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MINDEN HILLS Regular Council AGENDA Thursday, April 28, 2016 9:00 A.M

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MINDEN HILLS Regular Council AGENDA Thursday, April 28, 2016 9:00 A.M THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS Regular Council AGENDA Thursday, April 28, 2016 9:00 a.m. Page 1. Call to Order/Approve Agenda a) Agenda Approval - April 28, 2016 Be it resolved that Council approves the April 28, 2016 Council Meeting Agenda as circulated. 2. Declaration of Pecuniary Interest or General Nature Thereof 3. Public Meetings a) None. 4. Delegations 13 - 16 a) Donna Both & John Mitchell, Board Members - Allsaw Pentecostal Church Re: Re-zoning of Church Property 17 - 31 b) Tina Jackson, Community Transportation Project Coordinator & Lisa Tolentino, Project Lead for Rural Transportation Options Committee Re: Community Transportation Project. 5. Adoption of Minutes from Previous Meeting 32 - 41 a) March 31, 2016 Regular Council Meeting Minutes Be it resolved that the March 31, 2016 Council Meeting Minutes be approved as circulated. 6. Payment of Accounts 42 a) Accounts - April 28, 2016 Be it resolved that accounts in the amount of $ 400,169.91 be approved for payment. 7. Correspondence and Communications Page 1 of 65 Page a) Library March 2016 Circulation Totals Be it resolved that the Library Circulation totals for March 2016 be received for information. b) Ministry of Community Safety and Correctional Services Re: Extension of Closing date for written submissions on the Strategy for a Safer Ontario. Be it resolved that Council acknowledges receipt of Correspondence dated April 7, 2016 from the Ministry of Community Safety and Correctional Services regarding input into the strategy for a Safer Ontario; 43 - 50 c) Upper Trent Water Management Partnership - Support Resolution Be it resolved that Council of the Township of Minden Hills confirm our participation in the Upper Trent Water Management Partnership (UTWMP); And further, that Council of the Township of Minden Hills endorse the Upper Trent Water Management Partnership Charter and Partnership Operating Principles document dated March 2016; And further, that Council appoint ___________________________ to represent the Township of Minden Hills on the Partnership. 8. Environmental a) Report #16-018 EPO Re: Furnace Oil Tender Results Be it resolved that Council receive Report #16-018 EPO – Furnace Oil Tender Results, as information; And further, that Council approve the awarding of the tender for the purchase of furnace oil to CST Canada, (Ultramar), in the amount of $0.0255 per litre, exclusive of HST, for the period May 1, 2016 to April 30, 2019. b) Report #16-019 EPO Re: March 2016 Monthly Operations Be it resolved that Council receive Report 16-019 EPO – March 2016 Monthly Operations as information. 9. Roads Page 2 of 65 Page a) Report #16-011 Roads Re: Road Cut Agreement with Greystone Be it resolved that Report #16-011 Road Cut Agreement with Greystone Construction be received as information; And further, that Council authorizes the Reeve and Clerk to execute an Agreement between the Township of Minden Hills and (1802367 Ontario Limited) Greystone Construction to proceed with the proposed servicing of #9 Newcastle Street; And further, that Council adopt By-law No. 16-52 authorizing the Reeve and Clerk to execute and Agreement between the Township of Minden Hills and (1802367 Ontario Limited) Greystone Construction. b) Report #16-012 Roads Re: March Monthly Activity Report Be it resolved that Council receives Report #16-012 Roads – March 2016 Monthly Activity Report for information. c) Report #16-013 Roads Re: Francis Road Bridge - Update Be it resolved that Report #16-013 Francis Road Bridge - UPDATE be received as information; And further, that Council waive Procurement Policy #17 for the Single Source Procurement of a Lessard Welding Bridge as recommended by WSP; And further, that Council direct Staff to purchase the proposed Lessard Structure as a Single Source Procurement as per section 7.3 of the Procurement Policy for the sum of $57,300 exclusive of delivery, HST and Traffic Barrier. d) Report #16-014 Roads Re: Aggregate and Materials Be it resolved that Report # 16-014 Tender Results RDS 16-001 Aggregate and Materials be received as information; And further, that staff be directed to purchase the material that is the most cost effective when considering the cost of haulage to a job site; And further, that Council direct staff to re-tender for winter sand. e) Report #16-015 Roads Re: Street Sweeper Rate Extension Page 3 of 65 Page Be it resolved that Report # 16-015 Street Sweeper Rate Extension be received as information; And further, that Council approve the hourly rate extension as offered by Bruell Contracting at a rate of $135/hr to provide street sweeping services to the Township of Minden Hills; And further, that Council waive Procurement Policy #17 for the Single Source Procurement of the hiring of Bruell Contracting