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City Council Agenda CITY OF SAN MARINO CITY COUNCIL AGENDA Gretchen Shepherd Romey, Mayor www.cityofsanmarino.org Ken Ude, Vice Mayor (626) 300-0700 Phone Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Susan Jakubowski, Council Member City Hall Council Chamber Steve Talt, Council Member 2200 Huntington Drive Marcella Marlowe, Ph.D., City Manager San Marino, CA 91108 SPECIAL MEETING OF THE SAN MARINO CITY COUNCIL WEDNESDAY, JULY 8, 2020 AT 6:00 P.M. LOCATION CHANGED TO SAN MARINO CENTER 1800 HUNTINGTON DRIVE SAN MARINO, CA 91108 The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community. Regular Meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, Adjourned Meetings are held on the last Friday of every month at 8:30 a.m. In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Office at (626) 300-0705 prior to the meeting. PURSUANT TO EXECUTIVE ORDER N-29-20 Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting. CORONAVIRUS DISEASE (COVID-19) ADVISORY As a precaution to protect both staff, our constituents, and elected officials, the City is asking members of the public to follow the State Health Department’s guidance on large gatherings when deciding whether to attend this meeting. In that regard, all seating in the Council meeting will be spaced by at least six feet to minimize close contact. Close contact, such as shaking hands, is strongly discouraged. Although public access to the meeting in person will be allowed, if you are sick or identify yourself as being “higher risk” based on the CDC’s guidelines, you are encouraged to watch or listen to the meeting from home, or provide input electronically. Members of the public may observe and offer comment at this meeting telephonically or otherwise electronically: CITY COUNCIL AGENDA – JULY 8 2020 PAGE 2 OF 5 1) Public comment will be accepted by email to [email protected] before or during the meeting, prior to the close of public comment on an item, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time. 2) Public comment will be accepted electronically via the zoom.us teleconference module. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act (“ADA”) please contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance. How to participate in the meeting from home: 1) Via Computer for Video Streaming: Website: https://us02web.zoom.us/j/83045304480 Meeting ID: 830 4530 4480 2) Via Phone for Audio Only: Phone Number: (669) 900-9128 Meeting Id: 830 4530 4480 3) Submit Public Comments via email: Email: [email protected] CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Council Member Huang, Council Member Jakubowski, Council Member Talt, Vice Mayor Ude, and Mayor Shepherd Romey POSTING OF AGENDA The special meeting agenda is posted 24 hours prior to each special meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Recreation Department, 1560 Pasqualito Drive. The special meeting agenda is also posted on the City’s website: http://www.cityofsanmarino.org. PUBLIC COMMENTS The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items. CITY COUNCIL AGENDA – JULY 8 2020 PAGE 3 OF 5 ADMINISTRATIVE BUSINESS CITY MANAGER’S REPORT This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community. MOTION TO WAIVE FURTHER READINGS This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action. CONSENT 1. RECEIVE AND FILE MONTHLY DISBURSEMENT REPORT FOR JUNE 2020 (FINANCE DEPARTMENT) Recommendation: Staff recommends the City Council receive and file the Monthly Disbursements Report for the Month of June 2020. 2. RECEIVE AND FILE THE CASH AND INVESTMENT REPORT FOR THE MONTH OF MAY 2020 (CITY TREASURER) Recommendation: Staff recommends the City Council receive and file the investment report for the month of May 2020. 3. APPROVAL OF MINUTES (CITY CLERK) Recommendation: Staff recommends the City Council approve the minutes of the special meeting of May 13, 2020, special meeting of May 29, 2020, special meeting of June 5, 2020, special meeting of June 10, 2020 (closed session), special meeting of June 10, 2020, and special meeting of June 26, 2020. 