AGENDA FINANCE COMMITTEE Village of Hoffman Estates September 26, 2016

Immediately following Public Health & Safety

Members: Gary Pilafas, Chairperson Karen Mills, Trustee AnnaNewell , Vice Chairperson Gary Stanton, Trustee Michael Gaeta, Trustee Gayle Vandenbergh, Trustee William McLeod, Mayor I. Roll Call II. Approval of Minutes- August 15, 2016

NEW BUSINESS

1. Request approval for Global Spectrum L.P. d/b/a Spectra Venue Management to enter into a one year tenant license with the Chicago Mustangs professional indoor soccer team for the 2016/20 17 season home games at the Sears Centre Arena.

2. Request authorization to waive bid and award a contract to Hewlett Packard for the purchase of 50 desktop computers in an amount not to exceed $31,150.

3. Request acceptance of Finance Department Monthly Report.

4. Request acceptance of Information System Department Monthly Report.

5. Request acceptance of Sears Centre Monthly Report.

III. President's Report IV. Other V. Items in Review VI. Adjournment

The Village of Hoffman Estates complies with the Americans with Disabilities Act. For handicapped assistance, call the ADA Coordinator at 847-882-9100. Village of Hoffman Estates

FINANCE COMMITTEE MEETING MINUTES August 15, 2016

I. Roll call

Members in Attendance: Trustee Gary Pilafas, Chairman Trustee Anna Newell, Vice Chairperson Trustee Michael Gaeta Trustee Karen Mills Trustee Gayle Vandenbergh Trustee Gary Stanton Mayor William McLeod

Management Team Members in Attendance: Jim Norris, Village Manager Arthur Janura, Corporation Counsel Mark Koplin, Asst. Vlg. Mgr. - Dev. Services Jeffrey Jorian, Fire Chief Ted Bos, Police Chief Monica Saavedra, Director HHS Joe Nebel, Director of Public Works Rachel Musiala, Finance Director Fred Besenhoffer, Director of IS Ashley Monroe, Asst. to Village Manager Patti Cross, Assistant Corp. Counsel Ben Gibbs, Sears Centre Arena GM Alan Wenderski, Dir. Of Eng Bev Romanoff, Village Clerk Bruce Anderson, CATV Coordinator

Additional attendees: Rep. Fred Crespo

The Finance Committee meeting was called to order at 7:00p.m.

Motion by Mayor McLeod, seconded by Trustee Gaeta, to recess the meeting at 7:01 p.m. Voice vote taken. All ayes. Motion carried.

Trustee Pilafas called the meeting back to order at 7:16p.m. Voice vote taken. All members present.

II. Approval of Minutes - July 18, 2016

Motion by Trustee Gaeta, seconded by Trustee Newell, to approve the minutes (with revisions) of the Finance Committee meeting of July 18, 2016. Voice vote taken. All ayes, one abstention. Motion carried.

NEW BUSINESS

1. Discussion regarding the FY2016 mid-year financial review.

An item summary sheet from Rachel Musiala was presented to Committee. Finance Committee -2- August 15, 2016

Jim provided comments on the financial review and preparation for next year's budget. He provided additional comments on development projects and possible 7 -G program implementation and hiring back of personnel to help with fire inspections.

Trustee Mills inquired if it would be one position or several positions available. Mr. Norris indicated the Village would budget for a specific number of hours and work to fill those hours. Mr. Norris commented on how other municipalities handle this.

Motion by Trustee Mills, seconded by Trustee Gaeta, to approve FY2016 mid-year financial review as presented. Voice vote taken. All ayes. Motion carried.

2. Request approval of an Ordinance amending Sections 13-5-1, 13-5-2, 13-5-8 and 13- 5-11 of Article 5, Real Estates Transfer Tax, of the Hoffman Estates Municipal Code.

An item summary sheet from Art Janura and Patti Cross was presented to Committee.

Motion by Trustee Gaeta, seconded by Trustee Mills, to amend Sections 13-5-1, 13-5-2, 13-5-8 and 13- 5-11 of Article 5, Real Estates Transfer Tax, of the Hoffman Estates Municipal Code. Voice vote taken. All ayes. Motion carried.

3. Request approval of an Ordinance amending Section 8-2-1, Fees, and Section 8-7- 14, Solicitors, of the Hoffman Estates Municipal Code.

An item summary sheet from Bev Romanoff was presented to Committee.

Motion by Trustee Gaeta, seconded by Mayor McLeod, to amend Section 8-2-1 , Fees, and Section 8-7- 14, Solicitors, of the Hoffman Estates Municipal Code. Voice vote taken. All ayes. Motion carried.

4. Request approval of an ordinance adding a Family Entertainment Center use to the list of business licenses.

An item summary sheet from Jim Norris, Patti Cross and Art Janura was presented to Committee.

Motion by Trustee Gaeta, seconded by Mayor McLeod, to add a Family Entertainment Center use to the list ofbusiness licenses. Voice vote taken. All ayes. Motion carried.

5. Request authorization to award the professional financial audit services contract for the Village and the Sears Centre Arena, to run concurrently with the EDA Special Tax Allocation Fund audit, for the 2016 fiscal year to Sikich LLP for a cost not to exceed $75,144.

An item summary sheet from Rachel Musiala was presented to Committee.

Motion by Trustee Gaeta, seconded by Trustee Mills, to award the professional financial audit services contract for the Village and the Sears Centre Arena, to run concurrently with the EDA Special Tax Allocation Fund audit, for the 2016 fiscal year to Sikich LLP for a cost not to exceed $75,144. Voice vote taken. All ayes. Motion carried. Finance Committee -3- August 15, 2016

6. Request for authorization for the Sears Centre Arena to upgrade the Club Room in an amount not to exceed $127,000.

An item summary sheet from Mark Koplin and Ben Gibbs was presented to Committee.

Trustee Mills inquired if the majority of money would come from the fund from Levy. Mr. Koplin explained the allocation.

Motion by Trustee Gaeta, seconded by Trustee Stanton, to authorize the Sears Centre Arena to upgrade the Club Room in an amount not to exceed $127,000. Voice vote taken. All ayes. Motion carried.

7. Request acceptance of the Finance Department Monthly Report.

The Finance Department Monthly Report was presented to committee.

Motion by Trustee Gaeta, seconded by Trustee Mills, to accept the Finance Department Monthly Report. Voice vote taken. All ayes. Motion carried.

8. Request acceptance of the Information System Department Monthly Report.

The Information System Department Monthly Report was presented to committee.

Motion by Trustee Gaeta, seconded by Trustee Stanton, to accept the Information System Department Monthly Report. Voice vote taken. All ayes. Motion carried.

9. Request acceptance of the Sears Centre Monthly Report.

The Sears Centre Monthly Report was presented to committee.

Mr. Gibbs stated the new scoreboard is being installed in the next few weeks.

Trustee Pilafas asked about upcoming events. Mr. Gibbs provided information about upcoming events and a special Windy City Bulls unveiling.

Motion by Trustee Gaeta, seconded by Trustee Mills, to accept the Sears Centre Monthly Report. Voice vote taken. All ayes. Motion carried.

III. President's Report IV. Other V. Items in Review VI. Adjournment

Motion by Trustee Gaeta, seconded by Trustee Stanton, to adjourn the meeting at 7:33p.m. Voice vote taken. All ayes. Motion carried.

Minutes submitted by:

Jennifer Djordjevic, Director of Operations and Date Outreach, Office of the Mayor and Board NB1

COMMITTEE AGENDA ITEM VILLAGE OF HOFFMAN ESTATES

SUBJECT: Request approval for Global Spectrum L.P. d/b/a/ Spectra Venue Management to enter into a one year tenant license with the Chicago Mustangs professional indoor soccer team for the 2016/2017 season home games at the Sears Centre Arena MEETING DATE: September 26, 2016 COMMITTEE: Finance FROM: Mark Koplin/Ben Gibbs

REQUEST: Request approval for Global Spectrum L.P. d/b/a/ Spectra Venue Management to enter into a one year tenant license with the Chicago Mustangs professional indoor soccer team for the 2016/2017 season home games at the Sears Centre Arena (SCA).

BACKGROUND: Corporation Counsel previously advised the Village Board to authorize Global Spectrum and the SCA General Manager to execute and enter into SCA tenant licenses, subject to terms favorable to the SCA.

The Chicago Mustangs joined the Premier Arena Soccer League (P ASL) in 2013 and played their 2014 and 2015 seasons at the SCA. The Mustangs recently joined the Major Arena Soccer League (MASL).

DISCUSSION: The Chicago Mustangs are a local business and continue to operate out of the Grand Sports Arena on Hassell Road. Armando Gamboa continues as principle owner, general manager, and coach.

The Chicago Mustangs played their home games at the SCAthe past two seasons. During those seasons, the Mustangs were the only "tenant" team. The Mustangs attracted a loyal group of fans from the soccer community. The fan base grew from the first to the second season at the SCA. Armando Gamboa believes the Mustangs are poised for a strong season.

While the Mustangs were the sole tenant team the last two years, they will share the SCA with the Windy City Bulls this season. The Bulls have 24 home games and have first choice of dates. The Mustangs will have 10 home games and can submit dates in September after the Bulls season schedule is set. Conversion from the basketball court to the soccer field turf will be covered by the rent paid by the Mustangs. Conversions take approximately 6-8 hours and happen during the overnight hours between events. Temporary labor is typically utilized. The turf is made available in an "as is" condition and the Arena makes no claims to the suitability of utilizing the turf for games. Finance Committee - 2- September 26, 20 16

DISCUSSION: (Continued)

Global Spectrum has negotiated a term sheet that will be incorporated into a tenant license with the Chicago Mustangs to allow the Mustangs to play home games at the SCA for the 2016/2017 season (1 0 home games). For competitive reasons, the specific terms of that agreement should remain confidential. The terms of the new license provide for payment of a per game rent by the Mustangs and splitting a portion of ancillary fee revenues. The rent has been increased from last season. Parking fees will also be collected and retained by the SCA. The Mustangs will keep all ticket sales and merchandise sales. The terms are favorable both to the building and the team, and incent the team to aggressively promote in order to attract more fans, which ultimately benefits both the team and the arena. This is similar to the other tenant team licenses previously approved. For lower attendance games, the base rent covers the cost of the building. Sharing revenues for higher attended events is a benefit for the team and an incentive to sell more tickets. This marginal increase in event costs is covered by the greater revenues to the building from the ancillaries such as food and beverage. Thus, both the team and the building do well with higher attendance, and the building is covered for their expenses while still maintaining some profit for lower attended events. The team will post a guarantee (cash deposit) to ensure the arena expenses are covered throughout the season. There is no risk to the building beyond investing dates (placing "holds" on potential game days). With this license, the Mustangs is poised for success, to generate business for the team, and revenue for the SCA.

As with previous tenant licenses, Corporation Counsel advised that per the terms of the Global Spectrum Agreement which cover event contracts, the Village Board should specifically approve a resolution authorizing Global Spectrum and the SCA General Manager to enter into a one year contract with the Chicago Mustangs soccer team.

RECOMMENDATION:

Request approval for Global Spectrum L.P. d/b/a/ Spectra Venue Management to enter into a one year tenant license with the Chicago Mustangs professional indoor soccer team for 2016/2017 season home games at the Sears Centre Arena. cc: Armando Gamboa (Grand Sports Arena) RESOLUTION NO. ____ _ - 2016

VILLAGE OF HOFFMAN ESTATES

A RESOLUTION AUTHORIZING GLOBAL SPECTRUM TO NEGOTIATE AND SIGN AN AGREEMENT WITH THE CHICAGO MUSTANGS SOCCER FRANCHISE

WHEREAS, the Village of Hoffman Estates has retained Global Spectrum to manage the Sears Centre Arena; and WHEREAS, the Chicago Mustangs Soccer Franchise seeks to enter into an agreement for the use of the Sears Centre Arena to conduct soccer games during the 2016/2017 season. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Hoffman Estates, Cook and Kane Counties, Illinois, as follows: Section 1: Global Spectrum, on behalf of the Village, is hereby authorized to negotiate and sign an agreement with the Chicago Mustangs Soccer Franchise for the use of the Sears Centre Arena for a period of one ( 1) year. Section 2: This Resolution shall be in full force and effect immediately from and after its passage and approval.

PASSED THIS day of , 2016

VOTE AYE NAY ABSENT ABSTAIN Trustee Karen V. Mills Trustee Anna Newell Trustee Gary J. Pilafas Trustee Gary G. Stanton Trustee Michael Gaeta Trustee Gayle Vandenbergh Mayor William D. McLeod

APPROVED THIS DAY OF , 2016

Village President

ATTEST:

Village Clerk NB2 COMMITTEE AGENDA ITEM VILLAGE OF HOFFMAN ESTATES

SUBJECT: Request authorization to waive bid and award a contract to Hewlett Packard for the purchase of 50 desktop computers in an amount not to exceed $31,150.

MEETING DATE: September 26, 2016 COMMITTEE: Finance Committee FROM: Darek Raszka, Senior Information Systems Specialist, Fred Besenhoffer, Director of Information Systems

PURPOSE: The 2016 budget contains funding to continue our annual program of computer replacements. These replacements are spread across all of the departments throughout the Village.

DISCUSSION For over fifteen years the Information Systems Department has tried to maintain a program of replacing desktop and laptop computers on an annual basis. For desktop computers the replacement cycle is four years and corresponds to the four year warranty we received on the equipment. In 2016, fifty desktop computers have been identified as surpassing their warranty dates and are in need of replacement.

This year the Village received quotes from five different sources referencing three different computer manufactures as seen in the included document. This year's minimum specifications were increased to include larger hard drives, additional ram and 22 inch monitors. All submittals met the minimum desired specifications with HP Direct submitting the lowest quote.

FINANCIAL IMPACT In the 2016 budget, a total of$41,000 was allocated to the IS Department to continue the desktop replacement program (470086254602). This purchase would replace existing systems that are four years old or older per our replacement program and fit within the budgeted funds.

