Imogen Whitaker - Clerk & RFO to the Council T: 01243 575094/E: [email protected]/www.boxgrovepc.org ______Minutes of the Remote Parish Council Meeting Monday 7th December 2020 at 7.00pm
Present: Cllr H Potter Chairman Cllr Addison Vice Chairman Cllr Tynan Cllr Etherington Cllr Bish Cllr Raikes In attendance: The Clerk CDC – Cllr Henry Potter WSCC: Cllr Jeremy Hunt 8 Members of the Public
1. Apologies Cllr Moyler – work commitments 2. Declarations of interest Cllrs Potter and Bish for planning application BX/20/02779 3. Minutes – to agree and sign the minutes of 2nd November 2020 meeting The Minutes were unanimously agreed to be a true and accurate record and were duly signed by the Chairman.
4. Outstanding items from the previous meeting Minute Action/Councillor Further action 9 Cllr Addison – dog waste bins CDC is reluctant to remove the dog bins altogether. The Parish Council has to pay 3x more per dog bin emptying than a normal waste bin. Clerk to reinstate in precept demand for next year. 11i Cllr Potter – tree on common Cllr Potter has contacted the owners and is awaiting a land response 18 Cllr Etherington – Cllr Etherington and Potter will meet on site tomorrow playground inspection to remove metal around tree and to make any implementation necessary repairs.
5. County Councillor, District Councillor and Chairman’s report i. Cllr Jeremy Hunt WSCC
West Sussex COVID Update – as at Wednesday 2nd December 2020 Recorded Cases in West Sussex The seven-day incidence rate in the period 19th November to 25th November:
• Worthing had the lowest rate at 30.7 per 100,000 population, Mid Sussex the highest rate with 95.4 per 100,000 population. • Chichester had an overall rate of 93 per 100,000. • The overall West Sussex seven-day incidence rate over this period was 67.1 per 100,000 population.
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• All districts in West Sussex have an incidence rate below that of England (167.8 per 100,000) the South East rate (140 per 100,000).
• Age Groups Of the people testing positive young adults (aged 20 to 29 years) had the highest age-specific incidence rate. Adults aged 70-79 years and children aged 0-9 years the lowest rates.
• Age-Specific Incidence Rates (19th November to 25th November)
Libraries & Record Office During lockdown libraries have continued to successfully offer Select and Collect services from the front door. They re-opened again to residents as of December 2nd. The Record Office will be reopening to the public on 8th December for two days a week. There will be two separate sessions a day and a lunchtime closure for cleaning. Spaces are limited to ensure safe social distancing with all seats booked and documents ordered in advance so that the archives can be quarantined for 72 hours before and after use. Bookings are already being taken and enquiries are continuing to come in. Ceremonies In line with the announcements, weddings were able to resume on 2nd December. Care homes
The number of older people’s care homes with a confirmed case of Covid-19 is 13 (staff and/or resident). Local data on care homes reports admissions are currently restricted in:
• 20 care homes for older people, • 1 extra care setting, • 11 care homes for mental health/learning disability, • 0 domiciliary care providers, and • 3 supported living settings.
Weekly Covid-19 testing was introduced last week for care home workers employed by Care Quality Commission registered services. The Council awaits further information from the government on proposals, set out in the national Winter Plan, to introduce more frequent testing in care homes for staff, residents and visitors.
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Latest national guidance on residential care, supported living and home care guidance is available at https://www.gov.uk/government/collections/coronavirus-covid-19-social-care-guidance
Local support for NHS Test & Trace launches across Sussex Last week, the Local Tracing Partnership launched across East and West Sussex to support the national NHS Test and Trace system.
Run from our Covid-19 Community Hub, the service has taken on responsibility for contacting individuals across both counties who have received a positive Covid-19 test result but were unable to be contacted by the national NHS Test and Trace team within 48 hours.
Contact will be made by the service to affected individuals in one of three ways:
• Text – Covid TRACE (you cannot reply to these text messages). • Phone – 01243 642153 (inbound calls can be made to this number). • Email - West Sussex County Council Local Covid Tracing Partnership (you cannot reply to these messages).
