Cunninghame House, Irvine.
25 April 2013
Kilwinning Area Committee
You are requested to attend a Meeting of the above mentioned Committee of North Ayrshire Council to be held in The Games Hall, Eglinton Country Park, Kilwinning on THURSDAY 2 MAY 2013 at 2.00 p.m. to consider the undernoted business.
Yours faithfully
Elma Murray
Chief Executive
1. Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda.
2. Minutes The Minutes of the previous meeting of the Committee held on 28 February 2013 will be signed in accordance with paragraph 7(1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copy enclosed).
3. Presentation: Eglinton Country Park Receive presentation and submit report by the Corporate Director (Education and Skills) on recent initiatives at Eglinton Country Park (copy enclosed).
North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 4. Police Scotland Receive a verbal report by Police Scotland on activity within the Kilwinning area.
5. Scottish Fire and Rescue Service Submit report by the Scottish Fire and Rescue Service on activity within the Kilwinning area from 19 February to 13 April 2013 (copy enclosed).
6. Public Transport Interchange: Kilwinning Station Submit report by the Corporate Director (Development and Environment) on the current situation regarding the provision of Public Transport at or near Kilwinning Station (copy enclosed).
7. Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance Submit report by the Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme and the Local Youth Action Fund (copy enclosed).
8. Date and Venue of Next Meeting The next meeting of the Kilwinning Area Committee will be held on 13 June 2013 in Kilwinning Library.
9. Urgent Items Any other items which the Chair considers to be urgent.
North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 2 Kilwinning Area Committee
Sederunt: John Ferguson Chair: (Chair) Joe Cullinane Donald Reid Robert Steel
Attending:
Apologies:
Meeting Ended:
North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 3 4 Agenda Item 2 Kilwinning Area Committee 28 February 2013
KILWINNING, 28 February 2013 - At a Meeting of the Kilwinning Area Committee of North Ayrshire Council at 2.00 p.m.
Present John Ferguson, Joe Cullinane, Donald Reid and Robert Steel.
In Attendance D. Wilson, Streetscene Manager and C. Forsyth, Team Manager, Transportation (Development Planning Service) (Development and Environment); B. Anderson, Performance/Grants Information Officer (Education and Skills); and D. McCaw, Committee Services Officer (Chief Executive's). Also In Attendance E. James, A. Cheong, R. McInnes and H. Mackintosh (Kilwinning Academy); Inspector J. Conway (Strathclyde Police); and Station Commander M. Gallagher (Strathclyde Fire and Rescue). Chair Councillor Ferguson in the Chair.
1. Declarations of Interest
There were no declarations of interest by Members in terms of Standing Order 16 and Section 5 of the Code of Conduct for Councillors.
2. Minutes
The accuracy of the Minutes of the previous meeting of the Committee held on 13 December 2012 was agreed and the Minutes signed in accordance with paragraph 7(1) of Schedule 7 of the Local Government (Scotland) Act 1973.
3. Kilwinning Academy Eco Committee
The Committee received a presentation from Kilwinning Academy pupil representative on eco initiatives within the school.
The Eco Committee is made up of students from all years, teachers and other non-teaching staff and has links with various outside agencies. The Committee is split into 4 groups, with each group focusing on individual issues such as litter, waste minimisation, school grounds and eco events. Some of the work carried out includes:-
Page 1 5 the introduction of seating and planting areas within the school; working towards reducing the school's energy usage and carbon footprint; the recent introduction of recycling bins and better methods of recycling; the future introduction of an eco blazer for school pupils; a visit to the William Tracey recycling facility; promotion of an Eco Day on 20 March 2013 to coincide with the assessment of the school for a Green Flag Award; and the Zero Litter Zero Waste competition to design an anti-litter poster for display within Kilwinning town.
Kilwinning Academy are also the pilot school for the LEAMS (Local Environmental Audit and Management System) Project which surveys standards of cleanliness within the school and since the first audit there has been a slight improvement.
Members asked questions, and received clarification, on the following:-
the production of leaflets sponsored by North Ayrshire Zero Waste; the participation of the school in the environmental visual audit; the ongoing issue of lettering in the school and Town Centre; activities planned for the eco day on 20 March 2013; and additional information on the cost and production of the eco blazer.
Noted.
4. Strathclyde Police
Inspector Conway provided information as follows:-
crime statistics from April 2012 to January 2013 and the same period in 2011/2012, for East Kilwinning (Beat 5) and West Kilwinning (Beat 6); reported crime is down 30% in Beat 5 and 20% in Beat 6 when compared to the same period last year; a robbery incident on 7 February; a sexual assault on 11 February; incidents of thefts from garden sheds; a range of ongoing initiatives and forthcoming events; the leaflet drop detailing Crimestoppers contact information, which will be circulated in an effort to encourage the local community to assist in tackling serious and organised crime in the area; and the names of the Police Officers covering the various areas within Kilwinning.
Members received clarification on the definition of "serious" and "organised" crime.
Noted.
Page 2 6 5. Strathclyde Fire and Rescue
Submitted report by Strathclyde Fire and Rescue on activity within the Kilwinning area from 1 January to 18 February 2013.
Station Commander Gallagher highlighted the following:-
a general reduction in the number of house fires attributed to the Home Safety Fire Visit campaigns; the number of fire alarm calls, especially in relation to sheltered housing units; fire reach and work experience courses; the Duke of Edinburgh Award Scheme currently operating from the Kilwinning Fire Station and utilising the new community safety centre; and the move to the new Scottish Fire and Rescue Service from 1 April 2013.
Members asked questions, and received clarification, on the following:-
the Multi Agency Problem Solving Group (MAPSG) approach to fly tipping in the Blacklands area; and the planned open day in the summer to allow viewing of the new facilities at the Kilwinning Fire Station.
Noted.
6. Whitehirst Park: Wetland Area
Submitted report by the Corporate Director (Development and Environment) on the wetland area to the front of Whitehirst Park, Kilwinning.
The area of land to the front of Whitehirst Park continues to receive water shed from the adjacent carriageway (A738) which causes the area to pond. While the volume of water varies depending on the weather, a significant body of water remains for long periods at this location. Streetscene have carried out significant planting of the area surrounding the wetland to create a semi-natural barrier. In recent years the problem has been made worse by road re-aligning of gulley pots on one side of the carriageway.
On 1 March 2012, the former Kilwinning Area Committee received a verbal report from the Senior Roads Network Manager advising on discussions with Amey Highways in relation to drainage issues at Whitehirst Park. At that meeting, Amey Highways investigatory report on the site was circulated. The report highlighted the issues affecting the site and concluded that works to provide a positive drainage system to the site would cost between £50k - £250k.
Page 3 7 While there was no legal responsibility for Transport Scotland to carry out any works, they confirmed at that time that work would be considered in accordance with their prioritisation of drainage improvements and ranked the works at the site at 15 out of 87 jobs. To date, no works have been carried out at the site.
Amey Highways have now been replaced by Scotland TranServ, as the contractor operating on behalf of Transport Scotland, to maintain the trunk roads within North Ayrshire with effect from 1 April 2013.
The Committee agreed that (a) the Team Manager, Transportation (Development Planning Service) (i) enter into negotiations with the South West Route Manager for Transport Scotland in relation to the drainage issues in this area, stressing the public concern and safety issues; and (ii) report back to a future meeting of the Committee on progress; and (b) as an interim measure, the Streetscene Manager arrange for temporary fencing and warning signage to be erected around the wetland area.
7. Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance
Submitted report by Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme and Local Youth Action Fund.
The Committee agreed to make the following awards:-
Community Development Grants Scheme Organisation Award Kilwinning Elderly Forum £ 370 Kilwinning Sports Club Ladies £1,953 Kilwinning Sports Club £1,656.97
Local Youth Action Fund Organisation Award Kilwinning Academy Parent Council £ 609
8. North Ayrshire Community Planning Partnership (CPP): Board Minutes of Meeting held on 6 December 2012
Submitted report by the Chief Executive on the minutes of the meeting of the North Ayrshire Community Planning Partnership (CPP) held on 6 December 2012.
Noted.
Page 4 8 9. Date and Venue of Next Meeting
The next meeting of the Kilwinning Area Committee will be held on 2 May 2013 in the Games Hall, Eglinton Country Park.
10. Urgent Items
The Chair agreed that the undernoted items be considered as a matter of urgency to allow Members to receive up-to-date information.
10.1 Electric Bollards in Kilwinning Town Centre
The Assistant Transportation Manager provide a verbal update on the up-to-date position regarding the electric bollards in Kilwinning Town Centre.
In February, the bollard operation software was updated and the proximity sensors and activity keypad were replaced. Since then, the bollards have operated successfully and the position will continue to be monitored.
Noted.
10.2 Public Transport Interchange: Kilwinning Railway Station
There was discussion on the joint project involving Network Rail, First Scotland and SPT to develop 137 parking spaces at Kilwinning railway station which has now been completed. The Assistant Transportation Manager advised the Committee that a section of Ashgrove Road has been resurfaced and road priorities have been altered. Road markings have also been refreshed in both Ashgrove Road and McLuckie Drive.
The Committee agreed that the Team Manager (Development Control) (Development and Environment) (a) contact SPT, as co-ordinating body for the public transport interchange, for an update on the current position with regard to public transport at the railway station; and (b) provide an update report to the next meeting of the Area Committee.
10.3 Dog Fouling
Members of the Committee raised concerns regarding the continuing dog fouling issue, especially in green areas meant for children's play.
Page 5 9 The Streetscene Manager advised that the Council will shortly be moving to a new dual bin system and provided information of a new forthcoming initiative to tackle litter and dog fouling which will be rolled out to the Primary Schools in Kilwinning.
Noted.
The meeting ended at 3.45 p.m.
Page 6 10 NORTH AYRSHIRE COUNCIL
Agenda Item 3 2 May 2013
Kilwinning Area Committee
Subject: Eglinton Country Park
Purpose: To provide information to the Committee on recent initiatives at Eglinton Country Park.
Recommendation: That the Committee agrees to note the information contained within appendices 1 and 2 to the report.
1. Introduction
1.1 Eglinton Country Park provides a range of activities which benefit the local community and which attract visitors (c. 309,000 in 2012) from across North Ayrshire and beyond.
1.2 The park has introduced a number of innovative projects in relation to health, education and community capacity building but a number of challenges to sustainability and future development also exist.
2. Current Position
2.1 The Kilwinning Area Committee has requested a presentation on the work of the park and information in relation to this is contained in Appendices 1 and 2.