RECOMMENDATION Waive bid and award contract to Hewlett Packard for the purchase of 50 desktop computers in an amount not to exceed $31,150. Dell Lenovo HP Requirements SHI SHI cow Direct Direct SHI Dell SHI HP SHIHP CDWHP Lenovo _Lenovo Dell_ Direct based on SO units CPU - Intel IS v v v v v v v v v v HOD- SOO GB v v v v v v v v v v RAM-8GB v v v v v v v v v v - Dual Display v v v v v v v v v v Video ----·-· DVD Drive v v v v v v v v v v - BTX case v v v v v v v v v v -----·--·---- 4yr~~ranty v v v v v v v v v v 22in Monitor v v v v v v v v v v

Total$ 3S,011 40,SOO 48,650 38,6SO 43,2SO 39,4SO 40,400 34,744.5 40,474 31,150

2 Public Sector Sales

August 22, 2016

VILLAGE OF HOFFMAN ESTATES 1900 HASSELL AD HOFFMAN ESTATES IL 60195-0000

RE : HP Public Sector Quote - 111 66274-3

Dear Darek Raszka,

Thank you for your recent interest in HP Public Sector Sales. Award-winning HP products are designed to deliver high-performance technology, powerful networking and legendary HP quality ·all at a value that your budget demands. From Notebook PCs to Printers, HP provides a single resource for complete solutions that meet all your computing needs. You can rely on HP for the performance, uptime, and efficiency you need to keep your agency running smoothly and hassle-free. Every HP product is designed and tested to provide industry-standard compatibility and investment protection. And, with special maintenance services, easy ordering and flexible financing, HP makes buying the right solution for your organization easier and more convenient than ever.

Attached is the price quotation you requested. When submitting a purchase order directly to HP, please be certain to include the requested information on the Ordering Information page attached to this quotation. Including the necessary information will ensure the accurate and timely processing of your order through HP Public Sector. You may click here to view this quote and place an order online or fax in your purchase order at 800-825·2329.

- Please reference these terms: HP Standard Single Order terms and conditions.

- Unless the customer has another valid agreement with HP Inc, this quotation is governed by HP Inc's Standard Single Order Terms and Conditions. A copy of these terms can be found on-line or can be requested from your Customer Service or Sales Representatives. All orders must reference this HP Inc. quotation for acceptance. No other terms or conditions shall apply.

-Third party items that may be included in this quote are covered under the terms of the manufacturer warranty, not the HP Inc. warranty.

If you should have questions regarding this quotation or need any other assistance, please contact your Public Sector sales representative.

Sincerely, Thaddeus Everheart

Inside Sales Representative (866) 376·1767 ~ Public Sector Sales Orderjng lnformatjon It's never been easier to place your djrect orders with HP. Now you can have, fast, accurate service with special optiqns designed to personalize, process and expedite your shipments with higher levels of accuracy. Ordering HP products is as simple as picking up the phone , using the fax machine, or logging onto the HP Public Sector website at http://welcome.hp.com/country/us/eng/solutionslpub sector.html

Online ordering With the HP Online Store, you can create quotes with real-time pricing; place an order using a credit card or purchase order, keep up-to-date on the latest product promotions and pricing available on your contract, inquire about order status and view product/price information - all from your desktop PC.

Click here to view this quote and place an order online.

Faxing Option Faxing your order is convenient, too. Simply fill out your request on the customer purchase order and send to 1·800·825·2329. Your order will be promptly handled, and you can call a Customer Service Representative to confirm your order.

Personalized Telesales To provide more personal service to you, our telephone sales and order administration representatives are assigned by territory. This means you can reach a dedicated government, education, or medical sales team every time you call · giving you added value by letting you grow personal relationships with representatives who know your product as well as your special terms and delivery requirements. To request a quote, check product availability, and other related questions, call your Telesales Representative.

Order Accuracy To ensure the accurate and timely processing of your order , please verify that your purchase order includes the following information: o Bill-to address, o Ship-to address, o Purchase order number, o Part number, description, and price, o Contract# and name o Reseller of choice o Contact name , phone number, and email address, o Special delivery requirements o Requested delivery date o Signature of authorized purchaser o Please note that HP Inc. must be listed as the vendor. o Sample/Editable PDF Purchase Order forms are available at these links· o Standard PO (STL I K12/ Hi Ed I Fed)· http://gem.compag.com/gemstore/sitesldownloads/SLED PO Template.pdf o Federal Form 1449 • http://gem.compag.com/gemstore/sites/downloads/FED PO Template Form 1449.pdf

Tax-Exempt Certjfjcate Beqyjrements All tax-exempt accounts should have a tax-exempt certificate on file with HP to avoid having sales tax added to their invoice . This certificate needs to be provided only once. If you are ordering for the first time, please include with your order or account application.

HP Credjt HP's financing programs can help your agency purchase or lease HP solutions . To inquire more about a customized financial solution proposal call your Telesales Representative.

Order Trackjnq and Statys All orders are entered within 24 hours of receipt and are scheduled to ship on a first in first out basis. Orders are shipped within seven days of receipt provided all items are in stock and all necessary information has been properly included on your purchase order. (Remember that ship complete orders can be delayed if a particular item is not currently in stock.) To inquire about the status of your ord er, you may either or call your corresponding Customer Service Representative or check your order status online

Betyrned Mercbandjse A return material authorization number (RMA) is required for all returns to be processed. Returns may be requested within 30 days of shipment. Please call your Public Sector Customer Service Representative in order to have an RMA assigned . Please have a copy of the packing slip available when you call.

Cystomer Belatjonsbjp and Sales For Public Sector Sales Fax: 800·825-2329 K-12 Education: 800-888-3224 Higher Ed: 877·480·4433 State & Local: 888-202-4682 ~ Public Sector Sales

PRICE QUOTATION' Page 1 of 3' Quote Number: 11166274-3 Quote Date: August 22, 2016 Darek Raszka Revised Date : August 22, 2016 VILLAGE OF HOFFMAN ESTATES Expires: September 21 , 2016 Big Deal Number: 94038253 Provided by: Thaddeus Everheart Contract: STANDARD TERMS SLED CUSTOMER (LIST PRICE) (STD TERMS SLED CUSTOMER)

Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE. Item Part No. Description Oty. Unit Price Extended

Group:

1. Configurable - HP ProDesk 400 G3 Microtower 50 $515.00 $25,750.00 Desktop PC- M4Z41AV M4Z41AV Product- HP ProDesk 400 G3 Microtower Desktop PC N8K19AV Processor- Intel Core i5-6500 3.2G 6M 2133 4C CPU T3U40AV#ABA Operating system- Microsoft Windows 7 Professional 64 (available through downgrade rights from Windows 10 Pro) Chipset- Intel® 100 Series H110 Chipset M4Z45AV Chassis configuration- HP ProDesk MT 85% High-Efficient Chassis 180w M4Z87AV Memory- 8GB DDR4-2133 DIMM (2x4GB) RAM M5K26AV 1st hard drive- 500GB 7200 RPM SATA 6G 3.5 HOD M5K30AV Optical drive- Slim Desktop DVD-ROM ODD Graphics - No Item Selected Integrated Network- Realtek RTL8151 GH-CG GbE LOM M5Q50AV#ABA Keyboard- HP USB Business Slim Keyboard M5A04AV Mouse- HP USB Optical Mouse M4Z72AV Packaging- Single Unit (MT) Packaging M5Q23AV#ABA Country kit- HP ProDesk MT Country Kit. Includes a Quick Setup & Getting Started manual in English and a country-specific power cord (Available only with the Single Unit packaging) N2L55AV Technical Labels- Intel Inside Core i5 TWR/MT Label (Required when base unit = MT and an i5 processor is selected) M5Q38AV#ABA Warranty - 3/3/3 MT Warranty

2. New! - HP V223 LED Backlit Monitor 50 $83.00 $4, 150.00 (ENERGY STAR) V5G70AA#ABA V5G70AA#ABA Monitors- HP V223 LED Backlit Monitor Input Signal- VGA (analog), DVI-D w/ HDCP Brightness (typical) - 200 cd/m2 Tilt - Tilt: -5° to +20° Height adjustability range - 90° horizontal; 65° vertical Max Power Rating - 25 Watts Native resolution - 1920 x 1080 Integrated speakers- No Integrated speakers

Note: For detailed warranty information, please link to " URL" for more information www.hp.com/go/specificwarrantyinfo. Sales taxes added where applicable. Freight is FOB Destination. ~ Public Sector Sates

PRICE QUOTATION Page 2 of 3' Quote Number: 11166274-3 Quote Date : August 22, 2016 Darek Raszka Revised Date: August 22, 2016 VILLAGE OF HOFFMAN ESTATES Expires: September 21 , 2016 Big Deal Number: 94038253 Provided by: Thaddeus Everheart Contract: STANDARD TERMS SLED CUSTOMER (LIST PRICE) (STD TERMS SLED CUSTOMER)

Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE.

Item Part No. Description Oty. Unit Price Extended

Warranty- Protected by HP 3-year parts, 3-year labor, 3-year onsite limited warranty. Next business day exchange available.

3. U7897E HP 4 year Next business day Onsite Desktop Only 50 $25.00 $1,250.00 Hardware Sypport SUB TOTAL: $31,150.00

TOTAL PRICE : $31,150.00

To ensure the accurate and timely processing of your order, please include quote# 11166274-3 on your Purchase Order.

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• The monthly payment amount is for a lease commencing on or before 9/21/2016 with a term of 36 months and a fair market value purchase option at the end of the lease term. This and other leasing and financing options are available through Hewlett-Packard Financial Service Company (HPFSC) or one of its affiliates to qualified education and state and local customers in the U.S. and subject to credit approval and execution of standard HPFSC documentation. Fees and other restrictions may apply. This is not a commitment to lease. Rates and payments are subject to change at any time without notice. Leasing and financing options for Federal governmental agencies (subject to a $50,000 minimum) are available from Hewlett-Packard Company.

Note: For detailed warranty information, please link to "URL" for more information www.hp.com/go/specificwarrantyinfo. Sales taxes added where applicable. Freight is FOB Destination. ... Public Sector Sales

PRICE QUOTATION Page 3 of 3' Quote Number: 11166274-3 Quote Date : August 22, 2016 Darek Raszka Revised Date : August 22, 2016 VILLAGE OF HOFFMAN ESTATES Expires: September 21 , 2016 Big Deal Number: 94038253 Provided by: Thaddeus Everheart Contract: STANDARD TERMS SLED CUSTOMER (LIST PRICE) (STD TERMS SLED CUSTOMER)

Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE. Item Part No. Descri tion Qt . Unit Price Extended

Comments:

Note: For detailed warranty information, please link to " URL" for more information www.hp.com/go/specificwarrantyinfo. Sales taxes added where applicable. Freight is FOB Destination. Dell Quote: 1012421659164.1 · VILLAGE OF HOFFMAN ESTATES Sales Person: Shawn Kitterman

Quote · 1012421659164. 1 e VILLAGE OF HOFFMAN ESTATES Salesperson Quote Details Billing Details

Salesperson Name Quote Date Company Name Shawn Kitterman 07 / 13/2016 VILLAGE OF HOFFMAN ESTATES

Salesperson Email Quote Validity Customer Number Shawn_Kitterman®Dell. com 08/12/2016 1183168

Salesperson Phone Solution ID Phone Number 18004563355 1 (708) 8947226

Salesperson Extension Address 5131143 1900 HASSELL RD HOFFMAN ESTATES IL 60169-6308 us

Price Summary

Description Quantity Unit Price Subtotal Price

Dell OptiPlex 3020 MiniTower 50 $584.08 $29,204.00 (BTX)

Dell 22 Monitor - P2217H 50 $116.14 $5,807.00

Subtotal $35,011.00 Tax $0.00 Shipping and Handling $0.00 Environmental Fee $0.00

Total $35,011.00

Page 1 <0 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dell Quote: 1012421659164. 1 - VILLAGE OF HOFFMAN ESTATES Sales Person: Shawn Kitterman

Note: All tax quoted above is an estimate; final taxes will be listed on the invoice.

Page 2 <0 2014 Del/Inc. U.S. only. Del/Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dell Quote: 1012421659164.1- VILLAGE OF HOFFMAN ESTATES Sales Person: Shawn Kitterman

Dear Customer,

Your quote is detailed below; please review the quote for product and information accuracy. If you find errors or desire changes, please contact me as soon as possible.

