes.
Please let us know if you have questions or would like to discuss the issues reviewed above in greater detail.
Very truly yours,
PORTER SIMON Professional Corporation
STEVEN C. GROSS [email protected]
{00908264.DOC 1 } 4.2 District FY 2020-2021 Budget • All Fund Summary • District Operating Summary • Mitigation Fund Summary • Quimby Fund Summary • Division Expenditure Summary • Administration Summary • Recreation Summary • Park Summary TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
ALL FUND BALANCE SUMMARY
TOTAL GENERAL MITIGATION QUIMBY SCHOLARSHIP GOVERNMENTAL FUND FUND FUND FUND FUNDS
FUND BALANCE - ESTIMATED ENDING BALANCES OF PRIOR YEAR 5,145,063 575,711 190,870 25,000 5,936,644
REVENUE TAXES AND ASSESSMENTS 5,967,225 5,967,225 MITIGATION AND QUIMBY FEES 0 462,500 40,000 502,500 DISTRICT SERVICES 2,801,297 2,801,297 GRANTS/OTHER REVENUE 72,575 72,575 INTEREST 60,000 3,000 1,000 64,000 TOTAL REVENUE 8,901,097 465,500 41,000 0 9,407,597
EXPENDITURES GENERAL GOVERNMENT EXPENDITURES (NET OH) 7,256,104 25,000 7,256,104 CAPITAL OUTLAY 250,000 250,000 DEBT SERVICE - PRINCIPAL & INTEREST 1,537,002 1,537,002 TOTAL EXPENDITURES 9,043,106 0 0 25,000 9,043,106
OTHER FINANCING SOURCES (USES) TTAD AGREEMENT 50,000 50,000 TRANSFERS IN 506,500 25,000 531,500 TRANSFERS OUT (25,000) (465,500) (41,000) (531,500) TOTAL OTHER FINANCING SOURCES (USES) 531,500 (465,500) (41,000) 25,000 50,000
NET CHANGE IN FUND BALANCES 389,491 0 0 0 414,491
FUND BALANCE - END OF YEAR 5,534,554 575,711 190,870 25,000 6,351,135
1 of 2 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
ALL FUND BALANCE SUMMARY
TOTAL GENERAL MITIGATION QUIMBY SCHOLARSHIP GOVERNMENTAL FUND FUND FUND FUND FUNDS
FUND BALANCE - END OF YEAR 5,534,554 575,711 190,870 25,000 6,351,135
RESERVES & ALLOCATED FUNDS: OPERATING RESERVE 4,521,553 4,521,553 EQUIPMENT REPLACEMENT RESERVE 300,000 300,000 BOARD SPECIAL PROJECT RESERVE 100,000 100,000 FACILITY MAINTENANCE RESERVE 500,000 500,000 SCHOLARSHIP RESERVE 25,000 25,000 SUB-TOTAL RESERVES & ALLOCATED FUNDS 5,421,553 0 0 25,000 5,446,553
UNRESTRICTED FUND BALANCE 113,001 575,711 190,870 0 904,582
2 of 2 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
DISTRICT OPERATING SUMMARY
Budgeted Budgeted Budgeted Actual Actual Actual Actual Actual Actual FY 20-21 FY 19-20 FY 18-19 FY 18-19 FY 17-18 FY 16-17 FY 15-16 FY 14-15 FY 13-14
REVENUES TAXES 5,807,325 5,561,957 4,965,677 5,297,683 4,968,027 4,433,918 4,433,918 4,137,889 3,957,672 INTEREST APPORTIONMENT 60,000 45,000 25,000 63,070 65,341 58,994 58,994 54,764 42,083 SWIM POOL ASSESSMENT 159,900 160,024 155,000 159,020 158,400 155,767 155,767 154,180 154,104 DISTRICT SERVICES 2,801,297 3,785,006 3,358,633 3,468,800 3,750,477 2,683,986 2,645,403 2,617,036 2,678,859 GRANTS/DONATIONS/OTHER REVENUE 122,575 271,904 216,000 1,061,127 1,310,743 252,871 291,454 2,312,060 48,458 OPERATING REVENUE 8,951,097 9,823,891 8,720,310 10,049,700 10,252,988 7,585,536 7,585,536 9,275,929 6,881,176
QUIMBY MITIGATION FEES 40,000 40,000 40,000 15,328 95,087 29,414 29,414 35,604 3,832 AB 1600 BUILDING FEES 257,500 257,500 225,000 327,650 582,343 289,907 289,907 265,602 180,612 INTEREST APPORTIONMENT 4,000 4,000 4,000 60,670 12,314 4,587 4,587 4,486 2,542 MITIGATION REVENUE 301,500 301,500 269,000 403,648 689,744 323,908 323,908 305,692 186,986
TOTAL OPERATING & MITIGATION REVENUE 9,252,597 10,125,391 8,989,310 10,453,348 10,942,732 7,909,444 7,909,444 9,581,621 7,068,162
EXPENDITURES 510100 EMPLOYEE SERVICES 5,091,293 5,515,695 5,092,923 4,912,096 4,623,390 4,066,957 3,608,213 3,463,756 3,390,822 520300 COMMUNICATIONS 35,350 35,200 34,170 35,940 33,353 33,448 40,982 26,493 25,225 520500 FOOD 47,655 89,830 87,240 116,171 110,282 105,149 52,441 53,509 47,960 520600 HOUSEHOLD 30,500 47,000 41,000 34,491 45,368 34,601 36,169 31,821 38,455 520700 INSURANCE 193,750 193,750 134,835 166,381 105,720 98,662 99,699 75,859 84,122 520900 MAINTENANCE 150,750 156,200 150,400 196,194 142,382 128,401 132,287 144,734 160,385 521100 MAINTENANCE OF VEHICLES 33,000 35,500 25,500 34,347 32,400 52,693 0 0 0 521200 MEMBERSHIPS 14,923 14,873 13,668 22,177 22,859 15,245 9,377 10,774 9,952 521300 EMPLOYEE INCENTIVES 250 1,750 1,500 744 464 609 340 380 0 521400 OFFICE EXPENSES 128,397 145,392 134,342 62,999 137,537 127,749 113,025 119,174 100,534 521500 PROFESSIONAL & SPECIAL SERVICES 356,840 544,864 458,519 624,395 461,509 509,623 1,010,609 438,002 667,930 521600 PUBLICATIONS 21,150 35,650 30,875 31,684 32,132 21,341 19,462 18,671 12,497 521700 RENTS & LEASES-EQUIPMENT 190,550 201,650 70,900 214,412 95,013 49,975 36,618 33,578 45,923 521800 RENTS & LEASES-STRUCTURES/GROUNDS 5,300 800 700 3,257 299 200 0 0 0
1 of 2 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
DISTRICT OPERATING SUMMARY
Budgeted Budgeted Budgeted Actual Actual Actual Actual Actual Actual FY 20-21 FY 19-20 FY 18-19 FY 18-19 FY 17-18 FY 16-17 FY 15-16 FY 14-15 FY 13-14
521900 SMALL TOOLS & SUPPLIES 199,881 261,651 248,872 267,772 211,343 195,525 167,067 153,858 191,990 522000 SPECIAL DISTRICT SERVICES 55,690 198,638 156,080 205,684 194,927 179,456 153,332 135,882 151,059 522200 TRANSPORTATION & TRAVEL 93,775 105,875 103,850 108,371 106,514 88,436 70,188 78,052 74,899 522400 UTILITIES 453,000 529,500 488,000 493,018 445,217 473,980 365,284 332,323 353,972 531500 TAXES & ASSESSMENTS 133,550 140,453 131,915 206,396 104,399 107,590 94,458 93,621 94,815 540200 STRUCTURES & IMPROVEMENTS 0 0 81,250 1,234,421 1,374,231 1,158,020 280,597 2,809,121 297,803 540300 EQUIPMENT 20,500 40,500 23,900 1,303,191 137,296 120,891 283,300 84,666 97,906 OPERATING EXPENDITURES 7,256,104 8,294,771 7,510,439 10,274,141 8,416,635 7,568,551 6,573,448 8,104,274 5,846,249
650000 OVERHEAD - 5% 362,805 414,740 371,459 386,826 337,307 0 0 0 0
OPERATING EXPENDITURES WITH OVERHEAD 7,618,909 8,709,511 7,881,898 10,660,967 8,753,942 7,568,551 6,573,448 8,104,274 5,846,249
TOTAL OPERATING REVENUE OVER (UNDER) EXPENDITURES - (Does not include Debt Service) 1,633,688 1,415,880 1,107,412 (207,619) 2,188,790 340,893 1,335,996 1,477,347 1,221,913
DEBT SERVICE 531600 DEBT SERVICE - 2007 COP - CAPITAL PROJECT FUND 0 0 0 0 0 0 0 0 1,546,463 531600 DEBT SERVICE - GENERAL FUND 1,537,002 1,435,825 1,431,088 1,430,301 1,435,485 1,432,071 1,174,692 291,095 143,768 531600 DEBT SERVICE - CIEDB FACILITY - MITIGATION FUND 0 0 0 0 0 0 0 0 0 DEBT SERVICE EXPENDITURES 1,537,002 1,435,825 1,431,088 1,430,301 1,435,485 1,432,071 1,174,692 291,095 1,690,231
TOTAL EXPENDITURES INCLUDING DEBT SERVICE 9,155,911 10,145,336 9,312,986 12,091,268 10,189,427 9,000,622 7,748,140 8,395,369 7,536,480
INCREASE IN OPERATING RESERVE/ESTABLISH SCHOLARSHIP 0 0 25,000 25,000 100,000 0 0 0 0
TOTAL REVENUE OVER (UNDER) EXPENDITURES 96,686 (19,945) (348,676) (1,637,920) 753,305 (1,091,178) 161,304 1,186,252 (468,318)
2 of 2 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
MITIGATION FUND SUMMARY
Budget Budget Actual Actual Actual Actual Actual Actual FY 20-21 FY 19-20 FY 18-19 FY 17-18 FY 16-17 FY 15-16 FY 14-15 FY 13-14
TOTAL MITIGATION FUND BEGINNING BALANCE AB 1600 MITIGATION FUND BEGINNING BALANCE 575,711 21,289 776,875 430,607 417,957 357,119 307,135 369,254
TOTAL MITIGATION FUND BEGINNING BALANCE 575,711 21,289 776,875 430,607 417,957 357,119 307,135 369,254
MITIGATION REVENUE MITIGATION INTEREST 3,000 3,000 23,012 10,705 5,800 4,547 1,850 2,467 AB1600 MITIGATION FEES 462,500 257,500 327,651 582,343 267,075 289,907 130,000 180,612 TOTAL REVENUE 465,500 260,500 350,663 593,048 272,875 294,454 131,850 183,079
EXPENDITURES AB 1600 EXPENDITURES 0 0 0 0 0 0 131,850 0 FUND BALANCE TRANSFER TO GENERAL FUND 465,500 260,500 669,212 228,400 253,731 237,174 307,135 0 TOTAL EXPENDITURES 465,500 260,500 669,212 228,400 253,731 237,174 438,985 0
NET CHANGE IN FUND BALANCE 0 0 (318,549) 364,648 19,144 57,280 (307,135) 183,079
TOTAL MITIGATION FUND ENDING BALANCE 575,711 21,289 458,326 795,255 437,101 414,399 0 552,333
1 of 1 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
QUIMBY FUND SUMMARY
Budget Budget Actual Actual Actual Actual Actual Actual FY 20-21 FY 19-20 FY 18-19 FY 17-18 FY 16-17 FY 15-16 FY 14-15 FY 13-14
TOTAL QUIMBY FUND BEGINNING BALANCE QUIMBY FUND BEGINNING BALANCE PER FINANCIAL STATEMENTS 190,870 10,000 87,507 33,805 18,021 0 94,783 31,544
TOTAL QUIMBY FUND BEGINNING BALANCE 190,870 10,000 87,507 33,805 18,021 0 94,783 31,544
QUIMBY REVENUE QUIMBY INTEREST 1,000 1,000 2,560 1,609 1,520 40 150 75 QUIMBY FEES 40,000 40,000 15,328 95,087 45,360 29,414 11,500 3,832 TOTAL REVENUE 41,000 41,000 17,888 96,696 46,880 29,454 11,650 3,907
EXPENDITURES QUIMBY EXPENDITURES 0 0 0 0 0 0 11,650 0 FUND BALANCE TRANSFER TO GENERAL FUND 41,000 41,000 64,781 40,600 30,720 11,650 94,783 0 TOTAL EXPENDITURES 41,000 41,000 64,781 40,600 30,720 11,650 106,433 0
NET CHANGE IN FUND BALANCE 0 0 (46,893) 56,096 16,160 17,804 (94,783) 3,907
TOTAL QUIMBY FUND ENDING BALANCE 190,870 10,000 40,614 89,901 34,181 17,804 0 35,451
1 of 1 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
DIVISION EXPENDITURE SUMMARY
ACCOUNT CATEGORY ADMIN RECREATION PARK TOTAL
510100 EMPLOYEE SERVICES 1,101,272 1,965,257 2,024,764 5,091,293 520300 COMMUNICATIONS 22,300 9,050 4,000 35,350 520500 FOOD & BEVERAGE 3,780 43,375 500 47,655 520600 HOUSEHOLD EXPENSE 0 0 30,500 30,500 520700 INSURANCE 193,750 0 0 193,750 520900 MAINTENANCE -EQUIPMENT 0 1,800 148,950 150,750 521100 MAINTENANCE - VEHICLES 0 0 33,000 33,000 521200 MEMBERSHIPS 6,050 8,873 0 14,923 521300 EMPLOYEE INCENTIVES 250 0 0 250 521400 OFFICE EXPENSES 26,325 95,572 6,500 128,397 521500 PROFESSIONAL SERVICES 134,550 124,690 97,600 356,840 521600 PUBLICATIONS 2,650 18,500 0 21,150 521700 RENTS & LEASES-EQUIPMENT 23,600 19,400 147,550 190,550 521800 RENTS & LEASES-STR/GRD 300 5,000 0 5,300 521900 TOOLS & SUPPLIES 10,200 77,881 111,800 199,881 522000 SPECIAL DISTRICT SERVICES 20,750 34,940 0 55,690 522200 TRANSPORTATION & TRAVEL/FUEL 14,675 14,100 65,000 93,775 522400 UTILITIES 0 2,000 451,000 453,000 531500 TAXES & ASSESSMENTS 124,475 9,075 0 133,550 540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 540300 EQUIPMENT 20,500 0 0 20,500 SUB TOTAL 1,705,427 2,429,513 3,121,164 7,256,104
650000 OVERHEAD - 5% 85,271 121,476 156,058 362,805
OPERATING EXPENDITURES 1,790,698 2,550,989 3,277,222 7,618,909
1 of 2 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
531600 DEBT SERVICE 1,537,002 0 0 1,537,002
OPERATING EXPENDITURES INCLUDING DEBT SERVICE 3,327,700 2,550,989 3,277,222 9,155,911
552600 CAPITAL PROJECTS & EQUIPMENT 0 0 0 0 CAPITAL EXPENDITURES 0 0 0 0
TOTAL OPERATING EXPENDITURES INCLUDING DEBT SERVICE & CAPITAL EXPENDITURES 3,327,700 2,550,989 3,277,222 9,155,911
REVENUE 6,159,100 2,595,022 196,975 8,951,097
NET PROFIT (LOSS) 2,831,400 44,033 (3,080,247) (204,814)
2 of 2 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
PROJECT NUMBER 110000 120000 130000 130500 160000 160500 170001 170500 Budget ACCOUNT CATEGORY Accounting Front Office Board GM Bus Mgmt Computers Hlth & Sfty Public Art FY 20-21
510100 EMPLOYEE SERVICES 294,093 219,102 4,519 392,995 85,010 98,053 7,500 0 1,101,272 520300 COMMUNICATIONS 0 0 0 0 22,300 0 0 0 22,300 520500 FOOD & BEVERAGE 0 0 2,000 0 1,280 0 0 500 3,780 520600 HOUSEHOLD 0 0 0 0 0 0 0 0 0 520700 INSURANCE 0 0 0 0 193,750 0 0 0 193,750 520900 MAINTENANCE - EQUIPMENT 0 0 0 0 0 0 0 0 0 521100 MAINTENANCE - VEHICLES 0 0 0 0 0 0 0 0 0 521200 MEMBERSHIPS 0 0 0 800 2,850 2,400 0 0 6,050 521300 EMPLOYEE INCENTIVES 0 0 0 0 250 0 0 0 250 521400 OFFICE EXPENSES 15,175 500 50 150 4,650 5,800 0 0 26,325 521500 PROFESSIONAL SERVICES 29,500 100 10,000 13,450 61,000 20,500 0 0 134,550 521600 PUBLICATIONS 0 0 150 0 2,500 0 0 0 2,650 521700 RENTS & LEASES-EQUIPMENT 0 0 0 0 23,600 0 0 0 23,600 521800 RENTS & LEASES-STRUCTURES/GROUND 0 0 0 0 300 0 0 0 300 521900 TOOLS & SUPPLIES 0 0 0 0 0 1,200 9,000 0 10,200 522000 SPECIAL DISTRICT SERVICES 0 0 0 0 20,750 0 0 0 20,750 522200 TRANSPORTATION/EDUCATION 1,725 0 0 12,500 100 350 0 0 14,675 522400 UTILITIES 0 0 0 0 0 0 0 0 0 531500 TAXES & ASSESSMENTS 0 0 0 0 124,475 0 0 0 124,475 540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 0 0 0 0 0 540300 EQUIPMENT 0 0 0 0 0 20,500 0 0 20,500
SUB TOTAL 340,493 219,702 16,719 419,895 542,815 148,803 16,500 500 1,705,427
65000 OVERHEAD - 5% 17,025 10,985 836 20,995 27,141 7,440 825 25 85,271
TOTAL 357,518 230,687 17,555 440,890 569,956 156,243 17,325 525 1,790,698
531600 DEBT SERVICE 0 0 0 0 1,537,002 0 0 0 1,537,002 552600 CAPITAL PROJECTS & EQUIPMENT 0 0 0 0 0 0 0 0 0
REVENUE 0 9,000 0 0 6,149,800 0 0 300 6,159,100 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
PROJECT NUMBER 220001 220006 220019 220020 220150 220300 220605 220610 220620 230055 240200 240202 240203 Truckee Specialt Aquatic Jr. Life Babysitt Tahoe y Private Group School Ice AC - AC - Rec Aquatic Contract Lifeguard Guard er Swim Aquatic Swim Swim Swim Skating General Pool Managem ACCOUNT CATEGORY Classes Training Camp Training Team Classes Lessons Lessons Lessons Lessons Aquatics Rentals ent
510100 EMPLOYEE SERVICES 2,963 8,213 5,832 3,930 1,375 588 17,059 22,974 0 1,761 167,492 1,654 48,068 520300 COMMUNICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 520500 FOOD & BEVERAGE 0 0 60 0 0 0 0 0 0 0 0 0 0 520600 HOUSEHOLD 0 0 0 0 0 0 0 0 0 0 0 0 0 520700 INSURANCE 0 0 0 0 0 0 0 0 0 0 0 0 0 520900 MAINTENANCE - EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 521100 MAINTENANCE - VEHICLES 0 0 0 0 0 0 0 0 0 0 0 0 0 521200 MEMBERSHIPS 0 0 0 0 0 0 0 0 0 0 0 0 400 521300 EMPLOYEE INCENTIVIES 0 0 0 0 0 0 0 0 0 0 0 0 0 521400 OFFICE EXPENSES 0 0 0 0 0 0 0 0 0 0 0 0 0 521500 PROFESSIONAL SERVICES 0 0 0 0 0 0 0 0 0 0 0 0 0 521600 PUBLICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 521700 RENTS & LEASES-EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 521800 RENTS & LEASES-STR/GRD 0 0 0 0 0 0 0 0 0 0 0 0 0 521900 TOOLS & SUPPLIES 475 595 1,250 1,326 0 250 0 650 0 0 2,925 0 0 522000 SPECIAL DISTRICT SERVICES 0 0 400 0 0 0 0 0 0 0 0 0 0 522200 TRANSPORTATION/EDUCATION 500 0 0 0 0 0 0 0 0 0 0 0 0 522400 UTILITIES 0 0 0 0 0 0 0 0 0 0 0 0 0 531500 TAXES & ASSESSMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 540300 EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 SUB TOTAL 3,938 8,808 7,542 5,256 1,375 838 17,059 23,624 0 1,761 170,417 1,654 48,468 650000 OVERHEAD - 5% 197 440 377 263 69 42 853 1,181 0 88 8,521 83 2,423 TOTAL 4,135 9,248 7,919 5,519 1,444 880 17,912 24,805 0 1,849 178,938 1,737 50,891 531600 DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0 0 0 552600 CAPITAL EQUIPMENT PURCHASES 0 0 0 0 0 0 0 0 0 0 0 0 0