3. Proposals
3.1 It is proposed that Cabinet notes the information contained within appendices 1 and 2 to the report.
4. Implications
Financial Implications
4.1 There are no financial implications arising from this report.
Human Resource Implications
4.2 There are no human resources implications arising from this report.
Legal Implications
4.3 There are no legal implications arising from this report.
11 Equality Implications
4.4 There are no equality implications arising from this report.
Environmental Implications
4.5 There are no environmental implications arising from this report.
Implications for Key Priorities
4.6 There are no key priorities implications arising from this report.
5. Consultations
5.1 None required.
6. Conclusion
6.1 That the Committee notes the information contained within appendices 1 and 2 to the report.
CAROL KIRK Corporate Director (Education and Skills)
Reference : AS/EMcK For further information please contact Audrey Sutton, Head of Service Community and Culture on 01294 324414. Background Papers None
12 Appendix 1
North Ayrshire Country Parks Section
Eglinton Country Park
NOTE: (Excluding Ranger Service District Working)
Successes in 2012/2013
Restructure The section is about to go through a significant restructure in order to:
a) Provide the agreed specialist services which only the Ranger Service can in relation to Conservation, Habitat Surveying/Monitoring and Resource Protection whilst further developing the expected joint provision of Education and Events. b) Develop the Park staffing structure in a way that will provide the correct mix of specialists (education/conservation, grant/business creation and maintenance).
Future Options for Park With the above we are working with officers from other sections to develop ways forward to ensure the continued viability of the 34th designated Country Park in Scotland.
Visitor Numbers The installation of vehicle counters at the main entrance and main car park has allowed the section to monitor the number of vehicles entering the Park since mid 2011. Benchmarked at 2.3 persons per vehicle, the Park has been visited by 309,235 vehicle borne visitors in 2012. The remaining 10 pedestrian entrances into the Country Park cannot at this time be monitored but we estimate that we have an additional 20-30,000 visitors per annum.
Income The Country Park’s income streams in 2012/13 showed the following:
Shop sales = £4,017. Note: the target audience for Eglinton consists mainly of local visitors and schools, so the items tend to be small cost trinkets rather than high end quality items which we have found tend not to sell at present. Fishing Permits = £1,570. Holiday Cottage bookings = £1,942. Note: Dampness issues and the need for an upgrade of the bathroom and kitchen means that charges are currently lower than they could be. By upgrading the interior we could apply for a higher Visit Scotland star rating. Racquet Hall bookings = £5,796. Note: We are experiencing a year on year increase in profits from the hall. This could be increased if evening bookings were possible however this depends on staffing
1 13 availability and also the need to restore the lighting systems in the main car park. Campsite and Field bookings = £8,471. Note: This could be the Country Park’s largest income generator if we can gain improved electricity provision, however this will require the installation of an electricity sub-station at a cost of approximately £70,000. The long term benefits have been noted by the Camping and Caravanning Club who have expressed an interest in running this facility for the authority. Field Leases.
Total Income for year 2012/13 = £21,798.
The Tournament Café, which is run by the authority’s Catering section have made a net income of £89,035 for the period 2012/13. The Café is expected to break even in year 2013-14 after covering the initial install costs from 2007 and allowing for the cost of staffing, which is the biggest drain on income.
Schools Curriculum for Excellence sample In order to ensure that the Countryside Ranger Service is acknowledged in the work it carries out supporting teaching staff both in the Country Park and within schools, we have developed a series of innovative curricular activity sheets for each level of the curriculum which help teaching staff to carry out activities both in the school grounds and within Eglinton with or without Ranger assistance (depending on the individual teacher’s abilities in this field. In Service day training is also being carried out to support these sheets, which are free to all schools and will be available on the Park website and GLOW. When Ranger Staff are called to assist we now have a recognisable way of showing what we have provided. Initial feedback forms and verbal comments from teaching staff have been positive and support from Education Quality Improvement Officers has allowed us to deal with any ‘snags’ early on.
Eco Centre status and Green Tourism Award The Country Park achieved Eco Centre status in late 2012 following two years of research and cost saving measures being installed to improve our sustainability as an authority service provider. We can now clearly show our colleagues and the young people attending the schools we support and advise on re: Eco Schools that we are ‘practising what we preach’.
We are now working towards the Green Tourism Award which is a nationally recognised accreditation within the tourism industry and will support our future aims re: bringing sustainable businesses into the Country Park such as the Camping and Caravanning Club. This process is being undertaken by one of our Modern Apprentices as part of his SVQ in Events and Operations.
Facebook and Website Following some research into the increased use of Facebook as a communications medium, the Countryside Ranger Service has established a
2 14 Facebook page on Eglinton. This has positive comment from the public and although we expected a considerable number of complaints (the norm with public sector Facebook pages) we were pleasantly surprised by the input so far. We see this as a progressive way of keeping in touch with the community and addressing any issues that might be posted.
The Country Park website remains a positive promotional tool for Eglinton and we are continuing to update this on a monthly basis.
Infrastructure The restoration of the Old Wood Bridge and the resurfacing of the Laundry Bridge has been a much needed boost to the Park’s infrastructure. The cleaning of the Tournament Bridge is due to be completed in early May 2013.
Two significant erosion issues on the main path from the ford to Old Wood are being repaired this week.
The Duke of Edinburgh team have recently been provided with a storage base at Eglinton. Volunteers are working on a floored area, which will allow them to carry out indoor activities and this will also benefit the Breaking Ground Group who share the building and need a similar space.
The Breaking Ground hospital and care referral group is now at capacity and is almost a victim of its success (22 clients). An urgent review is being carried out by the Ranger Service, C&C grants application specialist Audrey Hillis and NHS Health Professionals to ensure the continued success and increased requests for joining are catered for. The impending move of the Ailsa Hospital operation will mean potential for a larger scale project in time to come. The group focuses on gardening and different ability and confidence levels are catered for. Recently at the request of Ayrshire and Arran NHS, additional opportunities for walking and cycling experiences are being developed utilising special needs cycling equipment and two way radio communications so that health professionals are in direct communications with the Park Service.
Challenges
Restructure The aforementioned impending staffing restructure will address some ongoing issues such as staff cover and the associated pressures on individuals.
Infrastructure The Park infrastructure is now approaching thirty years of age with much of the original Irvine Development Corporation works now showing significant deterioration.
3 15 Buildings such as the Holiday Cottage and the Manager’s Office have recently been shown to have dampness problems. ‘ Sections of the fencing systems are showing the need for minor repairs varying from an estimated £2000 costs up to complete sections estimated at around £15,000 in cost. There is a need to identify an annual sum for such works which should be phased by identifying the worst (large scale) projects combined with the ‘early catch’ works which might avoid significant costs later on.
The path systems are currently of good to adequate standard apart from the entrance from Kilwinning Road to Lady ha’ which requires extensive drainage works and the path raised. A similar need to identify a sum for path works would pre-empt future issues with the path systems. Apart from four significant points (near Eglinton Loch and Sourlie) the path system complies with the current standards set by the Disability Discrimination Act.
The security systems in and around the Visitor Centre complex are in need of significant investment as indicated by Strathclyde Police and Property Services including a completely new CCTV upgrade and significant lighting investment is needed. The existing security alarm system is to a high standard but needs extended into some of the adjacent buildings still operating on ‘stand alone’ systems. Recent issues with vandalism and break-ins could be reduced or at least greatly hindered if this was addressed. Strathclyde Police are increasing visits to the Park in the evenings leading up to and through the summer period to help with this continuing problem. The main car park lighting system is inoperative and has been for many years and this needs investigated as it reduces the use of the Centre facilities in the evening.
Factory Development
There are ongoing issues with the (now well over a decade long) development of the former Wilson’s Food Factory and the processes being used on site. The issues that the Country Park’s day to day operation is experiencing can be noted as follows:
a) Reduced parking availability as a result of the way in which the replacement car park is being constructed, which has caused some events organisers to move away from Eglinton to other venues and resulting in lost income and reputation for Eglinton. Visitors on busy days are now required to use the events fields on non-event days. On event days tenants have to remove horses from adjacent fields so that these can be used for car parking. This causes significant disruption to the Country Parks operation, which was not meant to happen.
4 16 b) The loss of vehicular access to the eastern side of the Country Park which has significantly altered how events and activities are run in this area. This was expected to a degree for a period of time but is now expected to remain the case for the duration of the development period. Race for Life has been significantly affected this year (safe running route) and we have fears that this event may be moved to a different venue in future as a result. c) Noxious materials being burned on the factory footprint causing staff to remain indoors whilst the authorities Building Control officers investigate.
5 17 18 Appendix 2 Eglinton Country Park North Ayrshire Council
Education and Skills Country Parks Section
Current Thinking and Opportunities for the Future
Business Name: Eglinton Country Park
Address: The Visitor Centre Eglinton Country Park Irvine KA12 8TA
Tel: 01294 551776 Fax: 01294 556467 Email: [email protected] Website: www.north-ayrshire.gov.uk
1 19 Table of Contents
Executive Summary
Vision for the Future
Marketing Plan
Economics
Sales Forecast
Future Service Direction and Maximising Income
Management and Organisation
Financial Plan
Monitoring and Evaluation
2 20 Executive Summary
Purpose and Review As an organisation the Country Parks Section (on behalf of the local authority, aims to move Eglinton Country Park as far as possible towards improved income generation without negatively affecting the Country Parks own intrinsic value and it’s important role in the local and wider community.
A more self-sustaining Eglinton Country Park and the Country Parks Section is more likely to be protected from future cuts and difficult decisions the local authority currently faces. The premise for Eglinton Country Park today is that those who benefit from using the Park, and the services provided, contribute to its upkeep.
Verbal feedback from visitors tells us that the Park is highly valued by visitors and that the site and services are perceived to give very good value for money, written feedback utilising questionnaires and our Facebook page corroborates this, whilst data collection systems such as the vehicle and people counters give us additional confirmation. The Park comprises some of the areas finest countryside and in itself is an example of sustainability, some areas having had former agricultural uses, that Irvine Development Corporation and North Ayrshire Council has transformed into a valued community asset. As we pursue the Country Park plan, it is essential that we retain this customer focus.
There are very considerable public benefits to be derived from the Country Park and its surrounding green spaces, including; health and wellbeing benefits, education, biodiversity, tourism, business and community ventures within the Park, partnerships, volunteering and skills development, narrowing the gaps, etc.
Through a 5-year plan and each year we will review progress over the preceding 12 months and produce an action plan for the next 12 months.
The Park plan will actively seek and identify partners through offering concessions for businesses/clubs to run some of our facilities/activities and through organisations such as the Children’s Services Team, the Outdoor Nursery Team, Irvine Carters and North Ayrshire Riding Club to assist in the recreational and educational benefits the Park has to offer.
