THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS Regular Council AGENDA Thursday, April 28, 2016 9:00 a.m.
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1. Call to Order/Approve Agenda
a) Agenda Approval - April 28, 2016
Be it resolved that Council approves the April 28, 2016 Council Meeting Agenda as circulated.
2. Declaration of Pecuniary Interest or General Nature Thereof
3. Public Meetings
a) None.
4. Delegations
13 - 16 a) Donna Both & John Mitchell, Board Members - Allsaw Pentecostal Church Re: Re-zoning of Church Property
17 - 31 b) Tina Jackson, Community Transportation Project Coordinator & Lisa Tolentino, Project Lead for Rural Transportation Options Committee Re: Community Transportation Project.
5. Adoption of Minutes from Previous Meeting
32 - 41 a) March 31, 2016 Regular Council Meeting Minutes
Be it resolved that the March 31, 2016 Council Meeting Minutes be approved as circulated.
6. Payment of Accounts
42 a) Accounts - April 28, 2016
Be it resolved that accounts in the amount of $ 400,169.91 be approved for payment.
7. Correspondence and Communications
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a) Library March 2016 Circulation Totals
Be it resolved that the Library Circulation totals for March 2016 be received for information.
b) Ministry of Community Safety and Correctional Services Re: Extension of Closing date for written submissions on the Strategy for a Safer Ontario.
Be it resolved that Council acknowledges receipt of Correspondence dated April 7, 2016 from the Ministry of Community Safety and Correctional Services regarding input into the strategy for a Safer Ontario;
43 - 50 c) Upper Trent Water Management Partnership - Support Resolution
Be it resolved that Council of the Township of Minden Hills confirm our participation in the Upper Trent Water Management Partnership (UTWMP);
And further, that Council of the Township of Minden Hills endorse the Upper Trent Water Management Partnership Charter and Partnership Operating Principles document dated March 2016;
And further, that Council appoint ______to represent the Township of Minden Hills on the Partnership.
8. Environmental
a) Report #16-018 EPO Re: Furnace Oil Tender Results
Be it resolved that Council receive Report #16-018 EPO – Furnace Oil Tender Results, as information;
And further, that Council approve the awarding of the tender for the purchase of furnace oil to CST Canada, (Ultramar), in the amount of $0.0255 per litre, exclusive of HST, for the period May 1, 2016 to April 30, 2019.
b) Report #16-019 EPO Re: March 2016 Monthly Operations
Be it resolved that Council receive Report 16-019 EPO – March 2016 Monthly Operations as information.
9. Roads
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a) Report #16-011 Roads Re: Road Cut Agreement with Greystone
Be it resolved that Report #16-011 Road Cut Agreement with Greystone Construction be received as information;
And further, that Council authorizes the Reeve and Clerk to execute an Agreement between the Township of Minden Hills and (1802367 Ontario Limited) Greystone Construction to proceed with the proposed servicing of #9 Newcastle Street;
And further, that Council adopt By-law No. 16-52 authorizing the Reeve and Clerk to execute and Agreement between the Township of Minden Hills and (1802367 Ontario Limited) Greystone Construction.
b) Report #16-012 Roads Re: March Monthly Activity Report
Be it resolved that Council receives Report #16-012 Roads – March 2016 Monthly Activity Report for information.
c) Report #16-013 Roads Re: Francis Road Bridge - Update
Be it resolved that Report #16-013 Francis Road Bridge - UPDATE be received as information;
And further, that Council waive Procurement Policy #17 for the Single Source Procurement of a Lessard Welding Bridge as recommended by WSP;
And further, that Council direct Staff to purchase the proposed Lessard Structure as a Single Source Procurement as per section 7.3 of the Procurement Policy for the sum of $57,300 exclusive of delivery, HST and Traffic Barrier.
d) Report #16-014 Roads Re: Aggregate and Materials
Be it resolved that Report # 16-014 Tender Results RDS 16-001 Aggregate and Materials be received as information;
And further, that staff be directed to purchase the material that is the most cost effective when considering the cost of haulage to a job site;
And further, that Council direct staff to re-tender for winter sand.
e) Report #16-015 Roads Re: Street Sweeper Rate Extension
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Be it resolved that Report # 16-015 Street Sweeper Rate Extension be received as information;
And further, that Council approve the hourly rate extension as offered by Bruell Contracting at a rate of $135/hr to provide street sweeping services to the Township of Minden Hills;
And further, that Council waive Procurement Policy #17 for the Single Source Procurement of the hiring of Bruell Contracting to perform mobile sweeping services as per section 7.3 of the Procurement Policy for the estimated sum of $8,000 exclusive of HST.
10. Community Services
a) Report #16-017 CSD Re: Monthly Activity Report
Be it resolved that Report #16-017 Community Services Department Monthly Activity Report for March 2016 be received as information.
b) Report #16-018 CSD Re: Quotations for Nature's Place Wall Panels
(Pre-approval granted at April 14, 2016 COTW Meeeting by Resolution #16-164)
c) Report #16-019 CSD Re: Quotations for Heavy Equipment Float Trailer.
(Pre-approval granted at the April 14, 2016 COTW Meeting by Resolution #16-165)
d) Report # 16-020 Community Services Department - Canada 150 Contribution Agreement.
(Pre-approval granted a the April 14, 2016 COTW by Resolution #16- 166)
e) Cultural Centre Advisory Committee January 19, 2016 Minutes
Be it resolved that the Cultural Centre Advisory Committee Meeting Minutes dated January 19, 2016 be received as information.
f) Cultural Centre Advisory Committee February 10, 2016 Minutes.
Be it resolved that the Cultural Centre Advisory Committee Meeting Minutes dated February 10, 2016 be received as information.
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g) Lochlin Community Centre Advisory Committee March 10, 2016 Minutes
Be it resolved that the Lochlin Community Centre Advisory Committee Meeting Minutes dated March 10, 2016 be received as information;
And further, that Council hereby appoints Angelica Ingram to the Lochlin Community Centre Advisory Committee.
h) Museum Acquisition Committee Meeting March 18, 2016 Minutes
Be it resolved that Council receive the minutes of the March 18, 2016 meeting of the Museum Acquisition Committee;
And further, that Council approve the list of items for deaccessioning from the Museum collection per the recommendation from the Minden Hills Museum Acquisitions Committee.
i) Events Sub-Committee Meeting March 8, 2016 Minutes
Be it resolved that the Events Sub-Committee Meeting Minutes dated March 8, 2016 be received as information;
And further, that Council hereby appoints Sinclair Russell to the Events Sub-Committee;
And further, that Council concurs with the recommendations made by the Events Sub-Committee and hereby supports, in principle, the cooperation between the Township of Minden Hills and the Business Association.
11. Protective Services
a) Report #16-009 Fire: March 2016 Fire Summary
Be it resolved that Council receive Report #16-009 Fire – March 2016 Fire Summary as information;
And further, that Council directs staff to contact Parks Canada and request a delegation to Council regarding the operations of the watershed and water levels.
b) Report #16-010 Building/By-law/Planning Re: March 2016 Activity Report
Be it resolved that the March 2016 Monthly Activity Report #16-010 for Building, By-law, On Site Sewage System and Planning be received as
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information.
51 - 52 c) Report #16-011 By-law Re: To Appoint a Building Inspector/Municipal Law Enforcement Officer.
Be it resolved that Report #16-011 By-law to Appoint a Building Inspector/Municipal Law Enforcement Officer (MLEO) be received as information;
And further, that Council adopts By-law 16-56, at its April 28, 2016 Council Meeting being a by-law to appoint Matthew Wesley as a Building Inspector/Municipal Law Enforcement Officer.
12. Planning and Development
a) Report #16-021 Planning Re: SRA-14-15 (Bow Lake) - To Pass By-law
Be it resolved that Council receive Report #16-021 Planning SRA 14-15 Application to purchase a portion of the Shore Road Allowance – Bow Lake as information;
And further, that By-law No. 16-44 is approved to stop up, close, and convey part of an original shore road allowance with respect to application SRA 14-15.
b) Report #16-022 Planning Re: SRA-15-08 (Twelve Mile Lake & Little Boshkung Lake) - To Pass By-law
Be it resolved that Council receive Report #16-022 Planning SRA 15-08 Application to purchase a portion of the Shore Road Allowance – Twelve Mile Lake & Little Boshkung Lake as information;
And further, that By-law No. 16-45 is approved to stop up, close, and convey part of an original shore road allowance with respect to application SRA 15-08
c) Report #16-023 Planning Re: SRA-15-09 (Little Boshkung Lake) - To Pass By-law
Be it resolved that Council receive Report #16-023 Planning SRA 15-09 Application to purchase a portion of the Shore Road Allowance – Little Boshkung Lake as information;
And further, that By-law No. 16-46 is approved to stop up, close, and convey part of an original shore road allowance with respect to application SRA 15-09.
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d) Report #16-024 Planning Re: PLSRA2015028 (Gull Lake) - To Pass By-law
Be it resolved that Council receive Report #16-024 Planning SRA 15-028 Application to purchase a portion of the Shore Road Allowance – Gull Lake as information;
And further, that By-law No. 16-47 is approved to stop up, close, and convey part of an original shore road allowance with respect to application PLSRA2015028.
e) Report #16-025 Planning Re: PLSRA2015043 (Gull River) - To Pass By-law
Be it resolved that Council receive Report #16-025 Planning SRA 15-043 Application to purchase a portion of the Shore Road Allowance – Gull River as information;
And further, that By-law No. 16-48 is approved to stop up, close, and convey part of an original shore road allowance with respect to application PLSRA2015043.
f) Report #16-026 Planning Re: PLSRA2016008 (Kashagawigamog Lake) - To Proceed with Application
Be it resolved that Council receive Report #16-026 Planning PLSRA2016008 Application to purchase a portion of the Shore Road Allowance – Kashagawigamog Lake as information;
And further, that the Planning Department proceed with the application to purchase a portion of the Shore Road Allowance (PLSRA2016008) in accordance with the established procedure under approved Policy No. 19, as amended.
g) Report #16-027 Planning Re: PLSRA2016021 (Bob Lake) - To Proceed with Application
Be it resolved that Council receive Report #16-027 Planning PLSRA2016021 Application to purchase a portion of the Shore Road Allowance – Bob Lake as information;
And further, that the Planning Department proceed with the application to purchase a portion of the Shore Road Allowance (PLSRA2016021) in accordance with the established procedure under approved Policy No. 19, as
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amended.
h) Report #16-028 Planning Re: PLSRA2016007 & PLRA2016006 (Gull Lake) - To Proceed with Application
Be it resolved that Council receive Report #16-028 Planning PLSRA2016007 & PLRA2016006 Application to purchase a portion of the Shore Road Allowance – Gull Lake & Application to exchange lands as information;
And further, that the Planning Department proceed with the application to purchase a portion of the Shore Road Allowance (PLSRA2016007) in accordance with the established procedure under approved Policy No. 19, as amended.
i) Report #16-029 Planning Re: PLZBA2016012 - Public Meeting and Draft By-law
Be it resolved that Council receive Report # 16-029 Planning PLZBA2016012 Proposed Zoning By-law Amendment as information.