TOTAL PROJECTED REVENUE 6,855 3,650 11,480 8,540 64,000 1,360 21,870 25,819 0 3,690 113,816 16,400 0
1 of 6 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
PROJECT NUMBER 240210 240250 240300 240305 240347 240400 240650 240700 240925 240950 240951 240952 250004 End End AC - Aquatics Pondero West Beach Beach Concess Safety CAC Art Boat sa Golf Vet's End Concess Boat ACCOUNT CATEGORY ions Training CAC Programs Ice Rink Ramp Course CRC Hall Beach ion Rentals July 4th
510100 EMPLOYEE SERVICES 1,934 7,657 16,038 21,420 58,465 22,575 91,644 6,451 0 119,550 27,580 34,243 4,403 520300 COMMUNICATIONS 0 0 0 0 0 150 1,600 0 0 0 0 0 0 520500 FOOD & BEVERAGE 8,000 0 0 0 1,500 0 5,000 0 0 0 20,000 0 0 520600 HOUSEHOLD 0 0 0 0 0 0 0 0 0 0 0 0 0 520700 INSURANCE 0 0 0 0 0 0 0 0 0 0 0 0 0 520900 MAINTENANCE - EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 521100 MAINTENANCE - VEHICLES 0 0 0 0 0 0 0 0 0 0 0 0 0 521200 MEMBERSHIPS 0 0 0 0 0 0 300 0 0 0 0 0 0 521300 EMPLOYEE INCENTIVIES 0 0 0 0 0 0 0 0 0 0 0 0 0 521400 OFFICE EXPENSES 0 0 0 0 0 300 8,282 0 0 400 0 0 500 521500 PROFESSIONAL SERVICES 700 0 0 0 0 0 0 0 0 0 500 0 32,000 521600 PUBLICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 500 521700 RENTS & LEASES-EQUIPMENT 0 0 0 0 0 0 16,800 0 0 0 0 0 2,600 521800 RENTS & LEASES-STR/GRD 0 0 0 0 4,500 0 0 0 0 0 0 0 0 521900 TOOLS & SUPPLIES 250 0 100 9,000 2,900 500 1,980 0 0 2,100 1,500 3,530 1,450 522000 SPECIAL DISTRICT SERVICES 0 0 0 0 0 0 0 0 0 0 0 0 0 522200 TRANSPORTATION/EDUCATION 0 0 0 0 0 0 0 0 0 0 0 0 0 522400 UTILITIES 0 0 0 0 0 0 0 0 0 0 0 0 0 531500 TAXES & ASSESSMENTS 1,650 0 0 0 0 0 2,475 0 0 0 4,950 0 0 540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 540300 EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 SUB TOTAL 12,534 7,657 16,138 30,420 67,365 23,525 128,081 6,451 0 122,050 54,530 37,773 41,453 650000 OVERHEAD - 5% 627 383 807 1,521 3,368 1,176 6,404 323 0 6,103 2,727 1,889 2,073 TOTAL 13,161 8,040 16,945 31,941 70,733 24,701 134,485 6,774 0 128,153 57,257 39,662 43,526 531600 DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0 0 0 552600 CAPITAL EQUIPMENT PURCHASES 0 0 0 0 0 0 0 0 0 0 0 0 0
TOTAL PROJECTED REVENUE 20,000 0 0 37,280 76,965 38,150 387,825 0 0 314,000 60,000 103,950 48,000
2 of 6 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
PROJECT NUMBER 250010 250015 250100 250105 250110 260100 260200 260700 260800 270000 270001 270040 Adult Adult Athletic Youth Basketb Basket Adult Ski Music in Halloween Big Truck Program Program all 50 & Ball Open ACCOUNT CATEGORY Swap the Park Parade Egg Hunt Day Rec Mgmt Marketing Management Management Older Leagues Gym
510100 EMPLOYEE SERVICES 0 4,718 0 1,584 0 232,906 88,359 57,548 83,396 0 0 7,132 520300 COMMUNICATIONS 0 0 0 0 0 7,000 0 0 0 0 0 0 520500 FOOD & BEVERAGE 0 550 0 0 0 0 0 0 0 0 0 0 520600 HOUSEHOLD 0 0 0 0 0 0 0 0 0 0 0 0 520700 INSURANCE 0 0 0 0 0 0 0 0 0 0 0 0 520900 MAINTENANCE - EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 521100 MAINTENANCE - VEHICLES 0 0 0 0 0 0 0 0 0 0 0 0 521200 MEMBERSHIPS 0 0 0 0 0 3,625 0 0 0 0 0 0 521300 EMPLOYEE INCENTIVIES 0 0 0 0 0 0 0 0 0 0 0 0 521400 OFFICE EXPENSES 0 0 0 0 0 82,800 0 0 0 0 0 0 521500 PROFESSIONAL SERVICES 0 35,750 0 0 0 10,100 0 0 0 0 0 0 521600 PUBLICATIONS 0 0 0 0 0 0 18,000 0 0 0 0 0 521700 RENTS & LEASES-EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 521800 RENTS & LEASES-STR/GRD 0 0 0 0 0 0 0 0 0 0 0 0 521900 TOOLS & SUPPLIES 0 1,800 0 2,345 0 1,300 0 0 0 0 0 150 522000 SPECIAL DISTRICT SERVICES 0 0 0 0 0 0 0 0 0 0 0 0 522200 TRANSPORTATION/EDUCATION 0 0 0 0 0 12,600 0 0 0 0 0 0 522400 UTILITIES 0 0 0 0 0 0 0 0 0 0 0 0 531500 TAXES & ASSESSMENTS 0 0 0 0 0 0 0 0 0 0 0 0 540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 0 0 0 0 0 0 0 0 540300 EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 SUB TOTAL 0 42,818 0 3,929 0 350,331 106,359 57,548 83,396 0 0 7,282 650000 OVERHEAD - 5% 0 2,141 0 196 0 17,517 5,318 2,877 4,170 0 0 364 TOTAL 0 44,959 0 4,125 0 367,848 111,677 60,425 87,566 0 0 7,646 531600 DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0 0 552600 CAPITAL EQUIPMENT PURCHASES 0 0 0 0 0 0 0 0 0 0 0 0
TOTAL PROJECTED REVENUE 0 45,700 0 1,500 0 0 0 0 0 0 0 3,900
3 of 6 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
PROJECT NUMBER 270050 270060 270070 270110 270120 270200 270300 270400 270500 270810 280010 280020 280035 Truckee Adult Adult Adult Adult Adult Elementary Pickle Table Floor Broom Pond Coed Bocce Coed Softball Volleyball CC Kids Before Art ACCOUNT CATEGORY Ball Tennis Hockey Ball Hockey Futsal Ball Soccer Leagues Leagues Korner School Korner
510100 EMPLOYEE SERVICES 5,400 675 0 0 0 0 1,991 4,692 20,954 0 30,957 5,895 9,315 520300 COMMUNICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 520500 FOOD & BEVERAGE 0 0 0 0 0 0 0 0 0 0 500 0 900 520600 HOUSEHOLD 0 0 0 0 0 0 0 0 0 0 0 0 0 520700 INSURANCE 0 0 0 0 0 0 0 0 0 0 0 0 0 520900 MAINTENANCE - EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 521100 MAINTENANCE - VEHICLES 0 0 0 0 0 0 0 0 0 0 0 0 0 521200 MEMBERSHIPS 0 0 0 0 0 0 0 0 1,530 0 484 0 0 521300 EMPLOYEE INCENTIVIES 0 0 0 0 0 0 0 0 0 0 0 0 0 521400 OFFICE EXPENSES 0 0 0 0 0 0 80 80 80 0 100 0 0 521500 PROFESSIONAL SERVICES 0 0 0 0 0 0 0 0 0 0 0 0 0 521600 PUBLICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 521700 RENTS & LEASES-EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 521800 RENTS & LEASES-STR/GRD 0 0 0 0 0 0 0 0 0 0 0 0 0 521900 TOOLS & SUPPLIES 1,200 100 0 0 0 0 400 330 3,800 0 750 125 5,000 522000 SPECIAL DISTRICT SERVICES 0 0 0 0 0 0 0 0 0 0 0 0 0 522200 TRANSPORTATION/EDUCATION 0 0 0 0 0 0 0 0 0 0 0 0 0 522400 UTILITIES 0 0 0 0 0 0 0 0 2,000 0 0 0 0 531500 TAXES & ASSESSMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 540300 EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 SUB TOTAL 6,600 775 0 0 0 0 2,471 5,102 28,364 0 32,791 6,020 15,215 650000 OVERHEAD - 5% 330 39 0 0 0 0 124 255 1,418 0 1,640 301 761 TOTAL 6,930 814 0 0 0 0 2,595 5,357 29,782 0 34,431 6,321 15,976 531600 DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0 0 0 552600 CAPITAL EQUIPMENT PURCHASES 0 0 0 0 0 0 0 0 0 0 0 0 0
TOTAL PROJECTED REVENUE 10,500 1,040 0 0 0 0 4,200 6,360 41,480 0 46,762 12,983 17,570
4 of 6 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
PROJECT NUMBER 280040 280050 280200 280214 280220 281151 281152 281153 281154 283320 283360 283375 283376 283545 Kids Kamp Kamp Kamp Super Glenshire Kamp Winter February Spring Stars & Specialt Kids CAC Kids Butter- Grass- Wonder Turkey Wonder- Fun Fling Little Camp Adventu y Sports Camp ACCOUNT CATEGORY Korner Kare flies hoppers Hub Camp land Days Camp Stars Trudaca re Camp Camp Radical
510100 EMPLOYEE SERVICES 29,064 96,896 164,238 60,597 29,613 969 8,594 4,776 5,791 36,076 105,576 34,668 7,874 18,280 520300 COMMUNICATIONS 0 0 0 0 0 0 0 0 0 0 0 150 0 150 520500 FOOD & BEVERAGE 1,500 2,000 1,200 400 0 25 175 100 125 100 500 440 0 0 520600 HOUSEHOLD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 520700 INSURANCE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 520900 MAINTENANCE - EQUIPMENT 0 0 0 0 0 0 0 0 0 0 200 0 0 0 521100 MAINTENANCE - VEHICLES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 521200 MEMBERSHIPS 484 1,000 250 250 0 0 0 0 0 0 0 0 0 0 521300 EMPLOYEE INCENTIVIES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 521400 OFFICE EXPENSES 800 1,500 350 0 0 0 0 0 0 0 300 0 0 0 521500 PROFESSIONAL SERVICES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 521600 PUBLICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 521700 RENTS & LEASES-EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 521800 RENTS & LEASES-STR/GRD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 521900 TOOLS & SUPPLIES 1,820 5,200 2,350 1,000 1,000 25 175 100 0 500 4,100 1,450 1,400 800 522000 SPECIAL DISTRICT SERVICES 0 0 0 0 0 0 0 0 490 0 1,250 9,000 0 10,800 522200 TRANSPORTATION/EDUCATION 0 0 0 0 0 0 0 0 0 0 0 0 0 0 522400 UTILITIES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 531500 TAXES & ASSESSMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 540300 EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SUB TOTAL 33,668 106,596 168,388 62,247 30,613 1,019 8,944 4,976 6,406 36,676 111,926 45,708 9,274 30,030 650000 OVERHEAD - 5% 1,683 5,330 8,419 3,112 1,531 51 447 249 320 1,834 5,596 2,285 464 1,502 TOTAL 35,351 111,926 176,807 65,359 32,144 1,070 9,391 5,225 6,726 38,510 117,522 47,993 9,738 31,532 531600 DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 552600 CAPITAL EQUIPMENT PURCHASES 0 0 0 0 0 0 0 0 0 0 0 0 0 0
TOTAL PROJECTED REVENUE 33,579 113,000 193,260 87,360 40,600 1,380 12,880 7,360 9,200 54,950 133,850 60,345 20,070 44,352
5 of 6 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
PROJECT NUMBER 284001 284100 284160 284400 284500 286600 286650 286700 293310 400000 Budgeted
Youth Youth Climbing Truckee Basket Junior Junior Youth Volley Climbing Wall Fitness Ski Contracted ACCOUNT CATEGORY Ball Sailing Golf Hockey Ball Wall Classes Center Team Programs FY 20-21
510100 EMPLOYEE SERVICES 2,573 31,035 2,288 855 0 3,434 14,652 39,933 18,084 0 1,965,257 520300 COMMUNICATIONS 0 0 0 0 0 0 0 0 0 0 9,050 520500 FOOD & BEVERAGE 0 0 0 0 0 0 0 0 300 0 43,375 520600 HOUSEHOLD 0 0 0 0 0 0 0 0 0 0 0 520700 INSURANCE 0 0 0 0 0 0 0 0 0 0 0 520900 MAINTENANCE - EQUIPMENT 0 0 0 0 0 0 1,600 0 0 0 1,800 521100 MAINTENANCE - VEHICLES 0 0 0 0 0 0 0 0 0 0 0 521200 MEMBERSHIPS 0 0 0 0 0 0 0 0 550 0 8,873 521300 EMPLOYEE INCENTIVIES 0 0 0 0 0 0 0 0 0 0 0 521400 OFFICE EXPENSES 0 0 0 0 0 0 0 0 0 0 95,572 521500 PROFESSIONAL SERVICES 0 0 0 0 0 0 0 0 0 45,640 124,690 521600 PUBLICATIONS 0 0 0 0 0 0 0 0 0 0 18,500 521700 RENTS & LEASES-EQUIPMENT 0 0 0 0 0 0 0 0 0 0 19,400 521800 RENTS & LEASES-STR/GRD 0 500 0 0 0 0 0 0 0 0 5,000 521900 TOOLS & SUPPLIES 0 2,100 0 1,080 0 0 200 2,600 3,900 0 77,881 522000 SPECIAL DISTRICT SERVICES 0 0 0 0 0 0 0 0 13,000 0 34,940 522200 TRANSPORTATION/EDUCATION 0 1,000 0 0 0 0 0 0 0 0 14,100 522400 UTILITIES 0 0 0 0 0 0 0 0 0 0 2,000 531500 TAXES & ASSESSMENTS 0 0 0 0 0 0 0 0 0 0 9,075 540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 0 0 0 0 0 0 0 540300 EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 SUB TOTAL 2,573 34,635 2,288 1,935 0 3,434 16,452 42,533 35,834 45,640 2,429,513 650000 OVERHEAD - 5% 129 1,732 114 97 0 172 823 2,127 1,792 2,282 121,476 TOTAL 2,702 36,367 2,402 2,032 0 3,606 17,275 44,660 37,626 47,922 2,550,989 531600 DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0 552600 CAPITAL EQUIPMENT PURCHASES 0 0 0 0 0 0 0 0 0 0 0
TOTAL PROJECTED REVENUE 4,200 43,200 2,640 5,040 0 3,800 13,000 44,786 45,325 65,200 2,595,022
6 of 6 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
PROJECT NUMBER 320200 320300 320400 320450 320500 320550 320600 320650 320700 320720 320750 320760 320770 320800 ACCOUNT BRP CAC BR DLP FLR GP MP PGC CRC DP IR RVSP BP RP
510100 EMPLOYEE SERVICES 3,754 96,575 19,923 61,485 5,430 11,858 32,655 189,622 249,081 8,245 58,609 96,737 53,456 120,613 520300 COMMUNICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 520500 FOOD & BEVERAGE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 520600 HOUSEHOLD EXPENSE 0 0 0 0 0 0 0 0 10,000 0 0 0 0 0 520700 INSURANCE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 520900 MAINTENANCE 250 5,500 1,500 2,000 500 3,500 4,500 28,000 30,500 0 4,000 10,000 1,000 12,000 521100 MAINTENANCE - VEHICLES 0 0 0 0 0 0 0 500 0 0 0 0 0 0 521200 MEMBERSHIPS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 521300 EMPLOYEE INCENTIVES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 521400 OFFICE EXPENSES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 521500 PROFESSIONAL SERVICES 0 6,000 0 0 0 0 0 5,000 27,500 0 1,000 5,000 0 5,500 521600 PUBLICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 521700 RENTS & LEASES-EQUIPMENT 0 0 0 0 0 300 0 2,000 0 0 0 3,500 1,000 9,000 521800 RENTS & LEASES-STR/GRD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 521900 TOOLS & SUPPLIES. 200 3,300 900 2,000 300 900 1,250 10,200 4,500 1,000 5,600 8,700 1,050 5,500 522000 SPECIAL DISTRICT SERVICES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 522200 TRANSPORTATION/EDUCATION 0 0 0 0 0 0 0 0 0 0 0 0 0 0 522400 UTILITIES 0 25,000 6,000 0 0 0 12,000 20,000 135,000 0 0 23,000 0 52,000 531500 TAXES & ASSESSMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 540300 EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SUB TOTAL 4,204 136,375 28,323 65,485 6,230 16,558 50,405 255,322 456,581 9,245 69,209 146,937 56,506 204,613
650000 OVERHEAD - 5% 210 6,819 1,416 3,274 312 828 2,520 12,766 22,829 462 3,460 7,347 2,825 10,231
TOTAL 4,414 143,194 29,739 68,759 6,542 17,386 52,925 268,088 479,410 9,707 72,669 154,284 59,331 214,844
531600 DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0 0 0 0
552600 CAPITAL PROJECTS & EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0
REVENUE 0 53,500 0 0 0 3,000 6,000 500 57,225 0 0 25,850 400 14,700
1 of 2 TRUCKEE DONNER RECREATION AND PARK DISTRICT FY 2020-2021 FINAL BUDGET
PROJECT NUMBER 320810 320830 320831 320890 320900 320910 320925 320950 320960 360100 Budgeted ACCOUNT AMP CY VEM RA SH AC VH WEB TPBW MGMT FY 20-21
510100 EMPLOYEE SERVICES 10,509 33,511 69,897 18,317 12,022 77,625 22,402 40,125 5,026 727,287 2,024,764 520300 COMMUNICATIONS 0 0 0 0 0 0 0 0 0 4,000 4,000 520500 FOOD & BEVERAGE 0 0 0 0 0 0 0 0 0 500 500 520600 HOUSEHOLD EXPENSE 0 15,000 0 0 0 5,500 0 0 0 0 30,500 520700 INSURANCE 0 0 0 0 0 0 0 0 0 0 0 520900 MAINTENANCE 1,500 2,500 10,000 3,500 1,000 20,500 2,500 4,000 0 200 148,950 521100 MAINTENANCE - VEHICLES 0 0 32,500 0 0 0 0 0 0 0 33,000 521200 MEMBERSHIPS 0 0 0 0 0 0 0 0 0 0 0 521300 EMPLOYEE INCENTIVES 0 0 0 0 0 0 0 0 0 0 0 521400 OFFICE EXPENSES 0 0 0 0 0 0 0 0 0 6,500 6,500 521500 PROFESSIONAL SERVICES 0 22,000 0 0 0 4,000 600 20,000 0 1,000 97,600 521600 PUBLICATIONS 0 0 0 0 0 0 0 0 0 0 0 521700 RENTS & LEASES-EQUIPMENT 1,750 0 0 0 1,500 1,000 0 5,000 0 122,500 147,550 521800 RENTS & LEASES-STR/GRD 0 0 0 0 0 0 0 0 0 0 0 521900 TOOLS & SUPPLIES. 0 18,600 6,000 1,100 550 24,350 500 1,800 0 13,500 111,800 522000 SPECIAL DISTRICT SERVICES 0 0 0 0 0 0 0 0 0 0 0 522200 TRANSPORTATION/EDUCATION 0 0 0 0 0 0 0 0 0 65,000 65,000 522400 UTILITIES 0 11,000 0 3,000 0 142,000 10,000 12,000 0 0 451,000 531500 TAXES & ASSESSMENTS 0 0 0 0 0 0 0 0 0 0 0 540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 0 0 0 0 0 0 0 540300 EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 SUB TOTAL 13,759 102,611 118,397 25,917 15,072 274,975 36,002 82,925 5,026 940,487 0 3,121,164
