PUBLIC Agenda Council Meeting 28 June 2021.Pdf

RDC-1148187 1 Council Agenda 28 June 2021

01-15-016-01 RDC-1148187

Kaupapataka Agenda

NOTICE OF AN ORDINARY MEETING OF COUNCIL

Date: Monday 28 June 2021

Time: 9.30 am

Venue: Council Chamber

MEMBERSHIP Chairperson Mayor Chadwick Deputy Chairperson Cr Donaldson

Members Cr Bentley Cr Kai Fong Cr Kumar Cr Macpherson Cr Maxwell Cr Raukawa-Tait Cr Tapsell Cr Wang Cr Yates

Quorum 6

Back to index RDC-1148187 2 Council Agenda 28 June 2021 NGĀ TUKUNGA HAEPAPA A TE KAUNIHERA COUNCIL DELEGATIONS

Type of Committee Council Subordinate to Subordinate Strategy, Policy and Finance committee Committees Operations and Monitoring committee District Licencing committee CEO performance committee RMA Policy Committee Audit and Risk Committee Legislative Basis Schedule 7 S30 (1) (A), Local Government Act 2002 Committee delegated powers by the Council as per Schedule 7, S32, Local Government Act 2002 Purpose The purpose of the Council is to make decisions on all matters that cannot be delegated, that it has not delegated or that it has had referred to it by staff or a committee. Reference 01-15-016-01 Membership Mayor Steve Chadwick (Chair) Deputy Mayor Councillor Dave Donaldson (Deputy Chair) All councillors Quorum 6 Meeting frequency Monthly Delegations  the power to make a rate  the power to make a bylaw  the power to borrow money, or purchase or dispose of assets, other than in accordance with the Long-term Plan  the power to adopt a long-term plan, annual plan, or annual report  the power to appoint a chief executive  the power to adopt policies required to be adopted ad consulted on under the LGA 2002 in association with the long-term plan, or developed for the purpose of the local governance statement; and  the power to adopt a remuneration and employment policy  the power to set and support strategies in measures related to emergency matters.  all the powers, duties and discretions under the Civil Defence Act for the proper operation and administration of the approved Civil Defence Plan; such delegation to be executed solely within the defined policy guidelines as determined from time to time by the Council and subject to the Financial limits imposed by the approved Council estimates. Relevant Statutes All the duties and responsibilities listed above must be carried out in accordance with the relevant legislation. Limits to Delegations Powers that cannot be delegated to committees a per the Local Government Act 2002 Schedule 7 S32

Back to index RDC-1148187 3 Council Agenda 28 June 2021 Order of Business

1 Opening Karakia - Karakia Whakapuaki ...... 4

2 Apologies - Ngā Whakapāha ...... 4

3 Declarations of Interest - Whakapuakitanga Whaipānga ...... 4

4 Urgent Items not on the Agenda - Ngā Take Whawhati tata kāore i te Rārangi Take . 4

5 Confirmation of Minutes – Te Whakaū i ngā Meneti ...... 5 5.1 Council Meeting Minutes 21 May 2021 ...... 5 5.2 Council Meeting Minutes 27 May 2021 ...... 9

6 Recommendations from other Committees – Ngā Taunakitanga a ētahi atu Komiti 14 6.1 Report of Strategy, Policy & Finance Committee Meeting 17 & 18 May 2021 .....14 6.2 Report of the Strategy, Policy & Finance Committee Meeting 10 June 2021 ...... 18

7 Staff Reports – Pūrongo Kaimahi ...... 23 7.1 Adopt Long-Term Plan 2021-2031 ...... 23 7.2 Setting Council Rates for the Year 1 July 2021 to 30 June 2022 ...... 26

8 Resolution to go into Public Excluded - Ka Matatapu te Whakataunga i te Tūmatanga (to consider and adopt confidential items) ...... 58

Back to index RDC-1148187 4 Council Agenda 28 June 2021 1 Opening Karakia - Karakia Whakapuaki He karakia mō Te Kaunihera o ngā Roto o Rotorua

2 Apologies - Ngā Whakapāha The Chairperson invites notice from members of: 1. Leave of absence for future meetings of the Rotorua Lakes Council; or 2. Apologies, including apologies for lateness and early departure from the meeting, where leave of absence has not previously been granted.

3 Declarations of Interest - Whakapuakitanga Whaipānga Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Urgent Items not on the Agenda - Ngā Take Whawhati tata kāore i te Rārangi Take Items of business not on the agenda which cannot be delayed The Chairperson will give notice of items not on the agenda as follows: Matters Requiring Urgent Attention as Determined by Resolution of Rotorua Lakes Council The Chairperson shall state to the meeting. 1. The reason why the item is not on the agenda; and 2. The reason why discussion of the item cannot be delayed until a subsequent meeting. The item may be allowed onto the agenda by resolution of the Rotorua Lakes Council. s.46A (7), LGOIMA

Discussion of minor matters not on the agenda. Minor Matters relating to the General Business of the Rotorua Lakes Council. The Chairperson shall state to the meeting that the item will be discussed, but no resolution, decision, or recommendation may be made in respect of the item except to refer it to a subsequent meeting of the Rotorua Lakes Council for further discussion s.46A (7), LGOIMA

Back to index RDC-1148187 5 Council Agenda 28 June 2021 5 Confirmation of Minutes – Te Whakaū i ngā Meneti

5.1 Council Meeting Minutes 21 May 2021

01-15-016 RDC-1134637

DRAFT Minutes Council meeting held Friday 21 May 2021, 12pm Council Chamber, Rotorua Lakes Council

MEMBERS PRESENT: Mayor Chadwick (Chair) Cr Donaldson (Deputy Chair) , Cr Kai Fong, Cr Kumar, Cr Macpherson, Cr Maxwell, Cr Raukawa-Tait, Cr Tapsell, Cr Wang, Cr Yates

APOLOGIES: Cr Bentley

STAFF PRESENT: G Williams, Chief Executive, C Tiriana, Manager CE Office; O Hopkins, Manager Corporate Planning & Governance; J Mikaere, Group Manager Operations; G Rangi, Manahautū Māori; K Biddle, Pukenga Mātauranga Māori, I Tiriana, Manager Council Communications; R Dunn, Governance Lead; I Brell, Governance Support Advisor.

The Chair, Mayor Chadwick welcomed elected members, media, staff and members of the public and asked Kingi Biddle to open the meeting with a Mihi/Karakia.

1 KARAKIA WHAKAPUAKI OPENING KARAKIA

Cr Kai Fong opened the meeting with a Karakia.

2 NGĀ WHAKAPĀHA APOLOGIES

RESOLVED

That the apologies from Cr Bentley be accepted.

Moved: Mayor Chadwick Seconded: Cr Donaldson CARRIED

Back to index RDC-1148187 6 Council Agenda 28 June 2021 3 WHAKAPUAKITANGA WHAIPĀNGA DECLARATIONS OF INTEREST

None

4 TEMPORARILY SUSPEND ‘STANDING ORDER NO 21.5 – MEMBERS MAY SPEAK ONLY ONCE’

Standing Order No 3.5 provides for a temporary suspension of standing orders as below:-

Any member of a council, committee, subcommittee and subordinate body, and local and community board, may move a motion to suspend standing orders at a meeting of which they are a member. Any such motion must also include the reason for the suspension. If seconded, the Chairperson must put the motion without debate and at least 75 per cent of the members present and voting must support the motion for it to be carried.

cl. 27(4), Schedule 7, LGA 2002

As per the above provision, it is recommended to, temporarily suspend ‘Standing Order 21.5 - Members may speak only once’ to allow members sufficient opportunity to consider the Māori Wards recommendations at the Council meeting 21 May 2021.

Resolved

1) That the Council, temporarily suspend ‘Standing Order 21.5 - Members may speak only once to a motion at a meeting’ for the 21 May Council meeting.

2) The reason is to allow members sufficient opportunity to consider the Māori Wards recommendations.

Moved: Cr Raukawa-Tait Seconded: Cr Yates CARRIED

5 PŪRONGO KAIMAHI STAFF REPORTS

RECOMMENDATION

5.1 CONSIDERATION OF MĀORI WARDS

Resolved

1. That this report ‘Consideration of Māori Wards’ be received.

Moved: Mayor Chadwick Seconded: Cr Donaldson

CARRIED

Back to index RDC-1148187 7 Council Agenda 28 June 2021

Gina Rangi spoke to a presentation titled “Māori wards.” (Attachment 1)

Te Tatau o Te Arawa Partnership definition

Cr Macpherson asked Ms Rangi for a legal definition of the partnership (Te Tatau o Te Arawa). Cr Raukawa-Tait raised a point of order (irrelevance) sighting the standing of the partnership had been decided when the agreement was signed 18 December 2015 between Council and Te Arawa o Te Arawa Charitable Trust.

