Birmingham 2022 Games Ian Reid, Chief Executive Officer

BIRMINGHAM 2022 GAMES IAN REID, CHIEF EXECUTIVE OFFICER

November 2019 BIRMINGHAM 2022 IN NUMBERS

71 Commonwealth nations Over 1 million tickets to Potential boost to the A predicted population 11 days of sport 6,500 be issued during the Games regional economy in excess of 2.9 million for the athletes and officials of £1billion West Midlands (based on GC2018) 41,000 (approx.) Games A regional showcase with time roles venues in Sandwell, Solihull, A trained workforce Estimated £300m Cannock Chase, Coventry of at least 10,000 of Games contracts and Royal Leamington Spa volunteers expected to benefit local 95% of venues in place and regional suppliers 2.4 billion citizens across 3:1 cost benefit for the Commonwealth the West Midlands 1,400 new homes built A culture programme in Perry Barr that will reach more Up to 1.5 billion global than 1 million people TV spectators BIRMINGHAM 2022 GAMES NEIL CARNEY (FROM BCC), CAPITAL PROJECTS UPDATE

November 2019 COMMONWEALTH GAMES VILLAGE PROGRESS IN 2019

• Phase 1 Demolition works complete

• Construction Delivery Agreement signed

• Site wide infrastructure works progressed

• Land acquisitions complete

• Tier 1 Contractors engaged

• Opened on site training and engagement facility COMMONWEALTH GAMES VILLAGE FOCUS FOR 2020

• On-site construction mobilisation

• Vertical build delivery

• Delivering on benefits – jobs and skills, economic impact

• Continued community engagement ALEXANDER STADIUM REDEVELOPMENT – PROGRESS IN 2019 • Reached RIBA Stage 3 design • Planning application submitted • Commenced demolition works • Launched procurement process for main construction contractor • Secured Birmingham City University as long term tenant post the Games ALEXANDER STADIUM REDEVELOPMENT – FOCUS FOR 2020 • Secure planning permission • Completion of demolition works • Construction mobilization and construction delivery • Delivering on benefits – jobs and skills, economic impact • Continued community engagement in the locality SANDWELL AQUATICS CENTRE – PROGRESS IN 2019

• Reached RIBA Stage 3 design • Planning application secured • Enabling and early construction works commenced on site SANDWELL AQUATICS CENTRE – FOCUS FOR 2020

• Commence main construction programme • Delivering on benefits – jobs and skills, economic impact • Continued community engagement in the locality BIRMINGHAM 2022 GAMES ARDA ATES, VENUE DEVELOPMENT & OVERLAY (VDO)

November 2019 WHAT IS VDO?

VENUE DEVELOPMENT AND OVERLAY

Responsibilities: • Plan, design and deliver temporary infrastructure for all competition/training venues and non-competition venues including Commonwealth Games Village • Provide design integration of venue requirements for all Birmingham 2022 departments and external partners, including host broadcast, transport and security • Adapt new and existing venues and develop complete temporary venues (e.g. beach volleyball, triathlon etc.) VDO STRUCTURE

Overlay Central Services

VDO

Look, Wayfinding Energy & Signage VDO PROCESS STEPS

Dismantle & Close Out Games Time Fit Out & Site Management

Procurement & Contract Management

Planning & Design Development PLANNING

• Venue Operations Planning Sessions (VOP) (15 Competition Venues, IBC, CGV – 19 Sports including 8 Para Sports) • Initial Scope Development • Department Programme Development • Integrated Venue Schedule (IVS) Development • Regulatory Compliance • Health and Safety • Efficient Site Delivery Management Model • Delivery Solution Alternatives: Turn-key vs. Commodity Based

Design Contract Fit Out & Site Dismantle & Planning Procurement Games Time Development Management Management Close Out DESIGN DEVELOPMENT

• Capital Projects Integration Inline with Legacy Strategy • Drawing Standards and Guidelines • Accessibility (Circulation, Athlete Areas, Seating, Spectator Facilities) • Release of Overlay Drawings (Tender and Construction Set)

Design Contract Fit Out & Site Dismantle & Planning Procurement Games Time Development Management Management Close Out PROCUREMENT

• Market Engagement • Requirements Gathering and Technical Scope Development for over 20 Commodity Packages • Pre Negotiated Rate Cards for Change Management • Rental of Standard / Off the Shelf Items • Phased Tender Release • Evaluation of RFP Submissions, Site Visits, Q&A and Negotiations • Sponsorship / VIK Opportunities • Contract Signatures

Design Contract Fit Out & Site Dismantle & Planning Procurement Games Time Development Management Management Close Out PROCUREMENT MASTER SCHEDULE

Design Contract Fit Out & Site Dismantle & Planning Procurement Games Time Development Management Management Close Out CONTRACT SIGNATURE

Design Contract Fit Out & Site Dismantle & Planning Games Time Development Procurement Management Management Close Out CONTRACT MANAGEMENT

• Kick off Meetings • Design Meetings to Further Define Requirements • Business Requirements / Deliverables Submission: ▪ Master Schedule ▪ Manufacturing/Procurement Plan ▪ Resourcing/Hiring Plan ▪ Logistics Plan ▪ Waste Management Plan ▪ Health & Safety Plan ▪ Risk/Mitigation/Contingency Plan ▪ Quality Control and Maintenance Plan

Design Contract Fit Out & Site Dismantle & Planning Procurement Games Time Development Management Management Close Out CONTRACT MANAGEMENT