4. UPDATE ON CITY RESPONSE TO THE COVID-19 RESPONSE PROGRAMS (CITY MANAGER’S OFFICE) Recommendation: Staff recommends the City Council receive and file the July 8, 2020 report on the City’s response to the COVID-19 Pandemic. CITY COUNCIL AGENDA – JULY 8 2020 PAGE 4 OF 5 5. AWARD OF A CONSTRUCTION AGREEMENT FOR THE ANNUAL STRIPING, MARKING, SIGNING PROGRAM PROJECT NO. 20-9273 IN THE AMOUNT OF $52,000 TO SUPERIOR PAVEMENT MARKINGS OF CYPRESS (PARKS AND PUBLIC WORKS DEPARTMENT) Recommendation: Staff recommends the City Council award a construction agreement to Superior Pavement Markings of Cypress in an amount not-to-exceed $52,000 for the Annual Striping, Marking and Signing Program Project No. 20-9273; and authorize the Parks and Public Works Director to approve change orders and other contingencies in a cumulative amount not-to-exceed $10,400. 6. ACCEPTANCE OF EXCESS WORKERS COMPENSATION INSURANCE PROPOSAL (HUMAN RESOURCES) Recommendation: Staff recommends the City Council accept the proposals by both Safety National Casualty Corporation and Lyndon Southern to provide Workers Compensation Excess insurance for FY2020-21 in the amount of $71,997 for coverage above the City’s Self-Insured Retention of $1,250,000 from Safety National Casualty Corporation, and in the amount of $49,488 for buffer layer coverage of $750,000 to $1,250,000 from Lyndon Southern PUBLIC HEARING 7. CONTINUED PUBLIC HEARING ON APPEAL OF DESIGN REVIEW NO. DRC17-08 - 1400 CIRCLE DR., (MI/JAMES V. COANE & ASSOCIATES) (PLANNING & BUILDING DEPARTMENT) Recommendation: Staff recommends the City Council rescind the prior findings and determination and adopt Resolution No. R-20-20, which approves Design Review Committee Case No. DRC 17-08, as revised, subject to the conditions attached. NEW BUSINESS 8. AUTHORIZATION TO PREPAY CALPERS FY2020-21 UNFUNDED ACCRUED LIABILITY (UAL) AMORTIZATION PAYMENTS (FINANCE) Recommendation: Staff recommends the City Council authorize staff to prepay all of the City’s Fiscal Year 2020-21 unfunded accrued liability amortization payments to CalPERS in the total amount of $2,187,842.00, and to make such payments no later than July 31, 2020. CITY COUNCIL AGENDA – JULY 8 2020 PAGE 5 OF 5 9. ADOPTION OF RESOLUTION NO. R-20-18, ESTABLISHING THE TRAFFIC THRESHOLD OF SIGNIFICANCE FOR CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) TO VEHICLE MILES TRAVELED (VMT) RATHER THAN LEVEL OF SERVICE (LOS). (PARKS AND PUBLIC WORKS) Recommendation: Staff recommends the City Council find that this action is exempt from CEQA for the reasons set forth in the staff report and approve Resolution No. R-20-18 adopting ‘vehicle miles traveled’ thresholds of significance for purposes of analyzing transportation impacts under the California Environmental Quality Act. 10. SELECTION OF AN IMPLEMENTATION PLAN AND SCHEDULE TO RENOVATE THE SAN MARINO CENTER (PARKS AND PUBLIC WORKS) Recommendation: Staff recommends that the City Council discuss and provide direction to the City Manager on which implementation plan and schedule option they prefer. WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108. COUNCIL REPORTS This is an opportunity for members of the City Council to inform the public of any meetings or conferences they may have attended. CITY COUNCIL CALENDAR Scheduling dates for future Council meetings. PUBLIC COMMENTS ADJOURNMENT The San Marino City Council will adjourn to FRIDAY, JULY 31, 2020, AT 8:30 A.M. at the San Marino Center, 1800 Huntington Drive, San Marino, California 91108. Dated: July 2, 2020 AMANDA MERLO Posted: July 2, 2020 ACTING CITY CLERK THIS PAGE LEFT BLANK INTENTIONALLY Gretchen Shepherd Romey, Mayor Ken Ude, Vice Mayor Steven W. Huang, DDS, Council Member Susan Jakubowski, Council Member Steve Talt, Council Member TO: Mayor and City Council FROM: Marcella Marlowe, Ph.D., City Manager BY: Paul Chung, Finance Director Mark Siegfried, Accounting Manager/Controller DATE: July 8, 2020 SUBJECT: RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR JUNE 2020 STRATEGIC PLAN CRITICAL SUCCESS FACTORS • Efficient, Responsive, and Effective City Services • Fiscally Responsible and Transparent City Government BACKGROUND & DISCUSSION The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.
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