to perform mobile sweeping services as per section 7.3 of the Procurement Policy for the estimated sum of $8,000 exclusive of HST. 10. Community Services a) Report #16-017 CSD Re: Monthly Activity Report Be it resolved that Report #16-017 Community Services Department Monthly Activity Report for March 2016 be received as information. b) Report #16-018 CSD Re: Quotations for Nature's Place Wall Panels (Pre-approval granted at April 14, 2016 COTW Meeeting by Resolution #16-164) c) Report #16-019 CSD Re: Quotations for Heavy Equipment Float Trailer. (Pre-approval granted at the April 14, 2016 COTW Meeting by Resolution #16-165) d) Report # 16-020 Community Services Department - Canada 150 Contribution Agreement. (Pre-approval granted a the April 14, 2016 COTW by Resolution #16- 166) e) Cultural Centre Advisory Committee January 19, 2016 Minutes Be it resolved that the Cultural Centre Advisory Committee Meeting Minutes dated January 19, 2016 be received as information. f) Cultural Centre Advisory Committee February 10, 2016 Minutes. Be it resolved that the Cultural Centre Advisory Committee Meeting Minutes dated February 10, 2016 be received as information. Page 4 of 65 Page g) Lochlin Community Centre Advisory Committee March 10, 2016 Minutes Be it resolved that the Lochlin Community Centre Advisory Committee Meeting Minutes dated March 10, 2016 be received as information; And further, that Council hereby appoints Angelica Ingram to the Lochlin Community Centre Advisory Committee. h) Museum Acquisition Committee Meeting March 18, 2016 Minutes Be it resolved that Council receive the minutes of the March 18, 2016 meeting of the Museum Acquisition Committee; And further, that Council approve the list of items for deaccessioning from the Museum collection per the recommendation from the Minden Hills Museum Acquisitions Committee. i) Events Sub-Committee Meeting March 8, 2016 Minutes Be it resolved that the Events Sub-Committee Meeting Minutes dated March 8, 2016 be received as information; And further, that Council hereby appoints Sinclair Russell to the Events Sub-Committee; And further, that Council concurs with the recommendations made by the Events Sub-Committee and hereby supports, in principle, the cooperation between the Township of Minden Hills and the Business Association. 11. Protective Services a) Report #16-009 Fire: March 2016 Fire Summary Be it resolved that Council receive Report #16-009 Fire – March 2016 Fire Summary as information; And further, that Council directs staff to contact Parks Canada and request a delegation to Council regarding the operations of the watershed and water levels. b) Report #16-010 Building/By-law/Planning Re: March 2016 Activity Report Be it resolved that the March 2016 Monthly Activity Report #16-010 for Building, By-law, On Site Sewage System and Planning be received as Page 5 of 65 Page information. 51 - 52 c) Report #16-011 By-law Re: To Appoint a Building Inspector/Municipal Law Enforcement Officer. Be it resolved that Report #16-011 By-law to Appoint a Building Inspector/Municipal Law Enforcement Officer (MLEO) be received as information; And further, that Council adopts By-law 16-56, at its April 28, 2016 Council Meeting being a by-law to appoint Matthew Wesley as a Building Inspector/Municipal Law Enforcement Officer. 12. Planning and Development a) Report #16-021 Planning Re: SRA-14-15 (Bow Lake) - To Pass By-law Be it resolved that Council receive Report #16-021 Planning SRA 14-15 Application to purchase a portion of the Shore Road Allowance – Bow Lake as information; And further, that By-law No. 16-44 is approved to stop up, close, and convey part of an original shore road allowance with respect to application SRA 14-15. b) Report #16-022 Planning Re: SRA-15-08 (Twelve Mile Lake & Little Boshkung Lake) - To Pass By-law Be it resolved that Council receive Report #16-022 Planning SRA 15-08 Application to purchase a portion of the Shore Road Allowance – Twelve Mile Lake & Little Boshkung Lake as information; And further, that By-law No. 16-45 is approved to stop up, close, and convey part of an original shore road allowance with respect to application SRA 15-08 c) Report #16-023 Planning Re: SRA-15-09 (Little Boshkung Lake) - To Pass By-law Be it resolved that Council receive Report #16-023 Planning SRA 15-09 Application to purchase a portion of the Shore Road Allowance – Little Boshkung Lake as information; And further, that By-law No. 16-46 is approved to stop up, close, and convey part of an original shore road allowance with respect to application SRA 15-09. Page 6 of 65 Page d) Report #16-024 Planning Re: PLSRA2015028 (Gull Lake) - To Pass By-law Be it resolved that Council receive Report #16-024 Planning SRA 15-028 Application to purchase a portion of the Shore Road Allowance – Gull Lake as information; And further, that By-law No. 16-47 is approved to stop up, close, and convey part of an original shore road allowance with respect to application PLSRA2015028.
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