Chair, Mayor Chadwick upheld the point of order and did not accept Cr Macpherson’s question. However the Chair asked Ms Rangi if she would like to comment. Ms Rangi explained the Te Arawa Partnership agreement has a provision which sets out that it can only be disestablished by mutual consent. Therefore in the absence of a mutual decision to disestablish it remains in force.

Inaccurate Statement

Chair, Mayor Chadwick raised a point of order referring to the inaccuracy of Cr Macpherson’s statement that the current Council has advanced Te Arawa interests by investing ratepayers’ money into iwi partnership projects. The Chair asked Cr Macpherson to withdraw his statement. Cr Macpherson did not withdraw his statement and left the meeting.

ATTENDANCE: Cr Macpherson left the meeting at 1.41pm

Further Resolved

2. That Council accepts the recommendation of Te Tatau o Te Arawa and approves the establishment of a Māori Ward for the triennium 2022 election.

3. That Council note a representation review (with full public engagement) will be conducted to determine representation arrangements.

4. That Council agree to carry out a wider review of Council’s governance framework, including the purpose, membership and powers of Council’s committees and community boards, and a discussion with Te Arawa and the broader community about the possibilities of strengthening co-governance.

5. That Council directs staff to prepare a proposal on the process and scope of the proposed review process.

Moved: Mayor Chadwick Seconded: Cr Donaldson

CARRIED

Back to index RDC-1148187 8 Council Agenda 28 June 2021

OPEN SESSION

______The meeting closed at 1.58pm ______

To be confirmed at a Council meeting on 28 June 2021

……………………………….……………..

Chair

Back to index RDC-1148187 9 Council Agenda 28 June 2021 5.2 Council Meeting Minutes 27 May 2021

01-15-016 RDC-1136315

DRAFT Minutes Council meeting held Thursday 27 May 2021, 9.30am Council Chamber, Rotorua Lakes Council

MEMBERS PRESENT: Mayor Chadwick (Chair) Cr Donaldson (Deputy Chair) Cr Bentley, Cr Kai Fong, Cr Kumar, Cr Macpherson, Cr Maxwell, Cr Raukawa- Tait, Cr Tapsell, Cr Wang, Cr Yates

APOLOGIES: Cr Tapsell (for lateness)

STAFF PRESENT: G Williams, Chief Executive, O Hopkins, Manager Corporate Planning & Governance; S Michael, General Manager Infrastructure; T Collé, CFO/Group Manager Business Support; J Mikaere, Group Manager Operations; G Rangi, Manahautū Māori; I Tiriana, Manager Council Communications; R Dunn, Governance Lead; H King, Governance Support Advisor.

The meeting opened at 9.30am. Mayor Chadwick welcomed elected members, media, staff and members of the public.

1 KARAKIA WHAKAPUAKI OPENING KARAKIA

Cr Yates opened meeting with a Karakia.

2 NGĀ WHAKAPĀHA APOLOGIES

RESOLVED

That the apologies from Cr Tapsell for lateness be accepted.

Moved: Cr Wang Seconded: Cr Kumar CARRIED

Back to index RDC-1148187 10 Council Agenda 28 June 2021

3 WHAKAPUAKITANGA WHAIPĀNGA DECLARATIONS OF INTEREST

None

4 NGĀ TAKE WHAWHATI TATA KĀORE I TE RĀRANGI TAKE URGENT ITEMS NOT ON THE AGENDA

Cr Kumar asked for time to address the problem of members being disrespectful to others during Council meetings so to avoid members walking out of meetings.

The Chair ruled that this is not an urgent item, instead it’s an item that can be looked at collectively as Councillors when we review the code of conduct at the end of this year.

The Chair raised the following urgent item:

4.1 TEMPORARY HOUSING OPTIONS UNDER INVESTIGATION (Confidential Item)

a) The reason the item was not on the agenda was because it missed the distribution deadline.

b) The reason why the discussion cannot be delayed is to allow the Chief Executive to understand Council’s stand on this matter so this can be clearly articulated to the Minister.

c) The reason for this to be in confidential is due to an obligation of confidence and to protect the public interest.

Resolved

"That the matter of "Temporary Housing options under investigation" be dealt within the confidential session of this meeting

Moved: Cr Maxwell Seconded: Cr Donaldson CARRIED

Cr Macpherson requested that his vote against this decision be recorded.

Back to index RDC-1148187 11 Council Agenda 28 June 2021

5 TE WHAKAŪ I NGĀ MENETI CONFIRMATION OF COUNCIL MINUTES

5.1 COUNCIL MEETING – 29 APRIL 2021 RDC-1126517 Resolved

That the minutes of the Council meeting held 29 April 2021 be confirmed as a true and correct record.”

Moved: Cr Donaldson Seconded: Cr Raukawa-Tait CARRIED

6 TE WHAKAWĀTEA I NGĀ TUHINGA MATATAPU RELEASE OF CONFIDENTIAL ITEMS

6.1 REPORT OF CONFIDENTIAL ITEMS TO BE RELEASED RDC-1133699 Resolved

1. That the “Report of Confidential items to be released’ be received.

Moved: Cr Yates Seconded: Cr Donaldson CARRIED

7 NGĀ TAUNAKITANGA A ĒTAHI ATU KOMITI RECOMMENDATIONS FROM OTHER COMMITTEES

7.2 REPORT OF THE STRATEGY, POLICY & FINANCE COMMITTEE MEETING 13 MAY 2021 RDC-1133524

Resolved

That the “Report of the Strategy, Policy & Finance Committee Meeting held 13 May 2021” be received.

Moved: Cr Raukawa-Tait Seconded: Cr Wang CARRIED

Back to index RDC-1148187 12 Council Agenda 28 June 2021 ATTENDANCE: Cr Tapsell joined the meeting at 9.39am

That the following recommendations of the Strategy, Policy & Finance Committee meeting held 13 May 2021 be adopted:

RECOMMENDATION 1 PROPOSED CHANGE OF CLASSIFICATION OF PART OF ROTORUA CEMETERY RESERVE RDC-1127124 1. That Council agree that consultation be undertaken on the proposal to change the classification of Part of the Rotorua Cemetery Reserve, being Part Section 26A SBRS of Rotorua, from Recreation Reserve to Local Purpose (Cemetery) Reserve, pursuant to Section 24 of the Reserves Act 1977.

Moved: Cr Yates Seconded: Cr Donaldson CARRIED

RECOMMENDATION 2 PROPOSED REMITS TO LOCAL GOVERNMENT NEW ZEALAND’S 2021 ANNUAL GENERAL MEETING RDC-1129171

1. That Council support the proposed remit “Fly Tipping” at the Local Government New Zealand Annual General meeting on 17 July 2021.

2. That Council do not support the proposed remit “Rating Valuation of Forestry Land” at the Local Government New Zealand Annual General Meeting on 17 July 2021.

Moved: Cr Maxwell Seconded: Cr Kai Fong CARRIED

8 HE WHAKATAUNGA KIA HOKI ATU TE ARONGA O TE HUI HAI HUI TŪMATAWHĀITI RESOLUTION TO GO INTO PUBLIC EXCLUDED

RESOLVED

That Council move into Public Excluded session.

Moved: Cr Raukawa-Tait Seconded: Cr Kumar CARRIED

Back to index RDC-1148187 13 Council Agenda 28 June 2021 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987, for the passing of this resolution are as follows:

General subject of each matter Reason for passing this resolution in Ground(s) under to be considered relation to each matter Section 48(1) for passing of this resolution CONFIDENTIAL MINUTES of Please refer to the relevant clause/s Good reason for previous meeting held 29 April in the open meeting minutes. withholding exists 2021 under Section 48(1)(a).

Temporary Housing options Protect information where making Section 48(1)(a) available would be likely otherwise Section 7(2)(c)(ii) to damage the public interest.

This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Sections 6 or 7 of the Act or Sections 6, 7 or 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above (in brackets) with respect to each item.

OPEN SESSION

______The meeting closed at 10.50am ______

To be confirmed at a Council meeting on 28 June 2021

……………………………….……………..

Note 1: Rotorua Lakes Council is the operating name of Rotorua District Council Note 2: Attachments to these minutes are available on request or on Council’s website - www.rotorualakescouncil.nz

Back to index RDC-1148187 14 Council Meeting 28 June 2021 6 Recommendations from other Committees – Ngā Taunakitanga a ētahi atu Komiti

6.1 Report of Strategy, Policy & Finance Committee Meeting 17 & 18 May 2021 RDC-1142597 ROTORUA LAKES COUNCIL

The Mayor Members COUNCIL

REPORT OF THE STRATEGY, POLICY & FINANCE COMMITTEE MEETING HELD 17 & 18 MAY 2021

Report prepared by: Hilda King, Governance Support Advisor Report reviewed by: Oonagh Hopkins, Deputy Chief Executive – District Leadership & Democracy Report approved by: Geoff Williams, Chief Executive

1. TE PŪTAKE PURPOSE

The purpose of this report is to provide an opportunity for Council to consider recommendations received from Strategy, Policy & Finance Committee Meeting held 17 & 18 May 2021.