Regards, Shawn Kitterman

Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to Order

Product Details by Shipment Shipping Group 1

Shipping Contact: DAREK RASZKA Subtotal $35,011.00 Shipping Phone No: 1 (847) 7814875 Tax $0.00 Shipping via: Standard Ground Shipping and Handling $0.00 Shipping Address: 1900 HASSELL RD Environmental Fee $0.00 VILLAGE HALL Total $35,011.00 HOFFMAN ESTATES IL 60169 us

Description Quantity Unit Price Subtotal Price

Dell OptiPiex 3020 MiniTower (BTX) 50 $584.08 $29 ,204.00

Estimated Delivery Date: 07/25/2016 Contract Code: 99agz Customer Agreement No: MHEC-07012015

210-ABDW OptiPlex 3020 Minitower BTX Base 50

338-BEUB Intel Core 15-4590 (Quad Core, 3.30GHz Turbo, 6MB, 50 w/ HD Graphics 4600) 619-AIKN W10P-DG7 DT 64 ENG/FRE/SPN 50 421 -3872 No Productivity Software,Dell OptiPlex,Precision 50 and Latitude 370-AADC 8GB (2x4G) 1600MHz DDR3 Memory 50 400-AANO 3.5 inch 500GB 7200rpm Hard Disk Drive 50 429-AAED 16X Half Height DVD+/ -RW Drive 50 490-BBFG Intel Integrated Graphics, Dell OptiPlex 50 580-AAQX US English (QWERTY) Dell KB212 -B QuietKey USB 50 Keyboard Black 570-AADU Dell Logitech USB Optical Mouse 50 480-ABFW Display Not Included 50 555-BBNG Thank You for Choosing Dell 50 634-BENZ No DDP I ESS Software 50

Page 3 <0 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8 129, Round Rock , TX 78682. Dell Quote: 1012421659164. 1 - VILLAGE OF HOFFMAN ESTATES Sales Person: Shawn Kitterman

954-3465 No DDPE Encryption Software 50 555-BBJO No Additional Network Card Selected (Integrated 50 . NIC included) 520-MBP Internal Dell Business Audio Speaker 50 385-BBCR No Media Card Reader 50 450-MOJ System Power Cord (Philipine/ TH / US) 50 340-AGIK Safety/Environment and Regulatory Guide 50 (English I French I Dutch) 340-ABJI No Diagnostic/ Recovery CD media 50 387-BBCG No ESTAR 50 321-BBLQ OptiPlex 3020 Minitower Chassis with Standard 50 Power Supply V2 412-MAV Mini Tower, Chassis Performance Heatsink (95watts) 50 340-MUC Dell Digital Delivery Cirrus Client 50 421-5334 Dell Client System Update (Updates latest Dell 50 Recommended BIOS, Drivers, Firmware and Apps),OptiPlex 421-9982 Thank you for buying Dell 50 422-0008 Dell Data Protection System Tools Digital 50 Delivery I DT 422-0052 SW,MY-DELL,CRRS 50 632-BBBZ Visit www.dell.com/ encryption 50 632-BBCB Thank you for buying Dell 50 640-BBDF Adobe Reader 11 50 640-BBEV Dell Data Protection 1 Protected Workspace 50 658-BBMQ Enable Low Power Mode 50 658-BBNH Waves Maxx Audio 50 461-MAZ Chassis Intrusion Switch 50 998-BLQW Fixed Hardware Configuration 50 340 -ABKW No Quick Reference Guide 50 340-ABVE Shipping Material for System,Minitower,Dell 50 OptiPlex 650-AMJ No Anti-Virus Software 50 620-MLW OS-Windows Media Not Included 50 401 -MDF No Additional Hard Drive 50 461-MBV No Accessories 50 389-BBWP Intel Core 15 Label 50 389-BDMC Regulatory Label, OptiPlex 3020 50 632-BBBJ PowerDVD Software not included 50 332-1286 US Order 50 637-AMS Dell Backup and Recovery Basic 50 389-BDCE No UPC Label 50 340-AGMO Management Engine 50 800-BBIO Desktop BTO Standard shipment 50 610-BBES Flexible Catalog Config 04, OptiPlex 3020 MT 50 525-0057 Kace K1 000 Express 50 555-BBNI No Wireless LAN Card 50 817-BBBC Not Selected in this Configuration 50 803 -8583 Dell Limited Hardware Warranty Plus Service 50 803-8591 Onsite Service After Remote Diagnosis 4 Years 50

Description Quantity Unit Price Subtotal Price

Page 4 () 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dell Quote: 1012421659164.1- VILLAGE OF HOFFMAN ESTATES Sales Person: Shawn Kitterman

Dell 22 Monitor - P2217H 50 $116.14 $5,807.00

Estimated Delivery Date: 07/ 20/2016 Contract Code: 99agz Customer Agreement No: MHEC-07012015

332-2875 Dell 22 Monitor - P2217H 50

Page 5 () 2014 De/line. U.S. only. De/1/nc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dell Quote: 1012421659164. 1 · VILLAGE OF HOFFMAN ESTATES Sales Person: Shawn Kitterman

Important Notes

Terms of Sale

This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement with Dell that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request:

If this purchase is for your internal use only: Dell's Commercial Terms of Sale (http:/ /www.dell.com/ CTS ), which incorporate Dell's U.S. Return Policy (www.dell.com/returnpolicy) and Warranty (www. dell. com I warrantyterms).

If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dell.com/ resellerterms).

If this purchase includes services: in addition to the foregoing applicable terms, Dell's service contracts and related service terms (www.dell.com/servicecontracts/global).

If t his purchase includes software: in addition to t he foregoing applicable terms, your use of the sof tware is subject to the license terms accompanying the software, and in the absence of such terms, t hen use of the Dell-branded application software is subject to the Dell End User License Agreement- A Version (www.dell.com/ AEULA) and use of the Dell-branded system software is subject to the Dell End User License Agreement-S Version (www.dell.com/SEULA).

You acknowledge having read and agree to be bound by the foregoing applicable terms i n their entirety. An y terms and conditions set forth in your purchase order or any other correspondence t hat are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms.

Pricing, Taxes, and Additional Information

All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves t he right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects t he correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax [email protected].

For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly.

Page 6 <0 2014 Del/Inc. U. S. only. Del/Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. From: Lenovo Lenovo Sales ' Sent: Wednesday, July 13, 2016 8:23AM To: Arielle Stratton Subject: Your Lenovo quote 4280200246

Shipping address Billing address Pending order information

Village of Hoffman Estates Village of Hoffman Estates Date and time:13.07.2016 09:23:00 1900 Hassell Road 1900 Hassell Road Quote number: 4280200246 Hoffman Estates IL 60169-6308 Hoffman Estates IL 60169-6308

Qty Part no. Description Price Total

50 1 OGQSOX600 ThinkCentre M?OO, Intel Core i5- 6400 (2. 70GHz, $ 684.00 $ 34,200.00 6MB), Windows 1 0 Pro 64, 8.0GB, 1x500GB 5ATA, DVD Recordable, (x), 4- Yr On- site NBD

50 60F4MAR6US ThinkVision T2224p 21.5- inch WVA LED Backlit $ 126.00 $ 6,300.00 LCD Monitor

Subtotal $ 40,500.00

Shipping & $ 0.00 Handling

Taxes $ 0.00

Total $ 40,500.00

This offer is valid for thirty (30) days from the date of this offer and supersedes any previous offers. Offers and specifications may be changed at any time without notice. Acceptance of this offer is subject to Lenovo's payment terms and availability of items. Lenovo may reject or cancel orders for pricing or other errors.

We appreciate your interest in our products. Pricing Proposal Quotation #: 11880350 Created On: 7/13/2016 Valid Until: 7/29/2016

Village of Hoffman Estates Inside Account Manager

Darek Raszka Frank Donnelly 1900 Hassell Road 290 Davidson Avenue Attn: A/P Somerset, NJ 08873 Schaumburg, IL 60195 Phone: 888-591-3400 United States Fax: 877-289-6088 Phone: 847-781-4875 Email: lllinoisSLG@ shi.com Fax: Email: Darek.Raszka@ HoffmanEstates.org

All Prices are in US Dollar (USD) Product Qty Your Price Total

ViewSonic VA2252Sm - LED monitor- 22"- 1920 x 1080 FuiiHD- MVA- 250 cd/m2 - 50 $11 1.00 $5,550.00 3000:1 - 6.5 ms- OVI-D ViewSonic - Part#: VA2252SM

2 HP ProDisplay P222va - LED monitor - 21 .5" - 1920 x 1080 - VA - 250 cd/m2 - 3000:1 50 $11 1.00 $5,550.00 - 8 ms - VGA, DisplayPort HP, Inc. - Part#: K7X30A8#ABA

3 Dell 22 Monitor- P2217 50 $170.00 $8,500.00 Dell- Part#: 1017781955268.1

Total $ 19,600.00

The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicv. unless there is an existing agreement between SHI and the Customer. Pricing Proposal Quotation #: 11880318 Created On: 7/ 13/2016 Valid Until: 7/29/2016

Village of Hoffman Estates Inside Account Manager

Darek Raszka Frank Donnelly 1900 Hassell Road 290 Davidson Avenue Attn: AlP Somerset, NJ 08873 Schaumburg, IL 60195 Phone: 888-591-3400 United States Fax: 877-289-6088 Phone: 847-781-4875 Email: [email protected] Fax: Email: Darek. Raszka@ HoffmanEstates.org

All Prices are in US Dollar (USD) Product Qty Your Price Total

OptiPiex 5040 MT so $803.00 $40,1 50.00 Dell - Part#: 1022906302966 .1

Total $40,150.00

Additional Comments

OptiPiex 5040 Mini Tower BTX

Intel Core iS-6500 Processor (Quad Core, 6MB, 4T, 3.2GHz, 65W) Mini Tower Processor Heatsink 65 Watt W10P-DG7 DT 64 ENGIFREJSPN Microsoft Office 30 Day Trial 8GB DDR3L 1600MHz (4GBX2) 3.5 inch 500GB 7200rpm Hard Disk Drive 2nd Hard Drive: not included Intel Integrated Graphics, Dell OptiPiex DVD+/-RW Bezel Tray load DVD Drive (Reads and Writes to DVD/CD) No Media Card Reader No Wireless No Wireless OptiPiex 5040 MT with 240W up to 85% efficient Power Supply (80Pius Bronze) Display Not Included No Adapter Dell KB216 Wired Multi-Media Keyboard English Black Dell MS116 Wired Mouse, Black Intel Standard Manageability Dell Data Protection System Tools Digital Delivery/DT Dell Backup and Recovery Basic Adobe Reader 11 Dell Data Protection I Protected Workspace Deii(TM) Digital Delivery Cirrus Client Enable Low Power Mode Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPiex Waves Maxx Audio MY DELL Windows 10 OS Professional Recovery 64bit - DVD ENERGY STAR Version 6.0 System Power Cord (Philipine!TH/US) Safety/Environment and Regulatory Guide (English/French/Dutch) No Special BIOS Setup Requjred No Diagnostic/Recovery CD media No Quick Reference Guide US Order Print on Demand Label TPM Enabled Shipping Material for System, Minitower, DAO Shipping Label for DAO PowerDVD Software not included Regulatory Label No CompuTrace No Intel Responsive Intel Core iS Label Desk1op BTS/BTP Shipment No DDPIESS Software No DOPE Encryption Software Fixed Hardware Configuration Kace K1000 Express

Dell Limited Hardware Warranty Plus Service ProSupport: Nex1 Business Day Onsite 4 Years ProSupport: 7x24 Technical Support, 4 Years

The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicv. unless there is an existing agreement between SHI and the Customer. Pricing Proposal Quotation #: 11880267 Created On: 7/13/2016 Valid Until: 7/29/2016

Village of Hoffman Estates Inside Account Manager

Darek Raszka Frank Donnelly 1900 Hassell Road 290 Davidson Avenue Attn: AlP Somerset, NJ 08873 Schaumburg, IL 60195 Phone:888-591-3400 United States Fax: 877-289-6088 Phone:847-781-4875 Email: [email protected] Fax: Email: Darek. Raszka@ HoffmanEstates. org

All Prices are in US Dollar (USD) Product Qty Your Price Total

HP ProDesk 600 G2- SFF - 1 x Core i5 6500 I 3.2 GHz- RAM 4GB- HOD 500GB­ 50 $594.00 $29,700.00 DVD SuperMulti - HD Graphics 530 - GigE -Win 10 Pro 64-bit I Win 7 Pro 64-bit downgrade- pre-installed: Win 7 Pro 64-bit- Monitor : none - Smart Buy HP, Inc. - Part#: P5U69UT#ABA

2 HP EliteDesk 800 G2 - SFF - 1 x Core i5 6500 I 3.2 GHz- RAM 4GB- HOD 500 GB­ 50 $686.00 $34,300.00 DVD SuperMulti- HD Graphics 530- GigE- Win 10 Pro 64-bit /Win 7 Pro 64-bit downgrade - pre-installed: Win 7 Pro 64-bit - vPro - Monitor : none - Smart Buy HP, Inc. - Part#: P4K06UT#ABA

3 HP- DDR4- 4GB- DIMM 288-pin- 2133 MHz I PC4-17000 - 1.2 V- unbuffered- non­ 50 $28.00 $ 1,400.00 ECC - for EliteDesk 800 G2; ProDesk 400 G3, 490 G3, 600 G2 HP, Inc. - Part#: P1N51AT Note: To take system to 8GB total

4 Electronic HP Care Pack Next Business Day Hardware Support- Extended service 50 $40.00 $2,000.00 agreement - parts and labor ( for desktop without monitor ) - 4 years - on-site - response time: NBD - for HP Business Desktop 5000/7000 (3/3/3), 4xxx/6xxx Pro (3/3/3) ; Elite 8 HP, Inc. - Part#: U7897E

Total $67,400.00

The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicv. unless there is an existing agreement between SHI and the Customer. Pricing Proposal Quotation #: 11880238 Created On: 7/13/2016 Valid Until: 7/29/2016

Village of Hoffman Estates Inside Account Manager

Darek Raszka Frank Donnelly 1900 Hassell Road 290 Davidson Avenue Attn: A/P Somerset, NJ 08873 Schaumburg, IL 60195 Phone: 888-591-3400 United States Fax: 877-289-6088 Phone:847-781-4875 Email: lllinoisSLG@ shi.com Fax: Email: Darek.Raszka@ HoffmanEstates.org

All Prices are in US Dollar (USD) Product Qty Your Price Total

Lenovo ThinkCentre M700 10GT- SFF- 1 x Core i5 6400 I 2.7 GHz- RAM 8GB­ 50 $659.00 $32,950.00 HOD 500GB - DVD SuperMulti - HD Graphics 530 - GigE - WLAN : 802.11 a/b/g/n/ac, Bluetooth 4.1 -Win 10 Pro 64-bit I Win 7 Pro 64-bit downgrade - pre-installed: Win 7 Pro 64-bit Lenovo - Part#: 1OGT002VUS

2 Lenovo ThinkCentre M700 10GT- SFF- 1 x Core i5 6400 I 2.7 GHz- RAM 8GB ­ 50 $640.00 $32,000.00 HOD 500GB- DVD SuperMulti- HD Graphics 530- GigE- Win 10 Pro 64-bit / Win 7 Pro 64-bit downgrade- pre-installed: Win 7 Pro 64-bit- Monitor: none- TopSeller Lenovo - Part#: 1OGT002WUS

3 Lenovo TopSeller ePac Onsite Warranty- Extended service agreement- parts and 50 $38.00 $1,900.00 labor- 4 years- on-site- TopSeller Service- for ThinkCentre E73; M32; M53; M600; M700; M73; M78; M79; M800; M83; M900; M91 ; M92; M93 Lenovo- Part#: 5WSOD81202

Total $66,850.00

The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpo/icv, unless there is an existing agreement between SHI and the Customer. IT? PEOPLE ~WHO QUOTE CONFIRMATION -GETIT

DEAR DAREK RASZKA,

Thank you for considering CDW•G for your computin g n eed s. T h e details of your quote are bel ow. C l ick here to convert your quote to a n order.