The trend over the last 10 years has been for a steady rise in visitor numbers. We have a broad spectrum of visitors. The Park is very well used by dog walkers, horse riders, cyclists, families, elderly visitors and those with physical and mental impairments, either with family or professional carers. Today the Park welcomes well over 300,000 visitors per annum. Although this gradual rise in numbers has a positive effect on income generation, this is partly offset by increasing costs. The Park Section has struggled to embrace a commercial culture due to the need for a significant restructure, now scheduled to take place later this year (2013). This will create posts more fitted to creating improved income generation and external grant funding whilst freeing up Countryside Rangers to carry out their education, biodiversity and site management duties. The restructure will help to generate much increased revenue into the Park alleviating some of the operating costs. There is scope for delivering some services within the Park through commercial leases and concessions with both the private sector and a range of not for profit organisations. The services delivered to the public by the Country Parks Section staff and associated NAC departments currently include;
Ranger Service Guided Walks and Events. Charges now applied as of 2013. Group camping opportunities. Charges apply. Holiday activities and Birthday Parties (children’s parties/hall hire). Charges Apply. Education Programme (now being systematically developed for Curriculum for Excellence). FREE and will remain so in 2013-14. Information, Exhibition and Retail. Room, Equipment and Events Field and Associated Facilities hire. Charges apply. Eglinton Loch Fishing opportunities (including junior angler training days) Charges apply.
3 21 Horse Path Riding opportunities. Now FREE and local equestrian groups seeking grant funding to restore and improve facilities. Recreational walking, cycling opportunities. FREE Catering – Tournament Cafe is very successful and run through NAC Catering.
Future Challenges and Income Generation A major factor is the requirement of a budget decrease and more reliance on achieving income to support the provision of the service.
Succession planning is an important consideration due to key staff nearing retirement age. Similarly, constraints on recruitment along with increased visitor numbers creates both pressure and opportunities. There are opportunities to tap into employment and training programmes, which may enable us to ‘grow our own’ and this has been most successful through the Modern Apprentice Programme with two young people now actively involved in our training programme and supporting the Country Parks daily operation whilst carrying out SVQs. WISE Trainees are also provided with placements at Eglinton for 12 week periods and are actively involved in all aspects of the service’s operation. Eglinton is a front-line service, and must ensure high levels of customer service and delivery.
The plan focuses on improved and additional income generation (reviewing existing fees and charges, rents, land lets and concessions and new ventures). The implications of proposed increases are examined, together with the likely impact on visitors, commercial partners and other Council Sections working within the Park. The plan also examines alternative means of service delivery for certain services, as well as looking at the key developments, pressure and opportunities, including maximising the use of built assets (such as the Racquet Hall, Historic Cottage, Café and Visitor Centre).
Allied to this business plan and as a result of PSIF we have updated the Country Park Marketing Plan and are continuing to work with Communications and IT in developing new approaches to marketing and publicity such as Facebook. However, the single most important factor for attracting visitors is the high weather dependency of outdoor leisure. A sunny Summer Sunday (especially one that was forecasted!) can see 300 cars at Eglinton, even with no events on. A washout will see less than 20.
Our intention for the future is that new opportunities should be, where possible, ‘open to all’ and not restricted to clubs, unless health and safety/insurance prevents this. We will also consider options for professional organisations to make use some areas of the Loch for approved immersion activities, however if the fishery is developed as a let, then we will have to consider whether or not the space available, as zoning and priority days will be required.
Eglinton Loch is managed as a coarse fishery due to the risk of the theft of game fish. Although the gradual loss of stocked mirror and common carp over the years has had an impact, it continues to bring significant income (directly through ticket/permit sales and indirectly through elective spend in the Café and Visitor Centre shop). Staff have been seeking advice on the fishery and will be developing a dedicated marketing plan. There are also options for operating this facility as a concession through a club by charging an annual lease. This will be considered in more detail after the restructure in 2014-15.
4 22 Consolidation of ‘what we have’ In order to move forward with our plan we must take a radically different view of the Park and Visitor Centre Complex. We have identified those sites we should focus on for redevelopment and income generation and those we should scale back or look to dispose of.
First tier = Invest/Develop - Camping and Caravan Touring Site, Agricultural Lets, ‘Sylvan Tryst’ Arboretum, North Ayrshire Riding Club (NARC) project, Scottish Pony Partners Holiday Cottage, Visitor Centre Revamp with creation of multi-purpose activity/meeting room, Historic Cottage and associated rooms – scope for commercial venture.
Second tier = Static/Maintain – Nissen Shed, Ranger Office, Public Toilets, Tournament Café operation.
Third tier = Review and Restructure – Staffing Racquet Hall operation and charges, Visitor Facility Block operation and charges, Events Field operation and charges, Fishery operation and charges, Section charges for services out.
Whilst existing built infrastructure within the complex and the wider park is generally in reasonable condition with a successful CPAG bid resulting in the newly repaired draft burn bridge near old wood being restored in time for the 2013 Race for Life. Notable exceptions are the workshop, the Castle ruins, the colliery tunnel which are all in need of structural repairs, whilst early 2013 surveys show that the Holiday Cottage and managers office have dampness issues. External funding may be available for the listed structures, but it requires capacity to pursue this and, inevitably, an ongoing revenue commitment. In the current climate, partnership/concession working may be the only sustainable option to secure the future of some structures.
5 23 General Service Description
1. Mission statement The all-embracing objective for the provision of a Country Park within North Ayrshire is as follows: “The principal objective of Eglinton Country Park is to provide, within a countryside setting, facilities for outdoor recreation which allow the inhabitants of North Ayrshire and surrounding areas to enjoy visits to the countryside while gaining an appreciation and understanding of their local environment”. The national guidelines also state that Country Parks should conform to the following criteria:
a) The Park must generally be readily accessible on foot and by motor vehicles, including public transport, on roads and paths having adequate capacity to take the likely weight of traffic.
b) The Park must be equipped as necessary with an adequate range of facilities designed to a high standard, including, at least, a car park and toilet facilities in or adjacent to the park together with Ranger supervision, efficient arrangements for the collection of litter, and an information service.
c) Whereas the Park may be managed by one local authority or more, or by private interests in collaboration with them, it must be run to a single co-ordinated plan, regardless of the number of parties having an interest in the land.
d) Visitor use must not be restricted to members of a particular organisation except only for strictly limited periods of time and within a small proportion of the Park.
e) The Park must have the guarantee, for an agreed minimum time, of an annual subvention to meet its operating costs in order to maintain an approved standard of management.
6 24 A Brief Overview of the Business:
1.1 Origins of the Park The Park takes its name from the Lords of Eglinton who held tenure to the lands from 1080 to 1350 when intermarriage with another family notable in Scottish history, the Montgomeries, secured the relative stability of the estates for a further 550 years. During the 18th century three of the Earls of Eglinton, in succession, landscaped 1000 hectares of parkland and farmland.
Commercial factors changed the face of the Estate dramatically in the 19th Century. Large deposits of coal were discovered and soon pits appeared all over what is now the Country Park, some, within a mile of the castle. Railways were laid to serve the collieries and a tunnel built to hide the railway from the castle’s view.
The Estate’s increasing debts resulted in standing timber being sold for felling. The lands remained in Montgomerie hands until taken over by the War Department just prior to World War II for use as a military training ground and vehicle depot. The activities of the Army during this time damaged the fabric of Eglinton with the castle suffering almost complete destruction.
In 1948 the Trustees of the late 16th Earl sold what remained of the estate to Robert Howie and Sons of Dunlop who farmed the land for over thirty years. Their timber extraction and modern farming methods changed the appearance of the Estate beyond recognition.
Howie and Sons, sold on some of the land to other parties during their thirty-two years of ownership, mainly to tenants of the 16th Earl. Also to Robert Wilson & Sons (est. 1949) Ltd., a food processing firm, who purchased twenty hectares at the centre of the Estate including the Castle ruins and the 18th century stable block which was converted into a factory. The factory owner, Clement Wilson, believed that people should be able to enjoy the formal grounds of his factory and to this end established the Clement Wilson Foundation which, for charitable purposes, promoted, developed and maintained facilities and projects for the benefit of the community.
The foundation’s work involved the planting of hundreds of trees, the laying out of lawns, rock gardens, paths and roads, the reduction and consolidation of the castle ruins and the ‘second’ refurbishment of the Tournament Bridge. In total the Clement Wilson Foundation spent around £400,000 on the Park during their involvement with Eglinton. The Castle ruins and the surrounding extensively landscaped gardens were donated to Cunninghame District Council in 1978.
Irvine Development Corporation purchased much of the land surrounding the formal gardens in 1980 for the development of the Country Park.
In 1996 the Development Corporation was ‘wound up’ and the Park, staff and associated assets were incorporated into the new local authority at the time of re- organisation to become part of North Ayrshire Council. Eglinton was designated as a Country Park in 1986 and registered as the 34th of 36 Country Parks in Scotland. In the Countryside (Scotland) Act, 1967, a Country Park is defined as “…a park or pleasure ground in the countryside which by reason of it’s position in relation to major concentrations of population affords convenient opportunities to the public for enjoyment of the countryside or open-air recreation”. (Sub-section 48 (1)). Management is carried out by North Ayrshire Council Countryside Ranger Service, which is part of the Educational and Skills Directorate.
7 25 1.2 The Park Today Eglinton Country Park extends to 1000 acres (400 ha). At present we estimate that (apart from the aforementioned 300,000 vehicle borne visitors each year), the number of repeat/daily visitors to the wider Park who enter via the other ten pedestrian entrances and so who do not pass through the monitoring process amounts to between 20,000 up to 30,000 per year. We welcome over 52,000 visitors each year logged through the Visitor Centre, schools, events programme etc. and are host to a number of large and smaller club and not-for-profit organisation, which provide events and activities to visitors, in partnership with us.
Since the transfer of the Park to North Ayrshire Council there has been an increasing awareness that the Park was in danger of a serious decline, due to the combined pressures of anti-social behaviour, stretched staff and an ever decreasing budget.
Today, the Park is a vital element in the Scottish Governments drive for greener, safer, cleaner communities. It is closely aligned with many of North Ayrshire Council’s priorities within the NAC Single Outcome Agreement, notably in respect to health, education and community development together with increased emphasis on economic growth, bringing benefits to the local population and visitors, in particular;
The Park supports the following Strategic Priorities through appropriate management and staffing:
Priorities: A Working North Ayrshire A healthy and Active North Ayrshire A Safe and Secure North Ayrshire
1. Working and Training programmes such as Modern Apprenticeships, WISE Trainees and Schools Work Experience Programmes couples with Volunteer Groups. 2. Healthy and Active programmes such as the Breaking Ground Hospital Referral project, Friends of Eglinton Volunteer programme, Childrens Services Play programme and Outdoor Nursery Programme. 3. Learning and Taking Part through Curriculum for Excellence and informal educational experiences for all ages. 4. Clean and Green agenda which is core to all Ranger Services and environmental education programmes combined with sustainability objectives such as Eco Centre status. 5. For You and For Everyone is part of the section’s core ethos as the Country Park is designed and continues to be improved to suit all ages and abilities.