650000 OVERHEAD - 5% 688 5,131 5,920 1,296 754 13,749 1,800 4,146 251 47,024 156,058
TOTAL 14,447 107,742 124,317 27,213 15,826 288,724 37,802 87,071 5,277 987,511 3,277,222
531600 DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0
552600 CAPITAL PROJECTS & EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0
REVENUE 1,000 0 0 100 0 0 3,200 31,500 0 0 196,975
2 of 2 5.2 Slow Food Lake Tahoe Food Bank 7. Minutes Minutes of the Meeting of the Board of Directors of the Truckee-Donner Recreation and Park District
August 27, 2020
The meeting of the Board of Directors of the Truckee-Donner Recreation and Park District was called to order by Chairman Hansford, at 6:00 P.M.
Roll Call – Directors Present: Wasley, Werbel, Hansford, Tanner, York Directors Absent: Others Present: Staff: Steve Randall, General Manager; Teresa McNamara, Accounting Manager; David Faris, HR Manager/District Clerk; John Shaffer, Park Superintendent; Brian Compton, IT Administrator; Sven Leff, Recreation Superintendent; Bugg Vokel, Park Supervisor; Pete Kristian, Senior Coordinator – Aquatics. Public: Scott Bonnerville, Homeowner – Conifer Dr; Bill Kirkpatrick, Homeowner – Conifer Dr; Brian Moore, Homeowner – Aspen St; Richard Romo, Alibi Ale Works; Dan O’Gorman, Retired; Kellie Cutler, CATT CP; Greg Garrisa, TBA; Katie Maxim, Homeowner – S. Shore Dr; Madeleine Maxim, TTST; Daniel Yoshid, Donner Homeowner; John Svahn, TDLT; Jared Cummings, Homeowner; Kathleen Eagen, FOTL; Dan Kates, TTST; Lori Malone, Homeowner & swimmer; Jen Saathoff, TTST; Brooke Saathoff, TTST; Nynke Propstra, TTST; Rose Cortopassi, Donner Lake Woods HOA; Sandy Pinkowski, TTST; Lori Marquette, Homeowner; Dave Williams, TTST; Meitri Pangestika, TTST; Kaikea Crews, TTST; Michael Hoopingarner, TDRPD; George Crezez; Mark Andrews, Homeowner; Richard Harper. DLW HOA; Joyce Lanza, TTST; John Lanza, TTST; Louise Zabriskie, FOTL.
Public Comment:
4. Old Business
5. New Business 5.1 Discussion/Possible Action for use of twenty parking spaces at the West End Beach at Donner Lake parking area by the Truckee Donner Land Trust/Backcountry Alliance during the winter months.
The District Clerk commented that staff have received 110 emails in support of 5.1 and 5 emails against which were received before tonight’s meeting.
The General Manager commented that he has been approached by the Truckee Donner Land Trust and the Truckee Backcountry Alliance who are requesting the use of 20 parking spaced at West End Beach located at Donner Lake. He continued that the timeframe would be November 1st to April 1st. He added that the groups would pay for snow removal and repaving the parking spaces.
Greg Garrison (President of TBA) commented that their group is trying to find what works for both parties by helping to eliminate illegal entry into homeowners’ properties and contribute to avalanche information and resources. He is asking the Board to approve 5.1 so they can concentrate parking, educate users, and limit any negative impact to the neighborhood.
Perry Norris (Land Trust) commented that Greg said it very well but added that the problems we are facing will not go away. He continued that they have been trying to find parking for backcountry skiers for a while as it is illegal to park on a Truckee street during the winter. He continued that they are not asking TDRPD to talk about legitimacy or anything like that. If someone has a problem with the
Board Minutes, August 27, 2020 Page 1
Donner Lake run, they should speak to the people who own the land, not TDRPD who would only be providing parking spaces.
Director Tanner asked about snow removal in the agreement that the General Manager has written. The General Manager answered that it is in it and the TDLT and TBA would contract out the work.
Chairman Hansford asked about trash removal. The General Manager answered that the volunteers would monitor the parking lot.
Public comment open for 5.1.
Jared Cummings (Homeowner) has skied the run for 15 years and is in favor of 5.1.
Scott Bonneville (Homeowner) commented that at first glance 5.1 looks good but however the upper elevations funnel into two neighborhoods that include 90 homes. Scott is not in favor of 5.1.
Bill Fitzpatrick (Homeowner) commented that he is concerned with trespassing and avalanches. He continued that the risk rating above their houses is high for avalanche danger. Bill is not in favor of 5.1.
Mark Andrews (Homeowner) commented that he does not agree with this proposal. He continued that no one is talking about a parking lot. He continued that your manager report/agenda does not talk about avalanche danger from the Donner Lake Run. He continued that you would not approve a bike park next to a freeway. He added that TDRPD needs to talk to their lawyers before deciding on 5.1.
Public comment closed for 5.1.
Director York commented that she has been a homeowner at West End Beach for 15 years and has done the Lake Run many times. She added that she is a founding member of a avalanche awareness group and when it’s a high avalanche day, skiers don’t go out. She continued that comparing us to Utah is a bad comparison as they are different danger levels. She continued that people will not stop skiing this run so we need to find some type of solution, so they are not on the street parking. She added that she does agree we should check with legal first before moving forward. Director York is in favor of 5.1.
Director Wasley commented that in addition to Director York’s comments, this would help with trash management.
Director Tanner asked if the run goes through private lands? Perry Norris answered yes, it is possible. He added though that agreements are being made up with Donner Wood subdivision and also private land owners of granted permission.
Director York commented that using the land trusts land would avoid trespassing. Greg Garrison commented that they are creating signage to help avoid trespass issues as well as teaching skiers about the avalanche dangers in the area.
Director Tanner asked Perry Norris where they were with the Donner Woods agreement. Perry answered they have had many discussions, but the President of Donner Woods is here tonight. Rose Cortopassi (Donner Woods HOA) commented that Perry is correct, we have been working with the land trust for 2 years. She continued that they are either going to do an easement or a full donation of the land. She added that their Board is fully supportive of this agreement.
Board Minutes, August 27, 2020 Page 2
Director Tanner asked the Park Superintendent when would be the latest we could pave the parking lot? The Park Superintendent answered, November 1st. Director Tanner added that he agrees with Director York to check with legal first.
Director Werbel asked staff how many spaces do we have at West End Beach? The General Manager commented 50-55 on the north side and same amount on the south side. Director Werbel next asked how many people on average are doing the lake run? Perry answered that around 12 parties with 2-5 people per party. He added that 20 parking spaces would be enough.
Chairman Hansford commented that we should get guidance from council first.
Director Wasley commented that we need to make sure additional notice is given so all parties have enough time to join the next Board meeting. The Recreation Superintendent commented that the next Board meeting will be Thursday, September 24th, 2020 at 6:00pm in this same room at the Community Recreation Center.
No board action was taken.
5.2 Discussion/Possible Action on opening the Community Swimming Pool.
The General Manager spoke to the preliminary plan on how to open the pool for the community. He continued that staff is working out the logistics, but the plan would be to have the pool open for 6 months starting at the end of September and close again April 2021. He added that this is only a plan and the pool could be open longer but April is when our outdoor facilities would open up again. The General Manager continued that the pool would be by reservation. He continued with going over 3 different scenarios for the pool.
Director York asked about costs increasing at the pool. The Park Supervisor answered that with winter, our gas bill goes up drastically. Director York continued that there is pent up demand in our area for a swimming pool, so the demand is there.
Director Wasley asked if the swim team would be using all the hours available for the lap pool? The Senior Coordinator – Aquatics answered that the commitment would be from 2:30pm – 6:30pm exclusively for the swim team at the lap pool. He added that morning is better for the one-off swimmers. Director Wasley commented that this is a good partnership that doesn’t have the swim team utilizing all of the available hours just for them.
The Recreation Superintendent commented that it is also important to remember we have the recreation pool available. The Senior Coordinator – Aquatics added that the recreation pool will have 6 different zones to ensure safety for the public. He continued that the lap pool has 10 lanes.
Director Tanner asked about raising prices and extending hours.
Chairman Hansford asked about a possible partnership with the hospital? The Recreation Superintendent commented that the Recreation Supervisor has been in talks with them before we closed. He continued that an independent therapy group has purchased punch cards but unfortunately, we had to close due to COVID-19.
Public comment for 5.2.
Kaikea Crews (TTST) commented that the pool is very important and for Truckee, this pool is vital to our sport and will pay for college.
Board Minutes, August 27, 2020 Page 3
Lori Malone (Homeowner and swimmer) commented that this is a great facility for our community. She added that she missed the aqua aerobics group and the children of the community deserve this facility to be open.
George Crozay commented that the Recreation Supervisor gave him a passion for swimming and it is great for older people in our community.
Dan Kates (TTST) commented that the partnership with TDRPD goes all the way back to 1979. He added that he worked to build this facility and wants to see it open for the community.
Sandy Pinkowski (TTST) commented that her idea would be for those who have annual passes to donate them.
Public comment closed for 5.2.
Director Werbel commented that athletics means so much to him. He continued that we should do whatever we can to open the pool.
Director York agreed with Director Werbel and added that we need something positive in our community. She continued that she is in favor of using mitigation funds and we have reserves for a reason so why not use them. She added that we can’t deliver everything, but we can do this.
Director Wasley commented that he is very impressed with the swim team to dig deep. He also thanked staff for working with the swim team as this somewhat underwrites the costs. He is in support of opening.
Director Tanner commented that he believes it should be both pools opening or neither. He added that he believes we should increase the rates.
Chairman Hansford commented that it is a beautiful facility that is not being used and he is enthusiastic about opening the pool even if there are some risks involved.
The General Manager commented that he was against opening the pool 3 weeks ago but now with more information and the guarantee from the swim team, he is for opening both pools for the community. He added that we can make a difference and that’s very important.
Director Tanner asked staff how quickly we could get the pool open? The General Manager commented that it would take some work, but it could be opened by September 28th, 2020. This would coordinate with West End Beach closing.
Director Werbel motioned to open both pools effective September 28th, 2020, seconded by Director York.
Motion approved with five ayes (Wasley, Hansford, Werbel, Tanner, York).
Director Tanner motioned to change the fee for daily use at the pool to $8.00 for adults and $6.00 for kids, seconded by Chairman Hansford.
Motion approved with five ayes (Wasley, Hansford, Werbel, Tanner, York).
5.3 Discussion/Action on Preliminary FY 2020-2021 District Budget.
Board Minutes, August 27, 2020 Page 4
The Finance Manager spoke to the budget provided and that tonight the Board has to approve a preliminary FY 2020-2021 Budget for the District. She continued that we will use this budget as a base and move forward with any changes from tonight.
The General Manager thanked the Finance Manager, the Recreation Superintendent, and the Park Superintendent for all of their hard work. He added that the Board might want to have the budget audit subcommittee further look over the budget. Director Wasley commented that he would like to do this.
Director Werbel motioned to approve the Preliminary FY 2020-2021 District Budget in the amount of $9,210,568, seconded by Director York.
Motion approved with five ayes (Wasley, Hansford, Werbel, Tanner, York).
5.4 Discussion/Possible Action to determine projects for the Proposition 68 State of California Grant Programs.
The General Manager commented that there has not been a lot of change since last month. He continued that for the projects, we could create a Board subcommittee to give recommendations.
Chairman Hansford commented that he looks to staff to provide the recommendations. The General Manager went over staff’s recommendations
No Board action taken.
5.5 Discussion on developing a reservation system and charging fees for the public piers at Donner Lake beginning in 2021.
The General Manager commented that this was added to their Agenda to start a discussion. He continued that the use of the piers has been a major bone of contention. He added that a lot of out of towners are using the piers and we are getting nothing from them for maintenance costs. He added that the question for the Board is if they are interested in creating a reservation system and also how we would manage it.
The Board of Directors discussed possible options, but all agreed that more feedback from the public is needed. The General Manager commented that a public hearing or workshop would be set up.
No Board action taken.
5.6 Discussion on charging fees for use of the Truckee Bike Park beginning in 2021.
The General Manager commented that this was added to their Agenda to start a discussion just like the pier’s discussion previously. He added that we currently pay roughly $55,000 per year to help support the Bike Park. The Bike Park also does it’s own fundraising.
The Board discussed options for locals and out of towners. The Board asked staff for more information on ideas.
No Board action taken.