Strategy, Policy & Finance Cr Raukawa-Tait(Chair), Cr Kai Fong(Deputy Chair), Mayor Committee members: Chadwick, Cr Bentley, Cr Donaldson, Cr Kumar, Cr Macpherson, Cr Maxwell, Cr Tapsell, Cr Wang, Cr Yates, Mr Berryman- Kamp(Te Tatau o Te Arawa), Mr Biasiny-Tule (Te Tatau o Te Arawa), Mr Thomass (Lakes Community Board) and Mrs Trumper (Rural Community Board)

2. NGA TŪTOHUNGA RECOMMENDATIONS

1. That the “Report of the Strategy, Policy & Finance Committee meeting held 17 & 18 May 2021’ be received.

2. That the following recommendations as per the ‘Rotorua Lakes Council Long Term Plan 2021-2031 Consultation Document’ of the Strategy, Policy & Finance Committee meeting held 17 & 18 May 2021 be adopted:

RECOMMENDATIONS AS PER THE CONSULTATION DOCUMENT RDC-1128932

TOPIC 1: AQUATIC CENTRE

1. That Council agree to include the Aquatic Centre Full Master Plan redevelopment (Option 3 - $28.3 million) into the final development of the Long-Term Plan to be adopted by Council on 28 June 2021.

RDC-1148187 15 Council Meeting 28 June 2021 TOPIC 2: COMMUNITY SAFETY

1. That Council adopt the creation of a community safety plan and include an additional $500,000 per year for the implementation of identified actions (Option 1) into the final development of the Long-Term Plan to be adopted by Council on 28 June 2021.

TOPIC 3: FEES AND CHARGES

1. That Council agree to setting the pricing for direct benefit services, increasing fees and charges across a number of service delivery areas, including planning, Energy Events Centre, Parks and Inspection into the final development of the Long-term Plan to be adopted by Council on 28 June 2021.

2. That Council note the basis for price setting has been developed on, increasing fees where there has been no increase in over 2 years and where the current funding for the overall service does not meet the funding policy.

TOPIC 4: UAGC

1. That Council agree to reduce the UAGC from $475.00 to $425.00 - a decrease of $50.00 (Option 1). That the new UAGC is incorporated into the final development of the Long-term Plan to be adopted by Council on 28 June 2021.

TOPIC 5: HOMES AND THRIVING COMMUNITIES

1. That Council approve the outcomes and action plans identified in the He Papakāinga, He Hāpori Taurikura Te Poupou Rautaki Homes and Thriving Communities Strategic Framework.

2. That Council notes the further feedback received and where appropriate incorporate the feedback into the framework and action plans.

3. That Council agree to the ongoing work between Rotorua Lakes Council and partnership with stakeholders and the wider community, to lead the implementation of the plan.

TOPIC 6: ECONOMIC DEVELOPMENT

1. That Council agree to the outcomes identified in the draft EDS and notes that action plans will be created for each of the three priority areas.

2. That Council notes that work is underway to finalise these action plans by the end of the year and that implementation will be initiated during the first three years of the Long-term Plan.

3. That Council agree to proceed with its commitment of $29 million towards economic development ($9.0 million 2020/21 and $20 million 2021/22.)

4. That Council agree/approve the ongoing work between Rotorua Lakes Council, business leaders and partners, to lead the development of these plans.

RDC-1148187 16 Council Meeting 28 June 2021 TOPIC 7: CLIMATE CHANGE

1. That Council adopts the outcomes identified in the Climate Action Plan and notes the action plans identified in the 30 Year Infrastructure Strategy.

2. That Council notes that implementation will be initiated during the first three years of the Long-term Plan.

3. That Council agree/approve ongoing work between Rotorua Lakes Council and partnership with stakeholders and the wider community, to lead the implementation of the plan.

TOPIC 8: INFRASTRUCTURE STRATEGY

1. That Council adopt the 30Year Infrastructure Strategy and notes that approximately 55% of the total capital expenditure programme is supporting delivery of the infrastructure strategy.

TOPIC 9: LAKE TARAWERA RETICULATION SEWERAGE SCHEME

1. That Council notes that from 2017 all properties with existing septic tanks should have either connected to a reticulated system, or should have upgraded to an Aerated Wastewater Treatment System with Nitrogen Reduction (AWTS + NR). The discharge of treated domestic waste water into the land from an existing septic tank became a discretionary activity.

2. That Council notes that an AWTS + NR which meets the requirements in the OSET Plan is estimated to cost $28,000 to install. In addition, the ongoing consenting, operational, maintenance, repair and renewal costs of such system would be the owner’s responsibility. Routine maintenance and servicing costs are estimated to be approximately $500 per year.

3. That Council adopt the design and delivery of a reticulated sewerage scheme for Tarawera.

4. That Council agree that a Tarawera sewerage scheme sub-committee is set up, consisting of council officers, Lakes Community Board members and appropriate representation of local residents of Tarawera to jointly develop a set of criteria that lays out clear guidelines on identifying those ratepayers that are not able to provide lump sum repayments at the completion of the scheme and develops viable repayment options. Modelling the repayments has been based upon 75% residents being able to pay upfront. The outcomes of the sub-committee’s work are reported to Council before adoption into the scheme’s capital funding plan.

5. That Council approve the initial work to progress the detailed design and a scheme procurement process in year 1 of the LTP, bringing forward approximately $2.5 million to provide the community with more certainty on the full project costs and the required household capital contribution.

6. That Council agree to bringing forward the project from year 5/6 into year 2-4 subject to continued community support, more accurate costings and the clearly defined repayment criteria after year one of the LTP.

RDC-1148187 17 Council Meeting 28 June 2021 TOPIC 10: WESTBROOK SPORTS PRECINCT

1. That Council agree to defer the discussion on the future of the Springfield Golf Course until such time as a full assessment is conducted by Council on a future sports facility that is fit for purpose to meet the future needs of the Rotorua community to go out for full consultation at the appropriate time.

TOPIC 11: RATES INCREASES

1. That Council approve the delivery of the proposals set out in the consultation and in order to deliver acknowledge that a 9.2% average rates increase is required in year one (2021/22) and average annual rates increases of 3.75% forecast for the following nine years.

TOPIC 12: OTHER FEEDBACK

COMMUNITY HUBS

1. That the Council notes the requests for community hubs and considers these within the Housing and Thriving Communities Strategy.

POWER, INTERNET AND PHONE CONNECTIONS (RURAL AND LAKES COMMUNITIES)

1. That the Council continues to advocate and work with partners to look into options to address connectivity issues across the Rotorua District.

3. TE TĀHUHU BACKGROUND

3.1 Reports and attachments relating to the above recommendations were included in the agenda for the Strategy, Policy & Finance Committee meeting held 17 & 18 May 2021. This agendas is available for viewing on Council’s website under rotorualakescouncil.nz/livestream.

RDC-1148187 18 Council Meeting 28 June 2021 6.2 Report of the Strategy, Policy & Finance Committee Meeting 10 June 2021

01-15-228 RDC-1142628 ROTORUA LAKES COUNCIL

The Mayor Members COUNCIL

REPORT OF THE STRATEGY, POLICY & FINANCE COMMITTEE MEETING HELD 10 JUNE 2021

1. TE PŪTAKE PURPOSE

The purpose of this report is to provide an opportunity for Council to consider recommendations received from Strategy, Policy & Finance Committee Meeting held 10 June 2021.

2. NGA TŪTOHUNGA RECOMMENDATIONS

1. That the “Report of the Strategy, Policy & Finance Committee meeting held 10 June 2021’ be received.

2. That the following recommendations of the Strategy, Policy & Finance Committee meeting held 10 June 2021 be adopted:

RECOMMENDATION 1 SPEED LIMIT BYLAW 2021 – CHANGES TO SPEED LIMITS RDC-1137111

1. That Council adopts the changes to speed limits on the roads identified in Table 1 (Attachment 1) are made in accordance with the requirements of the rule “Setting of Speed Limit 2017”

RDC-1148187 19 Council Meeting 28 June 2021 RECOMMENDATION 2 RATES REMISSION FOR SIGNIFICANT NATURAL AREAS RDC-1023929

1. That Council amend the rates remission policy, as set out in Attachment 2 of this report, to provide for a remission of $5 per hectare for rateable land that is identified as an SNA in the Rotorua District Plan where the area of rateable land that is identified as an SNA is a minimum of 20 hectares.