Background to the Country Parks Section - North Ayrshire Ranger Service and Countryside Liaison Officer To clarify the above, the Countryside Ranger Service and Liaison Officer is a well- established and important part of North Ayrshire’s outdoor access, countryside and heritage infrastructure. The section also operate within urban areas, focusing on school grounds, parks and other types of greenspace although some of this work is likely to be curtailed in year 2011-12 due to the impending savings. The section is recognised nationally through the Scottish Countryside Rangers’ Association (SCRA) and through the International Ranger Federation (IRF).
The statutory basis in the public sector for employing Rangers in Scotland is three- fold. The Countryside (Scotland) Act 1967, as amended by the 1981 Act of the same name, provides powers for local authorities and other public bodies to employ Rangers to provide an environmental education resource, assistance and advice; securing compliance with wildlife legislation, conservation and habitat surveying/monitoring.
8 26
Irrespective of the role or responsibilities of the Ranger Service, over the years experience suggests that the most successful Ranger Services have resulted where there is a clearly defined and well understood role for Rangers within the employing organisation’s overall strategy/service delivery plan. The Country Parks Section within Education has proven this point and developed consistent and strong joint working projects.
Public Benefits Country Parks and green spaces contribute positively to our quality of life. The links between Country Parks and the benefits to health and wellbeing are well researched and documented. There are also links to the obesity concerns in the present generation of children. In particular, children can become more active through informal sport, structured activities and clubs and challenge themselves through adventure play (new all ability play facility being installed for 2011). The Country Parks Section has an established track record in delivering a range of these benefits for schools, community groups and the general public, the natural and the cultural heritage and North Ayrshire Council itself. These benefits mean that our Section makes an important contribution to a number of key Government policies, most notably:
increased health and well-being through facilitating access to and promoting enjoyment and understanding of the outdoors through education and interpretation; encouraging young and older people to be active citizens by helping to build stronger and safer communities and providing opportunities for volunteering, locally or further afield; tackling social inclusion by working with less advantaged groups and communities; supporting sustainable economic development by maintaining, managing and promoting infrastructure for tourism; and enhancing the natural and historic environment for future generations, including designated sites and greenspace close to where people live.
1.3 The Market There are a great many ways to segment our market and this is looked at in more detail in the marketing section of this plan and the Country Parks Marketing Plan to be prepared. In general they are: - Local residents within easy walking and driving distance of the facilities. Walkers/rambling groups Schools. Families with young children. Dog walkers. Horse riders. Anglers. Cycling groups or individuals. Over 50’s visitors. Special needs groups. Special interest and events.
Our industry is positioned within the outdoor leisure market. Typically this market can be subject to pressures such as weather dependency and the state of the economy. However, we would expect that the Park might do well from the current recession by offering good value for money, and a suitable alternative to the ‘big day out’ or trip to the seaside.
9 27 2. Vision for the Future The way forward for Eglinton Country Park and the Country Parks Section is to develop a strategy for continued growth, making savings, identifying core business, and to maximise profit to move towards operating as a more self-sustaining operation within 3 years. However, our service must remain visitor/customer focused and take into account the needs of our customers in order to achieve this. The Country Parks Section is required to identify potential cost savings, in order to meet North Ayrshire Council saving targets. The Park also needs to continue to adapt to fit the needs of society and offer opportunities and benefits for people of all ages and abilities in a climate where political agendas and people’s expectations are constantly evolving.
Our Vision for Eglinton is: vibrant and valued, customer focused Country Park that runs at a reduced cost to the public purse.
We must be realistic about what is achievable within available revenue resources, and therefore must set out our objectives.
Objectives:
Continue to provide a positive customer experience of the countryside.
Continue to develop skills of young people through training and volunteering opportunities.
Increase the number of tourists/visitors to the Country Park.
Seek investment in the service through partnerships and grant funding opportunities but be mindful that any new ventures do not give rise to revenue pressures.
Continue to improve facilities and access in accordance with the Disability Discrimination Act (DDA).
To strive towards gaining a fourth star under the Visit Scotland Accreditation Programme and Bronze Award under the Green Tourism Programme.
Provide environmental facilities that North Ayrshire Council is best placed to facilitate at low cost.
10 28 Products and Services Products: One Country Park (inputs to other Council managed lands not included in this business plan and may well cease under the current economic pressures).
What Eglinton Country Park currently provides to the community
Site Type/visitor offer Acres/ Facilities and Leases Notes and services (Ha) Commercial Lease Partner Lease
Eglinton Country Park 1000 Visitor Information Well used (400) Centre
VC Shop Steady income
History Exhibition Requires upgrade
Public Toilet Block Well used
Tournament Café Well used asset
Holiday Cottage Used but could needs caretaker to increase use
‘Historic’ Cottage Commercial opp.
Racquet Hall Multi-purpose facility B/Parties, Exhib., Music evenings, Field Event link
Barn AOER?
Nissen Maintenance Base for Volunteers shed Base for Estate Tm.
Formal gardens Well frequented Tournament Bridge & Castle ruins
3 Picnic areas Well used
Camping Field Well used but to be developed to improve revenue
Events Fields Well used
Visitor Facility Day Used for events Room and Toilet but earmarked Block for campsite
Container Toilets Used for events
2 Adventure Play New all ability Adv.
11 29 Site Type/Visitor offer Acres/ Facilities and Leases Notes and services (Ha) Commercial Lease Partner Lease
Eglinton Country Park 1000 Play Areas Play Area being (400) installed 2010-11
Orienteering Course Requires upgrade
Course Fishing Loch with potential for further development
Walks and Trails Well used but some DDA upgrading needed
Horse Paths Popular facility but Need essential maintenance carried out
Free Mobility Regular clients but Scooter Hire needs promoted
Free All Ability Occasional clients Bike Hire but needs promoted
Grazing/Hay lets Review agricultural Let and consider alternatives such as Riding Club proposal
Competitive Opportunities and Threats
Strengths and Opportunities Threats and Weaknesses
Venue for great family day out Car parking is partly privately owned
Good public transport links
Close to significant population centre which Low entertainment value – unless on is predicted to expand organised walk or event, customers are largely expected to make their own entertainment
Access to water and woods (SNH market Highly weather dependant - limited research consistently tells us that in the indoor space if raining absence of mountains, people want access to water and woodland)
Country Park (like most LA run) Reduces income potential free at the point of use, i.e. customers only pay for events, activities once arrived
12 30 Pricing Country Parks were originally created to provide free (or very low cost) events programmes, walks and talks, recreational opportunities for those living in urban areas, and were particularly designed to be accessible by car. They provide physical access to the countryside in a relatively safe and protected manner, and encourage visitors to develop confidence in visiting open areas, and feel a personal investment in such areas.
Originally charges within public owned Country Parks were minimal and all facilities were provided as a ‘service’ with nominal fees charged to cover basic costs. Since transferring to NAC in 1996 the Park has followed the Council’s revenue policies however the charges have only been increased sporadically, with a 10% increase in 2007, the first real increase in a decade.
More recently increased pressure has been put on all these facilities to reflect the increased investment and maintenance costs. Country Parks are difficult to benchmark due to the diverse types of Country Park available, public v private ownership requirements, location and additional requirements of the staff operating the site. However, it is possible to benchmark against specific activities/facilities on offer within other Parks.
There are no current daily parking charges due to the car parks within Eglinton being under public and private ownership respectively and a recent investigation showed that charges in Country Parks are not successful due to the initial cost outlay for specialist equipment and the need to maintain said equipment and finally due to the public resistance to such practices and difficulty in enforcing this without a monitoring programme. This is compounded by the fact that the Country Park requires to have through access for the dwellings located within the boundary 24hrs a day. With this in mind the Country Park section is installing three Donation Cairns, which will be located in the main public car park, the all ability play facility and at the visitor centre which will have notices explaining where any gathered funds will be used. This was felt to be a better approach to gaining public support. Other Country Parks who have used this system have indicated average incomes of approx. £3500 per annum.
13 31 3. Marketing Plan The original marketing plan for the Country Park was developed as part of the Countryside Commission’s criteria in 1986 and incorporated into the Park Management Plan. On transfer to NAC the Country Park came under the Corporate Marketing Strategy and most of the existing marketing opportunities continue to be utilised, libraries, schools, events guide, leaflets etc. Since 2006 we have worked with NAC Communications to develop a new logo and associated design guidance which led to the new style events programme, ‘Landscape of the Knights’ history booklet and new ‘Welcome’ signage used at the entrances to the Country Park and on our works van. Following the PSIF process we have began moving forward with an improved web-site and Facebook page and are now developing a new Marketing Plan in line with the impending restructure.
3.1 Primary Research We use all the above in developing the Park and services in line with customer expectation, and to inform marketing, including the setting of fees and charges. We are confident about the quality of verbal and written feedback from customers, including special interests.
The key feedback mechanisms in current use are: - Face to face staff contact (Rangers and Reception staff) and indirectly through Grounds Maintenance staff and the Café Visitor Comments Book Facebook Page Schools and Events/Activity Organiser Questionnaires NAC Compliment and Complaints Processes User and Focus Groups (e.g. associated with the event and camping fields, fishing/ equestrian groups and CLD partners.
We use all of the above in developing the site and services in line with customer expectation, and to inform NAC Corporate Services re: marketing. Fees and charges resulting from this are agreed currently through NAC Finance.
3.2 Secondary Research Published information such as other Country Parks literature, Scottish Countryside Ranger Association publications
Published information such as comparative data on Country Parks (rare), trade journals and magazines (Leisure Attractions Magazine) newspapers, Internet and industry networks and bodies e.g. Countryside Network, Scottish Countryside Rangers Association (SCRA), Centre for Architecture and Built Environment (CABE), Scottish Natural Heritage, etc, census data, and demographic profiles through CPP.
3.3 Future Marketing Priorities Continuing to further develop the ‘unique offer’ at Eglinton and enforce the Park identity. Marketing the Park specifically to its catchment. Off peak marketing – Camping opportunities and the Racquet Hall/Café Events 2014, potential for new ventures such as Farmers Market, Car Boot Sales etc. Regular contributions to local press, Park web-site and Facebook page.