If the service is unable to contact the individual within 48hrs a letter will be sent to their home address. The service will operate between 8am-8pm seven days a week, including public and bank holidays and whilst on the call, the Community Hub will be able to collect details of the individuals’ contacts during their infectious period and enter them into the national NHS Test and Trace system for the national team to get in contact with separately. The team will also be on hand to provide advice regarding positive test results, requirements of self- isolation and to offer additional support to people as required. However, if you wish to book a test or want to enquire about testing you should continue to call the National Testing helpline on 119
For full details go to: https://www.westsussex.gov.uk/fire-emergencies-and-crime/coronavirus- covid-19-advice-and-information/local-tracing-partnership-service/
Community Hub The Community Hub remains in operation providing support seven days a week from 8am to 8pm and preparations are underway to cover the festive season including Christmas Day.
The Department of Health and Social Care have again this week written to Clinically Extremely Vulnerable (CEV) individuals across the Country updating them on the end of the national lockdown and informing them that they no longer need to stay away from school or work. This nationally generated letter provides guidance on the Tiering system and other precautions relating to social interaction and travel to and from work and school. The letter also signposts residents to key information on GOV.UK
As West Sussex will now be entering Tier 2 it is not possible for Clinically Extremely Vulnerable individuals to register via the National Shielding Support Service (NSSS) portal to indicate that they may need support from the Community Hub, so we will continue to make contact with individuals who are newly diagnosed or added to this NHS list to ensure that they know that the Community Hub remains available. During this second lockdown, 367 CEV individuals in West Sussex registered on NSSS as needing support, all residents were contacted and appropriate support provided.
Our Community Hub continues to be open seven days a week, 8am – 8pm. If your request is urgent, for example you are going to run out of food or medicine in the next three days, please phone 033 022 27980 so that we can make sure you get help as quickly as possible. For more details go to:https://www.westsussex.gov.uk/leisure-recreation-and-community/supporting-local- communities/community-hub-covid-19/
Our current alert level, weekly data, Outbreak Control Plan and other Covid related information, including a link to our Community Hub, can be accessed on the following website:
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https://www.westsussex.gov.uk/fire-emergencies-and-crime/coronavirus-covid-19-advice-and- information/covid-19-alert-level-weekly-data-and-outbreak-control-plan/
If you have any queries you can also email: [email protected].
Local Issues.
• Cllr Hunt was delighted that the traffic calming works for Boxgrove were now complete and thanked the council for copying him into their letter of thanks to the contractor, Landbuild.
• Sadly, further damage to the windmill was reported a couple of weeks ago. Cllr Hunt had passed this on to WSCC officer, Rowena, who was already aware and had arranged an inspection. Cllr Hunt said that he had received a further update today concerning repairs to the windmill. A group of experts had attended the site to inspect the damage. They are not wholly convinced that it is vandalism but could have been due to the strong winds. They are going to move the lightening conductor to the other side and see what happens.
Cllr Potter asked if the conductor could not go inside the building but apparently this could cause a fire inside in the event of a strike.
• Work is ongoing on the traffic calming proposals for Halnaker.
Other Updates
• The Chancellor delivered his Annual Spending Review on 24th November. This sets out the Government’s departmental budgets for 2021/22. Cllr Hunt was sure that all would have seen the headlines, but as far as West Sussex is concerned the Review had some positive points, but as usual the devil will be in the detail. WSCC must now wait until the Provisional Local Government Finance Statement, which will be published w/c 14th December, to find out more of that detail.
• Just as a reminder, before the Spending Review, WSCC were projecting a total funding gap of around £43m for next year. They had identified proposed savings of around £20m, which meant that the projected funding gap – pre the spending review – was around £23m. Following the spending review, based on what what they knew, that gap was now down to just under £16m. However, once more details are published in the Finance Settlement, WSCC are hopeful that it might reduce by possibly another £2m-£3m. They therefore continue to work on their budget for 2021/22 and the MTFS (Medium Term Financial Strategy) from 2022/23 to 2024/2025. The proposed budget and MTFS will be put forward at the Public Cabinet on Friday 22nd January and go for final approval at the full County Council meeting on Friday 12th February 2021.