j) Report #16-030 Planning Re: Accept Lands (Bacon Road & County Road 503)
Be it resolved that Council receive Report #16-030 Planning Acceptance of Lands to Break a Consent as information;
And further, that Council support the acceptance of certain lands generally adjacent to Bacon Road and County Road 503 for the purposes of adding to the road network, subject to the applicant preparing a survey identifying such lands.
k) Report #16-031 Planning Re: To Pass By-law To Accept Lands Re: H- 028-2015 Application for Severance
Be it resolved that Council receive Report #16-031 Planning Acceptance of Lands to Break an Original Severance as information;
And further, that By-law No. 16-50 is approved to accept a one (1) square foot parcel of land for roads purposes from benefitting lands to Application for Severance H-028-2015 in order to break Consent 098/10.
l) Report #16-032 Planning Re: Request for Sale of Lands
Be it resolved that Council receive Report #16-032 Planning Request for Sale of Lands as information;
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And further, that Council decline the request to sell a portion of vacant land identified in Report # 16-032 Planning Request for Sale of Lands.
m) Report #16-033 Planning Re: Accept Lands (Part 4 on Plan 19R-3128)
Be it resolved that Council receive Report #16-033 Planning Acceptance of Lands to Clarify Title as information;
And further, that By-law No. 16-51 is approved to authorize the Reeve and Clerk to sign or execute such conveyance of Part 4 on Plan 19R-3128, and that such lands be designated as part of the road network.
n) Planning and Development Advisory Committee March 16, 2016 Minutes
Be it resolved that Council receive the minutes of the March 16, 2016 meeting of the Planning and Development Advisory Committee as information;
And further, that Council approve the Advisory Committee and Boards appointed by Council, to utilize municipal facilities to conduct meetings, coordinated through appropriate staff, at no cost, excluding the Lochlin and Irondale Community Centres.
13. Finance and General Government
a) Report #16-004 Tax Collector Re: Section 357's Tax Reductions
Be it resolved that Report #16-004 Finance – Section 357’s be received as information;
And further; that the Section 357 applications for adjustment of taxes submitted with Report #16-004 Finance be approved.
b) Report #16-009 Clerk Re: Bill 8 – Procedural By-law Amendment
Be it resolved that Report #16-009 Clerk Amendments to Section 239(3) of the Municipal Act, 2001, and Council’s Procedural By-law 15-01 be received as information;
And that Council adopt By-law 16-43 being a by-law to amend Council’s Procedural By-law 15-01 Section 10 (3) to include provisions to proceed into Closed Session respecting an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman.
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c) Report #16-010 Clerk Re: EMCPA Compliance
Be it resolved that Report #16-010 Clerk Compliance with the Emergency Management and Civil Protection Act (EMPCA) be received as information.
d) Report #16-01 Deputy Clerk Re: Minden Lions Club 2016 Road Toll Request
Be it resolved that Report #16-01 Deputy Clerk – Minden Lions Club - 2016 Road Toll be received;
And further, that Council approve the Minden Lions Club’s request to hold their 2016 Road Toll on Saturday, May 21, 2016;
And further, that Council approves the hours from 9:00 a.m. to 1:00 p.m. for the Road Toll event.
14. Questions from the Media Relating to Agenda Items
15. Questions from the Public Relating to Agenda Items
16. Closed Session
a) Two item pertaining to litigation or potential litigation, including matters before an administrative tribunal, affecting the municipality in accordance with Section 239 (2) (e) of the Municipal Act, 2001, S.O., 2001 as amended.
b) One item pertaining to labour relations or employee negotiations, in accordance with Section 239 (2) (d) of the Municipal Act, 2001, S.O. 2001, as amended.
Be it resolved that Council proceed into Closed Session for the purposes of discussing the following matters: Two item pertaining to litigation or potential litigation, including matters before an administrative tribunal, affecting the municipality in accordance with Section 239 (2) (e) of the Municipal Act, 2001, S.O., 2001 as amended; One item pertaining to labour relations or employee negotiations, in accordance with Section 239 (2) (d) of the Municipal Act, 2001, S.O. 2001, as amended.
17. Open Session Resume
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a) Open Session Resume
Be it resolved that Closed Session Adjourn and Open Session resume.
Be it resolved that the direction given in Closed Session be approved.
18. By-laws
53 a) By-law 16-43 Amend Procedural By-law
54 b) By-law 16-44 SRA-14-15 (Bow Lake)
55 c) By-law 16-45 SRA-15-08 (Twelve Mile Lake & Little Boshkung Lake)
56 d) By-law 16-46 SRA-15-09 (Little Boshkung Lake)
57 e) By-law 16-47 PLSRA2015028 (Gull Lake)
58 f) By-law 16-48 PLSRA15043 (Gull River)
59 g) By-law 16-50 Acceptance of Lands (H-028-2015) Application for Severance
60 h) By-law 16-51 Acceptance of Lands (Part 4 - Plan 19R-3128)
61 i) By-law 16-52 Agreement with Greystone - Utility Cut
62 j) By-law 16-53 Contribution Agreement - Canada 150
63 k) By-law 16-54 To Appoint a Deputy Clerk
64 l) By-law 16-56 To Appoint a Full Time Building Inspector/Municipal Law Enforcement Officer
Be it resolved that the following By-laws be received and read a first time, considered read a second time and third time and finally passed with the Corporate Seal affixed:
By-law 16-43 Amend Procedural By-law By-law 16-44 SRA-14-15 (Bow Lake) By-law 16-45 SRA-15-08 (Twelve Mile Lake & Boshkung Lake) By-law 16-46 SRA-15-09 (Little Boshkung) By-law 16-47 PLSRA2015028 (Gull Lake) By-law 16-48 PLSRA15043 (Gull River) By-law 16-50 Acceptance of Lands (H-028-2015)
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By-law 16-51 Acceptance of Lands (Part 4 Plan 19R - 3128) By-law 16-52 Agreement with Greystone - Utility Cut By-law 16-53 Contribution Agreement - Canada 150 By-law 16-54 To Appoint a Deputy Clerk By-law 16-56 To Appoint a Full Time Building Inspector/Municipal Law Enforcement Officer
19. Confirming By-law
65 a) By-law 16-57 To Confirm Proceedings of Council
Be it resolved that By-law 16-57, being a by-law to confirm the proceedings of Council held during its Regular Meeting on April 28, 2016 be received, read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed.
20. Adjournment
a) Adjournment
Be it resolved that the April 28, 2016 Council Meeting is hereby adjourned.
Page 12 of 65 Allsaw Pentecostal Church 2951 County Road 21 PO Box 723 Township of Minden Hills Haliburton, Ontario PO Box 359 K0M 1S0 7 Milne Street Minden, Ontario K0M 2K0
April 18, 2016
Attn: Minden Council
On behalf of Allsaw Church I would like to submit this letter to Council as you consider our application for re-zoning and accessory use of our Church property on County Road 21. We will also have a delegation from our Board attend your next council meeting to answer any further questions you may have as you decide on our application.
As you can see in our application, we are applying for re-zoning from Rural to Community Facility, as this new zoning is actually correct for what our use of the property is. Currently zoned as Rural, this does not match our use as a church. There has been an active church on this property for many years, and possibly pre-dates when current zonings were established in Minden. It is our understanding that this re-zoning will be done anyway, as a part of your master plan, however we are asking that this be done now as our current zoning will not allow for us to add a modest addition to our church, allowing us space for a fellowship room. We are also asking for an ‘accessory use’ on our property that would allow us to stay in our trailers on-site when church activities make this convenient for members. We are only asking permission for up to nine trailers to be allowed, and any stay would be only short term. These trailers would be used occasionally by out-of-town members when church activity makes it convenient to stay overnight. For example, if we are having a birthday party for a congregant on a Saturday night, and with church services the next morning it seems reasonable to be able to stay the night instead of making a one and a half hour trip home and then return again in the morning. These trailers are not used for commercial use and we receive no financial gain from them. These trailers are self- contained, having on board sewage tanks, so we don’t drain sewage onto the property. As all these trailers are used by their owners for their own camping trips, they are not permanently set up on our church property. We are in agreement with the by-law as presented to us by your planning department, except for one line. We would like line number three removed. This line limits a legal stay to only four nights. We feel that the first line in the bylaw already states that any stay must be short term, so there is no need to limit the use to only four nights. The words ‘short term’ do allow for you to address any misuse on our part or if a complaint happens to arise, but still allows us reasonable use of our property. I would like to add that even though your enforcement of these issues is on a complaint driven basis, five years ago, when there were no complaints, we invested almost $2,500 in application fees, so we could legally have overnight stays in our trailers. My understanding is that there never
Page 13 of 65 has been a complaint, either before or after that application. We want to be law abiding, good citizens of our community. This is why we now ask that a limit of only four nights NOT be written into the law. Four nights are more than enough for our normal use of only one night when we do stay, but if the need arises that a fifth night be needed, we don’t want to become illegal, whether or not there is a complaint. Perhaps an out-of-town member has some time off work and would like to stay to help work on the church building. We don’t see that it would be unreasonable that they be allowed to use their trailer without doing so illegally. We absolutely don’t consider our property as a ‘Campground’ or plan to become one. We are just asking that this accessory use be allowed, to allow for our specific use. We do understand that there is a concern about how a future owner of this property may be able to use this allowance but I see no need for concern. First, we are a well-established and strong church body, very invested in our church, we don’t plan on leaving. Secondly, with these limitations already established, there should be no worry of the use going beyond that. But understanding the concerns, we would like to suggest that a line be added to the bylaw; that the ‘accessory use’ be granted to the current owners only. And if the property were to ever change ownership, all permissions would revert back to uses as allowed by it zoning in that day. We trust that you can see by this letter and our application, that what we are requesting is fair and reasonable and in no way burdens the Township.
For your information only, I am including an aerial photo of our property to show that we are not in a densely populated area. And a copy of our original letter that accompanied our application, which stated much of what I have just explained hear. If you wish to investigate further, I’m sure you will find that all of what I have stated above is consistent with the discussions we have had with the Planning Department over the last few months.
Thank you very much,
Greg Smith Board member of Allsaw Pentecostal Church
Page 14 of 65 Page 15 of 65 Allsaw Pentecostal Church 2951 County Road 21 PO Box 723 Township of Minden Hills Haliburton, Ontario PO Box 359 K0M 1S0 7 Milne Street Minden, Ontario K0M 2K0
March 8, 2016
Attn: Colin McKnight, Ian Clendening and Council
On behalf of Allsaw Church we would ask that the fees for our re-zoning application be waived. Our application that has been submitted is for the property that our church sits on, and is to have the zoning changed from Rural to Community Facility, with an exception for accessory use . The re-zoning will make our zoning match the actual use of the property, and the exception will allow for up to nine trailers to be parked on our property for occasional use. We had already filed an application and paid fees in excess of $2300 to have the trailers to be legally allowed. These trailers are not permanently placed, not there for commercial use and we receive no financial gain from them. As well, most of these trailers have on board sewage holding tanks and don’t drain onto this property. These trailers will only be used for occasional overnight stays when our church activities would make this convenient for out of town members. We trust that you will see our request as fair and reasonable to our specific situation.