QUOTE# QUOTE DAT E QUOTE REFERENCE CUSTOMER# GRAND TOTAL

HFTF791 7/14/2016 HFTF791 0334905 $34,744.50

QUOTE DETAI LS

ITEM QTY CDW# UNIT PRICE EXT. PRICE

H P Pro D esk 6 0 0 G2 - Cor e i3 6100 3.7 G H z- 4 G B -500 G B 50 3887172 $524.99 $26,249.50

Mfg. Part#: P3E23UT#ABA UNSPSC: 43211508 Contrac t: Nationai iPA Technol ogy Solutions (130733)

HP - DDR4 - 4GB - DIMM 2 8 8 - pin 50 3872029 $29.68 $1,484.00 Mfg. Part#: P1 N51AT UNSPSC: 43201402 Contract: NationaiiPA Technology Solutions (130733) HP S B Pro Display P222va 2 1 .5" LED- b acklit LC D - Black 50 3638818 $108.42 $5,421.00 Mfg. Part#: K7X30A8#ABA UNSPSC: 43211902 Contract: NationaiiPA Technology Solutions (130733)

Electro nic H P Car e P ack Next Business D ay H a rdwar e Suppo rt 50 2240291 $31.80 $1,590.00 - extended serv i M fg. Part#: HN788E UNSPSC: 81111812 Electr onic distribution - NO MEDIA Contract: Nationai iPA Technoloqy Solutions (130733)

PURCHASER BILLING INFO SUBTOTAL $34,744.50

Billing Address: SHIPPING $0.00 V I LLAGE OF HOFFMAN ESTATES FINANCE DEPARTMENT GRAND TOTAL $34,744. 50 1900 HASSELL RD HOFFMAN ESTATES, IL 60169-6302 Phone: (847) 882-9100 Payment Terms: Net 30 Day s-Govt State/Local

DELIVER TO Please remir payments to:

Shippin g Address: COW Government V I LLAGE OF HOFFMAN ESTATES 75 Remittance Drive FINANCE DEPARTMENT Suite 1515 1900 HASSELL RD Chicago, I L 60675-1515 HOFFMAN ESTATES, IL 60169-6302 Phone: (847) 882-9100 Shipping Meth od: Dynamex MessengerOvernite 10:30 am

Need Assistance? CDW•G SALES CONTACT INFORMATION

Nick Weaver (877) 638-8137 nickwea@cdw g.com

This quote is subject to COW's Terms and Conditions of Sales and Service Projects at http://www.cd w g .cQ.rn/conte nt/t e rms-co oditioos/pro duct- sales.aspx

Page 1 of 2 For more information, contact a COW account manager

\C 2016 CDW•G LLC, 200 N. MilwaukeeAvenue, Vernon Hills, IL 60061 I 800.200.4239

Page 2 of 2 iP PEOPLE ~WHO QUOTE CONFIRMATION -GETIT

DEAR DAREK RASZKA,

Thank you for considering CDW•G for your computing needs. The details of your quote are below. C lick h ere to convert your quote to an order.

QUOTE# QUOTE DATE QUOTE REFERENCE CUSTOMER# GRAND TOTAL

HFVP228 7/1 5/2016 HFVP228 0334905 $40,474.00

QUOTE DETAILS

ITEM QTY COW# UNIT PRICE EXT. PRICE

D e ll OptiPi ex 3 0 4 0 - Cor e i S 6 5 00 3 .2 G H z- 8GB -500 GB­ 50 3978733 $643.75 $32,187.50 Eng li sh

Mfg. Part#: Y6FG9 UNSPSC: 43211508 Contract: NationaiiPA Technology Solutions (130733)

D e l l P2214H - LED monitor - 22" - with 3 - Years Advan ced 50 3851769 $165.73 $8,286.50 Exch a nge Service a n Mfg. Part#: P2214H UNSPSC: 43211902 Contract: NationaiiPA Technoloqy Solutions (130733)

PURCHASER BILLING INFO SUBTOTAL $40,474.00

Billing Address: SHIPPING $0.00 V ILLAGE OF HOFFMAN ESTATES FINANCE DEPARTMENT GRAND TOTAL $40,474.00 1900 HASSELL RD HOFFMAN ESTATES, IL 60169-6302 Phone: (847) 882-9100 Payment Terms: N et 30 Days-Govt State/local

DELIVER TO Please remit payments t:o:

Shipping Address: COW Government VILLAGE OF HOFFMAN ESTATES 75 Remittance Drive FINANCE DEPARTMENT Suite 1515 1900 HASSELL RD Chicago,ll 60675-1515 HOFFMAN ESTATES, IL 60169-6302 Phone: (847) 882-9100 Shipping Method: UPS Freight LTL, Special Services

Need Assistance? CDW•G SALES CONTACT INFORMATION

Nick Weaver (877) 638- 8137 [email protected]

This quote is subject to COW's Terms and Conditions of Sales and Service Projects at http://www.c dwg.co m/content/t e rms-condi tions/product.- sales.aspx For more information, contact a COW account manager

<0 2016 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 I 800.200.4239

Page 1 of 1 NB3 HOFFMAN ESTATES GROWING TO GREATNESS

DEPARTMENT OF FINANCE MONTHLY REPORT AUGUST 2016

Water Billing

A total of 14,617 residential water bills were mailed on August 1st for June's water consumption. Average consumption was 5,431 gallons, resulting in an average residential water bill of $62.78. Total consumption for all customers was 139 million gallons, with 79 million gallons attributable to residential consumption. When compared to the August 2015 billing, residential consumption increased by 1.3%.

Total Water Consumption Total Water Consumption Year-To-Date Comparison Month of August Month of August

1200 200 -

175 -< 1000 150 800 125 ,j / 600 100 -t 75 400 -+ t - / 50 - 200 ..l 25 ,j

0 -j T 0 -t 2012 2013 2014 2015 2016 2012 2013 2014 2015 2016

• Residential Commercial • Residential Commercial

1900 Hassell Road, Hoffman Estates, Illinois 60169 • Phone: 847-882-9100 • Fax: 847-843-4822 Web: www.hoffmanestates.org Village Investments

As of August 31, 2016, the Village's investment portfolio (not including pension trust funds) totaled $60.3 million. Of this amount, $28.7 million pertained to the various operating funds. As can be seen in the following graphs, the remaining $31.6 million is related to debt service, capital projects and trust funds.

Investment Portfolio by Fund Type Investment Portfolio by Type As August 31, 2016 As of August 31, 2016

3% 12%

48% 48%

• Debt Service • Operating • Capital Projects • Trust • IL Funds • IME T • Money Market • CO's

General Fund Investments

..."' ..!!! 0 0 -0 "'c: ,g ~

Lfl Lfl Lfl Lfl U) U) ..... "';' ..... "';' ...... a. u iJ c Q) tJ >0 Q) Q) ::J Vl 0 z 0 L.L ~

2 Operating Funds

General Fund

For the month of August, General Fund revenues totaled $7,463,507 and expenditures totaled $5,277,661 resulting in a surplus of $2,185,846.

Revenues: August year-to-date figures are detailed in the table below. Taxes are over budget due to the second installment of property taxes being received in August. Licenses and permits are over budget because a majority of the Village's licensing activity took place in April and May. Building permits are doing well due to the development occurring within the Village. Because of the increased permit activity, charges for services is also over budget due to additional engineering fees received. Investment income is over budget due to increased investment activity and higher interest rates being realized. Most miscellaneous revenues are not received on a monthly basis. However, there has been an increase in the payments received for tollway ambulance services and proceeds from the Village auction. Operating transfers do not occur until the underlying expense is realized.

YEAR-TO-DATE YEAR-TO-DATE REVENUES BUDGET ACTUAL VARIANCE Taxes $ 20,425,567 $ 27,549,642 34.9% Licenses & Permits 760,667 1,305,305 71.6% Intergovernmental 10,205,253 10,323,738 1.2% Charges for Services 4,027,361 4,491 ,878 11.5% Fines & Forfeits 1,115,333 1,098,912 -1.5% Investments 20,000 49,163 145.8% Miscellaneous 267,440 416,919 55.9% Operating Transfers - - 0.0% TOTAL $ 36,821 ,621 $ 45,235,557 22.9%

YTD Budget and Actual Comparison

$30,000,000

$25,000,000

$20,000,000

$15,000,000 • Budget • Actual

$10,000,000

$5,000,000

$0 Taxes Lie. & lntergov't Serv. Chgs. Fines Investments Misc. Op Transfers Permits

3 Hotel Tax

$400,000

$350,000

$300,000

$250,000

• 2015 Actual $200,000 +-11------1------f------• 2016 Budget

• 2016 Actual $150,000

$100,000

$50,000

$0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Cumulative Variance 2016 Actual Month Received 2015 Actual 2016 Budget 2016 Actual vs. Budget Jan $ 285,231 $ 118,750 $ 80,232 $ (38,518) Feb 118,750 80,763 $ (76,505) Mar 118,750 100,812 $ (94,443) Apr 275,235 118,750 101 ,748 $ (111 ,445) May 27,837 118,750 114,092 $ (116,103) Jun 118,750 139,424 $ (95,429) Jul 354,252 118,750 132,709 $ (81 ,470) Aug 20,579 118,750 131 ,370 $ (68,850) Sep 282,325 118,750 Oct 132,948 118,750 Nov 130,508 118,750 Dec 113,697 118,750

YTD Totals $ 1,622,61 1 $ 1,425,000 $ 881 '150

4 Real Estate Transfer Tax

$400,000

$350,000

$300,000

$250,000

• 2015 Actual $200,000 • 2016 Budget • 2016 Actual $150,000

$100,000

$50,000

$0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Cumulative Variance 2016 Actual Month Received 2015 Actual 2016 Budget 2016 Actual vs. Budget Jan $ 19,551 $ 66,667 $ 37,674 $ (28,993) Feb 34,172 66,667 25,556 $ (70,103) Mar 39,643 66,667 50,695 $ (86,075) Apr 56,623 66,667 57,748 $ (94,994) May 70,889 66,667 78,831 $ (82,829) Jun 89,044 66,667 91 ,689 $ (57,807) Jul 358,525 66,667 88,395 $ (36,079) Aug 61 ,377 66,667 65,713 $ (37,032) Sep 63,270 66,667 Oct 65,550 66,667 Nov 37,796 66,667 Dec 28,666 66,667

YTD Totals $ 925,106 $ 800,000 $ 496,301

5 Home Rule Sales Tax

$350,000

$300,000

$250,000

$200,000

$150,000

$100,000

$50,000

$0 Jan (Nov) Feb (Dec) Mar (Jan) Apr (Feb) May (Mar) Jun (Apr) Jul (May) Aug (Jun) Sep (Jul) Oct (Aug) Nov (Sep) Dec (Oct)

Cumulative Variance Month Received 2016 Actual {Liabilit)l Period} 2015 Actual 2016 Budget 2016 Actual vs. Budget Jan (Nov) $ 322,359 $ 331,500 $ 323,979 $ (7,521) Feb (Dec) 338,435 331,500 338,398 $ (623) Mar (Jan) 381,857 331,500 396,849 $ 64,726 Apr (Feb) 305,139 331 ,500 281,321 $ 14,547 May (Mar) 300,617 331,500 280,742 $ (36,211) Jun (Apr) 322,770 331 ,500 310,457 $ (57,254) Jul (May) 290,790 331,500 258,142 $ (130,612) Aug (Jun) 317,104 331,500 307,548 $ (154,564) Sep (Jul) 367,835 331,500 Oct (Aug) 300,462 331 ,500 Nov (Sep) 315,938 331,500 Dec (Oct) 318,073 331 ,500

YTD Totals $ 3,881 ,378 $ 3,978,000 $ 2,497,436

6 Telecommunications Tax

$350,000

$300,000

$250,000 +------1 1------=. 2015 Actual

• 2016 Budget

$200,000 +------=---1 t------=2016Actual

$150,000

$100,000

$50,000

$0 Jan (Oct) Feb (Nov) Mar (Dec) Apr (Jan) May (Feb) Jun (Mar) Jul (Apr) Aug (May) Sep (Jun) Oct (Jul) Nov (Aug) Dec (Sep)

Cumulative Variance Month Received 2016 Actual {liabilit)£ Period} 2015 Actual 2016 Budget 2016 Actual vs. Budget Jan (Oct) $ 151 ,174 $ 161 ,667 $ 159,475 $ (2,192) Feb (Nov) 179,510 161,667 155,787 $ (8,071) Mar (Dec) 197,794 161,667 323,176 $ 153,438 Apr (Jan) 180,871 161,667 156,336 $ 148,107 May (Feb) 151,902 161,667 173,101 $ 159,542 Jun (Mar) 202,762 161 ,667 178,092 $ 175,967 Jul (Apr) 148,153 161 ,667 161,911 $ 176,211 Aug (May) 173,922 161 ,667 165,011 $ 179,556 Sep (Jun) 169,902 161 ,667 Oct (Jul) 185,463 161 ,667 Nov (Aug) 171 ,987 161,667 Dec (Sep) 154,067 161,667

YTD Totals $ 2,067,506 $ 1,940,000 $ 1,472,889

7 Building Permits

$400,000

$350,000

$300,000

$250,000

• 2015 Actual $200,000 +------i 1------1--- • 2016 Budget • 2016 Actual

$150,000

$100,000

$50,000

$0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Cumulative Variance 2016 Actual Month Received 2015 Actual 2016 Budget 2016 Actual vs. Budget Jan $ 52,379 $ 50,000 $ 67,462 $ 17,462 Feb 15,057 50,000 24,022 $ (8,516) Mar 28,634 50,000 74,953 $ 16,437 Apr 34,707 50,000 51 ,338 $ 17,775 May 222,499 50,000 54,967 $ 22,742 Jun 43,889 50,000 60,943 $ 33,685 Jul 61 ,332 50,000 248,608 $ 232,293 Aug 87,653 50,000 159,312 $ 341,605 Sep 150,295 50,000 Oct 37,126 50,000 Nov 107,773 50,000 Dec 358,351 50,000