• WSCC webcasts all its public meetings – which are still being held virtually – and the public can find a list of meetings on WSCC website @ https://westsussex.moderngov.co.uk/mgCalendarMonthView.aspx?GL=1&bcr=1
• Lastly, WSCC are also continuing to issue their Town and Parish News, as well as regular press releases (https://www.westsussex.gov.uk/about-the-council/news-and-campaigns/ ). The public are asked to please check these sites regularly, particularly both the Coronavirus website and the CDC coronavirus website, and for other regular updates. . Jeremy Hunt – West Sussex County Council Member for Chichester North c/o Cabinet Office, County Hall, West Street, Chichester, PO19 1RQ E:mail [email protected] Tel: 0330222419536
Mr McDonald asked Cllr Hunt what his overall perspective on the WSCC budget was. Cllr Hunt said that they were now waiting for the Local Finance Settlement to be announced which should be towards the end of next week. He is hopeful that it will be okay but there has been much talk of redressing the balance between the north and the south. They are still awaiting the details. He said
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that it was moving forward, but very slowly. Once it was announced it did not leave much time for the budget to be finalised and go to cabinet for February.
End of report
ii. Cllr Henry Potter CDC a) Cllr Potter said that the review of the Housing and Economic Land Availability Assessment (HELAA) was concluded and the findings had been published for Public Scrutiny. Due to restraints elsewhere within the District, additional housing is being considered for some “Service” villages which includes Boxgrove. Boxgrove is expected to provide 100 new homes during the reviewed Local Plan period to 2025. This is double the number it anticipated in the District Local Plan made and adopted in 2015, it also conflicts with the Boxgrove Neighbourhood Plan which awaits the final step, the Referendum. Cllr Potter said that for those who might be unaware, there were some large chunks of prime Agricultural Land surrounding Boxgrove and Halnaker which were included in the HELAA and were classed as “deliverable”, but this is over the forthcoming 50 years! Of course, if circumstances change, a lot of this may never happen. b) Cllr Potter reported that there were some serious issues regarding Southern Water’s ability to manage the increase in wastewater and effluent from these many developments across the District. The Waste Water Treatment Works at Easthampnett was enlarged to increase capacity by a further 3,000 homes but this has already been swallowed up by the developments scheduled to come forward in the very near future. For example White House Farm to the west of the City, 1,300 homes; Madgwick Park at Westhampnett, 350 homes; Tangmere Strategic Site 1,300 homes; New Fields off the Oving Road 95 initial homes; Old Place Farm, again at Westhampnett 150; and the opportunist proposal for 100 plus homes at Maddoxwood and the Daffodil Fields north of Summersdale. Where, he asked, is the sewage from future developments going to go for treatment?? The District Council has written to SW and to Ofwat for some clarification. c) Cllr Potter reported that The Southern Gateway regeneration scheme had moved forward with the application to purchase the Sussex Police playing field, alongside the old Boys High School. The demolition of this had been delayed by WSCC due to the Covid 19 restrictions. This was another area not owned by CDC and has been included in the scheme as housing development land. d) Cllr Potter said that the situation with the Law Courts was still unclear, the Ministry of Justice seemed to be sitting on their hands for whatever reason. It was certainly going to be a long process for the entire scheme. e) Finally, Cllr Potter reported that the future of Customer Services was under review and an Initial Proposal Document had been produced. Based on collected data, it showed that since end of July 2019 and July 2020 the number of face to face meetings had fallen from 9,489 to 132. Website use was up from 192,511 to 282,000 during the same period. It was suggested that the staff savings in this area could be better engaged in helping, particularly, the elder population, to become more IT literate. However, Cllr Potter questioned this because having had a satellite IT Centre here in Boxgrove Car Park for a couple of years it was found to be poorly attended. This issue will be considered tomorrow (8th) by Cabinet Members.
End of report.