Thank you very much,
Greg Smith Board member of Allsaw Pentecostal Church
Page 16 of 65 Page 17 of 65
• Presentation to Minden Hills Council
• Thursday April 28, 2016 Outline • Overview of the Haliburton Community Transportation Project • What have we learnt about the various transportation options available?
Page 18 of 65 • Current Status • Next Steps MTO – Pilot Grant Program Ontario Ministry of Transportation’s “Community Transportation Pilot Grant Program”
Goals: • Address transportation needs of small municipalities and rural areas • Assist community agencies in meeting the Page 19 of 65 growing demand for accessible transportation • Assist communities in filling transportation service gaps Project Summary • Hire a system Navigator to assist ride seekers in accessing transportation • 1-800 # and website to learn about transportation options & direct users to Page 20 of 65 the appropriate service • Develop a Social Marketing Campaign for Ridesharing Project Summary • Collect local data, including the tracking & monitoring of rides and requests DYMO Bus • Host a Regional Community Transportation Summit • Develop a local Page 21 of 65 Transportation Taskforce to continue with planning and coordination of existing and/or new services Service Provider Survey Excerpts Surveys conducted Autumn 2015. Municipal services, businesses & non-profit agencies who provide transportation were included. The survey contained 40 questions covering: company profile, service details, financial info, fleet, stats collection; questions also solicited view points on challenges faced by providers & service users.
Page 22 of 65 12 entities were engaged with an 87 % return rate. ¾ of respondents were not for profit agencies, with 50% of those neither mandated nor specifically funded to provide transportation. Survey: Staffing and Ridership • Between municipal and non-profit program staffing, there are at least 4.2 FTE staff working on provision of transportation services within the Highlands. • Last year, 7 programs (excluding for-profits) provided 15,970 rides (one-way) or 43.75 rides per
Page 23 of 65 calendar day. • 6 agencies have 851* clients registered for transportation services.
*May be some duplication in this figure Survey: Driver Resources & Services 112 drivers - the bulk being volunteers drivers (84) & staff who transport clients as a component of their job (22); there are 2 paid full-time & 4 paid part-time drivers. Services range from volunteer driving programs to the coordination and/or purchase
Page 24 of 65 of contracted/ brokered services, organized car-pooling, incidental staff drives, direct financial support (gas cards, mileage to client), busing & taxi services. Survey: Service Provider Challenges Human Resource Challenges Lack of available volunteers Matching volunteers with difficult clients Recruiting volunteers willing to transport children/families with multiple car seats Recruitment and retention of volunteers Recruitment of drivers (paid) Page 25 of 65 Distance and Geography Rural / remote geography of County Distance to access medical / other services Survey: Service Provider Challenges Selling the Service Engaging public and promotion of services Lack of political will External Services Taxi rates and wait times Lack of transportation! Other Factors
Page 26 of 65 Staying within mandate Affordability of service for some clients Frequency of trip requirements Conditions of roads in remote sections of County Current Status Project Coordinator hired & over 20 meetings held with stakeholders and service providers Local & toll free phone lines established along with service tracking and monitoring protocols Development of Community Transportation website well underway with launch expected Page 27 of 65 at end of April Rideshare website is in process of being revamped with launch at end of April Current Status (cont’d)
Statistics from transportation providers gathered for comparison near completion of project (baseline data established) Social Marketing campaign developed and ready for implementation to encourage use of
Page 28 of 65 ridesharing Very early stage of planning a local transportation summit Next Steps Launch the websites and phone service Roll out Social Marketing campaign Ongoing monitoring and tracking of service use Design transportation summit Page 29 of 65 Establish Transportation Taskforce to take on longer term planning & action plans Benefits for Haliburton County Connects with other County interests and initiatives such as Poverty Reduction, Housing, Age Friendly Communities, and Tourism Specifically addresses 5 of the Recommendations outlined in the Poverty Reduction Strategy’s “Transportation Action Plan” Page 30 of 65 Part of a provincial pilot project with implications across Ontario THANK YOU! Contact: Tina Jackson, Project Coordinator [email protected] (705) 455-2665 or 1-844-771-RIDE (7433)
Page 31 of 65 Lisa Tolentino, Project Lead for RTO [email protected] (705) 286-4660 The Corporation of the Township of Minden Hills Council Meeting
Meeting Minutes
Thursday, March 31, 2016 Minden Hills Council Chamber
Present: Reeve Brent Devolin Deputy Reeve Cheryl Murdoch Councillor Jeanne Anthon Councillor Ron Nesbitt Councillor Jean Neville Councillor Pam Sayne Councillor Lisa Schell
Staff: CAO/Treasurer, Lorrie Blanchard Clerk, Dawn Newhook Deputy Clerk, Vicki Bull Deputy Clerk, Cheryl McCarroll Road Superintendent, Travis Wilson Environment and Property Operations Manager, Ivan Ingram CBO/Building Inspector, Colin McKnight Planner, Ian Clendening Director of Community Services, Mark Coleman Fire Chief, Doug Schell (absent, monitoring potential flood areas)
The meeting was called to order at 9:00 a.m.
CALL TO ORDER/APPROVE AGENDA
Reeve Devolin advised that the item pertaining to labour relations or employee negotiations in accordance with Section 239 (2)(d) was being removed from the Closed Session Agenda.
Res. # 16-121 Moved by Councillor Nesbitt Seconded by Councillor Schell Be it resolved that Council approves the March 31, 2016 Regular Council Meeting Agenda as amended. Carried.
DECLARATION OF PECUNIARY INTEREST OR GENERAL NATURE THEREOF
There were no disclosures of pecuniary interest.
PUBLIC MEETING – Nil.
DELEGATIONS a) Charlsey White, Director of Planning, County of Haliburton Re: County Official Plan Charlsey White, Director of Planning for the County of Haliburton provided Council with the details of the County Official Plan review process and highlighted the changes to the Plan, which resulted in the draft County Official Plan. b) Michel Pillar Re: Request for Culvert Michel Pillar requested that Council consider installing a culvert on his property to avoid the continuing erosion of the road allowance. The request was referred to the Roads Superintendent for a report back to Council.
March 31, 2016 Council Minutes Page 1
Page 32 of 65 c) Rosie Kadwell & Angel Taylor Re: Community Food Assessment Committee Update Rosie Kadwell and Angel Taylor presented an update to Council regarding the Haliburton County Community Food Assessment. They requested that Council appoint a municipal representative to Harvest Haliburton to collaborate and continue planning for the future. d) Chamber of Commerce Re: Update Jerry Walker and Matthew Roberts, representing the Haliburton Highlands Chamber of Commerce, provided Council with the findings of a 2015 Manufacturers’ Round Table. They noted the key challenges and opportunities facing small business/light industrial manufacturers’ in Haliburton County.
Council recessed at 10:25 a.m. and reconvened at 10:37 a.m.
ADOPTION OF MINUTES a) February 25, 2016 – Regular Council Minutes
Res. #16-122 Moved by Councillor Schell Seconded by Councillor Nesbitt Be it resolved that the February 25, 2016 Council Meeting Minutes be approved as circulated. Carried b) March 10, 2016 - Special Council Meeting Minutes
Res. #16-123 Moved by Councillor Nesbitt Seconded by Councillor Anthon Be it resolved that the March 10, 2016 Special Council Meeting Minutes be approved as circulated. Carried. c) March 14, 2016 – Special Council Meeting Minutes
Res. #16-124 Moved by Councillor Nesbitt Seconded by Councillor Schell Be it resolved that the March 14, 2016 Special Council Meeting Minutes be approved as circulated. Carried.
PAYMENT OF ACCOUNTS
Res. # 16-125 Moved by Councillor Schell Seconded by Councillor Anthon Be it resolved that the accounts in the amount of $510,737.73 be approved for payment Carried.
CORRESPONDENCE AND COMMUNICATIONS a) Trent Conservation Coalition Source Protection Region Re: Municipal Representation Committee Vacancy
Res. #16-126 Moved by Councillor Anthon Seconded by Councillor Schell Be it resolved that the correspondence from the Trent Conservation Coalition Source Protection Region be received. Carried.
March 31, 2016 Council Minutes Page 2
Page 33 of 65 b) AMO Re: Request Support to Change the Municipal Act Investment Regulation to allow Municipalities to invest consistent with the “Prudent Investor Standard”
Res. #16-127 Moved by Councillor Anthon Seconded by Councillor Nesbitt Be it resolved that AMO’s request for support to change the Municipal Act Investment Regulation to allow Municipalities to invest consistent with the “prudent Investor Standard” be received. Carried. c) Town of Aurora Re: Request Support Relating to OMB Jurisdiction
Res. #16-128 Moved by Councillor Anthon Seconded by Councillor Schell Be it resolved that the correspondence from the Town of Aurora, requesting support relating to the OMB Jurisdiction be received;
And further, that the CAO prepare a letter of support. Carried. d) Library Re: February 2016 Circulation Totals
Res. #16-129 Moved by Councillor Nesbitt Seconded by Councillor Anthon Be it resolved that the Library circulation totals for February 2016 be received for information. Carried. e) Robert Heil, Managing Director and Vice-President of Municipal Tax Advisory Group Re: Hydroelectric Power Dams and Structures
Res. #16-130 Moved by Councillor Anthon Seconded by Councillor Schell Be it resolved that Council acknowledges receipt of correspondence from Robert Heil, Managing Director and Vice-President from the Municipal Tax Advisory Group regarding Hydroelectric Power Dams or Structures;
And that the 2016 Provincial budget addressed plans for the Power Dam Special Payment Program Claw Back have been permanently shelved;
And that Council acknowledges the creation of a Working Group comprised of representatives from the Towns of Arnprior, City of Cornwall, Township of Mattawan, Township of North Shore, the Municipality of Wawa, the Township of Fauquire-Strickland and the Township of Greater Madawaska to determine next steps, map out a course of action and report back to all municipalities having hydroelectric power dams or structures within their jurisdiction;
And further, that Council supports, in principle, the Working Group meeting with the Province in order to assist in the creation of proper policy and regulation to ensure stability and transparency and to produce an acceptable collaborative solution to guarantee reliable and stable revenue from power dam and structures. Carried. f) Ministry of Agriculture, Food and Rural Affairs Re: Premier’s Award for Agri-food Innovation Excellence Program
Res. #16-131 Moved by Councillor Anthon Seconded by Councillor Nesbitt Be it resolved that Council acknowledges receipt of correspondence from the Ministry of Agriculture, Food and Rural Affairs regarding the Premier’s Award for Agri-food Innovation Excellence Program. Carried.
March 31, 2016 Council Minutes Page 3
Page 34 of 65 g) Minister Responsible for Seniors Affairs Re: 2016 Senior of the Year Award.
Res. #16-132 Moved by Councillor Schell Seconded by Councillor Anthon Be it resolved that Council acknowledges receipt of correspondence from the Minister Responsible for Seniors Affairs regarding the 2016 Senior of the Year Award. Carried.