6. Special Announcements – none
7. Consent Calendar
Board Minutes, August 27, 2020 Page 5 a) Approval of the minutes of the regular board meeting of July 23, 2020.
Director Werbel motioned for approval of the Board meeting minutes for July 23rd, 2020, seconded by Director Wasley.
Motion approved with five ayes (Wasley, Hansford, Werbel, Tanner, York).
8. Financial Report a) Approval of District Check Registers – Director Wasley motioned to approve the District Check Registers for July 2nd, 2020, July 16th, 2020, and July 31st, 2020, seconded by Director Tanner. Motion approved with five ayes (Tanner, Hansford, Wasley, Werbel, York). b) Review of District Financial Report – Reviewed c) Approval of District Miscellaneous Journal Entries – Director Wasley motioned to approve the Miscellaneous Journal Entries for July 2020, seconded by Director Werbel. Motion approved with five ayes (Tanner, Hansford, Wasley, Werbel, York).
9. Information Technology a) Review of District Information Technology Report
10. Division Reports 10.1 General Manager a) Update on signage at Donner Lake Public Piers asking people to clean up their garbage The General Manager commented that they are making the signs as we speak and should be put up in the next couple of weeks.
10.2 Recreation Division a) Review of monthly division report – Reviewed b) Review of District program offerings – Reviewed c) Marketing Report – Reviewed
10.3 Park Division a) Review of monthly division report – Reviewed b) Update on summer projects c) Update on Facility Condition Assessment for facilities of the District
11. Board Subcommittees 11.1 Finance/Audit Committee (Standing Committee – Hansford and Wasley) – No updates. 11.2 Comprehensive Facility Condition Assessment (Standing Committee – Werbel and Tanner) – Meeting Monday at 1:30pm.
12. Additional Matters of Interest to Board Members –
13. Adjournment – The meeting was adjourned at 10:03 P.M.
______District Clerk Chairman of the Board of Director
Board Minutes, August 27, 2020 Page 6
______Secretary of the Board of Directors
Board Minutes, August 27, 2020 Page 7
8. Financial Report • AP Check Register 08/14/2020 • AP Check Register 08/27/2020 • US Bank CalCard Charges Check #54990 • Income Statement – August 2020 • Notes to Monthly Financial Reports – August 2020 • Pie Chart – August 2020 • Graph – August 2020 • Chart – August 2020 • Miscellaneous Journal Entries – August 2020 • Bank Account and Fund Balance Report – October 2019 – August 2020 • Administration Staff Report – August 2020
• March 16 – September 15 Income Statement Comparison TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 08/14/2020 Payment Number Payee Name - 200 Amount Description
54925 Cid, Nancy $ 233.47 Replacement PR Check 54926 A. Teichert & Son, Inc. $ 208.41 CAC - Patch Pavement for Front Entry 54927 ADP, LLC $ 1,559.16 Processing Charges July 2020 54928 Alpine Lock and Key, Inc. $ 133.00 PGC - Clubhouse Keys 54929 AT&T $ 152.60 Phones - 5613 54930 Bergot, Donna $ 212.18 Mileage Reimbursement for July 2020 54931 Biking for a Better World $ 3,592.50 Truckee Bike Park Skills - July 2020 Truckee Bike Park Skills Drop-In - July 2020 54932 Bridgestone Golf, Inc. $ 1,124.08 Resale Merchandise - Golf Course 54933 CARPD $ 2,500.00 Annual Membership Dues 54934 Caseywood Corporation $ 3,351.87 CAC - Wood for Front Entry CAC - Front Entry Supplies 54935 Coleman, Veronica $ 25.82 Reimbursement 54936 Consolidated Electrical Distributors, Inc. $ 123.42 CRC - Supplies for Flow Switch and Valve 54937 Juliana Demarest $ 300.00 Refund 54938 dts Digital Technology Solutions, Inc. $ 1,543.39 MSP Contract 54939 Dude Solutions, Inc. $ 5,442.62 PM - Cap Forecast Training PM - Mantenance Edge 54940 Eddie's Equipment Service $ 1,124.79 VEM - Boomlift Repair 54941 First Choice Coffee Services $ 90.90 Water Cooler Rental - Office Water Cooler Rental - Golf Course Food & Beverage Resale - Golf Course 54942 Flyers Energy LLC $ 2,730.49 PM - Bulk Diesel - Oscar's Truck PM - Bulk Gas 54943 G2 Solutions, Inc. $ 907.50 Live Scan Software Renewal July Fingerprinting Transmission 54944 Hansford, Jason $ 100.00 07/30/20 Board Meeting 54945 Herc Rentals $ 514.26 PM - Summer Trailer Rental 54946 Home Depot Credit Services $ 825.41 Front Sign & Watering WEB - Entry Sign Glass CY - Hand Tools Pickle Ball Storage 54947 James Marta & Company LLP $ 7,000.00 FY 19/20 District Audit Payment #1
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54948 Keenan & Associates-Disbursement Account $ 51,843.83 Medical Insurance - Aug 2020 54949 Kucera, Lisa $ 122.48 Mileage Reimbursement - July 2020 54950 Lewis, Laura $ 658.56 Camp Rad Field Trip Reimbursement Reimbursement - Gas for Two Vans 54951 Marsh Ventures Inc.,dba Rock Garden $ 2.85 PM - Late Fees 54952 MIller, Harry $ 150.00 Magic Show - Camp Trudaca 54953 Mountain Hardware and Sports, Inc $ 1,587.89 AMP - Adhesive for Wall Repair AMP - Composit Shims AMP - Supplies to Fix Keystone Wall CAC - Electrical Supplies for Front Entrance CAC - Sheet Metal Screws for Air CAC - Supplies for Back Entry CAC - Supplies for Front Office Project CRC - Hardware for New Gym Audio CRC - Splicing for Window Screens CRC - Window Screen Splicing CY - Blow Gun and Parts CY - Chisel Bit for Electric Hammer CY - Drill Bits and Nails CY - Mouse Traps and Truck Supplies CY - Paint Supplies CY - Spider Driver Belt CY - Spring Snaps for Disc Golf Nets Day Camp Electric Upgrade DLP - Parts for Pier 17 Access Repairs DLP - Spray Paint for Pier Accesses DLP - Supplies for Pier Access H & S - Face Mask H & S - Tube Face Masks MP - Toilet Repair Parts PGC - Paint for Tee Markers PGC - Screen Door Repair Supplies PGC - Shop Propane
2 of 5 Prepared by: TM TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 08/14/2020 Payment Number Payee Name - 200 Amount Description
PGC - Spray Paint to Mark Sprinkler Heads PGC - Supplies for New Pump RP - Handicap Door Repair Supplies Toilet Repair Kit & Texture Spray VH - Plumber's Wrench WEB - Hadware for Shelving and Hangers WEB - Hardware for Boat Locks WEB - Hardware for Hanging Sign WEB - Hardware for No Wake Bouys WEB - Hardware for Paddle Boat Repair WEB - Paddle Boat Repair Parts WEB - Paddle Boat Repair Supplies WEB - Parts for Kayak Fasteners WEB - Supplies for Kayak Repairs WEB - Supplies for Paddle Boar & SUP Repairs WEB - Supplies for Paddle Boat Repair Work Jeans - Guenter Spohr & Work Knife 54954 Nutrien Ag Solutions $ 473.00 PGC - Greens Seed 54955 O'Reilly Auto Parts $ 631.66 VEM-Shop Supplies VEM-Front Valance #9 54956 Original Watermen, Inc. $ 863.44 Uniforms - WEB 54957 PEPSI-COLA $ 333.79 Resale Food & Beverage - PGC 54958 Porter Enterprises, Truckee Auto Parts $ 140.24 VEM - Shop Supplies 54959 Project Discovery $ 2,025.00 Camp Trip 54960 Randall, Steve $ 167.36 Reimbursement - Food & Beverage for Board Retreat 54961 Real Graphic Source, LLC $ 340.99 RVBP - Park Signs 54962 Roller Kingdom $ 288.00 Roller Kingdom Field Trip - Adventure Camp Roller Kingdom Field Trip - Camp Rad 54963 Sani-Hut Company Inc. $ 132.50 PGC - Chemical Toilet Rental 54964 Security Lock & Alarm, Inc. $ 217.50 CRC - Monthly Security Monitoring 54965 Sierra Nevada Dance $ 924.00 DI - Private Ballet Dance Camp - July 2020 54966 Sonsray Machinery, LLC $ 112.30 VEM - Parts for #43
3 of 5 Prepared by: TM TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 08/14/2020 Payment Number Payee Name - 200 Amount Description
54967 Southwest Gas Corporation $ 101.65 Utilities 6/25 - 07/27/20 54968 Start Haus $ 760.00 Refund 54969 Stohlgren Brothers, Inc. $ 389.70 Resale Food & Beverage - WEB 54970 Stone's Country Tire & Auto $ 541.71 PGC-Front Tires #68 VEM-Golf Course Tire 54971 Suddenlink Communications $ 307.35 CAC, PGC & WEB Internet 54972 Sysco-Sacramento $ 4,278.46 Resale Food & Beverage - WEB 54973 Tahoe Supply Company, LLC $ 251.81 CRC - Janitorial Supplies 54973 Tahoe Supply Company, LLC $ 251.81 CY - Scrub Brush & Handle 54974 Tahoe Truckee Sierra Disposal $ 10,001.26 CAC - Monthly Disposal Costs CRC - Monthly Disposal Costs WEB - Monthly Disposal Costs CY - Monthly Disposal Costs PGC - Monthly Disposal Costs RVSP - Monthly Disposal Costs 54975 Tahoe Weekly $ 451.00 Marketing Ads 54976 Tanner, Mark $ 100.00 07/30/20 Board Meeting 54977 The Bank of New York Mellon $ 276.23 HSA Employee Contribution P/P End 08/01/20 54978 The Hartford $ 1,009.38 Life Insurance - August 2020 54979 The Office Boss Inc. $ 35.72 PM - Flash Drives 54980 The Yerba Mate Co. LLC $ 158.20 Resale Food & Beverage - WEB 54981 Tice, Maya K. $ 28.18 Mileage Reimbursement - July 2020 54982 Truckee Community Theater $ 1,907.50 TCT Presents - Teen Summer Camp - July 2020 54983 Truckee Donner Public Utility District $ 11,285.00 Utilities 6/25-7/28/20 54984 TRUCKEE NORTH TAHOE MATERIALS INC $ 958.01 CAC - Front Entrance Concrete 54985 Truckee Tahoe Lumber CO $ 967.52 CAC - Back Entry Supplies CAC - Caps for Front Entry CAC - Front Entry Supplies 54986 Truckee Tahoe Radio, LLC $ 800.00 Advertising 54987 UniFirst Corporation $ 225.06 CRC - Linen Service CY - Linen Service 54988 US Bank N.A. $ 1,114,315.93 2016 COP Principal & Interest Payment 54989 US Bank - PARS $ 6,357.08 Pars P/P End 08/01/20
4 of 5 Prepared by: TM TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 08/14/2020 Payment Number Payee Name - 200 Amount Description
54990 US Bank Corporate Payment Systems-Cal Card $ 16,604.93 Cal Card Charges - July 2020 54991 VALIC $ 4,144.36 403(b) Employee Contribution P/P end 08/01/20 54992 VALIC $ 355.00 403(b) Roth Employee Contribution 54993 Verizon Wireless $ 213.76 Cell Phones 54994 WATERS VACUUM TRUCK SERVICE, INC. $ 555.00 SP - Vault Toilet Pump 54995 Werbel, H. Peter $ 100.00 07/30/20 Board Meeting 54996 Wespac Plan Services, LLC $ 266.26 Qtly Amin Fee 3rd Qtr 2020 54997 Western Nevada Supply Co. $ 1,541.52 CRC - Flow Switch Parts CRC - Irrigation Repair Parts CY - Stock Sprinkler Heads PCG - Irrigation Repair Parts PGC - Irrigation Couplings PGC - Irrigation Repair Supplies RP - Irrigation Repair Parts 54998 Woosley, Heather $ 336.00 Parking - Replenish Petty Cash Reimbursement - Adventure Camp Trip 54999 Work World America, Inc. $ 474.06 PM - Work CLothes - Trey McLaughlin PM - Work Clothes - Anthony Fritsch 55000 York, Kristin $ 100.00 07/30/20 Board Meeting 55001 Zoro Tools, Inc $ 576.33 CY - Park Supplies 55002 CAPRI - Liability $ 129,859.00 1st Half Annual Liability Coverage 07/01/20-06/30/21
Total AP Checks 54925 - 55002 $ 1,405,696.04
5 of 5 Prepared by: TM TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 08/27/2020
Payment Number Payee Name - 183 Amount Description
55003 Fisher, Katie $ 154.97 Final Paycheck P/P End 8/29/20 55004 Active Network, LLC $ 64.00 Credit Card Refunds 7/31/20 55005 Active Network, LLC $ 64.00 Credit Card Refunds 7/31/2020 55006 American Fidelity Assurance $ 1,087.72 Employee Paid Supplemental Insurance - August 2020 55007 AT&T $ 481.18 CRC Phones - 5618 Ice Rink Phones - 5617 CAC Fax - 5614 WEB Phones & DSL - 5615 Park Office Fax - 7096 Park Office Fax - 5612 PGC Phones - 5616 55008 Atomic Printing Inc. $ 450.21 Business Cards 55009 Baird, Kristin $ 150.00 Refund 55010 Barajas, Abelardo $ 975.00 Refund 55011 Barracuda Championship $ 500.00 Refund 55012 Bayliss, Hillary $ 150.00 Refund 55013 Biking for a Better World $ 8,032.50 Truckee Bike Park Skills Clinic - Aug 2020 55014 Bridgestone Golf, Inc. $ 586.94 Resale Merchandise - Golf Course 55015 Burnham, David $ 449.99 Refund 55016 Canon Financial Services, Inc. $ 1,168.19 Copiers & Printer Lease 08/10/20 - 09/09/20 55017 Cast Hope $ 998.00 Refund 55018 Consolidated Electrical Distributors, Inc. $ 313.55 PGC - Supplies for Pump House Light PGC - Supplies for AC Outlet AC - Supplies for Fire Department Violations CY - Shop Cable 55019 Department of Justice - Accounting Office $ 360.00 Fingerprinting - July 2020 55020 Donner Lake Property Owners Association $ 562.50 Refund 55021 Eastern Regional Landfill, Inc. $ 89.78 CAC - Front Entry Disposal 55022 Enterprise FM Trust $ 5.21 Vehicle Lease 08/01-08/31/20 55023 Ferguson, Mercedes $ 104.00 Refund 55024 Flyers Energy LLC $ 3,969.02 PM - Bulk Diesel 55025 Hansford, Jason $ 100.00 Board Meeting 08/20/20
1 of 4 Prepared by: TM TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 08/27/2020
Payment Number Payee Name - 183 Amount Description
55026 Home Depot Credit Services $ 389.04 CY - Sander & Allen Wrenches CY - Shop Table Saw Blade CY - Cleaning Sprayers PGC - Toro Flowers CY - Gas Cap & Concrete Blade 55027 Kane, Sandy $ 499.00 Refund 55028 Keenan & Associates-Disbursement Account $ 50,410.59 Medical Insurance - September 2020 55029 Kimball Midwest $ 130.90 VEM - Shop Supplies 55030 Leung, Amanda $ 1,100.00 Refund 55031 Lewis, Laura $ 20.00 Reimbursement for Parking 55032 Madonna, Alex $ 150.00 Refund 55033 Magellan Healthcare $ 438.00 EAP - July - Sep 2020 55034 Mai, Tam $ 850.00 Refund 55035 MetLife Small Business Center $ 4,632.90 Dental Insurance - Sep 2020 55036 Nutrien Ag Solutions $ 1,399.65 PGC - Grass Seed and Fertilizer 55037 O'Reilly Auto Parts $ 413.30 VEM - Bottle Jack - Shop VEM - Shop Degreaser VEM - Oil FIlter VEM - Drive Key VEM - Cargo Straps PGC - Paint to Mark Sprinkler Heads PGC - Mower Air Filter PGC - Mower Oil PM - Late Fees 55038 PARS $ 946.32 Trust Administration M/E 06/30/20 55039 PDM Steel Service Centers, Inc. $ 543.12 CAC - Front Entry Steel CAC - Steel Beam for Front Entry 55040 Lisa Purchard $ 227.00 Refund 55041 Ray Morgan Company $ 74.42 Printer Usage 8/1-8/31/20 55042 Sani-Hut Company Inc. $ 348.25 RP - Monthly Chemical Toilet Rental PGC - Monthly Chemical Toilet Rental 55043 Schleusner, Greg $ 160.00 Refund 55044 Selcon, David $ 325.00 Refund
2 of 4 Prepared by: TM TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 08/27/2020
Payment Number Payee Name - 183 Amount Description
55045 Serna, Amanda $ 1,280.00 Refund 55046 Shalvis, Megan $ 1,800.00 Refund 55047 Sherwin-Williams Company $ 1,121.62 CAC - Paint for Interior Hall CAC - Exterior Siding Paint CAC - Exterior Paint Supplies 55048 Sierra Nevada Dance $ 1,365.00 Ballet I - Aug 2020 Ballet II - Aug 2020 Intermediate/Advanced Ballet - Aug 2020 Dance Camp - Aug 2020 55049 Southwest Gas Corporation $ 949.89 Utilities 7/9-8/10/20 55050 Stohlgren Brothers, Inc. $ 1,048.08 Resale Food & Beverage - WEB Resale Food & Beverage - PGC Bank Fee for Returned Check #54969 55051 Sysco-Sacramento $ 1,498.11 Resale Food & Beverage - WEB 55052 T & J Sierra Valley Lumber $ 831.36 CAC - Front Entry Cedar 55053 Tahoe Supply Company, LLC $ 2,471.48 CY - Janitorial Supplies CRC - Janitorial Supplies 55054 Tanner, Mark $ 100.00 Board Meeting 08/20/20 55055 The Office Boss Inc. $ 44.73 PM - Office Supplies 55056 Tornga, Sarah $ 150.00 Refund 55057 Torres, Leonardo $ 123.74 Refund 55058 Truckee Community Theater $ 1,837.50 TCT Presents Snow White - Aug 2020 55059 Truckee Donner Public Utility District $ 2,532.94 Utilities 7/2-8/4/20 55060 Truckee Rents, Inc. $ 76.00 VEM - Replacement Chain and Hardware 55061 Truckee Tahoe Lumber CO $ 3,588.78 CAC - Siding Supplies CY - Siding Nails CAC - Back Entry Supplies CAC - Front Entry Supplies DLP - Wood for Pier Repair CY - Survey Stakes CAC - Exterior Siding Supplies