YTD Totals $ 1,199,696 $ 600,000 $ 741,605

8 State Sales Tax

$900,000

$800,000

$700,000

$600,000

$500,000 2015 Actual

$400,000 2016 Actual

$300,000

$200,000

$100,000 so Jan (Nov) Feb (Dec) Mar (Jan) Apr (Feb) May (Mar) Jun (Apr) Jul (May) Aug (Jun) Sep (Jul) Oct (Aug) Nov (Sep) Dec (Oct)

Cumulative Variance Month Received 2016 Actual {Liabilitll Period} 2015 Actual 2016 Budget 2016 Actual vs. Budget Jan (Nov) $ 690,471 $ 705,833 $ 691,093 $ (14,740) Feb (Dec) 703,305 705,833 677,101 $ (43,473) Mar (Jan) 759,870 705,833 762,823 $ 13,517 Apr (Feb) 625,945 705,833 587,241 $ (105,075) May (Mar) 636,692 705,833 609,066 $ (201,843) Jun (Apr) 696,765 705,833 665,338 $ (242,338) Jul (May) 660,897 705,833 577,603 $ (370,568) Aug (Jun) 689,914 705,833 665,403 $ (410,999) Sep (Jul) 739,532 705,833 Oct (Aug) 681 ,218 705,833 Nov (Sep) 675,132 705,833 Dec (Oct) 685,641 705,833

YTD Totals $ 8,245,379 $ 8,470,000 $ 5,235,668

9 Local Use Tax

$250,000

$200,000

$150,000 • 2015 Actual • 2016 Budget • 2016 Actual $100,000

$50,000

$0 Jan (Nov) Feb (Dec) Mar (Jan) Apr (Feb) May (Mar) Jun (Apr) Jul (May) Aug (J un) Sep (J ul) Oct (Aug) Nov (Sep) Dec (Oct)

Cumulative Variance Month Received 2016 Actual {Liabilit~ Period) 2015 Actual 2016 Budget 2016 Actual vs. Budget Jan (Nov) $ 93,103 $ 83,333 $ 201 ,408 $ 118,075 Feb (Dec) 88,514 83,333 99,592 $ 134,333 Mar (Jan) 134,166 83,333 142,417 $ 193,41 7 Apr (Feb) 47,468 83,333 87,500 $ 197,584 May (Mar) 92,649 83,333 89,193 $ 203,443 Jun (Apr) 97,684 83,333 104,808 $ 224,918 Jul (May) 95,885 83,333 102,085 $ 243,670 Aug (Jun) 91 ,333 83,333 99,336 $ 259,672 Sep (Jul) 83,333 Oct (Aug) 83,333 Nov (Sep) 95,513 83,333 Dec (Oct) 190,295 83,333

YTD Totals $ 1,026,607 $ 1,000,000 $ 926,339

10 Income Tax

$1,000,000

$900,000

$800,000

$700,000

$600,000 • 2015 Actual $500,000 +------rl------1 t------1---...-----1 t------1------1- - • 2016 Budget • 2016 Actual $400,000

$300,000

$200,000

$100,000

$0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Cumulative 2014·2015 2015·2016 Variance Month Month 2016 Actual Received Liab Pd 2015 Actual Received 2016 Budget Liab Pd 2016 Actual vs. Budget Jan Oct-14 $ 331 ,813 Jan $ 428,133 Oct-15 $ 349,128 $ (79,005) Feb Nov-14 249, 502 Feb 428,133 Nov-15 273,041 $ {234,097) Mar Dec-14 422,739 Mar 428,133 Dec-15 512,305 $ (149, 925) Apr Jan-15 630,730 Apr 428,133 Jan-16 560,622 $ (17,436) May Feb-15 275,154 May 428,133 Feb-16 324,562 $ (121 ,008) Jun Mar-15 562,284 Jun 428,133 Mar-16 502,201 $ (46,940) Jul Apr-15 930,248 Jul 428,133 Apr-16 707,845 $ 232,771 Aug May-15 386,317 Aug 428,133 May-16 338,352 $ 142,990 Sep Jun-15 545,070 Sep 428,133 Jun-16 Oct Jul-15 316,314 Oct 428,133 Jul-16 Nov Aug-15 301 ,271 Nov 428,133 Aug-16 Dec Sep-15 529,497 Dec 428,133 Sep-16

YTD Totals $ 5,480,938 $ 5,137,600 $3,568,057

11 • 2015 Actual • 2016 Budget • 2016 Actual

$0 Jan Feb M ar Apr May Jun Jul Aug Sep Oct Nov Dec

Cumulative Variance 2016 Actual Month Received 2015 Actual 2016 Budget 2016 Actual vs. Budget Jan $ 147,164 $ 151,917 $ 113,441 $ (38,476) Feb 119,030 151 ,917 159,572 $ (30,820) Mar 157,442 151 ,917 135,006 $ (47,731 ) Apr 134,391 151 ,917 109,782 $ (89,866) May 216,003 151 ,917 202,175 $ (39,607) Jun 155,813 151 ,917 139,017 $ (52,507) Jul 193,717 151 ,917 116,339 $ (88,085) Aug 180,388 151,917 123,580 $ (116,421) Sep 178,846 151,917 Oct 183,246 151 ,917 Nov 158,462 151 ,917 Dec 173,279 151,917

YTD Totals $ 1,997,781 $ 1,823,000 $ 1,098,912

The decline in revenues for the past three months is due to four out of the nine red light camaras in the Village are not operating because of I DOT construction.

12 Expenditures: General Fund -expenditures in August -were $612,242 above the budgeted fi gure of $4,665,419. The summary of year-to-date actuals versus budgeted expenditures shown reflect mostly positive variances for the Village departments for the year. Police and Fire are over budget due to their pension contribution expenses, which are directly tied to the Village's receipt of property taxes. When property taxes are received, the pension contribution expense (transfer of property tax revenue to the Pension Funds) occurs. Since most of the property tax money for the year has been received , the expense will be above budget until December.

YEAR-TO-DATE YEAR-TO-DATE EXPENDITURES BUDGET ACTUAL VARIANCE Legislative $ 245,327 $ 241 ,539 1.5% Administration 470,033 456,837 2.8% Legal 360,133 337,265 6.4% Finance 766,600 737,736 3.8% Village Clerk 132,680 124,546 6.1 % HAM 363,293 351 ,726 3.2% Communications 150,467 156,808 -4.2% Cable TV 111 ,373 108,155 2.9% Police 12,019,413 12,544,471 -4.4% Fire 11 ,236,024 11 ,574,539 -3.0% Public Works 5,283,293 4,305,308 18.5% Development Services 3,144,067 2,431 ,598 22.7% H&HS 472,947 426,363 9.8% Miscellaneous 2 ,534,287 1,604,269 36.7% TOTAL $ 37,289,937 $ 35,401 ,159 5.1 %

YTD Budget and Actual Comparison

$14,000,000

$12,000,000

$10,000,000

$8,000,000 • Budget

$6,000,000 • Actual

$4,000,000

$2,000,000

$0 General Police Fire Public Works Devel. Hea lth & Misc. Services Admin. Services Human Svcs

13 Department News

During the month of August, the following training sessions were attended by Finance staff: • Several members of the Finance Department attended the IGFOA 151 Thursday Webinar entitled "Hot Topics in Cash Management''. The subject matter had to do with banking issues that may be impacting us in the future (Asst. Finance Director, Fiscal Operations Manager, Accounting Assistant).

Also during the month, Finance staff participated in the following events and planning meetings: • Completed the FY2016 Mid-Year Financial Review. • The Budget Team (Village Manager, Deputy Village Manager, Finance Director, Assistant Finance Director, Assistant to the Village Manager, and the General Government Intern) started their initial budget review meetings with Departments for the FY2017 operating and capital budgets. • Attended the Platzkonzert planning meeting to oversee the financial operations of the annual Platzkonzert Festival (Finance Director). • Attended the 41h of July Commission monthly planning meeting (Water Billing Supervisor). • Attended a special Fire Pension Board meeting/disability hearing (Finance Director). • Responded to a request for information from the Illinois Department of Transportation pertaining to an annual MFT financial audit. • Attended one IGFOA Professional Education Committee planning meeting (Finance Director).

Respectfully Submitted,

Rachel Musiala

14 MONTHLY REPORT STATISTICS August-16

%Inc/ Dec Aug-16 YTD Auq-16 Auq-15 YTD Auq-15 Month Year Credit Card Transactions Finance and Code Front Counter Number 577 5,051 809 5,552 -28.7% -9.0% Amount $ 118,889 754,249 $ 92,442 737,683 28.6% 2.2% Internet Sales Number 2,133 17,438 1,980 16,827 7.7% 3.6% Amount $ 252, 108 1,837,476 $ 212,823 1,503,631 18.5% 22.2% Total Number 2,710 22,489 2,789 22,379 -2.8% 0.5% Amount $ 370,997 2,591,724 $ 305,265 2,241,314 21.5% 15.6%

Credit Card Company Fees General Fund $ 2,296 13,352 $ 1,457 12,756 57.6% 4.7% Municipal Waste Fund 2 13 1 21 103.0% -36.8% Water Fund 8,220 60,750 3,967 29,810 107.2% 103.8% Total Fees $ 10,518 $ 74,116 $ 5,426 $ 42,587 93.8% 74.0%

Accounts Receivable Invoices Mailed Number 54 582 158 659 -65.8% -11 .7% Amount $ 119,467 1,352,878 $ 108,441 1,177,518 10.2% 14.9% Invoices Paid Number 122 570 81 578 50.6% -1.4% Amount $ 125,540 1,308,299 $ 67,373 1,125,300 86.3% 16.3% Reminders Sent Number 60 115 9 133 566.7% -13.5% Amount $ 69,789 152,206 $ 27,574 72,173 153. 1% 110.9%

Accounts Payable Checks Issued Number 435 2,951 322 2,870 35.1% 2.8% Amount $ 2,086,162 23,820,684 $ 2,859,627 25,155,067 -27.0% -5.3% ManuaiCheckslssued Number 37 309 34 354 8.8% -12.7% As% of Total Checks 8.51% 10.47% 10.56% 12.33% -19.4% -15.1% Amount $ 254,180 11,179,060 $ 192,948 11 ,175,763 31.7% 0.0% As% of Total Checks 12.18% 46.93% 6.75% 44.43% 80.6% 5.6%

Utility Billing New Utility Accounts 240 1,344 152 1,189 57.9% 13.0% Bills Mailed I Active Accounts 15,531 124,109 15,489 123,808 0.3% 0.2% Final Bills Mailed 240 1,344 152 1,189 57.9% 13.0% Shut-Off Notices 1,369 10,696 1,554 11 ,184 -11.9% -4.4% Actual Shut-Offs 102 728 130 817 -21.5% -1 0.9% Total Billings $ 1,986,807 13,538,082 $ 1,868,438 12,242,991 6.3% 10.6%

Direct Debit (ACH) Program New Accounts 25 396 33 474 -24.2% -16.5% Closed Accounts 36 403 36 157 0.0% 156.7% Total Accounts 2,664 21 ,376 2,625 19,618 1.5% 9.0% As % of Active Accounts 17.15% 17.22% 16.95% 15.85% 0.2% 8.7%

Water Payments Received in Current Month Total Bills Mailed 15,531 124,109 15,489 123,808 0.3% 0.2% ACH Payments 2,664 21,374 2,625 19,618 1.5% 9.0% ACH Payments-% of Total Bills 17.15% 17.22% 16.95% 15.85% 1.2% 8.7% On-line Payments (Internet Sales) 1,968 16,246 1,700 14,338 15.8% 13.3% On-line Payments-% of Total Bills 12.67% 13.09% 10.98% 11 .58% 15.5% 13.0% Mail-in Payments 12,590 100,490 12,733 99,443 -1.1% 1.1% Mail-in Payments-% of Total Bills 81.06% 80.97% 82.21% 80.32% -1.4% 0.8% Residential Billings Average Monthly Consumption/Customer

Month Billed 2013-2014 2014-2015 2015-2016

August 5,801 4,873 5,376 September 6,270 5,497 5,073 October 4,655 4,595 4,643 November 4,706 4,818 4,590 December 4,636 3,978 4,036 January 5,047 5,288 4,916 February 4,137 4,347 4,175 March 4,293 4,126 4,169 April 4,485 4,327 4,276 May 4,283 4,601 4,437 June 4,283 4,434 4,595 July 5,138 4,597 5,010 August 4,873 5,376 5,431

13 Month Average - 4,816 4,681 4,671 % Change- -9.2% -2.8% -0.2%

Total Water Customers Average Bill

Customer Type Customer Type % Change % Change

Residential 14,581 14,617 0.2% Residential $ 58.65 $ 62.78 7.0% Commercial 908 914 0.7%

Total 15,489 15,531 0.3%

Total Consumption- All Customers (OOO,OOO's)

Month-To-Date Year-To-Date

Aug-15 Aug-16 %Change Aug-15 Aug-16 % Change

Residential 78 79 1.3% Residential 540 540 0.0% Commercial 60 60 0.0% Commercial 378 369 -2.4%

138 139 0.7% 918 909 -1.0% STATEMENT OF INVESTMENTS-VILLAGE As of A ust 31 2016

Investment Maturity Book Market Maturity Rate of Fund Date Date Value Value Value Interest

General Fund

Illinois Funds- General 09/30/86 3,832,859.50 0.012 Illinois Funds -Veterans Memorial 05/01/92 294.75 0.012 IMET Convenience Fund 10/20/05 2,705.98 0.430 HE Community Bank-MaxSafe 07/13/04 764,218.32 0.100 Eagle Bank 11/07/08 328,560.43 0.100 CD with PMA 08/22/13 20,145,233.49 20,144,565.08 20,209,245.52 0.375 25,073,872.47

Motor Fuel Tax

Illinois Funds 09/30/86 377,268.17 0.012 Eagle Bank 11/07/08 671.45 0.100 CD with PMA 08/22/13 70,842.80 70,819.66 71,464.97 0.375 448,782.42

EDA Administration

Illinois Funds 01 /02/91 35,735.84 0.012 Eagle Bank 11/07/08 131 877.40 0.100 167,613.24

E-911

Illinois Funds 07/01/00 11 ,721.46 0.012 Eagle Bank 11/07/08 33 044.1 4 0.100 44,765.60

Asset Seizure - Federal

Illinois Funds 06/09/99 4,127.67 0.012

Asset Seizure - State

Illinois Funds 11/30/98 52,857.50 0.012

Asset Seizure- BATTLE

Illinois Funds 07/10/08 57,902.57 0.012

Municipal Waste System

Illinois Funds 08/31/98 5,433.73 0.012

2005A G.O. Debt Serv.