iii. Cllr Henry Potter Chairman’s report a) The new bench for the northern Bus Stop had been delivered and the siting licence applied for and after the statutory 28 days ( if anyone should wish to object to it), it will be bolted down on 14th January. Also, a handrail opposite to aid pedestrians down the slope had been licensed and a quote was anticipated for the supply from Peter West at East Dean. b) Cllr Potter reported that the Community Highways Scheme for Halnaker had moved on a little further with the promise of a £30,000 grant from the Rees Jeffries Highways Fund Charity which was most welcome. Together with the £10,000 grant from Inert Recycling this was approaching the total cost of the project to considerably improve the parking arrangements at the foot of the PROW to the Windmill, not just for the visitors but for the nearby residents as well. Cllr Potter said that if WSCC could find it in their hearts to
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make up the very modest shortfall then the whole scheme could come to fruition. The Village Entrance Gates were still awaiting input from Balfour Beatty to install. Cllr Potter said that they had been paid for this which added to the disappointment. Cllr Potter said that Covid 19 had touched just about everything in life. c) Cllr Potter reported that despite an email and a subsequent phone call to the Green family’s Land Manager, nothing had been done about the overgrown shrub alongside the footpath out on the Common. Cllr Potter thought this regretful as had always had a high regard for the family. Cllr Potter thought that the easiest way to deal with it would be with a mechanised hedge cutter. It was far too overgrown to be done by hand. d) The end results of the Safety Scheme implemented in The Street had been well received by members of the Community which had been encouraging for the team of Volunteers e) Cllr Potter said that there had been so much in the Media recently about the need to plant trees, that he appealed to everyone once again to grow from seed as many trees as one could find pots for. It was so easy and very rewarding and there was no shortage of areas where they could be planted. The three trees requested from Goodwood will shortly be available for planting and the sites for these identified; an oak tree to replace the failed one planted by himself and Cllr Tynan in the corner of the School playing field - this was to commemorate the 60th Anniversary of the Queens accession to the throne in 2012; and two flowering cherries to replace the two removed from St. Mary’s Road, which were supposedly diseased. These will go in in the New Year. f) Cllr Potter wanted to mention the advertising signs for the Goodwood Farm Shop which had appeared at the junction of Redvins Road and Stane Street. These were placed to encourage more customers to the Shop at Home Farm. Being the only element of Goodwood which is taking any money, Cllr Potter had considered it a reasonable thing to do but it caused some consternation by some members of the community. He contacted the CDC Enforcement Officer and brought this to her attention and the response was most favourable. Under the circumstances of Covid 19 it was felt by The Council that deviations from protocol are acceptable. For example, the siting of tables and chairs on pavements in the City had been met with great pleasure for those offering dine-out facilities, and their customers. Cllr Potter did ask Jeremy Hunt if WSCC Highways could be equally sympathetic but he noticed that the small free- standing one on the grass verge had been removed. The Wedding Venue at Upwaltham Barns is permitted to offer a “Destination Restaurant” facility and this also with the blessing of the SDNPA. Cllr Potter said that if residents wanted to, they could try a different venue for an evening out.
Cllr Potter had received a request to plant a tree in memory of John Hoyland, a much loved Boxgrove resident who died suddenly earlier this month. It was agreed that a suggestion of where to plant the tree would be put forward by residents and the council would consider at the next meeting.
Cllr Potter wished everyone a very Happy Christmas and a much brighter New Year. He thanked everyone for their attention over this past difficult year and asked all to keep safe.
End of Chairman’s Report.
6. Report from Goodwood There was no report from Goodwood. The Clerk confirmed that there were now two representatives from BPC for the Goodwood Motor Circuit and Aerodrome committee meetings. The next meeting of the GRCC is on 15th December and Cllr Addison will attend.
Cllr Potter had circulated the information that he had received from Goodwood concerning the implementation of the Biomass fuel installation before planning permission had been received. The reason for this is that the work must be completed before March in order for Goodwood to benefit from the grant. SDNP had called in the application and the decision is due next week. It was asked if CIL were payable on this project. CIL is payable on the actual building but not on the infrastructure. The rule of thumb is that if a member of the public can walk into a building then CIL is due.
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7. Public Question Time from Members of the Public (Standing orders 3d-3l) A member of the public asked about the pavement along from the shop (going northwards) which WSCC had said they did not have the funds to pay for. She asked why they could not vire the money from next year’s budget. Mr McDonald said that this had been brought to the attention of WSCC months ago, and during the CHS works recently in Boxgrove they had asked for the damage to be repaired. This was not possible at the time and just recently Chris Dye had come back to say that the works are on the priority list but that nothing will be done before April 2021. They are aware that people have been falling over here. However, mysteriously, white markings are appearing around the holes, so they are obviously being marked up. He hoped that they were not going to be just patched and not have the entire strip of tarmac replaced. Cllr Addison said that it is possible that the damage is now so great that they had fallen within intervention levels.