3 of 4 Prepared by: TM TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 08/27/2020
Payment Number Payee Name - 183 Amount Description
55062 UniFirst Corporation $ 825.47 CRC - Linen Service CY - Linen Service 55063 Utility Telecom, Inc. $ 1,823.84 CRC/AC Fiber & PRI Phones 55064 Kelly Vickers $ 304.00 Refund 55065 Werbel, H. Peter $ 100.00 Board Meeting 08/20/20 55066 Western Nevada Supply Co. $ 732.47 PGC - Irrigation Repair Parts CY - Stock O Rings 55067 White, Erin $ 150.00 Refund 55068 Woosley, Heather $ 30.00 Reimbursement for Parking 55069 York, Kristin $ 100.00 Board Meeting 08/20/20 55070 Stohlgren Brothers, Inc. $ 1,048.08 Resale Food & Beverage - WEB Bank Fee for Returned Check #54969 Resale Food & Beverage - PGC 55071 UniFirst Corporation $ 825.47 CY - Linen Service CRC - Linen Service 55072 Sierra Nevada Dance $ 392.00 Ballet Technique Workshop - Aug 2020 Creative Dance - Aug 2020
Total AP Checks 55003 - 55072 $ 111,024.81
4 of 4 Prepared by: TM 9/18/2020 10:57:50 AM Truckee Donner Recreation and Park District Page 1 Invoice Expense Allocation Report Check #54990
Vendor Name Transaction Date Description Project Tax Identification Number Transaction Number Transaction Type Status Account Number Account Description Amount ID
US Bank Corporate Payment Systems-Cal Card US Bank Corporate Payment Systems 7/22/2020 Cal Card Charges - July 2 01-521900-02 Tools & Supplies $97.44 260100 4246040013711207 Invoice Paid 01-520501-02 Resale Food & Beverage $10.38 240650 01-520501-02 Resale Food & Beverage $11.18 240650 01-521908-02 Rec Supplies ($200.00) 286600 01-521900-02 Tools & Supplies $6.79 270300 01-521440-02 Postage $395.88 286600
7/22/2020 Cal Card Charges - July 2 01-521200-02 Membership/Licenses All $55.98 260100 424604001724568107 Invoice Paid
7/22/2020 Cal Card Charges - July 2 01-522210-02 Training / Education $4.85 260100 4246044101277592 Invoice Paid 01-521908-02 Rec Supplies $73.33 240305 01-522210-02 Training / Education $54.84 260100 01-521908-02 Rec Supplies $115.65 283375 01-521908-02 Rec Supplies $34.10 240305 01-521908-02 Rec Supplies $167.44 283375 01-521908-02 Rec Supplies $87.23 283375 01-520502-02 Food & Beverage - Use $34.72 283360 01-521908-02 Rec Supplies $245.09 283375 01-521908-02 Rec Supplies $242.09 283545 01-521908-02 Rec Supplies $75.04 283375 01-521908-02 Rec Supplies $149.00 283545 01-521908-02 Rec Supplies $17.96 240305 01-521908-02 Rec Supplies $12.63 283360 01-521908-02 Rec Supplies $34.21 240305 01-521908-02 Rec Supplies $14.06 283545 01-521908-02 Rec Supplies $400.61 240305 01-521908-02 Rec Supplies $151.20 240305 01-521908-02 Rec Supplies $20.56 240305 01-521908-02 Rec Supplies $9.72 283545 01-521908-02 Rec Supplies $6.48 240305 01-521908-02 Rec Supplies $9.00 283360 01-521908-02 Rec Supplies $115.30 240305 01-521908-02 Rec Supplies $13.94 283360 01-521908-02 Rec Supplies $517.14 240305 9/18/2020 10:57:50AM Truckee Donner Recreation and Park District Page 2 Invoice Expense Allocation Report Check #54990
Vendor Name Transaction Date Description Project Tax Identification Number Transaction Number Transaction Type Status Account Number Account Description Amount ID
7/22/2020 Cal Card Charges - July 2 01-521537-01 Health & Medical $51.25 170001 4246044102879594 Invoice Paid 01-521537-01 Health & Medical $88.46 170001 01-521908-02 Rec Supplies $82.24 283320 01-521537-02 Health & Medical $119.09 283376 01-521908-02 Rec Supplies $63.86 283320
7/22/2020 Cal Card Charges - July 2 01-540220-03 Ground Improvements $672.62 320650 4246044600175388 Invoice Paid 01-520502-03 Food & Beverage - Use $90.00 360100
7/22/2020 Cal Card Charges - July 2 01-521908-02 Rec Supplies $55.18 283360 4246044602873386 Invoice Paid 01-521908-02 Rec Supplies $52.97 283360
7/22/2020 Cal Card Charges - July 2 01-521610-02 Publications - Ads-Bids-Legal Notices $72.24 260200 424604460674324707 Invoice Paid
7/22/2020 Cal Card Charges - July 2 01-520502-02 Food & Beverage - Use $17.95 240950 4246044606743288 Invoice Paid 01-520502-02 Food & Beverage - Use $15.37 240950 01-521410-02 Paper/Copier/Office Supplies $14.87 240950 01-521908-02 Rec Supplies $82.04 240952 01-521908-02 Rec Supplies $10.00 240950 01-521961-01 Safety Supplies & Equip. $100.98 170001 01-521961-01 Safety Supplies & Equip. $116.91 170001 01-521905-02 Concession Supplies $29.45 240951 01-521908-02 Rec Supplies $4.52 240950 01-521961-01 Safety Supplies & Equip. $107.06 170001 01-521930-02 Equipment Replacement Parts $13.21 240400 01-520501-02 Resale Food & Beverage $79.96 240951 01-521905-02 Concession Supplies $10.81 240951 01-521905-02 Concession Supplies $44.39 240951
7/22/2020 Cal Card Charges - July 2 01-521908-02 Rec Supplies $280.00 283376 4246044622110462 Invoice Paid
7/22/2020 Cal Card Charges - July 2 01-521961-01 Safety Supplies & Equip. $10.00 170001 4246044622192858 Invoice Paid 01-521961-01 Safety Supplies & Equip. $36.78 170001 01-521930-02 Equipment Replacement Parts $27.55 240952 01-521961-01 Safety Supplies & Equip. $26.00 170001 01-521961-01 Safety Supplies & Equip. $801.98 170001 01-521961-01 Safety Supplies & Equip. $46.10 170001 9/18/2020 10:57:50AM Truckee Donner Recreation and Park District Page 3 Invoice Expense Allocation Report Check #54990
Vendor Name Transaction Date Description Project Tax Identification Number Transaction Number Transaction Type Status Account Number Account Description Amount ID
01-521410-02 Paper/Copier/Office Supplies $38.84 240950
7/22/2020 Cal Card Charges - July 2 01-521450-01 Computer/Software $157.50 160500 4246044622214231 Invoice Paid 01-540300-01 Equipment $86.60 160500
7/22/2020 Cal Card Charges - July 2 01-521908-02 Rec Supplies $16.80 283545 4246044622324816 Invoice Paid 01-521908-02 Rec Supplies $32.46 283375 01-521908-02 Rec Supplies $43.28 283545 01-521908-02 Rec Supplies $74.02 283375 01-522020-02 Spec Dist Serv - Special Event $252.00 283375 01-522020-02 Spec Dist Serv - Special Event ($99.00) 283545 01-521908-02 Rec Supplies $10.81 283545 01-521908-02 Rec Supplies $131.61 283375 01-520502-02 Food & Beverage - Use $98.37 283375 01-522020-02 Spec Dist Serv - Special Event $839.72 283375 01-522020-02 Spec Dist Serv - Special Event $599.80 283545 01-521960-02 First Aid Supplies $43.95 283375 01-520502-02 Food & Beverage - Use $11.60 283545 01-522020-02 Spec Dist Serv - Special Event $276.00 283375
7/22/2020 Cal Card Charges - July 2 01-521610-01 Publications - Ads-Bids-Legal $25.00 160000 4246044622669673 Invoice Paid 01-521610-01 Publications - Ads-Bids-Legal $25.00 160000 01-521300-01 Employee Incentives $400.00 130500 01-522020-02 Spec Dist Serv - Special Event $162.00 283545 01-521610-01 Publications - Ads-Bids-Legal $25.00 160000 01-521610-01 Publications - Ads-Bids-Legal $25.00 160000 01-521610-01 Publications - Ads-Bids-Legal $22.13 160000 01-521610-01 Publications - Ads-Bids-Legal $25.00 160000 01-521610-01 Publications - Ads-Bids-Legal $25.00 160000 01-521610-01 Publications - Ads-Bids-Legal $25.00 160000 01-520502-01 Food & Beverage - Use $114.64 130000 01-520502-01 Food & Beverage - Use $12.30 130000 01-521610-01 Publications - Ads-Bids-Legal $25.00 160000
7/22/2020 Cal Card Charges - July 2 01-522020-02 Spec Dist Serv - Special Event ($99.00) 283375 4246044651126587 Invoice Paid 01-521908-02 Rec Supplies $32.46 283360 01-521908-02 Rec Supplies $58.41 283360 01-521961-02 Safety Supplies & Equip. $32.56 283360 9/18/2020 10:57:50AM Truckee Donner Recreation and Park District Page 4 Invoice Expense Allocation Report Check #54990
Vendor Name Transaction Date Description Project Tax Identification Number Transaction Number Transaction Type Status Account Number Account Description Amount ID
01-521908-02 Rec Supplies $2.62 283360 01-521908-02 Rec Supplies $35.52 283360 01-521908-02 Rec Supplies $4.07 283360 01-521908-02 Rec Supplies $10.78 283360 01-521908-02 Rec Supplies $30.40 283360 01-520502-02 Food & Beverage - Use $60.00 283360 01-520502-02 Food & Beverage - Use $255.67 283360 01-521908-02 Rec Supplies $87.28 283360 01-521908-02 Rec Supplies $7.57 283360 01-521908-02 Rec Supplies $16.22 283360 01-521908-02 Rec Supplies $22.48 283360 01-520502-02 Food & Beverage - Use $8.67 283360
7/22/2020 Cal Card Charges - July 2 01-521410-01 Paper/Copier/Office Supplies $636.85 110000 4246047000265790 Invoice Paid 01-522200-02 Transp./Education - Training/E $1,458.00 283375 01-521908-02 Rec Supplies $1,420.00 260100
7/22/2020 Cal Card Charges - July 2 01-521961-01 Safety Supplies & Equip. $18.94 170001 4246047000928140 Invoice Paid 01-521961-01 Safety Supplies & Equip. $18.94 170001 01-521961-01 Safety Supplies & Equip. $18.94 170001 01-521410-01 Paper/Copier/Office Supplies $25.40 110000
7/22/2020 Cal Card Charges - July 2 01-522020-02 Spec Dist Serv - Special Event $319.00 283375 4246047001029567 Invoice Paid 01-522020-02 Spec Dist Serv - Special Event $565.50 283375
7/22/2020 Cal Card Charges - July 2 01-220020-00 Sales Tax Payable ($4.23) 000000 4246047001057501 Invoice Paid 01-520902-03 Building Maintenance $97.41 320830 01-520601-03 Janitorial Supplies $107.01 320830 01-521961-01 Safety Supplies & Equip. $413.82 170001 01-520902-03 Building Maintenance $108.75 320910 01-521931-03 Park Supplies $55.21 320700 01-521931-03 Park Supplies $142.21 320700 01-521931-03 Park Supplies $19.47 320700 01-521961-01 Safety Supplies & Equip. $233.82 170001 01-520902-03 Building Maintenance $55.54 320910 01-520902-03 Building Maintenance $35.71 320700 01-520902-03 Building Maintenance $116.46 320700 01-520902-03 Building Maintenance $21.10 320700 9/18/2020 10:57:50AM Truckee Donner Recreation and Park District Page 5 Invoice Expense Allocation Report Check #54990
Vendor Name Transaction Date Description Project Tax Identification Number Transaction Number Transaction Type Status Account Number Account Description Amount ID
01-520902-03 Building Maintenance $90.89 320700 01-521980-03 Uniforms $26.80 360100 01-521980-03 Uniforms $289.57 360100 01-521980-03 Uniforms $15.00 360100
Totals for US Bank Corporate Payment Systems-Cal Card: $16,604.93 TRUCKEE DONNER RECREATION AND PARK DISTRICT PRIOR YEAR BUDGET VERSUS ACTUAL AND BUDGET COMPARISON AUGUST 2020
Favorable Favorable Favorable (Unfavorable) YTD Actual as of (Unfavorable) FY 2019-2020 YTD Budget as of (Unfavorable) Variance % August 31, 2020 August 31, 2019 FY Variance Total Budget August 31, 2020 YTD Budget Variance To YTD Budget
Restricted / Committed Revenue Grants 155,000 441,265 (286,265) 200,000 200,000 (45,000) (22.50%) Other 482,875 82,704 400,171 66,000 66,000 416,875 631.63% Quimby Fees 56,656 0 56,656 40,000 36,666 19,990 54.52% Quimby Interest 1,390 4,257 (2,867) 1,000 750 640 85.28% AB 1600 Fees 475,347 292,094 183,252 257,500 236,042 239,305 101.38% AB 1600 Interest 13,170 34,584 (21,414) 3,000 2,250 10,920 485.34% Total Restricted / Committed Revenue 1,184,438 854,904 329,533 567,500 541,708 642,730 118.65% Unrestricted Revenue Taxes & Assessments 5,744,174 5,457,103 287,071 5,721,981 5,721,981 22,193 0.39% District Services 2,320,929 3,086,643 (765,714) 3,790,910 3,454,304 (1,133,375) (32.81%) Interfund Transfers 0 0 0 0 0 0 0.00% Interest 48,999 41,422 7,578 45,000 33,750 15,249 45.18% Sale of Fixed Assets 0 0 0 0 0 0 0.00% Total Unrestricted Revenue 8,114,102 8,585,168 (471,065) 9,557,891 9,210,035 (1,095,933) (11.90%) Total District Revenue 9,298,540 9,440,072 (141,532) 10,125,391 9,751,743 (453,203) (4.65%)
District Operating Expenditures Employee Services & Benefits 4,425,580 4,468,595 43,015 5,515,695 4,985,024 559,444 11.22% Communications 33,490 32,537 (953) 35,200 32,202 (1,288) (4.00%) Food 57,029 109,167 52,137 89,830 79,170 22,141 27.97% Household/Janitorial 31,863 29,622 (2,240) 47,000 43,083 11,220 26.04% Insurance 275,061 214,782 (60,279) 193,750 177,603 (97,458) (54.87%) Maintenance - Buildings/Equipment/Grounds 136,979 176,923 39,944 156,200 140,162 3,183 2.27% Maintenance -Vehicles 29,121 33,289 4,168 35,500 32,521 3,400 10.46% Memberships 15,438 20,911 5,473 14,873 13,496 (1,942) (14.39%) Employee Incentives 1,736 715 (1,021) 1,750 1,604 (132) (8.21%) Office Expense 54,545 43,981 (10,564) 61,610 56,355 1,810 3.21% Professional Services 498,978 523,757 24,779 544,864 495,318 (3,660) (0.74%) Publications & Notices 17,703 25,121 7,418 35,650 33,162 15,459 46.62% Rents & Leases - Equipment 150,505 193,381 42,875 201,650 183,692 33,187 18.07% Rents & Leases - Structures & Grounds 2,015 3,257 1,242 800 675 (1,340) (198.51%) Tools & Supplies 190,094 229,697 39,603 261,651 236,291 46,197 19.55% Special District Services 190,529 197,201 6,672 198,638 191,117 588 0.31% Transportation & Education 70,449 90,034 19,585 105,875 95,626 25,177 26.33% Utilities 419,826 444,972 25,146 529,500 479,452 59,626 12.44% Taxes & Assessments 206,516 197,212 (9,304) 224,235 206,562 46 0.02% Equipment 38,906 121,384 82,478 40,500 37,125 (1,781) (4.80%) District Operating Expenditures 6,846,362 7,156,538 310,176 8,294,771 7,520,240 673,878 8.96%
Debt Service 1,435,183 1,430,301 (4,882) 1,435,825 1,435,825 642 0.04% Structures & Improvements 621,837 1,193,839 572,002 0 0 (621,837) (100.00%) Capital Projects & Equipment 164,476 192,832 28,356 155,533 139,446 (25,030) (17.95%) Total District Expenditures 9,067,858 9,973,510 905,652 9,886,129 9,095,511 27,653 0.30%
Operating Revenue Over (Under) Expenditures 2,452,178 2,283,534 168,644 1,830,620 2,231,503 220,675 9.89%
Allocated Reserves 12,720 11,857 (863) 25,000 22,917 10,198 44.50%
NET INCREASE (DECREASE) IN FUND BALANCE 230,682 (533,438) 764,120 239,262 656,232 (425,550) (64.85%)
TRUCKEE DONNER RECREATION AND PARK DISTRICT PRIOR YEAR AND BUDGET COMPARISON INCOME STATEMENT NOTES – AUGUST 2020
After eleven months of fiscal year 2019-2020 operations, the District has a net increase in fund balance of $230,682. Total district revenues are $141,532 less than last fiscal year and expenditures are $905,652 less than the prior year for a total unfavorable variance between years of $764,120. Comparing actual revenue to the current budget, the District’s restricted / committed revenues are over budget by $642,730. Unrestricted revenues are under budget by $1,095,933 for a net unfavorable variance of 4.65 percent at $453,203. Total expenditures including debt service, capital projects, structures and improvements for the fiscal year are under budget by $27,653. The total favorable variance from the YTD budget is $220,675, and the budgeted change in fund balance for the fiscal year is unfavorable by $425,550.