14 32 4. Demographics and Economics The population of North Ayrshire has been projected to decline from 135,920 back in 2008 to 130,072 by 2033 – a decrease of –4.3%. This decrease over the next 25-year period is contrary to the projected national increase for Scotland, with a national population growth rate of +7.3% between 2008 and 2033. In North Ayrshire the projected population decline is due to more deaths than births (-4.0%) and slight net out-migration (-0.3%) being predicted.
Figure 1: Percentage of selected age groups in North Ayrshire
Percentage of selected age groups in North Ayrshire
Percentage of selected age groups in North Ayrshire
22% 18%
Under 16 years Adults of working age Pensioners
60%
Across North Ayrshire as a whole, the highest rates of projected population growth are in the groups aged 65 and over. The rate of growth increases with age, with the oldest age group (those aged 75 and over) projected to increase by over 92% by 2033. (Source: NAC Economic Development Service Population Projections 2008)
There are 53 Primary, 9 Secondary and 8 Special schools in North Ayrshire with 22,042 pupils there are also 44 Nurseries (Source: (NAC Education & Skills).
Till 2008 we saw a demand for high spend leisure in a cash rich/time poor economic boom. The severe down turn since 2008 is seeing market trend for more local value for money leisure. Fewer holidays and less foreign travel are a factor. Conversely, children are no longer ‘free range’ and tend to come as part of a family group or other adult led party. The results from the changes in population could mean that the Park benefits from increased visits from the over 65’s so we need to ensure we are gearing up to meet their needs in the future.
15 33 4.1 Number of registered visitors to Eglinton Country Park The table below indicates a gradual rise in the numbers visiting the Park. Figures are derived from schools, events counts through tickets/gate counters, permit holders, Café and Visitor Centre counters (the methodology and assumptions have remained unchanged throughout the period).
Fig.1 Chart showing all staff contact visitors since 2001 (NOTE: Minus vehicle data which shows over 300,000 visitors in 2012-13).
Year Visitors 2000/2001 44598 2001/2002 34074 2002/2003 38717 2003/2004 46543 2004/2005 46596 2005/2006 55127 2006/2007 48593 2007/2008 50550 2008/2009 51608 2009/2010 52058 2010/2011 38168 2011/2012 29626 2012/2013 27678
Note: The last figure shows a lower number of direct contacts by the service however this is due in part to less seasonal Rangers (budget implications) and changing roles of the Ranger Service with more involvement with health referral groups and volunteer groups whilst the number of schools and other events. The loss of two larger events due to limited space (as the events expanded) and the factory development hindering some areas of access has also had an effect. It should be noted however that the general visitor numbers are not declining and the vehicle counter evidence shows that visitors are actually increasing in part due to the new all ability play facility.
4.2 Economic Threats to the Service The current economic downturn does not appear to be negatively affecting Country Parks and indeed good value, low cost attractions appear to be faring better than more expensive options.
Continuous decrease in annual budget and lack of capital for development of infrastructure.
Increasing costs of transport could affect the number of schools using the Country Park.
Changing economy, i.e. North Ayrshire, has been hit heavily by the recession resulting in many job losses in an already economically challenged area.
The need to be more commercial is likely to be at the expense of other agendas (social inclusion, health and wellbeing, biodiversity etc.).
16 34 The growth of leisure destinations in the countryside may have provided competition, but equally, more ‘brown tourist sign’ destinations in a catchment can feed off one another.
The main economic threats are therefore school travel costs associated with getting to the Park and, in the event of significant rises in our fees and charges, reduced footfall and income as customers seek alternative provision.
4.3 Features and Benefits of the Service The Country Park is a well managed green space that comprises some of North Ayrshire’s finest historic countryside. The facility is enhanced by visitor facilities, paths and trails, signage and interpretation and visitor services.
4.4 Customers Our customers comprise all ages and we generally cater for all. Some customers visiting as children, later return with their own young families, or as grandparents.
Income level – the typical gross annual earnings for a full-time worker living in North Ayrshire (before tax, national insurance or other deductions) were £20,748 in 2012. This is £1,680 lower than the equivalent figure for Scotland (£22,368) (Source: Survey of Hours and Earnings (ASHE).
4.5 Competition There are 5 sites calling themselves Country Parks in wider Ayrshire. How we differentiate or make ourselves distinctive from these is important. In the table below the local attractions nearby are identified as potential competitors. Although they may not actually offer anything similar to our service, they still compete for the visitor pound. Significant competitors are listed below.
Park Competitor Detail
Dean Castle Country Park East Ayrshire Council Small Country Park with historic castle facility, education, events – free entry
Kelburn Countryside Centre Private Estate open to Stately home with formal Public/tourism – entry charge gardens, petting zoo, small events field, education - entry charge
Brodick Country Park National Trust for Scotland Large Country Park with historic castle facility, education, events – entry charge
Castle Semple Visitor Centre Clyde Muirshiel Regional Park Loch Centre with café and pay and play water-sports Activities, education, events
Dalgarven Mill Dalgarven Trust Former mill with Café and small area of grounds
Lochwinnoch Reserve RSPB Visitor Centre and Nature Reserve, education, events - free entry to VC
17 35 4.6 Niche The Country Parks niche is the provision of local, well managed, and safe countryside offering something for everyone. It is less formal than a town park or garden, but offers more facilities than a nature reserve and provides outdoor countryside recreation for all at minimum cost. Within this broad description, sites vary enormously (both locally, and across the UK).
4.7 Strategy Our marketing strategy needs to focus on two main areas:-
1. How to keep customers This is vital as it is impossible to continually break into new markets. Good value permits and service development in line with customer expectation is essential. Continue to develop the established ‘Eglinton Country Park’ brand which customers become loyal towards.
2. How to attract new customers This is a challenge within a low cost leisure market and limited Park budget. Verbal feedback shows disappointingly low customer awareness within the anticipated catchment of Eglinton out-with the immediate Irvine/Kilwinning. The marketing plan will seek to redress this, including forging greater links with the local tourism market.
4.8 Promotion We currently promote ourselves through the North Ayrshire Council Navigate website, the Country Park’s own ‘direct’ website and Facebook. Through other internet sites (Wikipedia), through leaflets and events programme booklets distributed to local libraries, museums, halls, hotels, other tourist facilities and schools. We also promote hrough direct communication in the Visitor Centre and by putting on events during the school holidays. We obtain feedback from the larger club events organisers on where their entrants have found out about the events. Also we use word of mouth, and networks of friends and professionals to inform people of our services.
We need to gather further data and make more use of existing data on our customers by continuing to carry out targeted mail-outs e.g. to fishing permit holders, to schools etc. forge stronger links to other Council sections such as Environment and Related Services and tourism.
4.9 Promotional Budget Line The Country Park marketing budget has reduced in real terms over the last 10 years. We are producing less in printed format and this is likely to continue in favour of the internet. The current budget line for this stands at £3,300.
4.10 Pricing Our current pricing strategy is to try and remain within our competitors price range and what tends to be the average across the leisure industry. We receive verbal feedback that generally visitors are satisfied that the Country Park is very good value for money. Competitive pricing is becoming extremely important and requires to supplement the current (but not guaranteed) free schools education provision, as often the cost of the coach on top of the cost per child can be prohibitive to a visit.
18 36 4.11 Location The physical location of the Country Park arises from the formal gardens gifted to the Kilwinning community by Clement Wilson, and the Irvine Development Corporation’s requirement to provide an area of land which supported the then required need to provide areas for passive recreational use. The area surrounding the formal garden was ideal for such a project. The site is ideal for public transport, is on the main Sustrans Cycle Network, and is close to areas of habitation. This supports potential customers who do not have access to a car and is close enough to walk or cycle in. This can be seen to be promoting the Council’s aim to get the public healthy and active and to promote sustainability.
5. Sales Forecast In an outdoor leisure industry, sales/income forecasting is notoriously difficult. We have detailed examples of trend data going back 20 years that demonstrates this. Factors such as when Easter falls, weather on key weekends and bank holidays are the main factors. Eglinton has a good record of bringing the service in on budget (albeit that extreme weather such as wind damage etc., or other unforeseen property or infrastructure costs in March can affect this).
5.1 Minimum Standards and Potential Performance Indicators These are required so that we have something to measure the service against. The service currently formally reports via the NAC performance reporting system every 6 months. This shows how the service inputs to the Single Outcome Agreement and the Education & Skills Service Plan.
Increasing visitor numbers, and therefore revenue, is now the top priority along with customer satisfaction.
Minimum Standard Performance Indicator
Marketing plan (including marketing and To have a plan for Eglinton and produce an interpretation) annual update, 5 year review Business plan Produce and review each year Training plan Implementation and monitoring from PPD process annually Regular visitor surveys including non-users % satisfaction every 3 years, number of repeat visits Toilets Identify standard – Visit Scotland? Good Signage (External directions, internal Minimum number of complaints Orientation) woodland, garden walks ect, Footpaths, cycle ways, horse paths. Disability access DDA standards and BT Countryside For All/Fieldfare Trust standards where possible/reasonable
User forums/friends group Once/twice yearly meetings Volunteer opportunities and positive No. of volunteer days Community Engagement Customer care/attention to detail Minimum complaints, Visit Scotland mystery visitor/customer, Welcome Host Accessibility, getting there and getting Car parking provision, success of public around transport links, customer complaints, path and Core Path access links Quality of experience Customer feedback
19 37 Quantity – acreage/hectarage etc. Appropriate landscape management
Education Number of visits, % good/very good
Retail performance % increase of sales year on year
Income generation How much income?
6. Future Service Direction and Maximising Income Marketing: Continue to utilise new brand and expand ‘what’s on offer’ to the customer. Develop and continuously update the marketing plan.
Consolidation: Maximise income from visitors, potential concessions and land lets within the Park boundary without deterring visitors.
Development: Explore commercial opportunities (such as a touring camping site, fishery, arboretum, under-utilised buildings etc.), that have minimal or no revenue implications and seek grant funding to improve infrastructure, or add new elements.
6.1 Core Business
The main income streams (2012/13) within Eglinton Country Park were:
Rents (Racquet hall, Holiday Cottage) £7,738
Tournament Cafe £89,035
Land lets etc.). To Be Investigated
Retail Sales £4,017
Camping, Events, Fields and Visitor Facility Block £8,471
Fishing £1,570
Other £60.00
20 38 Rents and Concessions This has been a consistent area for income over the years but is under utilised.
The Racquet Hall is a multi-purpose facility used by events organisers, schools, birthday parties and training providers. The facility requires to be promoted further and will shortly be available for evening use if the recommended staffing changes are implemented for 2013-14.
The Holiday Cottage again can be promoted better and the previously mentioned staff changes will again be instrumental in this process. There is also scope (should the cottage fail to attract holiday lets), for offering this building to local small businesses as a base for retail opportunities compatible with its location within Eglinton. Scope for URC input.