8. Chichester Local Plan and effect on Boxgrove Cllr Potter said that 100 homes had now been allocated to Boxgrove in the latest housing assessment produced by CDC. Mr Leah disagreed and said that if all the numbers were added up on the available sites in Boxgrove the number was closer to 450 houses over the next five years. Cllr Potter explained a little of the history of the Chichester Local Plan which was created in 2015 with an annual housing allocation of 435 homes, because the local infrastructure could not take more. However, in this review 5 years on, the number has gone back up to 638 although there has been no improvement to the infrastructure. He said that CDC had put this into their correspondence with the government. He said that once the review is finished it will be for the next 15 years. Cllr Hunt said that at his Harbour Conservancy meeting Andrew Frost (CDC) said that they had not used the infrastructure argument as part of their rebuttal of the housing numbers Chichester is being asked to take. Also, that if the new government housing algorithm is applied, the numbers for Chichester will be closer to 1100 per annum. He said that the new sewage works being installed would already be at full capacity as they were taking on the new developments at White House Farm and Tangmere, before any other new sites came on board.
Cllr Addison said that the 2019 Area Transport model did not include anything from Boxgrove at all and said that the impact on Boxgrove of the Tangmere development would be nil (with which he disagreed).
The clerk asked if the Council wished to make a formal complaint to CDC following the letter received by the Council from Toby Ayling with a test figure of 100 homes. She had contacted Mr Ayling asking him to confirm what he had meant by “testing” development numbers in his letter. He confirmed that that would be looking at the impacts of local development on infrastructure and testing the impacts on the environment through SEAs (Strategic Environmental Assessments), transport, public services and heritage assets. He added that it would include development viability and deliverability as both were a critical challenge for the Local Plan.
Mr Leah said that Boxgrove was in a tricky situation now with its Neighbourhood Plan and was uncertain of where it stood as at the very earliest a referendum would not be until May 4th 2021. He thought that it might be the time to seek legal advice. CDC wants to “test” for 100 houses in Boxgrove (i.e. they will do a scoping report) but if they can achieve the 100 homes then it is important for Boxgrove to be involved and have an opportunity to say where these homes should go. He said that there was some work that needs to be done over the next few months to look at the sites being proposed. The site that was originally preferred by Boxgrove before the Priors Acre site was forced upon it, is now on the list, but bigger. He asked what the timetable for the Local Plan was and Cllr Potter confirmed that they wanted to stick to the plan being finalised for May 2021.
Mr Leah will confer with the consultant, Maureen Chaffe on the legal position of Boxgrove, and what type of response should be sent to CDC.
He agreed to reformulate the Neighbourhood Plan group but said that they had lost several members of the original group and volunteers were needed. Anyone with an interest on where the new houses will go in Boxgrove and wanting to contribute should contact the clerk.
Action Clerk/Mr Leah
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9. WSALC i. AGM postponed Cllr Potter said that the AGM which had been set for 2nd December had been postponed. As they now said that anyone voting had to be an elected representative of the council Boxgrove needed to elect a second representative, Cllr Potter already having been voted in at the May 2020 meeting. ii. Election of second representative to WSALC Cllr Etherington was proposed by Cllr Potter and unanimously ELECTED. iii. Action to be taken to protect interests of Boxgrove Parish Council The Clerk will confirm with SSALC whether the survey that had been forwarded by WSALC was still to be completed. Action Clerk
10. Traffic Calming Group report Mr McDonald said that they were still tying up a few loose ends with the Boxgrove scheme but generally the speed in Boxgrove was reducing now. The clerk asked who was to pay for the handrail in front of the alms-houses. This will be paid out of the remaining Traffic Calming Group budget.
Halnaker CHS (including the windmill car park)
Funding from Rees Jeffries Road Foundation confirmed, £30k payable on completion of works in in 2021.
WSCC funding in 2021/22 for approved CHS not yet confirmed.
Awaiting confirmation of budget balancing by WSCC and impact on approved CHS plans. PC to discuss possible plans for car park area should WSCC/CHS funding not be forthcoming.
Boxgrove Alms Houses bus stop bench and handrail New bench for the Alms Houses bus stop in process of being purchased and delivered.
Licence to install bench & handrail has been processed by Parish Council
Cost estimates for the handrail on west side of Alms Houses crossing point in process.
Handrail will be installed by Rangers/TCG.
Boxgrove Alms House bus stop bus shelter
Cost estimates for alternate designs in process.
Possible alternatives to be presented to the PC in 2021.
Boxgrove CHS – outstanding issues
WSCC highways have advised that the low hanging trees on approach to roundabout at Crouch Cross Lane require cutting.