Fiscal Year Variances:
District Revenue – Unfavorable variances are made up of the following: Grants – Variance of $286,265 is due to completion of collection of TPBW funds. AB 1600 Interest – Variance of $2,867 is due to a lower account balance between fiscal years on which interest is earned. District Services – Variance of $765,714 is due to COVID-19 closure and resulting program and reservation refunds issued.
District Expenditures - Unfavorable variances are made up of the following items: Communications – Variance of $953 due to increase in phone service charges. Household/Janitorial – Variance of $2,240 due to increase in amount and cost of janitorial supplies. Insurance – Variance of $60,279 due to increase of liability insurance and timing of payments. Employee Incentives – Variance of $1,021 due to more employee recognitions made in current FY. Office Expense – Variance of $10,564 due to purchase of Dude solutions software, stand-up desks and blinds for CAC. Taxes & Assessments – Variance of $9,304 due to increased credit card and transaction fees Associated with increased ActiveNet transactions, and increase of Nevada County tax administration fee. Debt Service – Variance due to scheduled increase in principal paid in current year. Scholarships – Variance of $863 due to issuance of a few more scholarships than prior year.
YTD Budget versus Actual Variances:
District Revenue – Unfavorable variances are made up of the following items: Grants – Variance of $45,000 due to timing of grants received. District Services – Variance of $1,133,375 due COVID-19 closures resulting in cancellation of programs And rentals, which is roughly 30% of the total district services budget for the fiscal year.
District Expenditures - Unfavorable variances are made up of the following items: Communications – Variance of $1,288 due to increase in phone service charges. Insurance – Variance of $97,458 due to timing of insurance payments and increased cost. Memberships/Licenses – Variance of $1,942 due to licensing application fee and survey monkey Subscription and timing of payments. Employee Incentives – Variance of $132 due to timing of payments of budgeted employee incentives Professional Services – Variance of $3,660 due to costs associated with First Foundation Bank loan for Golf Course irrigation project. Rents & Leases – Structures & Grounds - $1,340 due to slight increase in portable building and chemical toilet rental costs for Ice Rink.
Page 1 of 2
TRUCKEE DONNER RECREATION AND PARK DISTRICT PRIOR YEAR AND BUDGET COMPARISON INCOME STATEMENT NOTES – AUGUST 2020
Structures & Improvements – Variance of $621,837 due to new piers not budgeted-$220,630, CAC front doors budgeted, Tahoe Pyramid Bikeway Grant expenditures that are reimbursed, Ponderosa Golf Course electrical upgrade and pump house project costs covered by a grant from TDPUD, and Ponderosa Golf Course irrigation project. Capital Projects & Equipment – Variance of $25,030 due to purchase of board approved walk-behind aerator and pump station.
Page 2 of 2
TRUCKEE DONNER RECREATION AND PARK DISTRICT FINANCIAL REPORT AUGUST 2020
YTD Revenue REVENUE:
Taxes & Assessments account for (62%)of the district's revenue resources. User Fees and Charges (25%) are fees Taxes & collected for recreation programs and facility use. Assessments Restricted Revenues (12%) are Quimby and AB Restriced $5,744,174 1600 fees collected from new residential building 62% Revenue Restricted Revenue permits used for land acquisition and park and tra $1,184,438 Taxes & development projects, and grants and Assessments 12% User Fees & Charges donations designated for specific projects. Other (1%) is comprised of interest income. sale of fixed assets and interfund transfers. User Fees & Charges $2,320,929 Other 25% $48,999 1%
YTD Expenditures EXPENDITURES:
General Overhead Employee Services (48%) include all of the $844,819 district's recreation, sports and children's 11% programs, administration, and park maintenance personnel salaries, wages, Debt Service and benefits costs. $1,435,183 Debt Service (16%) is interest payment on the 16% Direct Program Costs Certificates of Participation issued for $333,445 the development of the Community Recreation Center Facility, and the CIEDB 4% Employee Services Employee Debt Service Loan for the development of recreational Services General Overhead facilities. $4,425,580 Direct Program Costs General Overhead (11%) includes district 49% Maintenance communications, insurance, memberships, office expenses, publications, and utilities. Equipment Maintenance (6%) includes landscaping, Structures park, trail, facility and equipment maintenance, Improvements natural resources management, and park, $1,324,197 trails and falcility construction. 14% Direct Program Costs (4%) includes food, Maintenance travel, supplies, and admissions for district $538,562 camps, programs, and classes. 6% Equipment/Structures & Improvements (15%) includes structure improvements to building and park facilities. TRUCKEE DONNER RECREATION AND PARK DISTRICT FINANCIAL DATA AUGUST 2020
10000000 Cumulative YTD Revenue & Expenditures 9000000 8000000 7000000 6000000 5000000 4000000 3000000 2000000 1000000 0 OCT OCT/NOV DEC JAN FEB MAR APR MAY JUN JUL AUG Total Revenue $589,787 $4,474,618 $5,041,487 $5,296,450 $5,328,743 $7,617,235 $7,939,391 $8,546,811 $8,963,670 $9,298,540 Total Expenditures $2,143,154 $2,602,361 $3,444,665 $4,400,607 $4,985,234 $5,590,564 $5,915,385 $6,573,986 $7,298,590 $9,067,858
Monthly Revenue & Expenditures 4500000
$3,884,831 4000000
3500000
3000000
2500000 $2,288,493 $2,143,154
2000000 $1,769,268 Total Revenue
1500000 Total Expenditures
$842,304 $955,943 1000000 $658,601 $724,604 $589,787 $566,869 $584,627 $605,330 $607,420 $459,207 $324,821 $416,860 500000 $254,964 $322,155 $334,870 0 0 $32,293 0 OCT OCT/NOV DEC JAN FEB MAR APR MAY JUN JUL AUG TRUCKEE DONNER RECREATION AND PARK DISTRICT PRIOR YEAR VERSUS ACTUAL AND BUDGET AUGUST 2020
Revenue Comparison 7,000,000
5,793,173 5,755,731 6,000,000 5,498,524
5,000,000
4,000,000 3,454,304 3,086,643 3,000,000
2,320,929 Total Restricted / Committed Revenue
District Services 2,000,000 Taxes & Assessments/Interest/Ot her 854,904 1,184,437 1,000,000 541,708
0 FYTD 18-19 FYTD 19-20 BUDGET YTD
Expenditure Comparison 6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000 FYTD 18-19
FYTD 19-20
BUDGET YTD 0 TRUCKEE DONNER RECREATION AND PARK DISTRICT MISCELLANEOUS JOURNAL ENTRIES AUGUST 2020
Batch Number Batch Description Amount Description
5534 Paydate 08/07/2020 - PP #16 $ 314,508.53 Paydate 08/07/2020 - PP #16 5535 Payroll Taxes & Liabilities Paydate 08/07/2020 - PP #16 $ 33,494.66 Payroll Taxes & Liabilities Paydate 08/07/2020 - PP #16 5539 Deposit 08/05/2020 - ActiveNet 07/20-26/2020 $ 48,261.76 ActiveNet 07/20-26/2020 5540 Deposit 08/05/2020 - Other Deposits $ 14,500.00 Fireworks Refund 5573 Deposit 08/05/2020 - Other Deposits $ 1,879.21 Cell Site Leases 5574 Deposit 08/10/2020 - Bike Park Iron Ranger Donations $ 1,115.00 Bike Park Iron Ranger Donations 5575 Deposit 08/11/2020 - ActiveNet 07/27-31/2020, 8/1-2/2020 $ 40,092.34 ActiveNet 07/27-31/2020, 8/1-2/2020 5576 Deposit 08/11/2020 - Bike Park Iron Ranger Donations $ 944.00 Bike Park Iron Ranger Donations 5577 Deposit 08/18/2020 - ActiveNet 08/3-9/2020 $ 43,697.85 ActiveNet 08/3-9/2020 5579 Deposit 08/19/2020 - Bike Park Iron Ranger Donations $ 1,120.00 Bike Park Iron Ranger Donations 5580 Deposit 08/19/2020 - Other Deposits $ 304.57 Vokel Repay Personal Use of District Credit Card 5581 Deposit 08/24/2020 - Bike Park Iron Ranger Donations $ 426.00 Bike Park Iron Ranger Donations 5582 Deposit 08/25/2020 - ActiveNet 08/10-16/2020 $ 33,578.40 ActiveNet 08/10-16/2020 5583 Deposit 08/27/2020 - Other Deposits $ 1,399.20 Cell Site Leases 5587 Paydate 08/21/2020 - PP #17 $ 314,313.68 Paydate 08/21/2020 - PP #17 5588 Payroll Taxes & Liabilities Paydate 08/21/2020 - PP #17 $ 33,454.86 Payroll Taxes & Liabilities Paydate 08/21/2020 - PP #17
Total Miscellaneous Journal Entries August 2020 $ 883,090.06
1 of 1 Prepared by: TM TRUCKEE DONNER RECREATION AN DPARK DISTRICT BANK ACCOUNT AND FUND BALANCES OCTOBER 2019 - AUGUST 2020
Bank Account Balance Month End October November December January February March April May June July August
General Fund 101000 - Nevada County 6726 $ 1,204,569.65 $ 593,692.18 $ 4,344,858.50 $ 3,662,125.59 $ 3,871,711.50 $ 3,074,911.64 $ 6,263,350.90 $ 6,994,425.52 $ 7,090,665.28 $ 6,399,706.71 $ 4,659,864.27 101200 - Bank of the West Payroll $ 49,740.78 $ 144,255.47 $ 25,322.37 $ 23,937.83 $ 2,897.32 $ 66,864.50 $ 151,582.40 $ 57,278.53 $ 1,785.60 $ 4,898.40 $ 5,141.11 101500 - Bank of the West MPPP $ 10,060.88 $ 10,061.13 $ 10,061.39 $ 10,061.65 $ 10,061.89 $ 10,062.14 $ 10,062.22 $ 10,062.31 $ 10,062.39 $ 10,062.48 $ 10,062.57 101600 - ActiveNet Credit Card Account $ 68,164.80 $ 62,348.45 $ 36,449.30 $ 82,552.49 $ 97,286.99 $ 37,567.81 $ 152,433.01 $ 35,719.70 $ 38,544.20 $ 65,945.06 $ 109,925.27 101650 - Bank of the West Merchant $ 56,758.97 $ 56,499.06 $ 56,309.21 $ 56,200.86 $ 56,092.51 $ 55,984.16 $ 55,875.81 $ 144,657.87 $ 212,000.00 $ 141,168.11 $ 218,462.16 101700 - Bank of the West Old AP $ 31,153.10 $ 31,844.92 $ 32,581.59 $ 43,704.01 $ 44,440.44 $ 45,161.68 $ 45,161.68 $ 54,331.00 $ 5,076.77 $ 5,801.79 $ 7,448.37 101710 - Bank of the West AP $ 221,337.08 $ 614,054.03 $ 69,848.05 $ 457,867.85 $ 429,368.41 $ 545,737.51 $ 466,364.98 $ 218,402.30 $ 224,265.55 $ 727,195.81 $ 850,685.44 Pending Transfers per Budget $ 40,600.00 $ 40,600.00 $ 40,600.00 $ 40,600.00 $ - $ - $ - $ - $ - $ - $ 41,000.00 Pending Transfers per Budget $ 228,400.00 $ 228,400.00 $ 228,400.00 $ 228,400.00 $ - $ - $ - $ - $ - .. $ 260,500.00 Pending Transfers per Budget $ 64,781.00 $ 64,781.00 $ 64,781.00 $ 64,781.00 $ - $ - $ - $ - $ - $ - $ - Pending Transfers per Budget $ 669,212.00 $ 669,212.00 $ 669,212.00 $ 669,212.00 $ - $ - $ - $ - $ - $ - $ -
Total General Fund $ 2,644,778.26 $ 2,515,748.24 $ 5,578,423.41 $ 5,339,443.28 $ 4,511,859.06 $ 3,836,289.44 $ 7,144,831.00 $ 7,514,877.23 $ 7,582,399.79 $ 7,354,778.36 $ 6,163,089.19
Quimby Fees Fund 101100 - Nevada County 6706 $ 148,547.24 $ 148,547.24 $ 205,759.24 $ 205,759.24 $ 231,037.16 $ 231,531.69 $ 231,531.69 $ 231,531.69 $ 231,870.75 $ 231,870.75 $ 231,870.75 Pending Transfers per Budget $ (40,600.00) $ (40,600.00) $ (40,600.00) $ (40,600.00) $ - $ - $ - $ - $ - $ - $ (41,000.00) Pending Transfers per Budget $ (64,781.00) $ (64,781.00) $ (64,781.00) $ (64,781.00) $ - $ - $ - $ - $ - $ - $ -
Total Quimby Fees Fund $ 43,166.24 $ 43,166.24 $ 100,378.24 $ 100,378.24 $ 231,037.16 $ 231,531.69 $ 231,531.69 $ 231,531.69 $ 231,870.75 $ 231,870.75 $ 190,870.75
AB1600 Mitigation Fees Fund 101110 - Nevada County 6776 $ 1,376,003.58 $ 1,403,403.79 $ 1,633,860.51 $ 1,430,695.42 $ 1,633,860.51 $ 612,690.33 $ 620,218.50 $ 758,892.25 $ 836,210.83 $ 836,210.83 $ 836,210.83 Pending Transfers per Budget $ (228,400.00) $ (228,400.00) $ (228,400.00) $ (228,400.00) $ - $ - $ - $ - $ - $ - $ (260,500.00) Pending Transfers per Budget $ (669,212.00) $ (669,212.00) $ (669,212.00) $ (669,212.00) $ - $ - $ - $ - $ - $ - $ -
Total AB1600 Mitigation Fees Fund $ 478,391.58 $ 505,791.79 $ 736,248.51 $ 533,083.42 $ 1,633,860.51 $ 612,690.33 $ 620,218.50 $ 758,892.25 $ 836,210.83 $ 836,210.83 $ 575,710.83
Total District Funds $ 3,166,336.08 $ 3,064,706.27 $ 6,415,050.16 $ 5,972,904.94 $ 6,376,756.73 $ 4,680,511.46 $ 7,996,581.19 $ 8,505,301.17 $ 8,650,481.37 $ 8,422,859.94 $ 6,929,670.77 Administration Monthly Report August 2020
Front Desk
Currently, the front office is closed to the public. Our Office Supervisor, Ali Freeman is working full time and the Office Specialists positions have been laid off due to lack of work. Ali comes into the office one or two days and works from home the rest of the week. For the month of August 2020 Ali processed and handled:
• 496 ActiveNet debit and credit transactions totaling $15,259.60 with the majority of transactions being credits for reservation and program cancellations. Net transactions are roughly:
o 67 youth program transactions net total of $333 o 28 contract class refund transactions net total of $19 o 130 West End Beach refund transactions net total of $6,500 o 271 administrative transactions net total of $6,187 which include o 154 credit card transactions net total of $4,889 and o 2 check transactions net total of $120
• Responded to roughly 150 emails sent to [email protected]
• Answered approximately 50 voice messages to the District
• Cancelled classes and reservations due to COVID-19 closures in August and September
Accounting
Currently, Donna Bergot, Accounting Assistant is working daily in the office, collecting and distributing mail, preparing deposits, preparing and distributing invoices for AP data entry, collecting timesheets for input, and preparing Nevada County deposit information. Deena is back in the office handling the data input for payroll and AP and working on special projects and catching up on filing. For the month of August 2020 the data entry associated with these activities was:
• Entered 383 invoice detailed line items totaling $1,516,720.85
• Entered payroll hours and time off requests for 300 paychecks totaling $321,309.75
• Reconciled and prepared 31 daily deposits for the front desk, boat ramp, and golf course, and 12 special deposits handling cash and checks totaling $187,318.33
• Prepared PTO report and Families First Sick Pay and EFMLA report to track hours TRUCKEE DONNER RECREATION AND PARK DISTRICT MARCH - SEPTEMBER INCOME STATEMENT COMPARISON
Favorable Favorable Favorable Favorable (Unfavorable) (Unfavorable) (Unfavorable) (Unfavorable) Favorable Monthly Monthly Favorable Monthly Monthly YTD Actual as of YTD Actual as of (Unfavorable) Increase Increase (Unfavorable) Increase Increase March 16 - March 16 - Current FY Prior FY March 16 - March 16 - Current FY Prior FY September 15, September 15, FY Variance July to July to August 15, August 15, FY Variance July to August July to August 2020 2019 September September 2020 2019
Unrestricted Revenue Taxes & Assessments 2,529,677 2,436,443 93,234 0 931 2,529,677 2,435,512 94,165 0 0 District Services 1,234,922 1,990,865 (755,943) 387,472 279,900 847,450 1,710,965 (863,515) 301,719 414,807 Interest 42,399 34,148 8,251 (0) (0) 42,399 34,148 8,251 0 0 Total Unrestricted Revenue 3,806,998 4,461,456 (654,458) 387,472 280,831 3,419,526 4,180,625 (761,099) 301,719 414,807