Illinois Funds 11/30/04 292,592.78 0.012

2009 G.O. Debt Serv.

Illinois Funds 04/01/09 18,876.15 0.012 CD with PMA 08/22/13 1,500,000.00 1,500,000.00 1,501 ,604.12 0.012 1,518,876.1 5 STATEMENT OF INVESTMENTS-VILLAGE As of Au ust 31 2016

Investment Maturity Book Market Maturity Rate of Fund Date Date Value Value Value Interest Central Road Corridor lm~rov.

Illinois Funds 12/ 15/88 14,069.75 0.012 Eagle Bank 11 /07/08 115,450.24 0.100 129,519.99

Hoffman Blvd Bridge Maintenance

Illinois Funds 07/01/98 10,567.18 0.012 CD with PMA 08/22/13 87,301.80 87,273.28 88,068.52 0.375 Eagle Bank 02/10/11 115 625.65 0.100 213,494.63

Western Corridor

Illinois Funds 06/30/01 36,220.33 0.012 CD with PMA 08/22/13 1,773,772.24 1,773,192.80 1,789,350.28 Eagle Bank 01/07/09 732,857.98 0.100 2,542,850.55

Traffic lm~rovement

Illinois Funds 03/24/89 13,622.64 0.012 Eagle Bank 01/07/09 179,270.55 0.012 192,893.19

EDA Series 1991 Project

Illinois Funds 08/22/91 1,160,895.10 0.012 Eagle Bank 02/10/11 412,252.18 1, 573,147.28

Road lm~rovement

Illinois Funds 01/01/15 1,035,330.09 Eagle Bank 203 743.25 0.430 1,239,073.34

Western Area Traffic lm~rovement

Illinois Funds 11/01/92 12,312.37 0.012 Eagle Bank 01 /07/09 81 101.44 0.100 93,413.81

Western Area Rd lm~r lm~act Fees

Illinois Funds 08/01 /98 13,977.82 0.012 Eagle Bank 01 /07/09 83,855.75 0.100 97,833.57

Ca~ital lm~rovements

Illinois Funds 12/31/96 20,447.71 0.012 CD with PMA 08/22/13 500,000.00 500,000.00 500,534.71 Eagle Bank 01 /07/09 62,583.19 0.100 583,030.90 STATEMENT OF INVESTMENTS-VILLAGE As of A ust 31 2016

Investment Maturity Book Market Maturity Rate of Fund Date Date Value Value Value Interest Capital Vehicle & Equipment

Illinois Funds 12/31 /96 9,199.44 0.012 Eagle Bank 01 /07/09 284,219.80 0.100 293,419.24

Capital Replacement

Illinois Funds 02/01 /98 3,112.46 0.012 HE Community Bank-MaxSafe 07/13/04 383,152.22 0.100 Eagle Bank 11/07/08 63,534.36 0.100 CD with PMA 08/22/13 464 324.56 464,172.88 468,402.46 0.375 914,123.60 2015 Capital Project

Citibank Savings Deposit Account 08/12/15 763.70 CD w ith PMA 08/1 2/ 15 54,774.71 55, 538.41

Water and Sewer

Illinois Funds 09/30/86 7,815.36 0.012 Eagle Bank 11/07/08 40,559.65 0.100 48,375.01

Water and Sewer-2015 Bond Projects

Citibank Savings Deposit Account 08/12/15 563, 621 .05 0. 100 CD with PMA 08/12/15 2,185,387.67 2,240,722.94 2,244,875.79 2,749,008.72

Sears Operating

Illinois Funds 992.25

Stormwater

CD with PMA 08/12/15 247,700.00 247,700.00 248,931.40 Citibank Savings Deposit Account 08/12/15 24,766.36 0.100 272,466.36

Insurance

Illinois Funds 11/ 10/87 13,601 .53 0.012 Eagle Bank 11 /07/08 460,582.13 0.100 CD with PMA 08/22/ 13 1 ,662,343.35 1 ,662, 126.79 1 ,669,132.61 0.375 2,136,527.01

Information Sl£Stems

Illinois Funds 02/01 /98 173,721 .98 0.012 Eagle Bank 11 /07/08 322,393.07 496,115.05 STATEMENT OF INVESTMENTS-VILLAGE As of A ust 31 2016

Investment Maturity Book Market Maturity Rate of Fund Date Date Value Value Value Interest EDA Special Tax Alloc.

Illinois Funds 05/15/92 0.00 0.012 Eagle Bank 11/07/08 18,687,898.54 18,687' 898.54

Roselle Road TIF

Illinois Funds 09/30/03 7,152.45 0.012 CD with PMA 08/22/13 92,218.90 92,188.77 93,028.81 0.375 Eagle Bank 11/07/08 17 426.86 0.100 116,798.21

Barr./Higgins TIF

Illinois Funds 08/26/91 240,354.38 0.012

Total Investments $ 60,343,698.17

Percent Total Invested Per Institution Invested

Illinois Funds 7,463,062.96 12.37 IMET Convenience Fund 2,705.98 0.00 CD with PMA 28,783,899.52 47.70 HE Community Bank-MaxSafe 1,147,370.54 1.90 Bank of New York Money Market 0.00 Eagle Bank/Citibank at PMA 22,946,659.17 38.03 $60,343,698.17 100.00

Total Invested Per Institution Excluding Percent all Trust and EDA Funds Invested

Illinois Funds 6,026,077.64 15.19 IMET 2,705.98 0.01 HE Community Bank-MaxSafe 1 '147,370.54 2.89 CD with PMA 28,783,899.52 72.55 Eagle Bank/Citibank at PMA 3,714,631.05 9.36

$39 674 684.73 100.00

Total Invested Per Fund Total Investments - Operating Funds $28,654,162.73

Total Investments - Debt Service Funds $1 ,811 ,468.93

Total Investments - Trust Funds $18,928,252.92

Total Investments- Capital Projects Funds $10,949,813.59

Total Investments- All Funds $60,343,698.17 OPERATING REPORT SUMMARY REVENUES August 30, 2016

CURRENT MONTH YEAR-TO-DATE ANNUAL %ACTUAL BENCH- BUDGET ACTUAL BUDGET ACTUAL BUDGET TO BUDGET MARK General Fund

Property Taxes 1,362,876 3,199,807 10,903,007 16,257,206 16,354,510 99.4% Hotel Tax 118,750 131,370 950,000 881 '1 50 1,425,000 61.8% Real Estate Transfer Tax 66,667 65,713 533,333 496,299 800,000 62.0% Home Rule Sales Tax 331 ,500 307,548 2,652,000 2,497,437 3,978,000 62.8% Telecommunications Tax 161 ,667 165,011 1,293,333 1,472,890 1,940,000 75.9% Property Tax- Fire 234,667 798,553 1,877,333 2,793,043 2,816,000 99.2% Property Tax - Police 264,570 900,159 2,116,560 3, 147,183 3,174,840 99.1% Other Taxes 12,500 131 100,000 4,434 150,000 3.0% Total Taxes 2,553,196 5,568,291 20,425,567 27,549,642 30,638,350 89.9%

Business Licenses 23,333 46,838 186,667 317,766 280,000 113.5% Liquor Licenses 20,000 (64) 160,000 241,306 240,000 100.5% Building Permits 50,000 159,312 400,000 741,604 600,000 123.6% Other Licenses & Permits 1,750 272 14,000 4,629 21,000 22.0% Total Licenses & Permits 95,083 206,357 760,667 1,305,305 1 '1 41 ,000 114.4%

Sales Tax 705,833 665,403 5,646,667 5,235,668 8,470,000 61.8% Local Use Tax 83,333 99,336 666,667 926,338 1,000,000 92.6% State Income Tax 428,133 3,425,067 3,568,056 5,137,600 69.4% Replacement Tax 23,067 6,931 184,533 214,633 276,800 77.5% Other Intergovernmental 35,290 116,182 282,320 379,042 423,480 89.5% Total intergovernmental 1,275,657 887,853 10,205,253 10,323,738 15,307,880 67.4%

Engineering Fees 5,208 11,965 41 ,667 121,454 62 ,500 194.3% Ambulance Fees 100,000 121 ,599 800,000 839,457 1,200,000 70.0% Police Hireback 33,333 40,258 266,667 350,542 400,000 87.6% Lease Payments 71 ,667 76,583 573,333 571,602 860,000 66.5% Cable TV Fees 67,167 153,108 537,333 644,414 806,000 80.0% 4th of July Proceeds 9,823 9,823 172,361 172,361 135,860 126.9% Employee Payments 90,667 103,049 725,333 758,979 1,088,000 69.8% Hireback - Arena 13,333 15,770 106,667 92,567 160,000 57.9% Rental Inspection Fees 23,333 4,738 186,667 316,813 280,000 113.1% Other Charges for Services 77,167 82,701 617,333 623,689 926,000 67.4% Total Charges for Services 491 ,698 619,591 4,027,361 4,491,878 5,918,360 75.9%

Court Fines-County 18,333 28,876 146,667 163,612 220,000 74.4% Ticket Fines-Village 54,167 29,610 433,333 269,296 650,000 41.4% Overweight Truck Fines 250 440 2,000 5,430 3,000 181.0% Red Light Camera Revenue 66,667 49,201 533,333 468,940 800,000 58.6% Local Debt Recovery 12,500 15,453 100,000 191 ,634 150,000 127.8% Total Fines & Forfeits 139,417 123,580 1 '1 15,333 1,098,912 1,823,000 60.3%

Total investment Earnings 2,500 10,429 20,000 49,163 30,000 163.9%

Reimburse/Recoveries 8,333 31 ,391 66,667 115,452 100,000 115.5% S.Barrington Fuel Reimbursement 2,500 2,628 20,000 18,438 30,000 61.5% Tollway Payments 1,854 5,000 14,833 35,250 22,250 158.4% Benefit Fund 8,333 66,667 100,000 100,000 100.0% Other Miscellaneous 12,409 8,387 99,273 147,779 148,910 99.2% Total Miscellaneous 33,430 47,406 267,440 416,919 401 '160 103.9%

Total General Fund 4,590,981 7,463,507 36,821 ,628 45,235,557 55,259,750 81.9%1 66.7% OPERATING REPORT SUMMARY REVENUES August 30,2016

CURRENT MONTH YEAR-TO-DATE ANNUAL %ACTUAL BENCH- BUDGET ACTUAL BUDGET ACTUAL BUDGET TO BUDGET MARK Water & Sewer Fund Water Sales 1,418,475 1,690,969 11,347,800 11 ,179,636 17,021,700 65.7% Connection Fees 167 2,762 1,333 45,244 2,000 2262.2% Cross Connection Fees 3,104 3,238 24,833 25,610 37,250 68.8% Penalties 5,000 10,700 40,000 70,132 60,000 116.9% Investment Earnings 5 391 40 15,338 60 25562.8% Other Revenue Sources 31,518 48,358 252,140 303,049 378,210 80.1% Bond Proceeds 849,130 0.0% Total Water Fund 1,458,268 1,756,417 11 ,666,147 11 ,639,009 18,348,350 63.4%1 66.7%

Motor Fuel Tax Fund 102,208 118,921 817,667 871 ,776 1,226,500 71 .1% Community Dev. Block Grant Fund 30,333 23,735 242,667 27,129 364,000 7.5% EDA Administration Fund 125 82 1,000 648 1,500 0.0% E-911 Surcharge 21 3,547 0.0% Asset Seizure Fund 29,779 19,393 238,233 168,372 357,350 47.1% Municipal Waste System Fund 243,899 232,492 1,951,193 1,958,344 2,926,790 66.9% Sears Centre Operating Fund 269,861 223,624 2,158,887 1,664,404 3,238,330 51.4% Sears Centre Activity Fund 206,656 802,625 1,653,247 3,069,761 2,479,870 123.8% Stormwater Management 43,008 44,521 344,067 355,441 516,100 68.9% Insurance Fund 120,338 122,753 962,707 1,126,934 1,444,060 78.0% Roselle Road TIF 43,099 150,448 0.0% Higgins/Hassell TIF 1,286,041 1,2 98,137 0.0% Information Systems 114,067 113,834 912,533 910,412 1,368,800 66.5% Total Spec Rev. & Int. Svc. Fund 1,160,275 3,031,141 9,282,200 11 ,605,353 13,923,300 83.4%

TOTAL OPERATING FUNDS 7,209,524 12,251,065 57,769,975 68,479,919 87,531 ,400 78.2%! 66.7%

2015A & C G.O. Debt Service 96 96 854,715 854,715 2,783,170 30.7% 2015B G.O. Debt Service 10,066 80,527 30,987 120,790 0.0% 2016 G.O. Debt Service 9,841,916 0.0% 2008 G.O.D.S. Fund 83,266 666,127 499,594 999,190 50.0% 2009 G.O.D.S. Fund 215,882 518,018 1,727,053 2,122,836 2,590,580 81.9%