Owners have confirmed that WSCC highways can prune the trees which are subject to a blanket TPO and are in a conservation area.
WSCC highways have been advised and will confirm next steps.
WSCC highways have also been requested to consider ‘new road layout’ signage at the roundabout where some drivers are unaware of the change.
WSCC Highways request for inputs on CHS process and outcome
WSCC Highways have formally requested feedback on the Boxgrove CHS process and final outcome.
Input will be provided to Jess Macey, Stakeholder and Partnerships Officer for WSCC Highways in the next week.
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Halnaker Gates – installation status
Halnaker gates installation has been postponed by Balfour Beatty due to COVID. No new date has been confirmed.
Community Speed Watch/SID usage
No CSW is planned for rest of 2020 due to COVID. Both SIDs are deployed on a rotational basis in Halnaker and Boxgrove at the approved sites.
Boxgrove Speed Data for October & November vs May 2019
October November memo: May 2019
85th percentile speed 28.5mph 29.0mph 33.3mph
Average speed 22.4mph 23.7mph 26.6mph
7 day average vehicle count (one way) 1442 1036 1559
Average speeder 33.1-33.8mph 33.5-34.1mph 34.7-35.6mph
Percent speeding (varies by day) 4.7-10.6% 7.4-11.9% 21.6-42.4%
Max speed recorded 60mph@ 60mph@ 75mph@
18:40 21:35 07:15
End of report
(Cllr Hunt left the meeting at 8.05pm)
11. Pavilion – repair of roof / Electricity contract renewal
Roof: It was agreed to get some quotes for the mending of the roof and to proceed with the repair as soon as possible. Action Cllr Potter
Electricity: As the current contract with SSE is to expire shortly it was agreed to renew for either two or three years. Without a contract the council will pay full rates which are extremely expensive. If the CC sign a lease, then they will be billed by the Council for the electricity. If they do not sign, then the council will be assured of a competitive price. It was agreed to sign a contract for two years. Action Clerk
12. Boxgrove Boulodrome Cllr Raikes had acquired further information on the installation of a boulodrome on the recreation ground. The size should be in the region of 10 feet by 40 feet. The lower layer is a rock mixture and the surface shingle or gravel. The edging could either be timber or railway sleepers. The total cost of the materials would be £419. The turf would have to be removed (probably by a mini digger) and then a waterproof membrane laid to prevent weeds.
The exact location would have to be decided but could either be behind the village hall, where the cricket nets are or by the side of the pavilion (on the west side).
The idea of the Boulodrome was to offer somewhere for residents (old and young) to meet up and have an informal game. The pavilion could be used for teas and coffees etc. It was agreed to see if there would be any positive response from locals. The clerk will put an article in the Bugle, on the community Facebook page and on the Parish Council Facebook page.
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Cllr Raikes said that informal tournaments would be a good way to fundraise for the playground with the sale of cakes and refreshments. Action Clerk
13. Clerk’s report i. Correspondence received From Concerning Action
Tree surgeons Programme of tree works around play area. Clerk to commission S Power The cheapest quote was from S Power although he had made it clear that they could not start before end of Jan at the earliest. Power for the There is an information webinar for this Clerk to forward login details People initiative which is going through the House of Commons and which Boxgrove supported. 7pm Wednesday 9th December CDC All Parishes Meeting 8th February 2021 at Put in diary – clerk to forward 5.30pm agenda nearer the time
UK Census The census will be on March 21st next year Clerk to forward to VH 21st March 2021 and will be predominantly online. Help will be needed for those unable to access internet. Perhaps a role for Village Hall…. CDC New initiative by CDC to stop public giving Make Your Change Count on to rough sleepers but to give to the CDC website charities that help them get off the street Make Your Change Count: Chichester District Council
Homestart A charity to help young families in The council agreed to donate Chichester difficulties with small children, who have £150 been helping one family in Boxgrove this year Government A notification about the enforcement of the Clerk to forward to VH PREVENT government initiative which concerns all forms of local government. Although some of the Terrorism related activity in the Chichester district is less prevalent than some other regions, other extremist views (for example far right-wing groups) have been expressed locally The clerk was asked whether there had been any applications for the vacancies on the council. There had not been any. The clerk will put a notice in the Bugle for next month and ask Mr Ramus to put up in the shop. ii. Annual audit – the examiner has returned the audit and it is now on the website iii. Boxgrove Parish Council logo. It was agreed to choose option 5 with a border for the slightly amended Parish Council logo.