District Operating Expenditures - Note (1) Employee Services & Benefits 2,235,617 2,685,782 450,165 183,625 439,003 2,051,992 2,246,779 194,787 401,021 489,895 Communications 18,025 18,267 242 3,060 988 14,965 17,279 2,314 3,720 5,359 Food 28,848 81,662 52,814 5,512 7,871 23,336 73,791 50,455 15,404 31,383 Household/Janitorial 23,214 21,364 (1,850) 8,457 5,275 14,757 16,089 1,332 4,743 5,550 Insurance 129,859 96,801 (33,058) 0 0 129,859 96,801 (33,058) 129,859 96,801 Maintenance - Buildings/Equipment/Groun 67,202 106,709 39,507 12,617 21,856 54,585 84,853 30,268 12,547 30,657 Maintenance -Vehicles 12,950 10,516 (2,434) 1,484 529 11,466 9,987 (1,479) 3,640 1,115 Memberships 6,781 6,324 (457) 136 1,861 6,645 4,463 (2,182) 2,620 2,942 Employee Incentives 400 0 (400) 0 0 400 0 (400) 400 0 Office Expense 19,789 27,674 7,885 7,239 4,560 12,550 23,114 10,564 5,744 8,568 Professional Services 213,972 341,523 127,551 26,037 69,311 187,935 272,212 84,277 56,810 108,464 Publications & Notices 3,949 12,755 8,806 172 100 3,777 12,655 8,878 2,329 4,182 Rents & Leases - Equipment 85,806 117,880 32,074 2,311 28,619 83,495 89,261 5,766 27,281 41,987 Rents & Leases - Structures & Grounds 1,009 703 (306) 0 0 1,009 703 (306) 0 (0) Tools & Supplies 96,232 146,377 50,145 6,571 21,213 89,661 125,164 35,503 31,782 34,824 Special District Services 30,465 29,002 (1,463) 13,063 16,519 17,402 12,483 (4,919) 16,502 8,038 Transportation & Education 36,445 52,082 15,637 7,580 3,939 28,865 48,143 19,278 13,461 18,893 Utilities 202,878 234,632 31,754 24,249 39,586 178,629 195,046 16,417 71,914 69,560 Taxes & Assessments 43,323 51,257 7,934 4,269 6,670 39,054 44,587 5,533 8,839 8,343 Debt Service 1,116,278 1,096,294 (19,984) 0 0 1,116,278 1,096,294 (19,984) 1,114,316 1,094,332 District Expenditures - Note (1) 4,373,042 5,137,604 764,562 306,382 667,900 4,066,660 4,469,704 403,044 1,922,932 2,060,891
NET SURPLUS/(DEFICIT) (566,044) (676,148) 110,104 81,090 (387,069) (647,134) (289,079) (358,055) (1,621,213) (1,646,084)
Note (1 ) - District Operating Expenditures Excludes Capital Projects, Equipment, Structures & Improvements
1 of 2 TRUCKEE DONNER RECREATION AND PARK DISTRICT MARCH - SEPTEMBER INCOME STATEMENT COMPARISON
Favorable Favorable (Unfavorable) (Unfavorable) Favorable Monthly Monthly Favorable YTD Actual as of YTD Actual as of (Unfavorable) Increase Increase (Unfavorable) March 16 - March 16 - Current FY Prior FY March 16 - March 16 - FY Variance FY Variance July 15, 2020 July 15, 2019 June to July June to July June 15, 2020 June 15, 2019
Unrestricted Revenue Taxes & Assessments 2,529,677 2,435,512 94,165 348,709 321,049 2,180,968 2,114,462 66,506 District Services 545,731 1,296,158 (750,427) 234,705 411,646 311,026 884,512 (573,486) Interest 42,399 34,148 8,251 20,951 16,501 21,448 17,647 3,801 Total Unrestricted Revenue 3,117,807 3,765,818 (648,011) 604,365 749,197 2,513,442 3,016,621 (503,180)
District Operating Expenditures - Note (1) Employee Services & Benefits 1,650,971 1,756,884 105,913 471,168 436,947 1,179,804 1,319,937 140,134 Communications 11,245 11,920 675 2,905 2,514 8,341 9,406 1,065 Food 7,932 42,408 34,476 6,016 20,668 1,916 21,740 19,824 Household/Janitorial 10,014 10,539 524 2,112 1,568 7,902 8,971 1,069 Insurance 0 0 0 0 0 0 0 0 Maintenance - Buildings/Equipment/Groun 42,038 54,196 12,158 11,589 17,878 30,449 36,318 5,869 Maintenance -Vehicles 7,826 8,872 1,046 2,596 1,777 5,230 7,095 1,865 Memberships 4,025 1,521 (2,504) 2,768 1,066 1,257 456 (801) Employee Incentives 0 0 0 0 0 0 0 0 Office Expense 6,806 14,546 7,740 2,058 3,272 4,748 11,275 6,526 Professional Services 131,125 163,748 32,623 5,997 57,854 125,128 105,894 (19,234) Publications & Notices 1,448 8,473 7,025 189 1,064 1,259 7,409 6,150 Rents & Leases - Equipment 56,214 47,274 (8,940) 14,493 14,227 41,721 33,047 (8,673) Rents & Leases - Structures & Grounds 1,009 703 (305) 0 0 1,009 703 (305) Tools & Supplies 57,879 90,340 32,461 18,183 28,695 39,696 61,646 21,950 Special District Services 900 4,445 3,545 900 1,300 0 3,145 3,145 Transportation & Education 15,404 29,250 13,846 6,446 8,425 8,959 20,825 11,866 Utilities 106,715 125,486 18,771 27,963 34,681 78,752 90,806 12,054 Taxes & Assessments 30,215 36,245 6,029 9,945 9,952 20,270 26,292 6,022 Debt Service 1,963 1,963 0 0 0 1,963 1,963 0 District Expenditures - Note (1) 2,143,728 2,408,813 265,084 585,326 641,886 1,558,402 1,766,927 208,524
NET SURPLUS/(DEFICIT) 974,079 1,357,005 (382,927) 19,039 107,311 955,040 1,249,695 (294,655)
Note (1 ) - District Operating Expenditures Exc
2 of 2 10.2 Recreation Division Report Recreation Monthly Report August 2020
Top 5 Activity Areas in August West End Beach 17,586 Ponderosa Golf Course 2,967 Youth Summer Camps 2,228 Donner Lake Boat Launch 571 Bocce Ball 468
By the Numbers Patronage was 24,674 users in August ’20, down 43% from 43,484 users in August ’19 and down 16% from 29,362 users last month (July ’20).
Discussion By August staff was well versed in running operations effectively & efficiently during the COVID- 19 pandemic.
The programs and facilities that Nevada County & state regulations allowed TDRPD to run were open, financially successful and engaging community members and tourists alike. Staff began to plan for what indoor opportunities will look like this fall.
The fall activity guide was released in mid-August (3 days after the school district announced their plans to remain in online learning). The guide was focused on fall activities with the intention to release a separate guide for the start of 2021. Since the release of the guide, there have been only a few changes- most notably is the opening of the aquatic center at the end of September.
Marketing - The Mountain Forward Campaign began with the initial goal of creating confidence in our community with our programs that were starting back up. It is an evolving campaign as staff continues to navigate through the pandemic with the main goals of being flexible, offering choice, transparency, positivity and respect for our community (see pg. 5 of the Activity Guide). Since the beginning of June, Kyle Jost has developed a consistent string of posts that has been successful in growing our reach and followers each month as you can see in some of the stats below. Instagram has been our biggest growth platform and engagement with almost 1/3 of our now total followers new from about the past 3 months. The hope is to continue the campaign’s success as we navigate through the winter and into next summer.
The irrigation project at Ponderosa Golf Course began in early August. Heavy smoke toward the end of the month kept some people away but the overall numbers and participation continued an upward protectory.
West End Beach had more 17,000 visits in August. Staff has handled Coronavirus protocols and tough wildfire smoke conditions well. The beach often reached full capacity before 10am on weekends.
Junior Lifeguard Camp was a big success and staff received positive feedback from parents on how well the program was run. This is a camp that usually travels for activities. This year we modified operations to minimize coronavirus exposure adding stand up paddleboard classes, hikes and activities all centered around our Donner Lake location.
Summer aquatic staff has been outstanding this summer. They meet challenges with professionalism and positivity.
Camp Trudaca, Adventure Camp & Camp Rad finished with staffing challenges as many employees left for college. Regardless, Adventure & Rad Camp Director Heather Woosley felt extremely grateful that her main goals of camp – to keep everyone healthy (and safe) while having fun – were met. Kids had a fun summer, and numbers remained strong throughout the month. Mike Hoopengarner was a bundle of energy throughout the summer. He ended the summer with a BBQ of “Distant Dogs” and other COVID-19 puns.
Truckee Bike Park offered skills clinics that filled to the point of adding more classes in September. This was a great example of #Mountain Forward, providing options and respect for our park and community.
Marketing Report – September Kyle Jost, Marketing Manger Sven Leff, Recreation Superintendent
#MountainForward Campaign Posts began June 3 •. 135 Posts since then.
(From June - Sept. 13) New Followers on Instagram: 534 Total Now on Instagram: 1,682
New Followers on Facebook: 97 Total Now On Facebook: 2,544
Twitter – 506 followers (+10 this month)
Featured Posts:
Ponderosa Flag’s with Truckee Tahoe Airport Logo Partnership https://www.instagram.com/p/CD12nI4hg0J/ Kids Kare Registration Days https://www.instagram.com/p/CECa5vJJ_QY/ Community Art Center Art Programs - Evolve Creatively https://www.instagram.com/p/CEFRgHylnnR/ Junior Golf Clinics - Fairway Fun https://www.instagram.com/p/CERt7dPH-nk/ West End Beach Pickleball https://www.instagram.com/p/CEShhDUoDSO/ Shoreline Park Small Boat Launch https://www.instagram.com/p/CEX0PuonxLP/ Art Class Previews - Video https://www.instagram.com/p/CEcF8AOh509/ Shark In Donner Lake - Video https://www.instagram.com/p/CErhmnChUoM/ Community Art Center Front Progress https://www.instagram.com/p/CEuD7mSlB7L/ Distance Learning Kids Kare https://www.instagram.com/p/CE4ak3-D22K/ Preschool Success https://www.instagram.com/p/CEEvvhols6d/
Recreation Division Monthly Report August 2020 DAYS HOURS 2020 2019 2018 2017 2016 Adult Sports Drop-in Lunch Time Basketball 0 0 0 70 192 187 232 Drop-in Pickleball 0 0 0 113 251 238 259 Drop-in Table Tennis 0 0 0 38 23 39 17 Men's Softball 0 0 0 1080 924 924 796 Coed Softball 0 0 0 1440 1980 2160 1836 Bocce Ball 13 26 468 288 144 144 264 Adult Coed Soccer 0 0 0 640 480 480 480
Youth Sports Sailing Camp 0 0 0 124 72 105 52 Tennis Camp 0 0 0 225 155 325 228 Misc Sports Camps 0 178 139
Ponderosa Golf Course Golf Rounds - Paid 31 325 2255 2246 2029 1976 2039 Golf Rounds - Passes 712 96 736 876 935 Jr. Golf 12 24 128 40 56 65 46
Fitness Center Drop in 0 0 0 327 449 612 554 Pass holder visits 0 0 0 327 999 1174 1147
Affiliated Youth Sports Truckee Little League 0 0 0 0 Truckee River United FC 0 0 0 0 300 48 AYSO 0 0 0 0 3400 3192 Pop Warner Football 0 0 0 0 2580 2375 Tribe Lacrosse 0 0 0 0 1440 Youth Events/Tournaments 0 0 0 930 960 2716
Youth Programs Camp Trudaca 20 200 1112 949 1060 1075 1015 Adventure Camp 20 200 541 438 483 566 485 Camp Rad 15 150 268 281 168 240 240 Little Stars M/W 6 18 60 100 67 79 204 Little Stars T/TH 6 18 48 137 95 134 Summer Superstars M/W 6 18 98 143 183 153 213 Summer Superstars T/Th 6 18 101 176 181 155 215 Mini Camp 0 0 0 132
Art Programming Art Camps 16 21 165 0 0 0 0 Art Programs 4 6 24 0 0 0 0
Special Events Summer Music Series 0 0 0 4400 5400 3650 4600
Recreation Building Rentals CAC Rentals 0 0 0 1080 1560 3058 2832 CRC Rentals 0 0 0 1773 1860 2099 480 Vet's Hall Rentals 0 0 0 2055 80 0 0 Recreation Division Monthly Report August 2020 DAYS HOURS 2020 2019 2018 2017 2016
Community Swimming Pool Drop-in Splashes 0 0 0 1388 2549 2190 Pass holder splashes 0 0 0 327 647 644 Pool Rental- Birthday party 0 0 0 20 20 Pool Rental- Truckee Tahoe Swim Team 0 0 0 0 0 0 Pool Rental- BOOST Masters Swim Team 0 0 0 103 63 20 75 Pool Rental- Silver Bear Swim School 0 0 0 330 510 400 Pool Rental- Special Groups 0 0 0 50 135 80 0
Aquatic Programs Speciality classes (polo, dive n' dunk) 0 0 0 36 First Aid/CPR Classes 0 0 0 21 Water Exercise Classes 0 0 0 1 46 123 Summer Swim Team 0 0 0 50 87 127 48 Lessons- Group 0 0 0 350 707 745 300 Lessons- Private 0 0 0 46 48 26 10 Lessons- Special Needs 0 0 0 0 Lessons- BOOST 0 0 0 0 Misc. Contract Programs 0 0 0 50
West End Beach West End Beach Admission 31 372 17586 18607 14511 14264 Jr. Lifeguard Camp 10 70 195 190 215 155 340
Donner Lake Boat Ramp Donner Lake Boat Launches drop in 31 372 566 423 516 407 Donner Lake Boat Launch commercial ` 5 Donner Lake Pass holders 25 Donner Lake Parking Fees 94 112
Contract Classes Aikido 0 0 0 0 21 42 0 Art Camp 0 0 0 0 295 304 180 Ballet (Dance Camp) 12 56 64 0 62 117 89 Ballet Privates 0 0 0 6 Bike Park Lessons 7 30 109 20 0 54 54 Bridge Club 0 0 0 102 124 166 7 Discovery Series with Renee 0 0 0 136 80 80 116 Dog Obedience 0 0 0 104 112 132 33 Jazzercise 0 0 0 301 0 0 260 Karate 0 0 0 0 22 10 14 LEGO Camp 0 0 0 455 60 60 Truckee Community Theater- Youth 5 25 75 50 Zumba 0 0 0 17 16 0 10 Yoga 0 0 0 Total-August 2020 251 1949 24,674 43,084 50,624 50,841 22,894 Total-August 2019 43,084 Total-August 2018 50,624 Total-August 2017 50,841 Total-August 2016 22,894 10.3 Park Division Report TDRPD BOARD REPORT August 2020
Data Total Cost Location Request Description Labor Hours Labor & Materials Yearly - Amp-Aerate/DeepTyne-Y - Refer to PM Ampitheatre schedule details. 3.00 $72 Yearly - Amp-DailyRoutineCleaning-Y - Refer to PM schedule details. 13.00 $276 Yearly - AMP-Fertilize-Y - Refer to PM schedule details. 2.00 $48 Yearly - Amp-Irrigation/SprinklerInspection-Y - Refer to PM schedule details. 5.50 $281 Yearly - Amp-LandscapingMaint/TreeTrimming-Y - Refer to PM schedule details. 1.50 $77 Yearly - Amp-Mowing/Hand Mowing-Y - Refer to PM schedule details. 8.00 $166 Yearly - Amp-Weeding/Weed Eating-Y - Refer to PM schedule details. 4.00 $86 Ampitheatre Total 37.00 $1,005 Yearly - RVBP-Irrigation/SprinklerRepairs-Y - Bike Park Refer to PM schedule details. 2.00 $102 Yearly - RVBP-MiscGoundsMaintenance-Y - Refer to PM schedule details. 544.00 $12,392 Bike Park Total 546.00 $12,494 Monthly - BRP-DailyRoutineCleaning-2xY - Refer Bill Rose Park to PM schedule details. 0.50 $10 Bill Rose Park Total 0.50 $10 Boat Ramp ADA sink not working 2.00 $85 Grant application process for Boat Ramp. 2.00 $157 Hose quick connect nozzle broken 1.00 $43 Monthly - BR-DailyRoutineCleaning-2xY - Refer to PM schedule details. 47.00 $1,030 Yearly - BR-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 2.50 $128 Yearly - BR-Irrigation/SprinklerRepairs-Y - Refer to PM schedule details. 3.00 $153 Boat Ramp Total 57.50 $1,595 CAC-Field/Grounds/Facility Check Community Arts Center FY 2019/20 1.00 $56
Check all indoor and outdoor bulbs and ballasts. Replace or repair as necessary 2.00 $90 FCA-CAC-2017-18 Budget-Rebuild back entry stairs, deck and handicap ramp. 56.00 $1,821