ENVIRONMENTAL a) Report 16-012 EPO Re: February Monthly Activity
Res. #16-133 Moved by Councillor Nesbitt Seconded by Councillor Anthon Be it resolved that Council receive Report 16-012 EPO – February Monthly Activity, as information. Carried. b) Report 16-013 EPO Re: Irondale Community Centre Fencing
Res. #16-134 Moved by Councillor Anthon Seconded by Councillor Schell Be it resolved that Council receive Report 16-013 EPO – Irondale Community Centre Fencing as information;
And further, that Council approve the installation of the proposed fencing on the east side of the concession on Line Drive, which is located on the boundary road allowance between the Township of Minden Hills and the Municipality of Highlands East. Carried. c) Report 16-014 EPO Re: Product Care Association Amending Agreement
Res. #16-135 Moved by Councillor Nesbitt Seconded by Councillor Anthon Be it resolved that Council receive Report 16-014 EPO – Product Care Association Amending Agreement, as information;
And further, that Council authorize the Reeve and Clerk to execute an amending agreement with Product Care Association to include the collection and payment for pesticides, solvents and fertilizers to the current list of Phase 1 materials;
And further, that Council adopt By-law 16-36 authorizing the Reeve and Clerk to execute an Amending Agreement between the Township of Minden Hills and Product Care Association to include the collection and payment for pesticides, solvents and fertilizers to the current list of Phase 1 materials. Carried. d) Report 16-015 EPO Re: Minden Water Treatment Plant & Lutterworth Treatment Plant Annual Reports
Res. #16-136 Moved by Councillor Schell Seconded by Councillor Anthon Be it resolved that Council receive Report 16-015 EPO – Minden Water Treatment Plant and Lutterworth Treatment Plant Annual Reports as information. Carried. e) Report 16-016 EPO Re: OCWA Contract Extension
Res. #16-137 Moved by Councillor Schell Seconded by Councillor Nesbitt Be it resolved that Council receive Report 16-016 EPO – OCWA Contract Extension, as information;
March 31, 2016 Council Minutes Page 4
Page 35 of 65 And further, that Council approves a two (2) month extension of the current contract with Ontario Clean Water Agency commencing April 1, 2016 to May 31, 2016 at a cost of $59,397.54, not subject to HST;
And further, that Council authorizes the Reeve and Clerk to execute an Extension Agreement with Ontario Clean Water Agency for the Maintenance Services for Drinking Water and Wastewater Facilities;
And further, that Council adopt By-law No. 16-40, authorizing the Reeve and Clerk to execute an Extension Agreement between the Township of Minden Hills and the Ontario Clean Water Agency for Maintenance Services for Drinking Water and Wastewater Facilities. Carried.
ROADS a) Report 16-007 Roads Re: February Monthly Activity Report
Res. #16-138 Moved by Councillor Anthon Seconded by Councillor Nesbitt Be it resolved that Council receive Report 16-007 Roads – February Monthly Activity Report, as information. Carried. b) Report 16-008 Roads Re: Tender Results for One 2017 Tandem Plow Truck
Pre-approval was granted by Council at the March 10, 2016 COTW Meeting by Resolution #16-105. c) Report 16-009 Roads Re: OGRA/ROMA Conference
Res. #16-139 Moved by Councillor Nesbitt Seconded by Councillor Schell Be it resolved that Council receive Report 16-009 Roads – OGRA/ROMA Conference as information. Carried. d) Roads Advisory Committee Meeting Draft Minutes – January 20, 2016
Res. #16-140 Moved by Councillor Anthon Seconded by Councillor Schell Be it resolved that the Roads Advisory Committee Meeting Draft Minutes of January 20, 2016, be received as information. Carried.
COMMUNITY SERVICES a) Report 16-014 CSD Re: Monthly Activity Report for February 2016
Res. #16-141 Moved by Deputy Reeve Murdoch Seconded by Councillor Neville Be it resolved that Council receive Report 16-014 CSD – Monthly Activity Report for February 2016, as information. Carried. b) Report 16-015 CSD Re: Facility Grant/Fee Waiver Applications for Irondale Community Centre
Res. #16-142 Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that Council receive Report 16-015 CSD – Facility Grant/Fee Waiver Applications for Irondale Community Centre, as information;
March 31, 2016 Council Minutes Page 5
Page 36 of 65 And further, that Council directs the Policy #91 Facility Grant/Fee Waiver Applications submitted by Bark Lake Cultural Developments and the Salerno Devil’s Lake Cottagers Association, be approved. Carried. c) Report 16-016 CSD Re: Wireless Connectivity Enhancements for Arena and Cultural Centre
Res. #16-143 Moved by Councillor Sayne Seconded by Councillor Neville Be it resolved that Council receive Report 16-016 CSD – Wireless Connectivity Enhancements for Arena, Cultural Centre and Municipal Office, as information;
And further, that Council approves the purchase, installation and service of new WIFI equipment to the interior of the Arena/Community Centre in the amount of $440.00 plus $100.00 per year for support, to be funded in part through the capital renovations being planned for the Community Centre in 2016;
And further, that Council approve the extension of outdoor WIFI services to areas surrounding the Arena, Cultural Centre, Municipal Office;
And further, that Council directs staff to investigate options for the creation of a “hot spot” within the Town of Minden and report back to Council. Carried.
PROTECTIVE SERVICES a) Report 16-008 Fire Re: February 2016 Fire Summary
Res. # 16-144 Moved by Deputy Reeve Murdoch Seconded by Councillor Sayne Be it resolved that Council receive Report 16-008 Fire – February 2016 Fire Summary as information. Carried. b) Report 16-004 Building/By-law/Planning Re: January 2016 Monthly Activity Report
Res. #16-145 Moved by Councillor Sayne Seconded by Deputy Reeve Murdoch Be it resolved that Council receives Report 16-004 Building/By-law/Planning – January 2016 Monthly Activity Report, as information. Carried. c) Report 16-007 Building/By-law/Planning Re: Appointment of Property Standards Committee
Res. #16-146 Moved by Councillor Neville Seconded by Councillor Sayne Be it resolved that Council acknowledges, with regret, the resignation of Mr. Larry Burke from the Property Standards Committee;
And further, that Council appoints Marilyn Lesperance, Paul Tessier and Bill Blakes to the Property Standards Committee for the remaining term of Council, or until a new Committee is struck;
And further, that Council adopts By-law No. 16-35, being a by-law to appoint members to the Property Standards Committee. Carried.
March 31, 2016 Council Minutes Page 6
Page 37 of 65 d) Report 16-008 Building/By-law/Planning Re: February 2016 Monthly Activity
Res. #16-147 Moved by Deputy Reeve Murdoch Seconded by Councillor Sayne Be it resolved that Council receives Report 16-008 Building/By-law/Planning – February 2016 Monthly Activity, as information. Carried.
PLANNING AND DEVELOPMENT a) Report 16-015 Planning Re: PLZBA2015061 – Proposed Zoning By-law Amendment – Highway 35, Part Lot 28 & 29, Concession 3, Geographic Township of Lutterworth
Res. #16-148 Moved by Councillor Sayne Seconded by Deputy Reeve Murdoch Be it resolved that Council receive Report 16-015 Planning – PLZBA2015061 – Proposed Zoning By-law Amendment, as information;
And further, that By-law No. 16-34 be approved to rezone the lands subject to application PLZBA2015061 from the Rural (RU) zone, Rural Exception Six (RU-6) zone, and the Recreational Commercial Exception One (C3-1) zone, to the Rural Exception Twenty-three (RU-23) zone and the Recreational Commercial Exception Sixteen (C3-16) zone. Carried. b) Report 16-017 Planning Re: PLH2015058 (H-071/2015) Application for Severance – Right-of-Way
Res. #16-149 Moved by Councillor Sayne Seconded by Councillor Neville Be it resolved that Council receive Report 16-017 Planning – PLH2015058 (H-071/2015) Application for Severance – Right-of Way, as information;
And further, that Application for Consent PLH2015058 (H-071/2015) be recommended for approval, subject to the following conditions: 1. The Consent is granted for a right-of-way only. 2. The balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Municipality. 3. A copy of all reference plans associated with this application shall be provided to the Planner for the Township of Minden Hills for approval prior to registration. 4. The registered owner shall ensure to the satisfaction of the Township of Minden Hills that the Township is fully reimbursed for any costs incurred by the Township for professional services related specifically to this application. It is recommended that the Applicant consult with the Township of Minden Hills immediately following provisional consent being granted. Carried. c) Report 16-018 Planning Re: PLH2016003 (H-001/16) Application for Severance – Lot Addition
Res. #16-150 Moved by Deputy Reeve Murdoch Seconded by Councillor Neville Be it resolved that Council receive Report 16-018 Planning – PLH2016003 (H-001/16) – Application for Severance – Lot Addition as information;
And further, that Application for Consent H-001/16 be recommended for approval, subject to the following conditions: 1. The severance be for addition purposes only. 2. The registered owner shall obtain, to the satisfaction of the Township of Minden Hills, a minor variance, or zoning by-law amendment, to address the deficient lot frontage. 3. The registered owner shall establish a right-of-way over the severed lands to the benefit of the retained lands so as to provide legal access to the retained parcel. 4. The balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Municipality.
March 31, 2016 Council Minutes Page 7
Page 38 of 65 5. A copy of all reference plans associated with this application shall be provided to the Planner for the Township of Minden Hills for approval prior to registration. 6. The registered owner(s) shall ensure, to the satisfaction of the Township of Minden Hills, that the Township is fully reimbursed for any costs incurred by the Township for professional services related specifically to this application. It is recommended that the applicant consult with the Township of Minden Hills immediately following provisional consent being granted. Carried. d) Report 16-019 Planning Re: SP02 - 2015 – Request for Environmental Compliance Approval
Res. #16-151 Moved by Councillor Sayne Seconded by Councillor Neville Be it resolved that Council receive Report 16-019 Planning – SP02 – 2015 – Request for Environmental Compliance Approval, as information;
And further, that By-law No. 16-38 be approved to authorize the Clerk to sign the ECA for an on-site sewage disposal system on lands located in Part of Lot 24, Concession ‘A’, geographic Township of Snowdon. Carried. e) Planning and Development Advisory Committee – Draft Minutes of February 17, 2016 Meeting Res. #16-152 Moved by Deputy Reeve Murdoch Seconded by Councillor Neville Be it resolved that Council receive the draft minutes of the February 17, 2016 meeting of the Planning and Development Advisory Committee, as information. Carried. f) Recommendation from Planning and Development Committee Re: Creation of a Housing Task Force
Res. #16-153 Moved by Councillor Sayne Seconded by Deputy Reeve Murdoch Be it resolved that the Planning and Development Advisory Committee prepare a report to Council for further consideration, entailing the intent and aspirations of the Housing Task Force, including a broad scope of categories for housing development. Carried.