• Site Visits • Venue Integration Group (VIG) Participation • Signed and Sealed Drawings for Building Permit Submission • Change Control • Invoicing

Design Contract Fit Out & Site Dismantle & Planning Procurement Games Time Development Management Management Close Out FIT OUT & SITE MANAGEMENT

• Overlay Operational Readiness • Mobilization to Venues Inline the VUA Dates • Overlay Build and Delivery as per the IVS • Supplier Coordination to Achieve Compliance with Schedule, Quality and Cost • Hand Over of Commodities from Supplier to VDO

Design Contract Fit Out & Site Dismantle & Planning Procurement Games Time Development Management Management Close Out GAMES TIME

• Maintenance Period for Overlay Suppliers • Compliance with Service Level Agreements (SLAs)

Design Contract Fit Out & Site Dismantle & Planning Procurement Games Time Development Management Management Close Out DISMANTLE AND CLOSE OUT

• Hand Back of Commodities from VDO to Supplier • Removal of All Commodities as per the IVS • Remediation of Site as Required • Statement of Final Account with the Supplier • Contract Close Out

Design Contract Fit Out & Site Dismantle & Planning Procurement Games Time Development Management Management Close Out BIRMINGHAM 2022 GAMES VIREN GANDHI, HEAD OF PROCUREMENT

November 2019 GAMES PARTNER PROCUREMENT

Corporate Commonwealth Transport Sandwell Games Village Infrastructure Aquatics Operational Centre Games Alexander Support Stadium Temporary Infrastructure Technology Marketing Ceremonies OUR PROCUREMENT FRAMEWORK

• The Public Contracts Regulations 2015

• OJEU Spend Threshold

• Social Values

• Sponsorship

• Immovable Deadline BIRMINGHAM 2022 – MAJOR PROCUREMENT PIPELINE

70'000'000 20

18 60'000'000

50'000'000 14

12 40'000'000

30'000'000

Valueof Contracts£ NumberContracts of

6 20'000'000

10'000'000 2

- 0 2019 - Q2 2019 - Q3 2019 - Q4 2020 - Q1 2020 - Q2 2020 - Q3 2020 - Q4 2021 - Q1 2021 - Q2 2021 - Q3 2021 - Q4 2022 - Q1 2022 - Q2 2022 - Q3

Value of Contracts £ No. of Contracts • Overlay Design Panel BIRMINGHAM 2022 • Professional Services PROCUREMENT PIPELINE • Recruitment Services • Field of Play Works • GHQ Office fit out • Accommodation Services Provider • Digital Media Services (Pre-Games website, design and hosting) 2019 • End User IT Hardware and Peripherals • ICT Architecture, Integration and Support Services • Marketing Services

3 YEARS TO GO • 3rd Party Event Management Systems BIRMINGHAM 2022 • Bus - Bus Providers PROCUREMENT PIPELINE • Coins and Medals • Core Games Management System contracts • Core Logistics Provider • Games Family Hotel • Host Broadcaster Services 2020 • Media and Advertising Buying • Major Ceremonies Contracts • Park and Ride Services (Spectators) • QBR Uniforms (Int. and Dom.) • Satellite Accommodation • Sport Presentation Delivery Partner/s • TELCO - Multiple Lots 2 YEARS TO GO • Broadcast Lighting • CATV system / Cabling • Comp Venue Catering Services BIRMINGHAM 2022 • Consumer AV equipment PROCUREMENT PIPELINE • Fencing and Barriers • FF&E, Bedding and Electrical • Fire Engineering • Overlay Works • Platforms & bridges 2021 • Portable / Modular Buildings • Professional AV equipment & services (for Sports Presentation) • Sport Equipment • Training Provider • Uniform - Design & Production • Village Kitchen Construction • Waste Services 1 YEAR TO GO BIRMINGHAM 2022 • Digital Media Services PROCUREMENT PIPELINE (Games Time Website and Mobile Application) • Flag Poles • Spectator Experience • Mascot Sculptures • Utilities and Maintenance 2022 • Reinstatement

GAMES TIME WHAT WE LOOK FOR

Demonstrated Experienced Proven supply capability to people chain (local deliver preferably)

Financially Value for Commitment to stable money our vision and values SOCIAL VALUE THEMES

JOBS: Promote local skills and employment

GROWTH: Supporting growth of responsible regional business

SOCIAL: Healthier, safer and more resilient communities

ENVIRONMENT: Protecting and improving our environment

INNOVATION: Promoting social innovation PARTNERSHIP PROGRAMME Great partners to deliver a great Games

Investment Product and services Marketing and promotion In partnership with Solutions, people Government and expertise Engaging customers, employees and communities PROCUREMENT GUIDANCE PUBLIC PROCUREMENT REGULATIONS APPLY DO DON’T • Do read all documents and instructions • Don’t cross refer to other question • Do ask if you are not sure responses – each question will be evaluated • Do consider all evaluation criteria when writing in isolation your response • Don’t include title pages, cover letters or • Do provide a case study for your organisation, other information rather than just an individual Don't leave it until the last minute to upload • Do stick to page limits your response • Do ensure you have provided all required documents (see checklist) • Do read all messages and clarifications issued via Delta • Do include the Tenderer’s name on all documents TOP TIPS! BUSINESS PORTAL All opportunities: birmingham2022.com/business portal Material contracts will also be published on: www.gov.uk/contracts-finder https://ted.europa.eu MORE INFORMATION www.birmingham2022.com @birminghamcg22 Birmingham2022 #Birmingham2022