FCA-Install handrails at the front entrance that extend past the top and bottom risers.(1.25"-1.5") Redo Front entrance stairs and landing. 423.75 $17,243 FCA-Repair damaged wood siding and repaint entire/ exterior of building. 454.00 $14,268 If we could get some of the paper towels you gave us last time, it would be greatly appreciated!! 1.00 $43 In the Truckee room there is a light or sensor that got hit and is hanging from the ceiling. 3.00 $136 TDRPD BOARD REPORT August 2020 Install set of 10 hooks in Truckee Room & Sagehen Studio. Location is marked in blue Community Arts Center tape. Keep hooks 18" apart 3.00 $128 Monthly - CAC-All-DailyRoutineCleaning-2xY - Refer to PM schedule details. 123.50 $2,731 Monthly - CAC-Gym-HVAC-M - Refer to PM schedule details. 1.00 $43 Yearly - CAC-Annual Backflow Test-Y - Refer to PM schedule details. 0.50 $31 Community Arts Center Total 1,068.75 $36,591 CP-Administrative Catch All- Meetings/Training/Staff Assignments Community Pool Fiscal Fear 2019/20 8.00 $502 Monthly - CP-Bec'sChemicalControllers-M - Refer to PM schedule details. 1.00 $43 Monthly - CP-CleanStrainers-M - Refer to PM schedule details. 1.00 $43 Monthly - CP-CPODuties-2xY - Refer to PM schedule details. 4.00 $163 repair all violations per fire department 5.00 $226 Weekly - CP-HVAC-AHU FiltersChange-3W - Refer to PM schedule details. 2.00 $85
Weekly - CP-HVAC-AHU FiltersChange-3W - Refer to PM schedule details. CHECK FILTERS THEY MAY NOT NEED CHANGING!!!!!!! 1.00 $43 Weekly - CP-Replace UV light & Boiler Filters-M - Refer to PM schedule details. 1.00 $43 Yearly - (1 YR) Backflow Preventer PM (POOL) - Refer to PM schedule details. 1.00 $63 Yearly - CP-Annual Backflow Test-Y - Refer to PM schedule details. 0.50 $31 Community Pool Total 24.50 $1,241 Community Recreation Blinds are broken and are sitting in front of Center window. All pieces are in the dance room. 5.00 $213 CRC-Administrative Catch All Meetings/Training/Staff Assignments Fiscal Year 2019/20 3.00 $188 CRC-Field/Grounds/Facility Check FY 2019/20 5.00 $280 hang all speakers on east and west walls of gym. Our audio consultant needs to "tune" the gym speakers. 5.00 $146 Install new flow switch and valve , at cooling tower 3.00 $136 LED Replacement Parking lot lights Replace failed lights with LED 7.00 $317 Light in dance room is out in front of storage closet. 7.00 $317 Monthly - CRC-All- DayTimeDailyRoutineCleaning-2xY - Refer to PM schedule details. 40.00 $882 Monthly - CRC-All-HVAC AHU Filters-M - Refer to PM schedule details. 2.00 $85 Monthly - CRC-All- NightTimDailyRoutineCleaning-2xY - Refer to PM schedule details. 183.00 $4,033 TDRPD BOARD REPORT August 2020 Monthly - CRC-All- Community Recreation UrinalFlush/ClearShowerDrains-M - Refer to PM Center schedule details. 2.00 $85
Monthly - CRC-BatteryMaintenance- FloorMach/Lift-M - Refer to PM schedule details. 4.00 $184 Monthly - CRC-Check Lights-Change if Needed- 2xY - Refer to PM schedule details. 11.00 $497 repair all violations per fire department 12.00 $639 work with sierra building solutions on repairs on fire sprinkler systems at pool and CRC . 3.00 $168 Yearly - (1 YR) Backflow Preventer PM (CRC) - Refer to PM schedule details. 3.00 $188 Yearly - CRC-Annual Backflow Test-Y - Refer to PM schedule details. 1.50 $94 Yearly - CRC-Irriagion/SprinklerInspections-Y - Refer to PM schedule details. 5.00 $255 Yearly - CRC-Irrigation/SprinklerRepairs-Y - Refer to PM schedule details. 27.00 $1,378 Yearly - CRC-LandscapeMaint/TreeTrimming-Y - Refer to PM schedule details. 6.00 $123 Yearly - CRC-Mowing/Hand Mowing-Y - Refer to PM schedule details. 7.50 $155 Yearly - CRC-Weeding/Weed Eating-Y - Refer to PM schedule details. 33.00 $687 Community Recreation Center Total 375.00 $11,051 Corporation Yard Build six new field closed signs. 2.00 $157 check engine light 2.00 $90 CY-Meetings/Staff Assignments-Park Staff Fiscal Year 2019/20 30.50 $1,787 CY-Vehicle Check/Clean/Organize Fiscal Year 2019/20 7.00 $272 Monthly - CY-DailyRoutineCleaning-2xY - Refer to PM schedule details. 1.50 $30 no start 4.00 $181 oil change 6.00 $271 Purchasing and Inventory Fiscal Year 2019/20 6.00 $376 replace damaged door 2.00 $90 service 2.00 $40 VEM-Administrative Catch All Purchasing/Cleaning/Inventory/Misc Fiscal Year 2019/20 53.00 $2,393 VEM-Data Entry Into Facility Dude-Labor Hours, Invoices and Inventory Fiscal Year 2019/20 1.00 $45 Corporation Yard Total 117.00 $5,733 Install signs on pier ID posts about trash along Donner Lake Piers piers 2.00 $125 Monthly - DLP-DailyRoutineCleaning-2xY - Refer to PM schedule details. 4.00 $92 repair missing boards 3.00 $69 Steps are loose on the steepest part of the staircase 1.50 $72 Donner Lake Piers Total 10.50 $358 Monthly - Floriston-DailyRoutineCleaning-2xY - Floriston Refer to PM schedule details. 2.50 $56 TDRPD BOARD REPORT August 2020 Yearly - Floriston-Irrigation/SprinklerRepairs-Y - Floriston Refer to PM schedule details. 10.50 $536
Yearly - Floriston-LandscapeMaint/TreeTrimming- Y - Refer to PM schedule details. 9.50 $532 Yearly - Floriston-Mowing/Hand Mowing-Y - Refer to PM schedule details. 4.00 $83 Yearly - FLR-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 1.00 $51 Floriston Total 27.50 $1,257 GP-Field/Grounds/Facility Check Glenshire Park FY 2019/20 1.00 $51 Yearly - GP-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 1.50 $77 Yearly - GP-Irrigation/SprinklerRepairs-Y - Refer to PM schedule details. 7.00 $357 Yearly - GP-Mowing/Hand Mowing-Y - Refer to PM schedule details. 8.50 $176 Yearly - GP-Weeding/WeedEating-Y - Refer to PM schedule details. 4.00 $96 Glenshire Park Total 22.00 $757 Yearly - IR-SetUp-Y - Refer to PM schedule Ice Rink details. 17.00 $723 Ice Rink Total 17.00 $723 Monthly - MP-DailyRoutineCleaning-2xY - Refer Meadow Park to PM schedule details. 48.50 $1,043 refurb turf. add new irrigation lines and sprinklers, deep tine aerate, core aerate, slit seed, broadcast seed, topdress. 107.50 $4,284 Yearly - (1 YR) Backflow Preventer PM (MP) - Refer to PM schedule details. 0.50 $31 Yearly - MP-Aerate/DeepTyne-Y - Refer to PM schedule details. 3.00 $153 Yearly - MP-Annual Backflow Test-Y - Refer to PM schedule details. 0.50 $31 Yearly - MP-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 7.00 $357 Yearly - MP-Irrigation/SprinklerRepairs-Y - Refer to PM schedule details. 33.50 $1,710 Yearly - MP-Mowing/Hand Mowing-Y - Refer to PM schedule details. 15.00 $311 Yearly - MP-Seed/TopDress-Y - Refer to PM schedule details. 9.50 $485 Yearly - MP-Weeding/Weed Eating-Y - Refer to PM schedule details. 7.00 $168 Meadow Park Total 232.00 $8,573 Administrative Catch All E-Mails, Filing, Office Organization Park Management Fiscal Year 2019/20 33.00 $1,550
CAPITAL FORECASTING - Meetings, training and set up. This includes the FCA Inspections and reporting. 1.00 $26 Employment Development/Training Fiscal Year 2019/20 76.50 $3,237 Facility Dude Data Entry-Inventory Fiscal Year 2019/20 1.00 $26 TDRPD BOARD REPORT August 2020 Facility Dude Data Entry-Labor and Materials Park Management Fiscal Year 2019/20 60.50 $1,566
Go thru SDS binders at CRC, CAC, Corp Yard and Pool, clean up old and add new SD sheets. 11.00 $616 Hours Coding Invoices Fiscal Year 2019/20 22.50 $741 Management-Crew Assignments, Work Orders, Planned Maintenance Fiscal Year 2019/20 83.50 $5,149 Management-Time Sheet Co- ordination/Organization/Entry Fiscal Year 2019/20 26.50 $992 PM-Management Meetings 39.00 $2,669 Prepare 2020-2021 FY Budgets 35.00 $2,572 Park Management Total 389.50 $19,143 Duininck assistance Ponderosa Golf Course Haul dirt and rocks for irrigation project 50.00 $1,968 FCA- New irrigation system. Refer to FCA WO 3017 for new pump. THIS WO IS RELATED TO WO 4789, RESEARCHING SOLUTIONS FOR NEW SYSTEM. 96.00 $5,525 install ac outlet near diesel tank for contractor 12.00 $543 install light for pump house area 34.00 $1,537 install new lighting. (old lights keep flickering) 19.00 $859 Install shelf, CAT5 plug and power for pump house control 22.50 $1,017 no start 31.00 $1,400 PGC-Administrative Catch All Meetings/Training/Staff Assignments Fiscal Year 2019/20 22.00 $1,232 PGC-Field/Grounds/Facility Check FY 2019/20 1.00 $79 Repairs to existing Irrigation in relation to breaks during install of new system 33.00 $881 service 6.00 $120 Trim trees reaching private condo units roof at #7 tee box. 9.00 $253 Yearly - PGC-AggregateRepairs-Y - Refer to PM schedule details. 2.00 $157 Yearly - PGC-Annual Backflow Test-Y - Refer to PM schedule details. 0.50 $31 Yearly - PGC-CourseSetUp-Y - Refer to PM schedule details. 200.00 $4,533 Yearly - PGC-Irrigation/Sprinkler Repairs-Y - Refer to PM schedule details. 68.00 $2,726 Yearly - PGC-Irrigation-Y - Refer to PM schedule details. 240.00 $6,383 Yearly - PGC-LandscapeMaint/TreeTrimming-Y - Refer to PM schedule details. 288.00 $7,668 Yearly - PGC-Mowing/Hand Mowing-Y - Refer to PM schedule details. 332.00 $7,719 Ponderosa Golf Course Total 1,466.00 $44,629 Camp trudaca module Carpet clean on Friday Regional Park August 28th 3.00 $76 Monthly - RP-All-DailyRoutineCleaning-2xY - Refer to PM schedule details. 105.00 $2,260 TDRPD BOARD REPORT August 2020
Monthly - RP-L&SBallFields-Up/DownSafetyNets- Regional Park 2xY - Refer to PM schedule details. 8.00 $340 RP-Field/Grounds/Facility Check FY 2019/20 3.00 $168 Yearly - (1 YR) Backflow Preventer PM (RP) - Refer to PM schedule details. 0.50 $31 Yearly - RP-Day Camp-Mowing/Hand Mowing-Y - Refer to PM schedule details. 1.00 $21
Yearly - RP-DayCamp-Irrigation/SprinklerRepairs- Y - Refer to PM schedule details. 1.00 $51 Yearly - RP-DayCamp-Weeding/Weed Eating-Y - Refer to PM schedule details. 1.00 $24 Yearly - RP-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 4.50 $230
Yearly - RP-L&SBallFields-Up/DownSafetyNets- 2xY - Refer to PM schedule details. 16.00 $499 Yearly - RP-LA-Irrigation/SprinklerRepairs-Y - Refer to PM schedule details. 2.50 $128 Yearly - RP-LA-Mowing/Hand Mowing-Y - Refer to PM schedule details. 10.00 $217 Yearly - RP-LA-Weeding/Weed Eating-Y - Refer to PM schedule details. 4.00 $86 Yearly - RP-LgBallfield-Mowing/Hand Mowing-Y - Refer to PM schedule details. 15.00 $324 Yearly - RP-LgBfield-Irrigation/SprinklerRepair-Y - Refer to PM schedule details. 2.50 $128 Yearly - RP-LgBfield-Weeding/Weed Eating-Y - Refer to PM schedule details. 7.00 $168 Yearly - RP-LRBBQ-Irrigation/SprinklerRepairs-Y - Refer to PM schedule details. 5.52 $282 Yearly - RP-LRBBQ-Mowing/Hand Mowing-Y - Refer to PM schedule details. 3.00 $65 Yearly - RP-LRBBQ-Weeding/Weed Eating-Y - Refer to PM schedule details. 3.00 $65 Yearly - RP-Sm Bfield-Mowing/Hand Mowing-Y - Refer to PM schedule details. 9.00 $193 Yearly - RP-SmBfield-Weeding/Weed Eating-Y - Refer to PM schedule details. 1.00 $24 Regional Park Total 205.52 $5,379 Monthly - RVSP-DailyRoutineCleaning-2xY - River View Sports Park Refer to PM schedule details. 45.50 $976 Monthly - RVSP-ShadeNets-PutUp/TakeDown- 2xY - Refer to PM schedule details. 14.00 $414
Monthly - RVSP-SoccerNets-SetUp/TakeDown- 2xY - Refer to PM schedule details. 1.00 $24 Renovate the center of field #1. Remove existing sod, screen the soil, amend the soil, regrade new soil, and lay new sod. Install a new irrigation pattern. 3.00 $72 RVSP-Field/Grounds/Facility Check FY 2019/20 14.50 $978 Spread Mulch to shrubs on cobbled bank. 2.00 $157 Yearly - (1 YR) Backflow Preventer PM (RVSP) - Refer to PM schedule details. 1.50 $94 TDRPD BOARD REPORT August 2020 Yearly - RVSP-Annual Backflow Test-Y - Refer River View Sports Park to PM schedule details. 0.50 $31 Yearly - RVSP-BocceBall- LandscapeMaint/TreeTrim-Y - Refer to PM schedule details. 6.00 $144 Yearly - RVSP-Field#1-Fertilize-Y - Refer to PM schedule details. 3.00 $153 Yearly - RVSP-Field#1-Field Paint/Layout- Soccer-Y - Refer to PM schedule details. 2.50 $128
Yearly - RVSP-Field#1-Irrigation/SprinklerRepai- Y - Refer to PM schedule details. 39.00 $1,586 Yearly - RVSP-Field#1-Mowing/Hand Mowing-Y - Refer to PM schedule details. 12.50 $272 Yearly - RVSP-Field#1-Seed/TopDress-Y - Refer to PM schedule details. 7.00 $276 Yearly - RVSP-Field#2-FieldPaint/Layout- Lacross-Y - Refer to PM schedule details. 7.00 $357
Yearly - RVSP-Field#2-Irrigation/SprinklerRepai- Y - Refer to PM schedule details. 4.00 $204 Yearly - RVSP-Field#2-Mowing/Hand Mowing-Y - Refer to PM schedule details. 9.00 $200
Yearly - RVSP-Field#3/BBField-Seed/TopDress- Y - Refer to PM schedule details. 6.50 $251 Yearly - RVSp-Field#3-FieldPaint/Layout-Soccer- Y - Refer to PM schedule details. 6.50 $251
Yearly - RVSP-Field#3-Irrigation/SprinklerRepai- Y - Refer to PM schedule details. 8.00 $408 Yearly - RVSP-Field#3-Mowing/Hand Mowing-Y - Refer to PM schedule details. 19.00 $410 Yearly - RVSP-Field#3-Weeding/Weed Eating-Y - Refer to PM schedule details. 2.00 $48 Yearly - RVSP-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 4.50 $230 Yearly - RVSP-JK-Irrigaion/Sprinkler Repair-Y - Refer to PM schedule details. 5.50 $281 Yearly - RVSP-JK-Mowing/Hand Mowing-Y - Refer to PM schedule details. 9.50 $207 River View Sports Park Total 233.50 $8,150 Monthly - RA-DailyRoutineCleaning-2xY - Refer Rodeo Arena to PM schedule details. 1.00 $20 Yearly - RA-DragRodeoArena-Y - Refer to PM schedule details. 9.00 $200 Yearly - RA-Irrigation/SprinklerRepairs-Y - Refer to PM schedule details. 2.00 $102 Yearly - RA-Mowing/Hand Mowing-Y - Refer to PM schedule details. 5.00 $110 Yearly - RA-Weed/Weed Eating-Y - Refer to PM schedule details. 2.00 $45 Rodeo Arena Total 19.00 $477 Monthly - SP-DailyRoutineCleaning-2xY - Refer Shoreline Park to PM schedule details. 46.50 $995 Shoreline Park Total 46.50 $995 Men’s toilet clogged staff can’t get it unclogged Veterans Hall with plunger 3.00 $88 TDRPD BOARD REPORT August 2020 Monthly - VH-All-DailyRoutineCleaning-2xY - Veterans Hall Refer to PM schedule details. 10.00 $219 repair all violations per fire department 5.00 $226 Yearly - VH-Annual Backflow Test-Y - Refer to PM schedule details. 0.50 $31 Yearly - VH-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 1.00 $51 Yearly - VH-Irrigation/SprinklerRepairs-Y - Refer to PM schedule details. 1.50 $77 Yearly - VH-Mowing/Hand Mowing - Refer to PM schedule details. 5.00 $104 Veterans Hall Total 26.00 $796 Both blue single kayaks have some cracks West End Beach around the rim of the seat/entry hole. 4.00 $170 Light is not working in lifeguard room 5.00 $226 Monthly - WEB-All-DailyRoutineCleaning-2xY - Refer to PM schedule details. 109.50 $2,369 need new or fixed latch on stall in women's bathroom. It currently won't lock 3.00 $128
On shasta paddleboat: Metal bar that holds in the rubber siding fell off. Parts are under the register in boat rental shed 2.00 $85 SUP 5 (Ace Tec) has a hole in the nose 3.00 $128 Yearly - WEB-Annual Backflow Test-Y - Refer to PM schedule details. 1.00 $63 West End Beach Total 127.50 $3,168 Grand Total 5,048.77 $164,126