RECOMMENDATION 3 LONG-TERM PLAN 2021-31 – APPROVE COMMUNITY PERFORMANCE MEASURES RDC-1138491

1. That Council approve the suite of Community Performance Measures and include them in the final Long-term Plan 2021-31.

3. TE TĀHUHU BACKGROUND

3.1 Reports and attachments relating to the above recommendations were included in the agenda for the Strategy, Policy & Finance Committee meeting held 10 June 2021. This agenda is available for viewing on Council’s website under rotorualakescouncil.nz/livestream.

4. NGĀ ĀPITIHANGA ATTACHMENTS

Attachment 1: Table 1 – Updated Recommendations for safe and appropriate speeds (Recommendation 1) Attachment 2: Proposed Remission Policy for SNAs (Recommendation 2)

RDC-1148187 20 Council Meeting ATTACHMENT 1 28 June 2021 Report to SP&F Committee Meeting 10 June 2021 - (RDC-1137111)

Table 1 – Updated recommendations for safe and appropriate speeds.

Road Name Current Speed Limit Staff Recommended (km/h) Speed (km/h) Government Gardens Oruawhata Drive 50 20 Queens Drive 50 20 Hatupatu Drive & Hinemoa Street 50 20

Kuirau Park Reserve Kuirau Street 50 20 Kuirau Park Access 50 20 Aquatic Centre Access 50 20

Hannahs Bay Waikawau/Hannahs Bay Reserve None 20 Waingaehe Reserve (Willow Avenue) None (30 signed) 20

Western Heights/Pukehangi Mountain Road 100 60

Pukehangi Road 70 60

Lynmore/Owhata Owhata Road 70 50 Tarawera Road (up to and including Manawa 70 50 Road and Redwood Road within Redwood Park)

Long Mile Road None (30 signed) 30

Ngongotahā Waiteti Road 70 50 Leonard Road 70 50

Other Urban Areas Henderson Road None 50 Scott Road None 50

Awahou Gloucester Road None 40 Maxwell Road None 40

Rotoiti Te Puakanga Road None 40 Emery Road None 40 Wharetoroa Drive None 40 Aoturoa Avenue None 40 Te Urumahoe None 40

Rotehu Morehu Loop Road None 40

Tikitere Okahu Lane 70 40 Parkcliff Road None 40

RDC-1148187 21 Council Meeting ATTACHMENT 1 28 June 2021

Road Name Current Speed Limit Staff Recommended (km/h) Speed (km/h) Banksia Place None 40 Rangiteaorere Road None 40 Mataikotare Road None 40

Mourea Okawa Bay Road None for first 70m 40

Rotokawa Cookson Road 100 60 Hawthornden Drive 100 60

Okere Falls Okere Falls Road 70 60 Trout Pool Road 70 60 Hoko Road (East) 70 60

Mamaku Arahiwi Road (section leading up to village) 70 60 Cecil Road (section leading up to village) 70 60 Maraeroa Road (section leading up to village) 70 60 Old State Mill Road 70 60

Rerewhakaitu Ashpit Road (through village) 70 50 40km/h variable speed limit outside school Yankee Road (through village) 70 50 40km/h variable speed limit outside school Rerewhakaitu Road (50m section into village) 70 50

Reporoa Broadlands Road (section by school) 70 60 40km/h variable speed limit outside school Earle Road (from Broadlands Road for 230m) 70 60 Vaile Road (from Broadlands Road for 260m) 70 60

Hamurana Kaharoa Road (section by school) 70 60 Jackson Road 100 80

Other Rural Areas Keith Road 70 60 Paradise Valley Road (section at SH5 end) 70 60 Waikite Valley Road (section by school) 70 60 40km/h variable speed limit outside school Whirinaki Valley Road (section by school) 70 60 Waipa State Mill Road None (50 signed) 50 Waipa Carpark Access Road None (30 signed) 30 Te Pūtake o Tawa Access (Forest Hub 2) None (30 signed) 30

RDC-1148187 22 Council Agenda ATTACHMENT 2 28 June 2021

Attachment 2: Proposed Remission Policy for SNAs

Remission of Rates for Significant Natural Areas identified in the District Plan

Policy Objective To provide rates relief where land is identified as a Significant Natural Area (SNA) in the District Plan.

Conditions and criteria Council will remit rates for rateable land identified as a SNA in the District Plan provided that the rating unit has a minimum of 20 hectares of land identified as a SNA and rates remission is not already provided to the land under another policy.

Remissions will be calculated at a rate of $5/hectare of land identified as a SNA and applied to the General Rates of the particular rating unit.

Back to index RDC-1148187 23 Council Agenda 28 June 2021 7 Staff Reports – Pūrongo Kaimahi

01-15-016 RDC-1144064

ROTORUA LAKES COUNCIL Mayor Members COUNCIL

7.1 Adopt Long-Term Plan 2021-2031

Report prepared by: Megan Bell, Corporate Planning Coordinator Report reviewed by: Oonagh Hopkins, Deputy Chief Executive District Leadership and Democracy Report approved by: Geoff Williams, Chief Executive

1. TE PŪTAKE PURPOSE

The purpose of this report is for Council to adopt the final Long-term Plan 2021-2031.

2. HE TŪTOHUNGA RECOMMENDATION

1. That the report ‘Adopt Long-term Plan 2021-2031’ be received.

2. That Council resolve to receive the audit opinion and adopt the final Long-term Plan 2021- 2031 (circulated separately).

3. TE TĀHUHU BACKGROUND

Following the requirements of the Local Government Act 2002 Councils must prepare a long-term plan that covers a 10 year period. This plan covers the period 2021-2031 and will come into effect on 1 July 2021 upon adoption by the Council.

The process for development and the content of the final plan is prescribed by the Local Government Act 2002 and is subject to review by the Office of the Auditor General.

Council has previously adopted a series of polices required as part of developing a final plan. These include the:

Significant Forecasting Assumptions Revenue and Financing Policy Treasury Policy Significance and Engagement Policy Asset Management Policy 30 year Infrastructure Strategy 2021-2051 Financial Strategy Community Performance Measures

Back to index RDC-1148187 24 Council Agenda 28 June 2021

The development of the Long-term Plan requires that consultation is undertaken through the special consultation procedure on the major issues/topics of conversation. This was undertaken in March/April using the consultation document “Mahi” and undertaking a four week period of engagement activity.

Following the consultation period the Council had received and deliberated on the feedback during two Strategy, Policy and Finance committee meetings held on 17 and 18 May. The recommendations made by the committee then lead into the final completion of this Long-term Plan.

4. TE MATAPAKI ME NGĀ KŌWHIRINGA DISCUSSION AND OPTIONS

The Plan has been reviewed by the Office of the Auditor General which has provided an opinion on the Long-term Plan 2021-2031. A representative from the Audit office will be in attendance to present council with the opinion.

5. TE TINO AROMATAWAI ASSESSMENT OF SIGNIFICANCE

The Long-term Plan (and various policies) is Council’s principle planning document which requires public consultation before it is finally adopted.

The Long-term Plan including the various policies has been consulted upon with the public. Subsequent amendments have been made following consideration of all feedback and it is now required to be adopted along with the audit opinion.

6. NGĀ KŌRERO O TE HAPORI ME TE WHAKATAIRANGA COMMUNITY INPUT/ENGAGEMENT AND PUBLICITY

A consultation document was published in accordance with legislations and the special consultative process used. Subsequent amendments have been made following considerations of all submissions and included into the final plan.

7. HE WHAIWHAKAARO CONSIDERATIONS

7.1 Mahere Pūtea Financial/budget considerations

Not applicable.

7.2 Kaupapa Here me ngā Hiraunga Whakariterite Policy and planning implications

Not applicable.

Back to index RDC-1148187 25 Council Agenda 28 June 2021

7.3 Tūraru Risks

Council is required to adopt a Long-term Plan every three years prior to 1 July. Failing to do so will mean the requirements of the Local Government Act 2002 will not be met. If adoption prior to 1 July is not achieved the rates strike for the new financial year cannot be undertaken. This would have an impact to Council’s timing of revenue and to undertake projects if a plan was not adopted on time.

7.4 Te Whaimana Authority

Authority is provided by the Local Government Act 2002 for the Council to make the necessary decision around the proposals and projects within the Long-term Plan 2021-2031.