TOTAL DEBT SERV. FUNDS 309,310 518,114 3,328,422 13,350,049 6,493,730 205.6%! 66.7%

Central Rd. Corridor Fund 58 66 467 413 700 59.0% Hoffman Blvd Bridge Maintenance 67 114 533 918 800 114.8% Western Corridor Fund 667 1,407 5,333 8,017 8,000 100.2% Traffic Improvement Fund 100 537 0.0% EDA Series 1991 Project 125 2,831 1,000 6,317 1,500 421.1 % Central Area Rd. lmpr. Imp. Fee 284 0.0% Western Area Traffic lmpr. 17 47 133 255 200 127.4% Western Area Traffic lmpr. Impact Fee 8 49 67 266 100 0.0% Capital Improvements Fund 190,800 69,95 1 1,526,400 1,300,628 2,289,600 56.8% Capital Vehicle & Equipment Fund 75,073 75,227 600,580 601,154 900,870 66.7% Capital Replacement Fund 250 330 2,000 3,32 1 3,000 110.7% 2015 Project Fund 50 0 400 133 600 22.2% Road Improvement Fund 522,073 520,075 4,176,580 4,177,837 6,264,870 66.7%

TOTAL CAP. PROJECT FUNDS 789,187 670,197 6,313,493 6,100,081 9,470,240 64.4%! 66.7%

Police Pension Fund 446,012 2,847,259 3,568,093 7,637,647 5,352,140 142.7% Fire Pension Fund 414,021 2,700,234 3,312,167 6,937,413 4,968,250 139.6%

TOTAL TRUST FU NDS 860,033 5,547,493 6,880,260 14,575,061 10,320,390 141 .2%! 66.7%

TOTAL ALL FUNDS 9,168,053 18,986,869 74,292,150 102,505,11 1 113,815,760 90.1%1 66.7% OPERATING REPORT SUMMARY EXPENDITURES AuaJJst 30 2016

CURRE NT MONTH YEAR-TO-DATE ANNUAL BENCH- BUDGET ACTUAL BU DG ET ACTUAL BUDG ET % MARK General Fund General Admin. Legislative 30,666 29,517 245,327 241,539 367,990 65.6% Administration 58,754 54,971 470,033 456,837 705,050 64.8% Legal 45,017 70,306 360,133 337,265 540,200 62.4% Finance 95,825 91,574 766,600 737,736 1 '149,900 64.2% Village Clerk 16,585 14,935 132,680 124,546 199,020 62.6% Human Resource Mgmt. 45,412 42,927 363,293 351,726 544,940 64.5% Communications 18,808 15,816 150,467 156,808 225,700 69.5% Cable TV 13,922 11,549 111 ,373 108,155 167,060 64.7%

Total General Admin. 324,988 331,596 2,599,907 2,514,612 3,899,860 64.5%1 66.7%1

Police Department Administration 110,319 135,289 882,553 911,902 1,323,830 68.9% Juvenile Investigations 44,628 64,453 357,020 382,659 535,530 71.5% Tactical 64,278 90,772 514,220 566,770 771,330 73.5% Patrol and Response 845,162 1,190,751 6,761,293 7,180,283 10,1 41,940 70.8% Traffic 140,996 159,319 1 '127,967 1,039,233 1,691 ,950 61.4% Investigations 108,920 143,820 871,360 960,21 1 1,307,040 73.5% Community Relations 1,204 1,383 9,633 6,753 14,450 46.7% Communications 63,569 61,444 508,553 508,210 762,830 66.6% Canine 14,252 21,202 114,013 122,270 171 ,020 71.5% Special Services 15,243 34,054 121 ,940 183,170 182,910 100.1% Records 25,418 22,321 203,340 188,365 305,010 61.8% Administrative Services 61 ,084 52,532 488,673 466,047 733,010 63.6% Emergency Operations 7,356 3,067 58,847 28,599 88,270 32.4%

Total Police 1,502,427 1,980,405 12,019,413 12,544,471 18,029,120 69.6%1 66.7%1

Fire Department Administration 66,878 72,203 516,658 503,968 802,540 62.8% Public Education 3,1 12 2,857 24,893 22,429 37,340 60.1% Suppression 684,778 928,664 5,478,227 5,666,409 8,217,340 69.0% Emer. Med. Serv. 603,348 848,606 4,826,780 5, 143,125 7,240,170 71.0% Prevention 47,783 19,132 370,600 221 ,806 573,400 38.7% Fire Stations 2,358 2,442 18,867 16,801 28,300 59.4%

Total Fire 1,408,258 1,873,904 11,236,024 11 ,574,539 16,899,090 68.5%1 66.7%1

Public Works Department Administration 23,795 21 ,920 190,360 174,156 285,540 61.0% Snow/ Ice Control 152,333 69,680 1,218,660 1,098,145 1,827,990 60.1% Pavement Maintenance 33,558 35,286 268,460 261 ,645 402,690 65.0% Forestry 147,293 203,932 1,178,347 843,160 1,767,520 47.7% Facilities 90,512 77,954 724,093 561,077 1 ,086,140 51.7% Fleet Services 111 ,348 70,942 890,787 625,142 1 ,336,180 46.8% F.A.S.T. 26,173 20,183 209,387 168,389 314,080 53.6% Storm Sewers 17,882 14,340 143,053 107,943 214,580 50.3% Traffic Control 57,518 94,516 460,147 465,650 690,220 67.5%

Total Public Works 660,412 608,752 5,283,293 4,305,308 7,924,940 54.3%1 66.7%1 OPERATlNG REPORT SUMMARY EXPENDITURES Auaust 30 2016

CURRENT MONTH YEAR-TO-DATE ANNUAL BENCH- BUDGET ACTUAL BUDGET ACTUAL BUDGET % MARK Development Services Administration 32,369 30,076 258,953 235,278 388,430 60.6% Planning 42,929 44,310 343,433 357,603 515,150 69.4% Code Enforcement 101 ,626 99,724 813,007 755,282 1,219,51 0 61.9% Transportation & Engineering 107,103 97,361 833,493 744,933 1,285,240 58.0% Economic Development 111 ,898 28,684 895,180 338,502 1,342,770 25.2%

Total Development Services 395,925 300,155 3,144,067 2,431 ,598 4,751,100 51 .2%1 66.7% 1

Health & Human Services 59,118 52,833 472,947 426,363 709,420 60.1 % 1 66.7% 1

Miscellaneous 4th of July 17,471 17,471 159,720 159,720 167,950 95.1 % Police & Fire Comm. 9,191 5,480 73,527 8,951 110,290 8.1 % Misc. Boards & Comm. 16,568 24,119 132,547 118,203 198,820 59.5% Misc. Public Improvements 271 ,062 82,945 2,168,493 1,317,395 3,252,740 40.5%

Total Miscellaneous 314,292 130,016 2,534,287 1,604,269 3,729,800 43.0%1 66.7% 1

Total General Fund 4,665,419 5,277,661 37, 289,937 35,401,159 55,943,330 63.3%1 66.7% 1

Water & Sewer Fund Water Department 1,128,758 1,150,474 9,030,060 8,301,480 13,545,090 61.3% Sewer Department 180,341 164,427 1,442,727 1,338,774 2,164,090 61.9% Billing Division 55,613 56,577 444,907 457,910 667,360 68.6% Debt Service Division 291 ,042 537,690 54.1% Capital Projects Division 19,702 1,596,480 1.2% 2015 Bond Capital Projects 27,719 1' 134,889 2,403,750 47.2%

Total Water & Sewer 1,364,712 1,399 ,197 10,917,693 11 ,543,797 20,914,460 55.2%1 66.7% 1

Motor Fuel Tax 111 ,476 111 ,476 836,902 836,902 1,261 ,000 66.4% Community Dev. Block Grant Fund 23,735 23,735 27,129 27,1 29 364,000 7.5% EDA Administration Fund 29,299 19,356 234,393 238,056 351,590 67.7% Asset Seizure Fund 31 ,496 18,958 251 ,967 163,298 377,950 43.2% Municipal Waste System 241 ,734 252,315 1,933,873 1,932,868 2,900,810 66.6% Sears Centre Operating Fund 280,233 54 2,241 ,867 978,343 3,362,800 29.1% Sears Centre Activity Fund 206,656 799,048 1,653,247 3,285,728 2,479,870 132.5% Stormwater Management 14,319 3,206 114,553 248,375 171 ,830 144.5% Insurance 124,380 41 ,722 995,040 1,088,767 1,492,560 72.9% Information Systems 139,067 94,966 1,112,533 857,668 1,668,800 51.4% Roselle Road Tl F 1,064 8,177 8,513 303,259 12,770 2374.8% Higgins/Hassell TIF 293 1,105,853 2,347 1' 10 8,621 3,520 31494.9%

TOTAL OPERATING FUNDS 7,233,883 9,155,723 57,619,995 58,013,970 91 ,305,290 63.5%1 66.7%1

2015A G.O. Debt Service 475 475 854,608 854,608 3,753,280 22.8% 2015 G.O. Debt Service 475 475 31 ,462 31 ,462 120,790 26.0% 2016 G.O. Debt Service 9,839,875 0.0% 2008 G.O.D.S. Fund 83,308 666,460 499,844 999,690 50.0% 2009 G.O.D.S. Fund 226, 516 1,812,127 459,106 2,718,190 16.9%

TOTAL DEBT SERV. FUNDS 310,773 950 3,364,657 11 ,684,895 7,591 ,950 153.9%1 66.7% 1 OPERATING REPORT SUMMARY EXPENDITURES Auoust 30 2016

CURRENT MONTH YEAR-TO-DATE ANNUAL BENCH- BUDGET ACTUAL BUDGET ACTUAL BUDGET % MARK

Hoffman Blvd Bridge Maintenance 8,333 66,667 3,000 100,000 3.0% EDA Series 1991 Project 157,154 76,667 1,257,233 744,941 1,885,850 39.5% Western Area Rd Improve Imp. Fee 223 0.0% Capital Improvements Fund 188,806 155,155 1,510,447 1,055,711 2,265,670 46.6% Capital Vehicle & Equipment Fund 75,073 202,093 600,580 313,121 900,870 34.8% Capital Replacement Fund 9,602 1,816 76,813 1,816 115,220 1.6% 2015 Project Fund 100,000 3,636 800,000 3,636 1,200,000 0.3% Road Improvement Fund 549,556 736,949 4,396,447 3,069,018 6,594,670 46.5%

TOTAL CAP. PROJECT FUNDS 1,088,523 1,176,316 8,708,187 5,191,466 13,062,280 39.7%! 66.7% 1

Police Pension Fund 384,148 424,980 3,073,187 3,269,815 4,609,780 70.9% Fire Pension Fund 351 ,619 377,958 2,812,953 2,810,402 4,219,430 66.6%

TOTAL TRUST FUNDS 735,768 802,938 5,886,140 6,080,218 8,829,210 68.9% 1 66.7% 1

TOTAL ALL FUNDS 9,368,947 11,135,927 75,578,979 80,970,549 120,788,730 67.0% NB4

2016 AUGUST MONTHLY REPORT

Contents

SPS/GovQA Monthly Review ...... 2

Geographic Information System Monthly Review ...... 4

Technical Support, Hardware & Software Review ...... 5

Project Activities ...... 5

Work Order History ...... 7

Savings on Printer Repairs ...... 9

System and Data Functions ...... 9

Senti nel IPS Attack Report ...... 10

Email Spam Report ...... 11 , SPSjGovQA Monthly Review

FP 5.1/CP 9.1 Upgrade • Weekly meetings were held with SunGard to review issues and progress made on each. • Continued testing of issues as resolutions are installed. Identified new issues and report to support. • Discussed with SunGard ASP the plans for implementation of our eGov services on a new server that will be running the latest version of SQL Server. The current server is end of life. • 5.1 Payroll Training was held and attended by FinancePLUS staff. • Worked with ASP to install and test the Cognos versions that point to FP 5.1 and CP 9.1 of the databases. Tested reports without issue so far. • It was determined that we weren't ready for the Go Live to happen at the end of August. We set a new date during the middle of October.

Cognos Reporting • Corrected the issue with the FinancePLUS Cognos Model that was preventing reporting on Employee Group Term Life Insurance. • HRM indicated a new for an Attendance Tracking report by employee. Created a new report with various prompts to report on Employee Attendance. • Began development of Cognos documents to be used to issue Unpaid Ambulance Fee Citations. Met with staff to determine necessary verbiage. • The Clerk's Office requested a change in the Business Directory, which was completed in August. • Created new report to show Residential Rental Licenses with no inspections in their history. • Modified the Cognos report used to extract data for the Code Department Monthly Report. • The report used during the Real Estate Transfer payment process to report on unpaid Citations needed modification and that was completed in August.

Other Projects and End User Support • Met with Development Services and Finance Department staff to discuss the feasibility of using eGov to allow online payment of Residential Rental License renewals. • The Clerk's Office requested that we run the Penalty Process for unpaid General Premise licenses in September after the Expiration date has passed. This needed to be set up for each of the 27 GP-related License Categories. • Several new Business License categories were requested by the Clerk's Office and were added to the database. • Created SQL script for SunGard to run to update data fields for RRL Inspection Letters. • Ran Penalty Process for unpaid Residential Rental licenses. • Tested and implemented new Business Tax Category in Business Licensing for Automobile Auctions. • Assisted Park District with several requests for address data for Park District locations. • The accounts tied to Permits Fees needed to be reviewed by the Finance Department and provided assistance with how to access the information needed. • The Finance Department would like to go forward with the online requisition/ PO process and the online approval process. We met to discuss the features available and determine the next steps. • Assisted Finance Department staff with PO processing features that they hadn't used before. • Researched issue with Permit payment interface to Fund Accounting and found it was caused by

IS Department Monthly Report Page 2 of 11 missing accounts for the 2016 year in the Chart of Accounts. • There was an issue with the Primary Ownership dates on several locations that required recreation of the Location entries in CP and subsequent move of data to the corrected records and removal of erroneous ones. • Worked with SunGard Support to correct the credit in Business Licensing created in error. • There were two eGov outages in August, one that was more than 12 hours. Reported to ASP and requested that they more closely monitor our eGov services, since payments are made 24 hours a day, seven days a week. • Set up new FOIA responder to handle requests for Building Plats of Survey. The workflows were modified as well to assign requests to this new user. • Participated in a New Release Webinar for GovQA.