FINANCE AND GENERAL GOVERNMENT a) Report 16-005 Admin/Treasury Re: 2015 Statement of Council and Committee Remuneration and Expenses
Res. #16-154 Moved by Councillor Neville Seconded by Councillor Sayne Be it resolved that Report 16-005 Admin/Treasury – 2015 Statement of Council and Committee Remuneration, be received as information. Carried.
QUESTIONS FROM THE MEDIA
There were no questions from the media.
QUESTIONS FROM THE PUBLIC
A member of the public requested clarification with respect to the appointments to the Property Standards Committee and the Chief Building Official advised that a member had resigned from the committee and a new member was being appointed to the committee and the other two members re-instated in the by-law.
March 31, 2016 Council Minutes Page 8
Page 39 of 65
Council recessed at 11:05 a.m. and proceeded into Closed Session at 11:10 a.m.
CLOSED SESSION (11:10 a.m.)
Res. #16-155 Moved by Deputy Reeve Murdoch Seconded by Councillor Sayne Be it resolved that Council proceed into Closed Session for the purposes of discussing the following matters: One item pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality in accordance with Section 239(2) (e) of the Municipal Act, 2001, S.O., 2001, as amended; One item pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose in accordance with Section 239(2) (f) of the Municipal Act, 2001, S.O., 2001, as amended. Carried.
OPEN SESSION RESUME (11:39 a.m.)
Res. #16-156 Moved by Councillor Sayne Seconded by Deputy Reeve Murdoch Be it resolved that the Closed Session of Council adjourn and Open Session of Council resume. Carried.
Res. #16-157 Moved by Councillor Neville Seconded by Councillor Sayne Be it resolved that direction given in Closed Session be approved. Carried.
BY-LAWS
By-law No. 16-34 – Rezoning PLZBA2015061 By-law No. 16-35 – Appoint a Property Standards Committee By-law No. 16-36 – Product Care Agreement By-law No. 16-38 – Septic ECA (No Objection) By-law No. 16-40 – OCWA – Two Month Extension Agreement
Res. # 16-158 Moved by Deputy Reeve Murdoch Seconded by Councillor Sayne Be it resolved that Council has received and given the following By-laws a first, second, and third reading, and finally passed with the Corporate Seal affixed: By-law No. 16-34 – Rezoning PLZBA2015061 By-law No. 16-35 – Appoint a Property Standards Committee By-law No. 16-36 – Product Care Agreement By-law No. 16-38 – Septic ECA (No Objection) By-law No. 16-40 – OCWA – Two Month Extension Agreement Carried.
CONFIRMING BY-LAW
Res. # 16-159 Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that By-law 16-42, being a by-law to confirm the proceedings of Council held during its Regular Meeting on March 31, 2016 be received, read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed. Carried.
March 31, 2016 Council Minutes Page 9
Page 40 of 65 ADJOURNMENT
Res. # 16-160 Moved by Councillor Neville Seconded by Councillor Sayne Be it resolved that the March 31, 2016 Council Meeting be adjourned. Carried.
The meeting adjourned at 11:42 a.m.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
March 31, 2016 Council Minutes Page 10
Page 41 of 65 Township of Minden Hills Accounts Payable Recap Thursday, April 28, 2016
Accounts Payable Listing: Beginning Ending Cheque# Cheque# General Fund 6707 6783 $ 287,522.36 $ - Total General Fund $ 287,522.36
Total Cheques $ 287,522.36
General Fund - Chq Cancelled $ - $ - Total Cheques Cancelled $ -
Preauthorized Payment - Hydro Month: to March 31, 2016 $ 24,909.98 Preauthorized Payment - Telizon Month: to March 13, 2016 $ 2,030.11 Total Preauthorized Payments $ 26,940.09
Direct Deposit - Payroll PP # 8 $ 68,171.10 PP # 8 - Firefighters Qtr. 1 $ 17,536.36 Total Payroll $ 85,707.46
Grand Total $ 400,169.91
The Treasurer is authorized to pay the above noted accounts.
Clerk, Dawn Newhook Reeve, Brent Devolin
Page 42 of 65 'f ?o-l P.0. B[lx 3ElEl - 11 Newcastle Street Warden Carol Moffatt Minden, 0ntarm KOM 2K0
Michael Rutter, CAO 705-286-1333 phone 705-286-4829 fax mrutter @ county.haliburton.on.ca
RECEIVED March 31, 2016 APR O l* 2076
Township of Minden Hills p.o. Box 359 Minden, ON KOM 2KO
Attn: Dawn Newhook, Clerk
Dear Ms. Newhook:
Re: Upper Trent Water Management Partnership
As you know, the Upper Trent Water Management Partnership Working Group met late last year and have been working to finalize a charter which will be the primary governing document for the Partnership. I have attached the final draft of the document for your Council' s consideration.
It is our hope that you will present this to your Council at an April meeting so the Partnership can begin their work.
We are requesting that your Council endorse the Charter, confirm your membership in the Partnership, and finally, confirm your Municipal appointee moving forward.
While your Council are free to develop a resolution of their own, we are suggesting the following resolution:
Ee it resolved that the Township/Municipaliffl of confirm our participation in the Upper Trent Water Management Partnership (UTWMP); and
Further, that the Council of the Township/Municipalhy of endorse the Upper Trent Water Management Partnership Charter and Partnership Operating Pritxciples documem dated March 2016; and
Finally, that (Member of Council) be appointed to represent the Township/Municipaliffl on the Partnership.
If you would like someone from the Partnership to attend your Council meeting to explain the draft Charter, please advise me at your earliest convenience so I can make the appropriate arrangements.
Page 43 of 65 Thank you for your assistance in this matter, and if you require any additional information please feel free to contact me anytime. Yours'>y:??M tmly, Michael Rutter CAO/Clerk pc. Reeve Brent Devolin
Page 44 of 65 Final Version approved by the Working Group and recommended for approval by Councils March 2016 Upper Trent Water Management Partnership (UTWMP) Charter and Partnership Operating Principles
Preamble
The Trent River Watershed is the largest river basin in Southern Ontario covering an area of 12,530 square kilometers. It is home to the eastern portion of the Trent Severn Waterway (TSW), which provides for uninterrupted navigation through Iakes, rivers and locks from Georgian Bay to Lake Ontario.
The navigation channel of the Trent portion of the Waterway includes the main Kawartha Lakes, the Otonabee River, Rice Lake, and the Trent River. The Trent watershed also includes an area of more than 3,300 square kilometers in Haliburton and northern Peterborough counties containing 35 reservoir lakes. These are managed by Parks Canada so as to supply more than 70% of the annual water flow in the Waterway above Peterborough. This area comprises the Haliburton Sector of the TSW. For this Charter we refer to this area as the Upper Trent Watershed noting that it includes several flow-through lakes and rivers in addition to the reservoirs. The waterfront communities of the Upper Trent Watershed are the economic backbone of the region, contributing an estimated 80% of the municipal tax base. In 1905, the Province transferred all but a few of the existing dams, locks, and future water rights in the Trent River Watershed to the federal government. Since 1972, the federal responsibility has been with Parks Canada, under the management of the Trent Severn 1/Vaterway organization. Today, Parks Canada throogh the TSW continues to manage the water with two primary goals. 1. Protecting public safety, including flood management and meeting municipal water supply and sewage dilution requirements, and 2. Maintaining the mandated water depth in the navigation channel of the Waterway during the navigation season from the long weekend in May until Thanksgiving.
In 2007, the federal government appointed a Panel on the Future of the Trent-Severn Waterway. The Panel consulted widely and produced a comprehensive report, ?lt's All About The Water?. Among its many observations and recommendations the report noted that
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Page 45 of 65 * the Waterway is really a vast water management system with a navigation channel running through it. To consider the lakes and rivers of the navigation channel as separate from the rest of the system is neither ecologically tenable nor advisable in planning for the future of the waterway. * We see a future that is rooted in the equitable sharing of the water throughout the watersheds within the context of a strong conservation ethic, one subscribed to by all users. @ We believe that all government agencies involved in the management of water should have the goal of fostering an integrated approach.
As follow up to the Panel Report, Parks Canada established a Water Management Advisory Council in 2009, and signed a Memorandum of Understanding with the Province of Ontario in 2011. As of December 2015, neither of these initiatives appears to have advanced the need for well-coordinated integrated water management at the watershed level. While all southern areas of the Trent River Watershed have conservation authorities which are engaged with Parks Canada in watershed and water management planning, the Upper Trent or reservoir area has no such organization with local government participation. Since 2007, the Coalition for Equitable Water Flow (CEWF), a volunteer organization representing 31 reservoir and flow-through lake associations and more than 90% of the reservoir storage capacity in the TSW, has endeavoured to represent the reservoir and flow- through Iakes of the Haliburton Sector of the TSW. However in spite of the successes achieved by CEWF, it is recognized that a single voice for the Upper Trent area would be much stronger with political participation. In the fall of 2015 the County of Haliburton through its four Iocal municipalities, along with the Municipality of Trent Lakes; and the Township of North Kawartha agreed to partner with CEWF to establish a new group, the Upper Trent Water Management Partnership (UTWMP or The Partnership ), to engage Parks Canada and other stakeholders and agencies in advancing planning for integrated water management across the entire Trent River Watershed. This Charter sets out the mission and objectives and the Operating Principles for the UTWM P. Purpose of this Charter 1. To document the agreement among the Partners, the Township of Algonquin Highlands, the Township of Dysart et.al., the Municipality of Minden Hills, the Municipality of Highlands East, the Township of North Kawartha, the Municipality of Trent Lakes, and the Coalition for Equitable Water Flow (CEWF) in the establishment of the Upper Trent Water Management Partnership.
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Page 46 of 65 2. To confirm the mission and initial goals of The Partnership. 3. To set out the Operating Principles for the establishment and operation of the UTWMP and The Partnership Council.
Mission of The Partnership
The mission of the Upper Trent Water Management Partnership (UTWMP) is to speak as a single voice for all stakeholders of the Upper Trent Watershed; including the municipalities, the reservoir and flow-through (RaFT) lake waterfront property ovvriers and their lake associations; at the federal, provincial and Trent Watershed Ievels on water management issues affecting the RaFT Iakes. In this role, The Partnership will provide political clout to many of the CEWF initiatives which focus on advancing integrated water management across the entire Trent River Watershed. Further and in the same manner, The Partnership will endeavor to provide leadership on local water management initiatives in the RaFT Iakes area. Goals of The Partnership
Goals at the Watershed Level
1. The UTWMP's primary goal is to advance the concept of integrated water management across the entire Trent River Watershed to ensure equitable consideration for all communities where policies relate to safe navigation, access to waterfront property, economic sustainability and the avoidance of negative environmental, social and economic impacts. 2. To work towards a new multi-stakeholder consultation process including the four conservation authorities, the Ontario Government through its lead ministry, the Ministry of Natural Resources and Forestry, Parks Canada and The Partnership to examine the future ofintegrated water management across the entire Trent River Watershed: and further to promote information exchange, dialogue and action among stakeholders, and with provincial and federal agencies for watershed planning, sharing and managing water resources, and managing risks from floods, droughts and pollution. 3. To seek ways to further engage the Province of Ontario in water management planning in the Trent River Watershed by building on the provincial commitment to integrated water management at the watershed scale. 4. To seek guarantees of full federal funding for critical infrastructure maintenance and upgrades to bring all facilities of the Trerit Severn Waterway, including those in the reservoir lakes, up to a state of good repair. s. To encourage constraint-based water management planning basin-wide by looking ahead to climate change and more frequent extreme events including high and Iow
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Page 47 of 65 water levels and flows as part of developing an integrated water management plan (IWMP). 6. To be recognized by Parks Canada (the TSW) as the representative of the reservoir and flow-through lakes sector of the watershed.