8. NGĀ ĀPITIHANGA ATTACHMENTS

Attachment 1: Long-term Plan 2021-2031 (circulated separately)

Back to index RDC-1148187 26 Council Agenda 28 June 2021

01-15-016 RDC-1147292

ROTORUA LAKES COUNCIL

Mayor Members COUNCIL

7.2 Setting Council Rates for the Year 1 July 2021 to 30 June 2022

Report prepared by: Oonagh Hopkins, Deputy Chief Executive District Leadership & Democracy Report reviewed by: Thomas Collé, Deputy Chief Executive Organisational Enablement Report approved by: Geoff Williams, Chief Executive

1. TE PŪTAKE PURPOSE

The purpose of this report is to set the rates for 2021/22, the due dates for payment and authorise the addition of penalties to unpaid rates.

2. HE TŪTOHUNGA RECOMMENDATION

1. That the report ‘Setting Council rates for the year 1 July 2021 to 30 June 2022’ be received.

2. That Council

- in accordance with section 23 of the Local Government (Rating) Act 2002, set the rates (as set out below);

- in accordance with section 24 of the Local Government (Rating) Act 2002, set the dates by which rates must be paid (as set out below);

- in accordance with sections 57 and 58 of the Local Government (Rating) Act 2002, set the penalties that may be added to unpaid rates (as set out below);

- set the discount for early payment.

Back to index RDC-1148187 27 Council Agenda 28 June 2021 Rates for 2021/22

All figures stated do not include GST. Amounts to be collected are stated prior to remissions. To be read in conjunction with the Revenue and Financing policy.

General rates

General rate on capital value Council sets a general rate on capital value on a differential basis, assessed on all rateable land in the district. The general rate funds that part of the general revenues of Council that is not funded by the uniform annual general charge.

The relationship between the differential categories for the general rate and the indicative rate per dollar of capital value is:

Differential categories Relative differentials Rate per $ of capital value

2021/22 1.0 0.002310 1. General Rate – Base

1.72 0.003974 2. General Rate – Business

The amount to be collected for 2021/22 is $54,770,534.

Definition of differential categories for the general rate on capital value

Base: Every property not otherwise categorised. Business: Every property which is:

 used for any business or industrial purpose.

 vacant land which is not zoned residential or rural. This category includes utilities but does not include Rotorua Lakes Council utilities or residential investment properties, regardless of the number of units, provided they are let for long term tenancies.

Back to index RDC-1148187 28 Council Agenda 28 June 2021

Uniform annual general charge Council sets a uniform annual general charge as a fixed amount of $425.00 per rateable rating unit. The UAGC is for the purposes of, but not necessarily limited to, funding the following types of activities:

 Community Wellbeing

 Community Leadership

 District Development  Roads and Footpaths

 Storm Water and Land Drainage The UAGC is set at a level that is determined by Council each year, subject to the maximum allowed under Section 21 of the Local Government (Rating) Act 2002. The amount to be collected for 2021/22 is $12,089,427

Targeted rate for lakes enhancement

Council sets a targeted rate for lakes enhancement as a fixed amount of $18.98 per rating unit, on all rateable land in the district excluding rating units within the Waikato region. The rate is to contribute to lakes enhancement by way of improving water quality. The amount to be collected for 2021/22 is $515,513.

Targeted rates for business and economic development

Council sets 2 targeted rates to fund business and economic development on all rating units in the specified categories including vacant land that is in one of the three differential categories below because the underlying district plan zoning or district valuation roll category for the land indicates the differential categories apply (except Kaingaroa Village rating unit 07010 514 01A and Rotorua Lakes Council utilities), contributing to the cost of:

 Economic Projects

 Destination Rotorua Marketing  Tourism Rotorua Travel and Information Centre The relationship between the three differential categories for the purposes of setting these targeted rates in terms of the total revenue to be gathered has been set as follows:

Revenue gathering split for the Business and Economic Development targeted rates 1. Business 80%

2 Industrial 10%

3. Farming 10%

Total revenue to be generated 100%

The amount to be collected for 2021/22 is $6,954,037.

Back to index RDC-1148187 29 Council Agenda 28 June 2021

a. Council will set a targeted rate as a fixed amount per rateable rating unit, on a differential basis as set out in the table below:

Relative Differential categories Rate per rating unit differentials

Business Urban and Rural 100 189.39

Industrial 100 189.39

Farming 25 47.35

Where part of a rating unit is secondary to the principal use and is for the business of providing short-term accommodation the rate will be charged on the basis of 100% of the targeted rate where 1 or more bedrooms are used for providing short-term accommodation. b. In addition, Council will set a targeted rate in the dollar on capital value set on a differential basis for the following categories of properties, as follows:

Revenue to be Rate per $ of capital Differential categories collected $ value

Business Urban and Rural 5,326,269 0.002528

Industrial 577,793 0.000828

Farming 621,470 0.000172

The differentiated targeted rate in the dollar on capital value will be set on every rating unit where either: a. the principal use of that rating unit falls into one of the three categories described below, or b. part of the rating unit has a significant secondary use that falls into one of the categories described except where that use is the business of providing short-term accommodation. This rate will apply only to the part of the rating unit allocated to the appropriate category.

Definition of differential categories for the business and economic development targeted rates

Business, Urban and Rural: Every property in the urban or rural sector and is used for any business purpose except industrial. This category includes utilities and their networks. Industrial: Every property that has been categorised in the District Valuation Roll as being used for industrial purposes in accordance with the Rating Valuation Rules 2008.

Back to index RDC-1148187 30 Council Agenda 28 June 2021

Farming: Every property which is used for farming purposes

Notes: "Providing short-term accommodation" for the purposes of this rate includes the provision of accommodation such as a B&B, lodge, retreat, farm stay or homestay or the provision of other similar short-term accommodation."

Targeted rate for refuse collection and waste management services – rateable properties

Council sets a targeted rate for refuse collection and waste management services on all rating units in the district that are located within the Rotorua urban rating boundary (as shown on map V) and that are located in the rural areas identified on map W and that are not used as council reserves. The rate is differentiated based on the location of the rating unit, the use to which the rating unit is put, and the provision or availability of the service to the rating unit. The rate is set as either an amount per separately used or inhabited part (SUIP) of a rating unit that receive the service, and is set as an amount per rating unit for rating units that are "Serviceable". The targeted rate funds refuse collection service which includes recycling. The targeted rate also funds waste management services, which include litter bin provision and the management of, as well as the removal of illegal littering and waste dumping on council controlled land, conducting of waste minimisation information and education programmes as well as other associated costs to Council in providing the service.

Serviced (CBD business SUIP) rating units

For commercial rating units in the CBD area identified in the map, the Council will provide [a 240L MGB for refuse and 240L MRB for recycling collection and 40L crates for glass collection]. The Council will collect refuse weekly and recycling fortnightly from the kerbside. The relationship between the differential categories for the waste collection rates and the amount of the rate for the 2021/22 year is as follows:

Relative 2021/22 Waste Collection differentials rate (%) $ The total amount to be collected in 2021/22 is $5,451,000

Serviced 100 221.27 per SUIP Serviced (CBD business SUIP) 200 442.53 per SUIP Serviced (Rural) 100 221.27 per SUIP Serviceable 50 110.63 per rating unit

Back to index RDC-1148187 31 Council Agenda 28 June 2021

Description of differential categories for the refuse collection and waste management services rates – rateable properties Serviced: All rating units, except those that fall under the "Serviced (CBD business SUIP)" category, the Serviced (Rural) category or the "Serviceable" category. This category does include rating units used for residential purposes within the CBD area identified in the map Y. Serviced (CBD business SUIP): All rating units used for commercial purposes within the CBD area identified in the map Y. Serviced (Rural): All rating units identified on Map W. Serviceable: All rating units shown in map V (Rotorua urban rating boundary) where the service is available to a rating unit, but is not used. This includes any rating units that are vacant (including bare land). It does not allow for voluntary opting out of receiving the service.

Notes: Council reserve tenants will have the option of entering a private contract with Council’s contractor if they wish to use the collection service.

Targeted rate for refuse collection – non-rateable properties Council sets a targeted rate for refuse collection only on those non-rateable rating units identified in table A. The rate is set as a fixed amount of $110.63 per rating unit.

Targeted rates for water supply

Council sets targeted rates for water supply to properties within the service areas shown on the rating maps in this funding impact statement based on the location of the rating unit and the provision or availability to the land of a water supply. The amount to be collected is $11,411,368. The targeted rates for water supply are as follows:

Relative 2021/22 Water supply (except Kaharoa and Reporoa) Factor of differentials Rate (Service areas shown on Map A, Map B, Map C, Map D, Map E, Map F) liability (%) $

The amount to be collected is Metered water $4,330,000; General water rate $6,030,368

A differential targeted rate of:

A fixed amount on each separately used or inhabited part of a rating unit 100 Per SUIP 297.88 connected (and not metered).