IS Department Monthly Report Page 3 of 11 , Geographic Information System _Monthly Review_

• Completed utility map request for RA SmithjCabelas • Completed utility map request for Baxter & WoodmanjRt 59 & Schaumburg • Printed sewer maps for PW Maintenance (PW) • Printed sidewalk maps for PW and contractor (PW) • Drafted Bergman Pointe parcels, annotated address numbers, and updated missing streets (FD) • Collected GPS positions for Bergman Pointe hydrants (FD) • Online maps were down on 8/11 via Hoffnet or GIS Portal; IS solved issue, Sentinal update was blocking our maps • Completed Fire MapBook template with Data Driven Pages and attributes and updated street index (FD) • Digitized Trumpf & McDonalds at Roselle and at Higgins

Meetings • 8/1 PW GIS monthly (S. Diatte only) • 8/8 & 8/22 bi-weekly update mtg wj F. Besenhoffer • 8/18 wj T. White to discuss filing/acquisition of construction documents • 8/31 GIS Specialist role/tasks discussion wj S. Diatte • 8/31 American Underground Data wj S. Diatte

Education (M.S. GISM. Salisbury University) • Completed GEOG 519-711- Advanced Geographic Information Science • Registered for GEOG 550-701- Topics in Geography

Administration • Followed up with R. Wellhausen to establish who provides Lock Box and Fire Dept. connection information for MapBooks • Provided IS with list of map services on the vohe-GIS1 and future server specs • Contacted ESRI to authorize our Spatial Analyst extension; created guide to assist with any future authorizations • Drafted Fire MapBook update guide • Online maps were down on 8/11 via Hoffnet or GIS Portal; contacted ESRI; IS solved issue, Sentinal update was blocking our maps • Discussion wj Development Services regarding the acquisition of as-built drawings, digitial plat files, and construction plans for use in digitizing GIS features

IS Department Monthly Report Page 4 of 11 _Technical Support, Hardware & Software Review_

Project Activities

Infrastructure Improvements Continuing with improvements to the Village's infrastructure we connected the SAN and NIU fiber connections to the new fiber patch that was run between the MDF on the second floor and the main IDFs on the first floor. The new patch was the result of testing done on the original fiber that showed significant loss on each connection in the run. The new patch included an additional twelve pair of fiber bringing the total to twenty four

MDF/IDF cleanup Re-located network equipment in the Fleet Services building. There is no IDF in this location and lacked any type of distribution framework; with vital network equipment located on an exposed bookshelf. Department personnel installed a wall mounted rack, relocated the equipment to the new rack then re-wired the connections.

Network Improvements With the installation of the new storage system IS department staff has worked toward enhancing and improving access to user files. As a result, File Failover Clustering was implemented. One of the main benefits of failover cluster is the ability to maintain file access to the storage system in the event of routine server updates or in hardware/software failure. This system will greatly minimize downtime to village employees and will add redundancy to the storage system village wide.

Technical Support, Hardware & Software Activities • In addition to the normal A/C/R, recent retirements/promotions in the Police Department resulted in network and physical relocations of ten officers. • Applied necessary software updates as needed. • 189 help desk requests were opened during the month of August. • 169 help desk requests were closed during the month of August. • Self Service Password Resets or Account Unlocks: 3 • Email passwords reset: 1 • SunGard passwords reset: 4 • Voicemail passwords reset: 0 • User accounts unlocked: 1 • Active Directory Password Resets: 2

Training • 8/25 ESRIIntro to Workforce for ArcGIS webinar (S. Diatte only) • Jake Houswerth obtained the A+ certification • Fred Besenhoffer obtained the ITIL Foundations certification • Completed New Employee orientation and setup for two new employees

IS Department Monthly Report Page 5 of 11 Other • Met with the Chief of Police, Rusty Winchel and Roger Swenson (NIU) to discuss the requirements of the Sears Center Arena and the Police Headquarters building from the police department's perspective. • Met with the Assistant Chief of Police and Mike Kielbasa (Midcosystems) to discuss the issues facing the interview rooms and the current system failures. • Met with Development Services and Finance Department staff to discuss using eGov to allow online payment of Residential Rental License renewals. Continuity of Operations Planning with Robert Langsfeld (Village Emergency Management Coordinator) and Mick Flemming (Northwest Central Joint Emergency Management Coordinator). • Solicited quotes from a number of vendors for the annual computer replacement project.

IS Department Monthly Report Page 6 of 11 _Work Order History

Total Work Orders by Priority by Month

Month 8/2016 2- High 13 3- Medium 5 4- Normal 150 Project 5 Scheduled Event 9 Vendor intervention required 7 Total for Month 189

Work Order History to Date

240

~ G1 200 'E 0 Jil:: a.. 160 • January 2016 0 • February 2016 3: • March 2016 "0 April2016 120 ! May 2016 G1 Q. • June 2016 E • July 2016 80 u0 August 2016 _j

40

0 (!) (!) (!) (!) (!) (!) (!) ..-- ..-- ..-- ..-- ..-- ..-- ..-- 0 0 0 0 0 0 0 C\1 C\1 C\1 C\1 C\1 C\1 C\1 ..c ·;:: Q) >- ~ ~ () Cii «l «l ..... a. c s :::l :::l :::l «l <( ....,:::l ...., 0> c ..... :::l «l .D ~ <( ...., Q) Ll.. Month

IS Department Monthly Report Page 7 of 11 Completed Work Orders by Location

120

100

80

60 109

40

20 35 12 0 2l ~ ~ ~ ~ u ~ ?i 5 tr

Work Order Trends by Type

140 • Helpdesk 120 • CommunityPLUS 100 • G.I.S. 80 • GovQA Cognos 60 • Admin 40 • eGovPLUS 20 ASP 0 FinancePLUS

Type

IS Department Monthly Report Page8 of 11 . Savings on Printer Repairs

Since the beginning of the yea r Village of Hoffman Estates is enrolled in DID's Printer Sense program. One of the advantages of the program is included maintenance for our printers. There were no requests for service or repairs needed during the month of August.

System and Data Functions

Disk Usage

0 Firehouse

1800 8 Beast 1600 User Data, 707 • ID Networks 1400 • User Data c:c1200 ~ • Departments c1000 on C1l .!::! 800 VI 600 400 200

0 +------~------~------~ User, Department and Application files GIS Pu blicsafety SQL

IS Department Monthly Report Page 9 of 11 Sentinel IPS Attack Report

External parties attacked the Village network 56964 times during the month of August.

08/01/2016 ~ 08/31/2016 ~ apply date filter 56964 total attacks from 36 unrque attack types

Top Attack Types Top Attacking IPs

• GINS Rogue • 185941111 • GINS Active. • 61 .240144.65 • CINSRogue • 209126.120 54 • SCAN Sipvic . • 183.60 48 25 • CURRENT EVE • 89 248 168.21 • CINSAchve • 185 128 40 162 • SCAN Potent • 207.244.70 169 DPAM Known 185.93 185.235 • SCAN Potent • 27 127 200 14 • WORM Allapl. • 58.218 204 245 • All Others • All Others

Activity Summary

Mode Total Alerts Flagged Events EPS Alerts Blocked IPs Released IPs Cloaking 56964 0 10 26497 1

Version: 4.3.9 Signatures Updated: 09/09/2016 16:04 Uptime: 324 days, 15 hours, 59 mins

IS Department Monthly Report Page 10 of 11 Email Spam Report

Email Percent Month Received Spam Spam January 101,437 30,719 30% February 108,697 36,245 33% March 98,362 17,593 18% April 77,122 9,893 13% May 76,061 13,962 18% June 77,905 15,482 20% July 77,471 3,347 4% August 109,928 30,479 28% September #DIV/ 0! October #DIV/ 0! November #DIV/ 0! December #DIV/ 0! Total 726,983 157,720 22%

120,000

100,000

80,000

60,000

40,000

20,000

0

liiiiiiiiiiil Email Received Spam

Fred Besenhoffer, Director of Information Systems

IS Department Mont hly Report Page 11 of 11 NB5

VILLAGE OF HOFFMAN ESTATES Memo TO: Finance Committee FROM: Mark Koplin, Assistant Village Manager-Development Services RE: OWNER'S REPRESENTATIVE MONTHLY REPORT-SEPTEMBER 2016

DATE: September 23, 2016

1. Preparation ofCIP project requests and review of potential projects.

2. Coordination of renovation of the Club Room.

3. Coordination with Windy City Bulls and discussions related to preparation for their first season.

4. Review of monthly financial reports and staffing/operational costs.

5. Conducted weekly meetings with Ben Gibbs to discuss bookings, holds, and operational items.

6. Coordination regarding an agreement with the Chicago Mustangs to play home games during the 2016/201 7 season.

7. Coordination regarding the installation of the new scoreboard and ribbon board.

8. Discussion related to the annual cheerleading events at the SCA.

Assistant Village Manager Department of Development Services

Attachments

MAK/kr cc: J. Norris Ben Gibbs (Spectra) Sears Centre Arena General Manager Update September 2016

Indian Concert, Mozart-n-Meatballs and Annual

at purchase new POS tills to replace old and broken equipment, and renovate

and deploying sponsorship sales campaign to ,.y.. SearS\centre I Arena 2 016 Event Announcement

What: Boy Scouts ofAmerica Popcorn Fundraising Training When: Date Start Event Start Time(s) (incl. Load In) 08/20/ 16 8:00am Load-in: 8:00am (Saturday) Event Start: 8:00am- 4:00pm Event End: 4:00pm

Where: Sears Centre Arena - Entering through club and will be on concourse from 107 to approx..104.

Tickets: Non-Ticketed

On Sale: NA

Marketing: NA

Parking: NA

Levy: NA

SCA Event Mgr: Erin Sweeney/Clint Rhodes

Event Contact: Alex Lohse, Field Director Boy Scouts of America Phone: 312-421-8800 Email: [email protected]

Notes: "-...·y~ Sears) centre Arena Event Announcement

What: SONU NIGAM & ATIF ASLAM

Date Start End Event Start Time(s) When: (incl. Load In) (incl. Load Out)

FRIDAY 8:00am 3:OOAM (1 0/0 1/16) LOAD IN: !O:OOAM SEPT. 30 DOORS: 7:30PM EVENT START: 8:30PM EVENT END: 12:30PM BUILDING CLEAR: 1:OOAM EVENT STAFF OUT: 1:30AM LOAD OUT DONE: 3:OOAM (10/01/16) Where: Sears Centre Arena

Tickets: Ticketed: $500,$350,$250,$150,$125,$99,$79,$59

On Sale: Friday, August 26@ 2:00pm

Marketing: Website & Marquee

Parking: $20

Levy: Concessions

SCA Event Mgr: Clint Rhodes

Event Contact: Bhavesh Patel Email: [email protected] Web: www.sahil.com Tel: (773)338-3636 Cell:(773) 552-2222 Fax: (773) 338-8282

Notes: Indian concert. Tickets sold primarily through consignments through promoter.

ACCOUNTING USE ONLY:_ Royalties Calculation_ E-time Coding _Event Coding Sheet '-....•yt SearS\centre I Arena 2016 Event Announcement

What: IRCA - SPIRIT CHEER When: EVENT SPACE Date Start End Event Space Event Start Time(s) (incl. Load In) (incl. Load Out) Description 11 /5116 6:30AM 11:00PM Arena Load in (Saturday)

Where: Sears Centre Arena Tickets: Non-Ticketed Marketing: Website & Marquee

Parking: Free

Levy: Concessions

SCA Event Mgr: Erin Sweeney/Clint Rhodes

Event Contact: Shery 1 Callison Redlok Productions Illinois Recreational Cheerleading Association (IRCA) Phone: PH: (847) 619-6838 Cell: (847) 224-1643 Fax: (847) 352-1961 Email: [email protected]

Notes: Practice space will be provided through the PSSWC

TIMES ARE TENTATIVE as of 9/16/16 "-...•)! SearSlcentre I Arena 2016 Event Announcement

What: IRCA - SPIRIT CHEER - STATES When: EVENT SPACE Date Start End Event Space Event Start Time(s) (incl. Load In) (incl. Load Out) Description 12/2/16 4:30PM I 0:30PM Arena Load in (Friday)

12/3/ 16 7:00AM 6:30 - 7:00PM Arena Load in (Saturday)

12/4/ 16 8:00AM 7:00 -7:15PM Arena Load in (Sunday)

Where: Sears Centre Arena Tickets: Non-Ticketed Marketing: Website & Marquee

Parking: Free

Levy: Concessions

SCA Event Mgr: Erin Sweeney/Clint Rhodes

Event Contact: Shery 1 Callison Redlok Productions Illinois Recreational Cheerleading Association (IRCA) Phone: PH: (847) 619-6838 Cell: (847) 224-1643 Fax: (847) 352-1961 Email: scallison4@ao 1. com

Notes: Practice space will be provided through the PSSWC

TIMES ARE TENTATIVE as of9/16/16 "'-....y:~ Se :\centre I Arena

Event Announcement

What: TOBYMAC-HITS DEEP TOUR 2017

When: EVENT SPACE Date Event Event Start Time(s) Space Description THU Arena DOORS: 5:30pm MARCH EVENT START: 6:30pm 30 EVENT END: I 1:30pm 2017

Where: Sears Centre Arena

Tickets: Ticketed: PLl - $69.75, PL2 - $38.75, PL3 - $28.75, PL4- $19.75, PL5- $.15

On Sale: Public Presale: September 21 @ Bam -September 22 Password: TOBYMAC17

Public Onsale: Friday, September 23 @ JO:OOam

Marketing: Website & Marquee

Parking: $20

Levy: Concessions

SCA Event Mgr: Clint Rhodes

Event Contact: Stacey Petersen Awakening Events 414.839.5380 Email: [email protected]

Dan Fife Awakening Events Office: 501.514.1717 Email: [email protected]

Notes: With Special Guests Matt Maher, Mandisa, Mac Powell, Capital Kings, Hollyn, Ryan Stevenson

Comps: Yes

ACCOUNTING USE ONLY: Royalties Calculation E-time Coding Event Coding Sheet