The Historic Cottage rooms require to be considered to assess the possibility of leasing out these rooms for a small craft business opportunity. Scope for URC input.
The Tournament Café, though currently run under NAC may require to be put out to tender, should it fail to break even at the end of the 2013-14 financial year. Main cause of concern is the NAC minimum wage for bank staff.
Proposed Touring Camping and Caravan area – The proposed site should benefit from the recent upsurge in camping and less foreign travel. There is also currently a lack of this type of service provision within North Ayrshire. A recent attempt to develop this further with the Camping and Caravanning Club has been thwarted for the time being due to the need for a higher power electricity sub-station estimated to require an input of £70,000 investment. Scope for URC input.
North Ayrshire Riding Club field plot let agreement increased to three fields within the Park for an equestrian training facility. Within the agreement this constituted group will require to apply for grant funding to restore areas of the horse paths. Following years let agreements will be judged on funding brought in through this process.
Scottish Pony Partners have also leased one field with a similar agreement to the above.
Agricultural Tenancy let agreement to be reviewed and appropriate increase in rents agreed.
Retail Sales Although retail is not the primary function of the Visitor/Information Centre, more space has been given over to shop stock to ensure income targets are met. We have been reviewing stock levels and test new ranges each year based on the previous years top sellers. It is essential that we rotate stock regularly and give visitors other reasons for coming back into the Centre (bird box/micro cameras linked to media screens, etc.).
21 39 Education and Events Programme In common with almost all other Country Park services, Eglinton offers an education and events programme. The Environmental Education programme is now linked closely to Curriculum for Excellence and covers all stages from Early through to 4th Level. New learning sheets are being developed to support teaching staff and Rangers in this process and provide evidence for HMIe. This provides another dimension to school education programmes.
Research has shown that contact with nature can have a positive effect, especially for children who do not do well in a classroom environment. The Country Parks section offers a ‘outdoor learning’ element, with the added benefit of generating repeat visits, and spending in the Visitor Centre shop.
The authority has benefited from significant investment over the years in the form of a Scottish Natural Heritage (SNH) grant for Ranger wages (£38,000 per annum). This funding has now ceased and a reduced amount is now provided through the Scottish Government central funding (£30,000).
Notwithstanding the above, we now actively operate using other means of service delivery through partnership working with the ‘Friends of Eglinton’ Volunteer Team, Childrens Services and the Outdoor Nursery Team, the Trust for Conservation Volunteers (TCV), the Scottish Wildlife Trust (SWT) Irvine Carters and the local archaeology groups etc.
We have increasing the price of some Ranger led events in 2013, namely general walks, children’s activity days and special events such as bat nights, bird box making etc.
Permits Fishing opportunities at Eglinton Loch. Currently the service provides day, annual and half- annual and junior six monthly permits for fishing. No discount exists for day tickets.
There are significant constraints and market forces that influence our decisions in managing the Loch for fishing, the main ones being;
Stock loss/migration between the loch and the River Lugton.
Disease (as above).
Lack of site security (theft of stock/night fishing, etc).
Potential conflicting uses (busy area with walkers, bird watchers, passive water sports, etc).
There are however opportunities for the fishery, as evidenced by the conservation management opportunities now available with volunteer involvement. We should explore:-
Explore external management option – to run the fishery as a separate business.
Develop fishery (within the context of an all access Country Park) marketing plan.
22 40 6.2 Development Opportunities A summary of the current service and Country Park developments are included within the PSIF Recommendations and Education and Skills Service Plan. In addition, there are other opportunities that would require greater levels of capital investment and/or significant grant funding. The final column states the actions/outcomes, which will be updated once these items have been investigated. However, significant development opportunities should only be pursued within the context of the Country Park and Conservation Management Plans.
Development Investment Level Returns Risk Priority Actions/Outcomes Potential
Touring Initially low High Low High Develop existing Caravan/Cam camping facility ping site possibly in conjunction with outside agency. Improved Tourist opportunities in North Ayrshire. Improved income to Park. Sylvan Tryst Med Modest Low High Partial change of Arboretum field use and amended cutting regime. Improved facility offering sustainable management of memorial tree demand. Income to Park. Agricultural Low/Medium Modest/High Low High Review and adjust Lets rental agreement to benchmarked levels and charge accordingly. Income to Park/Education. Friends of Low Modest/High Low High Opportunity to Eglinton encourage active Volunteer community Group involvement whilst at the same time gaining access to possible grant funding Wig-wam Med Modest/High Med/ Low Low Direct add-on to holiday Camping facility Accommodati once this has been on established. Rental Possible income to Park collaboration with camping/ caravan club
23 41 Retail Low/Med Low/Modest Low Low Change of building outlet/crafts use will allow small using ‘Historic business opportunity Cottage’ benefiting from Park building visitors. Rental income to Park Holiday Med Modest/High Low High Install shower facility Cottage rental and improved increase advertising Improved Tourist opportunities in North Ayrshire. Improved income to Park. North Ayrshire Low Modest/High Low Med Establish let Riding Club agreement and rent. and Scottish Constituted group Pony Partners can apply for grant Training funding to repair Facilities horse paths. Potential to operate said paths on behalf of the Park later. Additional recreational facility within Park. Fishery Med Modest/High Low Med Opportunity to operate fishery through community group with agreed proportional income and joint improvement plan. Additional recreational facility within Park. Horse Paths Low Modest Low Med Opportunity to operate Horse Paths through agreed proportional income and joint improvement plan.
Health and Wellbeing Health/well-being – The Department of health wanted two million more people active by 2012 (CABE). Since 2008 Eglinton Country Park and now past the indicated date, Eglinton continues to assist in achieving the objectives and targets laid down by the Scottish government. A study of ‘the Importance of Nature for Health’ by the University of Essex suggests that if 1 million people became more active and healthy, the economic savings over 40 years would save £100 billion.
Informal Recreation/Sport There are opportunities for this within Eglinton. Organised marathons, orienteering, sponsored walks, cycle rides, horse riding, fishing are all carried out on site, and there is still scope to develop this further.
24 42 Volunteering and Local Community Links Friends of Eglinton. The section currently benefits from a small but dedicated number of volunteers within Eglinton. This can equate to a member of staff on occasions. However, this is an area where we want to expand, developing a more structured approach to volunteering, including training, reward and recognition, etc. In 2013 the group became constituted and a steering group has now been formed which will help to form the Park’s future objectives.
Opportunities to get involved, meet other people, improve health, well-being and mental health, learn new skills (a potential growth area), due to the economic downturn with people considering alternative employment, improving their skills, learning new ones and networking through volunteering opportunities provided. A strong and vibrant force of volunteers can off-load the burden of work on paid staff, but this needs to be well managed and deliver results and provide benefits to all involved.
Expanding on the volunteer element within Eglinton explores the possibility of partnership working with the local community, increasing opportunities, raising the Park profile and establishing a sense of ownership.
Offer ‘taster sessions’; continue to work with volunteer centres, Ayrshire Chamber of Commerce, TCV etc. Target leaflets in specific places such as schools/universities, libraries, doctor’s surgeries, job centres.
The Breaking Ground referral group has been developed over a three year period from the original Green Gym project brought to Eglinton by the then British Trust for Conservation Volunteers. This group now has an active group of 22 individuals from a range of backgrounds and supported by carers in achieving personal goals through working in the countryside. The group is currently at capacity and needs to be reviewed. Grant funding is being saught to provide additional staff from a health background as the NHS are struggling to continue to provide this. The impending move of the Ailsa Hospital operations to Irvine in three years time has highlighted a need for increased development and preparations for the likely increased workload and needs.
Sustainability/Interpretation The Country Park is an important asset to the economy in the local area, through promoting a cleaner, greener and more attractive area, healthier and more active opportunities for people, within a facility which can inspire increased educational achievement. There has been a steady increase in the range of appropriate activities on offer to the public, making the Park more attractive to visitors.
There is a need to continually review the suitability of activities in the Park, monitor the impact of visitors, and to involve local community groups and organisations in the management of the Park so that the integrity of the Park is not damaged in the future.
The Park continues to work towards the various levels of Eco-Centre status.
25 43 Biodiversity/Interpretation The Country Park management adheres strictly to a Conservation Management Plan (being updated in 2013), which is geared to enhancing the main habitat types represented in the Park are as follows: -
1. Formal Garden Landscape 2. Semi-natural woodlands 3. Policy woodlands 4. Other associated habitats (e.g. Scrub and Hedgerows) 5. Open water and riparian habitats 6. Wetland 7. Grassland
The qualities of the components of the natural environment are fundamental to the health of the Park. It will determine the Park’s visual appearance as well as the extent to which it can be enjoyed. The issues referred to below extend beyond the Park boundary and there is a limit to what can be achieved by the Park management.
Heritage/Interpretation The Country Park is located partly within a formal designed garden landscape and this can be interpreted as living history for children and adults alike. Events/festivals – put on different events e.g. historic re-enactments, guided walks etc. The recent discovery of the original Montogomerie family rail halt at Benslie has received a great deal of interest and local historians have been working with the Ranger Service to highlight the importance of this find.
6.3 Partnership Links and Funding Sources Building/Income Generation – Consider redevelopment of potential buildings e.g. Historic Cottage and Long Drive Dovecote. Could be utilised as a retail/commercial outlet for craft workshops. However, these options would require redevelopment and expenditure to make buildings fit for purpose with no guarantees of future income generation.
Grants – Seek out potential grant funding for Eglinton Country Park for any new capital items.
Cameron Sharp Country Parks Manager Education and Skills 21/04/2013
26 44 Agenda Item 5
KILWINNING AREA COMMITTEE Report on activity from 19th February– 13 April 2013
Accidental Dwelling Fires
Edzell Row Kilwinning- Cooking Fergushill Rd Kilwinning- Cooking McGavin Way Kilwinning- Under investigation Millside Gdns Kilwinning- Cooking
Deliberate Dwelling Fires No deliberate dwelling fires reported during the period
Accidental Non domestic Fires No accidental non domestic fires reported during the period
Deliberate Non domestic Fires
No Deliberate non domestic fire reported during this period.
Accidental vehicle fires No accidental vehicle fires reported
Deliberate vehicle fires
As per tactical assessment.
Rubbish Fires
A sharp increase over the school holiday period. The area of concern around Longford Ave, Bryehill and Nethermains were highlighted in the EVA carried out on 6th February. A multi agency approach has been devised to tackle the increase of fly tipping following a multi-agency meeting on Tuesday 16th at Kilwinning Community Fire Station
Heath & Grass
As above
Deliberate derelict building fires
No derelict deliberate building fires reported
Equipment faults false alarms
As per tactical assessment. A detector fault in one premise resulted in 4 attendances. The issue has now been resolved. 45
Malicious False Alarm Calls
Brodick Close Kilwinning - Hoax call
Water related Incidents
No Water related incidents in this reporting period
Road traffic collisions
No RTC incidents in this reporting period.