A fixed amount on each serviceable rating unit capable of connection. 50 Per rating unit 147.44

A fixed amount on each connection to a rating unit (and metered). 100 Per connection 247.40

A targeted rate on each metered connection to a rating unit of a fixed Per cubic metre 1.2405 amount per cubic metre supplied in excess of 56 cubic metres per quarter.

Back to index RDC-1148187 32 Council Agenda 28 June 2021

Relative 2021/22 Kaharoa differentials Factor of liability Rate (Service areas shown on Map G) (%) $

The amount to be collected is $306,000.

A targeted rate of a fixed amount per connection to a rating unit. Per connection 339.00

A targeted rate on each metered connection to a rating unit of a fixed Per cubic metre 0.4369 amount per cubic metre supplied to the rating unit.

Relative 2021/22 Reporoa Factor of differentials Rate (Service areas shown on Map H) liability (%) $

The amount to be collected is $745,000 .

A differential targeted rate:

A fixed amount per connection on each Domestic/Non-Farming rating 64 Per connection 198.70 unit connected.

A fixed amount per connection on each Farming/Dairy-Factory rating 100 Per connection 310.50 unit connected.

A differential targeted rate:

A fixed amount on each metered connection to a Domestic/Non- 100 Per cubic metre 0.5972 Farming rating unit per cubic metre supplied in excess of the 82 cubic metres per quarter.

A fixed amount on each metered connection to a Farming/Dairy- 64 Per cubic metre 0.3822 Factory rating unit per cubic metre supplied in excess of 207 cubic metres per quarter.

Definition of differential categories for the water supply rates Connected rating unit: is one to which water is supplied from a council water supply service. Serviceable rating unit: is one to which water is not provided, but the whole, or some part of the rating unit is within 100 metres of a council water supply service and is within a water supply area and could be effectively connected to that water supply service. For the Reporoa water supply: Domestic/Non-Farming rating unit: means a rating unit where the water supply is not subject to water allocation and a corresponding restriction on a flow or time basis. This applies to rating units primarily for domestic, commercial or industrial use excluding the Reporoa Dairy Factory. Farming/Dairy Factory rating unit: means a rating unit primarily for farming of livestock and also includes the Reporoa Dairy Factory. Such rating units are subject to a daily water allocation restricted on a flow or time basis.

Notes: Targeted rates for metered supply are invoiced quarterly by separate invoice.

Leakage: In respect of all metered water supply, where leakage is detected, the amount of water supplied will be determined in accordance with Council’s procedure relating to account reassessments.

Back to index RDC-1148187 33 Council Agenda 28 June 2021 Targeted rates for sewage disposal

Council sets targeted rates for sewage collection and disposal to properties within the service areas shown on Map I, J, K, L, M, N, O, P, Q, R, S, T, and U on a differential basis, based on the provision or availability to the land of sewage disposal services, as follows:

Factor of 2021/22 Sewerage Disposal Relative differentials (%) liability Rate $

The amount to be collected is $19,473,353.

1. Rating unit connected:

Category 1 - means the rating units with 1 to 4 toilets Per 100 558.06 (water closets or urinals). WC/urinal

Category 2 - means the rating units with 5 to 10 toilets Per 84 468.77 (water closets or urinals). WC/urinal

Category 3 - means the rating units with 11 or more Per 76 424.13 toilets (water closets or urinals). WC/urinal

2. Serviceable

- means the rating units which are serviceable rating 49 Per rating unit 273.45 units.

Definition of differential categories and other definitions for the sewage disposal rates Connected rating unit: means a rating unit from which sewage is collected either directly or by private drain to a public sewerage system. Serviceable rating unit: means a rating unit from which sewage is not collected but the rating unit (or part) is within 30 metres of Council’s sewerage system and could be effectively connected to the sewerage scheme. WC/urinal: means: a) a water closet; or b) each 1.5 metres or part thereof of urinal; or c) from 1 to 4 wall mounted urinettes. Category 1: means the rating units with 1 to 4 toilets. Category 2: means the rating units with 5 to 10 toilets. Category 3: means the rating units with 11 or more toilets.

Note: a rating unit used primarily as a residence for 1 household will be treated as having only 1 water closet or urinal

Targeted Rates for Urban Sewerage Development

Council sets targeted rate for urban sewerage development rate on all rateable land in the area shown on Map V as a fixed amount of $3.07 per rating unit. The rate funds the cost of sewerage capital work in the Ngongotaha, Fairy Springs and Hinemoa Point areas. The amount to be collected in 2021/22 is $68,141.

Back to index RDC-1148187 34 Council Agenda 28 June 2021 Targeted Rates for Capital Cost of Sewerage Schemes

Council sets separate targeted rates for the capital costs of the following sewerage schemes:

 Ōkawa Bay

 Mourea  Marama Point

 Amora Lake Resort  Hinemoa Point

 Brunswick

 Brunswick stages 4 and 6  Rotokawa

 Lake `Ōkāreka/Blue lake

 Ōkere Falls/Ōtaramarae/Whangamarino

 Paradise Valley  Hamurana/Awahou

 Waikuta Marae

 Vision Charitable Trust

The rating units liable for this rate are those in the service areas as identified below.

Factor of liability 2021/22 Rate $

Amora Lake Resort (Rating unit 06961 052 00)

The amount to be collected is $12,250 Per rating unit 12,250.34 A fixed amount per rating unit

Brunswick Stages 4 and 6 (Service areas shown on Map M)

The amount to be collected is $9,953. Per HUE 292.74 A fixed amount on each household unit equivalent (HUE)

Brunswick (Service areas shown on Map N)

The amount to be collected is $54,244 Per HUE 609.49 A fixed amount on each household unit equivalent (HUE)

Hamurana/Awahou (Service areas shown on Map O)

The amount to be collected is $126,120 Per HUE 426.08 A fixed amount on each household unit equivalent (HUE)

Hinemoa Point (Service areas shown on Map K)

The amount to be collected is $25,505 Per HUE 495.25 A fixed amount on each household unit equivalent (HUE)

Back to index RDC-1148187 35 Council Agenda 28 June 2021

Lake Ōkāreka/Blue Lake (Service areas shown on Map P)

The amount to be collected is $164,885 Per HUE 897.09 A fixed amount on each household unit equivalent (HUE)

Marama Point (Service areas shown on Map Q)

The amount to be collected is $14,692 Per HUE 233.20 A fixed amount on each household unit equivalent (HUE)

Mourea (Service areas shown on Map J)

The amount to be collected is $26,688 Per HUE 291.67 A fixed amount on each household unit equivalent (HUE)

Ōkawa Bay (Service areas shown on Map L)

The amount to be collected is $9,089 Per HUE 454.46 A fixed amount on each household unit equivalent (HUE)

Ōkere Falls / Otaramarae / Whangamarino (Service areas shown on

Map R)

The amount to be collected is $105,890 Per HUE 404.47 A fixed amount on each household unit equivalent (HUE)

Continued… Factor of liability 2021/22 Rate $

Paradise Valley (Service areas shown on Map S)

The amount to be collected is $4,886 Per HUE 375.85 A fixed amount on each household unit equivalent (HUE)

Rotokawa (Service areas shown on Map T)

The amount to be collected is $31,953 Per HUE 187.96 A fixed amount on each household unit equivalent (HUE)

Waikuta Marae (Service areas shown on Map U)

The amount to be collected is $2,137 Per HUE 356.14 A fixed amount on each household unit equivalent (HUE)

Vision Charitable Trust (rating unit 6972 275 04)

The amount to be collected is $15,541 Per rating unit 15541.30 A fixed amount per rating unit

These rates fund the capital cost of establishing the schemes over 25 years. The targeted rates for the respective sewerage schemes are applied only to those properties that have not taken the opportunity to pay their contribution towards the capital costs as an informal single lump sum payment (where available). Those ratepayers who have made or make an informal single lump sum payment will not be liable for the sewerage scheme capital cost targeted rate. Payments of informal single lump sum payments must be received by 15 June prior to 1 July of the first financial year

Back to index RDC-1148187 36 Council Agenda 28 June 2021 that Council charges a targeted rate for capital costs for the respective sewerage scheme. The option for ratepayers to settle the residual amount of their share of the capital cost of their particular scheme will be available throughout the remaining term of the targeted rate i.e. anytime during the 25 years. This ability exists for all schemes and is provided through a specific remission policy included elsewhere in this plan. For future developments or connections Council reserves the right to select the funding mechanism(s) that will be used. This may include either of the options referred to above i.e. assessing a targeted rate over a 25 year term or inviting a capital payment before the service connection is completed.