Goals at the Reservoir and Flow-Through Lake Area Level
1. To identify water management and stewardship priorities within the RaFT Iakes area. 2. To raise public awareness of water management issues and their complexity across communities including groups representing non-waterfront property owners. 3. To support CEWF IWMP-related initiatives in the Upper Trent Watershed. 4. To explore opportunities for funding to undertake one or more initiatives that the RaFT Iakes area lacks for want of a conservation authority, such as: wet/dry season planning, identification of maximum flood levels for at risk lakes, mapping of vulnerable wetlands and collection ofimproved lake specific fishery information; and to act as the partner in joint provincial - municipal investigations into environmental constraints. s. To support the preparation of the background on the economic importance of good water management to the RaFT lakes property owners. 6. To monitor and report annually to The Partners and other stakeholders on the state of Integrated Water Management in the Upper Trent Watershed.
The Partnership Operating Principles
Membership in UTWMP council
1. The Partners will establish UTWMP Council (The Partnership Council) to develop positions and to represent the Partners in water management related dealings with Parks Canada (the TSW), and with other water management agencies and institutions with responsibilities in the Trent River Watershed. 2. The Partnership Council will consist of nine members; including, one municipal government elected representative from each of the six member municipalities and three representatives from the Coalition for Equitable Water Flow. 3. Municipal members ofThe Partnership Council from each ofthe six member municipalities will be appointed by their respective councils.
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Page 48 of 65 4, The term of each municipally appointed member will normally coincide with the municipal elected member's four-year term. There will be no Iimitation on the number of terms such members may serve on The Partnership Council. s. The three representatives from the Coalition for Equitable Water Flow (CEWF) will be appointed by the CEWF Executive Committee from among its members. 6. The term of each member from the Coalition for Equitable Water Flow will be decided by the CEWF Executive Committee. 7. In the event a member of The Partnership Council resigns, a replacement representative will be appointed from the same constituency, using the procedures set out above, and will fill the role to the end of the original member's term. 8. All members shall serve in a conscientious and diligent manner. All members shall conduct themselves with decorum, have respect for delegations, fellow members and staff and not distract from the business of The Partnership Council during presentations and when other members have the floor.
Officers of the UTWMP
1. The officers of the UTWMP will be two Co-Chairs. 2. One Co-Chair of the UTWMP will be appointed from among its municipal government representative members, and fill this role for their elected four year term. 3. The second Co-Chair of the UTWMP will be appointed from among the CEWF members by the CEWF. 4. The main duties of The Partnership Co-Chairs include: a. Providing Ieadership and ensuring that The Partnership functions properly, b. Representing the UTWMP at external occasions as necessary. c. The Co-Chairs will alternate charring the meetings of The Partnership Council, d. Establishing the dates, times and locations of each meeting of The Partnership Committee, holding a minimum of three meetings in a calendar year, with additional meetings at the call of the Co-Chairs, e. Reviewing and approving the agenda for each meeting of The Partnership Committee, f. Reviewing the draft minutes of each meeting prior to distribution, g. Preparing a summary report on UTWMP activities, at least once a calendar year, to provide to each member's constituents.
Meetings ofThe Partnership Council
1. Meetings of The Partnership Council will be held at least three times in each calendar year with additional meetings as called by the Co-Chairs
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Page 49 of 65 2. Regular meetings will be scheduled in advance (with at least 30 days prior notice) and held in person normally in a municipal office or other facility where provision can be made for teleconference attendance by Committee members. 3. The quorum for meetings of The Partnership Council will be three municipal members and two CEWF members. 4. The Partnership Council will strive to make all decisions and recommendations by consensus. s. The Co-Chairs will prepare a joint report for information to the Partners following each meeting of The Partnership Council.
Administration of The Partnership Council
1. Assistance with distributing agendas and documents to The Partnership Council members, note taking, drafting of minutes, and maintenance of records will be provided by the County of Haliburton. 2. Management for financial matters and grants will be provided by the County of Haliburton.
Amendments to this Charter and The Partnership Operating Principles
1. Amendments to this Charter and The Partnership Operating Principles may be proposed by any member of The Partnership Council, and where consensus is reached in the Council, the amendment will be forwarded to the Partners for their approval. 2. To be accepted an amendment will require the approval of each of the Partners.
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Page 50 of 65
MEMO TO: Reeve and Members of Council
FROM: Colin McKnight, CBO/MLEO/Planning Supervisor
DATE: April 28, 2016
RE: Report #16-011 By-law to Appoint a Building Inspector/Municipal Law Enforcement Officer
Purpose:
The purpose of the report is to request Council adopt By-law 16-56 for the appointment of Matthew Wesley as a full time Building Inspector/Municipal Law Enforcement Officer (MLEO).
Background:
In order to fill a vacancy in the Building/By-law Department for a Building Inspector and Municipal Law Enforcement Officer, Council is required to appoint, these positions by By-law.
Section 3. (2) of the Building Code Act, 1992, S.O. 1992, c.23, as amended, provides that the Council of each municipality shall appoint a Chief Building Official and such inspectors as are necessary for the purposes of the enforcement the Act.
Section 15 (1) of the Police Services Act, R.S.O. 1990, Chapter P.15, as amended, provides that Council may appoint Municipal Law Enforcement Officers.
Matthew Wesley has accepted the position as the Building Inspector/MLEO.
.
Page 51 of 65 Financial Impact:
There are no financial implications related to this report as this position was included in the 2016 budget.
Recommendation:
That Report #16-011 By-law to Appoint a Building Inspector/Municipal Law Enforcement Officer (MLEO) be received as information;
And that Council adopts By-law 16-56, at its April 28, 2016 Council Meeting being a by-law to appoint Matthew Wesley as a Building Inspector/Municipal Law Enforcement Officer
Respectfully submitted,
Colin McKnight, CBO/MLEO/Planning Supervisor
Attachment: By-law 16-56
.
Page 52 of 65 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW No. 16-43
Being a By-law to Amend By-law No. 15-01 Being a By-law to Govern the Calling, Place and Proceedings of Meetings of Council and Committees.
WHEREAS Council for the Corporation of the Township of Minden Hills enacted By-law No. 15-01 being a by-law to govern the calling, place and proceedings for meetings for the Council and Committees of the Corporation of the Township of Minden Hills;
AND WHEREAS, Council for the Corporation of the Township of Minden Hills deems it expedient to amend By-law No. 15-01 with respect to Section 10 OPEN/CLOSED (“IN CAMERA”) MEETINGS;
NOW THEREFORE the Council of the Corporation of the Township of Minden Hills enacts as follows;
That Section 10 of By-law 15-01 shall be amended to as follows:
10. OPEN/CLOSED (“IN CAMERA”) MEETINGS
10 (3) That notwithstanding Subsection 10(1) and 10(2), a meeting shall be closed to the public if the subject matter being considered is:
(a) A request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board or commission or other body is the head of an institution for the purpose of that Act; or
(b) An ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13(1) of this Act, or the investigator referred to in subsection 239.2(1).
2. That in all other respects, the provisions of By-law No. 15-01 are hereby ratified and confirmed and shall apply.
3. That this By-law shall become effective upon the date of enactment.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 28th day of April, 2016.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 53 of 65 The Corporation of the Township of Minden Hills
By-Law No. 16-44
Being a by-law to stop up, close and convey part of the original shoreline road allowance adjacent to Bow Lake in front of Part of Lot 21 & 22, Concession 4, in the Geographic Township of Snowdon, now in the Township of Minden Hills, in the County of Haliburton. (File SRA-14-15)
WHEREAS, Section 26 of the Municipal Act, S.O. 2001, c. 25, defines an original road allowance as a public Highway; AND WHEREAS, Section 27 of the Municipal Act, S.O. 2001, c. 25, authorizes the Council of a Municipality to pass by-laws with respect to a highway over which it has jurisdiction; AND WHEREAS, The Corporation of the Township of Minden Hills is the owner of a part of the original shoreline road allowance in front of Part of 21 & 22, Concession 4, in the Geographic Township of Snowdon, now in the Township of Minden Hills, in the County of Haliburton, and being more particularly described in Schedule “A” attached hereto; AND WHEREAS, the Council of the Corporation of the Township of Minden Hills has declared part of the original shoreline road allowance in front of Part of 21 & 22, Concession 4, in the Geographic Township of Snowdon, further described as Part 1 on Plan 19R-9772 to be surplus lands; AND WHEREAS, it is deemed expedient in the interest of The Corporation of the Township of Minden Hills to stop up, close and convey certain lands, as described in Schedule “A” attached hereto, to the adjoining land owner; AND WHEREAS, notice of this by-law has been published once a week for two (2) consecutive weeks in a newspaper having general circulation in the County of Haliburton; AND WHEREAS, no person will be deprived of the means of ingress and egress to and from his or her lands or place of residence if the said original shoreline road allowance is stopped up and closed; AND WHEREAS, the Council for the Corporation of the Township of Minden Hills has heard in person or by his counsel, solicitor or agent, all persons claiming that their land will be prejudicially affected by this by-law and who applied to be heard; NOW THEREFORE, the Council of the Corporation of the Township of Minden Hills enacts as follows: 1. That upon and after passing of this by-law, all those portions of the original shoreline road allowance, described in Schedule “A” attached hereto, and forming part of this by-law, are hereby stopped up and closed. 2. That all those parts of the said original shoreline road allowance hereinbefore described as Part 1 on Plan 19R-9772, are hereby declared to be surplus lands. 3. That all those parts of the said original shoreline road allowance herein before described as Part 1 on Plan 19R-9772, as stopped up and closed, shall be sold and conveyed to the adjacent land owner, at a consideration of Three Thousand Seven Hundred and Fifty Dollars ($3,750) plus HST. 4. That the Reeve and Clerk of the Corporation of the Township of Minden Hills are hereby authorized to sign or execute such conveyance of that part of the said original shoreline road allowance herein before described and which has been stopped up and closed. READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 28th day of April, 2016.
Brent Devolin, Reeve
Dawn Newhook, Clerk
Schedule “A”
Part of the original shoreline road allowance adjacent to Bow Lake in front of Part of Lot 21 & 22, Concession 4, in the Geographic Township of Snowdon, in the County of Haliburton, and designated as Part 1 on Plan 19R-9772.