The clerk is also to order some vinyls of the above for use on the SID and the waste bins. Action Clerk
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iv. Payments for Consideration Cllr Potter proposed and Cllr Raikes seconded the payments for consideration. These were unanimously RESOLVED. Cllr Potter advised the meeting that the hedge-cutting costs were an annual fee. A member of the public asked if the Village Hall contributed to the cost of the hedge trimming which was along the entire width of the car park. They do not as the VH does not own the car park. v. Bank reconciliation - circulated
14. Report on Planning applications Planning application Address Details Closing date number 20/02893/OUT Tangmere Cllr Addison to Strategic amend letter to send Development on behalf of council
Provision of underground heat See below and power service network to a Redvins Barns range of buildings on the SDNP/20/04537/FUL Redvins Road Goodwood Estate Provision of underground heat See below and power service network to a Redvins Barns range of buildings on the SDNP/20/04538/LIS Redvins Road Goodwood Estate Sunnyside Proposed detached garage, NO OBJECTION BX/20/02779/DOM Cottage, Halnaker garden utility room and store
As Cllrs Bish and Potter had declared an interest on application for Sunnyside Cottage Cllr Addison agreed to discuss this item. Cllr Addison had also prepared the response for the Tangmere Strategic Development.
Cllr Bish referred to the Goodwood application for the infrastructure of the Biomass unit. As previously explained, this had been called in by the SNDP. Cllr Bish commented that the Ecology report did not think that it had been properly considered. The council agreed that the comment should read: NO COMMENT on condition that the installation is implemented according to the documentation.
20/02893/OUT: Cllr Addison said that a lot of work had gone into this application and the principal of access was to be established. There is a spine road running through the site with two primary access points. There is a third proposed access point which will serve limited housing east of the roundabout. Cllr Addison had viewed this application in the light of the effect it would have on Boxgrove; how traffic is assigned and the mitigation effects on Boxgrove, Halnaker and Strettington; changes to the bus service; proposed cycle routes. He was very concerned with the mitigation measures of traffic with lights proposed at Maudlin and New Road. The effect of this could encourage rat-running through Boxgrove and Redvins Road. Cllr Addison had spoken to WSCC Highways as their view would be that it would have no impact on Boxgrove, but he disagreed. He has brought this application to the attention of Goodwood, who, like Boxgrove, are not statutory consultees so this could pass by unnoticed.
The plans for cycling and the bus both needed attention. Stagecoach would subsidise the addition routes into the development or the first two years. Cllr Addison queried why they did not extend the route into the late evening and at weekends. He said that the most concerning was that the bus route might cease altogether in Boxgrove. He said that it was unacceptable to remove a service from one village to supply a new development.
This is the only opportunity for Boxgrove to make comments at this stage. Cllr Addison is to amend his letter and will forward to the clerk. The letter to be copied to Tangmere Parish Council and
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Westhampnett Parish Council. A copy of the letter will be amended to these minutes once completed. Action Cllr Addison/Clerk
15. Boxgrove Rangers’ Report Cllr Addison reported that there seemed to be slight confusion from visitors to the windmill trail parking in the village car park as to how to access the trail. He has a quote for a simple noticeboard indicating that the walkers must go through the gap in the hedge. A member of the public also suggested that it would be useful to have a sign where people got off the bus indicating where they should go. It was agreed that it would be useful to have one indicating Tinwood Lane as lots of people went past the lane and carried on up the A285. Cllr Addison to continue to assess.
16. Playground Update Cllr Etherington is waiting for a response from the playground group lead with a more detailed idea on what to ask the contractors to bid for. At the moment there is no clear brief so it is difficult for the contractors to respond sensibly.
17. Agenda Items for next meeting Community Plan update Strettington Crossroads working group Conservation Area working group Neighbourhood plan Councillor vacancies
18. Date of next meeting The next meeting of the Parish Council will be on January 4th 2021 at 7pm on a remote video platform
There being no further business to be discussed the meeting was declared closed at 9.20 pm.
Signed:______Dated:______Cllr Henry Potter - Chairman
Boxgrove Parish Council Minutes 7th December 2020 Page 12