Definitions for the sewerage rates Nominated rating units: means properties which existed as rating units at the date of commissioning each scheme. Household unit equivalent (HUE): means a household equivalent to enable industrial, commercial and multiple dwelling developments to be included in the calculations. It is used to convert industrial, commercial and multiple dwelling developments to a household equivalent equating to a single dwelling. Where used as the factor to determine a rating unit's liability for a rate, HUE corresponds to the extent of provision of the service to the rating unit as objectively measured by the floor area calculation noted below.

A minimum of one HUE will apply to all nominated rating units including those where no building exists i.e are vacant. Where multiple dwellings exists, each household unit additional to the primary dwelling will be assessed on the following basis:

Floor Area of Additional % Charge/HUE Household Unit

Less than 40m2 No charge*

40m2 to less than 60m2 50% HUE

60m2 to less than 70m2 60% HUE

70m2 to less than 80m2 70% HUE

80m2 to less than 90m2 80% HUE

90m2 to less than 100m2 90% HUE

100m2 or greater 100% HUE or 1 HUE

The first additional household unit of less than 40m2 will not attract a separate sewerage capital targeted rate or voluntary contribution charge. Any further household units of less than 40m2 will be assessed a sewerage capital targeted rate or voluntary contribution charge of 50% HUE. All subsequent dwellings constructed after the completion of a sewerage scheme will be charged a capital contribution targeted rate or voluntary contribution towards the sewerage scheme calculated on the same basis.

Back to index RDC-1148187 37 Council Agenda 28 June 2021

Definition of separately used or inhabited part of a rating unit Separately used or inhabited part (SUIP): A separately used or inhabited part of a rating unit includes any portion inhabited or used by (the owner/a person other than the owner), and who has the right to use or inhabit that portion by virtue of a tenancy, lease, licence, or other agreement. For the purposes of the targeted rate for refuse collection and waste management services – rateable properties for rural properties (outside the urban boundary shown on Map V), this definition is limited to those parts that are inhabited or could be inhabited as residential dwellings. This definition includes separately used parts, whether or not actually occupied at any particular time, which are provided by the owner for rental (or other form of occupation) on an occasional or long term basis by someone other than the owner. For the purpose of this definition, vacant land and vacant premises offered or intended for use or inhabitation by a person other than the owner and usually used as such are defined as “used”. For the avoidance of doubt, a rating unit that has a single use or occupation is treated as having one separately used or inhabited part.

Voluntary Lump Sum Capital Contributions

Council had set amounts for ratepayers who elected to pay one-off voluntary lump sum capital contributions for the capital cost of sewerage schemes. Lump sum options for all current schemes have expired, however ratepayers may still choose to settle their outstanding contribution at any time. Council offers a specific remission policy for this purpose. Except as stated above, the Council will not accept lump sum contributions in respect of any targeted rate. Rates Postponement

To cover costs, the following fees and charges are set for the 2021/22 rating year. All fees and charges for this will be added as either a one-off or annual charge as the case may be, to the approved applicants rate account.

Initial Charges Charging Unit 2021/22 One-Off (plus GST at the prevailing rate)

Application Fee One-Off $88.89

Contribution to Counselling One-Off $250.00

Half Year Interest Charges

Interest calculated on councils marginal borrowing rate 6 monthly on all amounts outstanding

Annual Charges Charging Unit 2021/22 (plus GST at the prevailing rate)

Annual Account Fee Annual $44.44

Administration Fee Annual 1.0% Reserve Fund Fee Annual 0.25%

Property Insurance * Annual TBA * Property Insurance: A ratepayer must submit a current insurance certificate annually. If the ratepayer cannot afford separate cover council will arrange cover, and the cost will be added to the balance of postponed rates.

Back to index RDC-1148187 38 Council Agenda 28 June 2021 Due dates for payment of rates

All rates excluding targeted rates for metered water supply will be payable in four instalments by the due dates, as follows:

Instalment Due Date Penalty Date Instalment Number 1 20 August 2021 23 August 2021 Instalment Number 2 20 November 2021 23 November 2021 Instalment Number 3 20 February 2022 22 February 2022 Instalment Number 4 20 May 2022 23 May 2022

Discount for Prompt Payment

A discount, at a rate set annually, is allowed to any ratepayer who pays the total rates, charges, and levies as specified on the rates assessment (excluding targeted rates for metered water supply charged quarterly), by the due date for the first instalment. The discount for 2021/22 is 2.0 %.

Penalties on unpaid rates

Current overdue rates instalments:

 A penalty will be added to any part of an instalment that remains unpaid after the due date for payment of the instalment on the penalty dates above. The penalty will be 10% of the unpaid instalment. Arrears of rates (including past instalments):

 A further penalty of 10% will be added on 6 July 2021 to rates assessed in any previous financial year and which remain unpaid on 30 June 2021.

 A further penalty of 10% will be added on 7 January 2022 to rates assessed in any previous financial year, plus any previous further penalty, and which remain unpaid on 6 January 2022.

Note: Penalties will not be applied to rating units approved by the Chief Financial Officer in cases where:

 applying penalties would serve to be detrimental to the collection of all or part of the balance of the outstanding rates; or

 applying penalties would only add to what is deemed to be an uncollectable debt; or

 there is a Direct Debit authority to pay the full amount of rates owing by regular payments within the current rating year, and any default is promptly rectified.

 Land is designated ‘Maori Freehold land title’; and

o Is under multiple ownership; and

o Is unoccupied

Back to index RDC-1148187 39 Council Agenda 28 June 2021 Due dates for payment of targeted rates for metered water supply

Targeted rates for metered water supply will be read and invoiced quarterly. The due date for payment for each of the quarters is as follows:

Billing cycle Billing month Due date Penalty Date May – August August 25 September 2021 28 September 2021 August – November November 20 December 2021 24 December 2021 November – February February 25 March 2022 28 March 2022 February – May May 25 June 2022 28 June 2022

Penalties on unpaid water invoices

A penalty will be added to any part of a current invoice that remains unpaid after its due date. The penalty will be 10% of any unpaid part of the invoice.

Rating maps

Map A Urban Water Supply

Back to index RDC-1148187 40 Council Agenda 28 June 2021

Map B Mamaku Water Supply

Map C Rotoiti Water Supply

Back to index RDC-1148187 41 Council Agenda 28 June 2021

Map D Rotomā Water Supply

Map E Hamurana Water Supply

Back to index RDC-1148187 42 Council Agenda 28 June 2021

Map F Ōkāreka Water Supply

Map G Kaharoa Water Supply

Back to index RDC-1148187 43 Council Agenda 28 June 2021

Map H Reporoa Water Supply

Back to index RDC-1148187 44 Council Agenda 28 June 2021

Map I Urban Sewerage

Map J Mourea Sewerage Scheme

Back to index RDC-1148187 45 Council Agenda 28 June 2021

Map K Hinemoa Point Sewerage Scheme

Back to index RDC-1148187 46 Council Agenda 28 June 2021

Map L Ōkawa Bay, Amora Lake Resort Sewerage Scheme

Map M Brunswick Stages 4 & 6 Sewerage Scheme

Back to index RDC-1148187 47 Council Agenda 28 June 2021

Map N Brunswick Sewerage Scheme

Map O Hamurana/Awahou Sewerage Scheme

Back to index RDC-1148187 48 Council Agenda 28 June 2021

Map P Lake Ōkāreka, Blue Lake Sewerage Scheme

Back to index RDC-1148187 49 Council Agenda 28 June 2021

Map Q

Marama Point Sewerage Scheme

Map R Ōkere Falls, Otaramarae, Whangamarino Sewerage Scheme

Back to index RDC-1148187 50 Council Agenda 28 June 2021

Map S Paradise Valley Sewerage Scheme

Map T Rotokawa Sewerage Scheme

Back to index RDC-1148187 51 Council Agenda 28 June 2021

Map U Waikuta Marae Sewerage Scheme

Map V Rotorua Urban Rating Boundary

Back to index RDC-1148187 52 Council Agenda 28 June 2021 Map W

Waste collection - Serviced (Rural)

Back to index RDC-1148187 53 Council Agenda 28 June 2021

Map Y CBD waste collection area

Back to index RDC-1148187 54 Council Agenda 28 June 2021 Table A: refuse Collection – Service Non-Rateable Land