Page 54 of 65 The Corporation of the Township of Minden Hills
By-Law No. 16-45
Being a by-law to stop up, close and convey part of the original shoreline road allowance adjacent to Twelve Mile Lake & Little Boshkung Lake in front of Part of Lot 11, Concession 12, in the Geographic Township of Minden, now in the Township of Minden Hills, in the County of Haliburton. (File SRA-15-08)
WHEREAS, Section 26 of the Municipal Act, S.O. 2001, c. 25, defines an original road allowance as a public Highway; AND WHEREAS, Section 27 of the Municipal Act, S.O. 2001, c. 25, authorizes the Council of a Municipality to pass by-laws with respect to a highway over which it has jurisdiction; AND WHEREAS, The Corporation of the Township of Minden Hills is the owner of a part of the original shoreline road allowance in front of Part of 11, Concession 12, in the Geographic Township of Minden, now in the Township of Minden Hills, in the County of Haliburton, and being more particularly described in Schedule “A” attached hereto; AND WHEREAS, the Council of the Corporation of the Township of Minden Hills has declared part of the original shoreline road allowance in front of Part of 11, Concession 12, in the Geographic Township of Minden, further described as Part 1 & 2 on Plan 19R-9832 to be surplus lands; AND WHEREAS, it is deemed expedient in the interest of The Corporation of the Township of Minden Hills to stop up, close and convey certain lands, as described in Schedule “A” attached hereto, to the adjoining land owner; AND WHEREAS, notice of this by-law has been published once a week for two (2) consecutive weeks in a newspaper having general circulation in the County of Haliburton; AND WHEREAS, no person will be deprived of the means of ingress and egress to and from his or her lands or place of residence if the said original shoreline road allowance is stopped up and closed; AND WHEREAS, the Council for the Corporation of the Township of Minden Hills has heard in person or by his counsel, solicitor or agent, all persons claiming that their land will be prejudicially affected by this by-law and who applied to be heard; NOW THEREFORE, the Council of the Corporation of the Township of Minden Hills enacts as follows: 1. That upon and after passing of this by-law, all those portions of the original shoreline road allowance, described in Schedule “A” attached hereto, and forming part of this by-law, are hereby stopped up and closed. 2. That all those parts of the said original shoreline road allowance hereinbefore described as Part 1 & 2 on Plan 19R-9832, are hereby declared to be surplus lands. 3. That all those parts of the said original shoreline road allowance herein before described as Part 1 & 2 on Plan 19R-9832, as stopped up and closed, shall be sold and conveyed to the adjacent land owner, at a consideration of Three Thousand and Eight Hundred Dollars ($3,800) plus HST. 4. That the closure and conveyance shall be subject to the Township executing a Grant of Easement to Bell Canada over Part 2 on Plan 19R-9832 prior to the sale of the said lands. 5. That the Reeve and Clerk of the Corporation of the Township of Minden Hills are hereby authorized to sign or execute such conveyance of that part of the said original shoreline road allowance herein before described and which has been stopped up and closed. READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 28th day of April, 2016.
Brent Devolin, Reeve
Dawn Newhook, Clerk
Schedule “A”
Part of the original shoreline road allowance adjacent to Twelve Mile Lake & Little Boshkung Lake in front of Part of Lot 11, Concession 12, in the Geographic Township of Minden, in the County of Haliburton, and designated as Part 1 & 2 on Plan 19R-9832.
Page 55 of 65 The Corporation of the Township of Minden Hills
By-Law No. 16-46
Being a by-law to stop up, close and convey part of the original shoreline road allowance adjacent to Little Boshkung Lake in front of Part of Lot 11, Concession 12, in the Geographic Township of Minden, now in the Township of Minden Hills, in the County of Haliburton. (File SRA-15-09)
WHEREAS, Section 26 of the Municipal Act, S.O. 2001, c. 25, defines an original road allowance as a public Highway; AND WHEREAS, Section 27 of the Municipal Act, S.O. 2001, c. 25, authorizes the Council of a Municipality to pass by-laws with respect to a highway over which it has jurisdiction; AND WHEREAS, The Corporation of the Township of Minden Hills is the owner of a part of the original shoreline road allowance in front of Part of 11, Concession 12, in the Geographic Township of Minden, now in the Township of Minden Hills, in the County of Haliburton, and being more particularly described in Schedule “A” attached hereto; AND WHEREAS, the Council of the Corporation of the Township of Minden Hills has declared part of the original shoreline road allowance in front of Part of 11, Concession 12, in the Geographic Township of Minden, further described as Part 3 on Plan 19R-9832 to be surplus lands; AND WHEREAS, it is deemed expedient in the interest of The Corporation of the Township of Minden Hills to stop up, close and convey certain lands, as described in Schedule “A” attached hereto, to the adjoining land owner; AND WHEREAS, notice of this by-law has been published once a week for two (2) consecutive weeks in a newspaper having general circulation in the County of Haliburton; AND WHEREAS, no person will be deprived of the means of ingress and egress to and from his or her lands or place of residence if the said original shoreline road allowance is stopped up and closed; AND WHEREAS, the Council for the Corporation of the Township of Minden Hills has heard in person or by his counsel, solicitor or agent, all persons claiming that their land will be prejudicially affected by this by-law and who applied to be heard; NOW THEREFORE, the Council of the Corporation of the Township of Minden Hills enacts as follows: 1. That upon and after passing of this by-law, all those portions of the original shoreline road allowance, described in Schedule “A” attached hereto, and forming part of this by-law, are hereby stopped up and closed. 2. That all those parts of the said original shoreline road allowance hereinbefore described as Part 3 on Plan 19R-9832, are hereby declared to be surplus lands. 3. That all those parts of the said original shoreline road allowance herein before described as Part 3 on Plan 19R-9832, as stopped up and closed, shall be sold and conveyed to the adjacent land owner, at a consideration of One Thousand Two Hundred and Seventy Five Dollars ($1,275) plus HST. 4. That the Reeve and Clerk of the Corporation of the Township of Minden Hills are hereby authorized to sign or execute such conveyance of that part of the said original shoreline road allowance herein before described and which has been stopped up and closed. READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 28th day of April, 2016.
Brent Devolin, Reeve
Dawn Newhook, Clerk
Schedule “A”
Part of the original shoreline road allowance adjacent to Little Boshkung Lake in front of Part of Lot 11, Concession 12, in the Geographic Township of Minden, in the County of Haliburton, and designated as Part 3 on Plan 19R-9832.
Page 56 of 65 The Corporation of the Township of Minden Hills
By-Law No. 16-47
Being a by-law to stop up, close and convey part of the original shoreline road allowance adjacent to Gull Lake in front of Part of Lot 20, Concession 10, in the Geographic Township of Lutterworth, now in the Township of Minden Hills, in the County of Haliburton. (File PLSRA2015028)
WHEREAS, Section 26 of the Municipal Act, S.O. 2001, c. 25, defines an original road allowance as a public Highway; AND WHEREAS, Section 27 of the Municipal Act, S.O. 2001, c. 25, authorizes the Council of a Municipality to pass by-laws with respect to a highway over which it has jurisdiction; AND WHEREAS, The Corporation of the Township of Minden Hills is the owner of a part of the original shoreline road allowance in front of Part of 20, Concession 10, in the Geographic Township of Lutterworth, now in the Township of Minden Hills, in the County of Haliburton, and being more particularly described in Schedule “A” attached hereto; AND WHEREAS, the Council of the Corporation of the Township of Minden Hills has declared part of the original shoreline road allowance in front of Part of 20, Concession 10, in the Geographic Township of Lutterworth, further described as Part 1 on Plan 19R-9819 to be surplus lands; AND WHEREAS, it is deemed expedient in the interest of The Corporation of the Township of Minden Hills to stop up, close and convey certain lands, as described in Schedule “A” attached hereto, to the adjoining land owner; AND WHEREAS, notice of this by-law has been published once a week for two (2) consecutive weeks in a newspaper having general circulation in the County of Haliburton; AND WHEREAS, no person will be deprived of the means of ingress and egress to and from his or her lands or place of residence if the said original shoreline road allowance is stopped up and closed; AND WHEREAS, the Council for the Corporation of the Township of Minden Hills has heard in person or by his counsel, solicitor or agent, all persons claiming that their land will be prejudicially affected by this by-law and who applied to be heard; NOW THEREFORE, the Council of the Corporation of the Township of Minden Hills enacts as follows: 1. That upon and after passing of this by-law, all those portions of the original shoreline road allowance, described in Schedule “A” attached hereto, and forming part of this by-law, are hereby stopped up and closed. 2. That all those parts of the said original shoreline road allowance hereinbefore described as Part 1 on Plan 19R-9819, are hereby declared to be surplus lands. 3. That all those parts of the said original shoreline road allowance herein before described as Part 1 on Plan 19R-9819, as stopped up and closed, shall be sold and conveyed to the adjacent land owner, at a consideration of Nine Hundred and Eighty-two Dollars ($982) plus HST. 4. That the Reeve and Clerk of the Corporation of the Township of Minden Hills are hereby authorized to sign or execute such conveyance of that part of the said original shoreline road allowance herein before described and which has been stopped up and closed. READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 28th day of April, 2016.
Brent Devolin, Reeve
Dawn Newhook, Clerk
Schedule “A”
Part of the original shoreline road allowance adjacent to Gull Lake in front of Part of Lot 20, Concession 10, in the Geographic Township of Lutterworth, in the County of Haliburton, and designated as Part 1 on Plan 19R-9819.
Page 57 of 65 The Corporation of the Township of Minden Hills
By-Law No. 16-48
Being a by-law to stop up, close and convey part of the original shoreline road allowance adjacent to Gull River in front of Part of Lot 26 & 27, Concession 4, in the Geographic Township of Lutterworth, now in the Township of Minden Hills, in the County of Haliburton. (File PLSRA2015043)
WHEREAS, Section 26 of the Municipal Act, S.O. 2001, c. 25, defines an original road allowance as a public Highway; AND WHEREAS, Section 27 of the Municipal Act, S.O. 2001, c. 25, authorizes the Council of a Municipality to pass by-laws with respect to a highway over which it has jurisdiction; AND WHEREAS, The Corporation of the Township of Minden Hills is the owner of a part of the original shoreline road allowance in front of Part of 26 & 27, Concession 4, in the Geographic Township of Lutterworth, now in the Township of Minden Hills, in the County of Haliburton, and being more particularly described in Schedule “A” attached hereto; AND WHEREAS, the Council of the Corporation of the Township of Minden Hills has declared part of the original shoreline road allowance in front of Part of 26 & 27, Concession 4, in the Geographic Township of Lutterworth, further described as Part 2 on Plan 19R-9810 to be surplus lands; AND WHEREAS, it is deemed expedient in the interest of The Corporation of the Township of Minden Hills to stop up, close and convey certain lands, as described in Schedule “A” attached hereto, to the adjoining land owner; AND WHEREAS, notice of this by-law has been published once a week for two (2) consecutive weeks in a newspaper having general circulation in the County of Haliburton; AND WHEREAS, no person will be deprived of the means of ingress and egress to and from his or her lands or place of residence if the said original shoreline road allowance is stopped up and closed; AND WHEREAS, the Council for the Corporation of the Township of Minden Hills has heard in person or by his counsel, solicitor or agent, all persons claiming that their land will be prejudicially affected by this by-law and who applied to be heard; NOW THEREFORE, the Council of the Corporation of the Township of Minden Hills enacts as follows: 1. That upon and after passing of this by-law, all those portions of the original shoreline road allowance, described in Schedule “A” attached hereto, and forming part of this by-law, are hereby stopped up and closed. 2. That all those parts of the said original shoreline road allowance hereinbefore described as Part 2 on Plan 19R-9810, are hereby declared to be surplus lands. 3. That all those parts of the said original shoreline road allowance herein before described as Part 2 on Plan 19R-9810, as stopped up and closed, shall be sold and conveyed to the adjacent land owner, at a consideration of Seven Hundred and Fifty Dollars ($750) plus HST. 4. That the Reeve and Clerk of the Corporation of the Township of Minden Hills are hereby authorized to sign or execute such conveyance of that part of the said original shoreline road allowance herein before described and which has been stopped up and closed. READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 28th day of April, 2016.