Special service
Child stuck in swing seat
Injuries / fatalities No fatalities or injuries reported during the period
Home Fire Safety Visits (HFSV) 39 Home Fire Safety visits and re-visits took place during the reporting period
Fire Reach and Work Experience Courses Firereach courses have re-started. They will continue to be run from Troon Community Fire Station until further notice.
Kilwinning Fire Station Personnel
Duke of Edinburgh currently running at the station and utilising the new Community safety centre.
46 Tactical Assessment
Dates: 19/02/2013 - 13/04/2013 Councils: North Ayrshire Wards: Kilwinning Ward
Incident Analysis
Ward Council Ward as % of Council
Population 17029 135817 12.5% Dwellings 7825 65550 11.9% Incidents 75 453 16.6% Casualties 2 11 18.2% Fire 2 8 25% RTC 0 0 % Other 0 3 % Fatalities 0 0 % Fire 0 0 % RTC 0 % Other 0 0 %
Dwelling Fires: Accidental Top 10 Accidental Dwelling Fire Locations
Street Incident Count EDZELL ROW, ., KILWINNING 1 FERGUSHILL RD, ., KILWINNING 1 MCGAVIN WAY, TOWNHEAD, KILWINNING 1 MILLSIDE GDNS, ., KILWINNING 1 Total Incidents in all Ward Streets 4
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Dwelling Fires: Deliberate Top 10 Deliberate Dwelling Fire Locations
Data does not exist for the specified criteria.
Non Domestic Fires: Accidental Top 10 Accidental Non Domestic Fire Locations
Street Incident Count BENTHEAD FARM, ., KILWINNING 1 MONCUR RD, ., KILWINNING 1 Total Incidents in all Ward Streets 2
Non Domestic Fires: Deliberate Top 10 Deliberate Non Domestic Fire Locations
Data does not exist for the specified criteria.
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Vehicle Fires: Accidental Top 10 Accidental Vehicle Fire Locations
Vehicle Fires: Deliberate Top 10 Deliberate Vehicle Fire Locations
Street Incident Count BOGSIDE, ., IRVINE 1 LONGFORD AVE, ., KILWINNING 1 SUNDRUM PL, ., KILWINNING 1 Total Incidents in all Ward Streets 3
Rubbish Fires Top 10 Rubbish Fire Locations
Street Incident Count BELLEISLE CLSE, ., KILWINNING 1 BLACKLANDS CRES, ., KILWINNING 1 BYREHILL AVE, ., KILWINNING 1 CHURCH ST, ., KILWINNING 1 DOVECOT LANE, ., KILWINNING 1 FERGUSHILL RD, ., KILWINNING 1 POLLOCK CRES, ., KILWINNING 1 Total Incidents in all Ward Streets 7
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Heath and Grass Fires Top 10 Heath and Grass Fire Locations
Street Incident Count LONGFORD AVE, ., KILWINNING 6 NETHERMAINS RD, ., KILWINNING 3 MIDDLETON, ., IRVINE 2 #invalid, #invalid, #invalid 1 .n/a, .n/a, KILWINNING 1 A78, EGLINTON, IRVINE 1 A78, PENNYBURN, KILWINNING 1 BANNOCH PL, ., KILWINNING 1 BYREHILL DR, ., KILWINNING 1 BYREHILL PL, ., KILWINNING 1 Total Incidents in all Ward Streets 28
Derelict Buildings: Accidental Top 10 Accidental Derelict Buildings Locations
Data does not exist for the specified criteria.
Derelict Buildings: Deliberate Top 10 Deliberate Derelict Buildings Locations
Data does not exist for the specified criteria.
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False Alarms: Malicious Top 10 Malicious False Alarm Locations
Street Incident Count BRODICK CLSE, ., KILWINNING 1 Total Incidents in all Ward Streets 1
False Alarms: Good Intent Top 10 Good Intent False Alarm Locations
Street Incident Count BYRES RD, ., KILWINNING 1 DIRRANS TERR, ., KILWINNING 1 EGLINTON PARK, ., IRVINE 1 LAUCHLAN WAY, ., KILWINNING 1 SKELMORLIE PL, ., KILWINNING 1 Total Incidents in all Ward Streets 5
False Alarms: Equipment Fault Top 10 Equipment Fault False Alarm Locations
Street Incident Count OLD GLASGOW RD, ., KILWINNING 4 .n/a, .n/a, KILWINNING 2 BYRES LOCH, ., KILWINNING 1 HOWGATE, ., KILWINNING 1 LAUCHLAN WAY, ., KILWINNING 1 MIDDLETON, ., IRVINE 1 ST WINNINGS LANE, ., KILWINNING 1 WEST DOURA WAY, ., KILWINNING 1 Total Incidents in all Ward Streets 12
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Road Traffic Collisions Top 10 Road Traffic Collision Locations
Water Related Incidents Top 10 Water Related Incident Locations
Data does not exist for the specified criteria.
Other Special Services* Top 10 Other Special Services* Locations
Street Incident Count .n/a, .n/a, KILWINNING 1 Total Incidents in all Ward Streets 1
* - Excluding road traffic collisions and water related incidents
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Report Description
Given a date range, council and ward, this report provides demographic, incident, casualty and fatality information in tabular format. It also charts and lists the top ten street locations for a chosen list of incident types.
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Agenda Item 6 2 May 2013
Kilwinning Area Committee
Subject: Public Transport Interchange: Kilwinning Station
Purpose: To inform the Committee of the current situation regarding the provision of Public Transport at and near Kilwinning Station.
Recommendation: That the Committee note the position with regard to bus provision at and near Kilwinning Station.
1. Introduction
1.1 At its meeting of the 28 February the Area Committee requested that an update report be provided to the next meeting regarding public transport at Kilwinning Railway Station.
2. Current Position
2.1 Kilwinning Railway Station forms the main hub for two converging railway lines from Ayr and Largs / Ardrossan.
2.2 There is presently a single bus stop within the station located at the front of the main station building which includes a passenger shelter.
2.3 Two bus services use this stop and these are:-
Service 27 - subsidised service between Whitehirst Park and Irvine, approximately hourly – operated by Bennetts; and Service 320 - local service, half hourly - operated by Stagecoach.
2.4 In addition to the stop mentioned above there are two stops on Irvine Road. These stops also include passenger shelters and are located approximately 220m from the front of the Station building. These stops are used by the following three bus services:-
55 Service 11 - 8 minute service between Kilmarnock and Ardrossan, real time display – operated by Stagecoach; Service 27 - as above; and Service X36 - hourly service between Ardrossan and Buchanan Bus Station, Glasgow – operated by Stagecoach.
2.5 Neither Stagecoach or Bennetts currently have any proposals to increase or reduce the current bus services within or near to Kilwinning Station.
3. Proposals
3.1 It is proposed that the Committee note the position with regard to bus provision at and near Kilwinning Station.
4. Implications
Financial Implications
4.1 There are no financial implications in arising from this report.
Human Resource Implications
4.2 There are no human resource implications arising from this report.
Legal Implications
4.3 There a no legal Implications arising from this report.
Equality Implications
4.4 There are no equality implications arising from this report.
Environmental Implications
4.5 There are no environmental implications arising from this report.
Implications for Key Priorities
4.6 There are no implications for key priorities arising from this report.
56 Community Benefit Implications
4.7 Community benefits include the reuse of derelict land that had perviously caused concern amongst local residents from the negative environmental impact the site portrayed and the reduced impact on the community from commuter traffic.
5. Consultations
5.1 No consultation was carried out.
6. Conclusion
6.1 There appears to be an adequate bus service provision around Kilwinning Station with easy access and within a reasonable walking distance.
CRAIG HATTON Corporate Director (Development and Environment)
Reference : KY/Fm For further information please contact David Lodge Team Manager Development Planning on 01294 225233 Background Papers None
57 58 NORTH AYRSHIRE COUNCIL
Agenda Item 7 2 May 2013
Kilwinning Area Committee
Subject: Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance
Purpose: To advise the Committee of applications received in respect of the Community Development Grants Scheme and the Local Youth Action Fund.
Recommendation: That the Committee considers and determines the applications as outlined in the attached appendix.
1. Introduction
1.1 On 30 January 2013, North Ayrshire Council considered a report on the Corporate Grants Budget and agreed to transfer these over to Education and Skills to disburse and monitor.
1.2 Education and Skills agreed to the allocation of Education and Skills grants for the period 2013-14 as set out in the report. In that regard, a budget of £12,764 is available to the Kilwinning Area Committee in respect of the Community Development Grants Scheme in financial year 2013/14.
1.3 As previously agreed the Community Development Grants budget will be released in two instalments (50% in April and 50% in September/October) with flexibility to vary the two phased instalments by up to 20%. This arrangement assists Members to monitor allocations and phase grants to cover applications for seasonal events such as galas, festivals, summer outings and Christmas events.
1.4 The sum of £7,860 is also available for disbursement from the Local Youth Action Fund in financial year 2013/14.
2. Current Position
2.1 Applications have been received within a number of categories of the Community Development Grants Scheme and the Local Youth Action Fund. Details of these applications are summarised in the attached paperwork.
59 2.2 The Community Development Grants Scheme has a balance of £6,382 for phase one of the 50% split.
2.3 The Local Youth Action Fund has a balance of £7,860 available for disbursement.
3. Proposals
3.1 It is proposed that the Committee considers the applications as outlined in the appendices to the report.
4. Implications
Financial Implications
4.1 There are no financial implications.
Human Resource Implications
4.2 There are no human resource implications.
Legal Implications
4.3 There are no legal implications.
Equality Implications
4.4 There are no equality implications.
Environmental Implications
4.5 There are no environmental implications
Implications for Key Priorities
60 4.6 Supporting the organisations listed in the appendices to the report will assist in achieving outcomes:
1e Community capacity has increased. 5a Opportunities to support the positive development of vulnerable young children have increased. 6a Health and well-being throughout live have improved. 6b Health inequalities have reduced. 6c The harmful effects of alcohol and drug misuse are reduced. 6d More vulnerable people are supported within their own communities. 6e People are more active more often. 8a More children and young people live in a safe and supportive environment.
5. Consultations
5.1 Consultation has taken place between the applicant bodies and appropriate Officers of the Council.
6. Conclusion
6.1 Awards from the Community Development Grants Scheme assist community based projects, including cultural, social welfare, recreational or sporting based initiatives.