Valuation Number Location 06500 001 07 1240 HINEMARU STREET 06500 042 00 1158 PUKAKI STREET 06500 066 02 F 1149 ERUERA STREET 06500 111 01 B 1277 TUTANEKAI STREET 06500 231 01 1127 HAUPAPA STREET 06500 718 02 2B RANOLF STREET 06500 765 04 1479 HINEMOA STREET 06500 774 02 1358 HINEMOA STREET 06500 823 00 1351 AMOHAU STREET 06511 081 00 276 FENTON STREET 06511 109 00 24 WARD AVENUE 06511 167 00 42 HILDA STREET 06511 168 00 40 WARD AVENUE 06512 114 00 44 VICTORIA STREET 06512 180 01 B 40 SEDDON STREET 06512 182 00 112 RANOLF STREET 06512 358 00 303 FENTON STREET 06512 406 01 FENTON STREET 06512 803 03 20 HEMO ROAD 06520 210 00 72 MALFROY ROAD 06520 221 00 100 MALFROY ROAD 06520 451 06 14 LARCH STREET 06520 539 02 A 55 HIGH STREET 06531 063 00 TUNOHOPU STREET 06531 199 00 26 TAREWA ROAD 06531 255 01 63 TAREWA ROAD 06531 284 01 21A TAREWA ROAD 06532 063 01 39 OLD TAUPO ROAD 06532 292 00 62 TALLYHO STREET 06532 408 00 122 RIRI STREET 06532 419 00 96 RIRI STREET 06533 297 03 7 DINSDALE STREET

Back to index RDC-1148187 55 Council Agenda 28 June 2021

Valuation Number Location 06533 349 00 23 GEDDES ROAD 06533 391 00 20 BIAK STREET 06533 396 01 2 DEPOT STREET 06533 422 00 39 BIAK STREET 06533 431 00 57 DEPOT STREET 06541 024 00 35 TAHARANGI STREET 06541 145 00 38 KOUTU ROAD 06542 208 01 41 RUSSELL ROAD 06551 014 01 5 ROWI STREET 06551 074 00 36 KEA STREET 06552 101 00 155 CLAYTON ROAD 06552 252 00 46 FAIRVIEW ROAD 06552 598 00 13 THOMAS CRESCENT 06552 603 01 3 THOMAS CRESCENT 06552 603 04 219 CLAYTON ROAD 06553 020 02 30 MILNE ROAD 06553 180 01 11 MAY ROAD 06553 538 00 18 GEM STREET 06553 619 00 50 HOMEDALE STREET 06553 882 00 6 EMERALD STREET 06555 113 00 87 SUNSET ROAD 06561 248 00 114 SUNSET ROAD 06561 267 00 63 FORD ROAD 06561 374 01 21C BELLINGHAM CRESCENT 06561 729 00 B 324 MALFROY ROAD 06561 731 01 DEVON STREET 06570 251 00 187 OLD TAUPO ROAD 06570 476 00 271 OLD TAUPO ROAD 06580 190 00 307 OLD TAUPO ROAD 06590 139 03 105 OTONGA ROAD 06599 103 00 55 PUKEHANGI ROAD 06951 118 00 296 KAHAROA ROAD

Back to index RDC-1148187 56 Council Agenda 28 June 2021

Valuation Number Location 06951 119 00 310 KAHAROA ROAD 06961 674 00 97 WHANGAMOA DRIVE 06971 111 09 LAKE OKATAINA ROAD 06971 500 00 B 1620 S HWAY 30 06992 276 02 A 34 SUNRISE AVENUE 06992 346 24 10 BRONTE PLACE 06992 353 44 244 VAUGHAN ROAD 06993 511 00 43 ROBINSON AVENUE 06996 143 00 6 MOANA TERRACE 06996 178 00 3A LYNBERT ROAD 06997 134 00 8 ILES ROAD 06997 619 00 7 ALASTAIR AVENUE 06997 629 00 18 ALASTAIR AVENUE 06998 281 00 A 24 PORIKAPA ROAD 06998 405 00 36 WHARENUI ROAD 07010 465 07 B 25 ASH PIT ROAD 07011 312 00 71 OKAREKA LOOP ROAD 07030 220 00 B 63 MASSEY ROAD 07030 220 03 589D SETTLERS ROAD 07030 220 08 C 26 MASSEY ROAD 07030 220 09 597 SETTLERS ROAD 07030 226 00 13 GUTHRIE ROAD 07030 228 01 48 MASSEY ROAD 07030 249 00 B 3834 BROADLANDS ROAD 07030 264 01 31 MASSEY ROAD 07050 180 00 A 54 TARENA STREET 07062 713 00 438A NGONGOTAHA ROAD 07063 273 00 278 NGONGOTAHA ROAD 07064 002 00 16 SCHOOL ROAD 07064 091 00 13 HALL ROAD 07065 169 00 3 ARIKI STREET 07065 352 00 12 TAUI STREET 07065 425 01 12 HALL ROAD 07065 431 00 19 SCHOOL ROAD

Definitions

The term: “Business purpose” means any purpose of commerce, trade, or industry; but does not include any farming purpose. “Farming purpose” means used for agricultural, horticultural or pastoral or forestry purposes or the keeping of bees or poultry or other livestock. “Property” means, either the part or the whole of any rating unit (as the case may be) used for a particular purpose. (Explanatory note: The intention is that where different parts of a property that constitute a rating unit are being used for different purposes, they may be rated differently).

Back to index RDC-1148187 57 Council Agenda 28 June 2021

“Residential purposes” means occupied or intended to be occupied for the residence of any household being a residential unit including holiday homes that may be let for short-term periods not exceeding 100 days per annum. Kaingaroa Village on rating unit 07010 514 01A will be treated as entirely “residential” for all rates within this funding impact statement even though it comprises elements of other categories. “Rural Sector” means the part of the Rotorua District which is not the Urban Sector. “Urban Sector” means the area as shown on the map titled Rotorua Urban Rating Boundary and contained in the rating maps section of this funding impact statement (a larger copy is available at the Council Civic Centre). The boundary has been set to recognise the urban growth trends and where properties have similar access to services (but not necessarily the same). This boundary will be reviewed from time to time as necessary to accommodate changes to the above and follows rating unit boundaries rather than dissecting properties. “Utilities” being all rating units situated within the Rotorua District that have been identified by the Valuer General as infrastructure utility networks. “Vacant Land” means land which is in an undeveloped state and is not being used or occupied for any purpose. “Zoned” means zoned in accordance with the operative Rotorua District Plan.

Capital Sector % Proposed Rates Category Capital Value Capital Value Value % Average Total Rates Rates Increase/ % Increase/ Sector Ave % 2017 2020 Change Change 2020/21 2021/22 (decrease) $ (decrease) Change Business 21% 8.17% Lower CV 323,000 391,000 21.1% 3,720 3,961 240 6.5% Medium CV 540,000 615,000 13.9% 5,451 5,738 287 5.3% Upper CV 2,430,000 2,850,000 17.3% 19,993 21,535 1,542 7.7% Upper CV 4,940,000 5,660,000 14.6% 45,798 49,093 3,294 7.2% Farming 2% -5.18% Lower CV 515,000 720,000 39.8% 1,900 2,227 326 17.2% Medium CV 895,000 790,000 -11.7% 2,917 2,455 - 462 -15.8% Upper CV 3,980,000 3,670,000 -7.8% 11,566 10,113 - 1,453 -12.6% Upper CV 7,190,000 6,400,000 -11.0% 20,532 17,428 - 3,104 -15.1% Residential Rural 38% 15.43% Lower CV 293,000 410,000 39.9% 1,420 1,613 193 13.6% Medium CV 570,000 785,000 37.7% 2,118 2,479 361 17.1% Upper CV 1,875,000 2,360,000 25.9% 5,408 6,119 711 13.1% Residential Urban 41% 11.56% Lower CV 288,000 440,000 52.8% 2,239 2,538 299 13.4% Lower CV 325,000 500,000 53.8% 2,332 2,677 344 14.8% Medium CV 447,000 620,000 38.7% 2,640 2,954 314 11.9% Upper CV 685,000 885,000 29.2% 3,240 3,566 327 10.1% Upper CV 750,000 905,000 20.7% 3,404 3,613 209 6.1% Upper CV 1,000,000 1,130,000 13.0% 4,034 4,133 99 2.4%

Back to index RDC-1148187 58 Council Agenda 28 June 2021 8 Resolution to go into Public Excluded - Ka Matatapu te Whakataunga i te Tūmatanga (to consider and adopt confidential items)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987, for the passing of this resolution are as follows:

General subject of each matter to be Reason for passing this Ground(s) under considered resolution in relation to each Section 48(1) for matter passing of this resolution CONFIDENTIAL MINUTES of previous Please refer to the relevant Good reason for meeting held 27 May 2021 clause/s in the open meeting withholding exists minutes. under Section 48(1)(a). RECOMMENDATIONS FROM OTHER Please refer to the relevant Good reason for COMMITTEES clause/s in the open meeting withholding exists minutes. under Section 48(1)(a). EMERGENCY HOUSING UPDATE Enable any local authority holding Section 48(1)(a) the information to carry on, Section 7(2)(i) without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

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