Brent Devolin, Reeve
Dawn Newhook, Clerk
Schedule “A”
Part of the original shoreline road allowance adjacent to Gull River in front of Part of Lot 26 & 27, Concession 4, in the Geographic Township of Lutterworth, in the County of Haliburton, and designated as Part 2 on Plan 19R-9810.
Page 58 of 65 The Corporation of the Township of Minden Hills
By-Law No. 16-50
Being a By-law to authorize the acceptance of land described as Part of Lot 1, Concession 9 in the geographic Township of Minden, in the County of Haliburton being Part 1 on Plan 19R-9839
WHEREAS, Section 27 of the Municipal Act, 2001, S.O. 2001, c. 25 authorizes a municipality to pass by-laws in respect of Highways; AND WHEREAS, Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25 provides that a municipality has the capacity, rights, owners and privileges of a natural person for the purpose of exercising its authority under this or any other act; AND WHEREAS, Section 51(25) of the Planning Act allows the municipality to impose conditions to the giving of a consent; AND WHEREAS, Section 31(6) of the Municipal Act, 2001, S.O. 2001, c. 25 describes that land acquired by a Municipality for the purpose of widening a highway forms part of the highway to the extent of the designated widening; AND WHEREAS, the owners of the lands wish to dedicate to the Township of Minden Hills those lands forming Part of Lot 1, Concession 9 in the geographic Township of Minden, now in the Township of Minden Hills, in the County of Haliburton, and being more particularly listed and described in Schedule “A” attached hereto; AND WHEREAS, the Council of The Corporation of the Township of Minden Hills is desirous of accepting title to land described in the attached Schedule “A” to this By-law; NOW THEREFORE, the Council of the Corporation of the Township of Minden Hills enacts as follows: 1. That the Council of the Corporation of the Township of Minden Hills accepts title to those lands described in the attached Schedule “A” to this By-law; 2. That the said lands be and they are hereby assumed by the Corporation of the Township of Minden Hills; 3. That Part 1 on Plan 19R-9839 is hereby dedicated as part of the Road System of the Corporation of the Township of Minden Hills for the road on which it is situated; 4. That the Reeve and Clerk are hereby authorized to sign any and all necessary documents to complete this transaction on behalf of the Corporation of the Township of Minden Hills. READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 28th day of April, 2016.
Brent Devolin, Reeve
Dawn Newhook, Clerk
Schedule “A”
Part of Lot 1, Concession 9, in the Geographic Township of Minden, in the County of Haliburton, and designated as Part 1 on Plan 19R-9839.
Page 59 of 65 The Corporation of the Township of Minden Hills
By-Law No. 16-51
Being a By-law to authorize the acceptance of land described as Part of Lot 5, Concession 2 in the geographic Township of Lutterworth, in the County of Haliburton being Part 4 on Plan 19R-3128
WHEREAS, Section 27 of the Municipal Act, 2001, S.O. 2001, c. 25 authorizes a municipality to pass by-laws in respect of Highways; AND WHEREAS, Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25 provides that a municipality has the capacity, rights, owners and privileges of a natural person for the purpose of exercising its authority under this or any other act; AND WHEREAS, Section 31(6) of the Municipal Act, 2001, S.O. 2001, c. 25 describes that land acquired by a Municipality for the purpose of widening a highway forms part of the highway to the extent of the designated widening; AND WHEREAS, the owners of the lands wish to dedicate to the Township of Minden Hills those lands forming Part of Lot 5, Concession 2 in the geographic Township of Lutterworth, now in the Township of Minden Hills, in the County of Haliburton, and being more particularly listed and described in Schedule “A” attached hereto; AND WHEREAS, the Council of The Corporation of the Township of Minden Hills is desirous of accepting title to land described in the attached Schedule “A” to this By-law; NOW THEREFORE, the Council of the Corporation of the Township of Minden Hills enacts as follows: 1. That the Council of the Corporation of the Township of Minden Hills accepts title to those lands described in the attached Schedule “A” to this By-law; 2. That the said lands be and they are hereby assumed by the Corporation of the Township of Minden Hills; 3. That Part 4 on Plan 19R-3128 is hereby dedicated as part of the Road System of the Corporation of the Township of Minden Hills for the road on which it is situated; 4. That the Reeve and Clerk are hereby authorized to sign any and all necessary documents to complete this transaction on behalf of the Corporation of the Township of Minden Hills. READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 28th day of April, 2016.
Brent Devolin, Reeve
Dawn Newhook, Clerk
Schedule “A”
Part of Lot 5, Concession 2, in the Geographic Township of Lutterworth, in the County of Haliburton, and designated as Part 4 on Plan 19R-3128.
Page 60 of 65 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 16-52
Being a By-law to Authorize the Reeve and Clerk to execute an Agreement between the Township of Minden Hills and 1802367 Ontario Limited Greystone Construction for the purpose of a Road Cut for Water, Sewer and Hydro Services.
WHEREAS Section 5(3) the Municipal Act, 2001, as amended, provides that, the powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise; AND WHEREAS Section 9 of the of the Municipal Act, 2001 as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act; AND WHEREAS the Corporation of the Township of Minden Hills deems it expedient and necessary to enter into a Road Utility Cut Agreement with 1802367 Ontario Limited Greystone Construction for the purpose of providing for water, sewer and hydro services to development occurring on #9 Newcastle Street, Minden, ON; NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MINDEN HILLS ENACTS AS FOLLOWS: 1. That the Reeve and Clerk be authorized to execute a Road Utility Cut Agreement with 1802367 Ontario Limited Greystone Construction for the purpose of providing for water, sewer and hydro services to development occurring on #9 Newcastle Street, Minden, ON attached hereto as Schedule “A.”
2. That the attached agreement shall come into effect on the date of signing.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 28th day of April, 2016.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 61 of 65 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 16-53
Being a by-law to authorize the Deputy Reeve and Clerk To execute an Agreement Between the Township of Minden Hills and Her Majesty The Queen in Right of Canada as represented by the Minister responsible for Federal Economic Development Agency for Southern Ontario.
WHEREAS Section 5(3) of the Municipal Act, 2001, c.25 as amended provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise;
WHEREAS Section 9 the Municipal Act, 2001, c. 25, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act;
AND WHEREAS the Township of Minden Hills wishes to enter into a Contribution Agreement between the Township of Minden Hills and Her Majesty The Queen in Right of Canada as represented by the Minister responsible for Federal Economic Development Agency for Southern Ontario through the Canada 150 Community Infrastructure Program (CIP) for improvements to the S.G. Nesbitt Memorial Arena and Community Centre.
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MINDEN HILLS ENACTS AS FOLLOWS:
1. That the Deputy Reeve and Clerk be authorized to execute the Contribution Agreement between the Township of Minden Hills and Her Majesty The Queen in Right of Canada as represented by the Minister responsible for Federal Economic Development Agency for Southern Ontario attached hereto as Schedule “A” and forming part of this By-law.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 28th day of April, 2016.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 62 of 65 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW No. 16-54
Being a By-law to appoint a Deputy Clerk
WHEREAS, Section 228 (2) of the Municipal Act 2001, as amended, provides for the appointment of a Deputy Clerk who have all the powers and duties of the Clerk under this and any other Act;
NOW THEREFORE, the Council of The Corporation of the Township of Minden Hills enacts as follows:
1. That Shannon Prentice be appointed as Deputy Clerk for the Township of Minden Hills.
2. That this by-law shall come into force and take effect April 1, 2016.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 28th day of April, 2016.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 63 of 65
THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
By-law 16-56
Being a By-law to appoint a Full Time Building Inspector/Municipal Law Enforcement Officer.
WHEREAS Section 3. (2) of the Building Code Act, 1992, S.O. 1992, c.23, as amended, provides that the Council of each municipality shall appoint a Chief Building Official and such inspectors as are necessary for the purposes of the enforcement of this Act in the areas in which the municipality has jurisdiction;
AND WHEREAS pursuant to Section 15 (1) of the Police Services Act, R.S.O. 1990, Chapter P. 15, as amended, Council may appoint Municipal Law Enforcement Officers;
AND WHEREAS under the authority of the Municipal Act, S.O. 2001, c 25, as amended, Municipal Council is required to exercise its powers by by-law unless specifically authorized to do otherwise;
AND WHEREAS Council deems it expedient to appoint a Full Time Building Inspector/Municipal Law Enforcement Officer;
NOW THEREFORE, the Council of the Township of Minden Hills enacts as follows:
1. That Matthew Wesley be appointed a Full Time Building Inspector/Municipal Law Enforcement Officer for the Township of Minden Hills.
2. That this By-law shall come into force and take effect on April 18, 2016.
3. That By-law 14-76 is hereby repealed.
READ A FIRST, SECOND AND THIRD time, passed and signed and the Corporate Seal attached hereto this 28th day of April, 2016.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 64 of 65 The Corporation of the Township of Minden Hills
BY-LAW NO. 16-57
Being a by-law to confirm the proceedings of Council at its Regular Meeting held on April 28, 2016
WHEREAS under the authority of the Municipal Act, 2001, Municipal Council is required to exercise its powers by by-law unless specifically authorized to do otherwise;
AND WHEREAS in many cases, action which is taken or authorized to be taken by Council or by a Committee of Council does not lend itself to an individual by- law;
AND WHEREAS Council deems it expedient to confirm the proceedings of Council at its Regular Meeting of April 28, 2016;
NOW THEREFORE, The Council of The Corporation of the Township of Minden Hills enacts the following:
1. That the action of the Council of The Corporation of the Township of Minden Hills at its Regular Meeting of April 28, 2016 with respect to each resolution and other action passed and taken by the Council at its meetings, is except where the prior approval of The Ontario Municipal Board is required, hereby adopted, ratified and confirmed as is such proceeding and action were expressly adopted and confirmed by by-law.
2. That the Head of Council and the proper officers of the Municipality are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and, except where otherwise provided, the Head of Council and Clerk, or their designates, are hereby authorized and directed to execute all necessary documents and to affix the corporate seal of the Municipality to all such documents.
READ A FIRST, SECOND AND THIRD TIME, passed and signed and the Corporate Seal attached hereto, this 28th day of April, 2016.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 65 of 65