6.2 Awards from the Local Youth Action Fund are made to groups supporting young people aged 12 - 25 years of age.
CAROL KIRK Corporate Director (Education and Skills)
Reference : JMcH/BA For further information please contact James McHarg, Assistant Manager, Community Development Team on 01294 324424 Background Papers None
61 62 Appendix 1 Community Development Grants Scheme 2013/2014 Applications from Organisations seeking Financial Assistance - Kilwinning Area Committee Meeting - 2 May 2013 Organisation Purpose of Grant Amount Amount Comments Requested Recommended Kidszone Costs toward music £2,000 £1,000 The recommended tuition and workshops: amount will go toward Meeting place: Bridge the free guitar tuition part Church Community Music Tuition & of the application and Action Project Workshops - £2,600 some costs towards the 2 Dalry Road, workshops. Kilwinning Total cost of project - £2,600 The group require to Established: Over 10 satisfy the Committee years. that they will: ensure that 50% or Numbers attending: 20 - more of the group are 30 new members and beginners. Balance in bank: ensure that there are £9,009.58 (youthwork sufficient activity) opportunities for progression for continuing members. ensure they organise a Christmas Concert for the elderly in the local community. Promoting Kilwinning Costs towards the £2,000 £1,800 The recommended Segdoune Carnival on amount will got toward: Meeting place: Saturday 1 June 2013: Nethermains Community Entertainment - Centre, Kilwinning Liability Insurance - £500 £500 Liability insurance - Established: February Entertainment - £500 2006 £500 Royal court - £800 PA System & stages Numbers attending: 8 in - £950 The Officer has Committee Dresses/kilts for recommended that the royal court - £800 organisation seek Balance in bank: Stewards - £360 external funding to help £2,959.20 (toward Advertising/publicity with the costs in the annual events) - £145 future and suggests that Bunting - £150 the group contacts Admin/miscellaneou Dianna Whyte, External s - £150 Grants Officer or Bernadette Anderson, Total cost of project - Performance/Grants £3,555 Information Officer for advice.
63 Local Youth Actoin Fund 2013/2014 Applications from Organisations seeking Financial Assistance - Kilwinning Area Committee Meeting - 2 May 2013 Organisation Purpose of Grant Amount Amount Comments Requested Recommended Youth Under To provide 22 weekly £1,500 £1,000 The recommended Construction dance sessions (3 hrs amount will go toward per week): the YDance Sessions Meeting place: Bridge only. Church Community Dance sessions - Action Fund, £1,760 The group have also 2 Dalry Road, Tutor travel costs - applied to The Souter Kilwinning £440 Charitable Trust for VAT - £440 £1,000, which leaves a Numbers attending: 30+ balance of £640 which Total cost of Project - the group are willing to Balance in bank: £2,640 put toward the project. £9,009.58 (Youth work activity)
64 Appendix 2
Community Development Grants Scheme Assessment Form
1. Reporting Officer: Melanie West 2. Department: Information and Culture Telephone No.: 01294 465591
SECTION 1 - Details of Group/Organisation
3. Name of Group/Organisation: Kidszone (Bridge Church Community Action Project)
4. Date of Officer's Visit: 3 April 2013 (telephone)
5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes
If NO give reasons
6. Is the proposal a realistic undertaking of the group? - Yes
If NO explain why
7. Does the group carry appropriate insurance for the project? - Yes
8. Does group attendance concur with the application? - Yes
9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No
If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why
65 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes
SECTION 2 - Criteria for Assessment
11. In which way does this application address Council priorities?
1e - Community capacity has increased. 5a - Opportunities to support the positive development of vulnerable young children have increased. 6a - Health and well-being throughout life have improved. 6d - More vulnerable people are supported within their own communities. 8a - More children and young people live in a safe and supportive environment.
12. How will the expenditure develop the group/organisation and benefit the local community?
It will allow the continuation of the well-established guitar group: widen the number of instruments that children have access to; provide opportunities to use recording facilities; provide opportunities to play in a band; increase musical ability in children from across North Ayrshire; provide concerts for the community; provide an opportunity to follow the Rock Band Syllabus which progresses beyond the Advanced Highter level taught at school.
13. How does the application show innovation or development?
Existing group members will be given the opportunity to continue and progress. New member will able to join.
Children will have the opportunity to progress from acoustic guitar to electric guitar and bass. Children will have the opportunity to play in a band. Children will have the opportunity to use the recording facilities and gain new skills at The Bridge by making their own CDs and DVDs. Children will follow the "Rock School" syllabus, which ultimately allows progression beyond the level currently provided in North Ayrshire schools.
The children will organise and stage a Christmas Concert for elderly members of the community and a fundraising Showcase in March 2014.
14. Overall assessment?
Funding should be provided at a reduced level compared to previous years due to budget reductions and the fact that this is a continuing project which is developing.
66 SECTION 3 - Details of Proposed Expenditure
15. Amount Requested: £2,000 16. Group Contribution: £600
SECTION 4 - Recommendation
17. Support Application: Yes
18. Defer Application?
19. Amount recommended: £1,000
Give reasons
The core of this project is continuing the free guitar tuition group with Kidszone. £1,000 is recommended provided that the group show development of the opportunities available by:
Advertising the membership of the guitar group to all children of primary age within the local community. Ensuring that 50% or more of the group are new members of the group and beginners. Ensuring that there are sufficient opportunities for progression for continuing members. Ensuring that they organise a Christmas Concert for the elderly in the local community.
Signature: Melanie West Date: 22 April 2013
67 Community Development Grants Scheme Assessment Form
1. Reporting Officer: Claire Duncan 2. Department: Chief Executives/Communications Telephone No.: 01294 324156
SECTION 1 - Details of Group/Organisation
3. Name of Group/Organisation: Promoting Kilwinning
4. Date of Officer's Visit: 16 April 2013 (telephone)
5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes
If NO give reasons
6. Is the proposal a realistic undertaking of the group? - Yes
If NO explain why
7. Does the group carry appropriate insurance for the project? - Yes
8. Does group attendance concur with the application? - Yes
9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No
If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why
10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes
68 SECTION 2 - Criteria for Assessment
11. In which way does this application address Council priorities?
1b - North Ayrshire is a more attractive tourist destination. 1e - Community capacity has increased. 11a - Levels of voluntary action and community involvement have increased.
12. How will the expenditure develop the group/organisation and benefit the local community?
The Kilwinning Segoune Carnival is a major event and has always been popular with residents promoting a sense of community spirit and pride.
13. How does the application show innovation or development?
The group is trying to promote fair trade, encourage tourism and attract more customers to the town.
14. Overall assessment?
A good community event which is well attended and provides opportunities for community involvement. The group are contributing towards the regeneration of the town and are promoting community spirit.
SECTION 3 - Details of Proposed Expenditure
15. Amount Requested: £2,000 16. Group Contribution: £1,555
SECTION 4 - Recommendation
17. Support Application: Yes
18. Defer Application?
19. Amount recommended: £1,800
Give reasons
The recommended amount takes into account the budget available. The organisation can contact Dianna Whyte External Grants Officer or Bernadette Anderson, Performance/Grants Information Officer to additional external funding possibilities.
Signature: Claire Duncan Date: 22 April 2013
69 Local Youth Action Fund Assessment Form
1. Reporting Officer: Alison Montgomery 2. Department: Community Development Telephone No.: 01294 464717
SECTION 1 - Details of Group/Organisation
3. Name of Group/Organisation: Youth Under Construction
4. Date of Officer's Visit: 9 April 2013 (telephone)
5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes
If NO give reasons
6. Is the proposal a realistic undertaking of the group? - Yes
If NO explain why
7. Does the group carry appropriate insurance for the project? - Yes
8. Does group attendance concur with the application? - Yes Is the award sought for a new youth activity, facility or service? - No
9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - Yes If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why
There is no requirement for this type of group to be registered with the Care Commission.
70 10. Does the expenditure meet the NA Community Safety Forum Aims and Priorities? - Yes
If YES, which NA Community Safety Forum Aims and Priorities are being addressed?
1e - Community capacity has increased. 4a - Levels of educational attainment and achievement have improved. 5a - Opportunities to support the positive development of vulnerable young children have increased. 6a - Health and well-being throughout life have improved. 6b - Health inequalities have reduced. 6d - More vulnerable people are supported within their own communities. 6c - The harmful effects of alcohol and drug misuse are reduced. 6e - People are more active more often. 8a - More children and young people live in a safe and supportive environment.
SECTION 2 - Criteria for Assessment
11. In which way does this application address Local Youth Action Fund Objectives?
Increase the number of services and facilities available that provide constructive and relevant activities. Increase in numbers of young people accessing facilities. Young people to have a sustained interest and involvement in the activities provided. A reduction in youth related call outs to police in areas where new facilities are located. A reduction in community perception/concerns about youth crime. An increase in satisfaction of young people.
12. What youth engagement/consultation has been undertaken regarding the proposed activity, service or facility?
Youth Under Construction have consulted with parents and the young people through various youth groups and schools.
13. What community engagement/consultation has been undertaken regarding the proposed activity, service or facility?
Youth Under Construction consulted with YDance and Active Schools co-ordinators.
71 14. Are Partnership links in place? Yes
YDance Active Schools Co-ordinators
15. Overall Assessment
After a detailed telephone conversation with Mark Fraser re costs, programme and community engagement I gained a better insight into what the project was all about. I raised concerns that as they had ran YDance classes before was it a new initiative. Mark explained that it was different format of class with the young dancers who gained their Dance Level 1 and 2 through the last YDance classes taking a lead role and it would be more intense working towards taking part in Go Dance 2014 where the group would audition to perform at the Theatre Royal in Glasgow. The project will have a more specific end goal and outcome. I also queried the travelling costs included in costings for the YDance tutors and felt that these perhaps should not be included and perhaps more local tutors could have been used. Also asked about partnership working and clarified that they will be working in partnership with Active Schools Co-ordinators and YDance.
Overall this project seems a really good chance for young people to take part in something that they would not normally get the chance to, especially the experience of Go Dance 2014 and is meeting the needs of the single outcome agreements and Local Youth Action Fund objectives.
SECTION 3 - Details of Proposed Expenditure
16. Amount Requested: £1,500 17. Group Contribution: £640
SECTION 4 - Recommendation
18. Support Application: Yes
19. Defer Application?
20. Amount recommended: £1,000
Give reasons
This is a well run project. The group have also applied to the Souter Charitable Trust for £1,000 and the total cost of the project is £2,640. If successful this would leave a balance of £1,640. I believe that the group should be able to put £640 toward the cost of the project themselves, which works out at just under 25% of the total cost of the project.
Signature: Alison Montgomery Date: 22 April 2013
72